Brother MFC-210C, MFC-410CN User Manual

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USER’S GUIDE

MFC-210C MFC-410CN

Version A

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: MFC-210C and MFC-410CN (Circle your model number)

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain this

User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration

By registering your product with Brother, you will be recorded as the original owner of the product.

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Safety precautions

To use the MFC safely

Please refer to these instructions for later reference and before attempting any maintenance.

WARNING

There are high voltage electrodes inside the MFC. Before you clean the MFC, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.

To prevent injuries, be careful not to put your hands on the edge of the MFC under the scanner cover.

When you move the MFC, place a hand at each side of the unit so you are supporting the base when you lift it. (See the illustration on the right.) Do not carry the MFC by holding the scanner cover.

Do not handle the plug with wet hands. Doing this might cause an electrical shock.

To prevent injuries, be careful not to touch the area shaded in the illustration.

WARNING

■

Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

■

This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket in order to shut off power completely.

IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety

precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

2. Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.

3. Do not use this product to report a gas leak in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

iii

Choosing a location

Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35°C.

Caution

■

Avoid placing your MFC in a high-traffic area.

■

Avoid placing your MFC on the carpet.

■

Do not place near heaters, air conditioners, water, chemicals, or refrigerators.

■

Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust.

■

Do not connect your MFC to electrical sockets controlled by wall switches or automatic timers.

■

Disruption of power can wipe out information in the MFC’s memory.

■

Do not connect your MFC to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.

■

Avoid interference sources, such as speakers or the base units of cordless phones.

Quick Reference Guide

Sending Black & White Faxes

Automatic Transmission Sending a fax

If it is not illuminated in

Fax

green, press (

Load your document.

Enter the fax number using Speed-Dial, Search or the dial pad.

Press The MFC starts scanning

the first page.

Press Press Stop/Exit

Sending more than one page

If it is not illuminated in green, press (

Load your document.

Enter the fax number using Speed-Dial, Search or the dial pad.

Press

Colour Start

The MFC starts scanning the first page.

Mono Start

Next Page?

1.Yes 2.No(Dial)

to begin dialling.

to cancel.

Mono Start

5 6

Storing numbers

Storing Speed-Dial numbers

1 2

Press 1. Place the next page on the

scanner glass. Press The MFC starts scanning.

(Repeat step 5 and 6 for each additional page.)

Press 2 to begin dialling. Press

Press Using the dial pad, enter a

two-digit Speed-Dial location number, and then press

Enter a number (up to 20 digits), and then press

Menu/Set

Enter a name up to 15 characters (or leave it blank), and then press

Menu/Set

Press

Menu/Set

Stop/Exit

Menu/Set, 2, 3, 1

Menu/Set

Stop/Exit

to cancel.

Next Page?

1.Yes 2.No(Dial)

Dialling operations

Making copies

Speed-Dialling

If it is not illuminated in green, press (

Load your document.

Press

Dial

press the two-digit Speed-Dial number.

Press

Colour Start

Using Search

If it is not illuminated in green, press (

Load your document.

Press

Dial

letter of the name you’re looking for.

Press or to search the memory.

Press

Colour Start

Search/Speed

, press #, and then

Mono Start

Search/Speed

, and then enter the first

▲

Mono Start

Fax

Press ( illuminate it in green.

Load your document.

Press

Colour Start

Mono Start

Copy

) to

Introduction ..........................................................................1-1

Using this Guide ............................................................... 1-1

Finding information.....................................................1-1

Symbols used in this Guide ........................................1-1

Control panel overview ..................................................... 1-2

Turning the MFC to Power Save condition................. 1-4

Power Save Setting....................................................1-5

Load documents ............................................................... 1-6

Using the scanner glass ............................................. 1-6

About paper ...................................................................... 1-7

Recommended Paper................................................. 1-7

Handling and using special paper .............................. 1-8

Paper type and size for each operation.................. 1-9

Paper weight, thickness and capacity .................. 1-10

Paper capacity of the output paper tray .............. 1-10

Printable area .......................................................1-11

How to load paper, envelopes and post cards ......... 1-12

To load paper or other media ............................... 1-12

To load envelopes ................................................ 1-14

To load post cards................................................1-15

About fax machines ........................................................ 1-16

Fax tones and handshake........................................1-16

ECM (Error Correction Mode)...................................1-17

Getting started ..................................................................... 2-1

Initial Setup....................................................................... 2-1

Setting the Date and Time.......................................... 2-1

Setting Tone or Pulse dialling mode

(Not available in New Zealand) .............................. 2-1

Setting the Station ID..................................................2-2

Setting the Phone Line Type......................................2-3

General Setup ..................................................................2-4

Setting the Mode Timer ..............................................2-4

Setting the Paper Type...............................................2-4

Setting the Paper Size................................................2-5

Setting the Ring Volume.............................................2-5

Setting the Beeper Volume......................................... 2-6

Setting the Speaker Volume.......................................2-6

Setting the LCD Contrast............................................2-7

vii

Setup Send ...........................................................................3-1

How to enter Fax mode ....................................................3-1

How to dial........................................................................3-1

Manual dialling............................................................3-1

Speed-Dialling ............................................................3-2

Search ........................................................................3-2

Fax Redial...................................................................3-2

How to Fax (B&W and Colour) .........................................3-3

Automatic transmission...............................................3-3

Colour fax transmission..............................................3-4

Manual transmission................................................... 3-4

Basic sending operations.................................................. 3-5

Sending faxes using multiple settings.........................3-5

Contrast ......................................................................3-5

Fax Resolution............................................................3-6

Dual Access (Not available for colour faxes)..............3-7

Real Time Transmission.............................................3-8

Checking job status ....................................................3-9

Cancelling a fax in progress ....................................... 3-9

Cancelling a scheduled job.........................................3-9

Advanced sending operations ........................................3-10

Broadcasting (Not available for colour faxes) ...........3-10

Overseas Mode ........................................................3-11

Delayed Fax (Not available for colour faxes)

(MFC-410CN only) ...............................................3-12

Delayed Batch Transmission

(Not available for colour faxes)

(MFC-410CN only) ...............................................3-13

Setup for Polled Transmit (Standard)

(Not available for colour faxes)

(MFC-410CN only) ...............................................3-13

Setup for Polled Transmit with Secure Code

(Not available for colour faxes)

(MFC-410CN only) ...............................................3-14

TX Lock (Key Lock for some countries).................... 3-15

Setting up the password.......................................3-16

Changing the TX Lock password..........................3-16

Turning TX Lock on..............................................3-16

Turning TX Lock off..............................................3-17

Faxing letter size documents from the scanner

glass.....................................................................3-17

viii

Setup Receive ......................................................................4-1

Basic receiving operations................................................4-1

Choosing the Receive Mode ...................................... 4-1

To select or change your Receive Mode ................ 4-2

Setting the Ring Delay ...............................................4-2

Setting the F/T Ring Time (Fax/Tel mode only).......... 4-3

Fax Detect..................................................................4-4

Printing a reduced incoming fax

(Auto Reduction) ....................................................4-5

Printing a fax from the memory (MFC-410CN only) ...4-5 Reception into memory

(Not available for colour fax reception)...................4-6

Polling (MFC-410CN only).......................................... 4-7

Secure Polling........................................................4-7

Setup for Polling Receive (Standard).....................4-7

Setup for Polling Receive with Secure Code..........4-8

Setup Delayed Polling Receive .............................. 4-8

Sequential Polling................................................... 4-9

Quick-Dial numbers and dialling options ..........................5-1

Storing numbers for easy dialling .....................................5-1

Storing Speed-Dial numbers ...................................... 5-1

Changing Speed-Dial numbers .................................. 5-2

Setting up Groups for Broadcasting ........................... 5-3

Dialling options .................................................................5-5

Access codes and credit card numbers......................5-5

Pause .........................................................................5-5

Tone or Pulse (Not available in New Zealand) ........... 5-6

Remote Fax Options (MFC-410CN only)

(Not available for colour faxes) ........................................... 6-1

Setting up Fax Forwarding .........................................6-1

Setting Fax Storage.................................................... 6-2

Setting PC Fax Receive .............................................6-2

Turning off Remote Fax Options ................................ 6-3

Setting your Remote Access Code.............................6-3

Remote Retrieval.............................................................. 6-4

Using your Remote Access Code...............................6-4

Remote commands ....................................................6-5

Retrieving fax messages............................................ 6-6

Changing your Fax Forwarding number ..................... 6-6

Printing reports ....................................................................7-1

Fax settings and activity ...................................................7-1

Customizing the Transmission Verification Report..... 7-1

Setting the Journal Period ..........................................7-2

Printing reports ...........................................................7-3

How to print a report ...............................................7-3

Making copies ......................................................................8-1

Using the MFC as a copier...............................................8-1

Enter Copy mode........................................................8-1

Making a single copy ..................................................8-2

Making multiple copies ...............................................8-2

Stop copying...............................................................8-2

Using the Copy Options key

(Temporary settings)......................................................8-3

Changing the temporary copy settings.......................8-4

Increasing copy speed or quality ............................ 8-5

Enlarging or reducing the image copied .................8-6

Setting paper type .................................................. 8-7

Setting paper size...................................................8-8

Adjusting brightness...............................................8-8

Making N in 1 copies or a poster (Page Layout)

(MFC-410CN only) .............................................8-9

Changing the default copy settings................................. 8-12

Increasing copy speed or quality..............................8-12

Adjusting brightness .................................................8-12

Adjusting contrast.....................................................8-12

Adjusting colour saturation.......................................8-13

Legal limitations..............................................................8-14

Walk-Up PhotoCapture Center™ .........................................9-1

Introduction ....................................................................... 9-1

PhotoCapture Center

Getting started..................................................................9-3

Printing the Index (Thumbnails)........................................9-5

Printing images ................................................................. 9-6

DPOF printing.............................................................9-8

Changing the default settings .....................................9-9

Increasing print speed or quality.............................9-9

Setting the paper & size .........................................9-9

Adjusting brightness.............................................9-10

Adjusting contrast.................................................9-10

Colour enhancement (MFC-410CN only) ............. 9-10

™

requirements ..................... 9-2

Cropping............................................................... 9-12

Borderless ............................................................9-12

Understanding the Error Messages.......................... 9-13

Using PhotoCapture Center Using PhotoCapture Center

™

from your PC...................9-14

™

for scanning documents ..... 9-14

Important information ....................................................... 10-1

