Brother FAX-727, FAX-717 User Manual

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FAX-717 FAX-727 FAX-737MC

USER’S GUIDE

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Available Models for Each country

Australia, New Zealand FAX -727 , FAX-737MC Others FAX -717 , FAX-727, FAX -737MC

THIS EQUIPMENT IS DESIGNED TO WO RK W ITH A TW O WIR E ANAL OGUE PSTN LINE FITTED WITH THE A PPROP RIATE CON NE CTO R.

APPROVAL INFORMATION

Brother advises th at this pr oduct may not function correctly in a country othe r tha n w hich it was originally purchased, and does no t offer any warranty in the event that this product is used on public telecomm u n ication lines in a n other co untry.

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Using This Manual

Thank you f or pu rchasing a Brother fax machine (FAX). This machine has been designed to be simple to use, with LC D screen prompt s to guide you through

functions. Howev er, you can use yo ur mach ine to its fullest potential by taking a few minutes to read this man ual.

Additionally, your machine can print a Help List. Make sure that there is no document in the Automatic Docum ent Feeder, and pres s

to print a list of basic operational steps and functions.

press

Copy/Reports

Finding Information

All cha pter hea dings a n d subh e adings a re listed in the T ab le of C o ntents. You will be able to fin d information abou t a s pecific feature by checking the Index at th e back of this manual. Also, throughout this manual, you will s ee special s ymbo ls alerting y ou to important information , cross-references, and w a rnin gs. Illustrations o f some screen display s also help you choo se th e correct key-presses.

Symbols Used In This Manual

Note or add itional information.

The machine would be damaged or would not work correctly if this is not observed.

and

Warning s detail prec au tions you must take to avoid possib le perso na l injury.

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User-Friendly Programming

We h ave desi gned your fax ma chine with on-screen pro gramming using navigation keys. User-friendly prog ramming helps y ou t ake full advantage of all the f unct ions your machine ha s to offer. (S ee Using This Manual, pa ge i.)

Because y ou do all your program ming on the LCD, we c reat ed s tep- by-s tep o n-sc reen prompts to help you program you r machine. All you need to do is follow the prom pts as they guide you through the fu n c tion m e nu selec tions an d progra mming option s and se ttings.

A complete list of th e functio n selec tions, op tions, an d settings that are a vailable is provi ded in th e appendix of th is manual. (See Men u Mode & Menu Selection Table, page 100.)

Function Mode

You can a ccess the Function Mode by pressing Menu/Set. When you enter the Fu nction M ode , your mac hine displays a list of main m enu options f rom which

you can ch oose. These op tions appear one af ter the other on the display. Se lect an option by pressin g Menu/Set when the option appears on the LCD .

You can “ scro ll” more quickly through opti ons by pressing . When the scre en displays your selection, press Menu/Set. (Use to scroll backwa rd if you passed your choice or to save ke y strokes. Both arrow keys show all options, in the opposite order.)

When you finish a function , the screen displays AC CEPTED .

If you want to exit the Function M ode, press

Stop/Exit

Alternating Displays

The LC D sometimes alternates between the currently selecte d option, and a help m essage giving brief instructions abou t ho w to proc eed. The display you will probably see m ost often is shown below, sh ow in g you that when you place a document in the f eeder, you can either dia l a number to send it as a fax or pres s the copy key to make a copy of the d ocument.

FAX: NO. & START COPY: PRESS COPY

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Quick Reference Guide

Sending Faxes

Automatic Tran smission

1 Inser t the document face

down in the Automatic Document Feeder.

2 Enter the fax number you

want to call.

3 Press Fax Start.

Receiving Faxes

Select Receive Mode Press Rece iv e Mode to select

FAX ONLY, FAX/TEL, TAD:ANSWER MACH.

717/727) or (FAX-737MC) or MANUAL. If you select FAX/TEL, make sure you set Ring Delay and F/T Ring Time.

MC:MSG CTR

(FAX-

Storing Numbers

Storing One Touch Dial Numbers

1 Press Menu/Set, 6, 1. 2 Press One Touch key

where you want to store a number.

3 Enter a number (up to 20

digi ts), and then press Menu/Set.

4 Enter a name (or leave it

blank), and then press Menu/Set.

5 Press or to select

the type of nu mb e r and press Menu/Set.

6 Press or to select if

you set ANTI JUNK to ON (or OFF) and press Menu/Set. (Not available in Austral ia and New Zealand)

7 Press Stop/Exit.

Storing Speed Dial Numbers

1 Press Menu/Set, 6, 2. 2 Ente r a two-digi t Speed Dial

number and then press Menu/Set.

3 Enter a num ber (up t o 20

digits), and then pre ss Menu/Set.

4 Enter a name (or leave it

blank), and then press Menu/Set.

5 Press or to select

the type of nu mb e r and press Menu/Set.

6 Press or to select if

you set (or Menu/Set. (Not available in Austral ia and New Zealand)

7 Press Stop/Exit.

ANTI JUNK

OFF

) and press

to ON

iii

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Dialling Operations

Making Copies

One Touch Dialling

1 Inser t the document face

down in the Automatic Document Feeder.

2 Press One Touch key

where you want to call.

3 Press Fax St art.

Speed Dialling

1 Inser t the document face

down in the Automatic Document Feeder.

2 Press Search/Mute, then

press # and the two-digit Speed Dial number.

3 Press Fax St art.

1 Inser t the document face

down in the Automatic Document Feeder.

2 Press Search/Mute, and

then enter the first letter of the name you are looking for.

3 Press or to search

the memory.

4 Press Fax St art, when the

LCD show s the nam e you want to call.

Making a Single Copy

1 Inser t the document face

down in the Automatic Document Feeder.

2 Press Copy/Reports twice.

Sorting Multiple Copies

1 Inser t the document face

down in the Automatic

Document Feeder. 2 Press Copy/Reports. 3 Enter the nu mbe r of co pie s

you want (up to 99). 4 Press Menu/Set. 5 Press or to select

SORT

, and then press

Copy/Reports.

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PREPARATION AND SIMPLE USE GUIDE

Preparation and Simple Use Guide

Advi ce for Pr eparation and Sim ple Use Guid e...................................4

FAX-71 7/727 Control Panel Overview...............................................8

FAX-737 MC C o n tr o l Pane l O verview..... ................................... ......10

BASIC USE

Chapter 1 Setup

Initial S ettings......................... ................................... ........................12

Cus to m Settin g s...................... ...........................................................14

Melody Se ttings (O nly for FAX-737MC)................................... ......16

Storing Nu mbers fo r Easy Dialling.................................... ...............17

Chapter 2 Sending a Fax

Scanning Adjustment.............. ................................... ........................20

Send in g Op er atio n............................................ .................................20

Dialling a Nu mber............................................ .................................21

Chapter 3 Receiving a Fax

Ans wer Mode Settings ............................. ................................... ......23

Rec eiving a Fax........................................ ................................... ......26

Chapter 4 Making Copies

Copy Functions....................... ...........................................................28

Chapter 5 Telephone

Ma k in g a Call..................................................................... ...............30

Ans wering a Call...................................... .........................................32

Chapter 6 Printing Reports

Tran smission Report an d Journ al Setting........................... ...............33

Usin g th e Repo r ts Key...................................... .................................34

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ADVANCED USE

Chapter 7 Advanced Sending

Adv anced O p erations................................................ .........................35

Chapter 8 Advanced Receiving

Operation from an E x ternal or E x tension Telephone........................44

Chapter 9 Telephone Service

Telephone Service for Aus tralia (Telstra® Duet)..............................47

Telephone Service for Ne w Z ea lan d........................................... .......50

Telephone Service for Some Countries.............................................54

Chapter 10 Polling

Pollin g R eceive...................... ................................... .........................56

Polled Transm it...................... ................................... .........................58

Secur e Po lling................................................... ........ .................. .......59

Chapter 11 Remote Fax Options (Only for FAX-717/727)

Fax Forwa r d in g...................... ............................................................60

Rem ote Retrieval ............................ ................................... ................61

Chapter 12 Message Centre (Only for FAX-737MC)

Mes s a g e Centr e Mode .................... ................................... ................65

Fax Forwa r d in g / P aging.......... ............................................................70

Rem ote Retrieval ............................ ................................... ................72

MAINTENANCE

Chapter 13 Troubleshooting and Maintenance

Error Messages ..................................................................................77

Docu ment Jams and Pape r J ams....................... .................................79

Diffic u lty with Operation.......................................... .........................81

Regular Main tenance...................... ................................... ................83

Packin g and Shippin g th e Machine ............................................ .......90

IMPORTANT INFORMATION

Chapter 14 Important Safety Information

Important Inf o r mation fo r Australia ..................................................91

Important Inf o r mation f or New Zealand ............................ ................92

Important Inf or mation f o r Some Countries.......................................95

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APPENDIX

Chapter 15 Specifications

Specifi cations................................................... .................................98

Me n u Mod e & Menu Se lection Table................................ .............100

Ente r in g Text................................... ................................................106

About Fax Machines......................................... ...............................107

Glossary........................................... ................................................10 8

Index....................................... .........................................................111

Acc e s sory L ist................................. ................................... .............114

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Preparation and Simp le Use Guide

Simple steps to prepare and use the machine.

Follow these simple steps below to prepare an d use the machine.

Howeve r, b efor e you perform th ese step s, r efer to t he Important In formation (page 91), and Advice for Prepara tion and Simple U se Guid e (page 4).

If you need further information, refer to BASIC US E or ADVANCED US E.

1 Make sure you have the items shown below

Check that you have the following ite m s:

Paper

Adapter

(Only for Australia)

Wire Extension

AND SIMPLE USE

PREPARATION

Telephone

Line Cord

Telephone

Handset

Curled Cord

Paper T ray

One Touch Name Label

User’s Guide

Quick Setup Guide

* The printing cartridg e is already insta lled in the mach in e.

Keep the packing materials for possible future transport. Failure to pack the machin e prope rly may damage the mach ine an d such damages will no t be cover ed un de r warr a n ty.

2 Read the Quick Setup Guide

Follow the in s tructions on the Brother Quick Setup Guide to s et up the mach in e.

3 Setting the Dialling Mode (Tone/Pulse) (Not available in New Zealand)

Press Menu/Set, 1, 1. The screen prompt s you to select TONE or PULSE.

Use or to select the dialling mode, and pre ss Menu/Set when the scree n di splay s the dialling mode you want.

Press Stop/Exit.

4 Using the telephone

Pick up the hands et.

When yo u hear a dial tone, dial the nu m ber, using the dial pad.

To hang up, replace the handset on its crad le.

Preparatio n an d S im pl e U se Guide

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5 Settin g the D ocu ment

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Docum ents must be b etwe en 14.8 and 21.6 cm w ide , an d 15 and 60 cm long. Your fax machine can only sca n an image 2 0.8 c m wide, regardle ss of how wide the paper is.

■

Make sure you insert documents face down, top edge first.

■

Adjust the pa per guides to fit the width of y our document.

Paper Guides

■

The Autom at ic Document Feeder can hold up t o 10 pages, feeding e ach one individually through the fa x machine. Use stan dard (64 gsm~9 0 gsm) paper when using the A ut o m atic Docum ent Feeder; if you are u sing heavier paper, feed each sheet individually to pre v ent paper jams.

■

Press Resolution (before you send th e fax) to select the resolution for the doc ument yo u are sending. If you wish to send in STANDARD re solu tion, i.e. a general fax with no graphics, then the defa ult is STANDA RD, and the resolu tion button need not be presse d. (S ee Resolution, p age 20.)

• DO NOT use, curled, wrinkled paper, folded, ripped paper, or paper with staples, paper clips, paste, or tape attached.

• DO NOT use, cardboard, newspaper or fabric.

• DO NOT use paper on which correction fluid has been used.

• Make sure documents written with ink are completely dry.

6 Sending a fax automatically

Insert the docu ment face down in the A utomatic Do cument Feeder.

Enter the fax num b e r you want to call.

Press Fax Start. IMPORTANT: D o not pick up the handset.

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7 Making a Single Copy

Insert the document face dow n in the Automatic Document Feeder.

Press Copy/Rep orts.

Press Copy/Rep orts. (See Making C opie s, page 2 8 .) To cancel, press Stop/Exit.

Your m achi ne cannot scan anyth ing c loser th an 4 mm from the edge of the paper.

Do NOT pull the paper while copying is in progress.

8 Setting up the Answer phone (MC) (Only for FAX-737MC)

Press Menu/Set, 8 , 1. The screen pro m pts you to choose a DO C (Docu ment) setting.

Press or to select ON (or OFF), and press Me nu/Set. The screen prompts you to ch oose a VOICE settin g .

Press or to selec t y our setting from the list (ON, OFF or EXT), and press

Menu/Set when th e screen display s your s election .

Press Stop/Exit.

Press Menu/Set, 8, 3. Th e sc reen prompts you to choose an OGM.

Press or to reach MSG CTR OGM. This is the on ly setting y ou can select if y ou wa n t to turn the Message Cen tre on.

Press Menu/Set.

Press or to select RECO RD MSG and pr ess Menu/Set.

Pick up the h ands et to rec o rd a message. For examp le: H ello. We are unable to take your call at this time. Please leave a m essage after the tone. If you wish to se nd a fax, please press 5 1 ( 9 1 for New Ze aland), wait for the fax tones, then press th e st art button on your m ac h ine . (See Reco rd in g the Messa g e Centre’s Outgoing Me ssag e (MSG CTR OGM ) , page 66.)

Replace the handset. The Message Centre play s your OGM.

Press Stop/Exit.

Activate M e ssage Centre (MC ) Mode by press ing .

AND SIMPLE USE

PREPARATION

Preparatio n an d S im pl e U se Guide

Page 13

Advice for Preparation and Simple Use Guide

Packing

When ever you transport the machine, use the packing mater ials that came with yo ur machine and pack the machine corr ectly.

Choosing a Location

Place your fax m achine o n a flat, stable surface, such a s a desk. Select a place that is free of vibratio n and shock s. L ocate the machin e near a telephone so cket and a standard, earthed Mains socket.

Avoid pla cing your machine in a busy area. Do not place near heaters, air co nditioner s, water, chem ica ls o r re frig era to rs. D o no t e xp o se th e ma ch in e to d irec t su nlig ht, exc es siv e h eat , m ois ture o r dust. Do not c onnect your mac hine to electrical outlets controlled by w al l swi tche s or auto m atic timers. Disruption of power can wipe out information in the unit’s memo ry. D o not connect your machine t o electrical outlets on the same circuit as large appliances or other equip ment that m ight disrupt the pow er supply. Avoid connecting the fax m achine near to interference sources, such as speakers or th e base units of cordless p hones.

Connecting the Power Cord

• This fax must be earthed using a 3-pin plug.

• Since the machine is earthed through the power outlet, you can protect yourself from potentially ha zardous electri cal condition s on the teleph one network by kee pin g th e p o wer to y ou r machin e on wh en yo u co nn ect it to a telephone line. Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then th e power cor d.

• Lightning and power surges can damage this product! We recommend that you use a quality surge protec tion device on the A C power line as well as on the telephone line, or unplug the lines during a lightning storm.

Memory Storage

Your mac hine is e quip ped w ith an intern al batte ry w hich w ill kee p the d ate and time in form ation for up to ab ou t 48 h ou rs afte r po w er h as be en c ut off. Af ter th is tim e, th e d ate an d time w i ll be lost an d you will hav e to re-enter the inform a tion. In the even t o f a pow er failure, all settings in the me n us are st o red permanently exce p t for the settings that are valid for the nex t fax on ly (e.g. contrast, overseas mo de).

The FA X-737M C w ill re tain any d ocuments or voice mes sa ge s stor ed in to the me m ory for u p to 1 5 hours after a power interruption.

The FAX -717/7 27 will not retain any docume nts stored into the mem ory after a power interrup tion.

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Connecting an External Telephone Answering Device (TAD)

Connections

You may connect an external TAD to your machin e, as shown below .

TAD

(Example for Australia)

Set the numb er of rings to one or two on your external T A D. (The fax machine’s Ring Delay setting does not apply.)

Record the o utgo ing message on your external TAD (s ee next page).

Set the extern a l TAD to answer calls.

Set MESSAGE STORE (Function menu 8 -1) to VOICE:EXT. (Only for FAX-737MC)

Set the Answer Mode to TAD:ANSW ER MA CH .. (Only for FAX-717/727) On FAX-737MC, set the Answer Mode to MC:MSG CTR.

AND SIMPLE USE

PREPARATION

Do not conn ect a TAD elsewh ere on the same phon e line––your mac hine and TAD will both try to control the line.

Preparatio n an d S im pl e U se Guide

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Outgoing Message (OGM) of External TAD

Timing is importa n t in reco rding this message.

Record fo ur s econds of silence at the be gin ning of your mes sage . (Th is a llows your machi ne time t o listen for the fax C NG tones of a utomati c transm iss ions be fore they stop.)

Try to record the s hort est possi ble message on y our telep hone answering device (ideally less than 20 se conds).

End your m es sage by giving your Fax Receive C ode for people sending manual faxes. For example: “After the bee p, leave a message or send a fax m anually by pressing 5 1 ( 9 1 for New Zealand).”

Please no te that some faxes tha t are sent manually c annot be received automatically because some fax mach ines do not se nd a fax tone in m anual m ode. In these cases you mu st inform ca llers that they must enter the rem o te Fax Re ceive C o de to send a fax.

Sequence of External TAD Receptio n

Whe n you le ave yo u r mac h in e set in T AD mode, all calls w ill be an swere d by the e x ternally connected telephone answerin g device, and fax calls will be received autom atically provided they come from a mach in e whic h s ends sta ndard Calling to n e (CN G).

Incoming Call

The call is picked up by the TAD. (Recommended short TAD ring delay such as 1 or 2 rings.)

Fax reception is automatically activated by fax tone.

The fax message is received on paper.

Auto dial fax call

The external TAD outgoing message begins (recommended length of 10 seconds or less).

Voice call

The caller leaves a voice message on the external TAD.

Manual fax call

The caller can also send a fax message after the voice message.

The caller must press Start or enter your remote activation code to activate the machine and press Start.

The fax message is received on paper.

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Connecting an External Telephone

Your ma chine is equipped with a hand set that you can u se as a regula r phone. How ever, you ca n also connect a separa te telephone to your m achine, as shown below.

Extension Telephone

External Telephone

(Example for Australia)

Whenev er th is e xtern al p hone (or TAD ) is in use, the screen displa ys EXT. TEL IN USE , a nd, if the fax handset is lifted, an alarm sounds.

To disconnect th e call on the external ph one and switch to th e fa x, lift the ha ndset and press Hook (FAX-717/727) or Speak er Phone (F A X-737MC).

AND SIMPLE USE

PREPARATION

Preparatio n an d S im pl e U se Guide

Page 17

FAX-717/727 Control Panel Overview

(FAX-727 panel is the same as FAX-717)

1 2

LCD (Liquid Cr ysta l Displa y)

Displays m essages to help you set up an d operate your machine.

Hook

Lets you dial tele phone and fax num b e rs without lifting the ha ndset.

Dial Pad

Redial/P a u se

Re-dials the last number called. A lso inserts a pause in autodial numbers.

