Brother Fax 980 M User Manual

CONTENTS

Chapit;r 1,
Chapter 2»
Chapter 3.

OWNER'S MA

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Chapter 4.
Chapter 5.
Chapter 6.
Chapter 7.
C3iapter 8.
Chapter 9,
i^tiapter 10.
Chapter 11.
Chapter 12.

Chapter 13.
Chapter 14.
Chapter 15.

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How to Use This Owner’s Manual

Thank you for purchasing a Brother fax machine. This fax machine has been designed to
be simple to use, but you can utilize it to its fullest potential by taking some time to read
this owner’s manual You will be ready to use the fax machine as soon as you read the first
four chapters. Then you can refer to topics in the remaining chapters, as needed.

Structure of the Manual

■ Chapters 1-4

How to set up the fax machine and what you need to know before you use it.

■ Chapters 5-7

Basic operations, how to send and receive faxes.

■ Chapters 8-11

Advanced operations.

Finding Information in the Owner’s Manual

• Use the table of contents. This side of the manual is coded so you can find topics

easily.

• If there is a key on the fax machine you are not familiar with, refer to chapter 2.

• To find out information about a function, refer to the “Function Selection Chart” in

chapter 3.

• If you have trouble, refer to chapter 12 on how to troubleshoot.

• Use the chapter 14 index.

Test Sheet Procedure

____________________

____________________

________

Please fill out the TEST SHEET and fax it to 1-908-469-4547 as your first transmission.
This will verify that your fax machine is properly installed.

When this document is received at Brother Diagnostic Center, a confirmation sheet will be
sent back to your machine from Brother Automatic Fax Back Response System. Be sure to
set up your “Station ID”. (See page 4-3.)

FAX NO. : 1-908-469-4547 (Fax Transmission Only)
TEL NO. ; 1-800-284-4FAX (Voice Phone Only)

asi-S-N

CONTENTS

❖ SETUP & PREPARATION BEFORE USE, 1-1

Choosing a Suitable Place to Put Your Fax Machine , 1-1

The Good Places..., 1-1

And the Bad Places..., 1-1
Packing List, 1-2
Setting Up Your Fax Machine , 1-2
F.Y.I. Jacks, 1-6
F.Y.I. Multi Line Connections (PBXs), 1-6

F.Y.I. Connecting to a Private Branch Exchange , 1-6

❖ THE CONTROL PANEL KEYS , 2-1

ONE-TOUCH AREA, 2-2
TELEPHONE AREA, 2-3
USER SETTING AREA , 2-4
USER SETTING AREA , 2-5

❖ HOW TO USE ON-SCREEN PROGRAMMING (OSP), 3-1

What Is On-Screen Programming , 3-1
Function Selection Chart, 3-1
Current Setting Chart, 3-3
Using the Function Mode to Access OSP , 3-4
Displays for OSP , 3-5
How to Enter Text in the Function Mode , 3-5
How to Enter Special Characters, Symbols and Punctuation Marks in the Function
Mode, 3-6

❖ TELEPHONE FUNCTION SETTINGS , 4-1

Setting the Dialing Mode (Tone/Pulse) , 4-1
Setting the Beeper Sound Level, 4-1
Setting the Date and Time , 4-2
Setting the Station ID , 4-3
Storing One-Touch Dial Numbers , 4-4
F.Y.I. Types of Numbers , 4-6
F.Y.I. Chain Dialing , 4-6
Storing Speed-Dial Numbers , 4-7
F.Y.I. When You Wish to Change to the Store One-Touch and Speed Dial

Numbers (During Step 5 on Page 4-5, 7), 4-8

F.Y.I, Memory Storage , 4-8

❖ USING THE UNIT AS A TELEPHONE, 5-1

Manual Dialing, 5-1
One-Touch Dialing, 5-1
Speed Dialing, 5-1
F.Y.I. Using Keys wjth the Telephone , 5-1
F.Y.I. On Hook Dialing , 5-1
Telephone Index, 5-2

Chapter 6. ❖ SENDING FAXES , 6-1

A) BASIC FAX TRANSMISSIONS , 6-1

The Size of Your Documents , 6-1
How to Set the Document, 6-1
The Auto Document Feeder (ADF), 6-2
Getting Ready to Send Faxes, 6-2
Sending a Fax Automatically , 6-3

Sending a Fax Manually , 6-4

F.Y.L Dialing a Number , 6-4
F.Y.L Talking to the Other Party When Sending a Fax , 6-4
Automatic and Manual Re-dialing , 6-5

Setting the Auto Re-dial, 6-5
F.Y.L Possible Settings When You Send a Fax Manually , 6-5
F.Y.L Printing Page Headers , 6-6
Delayed Transmission, 6-6
Setting the Daily Timer (for Delayed Transmissions), 6-7
Interrupting the Timer and Polled Job , 6-7
Canceling the Job , 6-8

B) FAX TRANSMISSION OPTIONS ,6-9

Setting the Overseas Mode , 6-9
Setting Your Fax Machine for Multiple Resolution Transmission ,6-10

Gray Scale, 6-11
F.Y.L About Resolutions.,. , 6-11

Sending a Fax with a Cover Page ,6-12

F.Y.L The Comments Section on the Cover Page ,6-12
Setting Cover Page ON/OFF ,6-13
F.Y.I. Sending an Automatic Cover Page , 6-14
Customizing Your Cover Page Comment, 6-14
Sending a Fax with Call Reservation , 6-15
F.Y.L Using the Call Reservation Function ,6-16

I

coNxejiTs

Chapter !, ❖ RECEIVING faxes and other CALLS , 7-1

Selecting an Answer Mode , 7-1
Manual Reception (MANUAL mode), 7-2
Automatic Fax Reception (AUTO mode), 7-2
Setting the Ring Delay , 7-2

The F/T Switch (F/T Mode), 7-3

Setting the F/T Ring Time ,7-4
Remote Activation, 7-4
Connecting an External or Extension Telephone to the Unit, 7-5
Using Remote Codes , 7-5
F.Y.L Limitation of Using External (or Extension) Phones , 7-5
Registering Remote Codes , 7-6
The TAD Mode , 7-6
Connecting an External TAD to the Unit, 7-7
Smoothing, 7-9
Speaker Volume, 7-9
Ring Volume, 7-10

Print Reduction ,7-11
Printer Alerm ,7-12
Receive into the Memory (Only for FAX-950M/980M) ,7-13

Chapter S,

CfmpterB.

ChapterlO,

Chapterllp

ChapierlM,

❖ HOW TO USE COPY FUNCTIONS , 8-1

Making a Copy , 8-1

❖ POLLING, 9-1

F.Y.I. What Is Polling?, 9-1

F.Y.I. How Does It Work? , 9-1
F.Y.I. When to Use Polling? ,9-1
Polling Another Fax Machine , 9-2

Setting up for Polled Waiting , 9-2
Secure Polling, 9-3
Polling Another Fax Machine with Secure Code , 9-3
Setting up for Polled Waiting with Secure Polling , 9-4
Delayed Polling, 9-4

PASSWORD , 10-1

F.Y.I. What is Password ? , 10-1
F.Y.I. How does it work ? , 10-1
F.Y.I. What is Passwors Plus ? , 10-1
Sending Fax with Password , 10-2
Receive Pasword ,10-3

» PRINTING OUT REPORTS AND LISTS , 11-1

Printing the ALL DIAL List ,11-2
Activity Report Interval ,11-3
Transmission Verification (Xmit) Report, 11-4

» REGULAR MAINTENANCE AND TROUBLESHOOTING, 12-1

Regular Maintenance ,12-1
Paper Jams, 12-2

Fixing a Document Jam, 12-2
Fixing a Recording Paper Jam., 12-2

Troubleshooting, 12-4

Error Messages, 12-4
Other Problems, 12-5

Chapter^.

:* IMPORTANT INFORMATION, 13-1

Standard Telephone and FCC Notices (Only applies to 120V model), 13-1
Important Safety Instructions , 13-3

» INDEX, 14-1

ChapterlB, » SPECIFICATIONS, 15-1

F.Y.I. FORYOURINFORMATION

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SETUP & PREPARATION BEFORE USE

/. SETUP & PREPARATION BEFORE USE

Choosing a Suitable Place to Put Your Fax Machine

Use the following list as a guide to find a suitable place for your fax machine.

The Good Places,..

Place your fax machine on a flat, stable surface, such as a desk.
Select a place that is free of vibration and shocks.

Locate it near a telephone jack and a standard, grounded power outlet.

And the Bad Places...

Avoid setting it up in a high-traffic area.

Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.

Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture,
or dust.

Do not connect your fax machine to electrical outlets controlled by wall switches or automatic
timers. Disruption of power can wipe out information in the unit’s memory.

Do not connect your fax machine to electrical outlets on the same circuit as large appliances or
other equipment that might disturb the power supply.

Avoid interference sources, such as speakers or the base units of cordless phones.

i-i

SETUP &

Packing List

Please check to see that you have the following items;

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Setting Up Your Fax Machine

Follow these steps to set up your fax machine;

1. Attach the wire extensions.

2. Install the printing car
tridge.

1) Open the top cover.

2) Press the blue button.

The printer head will pop
up.

3) If the used cartridge is re

maining in the machine,
take it out.

4) Tighten Ribbon in Cartridge

carefully.

1-2

iilillN

5) Carefully install new car
tridge with mark goes in first
side.
Make sure that the cartridge
gear rest in the white gear
holders.

6) Push down the printer head
slowly and completely.

7) Close the top cover.

SETUP & PREPARATION BEFORE USE

3. Install the Cassette.

The paper cassette can hold about 200 sheets paper {201b).

1) Raise the paper cassette

slightly and pull it toward
you to remove.

2) Take off the cover.

3) Push the paper plate down

until it locks into position.

4} Adjust the paper setting to

letter or legal position.

5) Fan up to 200 sheets plain

paper.

1-3

btIUP & PREPARATION BEFORE USE

6) Place the paper.
Make sure the front right
and left comers of the paper
are under the edge tabs.
Do not place paper above
the maximum height line,
or paper may misfeed.

7) Close the cover on the

cassette.

8) Slide the paper casette into
the fax machine untill it
locks into place.

NOTICE

About the Recording Paper.,,

Please use standard copier paper for the recording paper as below :

Width ; 216mm (8.5")
Length: Letter/ Legal size
Weight; 17 lb to 24 lb

About the Cassette...

When you pull the paper cassete, it is necessary to push down the paper plate until
the cassete “clicks” into position before you re-install the cassete to the fax machine.
Otherwise the “REFILL PAPER CASSETTE” will remain on the LCD display. Also,
please do not pull out or re-insert the cassette during the fax machine is doing a job
(for example, copying, transmitting or receiving), or paper jam may occur.

1-4

'riv6m’a\;-a

I.|ETUP & PREFV\RATION BEFORE USE

4. Connect the handset.

5. Connect the power code.

When you connect the power, your fax machine will automatically printout a power failer
report, and the display will show “01/01/1994 00:00”.

NOTICE

1. This fax machine must be grounded using a 3-prong plug.

2. Since the machine is grounded through the power outlet, you can protect yourself
from potentially hazardous electrical conditions on the telephone network by
keeping the power to your fax machine on before you connect it to a telephone line.

6. Connect the telephone line.

i-5

Ill

SETUP &

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Multi Line Connections (PBXs)

Most offices use a central telephone system. While it is often relatively simple to

connect the machine to a key system or a PBX (private branch exchange), we suggest
that you contact the company which installed your telephone system and ask them
to connect the fax machine for you.

It is advisable to have a separate line for the fax machine. You can then leave the
machine in AUTO Answer Mode to receive faxes at any time of the day or night.

If the fax machines is to be connected to a multi-line system, ask your installer to

connect the unit to the last line on the system. This will prevent the unit from being
activated each time a telephone call is received. But proper connection can not be
made.

• As with all fax units this machine must be connected to a two wire system. If your

line has more than two wires proper connection of the fax machine can not be
made.

If you have call waiting, ring master, or any other custom calling feature on your

telephone line, it may create a problem in operation of your fax unit.

Connecting to a Private Branch Exchange

The following points should be kept in mind if you are installing the machine to work

with a private branch exchange(PBX).

..

A

1} It is not guaranteed that the unit will operate correctly under all circumstances

with PBXs. Any cases of difficulty should be reported first to the company that
handles your PBX.

2) If all incoming calls will be answered by a switchboard operator, it is recom
mended that the Answer Mode be set to be MANUAL. (See page 7-2. ) All incoming
calls should initially be regarded as telephone calls.

3) The unit may be used with either the pulse or tone dialing telephone types.

1-6

2. THE CONTROL PANEL KEYS

FAX-900

ill*.

....

..

® One- Touch Area

FAX-950M1980M

©One-Touch Area

User Setting Area

® User Setting Area

© Telephone Area

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® ONE-TOUCH AMEA

1. Liquid Crystal Display 3. HOLD

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.

The LCD displays messages that will
help you set up and operate your fax
machine. (On-Screen Programming)
(See page 3-1.)

2, HOOK

This key lets you dial telephone and
fax numbers without lifting the

handset. (See page 5-1.)

bfofeh^

—□

—°

—□
—□

—c
—r

msrC

------

□ —c

—-c

™d
—U

—c —d

—n - - eH
—□
—c

-----

HI

You can use this key to put a call on
hold. (See page 5-1.)

4. PAUSEIREDIAL

This key re-dials the last number
called. (See page 6-5.) This key is also
used to insert a pause in autodial
numbers. (See page 5-1.)

\

5. SPD, DIAL

This key lets you access
previously stored speed
dial phone numbers with
a two digit number. (See
page 4-7, 5-1.)

N_..h

—□­_ __

Q_i

------

□—

------

□“

/ 6. SHIFT (Only for 950MI980M)

This key is used to access the “31” through
“60” One-Touch keys. (See page 4-4.)

2-2

7. One-Touch Dial Keys

These keys give you instant access to
previously stored phone numbers.

(See page 4-4, 5-1.)

THE CONTROL PANEL

© TELEPHONE AREA

8, (Left Arrow)

This key moves the LCD cursor

to the left. It also allows you to
back up one step when you are in
function mode (see page 3-4) or
Telephone Index.

9. TEL-INDEX

This key allows you to alpha
betically lookup numbers stored
in the dialing memory. (Seepage
5-2.)

11. COPY

Use this key to indicate your fax
machine to make a copy. (See
page 8-1.)

12. STOP

This key stops a fax, cancels an
operation, or exits from func
tion mode. (See page 3-4.)

These twelve keys are used to
dial phone and fax numbers (see
page 5-1), and can also be used

as an alphanumeric keyboard
for enteringinformation into the
fax machine (see page 3-5).

