Brother FAX565 User Manual

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FAX-565

USER’S GUIDE

version A

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If you need to call Customer Service

Please complete the following information for future reference:

Model Number: FAX-565

Serial Number:*

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain

this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

www.registermybrother.com

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

■ may serve as confirmation of the purchase date of your product should you lose your receipt;

■ may support an insurance claim by you in the event of product loss covered by insurance; and,

■ will help us notify you of enhancements to your product and special offers.

The most convenient and efficient way to register your new product is on-line at www.registermybrother.com

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Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the fax machine. Calls must be made from within that country.

Register your product (USA only)

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:

■

may serve as confirmation of the purchase date of your product should you lose your receipt;

■

may support an insurance claim by you in the event of product loss covered by insurance; and,

■

will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration and Test Sheet, or for your convenience and most efficient way to register your new product, register on-line at

www.registermybrother.com

Frequently asked questions (FAQs)

The Brother Solutions Center is our one-stop resource for all your Fax Machine needs. You can read FAQs and troubleshooting tips, and go to the “Solutions” section to learn how to get the most from your Brother product.

http://solutions.brother.com

For Customer Service

In USA: 1-800-284-4329 (voice)

1-901-379-1215 (fax) 1-800-284-3238 (TTY service for the hearing-impaired)

In Canada: 1-877-BROTHER (voice)

(514) 685-4898 (fax) (514) 685-6464 (voice) In Montreal

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

BROTHER NUMBERS

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Brother fax back system (USA only)

Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.

In USA only: 1-800-521-2846

The Brother fax back system number has been preprogrammed on One-Touch key 1.

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

In USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER (voice)

DESCRIPTION ITEM

Printing Cartridge and a Refill (1 set of per box) PC-401 2 Refills for use in PC-401 Printing Cartridge PC-402RF Telephone Line Cord LG3077001 Telephone Handset LE5803009 Handset Curled Cord UG3543009 Paper Wire Extension UF9869001 Paper Tray LE4325002 User’s Guide LF1715001 Surge Protection Device with Telephone Line

Protection (2 outlets) Surge Protection Device with Telephone Line

Protection (8 outlets)

ORDERING ACCESSORIES AND SUPPLIES

QPD 120

FX 120

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Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this User’s Guide has been compiled and published, covering the latest product descriptions and specifications.

The contents of this User’s Guide and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

NOTICE – DISCLAIMER OF WARRANTIES

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Brother® One Year Limited Warranty and Replacement Service

(USA only)

Who is covered:

• This limited warranty ("warranty") is given only to the original end-use/retail purchaser (referred to in this warranty as "Original Purchaser") of the accompanying product, consumables and accessories (collectively referred to in this warranty as "this Product").

• If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

• This Product includes a Machine and Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper and thermal paper.

• Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

• This warranty applies only to products purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

• Machines: one year from the original purchase date.

• Accompanying Consumable and Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover: (1) Physical damage to this Product; (2) Damage caused by improper installation,

improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

(3) Damage caused by another device or

software used with this Product (including

but not limited to damage resulting from use of non Brother Consumable and Accessory Items);

(4) Consumable and Accessory Items that

expired in accordance with a rated life; and,

(5) Problems arising from other than defects

in materials or workmanship.

This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1-800-284-4329 Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-800-521-2846.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made by Brother in its sole discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts

if you first reported the problem

-brand parts and

or a

THE FAX MACHINE LIMITED WARRANTY (USA)

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Brother® One Year Limited Warranty and Replacement Service

(USA only)

provided such replacement products conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Items back to you.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be

covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother. Retain your

original Accessory Items and a copy of the return freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

• This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

• This warranty gives you certain rights and you may also have other rights that may vary from state to state.

• This Limited Warranty (and Brother's obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important: We recommend that you keep all original packing materials, in the event that you ship this product.

THE FAX MACHINE LIMITED WARRANTY (USA)

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BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your User’s Guide for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your User’s Guide for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER. Within Montreal, please call (514) 685-6464. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6

LIMITED WARRANTY (CANADA)

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Safety precautions

To use the fax machine safely

Save these instructions for later reference.

WARNING

There are high voltage electrodes inside the fax machine. Before you clean the fax machine or clear a paper jam, make sure you have unplugged the power cord from the power outlet.

Be careful not to cut yourself on the sharp edges of the metal part shown in the illustration.

Sharp Edge

WARNING

■

Use caution when installing or modifying telephone lines. Never

Do not handle the plug with wet hands. Doing this might cause an electrical shock.

After you have just used the machine, some internal parts are extremely HOT! Please be careful.

touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone jack in a wet location.

■

Install equipment with a power cord near an AC power outlet/socket that is easily accessible.

■

To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord.

■

Do not use a telephone in the vicinity of gas leak to report leak.

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Caution

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line and on the telephone line, or unplug the lines during a lightning storm.

■

Do not use this product near appliances that use water, in a wet basement or near a swimming pool.

■

Avoid using a telephone other than a cordless type during an electrical storm. There may be a remote risk of electric shock from lightning.

Choosing a location

Place the fax machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the fax machine near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°-35°C).

Caution

■

Avoid placing the fax machine in a high-traffic area.

■

Do not place near heaters, air conditioners, water, chemicals, or refrigerators.

■

Do not expose the fax machine to direct sunlight, excessive heat, moisture, or dust.

■

Do not connect the fax machine to electrical outlets controlled by wall switches or automatic timers.

■

Disruption of power can wipe out information in the fax machine’s memory.

■

Do not connect the fax machine to electrical outlets on the same circuit as large appliances or other Equipment that might disrupt the power supply.

■

Avoid interference sources, such as speakers or the base units of cordless phones.

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NO !

NO !NO !

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Quick Reference Guide

Sending faxes

Automatic transmission

Insert the original face down in the ADF (up to 10 pages).

Enter the fax number you want to call.

Press

Receiving faxes

Select Receive Mode

Press select

FAX/TEL, TAD:ANSWER MACH.

select you set Ring Delay and F/T Ring Time. (See Setting the

Ring Delay on page 5-3 and Setting the F/T Ring Time (FAX/TEL mode only)

page 5-4.)

Fax Start

Receive Mode

FAX ONLY

MANUAL

FAX/TEL

. If you

, make sure

Storing numbers

Storing One-Touch Dial numbers

Press

Press a One-Touch key where you want to store a number.

Enter a number (up to 20 digits), and then press

Menu/Set

Enter a name (up to 15 characters) or leave it blank, and then press

Press or to select the type of number and press

Menu/Set

Press

Storing Speed-Dial numbers

Press

Enter a two-digit Speed-Dial number (00-99).

Press

Enter a number (up to 20 digits), and then press

Menu/Set

Enter a name (up to 15 characters) or leave it blank, and then press

Press or to select the type of number and press

Menu/Set

Press

Menu/Set, 6, 1

Menu/Set

Stop/Exit

Menu/Set, 6, 2

Menu/Set

Stop/Exit

Menu/Set

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Dialing operations

Making copies

One-Touch Dialing

Insert the original face down in the ADF.

Press the One-Touch key where you want to call.

Press

Speed-Dialing

Insert the original face down in the ADF.

Press then press two-digit Speed-Dial number

Press

Insert the original face down in the ADF.

Press and use the dial pad to enter the first letter of the name you are looking for.

Press or to search the memory.

Press LCD shows the name you want to call.

Fax Start

Search/Speed-Dial

Fax Start

Search/Speed Dial

Fax Start

and the

, when the

Making a single copy

Insert the original face down in the ADF.

Press twice.

Sorting multiple copies

Insert the original face down in the ADF.

Press

Enter the number of copies you want (up to 99).

Press

Press or to select

SORT

Copy/Reports

Brother fax back system:

In USA: 1-800-521-2846

Brother Global Web Site:

http://www.brother.com

Frequently Asked Questions (FAQs) and Product Support

http://solutions.brother.com

Brother Accessories & Supplies:

In USA:1-888-879-3232 (voice)

Copy/Reports

Menu/Set

, and then press

1-800-947-1445 (fax)

http://www.brothermall.com In Canada: 1-877-BROTHER (voice)

Page 13

Introduction ..........................................................................1-1

Using this Guide ...............................................................1-1

Finding information.....................................................1-1

Symbols used in this Guide........................................1-1

Fax Test Sheet and Product Registration

(USA only)..............................................................1-2

Part names ................................................................ 1-3

Control panel overview ..................................................... 1-5

About fax machines .......................................................... 1-7

Custom features ......................................................... 1-7

Do you have Voice Mail on the phone line? ........... 1-7

Why should there be problems?............................. 1-7

How can you avoid possible problems? ................. 1-7

Fax tones and handshake..........................................1-8

ECM (Error Correction Mode)..................................... 1-9

Connections.................................................................... 1-10

Connecting an external telephone............................ 1-10

Connecting an external telephone answering device

(TAD)....................................................................1-11

Sequence ............................................................. 1-11

Connections ......................................................... 1-12

Recording outgoing message (OGM) on an

external TAD ....................................................1-13

Special line considerations.......................................1-14

Roll Over phone lines ...........................................1-14

Two-Line phone system ....................................... 1-14

Converting telephone wall outlets ........................ 1-15

Installing fax machine, external two-line TAD and

two-line telephone ............................................ 1-16

Multi-Line Connections (PBX) .................................. 1-17

If you are Installing the Fax machine to

Work with a PBX .............................................. 1-17

Custom features on your phone line......................... 1-17

Paper .....................................................................................2-1

About paper ...................................................................... 2-1

Handling and using special paper .............................. 2-1

Paper capacity of the paper tray ........................... 2-1

Paper specifications for the paper tray .................. 2-1

How to load paper ......................................................2-2

To load paper ......................................................... 2-2

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On-Screen Programming .................................................... 3-1

User-friendly programming ............................................... 3-1

Menu table.................................................................. 3-1

Memory Storage.........................................................3-1

Navigation keys ................................................................3-2

Initial Setup ...........................................................................4-1

Getting started..................................................................4-1

Setting the Date and Time..........................................4-1

Setting the Station ID..................................................4-2

Entering text ...........................................................4-3

Inserting spaces .....................................................4-3

Making corrections .................................................4-3

Repeating letters .................................................... 4-3

Special characters and symbols ............................ 4-4

Setting the Beeper Volume.........................................4-5

Setting the Speaker Volume.......................................4-5

Choosing the Handset Volume (For Volume Amplify)

