Brother FAX-T98 User Manual

USER’S GUIDE

FAX-T98

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE
ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE
CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.

The contents of this manual and the specifications of this product are
subject to change without notice.

Brother reserves the right to make changes without notice in the

specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.

i

Safety precautions

To use the fax machine safely

Save these instructions for later reference.

WARNING

There are high voltage
electrodes inside the fax
machine. Before you clean the
fax machine or clear a paper
jam, make sure you have
unplugged the power cord from
the power outlet.

Be careful not to cut yourself
on the sharp edges of the
metal part shown in the
illustration.

After you have just used the
machine, some internal parts
are extremely HOT! Please
be careful.

Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.

Sharp Edge

ii

WARNING

■

Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.

■

Install equipment with a power cord near a socket-outlet that is
easily accessible.

■

Do not use a telephone in the vicinity of a gas leak to report a
leak.

Caution

■

Lightning and power surges can damage this product! We
recommend that you use a quality surge protection device on the
AC power line and on the telephone line, or unplug the lines
during a lightning storm.

■

Do not use this product near appliances that use water, in a wet
basement or near a swimming pool.

■

Avoid using a telephone other than a cordless type during an
electrical storm. There may be a remote risk of electric shock
from lightning.

iii

Choosing a location

Place the fax machine on a flat, stable surface that is free of vibration
and shocks, such as a desk. Put the fax machine near a telephone
socket and a standard, grounded power outlet. Choose a location
where the temperature remains between 10°C and 35°C.

Caution

■

Avoid placing the fax machine in a high-traffic area.

■

Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.

■

Do not expose the fax machine to direct sunlight, excessive heat,
moisture, or dust.

■

Do not connect the fax machine to electrical outlets controlled by
wall switches or automatic timers.

■

Disruption of power can wipe out information in the fax machine’s
memory.

■

Do not connect the fax machine to electrical outlets on the same
circuit as large appliances or other Equipment that might disrupt
the power supply.

■

Avoid interference sources, such as speakers or the base units
of cordless phones.

iv

Quick Reference Guide

Sending faxes

Automatic transmission

1

Insert the document face
down in the ADF (up to 10
pages).

2

Enter the fax number you
want to call.

3

Press

Receiving Faxes

For a detailed explanation about
receiving faxes please see
Chapter 5 of the User’s Guide.

Manual Reception

1

Pick up the handset.

2

Press
hear fax tones (beeps).

If you set Fax Detect to ON,
you don’t have to press

Start/Copy

the machine takes over the
call automatically. (See Fax

Detect

3

When the LCD shows

RECEIVE

handset.

Start/Copy

Start/Copy

. Just wait until

on page 5-5.)

, replace the

.

if you

Storing numbers

Storing Tel-Index Numbers for
Index

1

Press

2

Enter a number (up to 20
digits), and then press

Menu/Set

3

Enter a name (up to 15
characters) or leave it blank,
and then press

4

Press or to select the
type of number and press

Menu/Set

5

Press

Dialling operations

Searching the Index

1

Insert the document face
down in the ADF.

2

Press
use the dial pad to enter the
first letter of the name you
are looking for.

3

Press or to search
the memory.

4

Press
the LCD shows the name
you want to call.

Menu/Set, 6, 1

.

Menu/Set

.

Stop

.

Search/Mute

Start/Copy

, when

.

and

.

v

Making copies

Making a single copy

1

Insert the document face
down in the ADF.

2

Press

Sorting multiple copies

1

Insert the document face
down in the ADF.

2

Press

3

Enter the number of copies
you want (up to 99).

4

Press

5

Press or to select

SORT

Start/Copy

Message Manager

Turning ON Message Manager
Mode

1

Record the Outgoing
Message (

2

Press until it lights.

Recording OGM

1

Press

2

Press or to select

TAD MESSAGE

press

3

Press or to reach

RECORD MSG

press

4

Pick up the handset to
record a message.

5

Replace the handset.

Start/Copy

Start/Copy

Menu/Set

, and then press

.

TAD MESSAGE

Menu/Set, 8, 3

Menu/Set

Menu/Set

twice.

.

.

, and then

.

, and then

.

).

.

Playing a Voice Message

1

Press

2

Use (RWD) to repeat a
message.
Use # (FWD) to skip a
message.

3

Press

Printing a Fax Message

1

Press

2

After voice messages have
played, press

Erasing Messages
To erase voice messages

individually

1

Press

2

Press
short beeps or while the
message is playing.

3

Press 1.

4

Press

To erase messages all at once

1

Press

2

Press or to select

ERASE ALL VOICE?
ERASE ALL DOC?
ERASE ALL MSG?

then press

3

Press 1.

Play/Record

Stop

.

Play/Record

1

.

Play/Record
Erase

Stop

Erase

after the two

.

.

or
, and

Menu/Set

.

.

.

,

.

vi

Table of Contents

1

2

Introduction ..........................................................................1-1

Using this Guide ...............................................................1-1

Finding information.....................................................1-1

Symbols used in this Guide........................................1-1

Part names and functions...........................................1-2

FAX-T98 control panel overview ...................................... 1-4

About fax machines .......................................................... 1-7

Fax tones and handshake..........................................1-7

ECM (Error Correction Mode).....................................1-8

Connections...................................................................... 1-9

Connecting an external telephone.............................. 1-9

Connecting an external telephone answering device

(TAD)....................................................................1-10

Sequence ............................................................. 1-10

Connections ......................................................... 1-11

Recording outgoing message (OGM)

on an external TAD ..........................................1-12

Using extension telephones (For U.K. only).........1-13

Multi-Line Connections (PABX)................................ 1-15

If you are Installing the Fax machine to Work

with a PABX .....................................................1-15

Custom features on your phone line......................... 1-15

Paper .....................................................................................2-1

About paper ......................................................................2-1

Handling and using special paper .............................. 2-1

Paper specifications for the paper tray................... 2-1

How to load paper ......................................................2-2

To load paper .........................................................2-2

3

On-Screen Programming ....................................................3-1

User-friendly programming...............................................3-1

Menu table..................................................................3-1

Memory Storage.........................................................3-1

Navigation keys ................................................................3-2

vii

4

Initial Setup ...........................................................................4-1

Getting started..................................................................4-1

Setting Tone or Pulse dialling mode...........................4-1

Setting the Date and Time..........................................4-1

Setting the Station ID..................................................4-2

Entering text ...........................................................4-3

Inserting spaces .....................................................4-3

Making corrections .................................................4-4

Repeating letters .................................................... 4-4

Special characters and symbols ............................ 4-4

Setting the Beeper Volume.........................................4-5

Setting the Speaker Volume....................................... 4-5

Setting the Ring Volume.............................................4-5

PABX and TRANSFER...............................................4-6

Setting PABX..........................................................4-6

Setting the Clock Change ........................................... 4-7

Melody Settings................................................................4-8

Setting the Ring Pattern..............................................4-8

Setting the Music on Hold...........................................4-8

5

Setup Receive ...................................................................... 5-1

Basic receiving operations................................................ 5-1

Choosing the Receive Mode.......................................5-1

To select or change your Receive Mode................5-2

Setting the Ring Delay ...............................................5-3

Setting the F/T Ring Time (FAX/TEL mode only).......5-3

Recording the Fax/Tel Outgoing Announcement

(F/T MESSAGE).....................................................5-4

Fax Detect ..................................................................5-5

Printing a reduced incoming fax ................................. 5-6

Reception into memory...............................................5-7

Receiving a fax at the end of a conversation.............. 5-7

Advanced receiving operations.........................................5-8

Operation from extension telephones......................... 5-8

For FAX/TEL mode only .............................................5-8

Remote Call Transfer..................................................5-9

To transfer a telephone call to the fax machine......5-9

Changing Remote Codes ........................................5-10

To change Remote Codes....................................5-10

Polling.......................................................................5-11

Secure Polling ......................................................5-11

Setting up Polling Receive....................................5-11

Setup for Polling Receive with Secure Code........5-12

Setup Delayed Polling Receive ............................5-12

viii

Sequential Polling..................................................... 5-13

Telephone Services........................................................ 5-14

Caller ID (Caller IDentification) (U.K. Only) ..............5-14

Advantages of Caller ID............................................5-14

For Business ........................................................5-14

At Home ...............................................................5-14

Set the Caller ID to ON.............................................5-15

How Does the Caller ID Work?.................................5-15

The Caller ID Appears on the Display

When Your Telephone Rings ........................... 5-15

The Caller ID is Stored in Your Machine’s

Memory ............................................................5-16

Selecting a Caller ID from the Memory

for Call Reply........................................................5-17

To Activate Certain Network Services

When Using Call Reply .................................... 5-18

Call Reply to DDI numbers via Caller ID ..............5-19

Clearing the Caller ID Stored in Memory..............5-19

Printing Caller ID List............................................5-19

BT Call Sign (For U.K. Only) ....................................5-20

To enable the machine to work with BT Call Sign

(Only with your external phone) .......................5-20

6

Setup Send ...........................................................................6-1

How to dial........................................................................6-1

Manual dialling............................................................ 6-1

Search ........................................................................6-1

How to fax.........................................................................6-2

Automatic transmission ..............................................6-2

Manual transmission................................................... 6-3

Sending a fax at the end of a conversation ................ 6-4

Basic sending operations ................................................. 6-5

Sending faxes using multiple settings ........................6-5

Contrast......................................................................6-5

Fax resolution.............................................................6-6

Multiple Resolution Transmission...............................6-6

Manual and automatic fax redial................................. 6-7

Cancelling a job while scanning,

dialling and sending the document......................... 6-7

Cancelling a scheduled job.........................................6-8

Advanced sending operations .......................................... 6-9

Electronic Cover Page................................................6-9

Cover Page for Next Fax Only .............................6-10

Always send Cover Page .....................................6-11

ix

Using a printed Cover Page .................................6-11

Composing your own comments ..........................6-12

Overseas Mode ........................................................6-13

Call Reservation .......................................................6-14

Print Sample Call Back Message .........................6-15

Delayed Fax..............................................................6-15

Setting up Polled Transmission (Standard) ..............6-16

Setup for Polling Transmit with Secure Code...........6-17

Memory Transmission ..............................................6-18

Out of memory message ..........................................6-19

Broadcasting.............................................................6-19

Interrupting Delayed Fax and Polled Transmit jobs

...6-20

7

8

Setup Index for Easy Dialling ............................................. 7-1

Storing Tel-Index Numbers for Index.......................... 7-1

Changing Tel Index Numbers for Index...................... 7-2

Storing Groups............................................................ 7-3

Changing the Numbers for Groups.............................7-4

When you change a Group name........................... 7-4

When you erase the numbers ................................7-4

When you add the numbers to a Group .................7-4

Dialling options .................................................................7-5

Manual dialling............................................................7-5

On Hook Dialling.........................................................7-5

Search ........................................................................7-6

Answering Calls with the Speakerphone .................... 7-6

Mute............................................................................7-6

Pause .........................................................................7-7

Redial (Tel).................................................................7-7

Redial (Fax)................................................................7-7

Tone or Pulse ............................................................. 7-8

Message Manager ................................................................8-1

Message Manager Mode .................................................. 8-1

Setting Up Message Manager .................................... 8-1

Flexible Memory Settings (Message Store)................8-2

Setting the Message Store .....................................8-3

Recording the Message Manager’s Outgoing Message

(TAD MESSAGE)...................................................8-4

Listening to the Outgoing Message (OGM)............8-5

Erasing the Outgoing Message (OGM) ..................8-5

Activating Message Manager Mode ...........................8-6

Message Indicator ...................................................... 8-6

What Happens When the Memory Is Full...............8-7

x

Playing Voice Messages ............................................8-7

Printing a Fax Message..............................................8-8

Backup Printing Option...............................................8-8

Erasing Messages ......................................................8-9

To erase voice messages individually.................... 8-9

To erase messages all at once ..............................8-9

Setting the Maximum Time for Incoming Messages

Setting the Toll Saver...............................................8-10

ICM Recording Monitor.............................................8-11

Recording a Conversation........................................8-11

Fax Forwarding/Paging ..................................................8-12

Programming a Fax Forwarding Number .................8-12

Recording the Paging Outgoing Message (OGM).... 8-13

Programming the Paging Number............................8-13

Remote Retrieval............................................................ 8-14

