Brother Fax-410M User Manual

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Page 1

Page 2

Page 3

Your Brother Fax Reference Section

SECTION II

The control panel keys

A description of the control panel is shown on page II-3-1.

SECTION

Loading paper

Paper loading is described on page III-5-1.

Connecting your fax to the telephone line.

The method for cormecting the machine to a telephone line is described on page III-6-1.

Making a copy

Step

Symbol

COPY

SECTION IV

Setting the date and time

Operation

Set the document face down in the feeder.

Press COPY.

FA X

CO PY

Display

EN TER PR ESS

CO PYI NG

FA X NO . CO PY K EY

P.Ol

Page 4

Your Brother Fax Reference Section

Step

Operation

Press SET, then "0" followed by "2".

Press SET,

Enter the last two digits of current year, then SET.

Enter the current month as a 2-digit number, then RET.

Enter the day as a 2-digit number, then SET.

Display

02 .DAT E- TIM E

PR ESS SE T K EY

YE AR : X X

INP UT / PRE SS S ET TO EN D

MON TH : XX

INPUT / PRESS SET TO END

DAY : XX

INP UT / PRE SS S ET TO EN D

TI ME : X X:X X

INP UT / PRE SS S ET TO EN D

Enter the time, then set.

Page 5

Registering your name and number

Your Brother Fax Reference Section

Step Symbol Operation

r ABC

; ; (21

Press FUNCTION^ then

'^2".

L_“J Vl/

Press SET, then "O' followed by "5".

©“©

Press SET.

O'“© "O

Use the number keys to enter your fax number.

'©“©""© =0 ”-0--0

Press SET.

Display

2. RFGISTRATTON

PR ESS SE T K EY

05 .ST ATI ON ID

PR ESS SE T K EY

EAX : INP UT / PRE SS S ET TO EN D

FA X; 0 528 11 598 1_ INP UT / PRE SS S ET TO EN D

TEL :

INP UT / PRE SS S ET TO EN D

©'©■'O

■©“0~©

■Q ■•© "0

©■0 0

! INTERRUPT

©-©-0

’© '’^© "”© 0 '0 "'0

STOP

Use the number keys to enter your telephone

number.

Press SET.

Use the number keys to en ter the name you wish to appear on the faxes.

Press S ET. Then press STOP key.

TEL : 052 824 255 4_

INP UT / PRE SS S ET TO EN D

NA ME:

INP UT / PRE SS S ET TO EN D

NA ME: BR 0TH ER_

INP UT / PRE SS S ET TO EN D

06 /01 /199 1 12: 00

FA X/CO PY : SET DO C.

Page 6

Your Brother Fax Reference Section

Sending a fax (manual transmission)

Step Symbol

HOOK

START

Manuai reception of faxes

Operation

Set the document face down

in the feeder.

Press HOOK or pick up the handset.

Dial the number of the destination.

When you hear the fax tone, press the START key. (Hang up after this if

you are using the hand

set.)

FA X EN TER

CO PY

EN TER EA X NO .

03 875 497

EN TER FAX N 0

03 875 497

SEN DIN G

Display

PR ESS

FA X

CO PY

N0 .

KE Y

Page 7

Registering one-touch numbers

Your Brother Fax Reference Section

Step

Symbol

______

----------

I INTERRUPT j y N

ONE TOUCH KEY

O'“0 “"O ’0 "‘0 ”"0 “0“0"'0

0“0 0

----------

I INTERRUPT I

_____

Operation

Press FUNCTION, then 1.

1. ONE -TO UCH / SPE ED DIA L

Display

PR ESS SE T K EY

Press SET, then 1.

1. ONE -TO UCH DIA L PR ESS SE T K EY

Press SET.

ONE -T OUC H D IAL

SEL ECT O NE- TOU CH KEY

Select the one-touch number to be registered.

(e.g. press 5.)

Use the number keys to

eiiLei the telephone or fax

number.

Press SET.

■:^05

INP UT / PRE SS S ET TO EN D

^nS:S08783]735_

INP UT / PRE SS S ET TO EN D

NA ME:_

INP UT / PRE SS S ET TO EN D

I INTERRUPT I

ABC /—N. OEE ^

0-0 -0

“0 '‘0 ""0 ”0 '“0 ""0

0 "0 0

0o. 0

srop

Use the number keys to enter the name of the destination.