Use this key to start an operation,
such as sending a fax. (See page 6-3.)

14.

This key moves the LCD cursor to the
right, and it also lets you advance one step
when you are in a function mode (see page
3-4) or Telephone Index.

(Right Arrow)

2-3

IHE CONTROL PANEL KEYS

® USER SETTING AREA

* When the cover is closed.

15. PRINTING

CARTRIDGE

The LED will flash lighting when
the Printing Cartridge needs to be
replaced.

IS. COVERPAGE

This key is used to send an au
tomatic Cover Page as the first
page of a fax transmission. (See
page 6-12.)

This key is used to activate a
call reservation and call back
message. (See page 6-15.)

17. Resolution

This key is used to set the reso
lution requirements when
sending a fax. (See page 6-2.)

2-4

This key is used to set contrast,
multiple resolution setting, over
seas mode, password, etc. (See
page 6-3, 6-9, 6-10,10-1.)

21. PUSH

Push at this point and open the
cover to access. “User Setting

Area D.”

III

ANEL KEYS

■■li

HOW TO USE ON-SCREEN PROGRAMMING (OSP)

3. HOW TO USE ON-SCREEN PROGRAMMING (OSP)

What Is On-Screen Programming

Since your fax programming is done on our LCD display, we created step by step On-Screen
prompt messages to help you program your fax. All you need to do is follow the prompt
instructions as it guides you through the function menu selections and programming options and
settings.

If you have a basic understanding of the options and settings that are found in the programming

function, you could perform most of the programming settings without the owner’s manual.
To help you understand what function selections, options, and settings are found in your fax
program, we have the following Function Selection Chart and Current Setting Chart,

Read through this Chart to gain a basic understanding of what your new fax model can do, and

then the next section will begin instructing you How to Use On-Screen Programming.

Function Selection Chart

Level one

function

1. CANCEL

JOB

2. PRINT

REPORTS

3. SET AUTO
DIAL

4. USER
OPTIONS

Level two

function

1. SETUP ONE­TOUCH DIAL

2. SETUP
SPEED-DIAL

1. SMOOTHING

2. BEEPER

Expianation of Options

If you wish to cancel a job that has been set
with the timer, a polled job etc., use this
function.

You can print several different lists and re
ports, which are available under function
item 2. PRINT REPORTS.

If you register names and numbers to One­Touch dial keys, you can dial a number auto
matically just by pressing a One^Touch key.
(60 locations for FAX-950M/980M, 20 loca
tions for FAX-900)

If you register names and numbers as Speed­Dial numbers, you can dial a number auto
matically just by pressing SPD. DIAL and a
two digit number. (100 locations for FAX­950M/980M, 40 locations for FAX-900)

Smoothing enhances the appearance of in
coming faxes.
If you set SMOOTHING to ON, you can
receive messages with smoothing.
ON/OFF

You can adjust the volume of the beeper vhth
this function.
OFF/LOW/HIGH

Factory

setting

/

ON

LOW

Page

6-8

11-1

4-4

4-7

7-9

4-1

3-^1

Ill-

HOW TO 1

.

:.

iSE ON-SCREEN PROGRAMMIT

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..

Level one

function

4. USER

OPTIONS

5. TELEPHONE

OPTIONS

Level two

function

3. COVERPAGE

4. GRAY SCALE

5. PRINT
REDUCTION

6. PRINTER
ALARM

1. SET

TONE/PULSE
DIAL

2. SET RING
DELAY

3. AUTO REDIAL

Explanation of Options

If you set COVERPAGE to ON, you can send
your documents with a Cover Page generated
by your machine. When the COVERPAGE
setting is ON, you can select a Cover Page
comment.
ON/OPF

You can select a GRAY SCALE level.

16/32 level

You can set up the printing reduction.
OFF/93%/87%/73%/MANUAL

You can set up the printing alarm condition.
ONCE/3 TIMES/CONTINUE

There are two different dial types and you
must select the type of signal suitable for your
telephone.
TONE/PULSE

The munber of rings that will occur before F/
T or AUTO Answer Mode selections are acti
vated.
0/1/2/3/4 rings

If you set AUTO REDIAL to ON, your ma
chine will automatically re-dial the last
number called in the event the number was
busy or the call failed for some other reason.
ON/OFF

Factory

setting

OFF

32

93% 7-11

ONCE

TONE

2 7-2

ON 6-5

Page

6-13

6-11

7-12

4-1

6. SETUP
SYSTEM

4. SPEAKER
VOLUME

5, SET F/T

RING TIME

6. SET RING
VOLUME

1. SET DATE
AND TIME

2. SET DAILY
JOB TIMER

You can set the speaker volume.

OFF/LOW/HIGH

F/T RING TIME sets the time for simulated
ringing in F/T mode.

10/20/30/60 seconds

You can set the ring volume.
OFF/LOW/HIGH

If you enter the date and time in 24-hour
format, the LCD will display the date and
time and will also be printed on outgoing
faxes.

If you frequently have delayed jobs, all for
execution at a certain time, you can program '
that time. Once you register it, you do not
need to enter that time, just press TIMER.

LOW

20 7-4

HIGH

01/01/1994

00:00

00:00

7-9

7-10

4-2

6-7

3-2

yS|^:^EEN PROGRAMM

i- ..... .

....

.

Level one

function

6. SETUP

SYSTEM

Level two

function

3. ACT. REPORT
INTERVAL

4. SET
STATION ID

5. FAX REMOTE
CODE

6. SET

COVERPAGE

7. SET RECEIVE

Current Setting Chart

Explanation of Options

You can select the interval at which the
activity report is printed out.
6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name,
fax number and telephone number in STA
TION ID.
It is printed at the top of each page of every
outgoing fax. It is also printed on the auto
matic Cover Page.

If you enter REMOTE CODE, you can acti
vate or deactivate the fax machine from a
remote telephone.
ON/OFF

*51 (ACT.)

#51 (DEACT.)

You can register your own two programma
ble comments on the Cover Page.

You can setup the password for the receiving
documents.
ON/OFF/PLUS

Factory

setting

OFF

Page

11-3

4-3

ON

7-6

6-14

OFF 10-3

Level one

function

CURRENT
SEHING

Level two

function

1. CONTRAST

2. RESOLUTION

3. OVERSEAS
MODE

4. PASSWORD
TRASMISSION

Explanation of Options

There are three types of contrast settings.
Usually the AUTO setting is acceptable. But
if you want to send an especiaaly light or
dark document, please change the setting.
AUTO: Default setting is AUTO. Contrast
setting always reverts to AUTO after one
transmission.
S. LIGHT: To send very light documents.
S. DARK: To send very dark documents.

If you need to send a set of originals at
vaiious resolutions, this function will allow
you to send your required resolution by page.
(If all documents are the same resolution,
use the Resolution key. See page 2-4 #17.)
STANDARD/FINE/S. FINE/PHOTO

If you have trouble when sending overseas,
you may want to use set OVERSEAS MODE
to ON.
ON/OFF

You can send a fax with four digits password.

Factory

setting

AUTO

STAN
DARD

OFF

Page

6-3

6-10

6-9

10-2

3-3

HOW TO USE ON-SCREEN PROGRAMMING (QSP)

Using the Function Mode to Access OSP

You can access the function mode by pressing FUNCTION found in the User Setting Area of your
fax Control Panel. (See page 2-5.)

When you enter the function mode, your fax machine will display a list of Level One Functions
to choose from (see pages 3-1 through 3-3 for these Level One Functions), as seen below.

LSI. i > TO SCROLL.
l-NiL-.K NO. &. SEI

After 2 sec.

.CANCM 3

1.
. PRiNl RE

Yr................

^ORTS

.....T..........

2::lPRI NT t i

lÉET AUTO;:0T ^

. 3

.. A

______

Left arrow

sequence

.SET AUTO
.U.SER. OPT

lì

. .i._

.......

USI-R OPT

TEELPEON

OIAl

IONS

IONS,:
E OPTIONS

Right arrow or

auto scroll

sequence

t
.TELEPHON
,:S:ETUP;::;;:SY

.6

' 6 . SE1 UP SYSTEM

I.CANCEL JOB

E OPTIONS
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a number of upper low will be blink.

These function options will appear two at a time on the display. You can then choose one of these
options by pressing SET when your desired option appears on upper low of the LCD and blink
it’s number.

You can also move through the function menu options at a faster rate by pressing —► (right arrow).
(See page 2-3 to locate this key on your Control Panel.) When you find the option you want on
upper low, press SET.

You can simply press the Level One Function number associated with each option (again refer
to page 3-1 through 3-3).

HGlpful Hints If you want to exit the function mode, simply press STOP. Also, if you select the

wrong menu, and to return to the previous step, press CLEAR.

3-4

HOW TO USE ON-SCREEN PROGRAMMING (OSP)

Displays for OSP

■ilB

•1*1

SPEAKER :
SELECT < >

When you see the LCD displays, the upper low of LCD will
show the currently selected option, and lower low will
show a help message that gives you brief instructions on
how to proceed. The example shows the current speaker

volume is high and prompts you to use <— (left arrow) and

—► (right arrow) to alter the setting, and then to press SET

to store it.

How to Enter Text in the Function Mode

Each number key has two or three letters printed on the upside of it. The “1” key and the “#” key
and the key have no printed letters because they have special characters.

ABC

1

GHI JKL

4

PRS

7

*

2 3
5

TUV

8

QZ

0

DEF

MNO

6

WXY

9

#

By pressing the appropriate number key the correct number of times, you can get the
character you want. When you are making certain settings, such as the station ID settings, you

need to enter text into your fax machine.

Key

2
3
4
5
6
7
8
9
0

Let’s say that you want to enter the initials “BR”. Follow the example of next page.

once

A
D
G

J

M

P
T

w
Q

twice

B
E
H
K
N
R
U
X
Z

three times

C
F

I
L
0
S
V
Y

0

four times

2

3

4

5
6
7
8
9

Q

3 5

HOW TO u

MING (OSP)

KEYS TO BE PRESSE

STATUS OF LCD DISPLAY

NAMt :

lMTER/PRUSS S

1. Press 2 twice to enter the letter B.

2. Press 7 twice to enter the letter R.

NAMF:RR

3. Press SET.

.. INFORMATION

1. If you want to enter a blank space, press —► (right arrow) twice.

2. If you entered a letter incorrectly and want to change it, you can use — (left arrow)
to move the cursor back to where it is. When you reach the letter, you can enter
a new one in it’s place. You can only overwrite letters, not insert them, so you may
have to go back and overwrite a lot of letters if you forget to enter a letter.

3. If you enter a character which is assigned in the same number, press —► (right
arrow) to move the cursor to the right.

.

.....

(D

.

How to Enter Special Characters^ Symbols and Punctuation Marks in the Function Mode

1 key..................... AEOUAgEEl

* key

----------------

# key

.........

..........- :;<=>?@[]^_

The “1” key contains all the accented characters. The and the “#” key are used for punctuation
marks and symbols. Let’s say that you want to enter the Symbol Follow the example below.

KEYS TO BE PRESSED

1. Press ^ to show a list of characters.

2. Press ^ (6 times).

3. Press —► (right arrow).

(space) !”#$%&’()*+,-•/

STATUÌ OFffiB®!SPL^

f

^MARK- j

"NAMEiJAMES & T- ■

^ MARK- ...........................j

^NiME:JAMES &.

^enter/press set to end

NAM&JAMES
EN ri R;/PRESS SEt TO END

NAME:JAt||iiy

3-6

illl

.

.........

.

iiMiilii

..

■llil

■li

»■■iMiiiiisaaiN:

mmmm

■iilill

..

..................

4. TELEPHONE FUNCTION SETTINGS

There are some settings, such as the date and time, you should make to your fax machine before

you begin using it. Once entered, these settings will remain in the machine until you change them.
You can begin customizing the settings by pressing FUNCTION on the control panel. This ac

tivates the function mode and On - Screen Programming prompts. You can complete a variety of
settings in this mode.

Setting the Dialing Mode (ToneiPulse)

_________________________

Your fax machine supports both tone (or multi-frequency) and pulse (or rotary) dialing. It is

initially set to TONE, so you do not need to change the setting if you use that kind of line. If you
are using a pulse dial line, you can change the setting to PULSE by following the steps below;

KEYS TO BE PRESSED

1. Press PUSH and open the cover.

2. Press FUNCTION.

You will see scrolling options on the display.

STATUS OF LCD DISPLAY

:0i;/ll/2994 00:00

fAX/COPY: INShRT DOCUMENT

'USÉ < > 50 SCROL
. bO. h. bfy'

KEY

\

You can choose one.

3, Press 5.

4. Press 1.
After two seconds you will be automatically

prompted to select pulse or tone.

5. Press <— (left arrow) or —► (right

arrow) to find the dialing mode that

f .TfI.rPHONr OPT!
PRESS STOP 10 CA

ONS
NCEI.

''l.SET [ONE/^ULSE
. i’RESS S 1 OP TO CA

'dial, method : 10

№C£.L ::
NE

pSELECT < ■>:% SET

■ DIAL
. SEI F

MLTMOD

CT < >

: PULSE

1 SET KEY

■■ ■ -s

DIAL

.............

KPY

matches your telephone line.
Example: PULSE.

■ )

6. Press SET.

l.SE 1 TONE,/

, . S ET RING

-ULSt DIAL

DELAY

7. Press STOP to return to date and time.

Setting the Beeper Sound Level

If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an error,
or at the end of sending or receiving a fax.

The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on,
select OFF, and if you want it loud, select HIGH.

4-1

TELEPHONE FUNCTION SETTINGS

KEYS TO BE PRESSED

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 4.

4. Press 2.

5. Press <— (left arrow) or —► (right
arrow) until you get the setting you

want.

Example: OFF.

6. Press SET.

7. Press STOP to return to date and time.

Setting the Date and Time

STATUS OF LCD DISPLAY

0:./C)l/1994 00:00
FAX/COPY:TNSESr DOCUMENT

USE < > TO SCROLL
ENTER NO. & SET KEY

4.USER OPTIONS
PRESS STOP TO CANCEL

beeper

HRLbS SlUP lU ciNCEL::-...............

.

......... ...............

BEEPER : LOW
SEI.ECr < > & SET k|Y

BEEPER
SELECI < > & SET K:

¿1. BEEPLR

3. COVE.RPAGE

OEE

■ ■ \

■w

Your fax machine shows the date and time on the display and prints the date and time on every
fax pages you send. You can set the date and time in function mode.

STATUS OF LCD DISPLAY

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 6.