Using the Remote Access Code...............................8-14

Changing the Remote Access Code ........................ 8-15

Remote Control Commands.....................................8-16

Retrieving the Memory Status List............................8-18

Retrieving Fax Messages.........................................8-19

Changing the Fax Forwarding Number .................... 8-20

... 8-10

9

10

11

Printing reports ....................................................................9-1

Printing reports .................................................................9-1

Setting Reports.................................................................9-1

To Print a Report ........................................................9-1

Customizing the Transmission Verification (Xmit)

Report..................................................................... 9-2

Setting the Journal Period..........................................9-3

Making copies ....................................................................10-1

Using the fax machine as a copier .................................10-1

Copy operations ............................................................. 10-1

Making a single copy................................................ 10-2

Copy options: Single or Multiple copies, Sort/Stack,

Reduce/Enlarge.................................................... 10-2

Important information ....................................................... 11-1

Important Safety Instructions..........................................11-1

Trademarks ....................................................................11-4

xi

12

Troubleshooting and routine maintenance .....................12-1

Troubleshooting ............................................................. 12-1

Error messages ........................................................12-1

Printer Jam or Paper Jam.........................................12-3

Document Jam .....................................................12-3

Paper Jam............................................................12-4

If you are having difficulty with the fax machine .......12-6

How to improve print quality ...........................................12-8

Cleaning the print head ........................................ 12-8

Routine maintenance....................................................12-10

Cleaning the scanner.............................................. 12-10

Changing the ribbon ...............................................12-11

Packing and shipping the Fax machine........................12-15

G

S

13
14

Glossary ............................................................................... G-1

Specifications ...................................................................... S-1

General ............................................................................ S-1

Copy ................................................................................ S-1

Fax .................................................................................. S-2

Index .......................................................................................I-1

Accessory List ..................................................................... A-1

xii

1

Introduction

Using this Guide

Thank you for buying a Brother fax machine. This fax machine is
simple to use, with LCD screen instructions to guide you through
programming it. You can make the most of the fax machine by taking
a few minutes to read this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you’ll see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and added
some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific keys on the fax

machine control panel.

Italics Italicized typeface emphasizes an important point

or refers you to a related topic.

Courier New

Warnings inform you what to do to avoid possible personal
injury or damage to the machine.

Cautions specify procedures you must follow or avoid to
prevent possible damage to the machine.

Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.

Improper Setup alerts you to devices and operations that are
not compatible with the fax machine.

Courier New typeface identifies the messages on
the LCD of the Fax machine.

INTRODUCTION 1 - 1

Part names and functions

■

Front view

3 Paper Wire
Extension

1 Telephone
Handset

2 Handset
Curled Cord

4 Paper Tray

5 Paper Guides

6 Control Panel

7 Cover Open

Lever

No. Name Description
1 Telephone Handset Use this to speak/listen to telephone callers.
2 Handset Curled Cord To connect the machine and the telephone

handset.

3 Paper Wire Extension Supports the recording paper.
4 Paper Tray Load paper here.
5 Paper Guides Press and slide it to fit the document width.
6 Control Panel Use the keys and display to control the fax

machine.

7 Cover Open Lever To open top cover, lift this.

1 - 2 INTRODUCTION

■

Rear view

8 Telephone
Line socket

9 External Telephone

Line socket (Not for the U.K.)

No. Name Description
8 Telephone Line socket Plug in the modular plug on the telephone line

here.

9 External Telephone Line

socket

Plug in the modular plug on the external
telephone line here. (Not for the U.K.)

INTRODUCTION 1 - 3

FAX-T98 control panel overview

1

2

3

4 65 7

LCD (Liquid Crystal Display)

1

Displays messages to help you set
up and operate your machine.

Stop

2

Stops a fax, cancels an operation or
exits from Menu mode.

Navigation keys:

3

Menu/Set

Lets you access the menu and
programming mode and store your
settings in your machine.

Resolution

Sets the resolution when you send a
fax or make a copy.

Search/Mute

Lets you look up numbers stored in
Tel-Index.

Volume

Adjust the ring or speaker volume.

Receive Mode

Use to select how your machine will
handle incoming calls.

98

Digital TAD

4

Lets you activate Message
Manager. Also, notifies you that you
have voice or fax messages in the
memory.

Play/Record

5

Lets you listen to voice messages
and print fax messages stored in
memory. This also lets you record
telephone calls.

Erase

6

Lets you delete voice messages,
fax messages or all messages.

MIC (Microphone)

7

Picks up your voice when you speak
to another party using Speaker
Phone.

12

11

10

1 - 4 INTRODUCTION

Dial Pad

8

Dials phone and fax numbers and
can be used as a keyboard for
entering information into your
machine.

# key lets you switch the dialling
type during a telephone call from
"PULSE" to "TONE".

Start/Copy

9

Starts an operation, such as
sending a fax.

With a document in the ADF: Makes
a copy.

Redial/Pause

:

Re-dials the last number called.
Also inserts a pause in autodial
numbers.

Speaker Phone

A

Lets you speak to the person at the
other end and dial telephone and
fax numbers without lifting the
handset.

R

B

Use this key to gain access to an
outside line and/or to recall the
operator or transfer a call to another
extension when it is connected to a
PABX.

INTRODUCTION 1 - 5

13

LCD Indicators

14

16

15 17

18

Ribbon

C

Informs you of the status of
remaining ribbon. See Changing the
ribbon on page 12-11.

Memory

D

Informs you of the memory status.

Remaining memory will be

:

100%-50%

:

49%-25%

: Remaining memory will be

24%-5%.

: Remaining memory will be

4%-0%.
If flashes and the screen displays

OUT OF MEMORY

an activation which requires
memory. Erase the incoming voice
messages or fax messages stored
in the memory in order to make
additional memory available. See

Erasing Messages

Fax Status

E

Informs you that the fax
transmission or reception was
successful. This sign will disappear
when you press any key.

.

Remaining memory will be

.

, you cannot start

on page 8-9.

Fax Status

F

Informs you that the fax
transmission or reception was
unsuccessful. This sign will
disappear when you press any key.

G

H

(Message in Memory)

Informs you that the total number of
fax messages (up to 99 messages)
stored in the memory storage.

(Message in Memory)

Informs you that the total number of
voice messages (up to 99
messages) stored in Digital TAD.

1 - 6 INTRODUCTION

About fax machines

Fax tones and handshake

When someone is sending a fax, the fax machine sends fax calling
tones (CNG tones). These are quiet, intermittent beeps every
4-seconds. You’ll hear them after you dial and press
and they will continue for about 60 seconds after dialling. During that
time, the sending machine must begin the “handshake” with the
receiving machine.

Each time you use automatic procedures to send a fax, you are
sending CNG tones over the phone line. You’ll soon learn to listen for
these quiet beeps each time you answer a phone on your fax line, so
you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud,
chirping sounds. A receiving fax chirps for about 40 seconds over the
phone line, and the LCD shows

If the fax machine is set to the
call automatically with fax receiving tones. If the other person hangs
up, the fax machine will continue to send the “chirps” for about 40
seconds, and the LCD continues to show
receiving, press

The fax ‘handshake’ is the time in which the sending machine’s CNG
tones and the receiving machines “chirps” overlap. This must be for
at least 2 to 4 seconds, so the fax machines can understand how
each is sending and receiving the fax. The handshake cannot begin
until the call is answered, and the CNG tones only last for about 60
seconds after the number is dialed. So it is important for the receiving
machine to answer the call in as few rings as possible.

Stop

.

RECEIVE

FAX ONLY

.

mode, it will answer every

RECEIVE

Start/Copy

. To cancel the

When you have an external Telephone Answering Device (TAD)
on your fax line, your TAD will decide the number of rings before
the call is answered.
Pay special attention to the directions for connecting a TAD in
this chapter. (See

device (TAD)

Connecting an external telephone answering

on page 1-10.)

INTRODUCTION 1 - 7

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to
check a fax transmission while it is in progress. ECM transmissions
are only possible between machines that both have this feature. If
they do, you may send and receive fax messages that are
continuously being checked by the machine.

The fax machine must have enough memory for this feature to work.

1 - 8 INTRODUCTION

Connections

Connecting an external telephone

Your machine is equipped with a handset that you can use as a
regular phone. However you can also connect a separate telephone
to your machine, as shown below.

.

Extension
Telephone

External
Telephone

Whenever this external phone (or TAD) is in use, the screen displays

EXT. TEL IN USE

To disconnect the call on the external phone and switch to the fax,
lift the handset and press

, and, if the fax handset is lifted, an alarm sounds.

Speaker Phone

.

INTRODUCTION 1 - 9

Connecting an external telephone answering device (TAD)

Sequence

You may choose to connect an answering device. However, when
you have an external TAD on the same telephone line as the
machine, the TAD answers all calls and the machine “listens” for fax
calling (CNG) tones. If it hears them, the machine takes over the call
and receives the fax. If it doesn’t hear CNG tones, the machine lets
the TAD continue playing your outgoing message so your caller can
leave you a voice message.

The TAD must answer within four rings (the recommended setting is
two rings). The machine cannot hear CNG tones until the TAD has
answered the call, and with four rings there are only 8 to 10 seconds
of CNG tones left for the fax “handshake”. Make sure you carefully
follow the instructions in this guide for recording your outgoing
message. We do not recommend using the toll saver feature on your
external answering machine if it exceeds five rings.

If you do not receive all your faxes, reduce the Ring Delay
setting on your external TAD.

1 - 10 INTRODUCTION

Do not connect a TAD elsewhere on the same phone line

(unless you have the Distinctive Ring service).

TAD

TAD

Connections

The external TAD must be connected as shown above.

1

Set your external TAD to one or two rings. (The machine’s Ring
Delay setting does not apply.)

2

Record the outgoing message on your external TAD.

3

Set the TAD to answer calls.

4

Set the Receive Mode to
(See Choosing the Receive Mode on page 5-1.)

TAD:MSG MGR

.

INTRODUCTION 1 - 11

Recording outgoing message (OGM) on an external TAD

Timing is important in recording this message. The message sets up
the ways to handle both manual and automatic fax reception.

1

Record 5 seconds of silence at the beginning of your message.
(This allows the fax machine time to listen for the fax CNG tones
of automatic transmissions before they stop.)

2

Limit your message to 20 seconds.

3

End your 20-second message by giving your Fax Receive Code
for people sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing

51 and Start.”

We recommend beginning your OGM with an initial 5-second
silence because the fax machine cannot hear fax tones over a
resonant or loud voice. You may try omitting this pause, but if the
fax machine has trouble receiving, then you must re-record the
OGM to include it.

1 - 12 INTRODUCTION

Using extension telephones (For U.K. only)

It may be that your premises are already wired with parallel extension
telephones, or you intend to add extension telephones to your line,
in addition to your machine. While the simplest arrangement is
straightforward parallel connection, there are some reasons as to
why this arrangement will cause unsatisfactory service, the most
obvious of which is inadvertent interruption of a facsimile
transmission by someone picking up an extension telephone in order
to make an outgoing call. Additionally, fax receive may not operate
reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a
transmission at a pre-set time). This pre-set job may coincide with
someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange
modification of your extension wiring circuit, such that extension
devices are connected “downstream” of your machine, in a
master/slave configuration. In such a configuration, this machine can
always detect whether a telephone is in use, thus it will not attempt
to seize the line during that time. This is known as “telephone
off-hook detection.”