Setting Volume Amplify...............................................4-7

Setting the Ring Volume.............................................4-7

Memory Storage.........................................................4-8

Setting Tone and Pulse dialing mode

(Canada Only) ........................................................ 4-8

Setting up your area code (USA only) ........................ 4-8

Setup Receive ...................................................................... 5-1

Basic receiving operations................................................ 5-1

Choosing the Receive Mode.......................................5-1

To select or change your Receive Mode................5-2

Setting the Ring Delay ...............................................5-3

Setting the F/T Ring Time (FAX/TEL mode only) .......5-4

Easy Receive .............................................................5-5

Printing a reduced incoming fax .................................5-6

Recommended Reductions....................................5-6

Setting Paper Size......................................................5-7

Receiving a fax at the end of a conversation.............. 5-7

Advanced receiving operations.........................................5-8

Operation from extension telephones......................... 5-8

For FAX/TEL mode only .............................................5-8

Using a cordless external handset..............................5-9

Changing the remote codes .......................................5-9

Printing a fax from the memory.................................5-10

Polling.......................................................................5-10

Setting up Polling Receive....................................5-10

..4-6

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Page 15

Setting up Sequential Polling Receive ................. 5-11

Telephone services ........................................................ 5-12

Distinctive Ring.........................................................5-12

What does your telephone company’s ‘Distinctive

Ring’ do? .......................................................... 5-12

What does Brother’s ‘Distinctive Ring’ do? .......... 5-12

Do you have Voice Mail?......................................5-13

Before you choose the ring pattern to register ..... 5-13

Registering the Distinctive Ring pattern ................... 5-14

Very important...................................................... 5-14

Turning off the Distinctive Ring ............................5-14

Caller ID....................................................................5-15

Caller ID Log ........................................................5-15

Printing the Caller ID Log .....................................5-16

Viewing the Caller ID Log.....................................5-16

Returning a call from the Log ...............................5-17

Registering a Caller ID number............................5-18

Call Waiting/Caller ID............................................... 5-19

Setup Send ........................................................................... 6-1

How to dial........................................................................6-1

Manual dialing ............................................................ 6-1

One-Touch dialing ......................................................6-1

Speed-dialing.............................................................. 6-1

Search ........................................................................6-2

How to fax.........................................................................6-3

Automatic transmission ..............................................6-3

Out of memory message ............................................6-4

Manual transmission................................................... 6-4

Sending a fax at the end of a conversation ................ 6-5

Basic sending operations ................................................. 6-6

Sending faxes using multiple settings ........................ 6-6

Contrast......................................................................6-6

Fax resolution.............................................................6-7

Manual and automatic fax redial................................. 6-7

Canceling a job while scanning, dialing and

sending the original ................................................ 6-8

Canceling a scheduled job ......................................... 6-8

Advanced sending operations .......................................... 6-9

Electronic Cover Page................................................6-9

Cover Page for Next Fax Only ...............................6-9

Always send Cover Page .....................................6-10

Using a printed Cover Page .................................6-11

Composing your own comments..........................6-11

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Broadcasting............................................................. 6-12

Overseas Mode ........................................................6-13

Call Reservation .......................................................6-14

Print Sample Call Back Message .........................6-15

Delayed Fax..............................................................6-16

Setting up Polled Transmission ................................6-17

Memory Transmission ..............................................6-18

Interrupting Delayed Fax and Polled Transmit jobs.. 6-19

Quick-Dial numbers and dialing options ...........................7-1

Storing numbers for easy dialing ......................................7-1

Storing One-Touch Dial numbers ...............................7-1

Storing Speed-Dial numbers....................................... 7-3

Changing One-Touch and Speed-Dial numbers......... 7-4

Setting up Groups for Broadcasting............................7-5

Dialing options..................................................................7-6

Manual dialing.............................................................7-6

One-Touch Dialing......................................................7-7

Speed-Dialing ............................................................. 7-7

Access codes and credit card numbers...................... 7-8

Pause .........................................................................7-9

Fax Redial...................................................................7-9

Tone or Pulse (Canada only)...................................... 7-9

Remote Fax Options ............................................................8-1

Fax Forwarding/Paging.....................................................8-1

Programming a Fax Forwarding number....................8-1

Programming your pager number...............................8-2

Setting Fax Storage..........................................................8-3

Backup Print ...............................................................8-3

Setting your remote access code .....................................8-4

Remote Retrieval..............................................................8-5

Using your remote access code .................................8-5

Remote commands.....................................................8-6

Retrieving fax messages ............................................ 8-7

Changing your Fax Forwarding number.....................8-7

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Printing reports ....................................................................9-1

FAX settings and activity .................................................. 9-1

Customizing the Transmission Verification Report..... 9-1

Setting the Journal Period ..........................................9-2

Printing reports ........................................................... 9-3

To print a report .......................................................... 9-3

Page 17

Making copies .................................................................... 10-1

Using the fax machine as a copier .................................10-1

Copy operations ............................................................. 10-1

Making a single copy................................................ 10-2

Copy options: Single or Multiple copies, Sort/Stack,

Reduce/Enlarge.................................................... 10-2

Important information ....................................................... 11-1

Standard telephone and FCC Notices............................ 11-1

These notices are in effect on models sold and

used in the United States only..................................... 11-1

Federal Communications Commission (FCC)

Declaration of Conformity (USA only) ..................11-3

Important ..............................................................11-4

Industry Canada Compliance Statement

(Canada only)...................................................11-4

Important safety instructions...........................................11-5

Trademarks ....................................................................11-7

Troubleshooting and routine maintenance ..................... 12-1

Troubleshooting ............................................................. 12-1

Error messages ........................................................12-1

Printer Jam or Paper Jam......................................... 12-3

Original Jam .........................................................12-3

Paper Jam ............................................................ 12-4

If you are having difficulty with the fax machine .......12-6

How to improve print quality ...........................................12-8

Cleaning the print head ........................................ 12-8

Clean the print head when you want to

improve the print quality and also as part

of your routine maintenance............................. 12-8

Packing and shipping the fax machine ......................... 12-10

Routine maintenance.................................................... 12-11

Cleaning the scanner.............................................. 12-11

Changing the ribbon ............................................... 12-12

Page 18

Glossary ............................................................................... G-1

13 14

Specifications ...................................................................... S-1

General ............................................................................ S-1

Copy ................................................................................ S-1

Fax .................................................................................. S-2

Index .......................................................................................I-1

Remote Retrieval Access Card .......................................... R-1

xvi

Page 19

Introduction

Using this Guide

Thank you for buying a Brother fax machine. This fax machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of the fax machine by taking a few minutes to read this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you’ll see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific keys on the fax

machine control panel.

Italics

Warnings inform you what to do to avoid possible personal injury or damage to the machine.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Improper Setup alerts you to devices and operations that are not compatible with the fax machine.

Italicized typeface emphasizes an important point or refers you to a related topic.

INTRODUCTION 1 - 1

Page 20

Fax Test Sheet and Product Registration (USA only)

After setting your Station ID, please fill in the Test Sheet included with the fax machine and fax it to Brother’s Automated Fax Response System as your first transmission. This will check that your fax machine is working properly.

To get a response, you must have set up your Station ID.

Setting the Station ID

(See

In USA only: 1-877-268-9575

When your Test Sheet is received, a Confirmation Sheet and Product Registration form will be sent back to your fax machine.

Please fill in the form and return it to complete your registration.

on page 4-2.)

1 - 2 INTRODUCTION

Page 21

Part names

■

Front view

3 Telephone Line Cord

2 Telephone Handset

1 Handset Curled Cord

4 Paper Wire Extension

5 Paper Tray

6 Paper Guides

7 Control Panel

No. Name Description 1 Handset Curled Cord To connect the machine and the telephone

handset.

2 Telephone Handset You can call someone by using this. 3 Telephone Line Cord Connect the fax machine to a telephone wall

jack.

4 Paper Wire Extension Support paper here. 5 Paper Tray Load paper here. 6 Paper Guides Press and slide it to fit the original width. 7 Control Panel Use the keys and display to control the fax

machine.

INTRODUCTION 1 - 3

Page 22

■

Rear view

9 Telephone Line Jack

8 External Telephone Line Jack

No. Name Description 8 External Telephone Line

Jack

Plug in the modular plug on the external telephone line here.

9 Telephone Line Jack Plug in the modular plug on the telephone line

here.

1 - 4 INTRODUCTION

Page 23

Control panel overview

LCD (Liquid Crystal Display)

Displays messages to help you set up and operate your machine.

Search/Speed Dial

Lets you dial stored phone and fax numbers by pressing # and a two-digit number. Also, lets you look up numbers stored in the dialing memory.

Dial Pad

Dials phone and fax numbers and can be used as a keyboard for entering information into your machine.

# key lets you switch the dialing type during a telephone call from "PULSE" to "TONE". (Canada Only)

Receive Mode

Use to select how your machine will handle incoming calls.

Redial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

4 5 6

8 9

Hook

Lets you dial telephone and fax numbers without lifting the handset.

Hold/Caller ID

Lets you place calls on hold. Also, lets you view or print the Caller ID list.

Resolution

Sets the resolution when you send a fax or make a copy.

Stop/Exit

Stops a fax, cancels an operation or exits from Menu mode.

Fax Start

Starts an operation, such as sending a fax.

Copy/Reports

With original in the ADF: Makes a copy. Without original in the ADF: Lets you access the Reports menu so you can select a report to print:

HELP LIST, QUICK-DIAL TRANSMISSION, FAX JOURNAL TEL.INDEX, USER SETTINGS MEMORY STATUS

List.

and

INTRODUCTION 1 - 5

Page 24

One-Touch Dial Keys

These four keys give you instant access to previously stored phone and fax numbers.

Navigation Keys:

Menu/Set

Lets you access the menu and programming mode and stores your settings in your machine.

Press to scroll forward or backward to set a menu selection.

You can also use these keys to do an alphabetical search for the names of stored numbers.

Press to scroll through the menus and options.

—OR— You can press these keys to adjust

the beeper, ring or speaker volume.

1 - 6 INTRODUCTION

Page 25

About fax machines

If you’ve never used a fax machine before, it might seem a little mysterious. But you’ll soon recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Custom features

Do you have Voice Mail on the phone line?

If you have Voice Mail on the phone line where you will install your new fax machine, there is a strong possibility that Voice Mail and the

fax machine may conflict with each other while receiving incoming calls

Why should there be problems?

Since both the fax machines and Voice Mail will pick up the call after the number of rings you have set, each of them has the ability to keep the other from receiving calls.

