How it Works
Brother
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Fax 980 M
User Manual
88 pgs1 Mb0
Table of contents
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Brother Fax 980 M User Manual

CONTENTS
Chapit;r 1, Chapter 2» Chapter 3.
OWNER'S MA
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Chapter 4. Chapter 5. Chapter 6. Chapter 7. C3iapter 8. Chapter 9, i^tiapter 10. Chapter 11. Chapter 12.
Chapter 13. Chapter 14. Chapter 15.
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How to Use This Owner’s Manual

Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, but you can utilize it to its fullest potential by taking some time to read this owner’s manual You will be ready to use the fax machine as soon as you read the first four chapters. Then you can refer to topics in the remaining chapters, as needed.
Structure of the Manual
■ Chapters 1-4
How to set up the fax machine and what you need to know before you use it.
■ Chapters 5-7
Basic operations, how to send and receive faxes.
■ Chapters 8-11
Advanced operations.
Finding Information in the Owner’s Manual
• Use the table of contents. This side of the manual is coded so you can find topics
easily.
• If there is a key on the fax machine you are not familiar with, refer to chapter 2.
• To find out information about a function, refer to the “Function Selection Chart” in
chapter 3.
• If you have trouble, refer to chapter 12 on how to troubleshoot.
• Use the chapter 14 index.

Test Sheet Procedure

____________________
____________________
________
Please fill out the TEST SHEET and fax it to 1-908-469-4547 as your first transmission. This will verify that your fax machine is properly installed.
When this document is received at Brother Diagnostic Center, a confirmation sheet will be sent back to your machine from Brother Automatic Fax Back Response System. Be sure to set up your “Station ID”. (See page 4-3.)
FAX NO. : 1-908-469-4547 (Fax Transmission Only) TEL NO. ; 1-800-284-4FAX (Voice Phone Only)
asi-S-N
CONTENTS
❖ SETUP & PREPARATION BEFORE USE, 1-1
Choosing a Suitable Place to Put Your Fax Machine , 1-1
The Good Places..., 1-1
And the Bad Places..., 1-1 Packing List, 1-2 Setting Up Your Fax Machine , 1-2 F.Y.I. Jacks, 1-6 F.Y.I. Multi Line Connections (PBXs), 1-6
F.Y.I. Connecting to a Private Branch Exchange , 1-6
❖ THE CONTROL PANEL KEYS , 2-1
ONE-TOUCH AREA, 2-2 TELEPHONE AREA, 2-3 USER SETTING AREA , 2-4 USER SETTING AREA , 2-5
❖ HOW TO USE ON-SCREEN PROGRAMMING (OSP), 3-1
What Is On-Screen Programming , 3-1 Function Selection Chart, 3-1 Current Setting Chart, 3-3 Using the Function Mode to Access OSP , 3-4 Displays for OSP , 3-5 How to Enter Text in the Function Mode , 3-5 How to Enter Special Characters, Symbols and Punctuation Marks in the Function Mode, 3-6
❖ TELEPHONE FUNCTION SETTINGS , 4-1
Setting the Dialing Mode (Tone/Pulse) , 4-1 Setting the Beeper Sound Level, 4-1 Setting the Date and Time , 4-2 Setting the Station ID , 4-3 Storing One-Touch Dial Numbers , 4-4 F.Y.I. Types of Numbers , 4-6 F.Y.I. Chain Dialing , 4-6 Storing Speed-Dial Numbers , 4-7 F.Y.I. When You Wish to Change to the Store One-Touch and Speed Dial
Numbers (During Step 5 on Page 4-5, 7), 4-8
F.Y.I, Memory Storage , 4-8
❖ USING THE UNIT AS A TELEPHONE, 5-1
Manual Dialing, 5-1 One-Touch Dialing, 5-1 Speed Dialing, 5-1 F.Y.I. Using Keys wjth the Telephone , 5-1 F.Y.I. On Hook Dialing , 5-1 Telephone Index, 5-2
Chapter 6. ❖ SENDING FAXES , 6-1
A) BASIC FAX TRANSMISSIONS , 6-1
The Size of Your Documents , 6-1 How to Set the Document, 6-1 The Auto Document Feeder (ADF), 6-2 Getting Ready to Send Faxes, 6-2 Sending a Fax Automatically , 6-3
Sending a Fax Manually , 6-4
F.Y.L Dialing a Number , 6-4 F.Y.L Talking to the Other Party When Sending a Fax , 6-4 Automatic and Manual Re-dialing , 6-5
Setting the Auto Re-dial, 6-5 F.Y.L Possible Settings When You Send a Fax Manually , 6-5 F.Y.L Printing Page Headers , 6-6 Delayed Transmission, 6-6 Setting the Daily Timer (for Delayed Transmissions), 6-7 Interrupting the Timer and Polled Job , 6-7 Canceling the Job , 6-8
B) FAX TRANSMISSION OPTIONS ,6-9
Setting the Overseas Mode , 6-9 Setting Your Fax Machine for Multiple Resolution Transmission ,6-10
Gray Scale, 6-11 F.Y.L About Resolutions.,. , 6-11
Sending a Fax with a Cover Page ,6-12
F.Y.L The Comments Section on the Cover Page ,6-12 Setting Cover Page ON/OFF ,6-13 F.Y.I. Sending an Automatic Cover Page , 6-14 Customizing Your Cover Page Comment, 6-14 Sending a Fax with Call Reservation , 6-15 F.Y.L Using the Call Reservation Function ,6-16
I
coNxejiTs
Chapter !, ❖ RECEIVING faxes and other CALLS , 7-1
Selecting an Answer Mode , 7-1 Manual Reception (MANUAL mode), 7-2 Automatic Fax Reception (AUTO mode), 7-2 Setting the Ring Delay , 7-2
The F/T Switch (F/T Mode), 7-3
Setting the F/T Ring Time ,7-4 Remote Activation, 7-4 Connecting an External or Extension Telephone to the Unit, 7-5 Using Remote Codes , 7-5 F.Y.L Limitation of Using External (or Extension) Phones , 7-5 Registering Remote Codes , 7-6 The TAD Mode , 7-6 Connecting an External TAD to the Unit, 7-7 Smoothing, 7-9 Speaker Volume, 7-9 Ring Volume, 7-10
Print Reduction ,7-11 Printer Alerm ,7-12 Receive into the Memory (Only for FAX-950M/980M) ,7-13
Chapter S,
CfmpterB.