4. Press 1.

5. Enter the last two digits of the year.

Example: 93.

OiyOl/1994 00;00

fax/ccpyiin:

USE < > TO SCROLL
EN riR NO. & SET KEY

6. SETUP SYSTEM

PRES;S STOP TO CANCEI

i.SET DATE AND IIME

PRESS STOP TO CANCEL

YrAR ; X>

ENTER & _i

______

:YEAR" . ...

6. Enter two digits for the month, (JAN.
= 01, OCT.= 10, etc.)

Example: 09.

ENTER & SET KEY
MONT ii

ENTER & 51

LTH ; 09

' MO

FER & SET KEY

________

__

■

BWillBl

4-2

TELEPHONE

.

i

7, Enter two digits for the day.

Example; 12.

8. Enter the time in 24-hour format.

Example: 15:25 (3:25 P.M.).

9. Wait for two seconds.

[JAY : X>:

f-:nte[i & SET ‘"'-V/

GAY ; L'^

ENTER & SET KI-.Y

-----

---

---------------

[IME : XX: XX

■ii

----------------------

_

t#ee;r & SET ;<

Tts# Jf me'-

3r"^

i

_

■■ 1 - ;.v>r -:

llBBillB

■

■-2::;. STl‘i:D®..Lx

10. Press STOP to exit and view the new

date and time.

G9/i.2/1993 15:25

FAX/CaPY:INSERT DOCUMENT

Setting the Station ID

The Station ID is for identification purposes. Here you can store your name, fax number, and
telephone number. Your machine then prints this information on the electronic Cover Page and
every fax page you send.

TO BE PRESSE

?

STATUS OF LCD DISPLAY

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 6.

4. Press 4.

You will then be prompted to enter your fax
number.

5. Enter your fax number (up to 20 dig
its).

Example: 4155554444.

6. Press SET.

You will now be prompted to enter your
telephone number.

7. Enter your telephone number (up to 20 digits).

If your telephone number and fax number
share the same line, enter the same number
again.
Example: 4155554445.

J9/12/T993 15:25 ’

Y\X/C0PY: INSERT DOCUMENT

USE

, FNTEF1 Nt). & i

"^:.SF1 STATION TD

FRESS STOP rO CANC

' FAX:

. EN

;FA:XY4|:

ENIFR &

ENTER & .SET KEY

"IE L’i

E il TER & SEiypY

>

.SETUF SYSTEM

RESS STOP TO CANCEE

FER A S

10 SC

F[ KTY

;roei

.FT KEY

^-L

■

KEY

_____

■ni;;:::

.

___

•

4-3

8. Press SET.

You will be promp
company’s name.

9. Enter the name by using the number keys (up to 20 characters).

MAME:BROlHER
ENTER/PRESS SET TO END

Example: BROTHER.
Refer to the section “How to Enter Text in
the Function Mode” on the page 3-5, 6.

10. Press SET to confirm the entry.

4.SET
5 . TAX

S'ATT ON ID

REMOTE CODE

11. Pres s STO P to return to date and time.

Helpful Hinfs 1. The telephone number which you stored above is only used for the Cali Back

Message and the Cover Page features.

2. If you do not enter a fax number, no additional information can be entered.

3. When you enter a space, use —► (right arrow). Then it will be registered as a
blank space,

NOTICE

The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person
to use a computer or electronic device to send any message via a telephone fax
machine unless such massage clearly contains in a margin at the top or bottom of
each transmitted page or on the first page of the transmission, the date and time it
is sent and an identification of the business or other entity, or other individual
sending the message and the telephone number of the sending machines or such
business, other entity, or individual.

In order program this information into your fax machine, you should complete the
steps of the previous page.

Storing One-Touch Dial Numbers

You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial
numbers. You can also store names with the numbers so that when you call, you can verify the

destination on the display. You can store a maximum of 20 phone numbers for FAX-900 (01-20)
and 60 phone numbers for FAX-950M/980M (01-60). To use 31 to 60 One - Touch number locations
(FAX-950M/980M), you need to press SHIFT. For example. One - Touch location “31” is accessed
by pressing SHIFT + One-Touch “01” simultaneously. Here is how to store a telephone number
as a One-Touch dial number:

4-4

KEYS TO BE PRESSED

1. Press PUSH and open the cover,

STATUS OF LCD DISPLAY

2. Press FUNCTION.

3. Press 3.

4. Press 1.

5. Press one of the One-Touch keys, you
want to use to store a number.

Example: One-Toncli 05.

6. Enter the number (up to 20 digits).

Example: 4155551212.

7. Press SET.

You then will be prompt to enter the name

or company associated with this number.

8. Enter the name by using the number
keys (up to 17 characters).

Example: NJ OFFICE.

(See pages 3-5 and 3-6 for how to enter text.)

9. Press SET.

USf < > TO SCROLi
EN)LR N0. & StT KL-y

3.Sf-:-[ AUrn DIAL
PRfSS STOP TO CANCRL_

j. .Sf-^UP ONt- IOOCH DIAL

" StTUP ONE-rou

. St

Slop TO CANCEL

CM DIAL

LECi 0NE-'.''0 jch key

lb:
JTER & SFT KEY

;S&St4i55b51

. SEI KEY

5 SET TO END

:"nJ OKEICE

|:SS)iS:.Ef

TYRE or: NUMBER ; TAX

, SEi.ECT < > & SFT KEY

10. Select the type of number (FAX, TEL,
F/T or CHAIN) by using ^ (left

'iviM
. SELf

i£T> <-

OF N1

JMBFR

ET KEY

& S

: fax

"I

arrow) or —► (right arrow) to display

the type you want.

(See For Your Information of next page.)
Exanple: FAX.

11. Press SET.

SEI UP ONE-TOUCH OlAl.
SELECT CNF- rOUCH .KEY

12. Return to step 5 to enter another
number, or press STOP to return to
date and time.

Helpful Hints If you have to wait for a dial tone when you get access to the outside line, you

should use PAUSE/REDIAL.When you press PAUSE/REDIAL, a dash

will appear on the display. By storing the numbers with a pause, you can create

a delay of 3.5 seconds.

4-5

J

Siiliii

illllK

TELEPHONE FUNCTION SEHINGS

FOR YOUR INFORMATION

Types of Numbers

When you store a number as a One-Touch or as a Speed-Dial number, you have a
choice of choosing what type of number it is. There are 4 options:

1. FAX (A fax number).

2. TEL (A telephone number).

3. F/T (Both a fax number and a telephone number)

4. CHAIN (A number, usually an access code, for chain dialing).

Chain Dialing

Sometimes you may want to choose from among several long-distance carriers when
you make a call. This is because rates may vary depending on the time and
destination. To take advantage of low rates, you can register the access code of a long
distance carrier as a One-Touch or a Speed-Dial number for chain dialing. To do this,
you store the access code as you would a regular number and register it as a “chain”
number. (See the step 10 of page 4-5.) Then, when you want to make a call, you use
this number in combination with the regular number, which also may be a One­Touch or a Speed-Dial number.

You can start a chain dialing call by pressing a One-Touch key or SPD. DIAL and
the two digits that has an access code. Next you press another One-Touch key or
SPD. DIAL and the two digits which has the regular phone number or press the
number manually, and then press START to begin calling.

4-6

TELEPHONE FUNCTION SEHINGS

Storing Speed-Dial Numbers

When you store a phone or fax number as a Speed-Dial number, you need to enter two digits
number, from 01 to 40 for FAX-900 and from 01 to 00 for FAX-950M/980M using the number

keys. For example, you cannot enter “5”. You need to enter “0”, “5”. You can store as many as 40

numbers (FAX-900) or 100 numbers (FAX-950M/980M) as Speed-Dial numbers.

STATUS OF LCD DISPLAY

1. Press PUSH and open the cover. '09/12

FAX/C

H993 Hi
JPY: INSE

2. Press FUNCTION. ' use < > TO SC

3. Press 3.

4. Press 2.

5. Use the number keys to enter two
digits number.

Example: 05.

6. Enter the number (up to 20 digits).

Example: 5555151.

ENTER

'3.SLT

P R i. S 5

'^RFSS STOP TO CANCtL.

■' SET
EN ;

SETUP SPrL.O-DI
ENTER & SET K

#0 5:

ENTER & SET KEY

#05:555’5I51 . ...................

ENTER & SET KEY

NO. &__S

AUTO 01J XL
S i OP TO

.SETUP SPLLD-DIAI

UP SPEED-D
ER & SET K

7. Press SET.

You then will be prompted to enter the name
or company associated with this number.

8. Use the number keys to enter a name
(up to 15 characters).

Example: MANCHESTER.
(See pages 3-5 and 3-6 for how to enter text. )

iNÀiMI : MANCHESTER

/^RESS SEE 10 TNLl

ENTLR/PRESS SE-:T TQ:

25

H OOCUMENT

iOLL 1

n KFY J

cANc^. 1 J

lAL :

Ll

____________

■llB

^

9. Press SET.

10. Select the type of number (FAX, TEL,
F/T or CHAIN) by using (left ar
row) or —► (right arrow) to display the
type you want.

Example: TEL.

11. Press SET.

12. You are ready to enter another Speed­Dial number, or press STOP to return
to date and time.

4-7

YPE C

' i

s

T

..s

' SEl UP SPEED-DIA

)F NUMBER :

ELEC

■ < Y & SET f

r NUMBER ;

YPE C

El ECl

' < > & SFl

ENTFR & S

ET KEY

•AX
<FV

'EL
< ir * ' ^ L

- : #

1

_______

-■

Helpful Hints 1. Print out the All Dial List to make sure you have stored the correct numbers.

(See page 11-2.) This list will contain the type of number: FAX, TEL, or F/T.

2. Even if there should be a loss of electrical power to your fax machine, the
telephone and fax numbers you have stored will not be lost.

FOR YOUR INFORMATION

When You Wish to Change to the Store One-Touch and Speed Dial
Numbers (During Step 5 on Page 4-5, 7)

When you press the One-Touch key or Speed-Dial number, if it is already in use, you
will be asked if you wish to change it or exit and select a different One-Touch or
Speed-Dial number. This display does not appear if the One-Touch key or Speed-Dial
you chose is not assigned.

1. Press 1 to assign a new number to the One-Touch key or Speed-Dial, or press 2 to

choose a different One-Touch key or Speed-Dial.

01- F 1 C L

i CIIANGf

? I.’OIS ?

2. If you are replacing an existing number with a new one, the old number and name

will appear in the display, Press CLEAR to erase the old number and name. Then,
enter the new number and name and press SET to store the entry.

. NO

Memory Storage

Your fax machine is equipped with an internal battery that will keep it working for
up to two hours after power has been cut off After that time, the date and time will
be lost and you will have to re-enter the information. All other settings in the USERS
OPTIONS and SETUP SYSTEM functions are stored permanently and will be
retained even in the event of a power failure.

Helpful Hints 1. If your fax machine is connected to a PBX, you may need to insert an additional

number before each fax or telephone number to get access to the outside line.

4-8

iMh UNII Ab A IbLEPHONE

5. USING THE UNIT AS A TELEPHONE

Your fax machine can be used to make regular telephone calls. You can dial numbers manually,
by pressing the number keys, or by using One-Touch or Speed-Dialing.

Manual Dialing

1. Pick up the handset, or press HOOK.

2. When you hear the dial tone, you can begin dialing by pressing the number keys.

3. If you used HOOK, pick up the handset when the call is answered.

_________

______________

_____

One-Touch Dialing

1. Pick up the handset, or press HOOK.

2. When you hear the dial tone, press the desired One-Touch key.

3. If you used HOOK, pick up the handset when the call is answered.

If you try to use a One-T ouch number that has not been registered, you will hear a warning sound

and the display will carry a message reading, “NOT REGISTERED”. The display will return to

normal after 2 seconds.

Speed Dialing

1. Pick up the handset or press HOOK.

2. When you hear the dial tone, press SPD. DIAL and then the two digit Speed-Dial number.

3. If you used HOOK, pick up the handset when the call is answered.

FOR YOUR INFORMATION

Using Keys with the Telephone

- Use PAUSE / REDIAL for putting a pause between numbers.

- Use HOLD to put a call on hold. You can put down the handset without

disconnecting the call

- Use # to switch the dialing type to “tone” from “pulse”. This key is also used for push
button services, such as those offered by banks, credit card companies, or paging

services.

On Hook Dialing

When you make a call using HOOK, you can listen to the other end of the line, but

they can’t hear you unless you pick up the handset. Also, if you press HOOK a second

time, the call will be disconnected.

5-1

USING THE UNIT AS A TELEPHONE

Telephone Index

Once you have registered a name and number as a One-Touch number or as a Speed Dial number,
you can alphabetically find where things are with the Telephone Index. You can also dial a
number directly from the Telephone Index.

KEYS TO BE PRESSED

1. Press TELINDEX.

2. Press <— (left arrow) or —► (right
arrow) or use the number keys to
input the first character of the stored
name, to find the name.

Example: input the first character “N”,

3. Pick up the handset, or press HOOK.

4. Press START to begin dialing. Return
the handset to its cradle or press

HOOK to cancel the call.

STATUS OF LCD DISPLAY

09/12/1993 15:25

FAX/COPY:INSERT DOCUMENT

TEL.INDEX

ENTER CHARACTER

N|NJ OFFICE

SELECT < > & START

5-2

Ni:::' ■ ■;

SENDING FAXES ba sic f ax t ram

A) BASIC FAX TRANSMISSIONS

The Size of Your Documents

HìIÌsIÌÌIIh:-

6. SENDING FAXES

216mm {8.5“)

Maximum

900mm
(35.4")

148mm

Minimum

100mm

1 (3.9")

tQ

4mm

The size of the documents you want to send by fax should not be larger (or smaller) than what your
fax machine can accommodate. The documents should each be between 148 and 216 mm (5.8 and

8.5 inches) wide and between 100 and 900 mm (3.9 and 35.4 inches) long.
The maximum width of the scanned area is 208 mm (8.2 inch).

How to Set the Document

To send a fax, first insert the document you wish to send, face down, in the
document feeder. The top edge of the document should go in first, or the fax will

be received up side-down.
To prevent the document from skewing at it is fed, adjust the paper guides to

fit the width of the document.

V

dOl

BASIC FAX TRANSMISSIONS SENDING FAXES

The Auto Document Feeder (ADF)

The Auto Document Feeder (ADF) automatically feeds documents (up to 30 pages) into the fax
machine, one at a time. The thickness and weight of the documents should fall into the following
categories:

Thickness: For one sheet: 0.07 to 0.12 mm (2.8 x 10’^ to 4.7 x 10'^ inches).