Press SET, then "1", "2" or "3".

Press SET.

Press STOP to end registration.

*05:BR0THER MIZUH0_

INP UT / PRE SS S ET TO EN D

CU RRE NT

l. FAX 2

: EAX

TEL 3 .0FF

ONE -T OUC H D IAL

SEL ECT O NE- TOU CH KEY

06 /01 /199 1 12: 00

EAX /C OPY : SET DO C,

Page 8

Your Brother Fax Reference Section

• Sending a one-touch fax

Step

Registering speed dial numbers

Step

I INTERRUPT I ABC

Symbol

ONE TOUCH KEY

_ _ _ _

Symbol

L—_J ^

Set the document face down in the feeder.

Press the one-touch number key (e.g. 5).

Press START.

Press FUNCTION, then

Press SET, then "2".

r©

Operation

Display

EAX E NTE R

CO PY

BRO THE R MIZ UHO

PR ESS STA RT KEY

BRO THE R MIZ UHO

1. ONE -TO UCH / SPE ED DIA L

2. SPE ED DIAL

PR ESS COP Y K EY

SEN DIN G

Display

PR ESS SE T K EY

FA X N 0.

O “Q "'0

^"Q -0 ““0

"0 " 0 ‘"0

0 0 0

0 ‘-^0

0 “0 0 0 '^'0 "0

“0 0

I INTEfiflUPT

Press SET.

Enter the two digit speed dial number to be regis tered (e.g. 10).

Use the number keys to enter the telephone or fax number.

Press SET.

SPE ED DI AL

SEL ECT N O. # _

SPE ED DI AL

SEL ECT N 0. #10

#1U :3U 87 831 735_

INP UT / PRE SS S ET TO EN D

NA ME;_ INP UT / PRE SS S ET TO EN D

Page 9

Your Brother Fax Reference Section

Step

-O -0 "0

----------

I INTERRUPT I / N

ABC ^—V DEE ^

0- Q

Symbol

0 “'©

”0 ’‘© "”©

1 ^__

---------------------

r INTERRUPT~'\

1 I

I_J

STOP

Operation

Use the number keys to enter the name of the destination.

Press SET, then "2" or "3".

Press SET.

Press STOP to end registration.

Display

NA ME:U .K. O FFIC E,, INP UT / PRE SS S ET TO EN D

CU RRE NT : F AX

l. FAX 2. TEL 3.0 FF

SPE ED DI AL

SEL ECT N O. #

06 /01 /199 1 12: 00

FA X/CO PY : SET DO C.

vtt

Page 10

Your Brother Fax Reference Section

Sending speed dial faxes

Step

Symbol

SPD.DIAL

O "0 "'0

"“0

Set the document face down in the feeder.

Press the SPD.DIAL key.

Use the number keys to: enter the two digit speed

dial combination (e.g. 10).

"0 “0 ‘"'0

0 °0 0

SWffr

Sending telephone index faxes

Press START.

Operation

Display

FA X

CO PY

EN TER PR ESS

EN TER SPE ED NO .

U.K , OFFI CE

PR ESS STA RT KEY

U.K . OFFI CE

SEN DIN G

FA X CO PY

NO.

KE Y

mil

Page 11

Sending a fax with a super COVERPAGE

Your Brother Fax Reference Section

Step

O-"0

Symbol

nZiCOVERPAGE

r I

O ‘"0 "0

'0 '‘0 ‘■ “0

"O ’"'0 ""0

0 “0 0

0-0-0

“0 "0™0

■0 -0 -0 0 0 0

Operation

Se t t he docu men t fa ce d ow n

in the feeder.

Press COVERPAGE.

Press a number key (1-6) to select a comment (e.g. 2).

Sele ct

"1"

to s how th e

tota l n umb er o f pag es^ or

to o ff .

"2"

Use the number keys to enter the total number of

pages to be sent.

