Brother INTELLIFAX 820MC User Manual

brother.

¡FAX-810MC

OWNER'S MANUAL

CONTENTS Chapter 1 SETUP & PREPARATION BEFORE USE Chapter 2 Chapter 3 HOW TO USE ON-SCREEN

Chapter 4 Chapter 5 USING THE UNIT AS A TELEPHONE Chapter 6 Chapter 7 Chapter 8 MESSAGE CENTER SEHING Chapter 9 HOW TO USE COPY FUNCTIONS Chapter 10 Chapter 11 PRINTING REPORTS AND LISTS Chapter 12

Chapter 13

Chapter 14 INDEX

Chapter 15

THE CONTROL PANEL KEYS

PROGRAMMING (OSP) AND HELP KEY TELEPHONE FUNCTION SETTINGS

SENDING FAXES RECEIVING FAXES AND OTHER CALLS

POLLING

REGULAR MAINTENANCE AND TROUBLESHOOTING IMPORTANT INFORMATION

SPECIFICATIONS

Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, but you can utilize it to its fullest potential by taking some time to read this owner’s manual. You will be ready to use the fax machine as soon as you read the first four chapters. Then you can refer to topics in the remaining chapters, as needed.

Structure of the Manual

■ Chapters 1-4

How to set up the fax machine and what you need to know before you use it.

■ Chapters 5-7

Basic operations, how to send and receive faxes.

■ Chapters 8-11

Advanced operations.

Finding Information in the Owner's Manual

• Use the table of contents. This side of the manual is coded so you can find topics

easily.

• If there is a key on the fax machine you are not familiar with, refer to

chapter

• To find information about a function, refer to the “Function Selection Table” in chapter 3.

• If you have trouble, refer to chapter 12 on how to troubleshoot.

• Use the chapter 14 index.

Test Sheet Procedure

____________________________________________________

Please fill out the TEST SHEET and fax it to 1 -908-469-4547 as your first transmission. This will verify that your fax machine is properly installed.

Y^lien this document is received at Brother Diagnostic Center, a confirmation sheet will be sent back to your machine from Brother Automatic Fax Back Response System. Be

sure to set up your “Station ID”. (See page 4-3.)

FAX NO. : 1-908-469-4547 (Fax Traiismission Only) TEL NO. : 1-800-284-4FAX (Voice Phone Only)

1-800-284-4329

CONTENTS

FOR YOUR INFORMATION

Chapter 1.

Chapter 2,

Chapter 3,

Chapter 4,

Chapter 5,

❖ SETUP & PREPARATION BEFORE USE

Choosing a Suitable Place for Your Fax Machine

The Good Places

And the Bad Places

Packing List....................................

Setting up Your Fax Machine

• Multi Line Connections (PBXs).

• Connecting to a Private Branch Exchange .

......................

..................

.........

❖ THE CONTROL PANEL KEYS

TELEPHONE AREA....................................................

ONE-TOUCH AREA....................................................

FHNCTTON AND USER SETTING AREA

MESSAGE CENTER AREA........................................

❖ HOW TO USE ON-SCREEN PROGRAMMING (OSP)

AND HELP KEY

User-friendly programming On-screen Programming (OSP) Fnnctian Selection Table Using the Function Mode to Access On-screen Programming (OSP).

Alternating Displays for On-screen Programming (OSP)....................

How to Print a Help List.......................................................................

How to Enter Text in Function Mode How to Enter Special Characters, Symbols and Punctuation Marks in Function Mode

............................

............

.....

...............

..................................................

TELEPHONE FUNCTION SETTINGS

Setting the Dialing Mode (Tone/Pulse) .

Setting the Beeper Sound Level....

Setting the Date and Time Setting the Station ID Storing One-Touch Dial Numbers

• Types of Numbers...................

• Chain Dialing Storing Speed-Dial Numbers

• When You Wish to Change the Stored One-Touch and Speed-D

Numbers (During Step 4 on Page 4-4, 6, 8) ....

• Memory Storage...............................................

Setting Up Number Groups ...................................

........................

.............

....................

........

...........

..................

...........

USING THE UNIT AS A TELEPHONE

Manual Dialing One-Touch Dialing

Speed Dialing..........................................................

• Using Keys with the Telephone.................................................................5-1

• On Hook Dialing .......................................................................................5-1

Telephone Index (Only for FAX-820MC)

.......................................................

.................................................

..........................................................

1-1

... l-I

... 1-1

... 1-1 ... 1-2 ... 1-2

... 1-4 ... 1-4

2-1

... 2-2

...2-3

...2-4

...2-5

3-1

...3-1 ...3-1 ...3-1 ...3-5 ...3-6 ...3-6 ... 3-6

3-10

3-11

4-1

4-2 4-3 4-4

4-5 4-5 4-6

4-7 4-7

4- 8

5- 1

5-1 5-1 5-1

5-2

CONTENTS

Chapter 6.

Chapter 7.

SENDING FAXES

A) DOCUMENT BASICS.................................................................................

The Size of Your Documents...............................................

How to Insert the Document

The Auto Document Feeder (ADF) Getting Ready to Send a Fua

Resolution............................................................................................ 6-2

Contrast............................................................................................... 6-3

B) BASIC FAX TRANSMISSIONS

• Sending a Fax.......................................................................................6-3

• Talking to the Other Party When Sending a Fax

Sending a Fax Automatically....................................................................6-4

Sending a Fax Manually

Automatic and Manual Re-dialing.......................................................... 6-5

Setting the Auto Re-dial............................................................................6-5

• Possible Settings When You Send a Fax Manually

• Printing Page Headers..........................................................................6-6

Sending a Fax by Using Quick-Scan (Memory Transmission)

• If You Get a MEMORY FULL Message When Trying to Send a Fax by Using Quick-Scan

Delayed Transmission............................................................................. 6-7

Setting the Daily Timer (for Delayed Transmissions)

Broadcasting..............................................................................................6-8

• Getting Familiar with the Broadcasting Function

Sending by Multi-Transmission (Only for FAX-820MQ Interrupting the Timer and Polled Job

Canceling a Job

C) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode Setting Your Fax Machine for Multiple Resolution Transmission

Gray Scale...............................................................................................6-15

Sending a Fax with a Cover Page

• The Comments Section on the Cover Page

Customizing Your Cover Page Comment...............................................6-17

Printing the Cover Page Setting Cover Page ON/OFF

• Sending an Automatic Cover Page

Sending a Fax When the Cover Page Is ON

Sending a Fax with Call Reservation......................................................6-19

• Using the Call Reservation Function..................................................6-20

Printing the Call Back Message..............................................................6-20

Next-Fax Reservation.............................................................................6-21

ECM (Error Correction Mode) Feature...................................................6-22

Error Re-Transmission.......................................................................... 6-22

.......................................................................................6-12

.................................................................. g. j

..........................................................

....................................................................6_2

......................................

..................................

...........................................................................

.................................................................

.................................

....................................................

........................................................

.....................................................................

...........................................................

........................................

..........................................................................

..................................................................

....................................................

............................................6-19

....................

'.V"’'" ''””’,"" 6-3

.............................

.................

..............................

................................

..........

6-2

6-4

6-5

6-6

6-7

6-8

6-9 6-9

6-11

6-13 6-13

6-14

6-15

6-16

6-17 6-18 6-18

RECEIVING FAXES AND OTHER CALLS 7-1

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode.......................................................................7-1

Manual Reception (MANUAL mode)

.................................................

......................................................

7-1

7-2

CONTENTS

Chapter 5.

❖ MESSAGE CENTER SETITGS 8-1

Automatic Fax Reception (AUTO mode)..................................................7-2

Setting the Ring Delay..............................................................................7-2

The F/T Switch (F/T Mode)......................................................................7-3

Setting the F/T Ring Time

Recording an F/T Outgoing Message (OGM)

Smoothing.................................................................................................7-5

Speaker Volume........................................................................................7-5

Ring Volume.............................................................................................7-6

• Reception into Memory

B) REMOTE ACTIVATION.........................................................................7-7

What is Remote Activation.......................................................................7-7

• Connecting an External or Extension Telephone to the Unit

Using Remote Codes ................................................................................7-8

• Limitation of Using External (or Extension) Phones............................7-8

Registering Remote Codes........................................................................7-8

C) CONNECTION TO A TELEPHONE ANSWERING DEVICE (TAD) .. 7-9

How to Use External TAD with the Unit...................................................7-9

• Connecting an External TAD to the Unit

• Example of the Sequence of External TAD Reception

D) DISTINCTIVE RINGING......................................................................7-11

Distinctive Ringing.................................................................................7-11

• What Is Distinctive Ringing?.............................................................7-11

• Can My Fax Machine LTtilize Distinctive Ringing?

• Can I Change the Setting Later?........................................................7-11

• How Will the Fax Machine Treat All Other Distinctive Ringing?

• How Does the Distinctive Ringing Function Work?

• What’s the Advantage of Using the Distinctive Ringing Function? ..7-11

Setting the Distinctive Ringing Function................................................7-12

• While You Are Setting the Distinctive Ringing Function:

• Once You Have Finished Setting the Distinctive Ringing Function; .7-13

How to Turn the Distinctive Ringing Function ON or OFF

A) BASIC SETUP......................................................................................... 8-1

What Is the Message Center?

How to Set Memory Usage.......................................................................8-1

Types of Memory Usage (Overview)

Recording a MSG CTR Outgoing Message (OGM).................................8-6

Activating the Message Center How Do I Know Messages Have Been Received?

• What Happens When the Memory Is Full

B) TAD SETTINGS AND OPTIONS...........................................................8-8

Playing Back Your Outgoing Message (OGM)........................................8-8

Erasing Your Outgoing Message (OGM).................................................8-8

Recording Memo.......................................................................................8-9

Two-way Recording..................................................................................8-9

Setting the Maximum Time for Incoming Messages (ICM MAX. TIME) .. 8-9 Playing Incoming Message (ICM) and Recorded Memo (or Voice

Alarm).....................................................................................................8-10

.........................................................................

...........................................

.........

..............................................................7-7

...............

............................................

......................

.........................

.....

..........................

................

....................

...................................................................

.......................................................

.................................................................

...................................

.........

..................................8-7

7-3 7-4

7-7

7-9

7-10

7-11

7-11 7-11

7-13

7-14

8-1

8-2

8-7 8-7

Chapter 9*

ChapterlO,

CONTENTS

Erasing Incoming Messages (ICM) and Recorded Memo (or Voice

Alarm)......................................................................................................

One by One Erasing..........................................................................

Ail in One Erasing................................................................................. j

Voice Alarm.............................................................................................

Setting the Voice Alarm...............................................................

• Recording Voice Messages for the Voice Alarm................................8-13

How Will the Voice Alarm Perform When the Set Time Comes

Using the Voice Alarm; Playing entries, Erasing entries one by one,

Erasing all at once...................................................................................8-14

Remote Control of the Voice Alarm........................................................8-15

Setting the Toll Saver..............................................................................8-15

Recording Mode Setting

C) FAX MEMORY RECEPTION SETTINGS AND OPTIONS

Back-up Printing Option.........................................................................8-17

Printing a Fax Message...........................................................................8-17

• Erasing and Printing FAX Messages

Paging/Fax Forwarding...........................................................................8-18

Setting the Paging and Registering Paging Number Setting the Fax Forwarding and Registering Fax Forwarding Number .. 8-21

• Memory Back-up of Message Center Memory

D) REMOTE CONTROL ACCESS

What Is Remote Control Access?............................................................8-22

Setting the Remote Access Code

How to Use Remote Access and Control Codes.....................................8-23

Remote Retrieval.....................................................................................8-23

• When to Press the Remote Access Code

Remote Control Commands....................................................................8-24

How to Receive the Memory Status List and Retrieve a FAX Message

Remotely.................................................................................................8-25

How to Change Fax Forwarding Number Remotely

.........................................................................

................

.................................................

...............................

.................................

............................................................

...........................................

..............................

❖ HOW TO USE COPY FUNCTIONS 9-1

. Making a Single Copy.......................................................................................9-1

Making Multiple Copies..................................................................................9-2

• What To Do When You Get a “MEMORY FULL” Message while

Making Copies..........................................................................................9-2

❖ POLLING 10-1

• What Is Polling?......................................................................................10-1

• How Does It Work?................................................................................10-1

• When to Use Polling?.............................................................................10-1

Polling Another Fax Machine Setting up Polled Waiting

Secure Polling............................................................................................... 10-3

Polling Another Fax Machine with Secure Code..........................................10-3

Setting up Polled Waiting with Secure Polling

Delayed Polling....................................................................................-

Setting up Polled Waiting with Quick-Scan

Seguential Polling......................................................................................... 10-6

.......................................................................

.............................................................................10-2

.............................................

.................................................

............

........

g_] i

8-13

8-16

8-17

8-18

8-19

8-21

8-22

8-23

8-25

10-2

10-4

10-5

CONTENTS

Chapterll. ❖ PRINTING REPORTS AND LISTS II-I

Activity Report Interval.................................................................................11-2

Printing the All Dial List...............................................................................11-3

Transmission Verification (Xmit) Report

Memor>' Status List......................................................................................11-5

Chapterl2, ❖ REGULAR MAINTENANCE AND TROUBLESHOOTING 12-1

Regular Maintenance.................................................................................. 12-1

Paper Jams.....................................................................................................12-2

Fixing a Document Jam Fixing a Cutter Jam or Printer Jam

Troubleshooting

EiTOi Messages .............................................................................................................................................. 12-4

Choosing a Suitable Place for Your Fax Machine

Use the following list as a guide to find a suitable place for your fax machine.

The Good Pleices..,

Place your fax machine on a flat, stable surface, such as a desk.

Select a place that is free of vibration and shocks.

Locate it near a telephone jack and a standard, grounded power outlet.

For PLUGrGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and

should be easily accessible.

And the Bad Places...

Avoid setting it up in a high-traffic area.

Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.

Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture, or dust.

Do not connect your fax machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory.

Do not connect your fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disturb the power supply.

Avoid interference sources, such as speakers or the base units of cordless phones.

111

№

1-i

SETOP&=PREPARATION BEFORE USE

Packing List

Please check to see that you have the following items;

Receive wire extension

Follow these steps to set up your fax machine

ilii™

1. Load the recording paper.

1) Tjiftup the machine top cover by placing your finger in the groove on the right-hand side of the fax machine and lifting up.

2) Pull the release levers (blue) on both sides of the print head cover (black) so that you can lift it up and remove the re

cording paper.

3) Take the new roll of record ing paper out of its wrapper. If you are replacing a roll, you need to remove any paper remaining in the machine.

4) Insert the new recording pa per into the paper bin, with

the paper coming over the top of the roll.

5) Insert the edge of the paper into the slot that says “ ” and pull the paper out about

10cm (4 inches) from the back

side. Make sure paper is fed

over the ACS bar. Adjust the recording paper so that it is between the marks.

1-2

otiUK 6c KkhPARATION BEFORE

i. J:.:ri: ir j- f i.f J ;;; '-f-i ji s-.s i' ■" i i i 5' ? ?«‘i':""^i'-i';J■* J'.i.i i J':{^J:j;..1 i J j- jhi-- .V ^ V:!. ' ‘ i- f-

6) Close the print head cover. Make sure it is completely closed by pressing down on both edges until you hear the levers “click”. Then close the machine top cover.

2. Connect the handset.

3. Connect the power cord.

When you connect the power, your fax machine will automatically cut the fax paper, and the display will read; “01/01/1995 00;00”.

NOTICE

1. This fax machine must be grounded using a 3-prong plug.

2. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your fax machine on before you connect it to a telephone line.

Similarly, you can protect yourself when you want to move your machine, by

disconnecting the telephone line first, and then the power cord.

iM^Miill

* This part is only for use

with the Brother Missing Link option. If you have not purchased this option then ignore the part,

1-3

TUP & PRiRARAilON BEFORE

5. Attach the wire extensions and One-touch dial label.

FOR YOLIR INFORMATION

Multi Line Connections (PBXs)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (private branch exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you.

It is advisable to have a separate line for the fax machine. You can then leave the machine in AUTO Answer Mode to receive faxes at any time of the day or night.

If the fax machines is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This will prevent the unit from being activated each time a telephone call is received.

• As with all fax units this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the feix machine can not be made.

Connecting to a Private Branch Exchange

The following points should be kept in mind if you are installing the machine to work with a private branch exchange (PBX).

1) It is not guaranteed that the unit will operate correctly under all circumstances with PBXs. Any cases of difficulty should be reported first to the company that handles your PBX.

2) Tf all incoming calls will be answered by a .switchboard operator, it is recom

mended that the Answer Mode be set to be MANUAL. (See page 7-2.) All incoming calls should initially be regarded as telephone calls.

3) The unit may be used with either the pulse or tone dialing telephone types.

1-4

................... .........................

. . ... • v•^ . j;.: .•••• ..^...^ ••„. ..

2. THE CONTROL PANEL KEYS

FAX-810MC

■IS

IMt CUNII^ULPANEL

iK 'li- :f :iS :S. T ' t ”

® TELEPHONE AREA

bfothef intellifAXeiOMC

■ ■

HOOK

HOLD

REDIAL/PAUSE

SPEED DIAL

FAX-820MC

—

Cl)

GUI

PRS

CO (0)

ABC

JKL

ruv

® MESSAGE CENTER

AREA I

j ] f R,E . AUTO 1

DBF ]

CO 1

MWO i

WXY 1

/ FUNCTION

®i

)

CLy J

® FUNCTION AND

USER SETTING

AREA

TAD COMBO FAX

RECORD ERASE PLAY ^ i 1 [RESOLUTION MODE ^

_____

O SCAN COVER PAGE WELP | j

' I I h PHOTO |- MSG CTH j

I i • S.FINE

„J I ^s.YOLUMEnny

I I

O TELEPHONE AREA

® MESSAGE CENTER ® FUNCTION AND

2-1

THE CONTROL PANEL KEYS

® TELEPHONE AREA

- : ■

..................

intelli FAX-810MC

1. Liquid Crystal Display

The LCD displays messages that will help you set up and operate your fax machine. (On-Screen Programming) {See page 3-1.)

3, HOOK

This key lets you dial telephone \

and fax numbers without lifting \

the handset. (See page 5-1.) \

4. HOLD

You can use this key to put a call

on hold. (See page 5-1.)

5. REDIALIPAUSE

This key re-dials the last number called. (See page 6-5.) This key is also used to insert a pause in autodial numbers. (See page 4-5, 5-1.)

■

iPii

\ \

2, Number Keys

These twelve keys are used to dial phone and fax num

bers (see page 5-1), and can

also be used as an alpha

numeric keyboard for en

tering information into the fax machine (see page 3-

10-11).

brother \nìeììirAX82ÒMC

¡en C^j

'hold

SPEED DIAL

‘ GH I JK L

1 /

I AL/PAUSE

---

/- X

4_)

( 7 '

intelli FAX-820MC

V ^ hi

MN O ’

X X 1

■■■ FUNC

liHillW

iSj

■PliP

T-bhip-

6. SPEED DIAL

This key lets you access previ ously stored speed dial phone numbers with a two digit number. (See page 4-6, 5-1.)

2-2

" :!!:• •:ïj- ■••• " T ':: -i. ^:: 'V. V> ••:• ' ::; Li; 'j; -,r

iHb CONTROL PANEL KEYS

ij.f i:.

t > ji:

7. One-Touch Dial Keys

These ten keys give you in stant access to previously stored phone numbers. (See page 4-4, 5-1.)