Search/Mut e

Lets you dial stored phone num ber s by pressing # and a two-d igit number or lets you look u p num bers stored in the dialling memory. A lso, lets y ou pu t c alls on h old.

Recall

Use this key to gain access to an outside line and/or to reca ll the operator or transfer a call to another extensio n when it is connected to a PABX. ( A ustralia & New Zealand only)

4 5 6

8 9

Receive Mod e

Use to se lect ho w th e m ach ine w ill han dle incoming call s.

Resolution

Sets the resolution w hen you s end a fax or make a copy.

Stop/Exit

Stops a fax, cancels an operation or exits from Menu m ode.

Fax Start

Starts an operation, such as sending a fax.

Copy/Repor ts

With docu ment in the A utomat ic Document Feeder : M akes a copy. Without d oc ument in the Automatic Document Feeder : Le ts you access the Reports m enu so yo u can select a report to print: HE LP L IST, QU ICK-DIAL,

FAX JOURNAL, XMIT VERIFY, TEL.INDEX, US ER S ETTINGS and MEMORY STATUS List.

One Touch Dial Keys

These fou r keys give yo u instant access to previously stored phone numbers.

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Navigation Keys:

Menu/Set

Lets you ac cess the menu an d programmin g mode and stores your settings in the machine.

Press to scro ll fo rw ar d or ba ck war d to se t a men u selec tio n. You can als o us e these keys to do an alphabetical search f o r th e names of stored numbers.

Press to scroll through the menus an d options. —OR— You ca n press these k eys to a d just the beeper, ring or speaker volume.

AND SIMPLE USE

PREPARATION

Preparatio n an d S im pl e U se Guide

Page 19

FAX-737MC Contr o l Pan el Ov er vie w

1 2

3 4

Digital TAD

Lets you activate Message Centre. Also, notifies you tha t you have voice or fax mess ages in the mem ory.

LCD (Liquid Cr ysta l Displa y)

Displays m essages to help you set up an d operate your machine.

Navigation Keys:

Menu/Set

Lets you acce ss the menu and programming mode and stores your settin g s in the machine.

Press to s croll forw ard o r ba ckw ard to set a menu s election. You can also use these keys to do an alphabetical searc h for the names of stored numbers.

Press to scroll through the m enus and optio n s . —OR— You can press these keys to adjust the beeper, ring o r speaker volum e.

17 16

7 8

11 12

9 10

Speaker Phone

Lets you speak to the person at the other end and d ial telephone and fax numbers without lifting the ha ndset.

Dial Pad

Dials phone and fax numbers and can be used as a keyboard for entering information into the machine. # key lets you sw i tch t he dialling type during a telephone call from "PULSE" to "TONE". (Not available in New Zealand) # key also lets you s k ip to the next message when you are playing voice messages and key lets you repeat the last message when you are pla ying voic e messages .

Red ial/Pa u se

Re-dials the last number called. A lso inserts a pause in autodial numbers.

Search/Mute

Lets you dial stored phone num ber s by pressing # and a two-di git number or lets you look up num bers stored in the d ialling mem ory. Also , lets yo u put calls on hold.

Recall

Use this key to gain a ccess to an outs ide line a n d /or to recall the o perator o r transf er a call to an other e xtension when it is connected t o a PABX . (Australia & New Zealand only)

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Receive M ode

Use to sele ct ho w the ma chin e w ill han dle incom ing ca lls.

Resolution

Sets the resolution when you sen d a fax or make a copy.

Erase

Lets you delete voice m essages, fax messages or all message s.

Stop/Exit

Stops a fax, cancels an opera tion or exits from Menu mode.

Fax Start

Starts an operation, such as sending a fax.

Copy/Reports

With document in the Automatic Document Feeder: M akes a copy. Witho ut doc u ment in the Au toma tic Document Feeder: L ets y ou access the Reports menu so you can select a report to print: H ELP LIST, QUICK-DIAL,

FAX JOURNAL, XMIT VERIFY, TEL.INDEX, USER SETTINGS and MEMORY STATUS List.

One Touch Dial Keys

These four keys g ive you instan t access to previously stored phone numbers.

Play/Record

Lets you listen to voice messages and print fax messages s tored in m emory. Also, lets you record te lephon e calls.

MIC (Microphone)

Picks up your vo ice w hen you speak to another party using s peakerphone.

AND SIMPLE USE

PREPARATION

Preparation and Si mple Use Guide

Page 21

Setup

Initial Settings

Setting the Dialling Mode (Tone/Pulse) (Not available in New Zealand)

You r mach in e is initially set to TONE. If you are using a PULSE dia l line, yo u can change the settin g to PUL SE by following the steps below.

Press Menu/Set, 1, 1. The screen prompts you to select TONE or PULSE.

Use or to select the dialling mode, and pres s Me nu/Set w h en the s cree n d is play s the diallin g mode you w a nt.

Press Stop/Exit.

Although this equipment can use either Pulse or Tone signalling, only the performance of the To ne signalling is subject to regulatory requirements for correct operation. It is therefore strongly recomm ended that the equip m ent is set to use the Tone signalling for access to public or private emergency services. The Tone signalling also provides faster call set up.

Setting the Date and Time

The scre en display s the date an d time you set, w henever the ma chine is in s tand-by m ode. It w ill print the date and time on every fax you send.

In the e ven t o f a p ow e r failu re, th e m ac hi ne m a inta ins d ate a n d tim e in fo rm atio n fo r ab ou t 48 h o urs .

Press Menu/Set, 1, 2.

Enter the tw o dig its o f th e y e ar, a nd pres s Menu/Set. “04” is registered as 2004 in the mac hine.

Enter two digits for the m onth and press Me nu/Set.

Enter two dig its for the day an d press Menu/Set.

Enter the tim e in 24 h our fo rmat an d p ress Menu/Set.

Press Stop/Exit.

Chapter 1

Page 22

Setting the Station ID

You can store your name, fax number and telephone numb er in this setting. Th e name and fax numb er will be p rinted o n the fax co ver page s and all fax pages that you sen d. (The tele phon e numb er will be printed only on your cov er pages and on the call bac k m essages.) (S ee Electronic C over P age (Only for FAX -7 27/737MC), page 35 and Call Reserva tion (On ly for FA X -727/7 3 7 MC), page 38.)

It is important that you e nter the fax an d teleph o ne numbers in the inte rnationa lly stand ardised format, i.e. in accordance with the followi ng strict sequence:

- The “+” (plus ) cha rac ter (by pressing key)

- Your Country C ode

- Your local area c ode minus any leadin g “0”

- A space

- You r n umber on the local ex chan g e, using s p aces to a id reada bility as appro priate.

Press Menu/Set, 1, 3.

Enter your fax number (up to 20 d igits) an d pr ess Menu/Set.

Enter your telephone number (up to 20 dig its) and press Menu/ Set.

Enter your nam e (up to 20 ch arac ters) using the dial pad an d the chart. To enter a space press

twice.

Press Menu/Set.

Press Stop/Exit.

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When you enter your name , see Entering Text, page 106.

■

The telephone number you enter is used only for the Call B ack Message and Cover Page fea tures.

■

If you do not enter a fax n um ber, no additional information can be entered.

■

To enter a space, press once between numbers a nd tw ice bet ween characters.

■

If your Station ID has already b een programme d, the scr een prompts “1” to make a change, or “2” to exit without changing .

BASIC USE

Setup

Page 23

Custom Settings

Volum e Settin gs

Beeper Volume

You ca n set the be eper t o LOW, HIGH or OFF. The machine comes set to LOW. W hen the beeper is set to LOW or HIGH, the machine beep s every tim e you pres s a ke y or make a n erro r, and at the end of sendin g or receiving a fax.

Press Menu/Set, 1, 4.

Press or to select your setting.

Whe n the sc reen dis p lays the setting y ou wa n t, press M enu/ Set.

Press Stop/Exit.

Speaker Volume

You can ad just the speak er volum e. If you h ave FA X -717/72 7, you mu st lift the handset, then press Hook before you can adjust the vo lume. If you have FAX-737MC, press Speaker Phone.

Press or to adjust the volume level. The display sho ws th e setting you are choo sing . Each key press ch anges the volu me to the next s etting. T he new setting will remain u n til you c hange it again.

■

If you have FAX -737MC, you can a djust the speaker volume while you ar e listening to your OGM (Outgoing Message ) and IC Ms (incoming messages).

■

If you tu rn Inc o ming Reco rd in g Monitor to FAX -737MC, the Speak e r for screenin g c a lls will be d is abled and you won’t hear callers leaving messag es. The volume for other operations can still be

and .

controlled using

OFF (Menu/Set, 8, 5

) on

Ring Volume

You can a djus t the ring volume wh en your fax mach ine is idle. You can select a r ing volu m e level or press or until the ring is off.

Press or to adjust the volum e level . W ith each key p ress , the fax m ach ine rings so y ou can hear the current setting and the display show s the setting you are choosin g. Each key press chang es the volume to the n ex t setting. The n e w settin g will remain u n til you change i t aga in.

Chapter 1

Page 24

PABX and TRANSFER (Not available for some countries)

Your machin e is initially set to be connected with PSTN (Public Sw itched Telephone Ne twor k) lines. Howe ver m any of fices us e a cen tral telep hone sy stem or P rivate A utom atic B ran ch Exch ang e (PABX) . Your fax can be connecte d to most types of PA BX. You can gai n access to the outside line from your fax connected to PA B X by just pressing Recall.

You can trans fer a call to ano ther ext ension by pressing If your machine is connected to a PABX, you may need to insert an additional number p refix (e.g. “9”) and a “p ause”, not press telephone num ber, in order to again access to the outside line.

Recall

, before each fax or

Recall

Setting PABX

If your mach ine is connected to a PA BX syste m , s et PB X :ON. If not, set OFF.

Press Menu/Set, 1, 5. Th e screen display s

Press or to select ON (or OFF).

Press Menu/Set when the screen displays your selection.

Press Stop/Exit.

You can program an or Speed D ial location. Wh en program ming th e O ne Tou ch or S pe ed Dial num be r (Function men u 6- 1 or 6- 2) p ress the telephone nu m ber. If you do this, you do not need to press before you dial using a One Touch or Speed Dial location. (See Storing Numb ers for Eas y D ialling, pa ge 17.) How ever, if PBX is set to OFF, you can’t use the O ne Touch or Speed Dial number tha t an

keypress as part of a number stored in a One Touch

Recall

PBX:OFF SELECT≈≈≈≈≈≈≈SET

first (the screen displays “!”), then enter

keypress is program med into.

Recall

BASIC USE

each time

Setup

Page 25

Melody Settings (Only for FAX-737MC)

Setting the Ring Pattern

You can s elec t a ring patte rn from signal (regular ring pattern) or 4 t ypes of melody. The default setting is SIGNAL.

Press Menu/Set, 9, 1.

Press or to select SIGNAL, MELO DY 1, MELODY2, MELODY3 or MELODY4 and press Menu/Set.

Press Stop/Exit.

Even if you select a melody for rings, F/T pseudo-ring can not b e changed to the melody.

Setting the Music on Hold

You can sele ct the music on hold . You ca n also se t the m us ic to OFF.

Press Menu/Set, 9, 2.

Press or to select MELODY1, MELODY2, MELO DY 3, MELODY4 or OFF and press Menu/Set when the screen dis p lays yo u r selection.

Press Stop/Exit.

Setting the Melody Alarm

You can r ing the melody at the setting time . Also, you can select the alarm soun d fr om a signal or 4 types of melody.

Press Menu/Set, 9, 3.

Press or to select ON (or OFF) and press

Menu/Set. If you select OFF, go to Step 5.

Enter the tim e in 24-h our format you want to set the alarm and press Menu/Set.

Press or to select SIGNAL, MELO DY 1, MELODY2, MELODY3 or MELODY4 and press

Menu/Set.

Press Stop/Exit.

◆

During the Melody Ala rm waiting, the screen display s ALAR M W A ITIN G .

◆

Once the m elody rings on the time you set, the Melo dy Alarm setting returns to O FF.

◆

If the time you set comes during the a n other op eration, the Melody Alarm rings af te r they are finished.

SIGNAL SELECT≈≈≈≈≈≈≈SET

3.MELODY ALARM

SET≈TIME=10:15

MELODY1

Chapter 1

Page 26

Storing Numbers for Easy Dialling

You can set up your machine to d o thr ee t ypes of easy dialling: One Touch, Speed Dial, and G rou ps f or Broadcasting of faxes. If you use the Ca ller ID subscriber service offered by your local phone company (For Si ngapore,

Hong K ong and Philippine on ly), you can register the n umb er for A nti-Junk Fax/ Call in O ne T ouch and Speed Dial locations.

If you lose electrical power, auto d ial num ber s in memory w ill not be lost.

Storing

One Touch Dial Numbers/Storing Junk

Fax/Call Numbers

You can store four fax/phone numbers that you can dia l by pressing one key . You can also store names w ith these numbers. W hen you press a O ne Touch dial k ey, the s cree n di spla ys th e name or number as th e call is dialled. (See One Touch Dial ling, pag e 21.)

■

One Touch keys are n ot the dial pad keys. They are th e f our keys (numbers 1–

4) located to the right of the navigation ke ys.

■

If you want to store a Junk numb er, you have to set (Not available in Australia and N ew Zealand)

Press Menu/Set, 6, 1.

Press the One T ouch key where you want to st ore a number. The screen displays the loca tion you selected.

Enter a numb er ( up to 20 digits) and press Menu/Set.

If you wa nt to ente r a pau se in the di alling seq ue nc e (to w ait fo r an “ou tsid e line ,” for example), press

Redial/Pause

appears on the scre en.

Use the dial pad to enter the na me or c ompany (up to 15 characters) and press Me nu/Set. Yo u can use th e chart to help you e n ter letters (See Entering Text, pa ge 106.) —OR— To store the number without a name, press M enu/S et.

Press or to select the type of num ber and press Menu/Set.

Redial/Pause

enters a 3.5-secon d pause w hen the num ber is dialled, an d a da sh

as y o u’re e n te ring d igits. Pr e ssing

ANTI JUNK

NAME:

to ON in Step 6.

BASIC USE

FAX a fax only number TEL a telephone (voice) number F/T both a fax and telep hone (voice) num ber

Setup

Page 27

Press or to select if you s et ANTI JUNK to ON (or OFF) and press Menu/Set.

(Not available in Australia and N ew Zealand)

If you set the m ac hine . Th e ma ch ine w ill reje ct r eceiv ing the fax m es sa ge or t elep h one ca ll. (Not available in Australia and N ew Zealand)

If you don’t use the Caller ID subscriber service offered by your local telephone company, you cannot use the Anti-Junk function. (For Singapore, Hong Kong and Philippine)

Return to Step 2 to store another One Touch number—OR—Press Stop/Exit to exit. When you dial a One T ouch Dial num ber, the screen displays the name you h ave stor ed, o r, if you have not s tored a name, the nu m ber you have stored .

ANTI JUNK

to ON, the number is registered as th e Junk Fax or Call in

Storing Speed Dial Numbers/Storing Junk Fax/Call Numbers

You can s tore Spe ed Dial numbers , when you dial by pressing only four keys . There are 100 (FAX -727 /73 7MC) or 60 (FA X-717) Speed Dial locations.

If you want to store a Junk num ber , yo u have to set (Not available in Australia and N ew Zealand)

Press Menu/Set, 6, 2.

Use th e dia l pad to ente r a tw o-d ig it loca tion an d pre ss Menu/Set. (00-99 for FAX -72 7/73 7MC, 01-60 for FAX-717)

Enter the number (up to 20 dig its) and p ress

Menu/Set.

Use the d ial pad to enter the name o r compa ny (up to 1 5 characters) (S ee Entering Text, page 106.) and press Menu/Set—OR—Press Menu/Set to store th e number with out a na me.

Press or to select the type of numb er and press Menu/Set.

ANTI JUNK

SPEED-DIAL? #

#05: ENTER & SET

NAME:

to ON in Step 6.

FAX a fax only number TEL a telephone (voice) n um ber F/T both a fax and telephone (voice) number

Press or to select if you set AN TI JUNK to ON (or OFF) and press

Menu/Set.

Return to Step 2 to store another Speed D ia l number—OR—Press Stop/Exit to exit.

Chapter 1

(Not available in Australia and N ew Zealand)

Page 28

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch o r Speed Dia l number in a location w here a numb er is already stored, the screen displays the current name store d the re, then prompts you to eithe r

1. CHANGE—OR—2. QUIT.

Press 1 to ch ange the number stored, o r pr ess 2 to exit without m aki ng a change.

Enter a new number.

◆

If you want to eras e the entire nu mbe r, press Stop/Exit when the cur sor is to th e lef t of th e digits. The letters above a nd t o the righ t of the cursor are deleted.

◆

If you want to change a digit, use or to position the cursor under the digit you want to chan ge, the n type o v e r it.

Follow the directions from Step 3 in Storing One Touch N umbers or Storing Speed Dial Numbers.

Setting Up Groups for Broadcasting

Groups allow you to send the same fax messag e to m any fax numbe rs b y pressing only one One Touch key (B roadcasting). First, you’ll need to store each fax number a s a One T ouch or Sp eed Dial number. Then, you can com bine them into a Group. Each Gro up uses up a One T ouch key. Finally, you can hav e up to four small Gro ups, or you can assign up to 103 (FAX-727/737MC) or 63 (FAX-7 17) n u m bers to one large Group. (See Stor ing One Tou ch Dial Num bers/Storing Junk Fax/Call Numbers, page 17, Storing Speed Dial Nu mbe rs/Storing Jun k Fax/Cal l Num bers, page 18 and Broadca sting , page 2 2 .)

Press Menu/Set, 6, 3.

Select a One T ouch key wh er e you wish to sto re th e number. (For exa mple, press One Touch key 2 to store a Group.)

Use the dial pad to enter the Group number and pr ess

Menu/Set. (For example, press 1 fo r Grou p 1.)

To include One Touch or Sp eed Dial numbers in the Group , enter them as if y ou w ere d ialling . For e xam ple, for One Tou ch key 3, press One Touch key 3. For Speed D ial locati on 09, press Search/Mute , th e n press 0, 9 on the dial pad. The LCD shows 03, #09.

Press Menu/Set to accept the numbers for this gro up.

Use the dial pad to enter a name for the group and press Menu/Set. (For example, NEW CL IENTS) (See Entering Text, page 106.)

Press Stop/Exit.

SELECT ONE-TOUCH

SETUP GROUP:GO ENTER & SET

G01:≈03≈09_

NAME: ENTER & SET

BASIC USE

You can p rint a list of all One Touch and Sp eed Dial numbe rs. (See P rinting Reports, page 33.)

Setup

Page 29

Sending a Fax

Scanning Adjustment

Contrast

If your document is very light or very d ark, you might want to set the contrast accordingly. Use LIGHT to send a light d ocum ent. Use DA RK to send a dark docum ent. After sending the documen t the contrast setting is set to AU TO (suitable for m ost documents) aut om atically.

Insert the doc um ent face down in the Automatic Document Feeder.

Press Menu/Set, 3, 3.