ChapterlO,

Chapterllp

ChapierlM,

❖ HOW TO USE COPY FUNCTIONS , 8-1
Making a Copy , 8-1
❖ POLLING, 9-1
F.Y.I. What Is Polling?, 9-1
F.Y.I. How Does It Work? , 9-1 F.Y.I. When to Use Polling? ,9-1 Polling Another Fax Machine , 9-2
Setting up for Polled Waiting , 9-2 Secure Polling, 9-3 Polling Another Fax Machine with Secure Code , 9-3 Setting up for Polled Waiting with Secure Polling , 9-4 Delayed Polling, 9-4
PASSWORD , 10-1
F.Y.I. What is Password ? , 10-1 F.Y.I. How does it work ? , 10-1 F.Y.I. What is Passwors Plus ? , 10-1 Sending Fax with Password , 10-2 Receive Pasword ,10-3
» PRINTING OUT REPORTS AND LISTS , 11-1
Printing the ALL DIAL List ,11-2 Activity Report Interval ,11-3 Transmission Verification (Xmit) Report, 11-4
» REGULAR MAINTENANCE AND TROUBLESHOOTING, 12-1
Regular Maintenance ,12-1 Paper Jams, 12-2
Fixing a Document Jam, 12-2 Fixing a Recording Paper Jam., 12-2
Troubleshooting, 12-4
Error Messages, 12-4 Other Problems, 12-5

Chapter^.