This key moves the LCD cur sor to the left. It also allows you to back up one step when you are in function mode (see page 3-5) or Telephone Index. (Only for FAX-820MC.)

(Left Arrow)'

11. SHIFT^ ^ (Only

forFAX-820MC)

This key is used to access the “11” through “20” OneTouch keys. (See page 4-4.)

8. COPY

12. SET*

This key is used for storing a function setting into the fax machine. (See page 3-5.)

14. CLEARS

This key deletes entered data

or backs up one step in

function procedure.

(See page 3-5.)

* The Left and Right Arrow keys, SET and CLEAR keys are also shared with one-touch keys.

The SHIFT key is not available on the FAX-8l0fi/IC.

/ /

15.

This key moves the LCD cursor to the right, and it also lets you advance one

step when you are in function mode (see

page 3-5) or Telephone Index. (Only for FAX-820MC.)

Use this key to start an operation, such as sending a fax. (See page 6-3.)

(Right Arrow)

_______________

2-3

THE CONTROL PANEL KEYS

® FUNCTION AND USER SETTING AREA

»■Mr

O OOO

i o OOO

■ o OOO o OOO

t=¡

c= c

= c

I:C3ÍC3'E=3'C3

intelli FAX-81 OMC

1--1

16. FUNCTION

This key accesses the function and

programming mode (OSP), so you can alter various settings. (See page 3-1.)

18. TEL-INDEX^

(Only for FAX-820MC)

This key allows you to alphabeti cally look up numbers stored in the dialing memory. (See page 5-2.)

Me¿¿Qi^ Geéilèà

TAD COMBO =AX

RECORD ERASE

------

^1 r'

PLAY

1 ^

______H C3 Cd| CD CD 1 ■

O OOO O OOO M

i! O OOO

■; a OOO

■= = = = CD CD C=l c=a

CD a <=3 C3- 1 ] i -

intelii FAX-820MC

17. RESOLUTION

This key is used to set the resolution requirements when sending a fax.

(See page 6-2.)

19. MODE

This key is used to specify how the fax machine should handle incoming calls. (See page 7-1.)

FINE \ PHOTO

S.FINE

RESÔLUTION

CÏZ)

S.VOLUME H

AUTO

|- MSG CTR

F/T

■

FJi^TION TEK-INDEX Q.SCAN COVER PAGE HELP

20. QUICKSCAN \

This key enables you to scan in your originals at twice the normal speed,

by storing them in Lhemeiiiuiy befoie

actual transmission. (See page 6-6.)

When it is pressed, Broadcasting is

available. (See page 6-8.) When it is pressed together with SHIFT, Multi TX is available. (Only for FAX820MC.) (See page 6-9.)

The TEL-INDEX key is not available on the FAX-81 OMC.

2-4

- y

COPY

3 czD c ;

STOP

21. HELP (Advanced)

Press this key whenever you want a quick reference Help List printed. This Help

List will give you information on how to perform settings for a function, how to register information, or how to get some basic information for sending or receiving faxes. (See page 3-6~9.)

22. COVERPAGE

This key is used to send an automatic Cover Page as the first page of a fax transmission. (See page 6-15.)

® MESSAGE CENTER AREA

IHfc CONTROL PANEL KEYS

HOWTO USE ON-SCREEN PROGRAMMING AND HELP KEY

3. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

User-friendly Programming

__________________________________________

We have designed your fax machine with on-screen programming and a HELP key, user-friendly programming that help you take full advantage of all the functions your fax machine has to offer.

On-screen Programming (OSP)

Since your fax programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your fax machine. All you need to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings.

Function Selection Table

If you have a basic understanding of how to program a fax machine, you can perform most of the programming settings without the owner's manual. To help you understand what function selections, options, and settings are found in your fax programs, we have the following Function Selection Table. Read through this table to gain a basic understanding of what your new fax model can do, and

then the next section will begin instructing you how to use on-screen programming.

Level one

function

1. TEMP. (TEMPORARY) SEHINGS

Level two

function

1. TIMER

2. POLLING

3. CALL RESERVE

4. CONTRAST

5. RESOLUTION

Explanation of Options

Use this for sending documents at a later time.

Polling is the process of retrieving faxes from another machine. You can also choose whether you want your polling secured or not. STAND ARD/SECURE

You can send a fax and then talk to the recipient using the CALL RESERVE function.

ON/OFF. There are three types of contrast settings.

Usually the AUTO setting is acceptable.

But if you want to send an especially light or

dark document, you should change this set ting. AUTO; Default setting is AUTO. Contrast

setting always reverts to AUTO af

ter one transmission. S. LIGHT; To send very light documents. S, DARK: To send very dark documents.

If you need to send a set of originals at various resolutions, this function will allow you to set the required resolution page by page. (If all documents are the same resolu tion, use the RESOLUTION key. See page 2-4 #17.) STANDARD/FINE/S. FINE/PHOTO

Factory

setting

STAN DARD

OFF

AUTO

STAN

DARD

_________

Page

6-6

10-1-6

6-19-20

6-3

6-14

S-1

M O^I^CUN rKUir^KAMMING AND HELP KEY

Level one

function

1.TEMP. SETTINGS

2. CANCEL

JOB

3. PRINT

REPORTS

4. SET AUTO

DIAL

Level two

function

6. OVERSEAS MODE

Seepage 11-1 for a list of reports.

1. ONE-TOUCH DIAL

2, SPEED-DIAL

3. SETUP GROUPS

1. SMOOTHING

2. BEEPER

I ■■ -

----------------------------------------------

I Explanation of Options

j If you have trouble when sending overseas,

you may want to set OVERSEAS MODE to

ON.

I ON/OFF j If you wish to cancel a job that has been set

I with the timer, a polled job etc., use this

I function.

You can print several different lists and reports, which are available under function item 3. PRINT REPORTS

If you register names and numbers on OneTouch dial keys, you can dial a number automaticallyjust by pressing a One-Touch

key. If you register names and numbers as Speed-

Dial numbers, you can dial a number auto matically just by pressing SPEED DIAL and a two-digit number.

This is used for setting up a group number used for broadcasting.

Smoothing enhances the appearance of in

coming faxes.

If you set SMOOTHING to ON, you will receive messages with the smoothing en hancement.

ON/OFF You can adjust the volume of the beeper

with this function. OFF/LOW/HIGH

Factory

setting

1 OFF

—

LOW

1 Page

6-13

1 6-12

11-1-5

j 4-4-5

4-6

4-8

7-5

4-1-2

5. USER

OPTIONS

6. TEL

OPTIONS

3. COVERPQ ON/OFF

4. GRAYSCALE

5. ERROR RE-TX

1.TONE/PULSE

If you set COVERPAGE to ON, you can send your documents with a Cover Page

generated by your machine. When tbc

COVERPAGE setting is ON, you can select a Cover Page comment.

ON/OFF

You can select a GRAY SCALE level.

16/32 If you set ERROR RE-TRANSMISSION to

ON, the machine automatically re-sends the page once an error occurs. ON/OFF

There are two different dial types and you must select the type of signal suitable for your telephone. TONE/PULSE

oir

OFF

TONE

6-18

6-15

6-22

4-1

3-2

HUW lU USb ON-SCREEN PROGR/€l/IMING AND HELP K

Level one

function

6, TEL

OPTIONS

—

Level two

function

Explanation of Options

The number of rings that will occur before

2. RING DELAY

F/T or AUTO Answer Mode selections are activated. 0/1/2/3/4 rings

If you set AUTO REDIAL to ON, your ma chine will automatically re-dial the last

3. AUTO REDIAL

number called if the number was busy or the call failed for some other reason. ON/OFF

4, SPEAKER

VOLUME

5. F/T RING TIME

6. RING VOLUME Tlie settings are OFF/LOW/HIGH.

You can adjust the speaker volume with this function. OFF/LOW/HIGH

F/T RING TIME sets the time for simulated ringing in F/T mode. 10/20/30/60 seconds

If you have distinctive ringing service from your phone company, you can use this func

tion to register the ringing pattern of your

7. DISTINCTIVE

fax number. And if you set it to ON, you can use the registered number as a fax number only. OFF/ON/SET

Factory

setting

Page

7-2

ON 6-5

LOW

HIGH

7-5-6

7-3-4

7-6-7

OFF 7-11-14

7. SETUP

SYSTEM

1. DATE/TIME

2. DAILY TIMER

3. INTERVAL

4. STATION ID

5. REMOTE CODE

6. SET COVERPAGE

If you enter the date and time in 24-hour

format, the LCD will display the date and

time and they will also be printed on outgo ing faxes.

If you frequently have delayed jobs, all for execution at same time each day, you can

program that time. Once you register it, you do not need to enter that time, just set

Timer Transmission in temporary settings. You can select the time interval at which

the activity report is printed.

6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name, fax number and telephone number in STA TION ID. It is printed at the top of each page of every

outgoing fax. It is also printed on the auto

matic Cover Page. If you enter REMOTE CODE, you can acti

vate or deactivate the fax machine from a remote telephone.

ON/OFF

You can register your own two programma

ble comments on the Cover Page.

01/01/1995

00:00

00:00 6-8

OFF

*51 (ACT.)

#5KDEACT.)

4-2

11-2-3

4-3

7-8

6-17

3-3

■SI

.. w -» I w v^i>j-ov^K£:tiN Kl’^UGRAMMING AND

........... .....

.................

.....

Level one

function

8, SETUP MSG

CTR

Level two

function

1 1. MEMORY

USAGE

2. BACKUP

1 PRINT

3. FAX FWD/ PAGING

4. REMOTE ACCESS

5. (CM MAX. TIME

6. OGM

7. PRINT FAX

T- - - - - - - - - --- - - - - - - -

Explanation of Options

1 You can select the way you will use your 1 memory in Message Center mode.

TADONLY/FAXONLY/COMBO/EXT.TAD

ONLY

You can set the machine to print a back-up

copy of faxes that are received into the

Message Center memory. ON/OFF

You can choose among PAGING, FAX FOR

WARDING or OFF. PAGING ON will en

able you to be paged by Message Center when it receives FAX/TAD. FAX FOR WARDING ON enables you to have the Message Center send any stored faxes that are received to another predetermined fax number.

You can change REMOTE ACCESS ID (3 digits) allowing you remotely operate the machine. (Example; Listening to incoming messages)

You can select Max.

sage) recording time. ^y25/3&35/4Q/45/50i5&&)

seconds

The machine has two types of OGM (Outgo ing Messages) for MSG CTR and FAX/TEL switch. After selecting the message type,

you can pla3'^, record or erase. You can print incoming faxes that were

stored in MSG CTR memory.

ICAl

(Incoming Mes

Factory

setting

1 TAD

ONLY

OFF

159*

Page

j 8-1-5

8-17

8-18-21

8-22-25

8-9

7-4-5

8-6

8-17

0. INTERRUPT

8, RECORDING

MODE

9. TOLL SAVER

—

To get more recording time for incoming

messages, memos, and voice messages, change the sound quality setting from HIGH/NORMAL

If you set TOLL SAVER to ON, you can check if there is a message received by the ring delay.

You can send a fax without canceling the timer or polled waiting, even if there are

documents in the feeder, by “interrupting”

it.

NORMAL

8-16

8-15

6-11

—

3-4

HOW TO USE ON-SCREEN PROGRAMMING AND HELP KEY

Using the Function Mode to Access On-screen Programming (OSP)

You access the function mode by pressing FUNCTION found in the Function Area of your Fax Control Panel. (See page 2-4.)

When you enter the function mode, your fax machine will display a list of Level One Functions to choose from (see pages 3-1 through 3-4 for these Level One Functions), as seen below.

Press FUNCTION

Left arrow

sequence

( ENTER NO. &

1 T ^

(1.TEMP.SETT]

♦

S*ET )

r «

ms )

; 2.CANCEL JOE

4 4

r 3.PRINT REPC

[4.SET AUTO C

)RTS )

iTAe: ]

[5.U$tR OPTIONS ]

[t6

....

.TEL OPTIONS )

Li..SETUP SYSTEM Ì

f 8.SETUP MSG

Ttr )

[ 0 . T NTFRRllPT

1_________

Right arrow or

auto scroll

sequence

These function options will appear one after the other on the display. You can then choose one of these options by pressing SET when your desired option appears on the LCD.

You can also move through the function menu options at a faster rate by pressing (right

arrow). (See page 2-3 to locate this key on your Control Panel.) When you find the option you want,

press SET.

You can simply press the Level One Function number associated with each option (refer to page 3-1 through 3-4).

Helpful Hints If you want to exit the function mode, simply press STOP. Also, if you select the

wrong menu, and to return to the previous step, press CLEAR.

3-5

vy.'ro'^KttiN M^Ubl^AMMING AND HELP KEY

Alternating Displays for On-screen Programming (OSP)

ШШттхтщМхМ'.

ALTERNATE

When you see alternating displays, the LCD will usually alternate between the currently selected

option, and a help message giving brief instruc tions on how to proceed. The example shows the

current speaker volume is high and prompts you

to use (left arrow) and (right arrow) to alter

the setting, and then to press SET to store it.

Help Key

Press this key whenever you need a quick reference Help List printed. This Help List will give you information on how to perform settings for a function, how to register information, or how to get some basic information for sending or receiving faxes. When you don’t have the owner’s

manual with you or when you want some information quickly, you can press HELP to get a list of basic operating procedures.

How to Print a Help List

Just press HELP. You will see the LCD scroll through the available Help Lists. (There are 10 available lists as shown below.) To print out a list, you can wait until the list you want appears on the display and press SET, or you can just go ahead and press a number 0-8, that corresponds to the list you want. Finally, you will see “PRESS START KEY” on the display, so press START and the list will be printed.

Press HELP

Left arrow

sequence

f H E L P :

"HELP:1 ГНЕСР:2

f HELP:3

ГнЕ11Р:4

[HELP:5

1 HELP:6

f H F I P : 7

f HELP:8 i HELP;0

1 f

.GENERAL Гj

.TEMP SET y)

4 4

ar#re=RRHr:i:s-|

C¥R^L,;:f

1 -

Right arrow or

auto scroll

sequence

3-6

Example One (How to get help on general instructions)

If you choose to print the “HELP;*.GENERAL” Help List, you will get the following print out, which shows you a chart of the functions and some basic steps for operating the fax machine.

<STEPS FOR KEY FUNCTIONS)

DPRESS FUNCTION

2)SELECT A LEVEL ONE FU'JCTION EV PRESSING NUMeER KE''-' /-v (FROM TME SELECTION ( )

CHART ON THE RIGHT) ^

SjSEEECT A LEVEL TWO FUNCTION

BY PRESSING 'lUMBER KEY q

4)SELECT THE DESIRED SETTINt USING THE ARROW KE^'S

5!PRESS SET

BiPRESS STOP

[iz: [ZZI

NOTE:

MAKE SURF YOU FIRST SFT

TONE/PULSE(FUNCTION 5-1),

DATE/TIMEIFJNCTION 7-1) AND STATION lEii FUNC"I0N 7-4).

SHOW TO USE VOICE ALARM)

:)PRESS TUI'ICTION

I')BETWEEN TWO SECONDS

(CHOOSE 0))E OF FOLLOWING) *PRESS RECORD TO SET VOICE

---------

1 ALARM

*^RESS PLAY TO RE-PLAY

*PRESS ERASE TO ERASE ALL

----

3) FOLLOW INSTRUCT I Of, OF LCD DISPLAY

LEVEL OH-E

1.TEMP.SETTINGS

¿.CANCEL JOB

3.PRINT REPORTS

4,SET AUTO DIAL---1.ONE-TOUCH DIAL

5.USER OP'rONS ---I.SMOOTHING

h.TFI OPTON^

7,SETUP SYSTEM

a.SETUP MSG CTR--1.MEMORY USAGE

0.INTERRUPT

KFUNCTION SELECTION

LEVEL TWO OPTIONS

- --1.TIMER

2.POLLING

3,call reserve

4,CONTRAST (AUTO./S.LIGHT/S.DARK) 5 .RESOLUTION ( STD.7FINE/S. FINE7PHOTO)

6.OVERSEAS MODE(ON/OFF)

---1.ACT,REPORT

p.all dial

3.~EL.INDEX i.COVERP.AGE

5. CALL BACK MSG

6. USER OPTIONS

7. XHIT REPORT

8. MEMORY S“ATUS

2.SPEED-DIAL

3.SETUP G.ROLFS

2.BEEPER

3.C0VERPG ON/OFr

4.GRAY SCALE

5.ERROR RE-TX

- - -1 TDi'J-yPlIl SP (TONE/PULSE)

2.RING DELAY

3..AUT0 REDIAL

4.SPEAKER VOLUME S.F/^ RING TIME

6.RING VOLUME (OFF/.OW/HIGH)

7.DISTINCTIVE

---l.DATE/TIME

2.0AILY TIMER

3.INTERVAL (0Fr/6H/12H/24h/2D/40/7D)

4.STATION ID

5. REMOTE CODE

5.SET CCVERPAGE

2.BACKUP PRINT (ON/OFF)

3. FAX FWD/PACriG

4. REMOTE ACCESS ( /11 y / S / 1 f / 411 / 4 “a / L1 i .0 n / h 1 n

5. ICM MAX.TIME

7. PRINT FAX

8.RECORDING MODE(NORMAL/HIGH)

S.TOLL SAVER

CHART)

iSTANDARO/SECURE) (ON/OFF)

(ON.(OFF)

(ON/OFF) (OFF/LOW/HIGH) (ON/OFF) (16/32) (ON/OFr)

iC/l/2/3/4) iON/O-F] (OFF/! OW/EIGLi)

il0/20/30/60) (OFF/ON/SET)

(FAX/TEL/NAHE) (ON/OFF,SET CODE)

(“AD ONLY/“AX ONLY/COMBO/

(OFF/FAX FORWARD/PAGING) (MSG CTR OGM/F/T OGM)6, D3M (ON/Oi-F)

EXT,TAD ONLY)

3-7

KSTORING 0NE-T0UCH>

ONE-TOUCH

^ > 0 > 0 >

KSENDIKG A FAX (AUTC)>

NUMBER

INSERT KEYS

0 0

DOCUMENT “'0

SPRINTING A LI ST 7 RE PORT)

MANUAL MODE

*rOfi DEDICATED *FOR DEDICATED

TELEPHONE USE UNLY ,

0^0

TO SELECT

REPORT TYRE

AUTO MODE

FAX uSE ONLY.

□

<FAX RECEPTION SETTINGS)

NUMBER

KEYS

^0 ENTER

^HONE if

SPEED DIAL

□

TWO

DIGITS

F/T MODE MSG DTP.

*fOR BOTH FAX AND

TELEPHONE, FAX USE.

ALPHA

KEYS

-o TO ENTER

NAME

*FOR BOTH FAD AND

(HELP LIST of FAX-820MC)

V-X V-iUf-

wiN-o'^Ktti\i KI^UGRAMMING AND HELP KEY

£xa.m.pl6 Two (How to get help on using a function)

If you choose to print a Help List for a specific function (Help Lists 0-8), you will get a print out that briefly explains a function.