For multiple sheets; 0.07 to 0.10 mm (2.8 x lO'^ to 3.9 x 10-^ inches).

Weight: For one sheet: 52 to 85 g/m^ (0.07 x lO-^ to 0.121 x 10'^ Ibs/inch^).

For multiple sheets: 52 to 80 g/m^ (0.07 x 10'^ to 0.114 x 10'^ Ibs/inch^).

As a reference, please note that the paper on which this is printed has the following thickness and
weight:

Thickness: 0.10mm (3.9 x 10‘^inches)

Weight: 80g/m^ (0.114 x 10'® Ibs/inch^)

Before inserting documents into the document feeder, make sure the documents are not stuck to

each other, and fan the sheets of paper before you put them in. Make sure you always put the

documents in face down.

________

Getting Ready to Send Faxes

Resolution

You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any
time before you press START or COPY. You can choose a setting by pressing the Resolution key.
( □ means light off.

means light on.)

STANDARD

I I RNE

I—PHOTO

rn S.RNE

I I

FINE

■i FINE
I—PHOTO

CZ] S.FINE

r:.. ~IZ

SUPERFINE

I I FÍNE

I—PHOTO

S.FÍNE

V''--

PHOTO

To set resolution par page, refer to Multiple Resolution Transmission on page 6-10.

Contrast

The fax machine has automatic contrast control, but if you need to send a document that is very

light or very dark, you may want to set the contrast yourself.

H FINE

1—PHOTO

■1 S.RNE

-------

The STANDARD resolution can be used for most typewritten
text. When the STANDARD setting is on, both lights are off.
Transmission speed is normal.

The FINE resolution is an ideal setting to use if you want to send
documents that have small print. When the FINE setting is on,
the FINE light will be lit.

i Transmission speed is slower than STANDARD.

The SUPERFINE resolution is a good setting to use for documents
with very small print or artwork. When the SUPERFINE setting
is on, the S. FINE light will be lit.
Transmission speed is slower than FINE.

The PHOTO resolution is ideal for sending documents that have
varying shades of gray, such as photographs. The PHOTO setting
is on when both lights are lit.
Transmission speed is slower than FINE.

6-2

SENDING FAXES BASIC FAX TRAN S.

Use SUPER LIGHT to send a very light document.

Use SUPER DARK to send a very dark document.

„,5*

.............................is

STATUS OF LCD DISPLAY

1. Insert the documents face down in the
feeder.

2. Press CURRENT SETTING.

3. Press 1.

4. Use <— (left arrow) or —► (right ar
row) to select one of the settings,
AUTO, S.LIGHT, or S. DARK

Example: S. LIGHT.

5. Press PUSH and open the cover.

6. Press SET.

7. Press STOP to exit.

Then start fax sending operation below or copy (page 8-1).

Sending a Fax Automatically

FAX : ENTER NO. & SlAki

#№PY : PRESS COPY KEY

M|ìr:::;No. & set kiy-v--

1 .CONTRAST

iPRESS STOP TO CANCLL

COWtlM : AUTO"

TO SCROLL

.................

.......

:sé№eu< > a SEI i£Y-^

CONTRAST;S._IGHT
SFlECI < > a SET KEY

::::1 .CONTRAST i

RESO LUTI ON

PAX : ENTER NO. & START

COPY: PRESS COPY ilY :

...

1. Insert the documents face down in the

feeder.

2. Enter the fax number.

Example: One-Touch dialing.

3. Press START.

6-3

STATUS OF LCD DISPLAY

09/1R/1993 15:25

.^.1 document

Tax : enTer no. a start

COPY: press COPY KEY

NJ OFEICI-

’nj~ofeTce

OIALING__________________________

______________

...................

’NT~0rFICE ^

SENOLNG P.dl

Sending a Fax Manually

E PRESSE

1.

Insert the documents face down in the

feeder.

2.

Pick up the handset or press HOOK
and listen for the dial tone.

FAX 7'RANSMISSIO NS SENDING FAXES

C)9/i?:/1993 15:2S

lll-iR''' Rocumenf

fa

X : ENTER N0. & STARI

PY; PRESS COPY KEY

. CO

.it t

........

... ...

.................... . ;...............

TER N0. & START

3. Dial the fax number.

You can use manual dialing, One-Touch
dialing, or Speed-Dialing, or Tel-Index.

4. When you hear a fax tone, press

START.

Your fax machine will begin sending the

documents.

>j:0 9

NJ

N'.J OFFISF
SENDING P.Ol

5. Return the handset to its cradle, if

you did not use HOOK,

FOR YOUR INFORMATION

Dialing a Number

There are several ways to dial a number. When you dial, you can check the display

to see who you are calling. Choose one of the following dialing methods:

1) Manual Dialing

Dial the fax number by pressing the number keys, then press START.

2) One-Touch Dialing

Press one of the One-Touch keys. (The numbers must be stored beforehand. See

page 4-4.) Then press START.

3) Speed-Dialing

Press SPD. DIAL, then use the number keys to enter a two digit code.
For example, press “0”, “5” for 05. (The numbers must be stored beforehand. See
page 4-7.) Then press START.

4) Telephon Index

You can use the Tel-Index to make telephone or fax calls. (See page 5-2.)

__________

Talking to the Other Party When Sending a Fax

When you are sending a fax manually and you hear recipient's voice instead of fax
tones, you can use the handset to have a conversation. When or if you want to then

send a fax, ask the person on the other line to press START on his/her fax machine
and when you hear fax tones you can press START to begin sending your fax.

6-4

SENDING FAXES BASIC

..

LMiiNi

aiiiiii:

Ill

MISSIONS

Automatic and Manual Re-dialing

If a number you have dialed is busy or your call did not go through for some other reason, you can

re-dial that number. There are two ways for re-dialing, “automatic” and “manual.” Automatic re

dialing can only be used for faxes that were sent using automatic transmission — not for tel
ephone calls. The factory setting is “auto re-dial on”, but you can change it to “auto re-dial off’,

if needed. If the re-dial function is set on “auto re-dial on”, it will automatically re-dial the number
3 times at 5 minute intervals before giving up. Whether the setting is on or off, the fax machine
will re-dial the number when you press PAUSE/REDIAL (manual re-dialing).

Setting the Auto Re-dial

KEYS TO BE PRESSED

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 5.

4. Press 3.

5. Use <— (left arrow) or —► (right ar
row) to turn the auto re-dial function
ON or OFF.

Example: OFF.

6. Press SET.

7. Press STOP to exit.

^

..............................

.

...

....

YOUR INFORM/S

STATUS OF LCD DISPLAY

.«:/:!2? 1:993 15:25 Ifcy

A X / C OPY: IN SERT DOCUMENT

'use < > 70 SCROLL

mmiR NO. & SEi KEY

5.telephone options

aPRLSS STOP TO CANCEL
’ 3 .Abff R^OIAL

^ PRESS STOP TO CANCEL

AUTO RtDIAL : ON
SELECI < > & SET KEY

■"auto REIHAL :
. SELECT < > i.

OFF rl

.

k|;Y:-. ■■ ■ -,

' 3 .AUTO REOIAi.

'1 .SPEAKER VCLi

IMF

^TION

Possible Settings When You Send a Fax Manually

Resolution (See page 6-2, 6-10.)
Cover Page (See page 6-12.)
Call Reservation (See page 6-15.)

6-5

Contrast (See page 6-3.)
Overseas Mode (See page 6-9.)

.

aEj^r''K”aNi*a=;;i;;H“:*

YOUR INFORMATION

iWtg^iMM

Printing Page Headers

Your fax machine can print a page header on top of every document you send. It is
printed on the receiving party’s fax paper. It contains the date and time of
transmission, your fax number and name (Station ID), and page number. Of course

you need to register your Station ID beforehand for that information to be available.

Transmission Date and Time

09/1 2/1993 15 25 415555^444

Station ID

1 I 1

BROTHER PAGE 01

Page Number

Delayed Transmission

You can set the timer to send documents at a later time (up to 24 hours later). Your fax machine
will also produce a report the “Delayed Sending Report”, after the fax is sent.

STATUS OF LCD DISPLAY

1. Insert the documents into the feeder.

2. Press TIMER.

3. Enter the time in 24-hour format us
ing the number keys.

Example: 19:45 (7:45 P.M.).

4. Enter the fax number.

5. Press START.

The fax machine waits until the specified

time to call.

09.^2/1993 15;.25
rAX/C0P'';INSMU DOCUMENT

FAX : ENTER N0. & START

'^SFT TIME = 00:00

ENTER & SET KEY

^ ENTER & SET KE)

19:45
ENTER N0. &

6-6

SENDING FAXES

|J|||||||||||i|l||||^^

BASIC FAX TRAA-

Iliilli

Setting the Daily Timer (for Delayed Transmissions)

The Daily Timer function lets you send a fax at a set time every day. This is handy for sending

delayed jobs that must go out at the same time daily. Once you make this setting, you don’t have

to enter the time everj^day. You just press TIMER, the number and SET if you want to send.

■III

lilli

KEYS TO BE PRESSED

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 6.

STATUS OF LCD DISPLAY

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rAJ(/COPY:JN.SHri DOCUHrNT

NSI. <

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. 6tS

PRiSS

Y:-T0...::..S€ifet;

iOVv'E'''

P SYSTFM

ST0-;= in CAN’Cl.i.

4. Press 2.

5. Enter the time in 24-hour format us­ing the number keys.

Example: 19:45 (7:45 P.M.).

6. Wait for two seconds.

PRE

D/\l I. Y

DAILV .JOB MMER : .1

.

.....................................iti.KEY'

' C.sri iJAl I.Y JOB TJM ER

1®.ACT.REPORT INTERV

31 iJP rn GANCI I

dOB liMliR ;

SET KEY

CO: 00

.

....

.

9; 4b

11......

7. Press STOP to exit.

Interrupting the Timer and Polled Job

You can send a fax without canceling the timer {see page 6-8) or polled waiting (see page 9-2) with

document in the feeder by “interrupting” it. When you interrupt the timer to send a “new” set of
documents, the fax machine does not automatically re-dial the number if it is busy, Also, you
cannot use the function mode when you are interrupting the timer.

Example: TIMER WAITING with document in the feeder.

KEYS TO BE PRESSE

1. Press PUSH and open the cover.

2. Press INTERRUPT.

3. Remove documents from the fax ma
chine.

4. Place “new” documents into the feeder.

5. Enter the new number to send the documents then press START.

6-7

STATUS OF LCD DIS

'' 09/.L 2/J gf 3 lb; 25

^ ÌMER WAl

INTI RRUPT

REMOVE DOCUMENT
ITITFRRUPT

FAX/COPY : INSERT DOCUMF.NT

'i--AX OR COPY

. INFERRI IPT 10 RLSLE

' NJ )FFI::CE

01 Al

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.

.............

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.

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ba sk : fa x tr an sm iss io ns SENDING FAXES

6. After the transmission is finished,
place the “old” documents back into

' f-i

GERRU

COPY

OR

PI TO RESE!

the feeder,

7. Press INTERRUPT to restore the

timer.

>/12/1

OE

MFR W

993 lb :2b

AITING 19:45

\

Canceling the Job

Use the cancel job function to permanently remove scheduled tasks such as polling or polled job

(see page 9-1) and timer job (see page 6-6) from your fax machine.
For example: TIMER WATING.

KEYS TO BE PRESSE

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 1.

Any waiting jobs that have been setup will

appear in the display.

STATUS OF LCD DISPLAY

]9/1 2/1993

IME.R WAITII

iihSE..y<:t5 TO SCROLL

FNTrR Niriniif;;

f;4. CANCEL JO«

PRESS STOP 10 GANGEL
1S:4S NJ OFFI

SELECT < > & SET

__

4. Use <— (left arrow) or —► (right ar
row) to select the job you wish to
cancel.

5. Press SET.

6. Press 1 to cancel the selected job, or 2
to exit without canceling.

If 1 is selected, the job will be canceled and
the next job in the queue will appear in the
display.

7. To cancel the next job, press 1 again.
To exit, simply press 2.

In the event that no jobs are waiting to be
processed, a ‘‘NO JOB WAITING” message
will appear in the display.

8. Press STOP to exit.

19:49 NJ OFFICE

CANCFl. ? l.YES 2.?J0

6-8

DING FAXES FAX TRANSMISSION OP

B) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode

Using the Overseas mode is an efficient way to send faxes overseas. If you experience difficulty
with sending faxes overseas, you may want to use the overseas mode.

1 ilY$ W

FAX/COPY :

1. Insert the documents into the feeder. '■

. COP’-^: PRE

2. Press

CURRENT SETTING.

ENTFR NO.

3. Press

3.

4.

Press <— (left arro'w) or —► (right

3.OVERSEA
,U>RESS STO

arrow) to switch to ON.

5. Press

PUSH

6. Press

SET.

7. Press

STOP

and open the cover.

3.OVERSEA

. A . PASSriOR

to exit. |

ENTER NO.

8. Then start the fax sending operation. (See page 6-3.)

After sending your fax,the machine will
revert to OFF.

STATUS 0 F LCD DISPLAY

' n “ / : i ? / ] a q

FAX : ENT

^

USE

SELEASi

OVERSEAS'■10DK : ON

.::|:iiiie:T-:

3
INSERT DOCUMENT

ER NO. & START
SS COPY KEY

0 SCR0I..L

< >

1

&

SET KEY

S NODE
P rO CANCIEI

MODE : OIT

>

a SEI <EY

<

^ &

SET KEY

.

<

iliiANmi-sM

:

J

6-9

IlilISfiiilPIii

ì:;:

....

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IBIiii

^smssiON OPTIONS SEN

Setting Your Fax Machine for Multiple Resolution Transmission

You can set the resolution of the documents you send by pressing the Resolution key. Once you
set the resolution, all the pages will be sent with the same resolution. However, there may be

times when you want to send some pages with one type of resolution, such as “standard”, and other

pages in another resolution, such as “photo”. If you send all pages in photo resolution, for instance,
it would take a great deal of time. It would be nice if you could specify what pages are to be sent
with what resolution to minimize transmission time. You are in luck because you can make such
a setting using the CURRENT. SETTINGS function.

STATUS OF LCD DISPLAY

09/4^/1993 15

EAX/COPY:INSIRT DOCUMENT

■

1. Insert the documents into the feeder.

2. Press CURRENT SETTING.

3. Press 2,

4. Press <— (left arrow) or —► (right

arrow) to find the resolution you want
for the page in your documents.

Example: FINE.

5. Press PUSH and open the cover.
6, Press SET.

Return to step 4 for setting the resolution for
page 2 and the following pages.