:* IMPORTANT INFORMATION, 13-1
Standard Telephone and FCC Notices (Only applies to 120V model), 13-1 Important Safety Instructions , 13-3
» INDEX, 14-1
ChapterlB, » SPECIFICATIONS, 15-1
F.Y.I. FORYOURINFORMATION
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SETUP & PREPARATION BEFORE USE

/. SETUP & PREPARATION BEFORE USE

Choosing a Suitable Place to Put Your Fax Machine

Use the following list as a guide to find a suitable place for your fax machine.
The Good Places,..
Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks.
Locate it near a telephone jack and a standard, grounded power outlet.
And the Bad Places...
Avoid setting it up in a high-traffic area.
Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.
Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture, or dust.
Do not connect your fax machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory.
Do not connect your fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disturb the power supply.
Avoid interference sources, such as speakers or the base units of cordless phones.
i-i

SETUP &

Packing List

Please check to see that you have the following items;
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Setting Up Your Fax Machine

Follow these steps to set up your fax machine;
1. Attach the wire extensions.
2. Install the printing car tridge.
1) Open the top cover.
2) Press the blue button.
The printer head will pop up.
3) If the used cartridge is re
maining in the machine, take it out.
4) Tighten Ribbon in Cartridge
carefully.
1-2
iilillN
5) Carefully install new car tridge with mark goes in first side. Make sure that the cartridge gear rest in the white gear holders.
6) Push down the printer head slowly and completely.
7) Close the top cover.
SETUP & PREPARATION BEFORE USE
3. Install the Cassette.
The paper cassette can hold about 200 sheets paper {201b).
1) Raise the paper cassette
slightly and pull it toward you to remove.
2) Take off the cover.
3) Push the paper plate down
until it locks into position.
4} Adjust the paper setting to
letter or legal position.
5) Fan up to 200 sheets plain
paper.
1-3
btIUP & PREPARATION BEFORE USE
6) Place the paper. Make sure the front right and left comers of the paper are under the edge tabs. Do not place paper above the maximum height line, or paper may misfeed.
7) Close the cover on the
cassette.
8) Slide the paper casette into the fax machine untill it locks into place.
NOTICE
About the Recording Paper.,,
Please use standard copier paper for the recording paper as below :
Width ; 216mm (8.5") Length: Letter/ Legal size Weight; 17 lb to 24 lb
About the Cassette...
When you pull the paper cassete, it is necessary to push down the paper plate until the cassete “clicks” into position before you re-install the cassete to the fax machine. Otherwise the “REFILL PAPER CASSETTE” will remain on the LCD display. Also, please do not pull out or re-insert the cassette during the fax machine is doing a job (for example, copying, transmitting or receiving), or paper jam may occur.
1-4
'riv6m’a\;-a
I.|ETUP & PREFV\RATION BEFORE USE
4. Connect the handset.
5. Connect the power code.
When you connect the power, your fax machine will automatically printout a power failer report, and the display will show “01/01/1994 00:00”.
NOTICE
1. This fax machine must be grounded using a 3-prong plug.
2. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your fax machine on before you connect it to a telephone line.
6. Connect the telephone line.
i-5
Ill

SETUP &

II—
111
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Multi Line Connections (PBXs)
Most offices use a central telephone system. While it is often relatively simple to
connect the machine to a key system or a PBX (private branch exchange), we suggest that you contact the company which installed your telephone system and ask them to connect the fax machine for you.
It is advisable to have a separate line for the fax machine. You can then leave the machine in AUTO Answer Mode to receive faxes at any time of the day or night.
If the fax machines is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This will prevent the unit from being activated each time a telephone call is received. But proper connection can not be made.
• As with all fax units this machine must be connected to a two wire system. If your
line has more than two wires proper connection of the fax machine can not be made.
If you have call waiting, ring master, or any other custom calling feature on your
telephone line, it may create a problem in operation of your fax unit.
Connecting to a Private Branch Exchange
The following points should be kept in mind if you are installing the machine to work
with a private branch exchange(PBX).
..
A
1} It is not guaranteed that the unit will operate correctly under all circumstances
with PBXs. Any cases of difficulty should be reported first to the company that handles your PBX.
2) If all incoming calls will be answered by a switchboard operator, it is recom mended that the Answer Mode be set to be MANUAL. (See page 7-2. ) All incoming calls should initially be regarded as telephone calls.
3) The unit may be used with either the pulse or tone dialing telephone types.
1-6

2. THE CONTROL PANEL KEYS

FAX-900

ill*.
....
..
® One- Touch Area

FAX-950M1980M

©One-Touch Area
User Setting Area
® User Setting Area
© Telephone Area
2 1
mammmm
dm Jifx - . J
...........
UmtBmS?mSmltalBMi§m^

® ONE-TOUCH AMEA

1. Liquid Crystal Display 3. HOLD

Mi
..........................................................
^ '■'' 4to toto:- »tosto
i t. ‘ to*'
.
The LCD displays messages that will help you set up and operate your fax machine. (On-Screen Programming) (See page 3-1.)

