Brother FAX-T104, FAX-T106 User Manual 3

USER’S GUIDE

FAX-T104 Series FAX-T106 Series

If you need to call Customer Service Please complete the following information for future

reference: Model Number: FAX-T104, FAX-T106

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain this

User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration

By registering your product with Brother, you will be recorded as the original owner of the product.

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Safety precautions

To use the fax machine safely

Please refer to these instructions for later reference and before attempting any maintenance.

WARNING

There are high voltage electrodes inside the fax machine. Before you clean the fax machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.

Do not handle the plug with wet hands. Doing this might cause an electrical shock.

After you have just used the fax machine, some internal parts are extremely HOT! Please be careful.

WARNING

■ Use caution when installing or modifying telephone lines. Never

touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone socket in a wet location.

■ This product must be installed near an electrical socket that is

easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket in order to shut off power completely.

iii

IMPORTANT SAFETY INSTRUCTION

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

2. Avoid using this product (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

3. Do not use this product to report a gas leak in the vicinity of the leak.

4. Use only the power cord provided with the fax machine. SAVE THESE INSTRUCTIONS

Choosing a location

Place the fax machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the fax machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10°C-35°C.

Caution

■ Avoid placing the fax machine in a high-traffic area.

■ Do not place near heaters, air conditioners, water, chemicals,

or refrigerators.

■ Do not expose the fax machine to direct sunlight, excessive

heat, moisture, or dust.

■ Do not connect the fax machine to electrical sockets controlled

by wall switches or automatic timers.

■ Disruption of power can wipe out information in the fax

machine’s memory.

■ Do not connect the fax machine to electrical sockets on the

same circuit as large appliances or other equipment that might disrupt the power supply.

■ Avoid interference sources, such as speakers or the base units

of cordless phones.

Quick Reference Guide

Sending faxes

Automatic transmission

Insert the document face down in the ADF (up to 10 pages).

Enter the fax number you want to call.

Press Fax Start.

Receiving faxes

Select Receive Mode

For FAX-T104, press Receive Mode to select

FAX ONLY, FAX/TEL, TAD:ANSWER MACH. or MANUAL.

For FAX-T106, press Receive Mode to select

FAX ONLY, FAX/TEL, or MANUAL.

Press to select TAD:MSG MGR.

If you select FAX/TEL, make sure you set Ring Delay and F/T Ring Time. (See Setting the Ring

Delay on page 5-2 and Setting the F/T Ring Time (FAX/TEL mode only) on

page 5-3.)

Storing numbers

Storing One-Touch Dial numbers

Press Menu/Set, 6, 1.

Press a One-Touch key where you want to store a number.

Enter a number (up to 20 digits), and then press Menu/Set.

Enter a name up to 15 characters (or leave it blank), and then press Menu/Set.

Press ▲ or ▼ to select the type of number and press Menu/Set.

Press Stop/Exit.

Storing Speed-Dial numbers

Press Menu/Set, 6, 2.

Using the dial pad, enter a two-digit Speed-Dial location number (00-99), and then press Menu/Set.

Enter a number (up to 20 digits), and then press Menu/Set.

Enter a name (up to 15 characters) or leave it blank, and then press Menu/Set.

Press ▲ or ▼ to select the type of number and press Menu/Set.

Press Stop/Exit.

Dialling operations

One-Touch Dialling

Insert the document face down in the ADF.

Press the One-Touch key of the number you w ant to call.

Press Fax Start.

Speed-Dialling

Insert the document face down in the ADF.

Press Search/Mute, then press # and the two-digit Speed-Dial number.

Press Fax Start.

Using Search

Insert the document face down in the ADF.

Press Search/Mute and use the dial pad to enter the first letter of the name you are looking for.

Press or to search the memory.

Press Fax Start, when the LCD shows the name you want to call.

▲

Making copies

Making a single copy

Insert the document face down in the ADF.

Press Copy/Reports twice.

Recording OGM

Press Menu/Set, 8, 4.

Press ▲ or ▼ to select TAD MESSAGE, and then press Menu/Set.