Example; If you select 4, (“HELP;4. AUTO DIAL”) you will get a print out as follows;

LEVEL ONE FUNCTION

^.SET AUTO

DIAL

3. SETUP

FUNCTION PRESS

ARROW KFYS

¡ZZI ZZ)

TO SELECT DIAL TV PE

FUNCTION PRESS

1=1 ^ ©

ARROW KEVS

tV SELELt

DIAL TVDE

FUNCTION PRESS

ZZZ ^ 0

ALPHA

KEYS

o -

PQ ENTER

NAME

LEVEL TWO FUNCTION

1.ONE-TOUCH DIAL

2.SPEED-DIAL

GROUPS

ALLOWS YOU TO DIAL AUTOMATICALLY BY S.ORIN'.; TELEPHONE OR FAX NUMBERS iN OfVTOUCH KEYS. YOU CAN ALSO STORE NAMES WITH THE NUMBERS.

SPEEO-OIAL IS TWO-DIGIT NUMBER ^rom Qi To 40. SPEED + TWO niGITE NUMBER Allows you to dial automatically by

SiORING TELEPHONE OR FAX NUMBERS. YOU CAN ALSO STORE NAMES WITH THE NUMBERS.

ALLOWS YOU TO ASSIGN A ONE-TOUCH KFY AS A GROUP(S) OF STORED FAX .NUMBERS iUP TO 6 GROUPS) FOR BROADCASTING Th'F GAMF DOCUMENT.

PRESS OME-TOUCH

^ ^ fcTI ^ o

TO SELECT

OPTION

PRESS SPEED DIAL

EXPLANATION OF OPTIONS

<S7ÖRIH6 0HE-T0ÜCH>

KEYS

I---I TO rcj-

01 - 20

CZZl

TO EXIT FROM

FUNCTION

YSTORIMG SPEED RIAL)

NUMBER

CZ©

01 ~ 40

SET

CZl ZZ

. ZZ ^ ZZD

TO SELECT TO EXIT FROM

OPTION FUNCTION

KSTORING GROLPSS

PRESS

ONE "TOUCH

KEY

01 - 20 TO SELECT ONETOUCH KEY OSLO AS A GROUP

STOP

TO EXIT FROM

FUNCTION

STOP

HELP LÎST

NUMBER

KEYS

TO ENTER PHONE i

NUMBER

KEYS

TO ENTER PHONE it

NUMBER

KEY

TO ErrER

GROUP it-

1-6

SET

ZZI

SET

AlPHA

KEYS

TO ENTER

NAME

TO ENTER

NUMBER

KEYS

TO ENTER * AND

NUMBERS FOR ONE-

TOUCH / it AND

NUMBERS FCR. SPEED

OPTIONS

ALPHA

KEYS

NAME

SET

^ C=]

FACTORY

SETTING

SET

(HELP LIST of FAX-820MC)

Helpful Hints An easy way to remember how to get help on using the functions is to access the

function first and then press HELP. For example, if you want to get information on how to use the Auto Dial function, (as above), press FUNCTION,

number 4 and then HELP.

3-8

HOW TO USE ON-SCREEN PROGRAMMING AND HELP KEY

Example Three (How to get a list of available functions)

Press FUNCTION and you will see the Level 1 Function Menu scroll on the display. Press

HELP and you will get a print out of the available functions.

t*** t-'yLP LIST ********~^******

DPRESS FUNCTIOrj

2) SELECT A LEVEL ONE FUNCTION BY PRESSING NUMBER KEY

(FROM THE SELECTION ( )

CHART ON THE RIGHT) ^

3) SELECT A LEVEL TNO FUNCTION BY PRESSING NUY13ER KEY q

4)SELECT THE DESIRED SETTING USING THE ARROVf KEYS

SIPRESS SET

IZZl

OPRC55 STOP TO EXIT

MOTE :

HAKE SURE YOU FIRST SET TOiNE/PULSE(FUNCTION 6-i) ,

DAIE/I1ME(EUMCIlUM /-I) AMU

STATION IDIFUNCTION 7“4).

<H0W "TO USE VOICE ALARMS

DPRESS FUNCTION

----------

2)6ET1VEEM TWO SECONDS (CHOOSE ONE OF FOLLOWING) *PR£SS RECORD TO SET VOICE

---

I ALARM

*PRESS PLAY TO RE-PLAY

DRESS ERASE TO ERASE ALL

3)F0LL0W INSTRUCTION OF LCD

MSG

DISPLAY

LEVEL ONE

1.TEMP.SETTINGS-

2,CANCEL JOB

3.PRINT REPORTS-

4.SE" AUTO DIAL- -1.ONE-TOUCH DIAL

5.USER OPTIONS --

6,TEL OPTIONS -- -l.TONE/PULSE

7.SETUP SYSTEM -

8.SETUP MSG CTR---1.MEMORY USAGE (TAD OMLY/FAX ONLY/COMBO

0.INTERRUPT

DNCTION SELECTION CHARTS

LEVEL TWO OPTIONS

-1,TIMER

2.POLLING (standard/secure;

3.CALL RESERVE

4.CONTRAST (AUTO/S.lIGHT/S.DARK)

5.RESOLUTION (STD/FINE/S.FINE/PHOTO)

6.OVERSEAS MODE

-1.ACT.REPORT

2. ALL DIAL

3. TEL.INDE):

4. C0VERPAGE

5. CALL BACK MSG

5.USER OPT'IONS

7. XMIT REPORi

8. MEMORY STATUS

2.SPEED-DIAL

3.SETUP GROUPS

-1. SMOOTHING

2.BEEPER

3.C0VERPG ON/OFF (ON/OFF)

4.GRAY SCALE

5.ERROR RE-TX

4.SPEAKER VOLUME(OFF/LOW/HIGH)

5.F/T RING TIME

5. RING VOLUME

7.DISDNCT1VE

-1_nATF7TIMF

2.DAILY TIMER

3.INTERVAL

4.STATION ID

5.REMOTE CODE

6.SET COVERPAGE

2.BACKUP PRINT (ON/OFF)

3. FA); FWC7PAGING

4. REMOTE ACCESS

5. ICM MAX.TIME (20/25/30/35/40/45/50/55/60)

6 . OGM

/.PRINT -AX

8.RECORDING MODE(NORMAL/HIGH)

9.TOLL SAVER

(ON/OFF)

(ON/OFD

COFF/LOW/HIGH)

(16/32) (ON/OFF)

(TONE/PULSE)

aO/EO/30/60) (OFF,'LOW/HIGH) (OFF/OM/SET)

(OFF/6N/12H/24H/2D/4D/7D) (FAX/TEL/NAME) (ON/OFF,SET CODE)

EXT.TAD ONLY)

(OFF/FAX FORWARD/PAGING)

(MSG CiR OGM/F/T OGM)

(ON/OFF)

3-9

(HELP LIST of FAX-820MC)

. .wvv IW uoc PROGRAMMING AND HELP KEY

How to Enter Text in Function Mode

Each number key has two or three letters printed above it. The following keys “1 ”, and have no printed letters because they have special characters.

ABC

GHI

JKL

PRS

CD CD

By pressing the appropriate number key the correct number of times, you can access the character you want. When you are making certain settings, such as the Station ID settings,

you need to enter text into your fax machine.

Key once

2 3 4 5 6 7 8 9 0

A D G

w Q

TUV

twice three times

E H I K N R U X

______________

DEF

MNO

WXY

V Y

four times

4 5

7 8 9

Let’s say that you want to enter the initials “BR.” Follow the example below,

KEYS TO BE PRESSED

1. Press 2 twice to enter the letter B.

2. Press 7 twice to enter the letter R.

3. Press SET.

STATUS OF LCD DISPLAY

[ NAME

ENTER & SET

NAME:BR

ZZJ

3-10

HUW lO USE ON-SCREEN PROGRAMMING AND HELP KEY

......

FOR YOUR iNFORM/glON

1. If you want to enter a blank space, press (right arrow) twice.

2. If you entered a letter incorrectly and want to change it, you can use (left

arrow) to move the cursor back. When you reach the letter, you can enter a new

one in it's place. You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter.

3. If you enter a character that is assigned to the same number key as the previous character, press (right arrow) to move the cursor to the right.

How to Enter Special Characters, Symbols and Punctuation Marks in Function Mode

1 key-—

* key

# key----------

The “1” key contains all the accented characters. The “sfi” and the key are used for punctuation marks and symbols. Let's say that you want to enter the symbol Follow the example below.

KEYS TO BE PRESSED

1. Press * to show a list of characters.

2. Press 5K, 5fe, * (6 times).

3. Press (right arrow).

...............

---------------

-----

AEOtJAgEEl (space)

;;<=>?@[]^_

STATUS OF LCD DISPLAY

(NAME:JAMES _

FmKrk-_i"#$%&• ()* ]

-!”#$%& ’ ( )-*~l

i E:JAMES &_

3-11

....

,v,,v, , ,

iPiiaBiiiiiiiiiiiiiiiiiii»iiii**««**

4. TELEPHONE FUNCTION SETTINGS

There are some settings, such as the date and time, you should make to your fax machine before you begin using it. Once entered, these settings will remain in the machine until you change them, You can begin customizing the settings by pressing FUNCTION on the control panel. This activates the function mode and On-Screen Programming prompts. You can complete a variety

of settings in this mode.

■ganai

■; V at. ?'

Setting the Dialing Mode (TonefPulse)

Your fax machine supports both tone (or multi-frequency) and pulse (or rotary) dialing. It is initially set to TONE, so you do not need to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by following the steps below;

I-

1. Press FUNCTION.

2. Press 6.

3. Press 1.

4. Press (left arrow) or (right

KEYS TO BE PRESSED

You will see scrolling options on the dis

play. You can choose one.

After two seconds you will be automati cally prompted to select pulse or tone.

arrow) to find the dialing mode

that matches your telephone line.

Example; PULSE.

_______________________________

STATUS OF LCD DISPLAY

01/01/1995 00

Ut3h'’£kP:gseTri'H6gU)

1 l.TONE/PULSE

1 DIALIN G:TONE

5. Press SET.

6. Press STOP to return to the date and time.

r l.TONE/PULSE

Setting the Beeper Sound Level

If the beeper setting is LOW or HIGH, it will ‘heep” every time you press a key, make an error, or at the end of sending or receiving a fax.

The initial setting on your fax machine fui- tht: beeper is LOW. If you do not want the beeper on, select OFF, and if you want it loud, select HIGH.

4-2

ItLhPHONh hUNCIION SETTINGS

KEYS TO BE PRESSE

1. Press FUNCTION.

2. Press 5.

3. Press 2.

4. Press (left arrow) or (right arrow) until you get the setting you want.

Example: OFF.

5. Press SET.

6. Press STOP to return to date and time.

STATUS OF LCD DISPLAY

Г01/О1/1995 00:00 1

[ 1 .TEMP.SETTINGS )

[^5 ■ U5ER~~0PTI0NS )

2 . BEEPER 1 BEEPER;LOW

r^LECT & SET j f BEEPER:OFF

f 2.BEEPER

Setting the Date and Time

Your fax machine shows the date and time on the display and prints it on every fax page you send. You can set the date and time in function mode.

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 7,

3. Press 1,

4. Enter the last two digits of the year. Example: 94.

5. Enter two digits for the month. (JAN. = 01, OCT. = 10, etc.)

Example: 09.

6. Enter two digits for the day. Example: 12.

7. Enter the time in 24-honr format. Example: 15:25 (3:25 P.M.).

8. Wait for two seconds.

9. Press STOP to exit and view the new date and time.

STATUS OF LCD DISPLAY

1 01/01/1995 00:00J

[ 1 . TEMP■SETTINGS ]

1 7.SETUP SYSTEM J

Hi .DATE/TIME

ENTER YEAR:XX

f ENTER YEAR:94 ' ENTER MONTHiXX

f ENTER M0NTH:09 Ì

ENTER DAY:.XX

1 ENTER DAY;12__________) [ ENTER TIME:XX:XX~T

[ ENTER TIME:15:25 )

1 l.DATE/TIME

Г 09/12/1994 15:25 1

4-2

tLhPHONE FUNCTION SETTINGS

Setting the Station ID

The Station ID is for identification purposes. Here you can store your name, fax number, and telephone number. Your machine then prints this information on the electronic Cover Page and every fax page you send.

STATUS OF LCD DISPLA

1. Press FUNCTION.

2. Press 7.

3. Press 4.

You will then be prompted to enter your fax number.

4. Enter your fax number (up to 20 digits).

Example: 4155554444.

5. Press SET.

You will now be prompted to enter your

telephone number,

TEL: ENTEir&'~s'Ef

6. Enter your telephone number (up

to 20 digits).

If your telephone number and fax number share the same line, enter the same number again. Example; 4155554445.

7. Press SET.

You will be prompted to enter your name

or company’s name.

8. Enter your name by using the

[ NAME:

ENTER & SET

r~NAME7BMfHE4

number keys (up to 20 characters).

Example: BROTHER. Refer to the section “How to Enter Text in the Function Mode” on the page 3-

10-11.

9. Press SET to confirm the entry.

1 4.STATI0N ID

10. Press STOP to return to date and time.

Helpful Hints 1. The telephone number that you stored above is only used for the Call Back

Message and the Cover Page features.

2. If you do not enter a fax number, no additional information can be entered.

3. When you enter a space, use (right arrow). Then it will be registered as a blank space,

4. If Station ID has already been programmed, then after Step 3 the name will be

displayed with the prompt “1” to change “2” to exit. Press “1” if you need to change any information. Pressing “2” to exit will take you out of the function.

I hLbPHÜNb FUNCTION SEHINGS

eiiiiig

NOTICE

The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of

each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual.

In order to program this information into your fax machine, you should complete the steps on the previous page.

Storing One-Touch Dial Numbers

You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial numbers. You can also store names with the numbers so that when you call, you can verify the destination on the display. You can store a maximum of 10 phone numbers for FAX-810MC (01

to 10) and 20 phone numbers for FAX-820MC (01 to 20). To use 11 to 20 One-Touch number locations (only for FAX-820MC), you need to press SHIFT. For example, One-Touch location “11” is accessed by pressing SHIFT + One-Touch “01” simultaneously. Here is how to store a telephone number as a One-Touch dial number;

lili

-...

...............

YS TO BE PRESSE

1. Press FUNCTION.

2. Press 4.

3. Press 1.

4. Press one of the One-Touch keys you want to use to store a number.

Example: One-Touch 05. The One-Touch keys are not the number keys.

5. Enter the number (up to 20 digits).

Example; 14155551212.

6. Press SET.

You then will bo prompted to enter the

name or company associated with this

number.

7. Enter the name by using the number keys (up to 15 charac ters).

Example: NJ OFFICE. (See pages 3-10-11 for how to enter text.)

STATUS OF LCD

¡;. 0:»#:a„g./.],9.94

...... SI T A UTO DI ytlT

f 1 .ONE-TOUCH dial! fTE L E C T " 0 N;i f:tu cll

r *05 :

r ENTER & SET

..........

...l

É rs 5 S’.5 Hi 51

r NAMJ_:

¡:^ EN I ER & Sb I

fBHA'HjE : wa ■

....

4-4

'i'' ■' ‘ i- ^'- ' '^- > i"' -'■ ■■'■ i- '^' i' “ '■' i i:; i':!.! H- ' ■■ i: i..'"a t «■ i t i “; '■;:'^ “i'!? >>.»(■ c i r i<:: <'? t s < ^J' t-

8. Press SET.

9. Select the type of number (FAX, TEL, F/T, CHAIN) by using

(left arrow) or ► (right arrow) to find the type you want.

(See For Your Information below.)

Example: FAX.

10. Press SET.

11. Return to step 4 to enter another number, or press STOP to return to date and time.

Helpful Hints If you have to wait for a dial tone when you get access to the outside line, you

should use REDIAL/PAUSE. When you press REDIAL/PAUSE, a dash

will appear on the display. By storing the numbera with a pause, you can create

a delay of 3.5 seconds.

Types of Numbers

When you store a number as a One-Touch or as a Speed-Dial number, you have a choice of choosing the type of number. There are 4 options:

1. FAX (A fax number).

2. TEL (A telephone number).

3. F/T (Both a fax number and a telephone number).

4. CHAIN (A number, usually an access code, for chain dialing).

FOR YOUR INFORMATION

i TY(

f GEL

’E:FAX

_ECT ^ &

Chain Dialing

Sometimes you may want to choose from among several long-distance carriers when

you make a call. This is because rates may vary depending on the time and

destination. I'o take advantage of low rates, jmu can register the access code of a long

distance carrier as a One-Touch or a Speed-Dial number for chain dialing. To do this, you store the access code as you would a regular number and register it as a “chain” number. (See step 9 on this page.) Then, when you want to make a call, you use this number in combination with the regular number, which also may be a One-Touch or

a Speed-Dial number.

When more than one stored number is used to dial, the first number/s) must be called

type CHAIN, the last number in the sequence may be either type FAX, TEL or F/T. This is also important for transmissions using credit cards.

If you want to store a phone/credit card number to be used in your dialing sequence, you must store that phone/credit card number as a “chain” number. You can start a chain dialing call by pressing a One-Touch key or Speed-Dial number where your chain number is stored. N ext you press another One-Touch or Speed-Dial number for the regular phone number (either FAX, TEL or F/T number), or enter the number

manually. And then press START to begin calling. NOTE; When you send a fax using your credit card number in chain dialing, do NOT

send a cover page because your credit card number will be on it.

4-5

TELEPHONE FUNCTION SETTINGS

Storing Speed-Dial Numbers

When you store a phone or fax number as a Speed-Dial number, you need to enter a two-digit number, from 01 to 20 for FAX-8 lOMC and from 01 to 40 for FAX-820MC using the number keys.

For example, you cannot enter “5”. You need to enter “0”, “5”. You can store as many as 20 numbers {FAX-8lOMC) or 40 numbers (FAX-82OMC) as Speed-Dial numbers.

KEYS TO BE PRESSE

1. Press FUNCTION.

2. Press 4.

3. Press 2.

4. Use the number keys to enter a

two-digit number.

Example; 05

5. Enter the number (up to 20 digits).

Example: 5555151.

6. Press SET.

You then will be prompted to enter the

name or company associated with this

number.

7. Use the number keys to enter a name (up to 15 characters).

Example: MANCHESTER. (See pages 3-10~ll for how to enter text.)

OF LCD DISPLAY

iZoiZlZZSSZiA:25 J

1 .TEMRÌ.SETTINGS )

[ 4.SET AUTO DIAL ) ( 2.SPEED-DIAL

f SilECT^D lXL? t)

йз Pi n D 1ГТАГ?~#од ^

#05:

ENTER & SET

( #05:5555151

( NAME:

[ ENTER & SET

[ NAME:MANCHESTER

=^:)

8. Press SET.

9. Select the type of number (FAX, TEL, F/T, CHAIN) by using (left arrow) or (right arrow) to display the type you want.

Example; TEL.

10. Press SET.

11. You are ready to enter another Speed-Dial number, or press STOP

to return to the date and time.

4-6

[ TYPE:FAX

..-SELECT ^ & SET ) f TYPE:TEL

(iSPEED-DIAL? # ']

tLEPHONE FUNCTION SETTINGS

HGipful Hints 1. Print the All Dial List to make sure you have stored the correct numbers. (See

page 11-3.) This list will contain the type of number: FAX, TEL, F/T, or CHAIN.