For example, if your Voice Mail is set to answer after two rings and the fax machine is set to answer after four, your Voice Mail will stop the fax machine from receiving faxes.

If you set Voice Mail and the Brother machine to answer after the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the fax machine can pass the call back to the other after the call has been answered.

How can you avoid possible problems?

A very good way to avoid problems like the one mentioned, is to get a second phone number on your present phone line

Many people with Voice Mail choose this service, which is called “Distinctive Ring”, and they are very satisfied with it. (

Ring

on page 5-12.)

Another way to avoid possible problems is to replace your Voice Mail with an answering machine. Your Brother fax machine is designed to work with an answering machine or TAD (telephone answering device).

Connecting an external telephone answering device (TAD)

(See page 1-11.)

See Distinctive

INTRODUCTION 1 - 7

Page 26

Fax tones and handshake

When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press they will continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine.

Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows

If the fax machine is set to the call automatically with fax receiving tones. If the other person hangs up, the fax machine will continue to send the “chirps” for about 40 seconds, and the LCD continues to show receiving, press

The fax ‘handshake’ is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. So it is important for the receiving machine to answer the call in as few rings as possible.

Stop/Exit

RECEIVE

FAX ONLY

mode, it will answer every

RECEIVE

Fax Start

. To cancel the

and

When you have an external Telephone Answering Device (TAD) on your fax line, your TAD will decide the number of rings before the call is answered. Pay special attention to the directions for connecting a TAD in this chapter. (See

device (TAD)

1 - 8 INTRODUCTION

Connecting an external telephone answering

on page 1-11.)

Page 27

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to check a fax transmission while it is in progress. ECM transmissions are only possible between machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine.

The fax machine must have enough memory for this feature to work.

INTRODUCTION 1 - 9

Page 28

Connections

Connecting an external telephone

Your machine is equipped with a handset that you can use as a regular phone. However you can also connect a separate telephone (or telephone answering device) directly to the fax machine.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the back side of the fax machine.

Extension Telephone

External Telephone

Whenever this external phone (or TAD) is in use, the screen displays

EXT. TEL IN USE

To disconnect the call on the external phone and switch to the fax, lift the handset and press

, and, if the fax handset is lifted, an alarm sounds.

Hook

1 - 10 INTRODUCTION

Page 29

Connecting an external telephone answering device (TAD)

Sequence

You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the fax machine, the TAD answers all calls and the fax machine “listens” for fax calling (CNG) tones. If it hears them, the fax machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The fax machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds four rings.

If you do not receive all your faxes, you must reset the setting on your external TAD to four rings or less.

If You Subscribe to your Telephone Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on the fax machine, use that number as a fax number and set your machine’s Receive mode to is four rings on the external TAD when you have the telephone company’s Distinctive Ring Service.

If You Do Not Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of the fax machine. If your TAD is plugged into a wall jack, both your fax machine and the TAD will try to control the phone line. (See illustration below.)

MANUAL

. The recommended setting

INTRODUCTION 1 - 11

Page 30

Do not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service).

TAD

Connections

The external TAD must be plugged into the back side of the fax machine, into the jack labeled EXT. The fax machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

Plug the telephone line cord from the wall jack into the back side of the fax machine, in the jack labeled LINE.

Plug the telephone line cord from your external TAD into the back side of the fax machine, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The fax machine’s Ring Delay setting does not apply.)

Record the outgoing message on your external TAD.

Set the TAD to answer calls.

Set the Receive Mode to

Choosing the Receive Mode

(See

TAD:ANSWER MACH.

on page 5-1.)

1 - 12 INTRODUCTION

Page 31

Recording outgoing message (OGM) on an external TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This allows the fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing

51 and Start.”

We recommend beginning your OGM with an initial 5-second silence because the fax machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if the fax machine has trouble receiving, then you must rerecord the OGM to include it.

When you leave your machine set in TAD mode, all calls will be answered by the externally connected telephone answering device, and fax calls will be received automatically provided they come from a machine that sends standard Calling tones (CNG).

Incoming Call

Fax reception is automatically activated by fax tones.

The fax message is received on paper.

Auto dial fax call

The call is picked up by the TAD. (Recommended short TAD ring delay is 2 rings.)

The external TAD outgoing message begins (recommended length of 20 seconds or less).

Voice call

The caller leaves a voice message on the external TAD.

The caller must press

Manual fax call

The caller can also send a fax message after the voice message.

Start or enter your Fax Receive code to activate the machine and press Start.

The fax message is received on paper.

INTRODUCTION 1 - 13

Page 32

Special line considerations

Roll Over phone lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

The fax machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the fax machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. The fax

machine will work best on a dedicated line.

Two-Line phone system

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for the fax machine. (See 5-5.)

Easy Receive

on page

1 - 14 INTRODUCTION

Page 33

Converting telephone wall outlets

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If the fax machine is on Line 1, plug the fax machine into L1 of the triplex adapter. If the fax machine is on Line 2, plug it into L2 of the triple adapter.

Triplex Adapter

RJ14

RJ11

RJ14

INTRODUCTION 1 - 15

Page 34

Installing fax machine, external two-line TAD and two-line telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, the fax machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the fax machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with the fax machine and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to the fax machine.

Plug one end of the telephone line cord for the fax machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the back side of the fax machine.

Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the fax machine.

Triplex Adapter

External Two Line TAD FAX machine

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the fax machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

1 - 16 INTRODUCTION

Two Line Phone

Page 35

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the Fax machine for you. It is advisable to have a separate line for the Fax machine. You can then leave the Fax machine in FAX ONLY mode to receive faxes any time of day or night.

If the Fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the Fax machine cannot be made.

If you are Installing the Fax machine to Work with a PBX

It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to incoming calls should initially be regarded as telephone calls.

The Fax machine may be used with either pulse or tone dialing telephone service.

MANUAL

. All

Custom features on your phone line

If you have Voice Mail, Call Waiting, RingMaster, an answering service, an alarm system or other custom feature on one phone line it may create a problem with the operation of your fax machine. (See

Custom features on a single line

on page 12-7.)

INTRODUCTION 1 - 17

Page 36

Paper

About paper

Handling and using special paper

■

Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Paper capacity of the paper tray

Paper Size Number of sheets

17 lb 50

23.4 lb 30

Paper specifications for the paper tray

Weight 17 to 23.4 lb (64 to 90 g/m Thickness 0.003 to 0.0039 in. (0.08 to 0.10 mm)

The fax machine can only scan an image 8.2 in. (208 mm) wide, regardless of how wide the paper is.

)

Do not use paper:

■

that are extremely shiny or highly textured

■

that were previously printed by a printer

■

that cannot be arranged uniformly when stacked

■

that are made with a short grain

■

that are curled, wrinkled paper, folded, ripped paper, or paper with staples, paper clips, paste, or tape attached.

■

that are cardboard, newspaper, or fabric.

2 - 1 PAPER

Page 37

How to load paper

To load paper

Fan the stack of paper well to avoid paper jams and mis-feeds.

Tap the stack of paper so the edges are even.

Gently insert the paper. Make sure the print side is towards you.

Print Side

Paper

PAPER 2 - 2

Page 38

On-Screen Programming

User-friendly programming

The fax machine is designed to be easy to use with LCD on-screen programming using the navigation key. User-friendly programming helps you take full advantage of all the menu selections the fax machine has to offer.

Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program the fax machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.

Menu table

You can probably program the fax machine without the User’s Guide. But to help you understand the menu selections and options that are found in the fax machine programs, use the Menu table on page 3-4.

Menu/Set

FINE

You can program the fax machine by pressing followed by the menu numbers. For example to set Press Press

Menu/Set, 3, 4 Menu/Set

RESOLUTION

and or to select

FINE

Memory Storage

If there is a power failure, you will not lose your menu settings because they are stored permanently. Temporary settings (such as Contrast, Overseas Mode, and so on) will be lost. You may also have to reset the date and time.

3 - 1 ON-SCREEN PROGRAMMING

Page 39

Navigation keys

*Access the menu *Go to the next menu level *Accept an option *Scroll through the current

menu level

*Go back to the previous

menu level

*Go forward to the next

menu level

*Exit the menu

You can access the menu mode by pressing When you enter the menu, the LCD scrolls.

Press —OR— Press —OR— Press —OR— Press —OR— Press —OR— Press —OR—

Press —OR—

Press

You can scroll more quickly through each menu level by pressing the arrow for the direction you want on or . Then set an option by pressing Then the LCD shows the next menu level.

for Initial Setup menu

for Setup Receive menu

for Setup Send menu

for Cancel Job menu

for Interrupt menu

for Set Quick-Dial menu

for Setup Reports menu

for Remote Fax Option menu

for Tel Service menu

Menu/Set

when that option appears on the LCD.

Menu/Set

SELECT ↑ ↓ & SET

1.INITIAL SETUP

2.SETUP RECEIVE

3.SETUP SEND

4.CANCEL JOB

5.INTERRUPT

6.SET QUICK-DIAL

7.SETUP REPORTS

8.REMOTE FAX OPT

0.TEL SERVICE

ON-SCREEN PROGRAMMING 3 - 2

Page 40

Press or to scroll to your next menu selection. Press When you finish setting an option, the LCD shows

Menu/Set

ACCEPTED

Use to scroll backward if you passed your choices or want to save keystrokes.

3 - 3 ON-SCREEN PROGRAMMING

Page 41

To access the menu, press

Main Menu Menu Selections Options Descriptions Page

1.INITI AL SETUP 1. DA TE/TIME — Enter date and time for

2. STAT ION ID — Program th e name and fax

3. BEEP ER OFF

4. VOLU ME

AMPLIFY

5. TONE /PULSE

(For Canada Only)

6. LOCA L

LANGUAGE

(For Canada Only)

2.SETUP RECEIVE 1.RI NG DELA Y 04

2. F/T RI NG TIME 70

3. EASY RECEIV E ON

Menu/Set

LOW

HIGH

(

PERMANENT

TEMPORARY

OFF

TONE

PULSE

ENGLISH

FRENCH

03 02 01 00

40 30

SEMI OFF

)

to accept

Stop

to Exit

LCD display an d to print on transmissions.

number to appear on each transmitted page.

Adjust the volume level of the beeps when you press a key, an error occurs or a document is sent or received.

For the hearing-impaired, you can set the volume to the VOL AM PLIFY: ON setting on a permanent or temporary basis.

Selects the dialing mode 4-8

Allows you to change the LCD Language to French.

Sets the number of rings before your fax machine answers in FAX/TEL or FAX ONLY mode.