Press ▲ or ▼ to reach RECORD MSG, and then press Menu/Set.

Pick up the handset to record a message.

Replace the handset.

Playing a Voice Message

Press Play/Record.

Use (RWD) to repeat a message.

Use (FWD) to skip a message.

Press Stop/Exit.

Sorting multiple copies

Insert the document face down in the ADF.

Press Copy/Reports.

Enter the number of copies you want (up to

99).

Press Menu/Set.

Press ▲ or ▼ to select SORT, and then press

Copy/Reports.

Message Manager (FAX-T106 only)

Turning ON Message Manager Mode

Record the Outgoing Message (TAD MESSAGE).

Press until it lights.

Printing a Fax Message

Press Play/Record.

After voice messages have played, press 1.

Erasing Messages

To erase voice messages individually

Press Play/Record.

Press Erase after the two short beeps.

Press 1.

Press Stop/Exit.

To erase messages all at once

Press Erase.

Press ▲ or ▼ to select

ERASE ALL VOICE?, ERASE ALL DOC?, ERASE ALL MSG.?, and

then press Menu/Set.

Press 1.

Press Stop/Exit.

Table of Contents

Introduction ...........................................................1-1

Using this Guide ............................................................. 1-1

Finding information .................................................... 1-1

Symbols used in this Guide ....................................... 1-1

Part names ................................................................ 1-2

FAX-T104 control panel overview................................... 1-3

FAX-T106 control panel overview................................... 1-5

About fax machines ........................................................ 1-7

Custom features ........................................................ 1-7

Fax tones and handshake ......................................... 1-8

ECM (Error Correction Mode).................................... 1-8

Connections.................................................................... 1-9

Connecting an external telephone ............................. 1-9

Connecting an external telephone answering device

(TAD)....................................................................... 1-9

Multi-Line connections (PABX) ................................ 1-12

Custom features on your phone line ........................ 1-12

Paper ......................................................................2-1

About paper .................................................................... 2-1

Handling and using plain paper ................................. 2-1

How to load paper...................................................... 2-2

On-Screen Programming ......................................3-1

User-friendly programming ............................................. 3-1

Menu table................................................................. 3-1

Memory Storage ........................................................ 3-1

Navigation keys .............................................................. 3-2

Initial Setup ............................................................4-1

Getting started ................................................................ 4-1

Setting the Date and Time ......................................... 4-1

Turning on Automatic Daylight Savings Time ............ 4-1

Setting the Station ID................................................. 4-2

Setting the Beeper Volume........................................ 4-4

Setting the Speaker Volume ...................................... 4-4

Setting the Ring Volume ............................................ 4-5

Setting the Phone Line Set ........................................ 4-5

Setting Tone or Pulse dialling mode .......................... 4-5

Melody Settings (FAX-T106 only) ................................... 4-6

Setting the Ring Pattern............................................. 4-6

Setting the Music on Hold.......................................... 4-6

vii

Setup Receive........................................................5-1

Basic receiving operations .............................................. 5-1

Choosing the Receive Mode...................................... 5-1

Setting the Ring Delay .............................................. 5-2

Setting the F/T Ring Time (FAX/TEL mode only) ...... 5-3

Recording the Fax/Tel Outgoing Announcement

(F/T MESSAGE) (FAX-T106 only) .......................... 5-3

Fax Detect ................................................................. 5-4

Printing a reduced incoming fax (Auto Reduction) .... 5-4

Reception into memory.............................................. 5-5

Receiving a fax at the end of a conversation............. 5-5

Advanced receiving operations....................................... 5-6

Operation from extension telephones........................ 5-6

For FAX/TEL mode only ............................................ 5-6

Remote Call Transfer................................................. 5-6

Changing the remote codes ...................................... 5-7

Printing a fax from the memory (FAX-T104 only) ...... 5-8

Polling ........................................................................ 5-8

Sequential Polling ...................................................... 5-9

Telephone Services ...................................................... 5-10

Caller ID (Caller IDentification) (U.K. only) .............. 5-10

Advantages of Caller ID........................................... 5-10

Set the Caller ID to ON ............................................ 5-10

How Does the Caller ID Work?................................ 5-11

Selecting a Caller ID from the Memory for

Call Reply.............................................................. 5-12

BT Call Sign (U.K. only)........................................... 5-14

Setup Send .............................................................6-1

How to dial ...................................................................... 6-1