2. Even if there should, be a loss of electrical power to your fax machine,

the telephone and fax numbers you have stored will not be lost

FOR YOUR INFORMATION

When You Wish to Change the Stored One-Touch and Speed-Dial

Numbers (During Step 4 on Page 4-4, 6, 8)

When you access the function for a One-Touch key or Speed-Dial number, that is already in use, you will be asked if you wish to change it or to exit and select a different One-Touch or Speed-Dial number. This display does not appear if the One-

Touch key or Speed-Dial number you chose is not assigned.

1. Press 1 to assign a new number to the One-Touch key or Speed-Dial number, or

press 2 to choose a diffexent One-Touch key or Speed-Dial number.

*05:NJ OFFICE

[ 1.CHANGE 2■EXIT

2. If you are replacing an existing number with a new one, the old number and name will appear hx the display. Press CLEAR to erase the old number and name. Then, enter the new number and name and press SET to store the entry.

Memory Storage

Your fax machine is equipped with an internal battery that will keep the memory working for up to two hours after power has been cut off. After that time, the date and time will be lost and you will have to re-enter the information. All other settings in

the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions are stored

permanently and will be retained even in the event of a power failure. (See page 8-

21.)

Helpful Hints If your fax machine is connected to a PBX, you may need to insert an additional

number before each fax or telephone number to access an outside line.

4-7

IbLhPHONE FUNCTION SETTINGS

.... .........

Setting Up Number Groups

Number Group allows you to send the same fax message to many fax nunibers by pressing only one One-Touch key. (Broadcasting.) You must store each fax number first as a One-Touch or Speed-Dial number. Then you can combine them into a Group. You can have up to 6 Groups and can assign up to 59 numbers for each Group. They can have a name up to 15 characters long,

■■

1. Press FUNCTION.

2. Press 4.

3. Press 3.

4. Press one ofthe One-Touch keys to be the stored group number.

Example: Gclcet“One Touch l”aaagroup.

5. After two seconds enter the group

number by using the number keys.

Example; 1.

6. EntertheOne-TouchorSpeed-Dial

numbers in this group.

Example: #03, #05, *02. (Note: Use the #

key and number keys for Speed-Dial num bers, and the * key and number keys for

One-Touch numbers.)

7. Press SET,

8. Enter the group’s name.

Example: ALL BROTHER.

iBBaHn

I Qgaigi.1994. lljiYia f 111. T E M fe:" Slitrifi S.; )

SET A BJ

i 3'”:''SET:y p;raRaups, ' )

|sgS£Cl£.T'‘,.0it - rflycti", ]

^ (::iXErUT:':,igitQ:M#.: 6-0^^

U'SEXU P

r GOl :

Ata,: .1

PLAY

......I...

'T']

fL,:NAHE:

ENTER & SET

F" N A L B R 0 16"ErT

___

9. Press SET.

10. Press STOP to return to the date and time.

Helpful Hints You can print a list of all One-Touch numbers and Speed-Dial numbers. Group

numbers will be listed under One-Touch numbers. (See page 11-3.)

.....

. S ETtif -

...

4^8

usiNtr. iHb UNIT AS A TELEPHONE

5. USING THE UNIT AS A TELEPHONE

Your fax machine can be used to make regular telephone calls. You can dial numbers manually, by pressing the number keys, or by using One-Touch or Speed-Dialing.

Manual Dialing

1. Pick up the handset, or press HOOK.

2. When you hear a dial tone, you can begin dialing by pressing the number keys.

3. If you used HOOK, pick up the handset when the call is answered.

One-Touch Dialing

1. Pick up the handset, or press HOOK.

2. When you hear a dial tone, press the desired One-Touch key.

3. If you used HOOK, pick up the handset when the call is answered. If you try to use a One-T ouch number that has not been registered, you will hear a warning sound

and the display will carry a message reading,“NOT REGISTERED”. The display will return to normal after 2 seconds.

Speed Dialing

1. Pick up the handset or press HOOK.

2. When you hear a dial tone, press SPEED DIAL and then the two-digit Speed-Dial number.

3. If you used HOOK, pick up the handset when the call is answered.

_________________________________________________________

FOR YOUR INFORMATION

Using Keys with the Telephone

- Use REDIAL / PAUSE for putting a pause between numbers.

- Use HOLD to put a call on hold. You can put down the handset without

disconnecting the call. You must pick up the handset to release the call from

HOLD.

- Uee # to switch the dialing typo from “pulse” to “tone”. This key is also used for push

button services, such as those offered by banks, credit card companies, or paging services.

On Hook Dialing

When you make a call using HOOK, you can listen to the other end of the line, but

they can’t hear you unless you pick up the handset. Also, if you press HOOK a second time, the call will be disconnected.

5-1

UiilNC^ I Ht UNIT AS A TELEPHONE

Telephone Index (Only for FAX-820MC)

Once you have registered a name and number as a One-Touch number or as a Speed-Dial number, you can search for that name alphabetically using the Telephone Index. You can also dial a number directly from the Telephone Index.

KEYS TO BE PRESSE STATUS OF LCD DISPLAY

09/12/1994 15:25

1. Press TEL-INDEX.

2. Use the number keys to input the

first character of the stored name,

and press —^ (left arrow) or

(right arrow) to find the name.

3. Pick up the handset, or press

HOOK.

4. Press START to begin dialing.

-Return the handset to its cradle or press HOOK to cancel the call.

: TEL.INDEX

rWj OFFICE

NJ OFFICE

5-2

document BASICS 0tlMUIIN^:7 hAAtb

6. SENDING FAXES

A) DOCUMENT BASICS

The Size of Your Documents

The size of the documents you want to send by fax should not be larger (or smaller) than your fax machine can accommodate. The documents should each be between 148 and 216 mm (5.8 and 8.5

inches) wide and between 100 and 900 mm (3.9 and 35.4 inches) long.

The maximum width of the scanned area is 208 mm (8.2 inches), which can be printed on the

recording paper of the recipient’s fax.

How to Insert the Document

To send a fax, first insert the document you wish to send, face down, in the

document feeder. The top edge of the document should go in first, or the fax will

be received up side-down. To prevent the document from going crooked as it is fed, adjust the paper

guides to fit the width of the document.

NOTICE

dOl

OtINJUl

D DOCUMENT BASICS

■■■"V ■ ■■ "i

...

■- ■ "[r

.....

v;:;:. ■■■ ■ ■■■

fililMiMlilill

1И

The Auto Document Feeder (ADF)

The Auto Document Feeder (ADF) automatically feeds documents (up to 15 pages) into the fax machine, one at a time. The thickness and weight of the documents should fall into the following

categories;

Thickness: For one sheet: 0.07 to 0.12 mm (2.8 x 10'^ to 4.7 x 10'^ inches).

For multiple sheets: 0.07 to 0.10 mm (2.8 x 10'^ to 3.9 x 10'^ inches).

Weight; For one sheet: 52 to 85 g/m^ (0.07 x 10'^ to 0.121 x 10'^ Ibs/inch^).

For multiple sheets: 52 to 80 g/m^ (0,07 x 10'^ to 0.114 x 10'^ Ibs/inch^).

As a reference, please note that the paper on which this is printed has the following thickness and weight: Thickness: 0.10 mm (3.9 x 10'^ inches) Weight: 80 g/m^ (0.114 x 10'^ Ibs/inch^)

Before inserting documents into the document feeder, fan the sheets of paper to make sure the documents are not sruck together. Then tap the leading edge on a table so that all the pages are even when placed in the feeder. Make sure you always put the documents in/ace down.

IiIìnÌIÌÌ

Getting Ready to Send a Fax

Resolution

You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any

time before you press START or COPY. You can choose a setting by pressing the Resolution key.

( О means light off.

STANDARD

FINE

SUPERFINE О fine

PHOTO

О FINE

h PHOTO

о S.FINE

Ш FINE

1- PHOTO

о S.FINE

h PHOTO

Ш S.FINE

• FINE

1- PHOTO

• S.FINE

\V /

'means light on.)

The STANDARD resolution can be used for most typewritten text. When the STANDARD setting is on, both lights are off.

Transmission speed is normal.

The FINE resolution is an ideal setting to use if you want to send documents that have small print. When the FINE setting is on, the FINE light will be lit. Transmission speed is slower than STANDARD.

The SUPERFINE resolution is a good setting to use for documents with very small print or artwork. When the SUPERFINE setting

ic on, the S. FINE light will be lit.

Transmission speed is slower than FINE.

The PHOTO resolution is ideal for sending documents that have varying shades of gray, such as photographs. The PHOTO setting is on when both lights are lit. Transmission speed is slower than FINE.

To set different resolutions for each page, refer to “Multiple Resolution Transmission” on page 6-

14.

6-2

DOCUMENT BASICS SENDING FAXES

Contrast

ThB fax machine has automatic contrast control, but if you need to send a document that is very

light or very dark, you may want to set the contrast yourself.

Use SUPER LIGHT to send a very light document.

Use SUPER DARK to send a very dark document.

KEYS TO BE PR

tv S f ■

1. Place the documents face down in the feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 4.

The display will alternate messages.

5. Use (left arrow) or (right arrow) to select one of the settings,

AUTO, S.LIGHT, or S. DARK.

Example; S.LIGHT.

6. Press SET.

7. Press STOP to exit.

y: i ^ .J .

■ ■'"I"-:■- , „

! 09/12/1994 15:25^1

^ [;;Cpyyy"::pResi;:;g^^

i. 1 . TrMP : SI'TTINGS ]

USTcontrast

: CONTRAST :AUrO ~~)

(;'jSEt'EigT; t:> ■ &! SCT 1

(■iQO'MrtiASypHTI

f; j::;CO:N:r::RXSr'"''i-' --- r i r

....

FAX;1 SQ.-j & '-STARfl

f COW ; JRtsS OOPYp

Then start fax sending operation (see page 6-3) or copy (see page 9-1).

B) BASIC FAX TRANSMISSIONS

FOR YOUR INFORMATION

fipnciiTig a. Fax

There are 3 basic ways of sending a fax:

1) Manual transmission: You can talk or listen to the other party before you send a fax by picking up the

handset and dialing the number. After the other party has finished talking and

has pushed its START button, you will be able to .send your fax by pres.singyour

START key and putting the handset back down in its cradle. (If you call and all

you hear is the chirping sound of a fax machine, you can go ahead and press your

START key, and then put down the handset.)

6-3

btNUlINO hAAhb BASIC FAX J'RANSMISSIONS

FOR YOUR INFORMATION

2) Automatic transmission:

You can send a fax without picking up the handset or without pressing HOOK by dialing the fax number and then pressing START.

a. One-Touch Dialing

Press one of the One-Touch keys. (The numbers must be stored beforehand. See

page 4-4~5.) Then press START.

b. Speed-Dialing

Press SPEED DIAL, then use the number keys to enter a two-digit number. For example, press “0”, for 05. (The numbers must be stored beforehand. See page 4-6.) Then press START.

c. Telephone-Index (only for FAX-820MC)

You can use the Tel-Index to make telephone or fax calls. (See page 5-2.)

3) Timer transmission: It is possible to send documents at a later time by using the TIMER function. (See

page 6-7.)

Talking to the Other Party When Sending a Fax

When you are sending a fax manually and you hear the recipient's voice instead of

fax tones, you can use the handset to have a conversation. When or if you want to then send a fax, ask the person on the other line to press START on his/her fax machine

and when you hear fax tones you can press START to begin sending your fax.

Sending a Fax Automatically

KEYS TO BE PRESSED

1. Insert the documents face down in

the feeder.

2. Enter a fax number.

Example* One-Toncb dialing.

3. Press START.

STATUS OF LCD DISPLAY

fo9/12/1994 15:25 )

f FIX: N0. & STARf'l

r~CUPY : ePRfeS&cCtf

.............. )

("■' S'ElEfi-N'S:- ::gT°)

6-4

BASIC FAX TRANSMISSIONS SENDING FAXES

Sending a Fax Manually

1. Insert the documents face down in the feeder.

2. Pick up the handset or press HOOK and listen for the dial tone.

3. Dial the fax number.

You can use manual dialing, One-Touch

dialing, Speed-Dialing, or Tel-Index (only

for FAX-820MC).

STATUS OF LCD DISPLAY

( 09/12/1994 15:25 |

rTNTER FAX N0^ i PRESS STA'RT key 1

f NJ OFFICE

NO_. & START

PRESS C0W:i

____

4. When you hear a fax tone, press

START.

Your fax machine will begin sending the

documents.

5. Return the handset to its cradle, if you did not use HOOK.

( SENDING

Automatic and Manual Re-dialing

If a number you have dialed is busy or your call did not go through for some other reason, you can re-dial that number. There are two ways for re-dialing, “automatic” and “manual”. Automatic re

dialing can only be used for faxes that were sent using automatic transmission—not for telephone

calls. The factory setting is “auto re-dial on”, but you can change it to “auto re-dial off”, if needed.

If the re-dial function is set to “auto re-dial on”, it will automatically rc-dial the number 3 times

at 5 minutes intervals before giving up. Whether the setting is on or off, the fax machine will re

dial the last dialed number when you press REDIAL/PAUSE (manual re-dialing).

Setting the Auto Re-dial

[•1-:

1. Press FUNCTION.

_________________________________________

STATUS OF LCD DISPLAY

fc: „PiiMdl.M4,rrar!iiggri

f ÌTtEMP . SETTINGS 'j

2. Press 6.

3. Press 3.

4. Use (left arrow) or (right arrow) to turn the auto re-dial function ON or OFF.

Example: OFF.

5. Press SET.

6. Press STOP to exit.

6.TEL OPTI

fe’l siile S i ftBiCiyiC

: AUTO .REW^tyirffiTl

[ S.AIITO RFniAl

& set )

6-5

bt IN L)l INI hAXhS basic fax transmissions

—:

Possible Seliift^s When You Send ti Fax Manually

• Resolution (See page 6-2, 6-14.)

• Cover Page (See page 6-15.)

• Call Reservation (See page 6-19.)

Printing Page Headers

Your fax machine can print a page header on top of every document you send. It is printed on the receiving party’s fax paper. It contains the date and time of transmission, your fax number and name (Station ID), and page number. Of course you need to register your Station ID beforehand for that information to be available.

Transmission Date and Time

09/12/199i

FOR YOUR INFORMATION

* Contrast (See page 6-3.)

• Overseas Mode (See page 6-13.)

Station ID Page Number

15:25

4155554444

BROTHER PAGE 01

Sending a Fax by Using Quick-Scan (Memory Transmission)

If you are faxing a set of documents that arc confidential in nature or you just need your original

documents right away, you don’t have to stand at the machine and wait for the transmission of each page to be completed. You can use Quick-Scan in order to get your original documents quickly

before transmission.

f" 'Ol./12 /19'94 yr2^

1. Insert the documents into the feeder.

2. Press Q.SCAN.

The display indicates how much memory is available.

3. Enter the fax number.

4. PressSTARTtobeginscanningthe

U FAX: NO. & SI ART 1

i COPY: PRESS COPY ) C MEMORY

r £nter fax no.

100% 4

f NJ OFFICE

i memory' 100% )

documents into memory. Once

completed,the faxmachine will dial

the destination.

Helpful Hints You can not use Quick-Scan when you select TAD ONLY mode in the Message

Center mode. (See page 8-1.)

6-6

msicFAXTRAXiiMissioA’s SENDING FAXES

•■'n^''F©R;¥OOR;INF0BR^

If You Get a MEMORY FULL Message When Trying to Send a Fax by

Using Quick-Scan

If the memory becomes full when scanning page one, the display showes “PRESS

STOP KEY”, then press STOP to abort the job.

If the memory becomes full on page 2 or more of a multi-page document, you will bo

prompted to press START to send the portion already scanned, or STOP to abort the

job.

Delayed Transmission

You can set the timer to send documents at a later time (up to 24 hours later). Your fax machine will also produce a report, the “Delayed Sending Report”, after the fax is sent. You can set up to three different documents for delayed transmission.

■A r> vU' W- ■= J^

1. Insert the documents into the feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 1.

5. Enter the time in 24-bour format using the number keys.

Example: 19:45 (7:45 P.M.).

6. Wait for two seconds.

7. Press STOP.

8. Enter the fax number.

9. Press START.

The fax machine waits until the specified time to call.

STATUS OF LCD DISPLAY

f; 09 /1 2/ r9:94 1 &; Xb : ]

f.‘EilPYi':’ KLbb COPY ;)

fi 1. rEay. seTTnwfls~~)

t 1-. reMp.. bfc I 11NGS rhfllHER f: SET niWE-flO:;a^ \ )

P;:S ET^ T.I H'E=i9,: 45.. " ,3

1.TIMER

f;EWTERr rAX XO

f PRESS SrART.:KEY ^

[ NJ OFFICE rTIMER WAITING

6-7

1Й11

SENDING FAXES BASIC F'\X TRANSMISSIONS

Setting the Daily Timer (for Delayed Transmissions)

The Daily Timer function lets you send a fax at a set time every day. This is handy for sending delayed jobs that must go out at the same time daily. Once you make this setting, you don’t have

to enter the time everyday. The setting will stay the same until you change it.

KEYS TO BE PRESSE

1. Press FUNCTION.

2. Press 7.

3. Press 2.

4. Enter the time in 24-hour format using the number keys.

Example: 19:45 (7:45 P.M.)

5. Wait for two seconds.

6. Press STOP to exit.

STATUS OF LCD DISPLAY

09/12/1994 15:25 )

1.TEMP.SETTINGS I /.SETUP SYSTEM

2.DAILY TIMER

Г ENTER TIME:00:00 )

1 ENTER TIME:19:45 1

1 2-DAILY TIMER

________________

Broadcasting

By using the numbers you have stored for One-Touch dialing, Speed-Dialing, or group dialing, you can automatically send faxes to a maximum of 60 different locations for FAX-820MC and 30 locations for FAX-8lOMC at once.

STATUS OF LCD DISPLAY

f 09/12/1994 15:25П

1. Insert documents into the feeder.

2. Press Q.SCAN.

3. Enter the One-Touch, Speed-Dial, or group number, one after the other.

Example: Group number.

4. Press START and the fax machine will read the documents into memory, and then start sending

faxes to all the numbers you en

tered.

PAX: N0. & START~;|

(. COPY: PRESS CpPYl

( MEMORY

f ENTER FAX NO

(ALL BRajHift:' 1

[ MEMORY

[ DIALING

" SFNniNG

iQiQXh

■ I

6-8

TRA,\SMiSSIONS SENDING FAXES

: , « _ .. . ,^,^FDg^yQUR INF;OR(y^BQN.

Getting Familiar with the Broadcasting Function

1. To stop the broadcast in progress, press STOP.

2. Enter the chain dialing numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call becomes

limited. (You have up to 30 locations for FAX-810MC and 60 locations for FAX820MC you can call with One-Touch, Speed-Dialing, and group numbers.)

3. If the line is busy or for some other reason a connection could not be made during

hrofldca sting, the fax machine will automatically rc-dial the number. (See page G-

5.)

4. If the memory is full, press STOP to abort the job or press START to send the portion that is in the memory (if more than one page has been scanned. ) (See page 6-7.)

Holpful Hints * (Only for FAX-820MC) Use the Telephone Index to help you choose the

numbers you want to broadcast to. (See page 5-2.) After transmission is completed, a Broadcast Report will be printed

automatically to let you know the result of transmission.

