Brother IntelliFax-2820 User Manual
PRINTER / PC-FAX
USER’S GUIDE
Intelli FAX-2820
Intelli FAX-2920
Table of Contents
1 Using the machine as a printer
Using the Brother printer driver ...............................................................................1-1
How to print your document.....................................................................................1-1
Printing from the manual feed slot......................................................................1-2
Manual Duplex Printing ......................................................................................1-2
Simultaneous printing and faxing ............................................................................1-3
Printer driver settings (For Windows
How to access the printer driver settings (For Windows
Features in the printer driver (For Windows®) .........................................................1-4
Basic tab.............................................................................................................1-4
Advanced tab .....................................................................................................1-7
Print Quality........................................................................................................1-8
Duplex ................................................................................................................1-9
Watermark........................................................................................................1-10
Page Setting.....................................................................................................1-11
Device Options .................................................................................................1-11
Support tab.......................................................................................................1-14
Status Monitor (Windows® only)............................................................................1-15
How to turn on the status monitor ....................................................................1-15
Monitoring and viewing the machine’s status...................................................1-15
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2 Using Brother PC-FAX software (For Windows
PC-FAX sending......................................................................................................2-1
Setting up user information ................................................................................2-1
Sending setup ....................................................................................................2-2
User interface .....................................................................................................2-3
Address Book .....................................................................................................2-4
Setting up a Cover Page ....................................................................................2-5
Entering Cover Page Information .......................................................................2-5
Speed-Dial setup.....................................................................................................2-6
Brother Address Book ........................................................................................2-6
Setting up a Member in the Address Book.........................................................2-7
Setting up a Group for Broadcasting ..................................................................2-7
Editing Member information ...............................................................................2-7
Deleting a Member or Group..............................................................................2-8
Exporting the Address Book...............................................................................2-8
Importing to the Address Book ...........................................................................2-9
Sending a file as a PC-FAX using the Facsimile style user interface...............2-10
Sending a file as a PC-FAX using the Simple style user interface...................2-11
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3 Using your machine with a Macintosh
Setting up your USB-equipped Apple® Macintosh®.................................................3-1
Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X) ...........3-2
Choosing page setup options.............................................................................3-2
Specific settings .................................................................................................3-3
Using the Brother printer driver with your Apple® Macintosh®
(Mac OS
Sending a fax from your Macintosh
For Mac OS® X users .........................................................................................3-5
Drag a vCard from the Mac OS
For Mac OS
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9.1 to 9.2).............................................................................................3-4
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9.1 to 9.2 users ............................................................................3-8
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application.....................................................3-5
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X Address Book application ...........................3-7
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ii
Using the machine as a printer
1
Using the Brother printer driver
A Printer Driver is software that translates data from the format used by a computer into the format required
by a particular printer, using a printer command language or page description language.
Windows® Printing
The dedicated printer driver for Microsoft® Windows® 98/98SE/Me/2000 Professional/XP and Windows NT®
workstation 4.0 are available for your Brother device. The driver supports our unique compression mode to
enhance printing speed in Windows
economy printing mode and custom paper size.
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applications, and allows you to set various printer settings, including
How to print your document
When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information
about the Paper Tray and Recommended paper.)
1 From your application, select the Print command.
If any other printer drivers are installed on your computer, select Brother FAX-XXXX (USB) Printer
(Where XXXX is your model name). If you are using a USB cable to connect your machine then USB will
be in the printer driver name. Click OK to begin printing.
Note
For Macintosh® users, see Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X) on page
3-2 or Using the Brother printer driver with your Apple
®
Macintosh® (Mac OS® 9.1 to 9.2) on page 3-4.
1
2 Your computer sends the data to the machine.
The LCD shows Receiving Data.
3 When the machine finishes printing all the data, the LCD shows the date and time.
Note
You can select the paper size and orientation in your application software.
If your application software does not support your custom paper size, select the next larger paper size.
Then adjust the print area by changing the right and left margins in your application software.
1 - 1
Using the machine as a printer
Printing from the manual feed slot
Note
The machine automatically turns on the Manual Feed mode when you put paper in the manual feed slot.
1 Set the Paper Size, Media Type, Paper Source, and other settings in the printer driver.
Set the Paper Source to Manual.
2 Slide the paper guides to fit the paper size.
3 Using both hands put paper in the manual feed slot until
the front edge of the paper touches the paper feed roller.
Hold the paper in this position until the printer
automatically feeds it in for a short distance, and then let
go of it.
1
4 Send the print data to the machine.
Note
■ Put the paper into the manual feed slot with the side to be printed face up.
■ Make sure that the paper is straight and in the proper position on the manual feed slot. If it is not, the paper
may not be fed properly, resulting in a skewed printout or a paper jam.
■ Do not put more than one piece of paper in the manual feed slot at any one time, as it may cause a jam.
5 After the printed page comes out of the machine, put in the next sheet of paper as in Step 3 above.
Repeat for each page that you want to print.
Manual Duplex Printing
The machine prints all the even-numbered pages on one side of the paper first.
Then, the Windows
the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended.