INTRODUCTION 1 - 13

The inadvisable configuration is shown in figure 1 below, and the
recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by contacting
BT, Kingston upon Hull Telecommunications, your PABX maintainer
or a qualified telephone installation company as appropriate. Simply
explained, the extension telephone circuit should be terminated on a
normal modular plug (BT 431A style), which in turn should be
inserted into the modular socket of the white “T”-shaped connector
provided as part of the line cord assembly.

EXTENSION

SOCKET

INADVISABLE CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

FAX

Fig. 1.

DISCONNECT

EXTENSION

SOCKET

Fig. 2.

MASTER
SOCKET

MASTER
SOCKET

FAX

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

INCOMING

LINE

INCOMING

LINE

1 - 14 INTRODUCTION

Multi-Line Connections (PABX)

Most offices use a central telephone system. While it is often
relatively simple to connect the machine to a key system or a PABX
(Private Automatic Branch Exchange), we suggest that you contact
the company that installed your telephone system and ask them to
connect the Fax machine for you. It is advisable to have a separate
line for the Fax machine. You can then leave the Fax machine in FAX
ONLY mode to receive faxes any time of day or night.

If the Fax machine is to be connected to a multi-line system, ask your
installer to connect the unit to the last line on the system. This
prevents the unit from being activated each time a telephone call is
received.

As with all fax units, this machine must be connected to a two
wire system. If your line has more than two wires, proper
connection of the Fax machine cannot be made.

If you are Installing the Fax machine to Work with a PABX

1

It is not guaranteed that the unit will operate correctly under all
circumstances with a PABX. Any cases of difficulty should be
reported first to the company that handles your PABX.

2

If all incoming calls will be answered by a switchboard operator,
it is recommended that the Receive Mode be set to
incoming calls should initially be regarded as telephone calls.

MANUAL

. All

Custom features on your phone line

If you have Voice Mail, Call Waiting, RingMaster, an answering
service, an alarm system or other custom feature on one phone line
it may create a problem with the operation of your fax machine. (See

Custom features on a single line.

on page 12-7.)

INTRODUCTION 1 - 15

2

Paper

About paper

Handling and using special paper

■

Store paper in its original packaging, and keep it sealed. Keep the
paper flat and away from moisture, direct sunlight and heat.

Paper specifications for the paper tray

Size: A4
Weight: 64 to 90 g/m
Thickness: 0.08 to 0.10 mm
Capacity: up to 30 sheets

The fax machine can only scan an image 208 mm wide,
regardless of how wide the paper is.

Do not use paper:

■

that is extremely shiny or highly textured

■

that is previously printed by a printer

■

that cannot be arranged uniformly when stacked

■

that is made with a short grain

2

2 - 1 PAPER

How to load paper

To load paper

1

Fan the stack of paper well to avoid paper jams and mis-feeds.

Tap the stack of paper
so the edges are even.

2

Gently insert the paper.
The side to be printed on must be face down.

ide

Print S

Paper

PAPER 2 - 2

3

On-Screen Programming

User-friendly programming

The fax machine is designed to be easy to use with LCD on-screen
programming using the navigation key. User-friendly programming
helps you take full advantage of all the menu selections the fax
machine has to offer.

Since your programming is done on the LCD, we have created
step-by-step on-screen instructions to help you program the fax
machine. All you need to do is follow the instructions as they guide
you through the menu selections and programming options.

Menu table

You can probably program the fax machine without the User’s Guide.
But to help you understand the menu selections and options that are
found in the fax machine programs, use the Menu table on page 3-4.

:

Menu/Set

FINE

.

You can program the fax machine by pressing
followed by the menu numbers.
For example to set
Press
Press

Menu/Set, 3, 4
Menu/Set

.

RESOLUTION

and or to select

to

FINE

Memory Storage

If there is a power failure, you will not lose your menu settings
because they are stored permanently. Temporary settings (such as
Contrast, Overseas Mode, and so on) will be lost. You may also have
to reset the date and time.

3 - 1 ON-SCREEN PROGRAMMING

Navigation keys

*Access the menu
*Go to the next menu level
*Accept an option
*Scroll through the current

menu level

*Exit the menu

You can access the menu mode by pressing
When you enter the menu, the LCD
scrolls.

Press
—OR—
Press
—OR—
Press
—OR—
Press
—OR—
Press
—OR—
Press
—OR—

Press
—OR—

Press
—OR—

Press
—OR—

Press

1

for Initial Setup menu

2

for Setup Receive menu

3

for Setup Send menu

4

for Cancel Job menu

5

for Interrupt menu

6

for Set Index menu

7

for Print Reports menu

8

for Setup TAD menu

9

for Setup Melody menu

0

for Miscellaneous menu

Menu/Set

ENTER NO. & SET

1.INITIAL SETUP

2.SETUP RECEIVE

3.SETUP SEND

4.CANCEL JOB

5.INTERRUPT

6.SET INDEX

7.PRINT REPORTS

8.SETUP TAD

9.SETUP MELODY

0.MISCELLANEOUS

.

ON-SCREEN PROGRAMMING 3 - 2

You can scroll more quickly through each menu level by pressing the
arrow keys or . You can then select an option by pressing

Menu/Set

when that option appears on the LCD.

Then the LCD shows the next menu level.
Press or to scroll to your next menu selection.
Press
When you finish setting an option, the LCD shows

Menu/Set

.

ACCEPTED

.

Use to scroll backward if you passed your choices or want
to save keystrokes.

3 - 3 ON-SCREEN PROGRAMMING

To access the menu, press

Press the Menu numbers.

(ex. Press 1, 1 for Tone/Pulse)

—OR—

Menu/Set

.

to select to select

Main Menu Me nu Selections Options Descriptions Page

1.INITIAL SE TUP 1. TONE /PULSE TONE

PULSE

2. DATE/T IME — Enter date and time for

3. STATIO N ID — Program the name, fax

4. BEEPER OFF

LOW

HIGH

5.PBX ON

OFF

6.CLOCK CH ANGE SUMMER

WINTER

2.SETUP RECEIVE 1.RING DELA Y RING DELAY

TOLL SAVER

2. F/T RING TI ME 70

40

30

20

3. FAX DETEC T ON

SEMI
OFF

to accept

Selects the dialling mode. 4-1

LCD display an d to print on
transmissions.

number and telephone
number to appear on each
transmitted page.

Adjust the volume level of
the beeps when you press
a key, an error occurs or a
document is sent or
received.

Turn on this function if the
machine is connected to
PABX (Private Automatic
Branch Exchange.)

Adjusts the fax machine’s
clock by one hour for
summer/winter time.

Sets the number of rings
before your machine
answers in FAX/TEL, FAX
ONLY or TAD (Message
Manager) mode.
You can set Toll Saver
feature.

Sets the time for “FAX/TEL
pseudo-ring” in FAX/TEL
(F/T) Mode.

Receive fax messages
without pressing the
Start/Copy key.

exit

4-1

4-2

4-5

4-6

4-7

5-3

5-3

5-5

to

The factory setting (option) is shown in bold.

ON-SCREEN PROGRAMMING 3 - 4

To access the menu, press

Press the Menu numbers.

(ex. Press 1, 1 for Tone/Pulse)

—OR—

Menu/Set

.

to select to select

Main Menu Menu Selections Options Descriptions Page

2. SETUP REC EIVE
(Continued)

3. SETUP SEN D 1.COVERPG SE TUP NEXT FAX ON LY

4.REMOTE C ODE ON

5.REDUCTIO N AUTO

6.MEM.RECE IVE ON

7.POLLING RX ST ANDARD

2.COVERPAG E

NOTE

3.CONTRAST AUTO

4.RESOLUTI ON STANDARD

5.OVERSEAS MODE ON

6.CALL RESERVE ON

( 51, #51, 81)

OFF

100%
93%
87%
75%

OFF

SECURE
TIMER

ON

OFF

PRINT SAMPLE

— Program a customized

LIGHT
DARK

FINE
S.FINE
PHOTO

OFF

OFF

PRINT SAMPLE

to accept

Enter code to activate or
deactivate machine from a
remote location or to
transfer voice call from
cordless phone to your
machine.

Reduces size of image. 5-6

Automatically stores any
incoming faxes in its
memory if it runs out of
paper.

Sets up your machine to
poll another fax machine.

Automatically sends a
programmable cover page
or prints a sample
coverpage.

message for fax cover
page.

Change the lightness or
darkness of a fax you are
sending.

Allows you to change
resolutions page by page.

Special setting for
international
transmissions.

You can send a fax, then
speak or print a sample call
back message.

exit

5-10

5-7

5-11

6-9

6-9

6-5

6-6

6-13

6-14

to

The factory setting (option) is shown in bold.

3 - 5 ON-SCREEN PROGRAMMING

To access the menu, press

Press the Menu numbers.

(ex. Press 1, 1 for Tone/Pulse)

—OR—

Menu/Set

.

to select to select

Main Menu Menu Selections Options Descriptions Page

3.SETUP SEND
(Continued)

4.CANCEL JOB — — Cancel a delayed fax or

5.INTERRUPT — — Send a fax now, even if

6.SET INDEX 1.

7.PRINT REPORTS 1. HELP LIST — Print lists and reports of

7. DELAYED FAX — Set your machine to send

8. POLLED TX STANDARD

9. MEMORY TX NEXT FAX ONLY

SET TEL. I NDEX

2. CHANGE INDEX — Change names/numbers

3. SETUP GROUPS — Set up a Group number for

4.CHANGE GR OUP — Change a Group number. 7-4

2. XMIT RE PORT ON

3. FAX JOURNAL PRINT JOURNAL

4. TEL.INDEX —9-1

5. USER SE TTINGS —9-1

6. MEMORY STATUS —9-1

SECURE

ON

OFF

— You can store

OFF

JOURNAL PERIOD

to accept

your documents later.

Set up your machine with a
document to be retrieved
by another fax machine.

You can send faxes from
memory

.

polling job.

you have your machine set
to send a fax later, or if you
have it set for Polling.

names/numbers for up to
100 locations.

of Tel Index.

broadcasting.

activity.

exit

6-15

6-16

6-18

6-7

6-20

7-1

7-2

7-3

9-1

9-2

9-3

to

The factory setting (option) is shown in bold.

ON-SCREEN PROGRAMMING 3 - 6

To access the menu, press

Press the Menu numbers.

(ex. Press 1, 1 for Tone/Pulse)

—OR—

Menu/Set

.

to select to select

Main Menu Menu Selections Options Descriptions Page

8. SETUP TAD 1. MESSAG E STORE DO C:ON

2. BACKUP P RINT ON

3. OGM TAD MESS AGE

4. ICM MAX.TI ME 35-60 secon ds

5. ICM

REC.MO NITR

6. FAX

FWD/PA GING

7. REMOTE A CCESS --- Set code for retrieving

DOC:OF F

VOICE: ON

VOICE: EXT

VOICE: OFF

OFF

F/T MESS AGE

PAGING MSG.

(20-60 seconds
for Ireland)

ON

OFF

OFF

FAX FORW ARD

PAGING

to accept

Select if memory will store
fax, voice or both.

Automatically prints a copy
of faxes received into
memory.

Select/Record outgoing
message.

Select maximum length of
incoming messages.

Select ON or OFF for voice
messages as they come
in.

Set fax machine to f orward
fax/message—OR—to call
your pager.

messages.

exit

8-3

8-8

8-4

8-10

8-11

8-12

8-15

The factory setting (option) is shown in bold.

to

3 - 7 ON-SCREEN PROGRAMMING

To access the menu, press

Press the Menu numbers.

(ex. Press 1, 1 for Tone/Pulse)

—OR—

Menu/Set

.

to select to select

Main Menu Menu Selections Options Descriptions Page

9.SETUP MELODY 1. RING PATTERN SIGNAL

2. MUSIC ON HOLD OFF

0.