* You can not use the Broadcasting function when you select TAD ONLY in the

Message Center mode. (See page 8-1.)

Sending by Multi-Transmission (Only for FAX-820MC)

Use multi-transmission for sending several different faxes to several destinations at once. For

example, you can automatically fax "Document A” to one des Lina Lion and '"DucuixienL B” to

another destination. This is not to be confused with Broadcasting, which is sending one document(s) to many

destinations. If you desire, you can combine this function with broadcasting so that you can fax different

documents to different lists of people at the same time. To do this, you store various sets of documents in memory. Then, for example, you can automatically fax “Document A” to one list of people and “Document B” to another list of people. You can preset 3 different documents in cluding timer transmission in memory.

_______________________

STATUS OF LCD DISPLAY

1. Insert “Document A” into the feeder.

2. Press SHIFT + Q.SCAN together to send by multiple transmission.

The display shows remaining memory.

fe'rMU-TNo. & arA.R-U)

LffQpyi:5yKli$jCt'lYQ

6-9

5EP1DING FAXES hasic fax transmissions

3. Enter the fax number. (Or a series

OFFICE

of numbers if you are broadcast ing.)

4. Press START to start scanning documents.

5. Insert “Document B” within 30 sec

onds after “Document A” has been scanned. (After 30 seconds if there

( MitrJSiX '-’"I! 100^

......

iS'tiiZn

rENTERFAX N0.J

y.PRESS START''"‘'iE'Tyi

are no further documents, the fax

machine starts sending what it has.)

6. Repeat the step 2, 3, 4 for the third

i MUhTI TX 70% i

document.

7. After 30 seconds, your fax machine

i DIALING

will start sending them in scanned

order.

Helpful Hints 1. If you press only Q.SCAN instead of SHIFT + Q.SCAN for the last document,

your fax machine will start, dialing without waiting for 30 seconds.

2. Multi-transmission is available for up to three selections, however the total number includes Timer transmission, If you set one timer transmission, multi transmission is available for two documents.

6^10

3. (Only for FAX-820MC) You can not use the Multi Transmission function when you select TAD ONLY in the Message Center Mode since all the memory will be used for voice calls. (See page 8-1.)

Interrupting the Timer and Polled Job

You can send a fax without canceling the timer (see page 6-7) or polled waiting (see page 10-2) with documents in the feeder by “interrupting” it, When you interrupt the timer to send a “new” set of documents, the fax machine does not. automatically re-dial the number if it is bu,sy. Also, you cannot use the function mode when you are interrupting the timer or polled waiting. Example; TIMEE WAITING with document in the feeder.

■*■11

smmmm

KEYS TO BE PRESSED

1. Press FUNCT/ON.

2. Press 0.

3. Wait for two seconds.

4. Remove documents from the fax machine.

5. Place the ''new” documents into the feeder.

6. Enter the new number to send the

documents to, then press START.

7. After the transmission is finished, place the "old” documents back into the feeder.

8. Press FUNCTION and 0 to restore the tinier.

STATUS OF LCD DISPLAY

f Aiiftgii.; ;yA;i rrli a ;; ■;)

(MSMSMMSMMM&ID

rotlMTERRUPf

(4 IN

r fTx OR'cdPY'

1 ElTT)

gsi

CTKx: ;Pg "ifflp'Y: f :'t~ YT)

ro~. INTERRUPT

(i i:rME£TMArTT NStYl

6-11

btNUING hAXbS BASIC FAX TRANSMISSIONS

Canceling a Job

Use the cancel job function to permanently remove scheduled tasks such as polling or polled job (see page 10-2) and timer jobs (see page 6-7) from your fax machine.

Example: TIMER WAITING with documents in the feeder,

KEYS TO BE PRESSE

1. Press FUNCTION.

2. Press 2.

Any waiting jobs that have been set up will appear in the display.

3. Press (left arrow) or (right arrow) to select the job you wish to cancel.

4. Press SET.

5. Press 1 to cancel the selected job, or

2 to exit without canceling.

If 1 is selected, the job will be canceled and the next job in the queue will appear in the display.

6. To cancel the next job, press 1 again. To exit, simply press 2.

In the event that no jobs are waiting to be processed, a “NO JOB WAITING” mes sage will appear in the display.

[ TIMER

[ 1 . TEMP.SETTINGS~^

C g.CANC^'jQB

[Tl 9T4 5 0 FF rei

SELECT ^ ^ & SET

C i^:4b NJ

19:45 NJ OFFIC

^Tl.CLEAR " ¿Te xTf ^

___________

..........

......

)

1C Ì

6-12

FAX TRANSMISSION OPTIONS SENDING FAXES

C) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode

If you experience difficulty with sending faxes overseas, you may want to use the Overseas mode.

Using the Overseas mode is an effective way to send faxes overseas.

STATUS OF LCD DISPLAY

09/12/1994 15:25 )

1. Insert the documents into the feeder.

2. Press FUNCTION.

3. Press 1,

4. Press 6.

5. Press ^ (left arrow) or ► (right arrow) to switch to ON.

6. Press SET.

7. Press STOP to exit.

8. Then start fax sending operation.

(See page 6-3.)

After sending your fax, the machine will switch itself OFF.

FAX: NO. & START

COPY: PRESS COPY J

TTtEMP.SETTINGS ]

1.TEMP.SETTINGS

i 6.OVERSEAS MOD

0VERSEAS:0FF

f SELECT ^ ^ & SET j

f OVERSEAS:ON

( 6.OVERSEAS MODE _J

ENTER FAX NO.

IMPRESS START KEY

_____

6-13

btINIUINU l-AXhü FAX TRANSI

flONS

lIMi

iiiiilll

Setting Your Fax Machine for Multiple Resolution Transmission

This is a temporary setting for the current transmission. You can set the resolution of the documents you send by pressing RESOLUTION. Once you set the resolution, all the pages will be sent at the same resolution. However, there may be times when you want to send some pages at one resolution, such as “standard”, and other pages in another resolution, such as “photo.” If you send all pages in photo resolution, for instance, it would take a great deal of time. It would be better to specify the resolution for each page to minimize

transmisaion time. Thia is possible using the 1. TEMP. SETTINGS function.

STATUS OF LCD DISPLA

[ 09/12/1994 lb:25 )

11111

1. Place the documents into the feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 5.

5. Press (left arrow) or (right arrow) to find the resolution you

want foi' the page In yuui' docu ments.

Example: FINE.

6. Press SET.

Return to step 5 for setting the resolution

for page 2 and the following pages.

7. When you finish setting the resolu

tion for all your pages, press STOP.

8. Enter the fax number.

9. Press START.

f P'Ajii NO. & STAifn

ifCPPX: PRESS COPY )

( 1 INC.S

■ scm NOS ■

f 5 . RESOLUTIO~N

(„page" 01 : fine

PAGE 02:FINE

[afAXif.№0.TART j

fi CBpV «g; pftrss^ COPY i

..........

.Sj:T

....

3 ^

The resolution will revert to STANDARD after the documents have been sent.

6-14

MW'.™*.

FAX TRANSMISSION OPTIONS SENDING FAXES

■■ ■ -V.: : Vv; >> t y'£ £ }'£ :'£.£.£/ £•■££.£££ £ ■'’■£££££,/■■■■:'J'.,' ^ rV'■" ^ EE V E' , ; ; i-j/.Vi

Gray Scale

You can set initial gray scale level to either 16 or 32. The default setting is 32. This is the initial level of photo mode, which is effective for sending photographs. If you try to send a document in

32 level photo mode and the receiving machine does not have super fine mode, the machine will fall back to the 16 level automatically. Therefore, if you send frequently to such a machine, you may want to set the initial gray scale level to 16.

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 5.

3. Press 4.

STATUS OF LCD DISPLAY

f, in ..y „ETOt; s er r

f: :5.x0 j§t R; ::pferr CEWf.Yi) f 4.GRAY SCALE

SBllillESiESiiS

4. Press (left arrovir) or (right arrow) to choose either 16 or 32.

Example; 16.

5. Press SET.

I 4.GRAY SCALE

6. Press STOP to exit.

Sending a Fax with a Cover Page

An automatic Cover Page will allow you to send details of who the fax is going to, who it is from and when it was sent. This is what the Cover Page looks like:

09/12/1994 15:25

=== COVER PAGE ==3

TO;

FROM;

COMMENT; PLEASE CALL

* When Cover Page is sent each time by using the automatic settings (see page 6-18), the number

of pages will be left blank,

NT OFFICE

FAX; 14155551212

BROTHER FAX: 4155554444 TEL; 4155554445

03 PAGEIS] TO FOLLO

---------

-----

(1) The “TO” information comes from the

One-Touch or the Speed-Dial memory. If you are dialing manually, the name of the destination will be left blank.

(2) The “FROM” information comes from

the Station ID.

(3) The number of pages you are sending.*

(4) Your comments. You may customize

comments,

6-15

SENDING FAXES fj\x transmission options

KEYS TO BE PRESSED

f 0:9? 12/1994 15 ; 2»^

1. Insert the documents into the feeder.

2. Press COVERPAGE.

3. Use (left arrow) or (right arrow) to select the comment you want.

Example: 2. PLEASE CALL.

4. Press SET.

5. Enter the number of pages you are sending. (Enter to leave the number of pages blank.)

Example: 03.

6. Enter the fax number and press

START.

The Comments Section on the Cover Page

FOEYQiR

OItAI: no. & START )

(epcai-Y: PRESS C0Fy~1

.....

i TOTAL PAGES? :00’^)

[ TOTAL PAGES? :03 ) ^ f ENTE~R FAX NO. ^ I PRESS START KEY ^ ^

[ DIALING

...

INFORMATION

COMMENT OFF )

<- ^ & SCT 1

[ 2.ILEASE CALL )

JW-;' ........

You can choose one comment from among 6 options. The first option is to send no comment at all. The next 3 are built-in comments, and the last two are ones you can set yourself (For more information see page 6-17.)

1. COMMENT OFF

2. PLEASE CALL

3. URGENT

4. CONFIDENTIAL

5. (Your own customized comment).

6. (Your own customized comment).

6-16

FAX TRANSMISSION OPTIONS SENDING FAXES

Customizing Your Cover Page Comment

You can customize the comment on your Cover Page as follows;

KEYS TO BE PRESSE

1. Press FUNCTION.

2. Press 7.

3. Press G.

4. Press (left arrow) or (right arrow) to select 5 or 6 where you

wish to store a comment.

Example: 5.

5. Press SET.

6. Enter your customized comment

by using the number keys (up to 27

characters).

(See page 3-10-11 for more details.) Example; TOP SECRET.

7. Press SET.

8. Press STOP to exit.

STATUS OF LCD DISPLAY

____

i 5 .

ll5

I 5.TOP SECRET

[ <tg>Sf g :t ttlEmlAl'Cvi

Printing the Cover Page

You can print out a Cover Page to check the format.

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 3.

3. Press 3.

You ohould press 4 instead of3 on FAX

820MC.

4. Press START.

STATUS OF LCD DISPLAY

i: .19M?rS'iN2yl

( 1 .T

ESiZlli$EiiiiiB-y

1 3.C0VERPAGE NPRESS srA№JCEY T)

I PRINTING

6-17

011N U11N (C7 |-A A hb FAX TRANSMISSION OPTIONS

Setting Cover Page ON ¡OFF

If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the details of the Cover Page each time. Here is how you can switch the setting for the automatic Cover Page to ON or OFF:

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 5.

3. Press 3.

4, Press (left arrow) or (right

arrow) to choose ON or OFF.

Example; ON.

5. Press SET.

6. If you selected ON, you need to

select a comment, by pressing (left arrow) or (right arrow).

{See page 6-15~16.) Example: 2. PLEASE CALL.

7. Press SET.

OF LCD

( ff97fgy,1994-^15 : 25 1

( l.TCMP.SETTINGS ;

( n.usfcR OPTIONS :

t‘ ajCflVERPG: ON/OFTI

f -to

f SiLECrr« # j?B SET 1 COVERPAGE:ON , J

(,1., COMMENT OFF

{ 2.PLEASE CALL ,

( 3 - GOVeilPifc Oil/0EVl

8. Press STOP to exit.

------

Sending an Automatic Cover Page

If you have the Cover Page ON/OFF setting to ON, the total number of pages will not be printed on the Cover Page. Also, the coimiieuL you selected when you set it to ON will be printed on all the Cover Pages you send.

Helpful Hints • Even if the Cover Page ON/OFF setting is ON, you can avoid sending an

automatic Cover Page by pressing COVERPAGE once to turn off the Cover

Page for that transmission.

* If you want the total number of pages sent to be printed on the cover page, press

COVERPAGE once to set the COVERPAGE ON/OFF option to OFF. Then

press COVERPAGE once again and enter the number of pages. (See page 6-

15-16.)

FOR YOUR INFORMATION

msm

ilil

6-18

Sending a Pax When the Cover Page Is ON

KEYS TO BE PRESSED

1. Insert the documents into the feeder. The display will say

"COVERPAGE ON" for one sec

ond.

2. Enter the fax number.

3. Press START. Your machine will begin transmit

ting the Cover Page and original

document.

STATUS OF LCD DISPLAY

( Ng 0F~F1CE'

r sendi'ng'

______

yfgy'r'j

Sending a Fax with Call Reservation

You can send a fax and then talk to the recipient using the Call Reservation feature. After your fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can pick up your handset and start a conversation. If you have both Call Reservation and Call Back Message set to ON and the recipient does not pick up the handset when it rings, your fax machine

will leave a fax message asking them to call you back.

giaEBiaaHB'

STATUS OF LCD DISPLAY

1. Insert the documents into the feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 3.

5. Press (left arrow) or (right

arrow) to select Call Reservation ON or OFF.

Example: ON.

6. Press SET.

7. Press (left arrow) or (right arrow) to select Call Back Message

ON or OFF.

Example; ON.

C ..TEtfP-s Siry UTgiS^ ' I

(■> avcAnuMi: s fe s №:

ftCAnni'iRESEtWEimTC^

t CAE'E-. BA£'K{:pFr"''t^

<r &L

nCALL BACkVON

6-19

bh IM Ul INJtc? hAAbb F^\X TRANSMJSSiON OPTIONS

8. Press SET.

9. Press STOP.

10. Enter the fax number.

11. Press START.

12. Pick up your handset if it rings.

09/12/1994 15:25

===. CALL BACK MESSAGE ===

TO: N J OFFICE

FAX: 14155551212

F ROM: BROTHER

PLEASE CALL AT [TEL] 4155554445

:.3,F(3R'Yp#lfJORWW

Using the Call Reservation Function

(¡7¥Ic^all reserve ; )

enter fax no. 1».^

L j Pl^fgs KEY )

DIALING

_________________

____________________

[FAX] 4155554444

OFFICE

1. There are some fax machines that will not respond to this function.

2. When you use auto re dialing, you cannot use the Call Reservation function, but

if Call Back Message is ON, your fax machine will leave a Call Back Message to ask the other party call you back.

3. You cannot use Call Reservation with the timer or with the polling function.

4. You must register Station ED number to set Call Back Message: ON. (See

page 4-.3)

Printing the Call Back Message

You can print a Call Back Message to check the format.

STATUS OF LCD DISPLA

L;.ig#i;a/ vgs~i

1. Press FUNCTION.

2. Press 3.

3. Press 4.

- You should press 5 instead of 4 on FAX820MC.

(N.T,, REPO RTS ~1

1.TFMP.SIIriNGS ]

( 4.CALL BACK

[ PRESS START KEY )

4. Press START.

6-20

1 PRINTING. )

FAX TRANSMISSION OPTIONS

Next‘FAX Reservation

You can use Next-FAX Reservation for sending a fax when the fax machine is busy receiving or

memory transmitting. This function saves you from having to wait until the incoming fax has finished coming through or the fax stored in the memory has finished transmission. All you have

to do is insert the documents as you normally would and follow a few other simple steps.

■f S h:. . ™ -:;

KEYST

1. Insert the ducuments into the

STATUS OF LCD DISPLAY

(t tREOE 1 gifllTl

feeder.

2. Enter a fax number,

3. Press START.

4. Press SET.

- If a One-Touch or SPEED DIAL number is selected that is not stored, a warning beep will sound.

(tiill |igg.sjgirgart 411 *:'rn i :::P::REiSS:j:..gT ? H1

CAM E xr t

FOR YOUR INFORMATION

1. Next-FAX Reservation cannot be used when there are documents in the document feeder awaiting timer transmission or polled waiting or when the interrupt function is in use.

2. When you are making a call using Next-FAX Reservation, you can dial manually,

or use One-Toiich, Speed-Dial, Redial, or Chain dialing. However, when you use One-Touch dialing, the screen will display the number of the One-Touch number

you are using, such as “*01” and not the name of the person you are calling.

Similarly, if you use Speed- dialing, the screen will show you only the Speed-Dial number, such as “#02”.

'il

3. You can set the resolution for Next-FAX Reservation by using RESOLUTION, but you cannot change any settings using the FUNCTION key. (For example you

cannot change a setting for multiple resolution transmission by using function mode.)

4. To cancel a Next-FAX Reservation, remove the documents and press STOP.

&21

SbNDING FAXES FAX TRj\NSMISSlON OPTIONS

.............

....

ECM (Error Correction Mode) Feature

The Error Correction Mode (ECM) is a means for checking the integrity of a fax transmission while it is in progress. ECM transmissions are only possible between machines that both have the ECM feature, Your machine has this ECM feature so if other party also has ECM, you can send

and receive a fax message that is continually checked for ts integrity.

Sufficient memory must be available for this feature to work.

Error Re-Transmission

Error-Re Transmission is helpful when the receiving machine does not have ECM. Even though your machine cannot check the integrity of the message, it will send the page(s) again after occurrances of accidental noise have caused an error.

STATUS OF LCD DISPLA

■i*

■IB

■I

I^IBI

illllilll

1. Press FUNCTION.

2. Press 5.

3. Press 5.

4. Press (left arrow) or (right arrow) to choose either ON or OFF.

Example; ON.

5. Press SET.

6. Press STOP to exit.

- This feature is only available for memory transmission using Quick-Scan (see page

6-6,6-8-10).

{ l.TEMP.SETTI

^ f:

£ E ^

12/1994

( ERROR RE-TX:ON J

J-RROR'^RE-TX

RE-TX ]

6-22

iiliiWMiM^BMMlifMilgBMiiliifliHilii^^

i“MAti) AND OTHER CALLS

7. RECEIVING FAXES AND OTHER CALLS

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode

There are 4 answer modes for your fax machine. You can choose one by pressing MODE repeatedly until you find the mode you want. Choose one that suits your needs. If you need more

information about a particular mode, refer to the page number given.

{ o means light off. means light on.)

iil^Hi

Answer Mode

1. MANUAL

O AUTO

MSGCTR

O F/T

For

You must answer each call manually. Use this mode mainly for the telephone use.

If you want to answer each incoming call, choose MANUAT. rrinrlfi

2. AUTO

w AUTO

|—MSGCTR

Dedicated fax use. Telephone line and fax line are separate.

O FA

If you use your telephone line exclusively for sending and receiving faxes, you may want to use

AUTO mode. In this mode, you can receive all your incoming faxes automatically.

3. F/T

O AUTO

MSG CTR

• F/T

Both fax and telephone use. When you

share one line for your telephone and fax machine.