Important Information for Australia .................................10-1

IMPORTANT-For Your Safety..................................10-1

Disconnect device ................................................ 10-1

LAN connection (MFC-410CN only).........................10-1

International ENERGY STAR

Compliance Statement.........................................10-2

Important safety instructions.....................................10-2

Important Information for New Zealand..........................10-4

Important Safety Instructions....................................10-4

IMPORTANT-For Your Safety..................................10-7

Disconnect device ................................................ 10-7

IMPORTANT NOTICE..............................................10-7

LAN connection (MFC-410CN only).........................10-7

Important Information for Some Countries ..................... 10-8

Important Safety Instructions....................................10-8

LAN connection (MFC-410CN only).......................10-10

Trademarks ............................................................ 10-11

Troubleshooting and routine maintenance .....................11-1

Troubleshooting .............................................................. 11-1

Error messages ........................................................11-1

Printer jam or paper jam...........................................11-5

Paper is jammed inside the paper tray ................. 11-5

Paper is jammed inside the MFC ......................... 11-6

If you are having difficulty with your MFC................. 11-8

Compatibility........................................................... 11-13

How to improve print quality ......................................... 11-14

Cleaning the print head .......................................... 11-14

Checking the print quality ....................................... 11-15

Checking the printing alignment.............................11-17

Checking the ink volume ..............................................11-18

Packing and shipping the MFC...............................11-19

Routine maintenance.................................................... 11-22

Cleaning the scanner.............................................. 11-22

Cleaning the MFC printer platen.............................11-23

Replacing the ink cartridges ...................................11-24

Appendix A .......................................................................... A-1

Telephone Service for Australia....................................... A-1

Telstra

FaxStream® Duet® (Distinctive Ringing)...... A-1

What is the Advantage of using Telstra

FaxStream

How does Telstra

Duet® Function?............................ A-1

FaxStream® Duet® Work? ...... A-2

Set the Distinctive Ringing to ON.......................... A-3

Caller ID (Caller IDentification).................................. A-3

Advantages of Caller ID......................................... A-3

How Does the Caller ID Work?.................................. A-4

The Caller ID Appears on the Display

When Your Telephone Rings ............................ A-4

The Caller ID is Stored in Your MFC Memory........... A-4

Viewing Caller ID List................................................. A-5

Printing Caller ID List............................................. A-5

Telephone Service for New Zealand ............................... A-6

FaxAbility ................................................................... A-6

How Will the Fax Machine Treat All Other

Numbers?.......................................................... A-6

What is the Advantage of Using the FaxAbility

Function?........................................................... A-6

How Does FaxAbility Work?.................................. A-7

How to Turn FaxAbility OFF or ON........................ A-8

Caller ID (Caller IDentification).................................. A-9

Advantages of Caller ID......................................... A-9

How Does the Caller ID Work?.................................. A-9

The Caller ID Appears on the Display When Your

Telephone Rings ............................................... A-9

Viewing Caller ID List............................................... A-10

Printing Caller ID List........................................... A-10

Telephone Service for Some Countries......................... A-11

Distinctive Ringing

(For Singapore and Hong Kong) ......................... A-11

Setting the Distinctive Ringing............................. A-11

Caller ID (For Singapore and Hong Kong)............... A-12

Viewing Caller ID List............................................... A-13

Printing Caller ID List........................................... A-13

Advanced receiving operations...................................... A-14

Operation from extension telephones...................... A-14

For Fax/Tel mode only............................................. A-14

Fax/Tel mode in the power save condition .............. A-14

Using a cordless external handset........................... A-15

Changing the remote codes..................................... A-15

xii

Connecting an external device to your MFC ..................A-16

Connecting an external telephone............................A-16

Connecting an external telephone answering device

(TAD)....................................................................A-17

Sequence .............................................................A-17

Connections .........................................................A-19

Recording outgoing message (OGM)

on an external TAD ..........................................A-19

Custom features on your phone line.........................A-19

Appendix B .......................................................................... B-1

On-screen programming...................................................B-1

Menu table..................................................................B-1

Memory storage..........................................................B-1

Navigation keys ................................................................B-2

Entering Text............................................................B-11

Inserting spaces ...................................................B-11

Making corrections ...............................................B-11

Repeating letters ..................................................B-11

Special characters and symbols ..........................B-12

Glossary .............................................................................. G-1

Specifications ......................................................................S-1

Product description...........................................................S-1

General.............................................................................S-1

Print media .......................................................................S-2

Copy .................................................................................S-3

PhotoCapture Center........................................................S-4

Fax....................................................................................S-5

Scanner ............................................................................S-6

Printer ...............................................................................S-7

Interfaces..........................................................................S-7

Computer requirements....................................................S-8

Consumable items............................................................S-9

Network (LAN) (MFC-410CN only).................................S-10

Optional External Wireless Print/Scan Server

(NC-2200w) .................................................................S-11

12 13

Index ......................................................................................I-1

Remote Retrieval Access card (MFC-410CN only) .......... R-1

xiii

Introduction

Using this Guide

Thank you for buying a Brother Multi-Function Center (MFC). Your MFC is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by reading through this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific keys on the MFC

control panel.

Italics Italicized typeface emphasizes an important point or

refers you to a related topic.

Courier New

Warnings inform you what to do to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the MFC.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Improper Setup alerts you to devices and operations that are not compatible with the MFC.

Courier New type face identifies the messages on the LCD of the MFC.

INTRODUCTION 1 - 1

Control panel overview

Redial/Pause

Redials the last number you called. It also inserts a pause in quick dial numbers.

Hook

Press before dialing if you want to make sure a fax machine will answer, and then press Mono Start or Colour Start.

Ink Management

Lets you clean the print heads, check the print quality, and check the available ink volume.

Dial Pad

Use these keys to dial telephone or fax numbers and as a keyboard for entering information into the MFC.

The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone (Not available in New Zealand).

Mode keys:

PhotoCapture

Lets you access the PhotoCapture

™

Center

Lets you access Copy mode.

Lets you access Fax mode.

Lets you access Scan mode.

Copy Options

You can quickly and easily select temporary settings for copying.

Fax Resolution

Sets the resolution when you send a fax.

Lets you start sending faxes or make copies in black and white.

Also lets you start a scanning operation (in colour or mono, depending on the scanning setting on your PC).

mode.

Copy

Fax

Scan

Mono Start

1 - 2 INTRODUCTION

Lets you start sending faxes or make copies in full colour.

Also lets you start a scanning operation (in colour or mono, depending on the scanning setting on your PC).

Stops an operation or exits from the menu.

Navigation keys:

Menu/Set

The same key is used for Menu and Set operations.

Lets you access the Menu to program and store your settings in the MFC.

When using the speaker or during ringing in fax mode, you can press these keys to adjust the volume.

Colour Start

Stop/Exit

▲

Search/Speed Dial

Lets you look up numbers that are stored in the dialling memory. It also lets you dial stored numbers by pressing # and a two-digit number.

▲

Press to scroll backward to a menu selection.

▲

▼

Press to scroll through the menus and options.

Liquid Crystal Display (LCD)

Displays messages on the screen to help you set up and use your MFC. The LCD examples in this guide are for models with a two-line display. There may be slight differences between the examples provided and models with a one-line display.

Power Save

You can turn the MFC to power save condition.

INTRODUCTION 1 - 3

Turning the MFC to Power Save condition

When the MFC is idle, you can turn it to Power Save condition by pressing the Power Save key. In Power Save mode, the MFC will receive telephone calls as normal. For further information on receiving faxes in the power save condition, please see the table on page 1-5. The delayed faxes that have been set up will be sent (MFC-410CN only). You can even retrieve faxes using Remote Retrieval if you are away from your MFC (MFC-410CN only). If you want to do other operations, you must turn the MFC back on.

Turning the MFC to Power Save condition

Press and hold down the key until the LCD shows:

The LCD light will go off.

Turning the MFC to Power Save condition off

Press and hold down the key until the LCD shows:

The LCD will show the date and time (Fax mode).

Power Save

Shutting Down

Please Wait

Even if you turned the MFC off, it will periodically clean the print head to preserve print quality.

If you unplug the AC power cord, no MFC operations will be available.

You can turn the MFC Off by customizing the as shown next page. In this Off mode, no MFC operation will be available. (See

The external telephone is always available.

1 - 4 INTRODUCTION

Power Save Setting

on page 1-5.)

Power Save

key

Power Save Setting

You can customize the machine’s mode is

Fax Receive:On

, so your machine can receive faxes or

Power Save

key. The default

calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to

Fax Receive:Off

. (See

Turning the MFC to Power Save condition

on page 1-4.)

Press

Press ▲ or ▼ to select

Press

Menu/Set, 1, 5

Menu/Set Stop/Exit

Off

(or On).

(For MFC-410CN)

On/Off Setting Receive Mode Available Operations

Fax Receive:On

(default)

Fax Receive:Off — No MFC operations will be available.

Fax Only External TAD

Manual Fax/Tel*

Fax Receive, Fax Detect, Delayed Fax, Remote Fax Option, Remote Retrieval:

■ You cannot receive a fax with Mono Start or

Colour Start.

■ Delayed Fax and Remote Fax Option should

be set before you switch off the MFC.

Delayed Fax, Fax Detect:

■ You cannot receive a fax with Mono Start or

Colour Start.

■ *You cannot re ceive a fax au tomatically even

if you have set the receive mode to Fax/Tel.

■ Delayed Fax should be set before you switch

off MFC.

(For MFC-210C)

On/Off Setting Receive Mode Available Operations

Fax Receive:On

(default)

Fax Receive:Off — No MFC operations will be available.

Fax Only External TAD

Manual Fax/Tel*

Fax Receive, Fax Detect:

■ You cannot receive a fax with Mono Start or

Colour Start.

Fax Detect:

■ You cannot receive a fax with Mono Start or

Colour Start.

■ *You cannot re ceive a fax au tomatically even

if you have set the receive mode to Fax/Tel.

INTRODUCTION 1 - 5

Load documents

Using the scanner glass

You can use the scanner glass to fax pages of a book or one page at a time. Document

Lift the document cover.

Using the document guidelines on the left, center the document face down on the scanner glass.

Close the document cover.

can be up to A4 size (21.6 to 29.7 cm).

Place documents face

down on the

Scanner Glass

If the document is a book or is thick, do not slam the cover or press on it.

1 - 6 INTRODUCTION

About paper

The print quality can be affected by the type of paper you use in the MFC.

To get the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before purchasing large quantities.