Use or to sele ct AUTO, LIGHT, or DARK.

When the scre en displays your selection, press

Menu/Set. The screen dis plays:

Press 2 if you have finished choosing settings, an d go to Step 6—OR––Press 1 if yo u want to select additional settin g s. The d isp lay returns to SETU P SEN D menu.

Enter a fax nu mber and press F ax Start to send a fa x.

Resolution

When you have a document in the feed er, y ou can use the R eso lution key. Press Resolution contin uou sly u ntil yo u see y our s elec tion o n the s creen .

page,

see M u ltiple Re so lution T r ansm is sion, page 43.

STANDARD: s uitable fo r most typed docum ents. FINE: good for sm al l print; transmits a little sl o w er than standard resolutio n. S. FINE: good for sm al l print or artwork; transmits slower tha n fin e re solution . PHOTO: use when document ha s varying shades of g rey; slow tra nsmission time.

If you want to set a different resolution for each

ACCEPTED NEXT

1.YES≈2.NO

Sending Operation

Manual Transmission

Manu al trans m iss ion lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the doc um ent face down in the Automatic Document Feeder.

Pick up the h and set and listen for a dial ton e— OR—P re ss S pe aker Ph on e (for FA X-737 M C only).

Enter the fax num b e r you w a n t to call. (S e e Dia llin g a Nu mber, page 21.)

When you hear the fax ton e, pr ess Fax Start. If you are using the handse t, hang up.

Chapter 2

Page 30

Automatic Tran smission

This is the eas ie st way to send a fax. IMPO RTANT: Do not p ick up t he handset—OR —P r ess S p e aker P hone (for FAX-737MC

only).

Insert the document face dow n in the Automatic Document Feeder.

Enter the fax number you wa nt to call.

Press Fax Start.

Dialling a Number

One Touch Dialling

Insert the document face dow n in the Automatic Document Feeder.

Press th e One T ouch k ey of th e locatio n you w a n t to call.

Press Fax Start.

If you try to use a One Touch or Speed Dial location with no num ber stored in it, you hear a w arn ing so und, and screen displays retur n s to nor mal afte r 2 seconds.

NOT ASSIGNED

Speed Dial lin g

Insert the document face dow n in the Automatic Document Feeder.

Press Search/Mute, then press # and the two-digit Speed Dial number.

Press Fax Start.

. The display

BASIC USE

Search

You can search for name s yo u have stored in On e T ouch and Speed Dial mem ories. (See Storing One Touch Dial Numbers/Storing Junk Fax/Call Numbers, page 17 and Storing Speed Dial Number s/Sto ring Junk Fax/Call Numb ers, page 18.) Nam es are displayed alphabetically.

Insert the document face dow n in the Automatic Document Feeder.

Press Search/Mute.

To search for numbers alphabetically by nam e, enter the first letter of the name by using the dial pad, and then pre ss or .

When the screen displays the name you w ant to call, press Fax Start.

Sending a Fax

Page 31

Automatic and Manual Fax Redial

Automatic Fax Redial: If you are sending a fax automatically and the line is busy, the machine will automatically redial up to 3 times at 5 minute intervals.

Manual Fax Redial: Place the document to be re-sent and press Redial/Pause and then Fax Start to make a second call to the last number dialled.

Broadcasting

Using the numbers you have stored in Groups, One Touch and Speed Dial memory, you can “Broadcast” faxes automatically to a maximum of 104 (FAX-727/737MC) or 64 (FAX-717) different locations in a few simple steps.

To Broadcast, you must set Memory TX to either ON or NEXT FAX ONLY. After the Broadcast is completed, a Broadcast Report will be printed automatically to let you know

the results.

Insert the document face down in the Automatic Document Feeder.

Press Menu/Set, 3, 9 to select ON or NEXT F AX ONLY .

Press Menu/Set.

Enter the One Touch and Speed Dial numbers (one after the other), Search numbers or a Group number you have stored.

Press Fax Start. The machine stores the document in memory, and then transmits it to all the numbers you entered. If the line is busy, your machine will redial.

Stop/Exit

Press To cancel all locations, press page 40.)

during transmission to cancel the current fax Broadcast.

Menu/Set, 4

. (See Cancelling a Scheduled Job,

Chapter 2

Page 32

Receiving a Fax

Answer Mode Settings

Select Answer Mode

MANUAL — Us e this function if you receive m any telephone calls and few fax m essages. Y ou mu st answ er all calls yourse lf. If you hear fax tones, w ait until the m ac h ine take s over th e call automatically, then h ang up (see Fax Detect function).

FAX ONLY —Use this function if you want to receive fax messag es only (no telephon e cal ls). The machine aut oma tically answ ers e very call as a fax call. Y ou c annot re ceive a v oice cal l, but you ca n dial out and make a voice call.

FAX/TEL— Use this function if you expect to receive m any fax message s and few phon e calls. The mach ine auto m at icall y an sw e rs ev ery c all. If the ca ll is a fax , it p rin ts th e fa x. If the c all i s not a fa x, it signals you with an F/T pseudo-ring, different from t h e phone company ringing, to alert you to pick up the call. If you s elect this setting, you will need to set the Rin g Delay a n d F/T Ring Time features (on the follow ing pages). (See For F/T (Fax/Tel) Mode Only, page 44.)

TAD:ANSWER MACH. (FAX-717/727 ) —This is the only se ttin g in w h ich you c an use an external answering m achine. Your teleph one answering de vice answers ev ery call. Once the

external telephone answering device (TAD ) answers, the machine listens fo r fa x tones. If it detects fax tones, fax messag es a re p rinted.

The T AD setting works on ly with an extern al telepho ne ans wering d e v ice (TA D). Ring Delay and F/T R in g Time do not wo rk in this se tting.

MC:MSG CTR (FAX -73 7MC )— FA X-7 37M C pr ovide s you wi th a b uilt-in digit al M ess age Cen tre for fax and voice. When you set the machine to an sw er calls, it will record up to 15 minutes of messages. Se e Message Centre (Only for F A X-737MC ), page 65 for mo re inform a tion.

BASIC USE

FAX-717/727

FAX-737MC

09/06≈15:25≈≈FAX

Current

Answer Mode

09/06≈15:25≈≈MC

Current

Answer Mode

MAN:MANUAL FAX:FAX ONLY F/T:FAX/TEL TAD:ANSWER MACH.

(Only for FAX-717/727)

MAN:MANUAL FAX:FAX ONLY F/T:FAX/TEL ≈MC:MSG CTR

(Only for FAX-737MC)

Receiving a Fax

Page 33

To select or change your Answer Mode

Press Receive Mode. The screen displays your current selection. The options on FAX-717/727 are:

FAX≈ONLY

FAX/TEL

TAD:ANSWER≈MACH.

MANUAL

The options on FAX-737MC are:

Or, if TAD Mode is switc hed ON by pressing (Digital TAD button), it overrides your Answer M ode Setting, so the displa y show s :

Continue to press Recei ve Mode un til your n ew se lection appea rs. Afte r 2 seco nds, the scre en return s to the da te and time display, along with you r new Answ er Mo d e setting .

If you are changing Ans wer Mode while in another operation, the screen returns to the current operation display.

FAX≈ONLY

FAX/TEL

MANUAL

MC:MSG≈CTR

Setting the Ring Delay

The Ring Delay setting determ ine s the nu mber of times th e machine ring s be fore it answer s. (See Operation from an External or Extensio n Te leph one, page 44 and For F/T (Fax/T el) Mode Only, page 44.)

Press Menu/Set, 2, 1. If you h ave a FAX-717/727, go to Ste p 3.

Press or to select RING DELAY, and press Menu/Set.

Press or to select how many times the l ine rings before the mac hine answer s, and press

Menu/Set when the s cree n dis play s your selection.

Press Stop/Exit.

Chapter 3

(Only for FAX-737MC) When Toll Saver is off for the machine to ope rate using your Ring Delay setting. (See Se ttin g the Toll Saver, pag e 70.)

, it overrides your Ring Delay setting. Toll Save r must be

Page 34

Setting the F/T Ring Time (Only Applies to F/T Receiving Mode)

You need to determi ne how long the mac hine w ill give its special F/T pseudo- ring whe n you h ave a voice call. Th is ringing happe n s after the initial ringing from th e p hone c o mpany. Only the fax machine rings f or 20, 3 0, 40 o r 70 sec onds; n o other phones (extension o r ex ternal) on th e same line rings during the spec ial F/T pseudo-ring.

Press Menu/Set, 2, 2.

Press or to selec t h o w long the machin e will ring to alert y ou tha t you h a v e a voic e call, and press Menu/Set when the screen displays your se lect ion.

Press Stop/Exit.

Even if the caller hangs up during the F/T pseudo-ringing, the machine con tinues the F/T pseudo-ringing for the set time.

Please note th a t some fa xes can n ot be received a utomatically in F/T mode, becau se some fa x machines do not send the stan dard Group 3 ca llin g tone (“CNG”)

This machine does not generate F/T ringi ng tones to an y extension telep ho ne s . A ny suc h ext e ns ion te l ephones wi ll on ly ring dur in g th e pe riod set on ring delay.

, but this is not c ommon.

Recording the Fax/Tel Outgoing Announcement (FAX/TEL OGM) (Only for FAX- 737MC)

This is the annou ncement played by your machine (not an external TAD ) when som eone calls and your machin e is set to F/T mode. A lth ough callers hear your announcement, the y cannot leave a message. Se e Erasing the O utgoing Message ( O G M), page 67 for directions to erase the announcement. The p urp ose of this F/T messa ge is for the c alle rs to bet ter u nder stan d the status of their call, when your machin e is set in F/T receiving mo de. If you wan t to use Message C entre, you MUST record the Message Centre OGM.

Press Menu/Set, 8, 3. The screen prompts you to choo se FAX/TEL OGM , MSG CTR OGM or PAGING OG M .

Press or to select FAX/TEL OG M , and p ress Menu/Set.

Press or to select RECOR D MSG and press Menu/Set, then pick u p the han dse t to record a mes sage.

Replace the handset. Your announ cem ent is played.

Press Stop/Exit.

BASIC USE

Receiving a Fax

Page 35

It is not necessary to have an outgoing message. The F/T mode will work fine without one. It is only to help the caller unders tand the status of your machine.

For example, you can leave a mess age that says: “Hello, plea se wa it, we are trying to c onnec t y ou. If yo u wis h to send a fax, ple a se wa it until yo u

hear a fax ton e and press the Start key, or, p ress 5 1 ( 9 1 for New Zealand) (your three-digit remote Fa x Receive C ode) and press the Start k ey.”

Fax Det e ct

When you use this feature, you don’t have to press Fax Start when you answer a fax call and hear callin g b eeps. Ju st hold th e hand s et and wait for se veral sec onds. When you se e RECEIVE on the fax screen or when yo u hear “chirps” through the handset of an ex tension phone connected to anoth er wall jack, just replace the handset, and your ma chin e does the rest.

• Selecting ON allows the m achi ne to recei ve fax calls auto mat ically, even if you lift the ha ndset

of an extensio n phone, an external phone, a phone o r TAD conne cted to the machine.

• Selecting SE M I lets the fax machin e receive the call only if you ’ve answer ed it at the machine .

• Selecting OFF m ea ns y o u w ill h av e to ac tivat e the m ac hine y ou rsel f, by pre ss ing Fax Start or by pressing 5 1 ( 9 1 for N ew Ze aland) if you are n ot at your ma chine. (

an External or Extension Telephone

In case Fax D etect does not wo rk, becau se of a poor p hone line co nnection, just press Fax S tart or press the Fa x R eceive Co de 5 1 ( 9 1 for New Z ealand). (Y ou h ave to set Re mote C ode to ON in Menu/ Set, 2, 4 to use 5 1 ( 9 1 for New Zealand).)

Press Menu/Set, 2, 3.

Use or to sele ct ON, SEMI or OFF, and press Menu/Set when the screen displays your selection.

Press Stop/Exit.

If yo u’v e s et t he featu re to O N, bu t y ou r m a chin e do esn ’t a uto m ati cally co n ne ct a fa x c all whe n y ou lift an external or extensio n phone handset, press 5 1 ( 9 1 for New Z e aland).

At the mac h ine, lift the hand set and pr ess Fax S tar t.

, page 44

and For F/T (Fax/Tel) Mode Only

See Operation from

, page 44

Receiving a Fax

Printing a Reduced Incoming Document

You can alwa ys reduce the size of an incoming fax to a fixed percentage w ith your mach ine. If you choose AU TO, the mac hine re duc es an inco ming doc ume nt au toma tically , so tha t it fits o n one pag e of A4 rec ordi ng paper, regardless of the siz e of the original document.

Press Menu/Set, 2, 5. The screen displ ays

Chapter 3

5.REDUCTION

Page 36

Use or to select the reduction ratio you w ant—AUTO, 100 % , 93%, 87%, or 75%. Choose 100% if you don’t want a reduction.

Press Menu/Set when the screen displays your selection.

Press Stop/Exit.

If you receive faxes that are split on two pages, change the reduction to —OR—Ch oose a lower reduction perce ntage.

■

When you use Auto Reduction to reduce incom ing documen ts to fit on one pag e of recording paper, you ca n do so only as long as th e or iginal document is not longer than 35 cm. If the original is longer than 35 cm, the data will not be reduc e d and will carry o ver to p r in t o n a second p a ge.

■

When you use Auto Reduction and you receive an incoming document that is sma ller th an you r r eco rdin g pa per, no re duc tio n w ill ta ke plac e, an d yo u will g e t the same size reco rded as t he original.

AUTO

Reception into Memory

As soon as the pape r cassette b ecom es em pty o r ink ribbon run s out during fax receptio n, the scree n will display CH ECK PA PER; please put some paper in the pa per t ray.

If the MEMOR Y RE CEPT ION switch is ON at this time…

The cu rren t fax recep tion w ill c on tinue , w ith the rem ain ing pa ge (s) be ing store d i n m emory, subject to availa ble m em o ry. S ub se que nt in co m ing fa x es will a lso b e sto red i nto memory until t he memo ry is full, fo llo wing which no furthe r incom ing fax c alls will be auto matically answered; all data w ill be printed as so on as fre sh pap er is put in the pap er cassette.

If the MEMORY RECEPTION switch is OFF at this time…

The cu rren t fax recep tion w ill c on tinue , w ith the rem ain ing pa ge (s) be ing store d i n m emory, subject to available memory. Su bsequ en t incoming f a x calls will not be automat ic ally ans w ered u ntil fresh paper is put in the pa per c asse tte. The last fax received wil l be prin ted a s so on as fresh paper is put in the cassette.

Press Menu/Set, 2, 6. Th e screen display s

Use or to se lec t ON or OFF, and press

Menu/Set when th e screen display s your s election .

Press Stop/Exit.

6.MEM.RECEIVE

BASIC USE

Printing a Fax from Memory (Only for FAX -717/72 7)

If you have fax storage ON for remote retrieval, you can still print a fax from the machi ne’s mem ory when you are at your ma chin e. ( See Setting Fa x S torage , p age 60.)

Press Menu/Set, 8, 4.

Press Fax Start.

Press Stop/Exit.

Receiving a Fax

Page 37

Making Copies

Copy Functions

To m ake a single copy that is no t reduced, enlarged or sorted , yo u only have to press one key. Reme m ber, your mach ine cannot scan anyt hing closer than 4 mm from th e edge of the paper.

Making a Single Copy

Insert the doc um ent face down in the Automatic Document Feeder.

Press Copy/Reports twice. To cancel , pre ss Stop/Exit. Do N O T pull on the paper w hi le co pying is in progress.

The default resolution for a single copy is photographs by u s ing the

Resolution

key.

. Set th e re solutio n to

S.FINE

PHOTO

for

Copy Options: Single or Multiple Copies, Sort/Stack, Reduce/Enlarge

You can choose additi onal copy options. Fir st, you can sel ect the number of copies. Next, you can choose whether multiple copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED (collated). Finally, you can choose an enlargement or reduction ra tio. To auto m atically

AUTO

reduce the copy to the paper size you have set for the paper tray, select a fixed percentage, choose

120%

. To copy a document at i ts original size, select

Insert the doc um ent face down in the Automatic Document Feeder.

Press Copy/Reports.

Enter the number of copies you want (1-99).

To start copying now, pres s Copy/R ep orts. If you would like to select additio nal cop y op tions , like SOR T, ELG/R DC (E nlarge or R educe)

press Menu/Set.

Press or to select SO RT or ST ACK.

To start cop ying n o w without enlarging o r reduc in g , press Copy /Repor ts. To reduce or enlarge the image, press Menu/Set.

Press or to s elec t an en larg eme nt or r educ tion ratio.

Press Copy/Reports.

93%, 87%, 75%

50%

. Or, to enlarge the copy, select

100%

NO.OF COPIES:01 THEN COPY OR SET

ELG/RDC:100 SELECT≈≈≈≈≈≈≈SET

. To reduce the copy by

150%, 125%

Chapter 4

Page 38

If you are making multiple copies and get a are scanning the first page, press copy. If you selected SO RT and the

Stop/Exit

OUT OF MEMORY

scanning su bsequent page s, you can press is in m e mory, or pres s memo ry, press

Copy/Reports

Stop/Exit

to can cel. To re-sta rt the co py job using less

for stacked copies.

OUT OF MEMORY

message w hile you

to cancel the job. Then make a single

message appears while

Copy/Reports

to copy the portion that

The default resolution for multiple copies or reducing and enlarging copies is Set the resolution to by using the memory than

Resolution

FINE

for small print or artwork and

S.FINE

key.

S.FINE

mode.

and

resolutions use up more

PHOTO

for photographs

FINE

BASIC USE

Making Copies

Page 39

Telephone

Making a Call

You can us e your machine to m a k e voice telepho n e calls, b y diallin g manually o r by usin g On e Touch or Speed D ial m em ory. Yo u can u se the h and set or if you hav e F AX- 737M C you can use the Speakerp hone to make and receive calls. For more details, see Dialling a N umber, page 21 .

The “full-duplex” di gital Spea kerphon e allows yo u to opera te the phon e hands fre e, or allows m ore than one p erso n in the room to participate in a tw o-way phone conversation. When using the Speakerp hone, mak e sure that you speak clearly. If the other pa rty has difficulty hearing you, mo ve closer to the m icro phone or use the han d set.

On Hook Dialling

Dial the num ber by using the dial pad or Qu ick- D ial keys. The number you are dialling, or th e nam e you h av e stored for On e Touch or Spe ed Dia l is displayed on t he LCD.

For FAX-7 17/727, press Fax S tart and pick up the h andset when yo u hear the call answ ered on the moni tor speaker. If you pre ss Hook b efo re lifting the h andset, the call wi ll be discon nec ted. Replace the handset to finish the call.

For FAX - 737MC, press Fax Start, and when the call is answere d, you can now speak to the party a t the othe r end w ith out lifting the ha ndset. P ress Spea ker Pho ne w hen you finish the conversation.

One Touch Dialling

Pick up the handset—OR—P re ss S pea ker Phon e (for FA X -73 7M C on ly).

Press the One Touch D ial k ey of the location you want to call.