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driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting
1 - 2
Using the machine as a printer
Simultaneous printing and faxing
Your machine can print from your computer while sending or receiving a fax in memory. Fax sending will not
be stopped during PC printing.
However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and
then continues printing when copying or fax receiving has finished.
Printer driver settings (For Windows®)
Note
For Macintosh® users, see Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X) on page
3-2 or Using the Brother printer driver with your Apple
You can change the following printer settings when you print from your computer:
■ Paper Size
■ Multiple Page
■ Orientation
■ Copies
■ Media Type
■ Paper Source
■ Resolution
■ Toner Save Mode
■ Manual Duplex
■ Watermark
■ Scaling
■ Print Date & Time
■ Quick Print Setup
■ Status Monitor
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Macintosh® (Mac OS® 9.1 to 9.2) on page 3-4.
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1 - 3
Using the machine as a printer
How to access the printer driver settings (For Windows®)
1 Select Print from the File menu in your application software.
2 Select Brother FAX-XXXX (USB) Printer (Where XXXX is your model name and if you are connected
USB then USB will be in the printer driver name) and click Properties or Preferences. The Printer dialog
box will appear.
Note
■ The way you access the printer driver settings depends on your operating system and software
applications.
■ The screens shown in this chapter are from Windows
depending on your Windows
®
operating system.
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XP. The screens on your computer may vary
Features in the printer driver (For Windows®)
Basic tab
1
1
1 Select the Paper Size, Multiple Page, Border Line (if any) and Orientation.
2 Select number of Copies and Media Type.
3 Select the Paper Source (First Page and Other Pages).
4 Click the OK button to apply your selected settings.
To return to the default settings, click the Default button, then click the OK button.
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3
4
1 - 4
Using the machine as a printer
Paper Size
From the drop-down box select the Paper Size you are using.
Multiple Page
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.
Ex. 4 in 1
Ex. 1 in 2 × 2 pages
Border Line
When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid
border, dash border or no border around each page on the sheet.
Orientation
Orientation selects the position of how your document will be printed (Portrait or Landscape).
Portrait
Landscape
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Copies
The copies selection sets the number of copies that will be printed.
Collate
With the Collate check box selected, one complete copy of your document will be printed and then repeated
for the number of copies you selected. If the Collate check box is not selected, then each page will be printed
for all the copies selected before the next page of the document is printed.
Collate box checked
Collate box not checked
1 - 5
Using the machine as a printer
Media Type
You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.
Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper
Transparencies Envelopes Env. Thick Env. Thin Recycled Paper
Note
■ When using ordinary plain paper (19 to 25 lb), select Plain Paper. When using heavier weight paper,
envelopes or rough paper select Thick Paper or Thicker Paper. For bond paper, select Bond Paper; for
OHP transparencies, select Transparencies.
■
When you use envelopes, select
Envelopes
selected, select
has been selected, select
Env. Thin
.
Envelopes
Env. Thick
. If the toner is not fixed to the envelope correctly when
. If the envelope is crumpled when
Envelopes
has been
Paper Source
You can choose Auto Select, Tray 1 or Manual and specify separate trays for printing the first page and for
printing from the second page onwards.
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1 - 6
Using the machine as a printer
Advanced tab
1 2 3 4 5
1
Change the tab settings by selecting one of the following icons:
1 Print Quality
2 Duplex
3 Watermark
4 Page Setting
5 Device Options
Note
To return to the default settings, click the Default button.
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Using the machine as a printer
Print Quality
Resolution
You can change the resolution as follows:
■ 1200 x 600
■ 600 dpi
■ 300 dpi
Toner Save Mode
You can conserve toner using this feature. When you set Toner Save to On, print appears lighter. The default
setting is Off.
Note
We do not recommend Toner Save for printing photo or gray scale images.
Print Setting
You can manually change the Print setting.
1
■ Auto
Selecting the Auto (Recommended) button will allow automatic printing with the most suitable print
settings for your print job.
■ Manual
You can change the settings manually by selecting the Manual button and clicking the Setting... button.
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For Windows
For Windows NT
98/98SE/Me users: Brightness, Contrast and other settings.
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4.0, Windows® 2000/XP users: Use Printer Halftone, Use System Halftone, Improve
gray printing.
1 - 8
Using the machine as a printer
Duplex
The printer driver supports manual duplex printing.
Manual Duplex
The machine prints all the even-numbered pages on one side
of the paper first. Then, the Windows
you (with a pop-up message) to reinsert the paper. Before
reinserting the paper, straighten it well, or you may get a
paper jam. Very thin or very thick paper is not recommended.
Check the Manual Duplex box. In this mode, the machine
prints all the even numbered pages first. Then the printer
driver stops and shows the instructions required to re-install
the paper. When you click OK the odd numbered pages are
printed.
Duplex Type
There are six types of duplex directions available for each orientation.
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printer driver instructs
1
Flip on Left Edge
Flip on Right Edge
Flip on Top Edge
Flip on Bottom Edge
Flip on Top Edge (No Reverse)
Flip on Bottom Edge (No Reverse)
Binding Offset
Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters
(0 - 8 inches) [0 - 203.2 mm].
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