MISCELLANEOUS

1. CALLER ID

(U.K. Only)

2. BT CALL SIGN
(U.K. Only)

MELODY1
MELODY2
MELODY3
MELODY4

MELODY1

MELODY2
MELODY3
MELODY4

ON

OFF
DISPLAY ID
PRINT REPORT

ON

OFF

to accept

Selects ring pattern. 4-8

Selects the music type or
sets to off the music on
hold.

View and dial back, or print
a list of the last 30 Caller
IDs stored in memory.

Use with BT Call Sign. 5-20

exit

4-8

5-15

The factory setting (option) is shown in bold.

to

ON-SCREEN PROGRAMMING 3 - 8

4

Initial Setup

Getting started

Setting Tone or Pulse dialling mode

Your machine comes set for Tone dialling service (multi-frequency).
If you have Pulse dialling service (rotary), you need to change the
dialling mode.

1

Press

2

Press or to select

TONE

Press

3

Press

Setting the Date and Time

The fax machine displays the date and time, and if you set up the Station
ID it prints on every fax you send.
have to reset the date and time. All other settings will not be affected.

1

Press

2

Enter the last two digits of the year.
Press

3

Enter two digits for the month.
Press
(For example, enter 09 for September, or 10 for October.)

4

Enter two digits for the day.
Press
(For example, enter 06.)

5

Enter the time in 24-Hour format.
Press
(For example, enter 15:25 for 3:25 P.M.)

6

Press
The LCD now shows the date and time you set whenever the fax

machine is in Standby mode.

Menu/Set, 1, 1

).

Menu/Set
Stop

Menu/Set, 1, 2

Menu/Set

Menu/Set

Menu/Set

Menu/Set

Stop

.

.

.

.

.

.

.

.

PULSE

.

(or

If there is a power failure, you may

1.TONE/PULSE

2.DATE/TIME

4 - 1 INITIAL SETUP

Setting the Station ID

You should store your name or company name and fax number to be
printed on all fax pages that you send.

It is important that you enter the fax and telephone numbers in the
internationally standardised format, i.e. in accordance with the
following strict sequence:

■

The “+” (plus) character (by pressing key)

■

Your Country Code (e.g. “44” for the United Kingdom, “41” for
Switzerland)

■

Your local area code minus any leading “0” (“9” in Spain)

■

A space

■

Your number on the local exchange, using spaces to aid
readability as appropriate.

As an example, if the machine is installed in the United Kingdom and
the same line is to be used for both fax and voice calls, and your
national telephone number is 0161-444 5555, then you must set the
fax and telephone number parts of your station ID as: [phone]

5555.

1

Press

2

Enter your fax number (up to 20
digits).

Press

Menu/Set, 1, 3

Menu/Set

.

.

3.STATION ID

You cannot enter a hyphen.

3

Enter your telephone number (up to 20 digits).
Press

(If your telephone number and fax number are the same, enter
the same number again).

The telephone number will appear on cover pages you send.

Menu/Set

.

INITIAL SETUP 4 - 2

4

Use the dial pad to enter your name (up to 20 characters).

5

Press

Entering text

(See
Press

Menu/Set

Stop

.

below.)

.

The LCD will show the date and time.
If the Station ID has already been programmed, the LCD will ask

you to press

1

to make a change or 2 to exit without changing.

Entering text

When you are setting certain functions, such as the Station ID, you
may need to type text into the fax machine. Most number keys have

0, #

three or four letters printed below them. The keys for
not have printed letters because they are used for special
characters.

By pressing the appropriate number key repeatedly, you can access
the character you want.

Press Key one time two times three times four times

2 ABC2
3 DEF3
4 GH I 4
5 JKL5
6 MNO6
7 PQRS
8 TUV8
9 WX Y Z

and do

Inserting spaces

To enter a space, press twice.

4 - 3 INITIAL SETUP

Making corrections

If you entered a letter incorrectly and want to change it, press to
move the cursor after the last correct letter. Then press
letters above and to the right of the cursor will be deleted. Re-enter
the correct characters. You can also back up and type over incorrect
letters.

Stop

. All the

Repeating letters

If you need to enter a character that is on the same key as the
previous character, press to move the cursor to the right.

Special characters and symbols

Press , # or 0, and then press or to move the cursor under
the special character or symbol you want. Then press
select it.

Press for (space) ! " # $ % & ’ ( ) + , - . /

Menu/Set

to

Press
Press

#
0

for : ; < = > ? @ [ ] ^ _
for Ä Ë Ö Ü À Ç È É 0

INITIAL SETUP 4 - 4

Setting the Beeper Volume

You can change the beeper volume. The default (original) setting is

LOW

. When the beeper is on, the fax machine beeps every time you
press a key or make a mistake and when a fax is being sent or
received.

1

Press
(

2

Press or to select your
option.

3

When the LCD shows the option you want.
Press

4

Press

Menu/Set, 1, 4

LOW, HIGH

Menu/Set
Stop

or

.

OFF

.

)

.

4.BEEPER

Setting the Speaker Volume

You can adjust the speaker volume. Press
you can adjust the volume. Press then press or to adjust
the volume level. The display shows the setting you are choosing.
Each key press change the volume to the next setting. The new
setting will remain until you change it again.

You can adjust the speaker volume while you are listening to
your OGM (Outgoing Message) and ICMs (incoming messages).

If you turn Incoming Recording Monitor to
the Speaker for screening calls will be disabled and you won’t
hear callers leaving messages. The volume for other operations
can still be controlled using .

Speaker Phone

Menu/Set, 8, 5

OFF

(

before

),

Setting the Ring Volume

You can adjust the ring volume when your machine is idle. You can
select a ring volume level or press until the ring is off.

Press then press or to adjust the volume level. With each
key press, your machine rings so you can hear the current setting
and the screen displays the setting you are choosing. Each key press
changes the volume to the next setting. The new setting will remain
until you change it again.

4 - 5 INITIAL SETUP

PABX and TRANSFER

The machine is initially set to be connected with PSTN (Public
Switched Telephone Network) lines. However, many offices use a
central telephone system or Private Automatic Branch Exchange
(PABX). Your fax can be connected to most types of PABX. The
recall facility on the machine supports timed break recall only (TBR),
PABXs normally can work with this for gaining access to an outside
line, or for transferring a call to another extension: The feature works
when the

Setting PABX

R

key is pressed.

If your machine is connected to a PABX system, set

OFF

set

1
2

3
4

.
Press
Press or to select ON (or

OFF

Press
Press

You can program an R keypress as part of a number stored in
a Tel-Index location. When programming the Tel-Index number
(Function menu 6-1) press
enter the telephone number. If you do this, you do not need to
press
(See Storing Tel-Index Numbers for Index on page 7-1.)

However, if PABX is set to OFF, you can’t use the Tel-Index
location that an

Menu/Set, 1, 5

).

Menu/Set
Stop

.

R

each time before you dial using a Tel-Index location.

R

.

.

R

first (the screen displays “!”), then

keypress is programmed into.

5.PBX

PBX:ON

. If not,

INITIAL SETUP 4 - 6

Setting the Clock Change

You can easily let the machine's clock gain or lose one hour by using
this feature.

1

Press

2

Press or to select

SUMMER TIME ?
TIME ?

3

Press

4

Press 1 to change to Winter Time or Summer Time.
—OR—
Press

Menu/Set, 1, 6

.

Menu/Set

2

to exit without changing.

.

TO

TO WINTER

or

.

6.CLOCK CHANGE

4 - 7 INITIAL SETUP

Melody Settings

Setting the Ring Pattern

You can select a ring pattern from signal (regular ring pattern) or 4
types of melody.

.

SIGNAL

.

Menu/Set

.

SIGNAL

1.RING PATTERN

,

or

.

The default setting is

1

Press

2

Press or to select

MELODY1, MELODY2, MELODY3
MELODY4

3

Press
Even if you select a melody for rings, F/T pseudo-ring cannot be

changed to the melody.

Menu/Set, 9, 1

and press

Stop

Setting the Music on Hold

You can select the music on hold. You can also set the music to

1

Press

2

Press or to select

MELODY4

Press

3

Press

Menu/Set, 9, 2

OFF

or

Menu/Set
Stop

.

.

.

.

MELODY1, MELODY2, MELODY3

,

OFF

.

INITIAL SETUP 4 - 8

5

Setup Receive

Basic receiving operations

Choosing the Receive Mode

There are four different Receive Modes for the fax machine. You can
choose the mode that best suits your needs.

LCD How it works When to use it

FAX ONLY

(automatic receive)

FAX/TEL*
(fax and telephone)

MANUAL

(manual receive)

TAD:MSG MGR The fax machine

The fax machine
automatically answers
every call as a fax.

The fax machine co ntrols
the line and
automatically answers
every call. If the call is a
fax it will receive the fax.
If the call is not a fax it will
ring (pseudo/double ring)
for you to pick up the call.

You control the phone
line and must answer
every call yourself.

automatically answers
every call. The
messages are stored in
order on a fi rst come first
served basis.

For dedicated fax lines.

Use this mode if you expect to receive lots of fax
messages and few telephone calls. You cannot
have an answering ma chine on the same line, even
if it is on a separate wall socket on the same line.
You cannot use the telephone company’s Voice
Mail in this mode.

Use this mode when you are using a computer
modem on the same line or if you don’t receive
many fax messages or with Distinctive Ring.
If you hear fax tones, wait until the machine takes
over the call, then hang up. (See Fax Detect on
page 5-5.)

Use this mode to record voice or fax messages into
the machine’s memory. (See Message Ma nager on
page 8-1.)

FAX/TEL

* In

mode you must set the Ring Delay and F/T Ring Time.
If you have extension phones on the line, keep the Ring Delay set to
4 rings.

5 - 1 SETUP RECEIVE

MNL

: MANUAL

FAX

12/11 10:38 TAD

Current

Answer Mode

12/11 10:38 TAD

: FAX ONLY

F/T

: FAX/TEL

TAD

: MSG MGR

To select or change your Receive Mode

1

Press

Receive Mode

.

FAX ONLY

The screen displays your current
selection. The options are:

2

Continue to press

Receive Mode

until your new selection

FAX/TEL

appears. After 2 seconds, the screen returns to the date and
time display, along with your new Mode setting.

To switch TAD Mode ON or

Digital TAD

press

(

OFF

button). This
overrides the setting chosen with the
Mode key, so the display shows:

TAD:MSG MGR

MANUAL

SETUP RECEIVE 5 - 2

Setting the Ring Delay

The Ring Delay sets the number of times the fax machine rings
before it answers in

1

Press

2

Press or to select

DELAY

Press

3

Press
When Toll Saver is ON, it overrides your Ring Delay setting. Toll

Saver must be off for the machine to operate using your Ring
Delay setting. (See

Menu/Set, 2, 1

.

Menu/Set
Stop

FAX ONLY, FAX/TEL

.

RING

.

.

Setting the Toll Saver

TAD

or

mode.

1.RING DELAY

on page 8-10.)

Setting the F/T Ring Time (FAX/TEL mode only)

If you set the Receive Mode to FAX/TEL, you’ll need to decide how
long the fax machine will signal you with its special pseudo/double-ring
when you have a voice call. (If it’s a fax call, the fax machine prints the
fax.) This ringing happens after the initial ringing from the phone
company. Only the fax machine rings (for 20, 30, 40 or 70 seconds)
and no other phones on the same line will ring with the special
pseudo/double-ring. However, you can answer the call on any
extension phone (in a separate wall socket) on the same line as the
fax machine. (See

1

Press

2

Press or to select how long
the fax machine will ring to alert you
that you have a voice call.

Press

3

Press

Menu/Set, 2, 2

Menu/Set
Stop

Operation from extension telephones

.

.

.

2.F/T RING TIME

on page 5-8.)

