Brother FAX-T104, FAX-T106 User Manual 3

Download

USER’S GUIDE

FAX-T104 Series FAX-T106 Series

If you need to call Customer Service Please complete the following information for future

reference: Model Number: FAX-T104, FAX-T106

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain this

User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration

By registering your product with Brother, you will be recorded as the original owner of the product.

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Safety precautions

To use the fax machine safely

Please refer to these instructions for later reference and before attempting any maintenance.

WARNING

There are high voltage electrodes inside the fax machine. Before you clean the fax machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.

Do not handle the plug with wet hands. Doing this might cause an electrical shock.

After you have just used the fax machine, some internal parts are extremely HOT! Please be careful.

WARNING

■ Use caution when installing or modifying telephone lines. Never

touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone socket in a wet location.

■ This product must be installed near an electrical socket that is

easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket in order to shut off power completely.

iii

IMPORTANT SAFETY INSTRUCTION

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

2. Avoid using this product (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

3. Do not use this product to report a gas leak in the vicinity of the leak.

4. Use only the power cord provided with the fax machine. SAVE THESE INSTRUCTIONS

Choosing a location

Place the fax machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the fax machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10°C-35°C.

Caution

■ Avoid placing the fax machine in a high-traffic area.

■ Do not place near heaters, air conditioners, water, chemicals,

or refrigerators.

■ Do not expose the fax machine to direct sunlight, excessive

heat, moisture, or dust.

■ Do not connect the fax machine to electrical sockets controlled

by wall switches or automatic timers.

■ Disruption of power can wipe out information in the fax

machine’s memory.

■ Do not connect the fax machine to electrical sockets on the

same circuit as large appliances or other equipment that might disrupt the power supply.

■ Avoid interference sources, such as speakers or the base units

of cordless phones.

Quick Reference Guide

Sending faxes

Automatic transmission

Insert the document face down in the ADF (up to 10 pages).

Enter the fax number you want to call.

Press Fax Start.

Receiving faxes

Select Receive Mode

For FAX-T104, press Receive Mode to select

FAX ONLY, FAX/TEL, TAD:ANSWER MACH. or MANUAL.

For FAX-T106, press Receive Mode to select

FAX ONLY, FAX/TEL, or MANUAL.

Press to select TAD:MSG MGR.

If you select FAX/TEL, make sure you set Ring Delay and F/T Ring Time. (See Setting the Ring

Delay on page 5-2 and Setting the F/T Ring Time (FAX/TEL mode only) on

page 5-3.)

Storing numbers

Storing One-Touch Dial numbers

Press Menu/Set, 6, 1.

Press a One-Touch key where you want to store a number.

Enter a number (up to 20 digits), and then press Menu/Set.

Enter a name up to 15 characters (or leave it blank), and then press Menu/Set.

Press ▲ or ▼ to select the type of number and press Menu/Set.

Press Stop/Exit.

Storing Speed-Dial numbers

Press Menu/Set, 6, 2.

Using the dial pad, enter a two-digit Speed-Dial location number (00-99), and then press Menu/Set.

Enter a number (up to 20 digits), and then press Menu/Set.

Enter a name (up to 15 characters) or leave it blank, and then press Menu/Set.

Press ▲ or ▼ to select the type of number and press Menu/Set.

Press Stop/Exit.

Dialling operations

One-Touch Dialling

Insert the document face down in the ADF.

Press the One-Touch key of the number you w ant to call.

Press Fax Start.

Speed-Dialling

Insert the document face down in the ADF.

Press Search/Mute, then press # and the two-digit Speed-Dial number.

Press Fax Start.

Using Search

Insert the document face down in the ADF.

Press Search/Mute and use the dial pad to enter the first letter of the name you are looking for.

Press or to search the memory.

Press Fax Start, when the LCD shows the name you want to call.

▲

Making copies

Making a single copy

Insert the document face down in the ADF.

Press Copy/Reports twice.

Recording OGM

Press Menu/Set, 8, 4.

Press ▲ or ▼ to select TAD MESSAGE, and then press Menu/Set.

Press ▲ or ▼ to reach RECORD MSG, and then press Menu/Set.

Pick up the handset to record a message.

Replace the handset.

Playing a Voice Message

Press Play/Record.

Use (RWD) to repeat a message.

Use (FWD) to skip a message.

Press Stop/Exit.

Sorting multiple copies

Insert the document face down in the ADF.

Press Copy/Reports.

Enter the number of copies you want (up to

99).

Press Menu/Set.

Press ▲ or ▼ to select SORT, and then press

Copy/Reports.

Message Manager (FAX-T106 only)

Turning ON Message Manager Mode

Record the Outgoing Message (TAD MESSAGE).

Press until it lights.

Printing a Fax Message

Press Play/Record.

After voice messages have played, press 1.

Erasing Messages

To erase voice messages individually

Press Play/Record.

Press Erase after the two short beeps.

Press 1.

Press Stop/Exit.

To erase messages all at once

Press Erase.

Press ▲ or ▼ to select

ERASE ALL VOICE?, ERASE ALL DOC?, ERASE ALL MSG.?, and

then press Menu/Set.

Press 1.

Press Stop/Exit.

Table of Contents

Introduction ...........................................................1-1

Using this Guide ............................................................. 1-1

Finding information .................................................... 1-1

Symbols used in this Guide ....................................... 1-1

Part names ................................................................ 1-2

FAX-T104 control panel overview................................... 1-3

FAX-T106 control panel overview................................... 1-5

About fax machines ........................................................ 1-7

Custom features ........................................................ 1-7

Fax tones and handshake ......................................... 1-8

ECM (Error Correction Mode).................................... 1-8

Connections.................................................................... 1-9

Connecting an external telephone ............................. 1-9

Connecting an external telephone answering device

(TAD)....................................................................... 1-9

Multi-Line connections (PABX) ................................ 1-12

Custom features on your phone line ........................ 1-12

Paper ......................................................................2-1

About paper .................................................................... 2-1

Handling and using plain paper ................................. 2-1

How to load paper...................................................... 2-2

On-Screen Programming ......................................3-1

User-friendly programming ............................................. 3-1

Menu table................................................................. 3-1

Memory Storage ........................................................ 3-1

Navigation keys .............................................................. 3-2

Initial Setup ............................................................4-1

Getting started ................................................................ 4-1

Setting the Date and Time ......................................... 4-1

Turning on Automatic Daylight Savings Time ............ 4-1

Setting the Station ID................................................. 4-2

Setting the Beeper Volume........................................ 4-4

Setting the Speaker Volume ...................................... 4-4

Setting the Ring Volume ............................................ 4-5

Setting the Phone Line Set ........................................ 4-5

Setting Tone or Pulse dialling mode .......................... 4-5

Melody Settings (FAX-T106 only) ................................... 4-6

Setting the Ring Pattern............................................. 4-6

Setting the Music on Hold.......................................... 4-6

vii

Setup Receive........................................................5-1

Basic receiving operations .............................................. 5-1

Choosing the Receive Mode...................................... 5-1

Setting the Ring Delay .............................................. 5-2

Setting the F/T Ring Time (FAX/TEL mode only) ...... 5-3

Recording the Fax/Tel Outgoing Announcement

(F/T MESSAGE) (FAX-T106 only) .......................... 5-3

Fax Detect ................................................................. 5-4

Printing a reduced incoming fax (Auto Reduction) .... 5-4

Reception into memory.............................................. 5-5

Receiving a fax at the end of a conversation............. 5-5

Advanced receiving operations....................................... 5-6

Operation from extension telephones........................ 5-6

For FAX/TEL mode only ............................................ 5-6

Remote Call Transfer................................................. 5-6

Changing the remote codes ...................................... 5-7

Printing a fax from the memory (FAX-T104 only) ...... 5-8

Polling ........................................................................ 5-8

Sequential Polling ...................................................... 5-9

Telephone Services ...................................................... 5-10

Caller ID (Caller IDentification) (U.K. only) .............. 5-10

Advantages of Caller ID........................................... 5-10

Set the Caller ID to ON ............................................ 5-10

How Does the Caller ID Work?................................ 5-11

Selecting a Caller ID from the Memory for

Call Reply.............................................................. 5-12

BT Call Sign (U.K. only)........................................... 5-14

Setup Send .............................................................6-1

How to dial ...................................................................... 6-1

Manual dialling........................................................... 6-1

One-Touch dialling..................................................... 6-1

Speed-dialling ............................................................ 6-1

Search ....................................................................... 6-1

Fax Redial.................................................................. 6-2

How to fax ....................................................................... 6-2

Automatic transmission.............................................. 6-2

Manual transmission.................................................. 6-3

Sending a fax at the end of a conversation ............... 6-3

Basic sending operations................................................ 6-3

Sending faxes using multiple settings........................ 6-3

Contrast ..................................................................... 6-4

Fax resolution ............................................................ 6-4

Multiple Resolution Transmission .............................. 6-5

Cancelling a fax in progress ...................................... 6-5

Cancelling a scheduled job........................................ 6-5

Advanced sending operations ........................................ 6-6

Composing the electronic Cover Page ...................... 6-6

Broadcasting.............................................................. 6-8

Overseas Mode ......................................................... 6-8

Call Reservation ........................................................ 6-9

Delayed Fax............................................................. 6-10

Setting up Polled Transmit (Standard)..................... 6-11

viii

Setup for Polling Transmit with Secure Code .......... 6-11

Secure Polling.......................................................... 6-12

Memory Transmission ............................................. 6-12

Out of Memory message ......................................... 6-13

Interrupting Delayed Fax and

Polled Transmit jobs.............................................. 6-13

TX Lock System....................................................... 6-13

Quick-Dial numbers and dialling options............7-1

Storing numbers for easy dialling ................................... 7-1

Storing One-Touch Dial numbers .............................. 7-1

Storing Speed-Dial numbers...................................... 7-2

Changing One-Touch and Speed-Dial numbers........ 7-2

Setting up Groups for Broadcasting........................... 7-3

Dialling options ............................................................... 7-4

Manual dialling........................................................... 7-4

On Hook dialling ........................................................ 7-4

One-Touch dialling..................................................... 7-5

Speed-Dialling ........................................................... 7-5

Search ....................................................................... 7-6

Pause......................................................................... 7-6

Mute........................................................................... 7-6

Answering Calls with the Speaker Phone

(FAX-T106 only)...................................................... 7-6

Redial (Telephone) .................................................... 7-7

Redial (Fax) ............................................................... 7-7

Tone or Pulse ............................................................ 7-7

Remote Fax Options

Fax Forwarding............................................................... 8-1

Setting up Fax Forwarding......................................... 8-1

Setting Fax Storage ........................................................ 8-2

Turning off Remote Fax Options................................ 8-2

Setting your remote access code ................................... 8-2

Remote Retrieval ............................................................ 8-3

Using your remote access code ................................ 8-3

Remote commands.................................................... 8-4

Retrieving fax messages ........................................... 8-5

Changing your Fax Forwarding number .................... 8-5

Message Manager

Message Manager Mode ................................................ 9-1

Setting Up Message Manager ................................... 9-1

Setting up voice store ................................................ 9-1

Setting Fax Forward/Fax Storage.............................. 9-2

Recording the Message Manager’s Outgoing

Message (TAD MESSAGE) ................................... 9-3

Activating Message Manager Mode .......................... 9-4

Message Indicator ..................................................... 9-4

Playing Voice Messages............................................ 9-5

Printing a Fax Message ............................................. 9-5

Backup Printing Option .............................................. 9-5

Erasing Messages ..................................................... 9-6

(FAX-T 104 only)

(FAX-T106 only)

....................8-1

........................9-1

Setting the maximum time for incoming

messages................................................................ 9-6

Setting the Toll Saver ................................................ 9-7

ICM Recording Monitor ............................................. 9-7

Recording a Conversation ......................................... 9-7

Remote Retrieval ............................................................ 9-8

Using the Remote Access Code................................ 9-8

Setting your Remote Access Code............................ 9-8

Remote commands.................................................... 9-9

Retrieving the Memory Status List........................... 9-10

Retrieving Fax Messages ........................................ 9-10

Changing the Fax Forwarding Number.................... 9-11

Printing reports ...................................................10-1

FAX settings and activity .............................................. 10-1

Customizing the Transmission Verification

Report ................................................................... 10-1

Setting the Journal Period ....................................... 10-1

Printing reports ........................................................ 10-2

How to print a report ................................................ 10-2

Making copies......................................................11-1

Using the fax machine as a copier................................ 11-1

Copy operations............................................................ 11-1

Making a single copy ............................................... 11-1

Copy options: Single or Multiple copies,

Sort/Stack, Reduce/Enlarge.................................. 11-2

Important information .........................................12-1

Important safety instructions......................................... 12-1

Trademarks................................................................... 12-2

Shipment of the fax machine ..................................... 12-2

Troubleshooting and routine maintenance.......13-1

Troubleshooting ............................................................ 13-1

Error messages ....................................................... 13-1

Compatibility ............................................................ 13-4

Document Jam or Paper Jam .................................. 13-4

If you are having difficulty with the fax machine ...... 13-6

Routine maintenance .................................................... 13-8

Cleaning the print head............................................ 13-8

Cleaning the scanner............................................... 13-9

Changing the ribbon ................................................ 13-9

Glossary................................................................G-1

Specifications ....................................................... S-1

General ........................................................................... S-1

Copy ............................................................................... S-1

Fax.................................................................................. S-2

Index ........................................................................I-1

Accessory List ...................................................... A-1

Introduction

Using this Guide

Thank you for buying a Brother fax machine. This fax machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of the fax machine by reading this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you’ll see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific keys on the fax

machine control panel.

Italics Italicized typeface emphasizes an important

point or refers you to a related topic.

Courier New Courier New typeface identifies the messages on

the LCD of the fax machine.

Warnings inform you what to do to avoid possible personal injury.

Electrical Hazards alert you to possible electrical shock.

Cautions specify procedures you must follow or avoid to prevent possible damage to the fax machine.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Improper Setup alerts you to devices and operations that are not compatible with the fax machine.

Introduction

1 - 1

Part names

■ Front view

1 Power Cord

2 Telephone

Line Cord

3 Telephone Handset

5 Document

Support

6 Paper Wire Extension

7 Paper Tray

8 Paper Guides

4 Handset Curled

Cord

No. Name Description 1 Power Cord Use to connect the fax machine to the

2 Telephone Line Cord Connect the fax machine to a telephone

3 Telephone Handset Use when receiving or making voice

4 Handset Curled Cord Use to connect the handset to the fax

5 Document Support Supports the document in the ADF. 6 Paper Wire Extension Supports the paper in the paper tray. 7 Paper Tray Load paper here. 8 Paper Guides Press and slide to fit the document width. 9 Control Panel Use the keys and display to control the

10 Cover Open Lever To open the top cover, lift this lever.

electrical socket.

wall socket.

calls.

machine.

fax machine.