Manual dialling........................................................... 6-1

One-Touch dialling..................................................... 6-1

Speed-dialling ............................................................ 6-1

Search ....................................................................... 6-1

Fax Redial.................................................................. 6-2

How to fax ....................................................................... 6-2

Automatic transmission.............................................. 6-2

Manual transmission.................................................. 6-3

Sending a fax at the end of a conversation ............... 6-3

Basic sending operations................................................ 6-3

Sending faxes using multiple settings........................ 6-3

Contrast ..................................................................... 6-4

Fax resolution ............................................................ 6-4

Multiple Resolution Transmission .............................. 6-5

Cancelling a fax in progress ...................................... 6-5

Cancelling a scheduled job........................................ 6-5

Advanced sending operations ........................................ 6-6

Composing the electronic Cover Page ...................... 6-6

Broadcasting.............................................................. 6-8

Overseas Mode ......................................................... 6-8

Call Reservation ........................................................ 6-9

Delayed Fax............................................................. 6-10

Setting up Polled Transmit (Standard)..................... 6-11

viii

Setup for Polling Transmit with Secure Code .......... 6-11

Secure Polling.......................................................... 6-12

Memory Transmission ............................................. 6-12

Out of Memory message ......................................... 6-13

Interrupting Delayed Fax and

Polled Transmit jobs.............................................. 6-13

TX Lock System....................................................... 6-13

Quick-Dial numbers and dialling options............7-1

Storing numbers for easy dialling ................................... 7-1

Storing One-Touch Dial numbers .............................. 7-1

Storing Speed-Dial numbers...................................... 7-2

Changing One-Touch and Speed-Dial numbers........ 7-2

Setting up Groups for Broadcasting........................... 7-3

Dialling options ............................................................... 7-4

Manual dialling........................................................... 7-4

On Hook dialling ........................................................ 7-4

One-Touch dialling..................................................... 7-5

Speed-Dialling ........................................................... 7-5

Search ....................................................................... 7-6

Pause......................................................................... 7-6

Mute........................................................................... 7-6

Answering Calls with the Speaker Phone

(FAX-T106 only)...................................................... 7-6

Redial (Telephone) .................................................... 7-7

Redial (Fax) ............................................................... 7-7

Tone or Pulse ............................................................ 7-7

Remote Fax Options

Fax Forwarding............................................................... 8-1

Setting up Fax Forwarding......................................... 8-1

Setting Fax Storage ........................................................ 8-2

Turning off Remote Fax Options................................ 8-2

Setting your remote access code ................................... 8-2

Remote Retrieval ............................................................ 8-3

Using your remote access code ................................ 8-3

Remote commands.................................................... 8-4

Retrieving fax messages ........................................... 8-5

Changing your Fax Forwarding number .................... 8-5

Message Manager

Message Manager Mode ................................................ 9-1

Setting Up Message Manager ................................... 9-1

Setting up voice store ................................................ 9-1

Setting Fax Forward/Fax Storage.............................. 9-2

Recording the Message Manager’s Outgoing

Message (TAD MESSAGE) ................................... 9-3

Activating Message Manager Mode .......................... 9-4

Message Indicator ..................................................... 9-4

Playing Voice Messages............................................ 9-5

Printing a Fax Message ............................................. 9-5

Backup Printing Option .............................................. 9-5

Erasing Messages ..................................................... 9-6

(FAX-T 104 only)

(FAX-T106 only)

....................8-1

........................9-1

Setting the maximum time for incoming

messages................................................................ 9-6

Setting the Toll Saver ................................................ 9-7

ICM Recording Monitor ............................................. 9-7

Recording a Conversation ......................................... 9-7

Remote Retrieval ............................................................ 9-8