To hang u p , replac e th e handset—OR—P ress Speaker Pho ne (for FAX-73 7MC only).

If you try to use a One T ouch or Spee d D ial location with no numbe r stored in it, you hear a warning sound, and scree n displays returns to normal after 2 seconds.

NOT ASSIGNED

. The display

Speed Dialling

Pick up the handset—OR—P re ss S pea ker Phon e (for FA X -73 7M C on ly).

Press Search/Mute, then pr ess # and the two -digit Speed Dial numb er. (See Storing Speed Dial Numb ers/Stor ing J unk F ax/Call Numbe rs, page 18.)

To hang u p , replac e th e handset—OR—P ress Speaker Pho ne (for FAX-73 7MC only).

Chapter 5

Page 40

Search

Pick up the hand set—OR—Press Speaker Ph one (for FAX-737MC only).

Press Search /Mu te, then enter the f irst letter of the name y ou ar e looking for by using t he dial pad.

Press or to search the names that ar e dis play ed alphabetically.

When the screen displays the name you w ant to call, press Fax Start to begin di a lling.

To hang up, replace t he handset—OR—P ress Spe ake r Ph one (for F AX-7 3 7MC only).

Redial

If you are calling someon e and the l ine is busy, yo u can retry the numbe r by pressing R e d ial/Pa u se.

Pick up the hand set—OR—Press Speaker Ph one (for FAX-737MC only).

Press Red ial/Pa u s e .

To hang up, replace t he handset—OR—P ress Spe ake r Ph one (for F AX-7 3 7MC only).

Pause

Press Red ial/Pa u s e to in sert a pause between digits to be dialled. If your fax m a chine is c onnec te d to a PABX, you may ne ed to ins ert an ad ditiona l number prefix

(e.g. “9”) and a “pause” before e ach fax or telephone number to gain a cces s to the outside line. (Australia & N ew Zealand only)

When y ou press Redia l/Pause, a dash “-” will ap pear on the display. By storing a pause , you can create a delay of 3.5 seconds.

BASIC USE

Tone/Pulse (Not avilable in New Zealand)

If you have pulse dialling service, but need to send tone signals (for telephone bank ing, for example), follow the directions below. If you have to uch tone service, you do not nee d this feature to send tone signals.

Lift the handset a nd dial the numb er.

When you are asked to enter any number, press # on the control pan el of the machin e. Any digits dialled after this sends tone signals.

Whe n y ou ha ng up, the machine retur n s to pulse d ialling service.

Teleph one

Page 41

Answering a Call

F/T (FAX/TEL) Mode

When you share o ne line for your te leph one and fax m achine, in the F/T (FAX/TE L) mode, th e f ax machine can determin e w hether an incom in g call is a fax or a teleph one call. (See Answer Mode Settin g s, p age 23.)

Answering Calls with the Speakerphone (Only for FAX-737MC)

When the machine rin gs, i nstea d of lifting the handset, p ress Spe ake r Ph one. Speak clearly, toward th e m i crophone. To end the call, press S pea ker Phone.

If you have a bad telepho ne line connection, the other party might hear your voice echoed during the call. Hang u p and try the ca ll again—OR—Pic k up th e hand se t.

Mute

Press Search/Mute to put a call on hold.

You can r epla ce th e handset without disconnecting the call.

Pick up the machine’s hand set or press Speaker Ph on e (for FAX-73 7MC only) to release the call from hold.

If you press Searc h/M ute wit hout lifting the ha nds et or pre ssing Speaker Phon e (for FAX- 737MC only ), this key works as the S earc h key.

You can select a music type or set to off the music during a call put on hold. (See Setting the Music on Hold, page 16.)

Hook Key ( On ly for FAX-717/727)

If you pick up the m achine’s handset and press Hook w he n you ar e talking lifting the external telephone’s handset, now you c an t alk to th e oth er party at the machi ne.

Chapter 5

Page 42

Printing Reports

Transmission Report and Journ al Set ting

Two reports req uire initial setup in the Menu table: Tr ansm ission V e rification Repor t a n d Journ al Period. For initial setup:

Press Menu/Set, 7, 1. —OR— Press Menu/Set, 7, 2.

Customizing the Transmission Verification Report

You can use the Transmi ssion R eport as proof that you sent a fax. This report lists the na m e or fax number of the receiving party, the time and date of transmi ssion , an d if the t rans m iss ion w as successful.

When th e fe atur e is OFF, the rep o rt is printe d automaticall y o nly if the re’s an error during transmission. If the repor t indicate s ERROR , send the docum ent again. If the report indicates you should check the reada b ility of certain pages, res end tho se pages .

When th e fe atur e is ON, the repo rt is printed with every fax you send.

Press Menu/Set, 7, 1.

Press or to select ON or OFF , and press Menu/Set.

Press Stop/Exit.

Setting the Journal Period

You can set th e machine to p rint activity reports at specific intervals (e very 30 faxes, 6, 12, 24 hours, 2 or 7 days). If you set the interval to OFF, you ca n print the report man ualy. (See To P rint a Repo rt, page 34.)

Press Menu/Set, 7, 2.

Press and key to choose your setting and p ress M e nu/Set.

If you choose 7 days, the screen prompts you to choose a day at which to be gin t he 7-day countdown. P res s or to choose your setting a nd pres s Menu/Set.

Enter the time to begin printing, in 24-hour format (for example, enter 19:4 5 for 7:45 PM ), and press Menu/Set.

Press Stop/Exit.

1.XMIT≈REPORT

2.JOURNAL≈PERIOD

BASIC USE

Printing Reports

Page 43

Using the Reports Key

You can p rin t the following lists and reports:

1.HELP≈LIST

Lists basic operat iona l steps and functions.

2.QUICK≈DIAL

3.FAX≈JOURNAL

4.XMIT≈VERIFY

5.TEL.INDEX

6.USER≈SETTINGS

7.MEMORY≈STATUS

Lists names and numbers stored in One Touch and Speed Dial memo ry, in numerical order.

Journal lists information a bout the last 30 i ncoming and outgoing fax es. TX means Transmit; RX means Re c e ive.

Choose if T ransm is sion V erification Repor t is printed after all F ax e s sent.

Quick-dial list (abov e), alpha betically .

Lists settings for

SETUP SEND, REPORT SETTING REMOTE FAX OPT SETUP MSG CTR

(FAX-737MC) and Lists summ ary inform ation and am ount of occ upied me mory.

INITIAL SETUP, SETUP RECEIVE

(FAX-717/727),

(FAX-737MC),

MISCELLANE OUS

SETUP MELOD Y

To Print a Report

Mak e sure th at there is no d oc ument in the Automatic Document F eeder.

Press Copy/Reports, then enter the number (see list abo ve) of the rep ort you want to print. For example, press 6 to print the USER SETTINGS.

Press Stop/Exit.

Chapter 6

Page 44

Advanced Sending

Advanced Operations

Electronic Cover Page (Only for FAX-727/737MC)

The cover p age i s se nt to the rece ivin g party’s machine. Yo ur c over page includes th e na me stored in the One Touch or Spee d Dial memory, if you have u sed this feat ure to sta rt the call.

The cover page indicates the fa x is from your Station ID, and the number of pages you are sending. If you have COVE RPG SET UP se t to ON (see Always Send Cover Page, page 36), the number of pages on the cover page rema ins blan k.

You can sele ct a com ment to includ e on you r cover page , or you can sele ct 1.COMMENT OFF if you do not wish to include a comment.

As w e ll as using one o f the co mmen ts show n on the right, you can also enter up to two cu stom ized m essag es, each 27 characters long. (See Com posing Your Ow n C omments, page 37.)

Cover Page for Next Fax Only

Mak e s ure Sta tion ID is set up. (See Setting the Statio n ID, page 13. ) This feature does not work withou t the Sta tion ID.

You can set the f ax t o sen d a cover page with a particular docu ment. This cover page will include the number o f pa ges in your document.

Insert the document face dow n in the Automatic Document Feeder.

Press Menu/Set, 3, 1.

Press Menu/Set when the screen disp lays NEXT FAX ONLY.

Press or to select ON (or OFF), and press Me nu/Set.

Press or to view the comment selections.

Press Menu/Set when the screen displays your selection.

Enter two digi ts to indicate the num ber of pages you are sending. (Enter 00 to leave the num ber of pages blank.) If you have made a m istake, press to back u p and re-enter the number of pages.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

(user defined)

ADVANCED USE

Press Menu/Set. The screen displays:

Press 1 if you w a nt to sel ect a dditiona l settings. Th e display returns to the SE TUP SEN D menu—OR— Press 2 if you a re finished cho osing settings, and g o to Step 10.

Enter the fax number you are calling a nd then press Fax Start.

ACCEPTED NEXT

1.YES≈2.NO

Advanced Sendin g

Page 45

Always Send Cover Page

Mak e sure S tation ID is set up . (See S etting the Station ID, page 13.) This fea ture does not work without the S tation ID.

You can se t the machine t o send a cover p age whe never you send a fax. The num ber of pages in you r fax is n o t includ ed wh e n you u se this settin g.

Press Menu/Set, 3, 1.

Press or to select ON (or OFF).

Press Menu/Set when the scre en dis plays COVERPAGE:ON. (If you select ON, a coverpa ge is always sent w he n you send a fax.)

If you selected ON , the sc reen displays the cov er page com m ent o p tion s. Pre s s or to view com m en t selections.

Press Menu/Set when the screen displays y our selection. T he screen displays:

Press 1 if you want to select additional settin gs. T he displa y returns to the SETU P S END menu—OR—

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

(user defined)

ACCEPTED NEXT

1.YES≈2.NO

Press 2 to e x it if you are finish ed cho o sing settings.

Using a Printed Cover Page

If you prefer using a printed cover pag e that you can write on, y ou can print the samp le pa ge and attach it to your fax.

Press Menu/Set, 3, 1.

Press or to select PRINT SAMPLE , and press Menu/Set.

Chapter 7

=== COVER PAGE ===

TO:

FROM:

FAX: TEL:

PAGE[S] TO FOLLOW

COMMENT:

Page 46

Composing Your Own Comments

Press Menu/Set, 3, 2. Th e screen display s: CO VERPAGE NO TE.

Use or to choose po sitio n 5 o r 6 for yo u r cus tomized com m en t, an d p ress Menu/Set.

Use the dial pad to enter your customized commen t. (See Entering Text, page 106.)

Press Menu/Set. The screen displays:

Press 1 if you w a nt to sel ect a dditiona l settings. Th e display returns to the SE TUP SEN D menu—OR— Press 2 if you are finished c h oosing s ettings and ex it.

ACCEPTED NEXT

1.YES≈2.NO

Overseas Mode

Sometimes, w hen sending a fax to overseas numbe rs, p roblems can be e xpe rien ced. T his m ode makes the machine work better for su ch calls.

After you send a fax usin g th is feature, the feature turns itself o ff.

Insert the document face dow n in the Automatic Document Feeder.

Press Menu/Set, 3, 5.

Press or to select ON (or OFF), and press Menu/Set when th e screen display s your s election . The scre en displays

Press 1 if you w a nt to sel ect a dditiona l settings. Th e display returns to the SE TUP SEN D menu—OR—Press 2 if you have finished c hoosing settings, then g o to Step 5.

Enter the fax number you are calling, and press Fax St art.

ACCEPTED NEXT

1.YES≈2.NO

ADVANCED USE

Memory Transmission

This feature allows your m a chine to scan a fa x into its memory an d send it as soon as the s can is complete. This w ay, you don’t have to wait for the entire fax to be transm itted b efor e you retrieve your docume nt.

Insert the document face dow n in the Automatic Document Feeder.

Press Menu/Set, 3, 9.

To change th e default setting, press or to select ON (or OFF) and press Menu/Set. Go to Step 5—OR— For the next fax transmission onl y, press or to select NE XT FAX ONLY and press

Menu/Set.

For the next fax only , press or to select ON (or OFF) and press Menu/Set.

Press 1 to select ad d itional settings. T he dis play retu rn s to the

SETUP SEN D menu—OR—Press 2 if yo u a re finished ch oo s ing settin gs and go to Step 6.

Enter fax number and press F ax Start.

9.MEMORY TX

MEMORY≈TX:OFF SELECT≈≈≈≈≈≈≈SET

Advanced Sending

Page 47

If you get a press scanning in a subsequent page, you’ll h a v e the o p tion to p ress transmit the pag e s scanned so far, or to press In this case, send th e fax b y th e Manual Transmission .

OUT OF MEMORY

Stop/Exit

to c ance l the sca n. If y ou g et a

message while scanning the first page of a fax ,

OUT OF MEMORY

Stop/Exit

to cancel the op era tion.

message while

Fax Start

Depending on you r typical faxes, If this happens, change the Memory Transmission setting back to

OUT OF MEMORY

errors can occur frequently.

OFF

Call Reservation (Only for FAX-727/737MC)

You can s end a fax and let the othe r pa rty know that you want to speak to him aft er the fa x transm ission is co mpleted. T h e other fa x machine will ring as if it we re receiving a telephone call; if the other party picks up the handset, your m achine will ring. Lift the handset to have a conversation.

If you se t Call Rese rvation and Ca ll Back m essage to ON, your mac hine leave s a messa ge if the oth er party does no t ans w er .

Insert the doc um ent face down in the Automatic Document Feeder.

Press Menu/Set, 3, 6. Th e screen displays the current setting for C all Rese rvation.

Press or to select ON (or OF F), and press Menu/Set when th e screen displays y our selection.

If you set Call Rese rvation to ON, th e screen d isplays the curr ent setting for Call Ba ck Mes sage. P ress or

to select ON (or OFF), and press Menu/Set when

the screen dis plays your selection. The screen displays

Press 1 if you want to select additional settin gs. T he displa y returns to the SETU P S END menu—OR— Press 2 if you are finished choosing settings, and go to Step 6. The screen prompts you to e nter the fax numb er you want to ca ll.

Enter the fax number, and press Fax Start.

If you’ve set Call R es ervation to ON, pick up you r hand se t if the m achine rings.

ACCEPTED NEXT

1.YES≈2.NO

You cannot use auto redial with Call Reservation. Y ou cannot use Call Reservation with De layed Tr ansmission or with Polling. You must register your Station ID to set Call Bac k Mes s a g e to

Print Sample Call Back Message

Press Menu/Set, 3, 6.

Press or to select PRINT SAMPLE , and press Menu/Set.

Chapter 7

Page 48

Delayed Transmission (Timer)

You can use this function to send a fa x up to 24 hours later.

Insert the document face dow n in the Automatic Document Feeder.

Press Menu/Set, 3, 7.

Enter the time you want the fax to be sent, in 24-hour format (for example, enter 1945 for 7:45 PM), and p re ss Menu/Set.

Press 1 if you w a nt to sel ect a dditiona l settings. Th e display returns to the SE TUP SEN D menu—OR— Press 2 if you are finished c h oosing s ettings a nd go to Step 5. The scr een prom pts you to enter the fax n umber.

Enter the fax num ber, and press F ax Start. The mach in e will w a it until the time y ou ha v e entered to send the fax.

ACCEPTED NEXT

1.YES≈2.NO

Next-Fax Rese rvation ( Only for FAX-727/737MC)

Even if your m ach ine is r eceiving ano ther fa x, you c an prep are to send yo ur n ext fax. Th is w ay, you don’t have to wait for it to finish sending or receiv ing the other fax. You can dial this fax call man ua lly, or by using Redial o r One Touch dialling. (W h en you u s e One T ouch Dial, only the memory loca tion ––not the name o f th e pe rson you are calling––is d isplayed.)

Insert the document face down in the Auto m at ic Document Feeder. If neces sary, press

Resolution to adjus t resolutio n.

Enter the fax num ber, and press F ax Start.

Press Menu/Set. The screen displays NEXT- FAX RESERVD.

To cancel the reservation, remove the documents and p ress Stop/Exit.

ADVANCED USE

■

If you u s e Nex t-Fax Reserv a tion, th e m achine will se n d a do c u ment without storing it in memory.

■

You can’t use this feature if there is a document waiting in the feeder (possibly for Delayed Transm ission or Polling Transmit), or when the timer ha s been interru p te d.

Advanced Sending

Page 49

Cancelling a Scheduled Job

You can c an cel task s you’v e sched u led such a s Tim e r or Pollin g Tra ns mit.

Press Menu/Set, 4. Any waiting jobs a p p ear on th e displa y . If no job is wa iting, the s creen displays NO JOB WAITING.

If you have more than two jobs waiting, use or to select th e job yo u want to cance l. Press Menu/Set when the screen display s your se lection—OR—If you h ave only one job waiting, go to Step 3 .

Press 1 to can cel—OR—Press 2 to quit without can celling.

Press Stop/Exit.

Interrupting Timer and Polled Transmit Jobs

You can s end a fax or mak e a copy now , ev en i f yo u have the machi ne set to send a fax later, or if you have it set to b e po lled . However, you cannot use autom atic redi al or the M enu m ode.

Press Menu/Set, 5.

Wait 2 seco nds, then r emo ve th e doc ume nts th at are w aiting in the A uto matic Do cum ent F eeder .

Insert the document you want to se nd now in the Au tomatic Docume nt Fe eder.

Enter the number for the fax yo u want to send now , and press Fax Start.

After the tra ns m issio n is finis h ed, re turn the first d o cum e nt to the Autom atic D oc um e nt Fe ed er .

Press Menu/Set, 5 to restore the timer.

If you set Timer or Polled Transmit using the memory (that is, if you have already scann ed the do cum ent in to th e m ach ine’s m em ory and will se nd it fro m there ), you don’t have to interrupt to send a fax or make a copy.

Memory Security

This feature allows you to prevent unauthorised a ccess to the machi ne. Wh en switc hed ON , Mem ory Security prohibits most functions. The following functions listed are av ailable w hile Memory Security is switche d ON.

■

Receiving fax es in to memory [ limited by Mem ory Capacity].

■

Scheduled D elayed Transm ission*

■

Polling*

■

Fax Forwarding*

■

Rem ote Re trieval

* Provided it was set before Memory Sec u rity was switch ed ON.

The s tored d o c uments will be saved for up to 15 h o urs in th e event o f a pow er failure ( F AX-737MC ). The s tored d o cuments w ill n ot be s a v e d in th e e vent o f a power failure (FAX-7 17/7 27) .

Chapter 7

Page 50

Using Memory Security

You mu st us e a password to switch Memory Security ON and OFF.

Setting Up Memory Security for the First Time

Press Menu/Set, 0, 1.

Enter a 4-digit num ber as a password.

Press Menu/Set. The screen prompts you to re-enter the pa ssw ord.

Re-enter the passw ord and press Menu/Set.

Press or to choose SET SECURITY.

Press Menu/Set. The screen prompts you to enter the password.

Enter a 4-digit passw ord, follow ed by Menu/Set. This is the same as the secu rity password of the

machine alre ady stored.

The screen displays A CCE PTED fo r 2 secon ds, fo llow ed by SECU RE M OD E - M em ory Se curity is now switched O N .

If the password yo u enter at Step 7 is incorrect, the screen would display

WRONG PASSWORD

Miscellaneous M enu. You must then sw itch ON Memor y Security again. (See Switching Memory Security ON, page 42.)