9 Control Panel

10 Cover Open

Lever

■ Back view

13 External

11 AC Power

Connector

No. Name Description 11 AC Power Connector Plug in the power cord here. 12 Telephone Line Socket

(LINE)

13 External Telephone Line

Socket (EXT.) (not for UK)

Plug in the telephone line here.

Plug in the telephone line of an external telephone here.

Telephone Line Socket (not for UK)

12 Telephone Line Socket

Introduction

1 - 2

FAX-T104 control panel overview

4 5

8 9

1 LCD (Liquid Crystal Display)

Displays messages on the screen to help you set up and use your fax machine.

2 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the fax machine.

The # key lets you temporarily switch the dialling type during a telephone call from "PULSE" to "TONE".

3 R

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

4 Tel

Use to toggle the line between handset and monitor speaker.

5 Redial/Pause

Redials the last number you called. It also inserts a pause in Quick-Dial numbers.

6 Search/Mute

Lets you look up numbers stored in the dialling memory, lets you put calls on hold and lets you dial stored numbers by pressing # and a two-digit number.

7 Receive Mode

Use to select how your fax machine will handle incoming calls.

8 Resolution

Adjusts the resolution when you send a fax or make a copy.

9 Stop/Exit

Stops a fax, cancels an operation or exits from the menu.

: Fax Start

Starts an operation, such as sending a fax.

Introduction

1 - 3

A Copy/Reports

With document in the ADF: Makes a copy. Without document in the ADF: Lets you access the Reports

menu.

B One-Touch Keys

These keys give you instant access to previously stored Quick-Dial numbers.

C Navigation Keys:

Menu/Set

The same key is used for menu and set operations. Lets you access the menu to program and store your settings in

the fax machine.

or Press to scroll forward or backward to see a menu selection. —OR— You can press these keys to adjust the beeper, ring or speaker

volume.

or Press to scroll through the menus and options. You can also use these keys to do a numerical search for stored

numbers.

Introduction

1 - 4

FAX-T106 control panel overview

1617

5 6

1 LCD (Liquid Crystal Display)

Displays messages on the screen to help you set up and operate your fax machine.

2 Play/Record

Lets you listen to voice messages and print fax messages stored in memory. This also lets you record telephone calls.

3 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the fax machine.

# key lets you switch the dialling type during a telephone call from "PULSE" to "TONE".

4 R

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

5 Speaker Phone

Lets you speak to another party without lifting the handset.

6 Redial/Pause

Redials the last number you called. It also inserts a pause in Quick-Dial numbers.

7 Search/Mute

Lets you look up numbers stored in the dialling memory, lets you put calls on hold and lets you dial stored numbers by pressing # and a two-digit number.

8 Receive Mode

Use to select how your fax machine will handle incoming calls.

9 Resolution

Adjusts the resolution when you send a fax or make a copy.

: Stop/Exit

Stops a fax, cancels an operation or exits from the menu.

A Fax Start

Starts an operation, such as sending a fax.

Introduction

1 - 5

B Copy/Reports

With a document in the ADF: Makes a copy. Without a document in the ADF: Lets you access the Reports

menu.

C One-Touch Dial Keys

These keys give you instant access to previously stored Quick-Dial numbers.

D Erase

Lets you delete voice messages, all fax messages or all messages.

E (Microphone)

Picks up your voice when you speak to another party using Speaker Phone.

F Digital TAD

Lets you activate Message Manager. Also, notifies you that you have voice or fax messages in the memory.

G Navigation Keys:

Menu/Set

The same key is used for menu and set operation. Lets you access the menu to program and store your settings in the fax machine.

or Press to scroll forward or backward to see a menu selection. —OR— You can press these keys to adjust ring or speaker volume.

or Press to scroll through the menus and options. You can also use these keys to do a numerical search for stored

numbers.

Introduction

1 - 6

About fax machines

Custom features

Do you have BT’s Call Minder on the phone line?

If you have Call Minder on the phone line where you will install your new fax machine, there is a strong possibility that Call Minder and the fax machine may conflict with each other while receiving incoming calls.

Why should there be problems?

Since both the fax machine and Call Minder will pick up the call after the number of rings you have set, each of them has the ability to keep the other from receiving calls.

For example, if Call Minder is set to answer after two rings and the fax machine is set to answer after four, Call Minder will stop the fax machine from receiving faxes.

If you set Call Minder and the fax machine to answer after the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Call Minder nor the fax machine can pass the call back to the other after the call has been answered.

How can you avoid possible problems?

A very good way to avoid problems like the one mentioned, is to get a second phone number on your present phone line.

Many people with Call Minder choose this service, which is called ‘BT Call Sign’, and they are very satisfied with it. (See BT Call Sign (U.K. only) on page 5-14.)

Another way to avoid possible problems is to replace Call Minder with an answering machine. Your fax machine is designed to work with an answering machine or TAD (telephone answering device). (See Connecting an external telephone answering device (TAD) on page 1-9.)

Introduction

1 - 7

Fax tones and handshake

When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Fax Start and they will continue for about 60 seconds after dialling. During that time, the sending machine must begin the “handshake” with the receiving machine.

Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVE.

If the fax machine is set to the FAX ONLY mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, the fax machine will continue to send the “chirps” for about 40 seconds, and the LCD continues to show RECEIVE. To cancel the receiving, press Stop/Exit.

The fax ‘handshake’ is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialled. So it is important for the receiving machine to answer the call in as few rings as possible.

When you have an external Telephone Answering Device (TAD) on your fax line, your TAD will decide the number of rings before the call is answered.

Pay special attention to the directions for connecting a TAD in this chapter. (See Connecting an external telephone answering device (TAD) on page 1-9.)

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to check a fax transmission while it is in progress. ECM transmissions are only possible between machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the fax machine.

The fax machine must have enough memory for this feature to work.

Introduction

1 - 8

Connections

Connecting an external telephone

You can connect a separate telephone as shown in the diagram below.

Extension Telephone

External Telephone

(Example for UK)

Whenever this phone (or TAD) is in use, the LCD shows EXT. TEL IN USE and, if the fax handset is lifted, an alarm sounds.

To disconnect the call on the external phone and switch to the fax, lift the handset and press Tel (FAX-T104 only) or Speaker Phone (FAX-T106 only).

Connecting an external telephone answering device (TAD)

Sequence

You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the fax machine, the TAD answers all calls and the fax machine “listens” for fax calling (CNG) tones. If it hears them, the fax machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The fax machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds four rings.

If you do not receive all your faxes, you must reset the setting on your external TAD to four rings or less.

Introduction

1 - 9

Do not connect a TAD elsewhere on the same phone line.

TAD

(Example for UK)

Connections

The external TAD must be connected as shown above.

Set your external TAD to one or two rings. (The fax machine’s Ring Delay setting does not apply.)

Record the outgoing message on your external TAD.

Set the TAD to answer calls.

For FAX-T104, set the Receive Mode to TAD:ANSWER MACH..

For FAX-T106, set the Receive Mode to TAD:MSG MGR. (See Choosing the Receive Mode on page 5-1.)

Recording outgoing message (OGM) on an external TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This allows the fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds. We recommend beginning your OGM with an initial 5-second

silence because the fax machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if the fax machine has trouble receiving, then you must re-record the OGM to include it.

Introduction

1 - 10

Using extension telephones (For U.K. only)

It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your fax machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, fax receive may not operate reliably in such a simple configuration.

This fax machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of your fax machine, in a master/slave configuration. In such a configuration, this fax machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”

The inadvisable configuration is shown in figure 1 below, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.

EXTENSION

SOCKET

EXTENSION

SOCKET

MASTER SOCKET

INCOMING

LINE

FAX

INADVISABLE CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

Fig. 1.

DISCONNECT

EXTENSION

SOCKET

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

Fig. 2.

MASTER SOCKET

FAX

INCOMING

LINE

These phones are now connected as external devices as per page 1-7, because they are connected to the fax machine via the T-connector.

Introduction

1 - 11

Multi-Line connections (PABX)

Most offices use a central telephone system. While it is often relatively simple to connect the fax machine to a key system or a PABX (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you. It is advisable to have a separate line for the fax machine.

If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

If you are installing the fax machine to work with a PABX

It is not guaranteed that the unit will operate correctly under all circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

Custom features on your phone line

If you have BT Call Minder, Call Waiting, RingMaster, an answering service, an alarm system or other custom feature on one phone line it may create a problem with the operation of your fax machine. (See Custom features on a single line on page 13-7.)

Introduction

1 - 12

Paper

About paper

Handling and using plain paper

Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Paper specifications for the paper tray

Size: A4 Weight: 64 to 90 g/m Thickness: 0.08 to 0.12 mm Capacity: up to 30 sheets

The fax machine can only scan an image 208 mm wide, regardless of how wide the paper is.

Do not use cardboard, newspaper, or fabric. Do not use paper:

■ that is extremely shiny or highly textured

■ that was previously printed by a printer

■ that cannot be arranged uniformly when stacked

■ that is made with a short grain

■ that is curled, wrinkled, folded, ripped, stapled, paper-

clipped, pasted, or taped

2 - 1

Paper

How to load paper

To load paper

Before you add paper, remove all of the paper from the paper tray.

Fan the stack of paper well to avoid paper jams and mis-feeds.

Tap the stack of paper so the edges are even.

Gently insert the paper. The side to be printed on must be face down.

Print Side

Paper

2 - 2

On-Screen Programming

User-friendly programming

The fax machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections the fax machine has to offer.

Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program the fax machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.

Menu table

You can probably program the fax machine without the User’s Guide if you use the Menu table that begins on page 3-3. These pages will help you understand the menu selections and options that are found in the fax machine programs.

You can program the fax machine by pressing Menu/Set, followed by the menu numbers. For example to set RESOLUTION to FINE: Press Menu/Set, 3, 4 and ▲ or ▼ to select FINE. Press Menu/Set.

Memory Storage

If there is a power failure, you will not lose your menu settings because they are stored permanently. Temporary settings (such as Contrast, Overseas Mode, and so on) will be lost. You may also have to reset the date and time.

On-Screen Programming

3 - 1

Navigation keys

Access the menu Go to the next menu level Accept an option Scroll through the current

menu level Go back to the previous menu

level Go forward to the next menu

level Exit the menu

You can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD

scrolls. Press 1 for Initial Setup —OR— Press 2 for Setup Receive menu —OR— Press 3 for Setup Send menu —OR— Press 4 for Cancel Job menu —OR— Press 5 for Interrupt menu —OR— Press 6 for Set Quick-Dial menu —OR— Press 7 for Setup Reports menu —OR— Press 8 for Remote Fax Opt menu

(FAX-T104 only) Press 8 for Setup TAD menu

(FAX-T106 only) —OR— Press 9 for Setup Melody menu

(FAX-T106 only) —OR— Press 0 for Miscellaneous menu

SELECT ↑ ↓ & SET

1.INITIAL SETUP

2.SETUP RECEIVE

3.SETUP SEND

4.CANCEL JOB

5.INTERRUPT

6.SET QUICK-DIAL

7.REPORT SETTING

8.REMOTE FAX OPT

8.SETUP TAD

9.SETUP MELODY

0.MISCELLANEOUS

You can scroll more quickly through each menu level by pressing the arrow key (▲ or ▼) for the direction you want. Select an option by pressing Menu/Set when that option appears on the LCD. Then the LCD shows the next menu level.

Press ▲ or ▼ to scroll to your next menu selection. Press Menu/Set. When you finish setting an option, the LCD

shows ACCEPTED.

On-Screen Programming

3 - 2

Press the Menu numbers.

(ex. Press 1, 1 for Date/Time)

Main

1.INITIA L SETUP

2.SETUP R ECEIVE

—OR—

to select to select

Selections

1.DATE/TIME — Puts the date and time on

2.AUTO

DAYLIGHTONOFF

3.STATION ID— Program your name, fax

4.BEEPER OFF

5.PHONE

LINE SET

TONE/PULSE

1.RING

DELAY

2.F/T RING

TIME

3.FAX

DETECT

Options Descriptions Page

the LCD and in the headings of faxes you send.

Changes for Daylight Savings Time automatically.

number to appear on each page you fax.

LOW

HIGH

NORMAL

PBX ISDN

TONE

PULSE

FAX-T104 00-04 (02-04 for Ireland)

FAX-T106

RING DELAY TOLL SAVER

70 40

SEMI OFF

Adjust the volum e level of the beeps that sound when you press a key, an error occurs or a document is sent or received.

Select the phone line type.

Selects the dialling mode. 4-5

Sets the number of rings before your fax machine answers in FAX/TEL, FAX ONLY or TAD (Message Manager for FAX-T106) mode. On FAX-T106, you can set Toll Saver feature.

Sets the time for “FAX/TEL pseudo-ring” in FAX/TEL (F/ T) Mode.

Receive fax messages without pressing the Fax Start key.

The factory setting (option) is shown in bold.

to accept

exit

4-1

4-2

4-4

4-5

5-2

9-7

5-3

5-4

On-Screen Programming

3 - 3

Press the Menu numbers.

(ex. Press 1, 1 for Date/Time)

Main

2.SETUP R ECEIVE

3.SETUP SEND

—OR—

to select to select

Selections

4.REMOTE

CODE

5.AUTO

REDUCTION

(Continued)

6.MEM.

RECEIVEONOFF

7.POLLING RXSTANDARD

1.COVERPG

SETUP

2.COVERPAGE

NOTE

3.CONTRAST AUTO

RESOLUTION

5.OVERSEAS

MODE

6.CALL

RESERVEONOFF

The factory setting (option) is shown in bold.

to accept

Options Descriptions Page

( 51, #51,

81)

OFF

SECURE TIMER

NEXT FAX ONLY ON

OFF

PRINT SAMPLE

— Program a customized

LIGHT DARK

STANDARD

FINE S.FINE PHOTO

OFF

PRINT SAMPLE

You can answer calls at an external or extension phone and use codes to turn the fax machine on or off. You can also transfer a voice call from your cordless phone to your fax machine. You can personalize these codes.

Reduces size of incoming faxes.

Automatically stores any incoming faxes in its memory if it runs out of paper.

Sets up your fax machin e to poll another fax machine.

Automatically sends a programmable cover page or prints a sample coverpage.

message for fax cover page.

Change the lightness or darkness of a fax you are sending.

Allows you to change resolutions page by page.

If you are having diffic ulty sending faxes overseas, set this to on.

You can send a fax, then speak or print a sample call back message.

exit

5-6

5-4

5-5

5-8

6-6

6-4

6-8

6-9

On-Screen Programming

3 - 4

Press the Menu numbers.