Display

FAX

CO PY

SEL ECT CO MME NT (1 -6)

2. PLE ASE CA LL

TOT AL N0

TOT AL PA GES

EN TER TO TAL N0 . OF PAG ES

EN TER F AX NO . PR ESS

CO VERP AG E

. OF PAG ES

l. ON

2. OFF

CO PY

: 12

KE Y

Enter the fax number. Press ST ART.

Sending a fax with cail reservation

Step

Symbol

CZl CALL

Set the document face down in the feeder.

Press CALL.

Press "1" or “2'’

O-'”0

Operation

30 8 78 3 173 5

SEN DIN G COV ERPA GE

Display

FA X CO PY PR ESS

EN TER F AX N0 .

CAL L B ACK MS G.

l. ON 2,O FF

EN TER FAX N O.

CO PY KEY

Page 12

Your Brother Fax Reference Section

Standard polling

Page 13

Setting a document to be polled

Your Brother Fax Reference Section

Step

O'"0

Symbol

I FLASH I POLLING

START

Operation

Set the document face down

in the feeder.

Press POLLING.

Press "1" or "2'-

Press START.

Display

FA X CO PY

EN TER

FA X NO .

PR ESS CO PY KEY

SEL ECT N O.

¡. STAN DAR D 2 .SE CUR E

PO LL

PR ESS STA RT KEY

-OR-

PO LL

EN TER FAX N O.

06 /01 /199 1 13: 00

WA ITI NG

-OR-

POLL

WA ITI NG

Sending a fax from memory (only for FAX-500M)

Step

Symbol

MEMORY

IZU ECM

Set the document face down in the feeder.

Press MEMORY/ECM.

Enter the destination fax number^ then press

START.

Operation

Display

FA X CO PY

EN TER PR ESS

EN TER FAX N O.

MEM OR Y 98 %

FA X NO . CO PY K EY

100%

Page 14

Your Brother Fax Reference Section

Sending a broadcast fax (only for the FAX-500M)

Step

Symbol

BROADC AST

Operation

Set the document face down

in the feeder.

Press BROADCAST.

I ■ I

ONE TOUCH KEY!-------------------------

I SPD.DIAL

START

Printing out confidential information (only for FAX-500M)

Use a one-touch;, speed, or group key to enter the number of the destination

machines.

Press START.

^01 #1 0G0 3

DUTCH OFFICES

UJ OF FICE

FA X

CO PY

BRO ADC AST

EN TER FAX N O.

SEN DIN G

Display

EN TER PR ESS

FA X NO .

CO PY K EY

10 0%

xtt

Page 15

Printing out confidential message (oniy for FAX-500M)

Your Brother Fax Reference Section

Step

Symbol

PRS

NTERRUPT > N.

™ 0

! INTERRUPT I I I

0“©"'©

“©^■0-©

“0-©•■■©

0© ©

INTERRU PT I

Interrupting a transmission

Operation

Press FUNCTION, then

"7".

Press SET, then "2'

Press SET,

Enter the retrieval ID code.

Press SET.

Display

/. CON FID ENT IAL MA IL B OX

. PRE SS SET KE Y

2. C0NF . PRI NT OUT PR ESS SE T K EY

RE TRI EVA L ID : XX XX

EN TER CO DE N O.

RE TRI EVA L ID : 63 49

PR ESS SE T K EY

CO NF. ME SSAG E

PR INT ING

Step

Symbol

Operation

Press INTERRUPT,

Remove the document.

Set the document, you need to send, face down in the feeder.

Display

INT ER RUPT

SET DO CU MENT (S)

xin

Page 16

Your Brother Fax Reference Section

Step

Symbol Operation

¿3-

INTERRUPT f

Canceling a transmission

Enter a fax number^ then START.

The document has been sent.

Replace the original document.

Press INTERRUPT.

Display

NJ OFF ICE

SEN DIN G

INT ER RUPT

SET DO CU MENT (S)

INT ER RUPT

TO RES ET PR ESS IN TER RUP T

OR-

INT ER RUPT

EN TER FAX N O.

06 /01 /199 1 12: 00

FA X/CO PY : SET DO C.

Step Symbol Operation

r T WXY ---

I I ( Q \

Press FUNCTION, then

L—J ^

Press SET.