Using the Remote Access Code................................ 9-8

Setting your Remote Access Code............................ 9-8

Remote commands.................................................... 9-9

Retrieving the Memory Status List........................... 9-10

Retrieving Fax Messages ........................................ 9-10

Changing the Fax Forwarding Number.................... 9-11

Printing reports ...................................................10-1

FAX settings and activity .............................................. 10-1

Customizing the Transmission Verification

Report ................................................................... 10-1

Setting the Journal Period ....................................... 10-1

Printing reports ........................................................ 10-2

How to print a report ................................................ 10-2

Making copies......................................................11-1

Using the fax machine as a copier................................ 11-1

Copy operations............................................................ 11-1

Making a single copy ............................................... 11-1

Copy options: Single or Multiple copies,

Sort/Stack, Reduce/Enlarge.................................. 11-2

Important information .........................................12-1

Important safety instructions......................................... 12-1

Trademarks................................................................... 12-2

Shipment of the fax machine ..................................... 12-2

Troubleshooting and routine maintenance.......13-1

Troubleshooting ............................................................ 13-1

Error messages ....................................................... 13-1

Compatibility ............................................................ 13-4

Document Jam or Paper Jam .................................. 13-4

If you are having difficulty with the fax machine ...... 13-6

Routine maintenance .................................................... 13-8

Cleaning the print head............................................ 13-8

Cleaning the scanner............................................... 13-9

Changing the ribbon ................................................ 13-9

Glossary................................................................G-1

Specifications ....................................................... S-1

General ........................................................................... S-1

Copy ............................................................................... S-1

Fax.................................................................................. S-2

Index ........................................................................I-1

Accessory List ...................................................... A-1

Introduction

Using this Guide

Thank you for buying a Brother fax machine. This fax machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of the fax machine by reading this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you’ll see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific keys on the fax

machine control panel.

Italics Italicized typeface emphasizes an important

point or refers you to a related topic.

Courier New Courier New typeface identifies the messages on

the LCD of the fax machine.

Warnings inform you what to do to avoid possible personal injury.

Electrical Hazards alert you to possible electrical shock.

Cautions specify procedures you must follow or avoid to prevent possible damage to the fax machine.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Improper Setup alerts you to devices and operations that are not compatible with the fax machine.

Introduction

1 - 1

Part names

■ Front view

1 Power Cord

2 Telephone

Line Cord

3 Telephone Handset

5 Document

Support

6 Paper Wire Extension

7 Paper Tray

8 Paper Guides

4 Handset Curled

Cord

No. Name Description 1 Power Cord Use to connect the fax machine to the

2 Telephone Line Cord Connect the fax machine to a telephone

3 Telephone Handset Use when receiving or making voice

4 Handset Curled Cord Use to connect the handset to the fax

5 Document Support Supports the document in the ADF. 6 Paper Wire Extension Supports the paper in the paper tray. 7 Paper Tray Load paper here. 8 Paper Guides Press and slide to fit the document width. 9 Control Panel Use the keys and display to control the

10 Cover Open Lever To open the top cover, lift this lever.

electrical socket.

wall socket.

calls.

machine.

fax machine.

9 Control Panel

10 Cover Open

Lever

■ Back view

13 External

11 AC Power

Connector

No. Name Description 11 AC Power Connector Plug in the power cord here. 12 Telephone Line Socket

(LINE)

13 External Telephone Line

Socket (EXT.) (not for UK)

Plug in the telephone line here.

Plug in the telephone line of an external telephone here.

Telephone Line Socket (not for UK)

12 Telephone Line Socket

Introduction

1 - 2

FAX-T104 control panel overview

4 5

8 9

1 LCD (Liquid Crystal Display)

Displays messages on the screen to help you set up and use your fax machine.

2 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the fax machine.

The # key lets you temporarily switch the dialling type during a telephone call from "PULSE" to "TONE".

3 R

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

4 Tel

Use to toggle the line between handset and monitor speaker.

5 Redial/Pause

Redials the last number you called. It also inserts a pause in Quick-Dial numbers.

6 Search/Mute

Lets you look up numbers stored in the dialling memory, lets you put calls on hold and lets you dial stored numbers by pressing # and a two-digit number.