If you want to use your telephone line for both fax and telephone, you may want to choose F/T mode. In F/T mode, your fax machine will answer incoming faxes automatically.

4. MSG CTR

4P AUTO

(- MSGCTR

di F/T

Use MSG CTR to save voice or fax messages 8-1 while you are out.

See Page

7-2

7-3

- When you want to use your fax machine as a Message Center, choose MSG CTR mode. Please read Chapter 8. (See page 8-1-25.)

7-1

iiCEIVING FAXES AND OTHER CALLS BASIC SiMm'ACEmMXES

Manual Reception (MANUAL mode)_________________________________

When you set the Answer Mode to manual, you must answer each incoming call yourself. Here is what you should do when using MANUAL mode:

If You Get a...

1. Regular phone call

2. Phone call and request to send a fax

3. Fax tone...

Then You Should...

Talk as you normally would. Press START when finished talking, and replace the handset.

Note: Sender must also press START. Press START, and replace the handset.

Automatic Fax Reception (AUTO mode)

You can automatically receive all your faxes in Automatic Fax Reception mode (AUTO mode). Select this mode by pressing MODE.

Setting the Ring Delay

You can set up the number of rings before the fax machine will receive automatically in AUTO and F/T mode.

KEYS TO BE PRESS

1. Press FUNCTION.

2. Press 6.

3. Press 2.

STATUS OF LCD DISPLAY

II.TEMP.SETTI

i.¡6? tE'rYil’Tmffs: Y YÌ

C-ff pfi ij :’p'tegi,a.

4. Press (left arrow) or (right arrow) repeatedly until you find

the number of rings you want.

Example: 00. When you set 00, you can receive your incoming faxes without a ring delay.

5. Press SET.

6. Press STOP to exit.

7-2

f ^ D E UAypIge;.

fliLAY : 00.............U

........

Str .1

"7]

( 2.RING DELAY

-jiJi i. i j \j l il

.......

■■■

........ lilt

iilliiilil

Kc>^civiiNb. hAXtS AND OTHER CALLS

r/^e F/T Su?/ic^ (FfT Mode)

When you share one line for your telephone and fax machine, in the F/T switch mode, the fax machine can determine whether an incoming call is a fax or a telephone call. (See Chart below.)

The caller may hang up.

Setting the FIT Ring Time

You can specify the maximum time you want the fax machine to ring when set to telephone. There are four predefined settings; 10, 20, 30 or 60 seconds.

KEYS TO BE PRESSED

1. Press FUNCTION.

STATUS O

( C9/l’g/r 9 g'4VY6-: 2W )

{■: 1; T EMP-. S-ETT I,N-S'iY|

DISPLAY

7-3

KtOtIVIIMti l-AXtij AND OTHER CALLS BASIC SETUP TO RECKNE RAXES

2. Press 6. 3, Press 5.

4. Press ^ (left arrow) or (right arrow) repeatedly until you find the setting you want.

Example: 10 SEC.

5. Press SET.

6. Press STOP to exit.

( 6.TEL OPTIONS r~5 . F/T RING TIME

RING TIME:20 SEC J

[ SELECT 4- •» & SET

("rInG TIME:10 SECH

5.F/T RING TIME

Recording an FIT Outgoing Message (OGM)

You can store an outgoing message in your fax machine so that callers know what to do. For example, you can leave a message that says:

“Hi, I can not answer your call right now; please call me again later. If you send a fax, please wait until you hear a fax tone and press START key, or, press your three-digit remote activation code and press START key.”

1. Press FUNCTION.

2. Press 8.

3. Press 6,

4. Press (left arrow) or (right

arrow) repeatedly until you get the F/T OGM.

5. Press SET.

6. Press RECORD.

7. Pick up the handset.

8. Record a message within 20 sec-

onds.

09/12/1994 15:25

i 1.TEMP.SETTINGS

r~8.SETUP MSG CTR ~1

r eToGM 1

; MSG CTR OGM ry#n

______

f F/T OGM

i REC/ERASE/PLAY? )

[ PICK UP HANDSET ) ( RECORD 0GM-.00/20 )

[ RECORD 0GM:15/20 1

7-4

liACiiL SM UF TO HKCENE FAXES KbUtIVING FAXES AND OTHER CALLS

9. Press STOP, and replace the hand set.

The recorded message is played auto matically.

10. Press STOP to exit.

Holpful Hints It is not necessary to have an outgoing message. The P/T mode will work fine

without one. It is only to help the caller understand the status of your machine.

i RECORD 0GM:20/20 J ( PLAYING OGM ]

OGM

r SCLCCT ^ & SET )

Smoothing

The smoothing feature enhances the appearance of incoming faxes by making the lines smooth

and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports

you print. The initial setting is ON.

E PRESSED

1. Press FUNCTION.

i 09/12/1994 15:25 1 Tl .TEMP'.'SETTINGS J

F LCD D

2. Press 5.

3. Press 1.

4. Press (left arrow) or (right arrow) to choose ON or OFF.

Example; OFF.

5. Press SET.

6. Press STOP to exit.

( 5.USER OPTIONS ) r 1 .SMOOTHING )

SMOOTHING:ON

r SELECT <- •» & SET ] f SMOOTHING : OFF~

1 .s

THIN

Speaker Volume

There are three settings available for the speaker volume, OFF, LOW or HIGH. This setting controls the loudness of the fax machine’s speaker, which is connected to the phone line. The

initial setting is LOW.

7-5

Kti^tlVII\lt7l-AXbb AND OIHER CALLS b.

...

“ )/■

Ih:-

KEYS TO BE PRESSE

1. Press FUNCTION.

2. Press 6.

3. Press 4.

4. Press (left arrow) or (right

arrow) to choose a setting either OFF, LOW or HIGH.

Example: HIGH.

5. Press SET.

6. Press STOP to exit.

If you want to change the speaker volume for the current call, use the panel key as below.

3 C

S.VOLUME

Press

STATUS OF LCD DISPLAY

L.Q:a?-l'S:/‘g94,; J 5 : 25 Ì i l~r Iw E f T’f N G S Ì f 6.TEL OPTI

t ..

S:g6E‘6l -é- » & s an

r s P E A K E R-stfiel '

( it.¡SPEAKERj VOLUME )

Ring Volume

You can set the ring volume to either OFF, LOW or HIGH. The initial setting is HIGH.

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 6.

3. Press 6.

4. Press (left arrow) or (right arrow) to choose either OFF, LOW or HIGH.

Example: LOW.

5. Press SET.

6. Press STOP to exit.

7-6

STATUS OF LCD DISPLAY

P 09/12/1,994-.) (gTTEMP.SETTl’iila-'^l

( 6.TELm,,EllQiNS"

rTVRlNGiVQLUME ]

i; ^

k(‘' select- ^

! RING VOLUWfS^ )

Le.iiNG VOLUME

/jno/o

... ■■?■■ ■»■ ■»■■ »■■» ■■'

Kt^tlVIlNQi l-AXES AND OTHER CALLS

.....

J - :::-5 -ii ■. ■ ... ' ’E" ' ' si' .:'. ....

"I" .3 .SM' V . ' ^ 7 ." .ir.::;:-

Helpful Hinfs Even the ring volume is set OFF, during F/T ringing and Call Reservation, it

will ring with LOW volume.

FOR YOUR INFORMATION

Reception into Memory

If the paper roll becomes empty, the LCD will display the message “PAPER ROLL EMPTY”. Simply load a new roll of paper. (See page 1-2.)

Your fax machine will automatically store any incoming faxes in its memory if it runs out of paper. The contents of the memory will be printed when you replace the paper

roll. Please see “Memory Back-up of Message Center Memory” (page 8-21).

B) REMOTE ACTIVATION

What is Remote Activation

If you are using a touch tone phone, you can remotely activate or deactivate your fax machine from

an external phone (a phone connected to your fax machine) or from an extension phone (a phone

connected to the same line as your fax machine).

FOR YOUR INFORMATION

Connecting an External or Extension Telephone to the Unit

You may connect an external or extension telephone to your fax machine, as shown

below. Use the “EXT.” jack'on your fax machine.

Alternatively, you may wish to use this “EXT.” jack to connect a telephone answering

device (TAD).

If the external telephone is in use, the warning message “EXT. TEL IN USE” will be displayed. When the handset on the fax machine is picked up, an alarm will sound.

Yon can dtscnnnect the external phone and switch to the fax machine by pressing

HOOK.

7-7

gEGEtlWefiffiEMHE)OTHERBSEB- rREMOrE ACTI\^\TION

Using Remote Codes

If you are on an external phone (or extension phone), and you receive an incoming fax call, you can transfer the call back to your fax machine by entering a remote activation code. In the same situation, if you receive a telephone call from someone who requests that you switch on your fax, you can transfer the call back to your fax machine with this code. Also, you can deactivate the fax machine with another remote code during the F/T ringing from an extension phone. In essence you have one remote code to activate your fax machine and one remote code to deactivate it. The

remote code to activate Is “^51”, and the remote code to deactivate is If you want

to set your own code, see the following section, “Registering Remote Codes”.

You should check other equipment that will be on the same telephone line to insure that there

is no conflict with our codes. (Our codes can be changed, see below.)

Limitation of Using External (or Extension) Phones

1. If you accidentally pick up an extension phone when a fax is coming in, you may

disrupt the transmission or render some portions unreadable. Error codes may be encovntered.

2. The remote activation and deactivation code may not work with some telephone systems or telephone sets.

nil

Registering Remote Codes

1. Press FUNCTION.

2. Press 7.

3. Press 5.

4. Press (left arrow) or (right arrow) to choose ON or OFF.

Example; ON.

5. Press SET.

6. Enter new remote code to activate. (Factory setting is “^51”.) Then

wait for 2 seconds.

7. Enter new remote code to deacti-

vate. (Factory setting is “#51”.)

STATUS OF LCD DISPLAY

r CT9 /32:/199»:ri:5': 2S 1

trf. TEMP N 6S::: 1

f: ......

f 5 . REMOTE-COPE''

r : REMOTE AC I.:0N

‘^[TS.ElECTie ^ & SET )-^

[ REMOTE ACT.:0N

f DEACf.C0DE;#51

■i3

)

8. Wait for 2 seconds.

9. Press STOP to exit.

7-8

f 5.REMOTE CODE

VA ..I iU A J UA i bl AF im - K X\'SW EE I NG D E V IC E -T-UJ,-

WhCtIVING FAXES AND OTHER CALLS

C) CONNECTION TO A TELEPHONE ANSWERING DEVICE

(TAD)

How to Use External TAD with the Unit

When you leave your fax machine set in TAD mode, phone calls will be forwarded to the externally

connected telephone answering device, and your fax calls will be received automatically. When you connect the external TAD to FAX-810MC/820MC, you should choose MSG CTR mode and preset Memory Usage to FAX ONLY and EXT.TAD ON (see page 8-3.), or EXT. TAD ONLY mode

(see page 8-5).

FOR YOUR INFORMATION

Connecting an External TAD to the Unit

You may connect an external TAD to your fax machine, as shown below. Use the

“EXT.” jack on your fax machine.

The TAD must be a physical device that is connected to the “EXT” jack on the back of the fax machine.

FAX ONLY mode and EXT. TAD ONLY mode (see page 8-3 and 8-5) of Message Center will not work with an outside telephone answering

service.

Helpful Hints When You Use External TAD

1. You can inform callers beforehand that if they call manually and get your telephone answering device when they want to send a fax, all they have to do is press your remote code (*51 unless you have changed it) to activate your fax

machine from a touch tone phone.

2. Another alternative is to record a TAD message that says, for example, “This

answering machine is connected to a fax unit. Tf yon wish to leave a voice

message, please speak after the beep. If you wish to send a fax message, please

press (your remote activation code) after the beep. Thank you.”

3. You need to erase the incoming messages on your external telephone answering

device when it’s full, or FAX ONLY mode (EXT. TAD;ON) and EXT. TAD ONLY mode will not answer any calls, faxes or otherwise.

7-5

^ FOR ®«Ìl»BÌPON

Example of the Sequence of External TAD Reception

Example: EXT. TAD ONLY mode

Incoming Call

The call is picked up

by the external TAD.

(Recommended short

TAD ring delay such as 1 or 2 rings.)

Fax reception is automatically activated by fax tone.

The fax message

is received on paper.

Auto dial fax call

The external TAD outgoing message begins (recommended length of less than 20 seconds).

Voice call

The caller leaves a voice message on the external TAD.

The caller must

Manual fax call

__ j

The caller

can also

send a fax message.

press your remote

activation code

to activate the

fax machine.

The fax message is received on paper.

—

Telephone Answering Device

1. Set the telephone answering device so that it is ready to record incoming telephone calls.

2. Set the number of rings to one or two on your telephone answering device.

3. Try to record the shortest possible message on your telephone answering device

(up to 20 seconds).

Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone in manual mode. So you must indicate a remote activation code for the caller to enter. (See page 7-8.)

7-10

im^uNcrivERINGING KtCtIVING FAXES AND

D) DISTINCTIVE RINGING

Distinctive Ringing

YOUR INFORMATION

What Is Distinctive Ringing?

Distinctive ringing is a service offered by telephone carriers that allows you to have

several different numbers on one line, each with its own distinctive ring. This way, when you get an incoming call, you can identify what number is being called by the ring pattern. Your local telephone carrier can provide you with more information about this service. This service is usually offered as a monthly charge to your normal

phone bill.

Can My Fax Machine Utilize Distinctive Ringing?

Yes, it has a distinctive ringing function that allows you to register oiie additional

distinctive ring pattern. (See page 7-12.) The ring pattern you register should be for

the number you want to use as your dedicated fax number. Once you register the pattern, your fax machine will be able to identify its own incoming calls and automatically start to receive faxes, regardless of how you last set the answer mode.

You can only register one additional ring pattern.

Can I Change the Setting Later?

Yes, you can change or cancel the distinctive ringing setting anytime.

How Will the Fax Machine Treat All Other Distinctive Ringing?

It will act the way it normally does. In other words, the fax machine will treat all the other unregistered, distinctive rings according to the machine’s answer mode setting

(MANUAL, AUTO, F/T, or MSG CTR). For instance, if a call comes in that is not for

your (registered) dedicated fax number, and the machine is set to MAN UAL, the fax

machine will respond as per the MANUAL mode.

HoIV Does the Distinctive Ringing Function Work?

When you receive an incoming call, the fax machine compares the ring pattern with

the one that is registered. If the two are identical, then the fax machine automatically

accepts the call as an incoming fax. Otherwhse, the fax machine will treat the call in the usual way, depending on the machine’s answer mode setting (MANUAL, AUTO, F/T, or MSG CTR). The function has 3 modes: (ON, SET, OFF). Set it to ON when you want to U3C it, and to OFF when you do not want to use it. Use the SET mode for registering a number.

WhaFs the Advantage of Using the Distinctive Ringing Function?

By registering a ring pattern (see page 7-12) you may operate your fax machine in the most efficient way possible should you require the distinctive ringing service.

With the distinctive function ON, you can receive your faxes automatically, and

people who call you on one of your other numbers do not have to talk to your fax machine. It basically gives you two independent numbers by using only one line.

7-11

ill:

Helpful Hints If You Do Not Have a Distinctive Ringing Service...

Your phone carrier can give you more information about it. If you are not

currently receiving a distinctive ringing service, don’t try to set up

your distinctive ring feature. It may cause your machine to malfunction.

If your phone carrier provides this service and you decide to use it, it’s a good

idea to use one of the new numbers you receive for your fax number and keep

the old number for it’s original purpose. Remember to tell your customers and

colleagues your new fax number.

If You Already Have a Distinctive Ringing Service...

It is a good idea to register the ring pattern of your existing dedicated fax number. Use the registration mode under the distinctive ringing function. You will not be able to use the fax machine’s distinctive ringing feature until this pattern has been registered. (See this page.)

hAXtb AND til HtR CALtSl distinctive hinging

III

Setting the Distinctive Ringing Function

If you currently have a distinctive ringing service (a telephone service that provides you with multiple numbers, each with a distinctive ring, on one line), you can register any one of the ring patterns of your line with your fax machine so that it can immediately identify a call as an incoming fax by the distinctive ring pattern it uses. You also will need to arrange to have someone call your fax machine to do this.

You may have difficulty registering a distinctive ring pattern if your fax machine is

connected to a telephone answering device. Disconnect it before you set this function.

KEYS TO BE PRESSE

1. Press FUNCTION.

2. Press 6.

3. Press 7.

4. Press (left arrow) or (right arrow) to find the SET mode.

5. Press SET.

6. Press STOP.

IMPORTANT:

- “D/R SET MODE” stays on screen until set.

- Answer mode LED is flashing.

- You now must wait for someone to call the corresponding fax number with distinctive pattern or ask a friend to call your specific distinc tive ring fax number.

STATUS OF LCD DISPLAY

i 09/12/1994 15:25,1 f -A -TEMP ■ SET

r 6.TEL OPTI!

r"77MSTiNCTivi-=gQ

^ f -':DJ-ST-lliilv:ferOVF li

^SCLECT Sn :

f:.PfiJTN'Ofl V El'S IT -)

[ . " ) GiiyR;;;SiiT Muub •)

7-12

mstmvuvi-:HINGING ktUblVIlMG KAXES

OTHER CALLS

7. Once someone calls. listen care fully and see if the ring pattern is the one corresponding to the number you want to register. If it is

and the LCD shows the message “PICK UP TO SET”, after two nr

more rings lift up the handset on the fax machine.

8. Press START to set (or STOP to

cancel),

9. Press START again to receive the incoming fax, or if the call is a voice call, talk into the handset.

{-?:PrCfc0P TO "

[ START TO SET

i REGISTERED

i, TELEPHQm,lFAX#,. IV)

YOUR INFORMATION

While You Are Setting the Distinctive Ringing Function:

1. When someone calls your fax machine, it will continue to ring until you pick up the handset or press HOOK, even if you have set the number of rings,

2. If you get a call and the ring pattern is NOT the one you want to register, press STOP. (See step 8 above.)

3. There are some ring patterns that cannot be registered.

4. Answer mode is automatically switched to MANUAL during registration. The answer mode that you had set before distinctive ringing registration now flashes.

NOTE; Some Telephone Answering Devices may pick up a call before your fax

machine finishes detecting the ringing pattern. We suggest you set your Answering Device ring delay to its maximum setting.

Once You Have Finished Setting the Distinctive Ringing Function:

1. The Distinctive Ringing function will be set to ON, and you will be ready to use this function.

2. You Tvill not hear the first two rings of all incoming calls on the fax machine. However, other extension phones connected to the same line, or any external

phones connected to the fax machine will ring. If the fax machine recognizes the

ring pattern, it will automatically accept the call as an incoming fax, and you will not hear any further ringing. Otherwise, you will hear the phones continue to ring, and the fax machine will also ring.

3. You can receive faxes on numbers other than the one you registered. The fax machine will respond to these calls according to how you have set the answer mode (MANUAL, AUTO, F/T, or MSG CTR),

Helpful Hints Remember that you should let your phone ring at least twice before answering

to allow the fax machine to pick up first if necessary. Answering an incoming call before two rings will defeat the purpose of the distinctive ringing function.

You should turn the distinctive ringing function to OFF if you move and/or get

a new number. To turn off the distinctive ringing set-up go into function mode. (See page 7-14.)