Even if the caller hangs up during the pseudo/double-ringing,
the fax machine will continue to ring for the set time.

5 - 3 SETUP RECEIVE

Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE)

This is the announcement played by your machine (not an external
TAD) when someone calls and your machine is set to F/T mode.
Although callers hear your announcement, they cannot leave a
message.

1

Press

2

Press or to select

3

Press or to select
then pick up the handset to record a message (up to 20
seconds).

4

Replace the handset. Your announcement is played.

5

Press

It is not necessary to have an outgoing message. The F/T mode
will work fine without one. It is only to help the caller understand
the status of your machine.

For example, you can leave a message that says:
“Hello, please wait, we are trying to connect you. If you wish to send

a fax, please wait until you hear a fax tone and press the Start key,
or, press
Start key.” See
for directions on how to erase the announcement.

Menu/Set, 8, 3

Stop

to exit.

5 1

(your three-digit Fax Receive Code) and press the

Erasing the Outgoing Message (OGM)

.

F/T MESSAGE

RECORD MSG

, and press

and press

Menu/Set

on page 8-5

Menu/Set

.

,

SETUP RECEIVE 5 - 4

Fax Detect

When you use this feature, you don’t have to press
the Fax Receive Code

ON

allows the fax machine to receive fax calls automatically, even if

you lift the handset of an extension or external phone. When you see

RECEIVE

of an extension phone connected to another wall socket, just replace
the handset and the fax machine will do the rest.
machine receive the call only if you’ve answered it at the fax
machine. Selecting
machine yourself by lifting the handset of the machine or an external
phone, and then press
pressing
from extension telephones on page 5-8.)

1
2

3

on the LCD or when you hear “chirps” through the handset

OFF

5 1

if you are not at the fax machine. (See

If this feature is set to ON, but the fax machine doesn’t connect
a fax call when you lift a phone handset, press the Fax Receive
code
At the fax machine lift the handset, and then press

Press
Use or to select ON,

OFF

Press
Press

5 1

.

Menu/Set, 2, 3

.

Menu/Set
Stop

.

5 1

when you answer a fax call. Selecting

means you’ll have to activate the fax

Start/Copy

.

.

on the fax machine—OR—by

3.FAX DETECT

SEMI

or

Start/Copy

SEMI

lets the

Operation

Start/Copy

or

.

5 - 5 SETUP RECEIVE

Printing a reduced incoming fax

If you choose
incoming fax to fit on one page of A4, regardless of the paper size of
the document.

1

Press

2

Use or to select the reduction
ratio you want–

87%

Press

3

Press

■

■

■

AUTO

, the fax machine automatically reduces an

Menu/Set, 2, 5

AUTO, 100%, 93%

75%

, or

. Choose

Menu/Set
Stop

.

If you receive faxes that are split onto two pages, turn on this
setting.

When you use Auto Reduction to reduce incoming
documents to fit on one page of recording paper, you can do
so only as long as the original document is not longer than
35 cm. If the original is longer than 35 cm, the data will not
be reduced and will carry over to print on a second page.

When you use Auto Reduction and you receive an incoming
document that is smaller than your recording paper, no
reduction will take place, and you will get the same size
recorded as the original.

.

,

100%

if you don’t want a reduction.

.

5.REDUCTION

SETUP RECEIVE 5 - 6

Reception into memory

As soon as the paper tray becomes empty during fax reception, the
screen will display
paper tray. (See Quick Setup Guide.)

If the Memory Receive is set to ON
If sufficient memory is available, the current fax reception will

continue and remaining pages will be stored in memory. Subsequent
incoming faxes will also be stored into memory until the memory
becomes full, following which no further incoming fax calls will be
answered automatically. To print all the faxes stored in memory,
insert paper into the paper tray.

If the Memory Receive is set to OFF
If sufficient memory is available, the current fax reception will

continue and remaining pages will be stored in memory, subject to
available memory. Subsequent incoming faxes will not be answered
automatically until fresh paper is put in the paper tray.

1

Press

2

Use or to select ON (or
Press

3

Press

Menu/Set, 2, 6

Menu/Set
Stop

CHECK PAPER

.

.

.

; please put some paper in the

6.MEM.RECEIVE

OFF

).

Receiving a fax at the end of a conversation

At the end of a conversation you can ask the other party to fax you
information before you both hang up.

1

Ask the other party to place the document in their machine and
to press the start key. Tell the other party to wait until the fax
machine sends receiving tones (chirps) before hanging up.

2

When you hear the other machine’s CNG tones (beeps), press

Start/Copy

The LCD shows:

3

Replace the handset.

5 - 7 SETUP RECEIVE

.

RECEIVE

Advanced receiving operations

Operation from extension telephones

If you answer a fax call on an extension telephone, or an external
telephone into the correct socket (See
you can make the fax machine take the call by using the Fax Receive
Code. When you press the Fax Receive Code
machine starts to receive a fax.
(See Fax Detect on page 5-5.)
If the fax machine answers a voice call and pseudo/double-rings for
you to take over, use the Telephone Answer Code
call at an extension phone. (See Setting the F/T Ring Time (FAX/TEL
mode only) on page 5-3.)

If you answer a call and no one is on the line, you should assume that
you’re receiving a manual fax.

■

At an extension phone (on a separate telephone wall socket,
press
up.

■

At an external phone (connected to the correct socket), press

hang up (the LCD shows

Your caller will have to press Start to send the fax.

5 1

, wait for fax-receiving tones (chirps), and then hang

5 1

and wait for the phone to be disconnected before you

RECEIVE

Connections

).

on page 1-9.),

5 1

, the fax

# 5 1

to take the

For FAX/TEL mode only

When the fax machine is in FAX/TEL mode, it will use the F/T Ring
Time (pseudo/double-ringing) to alert you to pick up a voice call.

If you’re at an extension or external phone, you’ll need to lift the

# 5 1

handset during the F/T Ring Time and then press
double rings. If no one is on the line, or if someone wants to send you
a fax, send the call back to the fax machine by pressing

SETUP RECEIVE 5 - 8

between the

5 1

.

Remote Call Transfer

In order to set the Fax Receive, you should first set
REMOTE CODE to ON. (See
5-10.)

This function works when you receive the incoming Voice call at the
remote DECT cordless phone externally connected to the fax
machine. (See Connecting an external telephone on page 1-9.) You
can transfer voice call to the fax machine. But you cannot transfer the
incoming voice call from the fax machine to the DECT cordless
phone.

Changing Remote Codes

Menu/Set, 2, 4

on page

To transfer a telephone call to the fax machine

When you pick up the voice call at the remote DECT cordless phone
and would like to transfer it to the fax machine,

1

Press DECT Activation Code

2

The fax machine rings (pseudo-ring same as current F/T ring)
and the display shows “

3

Pick up the handset.
—OR—
Just press
transfer the voice call to the fax machine.

Don’t hang up the call from the cordless phone until the voice
call has been transferred to the fax machine. You will know
when this is because you will no longer be able to hear or talk to
the caller via the cordless phone. If you do not wait until this
point before hanging up from the cordless phone, the call will be
lost.

Speaker Phone

PICK UP PHONE

8 1

at remote cordless phone.

”.

at the fax machine in order to

If nobody answers at the fax machine, pseudo-ringing stops after 30
seconds. In that case, it may still be possible to speak with the caller
from the cordless phone. Speech between the fax machine and the
cordless phone (= intercom) is not possible.

5 - 9 SETUP RECEIVE

Changing Remote Codes

Remote Codes might not work with some telephone systems. The
preset Fax Receive Code is
Code is

# 5 1

. The preset DECT Activation Code is

If you are always disconnected when accessing your external
TAD remotely, try changing the Fax Receive Code from

# # #

to
You cannot use the same number for the Fax Receive Code and
the Telephone Answer Code.

and the Telephone Answer Code from

To change Remote Codes

5 1

. The preset Telephone Answer

8 1

# 5 1

.

to

5 1

1 1 1

.

1

Press

2

Press or
the screen displays the setting you want.

3

If you want to, enter a new Fax Receive Code, then press

Menu/Set

4

If you want to, enter a new Telephone Answer Code, then press

Menu/Set

5

If you want to, enter a new DECT Activation Code, then press

Menu/Set

6

Press

Menu/Set, 2, 4

to select ON (or

.

.

.

Stop

to exit.

.

OFF

), and pre

Menu/Set

ss

when

SETUP RECEIVE 5 - 10

Polling

Polling is the process of retrieving faxes from another fax machine.
You can use the fax machine to ‘poll’ other machines, or you can
have someone poll the fax machine.

Everyone who is involved in Polling needs to set up their fax
machines for Polling. When someone polls the fax machine to
receive a fax, they pay for the call. If you poll someone’s fax machine
to receive a fax, you pay for the call.

Some fax machines do not respond to the Polling feature.

Secure Polling

Secure Polling is a way to keep your documents and others from
falling into the wrong hands while the machine is set up for polling.
You can use Secure Polling only with another Brother fax machine.
Anyone who polls to receive a fax must enter the polling secure code.

Setting up Polling Receive

Polling Receive is when you call another fax machine to receive a fax
from it.

1

Press

2

Press or to select

STANDARD

Press

3

Enter the fax number you are polling. Press

Menu/Set, 2, 7

.

Menu/Set

.

.

7.POLLING RX

Start/Copy

.

5 - 11 SETUP RECEIVE

Setup for Polling Receive with Secure Code

You need to make sure you are using the same secure code as the
other party.

1

Press

2

Press or to select
Press

3

Enter a four-digit secure code.
This is the same as the security code of the fax machine you are

polling.

4

Press

5

Enter the fax number you are polling.

6

Press

Setup Delayed Polling Receive

You can set the machine to begin Polling Receive at a later time.

1

Press

2

Press or to select
Press

3

The screen prompts you to enter the time you want to begin
polling.

4

Enter the time (in 24-hour format) you want to begin polling.
For example, enter 21:45 for 9:45 PM.

5

Press

6

The screen prompts you to enter the fax number you are polling
and then to press

The machine makes the polling call at the time you entered.

Menu/Set, 2, 7

Menu/Set

Menu/Set

Start/Copy

Menu/Set, 2, 7

Menu/Set

Menu/Set

.

.

.

.

.

Start/Copy

.

SECURE

.

TIMER

.

.

.

You can set up only one Delayed Polling.

SETUP RECEIVE 5 - 12

Sequential Polling

Your machine can request documents from several fax units in a
single operation. You just specify several destinations in Step 4.
Afterward, a Sequential Polling Report will be printed.

1

Press
displays.

2

Press or to choose

STANDARD, SECURE

screen displays the setting you want.

3

If you selected

■

■

4

Press

5

Repeat Step 4 to enter the next number.

6

Press
Your machine polls each number in turn for a document.

Menu/Set, 2, 7

STANDARD

If you selected

Menu/Set

If you selected
want to begin polling and press
step 4.

, and then go to step 4.

Search/Mute

or and press

Start/Copy

. The screen

TIMER

or

SECURE

TIMER

. Then, select the destination by pressing

Menu/Set

.

, and press

, go to step 4.

, enter a four-digit number and press

, enter the time (in 24-hour format) you

.

POLLING:STANDARD
SELECT

↑ ↓

Menu/Set

Menu/Set

, and then go to

& SET

when the

5 - 13 SETUP RECEIVE

Telephone Services

Your FAX supports the Caller ID and BT Call Sign (For U.K. Only)
telephone services offered by some telephone companies.

Caller ID (Caller IDentification) (U.K. Only)

Caller ID is a telephone service that allows the subscriber to see a
display of the caller’s phone number as the telephone rings. It is a
fast way to screen your calls. You can respond quickly to calls you
missed, because Caller IDs are received and stored in your
machine’s memory. In addition to the standard Caller ID features,
you can select a Caller ID and have your machine dial the number
for you.

■

To get the Caller ID Service: apply for the Caller ID service
at your local telephone company, if available.