7, When you finished setting the resolu

tion for all your pages, press STOP.

8, Enter the fax number.

9. Press START.

The resolution will revert to STANDARD
after the documents have been sent.

mm 1:1

COPY: PR[
USE '< ”> TO SCRCri.

enter no. S sei KEY

■ RI SOLO fi UN

^ PAGE 01 : STANDARÒ

. SLLEC'I < > & SET Kl-Y

" PAGE C

)1 : FINE
' < > & Sf il KEY

SELEC1

SELECTT;< > & SET KEY j

FAX : ENTER N0. & START

COPY: PRESS COPY KEY

N0. & SIART

i COPY KEY

STOP I'O CANCEL

.... .

TSsSilv:

,

6-10

SENDING FAXES

Gray Scale

You can set initial gray scale level either 16 or 32. The initial setting is 32. This is effective to

sending photographs. Even if you want to send a document with 32 level photo mode, if the
receiving machine does not have super fíne mode, the machine will fall back to 16 level
automatically.

BE PRESSE

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 4.

4. Press 4,

5. Press <— (left arrow) or —► (right
arrow) to choose either 16 or 32.
Example: 16.

6. Press SET. ^i.GRAY SCALE

7. Press STOP to exit.

■IIb:

FOR YOUR

STATUS OF LCD DISPLAY

f;09/I.?/i 993 1 5:2li

hA^/Clff'Y : 1 MSERTDOCUMEN Г

USE < > TO SCROL

ENTER NO. A SET

i4.ffSlrOPTlCNS

PRESS STOP TO ГА

'¿.GRAY SCALE
yPikSS STOP TO CA

GRAY SCALE : 3?

SELEC" < > & Sn

iilAY SCAIJ- : 16

SEl ROT < > A SET : KEY..L

b.PRINT RLDUCTIO

About Resolutions,,,

- : :: iÌ::::ÌÌT:.T" ' \

iiY-т.../.в

■

...

...

'■

ncel

.. ...

...........

ТВ ^

Tij

Your fax machine can see only in black and white, so when you send a color

photograph, even with photo resolution, different colors may appear as the same
shade of gray on the receiving fax.

6-11

...........................................

■ ■« =.*■■#■ :Cig'T|/:#-^vff

TV' .' V —, v...:.v

...._

..............

;f ;.*:■■ ,?4a. ■...:;■■■■:-■■ ....:" ■■lF::«i JS'..,::....

.

:j-J',.;v

G FAXES

Sending a Fax with a Cover Page

An automatic Cover Page will allow you to send details of who the fax is going to, who it is from
and when if it was sent. This is what the Cover Page looks like:

09/12/1993 15:25

=== COVER PAGE ===

TO; NJ OFFICE

FAX: [phone]

FROM

COMMENT; PLEASE CAEL

BROTHER

FAX: [phone]

TEL: [phone]

02 PAGELS] TO HOLLOW

(1)

(2)

(3)
(4)

(1) The “TO” information comes from the One-Touch or the Speed-Dial memory. If you are

dialing manually, the name of the destination will be left blank.

{2} The “FROM” information comes from the Station ID.

(3) The number of pages you are sending.

(4) Your comments. You may customize comments.

----

FOi:¥QUR INFORMATION

'

The Comments Section on the Cover Page

You can choose from among 6 options. The first option is to send no comment at all.
The next 3 are built-in comments, and the last two are ones you can set yourself, (For
more information see page 6-14.)

1. COMMENT OFF

2. PLEASE CALL

3. URGENT

4. CONFIDENTIAL

5. {Your own customized comment).

6. (Your own customized comment).

6^12

SENDING FAXES FAY TR/\NSMISSION OPTIONS

KEYS TO BE PRESSE

1. Insert the documents into the feeder.

2. Press COVERPAGE.

3. Use <— (left arrow) or —► (right ar
row) to select the comment you want.

STATUS OF LCD DISPLAY

;FAX/C0PY:INSFR: DOCUMENT .

FAX : E

.COPY: P

i .GOMMENT Orf

^ SELEGE

2.PLFASF CAI I

(SELFCT < > A .S--T i<FY

Example: 2.PLESE CALL.

4. Press PUSH and open the cover.

5. Press SET.

^Tdill PAGES ? : 00

...

6. Enter the number of pages you are
sending. (Enter “0’V‘0” to leave the

ENIER N0. & START

number of pages blank.)

The Cover Page light should come on.

7. Enter the fax number and press NJ OFFICE

START.

^SENDING COVERPAGE

:5:25

NTER NO. & STAR

RtSS COPY KEY

< > h SE'i KEY

MET

............

-K.EY

!

J

-

Setting Cover Page ONIOFF

If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the details
of the Cover Page each time. Here is how you can switch the setting for the automatic Cover Page
to ON or OFF:

KEYS TO BE PRESSED

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 4.

4. Press 3.

5. Press ^ (left arrow) or —► (right
arrow) to choose ON or OFF.

Example: ON.

6. Press SET,

iriTUS OF LCD DISPLAY

C9/i2/1.y93 15:2b

IaX/COPY: INSERT DOCUMENf

USE < > TO SCI

ll|¡iFR NO. & SE'

4.USER OPTIONS
PRESS STOP TO CANCEL

3.(:OVERPA

( P R ;SS S i 0 P 1 U

/FRPAGE

' C0\

SFl

4e1

l.C

^ SEI

EGT <

ÌERPAGE

:itT ■:

lOMMENF

.EGT <

: OFE

> & Sl

: ON

> & SF

::DF:;F

> & SE

T KEY

T KEY

:

6-13

... :::=-¿’“"aiiilsE^

C TRANSMISSION OPTIONS SENDING FAXES

7. If you selected ON, you need to select
a comment, by pressing <— (left ar

? F

f. 1 1

1 f . A H-‘ L Li /V ^

ECT < > a s

. L

- ■ —..

m. KFY

row) or —► (right arrow).

Example: 2.PLEASE CALL.

8. Press SET.

The Cover Page light should come on,

S.COVERPAGE

ys:

....

9. Press STOP to exit,

—

ii i £ -V Pg?ipUR IpQRMATfffl^^

Sending an Automatic Cover Page

If you have the Cover Page ON/OFF setting to ON, the total number of pages will not
be printed on the Cover Page. Also, the comment you selected when you set it to ON
will be printed on all the Cover Pages you send.

Helpful Hints Even if the Cover Page ON/OFF setting is ON, you can avoid sending an

electrical Cover Page by pressing COVERPAGE once.
You can turn off the Cover Page light by pressing COVERPAGE.

IB

Customizing Your Cover Page Comment

KEYS TO BE PRESSE

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 6.

4. Press 6.

5. Press <— (left arrow) or —► (right
arrow) to select 5 or 6 where you wish '

to store a comment.

Example: 5.

6. Press SET,

__________

STATUS OF LCD DISPLAY

09/lii/l

FAX/COP?”nscr?^

1 USE < >
: ENTER N

' 6. SETUP

!

PRESS S

B.SET C
, PRESS S

' b.

0. a sft k

iSiiiEfr- Ì

TOP TO CAN
OVERPAFh.

TOP TO CAN

|p:;:ÌÌ;^^||TÌ||;;;y

. SEl.hCi

b.

^ SLl.ECl< > & SEI

f b .

|:ENTER/PkFSS SEI T

OCLIMENT ,

TO SCROl 1.

C EI

^ SIT

0 ENU

■■■■■■■■ J

EY

CEL J

KQ.. . ,

KEY J

1

6-14

IIIH

.

.............

riO NS

.

7. Enter your customized comment by
using the number keys (up to 27 char

' i: .TOP S
. FNTKR/P

EC RE r

:REii||i;f;Tb:::E№

acters).
(See page 3-5 for more details.)

Example: TOP SECRET.

8. Press SET.

7.?;r-T RrnFTVF PASSWORD

9. Press STOP to exit.

Sending a Fax with Call Reservation

You can send a fax and then talk to the recipient using the Call Reservation feature. When your
fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving
a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can
pick up your handset and start a conversation. If the recipient does not pick up the handset when
the Call Reservation function is ON, your fax machine will leave a fax message to have them call
you back if you have the CALL BACK MESSAGE set to ON.

STATUS OF LCD DISPLAY

:z/m

FAX./SOPY : INStRT DOCUMENT

1.

Insert the documents into the feeder.

2. Press CALL.

3. Use <— (left arrow) or —► (right ar
row) to select Call Back Message ON
or OFF.

Example: Call Back Message ON.

4. Press PUSH and open the cover.

5. Press SET.

The call light should come on.

6. Enter the fax number, then press

START.

7. Pick up your handset if it rings.

FA < : LNITR

W; PRESS

CO

' CA. 1 BACK Mi

SE _ECT < > i SEI KEY

CALL BACK MSG. : ON
SELECT ;:< > & SET KEY

WERTNO. & START

NO. & START«.]
COPY KEY

)G . : ON

ISinfFTCE

D IA1.1N6

6-15

...........

.

.....................

■ ■ ■ ::■ :■ ■ •• ■ ■ ' ' ■ ■ «:■

....

FAX TRANSMISSION OPTIONS SENDING FAXES

... ... ..... ....

•

09/12/1993

TO:

FROM;

PLEASE CALL AT ETELl 415555444S

15:25

===

CALL BACK MESSAGE ===

NJ OFFICE

FAX :

4155551212

BROTHER

TFAXl 4155554444

Using the Call Reservation Function

1. There are some fax machines that will not respond to this function.

2. When it is auto re-dialing, you cannot use the Call Reservation function, but if
Call Back Message is ON, your fax machine will leave a Call Back Message to have

the other party call you back.

3. You cannot use Call Reservation with the timer or with the polling function.

6-16

RECEIVING FAXES AND OTHER CALLS

7. RECEIVING FAXES AND OTHER CAUSl

Selecting an Answer Mode

There are 4 answer modes for your fax machine. You can choose one by pressing the Answer Mode
key repeatedly until you find the mode you want. Choose one that suits your needs. If you need
more information about a particular mode, refer to the page number given.
( □ means light off. gg means light on.)

Answer Mode

1. MANUAL

If you want to answer each incoming call, choose MANUAL mode.

2. AUTO

If you use your telephone line exclusively for sending and receiving faxes, you may want to use
AUTO mode. In this mode, you can receive all your incoming faxes automatically.

3. F/T

If you want to use your telephone line for both fax and telephone, you may want to choose F/
T mode. In F/T mode, your fax machine will answer incoming faxes automatically.

4. TAD

I I AUTO

\--TAD

rn F/r

xW/

■I AUTO

\—TAD

rn F/T

I I AUTO

I—TAD

WM F/r

■i AUTO

\—TAD

■n F/r

For

Answers each call manually.
Mainly use for telephone.

Dedicated fax use. Telephone line and fax 7-2
line are separate.

Both fax and telephone use. When you
share one line for your telephone and
fax machine.

Use with external TAD (Telephone 7-6

Answering Device). When you are not at

home.

See Page

7-2

7-3

When you want to use your fax machine together with your telephone answering machine,
choose TAD mode.

7-i

Manual Reception (MANUAL mode)_____________

When you set the Answer Mode to manual, you can answer each incoming call yourself. Here is
what you should do when using MANUAL Mode:

If You Get a...

1. Regular phone call

2. Phone call and request
to send a fax

3. Fax tone...

Then You Should...

Talk as you normally would.
Press START after finishing talking, and replace the handset.

Note : Sender must also press START.
Press START, and replace the handset.

Automatic Fa^ Reception (AUTO mode)

You can automatically receive all your faxes in Automatic Fax Reception mode (AUTO mode).
Select this mode by pressing the Answer Mode key.

Setting the Ring Delay

You can set up the number of rings before the fax machine will receive automatically in AUTO
mode and F/T mode.

KEYS TO BE PRESSED

1. Press PUSH and open the cover.

STATUS OF LCD DISPLAY

""09/\2.aci93 15:25

l-AX/CORY: 1 NStfiT D0CUMtNI\.

2. Press FUNCTION.

3. Press 5.

4. Press 2.

5. Press -4— (left arrow) or —► (right

arrow) repeatedly until you find the
number of rings you want.

Example: 00.
When you set 00, you can receive your
incoming faxes without any ring delays.

6. Press SET.

7. Press STOP to exit.

SCROLL.

LNli:.R N0. k SI T KLY

iS.-TELlPHiil OPTIONS

»RfSS STOP VO CANCEL

L2:SEf'iPlNG delay

hfmm.. p..............

■RINWSlAY : 02
SLLLCr < > & SET KEY

.

PAN CEL

■ R1 N0 nn AY : on

SFl.FU < > & Ski KEY

SaSEI

3.AUT0 RTD I At

.

-

7-2

RECEIVING FAXES AND OTHER CALLS

The FIT Switch (FIT Mode)

When you share one line for your telephone and fax machine, in F/T switch answer mode, you can
receive faxes automatically, and if you get a voice call, your fax machine will ring. The F/T switch
can determine whether an incoming call is a fax or a telephone call.

7-3

WmsmmmmmBtm

RECEIVING FAXES AND OTHER CALLS

iiiililMllliiiiilli

Setting the FIT Ring Time

You can specify the maximum time you want the fax machine to ring in case of telephone. There

are four predefined settings; 10, 20, 30 or 60 seconds.

KEYS TO BE PRESSED

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 5.

4. Press 5.

5. Press ◄— (left arrow) or —► (right arrow) repeatedly until you find the setting you want.

Example: 10 SEC.

6. Press SET.

7. Press STOP to exit.

Remote Activation

STATUS OF LCD DISPLAY

' 09/1?../139.3 :l5:.?b

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E'JTf.R N0. fl SET KEY

D.TELEPHONE OPTIONS

fREit-'woP'ft - cAwelt-1:"

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= P:RiS;fr^ t6 CANChl.

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iCT < > & SI

. 5E!

S.SEI F/r RING TIME

; ?0 SE C

& S ET KEY

■" laESEC^:

:i KEY

If you are using a touch tone phone, you can remotely activate or deactivate your fax machine from
an external phone (a phone connected to your fax machine) or from an extension phone (a phone
connected to the same line as your fax machine),

7-4

receiving other GAELS

■ ..::;a;ir"■.■■■■■;; ■..p:i:£:r--. ■■ ..........

Connecting an External or Extension Telephone to the Unit

You may connect an external or extension telephone to your fax machine, as shown below. Use
the “EXT.” jack on your fax machine.

Alternatively, you may wish to use this “EXT,” jack to connect a telephone answering device

(TAD).

.

When the external telephone is in use the warning message “EXTERNAL TEL IN USE” will be

displayed.