2, HOOK

This key lets you dial telephone and fax numbers without lifting the
handset. (See page 5-1.)
bfofeh^
—□
—°
—□ —□
—c —r
msrC
------
□ —c
—-c
™d —U
—c —d
—n - - eH —□ —c
-----
HI
You can use this key to put a call on hold. (See page 5-1.)

4. PAUSEIREDIAL

This key re-dials the last number called. (See page 6-5.) This key is also used to insert a pause in autodial numbers. (See page 5-1.)
\

5. SPD, DIAL

This key lets you access previously stored speed dial phone numbers with a two digit number. (See page 4-7, 5-1.)
N_..h
—□­_ __
Q_i
------
□—
------
□“
/ 6. SHIFT (Only for 950MI980M)
This key is used to access the “31” through “60” One-Touch keys. (See page 4-4.)
2-2

7. One-Touch Dial Keys

These keys give you instant access to previously stored phone numbers.
(See page 4-4, 5-1.)

THE CONTROL PANEL

© TELEPHONE AREA

8, (Left Arrow)
This key moves the LCD cursor
to the left. It also allows you to back up one step when you are in function mode (see page 3-4) or Telephone Index.

9. TEL-INDEX

This key allows you to alpha betically lookup numbers stored in the dialing memory. (Seepage 5-2.)

11. COPY

Use this key to indicate your fax machine to make a copy. (See page 8-1.)

12. STOP

This key stops a fax, cancels an operation, or exits from func tion mode. (See page 3-4.)
These twelve keys are used to dial phone and fax numbers (see page 5-1), and can also be used
as an alphanumeric keyboard for enteringinformation into the fax machine (see page 3-5).
Use this key to start an operation, such as sending a fax. (See page 6-3.)
14.
This key moves the LCD cursor to the right, and it also lets you advance one step when you are in a function mode (see page 3-4) or Telephone Index.
(Right Arrow)
2-3

IHE CONTROL PANEL KEYS

® USER SETTING AREA

* When the cover is closed.
15. PRINTING
CARTRIDGE
The LED will flash lighting when the Printing Cartridge needs to be replaced.

IS. COVERPAGE

This key is used to send an au tomatic Cover Page as the first page of a fax transmission. (See page 6-12.)
This key is used to activate a call reservation and call back message. (See page 6-15.)

17. Resolution

This key is used to set the reso lution requirements when sending a fax. (See page 6-2.)
2-4
This key is used to set contrast, multiple resolution setting, over seas mode, password, etc. (See page 6-3, 6-9, 6-10,10-1.)

21. PUSH

Push at this point and open the cover to access. “User Setting
Area D.”
III

ANEL KEYS

■■li
HOW TO USE ON-SCREEN PROGRAMMING (OSP)

3. HOW TO USE ON-SCREEN PROGRAMMING (OSP)

What Is On-Screen Programming

Since your fax programming is done on our LCD display, we created step by step On-Screen prompt messages to help you program your fax. All you need to do is follow the prompt instructions as it guides you through the function menu selections and programming options and settings.
If you have a basic understanding of the options and settings that are found in the programming
function, you could perform most of the programming settings without the owner’s manual. To help you understand what function selections, options, and settings are found in your fax program, we have the following Function Selection Chart and Current Setting Chart,
Read through this Chart to gain a basic understanding of what your new fax model can do, and
then the next section will begin instructing you How to Use On-Screen Programming.