Sets the time for “F/T pseudo-ring” in FAX/TEL (F/T) Mode.

Receive fax messages without pressing the Fax Start key.

4-1

4-2

4-5

4-7

See

French

manual.

5-3

5-4

5-5

* The factory setting (option) is shown in bold.

ON-SCREEN PROGRAMMING 3 - 4

Page 42

To access the menu, press

Main Menu Menu Selections Options Descriptions Page

2. SETU P RECEIVE (Continued)

3. SETU P SEND 1. COVERPG SETUP NEXT FAX ONLY

4.REMOTE CODE ON

5.REDUCT ION AUTO

6.PAPER LETTER

7.POLLIN G RX — Sets up your fax machine

2.COVERP AGE MSG — Program a customized

3.CONTRA ST AUTO

4.RESOLU TION STAN DARD

5.OVERSE AS MOD E ON

6.CALL RESERVE ON

Menu/Set

( 51, #51)

OFF

100% 93% 87% 75%

LEGAL A4

OFF

PRINT SAMPLE

S.LIGHT S.DARK

FINE S.FINE PHOTO

OFF

PRINT SAMPLE

to accept

Stop

to Exit

Enter code to activate or deactivate the fax machine from a remote location or to transfer a voice call from a cordless phone to your fax machine.

Reduces size of image. 5-6

Selects size of paper for fax receiving

to poll another fax machine.

Automatically sends a programmable cover page or prints a sample coverpage.

message for fax cover page.

Change the lightness or darkness of the faxes you send.

Allows you to change resolutions page by page.

Special setting for international transmissions.

You can send a fax, then speak or print a sample call back message.

5-9

5-7

5-10

6-9

6-6

6-7

6-13

6-14

* The factory setting (option) is shown in bold.

3 - 5 ON-SCREEN PROGRAMMING

Page 43

To access the menu, press

Main Menu Menu Selections Options Descri ptions Page

3.SETUP SEND (Continued)

4.CANCEL JOB — — Cancel a delayed fax or

5.INTERRUPT — — Send a fax now, even if

6.SET

QUICK-DIAL

7.SETUP REPORTS 1. TRANSMISSION ON

7. DELAYED FAX — Set your fax machine to

8. POLLED TX ON

9. MEMORY TX NEXT FAX ONLY

1. ONE-TOUCH

DIAL

2. SPEED-DIAL — Dial numbers stored in

3.SETUP G ROUPS — Set up a Group number for

2. JOURNAL

PERIOD

Menu/Set

OFF

— Dial numbers stored in

OFF

EVERY 30 FAXES

EVERY 6 HOURS EVERY 12 HOURS EVERY 24 HOURS EVERY 2 DAYS EVERY 7 DAYS OFF

to accept

Stop

to Exit

send your documents later.

Set up your fax machine with a document to be retrieved by another fax machine.

You can send faxes from memory

polling job.

you have your fax machine set to send a fax later, or if you have it set for Polling.

memory by pressing only one key.

memory by pressing only four keys.

Broadcasting.

Initial setup for Transmission Verification Report and Fax Journal period.

6-16

6-17

6-18

6-8

6-19

7-1

7-3

7-5

9-1

9-2

* The factory setting (option) is shown in bold.

ON-SCREEN PROGRAMMING 3 - 6

Page 44

To access the menu, press

Main Menu Menu Selections Options Descriptions Page

8. REMO TE FAX

OPT

0. TEL SE RVICE 1. DIST INCTIV E ON

1.FAX

FWD/PAGING

2.FAX STOR AGE ON

3.REMOTE ACCES S --- Set code for retrieving

4.PRINT FA X — Print incoming faxes

2.CALLER ID — Register your AREA

Menu/Set

OFF

FAX FORWARD PAGING

OFF

SET

to accept

Stop

to Exit

Set your machine to forward faxes.

Store incoming faxes in memory for Fax Forwarding and Remote Retrieval.

faxes.

stored in the memory.

Use with phone company Distinctive Ring service to register the ring pattern with your fax machine.

CODE to dial from the Caller ID log.

8-1

8-3

8-4

5-10

5-12

5-15

* The factory setting (option) is shown in bold.

3 - 7 ON-SCREEN PROGRAMMING

Page 45

Initial Setup

Getting started

Setting the Date and Time

The fax machine displays the date and time, and if you set up the Station ID it prints on every fax you send. have to reset the date and time. All other settings will not be affected.

Press

Enter the last two digits of the year. Press

Enter two digits for the month. Press (For example, enter 09 for September, or 10 for October.)

Enter two digits for the day. Press (For example, enter 06.)

Enter the time in 24-Hour format. Press (For example, enter 15:25 for 3:25 P.M.)

Press The LCD now shows the date and time you set whenever the fax

machine is in Standby mode.

Menu/Set, 1, 1

Menu/Set

Stop/Exit

If there is a power failure, you may

1.DATE/TIME

INITIAL SETUP 4 - 1

Page 46

Setting the Station ID

You should store your name or company name and fax number to be printed on all fax pages that you send. The telephone number will appear only on cover pages and call back messages.

Press

Enter your fax number (up to 20 digits).

Press You must enter a fax number to continue (up to 20 digits).

If you do not enter a fax number, you cannot enter any more information.

You can not enter a hyphen.

Enter your telephone number (up to 20 digits). Press

Use the dial pad to enter your name (up to 20 characters). Press (See Entering text on page 4-3.)

Press The LCD will show the date and time.

If the Station ID has already been programmed, the LCD will ask you to press

Menu/Set, 1, 2

Menu/Set

Stop/Exit

to make a change or 2 to exit without changing.

2.STATION ID

4 - 2 INITIAL SETUP

Page 47

Entering text

When you are setting certain menu selections, such as the Station ID, you may need to type text into the fax machine. Most number keys have three or four letters printed below them. The keys for

0, #

and do not have printed letters because they are used for special characters.

By pressing the appropriate number key repeatedly, you can access the character you want.

Press Key one time two times three times four times

2 ABC2 3 DEF3 4 GH I 4 5 JKL5 6 MNO6 7 PQRS 8 TUV8 9 WX Y Z

Inserting spaces

To enter a space, press once between numbers and twice between characters.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press

Stop/Exit

All the letters above and to the right of the cursor will be deleted. Re-enter the correct characters. You can also back up and type over incorrect letters.

Repeating letters

If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right.

INITIAL SETUP 4 - 3

Page 48

Special characters and symbols

Press , # or 0, and then press or to move the cursor under the special character or symbol you want. Then press select it.

Press for (space) ! " # $ % & ’ ( ) + , - . /

Menu/Set

Press Press

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into the fax machine, complete the steps described on page 4-2.

# 0

for : ; < = > ? @ [ ] ^ _ for É À È Ê Î Ç Ë Ö 0

NOTICE

4 - 4 INITIAL SETUP

Page 49

Setting the Beeper Volume

You can change the beeper volume. The default (original) setting is

LOW

. When the beeper is on, the fax machine beeps every time you press a key or make a mistake and when a fax is being sent or received.

Press (

Press or to select your option.

When the LCD shows the option you want. Press

Press

Menu/Set, 1, 3

LOW, HIGH

Menu/Set Stop/Exit

OFF

)

3.BEEPER

Setting the Speaker Volume

You can adjust the speaker volume. Press adjust the volume, then press or to adjust the volume level. The display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Hook

before you can

INITIAL SETUP 4 - 5

Page 50

Choosing the Handset Volume (For Volume Amplify)

Before you begin to use your machine, you must decide if you need to set the handset volume to hearing-impaired. The AMPLIFY volume level complies with FCC standards.

VOLUME AMPLIFY: OFF

This default setting is appropriate if none of the users are hearing-impaired. During a conversation, users can press or

on the control panel to adjust the volume to When the handset is replaced, the handset volume will remain until you change it again.

VOLUME AMPLIFY: ON–TEMPORARY

This setting is appropriate if some of the users are hearing-impaired. During a conversation, users can press or on the control panel to adjust the volume to the handset is replaced, the handset volume returns to the default setting of

VOLUME AMPLIFY:ON–PERMANENT

Choose hearing-impaired. During a conversation, users can press or

AMPLIFY

returns to the default setting of

LOW

VOL AMPLIFY: ON?–PERMANENT?

on the control panel to adjust the volume to

. When the handset is replaced, the handset volume

VOL AMPLIFY: ON?

LOW, HIGH

AMPLIFY

for a user who is

LOW

AMPLIFY

if all of the users are

LOW, HIGH

HIGH

. When

When you press or on the control panel to adjust the volume, the LCD shows the setting you are choosing. Each key press changes the volume to the next setting.

It is important that you do not choose PERMANENT unless all users are hearing-impaired. Otherwise, the default setting of AMPLIFY may damage the hearing of some users.

4 - 6 INITIAL SETUP

Page 51

Setting Volume Amplify

Please carefully read Choosing the Handset Volume (For Volume Amplify), page 4-6 before you do the following steps:

Press

Press or to select

VOL AMPLIFY:OFF?

and go to Step 4. —OR— If some or all of the users are hearing-impaired, select

VOL AMPLIFY:ON?

Press

Press or to select hearing-impaired.

—OR— Select

hearing-impaired.

Press

Menu/Set, 1, 4

Menu/Set

TEMPORARY?

Menu/Set Stop/Exit

if only some of the users are

if none of the users are hearing-impaired

PERMANENT?

4.VOLUME AMPLIFY

if all the users are

Setting the Ring Volume

You can adjust the ring volume when your machine is idle. You can select a ring volume level or press until the ring is off.

Press or to adjust the volume level. With each key press, your machine rings so you can hear the current setting and the screen displays the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

INITIAL SETUP 4 - 7

Page 52

Memory Storage

In the event of a power failure, all settings in the

SETUP RECEIVE

COVERPAGE MSG

and permanently. You may have to reset the date and time.

SET QUICK-DIAL

and

(from

SETUP SEND

plus the

) operations are stored

INITIAL SETUP

COVERPG SETUP

Setting Tone and Pulse dialing mode (Canada Only)

Press

Press or to select

TONE

Press

Menu/Set, 1, 5

Menu/Set Stop/Exit

PULSE

5.TONE/PULSE

(or

Setting up your area code (USA only)

If you must dial the area code to call within your area code, do not enter this setting.