For best results, use the recommended paper.

■

When you print on inkjet paper (coated paper), transparencies and glossy paper, be sure to select the proper media in the “Basic” tab of the printer driver or in the Paper Type setting of the menu (

■

When you print on Brother glossy paper, load the instruction sheet included with the glossy paper in the paper tray first, and then place the glossy paper on the instruction sheet.

■

When you use transparencies or glossy paper, remove each sheet immediately to prevent smudging or paper jams.

■

Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and stain your fingers.

Menu/Set, 1, 2

Recommended Paper

To get the best print quality, we suggest using Brother paper. (See table below.)

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using “3M Transparency Film” when you print on transparencies.

Brother Paper

Paper Type Item

A4 Plain BP60PA A4 Glossy BP60GLA A4 Inkjet (Photo Matte) BP60MA

INTRODUCTION 1 - 7

Handling and using special paper

■

Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

■

The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side. Load glossy paper with the shiny side facing down.

■

Avoid touching either side of transparencies, because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Do not use paper:

■

that are damaged, curled, wrinkled, or irregularly shaped

2 mm or longer

■

that are extremely shiny or highly textured

■

that were previously printed by a printer

■

that cannot be arranged uniformly when stacked

■

that are made with a short grain

1 - 8 INTRODUCTION

Fax Copy PhotoCapture Printer

148 x 200 mm (5.8" x 7.9") - - - Yes

A4 210 x 297 mm (8.3" x 11.7") Yes Yes Yes Yes

Legal 216 x 356 mm (8 1/2" x 14") Yes Yes - Yes

Executive 184 x 267 mm (7 1/4" x 10 1/2") - - - Yes

JIS B5 182 x 257 mm (7.2" x 10.1") - - - Yes

A5 148 x 210 mm (5.8" x 8.3") - Yes - Yes

A6 105 x 148 mm (4.1" x 5.8") - - - Yes

Photo L 89 x 127 mm (3 1/2" x 5") - - - Yes

Photo 2L 127 x 178 mm (5" x 7") - - Yes Yes

Index Card 127 x 203 mm (5" x 8") - - - Yes

Post Card 1 100 x 148 mm (3.9" x 5.8") - - - Yes

Post Card 2

(Double)

DL Envelope 110 x 220 mm (4.3" x 8.7") - - - Yes

COM-10 105 x 241 mm (4 1/8" x 9 1/2") - - - Yes

Monarch 98 x 191 mm (3 7/8" x 7 1/2") - - - Yes

JE4 Envelope 105 x 235 mm (4.1" x 9.3") - - - Yes

A4 210 x 297 mm (8.3" x 11.7") - Yes - Yes

Paper Type Paper Size Usage

Paper type and size for each operation

Cut Paper Letter 216 x 279 mm (8 1/2" x 11") Yes Yes Yes Yes

Cards Photo 102 x 152 mm (4" x 6") - Yes Yes Yes

Envelopes C5 Envelope 162 x 229 mm (6.4" x 9") - - - Yes

Transparencies Letter 216 x 279 mm (8 1/2" x 11") - Yes - Yes

INTRODUCTION 1 - 9

Paper weight, thickness and capacity

Paper Type Weight Thickness No. of sheets

Cut Paper Plain Paper 64 to 120 gsm

(17 to 32 lb)

Inkjet Paper 64 to 200 gsm

(17 to 53 lb)

Glossy Paper Up to 220 gsm

(Up to 58 lb)

Cards Photo Card Up to 240 gsm

(Up to 64 lb)

Index Card Up to 120 gsm

(Up to 32 lb)

Post Card Up to 200 gsm

(Up to 53 lb)

Envelopes - Up to 0.52 mm

Transparencies - - 10

0.08 to 0.15 mm (0.003" to 0.006")

0.08 to 0.25 mm (0.003" to 0.01")

Up to 0.25 mm (Up to 0.01")

Up to 0.28 mm (Up to 0.01")

Up to 0.15 mm (Up to 0.006")

Up to 0.23 mm (Up to 0.01")

(Up to 0.02")

100

* Up to 50 sheets for Legal size paper (80 gsm). * Up to 100 sheets of 80 gsm.

Paper capacity of the output paper tray

Output Paper Tray

1 - 10 INTRODUCTION

Up to 25 sheets of 80 gsm (A4)

■

Transparencies or glossy paper must be picked up from the output paper tray one page at a time to avoid smudging.

■

Legal paper cannot be stacked on the output paper tray.

Printable area

The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes.

EnvelopesCut Sheet Paper

■ unprintable area

Top

Cut Sheet 3 mm

(0 mm)*

Envelopes 12 mm 24 mm 3 mm 3 mm

Bottom

3 mm (0 mm)*

Left

3 mm (0 mm)*

*1 When you set the Borderless feature to On. Printable area depends on the Printer driver settings. The figures above are approximate and the printable area may

vary depending on the type of cut sheet paper you are using.

Right

INTRODUCTION 1 - 11

How to load paper, envelopes and post cards

To load paper or other media

Pull the paper tray completely out of the MFC and remove the output paper tray.

Press and slide the paper side guide to fit the paper width.

Paper Side Guide

Pull out the paper support and unfold the paper support flap.

Paper Support

Paper Support Flap

Use the paper support flap for Letter, Legal and A4.

1 - 12 INTRODUCTION

Fan the stack of paper well to avoid paper jams and mis-feeds.

Gently insert the paper into the paper tray print side down and the leading edge (top of the paper) in first.

Check that the paper is flat in the tray and below the maximum paper mark.

Maximum Paper Mark

■

Make sure the paper side guides touch the sides of the paper.

■

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.

Put the output paper tray back on and push the paper tray firmly back into the MFC.

INTRODUCTION 1 - 13

To load envelopes

■

Use envelopes that weigh from 75-95 g/m2.

■

Some envelopes require margin settings in the application. Make sure you do a test print first.

To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below.

DO NOT USE ENVELOPES:

■

that are of a baggy construction

■

that are embossed (have raised writing on them)

■

that have clasps on them

■

that are not sharply creased

■

that are preprinted on the inside

■

Glue

How to load envelopes

Before loading, press the corners and sides of the envelopes to make them as flat as possible.

If the envelopes are ‘double-feeding,’ put one envelope in the paper tray at a time.

■

Rounded flap

■

Double flap

■

Triangular flap

1 - 14 INTRODUCTION

Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes.

If you have problems when printing on envelopes, try the following suggestions:

Open the envelope flap.

Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing.

Adjust the size and margin in your application.

To load post cards

Raise the paper stop and insert the post cards into the paper tray. Slide the paper side guide to fit the width of the post cards.

INTRODUCTION 1 - 15

About fax machines

Fax tones and handshake

When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press

Colour Start

dialling. During that time, the sending machine must begin the “handshake”, or connection, with the receiving machine.

Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You will soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows

If your MFC is set to the Fax Only mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, your MFC will continue to send the “chirps” for about 40 seconds, and the LCD continues to show

Stop/Exit

press The fax ‘handshake’ is the time in which the sending machine’s CNG

tones and the receiving machine’s “chirps” overlap. This must be for at least 2 to 4 seconds, so both machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialled. So it is important for the receiving machine to answer the call in as few rings as possible.

and they will continue for about 60 seconds after

Receiving

Mono Start

. To cancel receiving,

When you have an external Telephone Answering Device (TAD) on your fax line, your TAD will decide the number of rings before the call is answered.

1 - 16 INTRODUCTION

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. If the MFC detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the MFC.

Your MFC must have enough memory for this feature to work.

INTRODUCTION 1 - 17

Getting started

Initial Setup

Setting the Date and Time

When the MFC is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your MFC will be printed on every fax you send. If there is a power failure, you may have to reset the date and time. No other settings will be affected.

Press

Enter the last two digits of the year. Press

Enter two digits for the month. Press (For example, enter 09 for September, or 10 for October.)

Enter two digits for the day. Press

Enter the time in 24-Hour format. Press

Press The LCD now shows the date and time whenever the MFC is in

Fax mode.

Menu/Set, 0, 2

Menu/Set

Menu/Set Stop/Exit

. (For example, enter 06 for 6th.)

. (For example, enter 15:25 for 3:25 P.M.)

Setting Tone or Pulse dialling mode (Not available in New Zealand)

Press

Press ▲ or ▼ to select Press

Press

Menu/Set, 0, 4

Menu/Set Stop/Exit

Pulse

(or

Tone

2 - 1 GETTING STARTED

Setting the Station ID

You should store your name or company name and fax number so they print on all fax pages you send.

It is important that you enter the fax number in the internationally standardized format, i.e. in accordance with the following strict sequence:

Press

Enter your fax number (up to 20 digits). Press

You cannot enter a hyphen in the fax number. To enter a space press once between numbers.

Use the dial pad to enter your name (up to 20 characters). (See Entering Text on page B-11.)

Press

If the Station ID has already been programmed, the LCD will ask you to press

Menu/Set, 0, 3

Menu/Set

▲

Menu/Set Stop/Exit

to make a change or 2 to exit without changing.

GETTING STARTED 2 - 2

Setting the Phone Line Type

If you are connecting the MFC to a line that features ADSL to send and receive faxes, it is also necessary to change the Phone Line Type accordingly by completing the following steps.

Press

Press ▲ or ▼ to select Press

Press

Menu/Set, 0, 5

Menu/Set Stop/Exit

ADSL

(or

Normal

2 - 3 GETTING STARTED

General Setup

Setting the Mode Timer

The MFC has four temporary mode keys on the control panel: PhotoCapture, Copy, Fax and Scan. You can change the number of seconds or minutes the MFC takes after the last Copy, Scan or PhotoCapture operation before it returns to Fax mode. If you select

Off

, the MFC stays in the mode you used last.

Press

Press ▲ or ▼ to select

5 Mins

Press

Menu/Set, 1, 1

Off

Menu/Set Stop/Exit

0 Sec, 30 Secs, 1 Min, 2 Mins

Setting the Paper Type

To get the best print quality, set the MFC for the type of paper you are using.

Press

Press ▲ or ▼ to select

Transparency

Press

Press The MFC ejects paper with printed surfaces face up onto the

paper tray in the front of the machine. When you use transparencies or glossy paper, remove each sheet immediately to prevent smudging or paper jams.

Menu/Set, 1, 2

Menu/Set Stop/Exit

Plain, Inkjet, Glossy

GETTING STARTED 2 - 4

Setting the Paper Size

You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 x 15 cm and three sizes for printing faxes: Letter, Legal and A4. When you change the type of paper you load in the MFC, you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax on the page.