I INTERRUPT I

O ”'0

Select the number of any operation, you wish to cancel.

'© ”0 "'0

0 0 0

Enter "1" or "2"

XXV

Display

9. CANC EL TRA NSM ISS ION PR ESS SE T K EY

SEL ECT N 0.

l. HEA D OF FI CE

-OR-

21 :00

SEL ECT N 0.

2. 341 141 1 RE DIAL

HE AD O FF ICE

CAN CEL ?

l. YES 2. N0

21 :00

Page 17

I. Preliminary information............................................................................................................................ I-l

GLOSSARY.........................................................................................................................................................M

SYMBOLS USED IN THIS MANUAL.........................................................................................................1-3

IMPORTANT SAFETY INSTRUCTIONS..................................................................................................1-4

STANDARD TELEPHONE AND FCC NOTICES

II. Introduction....................................................................................................................................... ...II-l-l

1. INTRODUCTION................................................................................................................................. II-l-l

2. FEATURES............................................................................................................................................... II-2-1

3. THE CONTROL PANEL KEYS............................................................................................................II-3-1

4. FUNCTIONS...................................................................................................................................... ....II-4-1

III. Setting up..............................................................................................................................................III-l-l

1. SELECTING A LOCATION FOR YOUR FAX MACHINE

2. UNPACKING THE MACHINE

3. ASSEMBLING THE HANDSET........................................................................................................III-3-1

4. INSTALLING THE WIRE EXTENSIONS

5. LOADING PAPER................................................................................................................................III-5-1

6. CONNECTING YOUR FAX TO THE POWER OUTLET.............................................................III-6-1

7. CONNECTING TO A TELEPHONE LINE

Jacks......................................................................................................................................................III-7-1

Multi Line Connections (PBXs).......................................................................................................Ill-7-1

Connecting to a private branch exchange.....................................................................................III-7-2

8. MAKING A TRIAL COPY

9. ADDITIONAL SET-UP OPTIONS.................................................................................................. III-9-1

Connecting to an external telephone........................................................................................... III-9-1

Installing the one-touch dial label.................................................................................................III-9-1

..........

.............................................................................................. III-2-1

...................................................................................................................ni-8-1

.....................................................................................

...........................................................

......................................................................................

....................................................................................

1-6

III-l-l

III-4-1

I1I-7-1

IV. Basic use

1. CONFIGURING THE MACHINE.....................................................................................................IV-1-1

Setting the date and time............................................................................................................... IV-1-1

Registering your name and number.............................................................................................. IV-1-2

Entering information using the keys........................................................................................

Selecting tone or pulse dialing........................................................................................................IV-1-6

Setting the auto answer switch........................................................................................................IV-1-7

FAX/TEL switch.................................................................................................................................IV-17

Setting F/T ringing period............................................................................................................... IV-1-9

Setting the ring delay......................................................................................................................IV-1-10

Turning auto redial on and off......................................................................................................IV-1-10

Turning the beeper on and off......................................................................................................IV-1-11

Turning the transmission verification report on and off

2. SENDING A FAX..................................................................................................................................IV-2-1

Automatic transmission....................................................................................................................IV-2-1

Manual transmission

Loading multiple pages for transmitting or copying.................................................................IV-2-3

..............................................

......

.................................................................................................................IV-2-2

-.................................................................................................IV-1-1

...IV-1-4

........................................................

IV-1-12

Page 18

Contents

Current Setting for sending a fax................................................................................................... IV-2-3

Redialing............................................................................................................................................ IV-2-5

3. RECEIVING A FAX...............................................................................................................................IV-3-1

Automatic reception.......................................................................................................................... IV-3-1

Manual reception............................................................................................................................ IV-3-1

Reception with FAX/TEL switching...............................................................................................IV-3-1

Reception by Enhanced Remote Activation.................................................................................IV-3-2

Remote activation...............................................................................................................................IV-3-2

Reception into memory (only for FAX-500M)............................................................................ IV-3-2

Registering F/T & Remote ID..........................................................................................................IV-3-3

4. USING ONE-TOUCH NUMBERS.................................................................................................... IV-4-1

Registering one-touch numbers......................................................................................................IV-4-1

Registering one-touch numbers as a group key (only for FAX-500M)

.................................