7 Receive Mode

Use to select how your fax machine will handle incoming calls.

8 Resolution

Adjusts the resolution when you send a fax or make a copy.

9 Stop/Exit

Stops a fax, cancels an operation or exits from the menu.

: Fax Start

Starts an operation, such as sending a fax.

Introduction

1 - 3

A Copy/Reports

With document in the ADF: Makes a copy. Without document in the ADF: Lets you access the Reports

menu.

B One-Touch Keys

These keys give you instant access to previously stored Quick-Dial numbers.

C Navigation Keys:

Menu/Set

The same key is used for menu and set operations. Lets you access the menu to program and store your settings in

the fax machine.

or Press to scroll forward or backward to see a menu selection. —OR— You can press these keys to adjust the beeper, ring or speaker

volume.

or Press to scroll through the menus and options. You can also use these keys to do a numerical search for stored

numbers.

Introduction

1 - 4

FAX-T106 control panel overview

1617

5 6

1 LCD (Liquid Crystal Display)

Displays messages on the screen to help you set up and operate your fax machine.

2 Play/Record

Lets you listen to voice messages and print fax messages stored in memory. This also lets you record telephone calls.

3 Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the fax machine.

# key lets you switch the dialling type during a telephone call from "PULSE" to "TONE".

4 R

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

5 Speaker Phone

Lets you speak to another party without lifting the handset.

6 Redial/Pause

Redials the last number you called. It also inserts a pause in Quick-Dial numbers.

7 Search/Mute

Lets you look up numbers stored in the dialling memory, lets you put calls on hold and lets you dial stored numbers by pressing # and a two-digit number.

8 Receive Mode

Use to select how your fax machine will handle incoming calls.

9 Resolution

Adjusts the resolution when you send a fax or make a copy.

: Stop/Exit

Stops a fax, cancels an operation or exits from the menu.

A Fax Start

Starts an operation, such as sending a fax.

Introduction

1 - 5

B Copy/Reports

With a document in the ADF: Makes a copy. Without a document in the ADF: Lets you access the Reports

menu.

C One-Touch Dial Keys

These keys give you instant access to previously stored Quick-Dial numbers.

D Erase

Lets you delete voice messages, all fax messages or all messages.

E (Microphone)

Picks up your voice when you speak to another party using Speaker Phone.

F Digital TAD

Lets you activate Message Manager. Also, notifies you that you have voice or fax messages in the memory.

G Navigation Keys:

Menu/Set

The same key is used for menu and set operation. Lets you access the menu to program and store your settings in the fax machine.

or Press to scroll forward or backward to see a menu selection. —OR— You can press these keys to adjust ring or speaker volume.

or Press to scroll through the menus and options. You can also use these keys to do a numerical search for stored

numbers.

Introduction

1 - 6

About fax machines

Custom features

Do you have BT’s Call Minder on the phone line?

If you have Call Minder on the phone line where you will install your new fax machine, there is a strong possibility that Call Minder and the fax machine may conflict with each other while receiving incoming calls.

Why should there be problems?

Since both the fax machine and Call Minder will pick up the call after the number of rings you have set, each of them has the ability to keep the other from receiving calls.

For example, if Call Minder is set to answer after two rings and the fax machine is set to answer after four, Call Minder will stop the fax machine from receiving faxes.

If you set Call Minder and the fax machine to answer after the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Call Minder nor the fax machine can pass the call back to the other after the call has been answered.

How can you avoid possible problems?

A very good way to avoid problems like the one mentioned, is to get a second phone number on your present phone line.

Many people with Call Minder choose this service, which is called ‘BT Call Sign’, and they are very satisfied with it. (See BT Call Sign (U.K. only) on page 5-14.)

Another way to avoid possible problems is to replace Call Minder with an answering machine. Your fax machine is designed to work with an answering machine or TAD (telephone answering device). (See Connecting an external telephone answering device (TAD) on page 1-9.)

Introduction

1 - 7

Fax tones and handshake

When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Fax Start and they will continue for about 60 seconds after dialling. During that time, the sending machine must begin the “handshake” with the receiving machine.

Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVE.