Press

Press ▲ or ▼ to select Press

Press

Menu/Set, 1, 3

Menu/Set Stop/Exit

Letter, Legal, A4, A5

10x15cm

Setting the Ring Volume

You can turn the ring

Press

Press ▲ or ▼ to select Press

Press —OR— You can adjust the ring volume when your MFC is idle (not being

used). In Fax mode , press or to adjust the volume level. Every time you press these keys, the MFC will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press. The new setting will stay until you change it again.

Menu/Set, 1, 4, 1

Menu/Set Stop/Exit

Off

or you can select the ring volume level.

Low, Med, High

Off

2 - 5 GETTING STARTED

Setting the Beeper Volume

You can change the beeper volume. The default (factory) setting is

Low

. When the beeper is on, the MFC will beep when you press a

key, make a mistake or you send or receive a fax.

Press

Press ▲ or ▼ to select your option. (

Press

Menu/Set, 1, 4, 2

Low, Med, High

Menu/Set Stop/Exit

Off

)

Setting the Speaker Volume

You can adjust the MFC’s one-way speaker volume.

Press

Press ▲ or ▼ to select Press

Press

Menu/Set, 1, 4, 3

Low, Med, High

Menu/Set Stop/Exit

Off

GETTING STARTED 2 - 6

Setting the LCD Contrast

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD from your position, try changing the contrast setting for improved viewing.

1 2

Press

Menu/Set, 1, 6

▲ or ▼

Menu/Set Stop/Exit

to select

Light

Dark

2 - 7 GETTING STARTED

Setup Send

How to enter Fax mode

Before sending faxes, make sure (

Fax

green. If not, press (

setting is Fax.

) to enter Fax mode. The default

Fax

) is illuminated in

How to dial

You can dial in any way of the following ways.

Manual dialling

Press all of the digits of the phone or fax number.

SETUP SEND 3 - 1

Speed-Dialling

Press number. (See

Search/Speed Dial, #

Storing Speed-Dial numbers

If the LCD shows

Not Registered

, and then the two digit Speed-Dial

on page 5-1.)

two-digit number

when you enter the

Speed-Dial number, a number has not been stored for it.

Search

You can search for names you have stored in the Speed-Dial memories. Press search. (See

* To search alphabetically, you can use the dial pad to enter the first

letter of the name you are looking for.

Search/Speed Dial

and the navigation keys to

Storing Speed-Dial numbers

To search numerically (MFC-410CN only)

To search alphabetically*

on page 5-1.)

Fax Redial

If you are sending a fax manually and the line is busy, press

Redial/Pause

, and then press again. If you want to make a second call to the last number dialled, you can save time by pressing

Colour Start Redial/Pause

only works if you dialled from the control panel.

If you are sending a fax automatically

will automatically redial up to three times at five minutes intervals.

3 - 2 SETUP SEND

Mono Start

Redial/Pause

and the line is busy, the MFC

Colour Start

Mono Start

and

to try

How to Fax (B&W and Colour)

Automatic transmission

You can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to A4 size. To cancel, press

Stop/Exit

If it is not illuminated in green, press (

Load your document on the scanner glass.

Dial the fax number. Press The MFC starts scanning the first page. If you press

To send a single page, press 2 (or press

The MFC starts sending the document.

—OR— To send more than one page, press

Place the next page on the scanner glass.

Press The MFC starts scanning. (Repeat Steps 4 and 5 for each

additional page.)

■

Mono Start

Colour Start

Mono Start

Menu/Set

If the memory is full and you are faxing a single page, it will be sent in real time.

You cannot send multiple pages for colour faxes.

Colour Start

again).

, the MFC starts sending.

and go to Step 5.

Fax

Next Page?

1.Yes 2.No(Dial)

Set Next Page Then Press Set

SETUP SEND 3 - 3

Colour fax transmission

Your MFC can send a colour fax to machines that support this feature.

However, colour faxes cannot be stored in the memory. When you send a colour fax, the MFC will send it in real time (even if

Time TX

is set to

(MFC-410CN) Delayed fax and Polling Transmit features are not available in

colour.

Off

Real

Manual transmission

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

If it is not illuminated in green, press (

Load your document.

Pick up the handset of the external phone and listen for a dial tone.

Dial the fax number you want to call.

When you hear the fax tone, press

Start

Press 1 to send a fax.

Replace the handset of the external phone.

Mono Start

Fax

Colour

1.Send 2.Receive

3 - 4 SETUP SEND

Basic sending operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer (MFC-410CN only), polling transmission (MFC-410CN only) or real time transmission.

If it is not illuminated in green, press ( After each setting is accepted, the LCD will ask if you want to

enter more settings:

Press 1 to select more settings. The LCD will return to the menu.

—OR— Press

step.

if you have finished choosing settings and go to the next

Setup Send

Fax

1.Yes 2.No

Contrast

If your document is very light or very dark, you may want to change the contrast.

Light

Use

Dark

Use

If it is not illuminated in green, press (

Load your document.

Press

Press ▲ or ▼ to select Press

to send a light document.

to send a dark document.

Menu/Set, 2, 2, 1

Menu/Set

Auto, Light

Dark

Fax

SETUP SEND 3 - 5

Fax Resolution

You can use the temporarily (for this fax only). In Fax mode (

Fax Resolution

Menu/Set

press —OR— You can change the default setting:

If it is not illuminated in green, press (

Load your document.

Press

Press ▲ or ▼ to select the resolution you want. Press

Standard

Fine

S.Fine

Photo

Fax Resolution

and ▲ or ▼ to select the setting you want, and then

Menu/Set, 2, 2, 2

Menu/Set

Suitable for most typed documents. Good for small print and transmits a little

slower than Standard resolution. Good for small print or artwork and transmits

slower than Fine resolution. Use when the document has varying shades

of gray or is a photograph. This has the slowest transmission time.

key to change the setting

Fax

), press

3 - 6 SETUP SEND

Dual Access (Not available for colour faxes)

You can dial a number, and begin scanning the fax into memory— even when the MFC is sending from memory or receiving faxes. The LCD shows the new job number and available memory.

Your MFC normally uses Dual Access. However, to send a colour fax, the MFC will send the document in real time (even if

Real Time TX

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

Off

If you get an page of a fax, press

Out of Memory

you can press or press

Out of Memory

message while scanning a subsequent page,

Mono Start

Stop/Exit

message while scanning the first

Stop/Exit

to cancel the operation.

to cancel scanning. If you get an

to send the pages scanned so far,

SETUP SEND 3 - 7

Real Time Transmission

When you are sending a fax, the MFC will scan the documents into the memory before sending. Then, as soon as the phone line is free, the MFC will start dialling and sending.

If the memory becomes full, the MFC will send the document in real time (even if

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set

Real Time TX

If you want to fax multiple pages from the scanner glass, Real Time Transmission should be set to

Real Time TX

to On for all documents or for the next fax only.

is set to

Off

If it is not illuminated in green, press (

Load your document.

For MFC-210C, press For MFC-410CN, press

To change the default setting, press ▲ or ▼ to select On (or Press —OR— For the next fax transmission only, press

Next Fax Only

Press

Press ▲ or ▼ to select On (or Press

In Real Time Transmission, the redial feature does not work.

If you are sending a colour Fax, the MFC will send it in real time (even if

Menu/Set

Real Time TX

Menu/Set, 2, 2, 3

Menu/Set, 2, 2, 5

Off

is set to

Off

Fax

▲

or ▼ to select

Off

3 - 8 SETUP SEND

Checking job status

Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows

No Jobs Waiting

For MFC-210C, press For MFC-410CN, press

If you have more than one job waiting, press ▲ or ▼ to scroll through the list.

Press

Stop/Exit

Menu/Set, 2, 5

Menu/Set, 2, 6

Cancelling a fax in progress

If you want to cancel a fax, while the MFC is scanning, dialling or sending it, press

Stop/Exit

Cancelling a scheduled job

You can cancel a fax job that is stored and waiting in the memory.

For MFC-210C, press For MFC-410CN, press Any jobs that are waiting will appear on the LCD.

If you have more than one job waiting, press ▲ or ▼ to select the job you want to cancel.

Press —OR— If you only have one job waiting, go to Step 3.

Press 1 to cancel. To cancel another job go to Step 2. —OR— Press

Press

Menu/Set

to exit without cancelling.

Stop/Exit

Menu/Set, 2, 5

Menu/Set, 2, 6

SETUP SEND 3 - 9

Advanced sending operations

Broadcasting (Not available for colour faxes)

Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast.

Press

Search/Speed Dial

up Group dial numbers, see Setting up Groups for Broadcasting on page 5-3.)

After the broadcast is finished, a Broadcast Report will be printed to let you know the results.

Menu/Set

between each of the numbers. Use

to help you choose the numbers easily. (To set

If it is not illuminated in green, press (

Load your document.

Enter a number using Speed-Dial, a Group number, Search or manual dialling using the dial pad.

(Example: Group number)

When the LCD displays the fax number or name of the other party, press

You will be asked to enter the next number.

Enter the next number. (Example: Speed-Dial number)

When the LCD displays the fax number or name of the other party, press

After you have entered all the fax numbers, go to Step 8 to start the broadcast.

Press

Menu/Set

Mono Start

Fax

3 - 10 SETUP SEND

■

If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 70 (MFC-210C) or 130 (MFC-410CN) different numbers.

■

The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use Dual Access and Delayed fax (MFC-410CN only).

■

Enter the long dialling sequence numbers as you would normally, but remember that each Speed-Dial number counts as one number, so the number of locations you can store becomes limited.

■

If the memory is full, press more than one page has been scanned, press to send the portion that is in the memory.

Stop/Exit

to stop the job or if

Mono Start

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

If it is not illuminated in green, press (

Load your document.

For MFC-210C, press For MFC-410CN, press

Press ▲ or ▼ to select On (or Press

Menu/Set

Menu/Set, 2, 2, 4

Menu/Set, 2, 2, 7

Off

Fax

SETUP SEND 3 - 11

Delayed Fax (Not available for colour faxes) (MFC-410CN only)

During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4.

If it is not illuminated in green, press (

Load your document.

Press

Press displayed time.

—OR— Enter the time you want the fax to be sent (in 24-hour format). Press (For example, enter 19:45 for 7:45 PM.)