Press

Use the dial pad to enter your area code, and then press

Press

Menu/Set, 0, 2

Stop/Exit

Menu/Set

2.CALLER ID

AREA CODE:000

AREA CODE:908

4 - 8 INITIAL SETUP

Page 53

Setup Receive

Basic receiving operations

Choosing the Receive Mode

There are four different Receive Modes for the fax machine. You can choose the mode that best suits your needs.

LCD How it works When to use it

FAX ONLY

(automatic receive)

FAX/TEL* (fax and telephone)

TAD:ANSWER MACH .

(with an external answering machine)

MANUAL

(manual receive)

The fax machine automatically answers every call as a fax.

The fax machine c ontrols the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (pseudo /double ring) for you to pick up the call.

The external answering device (TAD) automatically answers every call.

Voice messages are stored on the external TAD. Fax messages are printed.

You control the phone line and must answer every call yourself.

For dedicated fax lines.

Use this mode if you expect to receive lots of fax messages and few telephone calls. You cannot have an answering machine on the same line, even if it is on a separate wall jack (phone socket) on the same line. You cannot use the telephone company’s Voice Mail in this mode.

Use this mode if you have an external answering machine on your phone line.

The TAD setting works only with an external answering machine . Ring Delay and F/T Ring Time do not work in this setting.

Use this mode when you are using a computer modem on the same line or if you don’t receive many fax messages or with Distinctive Ring.

If you hear fax tones, wait until the machine takes over the call, then hang up. (See page 5-5.)

Easy Receive

FAX/TEL

* In

mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, keep the Ring Delay set to 4 rings.

SETUP RECEIVE 5 - 1

Page 54

Current Receive Mode

MAN

MANUAL

FAX ONLY

FAX

09/06 15:25 FAX

FAX/TEL

F/T

ANSWER MACH.

TAD

To select or change your Receive Mode

Press The screen displays your current

selection.

Continue to press appears. After 2 seconds, the screen returns to the date and time display, along with your new Answer Mode setting.

If you are changing Answer Mode while in another operation, the screen returns to the current operation display.

Receive Mode

TAD:ANSWER MACH.

until your new selection

FAX ONLY

FAX/TEL

MANUAL

5 - 2 SETUP RECEIVE

Page 55

Setting the Ring Delay

The Ring Delay sets the number of times the fax machine rings before it answers in extension phones on the same line as the fax machine or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4.

(See Easy Receive on page 5-5 and Operation from extension telephones on page 5-8.)

Press

Press or to select how many times the line rings before the fax machine answers (00-04).

Press (If you select 00, the line won’t ring at all.)

Press

Menu/Set, 2, 1

Menu/Set

Stop/Exit

FAX ONLY

FAX/TEL

mode. If you have

1.RING DELAY

SETUP RECEIVE 5 - 3

Page 56

Setting the F/T Ring Time (FAX/TEL mode only)

If you set the Receive Mode to FAX/TEL, you’ll need to decide how long the fax machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the fax machine prints the fax.) This ringing happens after the initial ringing from the phone company. Only the fax machine rings (for 20, 30, 40 or 70 seconds) and no other phones on the same line will ring with the special pseudo/double-ring. However, you can answer the call on any extension phone (in a separate wall jack/phone socket) on the same line as the fax machine. (See Operation from extension telephones on page 5-8.)

Press

Press or to select how long the fax machine will ring to alert you that you have a voice call.

Press

Press Even if the caller hangs up during the pseudo/double-ringing,

the fax machine will continue to ring for the set time.

Menu/Set, 2, 2

Menu/Set Stop/Exit

2.F/T RING TIME

5 - 4 SETUP RECEIVE

Page 57

Easy Receive

When you use this feature, you don’t have to press Fax Receive Code allows the fax machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see

RECEIVE

of an extension phone connected to another wall jack (phone socket), just replace the handset and the fax machine will do the rest.

SEMI

the fax machine. Selecting machine yourself by lifting the handset of the machine or an external phone, and then press pressing from extension telephones on page 5-8.)

1 2

on the LCD or when you hear “chirps” through the handset

lets the machine receive the call only if you’ve answered it at

5 1

if you are not at the fax machine. (See

If this feature is set to ON, but the fax machine doesn’t connect a fax call when you lift a phone handset, press the Fax Receive code At the fax machine lift the handset, and then press

Press Use or to select ON,

OFF

Press Press

5 1

Menu/Set, 2, 3

Menu/Set Stop/Exit

5 1

when you answer a fax call. Selecting ON

OFF

means you’ll have to activate the fax

Fax Start

on the fax machine—OR—by

SEMI

Fax Start

3.EASY RECEIVE

or the

Operation

Fax Start

SETUP RECEIVE 5 - 5

Page 58

Printing a reduced incoming fax

If you choose incoming fax to fit on one page of letter or legal size paper, regardless of the paper size of the original. The fax machine calculates the reduction ratio by using the page size of the original and your Paper Size setting (

Press

Use or to select the reduction ratio you want– Choose

Press

Press If you receive faxes that are split onto two pages, turn on this

setting.

AUTO

, the fax machine automatically reduces an

Menu/Set, 2, 5

100%

if you don’t want a reduction.

Menu/Set Stop/Exit

Menu, 2, 6

Auto, 100%, 93%, 87%

5.REDUCTION

, or

75%

Recommended Reductions

If your paper is letter size (8.5" × 11"), and the incoming fax is

letter size, select

, select

legal size, select 75%.

If your paper is legal size (8.5" × 14"), and the incoming fax is

letter size, select

, select

legal size, select

87%

100%

93%

100%

93%

5 - 6 SETUP RECEIVE

Page 59

Setting Paper Size

You can use three sizes of paper for printing your faxes—letter, legal and A4. When you change the kind of paper in the paper tray, you will need to change the setting for paper size, so your machine will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit the paper in your machine.

Press

Press or to select

LEGAL

Press

Press 1 if you want to change the reduction setting.

—OR— Press

Press or to select Press

Press

Menu/Set, 2, 6

or A4.

Menu/Set

to go to Step 5.

Menu/Set Stop/Exit

LETTER

AUTO, 100%, 93%, 87%

6.PAPER

CHANGE REDUCTION

1.YES 2.NO

75%

Receiving a fax at the end of a conversation

At the end of a conversation you can ask the other party to fax you information before you both hang up.

Ask the other party to place the original in their machine and to

Start

press sends receiving tones (chirps) before hanging up.

When you hear the other machine’s CNG tones (beeps), press

Fax Start

The LCD shows:

Replace the handset.

. Tell the other party to wait until the fax machine

RECEIVE

SETUP RECEIVE 5 - 7

Page 60

Advanced receiving operations

Operation from extension telephones

If you answer a fax call on an extension telephone, or an external telephone in the EXT. jack, you can make the fax machine take the call by using the Fax Receive Code. When you press the Fax Receive Code

Easy Receive

(See If the fax machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code call at an extension phone. (See mode only) on page 5-4.)

If you answer a call and no one is on the line, you should assume that you’re receiving a manual fax.

■

At an extension phone (on a separate telephone wall jack/socket), press and then hang up.

■

At an external phone (connected to the fax machine’s EXT jack), press you hang up (the LCD shows

Your caller will have to press

5 1

, the fax machine starts to receive a fax.

on page 5-5.)

# 5 1

to take the

Setting the F/T Ring Time (FAX/TEL

5 1

, wait for fax-receiving tones (chirps),

5 1

and wait for the phone to be disconnected before

RECEIVE

Start

to send the fax.

For FAX/TEL mode only

When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call.

If you’re at an extension or external phone, you’ll need to lift the handset during the F/T Ring Time and then press double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the fax machine by pressing

5 - 8 SETUP RECEIVE

# 5 1

between the

5 1

Page 61

Using a cordless external handset

If your cordless telephone is connected to the EXT. jack of the fax machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the fax machine answer first, you will have to answer using the cordless and

Hook

then go to the fax machine so you can press call to the cordless handset.

to transfer the

Changing the remote codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is Code is

# 5 1

If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to other three-digit codes (such as

# # #

and

9 9 9

5 1

. The preset Telephone Answer

Press

Press or Press

If you want to, enter a new Fax Receive Code. Press

If you want to, enter a new Telephone Answer Code. Press

Press

Menu/Set, 2, 4

to select ON (or

Menu/Set

Menu/Set Stop/Exit

OFF

4.REMOTE CODE

SETUP RECEIVE 5 - 9

Page 62

Printing a fax from the memory

If you set Fax Storage to ON for Remote Retrieval, you can still print a fax from the memory when you are at the fax machine. (See Fax Storage on page 8-3.)

1 2

Press Press

Menu/Set, 8, 4 Fax Start

4.PRINT FAX

Setting

Polling

Polling is the process of retrieving faxes from another fax machine. You can use the fax machine to ‘poll’ other machines, or you can have someone poll the fax machine.

Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls the fax machine to receive a fax, they pay for the call. If you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the Polling feature.

Setting up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press

Enter the fax number you are polling.

Press The LCD shows

Menu/Set, 2, 7

Fax Start

DIALING

7.POLLING RX

5 - 10 SETUP RECEIVE

Page 63

Setting up Sequential Polling Receive

The fax machine can ask for faxes from several fax units in a single operation (Sequential Polling Receive). Afterwards, a Sequential Polling Report will be printed.

Press

Enter the fax machines you want to poll. You must press

Press Group number in turn to receive a fax.

Menu/Set, 2, 7

Fax Start

. The fax machine will poll each number or

Menu/Set

7.POLLING RX

between each fax number.

Press polling process.

To cancel all sequential polling receive jobs, press (See Canceling a scheduled job

Stop/Exit

while the machine is dialing to cancel the

on page 6-8

Menu/Set, 4

SETUP RECEIVE 5 - 11

Page 64

Telephone services

The fax machine supports the Distinctive Ring telephone service that some telephone companies offer.

If you have Voice Mail, Call Waiting, Call Waiting/Call ID, RingMaster, an answering service, an alarm system or other custom features on your telephone line, it may affect the way the fax machine works. (See Custom features on a single line on page 12-7.) If you have Voice Mail on your phone line, please read the following carefully.

Distinctive Ring

Brother uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.

What does your telephone company’s ‘Distinctive Ring’ do?

Your telephone company’s Distinctive Ring service allows you to have more than one number on the same phone line. If you need

more than one phone number, it is cheaper than paying for an extra line. Each phone number has its own distinctive ring pattern,

so you will know which phone number is ringing. This is one way you can have a separate phone number for the fax machine.

Please call your telephone company for availability and rates.

What does Brother’s ‘Distinctive Ring’ do?