(ex. Press 1, 1 for Date/Time)

Main

3.SETUP SE ND

4.CANCEL JOB

5.INTERRUPT

6.SET QUICK -DIAL

7.REPORT SE TTING

—OR—

to select to select

Selections

7.DELAYED

FAX

8.POLLED TX STANDARD

(Continued)

9.MEMORY TX

— — Cancel a delayed fax or

— — Send a fax now, even if

1.ONE-TOUCH

DIAL

SPEED-DIAL

3.SETUP

GROUPS

1.XMIT

REPORTONOFF

2.JOURNAL

PERIOD

Options Descriptions Page

— Set the time of day in 24

SECURE

NEXT FAX ONLY ON

OFF

— Stores One-Touch Dial

— Stores Speed-Dial

— Sets up a Group number

EVERY 30 FAXES

EVERY 6 HOURS EVERY 12 HOURS EVERY 24 HOURS EVERY 2 DAYS EVERY 7 DAYS OFF

hour format that the delayed faxes will be sent.

Set up your fax machine with a document to be retrieved by another fax machine.

You can send faxes from memory

polling job.

you have your fax machine set to send a fax later, or if you have it set for Polling.

numbers, so you can dial by pressing one key.

numbers, so you can dial by pressing a few keys.

for broadcasting. Initial setup for

Transm ission V erificat ion Report and Fax Journal period.

The factory setting (option) is shown in bold.

to accept

exit

6-10

6-11

6-12

6-5

6-13

7-1

7-2

7-3

10-1

On-Screen Programming

3 - 5

Press the Menu numbers.

(ex. Press 1, 1 for Date/Time)

Main

8.REMOTE FAX OPT

8.SETUP TAD

—OR—

to select to select

Selections

1.FORWARD/

STORE

2.REMOTE

ACCESS

(FAX-T104 Only)

3.PRINT

DOCUMENT

1.VOICE

STORE

2.FORWARD/

STORE

3.BACKUP

4.OGM TAD MESSAGE

(FAX-T106 Only)

5.ICM

MAX.TIME

6.ICM REC.

MONITRONOFF

7.REMOTE

ACCESS

The factory setting (option) is shown in bold.

to accept

Options Descriptions Page

OFF

FAX FORWARD FAX STORAGE

--- You must set your own

— Print incoming faxes

EXT OFF

OFF

FAX FORWARD FAX STORAGE

OFF

F/T MESSAGE

20-60 SEC

(30)

--- You must set your own

Sets the fax machine to forward fax messages or to sto re incom ing faxes in the memory so you can retrieve them while you are away from your fax machine.

code for Remote Retrieval.

stored in the memory. Sets the fax machine to

store incoming voice messages.

Sets the fax machine to forward fax messages , to store incoming faxes in the memory so you can retrieve them while you are away from your fax machine.

Automatically prints a copy of faxes received into memory.

Play/Record or erase the outgoing message.

Select the maximum length of incoming messages.

Allows you to turn the speaker volume for voice messages as they come in on or off.

code for Remote Retrieval.

exit

8-2

8-3

5-8

9-1

9-2

9-5

9-3

9-6

9-7

9-8

On-Screen Programming

3 - 6

Press the Menu numbers.

(ex. Press 1, 1 for Date/Time)

Main

9.SETUP MELODY

0.MISCELL ANEOUS

—OR—

to select to select

Selections

1.RING

PATTERN

2.MUSIC ON

HOLD

(FAX-T106 Only)

1.TX LOCK — Prohibits most functions

COMPATIBILITY

3.CALLER ID

(U.K. only)ONOFF

4.BT CALL

SIGN

(U.K. only)

Options Descriptions Page

SIGNAL

MELODY1 MELODY2 MELODY3 MELODY4

OFF

MELODY1

MELODY2 MELODY3 MELODY4

NORMAL

BASIC

DISPLAY ID PRINT REPORT

OFF

Selects ring pattern. 4-6

Select the melody type or turn the hold music off.

except receiving faxes. If interference on your

phone line in terrupts your faxes, try the ‘BASIC’ setting.

View and dial back, or print a list of the last 30 Caller IDs stored in memory.

Use with BT Call Sign. 5-14

The factory setting (option) is shown in bold.

to accept

exit

4-6

6-13

13-4

5-10

On-Screen Programming

3 - 7

Initial Setup

Getting started

Setting the Date and Time

When the fax machine is not in use, it will display the date and time. If you set up the Station ID the date and time displayed by your fax machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time.

Press Menu/Set, 1, 1.

Enter the last two digits of the year.

Press Menu/Set.

Enter two digits for the month. Press Menu/Set. (For example, enter 09 for September, or 10 for October.)

Enter two digits for the day. Press Menu/Set. (For example, enter 06.)

Enter the time in 24-Hour format. Press Menu/Set. (For example, enter 15:25 for 3:25 P.M.)

Press Stop/Exit. The LCD now shows the date and time whenever the fax

machine is in Standby mode.

Turning on Automatic Daylight Savings Time

You can set the fax machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct day and time in the DATE/TIME setting. The default setting is ON.

Press Menu/Set, 1, 2.

Press ▲ or ▼ to select ON (or OFF).

Press Menu/Set.

Press Stop/Exit.

1.DATE/TIME

2.AUTO DAYLIGHT

Initial Setup

4 - 1

Setting the Station ID

You should store your name or company name and fax number so they print on all fax pages that you send. The telephone number will appear only on cover pages and call back messages.

It is important that you enter the fax and telephone numbers in the internationally standardised format, i.e. in accordance with the following strict sequence:

■ The “+” (plus) character (by pressing key)

■ Your Country Code (e.g. “44” for the United Kingdom, “41” for

Switzerland)

■ Your local area code minus any leading “0” (“9” in Spain)

■ A space

■ Your number on the local exchange, using spaces to aid

readability as appropriate.

As an example, if the fax machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls, and your national telephone number is 0161 444 5555, then you must set the fax and telephone number parts of your station ID as: +44 161 444 5555.

Press Menu/Set, 1, 3.

Enter your fax number (up to 20 digits).

Press Menu/Set. You must enter a fax number to continue (up to 20 digits).

If you do not enter a fax number, you cannot enter any more information.

You can not enter a hyphen.

Enter your telephone number (up to 20 digits). Press Menu/Set.

Use the dial pad to enter your name (up to 20 characters). Press Menu/Set. (See Entering text on page 4-3.)

Press Stop/Exit. The LCD will show the date and time.

If the Station ID has already been programed, the Station ID will ask you to press 1 to make a change or 2 to exit without changing the setting.

3.STATION ID

Initial Setup

4 - 2

Entering text

When you are setting certain menu selections, such as the Station ID, you may need to type text into the fax machine. Most number keys have three or four letters printed on them. The keys for 0, # and do not have printed letters because they are used for special characters.

By pressing the appropriate dial pad key repeatedly, you can access the character you want.

Press

Key

2 ABC2A 3 DEF 3D 4 GH I 4G 5 JKL5J 6 MNO 6 M 7 PQRS 7 8 TUV8T 9 WXYZ9

Inserting spaces

To enter a space in the fax number, press once between numbers. To enter a space in the name, press twice between

one

time

two

times

three

times

four

times

five

times

▲

characters.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor under the incorrect character. Then press Stop/Exit. All the letters above and to the right of the cursor will be delete d. Re-enter the correct cha racters. You can also back up and type over incorrect letters.

▲

Repeating letters

If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right before you press the key again.

Special characters and symbols

Press , # or 0, and then press or to move the cursor under the special character or symbol you want. Then press Menu /Set to select it.

Press for (space) ! " # $ % & ’ ( ) + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press 0 for Ä Ë Ö Ü À Ç È É 0

▲

Initial Setup

4 - 3

Setting the Beeper Volume

You can change the beeper volume. The default (factory) setting is LOW. When the beeper is on, the fax machine will beep when you press a key, make a mistake or after you send or receive a fax.

Press Menu/Set, 1, 4. (LOW, HIGH or OFF)

Press ▲ or ▼ to select your option. Press Menu/Set.

Press Stop/Exit.

4.BEEPER

Setting the Speaker Volume

You can adjust the speaker volume.

For FAX-T104, lift the handset and press Tel. For FAX- T106, press Speaker Phone.

Press or to adjust the volume level. The LCD shows the setting you are choosing. Each key press

changes the volume to the next setting. The new setting will remain until you change it again.

For FAX-T104, press Tel. For FAX- T106, press Speaker Phone.

(FAX-T106 only)

■ You can adjust the speaker volume using or

while you are listening to your OGM (Outgoing Message) and ICMs (Incoming Messages).

■ If you turn Incoming Recording Monitor to OFF (Menu/Set,

8, 6) the Speaker for screening calls will be disabled and

you won’t hear callers leaving messages. The volume for other operations can still be controlled using or .

▲

Initial Setup

4 - 4

Setting the Ring Volume

You can turn the ring off or you can select a ring volume level when your machine is idle (not being used).

Press or to adjust the volume level. Every time you press these keys, the fax machine will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press. The new setting will stay until you change it again.

Setting the Phone Line Set

If you are connecting the fax machine to a line that features a PABX (PBX) or ISDN to send and receive faxes, it is also necessary to change the phone line type accordingly by completing the following steps.

Press Menu/Set, 1, 5.

Press ▲ or ▼ to select PBX, ISDN, (or NORMAL).

Press Menu/Set.

Press Stop/Exit.

5.PHONE LINE SET

PABX and TRANSFER

The fax machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax machine can be connected to most types of PABX. The fax machine’s recall feature supports timed break recall only (TBR). TBR will work with most PABX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when the R key is pressed.

You can program an R keypress as part of a number stored in a One-Touch or Speed-Dial location. When programming the One-Touch or Speed-Dial number (Menu/Set, 6, 1 or 6, 2) press R first (the screen displays “!”), then enter the telephone number. If you do this, you do not need to press R each time before you dial using a One-Touch or Speed-Dial location. (See One-Touch dialling on page 6-1 and Speed-dialling on page 6-1.)

However, if PABX is set to OFF, you can’t use the One-Touch or Speed-Dial number that an R keypress is programmed into.

Setting Tone or Pulse dialling mode

Your fax machine comes set for Tone dialling service (multi-frequency). If you have Pulse dialling service (rotary), you need to change the dialling mode.

Press Menu/Set, 1, 6.

Press ▲ or ▼ to select PULSE (or TONE).

Press Menu/Set.

Press Stop/Exit.

6.TONE/PULSE

Initial Setup

4 - 5

Melody Settings (FAX-T106 only)

Setting the Ring Pattern

You can select a ring pattern from signal (regular ring pattern) or 4 types of melody.

The default setting is SIGNAL.

Press Menu/Set, 9, 1.

Press ▲ or ▼ to select SIGNAL, MELODY1, MELODY2, MELODY3 or MELODY4 and press Menu/Set.

Press Stop/Exit. You can select a melody for the initial ring only. The F/T

pseudo-ring will stay the same.

Setting the Music on Hold

You can select the music on hold. You can also set the music to OFF.

Press Menu/Set, 9, 2.

Press ▲ or ▼ to select MELODY1, MELODY2, MELODY3 or MELODY4 or OFF.

Press Menu/Set.

Press Stop/Exit.

1.RING PATTERN

Initial Setup

4 - 6

Setup Receive

Basic receiving operations

Choosing the Receive Mode

There are four different Receive Modes for the fax machine. You can choose the mode that best suits your needs.

LCD How it works When to use it

FAX ONLY

(automatic receive)

FAX/TEL* (fax and telephone)

TAD:AN SWER MACH.

(with an external answering machine) (FAX-T104 only)

MANUAL

(manual receive)

TAD:MSG MGR

(FAX-T106 only)

*In FAX/TEL mode you must set the RING DELAY and

F/T RING TIME. If you have extension phones on the line, keep the RING DELAY set to 4 rings.

The fax machine automatically answers every call as a fax.

The fax machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (pseudo/double ring) for you to pick up the call.

The external answering machin e (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

You control the phone line and must answer every call yourself.

The fax machine automatically answers every call. The messages are stored in order on a first come first served basis.

For dedicated fax lines.

Use this mode if you expect to receive lots of fax messages and f ew telephone calls. You cannot have an answering machine on the same line, even if it is on a separate wall socket/phone socket on the same line. You cannot use the telephone company’s Call Minder in this mode.

Use this mode if you have connected an external answering machine to your machine. The TAD setting works only with an external answering machine. Ring Delay and F/T Ring Time do not work in this setting.

Use this mode if you do not receive many fax messages, with BT Call Sign, or if you are using a computer on the same line. If you answer and hear fax tones, wait until the machine takes over the call, then hang up. (See on page 5-4.)

Use this mode to record voice or fax messages into the machine’s memory. (See Message Manager on page 9-1.)

Fax Detect

Setup Receive

5 - 1

Current Receive Mode

MNL: MANUAL

09/0615:25FAX

FAX: FAX ONLY F/T: FAX/TEL TAD:ANSWER MACH.

(FAX-T104 only) TAD:MSG MGR

(FAX-T106 only)

To select or change your Receive Mode

Press Receive Mode. The LCD shows your current selection. The options on FAX-T104 are:

TAD:ANSWER MACH.

The options on FAX-T106 are:

Or, if TAD Mode is switched

ON by pressing (Digital TAD button), it overrides your

Receive Mode setting, so the display shows:

Continue to press Receive Mode until your new selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Receive Mode setting.

If you are changing the Receive Mode while in another operation, the screen returns to the current operation display.

FAX ONLY

FAX/TEL

MANUAL

FAX ONLY

FAX/TEL

MANUAL

TAD:MSG MGR

Setting the Ring Delay

The Ring Delay sets the number of times the fax machine rings before it answers in FAX ONLY or FAX/TEL and TAD:MSG MGR modes. (FAX-T106 only)

Press Menu/Set, 2, 1. If you have a FAX-T104, go to Step 3.

Press ▲ or ▼ to select RING DELAY, and press Menu/Set.

Press ▲ or ▼ to select how many times the line rings before the machine answers, and press Menu/Set.

Press Stop/Exit. (FAX-T106 only)

Toll Saver must be OFF to use the Ring Delay setting.

Setup Receive

5 - 2

Setting the F/T Ring Time (FAX/TEL mode only)

If you set the Receive Mode to FAX/TEL, you’ll need to decide how long the fax machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the fax machine prints the fax.) This pseudo double ringing happens after the initial ringing from the phone company. Only the fax machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any extension phone (in a separate phone socket) on the same line as the fax machine. (See Operation from extension telephones on page 5-6.)

Press Menu/Set, 2, 2.

Press ▲ or ▼ to select how long the fax machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds).

Press Menu/Set.

Press Stop/Exit. Even if the caller hangs up during the pseudo/double-ringing,

the fax machine will continue to ring for the set time.

2.F/T RING TIME

Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE) (FAX-T106 only)

This is the announcement played by your machine (not an external TAD) when someone calls and your machine is set to FAX/TEL receive mode. Although callers hear your announcement, they cannot leave a message.

Press Menu/Set, 8, 4.

Press ▲ or ▼ to select F/T MESSAGE, and press Menu/Set.

Press ▲ or ▼ to select RECORD MSG and press Menu/Set, then pick up the handset to record a message (up to 20 seconds).