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

Menu/Set, 2, 2, 3 Menu/Set

Menu/Set

to accept the

Fax

Setup Send

3.Delayed Fax

3 - 12 SETUP SEND

Delayed Batch Transmission (Not available for colour faxes) (MFC-410CN only)

Before sending the delayed faxes, your MFC will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select On (or Press

Press

Menu/Set, 2, 2, 4

Menu/Set Stop/Exit

Off

Fax

Setup Send

4.Batch TX

Setup for Polled Transmit (Standard) (Not available for colour faxes) (MFC-410CN only)

Polled Transmit is when you set up the MFC to wait with a document so another fax machine can retrieve it.

If it is not illuminated in green, press (

Load your document.

Press

Press ▲ or ▼ to select Press

Menu/Set, 2, 2, 6

Standard

Menu/Set

Fax

SETUP SEND 3 - 13

Setup for Polled Transmit with Secure Code (Not available for colour faxes) (MFC-410CN only)

When you choose machine must enter the polling secure code.

If it is not illuminated in green, press (

Load your document.

Press

Press ▲ or ▼ to select Press

Enter a four-digit number. Press

The document will be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a job menu setting. (See Cancelling a scheduled job on page 3-9.)

You can use Secure Polling only with another Brother fax machine.

Menu/Set, 2, 2, 6

Menu/Set

Polled TX:Secure

Secure

, anyone who polls the

Fax

3 - 14 SETUP SEND

TX Lock (Key Lock for some countries)

TX Lock lets you prevent unauthorized access to the MFC. While TX Lock is On the following operations are available:

■

Receiving faxes

■

Fax Forwarding (If Fax Forwarding was already On) (MFC-410CN only)

■

Remote Retrieval (If Fax Storage was already On) (MFC-410CN only)

While TX Lock is On the following operations are NOT available:

■

Sending faxes

■

Copy

■

PC printing

■

PC scanning

■

PhotoCapture

(MFC-410CN only) You will not be able to continue to schedule Delayed Faxes or

Polling jobs. However, any pre-scheduled Delayed Faxes will be sent when you turn TX Lock On, so they won't be lost.

If you have selected Fax Forwarding or Fax Storage (

Menu/Set, 2, 5

) before you turn TX Lo

Forwarding and Remote Retrieval will continue to work.

ck On, t

hen Fax

To print the faxes in memory, turn TX Lock

Off

SETUP SEND 3 - 15

Setting up the password

If you forget the TX Lock password, please contact your Brother dealer or Brother for assistance.

Press

Enter a 4-digit number for the password. Press

If the LCD shows Press

Menu/Set, 2, 0, 1

Menu/Set

Verify:

, re-enter the password.

Changing the TX Lock password

Press

Press ▲ or ▼ to select Press

Enter a 4-digit number for the current password. Press

Enter a 4-digit number for a new password. Press

If the LCD shows Press

Menu/Set, 2, 0, 1

Set Password

Menu/Set

Verify:

, re-enter the password.

Turning TX Lock on

Press

Press ▲ or ▼ to select Press

Enter the registered 4-digit password. Press The MFC goes offline and the LCD shows

Menu/Set, 2, 0, 1

Set TX Lock

Menu/Set

TX Lock Mode

3 - 16 SETUP SEND

Turning TX Lock off

Press

Enter the registered 4-digit password. Press TX lock is automatically turned off.

If you enter the wrong Password, the LCD shows

Password

until the registered password is entered.

Menu/Set

and stays offline. The MFC will stay in TX Lock Mode

Wrong

Faxing letter size documents from the scanner glass

When documents are letter size, you need to set Scan Glass Size to letter, if you do not, the side portion of the faxes will be missing.

Press

Press ▲ or ▼ to select Press

Press

Menu/Set, 2, 2, 0

Letter

Menu/Set Stop/Exit

(or A4).

SETUP SEND 3 - 17

Setup Receive

Basic receiving operations

Choosing the Receive Mode

There are four different Receive Modes for your MFC. You can choose the mode that best suits your needs.

LCD How it works When to use it

Fax Only

(automatic receive)

Fax/Tel

(fax and telephone)

(with an external or extension telephon e for models without a handset)

External TAD

(with an external answering machine only)

Manual

(manual receive) (with an external or extension telephon e for models without a handset)

The MFC automatically answers every call as a fax.

The MFC controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it wi ll ring (pseudo/double ring) for you to pick up the call.

The external answering machine (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

You control the phone line and must answer every call yourself.

For dedicated fax lines.

Use this mode if you expect to receive lots of fax messages and few telephone calls. You cannot have an answering ma chine on the same line, even if it is on a separate wall socket/phone socket on the same line. You cannot use the telephone company’s Voice Mail in this mod e.

Use this mode if you hav e connected an answering machine to your MFC. The External TAD setting works only with an external answering machine. Ring Delay does not work in this setting.

Use this mode if you do not receive many fax messages.

If you answer and hear fax tones, wait until the MFC takes over the call, then hang up. (See on page 4-4.) If you use a computer modem on the same line MFC Faxing will not operate correctly.

Fax Dete ct

4 - 1 SETUP RECEIVE

To select or change your Receive Mode

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select

Manual

Press

Menu/Set, 0, 1

Menu/Set Stop/Exit

Fax Only, Fax/Tel, External TAD

Current Receive Mode

Fax

: Fax Only

F/T

: Fax/Tel

TAD

: External TAD

Mnl

: Manual

Fax

Setting the Ring Delay

The Ring Delay sets the number of times the MFC rings before it answers in phones on the same line as the MFC or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4.

(See Operation from extension telephones on page A-14 and Fax

Detect

Fax Only

on page 4-4.)

Fax/Tel

mode. If you have extension

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select how many times the line rings before the MFC answers (02 - 10 for Australia, 01 - 10 for New Zealand, 00 - 10 for some countries).

Press (If you select 00, the line won’t ring at all.)

Press

Menu/Set, 2, 1, 1

Menu/Set

Stop/Exit

Fax

SETUP RECEIVE 4 - 2

Setting the F/T Ring Time (Fax/Tel mode only)

If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the MFC will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the MFC prints the fax.)

This pseudo/double-ring happens after the initial ringing from the phone company. Only the MFC rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone on the same line as the MFC.

For Fax/Tel mode only

(See

on page A-14.)

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select how long the MFC will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds, 20, 30, 40 or 55 seconds for New Zealand).

Press

Press Even if the caller hangs up during the pseudo/double-ringing,

the MFC will continue to ring for the set time.

Menu/Set, 2, 1, 2

Menu/Set Stop/Exit

Fax

4 - 3 SETUP RECEIVE

Fax Detect

When you use this feature, you don’t have to press

Colour Start

Zealand) when you answer a fax call. Selecting to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see or when you hear ‘chirps’ through the handset of an extension phone connected to another wall socket/phone socket, just replace the handset and your MFC will do the rest.

■

If this feature is set to On, but your MFC does not connect a fax call when you lift an extension or external phone handset, press the Fax Receive Code Zealand).

■

If you send faxes from a computer on the same phone line and the MFC intercepts them, set Fax Detect to

■

Selecting yourself by lifting the handset of an external or extension phone, and then press MFC —OR— by pressing your MFC. (See Operation from extension telephones on page A-14.)

, or the Fax Receive Code

Off

means you’ll have to activate the MFC

Mono Start

51 (91

for New Zealand) if you are not at

51 (91

Receiving

Mono Start

for New

allows the MFC

on the LCD

51 (91

for New

Off

Colour Start

on the

If it is not illuminated in green, press (

Press

Use ▲ or ▼ to select On (or Press

Press

Menu/Set, 2, 1, 3

Menu/Set Stop/Exit

Off

Fax

SETUP RECEIVE 4 - 4

Printing a reduced incoming fax (Auto Reduction)

If you choose On, the MFC automatically reduces an incoming fax to fit on one page of A4, Letter or Legal size paper. The MFC calculates the reduction ratio by using the page size of the document and your Paper Size setting (

Menu/Set, 1, 3

If it is not illuminated in green, press (

Press

Use ▲ or ▼ to select On (or Press

Press

■

Menu/Set, 2, 1, 5

Menu/Set Stop/Exit

Turn on this setting if you receive faxes that are split onto two pages. However, if the document is too long the MFC may still print it on two pages.

If left and right margins are cut off, turn on this setting.

Off

Fax

Setup Receive

5.Auto Reduction

Printing a fax from the memory (MFC-410CN only)

If you have selected Fax Forwarding or Fax Storage (

5, 1

), you can still print a fax from the memory when you are at your

MFC. (See

Press

Setting Fax Storage

Menu/Set, 2, 5, 3 Mono Start

on page 6-2.)

Menu/Set, 2

4 - 5 SETUP RECEIVE

Reception into memory (Not available for colour fax reception)

As soon as the paper tray becomes empty during fax reception, the screen will display paper tray. (See page 1-12.)

If the

Memory Receive

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming faxes will also be stored into memory until the memory is full, following this no further incoming fax calls will be automatically answered. To print all data put fresh paper in the paper tray and

Mono Start

press

No Paper Fed

How to load paper, envelopes and post cards

is On at this time...

Colour Start

; please put some paper in the

Memory Receive

If the

The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper tray. To print the last fax received, put paper in the paper tray and press

If it is not illuminated in green, press (

Press

Use ▲ or ▼ to select On (or Press

Press

Menu/Set, 2, 1, 6

Menu/Set Stop/Exit

Mono Start

Off

at this time...

Off

Colour Start

Fax

SETUP RECEIVE 4 - 6

Polling (MFC-410CN only)

Polling is the process of retrieving faxes from another fax machine. You can use your MFC to 'poll' other machines, or you can have someone poll your MFC.

Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls your MFC to receive a fax, they pay for the call. If you poll someone's fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the Polling feature.

Secure Polling

Secure Polling is a way to keep your documents and others from falling into the wrong hands while the MFC is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.

Setup for Polling Receive (Standard)

Polling Receive is when you call another fax machine to receive a fax from it.

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select Press

Enter the fax number you are polling. Press

4 - 7 SETUP RECEIVE

Menu/Set, 2, 1, 7

Standard

Menu/Set

Mono Start

Colour Start

Fax

Setup for Polling Receive with Secure Code

You need to make sure you are using the same secure code as the other party.

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select Press

Enter a four-digit secure code. This is the same as the security code of the fax machine you are

polling.

Press

Enter the fax number you are polling.

Press

Setup Delayed Polling Receive

You can set the MFC to begin Polling Receive at a later time.