The Brother fax machine has a Distinctive Ring feature that allows you to use the fax machine to take full advantage of the telephone company’s Distinctive Ring service. The new phone number on your line can just receive faxes.

You must pay for your telephone company’s Distinctive Ring service before you program the fax machine to work with it.

5 - 12 SETUP RECEIVE

Page 65

Do you have Voice Mail?

If you have Voice Mail on the phone line that you will install your new fax machine on, there is a strong possibility that Voice Mail and the

fax machine will conflict with each other while receiving incoming calls

. However, this Distinctive Ring feature allows you to use

more than one number on your line, so both Voice Mail and the fax machine can work together without any problems. If each

one has a separate phone number, neither will interfere with the other’s operations.

If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions below to ‘register’ the new Distinctive Ring pattern they give you. This is so your fax machine can recognize its incoming calls.

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and turn it back on later. When you get a new fax number, make sure you reset this feature.

Before you choose the ring pattern to register

You can only register one Distinctive Ring pattern with the fax machine. Some ring patterns cannot be registered. The ring patterns below are supported by the Brother fax machine. Register the one your telephone company gives you.

Ring Pattern

1 long-long

2 short-long-short

3 short-short-long

4 very long (normal pattern)

If the ring pattern you received is not on this chart, please call your telephone company and ask for one that is shown.

Rings

SETUP RECEIVE 5 - 13

Page 66

■

The fax machine will only answer calls to its registered number.

■

The first two rings are silent on the fax machine. This is because the fax must «listen» to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.)

■

If you program the fax machine properly, it will recognize the registered ring pattern of the ‘fax number’ within 2 ring patterns and then answer with a fax tone. When the ‘voice number’ is called, the fax machine will not answer.

Registering the Distinctive Ring pattern

Very important

After you have set the Distinctive Ring feature to ON, the receive mode is set to Voice Mail set up on the Distinctive Ring number, means you must answer all the calls yourself. You can not change the receive mode to the other mode while the Distinctive Ring is set to on.

Press

Press or to select Press

Press or to select the stored ring pattern you want to use. Press (You will hear each pattern as you scroll through the four

patterns. Make sure you choose the pattern that the telephone company gave you.)

Press Distinctive Ring is now set to on.

MANUAL

automatically. Unless you have a TAD or

Menu/Set, 0, 1

Menu/Set

Stop/Exit

SET?

MANUAL

1.DISTINCTIVE

mode

Turning off the Distinctive Ring

Press

Press or to select Press

Press

5 - 14 SETUP RECEIVE

Menu/Set, 0, 1

Menu/Set Stop/Exit

OFF

1.DISTINCTIVE

Page 67

Caller ID

The Caller ID feature of your machine lets you use the Caller ID subscriber service offered by many local telephone companies. After at least two rings, the LCD shows the telephone number of your caller (or up to 16 characters of the name, if available). Once you pick up the handset the Caller ID information disappears from the LCD, but the call information remains stored in the Caller ID memory.

CALL PICKUP remains on the LCD when no Caller ID information was

transmitted

OUT OF AREA means the call originates outside your Caller ID service area PRIVATE CALL means the caller has intentionally blocked transmission of

information

Caller ID service varies with different carriers. Call your local telephone company to determine the kind of service available in your area.

Caller ID Log

Your machine stores up to 30 of the last Caller IDs received into your machine’s memory in the Caller ID Log. When the thirty-first call comes in, information about the first call is erased. You can print the report or scroll through Caller ID information to review those calls made to your machine.

SETUP RECEIVE 5 - 15

Page 68

Printing the Caller ID Log

Press

To print the Caller ID Log, press

Fax Start

Hold/Caller ID

Viewing the Caller ID Log

Press

After two seconds, press or to scroll through the Caller ID Log.

When you want to see detailed information for a displayed ID (phone number and date and time call was received) press

Menu/Set

To continue viewing the Caller ID Log (Step 2), press or .

—OR— To exit the Caller ID Log, press

Hold/Caller ID

CALLER ID LOG

PRESS START KEY

CALLER ID LOG

01)MARY HENDERSON

02)TOM HENDERSON

03)ABC COMPANY

03)9087772837

03)02/01 12:00

DIAL:PRESS START

Stop/Exit

5 - 16 SETUP RECEIVE

Page 69

Returning a call from the Log

You can scroll through the Caller ID Log and select a call to return automatically. (See page 5-15.)

(For USA Only) You must set up your AREA CODE in advance. (See Setting up your area code (USA only) on page 4-8.)

Press

Press or to scroll through the Caller ID Log and when you see a call you want to return immediately, press

To begin dialing, press

Begin speaking when the other party answers.

This feature may not be available in certain areas of the USA and Canada.

If your dialing plan does not follow the standard 1 + area code + 7-digit number dialing system for calling outside your area code, you may experience problems returning calls automatically from the Caller ID Log. Your machine will automatically dial “1” plus the area code for any number that does not originate in your area code. If this is not the procedure followed by your dialing plan you will not be able to return calls automatically.

Hold/Caller ID

Menu/Set

Fax Start

CALLER ID LOG

03)ABC COMPANY

03)9087772837

03)02/01 12:00

DIAL:PRESS START

SETUP RECEIVE 5 - 17

Page 70

Registering a Caller ID number

You can set up a caller in the Caller ID Log as a One-Touch or Speed Dial number.

Press

After two seconds, press or to scroll through the Log and when you see a caller you want to register, press

To register the caller as a One-Touch number, press the One-Touch key where you want the number to be stored.

—OR— To register the caller as a

Speed-Dial number, press dial pad to press the two-digit location code (00–99), and then press

Hold/Caller ID

Menu/Set

Search/Speed Dial

CALLER ID LOG

03)ABC COMPANY

03)9087772837

03)02/01 12:00

DIAL:PRESS START

and use the

If the LCD shows has a number.

Enter the caller’s name, and then

Menu/Set

press

Press or to select the type of number, and then press

Menu/Set

FAX

TEL

FAX/TEL

CHAIN

Return to Step 2 to store another quick-dial number. —OR— Press

a fax number a telephone (voice) number both a fax and telephone number a number (usually an access code) for chain dialing.

Stop/Exit

REGISTERED

, the quick-dial location already

NAME:

5 - 18 SETUP RECEIVE

Page 71

Call Waiting/Caller ID

The Call Waiting/Caller ID feature lets you use the Call Waiting/Caller ID service offered by many local telephone companies. This feature displays the telephone number (or name, if available) of Call Waiting callers on your machine’s LCD.

To answer a Call Waiting signal while you’re talking on the phone, ask the other party if you can put them on Hold to catch the other call. The LCD shows the Caller ID.

Press

To switch back to the first call, press again.

Either caller can hang up at any time. However, if you hang up you will disconnect both callers.

Search/Speed Dial

to switch to the second call.

Search/Speed Dial

SETUP RECEIVE 5 - 19

Page 72

Setup Send

How to dial

There are four ways to dial.

Manual dialing

Press all of the digits of the phone or fax number.

One-Touch dialing

Press the One-Touch key of the location you want to call.

Speed-dialing

Press number. (See Storing Speed-Dial numbers on page 7-3.)

6 - 1 SETUP SEND

Search/Speed Dial, #

, and then the two digit Speed-Dial

two digit number

Page 73

Search

You can search for names you have stored in One-Touch and Speed-Dial memories. Press numbers alphabetically by name, enter the first letter of the name by using the dial pad. Press or . (See Storing Speed-Dial

numbers

on page 7-3.)

Search/Speed Dial

o search numerically

To search alphabetically

. To search for

SETUP SEND 6 - 2

Page 74

How to fax

Automatic transmission

This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset or press

Insert the original face down, top edge first in the ADF.

Adjust the paper guides to fit the width of your original.

Paper Guides

Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad. (See One-Touch dialing, Speed-dialing and Search, pages 6-1 to 6-2.)

Press

Fax Start

Hook

The ADF can hold up to 10 pages, feeding each one individually through the fax machine. Use standard 17 lb-23.4 lb (64 g/m

-90 g/m paper, feed each sheet individually to prevent paper jams.

Press resolution for the document you are sending. If you wish to send in the default is pressed. (See

6 - 3 SETUP SEND

) paper when using the ADF; if you are using heavier

Resolution

STANDARD

(before you send the fax) to select the

resolution, i.e. a general fax with no graphics, then

STANDARD

Fax resolution

, and the resolution button need not be

on page 6-7.)

Page 75

Out of memory message

If you get an of a fax, press

MEMORY

the option to press to press

OUT OF MEMORY

Stop/Exit

message while scanning a subsequent page, you will have

Fax Start

Stop/Exit

to cancel the operation.

message while scanning the first page

to cancel the scan. If you get an

to send the pages scanned so far, or

Manual transmission

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

Insert the original face down in the ADF.

Pick up the handset and listen for a dial tone. —OR— Press

Enter the fax number you want to call. (You can enter the digits using the dial pad, or you can enter a One-Touch or Speed-Dial number, or you can call using (See One-Touch dialing, page 7-1.)

When you hear the fax tone, press

If you’re using the handset, hang up.

Hook

and listen for a dial tone.

Fax Start

Search/Speed Dial

SEND

OUT OF

SETUP SEND 6 - 4

Page 76

Sending a fax at the end of a conversation

At the end of a conversation you can send a fax to the other party before you both hang up.

Ask the other party to wait for fax tones (beeps) and then press Start before hanging up.

Insert the original face down in the ADF. Press The LCD shows:

Replace the handset.

Fax Start

SEND

6 - 5 SETUP SEND

Page 77

Basic sending operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or memory transmission. After each setting is accepted, the LCD will ask if you want to enter more settings:

Press

SEND

—OR— Press

step.

Contrast

If your original is very light or very dark, you may want to set the contrast. Use Use

to select more settings. The LCD will return to the

menu.

if you have finished choosing settings and go to the next

S.LIGHT

S.DARK

Insert the original face down in the ADF.

Press

Press or to select Press

Press 1 if you want to choose more settings and the LCD will return to the

—OR— Press

choosing settings for this page, and then go to Step 4.

Enter a fax number.

Press The fax machine starts scanning the first page.

to make the original darker.

to make the original lighter.

Menu/Set, 3, 3

Menu/Set

SETUP SEND

if you have finished

Fax Start

menu.

to send the fax.

AUTO, S.LIGHT

3.CONTRAST

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

S.DARK

SETUP

SETUP SEND 6 - 6

Page 78

Fax resolution

When you have an original in the ADF you can use the key to change the setting temporarily (for this fax only). Press

Resolution

—OR— You can change the default setting.

