Brother INTELLIFAX 820MC User Manual

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¡FAX-810MC

OWNER'S MANUAL

CONTENTS Chapter 1 SETUP & PREPARATION BEFORE USE Chapter 2 Chapter 3 HOW TO USE ON-SCREEN

Chapter 4 Chapter 5 USING THE UNIT AS A TELEPHONE Chapter 6 Chapter 7 Chapter 8 MESSAGE CENTER SEHING Chapter 9 HOW TO USE COPY FUNCTIONS Chapter 10 Chapter 11 PRINTING REPORTS AND LISTS Chapter 12

Chapter 13

Chapter 14 INDEX

Chapter 15

THE CONTROL PANEL KEYS

PROGRAMMING (OSP) AND HELP KEY TELEPHONE FUNCTION SETTINGS

SENDING FAXES RECEIVING FAXES AND OTHER CALLS

POLLING

REGULAR MAINTENANCE AND TROUBLESHOOTING IMPORTANT INFORMATION

SPECIFICATIONS

Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, but you can utilize it to its fullest potential by taking some time to read this owner’s manual. You will be ready to use the fax machine as soon as you read the first four chapters. Then you can refer to topics in the remaining chapters, as needed.

Structure of the Manual

■ Chapters 1-4

How to set up the fax machine and what you need to know before you use it.

■ Chapters 5-7

Basic operations, how to send and receive faxes.

■ Chapters 8-11

Advanced operations.

Finding Information in the Owner's Manual

• Use the table of contents. This side of the manual is coded so you can find topics

easily.

• If there is a key on the fax machine you are not familiar with, refer to

chapter

• To find information about a function, refer to the “Function Selection Table” in chapter 3.

• If you have trouble, refer to chapter 12 on how to troubleshoot.

• Use the chapter 14 index.

Test Sheet Procedure

____________________________________________________

Please fill out the TEST SHEET and fax it to 1 -908-469-4547 as your first transmission. This will verify that your fax machine is properly installed.

Y^lien this document is received at Brother Diagnostic Center, a confirmation sheet will be sent back to your machine from Brother Automatic Fax Back Response System. Be

sure to set up your “Station ID”. (See page 4-3.)

FAX NO. : 1-908-469-4547 (Fax Traiismission Only) TEL NO. : 1-800-284-4FAX (Voice Phone Only)

1-800-284-4329

CONTENTS

FOR YOUR INFORMATION

Chapter 1.

Chapter 2,

Chapter 3,

Chapter 4,

Chapter 5,

❖ SETUP & PREPARATION BEFORE USE

Choosing a Suitable Place for Your Fax Machine

The Good Places

And the Bad Places

Packing List....................................

Setting up Your Fax Machine

• Multi Line Connections (PBXs).

• Connecting to a Private Branch Exchange .

......................

..................

.........

❖ THE CONTROL PANEL KEYS

TELEPHONE AREA....................................................

ONE-TOUCH AREA....................................................

FHNCTTON AND USER SETTING AREA

MESSAGE CENTER AREA........................................

❖ HOW TO USE ON-SCREEN PROGRAMMING (OSP)

AND HELP KEY

User-friendly programming On-screen Programming (OSP) Fnnctian Selection Table Using the Function Mode to Access On-screen Programming (OSP).

Alternating Displays for On-screen Programming (OSP)....................

How to Print a Help List.......................................................................

How to Enter Text in Function Mode How to Enter Special Characters, Symbols and Punctuation Marks in Function Mode

............................

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.....

...............

..................................................

TELEPHONE FUNCTION SETTINGS

Setting the Dialing Mode (Tone/Pulse) .

Setting the Beeper Sound Level....

Setting the Date and Time Setting the Station ID Storing One-Touch Dial Numbers

• Types of Numbers...................

• Chain Dialing Storing Speed-Dial Numbers

• When You Wish to Change the Stored One-Touch and Speed-D

Numbers (During Step 4 on Page 4-4, 6, 8) ....

• Memory Storage...............................................

Setting Up Number Groups ...................................

........................

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..................

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USING THE UNIT AS A TELEPHONE

Manual Dialing One-Touch Dialing

Speed Dialing..........................................................

• Using Keys with the Telephone.................................................................5-1

• On Hook Dialing .......................................................................................5-1

Telephone Index (Only for FAX-820MC)

.......................................................

.................................................

..........................................................

1-1

... l-I

... 1-1

... 1-1 ... 1-2 ... 1-2

... 1-4 ... 1-4

2-1

... 2-2

...2-3

...2-4

...2-5

3-1

...3-1 ...3-1 ...3-1 ...3-5 ...3-6 ...3-6 ... 3-6

3-10

3-11

4-1

4-2 4-3 4-4

4-5 4-5 4-6

4-7 4-7

4- 8

5- 1

5-1 5-1 5-1

5-2

CONTENTS

Chapter 6.

Chapter 7.

SENDING FAXES

A) DOCUMENT BASICS.................................................................................

The Size of Your Documents...............................................