Then the handset on the fax machine is picked up, an alarm will sound. You can disconnect the

external phone and switch to fax machine by pressing HOOK.

Using Remote Codes

If you are on an external phone (or extension phone), and you get an in coming fax call, you can

transfer the call back to your fax machine by entering a remote activation code. In the same

situation, if you get a telephone call from someone who requests that you switch on your fax, you
can transfer the call back to your fax machine with this code. Also, you can deactivate the fax
machine with another remote code during the F/T ringing from extension phone. In essence you
have one remote code to activate your faxmachine and one remote code to deactivate it. The remote
code to activate is and the remote code to deactivate is “#51”. If you want to set your
own code, see the following section, “Registering Remote Codes”.

________________________________________

FGR:YQUR INPl|«ATIOyp;p, ;L..

Limitation of Using External (or Extension) Phones

1. If you accidentally pick up an extension phone when a fax is coming in, you may
disrupt the transmission or render some portions unreadable.

2. The remote activation and deactivation code may not work with some telephone
systems or telephone sets.

7-5

■ ■■ ■-

lllgiiWiffliiiNhNNNiiilNii

..

.

.

Registering Remote Codes

RECEIVING FAXES AND OTHER CALLS

* a

KEYS TO BE PRESSE

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 6.

4. Press 5.

5. Press <— (left arrow) or —► (right
arrow) to choose ON or OFF.

Example: ON.

6. Press SET.

7. Enter new remote code to activate.

(Factory setting is “*51”.)

8. Enter new remote code to deactivate. (Factory setting is “#51”.)

STATUS OF LCD DISPLAY

09/\2/i993 15:?5

FAX/COFYrJNSERT HOtUHENT

' UGL

< > 10 SCROLL

ENT ER N0. & SEI K

6. SETUP SYST-M
PRESS Slop TO CANCEL

AX REh

' b.l

^ PRFss sii IP TO c> *. N C L. L

MOTE ACTIVATION : ON : '

f.Rt

ÌìCTìIt» .::SET key

SI-

*

MOTE ACT.CODE : ybl

' RE

EN

MO ) F DEACT.CODE : #51

RE

fiR & s Eisp.;; ■■

,EN

10TE COI

LY

JF

............

4:,

..

j

.....

iy.: ';

9. Press STOP to exit.

5.1-AX REMOTE CODE

(bJ|Fi OjVFRPAGE

The TAD Mode

When you leave your fax machine set in TAD mode, phone calls will be forwarded to the externally

connected telephone answering device, and your fax calls will be received automatically.

7-6

........

IIIM

Connecting an External TAD to the Unit

You may connect an external TAD to your fax machine, as shown helow. Use the “EXT.” jack on
your fax machine.

Helpful Hints When You Use TAD Mode

1. You can inform callers beforehand that if they call manually and get your
telephone answering device when they want to send a fax, all they have to do
is press your remote code to activate (>^51 unless you have changed it) your fax
machine.

2. Another alternative is to record a TAD message that says, for example, “This
answering machine is connected to a fax unit. If you may leave a voice message,
please speak after beep. If you may send a fax message, please press (your
remote activation code) after beep. Thank you.”

3. You need to erase the incoming messages on your external telephone answer
ing device when it’s full, or TAD mode will not answer any calls, faxes or
otherwise.

7-7

■■■iiiiie

KlslG RAXES AND OTHER OÌÌIIÌÌÌ

nil

incoming Call

The can is picked up
by the external TAD.
(Recommended short

ring delay such as 1

ring or 2 rings.)

...

Fax reception Is
automatically
activated by the
CNG Fax Tone.

The fax message
is received on
paper.

Auto dial
fax call

The external TAD
outgoing message
begins (recommended
length of less than
20 seconds).

Voice call

The caller leaves a
voice message on the
external TAD.

The caller must

Manual
fax call

1
1

The caller
can also
send a fax message.

press your remote
code to activate
the fax machine.

The fax message is

received on paper.

Telephone Answering Device

1. Set the telephone answering device so that it is ready to record incoming telephone calls.

2. Set the number of TAD rings to one or two.

3. Try to record the shortest possible message on your telephone answering device (up to

20 seconds).

Please note that some faxes that are sent manually cannot be received automatically because
some fax machines do not send a fax tone in manual mode.
So you must indicate a remote activation code for the caller to enter. (See page 7-5.)

7-8

RECEIVING FAXES AND OTHER CALLS

Smoothing

The smoothing feature enhances the appearance of incoming faxes hy making the lines smooth
and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports
you print. The initial setting is ON.

BE PRESSED

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 4.

4. Press 1.

5. Press <— (left arrow) or —► (right arrow) to choose ON or OFF.

STATUS OF LCD DISPLAY

09/l:2/i993 lB:2b

FAX/CGPY: INSERT nOClJMFNT

USE < > lO SCROLL
ENTER NO. & SET KLY

4.USER OPT[GNS
PRESS STOP TO CANCEL

1 .SMOOTHING
PRESS

....

Stop TO CANCr.l

SMOOTHINBii ON
SEiiCT; < > a SET KEY

SMODI Mil
SELECT ^ ^ KEY

Example :OFF.

6. Press SET.

7. Press STOP to exit.

i.. SMOOTHING

^ 2 . S F: E P E R

i -1

Speaker Volume

There are three settings available for the speaker volume, OFF, LOW or HIGH. This setting
controls the loudness of the fax machine’s speaker, whidh is connected to the phone line. The

initial setting is LOW.

KEYS TO BE PRESSED

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 5.

4. Press 4.

7-9

STATUS OF LCD DISPLAY

'09/ггП993 IS:25

■

FAX/CO^V : INSLR: OOCLJ4 К NT ,

''use < > 10 SCROi L

ENTER N0. & SET KEY

i 5.TF! EI'HONL DPI IONS

:PRESS Slop TO CANCEL

1 ;. Ч

:■ iJ

■ 4.SPLAKLR VOLUMI.

. PRESS STOP Г0 CANCEL

■

SLI.E.CT < > .a SET KEY

.

............

.

■ ■ ■ Nigliii

RECEIVING FAXES AND OTHER CALLS

iiiililB

5. Press ^— (left arrow) or —► (right
arrow) to choose a setting cither OFF,

SPEAKER : HIGH

SELECT < > & SM KEY

LOW or HIGH.

Example: HIGH.

6. Press SET,

4. SPEAKER yOLUHt

i::5g-|.EJ F/;f I Hj- .1.""" ■ ■

7. Press STOP to exit.

Ring Volume

You can set the ring volume to either OFF, LOW or HIGH. The initial setting is HIGH.

KEYS TO BE PRESSED

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 5.

4. Press 6.

5. Press <— (left arrow) or —► (right arrow) to choose either OFF, LOW or HIGH.

Example: LOW.

STATUS OF LCD DISPLAY

mnzM99m

FAX/COFY:INSERT OOCuMFNT

USE

.

SCROLL "

L tr E R :i0 KEY

S.IELEPHONE OP'^lOI
PRESS Slop ’0 CANCr:.

SET RING VOLUME :

■MiM

.............

RING'.raUUMfe GHiGH... E

:i:S E.L..E e T T<

RING VOiUME : LOW

SELECT < > 2. SET KLY

.............

.........

S ET,;::.KiY„

6- Press SET.

'■'d.set ring vclumi-

l.SLl rONE/PLLSE DIAL

7. Press STOP to exit.

Helpful Hints Even if you select OFF, the ring volume during F/T ringing and Call Reserva

tion ringing is LOW.

7-10

■I—

ÒTHER CALLS

■»■mill

Print Reduction

You can set the printing reduction ratio to either “OFF”, “93%”, “87%”, “73%”, and “MANUAL (50-

99%)”.
When receiving a fax even if the o Iher party sends letter size d document! 8.5X11 inch), you should
receive the document with reduction to be printed on a letter sized paper because actual data is
longer than letter size by adding “Header Information”. (See page 6-6.) Threfore it is very
important to choose reduction ratio previously.

added

header ‘

You are recommended to choose following reduction ratio;

■■■■I:

.....

:2mm

:1 mm

lilii

other party sends

you the size of...

Letter document (8.5"x11 "}{mostly
do mestic communication)

A4document (8.2"x1t.6") (mostly
international Communication)

Legal document

(8.5"x14")

Your receiving

paper size Reduction Ratio

Recommended

Letter 93%
Legal
Letter
Legal
Letter
Legal

OFF
87%
OFF
73%
93%

If legal sent to letter (and setting reduction is over 73%) then the reception will be split over 2
pages.

BE PRESS

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 4.

4. Press 5.

STATUS OF LCD DISPLAY

09/12/1993 10:25

■ OPYrlNStKT DOClJMrNT

[ ENTER N0. ^

-SeI

..............

^ 4.USER"0PfIONS

^ PRESS STO^ TO CANCEL

" 5. PITiWTrREDUCriQN

EP|RES3::;:ST.0P
i REDIJC[TON 9 3%

SF! :CT < > & su

..........................:.

HY

.. .....

...

.

-■

■"’]

V.J

7-11

m

?yiiiyllliilliiliiil®liiil^

.

N^SSPiui;;:;

.

....■■I»i

iiliiiii...

iiOilltfiiyiiii

IMiM

iillll

5. Press — (left arrow) or —► (right

arrow) to choose either OFF, 93%,

REDUC

, SFlIX

nOM : 87%

T,;X::

............

. ........ .

xj

87%, 73%, MANUAL.

Example ; 87%.

6. Press SET.

If you choose MANUAL, enter reduction

■ COPY

^ Sr.LF.C'

.

ratio (50 - 99%) and then press SET.

7. Press <— (left arrow) or —► (right arrow) to choose either ON or OFF.

■'copy RtOUl

l3t:i.Fr;i < .

:iiON
^ & Sf

: OFF

VI KtY

........ ’f'1

In copy mode, there is no header informa

tion so that you may not choose “ON” when
you want to copy a document to a same size
of paper.

Example: OFF.

8. Press SET.

fi.^RJNM-k ALARM

Rf DUCT] ON

9. Press STOP to exit.

Printer Alarm

You can set number of printer alarm either “ONCE”, “3 TIMES”, and “CONTINUE”. This alerm

inform you that the machine can not print because of out of printing cartridge, out of paper and
so on. If you want to alarm “OFF”, please set “Beeper (see page 4-1) to OFF”. So this setting is
effective in case that beeper setting is “LOW” or “HIGH”.

\ /

\

PRINTING

CARTRIDGE

KEYS TO BE

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 4.

4. Press 6.

5. Press (left arrow) or —► (right arrow) to choose either ONCE, 3 TIMES or CONTINUE.

Example: 3 TIMES.

6. Press SET,

7. Press STOP to exit.

CHANGF

^ PRINTING

--IlljX

CARTRIDGt

STATUS OF LCD DISPLAY

09/1?/1593 ió:?b .

lAX/CORlpNSEJijltpCUMEN-l

i:.u s E

........

<.:::M:ìì.;lScro'tl::-

m t..T

...........

4TUS4R OPITONS. ...

TRE5S ffiF;TOiCANCTL№

Ó.RR INTER ^

STOP TCI)

.......

.....

lMììl

KF¥.:..

................................

i RioN IFF ...0 mE

PllNlLR ALARM;:: 3 IIMIS

St FCT < > & Str KtY

■ 6.PRINT!
7 . PRINT MOOF

R ALARM

.

.

.

7-12

RE®||WI^^P^ >5NQ OTHER CALLS

Receive into the Memory (Only for FAX-950M!980M)

If the machine can not print received documet, such the case of out of paper or out of printing
cartridge and so on, it will automatically store into the memory.

When you recover the machine in accordance with LCD display’s instruction, the machine will
print out them automatically.

■it- v ......

iillliililMIMliiliilMlllii

:e - ^SE: :"ai=iii81illMilM

...

7-15

HOW TO USE COPY FUNCTIONS

8. HOW TO USE COPY FUNCTIONS

Making a Copy

These are the steps for making one copy each of your original documents:

KEYS TO BE PRES

1. Place the documents face down into the feeder.

2. Press COPY.

I

STATUS OF LCD DISPLAY

ÎAX/CÜPY:ÎNSERT DOSUMENT

FAX : I'NTER mo. X START

COPY': FRrsS COPY KEY

COPYING

P.OI

Helpful Hints 1. When you want to make a copy, make sure the text or image on the original

document is not too close to the edge. Your fax machine cannot read anything
closer than 4 mm (1/8 inch) from the edge.

2. Change the resolution to one you like. If you do not set the resolution, the
fax machine automatically makes a copy in the SUPERFINE setting. For
example, if your original is a photo, you may select the PHOTO resolution.
{To get the PHOTO resolution, press the Resolution key repeatedly until

both lights are lit.) You can also set the resolution page by page using the

CURRENT SETTINGS function. (See page 6-10.)

3. Do not pull on the paper while copying is in progress. This may ruin the
copied image.

8-1

POLLING

9. POLLING

What Is Polling?

Polling is the process of retrieving faxes from another fax machine. You may use
your machine to “poll” other machines, or you may ask someone to poll your machine.
The party who polls pays for the cost of the call.

How Does It Work?

First two parties set up their fax machines so that they can accommodate polling.
Then one party leaves documents in the fax machine so that the other party can call
up and have the documents sent.

■

.. .

■lili:

:nnn®f:iHÍfÍ»iÍíiünii;;ii;.:':rÍ¿iiiii:!Í;r':i:ÍÍÍÍ:ÍÍÍ10»iíiiiii!s^^

lili:

!—Ñ

FOR YOijfÍNFORM ATION

^^■11

ill

—

When to Use Polling?

Use polling to control the cost of sending a fax.

1. If you want to pay for the cost of the call: Send out faxes to other parties as you

normally would, and if another party has documents to send you, ask them if you
can poll for it.

2. If you want others to pay for the cost of the call: Ask them to poll your fax machine

for documents they want, and if they want to send you documents, tell them you
do not wish to poll their machine for it, (if they ask),

* There are some fax machine that will not respond to this function.

Helpful Hints Using Polling Effectively (Examples)

Problem No. 1: You want another party to send you a long fax, but they do not

want to pay for the call.

Solution: Ask them to leave the document in their fax machine so you can

poll for it.

Problem No. 2: Sales representatives have difficulty sending in faxes to the

head office’s fax machine because it is busy so much of the time.

Solution; Head office can poll the sales representatives’ fax machine.
Problem No. 3: Because of the time or location, it is cheaper for someone else to

call you than it is for you to make the call.

Solution: Ask the other party to poll for the documents and offer to pay for

the call at their lower rate.