Sending one-touch faxes................................................................................................................. IV-4-4

Printing a list of one-touch numbers.............................................................................................IV-4-4

Changing or Erasing one-touch names and numbers

................................................................

5. USING SPEED DIAL NUMBERS......................................................................................................IV-5-1

Registering speed dial numbers.....................................................................................................IV-5-1

Sending speed dial faxes................................................................................................................. IV-5-2

Printing a list of speed dial numbers.............................................................................................IV-5-2

Changing or Erasirig speed dial names and numbers

...............................................................

6. CHAIN DIALING............................................................................................................................... IV-6-1

Setting chain dialing.........................................................................................................................IV-6-1

7. USING THE TELEPHONE INDEX....................................................................................................IV-7-1

Looking up a number

.......................................................................................................................IV-7-1

Sending a fax.......................................................................................................................................IV-7-1

Printing out the telephone index....................................................................................................IV-7-2

8. USING THE UNIT AS A TELEPHONE...........................................................................................IV-8-1

Manual dialing...................................................................................................................................IV-8-1

One-touch dialing..............................................................................................................................IV-8-1

Speed dialing......................................................................................................................................IV-8-1

Using the telephone index...............................................................................................................IV-8-1

Using keys with the telephone........................................................................................................IV-8-2

Using an external telephone............................................................................................................IV-8-2

Using an external telephone answering device...........................................................................IV-8-2

IV-4-3

IV-4-6

IV-5-3

V. Advanced use................................................................................................................................ V-1-1

1. RESOLUTION.......................................................................................................................................V-1-1

Single resolution transmission.........................................................................................................V-1-1

Multiple resolution transmission................................................................................................ V-1-2

The resolution of in-coming documents.........................................................................................V-1-3

Copier resolution.................................................................................................................................V-1-3

XVI

Page 19

Contents

2. SETTING THE CONTRAST................................................................................................................V-2-1

3. SMOOTHING (ENHANCED IMAGE RESOLUTION)

4. USING THE SUPER COVERPAGE FACILITY Sending a fax with a super COVERPAGE

Printing out a super COVERPAGE................................................................................................. V-4-2

Entering a comment............................................................................................................................ V-4-3

5. CALL RESERVATION AND THE CALL BACK MESSAGE........................................................V-5-1

Sending a fax will Call Reservation................................................................................................ V-5-1

Printing out a Call Back Message.....................................................................................................V-5-2

6. TIMER TRANSMISSION (DELAYED TRANSMISSION).......................................................... V-6-1

Sending a fax with Timer..................................................................................................................V-6-1

Initial timer......................................................................................................................................... V-6-3

7. THE PASSWORD.................................................................................................................................. V-7-1

Sending a FAX with password.........................................................................................................V-7-1

Setting the fax receiving password

Turning password protection on and off........................................................................................V-7-3

8. POLLING..................................................................................................................................................V-8-1

What is polling?...................................................................................................................................V-8-1

Standard polling..................................................................................................................................V-8-2

Secure polling

Timer (Delayed) pulling.....................................................................................................................V-8 3

Turn-around polling......................................................................................................................... V-8-5

Sequential polling (only for FAX-500M)........................................................................................V-8-6

Setting a document to be polled.......................................................................................................V-8-7

9. SENDING FAXES FROM MEMORY (only for FAX-500M)

Sending a fax from memory..............................................................................................................V-9-1

Printing out a "Memory used list"................................................................................................. V-9-2

10. SENDING FAXES WITH THE ECM FEATURE (only for FAX-500M)...................................V-10-1

11. BROADCASTING (only for FAX-500M)

Sending a broadcast fax.................................................................................................................. V-11-1

12. RELAY BROADCASTING (only for FAX-500M)

Sending a relay broadcast request.................................................................................................V-12-1

Using your machine as the relay unit

Registration of relay ID.................................................................................................................. V-12-2

13. CONFIDENTIAL MAILBOXES (only for FAX-500M)...............................................................V-13-1

Registering a confidential mailbox............................................................................................. V-13-1

Changing the mail box ID...............................................................................................................V-13-3

Printing out confidential information report..............................................................................V-13-3

Printing out a confidential message..............................................................................................V-13-4

Transmitting to a mail box.......................................................................................................... V-13-5

Retrieving confidential messages................................................................................................. V-13-6

14. VARIOUS TYPES OF TRANSMISSIONS...................................................................................V-14-1

....