■

To PABX Users:
Calling line identification signals are not generally delivered

to your Brother fax machine if it is connected behind a
private automatic branch exchange (PABX) system or other
call routing device.

Advantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls.

At Home

Residential customers can protect themselves from unwanted calls
by seeing the callers name or number before they answer.

SETUP RECEIVE 5 - 14

Set the Caller ID to ON

If you have BT Caller ID on your line, then this function should be set

ON

to

to display the caller’s phone number on the fax LCD as the

telephone rings.

1

Press

2

Press or to choose ON (or

OFF

Press

3

Press

Menu/Set, 0, 1

).

Menu/Set
Stop

.

.

.

1.CALLER ID

How Does the Caller ID Work?

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the screen displays the caller’s phone
number. If the callers name is stored in your machine as a Speed
Dial, or One Touch dial, the callers name will be displayed. Once you
pick up the handset, the caller’s ID disappears.
appear on the display.

# UNAVAILABLE

■

If
call came from outside your caller ID service area. *

# WITHHELD

■

If
intentionally blocked the transmission of his/her ID. *

■

If no caller ID was transmitted to your fax machine,

PHONE

* Depends on network Function.

will remain on the display.

appears on the display, it means that the

appears on the display, it means the caller

TELEPHONE/FAX

will

PICK UP

5 - 15 SETUP RECEIVE

The Caller ID is Stored in Your Machine’s Memory

The machine can store a maximum of the last 30 incoming caller IDs
in the memory, along with the time and date of reception. The 31st
call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be used for the
following.

Selecting a Caller ID from the Memory for Call Reply.

■

You can scroll through the Caller IDs on the display and select
one for your machine to dial. (See Selecting a Caller ID from the

Memory for Call Reply

Printing the Caller ID List.

■

You can review calls you received by checking the Caller IDs in
memory. This report will list the Date, Time, Phone Number
(Caller ID), and type of call (Comment).

Please set up the number of rings to more than 02 in the Ring
Delay (see Setting the Ring Delay on page 5-3) before you use
the Caller ID. If you set up the number of rings to 01, you cannot
receive the Caller ID.

on page 5-17.)

SETUP RECEIVE 5 - 16

Selecting a Caller ID from the Memory for Call Reply

You can display the caller IDs that are stored in the memory and
select the caller you want your machine to dial. Call Reply is a
convenient feature whereby your Brother fax can dial back a
voice/fax call “on-hook” to the opposite party associated with a Caller
ID number which has been captured into memory. This saves you
from having to copy and dial back to that number manually.

1

Press

2

Press or to select

ID

The caller ID of the last call will
appear on the display. If no ID is stored, the beeper will sound
and

3

Press or to scroll through the Caller IDs in the memory,
and press
Wait until the screen prompts you to press the

4

Press
—OR—
If you wish to send a fax, insert a

document into the ADF. Then press

Start/Copy

Menu/Set, 0, 1

, and press

NO CALLER ID

Menu/Set

Menu/Set

Start/Copy

.

.

DISPLAY

.

will appear on the display.

to automatically dial the Caller ID number.

DISPLAY ID

Start/Copy

.

DIALING

TELEPHONE

key.

To cancel the Call Reply (for example, when you selected the Wrong
Caller ID), simply press
be lost.

5 - 17 SETUP RECEIVE

Stop

and begin again; the Caller ID will not

To Activate Certain Network Services When Using Call Reply

You may wish (in order to activate certain network services), to
insert a special prefix to be dialled in front of the Caller ID
number when using the Call Reply feature. For example,

You can withhold your outgoing Caller ID.

The required prefix, typically three to six digits (including # and
symbols) in length, may be inserted after displaying the desired
Caller ID in step 3 on the previous page. (You can enter the prefix up
to 20 digits on the machine.) The complete number string including
the prefix will then be dialled by pressing

Select the desired Caller ID, wait 2
seconds until you see the date and time
the caller ID was received.

Enter the prefix by using number keys up
to 20 digits.

■

The display will be cleared when you press any of the number
keys.

■

To cancel the prefix (such as when you entered the wrong
number), simply press

The display will return to the desired Caller ID you selected.

■

If you press
date and time display. You are no longer in the call reply mode.

■

Any problems or queries in using network services should be
raised in the first instance with your network operator(s).

■

With Call Reply, automatic redial does not function in cases
where the called party is busy or doesn’t answer.

Stop

Stop

.

again, the machine will return to the current

Start/Copy

25)09/11 15:25

DIAL:PRESS START

.

SETUP RECEIVE 5 - 18

Call Reply to DDI numbers via Caller ID

Calls derived from a caller ID number to destinations connected to a
“Direct Dial Inward (DDI)” private exchange system may fail to
connect, or may be answered in the first instance by the called
premises main switchboard rather than by the intended extension.
Brother is not liable for any call charges thus incurred.

Clearing the Caller ID Stored in Memory

For the effective use of the memory, it is recommended that you
should clear the Caller ID stored into memory by pressing
when the screen displays the number.

Erase

Printing Caller ID List

1

Press

2

Press or to select

Menu/Set

3

Press

Menu/Set, 0, 1

.

Stop

.

.

PRINT REPORT

, and press

5 - 19 SETUP RECEIVE

BT Call Sign (For U.K. Only)

This machine feature lets you use the BT Call Sign subscriber
service which allows you to have at least two separate telephone
numbers on one phone line. Each phone number has its own
distinctive ringing pattern, so you know which phone number is
ringing. This is one way you can have a separate phone number for
your machine.

Your machine has a BT Call Sign compatible distinctive ringing
function, allowing you to dedicate a second phone number (on the
same phone line) just for receiving faxes.

You can switch it off temporarily, then turn it back on. When you
get a new fax number, make sure you reset this function.

When you set the BT Call Sign feature to ON, the receive mode
is set to
receive mode doesn’t change.) You cannot change the receive
mode to the other mode while the BT Call Sign is set to on.

MANUAL

To enable the machine to work with BT Call Sign (Only with your external phone)

automatically. (If your setting is TAD mode, the

1

Press
The screen displays the current setting of this feature.

2

Press or to select ON (or

3

Press

4

Press
If you turn off the BT Call Sign, receive mode stays

You need to set receive mode again.

Menu/Set, 0, 2

Menu/Set
Stop

.

.

.

OFF

).

SETUP RECEIVE 5 - 20

MANUAL

.

6

Setup Send

How to dial

There are four ways to dial.

Manual dialling

Press all of the digits of the phone or fax number.

Search

You can search for names you have stored in TEL-Index memories.
Press
numbers alphabetically.

Search/Mute

. and then press or to search for

6 - 1 SETUP SEND

How to fax

Automatic transmission

This is the easiest way to send a fax.

IMPORTANT: Do not pick up the handset or press

Phone

1
2

.
Insert the document face down, top edge first in the ADF.
Adjust the paper guides to fit the width of your document.

Paper Guides

Speaker

3

Enter the fax number using Search or the dial pad.

4

Press
Do not use paper that is curled, wrinkled folded, ripped, stapled,

paper clipped, pasted or taped.
Do not use cardboard, newspaper, or fabric.

Start/Copy

.

SETUP SEND 6 - 2

■

The documents to be faxed must be from 148 mm to 216 mm
wide and 150 to 600 mm long.

■

The ADF can hold up to 10 pages, feeding each one
individually through the fax machine. Use standard 64 g/m
90 g/m
paper, feed each sheet individually to prevent paper jams.

■

Your machine cannot scan anything closer than 4 mm from
the edge of the paper.

■

Press
resolution for the document you are sending. If you wish to
send in
graphics, then the default is
button need not be pressed. (See
6-6.)

2

paper when using the ADF; if you are using heavier

Resolution

STANDARD

(before you send the fax) to select the

resolution, i.e. a general fax with no

STANDARD

, and the resolution

Fax resolution

on page

Manual transmission

Manual transmission lets you hear the dialling, ringing and
fax-receiving tones while sending a fax.

1

Insert the document face down in the ADF.

2

Pick up the handset and listen for a dial tone.
—OR—
Press

3

Enter the fax number you want to call. (You can enter the digits
using the dial pad, or you can call using
or .)

4

When you hear the fax tone,
press

5

If you’re using the handset, hang up.

Speaker Phone

Start/Copy

.

and listen for a dial tone.

Search/Mute

SEND

2

~

and

6 - 3 SETUP SEND

Sending a fax at the end of a conversation

At the end of a conversation you can send a fax to the other party
before you both hang up.

1

Ask the other party to wait for fax tones (beeps) and then press
Start before hanging up.

2

Insert the document face down in the ADF.
Press
The LCD shows:

3

Replace the handset.

Start/Copy

.

SEND

SETUP SEND 6 - 4

Basic sending operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these
settings such as contrast, resolution, overseas mode, delayed fax
timer, polling transmission or memory transmission. After each
setting is accepted, the LCD will ask if you want to enter more
settings:

Press

SEND

—OR—
Press

step.

Contrast

If your document is very light or very dark, you may want to set the
contrast.

Use
Use

1

to select more settings. The LCD will return to the

menu.

2

if you have finished choosing settings and go to the next

LIGHT

DARK

1

Insert the document face down in
the ADF.

Press

2

Press or to select
Press

3

Press 1 if you want to choose more
settings and the LCD will return to
the

—OR—
Press

choosing settings for this page, and then go to Step 4.

4

Enter a fax number.

5

Press

to make the document darker.

to make the document lighter.

Menu/Set, 3, 3

Menu/Set

SETUP SEND

2

if you have finished

Start/Copy

.

AUTO, LIGHT

.

menu.

to send the fax.

3.CONTRAST

DARK

or

ACCEPTED

NEXT

1.YES 2.NO

SETUP

.

6 - 5 SETUP SEND

Fax resolution

When you have a document in the ADF you can use the
key to change the setting temporarily (for this fax only). Press

Resolution

STANDARD

FINE

S.FINE

PHOTO

repeatedly until the LCD shows the setting you want.

Suitable for most typed documents.
Good for small print and transmits a little

slower than Standard resolution.
Good for small print or artwork and transmits

slower than Fine resolution.
Use when the document has varying shades

of gray. This has the slowest transmission
time.

Resolution

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page
of the fax you are sending. This could be useful if you are sending a
fax with photos and letters, or some pages with small print and others
with normal print. Resolution settings return to
fax is sent.

1

Insert the document face down in the ADF.
Press

2

Press or to select resolution for page 1.
Press

3

Repeat Step 2 for subsequent
pages. Press
finished. The screen displays:

Menu/Set, 3, 4

Menu/Set

.

Stop

when you are

.

STANDARD

ACCEPTED

NEXT

1.YES 2.NO

after the

SETUP SEND 6 - 6

4

Press 1 if you want to select additional settings. The display
returns to the Setup Send menu.

—OR—
Press

Step 5. The screen prompts you to enter the fax number you
want to call.

5

Enter a fax number.

6

Press
If you want to copy a document using multiple resolutions, press

Start/Copy

2

if you have finished choosing settings, and then go to

Start/Copy

in Step 5.

to send the fax.

Manual and automatic fax redial

If you are sending a fax manually and the line is busy, press

Redial/Pause

to make a second call to the last number dialed, you can save time
by pressing

Redial/Pause

If you are sending a fax automatically and the line is busy, the fax
machine will automatically redial three times at five minutes intervals.

, and then press

Redial/Pause

only works if you dialed from the control panel.

Start/Copy

Start/Copy

and

to try again. If you want

.

Cancelling a job while scanning, dialling and sending the document

You can cancel a job while you are scanning it by pressing
You can also cancel a job while the fax machine are dialling or

Stop

sending the document by pressing

6 - 7 SETUP SEND

.

Stop

.

Cancelling a scheduled job

You can cancel a fax job that is waiting in memory.

1

Press
Any jobs that are waiting will appear

on the LCD.