Replace the handset. Your announcement is played.

Press Stop/Exit. It is not necessary to have an outgoing message. The F/T

mode will work fine without one. It is only to help the caller understand the status of your machine. (See Erasing the Outgoing Message (OGM) on page 9-3 for directions to erase

the announcement.) For example, you can leave a message that says: “Hello, please wait, we are trying to connect you. If you wish to

send a fax, please wait until you hear a fax tone and press the Start key, or, press 5 1 (your three-digit fax receive code) and press the Start key.”

Setup Receive

5 - 3

Fax Detect

When you use this feature, you don’t have to press Fax Start or the Fax Receive Code 5 1 when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. Selecting ON allows the fax machine to receive fax calls automatically, even if you lift the machine’s handset or the handset of an extension or external phone. When you see RECEIVE on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall socket/phone socket, just replace the handset and the fax machine will do the rest. SEMI lets the fax machine receive the fax only if you’ve answered it at the fax machine.

■ If you have set this feature to FAX DETECT:ON, but your

machine does not automatically connect a fax call when you lift an external or extension phone handset, press the Fax Receive Code 5 1. At the machine lift the handset and then press Fax Start .

■ If you send faxes from a computer on the same phone line

and the machine intercepts them, set this feature to FAX DETECT:OFF.

■ Selecting FAX DETECT:OFF means you’ll have to activate

the machine yourself by pressing Fax Start. —OR— Press 5 1 on the external or extension phone if you are not at your machine.

Press Menu/Set, 2, 3.

Use ▲ or ▼ to select ON, SEMI

or OFF.

Press Menu/Set.

Press Stop/Exit.

3.FAX DETECT

Printing a reduced incoming fax (Auto Reduction)

If you choose AUTO, the fax machine automatically reduces an incoming fax to fit on one page of A4 size paper, regardless of the paper size of the document.

Press Menu/Set, 2, 5.

Use ▲ or ▼ to select ON (or

OFF).

Press Menu/Set.

Press Stop/Exit.

■ If you receive faxes that are split on two pages, turn on this

setting. If the document is too long, however, the fax machine may print it on two pages.

■ When Auto Reduction is turned on and an incoming

document is smaller than your paper, no reduction will take place, and you will get the same size as the sender’s document.

5.AUTO REDUCTION

Setup Receive

5 - 4

Reception into memory

As soon as the paper tray becomes empty during fax reception, the screen will display CHECK PAPER; please put some paper in the paper tray. (See Quick Setup Guide.)

If the Memory Receive is set to ON at this time… If sufficient memory is available, the current fax reception will

continue. Subsequent incoming faxes will also be stored into memory until the memory becomes full, following which no further incoming fax calls will be answered automatically. To print all the faxes stored in memory, insert paper into the paper tray.

If the Memory Receive is set to OFF at this time… If sufficient memory is available, the current fax reception will

continue and remaining pages will be stored in memory, subject to available memory. Subsequent incoming faxes will not be answered automatically until fresh paper is put in the paper tray.

Press Menu/Set, 2, 6.

Use ▲ or ▼ to select ON (or

OFF).

Press Menu/Set.

Press Stop/Exit.

6.MEM.RECEIVE

Receiving a fax at the end of a conversation

At the end of a conversation you can ask the other party to fax you information before you both hang up.

Ask the other party to place the document in their machine

and to press Start. Tell the other party to wait until the fax

machine sends receiving tones (chirps) before hanging up.

When you hear the other machine’s CNG tones (beeps),

press Fax Start.

The LCD shows:

Replace the handset.

RECEIVE

Setup Receive

5 - 5

Advanced receiving operations

Operation from extension telephones

If you answer a fax call on an extension telephone, or an external telephone into the correct socket on the machine, you can make the fax machine take the call by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the fax machine starts to receive a fax. (See Fax Detect on page 5-4.)

If the fax machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone. (See Setting the F/T Ring Time (FAX/TEL mode only) on page 5-3.)

If you answer a call and no one is on the line, you should assume that you’re receiving a manual fax.

■ At an extension phone (on a separate telephone wall socket),

press 5 1, wait for fax-receiving tones (chirps), and then hang up.

■ At an external phone (connected to the correct socket on the

machine), press 5 1 and wait for the phone to be disconnected before you hang up (the LCD shows RECEIVE).

Your caller will have to press the Start key to send the fax.

For FAX/TEL mode only

When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call.

If you’re at an extension or external phone, you’ll need to lift the handset during the F/T Ring Time and then press # 5 1 between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the fax machine by pressing

5 1.

Remote Call Transfer

In order to use this feature, you should first set REMOTE CODE to ON. (See Changing the remote codes on page 5-7.)

You can use the Remote Call Transfer feature to transfer a voice call received on a remote DECT cordless phone externally connected to the fax machine. (See Connecting an external telephone on page 1-9.) You can transfer an incoming voice call to your fax machine, but you cannot transfer a call from your fax machine to your DECT phone.

Setup Receive

5 - 6

To transfer a telephone call to the fax machine

When you pick up the voice call at the remote DECT cordless phone and would like to transfer it to the fax machine,

Press DECT Activation Voice Code 8 1 at remote cordless

phone.

The fax machine rings (pseudo-ring same as current F/T ring)

and the display shows “PICK UP PHONE”.

Pick up the handset and press Tel (FAX-T104 only).

—OR—

Just press Speaker Phone (FAX-T106 only) at the fax

machine in order to transfer the voice call to the fax machine.

Don’t hang up the call from the cordless phone until the voice

call has been transferred to the fax machine. You will know

when this is because you will no longer be able to hear or talk

to the caller via the cordless phone. If you do not wait until this

point before hanging up from the cordless phone, the call will

be lost. If nobody answers at the fax machine, pseudo-ringing stops after

30 seconds. In that case, it may still be possible to speak with the caller from the cordless phone. Speech between the fax machine and the cordless phone (as with an intercom system) is not possible.

Changing the remote codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Answer Code is # 5 1. The preset Activation Voice Code 8 1.

If you are always disconnected when accessing your external

TAD remotely, try changing the Fax Receive Code,

Telephone Answer Code, or Activation Voice Code to other

three-digit codes using numbers 0-9, or #.

Press Menu/Set, 2, 4.

Press ▲ or ▼ to select ON (or

OFF).

Press Menu/Set.

Enter the new Fax Receive Code.

Press Menu/Set.

Enter the new Telephone Answer Code.

Press Menu/Set.

Enter the new Activation Voice Code.

Press Menu/Set.

Press Stop/Exit.

4.REMOTE CODE

Setup Receive

5 - 7

Printing a fax from the memory (FAX-T104 only)

If you have selected FAX Forwarding or Fax Storage (Menu/Set, 8, 1) you can still print a fax from the memory when you are at the

fax machine. (See Setting Fax Storage on page 8-2.)

Press Menu/Set, 8, 3.

Press Fax Start.

After printing has finished, press Stop/Exit.

3.PRINT DOCUMENT

Polling

Polling is the process of retrieving faxes from another fax machine. You can use the fax machine to ‘poll’ other machines, or you can have someone poll the fax machine.

Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls the fax machine to receive a fax, they pay for the call. If you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the Polling feature.

Secure Polling

Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.

Setting up Polling Receive (Standard)

Polling Receive is when you call another fax machine to receive a fax from it.

Press Menu/Set, 2, 7.

Press ▲ or ▼ to select

STANDARD.

Press Menu/Set.

Enter the fax number you are polling.

Press Fax Start.

7.POLLING RX

Setup for Polling Receive with Secure Code

You need to make sure you are using the same secure code as the other party.

Press Menu/Set, 2, 7.

Press ▲ or ▼ to select SECURE.

Press Menu/Set.

Enter a four-digit secure code.

This is the same as the security code of the fax machine you

are polling.

Press Menu/Set.

Enter the fax number you are polling.

Press Fax Start.

Setup Receive

5 - 8

Setup Delayed Polling Receive

You can set the machine to begin Polling Receive at a later time.

Press Menu/Set, 2, 7.

Press ▲ or ▼ to select TIMER.

Press Menu/Set.

The screen prompts you to enter the time you want to begin

polling.

Enter the time (in 24-hour format) you want to begin polling.

For example, enter 21:45 for 9:45 PM.

Press Menu/Set.

Enter the fax number you are polling.

Press Fax Start.

The machine makes the polling call at the time you entered.

You can set up only one Delayed Polling.

Sequential Polling

The machine can request documents from several fax units in a single operation. You just specify several destinations in Step 4. Afterwards, a Sequential Polling Report will be printed.

Press Menu/Set, 2, 7.

Press ▲ or ▼ to choose

STANDARD, SECURE or

TIMER.

Press Menu/Set when the screen displays the setting you

want.

If you selected STANDARD, go to Step 4.

■ If you selected SECURE, enter a four-digit number and

press Menu/Set, and then go to Step 4.

■ If you selected TIMER, enter the time (in 24-hour format)

you want to begin polling and press Menu/Set, and then go to Step 4.

Specify the destination fax machines, which you wish to poll

by using One-Touch, Speed-Dial, Search or a Group. For

example, for One-Touch 3 and Speed-Dial location 09, press

One-Touch Dial key 3, Search/Mute, # and 09. (See How to

dial on page 6-1.)

Press Fax Start.

The machine polls each number or group number in turn for a

document.

POLLING RX

POLLING:STANDARD

Setup Receive

5 - 9

Telephone Services

Your fax machine supports the Cal ler ID and BT Ca ll Sign (Fo r U.K. only) telephone services offered by some telephone companies.

Caller ID (Caller IDentification) (U.K. only)

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’s memory. In addition to the standard Caller ID features, you can select a Caller ID and have your machine dial the number for you.

■ You will need to speak to your telephone company if you

want to apply for the Caller ID Service.

■ To PABX Users:

Calling line identification signals are not generally delivered to your Brother fax machine if it is connected behind a private automatic branch exchange (PABX) system or other call routing device.

Advantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls.

At Home

Residential customers can protect themselves from unwanted calls by seeing the callers name or number before they answer.

Set the Caller ID to ON

If you have BT Caller ID on your line, then this function should be set to ON to display the caller’s phone number on the fax LCD as the telephone rings.

Press Menu/Set, 0, 3.

Press ▲ or ▼ to choose ON (or

OFF).

Press Menu/Set.

Press Stop/Exit.

3.CALLER ID

5 - 10

Setup Receive

How Does the Caller ID Work?

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the screen displays the caller’s phone number. If the caller’s name is stored in your machine as a Speed-D ial, or One-Touch dial, the caller’s name will be displayed. Once you pick up the handset, the caller’s ID disappears.

■ If # UNAVAILABLE appears on the display, it means that

the call came from outside your caller ID service area.

■ If # WITHHELD appears on the display, it means the caller

intentionally blocked the transmission of his/her ID.

■ If no caller ID was transmitted to your fax machine,

PICK UP PHONE will remain on the display.

The Caller ID is Stored in Your Machine’s Memory

The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be used for the following.

■ Selecting a Caller ID from the Memory for Call Reply.

You can scroll through the Caller IDs on the display and select one for your machine to dial. (See Selecting a Caller ID from the Memory for Call Reply on page 5-12.)

■ Printing the Caller ID List.

You can review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller ID), and type of call (Comment).

Please set up the number of rings to more than 02 in the Ring

Delay (See Setting the Ring Delay on page 5-2) before you

use the Caller ID. If you set up the number of rings to 01, you

cannot receive the Caller ID.

Setup Receive

5 - 11

Selecting a Caller ID from the Memory for Call Reply

You can display the caller IDs currently stored in the memory and select the number of the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call “on-hook” to the opposite party associated with a Caller ID number which has been captured into memory. This saves you from having to copy and dial back to that number manually.

Press Menu/Set, 0, 3.

Press ▲ or ▼ to select

DISPLAY ID, and press

Menu/Set.

The caller ID of the last call will appear on the display. If no ID

is stored, the beeper will sound and NO CALLER ID will

appear on the display.

Press ▲ or ▼ to scroll through the Caller IDs in the memory,

and press Menu/Set to automatically dial the Caller ID

number. Wait until the screen prompts you to press the

Fax Start key.

Press Fax Start.

If you wish to send a fax, insert

a document into the ADF.

Then press Fax Start. To cancel the Call Reply (for example, when you selected the

Wrong Caller ID), simply press Stop/Exit and begin again; the Caller ID will not be lost.

DISPLAY ID

DIALLING

TELEPHONE

5 - 12

Setup Receive

To Activate Certain Network Services When Using Call Reply

You may wish (in order to activate certain network services),

to insert a special prefix to be dialled in front of the Caller ID

number when using the Call Reply feature.

For example, - Your outgoing Caller ID withheld The required prefix, typically three to six digits (including # and symbols) in length, may be inserted after displaying the desired Caller ID in step 3 on the previous page. (You can enter the prefix

up to 20 digits on the machine.) The complete number string including the prefix will then be dialled by pressing Fax Start.

Select the desired Caller ID, wait 2 seconds until you see the date and time the Caller ID was received.

Enter the prefix by using number keys up to 20 digits.

■ The display will be cleared when you press any of the number

keys.

■ To cancel the prefix (such as when you entered the wrong

number), simply press Stop/Exit.

■ The display will return to the desired Caller ID you selected.

■ If you press Stop/Exit again, the machine will return to the

current date and time display. You are no longer in the call reply mode.

■ Any problems or queries in using network services should be

raised in the first instance with your network operator(s).

■ With Call Reply, automatic redial does not function in cases

where the called party is busy or doesn’t answer.

25)09/11 15:25

DIAL:PRESS START

Clearing the Caller ID Stored in Memory (FAX-T106 only)

For the effective use of the memory, it is recommended that you should clear the Caller ID stored into memory by pressing Erase when the screen displays the number.

Printing Caller ID List

Press Menu/Set, 0, 3.

Press ▲ or ▼ to select PRINT REPORT, and press Menu/Set.

Press Stop/Exit.

Setup Receive

5 - 13

BT Call Sign (U.K. only)

This fax machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your machine.

Your fax machine has a BT Call Sign compatible distinctive ringing function, allowing you to dedicate a second phone number (on the same phone line) just for receiving faxes.

You can switch BT Call Sign off temporarily, then turn it back

on. When you get a new fax number, make sure you reset this

function. This fax machine will automatically answer incoming

calls that use your new fax number.

When you set the BT Call Sign feature to ON, the receive

mode is set to MANUAL automatically. You cannot change the

receive mode to any other mode while the BT Call Sign

feature is set to on.

(If you are using FAX-T106 and set TAD mode, the machine

stays in TAD:MSG MGR mode.)

To enable the machine to work with BT Call Sign (Only with your external phone)

Press Menu/Set, 0, 4.

The screen displays the current setting of this feature.

Press ▲ or ▼ to select ON (or OFF).

Press Menu/Set.

Press Stop/Exit.