How to Insert the Document

The Auto Document Feeder (ADF) Getting Ready to Send a Fua

Resolution............................................................................................ 6-2

Contrast............................................................................................... 6-3

B) BASIC FAX TRANSMISSIONS

• Sending a Fax.......................................................................................6-3

• Talking to the Other Party When Sending a Fax

Sending a Fax Automatically....................................................................6-4

Sending a Fax Manually

Automatic and Manual Re-dialing.......................................................... 6-5

Setting the Auto Re-dial............................................................................6-5

• Possible Settings When You Send a Fax Manually

• Printing Page Headers..........................................................................6-6

Sending a Fax by Using Quick-Scan (Memory Transmission)

• If You Get a MEMORY FULL Message When Trying to Send a Fax by Using Quick-Scan

Delayed Transmission............................................................................. 6-7

Setting the Daily Timer (for Delayed Transmissions)

Broadcasting..............................................................................................6-8

• Getting Familiar with the Broadcasting Function

Sending by Multi-Transmission (Only for FAX-820MQ Interrupting the Timer and Polled Job

Canceling a Job

C) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode Setting Your Fax Machine for Multiple Resolution Transmission

Gray Scale...............................................................................................6-15

Sending a Fax with a Cover Page

• The Comments Section on the Cover Page

Customizing Your Cover Page Comment...............................................6-17

Printing the Cover Page Setting Cover Page ON/OFF

• Sending an Automatic Cover Page

Sending a Fax When the Cover Page Is ON

Sending a Fax with Call Reservation......................................................6-19

• Using the Call Reservation Function..................................................6-20

Printing the Call Back Message..............................................................6-20

Next-Fax Reservation.............................................................................6-21

ECM (Error Correction Mode) Feature...................................................6-22

Error Re-Transmission.......................................................................... 6-22

.......................................................................................6-12

.................................................................. g. j

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............................................6-19

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'.V"’'" ''””’,"" 6-3

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6-2

6-4

6-5

6-6

6-7

6-8

6-9 6-9

6-11

6-13 6-13

6-14

6-15

6-16

6-17 6-18 6-18

RECEIVING FAXES AND OTHER CALLS 7-1

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode.......................................................................7-1

Manual Reception (MANUAL mode)

.................................................

......................................................

7-1

7-2

CONTENTS

Chapter 5.

❖ MESSAGE CENTER SETITGS 8-1

Automatic Fax Reception (AUTO mode)..................................................7-2

Setting the Ring Delay..............................................................................7-2

The F/T Switch (F/T Mode)......................................................................7-3

Setting the F/T Ring Time

Recording an F/T Outgoing Message (OGM)

Smoothing.................................................................................................7-5

Speaker Volume........................................................................................7-5

Ring Volume.............................................................................................7-6

• Reception into Memory

B) REMOTE ACTIVATION.........................................................................7-7

What is Remote Activation.......................................................................7-7

• Connecting an External or Extension Telephone to the Unit

Using Remote Codes ................................................................................7-8

• Limitation of Using External (or Extension) Phones............................7-8

Registering Remote Codes........................................................................7-8

C) CONNECTION TO A TELEPHONE ANSWERING DEVICE (TAD) .. 7-9

How to Use External TAD with the Unit...................................................7-9

• Connecting an External TAD to the Unit

• Example of the Sequence of External TAD Reception

D) DISTINCTIVE RINGING......................................................................7-11

Distinctive Ringing.................................................................................7-11

• What Is Distinctive Ringing?.............................................................7-11

• Can My Fax Machine LTtilize Distinctive Ringing?

• Can I Change the Setting Later?........................................................7-11

• How Will the Fax Machine Treat All Other Distinctive Ringing?

• How Does the Distinctive Ringing Function Work?

• What’s the Advantage of Using the Distinctive Ringing Function? ..7-11

Setting the Distinctive Ringing Function................................................7-12

• While You Are Setting the Distinctive Ringing Function:

• Once You Have Finished Setting the Distinctive Ringing Function; .7-13

How to Turn the Distinctive Ringing Function ON or OFF

A) BASIC SETUP......................................................................................... 8-1

What Is the Message Center?

How to Set Memory Usage.......................................................................8-1

Types of Memory Usage (Overview)

Recording a MSG CTR Outgoing Message (OGM).................................8-6

Activating the Message Center How Do I Know Messages Have Been Received?

• What Happens When the Memory Is Full

B) TAD SETTINGS AND OPTIONS...........................................................8-8

Playing Back Your Outgoing Message (OGM)........................................8-8

Erasing Your Outgoing Message (OGM).................................................8-8

Recording Memo.......................................................................................8-9

Two-way Recording..................................................................................8-9

Setting the Maximum Time for Incoming Messages (ICM MAX. TIME) .. 8-9 Playing Incoming Message (ICM) and Recorded Memo (or Voice

Alarm).....................................................................................................8-10

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..............................................................7-7

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..................................8-7

7-3 7-4

7-7

7-9

7-10

7-11

7-11 7-11

7-13

7-14

8-1

8-2

8-7 8-7

Chapter 9*

ChapterlO,

CONTENTS

Erasing Incoming Messages (ICM) and Recorded Memo (or Voice

Alarm)......................................................................................................

One by One Erasing..........................................................................

Ail in One Erasing................................................................................. j

Voice Alarm.............................................................................................

Setting the Voice Alarm...............................................................

• Recording Voice Messages for the Voice Alarm................................8-13

How Will the Voice Alarm Perform When the Set Time Comes

Using the Voice Alarm; Playing entries, Erasing entries one by one,

Erasing all at once...................................................................................8-14

Remote Control of the Voice Alarm........................................................8-15

Setting the Toll Saver..............................................................................8-15

Recording Mode Setting

C) FAX MEMORY RECEPTION SETTINGS AND OPTIONS

Back-up Printing Option.........................................................................8-17

Printing a Fax Message...........................................................................8-17

• Erasing and Printing FAX Messages

Paging/Fax Forwarding...........................................................................8-18

Setting the Paging and Registering Paging Number Setting the Fax Forwarding and Registering Fax Forwarding Number .. 8-21

• Memory Back-up of Message Center Memory

D) REMOTE CONTROL ACCESS

What Is Remote Control Access?............................................................8-22

Setting the Remote Access Code

How to Use Remote Access and Control Codes.....................................8-23