Function Selection Chart

Level one
function
1. CANCEL
JOB
2. PRINT
REPORTS
3. SET AUTO DIAL
4. USER OPTIONS
Level two
function
1. SETUP ONE­TOUCH DIAL
2. SETUP SPEED-DIAL
1. SMOOTHING
2. BEEPER
Expianation of Options
If you wish to cancel a job that has been set with the timer, a polled job etc., use this function.
You can print several different lists and re ports, which are available under function item 2. PRINT REPORTS.
If you register names and numbers to One­Touch dial keys, you can dial a number auto matically just by pressing a One^Touch key. (60 locations for FAX-950M/980M, 20 loca tions for FAX-900)
If you register names and numbers as Speed­Dial numbers, you can dial a number auto matically just by pressing SPD. DIAL and a two digit number. (100 locations for FAX­950M/980M, 40 locations for FAX-900)
Smoothing enhances the appearance of in coming faxes. If you set SMOOTHING to ON, you can receive messages with smoothing. ON/OFF
You can adjust the volume of the beeper vhth this function. OFF/LOW/HIGH
Factory
setting
/
ON
LOW
Page
6-8
11-1
4-4
4-7
7-9
4-1
3-^1
Ill-
HOW TO 1
.
:.
iSE ON-SCREEN PROGRAMMIT
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T- :№:: "
.
..
Level one
function
4. USER
OPTIONS
5. TELEPHONE
OPTIONS
Level two
function
3. COVERPAGE
4. GRAY SCALE
5. PRINT REDUCTION
6. PRINTER ALARM
1. SET
TONE/PULSE DIAL
2. SET RING DELAY
3. AUTO REDIAL
Explanation of Options
If you set COVERPAGE to ON, you can send your documents with a Cover Page generated by your machine. When the COVERPAGE setting is ON, you can select a Cover Page comment. ON/OPF
You can select a GRAY SCALE level.
16/32 level
You can set up the printing reduction. OFF/93%/87%/73%/MANUAL
You can set up the printing alarm condition. ONCE/3 TIMES/CONTINUE
There are two different dial types and you must select the type of signal suitable for your telephone. TONE/PULSE
The munber of rings that will occur before F/ T or AUTO Answer Mode selections are acti vated. 0/1/2/3/4 rings
If you set AUTO REDIAL to ON, your ma chine will automatically re-dial the last number called in the event the number was busy or the call failed for some other reason. ON/OFF
Factory
setting
OFF
32
93% 7-11
ONCE
TONE
2 7-2
ON 6-5
Page
6-13
6-11
7-12
4-1
6. SETUP SYSTEM
4. SPEAKER VOLUME
5, SET F/T
RING TIME
6. SET RING VOLUME
1. SET DATE AND TIME
2. SET DAILY JOB TIMER
You can set the speaker volume.
OFF/LOW/HIGH
F/T RING TIME sets the time for simulated ringing in F/T mode.
10/20/30/60 seconds
You can set the ring volume. OFF/LOW/HIGH
If you enter the date and time in 24-hour format, the LCD will display the date and time and will also be printed on outgoing faxes.
If you frequently have delayed jobs, all for execution at a certain time, you can program ' that time. Once you register it, you do not need to enter that time, just press TIMER.
LOW
20 7-4
HIGH
01/01/1994
00:00
00:00
7-9
7-10
4-2
6-7
3-2

yS|^:^EEN PROGRAMM

i- ..... .
....
.
Level one
function
6. SETUP
SYSTEM
Level two
function
3. ACT. REPORT INTERVAL
4. SET STATION ID
5. FAX REMOTE CODE
6. SET
COVERPAGE
7. SET RECEIVE