7-13

KEpEl YIW f‘AXtb AND OIHER CA;EES DTSrhVCTfVK RiNOlNa

How to Turn the Distinctive Ringing Function ON or OFF

The distinctive ringing function is designed to accommodate the distinctive ringing service (a telephone service that provides you with multiple numbers, each with a distinctive ring, on one line). Please note that you need to register the ring pattern of your fax number before you can set

the distinctive ringing mode ON. (See page 7-12.)

_________

STATUS OF LCD DISPLAY

1. Press FUNCTION.

2. Press 6.

3. Press 7,

4. Press (left arrow) or (right arrow) to find the mode (OFF, SET,

ON) you want.

Example: ON.

5. Press SET,

: 7■UISTlNCTTVE :

^ (aisj WBriv€»Qfnr^ ^

^ ( SfcLLCT n. :

...................

1 DISTJNCI IVh :0N

["g .^.01 sri:icri.V£ Zi

set. 1 ^

6. Press STOP to'exit.

If you wish to use an external Telephone Answering Device (TAD) and the

distinctive ringing feature with your fax machine;

1. You must use the distinctive ringing pattern for your fax number, otherwise both the TAD and fax may conflict in picking up the call.

2. Select the MSG CTR mode on your fax machine (see page 7-1). Then select FAX ONLY mode (EXT. TAD ON) or EXT. TAD ONT.Y mode of MSG CTR Memory Usage (see page 8-1-5).

3. Connect the external TAD into EXT. jack of your fax machine (see page 7-9). Do not parallel connect the external TAD into other wall jack.

4. You must set the external TAD to its maximum ring delay setting (minimum 4 rings).

5. You can not use the Toll Saver feature of the external TAD when using the distinctive ringing feature.

If you do not use an external Telephone Answering Device (TAD) with your fax machine;

Select the MANUAL mode on your fax machine (see page 7-1).

PQR YOUR INFORMATIQM

7-24

’■«rBa5rcFSKrBP«;;l\

_________

_____

_______________

8. MESSAGE CENTER SEUINGS

A) BASIC SETUP

What Is the Message Center?

The Message Center is a large flexible memory to more effectively manage your voice and fax

messages, while you are out.

This flexible memory can be utilized for voice messages, fax messages or a combination that stores both types on a “first come first served “basis. The key factor in effectively using this valuable function is to carefully read the following Message Center settings section.

Afeiia^ Genies

TAD COMBO FAX

----------

RECORD ERASE

^--------O

PLAY

CZD CZ)

How to Set Memory Usage

1. Press FUNCTION.

2. Press 8.

3. Press 1.

4. Press (left arrow) or (right arrow) to select the type of memory usage you want.

Example; FAX ONLY.

5. Press SET.

6. If you select FAX ONLY, yon need

to set EXT. TAD ON/OFF.

Example: EXT. TAD ON.

- If you are using an external telephone

device (TAD), you must select EXT. TAD

: ON.

STATUS OF LCD DISPLAY

f ] .TCMP.SETri r a . sETup msa ctr ) i 1.MEMORY USAGl- ]

pTAP ONiLY

y"1,

r F A X :01,L V;'- "gs

SCI CCT ^

i EXT.TAD;ON—v ^

.......

........

]

7. Press SET.

8. Press STOP to exit.

6 l.tlEMORY aSAGi. ,]

8-1

Types of Memory Usage (Overview)

There are four of ways to allocate the Message Center memory, depending upon which best fits your needs. You may need to use only one mode on a regular basis, but periodically change modes to meet high or low message days. The four modes are as follows;

( o means light off. means light on.)

1) TAD ONLY mode (Voice storage)

¡■ilia

1.ED indicators on panel (status)

Afeidam Cehte/i

TAD COMBO FAX

RECORD ERASE PLAY

-----

CZ) CZD CZ)

Fax reception is

automatically activated by the CNG Fax Tone.

The fax message is received on paper.

Auto dial

fax call

, i /

•"auto

|—WISGCTR

• f/t

Incoming Call

MSG CTR OGM is activated.

Voice call

The caller leaves a voice massage in digital memory or hangs up.

BoVii mfwill be used

All available memory will be used to store voice messages via the digital TAD (Telephone AnsweringDevice/Machine). Faxes will be received on paper.

You cannot use Quick-Scan and

Broadcasting if your machine is in this mode.

Manual fax call

The caller

can also

send a fax

The caller must press your remote code to

activate the fax

machine.

1 1

The fax message is received on paper.

If there is no voice for 8 seconds during recording ICM, the machine will go to fax receiving mode automatically.

8-2

2) FAX ONLY mode

a4.S7C SETUP IVItyisAGE CENTER SETTINGS

LED indicutoi-s on panel (status)

Mei4a(fZ Ge*de/i

TAD COMBO FAX

-------

RECORD ERASE PLAY

CZ) CZ) cz>

Elmviibart soqiionoo of an incominfF call

EXT.TAD OFF mode

EXT.TAD ON mode

Fax reception is automatically activated.

The fax message is received into memory.

\ 1 !

''<P''auto

l-MSGCTR

4ÌI.F/T

/\ ''

Incoming Call

How iiiejiiury will be used

All available memory will be used to

store all received fax messages (for re

mote retrieval or fax forwarding). Voice calls will not be stored unless an external TAD is connected. To attach an external TAD, see page 7-9. And set “EXT.TAD” mode to ON. (See page 8-1.)

The fax message is received into memory.

Manual fax call

Voice call

The caller leaves a The fax message voice message on the external TAD.

The caller must press

your remote code to

activate the fax machine.

is received into memory.

S-3

fliili

wii

3) COMBO mode

Meá¿aмQe^1ie^

RECORD ERASE PLAY

CD CD CC3

TAD COMBO FAX

9 AUTO

j-MSGCTR

9f/t

/1'-

......

emoi-y will be used

Available memory is used on a first come first served basis for both, voice and fax messages.

Flowchart sequence of an incoming c

Incoming Call

______

If the caller stops speaking for 8 seconds during the ICM, the machine will go to fax receiving mode automatically.

8^4

tìAsicSETUP IVItübACzít CENTER SETTINGS

4) EXT.TAD ONLY mode

r,Kn indiciitors on panel (status)

MeiÁcxjñ Qeéii&i,

TAD COMBO FAX

----------

RECORD ERASE PLAY

^--------O

''•"auto

/1 ^

CZ) CID CID

Flowchart sequence of an incominir caU

Incoming Call

Fax reception is

automatically activated by the

CNG Fax Tone.

The fax message

is received on paper.

Auto dial

fax cali

The external TAD is

activated.

The caller leaves a voice message on

the external TAD.

1-MSGCTR

Voice call

How tnemox-y will bo usui!

Faxes will be received on paper, but will not be stored into the memory. Voice calls will not be stored unless an

external TAD is connected. To attach an

external TAD, see page 7-9.

Manual fax call

The caller must press your remote code to activate the fax machine.

The fax message

is received on paper.

8-5

IVin:00/-V'c7t 11\< I I l[N|ic7b

Recording a MSG CTR Outgoing Message (PGM)___________________

The next step in getting your Message Center ready is to record an outgoing message (OGM). The OGM that you record will depend on the mode you choose.

Example of Message Center OGM (TAD ONLY and COMBO mode) “Hi, I’m not in right now but you can leave a voice message after the long beep or send me a fax by pressing (insert three-digit remote code) wait for fax tones, then press start.” (See page 7-8 for

remote code.)

STATUS OF LCD DISPLAY

1. Press FUNCTION.

2. Press 8.

3. Press 6.

4. Press (left arrow) or (right arrow) repeatedly until you get the MSG CTR OGM.

5. Press SET.

6. Press RECORD.

7. Pick up the handset.

8. Record a message shorter than 20 seconds.

9. Press STOP and replace the hand set.

The recorded message is played auto matically.

10. Press STOP to exit.

r C rEM:P.as EftfiNffSTj

(' e. SETOFENsfi.................-ctfCG

r 6.OGM i MSG CTR OGM

fe SEieCfi & SET 1 f MSG'f CTR OGM

...

Rig/ hRAS E/P LAY ? ]

f PICK UP HANDSET 1

i RECORD OGM:00/?0 )

( RE 0 0 RO* OGM;; 157 2lG

PLferllfc QGM-

( MSG CTR OGM

i^SEVECr-»

..........

' SETN

Helpful Hints Remember to notify your caller of your three-digit remote code, so that you are

able to receive fax messages from those who rail manually hy pressing HOOK

or lifting the handset. Always remember that your OGM is there to help the caller, so don’t forget to

include useful information.

* You will not be able to turn on the Message Center (both AUTO and F/T lights

lit) until you have recorded an outgoing message (OGM). Be sure you select MSG CTR OGM (See step 4).

* For the best recording quality, when recording an OGM, a MEMO or a Voice

Alarm Message into the handset, keep the handset approximately 2 or 3 inches from your mouth (at a slight angle) to record. This will avoid direct feedback of your breaths being recorded.

8-6

/^AS/C SETUP MtbbAGE CENTER SETTINGS

Activating the Message Center

Now that you have selected the type of memory usage you need (see page 8-1) and recorded your

outgoing message (see page 8-6), you are ready to turn your Message Center on, when you leave

your home or office.

To activate Message Center .....

AUTO Press MODE on the control panel until both the “AUTO” and “F/T” lights are

f-IWSGCTR ^

IP F/T

...Then you can easily identify which Message Center mode you are in by viewing the Message

Center indicator lights. (See page 8-1 for explanation.)

How Do I Know Messages Have Been Received?

Once you return home or to the office you can easily and quickly ecc if any voice or fax messages

have been stored in the Message Center. There are two ways to determine if messages are stored.

(1) If the TAD and /or FAX indicator lights are flashing, there is a new message stored.

(o:- means flashing.)

________________

meMaxM Cente/i

TAD COMBO PAX

-:<3—’—

RECORD ERASE

D C

(2) The LCD display will indicate the number of TAD and/or FAX messages stored.

(See page 8-10 for playing ICM.) (See page 8-17 for printing faxes.)

(WSJwffMffi

'What Happens 'When the Memory Is Full...

If the memory becomes full when you have set your fax machine to Message Center mode, the machine will automatically change to F/T mode. (LED lights do not

change.) In this mode, the fax machine can automatically accept incoming faxes. Then, if your fax machine should run out of paper, answer mode will automatically shift to manual mode. In manual mode the call is not answered, so your caller will know to try again later.

PLAY

) C_3

[Answer Mode] MSG CTR Mode

Out of Recording Paper and Memory Full

► F/T Mode

Memory Full

Out of Recording Paper and Memory Full

Manual Mode

8-7

IVI t L-.tlNllbKbbllll\l TAD SETTINGS AND OPTIONS

B) TAD SETTINGS AND OPTIONS

Playing Back Your Outgoing Message (OGM)

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 8.

3. Press 6.

4. Press (left arrow) or (right

arrow) to select either MSG CTR OGM or F/T OGM.

Example: MSG CTR OGM.

5. Press SET.

6. Press PLAY to start playing your outgoing message.

7. Press STOP to exit.

Erasing Your Outgoing Message (OGM)

KEYS TO BE PRESSE

STATUS OF LCD DISPLA’

1.TEMP.SETTINGS

8.SETUP MSG CTR

6.OGM MSG CTR OGM

SELECT <- -» & SET 1

[iiM5&'' CTR OBM-'" ]

...ERASE/PLAY? ;i

TNG OGM

lMT

STATUS OF LCD DISPLAY

1. Press FUNCTION.

2. Press 8.

3. Press 6.

4. Press (left arrow) or ► (right arrow) to select either MSG CTR OGM or F/T OGM.

Example: MSG CTR OGM.

5. Press SET.

6. Press ERASE .

7. Press 1 to erase OGM.

8. Press STOP to exit.

8-8

; 1 ■ TEN Pi's ETTINGS ;

r~8~rSETUft MSG CTR )

f~0 1-Sfll 1

CTR

...

.........

fe Sf LE:CT::J;P^^ SETfffj

^ f.;EgASl*-elHi

^ f

...

#; ivii's-:! : j

iSW::;

...........

.....

( ,iSECi/EB'Si!7^№AYT'T'.]

...

i riiSU^ AND OPTIONS ivitbbAC^t CENTER SETTINGS

Recording Memo

You can record a memo in your facsimile for someone who also uses it in your home or office. (You can record a memo in all modes except in the FAX ONLY mode and EXT. TAD ONLY mode.)

STATUS OF LCD DISPLAY

1. Press RECORD.

2. Pick up the handset and speak your memo (up to ICM MAX. TIME).

3. Press STOP or replace the handset.

! PICK UP HANDSET 1 [ REC.MEM0:00/30 ) f REC.MEM0:20/3O ) r'TAD:01 FAX: 00

Two-way Recording

You can record a telephone conversation by simply pressing RECORD during the conversation

(up to ICM MAX. TIME). During two-way recording, a beep sounds every 15 seconds to notify the caller.

You can play or erase this recording the same way as in MEMO recording.

Setting the Maximum Time for Incoming Messages (ICM MAX, TIME)

Although the initial setting on your fax machine for the maximum length of incoming voice messages is 30 seconds, you can adjust it. You have a choice of setting it from 20 seconds to 60

seconds, at 5 second intervals. This time is also used for max. time of memo recording.

KEYS TO BE

STATUS OF LCD DISPLAY

1. Press FUNCTION.

2. Press 8.

3. Press 5.

4. Press (left arrow) or (right arrow) to select the maximum time

for incoming messages and memo

recording.

Example: 25 SEC.

5. Press SET.

6. Press STOP to exit.

i.TFMP-SFTTTNGS

8.SETUP MSG CTR J [ ,S ■ ICM MAX .TIME ] r~MESSAGE 30'^rc )

f SELECT <- -> & SET^

MESSAGE 25 SEC

___

8-9

MhijbAGE CENTER SEHINGS TAD SETTINGS AND OPTIONS

Playing Incoming Message (ICM) and Recorded Memo (or Voice Alarm)

KEYS to BE PRESSED

1. Press PLAY,

- The machine will play first the ICM, then the Memo continuously from the oldest one in ICM/MEMO.

- During the first one second that the message plays, LCD shows the current message number/total number of messages.

- After one second, the LCD will show the date and time it was recorded.

- If you want to play MEMO only, press SHIFT + PLAY together. (Only for FAX820MC.)

- You can use (left arrow) to play the message again. If you press the arrow during the beeping before the message,

the previous message will be played.

- You can use ► (right arrow) to skip to the next message.

2. Press STOP to exit.

STATUS DP teD DISPLAY

[ TAD:03 FAX:02 ]

[ MESSAGE 01/03)

f 14:00 09/12/1^4

Erasing Incoming Messages (ICM) and Recorded Memo (or Voice

Alarm)

There are two ways to erase ICM and Memo, one hy one erasing and all in one erasing (ICM and Memo together).

One hy One Erasing

BE PRESSED

1. Press PLAY and begin to play.

2. Press ERASE before you hear the beep, which means the beginning

of next message.

3. Press 1 to erase this message or 2 to exit the function.

4. Press STOP to exit.

STATyiQFmDDISPtAY^^^

( MESSAGE f ERASE THIS MSG? )

[ 1.CLEAR

01/03 ]

2.EXIT )

NOTE

If you press ERASE after the beep, it means you will erase the next message.

8-10

I J^JJ siL -11 mus AND OPTIONS MhSSAGE CENTER SETTINGS

All in One Erasing

You can erast! all TAD or FAX messages at once.

B53EB1210

( TAD:03 FAX :02 ' 1

1. Press ERASE when the display asks you whether you want to erase.

2. Press (left arrow) or ► (right arrow) to select whether you want to erase all voice messages (TAD), all document messages (FAX), or all messages (MSG).

Example: ALL TAD.

3. Press SET.

4. Press 1 to erase or 2 to cancel.

ERASE ALL TAD?

r SELECT~1^^ & SET

[erase all tad?

ERASE ALL TAD? 1

l.CLEAR 2.EXIT J

[ TADrUU LAX:,U;? , , 1

Voice Alarm

This function can help you manage your work schedule. With this function, you can record your schedule of events for the following week on your fax machine and have your fax machine alert

you at scheduled time. The fax machine will play a recorded voice message (which you store) to remind you of your appointment or schedule, For each appointment reminders, you record a voice message, and key in the date and time you wish the message to be played. When the set time comes you will hear the message played back on the fax machine. It’s a great tool for keeping important appointments.

Setting the Voice Alarm

You can start setting your Voice Alarm by pressing FUNCTION and RECORD. You need to enter 3 pieces of information for setting the Voice Alarm : 1) day, 2} time, and 3) voice message.

To record a voice message, use the handset. You can set up to one week’s worth of Voice Alarm

messages.

STATUS OF LCD DISPLAY

1. Press FUNCTION.

2. Press RECORD when the LCD

shows:

“ENTER NO. & SET”.

l^'iEwreR-'iAip::.-': & setYI

[ VOiCE ALARM

8-11

MESSAGE CENTER SETTINGS TAD SETTINGS AND OPTIONS

3. Wait for 2 seconds.

4. Press (left arrow) or (right

arrow) to select a day.

Example; If today is Wednesday, you can choose from; TODAY, TOMORROW, FRIDAY, SATURDAY, SUNDAY, MON DAY, TUESDAY. Example; SAT.

5. Press SET.

The current time will be displayed.

6. Enter the time in 24-hour format.

Example: 20:00 (d:UU R.M.)

7. Wait for 2 seconds

8. Press RECORD.

9. Pickup the handsetandspeakyour

Voice Message (up to ICM MAX.

TIME).

10. Press STOP or replace the handset.

SET DAY=T0DAY SELECT ^ & SET

L SET DAY^SAT

SET TIME=15:25

SET TIME=20:00

PRESS RECORD KEY ; PICK UP HAND^t ] REC.MSG.:01/20

REC.MSG. : 18/20

[09/12/1994 15:26

Helpful Hints You can record Voice Alarm Messages to help you manage your workload even

when your memory is set for “FAX ONLY” in Memory Usage (see page 8-1).

NOTICE

* If you press CLEAR while you are recording a voice message, the voice message

being recorded will be cancelled. Also, the entire entry including the day and time will be deleted.

* If you don’t press RECORD within 2 seconds (i.e. while the LCD displays “ENTER

NO. & SET”) after you press FUNCTION, you will not be able to enter the schedule.

* The number of entries in your schedule will not be counted in the total of incoming

calls on your TAD. Consequently, the LCD will display the date and time after you enter the schedule.

8-12

TAD SETTn^a^AN!) OTTIONE MESSAGE CENTER SETTINGS

FOR YOUR INFORMATION

Recording Voice Messages for the Voice Alarm

• You can set the maximum recording length for a voice message, from 20-60

seconds. Use Function menu 8 5 (See page 8-9). This setting also applies to

incoming messages, and memos.

* You can enter up to 99 entries of voice messages, and a combined total of 99 entries

of incoming messages and memos.

Examples of Voice Alarm messages;

“ There’s a meeting in the conference room on Nov. 7 at 1:30 PM”

“ Call Mr. Johnson at ABC Trading Co. on Nov. 8 at 2:00 PM” “ Dentist Appointment on Nov. 9 at 10:00 AM” “ Mr. Brown, could you please attend the sales meeting in the conference room

on Nov. 10, at 4:00 PM?”