2

If you have more than two jobs waiting, press or to select
the job you want to cancel.

Press
—OR—
If you only have one job waiting, go to Step 3.

3

Press 1 to cancel.
—OR—
Press
To cancel another job go to Step 2.

4

Press

Menu/Set, 4

Menu/Set

2

to exit without cancelling.

Stop

.

.

.

4.CANCEL JOB

SETUP SEND 6 - 8

Advanced sending operations

Electronic Cover Page

The cover page is sent to the receiving party’s machine. Your cover
page includes the name stored in the Index memory, if you have
used a quick-dial number to make the call.

The cover page indicates the fax is from your Station ID, and the
number of pages you are sending. If you have

ON

to

(see Always send Cover Page on page 6-11), the number of

pages on the cover page remains blank.
You can select a comment to include on

your cover page, or you can select

1.COMMENT OFF

include a comment.
As well as using one of the comments

shown on the right, you can also enter up
to two customized messages, each 27
characters long.
(See Composing your own comments on
page 6-12.)

if you do not wish to

COVERPG SETUP

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

set

6 - 9 SETUP SEND

Cover Page for Next Fax Only

Make sure Station ID is set up. (See
4-2.) This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document.
This cover page will include the number of pages in your document.

1

Insert the document face down in the ADF.

2

Press

3

Press
displays

4

Press or to select ON (or

5

Press or to view the comment selections.

6

Press

7

Enter two digits to indicate the number of pages you are
sending. (Enter 00 to leave the number of pages blank.) If you
have made a mistake, press to back up and re-enter the
number of pages.

8

Press
displays:

9

Press 1 if you want to select
additional settings. The display
returns to the Setup Send menu.

—OR—
Press

10

Enter the fax number you are calling and then press

Start/Copy

Menu/Set, 3, 1
Menu/Set

NEXT FAX ONLY

Menu/Set

Menu/Set

2

if you are finished choosing settings, and go to Step 10.

.

.

when the screen

when the screen displays your selection.

. The screen

Setting the Station ID

1.COVERPG SETUP

.

OFF

), and press

ACCEPTED

NEXT

1.YES 2.NO

on page

Menu/Set

.

SETUP SEND 6 - 10

Always send Cover Page

Make sure Station ID is set up. (See
4-2.) This feature does not work without the Station ID.

You can set your machine to send a cover page whenever you send
a fax. The number of pages in your fax is not included when you use
this setting.

1

Press

2

Press or to select ON (or

OFF

3

Press
you select

4

If you selected ON, the screen displays the cover page comment
options. Press or to view comment selections.

5

Press
displays your selection. The screen
displays:

6

Press 1 if you want to select
additional settings. The display
returns to the Setup Send menu.

—OR—
Press

Menu/Set, 3, 1

).

Menu/Set

ON

, a coverpage is always sent when you send a fax.)

Menu/Set

2

to exit if you are finished choosing settings.

.

when the screen displays

when the screen

Setting the Station ID

1.COVERPG SETUP

COVERPAGE:ON

ACCEPTED

NEXT

1.YES 2.NO

on page

. (If

Using a printed Cover Page

If you prefer using a printed cover page that you can write on, you
can print the sample page and attach it to your fax.

1

Press

2

Press or to select

SAMPLE

6 - 11 SETUP SEND

Menu/Set, 3, 1

, and press

Menu/Set

.

PRINT

1.COVERPG SETUP

.

Composing your own comments

1

Press
displays:

2

Use or to choose position 5
or 6 for your customized comment.

Press

3

Use the dial pad to enter your customized comment.
(See

4

Press
displays:

5

Press 1 if you want to select
additional settings. The display
returns to the Setup Send menu.

—OR—
Press

Menu/Set, 3, 2

Menu/Set

Entering text

Menu/Set

2

if you are finished choosing settings and exit.

. The screen

.

on page 4-3.)

. The screen

2.COVERPAGE NOTE

ACCEPTED

NEXT

1.YES 2.NO

SETUP SEND 6 - 12

Overseas Mode

If you are having difficulty sending a fax overseas due to possible
interference on the phone line, we recommend that you turn on the
Overseas Mode. After you send a fax using this feature, the feature
will turn itself off.

1

Insert the document face down in the ADF.

2

Press

3

Press or to select ON (or

OFF

Press

4

Press 1 if you want to choose more
settings and the LCD will return to
the

—OR—
Press

Step 5.

5

Enter the fax number you’re calling.

6

Press

Menu/Set, 3, 5

).

Menu/Set

SETUP SEND

2

if you have finished choosing settings, and then go to

Start/Copy

.

menu.

.

.

5.OVERSEAS MODE

ACCEPTED

NEXT

1.YES 2.NO

6 - 13 SETUP SEND

Call Reservation

You can send a fax and let the other party know that you want to
speak to him after the fax transmission is completed. The other fax
machine will ring as if it were receiving a telephone call; if the other
party picks up the handset, your machine will ring. Lift the handset to
have a conversation.

ON

If you set Call Reservation and Call Back message to
machine leaves a message if the other party does not answer.

1

Insert the document face down in the ADF.

2

Press
The screen displays the current

setting for Call Reservation.

3

Press or to select ON (or
Press

4

If you set Call Reservation to ON, the screen displays the current
setting for Call Back Message.

Press or to select
Press

displays your selection. The screen
displays

5

Press 1 if you want to select
additional settings. The display
returns to the

—OR—
Press

The screen prompts you to enter the fax number you want to
call.

6

Enter the fax number, and press

7

If you’ve set Call Reservation to ON, pick up your handset if your
machine rings.

Menu/Set, 3, 6

Menu/Set

Menu/Set

SETUP SEND

2

if you are finished choosing settings, and go to Step 6.

.

OFF

when the screen displays your selection.

ON

when the screen

OFF

(or

menu.

Start/Copy

6.CALL RESERVE

).

).

ACCEPTED

NEXT

1.YES 2.NO

.

, your

You cannot use auto redial with Call Reservation. You cannot
use Call Reservation with Delayed Transmission or with Polling.
You must register your Station ID to set Call Back Message to

ON

.

SETUP SEND 6 - 14

Print Sample Call Back Message

1

Press

2

Press or to select

SAMPLE

Press

Menu/Set, 3, 6

.

Menu/Set

.

.

PRINT

6.CALL RESERVE

Delayed Fax

You can use this function to send a fax up to 24 hours later.

1

Insert the document face down in the ADF.

2

Press

3

Enter the time you want the fax to be sent (in 24-hour format).
Press
(For example, enter 19:45 for 7:45

PM.)

4

Press 1 to select
your machine to scan the printed
document at the time it is sent.

—OR—
Press 2 to select

5

Press 1 if you want to choose more
settings and the LCD will return to
the

—OR—
Press 2 if you have finished choosing settings, and then go to Step 6.

6

Enter the fax number.

7

Press
entered to send the fax.

Menu/Set, 3, 7

Menu/Set

SETUP SEND

Start/Copy

.

.

7.DELAYED FAX

DOC

if you want

MEMORY

menu.

.

. The machine will wait until the time you have

1.DOC 2.MEMORY

ACCEPTED

NEXT

1.YES 2.NO

The number of pages you can scan into the memory depends
on the amount of data that is printed on each page.

6 - 15 SETUP SEND

Setting up Polled Transmission (Standard)

Polling Transmit is when you set up your fax machine to wait with a
document so another fax machine can retrieve it.

1

Insert the document to be retrieved in the ADF.

2

Press
displays

3

Press or to choose

STANDARD

4

Press 1 to select
your machine to scan the printed
document at the time it is polled.
—OR—

Press

5

Press 1 if you want to select
additional settings. The display
returns to the

—OR—
Press

6

Press
If you prefer to have the document waiting in memory in Step 4,

press
interrupt the timer to send a fax. Additionally, the document can
be polled by several fax machines as long as it is not deleted
from the memory (

(See

Menu/Set, 3, 8

, and press

2

to select

SETUP SEND

2

if you are finished choosing settings and go to Step 6.

Start/Copy

2

to select

Cancelling a scheduled job

. The screen

Menu/Set

DOC

if you want

MEMORY

.

MEMORY

.

menu.

. In that case, you do not have to

Menu/Set, 4

POLLING:STANDARD
SELECT

1.DOC 2.MEMORY

.

ACCEPTED

NEXT

1.YES 2.NO

).

on page 6-8.)

↑ ↓

& SET

SETUP SEND 6 - 16

Setup for Polling Transmit with Secure Code

When you set
machine must enter the polling ID number.

1

Insert the document face down in the ADF.

2

Press

3

Press or to choose
and press

4

Enter a four-digit number, and press

Menu/Set

5

Press 1 to select
your machine to scan the printed
document at the time it is polled.

—OR—
Press

6

Press 1 if you want to select
additional settings. The display
returns to the

—OR—
Press

7

Press

POLLING:SECURE

Menu/Set, 3, 8

Menu/Set

.

2

to select

SETUP SEND

2

if you are finished choosing settings and go to Step 7.

Start/Copy

.

DOC

if you want

MEMORY

and wait for the fax to be polled.

to ON, anyone who polls your

.

SECURE

.

menu.

,

POLLING:SECURE
SELECT

1.DOC 2.MEMORY

ACCEPTED

NEXT

1.YES 2.NO

↑ ↓

& SET

6 - 17 SETUP SEND

Memory Transmission

This feature allows the fax machine to scan a fax into its memory and
send it as soon as the scan is complete. This way, you don’t have to
wait for the entire fax to be transmitted before you retrieve your
document.

1

Insert the document face down in the ADF.

2

Press

3

To change the default setting, press

Press
Go to Step 5.
—OR—
For the next fax transmission only, press or to select

NEXT FAX ONLY

Press

4

For the next fax only, press or to select ON (or
Press

5

Press 1 to select additional settings. The display returns to the

SETUP SEND

—OR—
Press

6

Enter fax number and press

Menu/Set, 3, 9

or to select

Menu/Set

Menu/Set

Menu/Set

menu.

2

if you are finished choosing settings and go to Step 6.

.

ON

.

.

.

.

(or

OFF

).

Start/Copy

9.MEMORY TX

MEMORY TX:ON
SELECT

.

↑ ↓

& SET

OFF

).

SETUP SEND 6 - 18

Out of memory message

If you get an
of a fax, press

MEMORY

the option to press
or to press

Depending on your typical faxes,
occur frequently. If this happens, change the Memory
Transmission setting back to

OUT OF MEMORY

Stop

to cancel the scan. If you get an

message while scanning a subsequent page, you will have

Start/Copy

Stop

to cancel the operation.

message while scanning the first page

OUT OF

to send the pages scanned so far,

OUT OF MEMORY

OFF

.

errors can

Broadcasting

Using the numbers you have stored in Groups and Tel-Index
memory, you can “Broadcast” faxes automatically to a maximum of
100 different locations in a few simple steps.

After the Broadcast is completed, a Broadcast Report will be printed
automatically to let you know the results.

1

Insert the document face down in the ADF.

2

Press

3

Press
number by pressing or and then press

4

Repeat Step 3 to enter the next number.

5

Press
memory, and then transmits it to all the numbers you entered. If
the line is busy, your machine will redial.

Menu/Set, 3, 9
Search/Mute

Start/Copy

. Then, select the Tel-Index or Group

. The fax machine stores the document in

to set Memory Transmission ON.

Menu/Set

.

Press
Broadcast.

To cancel all locations, press

scheduled job

6 - 19 SETUP SEND

Stop

during transmission to cancel the current fax

on page 6-8.)

Menu/Set, 4

. (See Cancelling a

Interrupting Delayed Fax and Polled Transmit jobs

You can send a fax or make a copy now, even if you have your
machine set to send a fax later, or if you have it set to be polled.
However, you cannot use automatic redial or the Menu mode.

1

Press

2

Wait 2 seconds, then remove the
documents that are waiting in the
ADF.