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to select Press

Enter the time (in 24-hour format) you want to begin polling. For example, enter 21:45 for 9:45 PM.

Press

Enter the fax number you are polling. Press The MFC makes the polling call at the time you entered.

Menu/Set, 2, 1, 7

Secure

Menu/Set

Mono Start

Menu/Set, 2, 1, 7

Menu/Set

Mono Start

Colour Start

Timer

Colour Start

Fax

You can set up only one Delayed Polling.

SETUP RECEIVE 4 - 8

Sequential Polling

The MFC can request documents from several fax units in a single operation. You just specify several destinations in Step 5. Afterwards, a Sequential Polling Report will be printed.

If it is not illuminated in green, press (

Press

Press ▲ or ▼ to choose Press

want.

If you selected

■

Specify the destination fax machines, which you wish to poll by using Speed-Dial, Search, a Group (see Broadcasting on page 5-3) or the dial pad. You must press

Menu/Set

Press The MFC polls each number or group in turn for a document.

Press process.

To cancel all sequential polling receive jobs, press

2, 6

Menu/Set, 2, 1, 7

Menu/Set

If you selected

Menu/Set

If you selected want to begin polling and press Step 5.

between each location.

when the screen displays the setting you

Standard

Secure

, and then go to Step 5.

Timer

Mono Start

Stop/Exit

. (See

Cancelling a scheduled job

while the MFC is dialling to cancel the polling

Standard, Secure

, go to Step 5.

, enter a four-digit number and press

, enter the time (in 24-hour format) you

Colour Start

Menu/Set

on page 3-9.)

Fax

Timer

, and then go to

Setting up Groups for

Menu/Set

4 - 9 SETUP RECEIVE

Quick-Dial numbers and

dialling options

Storing numbers for easy dialling

You can set up your MFC to do two types of easy dialling: Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number.

If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.

Storing Speed-Dial numbers

You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys ( number, and store 20 Speed-Dial numbers and the MFC-410CN can store 80 numbers.

Mono Start

Search/Speed Dial, #

Colour Start

). The MFC-210C can

, the two-digit

Press

Use the dial pad to enter a two-digit Speed-Dial location number (01-20 for MFC-210C, 01-80 for MFC-410CN).

(For example, press Press

Enter the phone or fax number (up to 20 digits). Press

Use the dial pad to enter the name (up to 15 characters). Press (You can use the —OR— Press

Go to Step 2 to store another Speed-Dial number. —OR— Press

Menu/Set, 2, 3, 1

Menu/Set

Stop/Exit

chart on page B-11 to help you enter letters.)

to store the number without a name.

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 1

Changing Speed-Dial numbers

If you try to store a Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following:

Press 1 to change the stored number. —OR— Press

How to change the stored number or name:

■

Enter a new number. Press

Follow the directions beginning at Step 4 in Storing Speed-Dial numbers. (See page 5-1.)

to exit without making a change.

If you want to change a character, use or to position the cursor under the character you want to change, and then type over it.

If you want to erase the whole number or whole name, press

Stop/Exit

The characters above and to the right of the cursor will be deleted.

Menu/Set

when the cursor is under the first digit or letter.

▲

5 - 2 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Setting up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only a few keys ( two-digit number, and fax number as a Speed-Dial number.

Then, you can combine them into a Group. Each Group uses up a Speed-Dial number. You can have up to six Groups, or you can assign up to 19 numbers (MFC-210C) or up to 79 numbers (MFC-410CN) to one large Group.

(See Storing Speed-Dial numbers on page 5-1 and Broadcasting (Not available for colour faxes) on page 3-10.)

Mono Start

Search/Speed Dial, #

). First, you’ll need to store each

, the

Press

Use the dial pad to enter the two-digit Speed-Dial number where you want to store the Group.

Press (For example, press

Use the dial pad to enter the Group number (1 to 6).

Press (For example, press

The Group number must be between 1 and 6.

To include Speed-Dial numbers in the Group, press them as follows:

For example, for Speed-Dial numbers 05 and 09. Press

Search/Speed Dial, 09

Menu/Set, 2, 3, 2

Menu/Set

and

for Group 1.)

Menu/Set

Search/Speed Dial, 05

. The LCD shows:

Set Quick-Dial

2.Setup Groups

Setup Groups Speed-Dial? #

Setup Groups Setup Group:G01

Setup Groups G01:#05#09

#05#09

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 3

Press Group.

Use the dial pad and the chart on page B-11 to enter a name for the Group.

Press (For example, type NEW CLIENTS).

Press You can print a list of all the Speed-Dial numbers. Group

numbers will be marked in the GROUP column. (See Printing reports on page 7-3.)

Menu/Set

Stop/Exit

to accept the Speed-Dial numbers for this

5 - 4 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Dialling options

There are two ways to dial. (See

How to dial

on page 3-1.)

Access codes and credit card numbers

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers. You can store these long dialling sequences by dividing them and setting them up on separate Speed Dial numbers in any combination. You can even include manual dialling using the dial pad. (See

For example, perhaps you have stored ‘555’ on Speed-Dial #03 and ‘7000’ on Speed-Dial #02. If you press

Search/Speed Dial, #02

will dial ‘555-7000’. To temporarily change a number, you can substitute part of the

number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could press

Search/Speed Dial, #03

pad.

Storing Speed-Dial numbers

Mono Start

, and

and then press

If you must wait for another dial tone or signal at any point in the dialling sequence, store a pause in the number by pressing

Redial/Pause

. Each key press adds a 3.5-second delay.

on page 5-1.)

Search/Speed Dial, #03

Colour Start

7001

using the dialling

, you

Pause

Press numbers. If you are dialling overseas, you can press as many times as needed to increase the length of the pause.

Redial/Pause

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 5

to insert a 3.5-second pause between

Redial/Pause

Tone or Pulse (Not available in New Zealand)

If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.

Lift the handset of the external phone.

Press # on the MFC’s control panel. Any digits dialled after this will send tone signals.

When you hang up, the MFC will return to the Pulse dialling service.

5 - 6 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Remote Fax Options

(MFC-410CN only)

(Not available for colour faxes)

Setting up Fax Forwarding

When you select Fax Forward, your MFC stores the received fax in the memory. The MFC will then dial the fax number you’ve programmed and forward the fax message.

Press

Press ▲ or ▼ to select Press The LCD will ask you to enter the fax number to which faxes will

be forwarded.

Enter the forwarding number (up to 20 digits). Press

Press ▲ or ▼ to select

Print:On

Press If you select

at your MFC so you will have a copy if there is a power failure before it is forwarded.

Press

Menu/Set, 2, 5, 1

Fax Forward

Menu/Set

Stop/Exit

Backup

Backup Print:Off

Backup Print:On

Fax Forward Backup Print:On

, the MFC will also print the fax

REMOTE FAX OPTIONS (MFC-410CN ONLY) 6 - 1

Setting Fax Storage

If you select Fax Storage, your MFC stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands.

Press

Press ▲ or ▼ to select Press

Press If you have set Fax Storage, a backup copy of the received fax

will automatically be printed at the MFC.

Menu/Set, 2, 5, 1

Fax Storage

Menu/Set Stop/Exit

Setting PC Fax Receive

If you select PC Fax Receive, your MFC will temporarily store your received fax messages in its memory, and then automatically send the faxes to the PC. You can then use your PC to view and store these faxes.

Press

Press ▲ or ▼ to select Press

Press ▲ or ▼ to select

Print:On

Press

Menu/Set, 2, 5, 1

PC Fax Receive

Menu/Set

Menu/Set Stop/Exit

Backup

Backup Print:Off

PC Fax Receive Backup Print:On

■

Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see

PC-FAX software

the CD-ROM.)

■

If you select fax at your MFC so you will have a copy if there is a power failure before it is sent to the PC.

■

If you get an error message and the MFC cannot print the faxes in memory, you can use this setting to transfer your faxes to your PC. (For details, see Error messages on page 11-1.)

6 - 2 REMOTE FAX OPTIONS (MFC-410CN ONLY)

on page 5-1 in Software User’s Guide on

Backup Print:On

, the MFC will also print the

Using Brother

Turning off Remote Fax Options

If you set the Remote Fax Options to MFC’s memory, the LCD will give you two options.

■

If you press 1, all unprinted faxes will be printed and erased before the setting turns off. If a backup copy has already been printed it will not be printed again.

■

If you press 2, the memory will not be erased and the setting will be unchanged.

(See Printing a fax from the memory (MFC-410CN only) on page 4-5.)

Off

and there are faxes in your

Setting your Remote Access Code

The remote access code lets you access the Remote Retrieval features when you are away from your MFC. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- ).

Press

Enter a three-digit code using numbers 0-9 or . Press

Do not use the same code used for your Fax Receive Code

( (See Operation from extension telephones on page A-14.)

Menu/Set, 2, 5, 2

Menu/Set

51 (91

#91

for New Zealand).

for New Zealand) or Telephone Answer Code

. (The preset ‘ ’ cannot be changed.)

#51

Press You can change your code at any time by entering a new one.

If you want to make your code inactive, press 2 to restore the inactive setting (--- ).

Stop/Exit

REMOTE FAX OPTIONS (MFC-410CN ONLY) 6 - 3

in Step

Remote Retrieval

You can call your MFC from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages.

Using your Remote Access Code

Dial your fax number from a telephone or another fax machine using touch tone.

When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ).

The MFC signals if it has received fax messages:

1 long beep No beeps

The MFC gives two short beeps to tell you to enter a command. The MFC will hang up if you wait longer than 30 seconds to enter a command. The MFC will beep three times, if you enter an invalid command.

Press 90 to reset the MFC when you’ve finished.

Hang up.

Fax messages

—

No messages

—

If your MFC is set to remote retrieval features, you can access your MFC by waiting about 2 minutes after it starts ringing, and then entering the Remote Access Code within 30 seconds.

6 - 4 REMOTE FAX OPTIONS (MFC-410CN ONLY)

Manual

mode and you want to use the

Remote commands

Follow the commands below to access features when you are away from the MFC. When you call the MFC and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the Fax Forwarding

or Fax Storage settings

1 OFF You can select

or erased all your messages. 2 Fax Forwarding If you hear one long beep, the change has 4 Fax Forwarding number 6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to

3 Erase faxes from the

memory

97 Check the receiving status

1 Fax

98 Change the Receive Mode

1 External TAD 2 Fax/Tel 3 Fax Only

90 Exit Press 90 to exit Remote Retrieval. Wait for

been accepted. If you hear three short beeps,

you cannot change it because the conditions

have not been met (for example, registering a

Fax Forwarding number). You can register

your Fax Forwarding number by entering 4.