Current Setting Chart

Explanation of Options
You can select the interval at which the activity report is printed out. 6/12/24 hours, 2/4/7 days, OFF
You can enter your name or company name, fax number and telephone number in STA TION ID. It is printed at the top of each page of every outgoing fax. It is also printed on the auto matic Cover Page.
If you enter REMOTE CODE, you can acti vate or deactivate the fax machine from a remote telephone. ON/OFF
*51 (ACT.)
#51 (DEACT.)
You can register your own two programma ble comments on the Cover Page.
You can setup the password for the receiving documents. ON/OFF/PLUS
Factory
setting
OFF
Page
11-3
4-3
ON
7-6
6-14
OFF 10-3
Level one
function
CURRENT SEHING
Level two
function
1. CONTRAST
2. RESOLUTION
3. OVERSEAS MODE
4. PASSWORD TRASMISSION
Explanation of Options
There are three types of contrast settings. Usually the AUTO setting is acceptable. But if you want to send an especiaaly light or dark document, please change the setting. AUTO: Default setting is AUTO. Contrast setting always reverts to AUTO after one transmission. S. LIGHT: To send very light documents. S. DARK: To send very dark documents.
If you need to send a set of originals at vaiious resolutions, this function will allow you to send your required resolution by page. (If all documents are the same resolution, use the Resolution key. See page 2-4 #17.) STANDARD/FINE/S. FINE/PHOTO
If you have trouble when sending overseas, you may want to use set OVERSEAS MODE to ON. ON/OFF
You can send a fax with four digits password.
Factory
setting
AUTO
STAN DARD
OFF
Page
6-3
6-10
6-9
10-2
3-3
HOW TO USE ON-SCREEN PROGRAMMING (QSP)

Using the Function Mode to Access OSP

You can access the function mode by pressing FUNCTION found in the User Setting Area of your fax Control Panel. (See page 2-5.)
When you enter the function mode, your fax machine will display a list of Level One Functions to choose from (see pages 3-1 through 3-3 for these Level One Functions), as seen below.
LSI. i > TO SCROLL. l-NiL-.K NO. &. SEI
After 2 sec.
.CANCM 3
1. . PRiNl RE
Yr................
^ORTS
.....T..........
2::lPRI NT t i
lÉET AUTO;:0T ^
. 3
.. A
______
Left arrow
sequence
.SET AUTO .U.SER. OPT
lì
. .i._
.......
USI-R OPT
TEELPEON
OIAl
IONS
IONS,: E OPTIONS
Right arrow or
auto scroll
sequence
t .TELEPHON ,:S:ETUP;::;;:SY
.6
' 6 . SE1 UP SYSTEM
I.CANCEL JOB
E OPTIONS if£M ■■■■ J
у
a number of upper low will be blink.
These function options will appear two at a time on the display. You can then choose one of these options by pressing SET when your desired option appears on upper low of the LCD and blink it’s number.
You can also move through the function menu options at a faster rate by pressing —► (right arrow). (See page 2-3 to locate this key on your Control Panel.) When you find the option you want on upper low, press SET.
You can simply press the Level One Function number associated with each option (again refer to page 3-1 through 3-3).
HGlpful Hints If you want to exit the function mode, simply press STOP. Also, if you select the
wrong menu, and to return to the previous step, press CLEAR.
3-4
HOW TO USE ON-SCREEN PROGRAMMING (OSP)

Displays for OSP

■ilB
•1*1
SPEAKER : SELECT < >
When you see the LCD displays, the upper low of LCD will show the currently selected option, and lower low will show a help message that gives you brief instructions on how to proceed. The example shows the current speaker
volume is high and prompts you to use <— (left arrow) and
—► (right arrow) to alter the setting, and then to press SET
to store it.

How to Enter Text in the Function Mode

Each number key has two or three letters printed on the upside of it. The “1” key and the “#” key and the key have no printed letters because they have special characters.
ABC
1
GHI JKL
4
PRS
7
*
2 3 5
TUV
8
QZ
0
DEF
MNO
6
WXY
9
#
By pressing the appropriate number key the correct number of times, you can get the character you want. When you are making certain settings, such as the station ID settings, you
need to enter text into your fax machine.
Key
2 3 4 5 6 7 8 9 0
Let’s say that you want to enter the initials “BR”. Follow the example of next page.
once
A D G
J
M
P T
w Q
twice
B E H K N R U X Z
three times
C F
I L 0 S V Y
0
four times
2
3
4
5 6 7 8 9
Q
3 5
HOW TO u
MING (OSP)
KEYS TO BE PRESSE