Remote Retrieval.....................................................................................8-23

• When to Press the Remote Access Code

Remote Control Commands....................................................................8-24

How to Receive the Memory Status List and Retrieve a FAX Message

Remotely.................................................................................................8-25

How to Change Fax Forwarding Number Remotely

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❖ HOW TO USE COPY FUNCTIONS 9-1

. Making a Single Copy.......................................................................................9-1

Making Multiple Copies..................................................................................9-2

• What To Do When You Get a “MEMORY FULL” Message while

Making Copies..........................................................................................9-2

❖ POLLING 10-1

• What Is Polling?......................................................................................10-1

• How Does It Work?................................................................................10-1

• When to Use Polling?.............................................................................10-1

Polling Another Fax Machine Setting up Polled Waiting

Secure Polling............................................................................................... 10-3

Polling Another Fax Machine with Secure Code..........................................10-3

Setting up Polled Waiting with Secure Polling

Delayed Polling....................................................................................-

Setting up Polled Waiting with Quick-Scan

Seguential Polling......................................................................................... 10-6

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.............................................................................10-2

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g_] i

8-13

8-16

8-17

8-18

8-19

8-21

8-22

8-23

8-25

10-2

10-4

10-5

CONTENTS

Chapterll. ❖ PRINTING REPORTS AND LISTS II-I

Activity Report Interval.................................................................................11-2

Printing the All Dial List...............................................................................11-3

Transmission Verification (Xmit) Report

Memor>' Status List......................................................................................11-5

Chapterl2, ❖ REGULAR MAINTENANCE AND TROUBLESHOOTING 12-1

Regular Maintenance.................................................................................. 12-1

Paper Jams.....................................................................................................12-2

Fixing a Document Jam Fixing a Cutter Jam or Printer Jam

Troubleshooting

EiTOi Messages .............................................................................................................................................. 12-4

Choosing a Suitable Place for Your Fax Machine

Use the following list as a guide to find a suitable place for your fax machine.

The Good Pleices..,

Place your fax machine on a flat, stable surface, such as a desk.

Select a place that is free of vibration and shocks.

Locate it near a telephone jack and a standard, grounded power outlet.

For PLUGrGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and

should be easily accessible.

And the Bad Places...

Avoid setting it up in a high-traffic area.

Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.

Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture, or dust.

Do not connect your fax machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory.

Do not connect your fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disturb the power supply.

Avoid interference sources, such as speakers or the base units of cordless phones.

111

№

1-i

SETOP&=PREPARATION BEFORE USE

Packing List

Please check to see that you have the following items;

Receive wire extension

Follow these steps to set up your fax machine

ilii™

1. Load the recording paper.

1) Tjiftup the machine top cover by placing your finger in the groove on the right-hand side of the fax machine and lifting up.

2) Pull the release levers (blue) on both sides of the print head cover (black) so that you can lift it up and remove the re

cording paper.

3) Take the new roll of record ing paper out of its wrapper. If you are replacing a roll, you need to remove any paper remaining in the machine.

4) Insert the new recording pa per into the paper bin, with

the paper coming over the top of the roll.

5) Insert the edge of the paper into the slot that says “ ” and pull the paper out about

10cm (4 inches) from the back

side. Make sure paper is fed

over the ACS bar. Adjust the recording paper so that it is between the marks.

1-2

otiUK 6c KkhPARATION BEFORE

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6) Close the print head cover. Make sure it is completely closed by pressing down on both edges until you hear the levers “click”. Then close the machine top cover.

2. Connect the handset.

3. Connect the power cord.

When you connect the power, your fax machine will automatically cut the fax paper, and the display will read; “01/01/1995 00;00”.

NOTICE

1. This fax machine must be grounded using a 3-prong plug.

2. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your fax machine on before you connect it to a telephone line.

Similarly, you can protect yourself when you want to move your machine, by

disconnecting the telephone line first, and then the power cord.

iM^Miill

* This part is only for use

with the Brother Missing Link option. If you have not purchased this option then ignore the part,

1-3

TUP & PRiRARAilON BEFORE

5. Attach the wire extensions and One-touch dial label.

FOR YOLIR INFORMATION

Multi Line Connections (PBXs)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (private branch exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you.

It is advisable to have a separate line for the fax machine. You can then leave the machine in AUTO Answer Mode to receive faxes at any time of the day or night.

If the fax machines is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This will prevent the unit from being activated each time a telephone call is received.

• As with all fax units this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the feix machine can not be made.

Connecting to a Private Branch Exchange

The following points should be kept in mind if you are installing the machine to work with a private branch exchange (PBX).

1) It is not guaranteed that the unit will operate correctly under all circumstances with PBXs. Any cases of difficulty should be reported first to the company that handles your PBX.

2) Tf all incoming calls will be answered by a .switchboard operator, it is recom

mended that the Answer Mode be set to be MANUAL. (See page 7-2.) All incoming calls should initially be regarded as telephone calls.

3) The unit may be used with either the pulse or tone dialing telephone types.

1-4

................... .........................

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2. THE CONTROL PANEL KEYS

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2-1

THE CONTROL PANEL KEYS

® TELEPHONE AREA

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..................

intelli FAX-810MC

1. Liquid Crystal Display

The LCD displays messages that will help you set up and operate your fax machine. (On-Screen Programming) {See page 3-1.)

3, HOOK

This key lets you dial telephone \

and fax numbers without lifting \

the handset. (See page 5-1.) \

4. HOLD

You can use this key to put a call

on hold. (See page 5-1.)

5. REDIALIPAUSE

This key re-dials the last number called. (See page 6-5.) This key is also used to insert a pause in autodial numbers. (See page 4-5, 5-1.)