(See Changing your Fax Forwarding number

on page 6-6.) Once you have registered the

number, Fax Forwarding will work.

receive stored fax message(s). (See page

6-6.)

If you hear one long beep, fax messages

have been erased from the memory.

You can check whether your MFC has

received any faxes. If yes, you will hear one

long beep. If no, you will hear three short

beeps.

If you hear one long beep, your change has

been accepted.

the long beep, then replace the handset.

Off

after you have retrieved

REMOTE FAX OPTIONS (MFC-410CN ONLY) 6 - 5

Retrieving fax messages

You can call your MFC from any touch tone phone and have your fax messages sent to a fax machine.

Dial your fax number.

When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

As soon as you hear two short beeps, use the dial pad to press

962

Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax

messages sent to followed by You cannot use and # as dial numbers. However, press # if

you want to store a pause.

Hang up after you hear your MFC beep. Your MFC will call the other machine, which will then print your fax messages.

(up to 20 digits).

Changing your Fax Forwarding number

You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone.

Dial your fax number.

When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

When you hear two short beeps, use the dial pad to press

Wait for the long beep, and then use the dial pad to enter the new number of the remote fax machine where you want your fax

messages forwarded followed by You cannot use and # as dial numbers. However, press # if

you want to store a pause.

Hang up after you hear your MFC beep.

6 - 6 REMOTE FAX OPTIONS (MFC-410CN ONLY)

(up to 20 digits).

954

Printing reports

Fax settings and activity

You need to set up the Transmission Verification Report and Journal Period in the menu table.

Press —OR— Press

Customizing the Transmission Verification Report

You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select report will print for every fax you send.

If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Selecting

On+Image

on the report to help you remember.

Menu/Set, 2, 4, 1

Menu/Set, 2, 4, 2

Off+Image

On+Image

will print a section of the fax’s first page

, the

When the Verification Report is turned Report will only print if there is a transmission error, with NG in the RESULT column.

Press

Press ▲ or ▼ to select Press

Press

Menu/Set, 2, 4, 1

Off+Image, On, On+Image

Menu/Set Stop/Exit

Off

PRINTING REPORTS 7 - 1

Off+Image

Off

, the

Setting the Journal Period

You can set the MFC to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to can print the report by following the steps on the next page.

The default setting is

Every 50 Faxes

Off

, you

Press

Press ▲ or ▼ to choose an interval. Press (If you choose 7 days, the LCD will ask you to choose a day on

which to begin the 7-day countdown.)

Enter the time to begin printing in 24-hour format. Press (For example: enter 19:45 for 7:45 PM.)

Press If you select 6, 12, 24 hours, 2 or 7 days, the MFC will print the

report at the selected time and then erase all jobs from its memory. If the MFC’s memory becomes full with 200 jobs before the time you selected has passed, the MFC will print the Journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from memory.

If you select when the MFC has stored 50 jobs.

Menu/Set, 2, 4, 2

Menu/Set

Stop/Exit

Every 50 Faxes

, the MFC will print the Journal

Report Setting

2.Journal Period

7 - 2 PRINTING REPORTS

Printing reports

Following reports are available:

1.Help List

2.Quick-Dial

3.Fax Journal

4.XMIT Verify

5.User Settings

(MFC-410CN only)

6.Network Config

(MFC-410CN only)

Prints the Help List so you can see at-a-glance how to quickly program your MFC.

Lists names and numbers stored in the Speed-Dial memory, in numerical order.

Lists information about the last incoming and outgoing faxes. (TX means Transmit.) (RX means Receive.)

Prints a Transmission Verification Report for your last transmission.

Lists your settings.

Lists your Network settings.

How to print a report

For MFC-210C, press For MFC-410CN, press

Press ▲ or ▼ to select the report you want. Press

Menu/Set

—OR— Enter the number of the report you want to print. For example, press

Press

Mono Start

Menu/Set, 5

Menu/Set, 6

to print the Help List.

PRINTING REPORTS 7 - 3

Making copies

Using the MFC as a copier

You can use your MFC as a copier, making up to 99 copies at a time.

Enter Copy mode

Before making copies, make sure that (

Copy

in green. If it is not, press ( default setting is Fax. You can change the number of seconds or

minutes that the MFC stays in Copy mode. (See Setting the Mode Timer on page 2-4.)

The LCD shows the default copy setting

Copy Ratio

Quality No of Copies

) to enter Copy mode. The

Copy

) is illuminated

8 - 1 MAKING COPIES

Making a single copy

Press (

Load your document.

Load documents

(See

Press To stop copying, press

Mono Start

Copy

) to illuminate it in green.

on page 1-6.)

Colour Start

Stop/Exit

Making multiple copies

Press (

Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

Press

Mono Start

Copy

) to illuminate it in green.

Colour Start

Stop copying

To stop copying, press

Stop/Exit

MAKING COPIES 8 - 2

Using the Copy Options key (Temporary settings)

When you want to quickly change the copy settings temporarily for the next copy, use the combinations.

Copy Options key

These settings are temporary, and the MFC returns to its default settings 60 seconds after it finishes copying. However if you have set the Mode Timer to 0 or 30 seconds, the MFC returns to the default settings after the number of seconds that has been set for mode timer. (See Setting the Mode Timer on page 2-4.)

You can save the copy settings you use most often by setting them as default. (See Changing the default copy settings on page 8-12.)

Copy Options

key. You can use different

8 - 3 MAKING COPIES

Changing the temporary copy settings

Use the

Copy Options

key to quickly set the following copy

settings temporarily for the next copy.

Press Copy Options

Menu Selections Options Factory

select select

Quality Fast/Normal/Best Normal

Enlarge/Reduce 50%/69%/78%/83%

93%/97%/100% 104%/142%/186% 198%/200% Custom(25-400%)

Paper Type Plain/Inkjet

Glossy Transparency

Paper Size Letter/Legal

A4/A5 10(W) x 15(H)cm

Brightness

Page Layout

(MFC-410CN only)

No. of Copies No. of Copies:01

- + - + 8-8

Off(1 in 1) 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster(3 x 3)

(01-99)

Page

Setting

8-5

100% 8-6

/ / / / /

Plain

Letter

Off (1 in 1)

8-7

8-8

8-12

After you choose your settings by pressing shows

Press

Set temporarily

Mono Start

Colour Start

if you’re finished choosing

settings. —OR— Press

▲

or ▼ to select more settings.

Menu/Set

MAKING COPIES 8 - 4

, the LCD

Increasing copy speed or quality

You can select the copy quality. The default setting is

Normal

Fast

Best

Press (

Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

Press Press

Press ▲ or ▼ to choose the copy quality (

Best

Press

Recommended mode for ordinary printouts. Good copy quality with adequate copy speed.

Fast copy speed and lowest ink consumption. Use FAST to save time (document to be proof-read, large documents or many copies).

Use this mode to copy precise images such as photographs. BEST uses the highest resolution and slowest speed.

Copy

) to illuminate it in green.

Copy Options Menu/Set

Menu/Set

Mono Start

and ▲ or ▼ to select

Colour Start

Quality

Fast, Normal

Normal

8 - 5 MAKING COPIES

Enlarging or reducing the image copied

You can select the following enlargement or reduction ratios.

Custom(25-400%)

allows you to enter a ratio from 25% to 400%.

Press Copy Options

and or to select

Enlarge/Reduce

Press (

Load your document.

Use the dial pad to enter the number of copies you want

Copy

Custom(25-400%)

200%

→

LTR

198% 10x15cm

186%10x15cm

→

LTR

→

LTR

142% A5

104% EXE

100%

97% LTR

93% A4

83% LGL

78% LGL

69% A4

50%

) to illuminate it in green.

(up to 99).

Press Press

Copy Options Menu/Set

and ▲ or ▼ to select

Enlarge/Reduce

MAKING COPIES 8 - 6

Press ▲ or ▼ to select the enlargement or reduction ratio you want.

Press —OR— You can select Use the dial pad to enter an enlargement or reduction ratio from

25%

Press (For example, press

Press Special Copy Options 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L)

or Poster are not available with Enlarge/Reduce.

Menu/Set

400%

Menu/Set

Mono Start

Custom(25-400%)

5 3

to enter

Colour Start

53%

and press

Menu/Set

Setting paper type

If you are copying on special paper, be sure to select the type of paper you are using so you will get the best print quality.

Press (

Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

Press Press

Press ▲ or ▼ to select the type of paper you are using (

Inkjet, Glossy

Press

Press You can change the default Paper Type setting at any time.

(See

8 - 7 MAKING COPIES

Copy Options Menu/Set

Menu/Set Mono Start

Setting the Paper Type

Copy

) to illuminate it in green.

and ▲ or ▼ to select

Transparency

Colour Start

on page 2-4.)

Paper Type

Plain

Setting paper size

If copying on paper other than A4 size, you will need to change the paper size setting.

You can copy on Letter, Legal, A4, A5 or Photo Card (10 (W) cm x 15 (H) cm) paper.

Press (

Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

Press Press

Press ▲ or ▼ to select the size of paper you are using (

Press

Copy Options Menu/Set

Letter, Legal, A4, A5

Menu/Set Mono Start

Copy

) to illuminate it in green.

and ▲ or ▼ to select

10(W) x 15(H)cm

Colour Start

Paper Size

Adjusting brightness

You can adjust the copy brightness to make copies darker or lighter.

Press (

Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

Press Press

Press ▲ to make a lighter copy. —OR— Press Press

Press

Copy Options Menu/Set

▼

to make a darker copy.

Menu/Set Mono Start

Copy

) to illuminate it in green.

and ▲ or ▼ to select

Colour Start

Brightness

MAKING COPIES 8 - 8

Making N in 1 copies or a poster (Page Layout) (MFC-410CN only)

You can reduce the amount of copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, allowing you to save paper. It is also possible to create a poster. When you use the Poster feature your MFC divides your document into sections, then enlarges the sections so you can assemble them into a poster.

■

Please make sure Paper Size is set to A4.

■

You can use N in 1 copy feature with 100% copy size only.

■

(P) means Portrait and (L) means Landscape.

Press (

Load your document.

Use the dial pad to enter the number of copies you want (up to 99).

Press Press

Press ▲ or ▼ to select

4 in 1 (P), 4 in 1 (L), Poster(3 x 3)

Press

If you are making a poster, the MFC scans document and starts printing.