Changing the Memory Security Password

Press Menu/Set, 0, 1.

Press or to choose SET PASSWORD.

Press Menu/Set. The screen prompts you to enter the old password.

Enter the curren t passw o rd.

Press Menu/Set.

Enter a 4-digit num ber as a new p assword.

Press Menu/Set. The screen prompts you to re-enter the ne w password.

Enter the new password again and press Menu/Set.

Press Stop/Exit.

. Afte r 2 seconds the display will th en retu rn to

NEW≈PASSWD: ENTER≈≈≈SET

VERIFY: ENTER≈≈≈SETENTER≈≈≈SET

PASSWORD: ENTER≈≈≈SETENTER≈≈≈SET

OLD≈PASSWD: ENTER≈≈≈SETENTER≈≈≈SET

NEW≈PASSWD: ENTER≈≈≈SET

VERIFY: ENTER≈≈≈SETENTER≈≈≈SET

ADVANCED USE

Advanced Sending

Page 51

Switching Memory Security ON

Press Menu/Set, 0, 1.

Press or to choose SET SECU R ITY.

Press Menu/Set. The screen pr ompts you to enter th e password.

Enter a 4-digit passw ord, followed by Menu/Set. This is the same as the sec u rity pass word of the machine already stored.

The screen di splays ACCEPTE D for 2 second s, followed by SECUR E MODE - M em o ry Se curi ty is now sw itched ON.

If the password you ente r a t S tep 4 is incorrect, the screen would display

WRONG PASSWORD

Miscellaneous Menu. Y ou must press Security.

Switching OFF Memory Security

When Memor y S ecurity is switched O N, press

Menu/Set.

Enter a 4-digit pas sw ord and press Menu/Set.

The screen displays ACCEPTED, then after 2 seconds the display reverts to nor mal. Memo ry Secu rity is no w switch e d OFF. Then all the data sav ed in the memory will be printed o ut.

If the password you ente r a t S tep 2 is incorrect, the screen would display

WRONG PASSWORD SECURE MODE

. After 2 s econds the display will the n retu rn to

and then start from Step 2 to set Me mo ry

. After 2 s econds the display will the n return to d isplaying

. You must then start from Step 1 to switch O FF Mem ory Security.

PASSWORD: ENTER≈≈≈SETENTER≈≈≈SET

If you forget the Memory Security password, please contact your Brother dealer for s ervi ce or the help number given with the warranty documentation.

Chapter 7

Page 52

Multiple Resolution Transmission

Use this feature to select se para te resol ution set tings for each page of the f ax you are send ing. This could be usefu l if you are sending a fax with photos and letters, or some pages wi th small print and others with no rmal print. Res o lu tion settings retu rn to STAN DA RD after the fax is sent.

Insert the docum ent face do wn in the A utom atic D ocu men t Feeder, th en press Me nu/Set, 3, 4.

Use or to select resolution for page 1, and pre ss Menu/Set.

Repeat Step 2 for subsequent pages. Press Stop/Exit when yo u ar e fin ishe d. The screen dis play s:

Press 1 if you w a nt to sel ect a dditiona l settings. Th e display returns to the SE TUP SEN D menu—OR— Press 2 if you a re finished cho osing settings, and g o to Step 5. The screen prompts you to enter the fax number you want to cal l.

Enter the fax number you are calling, and press Fax St art.

ACCEPTED NEXT

1.YES≈2.NO

ADVANCED USE

If you want to copy a docum ent u sing multiple resolutions, press in Step 5.

Copy/Repor ts

Advanced Sending

Page 53

Advanced Receiving

Operation from an External or Extension Telephone

An extern al p hone is a telephone that is plugged into the machine (either into the machine’s EX T socket or into the back of the connector tha t plu gs in to th e te leph one wall socket).

An extension ph one is another phon e on the sam e ph one numb er as the m ach ine, but plugge d into a different telephone wall socket. For example , the machine may be con nected to a phone line in your study, and you may have an other pho ne on the sam e line (and sa me phone nu mbe r) in you r kitchen. This feature enables yo u to answer the phon e in the kitchen if it rings while you are ma king a coffee, knowing that you can transfer the call to the m achine if the incoming call is a fax.

If you answ er a fax c all on an external or ex tension pho ne, you ca n m ake yo ur m ach ine tak e over by using the Fax Receive Code . When you press the Fax Receiv e Code 5 1 ( 9 1 for New Zealand), the mac h in e starts to receive a fax.

If the machine ans w ers a voice call and F/T pseudo-rings for you to take over, use the Telephone Answer Code # 5 1 (# 9 1 for New Zealand) to take the call at an extension phone. The Telepho ne Answ er Code is use d only in F/T m od e. (You hav e to set Re mot e C ode to ON in Menu/Set, 2, 4 to use 5 1 or # 5 1 ( 9 1 or # 9 1 for New Zealan d).)

If you answer a call, and no one is on the line, assume you are receiving a fax.

• If you are usin g th e m achine phone , press F ax Start, then hang up.

• If you are usin g an extension phone , press 5 1 ( 9 1 for Ne w Zea land), w a it for fax receiving tones (chirps), then hang up.

• If you are usin g an external phon e, press 5 1 ( 9 1 for New Z ealand) and w ait for the phone to be disconnected (the screen displ ays RECEIVE) before yo u ha ng up. (Y o ur ca ller will h av e to press F ax Start to send th e fax.)

If you accidentally pick up an extension p hone when a fax message is being received, you may d isrupt the transmission or render some portions unreadable.

Extension telephone s are not permitte d in som e countrie s, in such a case the T eleph one A nswer C ode will n o t work.

The Remote Code also can be used by your callers. When you are using an e xtern al TAD, your outgoing m essage (OG M) sho uld end w ith the stateme nt “to send a fa x, press 5 1 ( 9 1 for New Zealand)”. (S ee Outgoing Mes sage (OGM) of E xternal TAD , page 6.)

For F/T (Fax/Tel) Mode Only

Whe n the machine is in F /T mo d e , it will use the F /T Rin g Time (F /T pseudo-ringing) to alert you to a voice call .

• If you are at th e machine, you can lift the handset to answ er.

• If yo u a re a t an e xte n sion ph o ne, y ou w ill n eed t o lift the h and set d u ring the F/T R ing T im e an d press # 5 1 (# 9 1 for New Zealand ) be tween the F/T pseudo-rings.

• If no one is on the line, or if someo ne w ants to send yo u a fax, send the call bac k to the mac hine by pressing 5 1 ( 9 1 for New Zeala nd).

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Remote Call Transfer

In order to use the Activation Voice C ode, you should first set REMOTE CODE (Menu/Set, 2, 4) to ON. (See Changing Remote Codes , page 46.)

This function w orks when you rece iv e the inc omin g Voice call at the remot e c ordless p hone externally connec ted to the fax m ach ine. ( See Con necting a n Externa l Telephone , page 7.) You c an transfer v oic e call to the fa x mac h ine. But y o u can n ot tra nsfe r the in com in g vo ice ca ll fro m the fa x machine to the cordless phone.

To transfer telephone call to the fax machine

Whe n you p ick up the v oice ca ll at remo te cord less pho n e and w o uld like to transfe r it to the fa x machine,

Press Activa tio n Voice Code 8 1 at remote cordless phone.

The fax mac hine rings (p seudo-ring same as c urrent F/T ring) a nd the display shows PICK UP PHONE.

Pick up th e handset and press Hook or Speaker Ph one (for FA X-737M C only)—OR—Just press Spe aker Phone (for FA X-737M C only) at the fax ma chine in order to transfer the voice call to the fax m achine .

Don’t hang up the call from the cordless phone until the voice call has been transferred to the fax machin e. You will know when t his is because you will no longer be able to hear or talk to the caller via the cordless phone. If you do not wait until this point before hanging up from th e cordless phone, the call will be lost.

If nobody answ ers at the fax m achine, pseu do-ringing stops after 30 seconds. In that case, it may still be possible to speak with the caller fro m the cordless p hone. Speech bet w een the fax ma chine and the cordless phone (= intercom) is not possible.

ADVANCED USE

Advanced Receiving

Page 55

Changing Remote Codes

Remote Code s m ig ht no t w or k with so m e t ele ph on e s ys tems. The prese t F ax Re ce ive Cod e i s (

for New Ze ala nd). The prese t Te lepho ne An swer Code is

9 1

preset Activation Voice Code is

If you are always disconnect ed w hen accessing you r extern al TA D r emotely, try changing the Fax Receive Code from and the Telephone Answer Co de from cannot use the same numb er for the Fax Receive Code, the Telephon e A nswer Code, and the Ac tivation Voice C ode.

To change Remote Codes

Press Menu/Set, 2, 4.

Press or to select ON (or OFF), and press Menu/Set when the screen d ispla ys th e settin g y ou wa n t.

If you wa nt to, enter a new Fax Rec eive C ode, then press Menu/Set.

If you wa nt to, enter a new Telephone Answer C ode, then press Menu/Set.

If you wa nt to, ent er a new Activation V oic e C ode, then press Menu/Set.

Press Stop/Exit.

8 1

# 5 1 (# 9 1

( 9 1 for New Z e aland)

5 1

# 5 1

(# 9 1 for N ew Z eala nd)

for New Zealand). The

1 1 1

5 1

# # #

. You

Chapter 8

Page 56

Telephone Service

Telephone Service for Australia (Telstra® Duet)

Distinctive Ringing (Telstra® FaxStream® Duet)

This machin e fea ture lets you use the Distinctive Ringing subscriber service offe red by Telstra’s FaxStream Each phone number has its ow n Distinctive Ringing pa ttern, so you know w hich phone numb er is ringing. This is one w ay you can have a separate phon e number for you r fax machine.

Your fax machine has a D istinctive Ringing function, allow ing you to dedicate one p hone numbe r just for r ec eiving fa xes.

Duet, w hich al lows yo u to have two separate te lephone num bers on the on e phon e line.

You can switc h it off tempor arily, then turn it back o n. W hen you get a ne w fax num b er, m a k e sure you re s et this functio n .

• In order for Duet to work properly, you must set your receive mode to Manual and set the Distinctive Ringing to ON.

• To have your external TAD answer only the main number, the machine must be in Manual Mode.

Flowchart Sequen ce of Incom ing Call

Incoming Call

(either Voice or Fax)

ADVANCED USE

All extension phones ring, fax machine is silent. (The answer mode must

Registered Duet (Fax) Number

Fax machine automatically receives and prints fax message without ringing.

be MANUAL.)

Main number (Voice Number)

Fax machine begins ringing on third ring.

You answer the call at an external phone or an extension phone or at the machine’s handset.

Telephone Answering Device (TAD) answers the call.

Telephone Service

Page 57

Set the Distinctive Ringing to ON

Disconne ct the fax machine from any TAD or telephone company voice m ail .

Press Menu/Set, 0, 3. Th e screen display s the current setting of th is feature .

Press or to select ON (or OFF).

Press Menu/Set.

Press Stop/Exit

If you s et the Distinc tive R inging to ON , the rece ive m ode will turn to M anual mode autom atically. Only in the MC mode, even if you set the D istinctive R inging to ON , the receive mod e will not be changed .

Caller ID (Caller IDentification)

Caller ID is a tele phone service that allows the subscriber to see a display of the caller’s phone number or na me as the telephone rin gs. It is a fast way to screen your calls. You ca n respond quick ly to calls you missed, because Caller IDs are rece ived and stored in your fax machi ne memory.

To get the Caller ID Ser vice: app ly for the Caller ID service a t yo ur local telepho ne company, if available.

Advantages of Caller ID

For B u siness

All businesses profit f rom a quicker response to customer calls. Bu sinesses that pr ov ide mail order services, mem ory-lending services or provide co nfidential inform ation, can protect them selves from false o rd ers or acceptan c e of false identification.

At Home

Residential cu stomers can protect t hemselves from unwanted ca lls.

How Does the Caller ID Work?

The Caller ID Appears on the Display When Your Telephone Rings

As your telep hone rings, the display shows you the caller’s phon e number or name. Once you pick up the handset, the caller’s ID disappe ars. You will see up to the first 16 characters of the nu mber on the di s p lay.

Helpful Hints

■

If # UNAVAILABLE appears on the display, it means that the c all came from ou tsid e your caller ID service a rea or a public phone . *

■

If # WITHHELD appe ars on th e displa y, it mea n s the caller inten tionally b locke d th e transmission of his/her ID. *

■

If no c aller ID was tra ns mitted to your fa x mach in e, PICK UP PHO NE will remain on the display.

* Depend s on network Fun ction.

Chapter 9

Page 58

The Caller ID is Stored in Your Machine’s Memory

The FAX can store a maxim um of the la st 30 incom ing caller IDs in the mem ory, along with the time and date o f r eception, The 31st ca ll will cause the oldest ID to be erased.

The C a ller ID informa tion store d in the memory can b e used for the fo llowin g.

■

Printin g the C a ller ID List.

You c a n review calls yo u receiv ed by ch ecking th e Calle r IDs in memory. This report will list the Da te, Tim e , Phon e Numb er (Caller ID), a nd type of Call (Comment).

Viewing Caller ID List

Caller ID memory stores informa tio n for up to thirty c alls; when the th irty-first c a ll come s in, information abou t the first ca ll is erase d. You can scroll through Caller ID inform ati on to review those calls made to y our FAX.

Press Menu/Set, 0, 2.

Press or to select DISPLAY ID and p ress M enu/S et. If the na m e was not received, it will not be displayed.

Press or to scroll through the Caller ID memo ry to sele ct the Caller ID you w ant to view and pre ss Menu/Set. The next screen shows the ca ller’s telepho ne number and the date and time of the call.

Press or to return to the C aller ID listing—OR—Press Stop/Exit to ex it.

Printing Cal ler ID Lis t

Press Menu/Set, 0, 2.

Press or to select PRINT R EPORT.

Press Menu/Set.

ADVANCED USE

Returning a Call from the Log

You c a n scroll throug h the Ca lle r ID Lo g and se lect a call to return automaticall y .

Press Menu/Set, 0, 2.

Press or to select DISPLAY ID and p ress Menu/Set. If the name was no t rec eiv ed, it will n o t be displ aye d .

Press or to scroll thr oug h the C aller ID Log and when you see a call you want to return immediately, press Menu/Set.

To be g in dialling, pres s Fax Star t.

Begin speaking when the other party answers.

This feature may not be available in certain area.

DISPLAY≈ID SELECT≈≈≈≈≈≈≈SET

01≈MARY≈HENDERSON 01≈9082438436 01≈02/01≈12:00 DIAL:PRESS≈START

Telephone Service

Page 59

Telephone Service for New Zealand

FaxAbility

FaxAbility is a servic e offered by T ele com th at allow s you to h ave an a ddition al number on o ne phone line, w ith its own distinctive ring pattern. T his way, wh en you get an in coming call, you c an identi fy the nu mber being ca lled by its ring.

How Will the Fax Machine Treat All Other Numbers?

FaxAbility mode ensures that the mac h ine will answ e r calls to the Fax Ability (secon d ary) number. Whe n a call comes in to your m a in number, all th e phon es will ring . You ca n set an e xternal answering d e vice (TAD) to answer calls on the oth er number(s) . (S ee the c hart in the follow ing page.)

If you change the answer mode on the fax machine to FAX/TEL (F/T) or FAX ONL Y mode, that settin g w ill override the FaxAbility setup. In FAX/TEL (F/T) o r FAX ON L Y mode, your fax

machine w ill answer all t h e phone num b ers (inc luding its own r ing pa tte rn).

What is the Advantage of Using the FaxAbility Function?

Using Fax A bility is the m ost eff icien t way to recei ve bo th fax and tele phone call s on the same lin e. It is much easier for your ca llers wh o dial m an ually. T h e fax m achin e will an swer with receiving tones so they will no t have to press a n Fax Receive Code. And the peo p le wh o call to talk on yo u r main number will not ha v e to talk to you r fax m a ch ine. Ba sically, it gives y o u two in depen d ent numb ers w ithout t he higher cost of a second line.

How Does FaxAbility Work?

Your telephone number wi ll have the standard ring pattern of long, long tone, wh ile the new numb er will ha ve a rin g pat tern o f long , silence , long , etc. W hen FaxA bility is ON, you will n ot hea r the fir st ring of all incoming calls on the fax m achine. Ex tension phones w ill ring as usual. If the fax m achine recognizes the ring pattern, all ring ing w ill stop and the fax machin e will answe r and autom a tic ally receive the fa x message . Otherwis e, you will hea r the extensio n phones an d the fax mach ine contin ue to rin g . The fax machine always listen s to the ring pa ttern befo re it answers, s o do not p ic k up th e phone during th at time. You wi ll quickly learn to recognize the ring pattern for faxes, so you w ill not be tempted to a nswe r that num ber. Either y ou or a telepho ne a nswe ring dev ice can an swer the main number(s).

Chapter 9

Page 60

Registered FaxAbility Number

Flowchart Sequen ce of Incom ing Call

Incoming Call

All extension phones ring, fax machine is silent. (The answer mode should be MANUAL.)

Main number

Fax machine automatically receives and prints fax message.

You answer the call at an external phone.

Fax machine begins ringing on third ring.

Telephone Answering Device (TAD) answers the call.

How to Turn FaxAbility OFF or ON

The F axAbi lity functio n is designed to accommod ate the F axAbi lity service provid ed by T e lecom . To ch ange th e setting, re peat Ste ps 1-3 ; S tep 2 is where you can selec t either ON or OFF.

Call Waiting b e eps cau s ed by in coming calls on you r main number can affect fax transmissions. If you have FaxAbility Service but do n’t If you do

have Call Waiting as we ll a s FaxAbility, se t the Ca ll Waiting menu optio n to ON. See

have Call Waiting, you n eed d o nothing a t this stag e.

below . The machin e can su s pend Call Waiting when incom in g faxes a re being sent to you.

Set the fax m achine to Manua l M ode.

Press Menu/Set, 0, 3.

Press or to sele ct ON (or OF F).

Press Menu/Set. Only w hen F AXA BILITY is set ON, Call Wai ting can be selected ON.

3.FAXABILITY

FAXABILITY:OFF

FAXABILITY:ON

CALL WAITING:OFF

In case of FAXABILITY is set OFF, Call Waiting is autom a tically OF F w ith out ch o ice.

Press Menu/Set.

Press Stop/Exit.

CALL WAITING:ON

ADVANCED USE

Telephone Service

Page 61

Caller ID (Caller IDentification)

Caller ID is a telephone service that allow s the subscriber to see a di splay of the caller’s phone num be r as the telep ho n e rin gs. I t is a fast wa y to sc reen yo u r ca lls. Y ou ca n re spo nd q uick ly to c alls you m isse d, b ecause Caller IDs are received and stored in your machine’s m emory.

To get the Ca ller ID Se rvice : app ly for the Caller ID service at your local telephone com pany, if available.

Adv anta g e s of Caller ID

For B u siness

All businesses profit f rom a quicker response to customer calls. B usinesses that pr o vide mail o rder services, mem ory-lending services or provide co nfidential inform ation, can protect them selves from false o rd ers or acceptan c e of false identification .

At Home

Residential cu stomers can protect t hemselves from unwanted ca lls.