If you turn off the BT Call Sign feature on your fax machine,

the receive mode stays MANUAL. You need to set the receive

mode again.

5 - 14

Setup Receive

Setup Send

How to dial

You can dial in any of the following ways.

Manual dialling

Press all of the digits of the phone or fax number.

One-Touch dialling

Press the One-Touch key of the location you want to call. (See Storing One-Touch Dial numbers on page 7-1.)

Speed-dialling

Press Search/Mute, #, and then the two digit Speed-Dial number. (See Storing Speed-Dial numbers on page 7-2.)

two digit number

If the LCD shows NOT REGISTERED when you enter the Speed-Dial number, a number has not been stored for it.

Search

You can search for names you have stored in One-Touch and Speed-Dial memories. Press Search/Mute and the navigation keys ( or ) to search. (See Storing One-Touch Dial numbers on page 7-1 and Storing Speed-D ial numbers on page 7-2.)

▲

To search alphabetically, you can use the dial pad to enter the

first letter of the name you are looking for.

To search numerically

To search alphabetically

Setup Send

6 - 1

Fax Redial

If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Fax Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Fax Start.

Redial/Pause only works if you dialled from the control panel. If you are sending a fax automatically and the line is busy, the fax machine will automatically redial three times at five minute intervals.

How to fax

Automatic transmission

This is the easiest way to send a fax. Documents must be between 150 and 600 mm long and between 148 and 216 mm wide, regardless of the paper width.

IMPORTANT: Do not pick up the handset or press Speaker Phone (FAX-T106 only).

Insert the document face down, top edge first in the Automatic

Document Feeder (ADF).

Adjust the paper guides to fit the width of your document.

Paper Guides

Enter the fax number using One-Touch, Speed-Dial, Search

or the dial pad. (See One-Touch dialling on page 6-1,

Speed-dialling, page 6-1 and Search on page 6-1.)

Press Fax Start.

Do not use paper that is curled, wrinkled, folded, ripped,

stapled, paper clipped, pasted, or taped.

Do not use cardboard, newspaper or fabric.

The ADF can hold up to 10 pages, feeding each one

individually through the fax machine. Use standard 64 g/m

90 g/m

paper when using the ADF; if you are using heavier

paper, feed each sheet individually to prevent paper jams.

Setup Send

6 - 2

Manual transmission

Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.

Insert the document face down in the ADF.

Pick up the handset and listen for a dial tone.

—OR—

Press Speaker Phone (FAX-T106 only) and listen for a dial

tone.

Enter the fax number you want to call. (You can enter the

digits using the dial pad, or you can enter a One-Touch or

Speed-Dial number, or you can call using Search/Mute.)

(See How to dial on page 6-1.)

When you hear the fax tone,

press Fax Start.

If you pick up the handset, hang up.

SEND

Sending a fax at the end of a conversation

At the end of a conversation you can send a fax to the other party before you both hang up.

Ask the other party to wait for fax tones (beeps) and then to

press Start before hanging up.

Insert the document face down in the ADF.

Press Fax Start.

The LCD shows:

Replace the handset.

SEND

Basic sending operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these settings such as contrast, resolution, overseas mode, delayed fax timer, polling transmission or memory transmission.

After each setting is accepted, the LCD will ask if you want to enter more settings:

Press 1 to select more setting s. The LCD will return to the SETUP SEND menu.

—OR— Press 2 if you have finished choosing settings and go to the next

step.

1.YES 2.NO

Setup Send

6 - 3

Contrast

If your document is very light or very dark, you may want to set the contrast.

Use LIGHT to make the document darker. Use DARK to make the document lighter.

Insert the document face down in the ADF.

Press Menu/Set, 3, 3.

Press ▲ or ▼ to select AUTO,

LIGHT or DARK.

Press Menu/Set.

Press 1 if you want to choose

more settings and the LCD will

return to the SETUP SEND

menu.

—OR—

Press 2 if you have finished choosing settings for this page,

and then go to Step 5.

Enter a fax number.

Press Fax Start to send the fax.

The fax machine starts scanning the first page.

3.CONTRAST

ACCEPTED

1.YES 2.NO

Fax resolution

When you have an document in the ADF you can use the Resolution key to change the setting temporarily (for this fax only). Press Resolution repeatedly until the LCD shows the setting you want.

STANDARD Suitable for most typed documents. FINE Good for small print and transmits a little

S.FINE Good for small print or artwork and transmits

PHOTO Use when the document has varying shades

slower than Standard resolution.

slower than Fine resolution.

of gray or is a photograph. This has the slowest transmission time.

Setup Send

6 - 4

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page of the fax you are sending. This could be useful if you are sending a fax with photos and text, or some pages with small print and others with larger print. Resolution settings return to STANDARD after the fax is sent.

Insert the document face down in the ADF.

Press Menu/Set, 3, 4.

Use ▲ or ▼ to select the resolution for page 1.

Press Menu/Set.

Repeat Step 2 for each page.

Press Stop/Exit when you are

finished. The screen displays:

Press 1 if you want to select

additional settings. The

display returns to the SETUP SEND menu.

—OR—

Press 2 if you are finished choosing settings, and go to

Step 6. The screen prompts you to enter the fax number you

want to call.

Enter the fax number, and press Fax Start.

ACCEPTED

1.YES 2.NO

Cancelling a fax in progress

If you want to cancel a fax, while the fax machine is scanning, dialling or sending it, press Stop/Exit.

Cancelling a scheduled job

You can cancel a fax job that is stored and waiting in memory.

Press Menu/Set, 4.

Any jobs that are waiting will

appear on the LCD.

If you have more than one job waiting, press ▲ or ▼ to select

the job you want to cancel.

Press Menu/Set.

—OR—

If you only have one job waiting, go to Step 3.

Press 1 to cancel.

—OR—

Press 2 to exit without cancelling.

To cancel another job go to Step 2.

Press Stop/Exit.

4.CANCEL JOB

Setup Send

6 - 5

Advanced sending operations

Composing the electronic Cover Page

The cover page is sent to the receiving party’s machine. Your cover page includes the name or number stored in the One-Touch or Speed-Dial memory. If you are dialling manually, the name is left blank.

The cover page shows your Station ID, and the number of pages you are sending. If you have COVERPG SETUP set to ON (See Send a cover page for all faxes on page 6-7), the number of pages is left blank.

You can select a comment to include on your cover page.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters. (See Entering text on page 4-3.)

5.(USER DEFINED)

6.(USER DEFINED)

Most of the SETUP SEND settings are temporary to allow you to make changes for each fax you send. However when you set up your Cover Page and Cover Page Comments, you are changing the default settings so they will be available while faxing.

Composing your own comments

Press Menu/Set, 3, 2.

The screen displays:

Use ▲ or ▼ to choose position

5 or 6 for your own comment.

Press Menu/Set.

Use the dial pad to enter your customized comment.

(See Entering text on page 4-3.)

Press Menu/Set.

The screen displays:

Press 1 if you want to choose

more settings. The display

returns to the SETUP SEND

menu.

—OR—

Press 2 to exit.

2.COVERPAGE NOTE

ACCEPTED

1.YES 2.NO

Setup Send

6 - 6

Cover page for next fax only

This feature does not work unless you have set up the Station ID. (See Setting the Station ID on page 4-2.)

If you only want to send a cover page with a particular fax, this cover page will include the number of pages in your document.

Insert the document face down in the ADF.

Press Menu/Set, 3, 1.

When the LCD shows

NEXT FAX ONLY, press Menu/Set.

Press ▲ or ▼ to select NEXT FAX:ON (or NEXT FAX:OFF),

and press Menu/Set.

Press ▲ or ▼ to select one of the standard or your own

comments.

Press Menu/Set.

Enter two digits to show the number of pages you are sending.

(Enter 00 to leave the number of pages blank.) If you have

made a mistake, press to back up and re-enter the number

of pages.

Press Menu/Set.

Press 1 if you want to choose more settings. The LCD returns

to the SETUP SEND menu.

—OR—

Press 2 if you have finished choosing settings.

Enter the fax number you are calling and then press

Fax Start.

▲

1.COVERPG SETUP

Send a cover page for all faxes

Make sure you have set up the Station ID before continuing. This feature does not work without the Station ID. (See Setting the Station ID on page 4-2.)

You can set your machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Press Menu/Set, 3, 1.

Press ▲ or ▼ to select ON (or

OFF). (If you select ON, a cover page is always sent when you

send a fax.)

Press Menu/Set.

If you selected ON, press ▲ or ▼ to select one of the standard

or your own comments.

Press Menu/Set when the

screen displays your selection.

The screen displays:

Press 1 if you want to choose

more settings. The LCD

returns to the SETUP SEND menu.

—OR—

Press 2 to exit if you have finished choosing settings.

1.COVERPG SETUP

ACCEPTED

1.YES 2.NO

Setup Send

6 - 7

Using a printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Press Menu/Set, 3, 1.

Press ▲ or ▼ to select

PRINT SAMPLE.

Press Menu/Set.

1.COVERPG SETUP

Broadcasting

Using the numbers you have stored in Groups, One-Touch and Speed-Dial memory, you can “Broadcast” faxes automatically to a maximum of 104 different locations in a few simple steps. You must set MEMORY TX, either ON or NEXT FAX ONLY.

After the Broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

Insert the document face down in the ADF.

Press Menu/Set, 3, 9 to select ON for Memory Transmission.

(See Memory Transmission on page 6-12.)

Press Menu/Set.

Enter the One-Touch and Speed-Dial numbers (one after the

other), Search numbers or a Group number you have stored.

Press Fax Start. The fax machine stores the document in

memory, and then transmits it to all the numbers you entered.

If the line is busy, your machine will redial.

■ Press Stop/Exit during transmission to cancel the current

fax Broadcast.

■ To cancel all locations, press Menu/Set, 4.

(See Cancelling a scheduled job on page 6-5.)

■ To turn Memory Tran smission ba ck off, after the Broadcas t

has finished go to Step 2 and select OFF.

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

Insert the document face down in the ADF.

Press Menu/Set, 3, 5.

Press ▲ or ▼ to select ON (or OFF).

Press Menu/Set.

Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu.

—OR— Press 2 if you have finished choosing settings, and then go to

Step 5.

Enter the fax number you’re calling.

Press Fax Start.

5.OVERSEAS MODE

Setup Send

6 - 8

Call Reservation

You can send a fax and let the other party know that you want to speak to him after the fax transmission is completed. The other fax machine will ring as if it was receiving a telephone call; if the other party picks up the handset, your machine will ring. To have a conversation, lift the handset.

If you set Call Reservation and Call Back message to ON, your machine leaves a message if the other party does not answer.

Insert the document face down in the ADF.

Press Menu/Set, 3, 6. The screen displays the

current setting for Call Reservation.

Press ▲ or ▼ to select ON (or OFF). Press Menu/Set.

If you set Call Reservation to ON, the LCD shows the current setting for Call Back Message.

Press ▲ or ▼ to select ON (or OFF). Press Menu/Set.

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu.

—OR— Press 2 if you are finished choosing settings, and go to Step 6.

Enter the fax number, and press Fax Start.

If you’ve set Call Reservation to ON, pick up your handset if your machine rings.

You cannot use auto redial with Call Reservation. You cannot use Call Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to ON.

6.CALL RESERVE

Print Sample Call Back Message

Press Menu/Set, 3, 6.

Press ▲ or ▼ to select PRINT SAMPLE.

Press Menu/Set.

6.CALL RESERVE

Setup Send

6 - 9

Delayed Fax

Depending on the size of the data, you can use this menu setting to send up to 3 faxes at later times within the next 24 hours.

Insert the document face down in the ADF.

Press Menu/Set, 3, 7.

Enter the t ime you want the fax to be sent (in 24-hour format).

Press Menu/Set. (For example, enter 19:45 for 7:45 P.M.)

Press 1 if you want to leave the document in the ADF.

—OR— Press 2 to scan the document into the memory.

Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu.

—OR— Press 2 if you have finished choosing settings, and then go to

Step 6.

Enter the fax number.

Press Fax Start. The fax machine will wait until the time you have entered to send the fax.

■ The number of pages you can scan into the memory

depends on the amount of data that is printed on each page.

■ If you press 2 in Step 4, the scanned document data will be

stored until you delete the fax in memory by using the Cancelling a Job menu setting.

7.DELAYED FAX

1.DOC 2.MEMORY

6 - 10

Setup Send

Setting up Polled Transmit (Standard)

Polled Transmit is when you set up the fax machine to wait with a document so another fax machine can call and retrieve it.

Insert the document face down in the ADF.

Press Menu/Set, 3, 8.

Press ▲ or ▼ to choose STANDARD.

Press Menu/Set.

Press 1 if you want to leave the document in the ADF.

—OR— Press 2 to scan the document into the memory.

Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu.

—OR— Press 2 if you have finished choosing settings, and go to

step 6.

Press Fax Start.

■ If you pressed 1 in Step 4, the document remains in the

ADF until your fax machine is polled. If you must use your fax machine before the polled Transmit occur, you can “interrupt” it to send another fax. (See Interrupting Delayed Fax and Polled Transmit jobs on page 6-13.) The document in the ADF can only be polled once.

■ If you pressed 2 in Step 4, the document will be stored in

the memory and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a Job menu setting.

8.POLLED TX

POLLING:STANDARD

1.DOC 2.MEMORY

Setup for Polling Transmit with Secure Code

When you choose POLLING:SECURE, anyone who polls your machine must enter the polling secure code.

Insert the document face down in the ADF.

Press Menu/Set, 3, 8.

Press ▲ or ▼ to choose SECURE, and press Menu/Set.

Enter a four-digit number, and press Menu/Set.

Press 1 to select DOC if you want your machine to scan the printed document at the time it is polled.

—OR— Press 2 to select MEMORY to

scan the document into memory.

8.POLLED TX

1.DOC 2.MEMORY

Setup Send

6 - 11

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu.

—OR— Press 2 if you have finished choosing settings and go to

Step 7.

Press Fax Start and wait for the fax to be polled.

Secure Polling

Secure Polling is a way to keep your documents from “falling into the wrong hands” while the fax machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Your four-digit ID number must be entered on the fax machine that polls for your documents.

Some machines do not respond to the polling function.

Memory Transmission

This feature allows the fax machine to scan a fax into its memory and send it as soon as the scan is complete. This way, you don’t have to wait for the entire fax to be transmitted before you retrieve your document.

Insert the document face down in the ADF.

Press Menu/Set, 3, 9.

To change the default setting, press ▲ or ▼ to select ON (or OFF).

Press Menu/Set. Go to Step 5. —OR— For the next fax transmission only, press ▲ or ▼ to select

NEXT FAX ONLY. Press Menu/Set.

For the next fax only, press ▲ or ▼ to select ON (or OFF). Press Menu/Set.

Press 1 to choose more settings. The LCD returns to the SETUP SEND menu.

—OR— Press 2 if you have finished choosing settings and go to

Step 6.