When you call your fax machine from a remote location to play back your schedule of events, you will not be able to see the display for the dates and times in the Voice Alarm, so it’s a good idea to mention the dates and times when you record the voice messages.

How Will the Voice Alarm Perform When the Set Time Comes,..

If you have the Voice Alarm set at Monday, 15:26, the following will happen:

KEYS TO BE PRESSE

15:25 ;

15:26 j

EXIT )

■ ■ ]

1. The set time appears, a beep fol lows and you will hear the voice message played once.

2. The playback of the voice message

finishes.

3. If you want to hear the voice mes

sage again, press 1, if not, press 2.

Example: Press 2 key.

- If you don’t press 1 or 2 after 10

seconds, the machine will simply re turn to its normal idle position and display the date and time.

1 09/12/1994

MONDAY

( 1.REPEAT 2.

i VOICE ALARM

( 09/12/1994

8-lS

MESSAGE CENTER SEHINGS TAD SE^TTINGSAND OPTIONS

NOTICE

If you want to stop the beeping or stop playing a Voice Alarm message, press

STOP.

The Voice Alarm message will not be played when you are sending or receiving a fax, using the phone, receiving a fax into the memory or when one of the Message Center functions is operating. However, the voice message will be played once

thcac activities arc finished.

The Voice Alarm message will automatically be cleared after it has been activated/ played. If the machine discovers that you have a Voice Alarm message with a time earlier than the present due to the change of the current date and time, it will immediately play the schedule once and then erase it.

If you have two entries in your schedule with the same date and time, they will play one after the other.

Using the Voice Alarm: Playing entries. Erasing entries one by

one, Erasing all at once

Once you press FUNCTION, be ready to press PLAY, or ERASE immediately, depending upon whether you want to play an entry or erase everything. For instructions on how to play and how to erase, refer to the instructions in the ICM, Memo section. (See page 8-10-11.) When you play an entry, the display will show you the date and time of your scheduled entries. You can delete entries one by one, the same way you would do so for incoming messages or memos: press ERASE while playing an entry.

NOTICE

If you don’t press PLAY or ERASE within 2 seconds (i.e. while the LCD displays

“ENTER NO. & SET”) after you press FUNCTION, you will not be able to play back or delete entries.

If you don't press FUNCTION, and just press PLAY, you will only be able to hear

incoming messages and memos. You won’t be able to hear the Voice Alarm messages.

If you don’t press FUNCTION, and just press ERASE, you will only be able to

delete incoming messages and memos. Voice Alarm messages will not be deleted.

8^14

lAutiKTiiNGs AND OPTIONS iVlbbbACi^h CENTER SETTINGS

Remote Control of the Voice Alarm

When you are on the road, you can call your fax machine and play back your Voice Alarm messages. (See Page 8-24.)

NOTICE

• You cannot set the Voice Alarm by remote control.

• Also, note that you will only be able to hear the recorded Voice Alarm message. You will not be able to see the dates and times of the schedule on the display, so it’s a good idea to record important dates and times as part of your Voice Alarm messages when you first record them.

Setting the Toll Saver

When the Toll Saver function is ON, the phone will ring only once if you do have incoming

messages, and will ring 3 times if you do not have messages. This way, you can immediately tell

if you have messages and can save on your phone bill. (If it rings twice you can hang up.)

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 8.

3. Press 9.

4. Press (left arrow) or (right arrow) to select ON or OFF.

Example; ON.

5. Press SET.

6. Press STOP to exit.

STATUS OF LCD DISPLAY

r1 .TEMP.SETTI ["CSETUP MSG CTR _J (. 9 . TO L

i*.TteL

f C C 1 C PT i-

[ j L L L Lr I ^

f TOLL SAVER

1 9.TOLL SAVER

.......

tSAiKfeOMf. ~ -1^

)''y

8-15

IVIbbbAl:7t UtNItl^! tshl lINGS TAD SETTINGS AND OPTIONS

Recording Mode Setting ______________

There are two modes available for recording incoming messages, memos, and Voice Alarm messages. The HIGH setting refers to a higher-quality sound recording, and the NORMAL setting refers to a normal-quality sound recording. The HIGH settmg is. approximately 10% recording time shorter than NORMAL, so the NORMAL setting is recommended if you receive a lot of messages. To change the setting to the one you want, follow the procedure below. The factory setting is NORMAL.

09/12/1994 15:25

1. Press FUNCTION.

2. Press 8.

3. Press 8.

4. Press (left arrow) or (right arrow) to select HIGH or NORMAL.

Example: HIGH.

5. Press SET.

6. Press STOP to exit.

The available recording time is up to 8 minutes on FAX-810MC and up to 18 minutes on FAX-820MC in the NORMAL setting. But the length of recording

time will be effected if you select the HIGH setting.

The recording time for the outgoing message for the fax and telephone (F/T) and the outgoing message for the Message Center will not be influenced by the HIGH/ NORMAL setting of the Recording Mode. These outgoing messages will automati cally be recorded in HIGH mode.

NOTICE

■ 1 .TEMP .SETTINGS SETUP MSG CTR 'i

! 8.RECORDING MODE

REC.MODE;NORMAL

: SELECT ^ ^ & SET !

X__ _____ __ ___ __ _____ __ _____ _____ __ _____ _____ __ _____ _____ __ _____ _____ _ .•

f REC.MODE:NORMAL )

illB ?R£CORDING MODE ')

____

8-16

rAA MtJMim RECEPTION SETTINGS AM) OPTIONS MtSSAGE CENTER SETTINGS

C) FAX MEMORY RECEPTION SETTINGS AND OPTIONS

Back-up Printing Option

When you choose the “PAX ONT.Y” or “COMRO” mode of the Message Center, all incoming fax

messages are stored into available memory, and since the factory setting for the “Back-up printing option” is set to ON, you will also get a copy printed on paper. If you change the back up printing option to OFF, the faxes are stored without a back-up copy. Do the following:

KEYS TO BE PRESSED

1. Press FUNCTION.

2. Press 8.

3. Press 2,

4. Press (left arrow) or (right arrow) to access the OFF setting.

Example: OFF.

5. Press SET.

6. Press STOP to exit.

_________

STATUS OF LCD DISPLAY

fe' srctcff t WA-Jetd ( lAG^U h €№N T :0F'F 1

Z:,

......

BACKUP PRINT

aMfliP?)

Printing a Fax Message

You can print a fax message that is stored in the memory

1. Press FUNCTION.

2. Press 8.

3. Press 7.

4. Press START.

5. Press STOP to exit.

STATUS OF LCD DISPL

[ TADToS EAX:02~

f 1. TEMr'';lg*EM.liSY^

I ,№.scmp MSG Ytr )

f 7.‘print fax

fWESS START KEY 1

! PRINTING

r7.PRINT FAX

__________

8-17

liiillliyiÉii

MESSAGE CENTER SETTINGS FAX MEMORY RECEPTION SEÌTINGS AND OPTIONS

FOR YOUR INFORMATION

Erasing and Printing FAX Messages

1. It is not possible to erase a single fax message, you can only erase them all or none

of them. (See page 8-11, “All in One Erasing”.)

2. If you choose to erase all the fax messages, your fax machine will print automatically any fax messages that have not been printed, before it erases them from the memory.

Paging/Fax Forwarding

Message Center mode provides the additional option of either Paging or Fax Forwarding after

voice and fax messages have been received into the memory.

How paging works (Paging on)

Incoming voice or fax

The voice or fax is stored in the message

center memory.

Paging function is activated. Fax forwarding function is activated.

The fax will dial the registered pager telephone number.

Once connected the fax dials your registered PIN number. (Personal ID number).

How fax forwarding works (Fax Forward on)

Incoming fax

The fax is stored in the message center

memory.

The registered fax forwarding number

is dialed.

Once connected the machine sends

the fax tone to another fax machine.

The machine sends stored fax from the memory to forwarding location.Your personal pager is activated.

8-18

r/iA M£.MUtn ttJiLEFI tON SETTINGS AND OPTIONS MhSSAGE CENTER SETTINGS

NOTICE

1. You can activate only paging or fax forwarding; they are very similar features and can not be used simultaneously.

2. The paging feature can be used in all four modes of the Message Center, since it will also page based upon receipt of voice messages as well.

3. If paging is ON, you will be paged every time a voice or fax message is received into memory.

Seating the Paging and Registering Paging Number

STATUS OF LCD DISPLAY

1. Press FUNCTION.

2. Press 8.

3. Press 3.

4. Press ^ (left arrow) and (right arrow) to select PAGING.

5. Press SET.

6, Enter a paging number up to 20

digits (this is the telephone number of your pager), followed by two ## signs. Do not include the area code if it is the same for your fax machine and pager.

Example: 18002844329##.

7. Press SET.

r^:'l8002844329#Cyi

r~ PIN#:

f ENTER & SET

ER & SET

____________

___________

VY:!

)

8-19

IVmC50M^t 11\< bb I I Fi\X MEMORY RECEPTION SETTINGS AND OPTIONS

8. Enter a PIN (Personal Identifica

5#- 19085551234M I

tion Number), #, press REDIAi./

PAUSE (“-”)? your fax telephone

number, and #, #.

Example: 12345#-! 9085551234##.

- If you do not use a PIN, you must enter the telephone number of your fax machine. Press REDIAL/PAUSE before entering your fax number and add ## at the end.

Example: -19085551234##

9. Press SET.

[ 3■FAX FWD/PAGIN6 )

10. Press STOP to exit.

- Paging number and PIN cannot be changed remotely.

FOR YOUR INFORMATION

The PIN (Personal Identification Number) you enter depends upon the type of paging company you use. There are generally two types of paging companies...

1) Satellite Pagers: In this case we recommend you enter your actual satellite PiN# plus your return FAX-810MC/820MC telephone/fax number (or special alpha message).

■ill

iSliil

PIN# Return#

For Example: 12345#19085551234## or 12345#329329329##

2} Radio Pagers: Most* radio pagers do not require a PIN #, and in this case you

should use the PIN # in the FAX-810MC/820MC only for the return number or special alpha message.

Return# Alph Message

For Example: 19085551234## or 329329329##

FAXFAXFAX

* If your radio pager utilizes a PIN # then use satellite sequence above.

The “##” symbols at the end of the special message (or return #) are used to signify the end the PIN #/Message.

PIN# Alpha Message

FAXFAXFAX

8-20

J. xUilJlI'I i

nxi/ujirjjL/iV ,'ii<A'iL\Ui3 Al\D OPTIONS ivitbi)A(:it ChNTER SETTINGS

Setting the Fax Forwarding and Registering Fax Forwarding Number

KEYS TO BE PRESS

1. Press FUNCTION.

2. Press 8.

3. Press 3.

4. Press (left arrow) and (right arrow) to select FAX FORWAKU.

5. Press SET.

6. Enter a fax forwarding number up

to 20 digits.

Example: 18005551234.

7. Press SET.

8. Press STOP to exit.

STATUS OF LCD DISPLAY

( 09/12/199415T251

i off:

" FWD#

I srt AAffTi

{ WD#:1800^^^34~'|

[ 3. FAX ftfS/PMTiia^

<- ■» & SLT 1

FORWARD

Memory Back-up of Message Center Memory

After you plug in the electrical cord, it will take one day to charge the battery for memory backup of the Message Center memory. It will keep memory for several hours at full charge after a power interruption occurs.

8-21

MESSAGE CENIER SE11INGS remote control access

D) REMOTE CONTROL ACCESS

What Is Remote Control Access'^

When you leave your home or office, you will turn on your Message Center to receive voice and/ or fax messages. But if you would like to deactivate the Message Center or activate certain Message Center features you can control and program your fax by remote control. You can call your fax from any touch tone phone, enter your remote control code, followed by programming commands.

Setting the Remote Access Code___________

The initial setting for the remote control code on your new fax is “159*”.

____________________________________

___________________________

DISPLAY

(8^УЭД12/1994 15:25 )

1. Press FUNCTION.

2. Press 8.

3. Press 4.

4. Enter a three digit number 000 to

999. The last digit, an asterisk, can

not be changed.

Example: 160*.

The three digit number must not be the

same as the remote activation and deac

tivation codes. (See page 7-7.) Example; 160, 60*.

1.TEMP.SETTINGS

( 8.SETUP MSG CTR ] [ 4.REMOTE ACCESS ) rACCESS CODE:159* )

i ACCESS CODErTgO**^

5. Wait for two seconds.

6. Press STOP to exit.

Helpful Hints Change the remote control code and use it as a “secret password” to limit access

to your Message Center.

When you use the Remote Access Code, you must press all four keys (three-digit

number plus *).

4.REMOTE ACCESS

8-22

1-iii.MKn V. t;(A\7 KOL ACCESS IVI tbbACz? t C b NTER SETTI N GS

H. OW to Use Remote Access and Control Codes

I. Call from a touch tone phone.

2. Enter your fax machine’s number.

3. Enter your Kemote Access Code immediately after your fax machine answers

with a beep. (See page 8-22.)

4. If you hear a long beep, it means your machine has received messages:

One long beep: Received FAX message(s). Two long beeps: Received TAD message(s). Three long beeps; Received both FAX and TAD message(s).

If you do not hear any long beeps, it means your fax machine did not receive message(s).

5. Next you will hear a series of two short beeps, during which you can enter a

Remote Control Command. (See page 8-24.)

6. Enter a Remote Control Command.

7. After finishing one command, you can enter the next command during another series of two short beeps.

8. Press 90 to exit remote control.

If you perform a wrong operation, you will hear three short beeps. If you wait more than 30 seconds during the series of two short beeps, your machine will disconnect the line.

Remote Retrieval

If you have set your Message Center to store incoming fax messages (via FAX ONLY or COMBO

modes), you have the ability to retrieve these fax messages from any remote group 3 facsimile machine,

Of course you can also remotely retrieve your voice messages as well from any touch tone phone. Remote fax and voice retrieval is accomplished via remote control access commands, which are described in the remainder of this chapter.

______________________________________________________

FOR YOUR INFORMATION

When to Press the Remote Access Code

Just after the line is connected, you should enter remote access code from any touch tone phone. In the MANUAL mode, you can still connect by wmiting until after 20 rings, and then pressing the Remote Access code within 8 seconds.

8-2S

I bk bb I I INCz^b REMOTE CON'TROLACCESS

Remote Control Commands

You can control your fax machine by remote control command.

Remote control command

91 Playing voice messages

(Skip back)

(Skip next)

9 STOP Playing

92 Record Memo

93 Erase all ICM & Memo

94 Play and Record OGM

in memory

1 Play 1 MSG CTR OGM

2 F/TOGM

2 Record

95 Changing Fax Forwarding

96 Retrieve FAX

1 MSG CTR OGM

2 F/T OGM

/Paging setting

1 OFF

2 Fax Forwarding

3 Paging 4 FAX FWD NO.

5 FWD NO. CONFIRM

1 Memory Status List 2 Retrieve FAX 3 Erase FAX in the

memory Check the receiving status You can check whether your fax machine has received any FAX or 1 FAX 2 TAD Change Answer Mode

1 MSG CTR 2 F/T 3 AUTO Exit

After one long beep, the machine plays ICM, Memo and Voice Alarm. Press 1 while listening to an ICM, Memo or Voice Alarm message to

play it again. If you press 1 before a message, you will hear the previous message.

During playing ICM, Memo and Voice Alarm, you can skip to next message.

Stop playing ICM, Memo and Voice Alarm. After one long beep, you can record a memo. You can stop recording

by pressing 9. Ifyou hear one long beep, the erase is accepted. Ifyou hear three short

beeps, you can not erase because all voice messages have not been played, or there is no voice message to erase. *This code erases all recorded messages, not one by one.

The machine plays the selected OGM. You can stop playing OGM by pressing 9.

After one long beep, you can record the selected OGM. You will hear the OGM message played once. You can stop recording the message

by pressing 9. If you hear one long beep, the change is accepted. If you hear three

short beeps, you can not change it because the conditions (ex. registering paging number) has not been completed. You can register your fax forwarding number by using 4. FAX FWD NO (see page 8-

25). Once you have registered the number, the machine will

automatically turn to “FAX FWD;ON” mode. Then receive a Memory Status List by entering 961 (see page 8-25). After you make sure that the Fax Forwarding number you registered is correct in the List,

enter the confirmation command 955. Now the machine will start

Fax Forwarding.

You should use remote fax machine. (See page 8-25.)

If you hear one long beep, you can erase fax message in the memory.

TAD messages. If yes, you will hear one long beep. Ifno, you will hear

three short beeps.

If you hear one long beep, you can change it. If you hear three short beeps, you can not change it. (ex. There is no MSG CTR OGM when you want to change to MSG CTR mode.)

Mter a long beep, you can exit remote control.

Detail Operation

8-24

Brother INTELLIFAX 820MC User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Choosing a Suitable Place for Your Fax Machine

SETOP&=PREPARATION BEFORE USE

otiUK 6c KkhPARATION BEFORE

3. Connect the power cord.

TUP & PRiRARAilON BEFORE

2. THE CONTROL PANEL KEYS

IMt CUNII^ULPANEL

FAX-820MC

THE CONTROL PANEL KEYS

® TELEPHONE AREA

1. Liquid Crystal Display

3, HOOK

4. HOLD

2, Number Keys

brother \nìeììirAX82ÒMC

6. SPEED DIAL

iHb CONTROL PANEL KEYS

7. One-Touch Dial Keys

12. SET*

THE CONTROL PANEL KEYS

® FUNCTION AND USER SETTING AREA

16. FUNCTION

18. TEL-INDEX^

17. RESOLUTION

19. MODE

20. QUICKSCAN \

21. HELP (Advanced)

22. COVERPAGE

3. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

User-friendly Programming

On-screen Programming (OSP)

Function Selection Table

HUW lU USb ON-SCREEN PROGR/€l/IMING AND HELP K

Using the Function Mode to Access On-screen Programming (OSP)

Alternating Displays for On-screen Programming (OSP)

Help Key

How to Print a Help List

Press HELP

How to Enter Text in Function Mode

KEYS TO BE PRESSED

1. Press 2 twice to enter the letter B.

2. Press 7 twice to enter the letter R.

3. Press SET.

[ NAME

NAME:BR

How to Enter Special Characters, Symbols and Punctuation Marks in Function Mode

1. Press * to show a list of characters.

2. Press 5K, 5fe, * (6 times).

3. Press (right arrow).

STATUS OF LCD DISPLAY

(NAME:JAMES _

4. TELEPHONE FUNCTION SETTINGS

Setting the Dialing Mode (TonefPulse)

1. Press FUNCTION.

2. Press 6.

3. Press 1.

KEYS TO BE PRESSED

STATUS OF LCD DISPLAY

01/01/1995 00

1 l.TONE/PULSE

5. Press SET.

6. Press STOP to return to the date and time.

r l.TONE/PULSE

Setting the Beeper Sound Level

1. Press FUNCTION.

STATUS OF LCD DISPLAY

[^5 ■ U5ER~~0PTI0NS )

2 . BEEPER 1 BEEPER;LOW

f 2.BEEPER

Setting the Date and Time

KEYS TO BE PRESSED

STATUS OF LCD DISPLAY

1 7.SETUP SYSTEM J

Hi .DATE/TIME

ENTER YEAR:XX

f ENTER YEAR:94 ' ENTER MONTHiXX