■

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2, Number Keys

These twelve keys are used to dial phone and fax num

bers (see page 5-1), and can

also be used as an alpha

numeric keyboard for en

tering information into the fax machine (see page 3-

10-11).

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6. SPEED DIAL

This key lets you access previ ously stored speed dial phone numbers with a two digit number. (See page 4-6, 5-1.)

2-2

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7. One-Touch Dial Keys

These ten keys give you in stant access to previously stored phone numbers. (See page 4-4, 5-1.)

This key moves the LCD cur sor to the left. It also allows you to back up one step when you are in function mode (see page 3-5) or Telephone Index. (Only for FAX-820MC.)

(Left Arrow)'

11. SHIFT^ ^ (Only

forFAX-820MC)

This key is used to access the “11” through “20” OneTouch keys. (See page 4-4.)

8. COPY

12. SET*

This key is used for storing a function setting into the fax machine. (See page 3-5.)

14. CLEARS

This key deletes entered data

or backs up one step in

function procedure.

(See page 3-5.)

* The Left and Right Arrow keys, SET and CLEAR keys are also shared with one-touch keys.

The SHIFT key is not available on the FAX-8l0fi/IC.

/ /

15.

This key moves the LCD cursor to the right, and it also lets you advance one

step when you are in function mode (see

page 3-5) or Telephone Index. (Only for FAX-820MC.)

Use this key to start an operation, such as sending a fax. (See page 6-3.)

(Right Arrow)

_______________

2-3

THE CONTROL PANEL KEYS

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16. FUNCTION

This key accesses the function and

programming mode (OSP), so you can alter various settings. (See page 3-1.)

18. TEL-INDEX^

(Only for FAX-820MC)

This key allows you to alphabeti cally look up numbers stored in the dialing memory. (See page 5-2.)

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17. RESOLUTION

This key is used to set the resolution requirements when sending a fax.

(See page 6-2.)

19. MODE

This key is used to specify how the fax machine should handle incoming calls. (See page 7-1.)

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FJi^TION TEK-INDEX Q.SCAN COVER PAGE HELP

20. QUICKSCAN \

This key enables you to scan in your originals at twice the normal speed,

by storing them in Lhemeiiiuiy befoie

actual transmission. (See page 6-6.)

When it is pressed, Broadcasting is

available. (See page 6-8.) When it is pressed together with SHIFT, Multi TX is available. (Only for FAX820MC.) (See page 6-9.)

The TEL-INDEX key is not available on the FAX-81 OMC.

2-4

- y

COPY

3 czD c ;

STOP

21. HELP (Advanced)

Press this key whenever you want a quick reference Help List printed. This Help

List will give you information on how to perform settings for a function, how to register information, or how to get some basic information for sending or receiving faxes. (See page 3-6~9.)

22. COVERPAGE

This key is used to send an automatic Cover Page as the first page of a fax transmission. (See page 6-15.)

® MESSAGE CENTER AREA

IHfc CONTROL PANEL KEYS

HOWTO USE ON-SCREEN PROGRAMMING AND HELP KEY

3. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

User-friendly Programming

__________________________________________

We have designed your fax machine with on-screen programming and a HELP key, user-friendly programming that help you take full advantage of all the functions your fax machine has to offer.

On-screen Programming (OSP)

Since your fax programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your fax machine. All you need to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings.

Function Selection Table

If you have a basic understanding of how to program a fax machine, you can perform most of the programming settings without the owner's manual. To help you understand what function selections, options, and settings are found in your fax programs, we have the following Function Selection Table. Read through this table to gain a basic understanding of what your new fax model can do, and

then the next section will begin instructing you how to use on-screen programming.

Level one

function

1. TEMP. (TEMPORARY) SEHINGS

Level two

function

1. TIMER

2. POLLING

3. CALL RESERVE

4. CONTRAST

5. RESOLUTION

Explanation of Options

Use this for sending documents at a later time.

Polling is the process of retrieving faxes from another machine. You can also choose whether you want your polling secured or not. STAND ARD/SECURE

You can send a fax and then talk to the recipient using the CALL RESERVE function.

ON/OFF. There are three types of contrast settings.

Usually the AUTO setting is acceptable.

But if you want to send an especially light or

dark document, you should change this set ting. AUTO; Default setting is AUTO. Contrast

setting always reverts to AUTO af

ter one transmission. S. LIGHT; To send very light documents. S, DARK: To send very dark documents.

If you need to send a set of originals at various resolutions, this function will allow you to set the required resolution page by page. (If all documents are the same resolu tion, use the RESOLUTION key. See page 2-4 #17.) STANDARD/FINE/S. FINE/PHOTO

Factory

setting

STAN DARD

OFF

AUTO

STAN

DARD

_________

Page

6-6

10-1-6

6-19-20

6-3

6-14

S-1

M O^I^CUN rKUir^KAMMING AND HELP KEY

Level one

function

1.TEMP. SETTINGS

2. CANCEL

JOB

3. PRINT

REPORTS

4. SET AUTO

DIAL

Level two

function

6. OVERSEAS MODE

Seepage 11-1 for a list of reports.

1. ONE-TOUCH DIAL

2, SPEED-DIAL

3. SETUP GROUPS

1. SMOOTHING

2. BEEPER

I ■■ -

----------------------------------------------

I Explanation of Options

j If you have trouble when sending overseas,

you may want to set OVERSEAS MODE to

ON.

I ON/OFF j If you wish to cancel a job that has been set

I with the timer, a polled job etc., use this

I function.