..................................................................................................................................V-8-2

.................................................................................................

...........................................................................................

.............................................................................

.....................................

......................................................................................

................................................................

................................................V-4-1

................

........................................................................

.........................................V-9-1

V-3-1

V-4-1

V-7-2

V-11-1

V-12-1

V-12-2

xvn

Page 20

Contents

15. INTERRUPTING A TRANSMISSION

16. CANCELLING A TRANSMISSION..............................................................................................V-16-1

17. OPTIONAL KITS............................................................................................................................. V-17-1

18. PRINTING OUT REPORTS AND LISTS

All-dial list..........................................................................................................................................V-18-1

Configuration list...............................................................................................................................V-18-2

Power failure report (only for FAX-500M)

VI. Troubleshooting

Receiving...............................................................................................................................................VT-1

Sending

Telephone............................................................................................................................................... VI-3

Copying...................................................................................................................................................VI-3

Others..................................................................................................................................................... VI-4

Error messages........................................................................................................................................VI-5

VII. Cleaning

Cleaning the printing area.................................................................................................................VII-2

Cleaning the scanner...........................................................................................................................VII-3

VIII. Specifications...................................................................................................................................VIII-l

...................................................................................................................................................VI-2

.......

.................................................................................................................... ....VI-1

................................................................................................................................................VII-l

.........................................................................................

.....................................................................................

...................................................................................

V-15-1

V-18-1

V-18-4

XVtll

Page 21

I. Preliminary information

GLOSSARY

This glossary is a reference to help you understand terms used in this manual which may be unfamiliar.

ADF

Automatic Document Feeder - this allows the insertion of up to 20 originals for transmission or copying.

Broadcasting

Chain dialing

Confidentiai maiibox

Convenience copier

ECM

F/T ringing time

Fax password

Fax receiving password

This function permits the transmission of a fax to several different stations in a single operation, (only for model FAX-

500M) An option which allows you to use two one-touch or speed

dial numbers for an automatic transmission, (for example, when you are using telephone credit card.)

This feature is used for sending and receiving documents that should be seen only by those who know the retrieval ID number. The FAX-500M (only) has three different mailboxes.

A copier used to make occasional, temporary reproductions of documents.

The Error Correction Mode, which is a means of checking the integrity of a fax transmission, (only for FAX-500M)

This is the time (10,20, or 30 seconds) set for extra ringing of the fax machine's telephone when receiving manual transmissions and/or telephone calls for the purpose of conversations.

A security code that permits transmission to the fax units using the same code.

This password is used to prevent the reception of unwanted fax transmissions.

Fine resoiution

Gray scaie

One-touch dialing

PBX

Fax transmission mode used for detailed images. (203 x 196 lines/inch)

Shades of gray (16 levels for the unit) used to provide faithful reproduction of photographic images.

A feature which lets you dial a number by pressing just one key.

Private Branch Exchange, a computerized telephone switching system (usually found in large organizations) which accepts calls from the outside and transfers them to various extensions inside the organization. It is also used to

route calls from the inside to destinations outside the

organization.

T-1

Page 22

GLOSSARY

Photo resolution

Polling

Timer transmission (Delayed transmission)

A mode used by the fax machine to transmit highly detailed camera images. (203 x 196 lines/inch).

A feature used by fax machines to request documents from other fax machines. The unit has the capacity to poll (send requests for document transmission) and to be polled by

(receive requests for docuraent transmission) other machines.

A feature which permits a document to be sent automatically to its destination at a time when the sender is not in the office and/or wants to take advantage of less expensive telephone rates.

1-2

Page 23

SYMBOLS USED IN THIS MANUAL

The symbols used in this manual are intended to make it easier for you to see the steps involved in a particular unit operation.