If the fax machine is set to the FAX ONLY mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, the fax machine will continue to send the “chirps” for about 40 seconds, and the LCD continues to show RECEIVE. To cancel the receiving, press Stop/Exit.

The fax ‘handshake’ is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialled. So it is important for the receiving machine to answer the call in as few rings as possible.

When you have an external Telephone Answering Device (TAD) on your fax line, your TAD will decide the number of rings before the call is answered.

Pay special attention to the directions for connecting a TAD in this chapter. (See Connecting an external telephone answering device (TAD) on page 1-9.)

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to check a fax transmission while it is in progress. ECM transmissions are only possible between machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the fax machine.

The fax machine must have enough memory for this feature to work.

Introduction

1 - 8

Connections

Connecting an external telephone

You can connect a separate telephone as shown in the diagram below.

Extension Telephone

External Telephone

(Example for UK)

Whenever this phone (or TAD) is in use, the LCD shows EXT. TEL IN USE and, if the fax handset is lifted, an alarm sounds.

To disconnect the call on the external phone and switch to the fax, lift the handset and press Tel (FAX-T104 only) or Speaker Phone (FAX-T106 only).

Connecting an external telephone answering device (TAD)

Sequence

You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the fax machine, the TAD answers all calls and the fax machine “listens” for fax calling (CNG) tones. If it hears them, the fax machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The fax machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds four rings.

If you do not receive all your faxes, you must reset the setting on your external TAD to four rings or less.

Introduction

1 - 9

Do not connect a TAD elsewhere on the same phone line.

TAD

(Example for UK)

Connections

The external TAD must be connected as shown above.

Set your external TAD to one or two rings. (The fax machine’s Ring Delay setting does not apply.)

Record the outgoing message on your external TAD.

Set the TAD to answer calls.

For FAX-T104, set the Receive Mode to TAD:ANSWER MACH..

For FAX-T106, set the Receive Mode to TAD:MSG MGR. (See Choosing the Receive Mode on page 5-1.)

Recording outgoing message (OGM) on an external TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This allows the fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds. We recommend beginning your OGM with an initial 5-second

silence because the fax machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if the fax machine has trouble receiving, then you must re-record the OGM to include it.

Introduction

1 - 10

Using extension telephones (For U.K. only)

It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your fax machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, fax receive may not operate reliably in such a simple configuration.

This fax machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of your fax machine, in a master/slave configuration. In such a configuration, this fax machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”

The inadvisable configuration is shown in figure 1 below, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.

EXTENSION

SOCKET

EXTENSION

SOCKET

MASTER SOCKET

INCOMING

LINE

FAX

INADVISABLE CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

Fig. 1.

DISCONNECT

EXTENSION

SOCKET

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

Fig. 2.

MASTER SOCKET

FAX

INCOMING

LINE

These phones are now connected as external devices as per page 1-7, because they are connected to the fax machine via the T-connector.

Introduction

1 - 11

Multi-Line connections (PABX)

Most offices use a central telephone system. While it is often relatively simple to connect the fax machine to a key system or a PABX (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you. It is advisable to have a separate line for the fax machine.

If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

If you are installing the fax machine to work with a PABX

It is not guaranteed that the unit will operate correctly under all circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

Custom features on your phone line

If you have BT Call Minder, Call Waiting, RingMaster, an answering service, an alarm system or other custom feature on one phone line it may create a problem with the operation of your fax machine. (See Custom features on a single line on page 13-7.)

Introduction

1 - 12

Paper

About paper

Handling and using plain paper

Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Paper specifications for the paper tray

Size: A4 Weight: 64 to 90 g/m Thickness: 0.08 to 0.12 mm Capacity: up to 30 sheets

The fax machine can only scan an image 208 mm wide, regardless of how wide the paper is.

Do not use cardboard, newspaper, or fabric. Do not use paper:

■ that is extremely shiny or highly textured

■ that was previously printed by a printer

■ that cannot be arranged uniformly when stacked

■ that is made with a short grain

■ that is curled, wrinkled, folded, ripped, stapled, paper-

clipped, pasted, or taped

2 - 1

Paper

How to load paper

To load paper

Before you add paper, remove all of the paper from the paper tray.