You can print several different lists and reports, which are available under function item 3. PRINT REPORTS

If you register names and numbers on OneTouch dial keys, you can dial a number automaticallyjust by pressing a One-Touch

key. If you register names and numbers as Speed-

Dial numbers, you can dial a number auto matically just by pressing SPEED DIAL and a two-digit number.

This is used for setting up a group number used for broadcasting.

Smoothing enhances the appearance of in

coming faxes.

If you set SMOOTHING to ON, you will receive messages with the smoothing en hancement.

ON/OFF You can adjust the volume of the beeper

with this function. OFF/LOW/HIGH

Factory

setting

1 OFF

—

LOW

1 Page

6-13

1 6-12

11-1-5

j 4-4-5

4-6

4-8

7-5

4-1-2

5. USER

OPTIONS

6. TEL

OPTIONS

3. COVERPQ ON/OFF

4. GRAYSCALE

5. ERROR RE-TX

1.TONE/PULSE

If you set COVERPAGE to ON, you can send your documents with a Cover Page

generated by your machine. When tbc

COVERPAGE setting is ON, you can select a Cover Page comment.

ON/OFF

You can select a GRAY SCALE level.

16/32 If you set ERROR RE-TRANSMISSION to

ON, the machine automatically re-sends the page once an error occurs. ON/OFF

There are two different dial types and you must select the type of signal suitable for your telephone. TONE/PULSE

oir

OFF

TONE

6-18

6-15

6-22

4-1

3-2

HUW lU USb ON-SCREEN PROGR/€l/IMING AND HELP K

Level one

function

6, TEL

OPTIONS

—

Level two

function

Explanation of Options

The number of rings that will occur before

2. RING DELAY

F/T or AUTO Answer Mode selections are activated. 0/1/2/3/4 rings

If you set AUTO REDIAL to ON, your ma chine will automatically re-dial the last

3. AUTO REDIAL

number called if the number was busy or the call failed for some other reason. ON/OFF

4, SPEAKER

VOLUME

5. F/T RING TIME

6. RING VOLUME Tlie settings are OFF/LOW/HIGH.

You can adjust the speaker volume with this function. OFF/LOW/HIGH

F/T RING TIME sets the time for simulated ringing in F/T mode. 10/20/30/60 seconds

If you have distinctive ringing service from your phone company, you can use this func

tion to register the ringing pattern of your

7. DISTINCTIVE

fax number. And if you set it to ON, you can use the registered number as a fax number only. OFF/ON/SET

Factory

setting

Page

7-2

ON 6-5

LOW

HIGH

7-5-6

7-3-4

7-6-7

OFF 7-11-14

7. SETUP

SYSTEM

1. DATE/TIME

2. DAILY TIMER

3. INTERVAL

4. STATION ID

5. REMOTE CODE

6. SET COVERPAGE

If you enter the date and time in 24-hour

format, the LCD will display the date and

time and they will also be printed on outgo ing faxes.

If you frequently have delayed jobs, all for execution at same time each day, you can

program that time. Once you register it, you do not need to enter that time, just set

Timer Transmission in temporary settings. You can select the time interval at which

the activity report is printed.

6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name, fax number and telephone number in STA TION ID. It is printed at the top of each page of every

outgoing fax. It is also printed on the auto

matic Cover Page. If you enter REMOTE CODE, you can acti

vate or deactivate the fax machine from a remote telephone.

ON/OFF

You can register your own two programma

ble comments on the Cover Page.

01/01/1995

00:00

00:00 6-8

OFF

*51 (ACT.)

#5KDEACT.)

4-2

11-2-3

4-3

7-8

6-17

3-3

■SI

.. w -» I w v^i>j-ov^K£:tiN Kl’^UGRAMMING AND

........... .....

.................

.....

Level one

function

8, SETUP MSG

CTR

Level two

function

1 1. MEMORY

USAGE

2. BACKUP

1 PRINT

3. FAX FWD/ PAGING

4. REMOTE ACCESS

5. (CM MAX. TIME

6. OGM

7. PRINT FAX

T- - - - - - - - - --- - - - - - - -

Explanation of Options

1 You can select the way you will use your 1 memory in Message Center mode.

TADONLY/FAXONLY/COMBO/EXT.TAD

ONLY

You can set the machine to print a back-up

copy of faxes that are received into the

Message Center memory. ON/OFF

You can choose among PAGING, FAX FOR

WARDING or OFF. PAGING ON will en

able you to be paged by Message Center when it receives FAX/TAD. FAX FOR WARDING ON enables you to have the Message Center send any stored faxes that are received to another predetermined fax number.

You can change REMOTE ACCESS ID (3 digits) allowing you remotely operate the machine. (Example; Listening to incoming messages)

You can select Max.

sage) recording time. ^y25/3&35/4Q/45/50i5&&)

seconds

The machine has two types of OGM (Outgo ing Messages) for MSG CTR and FAX/TEL switch. After selecting the message type,

you can pla3'^, record or erase. You can print incoming faxes that were

stored in MSG CTR memory.

ICAl

(Incoming Mes

Factory

setting

1 TAD

ONLY

OFF

159*

Page

j 8-1-5

8-17

8-18-21

8-22-25

8-9

7-4-5

8-6

8-17

0. INTERRUPT

8, RECORDING

MODE

9. TOLL SAVER

—

To get more recording time for incoming

messages, memos, and voice messages, change the sound quality setting from HIGH/NORMAL

If you set TOLL SAVER to ON, you can check if there is a message received by the ring delay.

You can send a fax without canceling the timer or polled waiting, even if there are

documents in the feeder, by “interrupting”

it.

NORMAL

8-16

8-15

6-11

—

3-4

HOW TO USE ON-SCREEN PROGRAMMING AND HELP KEY

Using the Function Mode to Access On-screen Programming (OSP)

You access the function mode by pressing FUNCTION found in the Function Area of your Fax Control Panel. (See page 2-4.)