Handset up : Cursor keys

Set the document face down in feeder

Make sure there is no other document in feeder

' ^ : A fax is sent

r POLLING ■ •

r POLLING ■ ;

A machine is polling

A machine is being

polled

2^1

1 : Enter fax number

TEL-INDEX

T SHIFT

r I : Shift key

TEL-INDEX key

(only for FAX-500M)

COPY

STOP

Copy key

: Stop key

Sr/lflT

: Start key

I FINE Resolution key

I PHOTO

-----------

; (HNE/PHOTO/

1 S.FINE) with LED

-1: Broadcast key

(only for FAX-500M)

AUTOANS

I Manual/Auto

j ■ answer key

I TIMER I ; Timer key

I FLASH t ™ ,

! FOLLiNa I : Flash/Polling key

CHAIN I

Mssivoi?D I : Cham/Password key

^ I _ Mail (only for FAX-

I • 5QQ]y[)y'(2;iear key

; Interrupt/Set key

HOOK

HOLD

PAUSE/REDIAL

SPD.DIAL

H : Hook key

: Hold key

: Pause/Redial key

J : Speed dial key

IZZI CALL

dCSCOVERPAGE

(only forFAX-500M)

: Call key

: COVERPAGE key

; Memory/ECM key

fawwwi^il j ; Function key

______

O ‘"0 "’©

® : Number keys

0 0 0 0© ©

I !

ONE TOUCH KEY ; Onc-touch key

1-3

Page 24

IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save them for later reference.

Follow all warnings and instructions marked on the product.

Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

Do not use this product near water.

Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product.

Slots and openings in the cabinet and the back or bottom reliable operation of the product and to protect it from overheating, these openings must not

be blocked or covered. The openings should never be blocked by placing the product on a bed,

sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper

ventilation is provided.

This products should be operated from the type of power suuice indicated on the marking

label. If you are not sure of the type of power available, consult your dealer or local power company.

This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding)

9. pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you

are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding-type plug.

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will

walk on the cord.

11. If an extension cord is used with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes (U.S.A. only).

12. Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refer all servicing to service personnel.

are

provided for

vent ilat ion ; to ens ure

1-4

Page 25

IMPORTANT SAFETY INSTRUCTIONS

14. Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions:

A. When the power cord or plug is damaged or frayed. B. If liquid has been spilled into the product.

C. If the product has been exposed to rain or water. D. If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions since improper

adjustment of other controls may result in damage and will often require extensive work

by a qualified technician to restore the product to normal operation. E. If the product has been dropped or the cabinet has been damaged. F. If the product exhibits a distinct change in performance, indicating a need for service.

1-5

Page 26

STANDARD TELEPHONE AND FCC NOTICES

These notices are in effect on models sold and used in America.

This equipment is hearing-aid compatibie.

When programming emergency numbers and/or making test caiis to emergency

numbers;

• Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

• Perform such activities in the off-peak hours, such as early morning or late evening.

This equipment complies with Part 68 of the FCC Rules. On the rear panel of this equipment is a

label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. You must, upon request, provide this information to your telephone company.

Ask your telephone company or installer to install the jack suitable for your device if such is not available.

The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called. In most, but not all areas, the sum of the RENs of all devices connected to one line should not exceed five (5). To be certain of the number of de vices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calHng area.

If your telephone equipment causes harm to the telephone network, the telephone company may discontinue your service temporarily. If possible, they will notify you in advance. Buf if advanced notice is not practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with the FCC.

Your telephone company may make changes in its facilities, equipment, operations or procedures

that could affect the proper functioning of your equipment. If they do, you will be notified in

advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble with this telephone equipment, please contact the manufacturer's

authorized service agency for information on obtaining service or repair. The telephone company may ask that you disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.

Warning

For protection against the risk of electrical shock, always disconnect all cables from the wall outlet

before servicing, modifying or installing the equipment.

1-6

Page 27

STANDARD TELEPHONE AND FCC NOTICES

This equipment may not be used on coin service provided by the telephone company nor connected to party lines.

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable

protection against harmful interference in a residential installation. This equipment generates,

uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However,

there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Re-orient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect thè equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Brother cannot accept any financial or other responsibilities that may be the result of your use

of this information, including direct, indirect, special or consequential damages. There are no warranties extended or granted by this document.