STATUS OF LCD DISPLAY

NAMt :
lMTER/PRUSS S
1. Press 2 twice to enter the letter B.
2. Press 7 twice to enter the letter R.
NAMF:RR
3. Press SET.
.. INFORMATION
1. If you want to enter a blank space, press —► (right arrow) twice.
2. If you entered a letter incorrectly and want to change it, you can use — (left arrow) to move the cursor back to where it is. When you reach the letter, you can enter a new one in it’s place. You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter.
3. If you enter a character which is assigned in the same number, press —► (right arrow) to move the cursor to the right.
.
.....
(D
.
How to Enter Special Characters^ Symbols and Punctuation Marks in the Function Mode
1 key..................... AEOUAgEEl
* key
----------------
# key
.........
..........- :;<=>?@[]^_
The “1” key contains all the accented characters. The and the “#” key are used for punctuation marks and symbols. Let’s say that you want to enter the Symbol Follow the example below.
KEYS TO BE PRESSED
1. Press ^ to show a list of characters.
2. Press ^ (6 times).
3. Press —► (right arrow).
(space) !”#$%&’()*+,-•/
STATUÌ OFffiB®!SPL^
f
^MARK- j
"NAMEiJAMES & T- ■
^ MARK- ...........................j
^NiME:JAMES &.
^enter/press set to end
NAM&JAMES EN ri R;/PRESS SEt TO END
NAME:JAt||iiy
3-6
illl
.
.........
.
iiMiilii
..
■llil
■li
»■■iMiiiiisaaiN:
mmmm
■iilill
..
..................

4. TELEPHONE FUNCTION SETTINGS

There are some settings, such as the date and time, you should make to your fax machine before
you begin using it. Once entered, these settings will remain in the machine until you change them. You can begin customizing the settings by pressing FUNCTION on the control panel. This ac
tivates the function mode and On - Screen Programming prompts. You can complete a variety of settings in this mode.
Setting the Dialing Mode (ToneiPulse)
_________________________
Your fax machine supports both tone (or multi-frequency) and pulse (or rotary) dialing. It is
initially set to TONE, so you do not need to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by following the steps below;
KEYS TO BE PRESSED
1. Press PUSH and open the cover.
2. Press FUNCTION.
You will see scrolling options on the display.
STATUS OF LCD DISPLAY
:0i;/ll/2994 00:00
fAX/COPY: INShRT DOCUMENT
'USÉ < > 50 SCROL . bO. h. bfy'
KEY
\
You can choose one.
3, Press 5.
4. Press 1. After two seconds you will be automatically
prompted to select pulse or tone.
5. Press <— (left arrow) or —► (right
arrow) to find the dialing mode that
f .TfI.rPHONr OPT! PRESS STOP 10 CA
ONS NCEI.
''l.SET [ONE/^ULSE . i’RESS S 1 OP TO CA
'dial, method : 10
№C£.L :: NE
pSELECT < ■>:% SET
■ DIAL . SEI F
MLTMOD
CT < >
: PULSE
1 SET KEY
■■ ■ -s
DIAL
.............
KPY
matches your telephone line. Example: PULSE.
■ )
6. Press SET.
l.SE 1 TONE,/
, . S ET RING
-ULSt DIAL
DELAY
7. Press STOP to return to date and time.
Setting the Beeper Sound Level
If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an error, or at the end of sending or receiving a fax.
The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on, select OFF, and if you want it loud, select HIGH.
4-1
TELEPHONE FUNCTION SETTINGS
KEYS TO BE PRESSED
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 4.
4. Press 2.
5. Press <— (left arrow) or —► (right arrow) until you get the setting you
want.
Example: OFF.
6. Press SET.
7. Press STOP to return to date and time.
Setting the Date and Time
STATUS OF LCD DISPLAY
0:./C)l/1994 00:00 FAX/COPY:TNSESr DOCUMENT
USE < > TO SCROLL ENTER NO. & SET KEY
4.USER OPTIONS PRESS STOP TO CANCEL
beeper
HRLbS SlUP lU ciNCEL::-...............
.
......... ...............
BEEPER : LOW SEI.ECr < > & SET k|Y
BEEPER SELECI < > & SET K:
¿1. BEEPLR
3. COVE.RPAGE
OEE
■ ■ \
■w
Your fax machine shows the date and time on the display and prints the date and time on every fax pages you send. You can set the date and time in function mode.
STATUS OF LCD DISPLAY
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 6.
4. Press 1.
5. Enter the last two digits of the year.
Example: 93.
OiyOl/1994 00;00
fax/ccpyiin:
USE < > TO SCROLL EN riR NO. & SET KEY
6. SETUP SYSTEM
PRES;S STOP TO CANCEI
i.SET DATE AND IIME
PRESS STOP TO CANCEL
YrAR ; X>
ENTER & _i
______
:YEAR" . ...
6. Enter two digits for the month, (JAN. = 01, OCT.= 10, etc.)
Example: 09.
ENTER & SET KEY MONT ii
ENTER & 51
LTH ; 09
' MO
FER & SET KEY
________
__
■
BWillBl
4-2