When you enter the function mode, your fax machine will display a list of Level One Functions to choose from (see pages 3-1 through 3-4 for these Level One Functions), as seen below.

Press FUNCTION

Left arrow

sequence

( ENTER NO. &

1 T ^

(1.TEMP.SETT]

♦

S*ET )

r «

ms )

; 2.CANCEL JOE

4 4

r 3.PRINT REPC

[4.SET AUTO C

)RTS )

iTAe: ]

[5.U$tR OPTIONS ]

[t6

....

.TEL OPTIONS )

Li..SETUP SYSTEM Ì

f 8.SETUP MSG

Ttr )

[ 0 . T NTFRRllPT

1_________

Right arrow or

auto scroll

sequence

These function options will appear one after the other on the display. You can then choose one of these options by pressing SET when your desired option appears on the LCD.

You can also move through the function menu options at a faster rate by pressing (right

arrow). (See page 2-3 to locate this key on your Control Panel.) When you find the option you want,

press SET.

You can simply press the Level One Function number associated with each option (refer to page 3-1 through 3-4).

Helpful Hints If you want to exit the function mode, simply press STOP. Also, if you select the

wrong menu, and to return to the previous step, press CLEAR.

3-5

vy.'ro'^KttiN M^Ubl^AMMING AND HELP KEY

Alternating Displays for On-screen Programming (OSP)

ШШттхтщМхМ'.

ALTERNATE

When you see alternating displays, the LCD will usually alternate between the currently selected

option, and a help message giving brief instruc tions on how to proceed. The example shows the

current speaker volume is high and prompts you

to use (left arrow) and (right arrow) to alter

the setting, and then to press SET to store it.

Help Key

Press this key whenever you need a quick reference Help List printed. This Help List will give you information on how to perform settings for a function, how to register information, or how to get some basic information for sending or receiving faxes. When you don’t have the owner’s

manual with you or when you want some information quickly, you can press HELP to get a list of basic operating procedures.

How to Print a Help List

Just press HELP. You will see the LCD scroll through the available Help Lists. (There are 10 available lists as shown below.) To print out a list, you can wait until the list you want appears on the display and press SET, or you can just go ahead and press a number 0-8, that corresponds to the list you want. Finally, you will see “PRESS START KEY” on the display, so press START and the list will be printed.

Press HELP

Left arrow

sequence

f H E L P :

"HELP:1 ГНЕСР:2

f HELP:3

ГнЕ11Р:4

[HELP:5

1 HELP:6

f H F I P : 7

f HELP:8 i HELP;0

1 f

.GENERAL Гj

.TEMP SET y)

4 4

ar#re=RRHr:i:s-|

C¥R^L,;:f

1 -

Right arrow or

auto scroll

sequence

3-6

Example One (How to get help on general instructions)

If you choose to print the “HELP;*.GENERAL” Help List, you will get the following print out, which shows you a chart of the functions and some basic steps for operating the fax machine.

<STEPS FOR KEY FUNCTIONS)

DPRESS FUNCTION

2)SELECT A LEVEL ONE FU'JCTION EV PRESSING NUMeER KE''-' /-v (FROM TME SELECTION ( )

CHART ON THE RIGHT) ^

SjSEEECT A LEVEL TWO FUNCTION

BY PRESSING 'lUMBER KEY q

4)SELECT THE DESIRED SETTINt USING THE ARROW KE^'S

5!PRESS SET

BiPRESS STOP

[iz: [ZZI

NOTE:

MAKE SURF YOU FIRST SFT

TONE/PULSE(FUNCTION 5-1),

DATE/TIMEIFJNCTION 7-1) AND STATION lEii FUNC"I0N 7-4).

SHOW TO USE VOICE ALARM)

:)PRESS TUI'ICTION

I')BETWEEN TWO SECONDS

(CHOOSE 0))E OF FOLLOWING) *PRESS RECORD TO SET VOICE

---------

1 ALARM

*^RESS PLAY TO RE-PLAY

*PRESS ERASE TO ERASE ALL

----

3) FOLLOW INSTRUCT I Of, OF LCD DISPLAY

LEVEL OH-E

1.TEMP.SETTINGS

¿.CANCEL JOB

3.PRINT REPORTS

4,SET AUTO DIAL---1.ONE-TOUCH DIAL

5.USER OP'rONS ---I.SMOOTHING

h.TFI OPTON^

7,SETUP SYSTEM

a.SETUP MSG CTR--1.MEMORY USAGE

0.INTERRUPT

KFUNCTION SELECTION

LEVEL TWO OPTIONS

- --1.TIMER

2.POLLING

3,call reserve

4,CONTRAST (AUTO./S.LIGHT/S.DARK) 5 .RESOLUTION ( STD.7FINE/S. FINE7PHOTO)

6.OVERSEAS MODE(ON/OFF)

---1.ACT,REPORT

p.all dial

3.~EL.INDEX i.COVERP.AGE

5. CALL BACK MSG

6. USER OPTIONS

7. XHIT REPORT

8. MEMORY S“ATUS

2.SPEED-DIAL

3.SETUP G.ROLFS

2.BEEPER

3.C0VERPG ON/OFr

4.GRAY SCALE

5.ERROR RE-TX

- - -1 TDi'J-yPlIl SP (TONE/PULSE)

2.RING DELAY

3..AUT0 REDIAL

4.SPEAKER VOLUME S.F/^ RING TIME

6.RING VOLUME (OFF/.OW/HIGH)

7.DISTINCTIVE

---l.DATE/TIME

2.0AILY TIMER

3.INTERVAL (0Fr/6H/12H/24h/2D/40/7D)