How Does the Caller ID Work? The Caller ID Appears on the Display Whe n Your Telephone Rings

As your telep hone rings, the display shows you the caller’s phon e number. Once you pick up the handset, the c aller’s ID dis appears. You w i ll see up to the first 16 ch arac ters of th e number on the display.

Helpful H in ts

■

If # UNAVAILABLE appears on the display, it mea ns that the call came from outside your caller ID service area. *

■

If # WITH HELD appe ars on th e display , it mean s the calle r intentionally b locked th e transmission of his/her ID. *

■

If no ca ller ID w as transmitted to your fax machine, PICK UP PHONE will remain o n the display.

* Depend s on network Fun ction.

Viewing Caller ID List

Caller ID m emory stores in fo rmation for up to thirty calls; whe n the thirty-first call com es in, information a bout the first call is erased. You ca n sc roll thro ugh Caller ID information to review those calls ma de t o your fax machi ne.

Press Menu/Set, 0, 2.

Press or to select DISPLAY ID and press Menu/Set. If the name was not received, it will no t be displayed.

Press or to scroll through the Ca ller ID memo ry to select the C a ller ID you w a n t to view and press Menu/Set. The next scree n shows the caller’s telep hone numbe r and the date and time of the call.

Press or to return to the C aller ID listing—OR—Pre ss Stop/Exit.

Chapter 9

Page 62

Printin g Caller ID List

Press Menu/Set, 0, 2.

Press or to select PRINT R EPORT.

Press Menu/Set.

If you use the Caller ID for Dial back…

■

Please be sure that you use appropriate dialling procedure s for loca l and national call.

■

Please be sure that you make sure of the details of the exact number to b e called b a c k, and the ne ed to in s e rt prefix(es) for manual dialling .

■

Please understand that you mach ine may not display precisely the dig its to be called .

Returning a Call from the Log

You c a n scroll throug h the Ca lle r ID Lo g and se lect a call to return automaticall y .

Press Menu/Set, 0, 2.

Press or to select DISPLAY ID and p ress Menu/Set. If the name was no t rec eiv ed, it will n o t be displ aye d .

Press or to scroll thr oug h the C aller ID Log and when you see a call you want to return immediately, press Menu/Set.

To be g in dialling, pres s Fax Star t.

Begin speaking when the other party answers.

This feature may not be available in certain area.

DISPLAY≈ID SELECT≈≈≈≈≈≈≈SET

01≈MARY≈HENDERSON 01≈9082438436 01≈02/01≈12:00 DIAL:PRESS≈START

ADVANCED USE

Telephone Service

Page 63

Telephone Servic e for Some C ountri es

Distinctive Ringing (For Singapore and Hong Kong)

This fax machine feature l ets y ou use the Distinctiv e R in g ing subscriber service offered by som e telephone co mpa nies, wh ich allows you to have several telepho ne num bers on one ph one line. Each phone nu m ber has its own Distinctive Ringing pattern, so you’ll know which phone numbe r is ringing. This is one w ay you can ha ve a separate phone number for your fax machine.

Your fax m ac h ine has a Distinctive Ringing function, allowing you to dedicate one ph one number just for receiving faxe s. You’ll need to set Distinctive Ringing to ON.

You can switch it off tem porarily, then turn it back on. When you get a new fax number, m ake sure you reset this function.

■

The fax m a c hine w ill a nswer only calls to th e Distinc tiv e Ringing number.

■

To have your external TAD answer only the main numb er, the fax machine must be in Manual Mode.

■

In FAX/ TEL (F /T) or FA X ON LY m ode, th e fax m ac hine will an swer a ll num bers on the phone line.

If you s et the Distinc tive R inging to ON , the rece ive m ode will turn to M anual mode autom atically. Only in the MC mode, even if you set the Dist inctive Ringing to ON , the rece ive mod e will not be changed .

Setting the Distinctive Ringing

Press Menu/Set, 0, 3.

Press or to select ON (or OFF).

Press Menu/Set.

Press Stop/Exit.

Caller ID (For Singapore, Hong Kong and Philippine)

The Ca ller ID feature of this ma chin e lets you use the C aller ID su bscriber servi ce offered b y man y local phone companies. Th is servic e pr ovides you, by m eans of the screen display , the telephone numb er (or name) of your caller as the line rings.

After a few ri ngs, the screen displays the teleph one number of your caller (or name, if ava ilab le). Once you p ick up th e hands et, the C aller ID in forma tio n disap pears fro m the screen, b u t the call information remains stored in the Caller ID memory.

■

You will se e the first 16 cha racters of the number or nam e .

■

# UNAV AIL ABLE display m eans call originates outsid e your Caller ID service area.

■

# W ITHHELD disp lay m ean s t he ca ller h a s in te ntion ally bl oc ke d t rans m iss ion of info rm a tion .

■

PICK UP PH ONE display rem ains on th e screen when no Caller ID informa tio n was transmitted.

If both the name and number ar e re ceived , the scre en displays only the name. You can print a list of Caller ID informa tion receive d by; your machine. Caller ID service varies with different carriers. Call your local phone company to determine the kind of s ervice availa ble in you area.

Chapter 9

Page 64

Viewing Caller ID List

Press Menu/Set, 0, 2.

Press or to select DISPLAY ID and p ress M enu/S et. If the na m e was not received, it will not be displayed.

Press or to return to the C aller ID listing—OR—Press Stop/Exit.

Printing Cal ler ID Lis t

Press Menu/Set, 0, 2.

Press or to select PRINT R EPORT a nd press Menu/Set.

Returning a Call from the Log

You c a n scroll throug h the Ca lle r ID Lo g and se lect a call to return automaticall y .

Press Menu/Set, 0, 2.

Press or to select DISPLAY ID and p ress Menu/Set. If the name was no t rec eiv ed, it will n o t be displ aye d .

Press or to scroll thr oug h the C aller ID Log and when you see a call you want to return immediately, press Menu/Set.

To be g in dialling, pres s Fax Star t.

Begin speaking when the other party answers.

DISPLAY≈ID SELECT≈≈≈≈≈≈≈SET

01≈MARY≈HENDERSON 01≈9082438436 01≈02/01≈12:00 DIAL:PRESS≈START

ADVANCED USE

This feature may not be available in certain area.

Telephone Service

Page 65

Polling

Polling is the process of retrieving faxes from ano ther ma chine. You ca n use your machine to “poll” other ma chine s , or you can have someone poll your machine.

All part ies invo lved in po lling nee d to set up th eir mach ines to acc omm odate p olling. W hen so meon e polls your machine to receive a fax, they pay for the cal l; if you poll someone’s fax machine to receive a fax, you pay for the call. (See Polled Transmit, page 58.)

Polling Receive

Setup for Polling Receive (Standard)

Pollin g Receive is when you call an other fax machine to receive a fax from it.

Press Menu/Set, 2, 7. The screen displ ays

Press or to choose ST ANDAR D, and press Menu/Set. The screen pr ompts you to enter th e fax number you want to poll, and then to press Fax Start.

Enter the fax num b e r you ar e polling , and pr es s Fax Start. The screen displays DIALLING.

Setup for Polling Receive with Secure Code

You need to make sur e you are using the sam e ID numb er a s the oth er pa rty.

Press Menu/Set, 2, 7.

Press or to choose SE CURE, and press

Menu/Set.

Enter a four-digit number. This is the same as the sec u rity code o f the fax machine you are po lling.

Press Menu/Set. The screen pr om pts you to enter the fax number you want to poll, and then to pre ss F ax Start.

Enter the fax number, and press Fax Start.

POLLING:STANDARD SELECT & SET

POLLING:SECURE

Chapter 10

Page 66

Setup Delayed Polling Receive

You can set your m achine to begin Po llin g Rec e ive at a later time .

Press Menu/Set, 2, 7.

Press or to choose TIMER, and press

Menu/Set.

The screen prompts you to enter the tim e you want to begin polling.

Enter the time (in 24-h o ur form at) you want to begin polling . For exa mple, en ter 21:45 for 9:4 5 PM .

Press Menu/Set. The sc reen pro mpts you to enter the fa x n umb e r y ou are p olling an d then to press Fax Start.

Enter the fax numb er, and p ress Fax Start. The m ac hi ne m a kes the p o llin g ca ll at t he time you entered.

You can se t up only o ne Delayed Polling.

POLLING:TIMER

Sequential Polling

Your m achi ne can request documents from several fax units in a s ingl e operation. You jus t sp ecif y several destina tions in S tep 4. Afterward, a Sequen tia l Polling Repo rt will be printed.

Press Menu/Set, 2, 7. Th e screen display s

Press or to choose STAN DARD, SECURE or TIMER, and press Menu/Set when the screen display s the se tting you wan t.

If you selec ted STAN DA RD, the screen prom pts you to e nter the fax num ber yo u wa nt to poll, and then to press Fax Start.

• If you selected SE CURE, enter a four -dig it number and press Menu/Set.

• If you selected TIMER, enter th e time (in 24-h o u r format) you want to begin p olling an d

press Menu/Set.

Specify the destination fa x machines, w hic h you wish to poll by using O ne Touch, Speed Dial, Search or a G roup . Fo r exam ple, for One To uch 3 and Spe ed D ial location 0 9, press On e Touch Dial key 3, Search/M ute, # and 09. (See D ialling a Number, page 21.)

Press Fax Start. Your machine polls each number or group number in turn for a document.

POLLING:STANDARD

ADVANCED USE

Polling

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Cancelling a Scheduled Job

This function allows you to cancel tasks that you’ve scheduled such as Del ayed Fax, Delayed Polling Receive or Polling Transmit.

Press Menu/Set, 4. Any waiting jobs a p p ear on th e displa y . If nothing is w aiting, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job you want to cancel. Press

Menu/Set

Step 3.

Press 1 to can cel—OR—Press 2 to exit without can celling.

Press Stop/Exit.

when the screen displays your selection—OR—If you have only one job waiting, go to

Polled Transmit

Polling Tran smit is when y o u set up y o ur fax machi n e to wa it with a d o c umen t s o anoth e r fax machine ca n retrieve it.

Insert th e docu ment to be retrieved in the A u to matic Document Feeder.

Press Menu/Set, 3, 8. The screen displ ays

Press or to choos e ST ANDAR D, and press

Menu/Set.

Press 1 to select DOC if you wa nt yo ur m ac h in e to scan the print ed do cume n t at th e ti me it is polled —OR—Press 2 to select MEMORY.

Press 1 if you want to select additional settin gs. T he displa y returns to the SETU P S END menu—OR— Press 2 if you are finished choosing settings and go to Step 6.

Press Fax Start. The screen displays P O LLED WA ITING.

POLLING:STANDARD SELECT & SET

1.DOC 2.MEMORY ACCEPTED

1.YES 2.NO

Chapter 10

If you do not store the polled document into mem ory in Step 4, the polled document remains on the A uto m at ic D ocument Feeder until your machine is polled. However, you can “interrupt” it to send another fax. (See Interrupting Timer and Polled Transmit Jobs, page 40.) The docum ent on the A utomatic Docu ment Feed er can only b e polled once unless they had bee n sto red in memory.

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Setup for Polling Transmit with Secure Code

When yo u set POLL ING:SECU RE to ON , anyone w ho po lls your ma chine m ust enter the polling ID number.

Insert the document face dow n in the Automatic Document Feeder.

Press Menu/Set, 3, 8.

Press or to choose SECURE, and press

Menu/Set.

Enter a four-digit num ber, and press Menu/Set.

Press 1 to select DOC if you want your machine to scan the printed document at the time it is polled —OR—Press 2 to select MEMORY.

Press 1 if you w a nt to sel ect a dditiona l settings. Th e display returns to the SE TUP SEN D menu—OR— Press 2 if you are finished c h oosing s ettings a nd go to Step 7.

Press Fax Start and w ait for the f ax t o be polled.

POLLING:SECURE

1.DOC 2.MEMORY ACCEPTED

1.YES 2.NO

Secure Polling

Secure Polling is a wa y to kee p your d oc uments from “falling into the wron g h ands” while th e fax machine is set up for poll ing. Y ou can use Secu re Polling o nly with another Brother fax machine. Your four-digit ID number m ust b e entered on the fax m ac hine that polls for your documents.

ADVANCED USE

Some machines do not respond to the pollin g function.

Polling

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Remote Fax Options (Only for FAX-717/727)

This chapter is for Model FAX-717/727. If you have model FAX-737MC your remote fax options are handled by the Message Centre. (See Message Centre (Only for FA X-737MC ), page 6 5 .)

Setting Fax Storage

If you set Fax Sto rage to ON, you w ill be a ble to r etrie ve f ax messages from an oth e r lo catio n, u sing Fax F orwa rding o r Rem ote Retrie val fun ctions. T he sc reen w ill indic ate wh en you have a fax stor ed in memory.

Press Menu/Set, 8, 2. The screen prompts you to ch oose fax settings.

Press or to select ON (or OF F), and press Menu/Set when th e screen displays y our selection.

Press Stop/Exit.

If there are faxes in memo ry w hen you turn the Fax S torage prompts you to e rase any f axes in memory. (See P rinting a Fax from Memory (Only for FAX-717/727), page 27.) If you press in me mory has not been p rinted b efore, it will be p rinted first, and then era sed. If you press

, all fax data is erased and Fax Storage is turned off. If th e fax d a ta

, data is not erased, and Fax Storage rem ains on.

, the screens

OFF

Fax Forwarding

You cann ot use Fax Fo rwarding or R em ote Re trieval whe n “Fa x Storage ” is set to

OFF

Programming a Fax Forwarding Number

When Fax Forw arding is se t to ON, your fax m ach ine stores the receiv ed fax in m em ory, then dia ls the fax m achi ne phone number you have programmed, and forwards the fax m ess age.

Press Menu/Set, 8, 1.

Press or to select ON (or OFF), and press Menu/Set. The screen prom p ts you to enter the num b er of the fax m achine where faxes will be forward e d.

Enter the forw ardi ng number (up to 20 digits), and press Me nu/Set.

Press Stop/Exit.

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Remote Retrieval

You can cal l your machine from any touch tone ph one (or remote G roup 3 fax mach ine) and use a Rem o te Acc es s Code a n d other button p resses in order to check th e receiving statu s , re trieve fax mess ag es or ch ange se ttings.

To receive faxes or the Me mory Status List at your location , you must call from a fax mac hine using touch tone. For convenience, you can retrieve faxes a nd the Status List from a touch tone phone by having them sent to a fax machine.

For example , if your hote l roo m does not have a fa x machine, you c an enter the number of th e fa x mach in e at the hotel’s F ront D e sk.

Setting the Remote Access Code

Enter your R emote A ccess Code when t he fax m achine pick s up your ca ll, so you can ac cess features remote ly. The default code is inactiv e code (--- ).

Press Menu/Set, 8, 3.

Enter a three-digit code using number keys 0-9, and #, and press Me nu/S et. The cannot be change d. Do not use the same digits that appear in you r Fa x R e ceive Code, Telephone A n swer Code or Activation Vo ice Code.

Press Stop/Exit.

Using Your Remote Access Code

Dial your fax machine phone number from a to uch tone phone.

When yo ur f ax machine answers and beep s, im mediately enter you r Remote Ac cess C ode (3 digits followe d by ).

The fax machine signals if there are any messages received:

1 long beep—Fax message(s) No long beep—no messa ges

The fax ma chine t hen pro mpts you w ith two sho rt beeps to enter a com ma nd. If you wa it longer than 30 seconds to enter a com m and, the mach ine hangs up. If you enter an invalid com mand, the machine beeps three tim es.

Press 9 0 to reset the m a chine when you fin ish.

Hang up.

ADVANCED USE

If your fax machine is set to M ANUAL mode, you can acc ess your machine remotely by phoning it and letting it ring for about 100 (50 in Australia) secon ds. Your fa x machine w ill answ e r th e phone afte r 100 (50 in Australia) seconds of ringing, and you then have 30 seconds to ente r your Remote Access C ode.

Remote Fa x Options (Only for FAX- 717/727)

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Remote Commands

Follow the command s below to acce ss features rem otely. When you c all the f a x mac h in e and e nter your Remo te Acces s Code (3 digits follow ed by ), the system will signal you with two short beeps to ent e r a remo te contro l command.

Remote control commands Detail Operation

95 Change Fax Forwa rdin g

Setting

1 OFF If you hear one lo ng beep, the change is accepted. If you he ar 2 Fax forward in g 4 FAX FWD No.

6 FAX STORAGE ON You can set FAX STORAGE ON or OFF. (Switching Fax 7 FAX STORAGE OFF

96 Retrieve FA X

1 Memo ry Status List You must use a remote fax machin e in order to receive a List 2 Retrieve all FAX 3Erase FAX in the

memory

97 Check the rece iving status You can check whether your fax m achine has received any

1DOC

98 Change Answer M ode If you hea r one long beep, you can change th e answ er m ode.

1TAD 2F/T 3FAX

90 Exit After a long b eep, you can ex it rem ote control.

three short beeps , you cannot change it because the conditions (ex. registering fax forwa rding) h ave no t be en completed. Yo u can register your fax forw arding nu mbe r by using 4.FAX FWD NO. Once you have registered the number, th e machine will automaticall y tu rn to “F AX FWD:ON” mode. Then, r ecei ve a Mem ory S ta tus List by entering 961. Check the List to make sure the Fax Forwardi ng number you registered is correct. Now the mach ine w ill star t Fax Forwarding.

Storage O FF is only possible if there are no faxes stored in the memory, or if all faxes have be en erased using Remote Control 9 6 3.)

of stored fax message(s). If you hear on e long beep, y ou can erase fax m essage(s) fro m

the memory.

fax me ssage (s). If yes, you w ill hear one long beep. If no, you will h ea r three short bee ps.

If you hear three short beeps, you cannot change it. (Exampl e: There is no TA D M SG whe n you wa nt to change to TAD mode.)

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Retrieving the Memory Status List

You can retrieve the M emory Status L ist from a remote fax m achine to see if you have any fax messages.

Dial your fax m achine’s number.

When yo u hear the beep, imm ediately ent er your Remo te Access Code (3 digits followed by ).

When yo u hear two short bee ps, u se th e di al p ad to press 9 6 1.

Using the dial pad, enter the num ber (up to 20 digits) of the remote fax m achine wh ere you want the Mem ory Status List forwarded , an d the n press # #.

You canno t use and # as dial numb ers. Howeve r, if you want to store a pau se,

press

After you hear y our f ax machine beep, hang up an d w a it. Your fax machine calls the remote f ax machine and sends the Memory Status List. The remote

fax ma chine p rints the List.

Retrieving Fax Messages

Dial your fax m achine’s number.

When yo u hear the beep, imm ediately ent er your Remo te Access Code (3 digits followed by ).

As soon as y ou hear two short bee ps, u se t he dial pad to press 9 6 2.

Using the dial pad, enter the num ber (up to 20 digits) of the remote fax m achine wh ere you want your fax messages forwarded to, and then press # #.

You canno t use and # as dial numb ers. Howeve r, if you want to store a pau se,

press

After you hear y our f ax machine beep, hang up an d w a it. Your fax machi ne calls the remote fax m achine and sends the stored docum ents. The re mote fax machine prints your f ax messages.