9-1

ïiiiilBii

^ :r* - .

__ _ ^_ 33

POLLING

Polling Another Fax Machine

Once you have set up polling, as described below, and the other party has set their fax machine
to “POLLED WAITING”, you can automatically receive their documents.

KEYS TO BE PRESSE

Make sure no documents in the feeder.

1. Press PUSH and open the cover.

TUS OF LCD DISPLAY

(19/12/199.3 15:2b
TAX/COPY: INStFIT DGCUM1.N1

2. Press POLLING.

3. Press SET.

4. Enter the fax number.

5. Press START.

LNTLR NO. & START

' +0b

. NJ OF

POI i

li;:;:.. '3; . .. ::3

lift- :.7'/ '■■■■ 'fe% "33

Setting up for Polled Waiting

When a call comes in to retrieve documents you have placed in the fax machine for polled waiting,
and your machine starts to send the documents. Your fax machine prints out a polled report when
the transmission is completed.

KEYS TO BE PRESSE

STATUS OF LCD DISP

O9/:i2/1903 :5;?b

FAX/COP-^: TNSLR'l D0C:UM!~NT

1. Place the documents into the feeder.

2. Press PUSH and open the cover. Press

POLLING.

3. Press SET.

4. Press START and wait for the polling

call to come in.

F«:: ENTi'^inm'” S 5TART~

C;CPY: PRESS ^CPY KF.Y

TQLLlN G~’V STAri^R[) ~

Sn FC:r < > & Sn KFV

p0i.l

PliEfe.GfiR.TJiY;:

14712/1993 lb 72 b

POLtLL) WMIiNG

_________

___________

........ %. ■ •.3

9-2

Secure Polling

Secure Polling is a way to keep your documents and others’ from falling into the wrong hands
while the fax machines are set up for polling. You can use Secure Polling only with another
Brother fax machine. With the other party, you should use the same four digit ID number.

Polling Another Fax Machine with Secure Code

You can poll another fax machine that has Secure Polling by following the steps below:
You need to make sure you are using the same ID number as the other party.

KEYS TO BE PRESSED

Make sure no documents in the feeder.

1. Press POLLING.

2. Press <— (left arrow) or —► (right arrow) to find the POLLING SECURE setting.

3. Press PUSH and open the cover.

4. Press SET.

5. Enter a four digit code.

Example: 1234.

6. Enter the fax number.

7. Press START.

STATUS OF LCD DISPLAY

■iAf/mPt:: I nI ErI:-odhu M E N J

pni.UrNG : STANfiARD

LStilEl' <

" r-'OILING : SFCUl

S E L:CT < > & SI

ROLLINr:tD :/Xm

.

...............................

.......a §№,K.EY

iE

T KEY

.

KEY

" wEling iftT:-:

l-N I ER & SE i <LY

--------

:v.:^05 ■

[■■NMEPICI

-------------------

............

-

9^3

¡,pJl|P|:;,^

.

...

a-.;::i:

.

....

‘ i;:... ■ ::; ;i...

Setting up for Polled Waiting with Secure Polling

_______________________

When someone polls for your documents, you can secure them by using the Secure Polling feature.

KEYS TO BE PRESSED

1. Place the documents into the feeder.

2. Press POLLING.

STATUS OF LCD DISPLAY

993 J5:2b

A.X/COPY: 1N3.--.R I DOCUMEN "

UaX : TNI Ffi NO. & STAR! 1

COPY: hr: SS COPY KEY

IPllLLllid ; S TANGARli ' ' '

SiSMiaiy

3. Press <— (left arrow) or —► (right
arrow) to find the POLLING SECURE

"FErElMiaWEZWaaK?

■MImmJ'x..■U'^"

setting.

4. Press PUSH and open the cover.

5. Press SET.

POl LING I!3 ; XXXX

..

klV'C' "f

..........

'a.

6. Enter a four digit code.

Example: 1234.

ENTER & SLT KEY

POLL

PREPS START KEY

7. Press START and wait for the polling
call to come in.

(09/12/1993 15:25

^ POL LED WAITI.NG

Delayed Polling

After you select STANDARD or SECURE, press SET, then press TIMER and use the number

keys to enter the time at which you want polling to take place.

9-4

PASSWORD

70. PASSWORD

What is Password ì

The password is provided for use in a closed network of fax machines. It can also be
used to prevent reception of “junk faxes” that can interfere with your daily opera
tions. It can also help you avoid the transmission of faxes to the wrong parties.

How does it work ?

First receiving party set up “RECEIVE PASSWORD” to “ON” and then enter four
digit of password.
When you send a fax message, you should add the same four digit password. In case
this four digit password of both sending and receiving party maches is same, you can
send/receive message. Also, both side’s machine should be Brother (or compatible)
machine.

What is Passwords Plus ?

FOR YOUR INFORMATION

If you have activated the password function, only people who have set the correct
password code on their Brother fax machine can exchnge faxes with your machine.
To help avoid difficulties, you can use the Password Plus feature. It is most effective
to prevent reception of “junk faxes”. In case you choose “Password Plus” in “RE
CEIVE PASSWORD”, the machine will accept to receive the document not only
sended by the party with correct password, but also sendedby the party who is listed
in your One-Touch dial numbers. (The machine detects the last four digit number
and whether it maches last four digit number in previously registered in One-Touch
dials. In this case, the sending machine must not be Brother fax machine.)

10-1

.

............

.

1И1|И|щ|И||Ш

PASSWORD

Sending Fax with Password

Before set up, you should make sure the password code of the other party.

KEYS TO BE PRESSED

1. Place the documents face down in the
feeder.

2. Press CURRENT SETTING.

3. Press 4.

4. Enter a four digit code.

Example: 1234.

5. Enter the fax number.

6. Press START.

STATUS OF LCD DISPLAY

''09/12/1 993 15:25

tAX/COPY:INSrRT DOCUMt 'JT^

FA.X ; FN Г!-H NO, & STAR
COPY: PRi:SS COPY KtY

'use < > iO SCROLL

ENTER N0. & SET KC^

a. PASSWORD TRANSMISSIG

PRESS STOP '10 CANCEL
PASl'JORD ■ XX XX

. ENTER SET KEY

'PASWORU ; 1234

. ENTER & SET KEY

PASSWORD
ENTER NO. & START

' >1^05
.NJ DFEICL

14IS

.

■S

TTTiii;i\

■■l

J

'

^4
„1

10-2

PASSWORD

Receive Pasword

You can set receive password status either “ON”, “OFF”, or “PLUS”.

illB

■■■■»»■irti»

KEYS TO BE PRESSE

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 6. 1

4. Press 7.

5. Press <— (left arrow) or —► (right

arrow) to choose either “ON”, “OFF”
or PLUS”.

Example: PLUS.

6. Press SET.

7. Enter four digit password cord.

8. Press SET.

If you choose ON, you should enter four digit
password code.

STATUS OF LCD DISPLAY

r::;h9/1?/1 993::il:?b

[-AX/CDPY : ] NSERl DOCUMENT.

USE < ::> TO SCROLL

.. "& SET- k:ey'

■'6. SETUP SYSTEM

. PRESS STOP TO CANCEL

' 7 .SET RFC

PRESS 5T0

'RECEIVE P ASSWORD : OEE

^ SEITXT <

f TECf if A'S-I

JLLECF <

■ RECEIVE P

ENTI R H, S

RECEIVE P
ENTER & S

/■.Sl-I RhCflVt PASSWORD

iCSET DAfE: A^D TTHf

EIVE PASSWORD

TO CANCL-I.

>_ & SFT KEY _

..................

> & SET <EY

ASSWORD : XXXI 1

ETslif

..........

T- .T-

ASSWORD : 1234

It: KEY

L.U S ]

J

9. Press STOP to exit.

10-3

RifRJlI^^tJT REPORTS AND LISTS

..............

7 7. PRINTING OUT REPORTS AND LISTS

You can print out the following lists and reports under function item 2. PRINT REPORTS.

.

Level one

function

2, PRINT REPORTS

Level two

function

1. ACTIVITY REPORT

2. ALL DIAL LIST

3. TELEPHONE
INDEX

4. COVERPAGE
FORMAT

5. CALL BACK MSG.
FORMAT

6. USER OPTION
LIST

7. TRANSMIT
REPORT

_________

Explanation of Options

The Activity Report lets you know
whether transmissions and incoming
faxes were received.

This is a list of the names and numbers

which are stored in One-Touch and

Speed-Dial memory. Printed in One­Touch and Speed-Dial number order.

in alphabetical order.
This allows you to check the Cover Page

format.
Used to check the Call Back Message

format.
The settings for FUNCTION 2-7 and 4 to

6 (Cover Page, Tone/Pulse, Ring Delay,
etc.) are printed here.

You can set up whether the transmis

sion verification report will be printed
after all sending fax, or not.
ON/OFF

Page

11-3

11-2

6-12

6-15

11-4

Other Reports

The following reports are printed out automatically, for your information.

Power Failure Report
Polled Report

Delayed Sending Report

11-1

OUT REPORTS AND LISTS

mmBmmitglMmi

All of reports and lists can printout as below.

.

.............

.

....

.

..

»“WiiBlMlliiiiii

MmrnmUmmmi

■'. '■ ■ j

1. Press PUSH and open the cover.

TUS OF LCD DISPLAY

/09/T1YT®^

- A X / C 0 P Y : [ N S t R r |j OCUMENT

2. Press FUNCTION.

USE < > "^0 scroll’"’ ■

P'ITrk_NU. Shi KtY _________

3. Press 2.

iTlMi rNT”RLPORTS

PMSS-.STiPlQv CANTIEL _

4. Press the number of the level two
function you wish to print.

Example: l.ACTIVITY REPORT,

5. Press START.

EZSimih R L P 0 RT; ^ ^

PKllC,ftS:P ........

TTAiTTmT^ REPORT

TREfS-::S:TART^;- ffcEY..............

Printing the ALL DIAL List

You can print out a list of all One-Touch numbers and Speed-Dial numbers.

ALL DIAL LIST

ALL DIAL LIST

TIME: 09/12/1993 15:25
NAME: BROTHER

FAX : [phone]

TEL : [phone]

ONE-TOUCH DIAL

NUMBER FAX/TEL NUMBER

>K01 61-2018285881
*02
*03
*04
*05

234-5678 TEL

334-5566 FAX HEAD OFFICE

4155551212 FAX NJ OFFICE

FAX

DESTINATION
AUSTRALIA OFFICE

ABC COMPANY

1L2

.

..........

PRINTING OUT REPORTS AND LISTS

Activity Report Interval

An activity report can be printed at certain intervals that you specify. You have a choice of setting

the journal interval period to “OFF”, “6 hours”, “12 hours”, “24 hours”, “2 days”, “4 days”, or “7

days”. The activity report will provide a list of all outgoing and incoming faxes (up to 30) during
the period. The initial setting is “OFF”.
If you wish to printout the activity report manually, please take the same way as others. (See page

n-2.)

KEYS TO BE PRESSE

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 6.

4. Press 3.

5. Press ^— (left arrow) or —► (right arrow) to choose the setting.

Example: 12 HOURS.
If you select seven days, you should choose
the base day of the week.

6. Press SET.

7. Enter the time to print out in 24-hour
format using the number keys.

Example; 19:45 (7:45 P.M.).

8. Wait for two seconds.

STATUS OF LCD DISPLAY

09/IZ/1993

^FA:lACDFlr.lNSrRT DOCuMEN "

(ìiMiA A. SCRÌI! L

ENIF.R NO. & SET

SYSTFK

STOP TO CANClL J

-ACT • :
itfecT'< > & EFT KE

EVERY 12 HOURS
SEl.FXr < > & SET KEY

T AT : 00:00

i% &-SEI KFY

^:S!'AR.T Al : h... ' “ '

.

..........................................

" 3 .AOT.iiiWRT INTERVAL

yAvéif: STATI ON ID

....

....

iJ

9. Press STOP to exit.

11-3

PR(tfflN®%UT REPORTS AND LISTS

¡lllllig

ACTIVITY REPORT

iiili

liifÌT- . ■. siiijii;::-;;.

TIME: 09/12/1993 15:25
NAME: BROTHER
FAX : [phone]
TEL : [phone]

DATE
09/12

09/12
09/12 14:53

TIME
10:00 BROTHER BOSTON

10:10 NJ OFFICE

FAX NO./NAME

BROTHER BOSTON
CV

CA CALL BACK MSG
POL

COVERPAGE

POLLING

DURATION PAGE(S) RESULT COMMENT

04:23 20 CV CA

00

00
48 01 CV CA OK TX

OK TX

BUSY

Transmission Verification (Xmit) Report

Set the Transmission Verification Report to ON or OFF. The initial setting is OFF,

OFF; Report will be printed if the errors occur.
ON: Report will be printed every time a fax sent completely or an error occurs.

KEYS TO BE PRESSE

1. Press FUNCTION.

2. Press 2.

TX

3. Press 7.

4, Press <— (left arrow) or —► (right

arrow) to choose the setting.

Example: ON.

5. Press SET.

6. Press STOP to exit.

11-4

■ /.TRANSMi r REPCR

il.ACnVIlY RLPOR

ktC^ULAR MAINTENANCE AND TROUBLESHOOTING

12. REGULAR MAINTENANCE AND TROUBLESHOOTING

Regular Maintenance

You can keep your fax machine in optimum condition by cleaning it on a regular basis. Avoid using

thinners or other organic solvents to clean the machine and do not any water.

Follow the four steps below:

1. Unplug the telephone line and then the power cord.
When you reconnect these lines later, make sure to connect the power cord first, then the
telephone line.

2. Wipe any dirt off the machine using a slightly damp cloth.

3. Clean the scanner.
Moisten a small piece of soft, lint-free cloth with Isopropyl alcohol and carefully remove any
dirt from the glass cover and from the white bar of the scanner.

________________________________

4. Clean the printer.
Moisten a small piece of soft, lint-free cloth with Isopropyl alcohol and keep wiping the edge

of the print head until all dirt is removed.

Cover

Helpful Hints If the scanner and the printer are dirty, the quality of the transmission or

reception image, and copy becomes degraded. Use the avobe procedure,
therefore, to clean these parts frequently.

12-1

REGULAR MAINTENANCE AND TROUBLESHOOTING

Paper Jams

Your fax machine will sound an alarm if the document jam while going through the feeder or if
the recording paper becomes stuck.The display will show “DOCUMENT JAM” or “RECORDING
PAPER JAM”.

Fixing a Document Jam

1. Open the control panel.

2. Remove the jammed documents.

3. Close the control panel.

4. Press STOP.

Fixing a Recording Paper Jam

1. Open the top cover.

5. Remove the misfeed paper.

- Pull the misfeed paper.