4.STATION ID

5. REMOTE CODE

5.SET CCVERPAGE

2.BACKUP PRINT (ON/OFF)

3. FAX FWD/PACriG

4. REMOTE ACCESS ( /11 y / S / 1 f / 411 / 4 “a / L1 i .0 n / h 1 n

5. ICM MAX.TIME

7. PRINT FAX

8.RECORDING MODE(NORMAL/HIGH)

S.TOLL SAVER

CHART)

iSTANDARO/SECURE) (ON/OFF)

(ON.(OFF)

(ON/OFF) (OFF/LOW/HIGH) (ON/OFF) (16/32) (ON/OFr)

iC/l/2/3/4) iON/O-F] (OFF/! OW/EIGLi)

il0/20/30/60) (OFF/ON/SET)

(FAX/TEL/NAHE) (ON/OFF,SET CODE)

(“AD ONLY/“AX ONLY/COMBO/

(OFF/FAX FORWARD/PAGING) (MSG CTR OGM/F/T OGM)6, D3M (ON/Oi-F)

EXT,TAD ONLY)

3-7

KSTORING 0NE-T0UCH>

ONE-TOUCH

^ > 0 > 0 >

KSENDIKG A FAX (AUTC)>

NUMBER

INSERT KEYS

0 0

DOCUMENT “'0

SPRINTING A LI ST 7 RE PORT)

MANUAL MODE

*rOfi DEDICATED *FOR DEDICATED

TELEPHONE USE UNLY ,

0^0

TO SELECT

REPORT TYRE

AUTO MODE

FAX uSE ONLY.

□

<FAX RECEPTION SETTINGS)

NUMBER

KEYS

^0 ENTER

^HONE if

SPEED DIAL

□

TWO

DIGITS

F/T MODE MSG DTP.

*fOR BOTH FAX AND

TELEPHONE, FAX USE.

ALPHA

KEYS

-o TO ENTER

NAME

*FOR BOTH FAD AND

(HELP LIST of FAX-820MC)

V-X V-iUf-

wiN-o'^Ktti\i KI^UGRAMMING AND HELP KEY

£xa.m.pl6 Two (How to get help on using a function)

If you choose to print a Help List for a specific function (Help Lists 0-8), you will get a print out that briefly explains a function.

Example; If you select 4, (“HELP;4. AUTO DIAL”) you will get a print out as follows;

LEVEL ONE FUNCTION

^.SET AUTO

DIAL

3. SETUP

FUNCTION PRESS

ARROW KFYS

¡ZZI ZZ)

TO SELECT DIAL TV PE

FUNCTION PRESS

1=1 ^ ©

ARROW KEVS

tV SELELt

DIAL TVDE

FUNCTION PRESS

ZZZ ^ 0

ALPHA

KEYS

o -

PQ ENTER

NAME

LEVEL TWO FUNCTION

1.ONE-TOUCH DIAL

2.SPEED-DIAL

GROUPS

ALLOWS YOU TO DIAL AUTOMATICALLY BY S.ORIN'.; TELEPHONE OR FAX NUMBERS iN OfVTOUCH KEYS. YOU CAN ALSO STORE NAMES WITH THE NUMBERS.

SPEEO-OIAL IS TWO-DIGIT NUMBER ^rom Qi To 40. SPEED + TWO niGITE NUMBER Allows you to dial automatically by

SiORING TELEPHONE OR FAX NUMBERS. YOU CAN ALSO STORE NAMES WITH THE NUMBERS.

ALLOWS YOU TO ASSIGN A ONE-TOUCH KFY AS A GROUP(S) OF STORED FAX .NUMBERS iUP TO 6 GROUPS) FOR BROADCASTING Th'F GAMF DOCUMENT.

PRESS OME-TOUCH

^ ^ fcTI ^ o

TO SELECT

OPTION

PRESS SPEED DIAL

EXPLANATION OF OPTIONS

<S7ÖRIH6 0HE-T0ÜCH>

KEYS

I---I TO rcj-

01 - 20

CZZl

TO EXIT FROM

FUNCTION

YSTORIMG SPEED RIAL)

NUMBER

CZ©

01 ~ 40

SET

CZl ZZ

. ZZ ^ ZZD

TO SELECT TO EXIT FROM

OPTION FUNCTION

KSTORING GROLPSS

PRESS

ONE "TOUCH

KEY

01 - 20 TO SELECT ONETOUCH KEY OSLO AS A GROUP

STOP

TO EXIT FROM

FUNCTION

STOP

HELP LÎST

NUMBER

KEYS

TO ENTER PHONE i

NUMBER

KEYS

TO ENTER PHONE it

NUMBER

KEY

TO ErrER

GROUP it-

1-6

SET

ZZI

SET

AlPHA

KEYS

TO ENTER

NAME

TO ENTER

NUMBER

KEYS

TO ENTER * AND

NUMBERS FOR ONE-

TOUCH / it AND

NUMBERS FCR. SPEED

OPTIONS

ALPHA

KEYS

NAME

SET

^ C=]

FACTORY

SETTING

SET

(HELP LIST of FAX-820MC)

Helpful Hints An easy way to remember how to get help on using the functions is to access the

function first and then press HELP. For example, if you want to get information on how to use the Auto Dial function, (as above), press FUNCTION,

number 4 and then HELP.