Fan the stack of paper well to avoid paper jams and mis-feeds.

Tap the stack of paper so the edges are even.

Gently insert the paper. The side to be printed on must be face down.

Print Side

Paper

2 - 2

On-Screen Programming

User-friendly programming

The fax machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections the fax machine has to offer.

Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program the fax machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.

Menu table

You can probably program the fax machine without the User’s Guide if you use the Menu table that begins on page 3-3. These pages will help you understand the menu selections and options that are found in the fax machine programs.

You can program the fax machine by pressing Menu/Set, followed by the menu numbers. For example to set RESOLUTION to FINE: Press Menu/Set, 3, 4 and ▲ or ▼ to select FINE. Press Menu/Set.

Memory Storage

If there is a power failure, you will not lose your menu settings because they are stored permanently. Temporary settings (such as Contrast, Overseas Mode, and so on) will be lost. You may also have to reset the date and time.

On-Screen Programming

3 - 1

Navigation keys

Access the menu Go to the next menu level Accept an option Scroll through the current

menu level Go back to the previous menu

level Go forward to the next menu

level Exit the menu

You can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD

scrolls. Press 1 for Initial Setup —OR— Press 2 for Setup Receive menu —OR— Press 3 for Setup Send menu —OR— Press 4 for Cancel Job menu —OR— Press 5 for Interrupt menu —OR— Press 6 for Set Quick-Dial menu —OR— Press 7 for Setup Reports menu —OR— Press 8 for Remote Fax Opt menu

(FAX-T104 only) Press 8 for Setup TAD menu

(FAX-T106 only) —OR— Press 9 for Setup Melody menu

(FAX-T106 only) —OR— Press 0 for Miscellaneous menu

SELECT ↑ ↓ & SET

1.INITIAL SETUP

2.SETUP RECEIVE

3.SETUP SEND

4.CANCEL JOB

5.INTERRUPT

6.SET QUICK-DIAL

7.REPORT SETTING

8.REMOTE FAX OPT

8.SETUP TAD

9.SETUP MELODY

0.MISCELLANEOUS

You can scroll more quickly through each menu level by pressing the arrow key (▲ or ▼) for the direction you want. Select an option by pressing Menu/Set when that option appears on the LCD. Then the LCD shows the next menu level.

Press ▲ or ▼ to scroll to your next menu selection. Press Menu/Set. When you finish setting an option, the LCD

shows ACCEPTED.

On-Screen Programming

3 - 2

Press the Menu numbers.

(ex. Press 1, 1 for Date/Time)

Main

1.INITIA L SETUP

2.SETUP R ECEIVE

—OR—

to select to select

Selections

1.DATE/TIME — Puts the date and time on

2.AUTO

DAYLIGHTONOFF

3.STATION ID— Program your name, fax

4.BEEPER OFF

5.PHONE

LINE SET

TONE/PULSE

1.RING

DELAY

2.F/T RING

TIME

3.FAX

DETECT

Options Descriptions Page

the LCD and in the headings of faxes you send.

Changes for Daylight Savings Time automatically.

number to appear on each page you fax.

LOW

HIGH

NORMAL

PBX ISDN

TONE

PULSE

FAX-T104 00-04 (02-04 for Ireland)

FAX-T106

RING DELAY TOLL SAVER

70 40

SEMI OFF

Adjust the volum e level of the beeps that sound when you press a key, an error occurs or a document is sent or received.

Select the phone line type.

Selects the dialling mode. 4-5

Sets the number of rings before your fax machine answers in FAX/TEL, FAX ONLY or TAD (Message Manager for FAX-T106) mode. On FAX-T106, you can set Toll Saver feature.

Sets the time for “FAX/TEL pseudo-ring” in FAX/TEL (F/ T) Mode.

Receive fax messages without pressing the Fax Start key.

The factory setting (option) is shown in bold.

to accept

exit

4-1

4-2

4-4

4-5

5-2

9-7

5-3

5-4

On-Screen Programming

3 - 3

+ 90 hidden pages