12-2

Recording paper

REGULAR MAINTENANCE AND TROUBLESHOOTING

Press ® to open the paper guide and remove the jammed paper by pulling the upward direction.

- Turn © gear to backward to feed the paper and remove it.

6. Install the cassete.
Be sure to push the paper plate down until it locks in position.(See Page 1-2.)

7. Install the cartridge.

8. Push down the printer head until you hear a “click”.

9. Close the top cover.

12-3

^ IWirfrENikNCE AND TROUBLESHOOTING

Troublshooting

Error Messages

CHECK RECORDING COVER

The top cover or printer head is not completely closed. Push it down until you hear a “click.”

CHANGE PRINTING CARTRIDGE

The printing cartridge has run out. Replace the used cartridge to new one. (See page 1-2.)

COMM.ERROR and PRESS STOP KEY

You encountered a communications error that resulted from a poor quality phone line. Try the
call again.

CONNECTION FAIL and PRESS STOP KEY

You may request Polling function to other party even if remote station does not have polled
waiting.

DOCUMENT JAM

The documents were not inserted properly. Open the control panel and remove the documents.

Close the control panel and re-insert the documents and adjust the guides on either side of the
document, and try sending the fax again. (See page 12-3.)

!■

isl^Sii

......

ID MISMATCH and PRESS STOP KEY

You may have the wrong ID for secure polling function. Try calling the other party to meet the

ID.

LINE DISCONNECTED and PRESS STOP KEY

The telephone line was disconnected by other party during the communication. Try calling the
other party to see what happened.

MACHINE ERROR XX and PRESS STOP KEY

Contact 1-800-284-4FAX for service center.

NO RESPONSE OR BUSY and PRESS STOP KEY

The number you called does not answer or is busy. You may also have reached a number that is
not connected to a fax. Check the number and dial manually by pressing HOOK key.

NOT REGISTERED

The One-Touch key or Speed-Dial number has no number assigned to it. You need to register a
phone number. (See page 4-4, 6.)

PRINTER FAULT

The recording head has overheated. Then unplug the power cord and wait for 30 minutes.

RECORDING PAPER JAM

The recording paper is jammed. Remove the jammed paper. (See page 12-2, 3.)

REFILL PAPER CASSETTE and PRESS STOP KEY

The recording paper is empty. You need to place the paper in the cassette. (See page 1-3.) The
cassette is not setting corectly. Try re-set it. (See page 1-3.)

SCANNER ERROR

The scanner is dirty. (See page 12-1.)

12-4

REGULAR MAINTENANCE AND TROUBLESHOOTING

Other Problems

When Dialing Doesn’t Work...

You may have the wrong dialing mode. Change the TONE/PULSE setting. (See page 4-1.) You

may also want to check all the telephone line connections, such as to the handset and to the wall

jack. Check also that the power cord is connected. Check by pressing HOOK to see if dial tone is

heard.

Poor Copy Quality

Someone may complain that fax as they have received from you are faded. Your resolution setting
may be inappropriate. Try the FINE or SUPERFINE settings and try to call again. Also, it is
possible that your scanner is dirty. So, you should clean it. (See page 11-1.)

Vertical Streaks

You may get faxes with vertical streaks. Make a copy on your machine to see. If you get the same
results, the recording head on your machine may be dirty, or the sender’s scanner may be dirty.
Try cleaning the recording head. (See page 11-1.)

Horizontal Streaks

You may get a fax with horizontal streaks or with missing lines. This normally results from a poor
telephone connection. Ask the other party to send the fax again.

12-5

iMPORTANT INFORMATION

.........................

.......

.

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13. IMPORTANT INFORMATION

Standard Telephone and FCC Notices (Only applies to 120V model)

These notices are in effect on models sold and used in U.S.A.

This equipment is hearing-aid compatible.

When programming emergency numbers and/or making test calls to emergency numbers;

• Remain on the line and briefly explain to the dispatcher the reason for the call before hanging
up.

• Perform such activities in the off-peak hours, such as early morning or late evening.

This equipment complies with Part 68 of FCC Rules. On the rear panel of this equipment is a label
that contains, among other information, the FCC Registration Number and Ringer equivalence
Number (REN) for this equipment. You must, upon request, provide this information to your
telephone company.
You may safely connect this equipment to the telephone network by means of standard modular

jack,USOCRJllC.

The REN is useful to determine the quantity of devices you may connect to your telephone line
and still have those devices ring when your telephone number is called. In most, but not all areas,
the sum of the RENs of all devices connected to one line should not exceed five(5). To be certain
of the number of devices you may connect to your line, as determined by the REN, you should
contact your local telephone company to determine the maximum REN for your calling area.
If your IntelliFAX900/950M/980M causes harm to the telephone network, the telephone
company may discontinue your service temporarily. If possible, they wall notify you in advance.
But in advanced notice is not practical, you will be notified as soon as possible. You will be
informed of your right to file a complaint with the FCC.
Your telephone company may make changes in its facilities, equipment, operations or procedures
that could affect the proper functioning of your equipment. If they do, you will be notified in
advance to give you an opportunity to maintain uninterrupted telephone service.
If you experience trouble with this IntelliFAX900/950M/980M, please contact the manufacture’s
author! zed servi ce agency for information on obtaining service or repair. The telephone company
may ask that you disconnect this equipment from the network until the problem has been
corrected or until you are sure that the equipment is not malfunctioning.
If you are not able to solve a problem with your fax machine, contact Brother service personnel
at l-800-284-4FAX{U.S.A. Only).

Warning

For protection against the risk of electrical shock, always disconnect all cables from the wall outlet
before servicing, modifying or installing the equipment.
This equipment may not be used on coin service pro vided by the telephone company nor connected
to party lines.

13-1

Ill

ft

This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection

against harmful interference in a residential installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no

guarantee that interference will not occur in a particular installation. If this equipment does

cause harmful interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference by one or more
of the following measures:

• Re-orient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver
is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Brother cannot accept any financial or other responsibilities that may be the result of
your use of this information, including direct, special or consequential damages.
There are no warranties extended or granted by this document.

IMPORTANT INFORMATION

This serial number may be found on the label affixed to the back of the unit. F or your convenience,
note the number below and retain this owner’s manual to serve as a permanent record of your
purchase, in the event of a theft or fire, or for future reference.

MODEL NO. IntelliFAX900/950M/980M SERIAL NO.
NAME OF DEALER ________________________________

DATE OF PURCHASE

________________________________________________________

_______________________________

__________________________

-

13-2

ilWPiSRlANT INFORMATION

11

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......

..............

■

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Important Safety Instructions

1. Read all of these instructions

2. Save them for later reference.

3. Follow all warnings and instructions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners.
Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unsuitable cart, stand, or table. The product may fall, causing
serious damage to the product.

7. Slots and openings inthecabinetand the back or bottom are provided of ventilation; to ensure

reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,

sofa, rug, or other similar surface. This product should never be placed near or over a radiator

or heat register. This product should not be placed in a built-in installation unless proper
ventilation is provided.

8. This products should be operated from the type of power source indicated on the marking
label. If you are not sure of the type of power available, consult your dealer or local power
company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding)
pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you
are unable to insert the plug into the outlet, contact your electrician to replace your obsolete
outlet. Do not defeat the purpose of the grounding-type plug.

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will
walk on the cord.

11. If an extension cord is use with this product, make sure that the total of the ampere ratings
on the products plugged into the extension cord do not exceed the extension cord ampere
rating. Also, make sure that the total of all products plugged into the wall outlet does not
exceed 15 amperes (U.S.A. only).

12. Never push objects of any kind into this product through cabinet slots as they may touch
dangerous voltage points or short out parts that could result in a risk of fire or electric shock.

Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose
you to dangerous voltage points or other risks. Refers all servicing to service personal at 1-

800-284-4FAX.

14. Unplug this product from the wall outlet and refer servicing to qualified service personnel
under the following conditions:

A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
D. If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions since improper
adjustment of other controls may result in damage and will often require extensive work

by a qualified technician to restore the product to normal operation.
E. If the product has been dropped or the cabinet has been damaged.
F. If the product exhibits a distinct change in performance, indicating a need for service.

■iil

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13-3

lillliB^Hii

74. INDEX

Blli:ir-;iii:::,L

A

Activity Report
ADF

...........................................

Ail Dial List....

Answer Mode

Auto Mode

........

....................................11 -1, 11 -3

.............................

.............................................n-i, n-2

.................................................

...................................................

6-2

2-6, 7-1

...7-1, 7-2

B

Beeper....................

.........................................

3-1,4-1

c

Call Back Message

Call Reservation...........................................

Canceling

Cartridge.........................................1-2, 1-3, 2-4, 7-12

Cassette

Chain Diaiiing ............

Cleaning............................................................ 12-1

Connecting .............................................

Contrast

Control Panel Keys

Copy

Cover Page

Current Setting

.........................................................

...................................................

........................................................

............................................................

........................

..............................

........................................

......................................

2-4, 6-12, 6-13, 6-14, 11-1

.....................

2-4, 6-3, 6-9, 6-10, 10-2

2-4, 6-15, 11-1

2-4, 6-15

6-8

1-2, 1-3, 1-4

4-6

1-5, 7-5, 7-7

6-2, 6-3

.2-l'-2-5

..2-3, 8-1

D

Daily Timer

Date and Time..................................................... 4-2

Delay

Document......................................................

...........................................................

.......................................................

6-7

6-6, 6-7, 7-2

6-1, 6-2

E

Error Message

External.......................................................... 7-5, 7-7

Extention......................................................... 7-5

.............................................

..12-4

F

Fine ...................................................................... 6-2

F/T Mode

......................................................... 7-1, 7-3

14-1

INDEX

... - ;•.-. '

iiillMiiilliS.

ÌlÌÌ2-^^-;i;Ì|ÌÌ|lÌi«

.........^............

F/T Ring Time.........................................................7.4

Function.............................................2-5, 3-1-3-5, 11-1

•V.V'•::::•• 20:. 0^:- '

..

■■"" ..''''''''lllilfPliOlll®

....................................................................................

'lllllilliiillii^^

^msmssmsm

Gray Scale

............................................................

6-11

H

Hook

Hold.

Interruptting

Jacks

..............................................

Jam

..........................

....................................12-2, 12-3

..........1-6, 7-5, 7-7

M

Manual Mode

..................................................

Manual Dial....................................................

Memory...

.....................................................

Multiple Rwsolution Transmission...................6-10

One-touch Dial

On Hook Dial

Overseas Mode

...........

...............

2-2, 4-4, 4-5, 4-8, 5-1,5-2, 6-4

..........................................

.....................................................

.2-2,5-!
.2-2, 5-1

,2-5,6-7

7-1, 7-2
5-1,6-4

4-8, 7-13

5-1

6-9

14^2

Packing list

Paper..
Password

Pause..,...........

PBXs

..............................................................

...........................................................

...........................................................

.......................................

....................

.............................2-2, 5-1

10-1,10-2,10-3

1-2

1-3, 1-4

1-6, 4-8

Photo............................................................ 6-2, 6-11

Polling...............................................9-1,9-2, 9-3, 9-4

Power............................................................

Printer Alarm

................................................

1-5, 13-1

3-2, 7-12

Redial

Reduction
Remote Activation
Remote Code
Remote Deactivation

Reports....................................................

Resolution

Ring Delay
Ring Volume

.................................................

........

..................

.............................

..........................................

...................................

....

....................................................

..................................................... 7-10

.....................

............................

2-4, 6-2, 6-10, 6-11

............

.....7-4, 7-5, 7-6

2-2, 6-5

....3-2, 7-11

7-4, 7-5, 7-6

7-4, 7-6, 7-6

..11-1-11-4

7-2

Secure Polling
Setting up
SHIFT

Smoothing........................................................... 7-9

Speaker Volume.........

Speed Dial
Station ID
Standard Mode
Super Dark
Superfine Mode
Super Light

TAD Mode.........................................

Telephone Index
TIMER
Transmission Verification Report
Tone/Pulse

..............................

......................................................

................................................

.........

.......................................... 1-2-1-6

..............................

........................................

..................

...............................................4-3, 6-6, 6-12

...................................................

...........................................................

..................................................

...................................................

................................................

2-2, 4-6, 4-7, 4-8, 5-1,6-2, 6-4

7-1, 7-6, 7-7, 7-8

............................

2-3, 5-2, 6-4, 11-1

............

9-3, 9-4

2-2,4-4

7-9

6-2

6-3

6-2

6-3

2-4, 6-7, 9-4

11-1, 11-4

....4-1, 5-1

i

14-3

IFICATIONS

15. SPECIFICATIONS

.

........

■ .. ■ -T-

’■ :>i";:i'-.:;;;:-

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..............

..

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..............

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t

Type
Compatibility
Coding System
Modem Speed

Document input width

Scanning/Printing width

Paper size

Cassette capabiiity

Printer type
Gray scale
Dispiay
Poliing types
Contrast control
Resolution

One-Touch dial
Speed-Dial
Memory

Automatic redial
Speaker type
Auto answer
Communication source
Operating environment

Power source
Power consumption

Dimensions

Weight

Desktop facsimile transceiver

CCITT Group 3
Modified Huffman (MH)
9600/7200/4800/2400; Automatic Fallback

148mm to 216mm (5.8 inches to 8.5 inches)
208mm (8.2 inches)

Letter/Legal
200 sheets (201b)
Line thermal with Ribbon
32/16 level
LCD, 24 characters x 2 line
Standard, Secure, Delay
Automatic/Super Light/Super Dark (manual setting)

• Horizontal 8pels/mm (203 pels/inch)

• Vertical Standard 3.85 lines/mm (98 lines/iiich)

• Fine/Photo (16 level) 7.7 lines/mm (196 lines/inch)

• Superfine/Photo (32 level)

15.4 lines/mm (392 lines/inch)

20 stations (FAX-900), 60 stations (FAX-950M/980M)

40 stations (FAX-900), 100 stations (FAX-950M/980M)
10 pages for out-of-paper Reception

(only for FAX-950M/980M)

3 times at 5 minute intervals

Monitor

0, 1, 2, 3 or 4 rings
Public switched telephone network
41 - 95°F

120V AC 50/60Hz (U.S.A., Canadian Version Only)
Standby; under 15 watts
Peak: under 170 watts

449 X 424 X 216 (mm) (17.7 x 16.7 x 8.5 (inch))

8.0 kg/17.5 lb

Specifications are subject to change for improvement without prior notice.

15-T

biother

UF3532001©