Enter fax number and press Fax Start.

9.MEMORY TX

MEMORY TX:ON

SELECT ↑ ↓ & SET

6 - 12

Setup Send

Out of Memory message

If you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan. If you get an OUT OF MEMORY message while scanning a subsequent page, you will have the option to press Fax Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.

If the faxes you send are typically very large or detailed, you may get OUT OF MEMORY errors frequently. If this happens, change the Memory Transmission setting back to OFF.

Interrupting Delayed Fax and Polled Transmit jobs

Even if you have your machine set to send a fax later, or if you have it set to be polled, you can interrupt the scheduled job to send a fax or make a copy now. However, you cannot use automatic redial or the Menu mode.

Press Menu/Set, 5.

Wait 2 seconds, then remove the documents that are waiting in the ADF.

Insert the document you want to send now in the ADF.

Enter the number for the fax you want to send now, and press Fax Start.

After the transmission is finished, return the first document to the ADF.

Press Menu/Set, 5 to restore the Delayed Fax or Polled Transmit.

If you set Delayed Fax or Polled Transmit using the memory (that is, if you have already scanned the document into your machine’s memory and will send it from there), you don’t have to interrupt to send a fax or make a copy.

5.INTERRUPT

TX Lock System

TX Lock lets you prevent unauthorised access to the fax machine. While TX Lock is ON, the following operations are available:

■ Receiving faxes

■ Answering calls

■ Fax Forwarding (If Fax Forwarding was already ON.)

■ Remote Retrieval (If Fax Storage was already ON.)

While TX Lock is ON the following operations are NOT available:

■ Sending faxes

■ Copy

You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent when you turn TX Lock ON, so they won't be lost.

If you have selected Fax Forwarding or Fax Storage (For FAX-T104: Menu/Set, 8, 1 or for FAX-T106: Menu/Set, 8, 2) before you turn TX Lock On, then Fax Forwarding and Remote Retrieval will continue to work. To print the faxes in memory, turn TX Lock OFF.

Setup Send

6 - 13

Setting up the password

If you forget the TX Lock password, please contact your Brother dealer or Brother for assistance.

Press Menu/Set, 0, 1.

Enter a 4-digit number for the password. Press Menu/Set.

If the LCD shows VERIFY:, re-enter the password. Press Menu/Set.

Changing the TX Lock password

Press Menu/Set, 0, 1.

Press ▲ or ▼ to select SET PASSWORD. Press Menu/Set.

Enter a 4-digit number for the current password. Press Menu/Set.

Enter a 4-digit number for a new password. Press Menu/Set.

If the LCD shows VERIFY:XXXX, re-enter the password. Press Menu/Set.

Turning TX Lock on

Press Menu/Set, 0, 1.

Press ▲ or ▼ to select SET TX LOCK. Press Menu/Set.

Enter the registered 4-digit password. Press Menu/Set. The machine goes offline and the LCD shows

TX LOCK MODE.

Turning TX Lock off

Press Menu/Set.

Enter the registered 4-digit password. Press Menu/Set. TX lock is automatically turned off.

If you enter the wrong Password, the LCD shows WRONG PASSWORD and stays offline. The machine will stay in TX Lock Mode until the registered password is entered.

6 - 14

Setup Send

Quick-Dial numbers and dialling

options

Storing numbers for easy dialling

You can set up the fax machine to do following types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number.

If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.

Storing One-Touch Dial numbers

Your fax machine has One-Touch keys where you can store fax or phone numbers for automatic dialling. (See On Hook dialling on page 7-4.) One-Touch keys are located on the right side of the control panel.

Press Menu/Set, 6, 1.

Press the One-Touch key where you want to store a number.

Enter the number (up to 20 digits). Press Menu/Set.

If you want to enter a pause in the dialling sequence (for example, to access an outside line), press Redial/Pause as you’re entering digits. Each key press of Redial/Pause enters a 3.5-second pause when the number is dialled displayed by a dash on the screen.

Use the dial pad to enter the name (up to 15 characters).

Press Menu/Set. You can use the chart to help you enter letters. (See Entering text on page 4-3.)

—OR— Press Menu/Set, to store the number without a name.

Press ▲ or ▼ to select the type of number and press Menu/Set.

FAX a fax only number TEL a telephone (voice) number FAX/TEL both a fax and telephone (voice) number

Return to Step 2 to store another One-Touch number. —OR— Press Stop/Exit to exit.

1.ONE-TOUCH DIAL

NAME:

Quick-Dial numbers and dialling options

7 - 1

Storing Speed-Dial numbers

You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys (Search/Mute, #, the two-digit number, and Fax Start). The fax machine can store 100 Speed-Dial numbers.

Press Menu/Set, 6, 2.

Use the dial pad to enter a two-digit Speed-Dial number (00-99).

(For example, press 0 5.) Press Menu/Set.

Enter the phone or fax number (up to 20 digits). Press Menu/Set.

Use the dial pad to enter the name (up to 15 characters).

Press Menu/Set. (You can use the chart on page 4-3 to help you enter letters.) —OR— Press Menu/Set to store the number without a name.

Press ▲ or ▼ to select the type of number and press Menu/Set.

FAX a fax only number TEL a telephone (voice) number FAX/TEL both a fax and telephone (voice) number

Go to Step 2 to store another Speed-Dial number. —OR— Press Stop/Exit.

2.SPEED-DIAL

#05:

ENTER & SET

NAME:

Changing One-Touch and Speed-Dial numbers

If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name stored there (or number) and will ask you to do one of the following:

Press 1 to change the stored number.

—OR— Press 2 to exit without making

a change.

How to change the stored number or name:

■ If you want to change a character, use or to position

the cursor under the character you want to change, and then type over it.

■ If you want to erase the whole number or whole name,

press Stop/Exit when the cursor is under the first digit or letter. The characters above and to the right of the cursor will be deleted.

1234567

1.CHANGE 2.EXIT

▲

Quick-Dial numbers and dialling options

7 - 2

Enter a new number. Press Menu/Set.

Follow the directions beginning at Step 4 in Storing One-Touch Number or Storing Speed-Dial numbers.

Setting up Groups for Broadcasting

Groups, which can be stored on a One-Touch key location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Fax Start.

First, you will need to store each fax number as a One-Touch or Speed-Dial number. Then, you can combine them into a Group, Each Group uses up a One-Touch key. Finally, you can have up to four small Groups, or you can assign up to 103 numbers to one large Group.

(See Storing One-Touch Dial numbers on page 7-1 and Storing Speed-D ial numbers on page 7-2.)

Press Menu/Set, 6, 3.

Select a One-Touch key where you wish to store the number. (For example, press One-Touch key 2 to store a Group.)

Use the dial pad to enter the Group number (1 to 4) and press Menu/Set.

(For example, press 1 for Group 1.)

To include One-Touch or Speed-Dial numbers in the Group, enter them as follows. For example, for One-Touch key 3, press One-Touch key 3. For Speed-Dial location 09, press Search/Mute, then press 0, 9 on the dial pad.

The LCD shows 03, #09.

Press Menu/Set to accept the numbers for this group.

Use the dial pad to enter a name for the group and press Menu/Set.

(For example, NEW CLIENTS) (See Entering text on page 4-3.)

Press Stop/Exit. You can print a list of all One-Touch and Speed-Dial numbers.

Group numbers will be marked in the GROUP column. (See Printing reports on page 10-1.)

3.SETUP GROUPS

SETUP GROUP:G0

ENTER & SET

G01:*03#09

NAME:

ENTER & SET

Quick-Dial numbers and dialling options

7 - 3

Dialling options

You can use the fax machine to make voice telephone calls by dialling manually or by using Search, One-Touch or Speed-Dial memory. You can use the handset to make calls.

When you dial a quick-dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.

Manual dialling

Manual dialling is simply pressing all of the digits of the phone number.

Pick up the handset. —OR— Press Speaker Phone (FAX-T106 only).

When you hear a dial tone, dial the call using the dial pad.

To hang up, replace the handset. —OR— Press Speaker Phone (FAX-T106 only).

On Hook dialling

Dial the number by using the dial pad or Quick-Dial keys. The number you are dialling, or the name you have stored for

One-Touch or Speed-Dial is displayed on the LCD.

For FAX-T104, press Fax Start and pick up the handset when you hear the call answered on the monitor speaker. (If you press Tel before lifting the handset, the call will be disconnected. Replace the handset to finish the call.)

For FAX-T106, press Fax Start, and when the call is answered, you can now speak to the party at the other end without lifting the handset. Press Speaker Phone when you finish the conversation.

Quick-Dial numbers and dialling options

7 - 4

One-Touch dialling

Pick up the handset. —OR— Press Speaker Phone (FAX-T106 only).

When you hear a dial tone, press the One-Touch key of the location you want to call.

To hang up a voice call, replace the handset. —OR— Press Speaker Phone (FAX-T106 only).

If you try to use a One-Touch location with no number stored in it, you will hear a warning sound, and LCD will show NOT REGISTERED. The LCD returns to normal after two seconds. If you are sending a fax, press Fax Start after pressing the One-Touch key. If you picked up the handset or pressed Speaker Phone (FAX-T106 only), press Fax Start when the receiving fax machine answers with fax tones.

Speed-Dialling

Pick up the handset. —OR— Press Speaker Phone (FAX-T106 only).

When you hear a dial tone, press Search/Mute, press #, and then press the two-digit Speed-Dial number.

To hang up a voice call, replace the handset. —OR— Press Speaker Phone (FAX-T106 only).

If you are sending a fax, press Fax Start after entering the Speed-Dial number. If you picked up the handset or pressed Speaker Phone (FAX-T106 only), press Fax Start when the receiving fax machine answers with fax tones.

Quick-Dial numbers and dialling options

7 - 5

Search

You can search for names you have stored in One-Touch and Speed-Dial memories. (See Storing One-Touch Dial numbers on page 7-1 and Storing Speed-Dial numbers on page 7-2.)

Pick up the handset. —OR— Press Speaker Phone (FAX-T106 only).

Press Search/Mute, then enter the first letter of the name you are looking for by using the dial pad.

Press or to search the names that are displayed alphabetically.

When the screen displays the name you want to call, press Fax Start to begin dialling.

To hang up, replace the handset. —OR— Press Speaker Phone (FAX-T106 only).

▲

Pause

Press Redial/Pause to insert a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Mute

Press Search/Mute to put a call on hold.

You can replace the handset without disconnecting the call.

Pick up the fax machine’s handset or press S peaker Phone (FAX-T106 only) to release the call from hold.

If you press Search/Mute without lifting the handset or pressing Speaker Phone (FAX-T106 only), this key works as the Search key.

For FAX-T106, you can select to play or not to play a music during a call put on hold. (See Setting the Music on Hold on page 4-6.)

Answering Calls with the Speaker Phone (FAX-T106 only)

When the machine rings, instead of lifting the handset, press Speaker Phone. Speak clearly, toward the microphone. To end the call, press Speaker Phone.

If you have a bad telephone line connection, the other party might hear your voice echoed during the call. Hang up and try the call again—OR—Pick up the handset.

Quick-Dial numbers and dialling options

7 - 6

Redial (Telephone)

If you are calling someone and the line is busy, you can retry the number by pressing Redial/Pause.

Pick up the handset. —OR— Press Speaker Phone (FAX-T106 only).

Press Redial/Pause.

To hang up, replace the handset. —OR— Press Speaker Phone (FAX-T106 only).

Redial (Fax)

If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Any time you want to make a second call to the last number dialled, press Redial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the fax machine will automatically redial three times at five minutes intervals after the transmission.

Tone or Pulse

If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.

Pick up the handset.

Press #. Any digits dialled after this will send tone signals.

When you hang up, the fax machine will return to the Pulse dialling service.

Quick-Dial numbers and dialling options

7 - 7

Remote Fax Options

(FAX-T104 only)

This chapter is for Model FAX-T104. If you have model FAX-T106, your remote fax options are handled by the Message Manager

Fax Forwarding

Setting up Fax Forwarding

When you select Fax Forward, your fax machine stores the received fax in the memory. The fax machine will then dial the fax number you’ve programmed and forwards the fax message.

Press Menu/Set, 8, 1.

Press ▲ or ▼ to select FAX FORWARD.

Press Menu/Set.

Enter the forwarding number (up to 20 digits). Press Menu/Set.

Press ▲ or ▼ to select

BACKUP PRINT:ON or BACKUP PRINT:OFF.

Press Menu/Set.

■ If you select BACKUP PRINT:ON, faxes will also be printed

at your fax machine so you will have a copy if there is a power failure before it is forwarded.

■ If you select BACKUP PRINT:OFF, the data in the memory

might be lost when there is a power failure.

The LCD will ask you to enter the fax number to which faxes will be forwarded.

Press Stop/Exit.

1.FORWARD/STORE

BACKUP PRINT:ON

SELECT ↑ ↓ & SET

Remote Fax Options

8 - 1

Setting Fax Storage

If you select Fax Storage, your fax machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands.

Press Menu/Set, 8, 1.

Press ▲ or ▼ to select FAX STORAGE.

Press Menu/Set.

Press Stop/Exit. If you have set Fax Storage, a backup copy will automatically

be printed at the fax machine.

1.FORWARD/STORE

Turning off Remote Fax Options

If you set the FORWARD/STORE to OFF and there are faxes in your fax machine’s memory, the LCD will give you two options.

■ If you press 1, all unprinted faxes will be printed and erased

before the setting turns off. If a backup copy has already been printed it will not be printed again.

■ If you press 2, the memory will not be erased and the setting will

be unchanged.

Setting your remote access code

The remote access code lets you access the Remote Retrieval features when you are away from the fax machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- ).

Press Menu/Set, 8, 2.

Enter a three-digit code using numbers 0-9.

Press Menu/Set. (The “ ” cannot be changed.) Do not use the same code which is set in your Fax Receive

Code ( 51) or Telephone Answer Code (#51) or Activation Voice Code ( 81). (See Operation from extension telephones on page 5-6.)

Press Stop/Exit. You can change your code at any time by entering a new one.

If you want to make your code inactive, press Stop/Exit in Step 2 to restore the inactive setting (--- ).

2.REMOTE ACCESS

Remote Fax Options

8 - 2

Remote Retrieval

You can call your fax machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times.

Using your remote access code

Dial the fax number from a telephone or another fax machine using touch tone.

When the fax machine answers, immediately enter your Remote Access Code (3 digits followed by ).

The fax machine signals if it has received fax messages:

1 long beep — Fax messages No beeps — No fax messages

The fax machine gives two short beeps, which tells you to enter a command. The fax machine will hang up if you wait longer than 30 seconds to enter a command. The fax machine will beep three times, if you enter an invalid command.

Press 90 to reset the fax machine when you’ve finished.

Hang up.