3-8

HOW TO USE ON-SCREEN PROGRAMMING AND HELP KEY

Example Three (How to get a list of available functions)

Press FUNCTION and you will see the Level 1 Function Menu scroll on the display. Press

HELP and you will get a print out of the available functions.

t*** t-'yLP LIST ********~^******

DPRESS FUNCTIOrj

2) SELECT A LEVEL ONE FUNCTION BY PRESSING NUMBER KEY

(FROM THE SELECTION ( )

CHART ON THE RIGHT) ^

3) SELECT A LEVEL TNO FUNCTION BY PRESSING NUY13ER KEY q

4)SELECT THE DESIRED SETTING USING THE ARROVf KEYS

SIPRESS SET

IZZl

OPRC55 STOP TO EXIT

MOTE :

HAKE SURE YOU FIRST SET TOiNE/PULSE(FUNCTION 6-i) ,

DAIE/I1ME(EUMCIlUM /-I) AMU

STATION IDIFUNCTION 7“4).

<H0W "TO USE VOICE ALARMS

DPRESS FUNCTION

----------

2)6ET1VEEM TWO SECONDS (CHOOSE ONE OF FOLLOWING) *PR£SS RECORD TO SET VOICE

---

I ALARM

*PRESS PLAY TO RE-PLAY

DRESS ERASE TO ERASE ALL

3)F0LL0W INSTRUCTION OF LCD

MSG

DISPLAY

LEVEL ONE

1.TEMP.SETTINGS-

2,CANCEL JOB

3.PRINT REPORTS-

4.SE" AUTO DIAL- -1.ONE-TOUCH DIAL

5.USER OPTIONS --

6,TEL OPTIONS -- -l.TONE/PULSE

7.SETUP SYSTEM -

8.SETUP MSG CTR---1.MEMORY USAGE (TAD OMLY/FAX ONLY/COMBO

0.INTERRUPT

DNCTION SELECTION CHARTS

LEVEL TWO OPTIONS

-1,TIMER

2.POLLING (standard/secure;

3.CALL RESERVE

4.CONTRAST (AUTO/S.lIGHT/S.DARK)

5.RESOLUTION (STD/FINE/S.FINE/PHOTO)

6.OVERSEAS MODE

-1.ACT.REPORT

2. ALL DIAL

3. TEL.INDE):

4. C0VERPAGE

5. CALL BACK MSG

5.USER OPT'IONS

7. XMIT REPORi

8. MEMORY STATUS

2.SPEED-DIAL

3.SETUP GROUPS

-1. SMOOTHING

2.BEEPER

3.C0VERPG ON/OFF (ON/OFF)

4.GRAY SCALE

5.ERROR RE-TX

4.SPEAKER VOLUME(OFF/LOW/HIGH)

5.F/T RING TIME

5. RING VOLUME

7.DISDNCT1VE

-1_nATF7TIMF

2.DAILY TIMER

3.INTERVAL

4.STATION ID

5.REMOTE CODE

6.SET COVERPAGE

2.BACKUP PRINT (ON/OFF)

3. FA); FWC7PAGING

4. REMOTE ACCESS

5. ICM MAX.TIME (20/25/30/35/40/45/50/55/60)

6 . OGM

/.PRINT -AX

8.RECORDING MODE(NORMAL/HIGH)

9.TOLL SAVER

(ON/OFF)

(ON/OFD

COFF/LOW/HIGH)

(16/32) (ON/OFF)

(TONE/PULSE)

aO/EO/30/60) (OFF,'LOW/HIGH) (OFF/OM/SET)

(OFF/6N/12H/24H/2D/4D/7D) (FAX/TEL/NAME) (ON/OFF,SET CODE)

EXT.TAD ONLY)

(OFF/FAX FORWARD/PAGING)

(MSG CiR OGM/F/T OGM)

(ON/OFF)

3-9

(HELP LIST of FAX-820MC)

. .wvv IW uoc PROGRAMMING AND HELP KEY

How to Enter Text in Function Mode

Each number key has two or three letters printed above it. The following keys “1 ”, and have no printed letters because they have special characters.

ABC

GHI

JKL

PRS

CD CD

By pressing the appropriate number key the correct number of times, you can access the character you want. When you are making certain settings, such as the Station ID settings,

you need to enter text into your fax machine.

Key once

2 3 4 5 6 7 8 9 0

A D G

w Q

TUV

twice three times

E H I K N R U X

______________

DEF

MNO

WXY

V Y

four times

4 5

7 8 9

Let’s say that you want to enter the initials “BR.” Follow the example below,

KEYS TO BE PRESSED

1. Press 2 twice to enter the letter B.

2. Press 7 twice to enter the letter R.

3. Press SET.

STATUS OF LCD DISPLAY

[ NAME

ENTER & SET

NAME:BR

ZZJ

3-10

HUW lO USE ON-SCREEN PROGRAMMING AND HELP KEY

......

FOR YOUR iNFORM/glON

1. If you want to enter a blank space, press (right arrow) twice.

2. If you entered a letter incorrectly and want to change it, you can use (left

arrow) to move the cursor back. When you reach the letter, you can enter a new

one in it's place. You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter.

3. If you enter a character that is assigned to the same number key as the previous character, press (right arrow) to move the cursor to the right.

How to Enter Special Characters, Symbols and Punctuation Marks in Function Mode

1 key-—

* key

# key----------

The “1” key contains all the accented characters. The “sfi” and the key are used for punctuation marks and symbols. Let's say that you want to enter the symbol Follow the example below.

KEYS TO BE PRESSED

1. Press * to show a list of characters.

2. Press 5K, 5fe, * (6 times).

3. Press (right arrow).

...............

---------------

-----

AEOtJAgEEl (space)

;;<=>?@[]^_

STATUS OF LCD DISPLAY

(NAME:JAMES _

FmKrk-_i"#$%&• ()* ]

-!”#$%& ’ ( )-*~l

i E:JAMES &_

3-11

+ 98 hidden pages