Press

Press or to select the resolution you want.

Press

STANDARD

FINE

S. FINE

PHOTO

repeatedly until the LCD shows the setting you want.

Menu/Set, 3, 4

Menu/Set Stop/Exit

Suitable for most typed documents. Good for small print and transmits a little

slower than Standard resolution. Good for small print or artwork and transmits

slower than Fine resolution. Use when the original has varying shades of

gray. This has the slowest transmission time.

4.RESOLUTION

Resolution

Manual and automatic fax redial

If you are sending a fax manually and the line is busy, press

Redial/Pause

to make a second call to the last number dialed, you can save time by pressing

Redial/Pause

If you are sending a fax automatically

machine will automatically redial one time after five minutes.

6 - 7 SETUP SEND

, and then press

Redial/Pause

only works if you dialed from the control panel.

and

Fax Start

to try again. If you want

and the line is busy, the fax

Page 79

Canceling a job while scanning, dialing and sending the original

You can cancel a job while you are scanning it into memory by pressing

You can also cancel a job while the fax machine is dialing or sending the original by pressing

Stop/Exit

Canceling a scheduled job

You can cancel a fax job that is waiting in memory.

Press Any jobs that are waiting will appear

on the LCD.

If you have more than two jobs waiting, press or to select the job you want to cancel.

Press —OR— If you only have one job waiting, go to Step 3.

Press 1 to cancel. —OR— Press To cancel another job go to Step 2.

Press

Menu/Set, 4

Menu/Set

to exit without canceling.

Stop/Exit

4.CANCEL JOB

SETUP SEND 6 - 8

Page 80

Advanced sending operations

Electronic Cover Page

The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the One-Touch or Speed-Dial memory, if you have used a quick-dial number to make the call.

The cover page indicates the fax is from your Station ID, and the number of pages you are sending. If you have

to pages on the cover page remains blank.

You can select a comment to include on your cover page, or you can select

1.COMMENT OFF

include a comment. As well as using one of the comments

shown on the right, you can also enter up to two customized messages, each 27 characters long. (See

Always send Cover Page

(see

if you do not wish to

Composing your own comments

on page 6-10), the number of

on page 6-11.)

COVERPG SETUP

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Cover Page for Next Fax Only

Make sure Station ID is set up. (See Setting the Station ID on page 4-2.) This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

Insert the original face down in the ADF.

Press

Press displays

Press or to select ON (or

Press or to view the comment selections.

Press displays your selection.

Enter two digits to indicate the number of pages you are sending. (Enter 00 to leave the number of pages blank.) If you have made a mistake, press to back up and re-enter the number of pages.

Menu/Set, 3, 1 Menu/Set

NEXT FAX ONLY

Menu/Set

when the screen

OFF

1.COVERPG SETUP

), and press

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Menu/Set

(user defined) (user defined)

set

6 - 9 SETUP SEND

Page 81

Press displays:

Press 1 if you want to select additional settings. The display returns to the Setup Send menu.

—OR— Press

Enter the fax number you are calling and then press

Fax Start

Menu/Set

if you are finished choosing settings, and go to Step 10.

. The screen

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Always send Cover Page

Make sure Station ID is set up. (See Setting the Station ID on page 4-2.) This feature does not work without the Station ID.

You can set your machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Press

Press or to select ON (or

OFF

Press you select

If you selected ON, the screen displays the cover page comment options. Press or to view comment selections.

Press displays your selection. The screen displays:

Press 1 if you want to select additional settings. The display returns to the Setup Send menu.

—OR— Press

Menu/Set, 3, 1

Menu/Set

, a coverpage is always sent when you send a fax.)

Menu/Set

to exit if you are finished choosing settings.

when the screen displays

when the screen

1.COVERPG SETUP

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

COVERPAGE:ON

(user defined) (user defined)

. (If

SETUP SEND 6 - 10

Page 82

Using a printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Press

Press or to select

SAMPLE

Menu/Set, 3, 1

, and press

Menu/Set

=== COVER PAGE ===

TO:

FROM:

PAGE[S] TO FOLLOW

COMMENT:

FAX: TEL:

1.COVERPG SETUP

Composing your own comments

Press The screen displays:

Use or to choose position 5

Menu/Set, 3, 2

2.COVERPAGE MSG

or 6 for your customized comment. Press

Use the dial pad to enter your customized comment.

Menu/Set

(See Entering text on page 4-3.)

Press The screen displays:

Press 1 if you want to select

Menu/Set

ACCEPTED

OTHER SETTINGS?

additional settings. The display returns to the Setup Send menu.

1.YES 2.NO

—OR—

Press

if you are finished choosing settings and exit.

6 - 11 SETUP SEND

Page 83

Broadcasting

Using the numbers you have stored in Groups, One-Touch and Speed-Dial memory, you can “Broadcast” faxes automatically to a maximum of 104 different locations in a few simple steps.

After the Broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

Insert the original face down in the ADF.

Enter the One-Touch and Speed-Dial numbers (one after the other), Search numbers or a Group number you have stored.

Press memory, and then transmits it to all the numbers you entered. If the line is busy, your machine will redial.

Fax Start

. The fax machine stores the document in

Press Broadcast.

To cancel all locations, press

scheduled job

Stop/Exit

on page 6-8.)

during transmission to cancel the current fax

Menu/Set, 4

. (See Canceling a

SETUP SEND 6 - 12

Page 84

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

Insert the original face down in the ADF.

Press

Press or to select ON (or

OFF

Press

Press 1 if you want to choose more settings and the LCD will return to the

—OR— Press

Step 5.

Enter the fax number you’re calling.

Press

Menu/Set, 3, 5

Menu/Set

SETUP SEND

if you have finished choosing settings, and then go to

Fax Start

menu.

5.OVERSEAS MODE

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

6 - 13 SETUP SEND

Page 85

Call Reservation

You can send a fax and let the other party know that you want to speak to him after the fax transmission is completed. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your machine will ring. Lift the handset to have a conversation.

If you set Call Reservation and Call Back message to machine leaves a message if the other party does not answer.

Insert the original face down in the ADF.

Press The screen displays the current

setting for Call Reservation.

Press or to select ON (or

OFF

Press

If you set Call Reservation to ON, the screen displays the current setting for Call Back Message.

Press or to select Press The screen displays:

Press 1 if you want to select additional settings. The display returns to the

—OR— Press

The screen prompts you to enter the fax number you want to call.

Enter the fax number, and press

If you’ve set Call Reservation to ON, pick up your handset if your machine rings.

Menu/Set, 3, 6

Menu/Set

SETUP SEND

if you are finished choosing settings, and go to Step 6.

when the screen displays your selection.

(or

menu.

OFF

Fax Start

6.CALL RESERVE

CALL RESERVE:ON

CALL BACK:ON?

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

, your

You cannot use auto redial with Call Reservation. You cannot use Call Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to

SETUP SEND 6 - 14

Page 86

Print Sample Call Back Message

Press

Press or to select

SAMPLE

Press

Menu/Set, 3, 6

Menu/Set

6.CALL RESERVE

6 - 15 SETUP SEND

Page 87

Delayed Fax

Depending on the size of the data, you can use this menu setting to send up to 3 faxes at later times within the next 24 hours.

Insert the original face down in the ADF.

Press

Enter the time you want the fax to be sent (in 24-hour format).

Press (For example, enter 19:45 for 7:45

P.M.)

Press 1 if you want to leave the original in the ADF

—OR— Press

Press 1 if you want to choose more settings and the LCD will return to the

—OR— Press 2 if you have finished choosing settings, and then go to Step 5.

Enter the fax number.

Press entered to send the fax.

Menu/Set, 3, 7

Menu/Set

to scan the original into the memory.

SETUP SEND

Fax Start

menu.

. The fax machine will wait until the time you have

7.DELAYED FAX

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

1.DOC 2.MEMORY

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

SETUP SEND 6 - 16

Page 88

Setting up Polled Transmission

Polled Transmission is when you set up the fax machine to wait with an original so another fax machine can retrieve it.

Insert the original face down in the ADF.

Press

Press or to choose ON (or Press

Press 1 if you want to leave the original in the ADF

—OR— Press

Press 1 if you want to choose more settings and the LCD will return to the

—OR— Press

Press

Menu/Set, 3, 8

Menu/Set

to scan the original into the memory.

SETUP SEND

if you have finished choosing settings, and go to step 5.

Fax Start

OFF

menu.

. The LCD displays

8.POLLED TX

POLLED TX:ON?

1.DOC 2.MEMORY

POLLED WAITING

6 - 17 SETUP SEND

Page 89

Memory Transmission

This feature allows the fax machine to scan a fax into its memory and send it as soon as the scan is complete. This way, you don’t have to wait for the entire fax to be transmitted before you retrieve your document.

Insert the original face down in the ADF.

Press

To change the default setting, press

Press Go to Step 5. —OR— For the next fax transmission only, press or to select

NEXT FAX ONLY

Press

For the next fax only, press or to select ON (or Press

Press 1 to select additional settings. The display returns to the

SETUP SEND

—OR— Press

Enter fax number and press

Menu/Set, 3, 9

or to select

Menu/Set

menu.

if you are finished choosing settings and go to Step 6.

(or

OFF

Fax Start

9.MEMORY TX

MEMORY TX:ON

SELECT ↑ ↓ & SET

OFF

If you get a page of a fax, press

OUT OF MEMORY

page, you’ll have the option to press pages scanned so far, or to press operation. In this case, send the fax by the Manual Transmission.

Depending on your typical faxes, occur frequently. If this happens, change the Memory Transmission setting back to

OUT OF MEMORY

Stop/Exit

message while scanning in a subsequent

message while scanning the first

to cancel the scan. If you get a

Fax Start

Stop/Exit

OUT OF MEMORY

OFF

to cancel the

SETUP SEND 6 - 18

to transmit the

errors can

Page 90

Interrupting Delayed Fax and Polled Transmit jobs

You can send a fax or make a copy now, even if you have your machine set to send a fax later, or if you have it set to be polled. However, you cannot use automatic redial or the Menu mode.

Press

Wait 2 seconds, then remove the documents that are waiting in the ADF.

Insert the original you want to send now in the ADF.

Enter the number for the fax you want to send now, and press

Fax Start

After the transmission is finished, return the first document to the ADF.

Press If you set Delayed Fax or Polled Transmit using the memory

(that is, if you have already scanned the document into your machine’s memory and will send it from there), you don’t have to interrupt to send a fax or make a copy.