Remote Fax Options

8 - 3

Remote commands

Follow the commands below to access features when you are away from the fax machine. When you call the fax machine and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the Fax

Forwarding

1 OFF You can select OFF after you have

2 Fax Forwarding If you hear one long beep, the change has

4 Fax Forwarding number 6 Fax Storage

96 Retrieve a fax

1 Print a memory status list Enter the number of a remote fax machine

2 Retri eve all faxes Enter the number of a remote fax machine

3 Erase faxes from the memory

97 Check the Receiving

Status

1 Document You can check whether the fax machine

98 Change the Receive

Mode

1 TAD:ANSWER MACH. If you hear one long beep, your change 2 FAX/TEL 3 FAX ONLY

90 Exit Press 9 0 to exit Remote Retrieval. Wait

registered or erase all the fax messages.

been accepted. If you hear three short beeps, you cannot change it because something has not been set up (for example, perhaps a fax forwarding had not been registered). You can register your Fax Forwarding number by entering 4 (see page 8-5). Once you have registered the number, Fax Forwarding will work.

to print a memory status list.

to receive stored fax messages. (See page 8-5.)

If you hear one long beep, you can erase fax messages from the memory.

has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps.

has been accepted.

for the long beep, then replace the handset.

Remote Fax Options

8 - 4

Retrieving fax messages

Dial your fax number.

When your fax machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by # # (up to 20 digits).

You cannot use and # as dial numbers. However, press # if you want to store a pause.

Hang up after you hear your fax machine beep. Your fax machine will call the other machine, which will then print your fax messages.

Changing your Fax Forwarding number

The default setting of your fax forward number that has been previously stored can be changed from another telephone or fax machine using Touch Tone.

Dial your fax number.

When your fax machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

When you hear two short beeps, use the dial pad to press 9 5 4.

Wait for the long beep, and then use the dial pad to enter the new number of the remote fax machine you want your fax messages forwarded to followed by # # (up to 20 digits).

You cannot use and # as dial numbers. However, press # if you want to store a pause.

Hang up after you hear the fax machine beep.

Remote Fax Options

8 - 5

Message Manager

(FAX-T106 only)

This section is for FAX-T106. (If you have FAX-T104, please see chapter 8 for your remote fax options.)

Message Manager Mode

Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 15 minutes of voice messages, or up to 20 pages of fax messages. The actual number of pages stored in memory varies depending on the content and the resolution used. Memory is shared between fax and voice messages, which are stored on a “first-come, first-served” basis. Any voice or fax message can be retrieved remotely.

You must record an outgoing message in order to use the Message Manager Mode. (See Recording the Message Manager’s Outgoing Message (TAD MESSAGE) on page 9-3.)

Setting Up Message Manager

You must set up Message Manager in the following order:

Select voice store (and Fax Forward/Fax Storage if necessary.).

Record the Message Manager’s Outgoing Message (TAD MESSAGE).

Activate Message Manager (TAD) Mode by pressing . If you set both voice and Fax Forward/Fax Storage to OFF,

Message Manager does not become activated.

Setting up voice store

When you select voice store, your voice messages are stored in memory.

VOICE: ON Voice messages are stored in the memory. You can

VOICE: EXT You need an external answering machine connected to

VOICE: OFF Voice calls are not stored in memory.

retrieve voice messages remotely.

the fax machine for this setting. (See Connecting an external telephone answering device (TAD) on page 1-9.) Voice messages are stored in your external answering machine. Retrieve voice messages from the external answering machine.

Message Manager

9 - 1

Press Menu/Set, 8, 1. The screen prompts you to choose a voice store setting.

Press ▲ or ▼ to select VOICE:ON, (or EXT or OFF). If you want to store voice messages in the external answering machine, select EXT.

Press Menu/Set.

Press Stop/Exit.

Setting Fax Forward/Fax Storage

You can use either Fax Forward or Fax Storage

FAX FORW ARD When you select FAX FORWAR D, your fax machine stores

FAX STOR AGE If you select FAX STORAGE, your fax machine stores the

OFF Incoming faxes are not stored in memory, but will be

the received fax in the Message Manager memory. The fax machine will then dial the fax number you’ve programmed and forwards the fax message.

received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands. (See Remote Retrieval on page 9-8.)

printed on paper.

Setting up Fax Forwarding

Press Menu/Set, 8, 2.

Press ▲ or ▼ to select FAX FORWARD.

Press Menu/Set. The LCD will ask you to enter the fax number to which faxes

will be forwarded.

Enter the forwarding number (up to 20 digits). Press Menu/Set.

Press Stop/Exit.

You can change a Fax Forwarding number remotely. (See Remote Retrieval on page 8-3.)

2.FORWARD/STORE

Setting up Fax Storage

Press Menu/Set, 8, 2.

Press ▲ or ▼ to select FAX STORAGE.

Press Menu/Set.

Press Stop/Exit.

2.FORWARD/STORE

Message Manager

9 - 2

Recording the Message Manager’s Outgoing Message (TAD MESSAGE)

Recording the Message Manager’s Outgoing Message (TAD MESSAGE) is the second step you need to follow before you can turn on the Message Manager. Make sure your OGM (Outgoing Message) is less than 20 seconds long.

Press Menu/Set, 8, 4. The LCD prompts you to choose an OGM.

Press ▲ or ▼ to select TAD MESSAGE (not F/T MESSAGE). Press Menu/Set.

This is the only setting you can select if you want to turn the Message Manager on.

Press ▲ or ▼ to select RECORD MSG. Press Menu/Set.

Pick up the handset to record a message. For example: Hello. We are unable to take your call at this

time. Please leave a message after the signal. If you wish to send a fax, please press 5 1, wait for fax tones, then press the start button.

Press Stop/Exit and replace the handset. The Message Manager plays your OGM.

Press Stop/Exit.

Listening to the Outgoing Message (OGM)

Press Menu/Set, 8, 4.

Press ▲ or ▼ to select TAD MESSAGE (or F/T MESSAGE). Press Menu/Set.

Press ▲ or ▼ to select PLAY MSG and press Menu/Set. Adjust volume by pressing or .

Press Stop/Exit.

▲

Erasing the Outgoing Message (OGM)

Press Menu/Set, 8, 4.

Press ▲ or ▼ to select TAD MESSAGE (or F/T MESSAGE). Press Menu/Set.

Press ▲ or ▼ to select ERASE MSG. Press Menu/Set.

Press 1 to erase the OGM. —OR— Press 2 to exit without erasing.

Press Stop/Exit.

Message Manager

9 - 3

Activating Message Manager Mode

Press and hold until the button lights and the screen displays TAD:MSG MGR.

When light is out, the Message Manager is off. (See Setting Up Message Manager on page 9-1.)

Message Indicator

The light flashes when you have new voice messages and/or faxes waiting for your review.

The LCD shows the total number of voice (including recorded

VOICE:03 DOC:02

conversations) and/or fax messages stored in Message Manager memory.

If you press the flashing to turn off the Message Manager before getting your new messages,

PRINT DOC?

1.YES 2.NO

they won’t be lost. The new messages will be played automatically and the LCD will ask you to acknowledge the new faxes:

Press 1 to print (and automatically delete) the faxes from memory. —OR— Press 2 to save the faxes in memory until printing is convenient.

What Happens When the Memory Is Full?

If the memory becomes full when you have set your fax machine to Message Manager mode, the fax machine will change to F/T mode automatically. In this mode, the fax machine can accept incoming faxes automatically. Then, if your fax machine should run out of paper, the answer mode will shift automatically to manual mode. In manual mode the call is not answered, so your caller will know to try again later.

Out of Recording Paper and Memory Full

[Answer Mode] Manual Mode

Message Manager Mode F/T Mode

Memory Full

Out of Recording Paper and Memory Full

Print the Memory Status List and select the item to be cleared. This will clear space for new messages and faxes to be stored in memory. (See Printing reports on page 10-2.)

Message Manager

9 - 4

Playing Voice Messages

Follow the steps below to listen to voice messages.

Press Play/Record. Adjust volume by pressing or . All new messages are played in the order they were recorded.

The LCD shows the number of the current message, and the total number of messages.

If Caller ID information was received, the fax machine beeps during the message and displays the Caller ID information for one second.

During playback, the LCD shows the time and date the message was recorded.

Press (RWD) at the end of the message to repeat a message. Press (FWD) to skip to the next message. You can press and repeatedly until you reach the message you want to play.

Press Stop/Exit.

▲

Printing a Fax Message

Once you print a new fax message stored in memory, it is erased from the memory automatically.

Press Play/Record. After two seconds, the fax machine begins to play voice messages.

After playing voice messages, the display asks if you want to print fax messages that are in the memory. There is no display if there are no faxes.

To print the fax messages, press 1. —OR— Press 2 to exit without printing.

PRINT DOC?

1.YES 2.NO

Backup Printing Option

When you have set Fax Forward/Fax Storage to ON in the Message Manager mode, all incoming fax messages are stored in the available memory for retrieval. To print a backup copy automatically, turn this option on.

Press Menu/Set, 8, 3. The screen prompts you to select a setting.

Press ▲ or ▼ to display ON (or OFF). Press Menu/Set.

Press Stop/Exit.

Message Manager

9 - 5

Erasing Messages

If you choose to erase all fax messages, the fax machine will print any previously unprinted fax messages before erasing them from memory. Fax messages cannot be erased individually.

You can erase voice messages individually, or all at once.

To erase voice messages individually

Press Play/Record. The fax machine beeps and begins message playback. Each message is preceded by one long beep, and followed by two short beeps.

To erase a specific message, press Erase immediately after the two short beeps, or while the message is playing.

Press 1 to erase the message. —OR— Press 2 to cancel.

Press Stop/Exit.

ERASE THIS MSG.?

1.YES 2.NO

To erase messages all at once

Press Erase.

Press ▲ or ▼ to select erasing all voice messages, all document messages, or all messages—both voice and fax.

Press Menu/Set.

Press 1 to erase. —OR— Press 2 to cancel.

Press Stop/Exit.

ERASE ALL VOICE?

SELECT ↑ ↓ & SET

Setting the maximum time for incoming messages

The default time for receiving voice messages is up to 30 seconds long. You can change this setting to any length from 20 seconds to 60 seconds in 5-second increments.

Press Menu/Set, 8, 5.

Press ▲ or ▼ to select the maximum time setting for incoming messages.

Press Menu/Set.

Press Stop/Exit.

Message Manager

9 - 6

Setting the Toll Saver

When you set the Toll Saver feature, the fax machine answers after 5 rings if you don’t have messages, and after 3 rings if you do have messages. This way, when you call the fax machine, if it rings 4 times, you know you have no messages, and can hang up, avoiding any toll/call charge.

When Toll Saver is ON, it overrides your Ring Delay setting. Toll Saver must be off for the fax machine to operate using your Ring Delay setting. (See Setting the Ring Delay on page 5-2.)

Press Menu/Set, 2, 1.

Press ▲ or ▼ to select TOLL SAVER. Press Menu/Set.

Press ▲ or ▼ to select ON (or OFF). Press Menu/Set.

Press Stop/Exit.

ICM Recording Monitor

This feature lets you turn the speaker volume for voice messages ON or OFF. When you turn the monitor OFF, you will not hear messages as they come in.

Press Menu/Set, 8, 6.

Press ▲ or ▼ to select OFF (or ON). Press Menu/Set.

Press Stop/Exit.

Recording a Conversation

You can record a telephone conversation by pressing Play/Record during the conversation. Your recording can be as long as the Incoming Message Maximum Time. The other party will hear a beep every 15 seconds while recording. To stop recording, press Stop/Exit.You cannot record a conversation using the Speakerphone.

Message Manager

9 - 7

Remote Retrieval

You can call your fax machine from any touch tone telephone or fax machine, then use a Remote Access Code and remote commands to retrieve voice (and fax) messages. You can also program and change some settings for your Message Manager.

Using the Remote Access Code

Dial your fax number from a touch tone telephone or another fax machine using touch tone.

When your fax machine answers, immediately enter your Remote Access Code. (3 digits followed by )

The fax machine signals if it has received messages.

1 long beep—Fax message(s) 2 long beeps—Voice message(s) 3 long beeps—Fax and Voice message(s) No beeps—no messages

The fax machine gives two short beeps to tell you to enter a command. The fax machine hangs up if you wait longer than 30 seconds to enter a command. The fax machine beeps three times if you enter an invalid command.

Press 9 0 to reset the fax machine when you’ve finished.

Hang up.

Setting your Remote Access Code

The remote access code lets you access the Remote Retrieval features when you are away from your fax machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- ).

Press Menu/Set, 8, 7.

Enter a three-digit code using number keys 0-9, and #. Press Menu/Set. (The preset cannot be changed.)

Do not use the same code which is set in your Fax Receive Code ( 51), Telephone Answer Code (#51) or DECT Activation Voice Code ( 81).

Press Stop/Exit. You can change your code at any time by entering a new one.

If you want to make your code inactive, press Stop/Exit in Step 2 to restore the inactive setting (--- ).

Message Manager

9 - 8

Remote commands

Remote commands Operation details

91 Playing voice

messages

1 Repeat or Skip

Backward

2 Skip Forward While playing ICM, you can skip to the next

9 STOP Playing Stop playing the ICM.

93 Erase all ICM If you hear one long beep, the erase is

94 Play and Record OGM

in memo ry

1 Play 1 TAD

2 Record

95 Changing Fax

Forwarding se ttin g

1OFF 2 Fax Forwarding 4 Fax Forwarding

6 Fax Storage

96 Retrieve Fax Enter the number of a remote fax machine to

1 Memory Status List 2 Retrieve all faxes

97 Check the receiving

status

1 Document 2Voice

2 F/T message 1TAD

2 F/T message

number

message

After one long beep, the fax machine plays ICM.

Press 1 while listening to an ICM to repeat. If you press 1 before a message, you will hear the previous message.

message.

accepted. If you hear three sho rt beeps, you cannot erase because all voice messages have not been played, or there is no voice message to erase. *This code erases all recorded messages, not one at a time.

The fax machine plays the selected OGM. You can stop playing OGMs by pressing 9.

After one long beep, you can record the selected OGM. You will hear the message played once. You can stop recording the message by pressing 9.

If you hear one long beep, the change has been accepted. If you hear three short beeps, you cannot change it because the conditions have not been met (Example: registering Fax Forwarding number). You can register your Fax Forwarding number by using 4. (See

Forwarding Number

you have registered the number, Fax Forwarding will work. Then retrieve a Memory Status List by entering 9 6 1 to make sure that the Fax Forwarding number you registered is correct in the List.

receive the Memory Status List or stored fax messages. (See Retrieving the Memory

Status List on page 9-10 and Retrieving Fax Messages on page 9-10.)

You can check whether your fax machine has received any Document or Voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps.

Changing the Fax

on page 9-11.) Once

Message Manager

9 - 9

Remote commands Operation details 98 Change Receive Mode If you hear one long beep, you can change

1TAD 2 FAX/TEL 3FAX

90 Exit After a long beep, you can exit Remote

the receive mode. If you hear three short beeps, you cannot change it. (Example: There is no TAD message when you want to change to TAD mode.)