3

Insert the document you want to send now in the ADF.

4

Enter the number for the fax you want to send now, and press

Start/Copy

5

After the transmission is finished, return the first document to
the ADF.

6

Press
If you set Delayed Fax or Polled Transmit using the memory

(that is, if you have already scanned the document into your
machine’s memory and will send it from there), you don’t have
to interrupt to send a fax or make a copy.

Menu/Set, 5

.

Menu/Set, 5

.

to restore the Delayed Fax.

5.INTERRUPT

SETUP SEND 6 - 20

7

Setup Index for Easy

Dialling

Storing Tel-Index Numbers for Index

You can store Tel-Index numbers for Index, which you dial by
pressing or and Start. There are 100 Tel-Index locations.
Even if you lose electrical power, numbers stored in memory will not
be lost.

1

Press
The screen prompts you to enter the

number you're storing.

2

Enter the number (up to 20 digits).

3

Press
prompts you to store a name with
this number.

4

Use the dial pad to enter the name (up to 15 characters).
(See

—OR—
Press

a name.

5

Press

6

The screen prompts you to select the type of number this is.
Press or to select the type you want.

Menu/Set, 6, 1

Menu/Set

Entering text

Menu/Set

Menu/Set

. The screen now

on page 4-3 to help you enter letters.)

and go to Step 6 to store the number without

.

.

1.SET TEL. INDEX

TEL:
ENTER & SET

NAME:
ENTER & SET

FAX a fax only number
TEL a telephone (voice) number
FAX/TEL both a fax and telephone (voice) number

7

Press

8

Press
Tel-Index.

—OR—
Press

7 - 1 SETUP INDEX FOR EASY DIALLING

Menu/Set
Menu/Set

Stop

to exit.

.
and return to Step 2 to store another

Changing Tel Index Numbers for Index

You can change numbers or names stored in the memory. There are
4 Group Number locations.

1

Press

2

Press or to select the number you want to change.

3

Press

4

Enter a new number.

Menu/Set, 6, 2

Menu/Set

.

.

■

If you want to erase the number, press
cursor is to the far left of the digits.

■

If you want to change a digit, press or to position the
cursor under the digit you want to change, then enter the

new one.

5

Follow the directions in Storing Tel-Index Numbers for Index.

Stop

when the

SETUP INDEX FOR EASY DIALLING 7 - 2

Storing Groups

After storing Tel-Index numbers, you can combine them into a
Group. Groups allow you to send the same fax message to many fax
numbers. You can have up to four small Groups or you can assign
up to 100 numbers to one large Group.

1

Press

2

Press or to select the number you want to store.

3

Press

■

■

Menu/Set, 6, 3

Menu/Set

Return to Step 2 and 3 to store another number for this
Group.

Press

Erase

.

to accept the number for this Group.

to erase the previous numbers you stored.

4

Press

5

Use the dial pad to enter a name for the Group. (See Entering
text

6

Press

7

Press

Menu/Set

on page 4-3.)

Menu/Set
Stop

.

.

.

7 - 3 SETUP INDEX FOR EASY DIALLING

Changing the Numbers for Groups

You can change and erase Group settings.

1

Press

2

Press or to select the Group number you want to
change.

3

Press

When you change a Group name

Menu/Set, 6, 4

Menu/Set

.

.

4

Press or to select

5

Press

6

Use the dial pad to enter a new name for the group. (See

Entering text

7

Press

8

Press

When you erase the numbers

4

Press or to select

5

Press

6

Press or to select the number you want to erase.

7

Press
Return to Step 6 to erase another number.

8

Press

When you add the numbers to a Group

4

Select

5

Press

6

Press or to select numbers you want to add.

7

Press

Menu/Set

on page 4-3.)

Menu/Set
Stop

.

Menu/Set

Menu/Set

Stop

.

ADD?

.

Menu/Set

Menu/Set

.

.

.

.

.

.

CHANGE NAME?

ERASE?

.

.

Return to Step 6 to add another number for Group.

8

Press

Stop

.

SETUP INDEX FOR EASY DIALLING 7 - 4

Dialling options

You can use the fax machine to make voice telephone calls by
dialling manually or by using Search. You can use the handset to
make and receive calls.

When you dial a quick-dial number, the LCD shows the name you’ve
stored, or if you haven’t stored a name, the fax number you’ve
stored.

Manual dialling

Manual dialling is simply pressing all of the digits of the phone
number.

1

Pick up the handset.
—OR—
Press

2

When you hear a dial tone, dial the call using the dial pad.

3

To hang up, replace the handset.
—OR—
Press

On Hook Dialling

Speaker Phone

Speaker Phone

.

.

1

Dial the number by using the dial pad.
The number you are dialling is displayed on the LCD.

2

7 - 5 SETUP INDEX FOR EASY DIALLING

Start/Copy

Press
speak to the party at the other end without lifting the handset.
Press

Speaker Phone

, and when the call is answered, you can now

when you finish the conversation.

Search

You can search for names you have stored.

1

Pick up the handset.
—OR—
Press

2

Press
are looking for by using the dial pad.

3

Press or to search the names that are displayed
alphabetically.

4

When the screen displays the name you want to call, press

Start/Copy

5

To hang up, replace the handset.
—OR—
Press

Speaker Phone
Search/Mute

to begin dialling.

Speaker Phone

, then enter the first letter of the name you

.

.

Answering Calls with the Speakerphone

When the machine rings, instead of lifting the handset, press

Speaker Phone

call, press
If you have a bad telephone line connection, the other party might

hear your voice echoed during the call. Hang up and try the call
again—OR—Pick up the handset.

Speaker Phone

. Speak clearly, toward the microphone. To end the

.

Mute

1

Press

2

You can replace the handset without disconnecting the call.

3

Pick up the machine’s handset or press
release the call from hold.

If you press

Speaker Phone

You can select to play or not to play a music during a call put on
hold. (See

Search/Mute

Search/Mute

, this key works as the Search key.

Setting the Music on Hold

to put a call on hold.

without lifting the handset or pressing

Speaker Phone

on page 4-8.)

SETUP INDEX FOR EASY DIALLING 7 - 6

to

Pause

Press
numbers. If you are dialling overseas, you can press
as many times as needed to increase the length of the pause.

Redial/Pause

to insert a 3.5-second pause between

Redial/Pause

Redial (Tel)

If you are calling someone and the line is busy, you can retry the
number by pressing

1

Pick up the handset.
—OR—
Press

2

Press

3

To hang up, replace the handset.
—OR—
Press

Speaker Phone
Redial/Pause

Speaker Phone

Redial/Pause

.

.

.

.

Redial (Fax)

If you’re sending a fax manually and the line is busy, press

Redial/Pause

to the last number dialed, press
If you’re sending a fax automatically and the line is busy, the fax

machine will automatically redial three times at five minute intervals
after the transmission.

to try again. Any time you want to make a second call

Redial/Pause

to save time.

7 - 7 SETUP INDEX FOR EASY DIALLING

Tone or Pulse

If you have a Pulse dialling service, but need to send Tone signals
(for example, for telephone banking), follow the instructions below. If
you have Touch Tone service, you will not need this feature to send
tone signals.

1

Pick up the handset.

2

Press #. Any digits dialed after this will send tone signals.

3

When you hang up, the fax machine will return to the Pulse
dialling service.

SETUP INDEX FOR EASY DIALLING 7 - 8

8

Message Manager

Message Manager Mode

Message Manager Mode allows you to store incoming fax and voice
messages in a flexible memory. The memory stores 15 minutes of
voice messages, or up to 20 pages of fax messages. The actual
number of pages stored in memory varies depending on the content
and the resolution used. Memory is shared between fax and voice
messages, which are stored on a “first-come, first-served” basis. Any
voice or fax message can be retrieved remotely.

You must record an Outgoing Message in order to use the Message
Manager Mode. (See
Message (TAD MESSAGE) on page 8-4.)

Setting Up Message Manager

You must set up Message Manager in the following order:

1

Set the Message Store.

2

Record the Message Manager’s Outgoing Message (

MESSAGE

3

Activate Message Manager (TAD) Mode by pressing .

).

Recording the Message Manager’s Outgoing

TAD

8 - 1 MESSAGE MANAGER

Flexible Memory Settings (Message Store)

Message Manager Mode offers you six flexible memory settings, so
that you can decide which kinds of messages you want to receive.

1. DOC:ON, VOICE:ON

2. DOC:ON, VOICE:EXT

3. DOC:ON, VOICE:OFF

4. DOC:OFF, VOICE:ON

5. DOC:OFF, VOICE:EXT

DOC:OFF, VOICE:OFF

6

.

Both voice and fax messages are stored. You can use
the Fax Forwarding or Paging features and retrieve
voice and fax messages remotely.

You need an external answering machine connected to
the fax machine for this setting. (See
external telephone answering device (TAD) on page
1-10.) Fax messages are stored in the Message
Manager memory, but voice messages are stored in
your external answering machine. Retrieve voice
messages from the external answering machine. You
cannot use the Paging feature for voice message with
this setting.

All memory is used to store fax messages—no voice
messages will be stored.

All memory is used to store voice messages—no fax
messages will be stored. Incoming faxes will be printed
on paper. You can use the Paging feature, and retrieve
voice messages remotely.

You need an external answering machine connected to
the fax machine for this setting. Incoming faxes are not
stored in memory, but will be printed on paper. Voice
messages are stored in the external answering machine.

Incoming faxes are not stored in memory, but will be
printed on paper. Voice calls are not stored in memory.

Connecting an

MESSAGE MANAGER 8 - 2

Setting the Message Store

Select the setting from the descriptions of “Flexible Memory
Settings”.

1

Press

DOC

2

Press or to select ON (or

3

The screen prompts you to choose a
Press or to select your setting from the list (

EXT

Press

4

Press

Menu/Set, 8, 1

(Document) setting.

).

Menu/Set
Stop

.

. The screen prompts you to choose a

.

OFF

), and press

VOICE

Menu/Set

setting.

ON, OFF

.

or

8 - 3 MESSAGE MANAGER

Recording the Message Manager’s Outgoing Message (TAD MESSAGE)

Recording the Message Manager’s Outgoing Message (TAD
MESSAGE) is the second step you need to follow before you can
turn on the Message Manager. Make sure your OGM (Outgoing
Message) is less than 20 seconds long.

1

Press
OGM.

2

Press or to reach
This is the only setting you can select if you want to turn the

Message Manager on.

Menu/Set, 8, 3

. The screen prompts you to choose an

TAD MESSAGE

.

3

Press

4

Press or to select
Press

5

Pick up the handset to record a message.
For example: Hello. We are unable to take your call at this time.

Please leave a message after the signal. If you wish to send a
fax, please press 5 1, wait for the fax tones, then press the
start button on your machine.

6

Press
plays your OGM.

7

Press

Menu/Set

Menu/Set

Stop

Stop

.

RECORD MSG

.

and replace the handset. The Message Manager

.

.

MESSAGE MANAGER 8 - 4

Listening to the Outgoing Message (OGM)

1

Press

2

Press or to select

PAGING MSG.

Press

3

Press or to select
Adjust volume by pressing or .

4

Press

Menu/Set, 8, 3

).

Menu/Set

Stop

when the screen displays your selection.

.

.

TAD MESSAGE

PLAY MSG

and press

Erasing the Outgoing Message (OGM)

1

Press

2

Press or to select

PAGING MSG.

Press

3

Press or to select
Press

4

Press 1 to erase the OGM.
—OR—
Press

5

Press

Menu/Set, 8, 3

).

Menu/Set

Menu/Set

2

to exit without erasing.

Stop

.

.

TAD MESSAGE

.

ERASE MSG

.

.

F/T MESSAGE

(or

Menu/Set

F/T MESSAGE

(or

or

.

or

8 - 5 MESSAGE MANAGER