TELEPHONE

.
i

7, Enter two digits for the day.

Example; 12.

8. Enter the time in 24-hour format.

Example: 15:25 (3:25 P.M.).

9. Wait for two seconds.

[JAY : X>:
f-:nte[i & SET ‘"'-V/
GAY ; L'^
ENTER & SET KI-.Y
-----
---
---------------
[IME : XX: XX
■ii
----------------------
_
t#ee;r & SET ;<
Tts# Jf me'-
3r"^
i
_
■■ 1 - ;.v>r -:
llBBillB
■
■-2::;. STl‘i:D®..Lx
10. Press STOP to exit and view the new
date and time.
G9/i.2/1993 15:25
FAX/CaPY:INSERT DOCUMENT

Setting the Station ID

The Station ID is for identification purposes. Here you can store your name, fax number, and telephone number. Your machine then prints this information on the electronic Cover Page and every fax page you send.

TO BE PRESSE

?

STATUS OF LCD DISPLAY

1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 6.
4. Press 4.
You will then be prompted to enter your fax number.
5. Enter your fax number (up to 20 dig its).
Example: 4155554444.
6. Press SET.
You will now be prompted to enter your telephone number.
7. Enter your telephone number (up to 20 digits).
If your telephone number and fax number share the same line, enter the same number again. Example: 4155554445.
J9/12/T993 15:25 ’
Y\X/C0PY: INSERT DOCUMENT
USE
, FNTEF1 Nt). & i
"^:.SF1 STATION TD
FRESS STOP rO CANC
' FAX:
. EN
;FA:XY4|:
ENIFR &
ENTER & .SET KEY
"IE L’i
E il TER & SEiypY
>
.SETUF SYSTEM
RESS STOP TO CANCEE
FER A S
10 SC
F[ KTY
;roei
.FT KEY
^-L
■
KEY
_____
■ni;;:::
.
___
•
4-3
8. Press SET.
You will be promp company’s name.
9. Enter the name by using the number keys (up to 20 characters).
MAME:BROlHER ENTER/PRESS SET TO END
Example: BROTHER. Refer to the section “How to Enter Text in the Function Mode” on the page 3-5, 6.
10. Press SET to confirm the entry.
4.SET 5 . TAX
S'ATT ON ID
REMOTE CODE
11. Pres s STO P to return to date and time.
Helpful Hinfs 1. The telephone number which you stored above is only used for the Cali Back
Message and the Cover Page features.
2. If you do not enter a fax number, no additional information can be entered.
3. When you enter a space, use —► (right arrow). Then it will be registered as a blank space,
NOTICE
The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such massage clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual.
In order program this information into your fax machine, you should complete the steps of the previous page.
Storing One-Touch Dial Numbers
You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial numbers. You can also store names with the numbers so that when you call, you can verify the
destination on the display. You can store a maximum of 20 phone numbers for FAX-900 (01-20) and 60 phone numbers for FAX-950M/980M (01-60). To use 31 to 60 One - Touch number locations (FAX-950M/980M), you need to press SHIFT. For example. One - Touch location “31” is accessed by pressing SHIFT + One-Touch “01” simultaneously. Here is how to store a telephone number as a One-Touch dial number:
4-4
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