Retrieval.

Retrieving the Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

Dial your fax number.

When your fax machine answers, immediately enter your Remote Access Code (3 digits followed by ).

When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want the Memory Status List forwarded, and then press # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

After you hear your fax machine beep, hang up and wait. Your fax machine calls the remote fax machine and sends the

Memory Status List. The remote fax machine prints the List.

Retrieving Fax Messages

Dial your fax number.

When your fax machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by # # (up to 20 digits).

You cannot use and # as dial numbers. However, press #, if you want to store a pause.

Hang up after you hear your fax machine beep. Your fax machine will call the other fax machine, which will

then print your fax messages.

Message Manager

9 - 10

Changing the Fax Forwarding Number

You can change the default setting of your Fax Forward number from another telephone or fax machine using touch tone.

Dial your fax number.

When your fax machine answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages.

When you hear two short beeps, use the dial pad to press 9 5 4.

Wait for long beep, and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages followed by # # (up to 20 digits).

You cannot use and # as dial numbers. However, if you want to store a pause, press #. Also, if your fax machine is connected to a PABX, you can press # first before the fax machine’s number. The # works as well as R key.

To retrieve the Memory Status List, when you hear two short beeps, use the dial pad to press 9 6 1.

Use the dial pad to enter the number of the remote fax machine (up to 20 digits), and then press # #.

After you hear your fax machine beep, hang up and wait. Your fax machine calls the remote fax machine. Your fax

machine then sends the Memory Status List showing the new forwarding number to the remote fax machine.

Check the forwarding number. If the forwarding number is incorrect, return to Step 1 to reset

it.

Message Manager

9 - 11

Printing reports

FAX settings and activity

Your fax machine can print a XMIT Report after each fax you send. Also, a journal of sent and received faxes can be printed at specified intervals.

Customizing the Transmission Verification Report

You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select ON, the report will print for every fax you send.

When the feature is OFF, the Report will only print it there is a transmission error (NG).

Press Menu/Set, 7, 1.

Press ▲ or ▼ to select ON or OFF.

Press Menu/Set.

Press Stop/Exit.

Setting the Journal Period

You can set the fax machine to print a journal at specific intervals (every 30 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the journal period to OFF, you can print the report by following the steps on the next page. The default setting is EVERY 30 FAXES.

Press Menu/Set, 7, 2.

Press ▲ or ▼ to choose a journal period.

Press Menu/Set. (If you choose 7 days, the LCD will ask you to choose a day

on which to begin the 7-day countdown.)

Enter the time to begin printing in 24-hour format. Press Menu/Set. (For example: enter 19:45 for 7:45 P.M.)

Press Stop/Exit. If you select 6, 12, 24 hours, 2 or 7 days, the fax machine will

print the report at the selected time and then erase all jobs from its memory. If the fax machine’s memory becomes full with 30 jobs before the time you selected has passed, the fax machine will print the Journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from memory.

1.XMIT REPORT

2.JOURNAL PERIOD

Printing reports

10 - 1

Printing reports

Following reports are available:

1.XMIT VERIFY

2.HELP LIST

3.QUICK-DIAL

4.FAX JOURNAL

5.TEL.INDEX

6.USER SETTINGS

7.MEMORY STATUS

Prints a Transmission Verification Report for the last fax that was sent.

This information will remain until you pick up the handset or press Speaker Phone (FAX-T106 only).

Prints the Help List so you can see at-a-glance how to q uickly program your fax machine.

Lists names and numbers stored in One-Touch and Speed-Dial memory, in numerical order. Lists information about the last incoming and outgoing faxes. (TX means Transmit.) (RX means Receive.) Quick-Dial list (above), alphabetically.

Lists your settings.

Lists summary information and amount of occupied memory.

How to print a report

Make sure that there is no document in the ADF.

Press Copy/Reports, then enter the number (see list above) of the report you want to print. For example, press 6 to print the USER SETTINGS.

Printing reports

10 - 2

Making copies

Using the fax machine as a copier

You can use this fax machine as a copier. Always make sure you have paper in the paper tray before making copies.

Copy Key

Incoming faxes cannot be received on paper or into the memory while the fax machine is copying.

Copy operations

To make a single copy that is not reduced, enlarged or sorted, you only have to press one key. Remember, your fax machine cannot scan anything closer than 4 mm from the edge of the paper.

4 mm

Not Scannable area

1 mm

4 mm

1 mm

Making a single copy

Insert the document face down in the ADF.

Press Copy/Reports twice. To cancel, press Stop/Exit. Do NOT pull on the paper while copying is in progress.

The default resolution for a single copy is S.FINE. Set the resolution to PHOTO for photographs by using the Resolution key.

Making copies

11 - 1

Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge

You can choose additional copy options. First, you can select the number of copies. Next, you can choose whether multiple copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED (collated). Finally, you can choose an enlargement or reduction ratio. To automatically reduce the copy to the paper size you have set for the paper tray, select AUTO. To reduce the copy by a fixed percentage, choose 93%, 87%, 75% or 50%. Or, to enlarge the copy, select 150%, 125% or 120%. To copy a document at its document size, select 100%.

Insert the document face down in the ADF.

Press Copy/Reports.

Enter the number of copies you want (1-99).

To start copying now, press Copy/Reports.

If you would like to select additional copy options, like SORT, ELG/RDC (Enlarge or Reduce) press Menu/Set.

Press ▲ or ▼ to select SORT or STACK. To start copying now without enlarging or reducing, press

Copy/Reports.

To reduce or enlarge the image, press Menu/Set.

Press ▲ or ▼ to select an enlargement or reduction ratio.

Press Copy/Reports. If you are making multiple copies and get a OUT OF MEMORY

message while you are scanning the first page, press Stop/Exit to cancel the job. Then make a single copy. If you selected SORT and the OUT OF MEMORY message appears while scanning subsequent pages, you can press

Copy/Reports to copy the portion that is in memory, or press Stop/Exit to cancel. To restart the copy job using less

memory, press Copy/Reports for stacked copies. The default resolution for multiple copies or reducing and

enlarging copies is FINE. Set the resolution to S.FINE for small print or artwork and PHOTO for photographs by using the Resolution key. S.FINE and PHOTO resolutions use up more memory than FINE mode.

NO.OF COPIES:01

THEN COPY OR SET

ELG/RDC:100%

SELECT ↑ ↓ & SET

Making copies

11 - 2

Important information

Important safety instructions

Read all of these instructions.

Save them for later reference.

Follow all warnings and instructions marked on the product.

Unplug this product from the wall socket before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

Do not use this product near water.

Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.

Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless proper ventilation is provided.

This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, call your dealer or local power company.

This product is equipped with a 3-wire grounded type plug, a plug having a third (grounded) pin. This plug will only fit into a grounded-type electrical socket. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounded-type plug.

Do not allow anything to rest on the power cord. Do not place this product where people can walk on the cord.

Do not place anything in front of the fax machine that will block received faxes. Do not place anything in the path of received faxes.

Wait until pages have exited the fax machine before picking them up.

Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never spill liquid of any kind on the product.

Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty. Refer all servicing to service personal.

Important information

12 - 1

Unplug this product from the power socket and refer servicing to Authorized Service Personnel under the following conditions:

■ When the power cord is damaged or frayed.

■ If liquid has been spilled into the product.

■ If the product has been exposed to rain or water.

■ If the product does not operate normally when the

operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

■ If the product has been dropped or the cabinet has been

damaged.

■ If the product exhibits a distinct change in performance,

indicating a need for service.

To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

All other brand and product names mentioned in this manual are registered trademarks of their respective companies.

Shipment of the fax machine

If for any reason you must ship your fax machine, carefully package the fax machine to avoid any damage during transit. We recommend that you save and use the original packaging. The fax machine should also be adequately insured with the carrier.

Important information

12 - 2

Troubleshooting and routine

Troubleshooting

For technical help, you must call the country where you bought the fax machine. Calls must be made from within that country.

Error messages

As with any sophisticated office product, errors may occur. If this happens, your fax machine identifies the problem and displays an error message. The most common error messages are shown below.

ERROR MESSAGES

ERROR MESSAGE

BT CALL SIGN ON

CHECK PAPER

RELOAD PAPER

PRESS STOP KEY

COVER IS OPEN

CLOSE COVER

DOCUMENT JAM

REMOVE JAM

PRESS STOP KEY

LINE DISCONNECT

MEMORY NEAR ZER O

CLEAR MEMORY

maintenance

IMPORTANT

CAUSE ACTION

The fax machine is set BT Call Sign to ON. You cannot change the Receive Mode from Manual to another mode.

The fax machine is out of paper or paper is not properly loaded in the paper tray.

The paper is jammed in the fax machine.

The cover is not closed completely.

The documents were not inserted or fed properly, or were too long.

Document Jam

(See page 13-4.)

The document is jammed in the fax machine.

The other person or other person’s fax machine stopped the call.

The fax machine is almost out of memory.

Set BT Call Sign to OFF. (See BT Call Sign (U.K. only) on page 5-14.)

Refill the paper or remove the paper and l oad it again. If this error appears while receiving a fax, load paper to restart printing. If you were copying or printing reports, load paper and try again. (See How to load paper on page 2-2.)

See Paper Jam on page 13-5.

Close the cover.

Insert the document again.

See Docum ent Jam on page 13-4.

Try to send again.

Clear the faxes and scheduled jobs from the memory. —OR— Print the faxes that are in the memory. (See Printing a fax

from the memory (FAX-T 104 only)

on page 5-8.)

Troubleshooting and routine maintenance

13 - 1

ERROR MESSAGES

ERROR MESSAGE

NOT REGISTERED

OUT OF MEMORY

CLEAR MEMORY

PAPER JAM

PLS OPEN COVER

REMOVE JAM

PHONE LINE BUSY

POLLING FAILED

PRINTHEAD

OVERHEATED

WAIT TO COOL

RECEIVE FAILED

RIBBON EMPTY

RESET O R REPLAC E

CAUSE ACTION

You tried to access a One-Touch or Speed-Dial number that is not programmed.

The data is too large for the fax machine’s memory.

The paper is jammed in the fax machine.

The number you dialled does not answer or is busy.

You tried to poll a fax machine that is not in Polled Waiting mode.

The print head has overheated.

Poor phone line quality caused a communication error.

Your fax machine is out of ribbon or the print cart ridge is not properly installed.

Set up the One-Touch or Speed-Dial number.

Storing One-Touch

(See

Dial numbers and Storing Speed-Dial numbers

(Fax sending or copy operation in process) Press Stop/Exit and wait until the other operations in progress finish and then try again. —OR— Clear the faxes and schedule jobs in the memory. To gain extra memory, you can turn off Fax Storage. (See Setting Fax Storage on page 8-2.) —OR— Print the faxes that are in the memory. (See Printing a fax

from the memory (FAX-T 104 only) on page 5-8.) (See Printing a Fax Message on

page 9-5.) (See Document Jam or

Paper Jam on page 13-4.)

Verify the number and try again.

Check the other fax machine’s polling setup.

Wait 30 minutes for it to cool or wait until the message disappears automatically.

If the problem continues, call the telephone company and ask them to check your phone line.

Install the print cartridge again or change the ribbon. (See page 13-9.)

on page 7-1

, page 7-2.)

Changing th e ribbon

Troubleshooting and routine maintenance

13 - 2

ERROR MESSAGES

ERROR MESSAGE

MEMORY DISABLED

(Fax-T106)

TAD FAILURE

UNABLE TO INIT

UNABLE TO PRINT

UNABLE TO SCAN

CAUSE ACTION

The fax machine has a mechanical problem. —OR— A foreign obstacle, suc h as a clip or ripped paper, is in the fax machine.

Open the top cover and remove any foreign obstacles from inside the fax machine. If the error message continues, disconnect the fax machine from the power for several minutes then reconnect it. You will lose all faxes in the memory. Please follow the steps below before disconnecting the fax machine so you will not lose any important messages.

Check whether the fax machine has faxes in the memory

1. Press Menu/Set, 0, 0, 1.

2. If the fax machine does not have faxes in its memory, disconnect the fax machine from the power source for several minutes and then reconnect it. —OR— If faxes are present, you can transfer them to another fax machine. Go to Step 3.

Transfer faxes to another fax machine

3. Enter the fax number to which faxes will be forwarded.

4. Press Fax Start.

5. After the faxes are transferred, disconnect the fax machine from the power source for several minutes and then reconnect it.

Transfer Journal report to another fax machine

You can transfer the Fax Journal report to another fax machine.

1. Press Menu/Set, 0, 0, 2.

2. Enter the fax number to which faxes will be forwarded.

3. Press Fax Start.

If you have not set up your Station ID, you cannot enter fax transfer mode.

If the error message still continues, contact Brother or your dealer for service.

Troubleshooting and routine maintenance

13 - 3

Brother FAX-T104, FAX-T106 User Manual 3

Specifications and Main Features

Frequently Asked Questions

User Manual

USER’S GUIDE

APPROVAL INFORMATION

Compilation and Publication Notice

Safety precautions

To use the fax machine safely

Choosing a location

Quick Reference Guide

Introduction

Using this Guide

Finding information

Symbols used in this Guide

Part names

FAX-T104 control panel overview

FAX-T106 control panel overview

About fax machines

Custom features

Fax tones and handshake

ECM (Error Correction Mode)

Connections

Connecting an external telephone

Connecting an external telephone answering device (TAD)

Multi-Line connections (PABX)

Custom features on your phone line

Paper

About paper

Handling and using plain paper

How to load paper

On-Screen Programming

User-friendly programming

Menu table

Memory Storage

Navigation keys

Initial Setup

Getting started

Setting the Date and Time

Turning on Automatic Daylight Savings Time

Setting the Station ID

Setting the Beeper Volume

Setting the Speaker Volume

Setting the Ring Volume

Setting the Phone Line Set

Setting Tone or Pulse dialling mode

Melody Settings (FAX-T106 only)

Setting the Ring Pattern

Setting the Music on Hold

Setup Receive

Basic receiving operations

Choosing the Receive Mode

Setting the Ring Delay

Setting the F/T Ring Time (FAX/TEL mode only)

Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE) (FAX-T106 only)

Fax Detect

Printing a reduced incoming fax (Auto Reduction)

Reception into memory

Receiving a fax at the end of a conversation

Advanced receiving operations

Operation from extension telephones

For FAX/TEL mode only

Remote Call Transfer

Changing the remote codes

Printing a fax from the memory (FAX-T104 only)

Polling

Sequential Polling

Telephone Services

Caller ID (Caller IDentification) (U.K. only)

Advantages of Caller ID

Set the Caller ID to ON

How Does the Caller ID Work?

Selecting a Caller ID from the Memory for Call Reply

BT Call Sign (U.K. only)

Setup Send

How to dial

Manual dialling

One-Touch dialling

Speed-dialling

Search