ADVANCED USE

Remote Fa x Options (Only for FAX- 717/727)

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Changing the Fax Forwarding Number

You can c hange the default setting of y our fax forwarding n um ber from a rem o te fax m achine.

Dial your fax m achine’s numb er.

When you hear the b eep, imm ediately enter your Rem ote Acc ess Code (3 dig its followed by ).

When you hear two sh ort b eeps, use the dial pad to p ress 9 5 4.

Enter the new n umber of the rem ote fax machine where you w ant your fax mess ages forwarde d, and then press # #.

You cannot use and # as dial numbe rs. However , if you want to store a pause ,

press

To retrieve the M emory Status List, when you hear tw o short beeps, use the d ial p ad t o pre ss

9 6 1.

Use the dial pad to enter the num ber of the remo te fax mac hine (up to 2 0 digits), and then press

# #.

After you hear your fax machine beep, hang up and wait. Your fax m ac h ine calls the remote fax mac hine . Your fax machi ne th en sends the Me mory

Status List show in g the new forwarding number to the remote fax ma chin e.

Check the for w arding number. If the forwarding number is in correct, return to Step 1 to reset it.

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Message Centre (Only for FAX-737MC)

Message Centre Mode

Message C entre Mode allows you to s tore incoming fax an d voice messages in a flexible me m ory. The memory stores 15 minutes of voice messages, or up to 20 pages of fax messages. Th e actual number of p ages stored in m emo ry varies depen ding on the content and the resolution used. Mem ory is shared between fax and voi ce messages, which ar e stored on a “first-come, first-served” basis. Any voice or fax mes sage can be retrieved remotely.

You must record an O utgoing Message in order to use the Message Centre Mode. (See R ecording the Message C entre’s Outgoing Message (MS G C TR OGM), page 66 .)

Flexible Memory Settings (Message Store)

Message Centre Mod e offers you six flexible memory settings, so that you c an decide which kind s of messages you want to rece ive.

1. DOC:ON, VOICE:ON Both voice and fax messages are stored . You can use the Fax

Forwarding or P aging fea tures and retrieve voice and fax messa ges remotely.

2. DOC:ON, VOICE:EXT Y ou need an external answering machine conne cted to t he f ax

machine fo r this setting. Fax messages are stored in the M essage Centre me mory, but voice m essages are stored in your external answering machine. Re trieve vo ic e mes sa ges from the e x te rnal answering m achine. You c annot use the Paging feat ure f or voice messa g e with this se ttin g.

3. DOC:ON, VOICE:OFF All mem or y is u s ed t o stor e fax m es sag e s— n o vo ice messages will

be stored.

4. DOC:OFF, VOICE:ON All mem or y is u se d t o stor e vo ic e m ess ag es—no fax messa g es will

be st ored . In coming faxes w ill b e p rinte d o n pa per. Yo u ca n u se t he Paging feature , an d retrieve voice mess ages remotely.

5. DOC:OFF, VOICE:EX T You need an external answering machi ne connected to the f ax

mach in e for this s ettin g. Inco m in g fax es are n ot stor ed in me mo ry, but will be printed on pape r. Voice messages are s tored in the external answering ma chin e.

6. DOC:OFF, VOICE:OFF Incomin g faxes a re not stored in memory, but will be p rinted on

paper. Vo ice c alls are not stored in memory.

ADVANCED USE

Setting Up Message Centre

You must set up M e ssage C e ntre in the follo wing o rd er:

Set the Message Store.

Record the Message Centre’s Outgoin g Message (MSG CTR OGM).

Activate M e ssage Centre (MC ) Mode by press ing .

Message Centre (Only for FAX-737MC)

Page 75

Setting the Message Store

Select the setting from the desc riptions of “ Flex ible M emory Settings”.

Press Menu/Set, 8, 1. The screen prompts you to choos e a DOC (D ocument) setting.

Press or to select ON (or OFF), and press Menu/Set. The screen prompts you to choose a VOICE setting.

Press or to select y our s ettin g fr om t he lis t (ON, OFF or EXT), and press Menu/Set when the sc reen dis p lays yo ur selection.

Press Stop/Exit.

Recording the Message Centre’s Outgoing Message (MSG CTR OGM)

Recording the Message Cen tre’s O utgoin g M essage (M SG CT R O G M) is the second step you need to follow before you c an turn on the M essa ge Ce ntre. Make sure you r OG M (O utgo ing Mess age) is less than 20 seconds long .

Press Menu/Set, 8, 3. The scr een prompts you to choose an OGM.

Press or to reach MSG CTR OGM.

This is the only setting you can select if you want to turn the Me ssage Centre on.

Press Menu/Set.

Press or to select RECORD MSG and press Menu/Set.

Pick up the handset to record a message. For example: Hello. W e are un a b le to take you r call at this time. P lease le ave a message after the signal. If you w ish to send a fax, please press the start bu tton on your machine .

Press Stop/Exit and replace the handse t. T he Message Cent re p lays your O GM.

Press Stop/Exit.

Listening the Outgoing Message (OG M)

Press Menu/Set, 8, 3.

Press or to select MSG CTR OGM (or FA X/TEL OGM or PAGING OGM), and press Menu/Set when the screen dis p lays yo u r selection.

Press or to select PLAY M SG and press Menu/Set. Adjust volume by pressing or .

Press Stop/Exit.

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Erasing the Outgoing Message (OGM)

Press Menu/Set, 8, 3.

Press or to select MSG CTR OGM (or FAX/TEL OGM or PAGING OGM), and press Menu/Set when the screen disp lays your selection.

Press or to select ERASE MSG and press M e nu/Set.

Press 1 to erase the OGM—OR— P re ss 2 to exit without eras ing.

Press Stop/Exit.

Activating Message Centre Mode

Press and ho ld until the bu tto n lights and th e screen d isplays MC:MSG CTR. Whe n light is out, th e Me ss a ge Ce ntre is off. (S ee Setting Up Message Centre, page 65.)

Message Indicator

The light flashes w h en you h ave ne w mes sa ges and /o r faxes waiting fo r your review . The L CD screen dis plays th e total nu mber of voice

(including recorded conversations) and/or fax m essages stored in Message C entre mem o ry.

If you press the flashing to turn off the Message Centre before getting y our new mes sages, th ey wo n ’t be los t. The new messages w ill be pla ye d auto maticall y a nd the LCD will ask you to acknowledge the n ew faxes:

Press 1 to p rin t (and auto m atic ally de lete ) the fax es fro m m e mo ry — OR—P re ss 2 to save the fa xes in memory until prin ting is conven ie nt.

What Happens When the Memory Is Full...

If the memor y becomes full when you have set yo ur m achine to Message Centre mode, the m achine will change to F/T mo de automatically. In this mode, the machine can accept incoming faxes auto m at ically. Then, if your m achine should run out of pa per, the answ e r mod e will shift a utomatically to ma nual mod e. In manual mode the call is not answered, so your caller will know to try again later.

Out of Recording Paper and Memory Full

[Answer Mode] Manual Mode

Message Centre Mode F/T Mode

Memory Full

Print the Mem ory Status List and select the item to be cleared. This will clear sp ace for new messa ges and faxes to be store d in m emory. (Se e P rinting R epor ts, p age 33.)

VOICE:03 DOC:02

PRINT DOC?

1.YES 2.NO

Out of Recording Paper and Memory Full

ADVANCED USE

Message Centre (Only for FAX-737MC)

Page 77

Playing Voice Messages

Follow the steps be lo w to liste n to vo ic e mes sa ges.

Press Play/Record. Adjust volum e by pressing or . All new m essag es a re played in the ord er they w ere recor ded. The display sh ows the num b er of the current m essage , and the total number of me ssa ges. If Caller ID in formation was re ceived, the mach ine beeps during the message and displays the Calle r ID info rmation fo r one sec ond. During pl ayback, the screen displays the time an d date the messa ge was recorded.

Press (RWD) at the en d o f the m essag e to repeat a me ssag e. U se # (FWD) to skip to the n ext messa ge. You can press and # repeatedly u ntil you reach th e message you want to play.

Press Stop/Exit.

Printing a Fax Me ssage

Once you p rint a new fax message stored in me mory, it is erased from the memo ry auto matically.

Press Play/Record. Afte r two s ec onds, th e machine be gins to p lay voic e mes s ages.

After playing voic e m essages, the display asks if yo u want to print fax message s that are in the memory. There is no di splay if there are no faxes .

To print the fax messages, press 1—OR—Press 2 to exit without printing .

PRINT DOC?

1.YES 2.NO

Backup Printing Option

When you choose DO C:ON in the Messag e Centre mode, all incoming f ax messages are stored in the available memory for r etrieval. T o print a backu p copy a u tomatically, turn th is option on.

Press Menu/Set, 8, 2. The scr een prompts you to se lect a se ttin g.

Press or to display ON (or OFF), and press Menu/Set when the screen displays your select e d setting.

Press Stop/Exit.

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Erasing Messa ges

If you ch oose to er ase all fax messag es, the m achine w ill prin t any previ ously unpr inted fax messages before erasing them from me m ory . Fa x messages cann ot b e era sed individually.

You can era se voice message s ind ivid uall y, or all at once.

To erase voice messages individually

Press Play/Record. T he machine bee ps and begins me ssag e pl ayback. Each message is preceded by one long beep, and fo llow ed by two short beeps.

To erase a speci fic m essage, press E rase im m edia tely after the two s h ort beep s , o r while th e mes s ag e is playing. The screen p rompts:

Press 1 to erase the messa ge—OR—Press 2 to exi t without erasing.

Press Stop/Exit.

To erase messages all at once

Press Erase. The screen prompts you to choose what kind of messages you want to eras e.

Press or to selec t e rasing a ll voice messages (ALL VOICE), all docum e n t messag es (AL L DOC.), or all messages—both voice and f ax—(ALL MSG), and pr ess Menu/Set.

Press 1 to erase—OR—Press 2 to exit without eras ing.

ERASE THIS MSG.?

1.YES 2.NO

ERASE ALL VOICE? SELECT & SET

Setting the Maximum Time for Incoming Messages

Your ma chine comes set to re ceive voice messages up to 30 seconds lon g . You can chan ge this setting to any length from 20 seco nds to 60 seconds in 5-second increments.

Press Menu/Set, 8, 4. Th e sc reen prompts you to select a m axi mum time.

Press or to selec t th e max imum time se tting for in comin g messages, and press

Menu/Set when the screen displays your setting.

Press Stop/Exit.

ADVANCED USE

Message Centre (Only for FAX-737MC)

Page 79

Setting the Toll Saver

When you set the T oll Saver feature, the m ach ine answe rs after 5 (4 in Australia and Ne w Zea land) rings if you don’t have m essages , and after 3 (2 in Au stralia and New Zeal and) rings if you do have messa ges . Thi s way , whe n you call the mac hine , if it ring s 4 (3 in Au stralia and N ew Zeala nd) ti mes , you know you have no m essages, and can hang up, avoiding any toll cha rge.

When Toll Saver is ON, it overrides your Ring Delay setting. Toll Save r must be off for the machine to operate using your Ring Delay setting. (See S etting the Ring Delay, page 24.)

Press Menu/Set, 2, 1.

Press or to select TOLL SAVER, and press Menu/Set.

Press or to select ON (or OFF), and press Menu/Set.

Press Stop/Exit.

ICM R ecord in g Mo nito r

This feature lets you turn OFF (or ON) the spea ker volume for voic e messages. When you turn the monitor OFF, you will not hear messages as they come in.

Press Menu/Set, 8, 5.

Press or to select OFF (or ON), and press Menu/Set.

Press Stop/Exit.

Recording a Conversation

You can record a telephone conversation by p ress ing Play/Record during the con v er sation. Your recording can be as long as the Incoming Message M axim um Tim e. The other party will hear a beep every 15 seconds while recording. You can not record a conversation using the Speakerphone.

Fax Forwarding/Paging

When Paging is set to ON, your machine dials the pager number you have programmed an d, when connected, plays t he Paging OG M message you have recorded for 60 seconds. Th is a ctivates y our pager and let you know you have a fax or voice m essage in the M ess age Centre memory.

When Fax Forwarding is set to ON, your machine d ials the fax machine p hone numbe r yo u’ve programmed, and forwards any faxes you’ve received.

You cannot use Paging and Fax Forwarding at the same time.

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Programming a Fax Forwarding Number

Press Menu/Set, 8, 6.

Press or until the s c reen dis plays FA X FORWARD , a nd press Menu/Set. The sc reen pro mpts y o u to enter the number of the fax machin e where faxes will be f orwarded.

Enter the forwarding number (up to 20 dig its), and pres s Menu/Set.

Press Stop/Exit.

You can change a Fax Fo rwarding number remotely.

Recording the Paging Outgoing Message (OGM)

Before paging ca n work, you sho uld first reco rd th e Paging OGM.

Press Menu/Set, 8, 3. The screen prompt s you to choose an O GM.

Press or to reach PAGING OGM , an d pr ess Menu/Set.

Press or to select RECO RD MSG , and press Menu/Set.

Pick up the h andset to record a m essage.

Press Stop/Exit and replace the handset. The Message Centre play s your OGM .

Press Stop/Exit.

You can d elete or play the Paging message in the same way as the MS G CTR OGM. (See Recording the Me ssage Centre’s Outgo ing Message (MS G C TR OGM), page 66.)

Programming the Paging Number

ADVANCED USE

Press Menu/Set, 8, 6.

Press or until the s c reen dis plays PA G ING , a nd press Menu/Set. The screen prompts you to enter your pager numbe r.

Enter your paging number up to 2 0 dig its and press Me nu/Set. This is the telephone number which your mach ine m ust call.

Press Stop/Exit.

You canno t cha nge a Paging nu m ber remotely.

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Page 81

Remote Retrieval

This sec tion is fo r FA X -7 37M C . (If you ha ve FA X -71 7/7 2 7, plea se see c ha pter 10 for yo ur remote fax options.)

You can call you r m achine from any to uch tone ph one (or rem ote Gro up 3 fax ma chine s et for tone) and use a Rem ote Access Code and R emote Control Co mmands to retrieve voice (and fax) messages. You can a lso prog ram and change some settings for you r M essage Centre.

Using the Remote Access Code

Dial your m achine phone number from a touch tone phone.

When your machine answers and beeps, immediately enter your R emote Acc ess Code.

The m achine signals the ki nds of messages received:

1 long beep—Fax me ssage(s) 2 long beeps—Voice message (s) 3 long beeps—Fax and Voice mes sage(s) No beeps— no messages

The m achine then prompts yo u with tw o short beeps t o enter a co mm and. If you w ait longer than 30 second s to ente r a c om mand, the machine hangs up. I f yo u enter an invalid com m and, the mach ine beeps three tim es.

Press 9 0 to reset the m achine when you finish.

Hang up.

If your fax machine is set to MANUAL m ode, you can access the Message Cen tre remotely by phoning yo ur machine and letting it ring for about 100 (50 in Australia) seconds. Yo ur fax mach ine will an s wer the phone after 100 (50 in Au stralia) seconds of ringing, and you t hen have 30 seconds to enter your Rem ote Access Code.

Setting the Remote Access Code

Enter you r Remote Ac cess Code when the machine picks up your call, so you can access features remotely. Th e defau lt code is inactive code (--- ).

Press Menu/Set, 8, 7.

Enter a three-digit code using numb er keys 0-9, and #, and press Menu/Set. The cannot be chan ged. D o not use the same digits that appear in your Fax Receive Code, Telephon e A nswer Code or Activation Voic e Code.

Press Stop/Exit.

When you call your m achine a nd enter the R em ote Acc ess Co de, you m ust pre ss the fourth digit (3 digit number plus ).

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Remote Control Commands

Follow the comm ands belo w to acces s features rem otely. When you call the fax machin e and enter your R emo te A ccess C ode (3 digit s follo wed by ), the sys tem w ill sig nal y ou wi th tw o sho rt beep s to enter a remo te contro l com m a nd.

Rem ote control com m ands Detail Opera tion

91 Playing voice messages After one long beep, the machin e plays In-Comi ng Me ssage

(ICM ).

1 Skip back Press 1 w hile listen ing to an ICM to pla y it a gain. I f yo u pre ss

1 before a message, you w ill hear the previous me ssage.

2 Skip next Wh ile playing ICM, you can skip to next mes sage . 9 STOP Playing Stop p laying th e ICM.

93 Erase all ICM If you hear one long beep, the er ase i s ac cepted. If you hear

three short beep s, you cannot erase because all voice messages h ave not been pla yed, or there is no voice m essa ge to erase. *This code eras es al l recorded messages, not one at a time.

94 Play and Record OGM in

memory

1 Play 1 MSG CTR OG M The mach ine plays the selected OG M . You can stop playing

2 FAX/TEL OGM 3 PAGING OGM

2 Record 1 MSG CTR OG M After one long beep, you ca n record th e selected O GM . You

2 FAX/TEL OGM 3 PAGING OGM

95 Changing Fax

Forwardi ng/Paging setting

1OFF 2 Fax Forwarding 3Paging 4 FAX FWD NO.

OGMs by pressing 9.

will hear the me ssag e pl ayed once. You can stop recording the message by pressing 9.

If you hear one long beep , the change is ac cepted. If you hear three short beeps, yo u cannot change it because the conditions h av e not b ee n me t (E xample: registering p aging number). You can reg ister you r fa x fo rwarding number by using

4.FAX FWD NO. (See Changing the F ax F or w arding Number, page 76.) Once you have registered the numb er, the mach ine wi ll automatically turn to “FAX FW D:ON ” mode. Then retrieve a Memo ry Status List by entering 9 6 1 to ma ke sure that the Fax Forwar ding number you re gistered is correct in the List.

ADVANCED USE

Message Centre (Only for FAX-737MC)

Page 83

Remote control commands Detail Operation

96 Retrieve Fax Enter the n umb er of a r emo te fax ma chine to receiv e a re port

1 Memory Status List

or stored fax messages. (See Retriev ing the Memo ry Statu s List, page 75 and Retrieving Fax Messages, p age 75.)

2 Retrieve all FAX 3 Erase FAX in the

memory

If you hear one long beep , you can erase the fax message from the memory.

97 Check the rece iving status You can check whether your fax m achine has received any

1 Document 2Voice

Docum ent or Vo ice m essages. If yes, you w ill hear one long beep. If no, you will hear th ree sho rt beeps.

98 Change Answer M ode If you hea r one long beep, you can change th e answ er m ode.

1MC 2F/T

If you hear three short beeps, you cannot change it. (Exampl e: There is no MC M SG when you wan t to change to MC mode.)

3FAX

90 Exit After a long b eep, you can ex it rem ote control.

Chapter 12

Page 84

Retrieving the Memory Status List

You can retrieve the M emory Status L ist from a remote fax m achine to see if you have any fax messages.

Dial your fax m achine’s number.

When yo u hear the beep, imm ediately ent er your Remo te Access Code (3 digits followed by ).

When yo u hear two short bee ps, u se th e di al p ad to pre ss 9 6 1.

Using the dial pad, enter the num ber (up to 20 digits) of the remote fax m achine wh ere you want the Mem ory Status List forwarded , an d the n press # #.