Menu/Set, 5

to restore the Delayed Fax.

5.INTERRUPT

6 - 19 SETUP SEND

Page 91

Quick-Dial numbers and

dialing options

Storing numbers for easy dialing

You can set up the fax machine to do three types of easy dialing: One-Touch, Speed-Dial and Groups for Broadcasting faxes.

If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.

Storing One-Touch Dial numbers

You can store four fax/phone numbers that you can dial by pressing one key. You can also store names with these numbers. When you press a One-Touch dial location, the screen displays the name or number as the call is dialed. (See One-Touch Dialing on page 7-7.)

One-Touch keys are not the dial pad keys. They are the four keys (numbers 1–4) located to the right of the navigation keys.

Press

Press the One-Touch key where you want to store a number. The screen displays the location you selected.

(USA Only) One-Touch key 1 has been programmed for the Brother fax back system. You can change it if you want to.

Enter a number (up to 20 digits). Press

If you want to enter a pause in the dialing sequence (to wait for an “outside line,” for example), press entering digits. Pressing pause when the number is dialed, and a dash appears on the screen.

Menu/Set, 6, 1

Menu/Set

QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 1

Redial/Pause

1.ONE-TOUCH DIAL

Redial/Pause

enters a 3.5-second

as you’re

Page 92

Use the dial pad to enter the name (up to 15 characters).

Press letters. (See Entering text on page 4-3.)

—OR— Press

Press or to select the type of number and press

Menu/Set

. You can use the chart to help you enter

, to store the number without a name.

NAME:

FAX

TEL

FAX/TEL

CHAIN

Return to Step 2 to store another One-Touch number. —OR— Press When you dial a One-Touch Dial number, the screen displays

the name you have stored, or, if you have not stored a name, the number you have stored.

a fax only number a telephone (voice) number both a fax and telephone (voice) number a number (usually an access code) for chain dialing.

Stop/Exit

to exit.

7 - 2 QUICK-DIAL NUMBERS AND DIALING OPTIONS

Page 93

Storing Speed-Dial numbers

You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys ( number, and numbers.

Fax Start

Search/Speed Dial, #

). The fax machine can store 100 Speed-Dial

, the two-digit

Press

Use the dial pad to enter a two-digit Speed-Dial number (00-99).

(For example, press Press

Enter the number (up to 20 digits). Press

Use the dial pad to enter the name (up to 15 characters).

Press (You can use the chart on page 4-3 to help you enter letters.) —OR— Press

Press or to select the type of number and press

Menu/Set

Menu/Set, 6, 2

Menu/Set

FAX

TEL

FAX/TEL

CHAIN

0 5

to store the number without a name.

a fax only number a telephone (voice) number both a fax and telephone (voice) number a number (usually an access code) for chain dialing.

2.SPEED-DIAL

#05:

ENTER & SET

NAME:

Go to Step 2 to store another Speed-Dial number. —OR— Press

Stop/Exit

QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 3

Page 94

Changing One-Touch and Speed-Dial numbers

If you try to store a One-Touch or Speed-Dial number where a number is already stored, the LCD will show the name stored there (or number) and will ask you to do one of the following:

Press 1 to change the stored number. —OR— Press

Enter a new number. Press

■

Follow the directions beginning at Step 3 in Storing One-Touch Number or Storing Speed-Dial numbers.

to exit without making a change.

Menu/Set

If you want to erase the whole number or whole name, press

Stop/Exit

The characters above and to the right of the cursor will be deleted.

If you want to change a character, use or to position the cursor under the character you want to change, and then type over it.

when the cursor is under the first digit or letter.

7 - 4 QUICK-DIAL NUMBERS AND DIALING OPTIONS

Page 95

Setting up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One-Touch key (Broadcasting). First, you’ll need to store each fax number as a One-Touch or Speed-Dial number. Then, you can combine them into a Group. Each Group uses up a One-Touch key. Finally, you can have up to four small Groups, or you can assign up to 103 numbers to one large Group. (See Storing One-Touch Dial numbers on page 7-1, Storing

Speed-Dial numbers

Press

Select a One-Touch key where you wish to store the number. (For example, press One-Touch key

Use the dial pad to enter the Group number and press

(For example, press

To include One-Touch or Speed-Dial numbers in the Group, enter them as if you were dialing. For example, for One-Touch key 3, press One-Touch key press

The LCD shows

Menu/Set, 6, 3

to store a Group.)

Search/Speed Dial

, page 7-3 and

Menu/Set

for Group 1.)

03, #09

Broadcasting

. For Speed-Dial location 09,

, then press 0, 9 on the dial pad.

on page 6-12.)

3.SETUP GROUPS

SETUP GROUP:G0

ENTER & SET

G01:*03#09

Press numbers for this group.

Use the dial pad to enter a name for the group and press

(For example, NEW CLIENTS) (See

Press You can print a list of all One-Touch and Speed-Dial numbers.

(See

Menu/Set

Entering text

Stop/Exit

Printing reports

to accept the

on page 4-3.)

QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 5

Menu/Set

on page 9-1.)

NAME:

ENTER & SET

Page 96

Dialing options

You can use the fax machine to make voice telephone calls by dialing manually or by using Search, One-Touch or Speed-Dial memory. You can use the handset to make and receive calls.

When you dial a quick-dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.

Manual dialing

Manual dialing is simply pressing all of the digits of the phone number.

Pick up the handset. —OR— Press

When you hear a dial tone, dial the call using the dial pad.

If you pressed the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

To hang up, replace the handset.

Hook

to dial the call, pick up the handset when

7 - 6 QUICK-DIAL NUMBERS AND DIALING OPTIONS

Page 97

One-Touch Dialing

Pick up the handset. —OR— Press

When you hear a dial tone, press the One-Touch key of the location you want to call.

If you pressed the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up a voice call, replace the handset. If you try to use a One-Touch location with no number stored in

it, you will hear a warning sound, and LCD will show

REGISTERED

If you are sending a fax, press One-Touch key. If you picked up the handset or pressed press fax tones.

Hook

. The LCD returns to normal after two seconds.

Fax Start

to dial the call, pick up the handset when

Fax Start

when the receiving fax machine answers with

after pressing the

Speed-Dialing

NOT

Hook

Pick up the handset. —OR— Press

When you hear a dial tone, press

If you pressed the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

To hang up a voice call, replace the handset. If you are sending a fax, press

Speed-Dial number. If you picked up the handset or pressed

Hook

answers with fax tones.

Hook

Search/Speed Dial

, and then press the two-digit Speed-Dial number.

Hook

to dial the call, pick up the handset when

, press

Fax Start

QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 7

when the receiving fax machine

after entering the

, press

Page 98

Access codes and credit card numbers

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as One-Touch and Speed-Dial numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad.

The combined number will be dialed in the order that you entered it as soon as you press (See Storing Speed-Dial numbers on page 7-3.) For example, you can store ‘555’ on Speed-Dial #03 and ‘7000’ on Speed-Dial #02. If you press

Search/Speed Dial, #02

To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press

Search/Speed Dial, #03

pad.

If you must wait for another dial tone or signal at any point in the dialing sequence, store a pause there in the number by pressing

Redial/Pause

Fax Start

. Each key press adds a 3.5-second delay.

Search/Speed Dial, #03

Fax Start

, and

and then press

, you will dial ‘555-7000’.

7001

using the dialing

7 - 8 QUICK-DIAL NUMBERS AND DIALING OPTIONS

Page 99

Pause

Press numbers. If you are dialing overseas, you can press as many times as needed to increase the length of the pause.

Redial/Pause

to insert a 3.5-second pause between

Redial/Pause

Fax Redial

If you’re sending a fax manually and the line is busy, press

Redial/Pause

to the last number dialed, press If you’re sending a fax automatically and the line is busy, the fax

machine will automatically redial one time five minutes after the transmission.

to try again. Any time you want to make a second call

Redial/Pause

to save time.

Tone or Pulse (Canada only)

If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.

Lift the handset of an external phone.

Press #. Any digits dialed after this will send tone signals.

When you hang up, the fax machine will return to the Pulse dialing service.

QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 9

Page 100

Remote Fax Options

Fax Forwarding/Paging

Programming a Fax Forwarding number

When Fax Forwarding is set to ON, the fax machine stores received faxes in the memory. Then it dials the fax number you’ve programmed and forwards the fax message.

Press

FAX FORWARD?

Press The LCD will ask you to enter the fax number to which faxes will

be forwarded.

Enter the forwarding number (up to 20 digits).

Press

Menu/Set, 8, 1

Menu/Set

Menu/Set Stop/Exit

until the LCD shows

1.FAX FWD/PAGING

FAX FORWARD?

FWD#:

8 - 1 REMOTE FAX OPTIONS

Brother FAX565 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Brother numbers

Register your product (USA only)

Frequently asked questions (FAQs)

For Customer Service

Brother fax back system (USA only)

Ordering accessories and supplies

Compilation and Publication Notice

Safety precautions

To use the fax machine safely

Choosing a location

Quick Reference Guide

Sending faxes

Receiving faxes

Storing numbers

Dialing operations

Making copies

Table of Contents

Introduction

Using this Guide

Finding information

Symbols used in this Guide

Fax Test Sheet and Product Registration (USA only)

Part names

Control panel overview

About fax machines

Custom features

Do you have Voice Mail on the phone line?

Why should there be problems?

How can you avoid possible problems?

Fax tones and handshake

ECM (Error Correction Mode)

Connections

Connecting an external telephone

Connecting an external telephone answering device (TAD)

Sequence

Connections

Recording outgoing message (OGM) on an external TAD

Special line considerations

Roll Over phone lines

Two-Line phone system

Converting telephone wall outlets

Installing fax machine, external two-line TAD and two-line telephone

Multi-Line Connections (PBX)

If you are Installing the Fax machine to Work with a PBX

Custom features on your phone line

Paper

About paper

Handling and using special paper

Paper capacity of the paper tray

Paper specifications for the paper tray

How to load paper

To load paper

On-Screen Programming

User-friendly programming

Menu table

Memory Storage

Navigation keys

Initial Setup

Getting started

Setting the Date and Time

Setting the Station ID

Entering text

Inserting spaces

Making corrections

Repeating letters

Special characters and symbols

Setting the Beeper Volume

Setting the Speaker Volume

Choosing the Handset Volume (For Volume Amplify)

Setting Volume Amplify

Setting the Ring Volume

Memory Storage

Setting up your area code (USA only)

Setup Receive

Basic receiving operations

Choosing the Receive Mode