—OR— If you selected the 2 in 1 or the 4 in

1 option, the MFC scans the page and then the LCD shows:

Press

Copy Options Menu/Set

Menu/Set Mono Start

to scan the next page.

Copy

) to illuminate it in green.

and ▲ or ▼ to select

2 in 1 (P), 2 in 1 (L)

Colour Start

Page Layout

to scan the document.

Next Page?

1.Yes 2.No

Off(1 in 1)

8 - 9 MAKING COPIES

Put the next document on the scanner glass.

Press Repeat Steps 7 and 8 for each page of the layout.

After all the pages of the document have been scanned, press

If 1 copies, the MFC will print the images as if Plain paper had been selected.

■

Menu/Set

to end.

Glossy

If you are producing multiple colour copies, N in 1 copies are not available.

For Poster copies, you cannot make more than one copy.

has been selected in the Paper Type setting for N in

Set Next Page Then Press Set

MAKING COPIES 8 - 10

Place document face down in the direction shown below.

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

Poster (3X3)

You can make a poster size copy of a photograph.

8 - 11 MAKING COPIES

Changing the default copy settings

You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again.

Increasing copy speed or quality

Press

Press ▲ or ▼ to select Press

Press

Menu/Set, 3, 1

Menu/Set Stop/Exit

Normal, Best

Fast

Adjusting brightness

Press

Press ▲ to make a lighter copy. —OR— Press Press

Press

Menu/Set, 3, 2

▼

to make a darker copy.

Menu/Set Stop/Exit

Adjusting contrast

You can change the contrast to help an image look sharper and more vivid.

Press

Press ▲ to increase the contrast. —OR— Press Press

Press

Menu/Set, 3, 3

▼

to decrease the contrast.

Menu/Set Stop/Exit

MAKING COPIES 8 - 12

Adjusting colour saturation

Press

Press ▲ or ▼ to select Press

Press ▲ to increase the colour saturation. —OR— Press Press

Return to Step 2 to select the next colour. —OR— Press

Menu/Set, 3, 4

Menu/Set

▼

to decrease the colour saturation.

Menu/Set

Stop/Exit

Red, Green

Blue

8 - 13 MAKING COPIES

Legal limitations

Colour reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with relevant authorities as to any particular questionable documents.

The following are examples of documents which should not be copied:

■

Money

■

Bonds or other certificates of debt

■

Certificates of Deposit

■

Service or Draft papers of the Armed Forces

■

Passports

■

Postage Stamps (cancelled or uncancelled)

■

Immigration Papers

■

Welfare documents

■

Cheques or Monetary Drafts drawn by Governmental Agencies

■

Documents, badges or insignias of identification

■

Licences and Certificates of Title to motor vehicles

Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair use.’ Multiple copies would indicate improper use.

Works of art should be considered the equivalent of copyrighted works.

Works subject to Copyright cannot be copied. Sections of works subject to Copyright can be copied for “fair use”. Multiple copies would indicate improper use. Works of art should be considered as works subject to Copyright.

MAKING COPIES 8 - 14

Walk-Up PhotoCapture

Center

Introduction

Even if your MFC is not connected to your computer, you can print photos directly from the digital camera media. Your Brother MFC includes five media drives (slots) for use with popular digital camera media: CompactFlash SecureDigital

™

, and xD-Picture Card™.

™

, SmartMedia®, Memory Stick®,

CompactFlash

(Type I only)

SecureDigital

The PhotoCapture Center your digital camera at high resolution to get photo quality printing.

■

miniSD™ can be used with miniSD™ adapter.

■

Memory Stick Duo™ can be used with Memory Stick Duo™ adapter.

■

Adapters are not included with the MFC. Contact a third party supplier for adapters.

™

SmartMedia

xD-Picture Card

™

feature lets you print digital photos from

™

Memory Stick

9 - 1 WALK-UP PHOTOCAPTURE CENTER

™

PhotoCapture Center™ requirements

To avoid error conditions, please remember:

■

The DPOF file on the media card must be in a valid format.

DPOF printing

(See

■

The image file extension must be .JPG (Other image file extensions .JPEG, .TIF, .GIF and so on will not be recognized).

■

Walk-up PhotoCapture Center™ printing must be performed separately from PhotoCapture Center (Simultaneous operation is not available.)

■

IBM Microdrive™ is not compatible with the MFC.

■

The MFC can read up to 999 files in a media card.

■

Use only Smart media cards with a 3.3v voltage rating.

■

CompactFlash® Type II is not supported.

When printing the INDEX or IMAGE, the PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted. A portion of the corrupted image may be printed.

Your MFC is designed to read media cards that have been formatted by a digital camera.

When a digital camera formats a media card it creates a special folder into which it copies image data. If you need to modify the image data stored on a media card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the media card we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder the MFC may not be able to read the file or print the image.

on page 9-8.)

™

operations using the PC.

WALK-UP PHOTOCAPTURE CENTER™ 9 - 2

Getting started

Firmly insert the card into the appropriate slot.

SecureDigital

™

Memory Stick

PhotoCapture

■

SmartMedia

xD-Picture Card

key indications:

light is ON, the media

CompactFlash

™

card is inserted properly.

PhotoCapture

■

light is OFF, the media

card is not properly inserted.

PhotoCapture

■

light is BLINKING, the

media card is being read or written to.

Do NOT unplug the power cord or remove the media card from the media drive (slot) while the MFC is reading or writing to the card (the

PhotoCapture

key is blinking). You will lose your

data or damage the card.

The MFC can only read one media card at a time so do not insert more than one card.

9 - 3 WALK-UP PHOTOCAPTURE CENTER

™

The steps below give a brief outline of the Direct Printing feature. Please see the remaining pages of this chapter for more detailed instructions.

Insert the media card firmly into the media drive (slot). When you insert your media card

into the proper slot, the LCD shows. The media active message will be shown for 60 seconds and

then disappear. Even in that case, you can enter the PhotoCapture mode by pressing

PhotoCapture

C.Flash Active Press PhotoCapture key...

Press If your digital camera supports DPOF printing, see DPOF

printing on page 9-8.

Print the index that shows thumbnail views of images stored on your media card. Your MFC will assign an image number to each thumbnail.

Press

Menu/Set

Press (See Printing the Index (Thumbnails) on page 9-5.)

To print images, press ▲ or ▼ to select press

Enter the image number and press Press (See

You can change the settings for printing images, such as the Paper Type & Paper Size, Print Size and number of copies. (See

PhotoCapture

▲

or ▼ to select

Colour Start

Menu/Set

Colour Start

Printing images

Print Index

to start printing the index sheet.

to start printing.

on page 9-6.)

on page 9-6

and then press

Print Images

Menu/Set

and then

WALK-UP PHOTOCAPTURE CENTER™ 9 - 4

Printing the Index (Thumbnails)

The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on).

It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line). This will show all the pictures on the media card.

Make sure you have inserted the media card. Press

Press ▲ or ▼ to select Press

PhotoCapture

Menu/Set

Index Index

. (See page 9-3.)

Print Index

6 Images/Line

5 Images/Line

5 Images/Line 6 Images/Line

Press Print time for 5 Images/Line will be slower than 6 Images/Line,

but the quality is better. To print an image, see on page 9-6.

9 - 5 WALK-UP PHOTOCAPTURE CENTER

Colour Start

to start printing.

Printing images

™

Printing images

Before you can print an individual image, you have to know the image number.

Print the Index first.

Printing the Index (Thumbnails)

(See

Make sure you have inserted the media card. Press

Press ▲ or ▼ to choose Press

If your media card contains valid DPOF information, the LCD shows 9-8.

Use the dial pad to enter the image number that you want to print from the Index page (Thumbnails).

Press Repeat this step until you have entered all the image numbers

that you want to print. You can enter all the numbers at one time by using the key for

a comma or the (For example, Enter No.6. Enter

PhotoCapture

Menu/Set

DPOF Print:Yes

Menu/Set

1#5

to print images No.1 to No.5).

. (See page 9-3.)

Print Images

, please go to DPOF printing on page

key for hyphen.

136

- to print images No.1, No.3 and

on page 9-5.)

Enter & Set Key No.:1,3,6

After you have selected all the image numbers,

Menu/Set

press —OR— If you have finished choosing settings, press

again, and go to Step 5.

WALK-UP PHOTOCAPTURE CENTER™ 9 - 6

Colour Start

Brother MFC-210C, MFC-410CN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

APPROVAL INFORMATION

Compilation and Publication Notice

Safety precautions

To use the MFC safely

Choosing a location

Quick Reference Guide

Sending Black & White Faxes

Storing numbers

Dialling operations

Making copies

Table of Contents

Introduction

Using this Guide

Finding information

Symbols used in this Guide

Control panel overview

Turning the MFC to Power Save condition

Power Save Setting

Load documents

Using the scanner glass

About paper

Recommended Paper

Handling and using special paper

Paper type and size for each operation

Paper weight, thickness and capacity

Paper capacity of the output paper tray

Printable area

How to load paper, envelopes and post cards

To load paper or other media

To load envelopes

To load post cards

About fax machines

Fax tones and handshake

ECM (Error Correction Mode)

Getting started

Initial Setup

Setting the Date and Time

Setting Tone or Pulse dialling mode (Not available in New Zealand)

Setting the Station ID

Setting the Phone Line Type

General Setup

Setting the Mode Timer

Setting the Paper Type

Setting the Paper Size

Setting the Ring Volume

Setting the Beeper Volume

Setting the Speaker Volume

Setting the LCD Contrast

Setup Send

How to enter Fax mode

How to dial

Manual dialling

Speed-Dialling

Search

Fax Redial

How to Fax (B&W and Colour)

Automatic transmission

Colour fax transmission

Manual transmission

Basic sending operations

Sending faxes using multiple settings

Contrast

Fax Resolution

Dual Access (Not available for colour faxes)

Real Time Transmission

Checking job status

Cancelling a fax in progress

Cancelling a scheduled job

Advanced sending operations

Broadcasting (Not available for colour faxes)

Overseas Mode

Delayed Fax (Not available for colour faxes) (MFC-410CN only)

Delayed Batch Transmission (Not available for colour faxes) (MFC-410CN only)

Setup for Polled Transmit (Standard) (Not available for colour faxes) (MFC-410CN only)

Setup for Polled Transmit with Secure Code (Not available for colour faxes) (MFC-410CN only)

TX Lock (Key Lock for some countries)