You cannot use and # as dial numb ers. Howeve r, if you want to store a pau se,

press

After you hear y our f ax machine beep, hang up an d w a it. Your fax machine calls the remote f ax machine and sends the Memory Status List. The remote

fax ma chine p rints the List.

Retrieving Fax Messages

Dial your fax m achine’s number.

When yo u hear the beep, imm ediately ent er your Remo te Access Code (3 digits followed by ).

As soon as y ou hear two short bee ps, u se t he dial pad to press 9 6 2.

Using the dial pad, enter the num ber (up to 20 digits) of the remote fax m achine wh ere you want your fax messages forwarded, and the n press # #.

You cannot use and # as dial numb ers. Howeve r, if you want to store a pau se,

press

After you hear y our f ax machine beep, hang up an d w a it. Your fax machi ne calls the remote fax m achine and sends the stored docum ents. The re mote fax machine prints your f ax messages.

ADVANCED USE

Message Centre (Only for FAX-737MC)

Page 85

Changing the Fax Forwarding Number

You can c hange the default setting of y our fax forwarding n um ber from a rem o te fax m achine.

Dial your fax m achine’s numb er.

When you hear the b eep, imm ediately enter your Rem ote Acc ess Code (3 dig its followed by ).

When you hear two sh ort b eeps, use the dial pad to p ress 9 5 4.

Enter the new n umber of the rem ote fax machine where you w ant your fax mess ages forwarde d, and then press # #.

You cannot use and # as dial numbers. Ho wever, if you w ant to store a p ause,

. Also, if your fax machine is con necte d to a P ABX, you can press # first

press

before the fax machine’s number. The

& New Zealand only)

To retrieve the M emory Status List, when you hear tw o short beeps, use the d ial p ad t o pre ss

9 6 1.

Use the dial pad to enter the num ber of the remo te fax mac hine (up to 2 0 digits), and then press

# #.

After you hear your fax machine beep, hang up and wait. Your fax m ac h ine calls the remote fax mac hine . Your fax machi ne th en sends the Me mory Status List show in g the new forwarding number to the remote fax ma chin e.

Check the for w arding number. If the forwarding number is in correct, return to Step 1 to reset it.

works as well as

Recall

key.

(Australia

Chapter 12

Page 86

Troubleshoo ting and Maintena nce

Error Messages

You ma y occasionally encou nter a difficu lty with your machine or telep hone line. If this happens, your machin e often identifies the p roblem and d isplays an er ror message . The list below explains the most com m on error m ess ages.

ERROR MESSAGE CAUSE/ACTION

CHECK CARTRIDGE RESET OR REPLACE

CHECK DOCUMENT REMOVE DOCUMENT CHECK DOCUMENT PRESS STOP KEY

CHECK PAPER RELOAD PAPER

COMM.ERROR

CONNECTION FAIL

COOLING DOWN WAIT FOR A WHILE

COVER OPEN PLS CLOSE COVER

DISCONNECTED

MACHINE ERROR XX CALL YOUR DEALER

NO RESPONSE/BUSY

The m achine is out of ribbon o r the pri nt ca rtridge i s not properly installed. Install the print cartridge ag ain. (See Changing the Ribb on, pag e 86.)

The docume nts were not inserted or fed properly, or were too long. (See Do cument Jam, page 79.)

The fax machine is out of paper or paper is not prop erly loaded in the paper tray. Refill the paper or remove the paper and load it aga in. If this e rror appe ars while receiving a fax, lo ad paper to restart printing. If you w ere coping or printing rep orts, load paper and try again.

A poor qu ality pho n e line resulted in a communica tions error. Try the call aga in.

You have requested a polling call from another party, but the o th er fax mach in e is not in Poll Waiting mode. Verif y the o th er parties polling s etup.

The print head ha s o v erheated. Wait 30 m inutes fo r it to cool.

The cover is not completely close d. Clos e the co v er.

The other party has disconnected during a call or fax. The fax machine has a mechanical pro b lem. Unplug the

machine. T hen contact your Brother dealer for serv ice.

The num ber you called do es not answer or is bu sy. Y ou may also have reached a n um ber not connected to a fax. Check the number and cal l aga in.

MAINTENANCE

Troubleshooti ng and Maintenanc e

Page 87

ERROR MESSAGE CAUSE/ACTION

OUT OF MEMORY ERASE MESSAGE

OUT OF MEMORY PRINT:PRESS COPY OUT OF MEMORY QUIT:PRESS STOP

OUT OF MEMORY SEND:PRESS START OUT OF MEMORY QUIT:PRESS STOP

PAPER JAM PLS OPEN COVER PAPER JAM REMOVE PAPER

The m em ory capacity h as been exceede d. Pr int t he fa xes stored in me mory to delete them . T hen try a gain.

There is not en ough memory available to perform your copy operation. P ress Stop/Exit. Print t he fa x es s tored in memory to delete them. Then try again . —OR —P r ess Stop/Exit to canc el the jo b. Then try again. (See Ca n celling a Sched u led Jo b , p age 58 .)

There is not en ough memory available to send your fax. Press Stop/Exit. Print the faxes stored in memory to delete them . T hen try again . —OR —P r ess Stop/Exit to canc el the jo b. Then try again. (See Ca n celling a Sched u led Jo b , p age 58 .)

The p aper is jammed in the mac h in e. (See Paper Jam, page 79.)

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Page 88

Document Jams and Paper Jams

Document Jam

The documents were not inserted or fed properly, or were too long.

Rem o v e any p a per that is not jammed from th e Auto matic Document Feeder.

Open the top cover by lifting the lever on the right side of t he top cover.

Pull the docu ment toward th e front of the m a chine.

Close the top cover. Press the both edges of the top cover and close it until it clicks.

Document is jammed

Paper Jam

The rec ording p aper is jammed in the mac h in e.

Remove any paper that is not jammed.

Top Cover

MAINTENANCE

Troubleshootin g and Maintenance

Page 89

Open the t op cover by lifting the lever on the right side of the top cover.

Top Cover

Pull the jammed printout gently from the p aper tray toward the front of the m achine. If the printout is jammed, then p ull it toward the back of the machi ne.

Printout is jammed

YES!

Rem ove th e print ca rtridge an d turn th e spoo l to tighte n the ribbon.

Instal l the cartrid ge. (See Changing the Rib bon, page 86.)

Close the top c ove r. Press the both edg es of the to p cove r and clo se it until it c licks.

Put the recording pa p er back into the p aper tray.

Chapter 13

NO!

Page 90

Difficulty with Operation

If you think the re is a problem with s ending o r printing qua lity of you r fax m a chine, make a copy first. If the copy quality looks goo d then the problem may not be your fax machine. Check the difficulties below and follow the suggestions to help resolve your proble m s.

DIFFICULTY SUGGES TIONS

Printing or Receiving F axes

Condense d Pr int and Horizontal Streak s; Top and B ottom of Sent ences Cut Off

Vertical B lack Lines When Receiving

Phone Line or Connections

Fax M achine Does N ot Answer When C alled

No D ial T one on the Hand set Press Speaker Phone (for FAX-737MC only)—OR— L ift the

Sending F axe s

Poor Trans mitting Quality Try chan ging your resolution to FINE or S.FINE . (See Resol u tion,

Dialling Does Not Work C heck for a dial tone.

This can be caused by static or interference on t he telephone line. You can make a copy usin g the C opy function and s ee if the same problem o ccurs. If the co py is also bad, call your B rother deale r for service.

The sende r’s scanner may be dirty. Ask the sender t o make a cop y to see if the pr o b lem is w ith the s ending machine. Try receivin g from another fax machine. If the problem continues, contact the Brother deale r fo r service.

Mak e sure th e mac hine is in the co rrec t receiving m o de for you r setup (either F AX , F/T (FA X/T EL) o r TA D). C hec k fo r dial ton e. If possible, call your machine to he ar it answer. If th ere is still no answer, check the telephone line cord connection. Connect a stand ard te lepho ne ha ndset to the mac hine ’s telep hone jack . If ther e is no ringing w hen you call your machine, call your Tele phone Com pany to check th e line.

handset. If you he ar no dial tone, check telephone line cord connections at the m ach ine and w all jack. Che ck that the ha ndse t is connected to t he machine’s handset jack. Test the wall jack with another single line telephone. If no dial tone on the wall outlet, call your Telephone Co mp any.

page 20.) M ake a copy to v erify the machine’s scanner operation.

Change TONE/PULSE setting. (See S etting the Dia llin g Mo d e (Tone/Pulse) (Not available in New Zealand), page 12.) Check all line cord connections. Check power cord con nection. Send a manu al fax by pressing Sp eaker Phon e (for F AX -737M C only)—OR—Lifting the ha n dset, and diallin g th e num b er. W a it to hear fax recei ving tones before pressin g Fax Start.

MAINTENANCE

Troubleshootin g and Maintenance

Page 91

DIFFICULTY SUGGESTIONS

Vertical Black L ine s When Sending

Use your machine to m ake a copy. If the copy shows the sam e problem, the scann er area is dirty. Lift the front cover and check the document path. Clean the sc anner’s white roller and t he glass strip under the roller u sing isop ropyl alc ohol an d a lint-fre e cloth.

Handling Inco m ing C alls

F/T Pseudo-Ring in F/T Mode

The m a chin e k n ows th e in coming c all is not a fax so it is sign allin g you to answer the voice call. Pick up the machine ’s handset or answer from an extension phone and press your machine’s Telephone A n swer Code (default setting is # 5 1 (# 9 1 for New Zealand)).

Transferring a Call to the Machine

If you have ans w ered at the machine’s handset, press Fax Start, and hang u p immediately. If you answered at an extension phone, press your three-d igit Fax Receive Co d e (the factory setting is 5 1 ( 9 1 for New Zealand)). W hen your m achine answers , han g up.

Machine goes into rece ive mod e whe n the c a lle r is n ot a fax

If the ma chine is set to Fax Detect O N, it is m ore sens itive to sou nds. The ma chin e may mista kenl y interpret certain voices or music on the line as a calling fax mach in e and re spond w ith fax receivin g tones. Deactivate th e fa x by pressing Stop/Exit. Try avoiding this p rob lem by turning Fax D etect t o OFF. (See Fax Detect, page 26.)

Transmission Verification Repo rt Prints “RESULT:ERR OR ”

There is probab ly te m porary noise or static on the phone line. Try sending the f ax again. If the problem continues, call the Telephone Compa ny t o check your pho ne l ine.

Chapter 13

Page 92

Regular Maintenance

Cleaning the Scanner

Unplug the pow er cord for safety.

Open the top cov er by lifting the lever on the r ight side of t he to p cover.

Clean the w h i te bar and the glass strip u nder the bar with isopropyl alcohol on a lint-free cloth. Be care ful not to ben d th e spring plate o r drop a n ything into the machine.

White Bar

Glass Strip

Close the top cover. Press th e both e dges o f the top c o ver and close it until it clicks.

MAINTENANCE

Troubleshootin g and Maintenance

Page 93

Cleaning the Print Head

WARNING

After you have just used the machine, som e internal parts of the machine are extremely HOT! So please be careful.

Unplug the p ower c ord for safety.

Open the to p cove r b y lifting the lever on the right side of the top cov er.

Be car eful not to cut y o urself on the sha rp edge s of the m etal part shown in the illustrat ion .

Sharp Edge

Chapter 13

Page 94

Take o ut the p rinting c artridge.

To clea n th e m ac hin e’s pr int h ea d, wipe the prin t he ad w ith a lin t-fre e c lo th th at is d ry o r li ghtly moistened w ith isopropyl alcohol.

Print Head

MAINTENANCE

Wait u n til the alcohol o n the prin t head is totally dried.

Install the printing cartridge. (Se e Cha ngin g th e R i bbon, pa ge 86.)

Press b oth edg e of the top cov er until it clicks an d close th e top co v er.

Troubleshootin g and Maintenance

Page 95

Changing the Ribbon

Open th e top co v er by lifting the lever on the right side of the to p cove r.

Sharp Edge

Be car eful not to cut y o urself on the sha rp edge s of the m etal part shown in the illustrat ion .

Remo ve t he print cartridge containing the used ribbon and se t it upsid e—down with the blue gear i n the upp e r left corner.

Chapter 13

Blue Gear

Page 96

Take the used rib bon out of the cartridge:

Snap ou t t he upp er w hi te spoo l and slid e the rol l o ff t h e bl ue g e ar. ( Do n ot re mo ve t h e bl ue g ear )

1 2 Lift ou t the low e r roll.

Blue Gear

Used Ribbon

White Gear

Lower White Spool

Slide the wh ite elastic off the ne w refill rolls and s et them down with the full roll in the lower

Upper White Spool

Cartridge

position. (The ribbon’s shiny side is facing down.) Remove the w hite gear and spools f ro m th e e nds of the used card board cores. Then ins er t

them in to the sa me position s in the ne w c o res.

White Gear

New Ribbon

White Spool

MAINTENANCE

Troubleshootin g and Maintenance

Page 97

Install the new rib bon back into the car tridg e:

1 Insert th e l o wer rol l in to the cartridge h olders. 2 Skip the upper left cardboa rd onto the b lue gear of the c artridge and insert the up per roll into

the cartridge holders .

Blue Gear

Shiny side is face down

White Spool

Turn the upp er right white sp o ol clockw ise to tighten the ribb on, as shown.

Chapter 13

Page 98

Turn th e cartr idge ov er an d re -ins tall it into the mac h ine: Ins ert th e re cess ed first and plac e the cartridge into its fou r holders.

MAINTENANCE

Press down o n both sides of the top cover to close it securely.

Troubleshootin g and Maintenance

Page 99

Packing and Shipping the Machine

When ever you transport the fax mac hine, use the packing materials that cam e with your fax machin e. Failure to pack the ma chine properly may da mage the m achine and such damag es will not be covered under wa rran ty.

Unplug th e fa x m achine from the AC power outlet.

Do not unplug the fax machine after a print job until you he ar the final click.

Remo ve t he paper wire ex tension, telep hone line cord, print cartridge and handset, and pack them.

If you are returning the fax m achine to B r othe r as par t of the B rother Exchange Service, pack only the fax m achine. Keep all separate pa rts to use w ith your “Exchange” m achine.

Wrap the fa x mach in e in the p lastic ba g and place it in the original ca rto n with th e origin al packing material.

Chapter 13

Page 100

Important Safety Information

Importa nt Infor m a tion for Au s tr a lia

Important Safety Instructions

Read all of these instructions.

Save th em for la t e r reference.

Follow all wa rn ings and instructions marked on the pr oduct.

Unplug this prod uct f rom the telephone an d A C sockets (in this orde r) b efor e cle anin g. Do not use liquid or aerosol clea ners. Use a damp cloth for cleaning.

Do not place this pro duct on an unstable su rface.

Do no t use th is produ c t near w a ter.

Slots and openings in the case and the back or bott om are provided for ventilation; to ens ure reliable operation of the product and to protect it from overheating, these open ings must not be blocked or cov ered. The openings sh ould never be blocked by placing the p roduct on a bed, sofa , rug, or other similar soft surface. This product s hould nev er be place d near or over a rad iator or heater. This product should not be placed in a built-in installation unless proper ventilation is provided.

This product shoul d b e opera ted from the type of pow er so urce indica ted on the lab el. If you are not sure of the type o f power available, consul t wit h your dealer or local power company.

This p roduct is equipp e d with a 3 -wire e a rthed plug. This plug will fit into only an earth ed socket. This is a safety feature. If you are unable to insert the plug into t he outlet, contact your electrician to replace you r obsolete socket. Do not defeat the purpose of an earthed plug.

Do no t allow a nything to rest on the po wer cord. Do n ot loca te this pro duct w h e re peop le can walk o n the cord.

Do no t place a n ything in front of the m a chine th at will blo ck rece ived fax e s. Do n ot place anything in the path of received faxes.

Do not touch a document during printing.

Never push o bjec ts o f any kind into this product throug h cabinet slots, since they may touch dange rous v oltag e po ints or sh ort o ut p arts resu lting in a risk of fi re or ele ctric s hock . Nev er spi ll liquid of any kind on the product.

Do not at tempt to service this p roduct your self, because opening o r remo ving covers may expose you to dangerous vol tage poin ts and/or other risks. Refer all servicing to service pers onnel.

This product has no mains ON /O FF switch. It is therefore h ighly important that access to the mains plu g an d the ma in s soc ke t to w hi ch th e plu g is c on ne cted , is n e ver o bstr uc te d, in c ase fo r some reason the m ains power to the machine m ust be quickly disconnec ted.

INFORMATION

IMPORTANT

Important Safety Information

Brother FAX-727, FAX-717 User Manual

Available Models for Each country

APPROVAL INFORMATION

Using This Manual

Finding Information

Symbols Used In This Manual

User-Friendly Programming

Function Mode

Alternating Displays

Table of Contents

Chapter 1 Setup

Chapter 2 Sending a Fax

Chapter 3 Receiving a Fax

Chapter 4 Making Copies

Chapter 5 Telephone

Chapter 6 Printing Reports

Chapter 7 Advanced Sending

Chapter 8 Advanced Receiving

Chapter 9 Telephone Service

Chapter 10 Polling

Chapter 11 Remote Fax Options (Only for FAX-717/727)

Chapter 12 Message Centre (Only for FAX-737MC)

Chapter 13 Troubleshooting and Maintenance

Chapter 14 Important Safety Information

Chapter 15 Specifications

Preparation and Simp le Use Guide

Simple steps to prepare and use the machine.

Advice for Preparation and Simple Use Guide

Packing

Choosing a Location

Connecting the Power Cord

Memory Storage

Connecting an External Telephone Answering Device (TAD)

Connections

Outgoing Message (OGM) of External TAD

Sequence of External TAD Receptio n

Connecting an External Telephone

FAX-717/727 Control Panel Overview

FAX-737MC Contr o l Pan el Ov er vie w

Setup

Initial Settings

Setting the Dialling Mode (Tone/Pulse) (Not available in New Zealand)

Setting the Date and Time

Setting the Station ID

Custom Settings

Volum e Settin gs

Beeper Volume

Speaker Volume

Ring Volume

PABX and TRANSFER (Not available for some countries)

Setting PABX

Melody Settings (Only for FAX-737MC)

Setting the Ring Pattern

Setting the Music on Hold

Setting the Melody Alarm

Storing Numbers for Easy Dialling

Storing Speed Dial Numbers/Storing Junk Fax/Call Numbers

Changing One Touch and Speed Dial Numbers

Setting Up Groups for Broadcasting

Sending a Fax

Scanning Adjustment

Contrast

Resolution

Sending Operation

Manual Transmission

Automatic Tran smission

Dialling a Number

One Touch Dialling

Speed Dial lin g

Search

Automatic and Manual Fax Redial

Broadcasting

Receiving a Fax

Answer Mode Settings

Select Answer Mode

To select or change your Answer Mode

Setting the Ring Delay

Setting the F/T Ring Time (Only Applies to F/T Receiving Mode)

Recording the Fax/Tel Outgoing Announcement (FAX/TEL OGM) (Only for FAX- 737MC)

Fax Det e ct