The serial number may be found on the label affixed to the back of the unit. For your convenience, note the number below and retain this owner's manual to serve as a permanent record of your purchase, in the event of a theft or fire, or for future reference.

MODEL NO. FAX-410/500M SERIAL NO. — NAME OF DEALER.

DATE OF PURCHASE ■

-------------------

------------------------------------------------

1-7

Page 28

Page 29

II. Introduction

1. INTRODUCTION

This is a modern desktop facsimile unit which can be used for sending and receiving faxes via the public telephone lines. In

addition to standard transmission and reception, the unit has a

range of functions which facilitate fax transmission and reception and will help keep your business operating efficiently.

This owner's manual has been included with your fax machine to help you make use of the functions provided.

II-l-l

Page 30

11-2. FEATURES

2. FEATURES

Your fax machine has many useful features. These include:

• High speed transmission (9600 b.p.s).

• A 48-character LCD screen and helpful prompts. When you have to make a selection, all the available choices are automatically briefly displayed on the screen scrolling.

• Many dedicated function keys.

• Non-curl mechanism, which stretches out the curls of recording roll paper (effective 1

inch/3 cm core).

• Auto Document Feeder (ADF), which allows you leave unattended faxes for transmission.

You can set up to 20 documents in the ADF.

• A Tel-Index function, which is a built-in name and number directory list facility.

• The polling function, with which you can request transmission of faxes from other stations.

Polling can also be protected by a security code.

• Various reports to confirm that your document has successfully been sent to its destination.

(For example, transmission verification reports, etc....)

• A delayed transmission feature which lets you send faxes when telephone rates are low.

• A password security function to prevent "junk" faxes, and to avoid the sending of faxes to the wrong party.

• Four resolution levels (standard/fine/super fine/photo) to provide superior quality document transmission.

• Character smoothing on in-coming fax transmissions.

• A super COVERPAGE feature enabling you to send infornaation describing yotrr fax

transmission to the receiving party.

• The facility for interrupting and then resuming an operation.

• Copier capability.

• FAX/TEL switch, which allows you to use one telephone line to both Fax and Telephone.

- only for FAX-500M -

• Three confidential mailboxes for storing confidential messages.

• Memory capacity for storing up to approximately 14 pages. (Brother Standard Chart).

• Reception into memory, which allows you to receive fax messages even if your machine runs out of paper.

• A broadcasting function, which lets you send one fax to several different fax units in one operation.

• You can increase your machine's memory size up to 768KB (optional).

11-2-1

Page 31

3. THE CONTROL PANEL KEYS

FAX-500M

II-3. THE CONTROL PANEL KEYS

II-3-1

Page 32

Ii-3. THE CONTROL PANEL KEYS

FAX-410

II-3-2

brother

PAUSE REDIAL

O ‘“G "0

'O“0"”0

■0 ”0 "0

0“© ©

Number keys

02 03

07 OB

One-touch keys

FAX-410

I " I

STOP

Page 33

Key Explanation

TEL-INDEX

Used when dialing to select a number stored in the unit memory. (This cannot be used for broadcasting or sequential polling.)

11-3, THE CONTROL PANEL KEYS

PAUSE/REDIAL

I I

HOLD

SPD.DtAL

0-0 “0

'O-©-© “0 '”'0 “’0

0 “0 0

]FINE

1 S.FINE 1 PHOTO

Used to redial the number dialed most recently. This key is also used to insert a delay during manual dialing or when registering a one-touch or speed dialing number. (Only one pause can be entered in each number to be dialing.)

Used to put an in-coming call on hold. (Pressing this key a second time will cancel the hold status.)

Used to select a previously registered speed dial number by pressing the appropriate two-digit combination. (This key must be pressed prior to

entering the two-digit speed dialing combination you wish to contact.) Used to enter any FAX/TEL number during manual dialing, and for

entering a number when making registrations settings, and when searching through the Telephone Index. These keys are also used to enter names— each key corresponds to 2 or 3 letters of the alphabet. The "1"," * " and "#" keys can be used for entering special characters, punctuation marks, and symbols. (Pressing the key is used to change to "tone" while "pulse" setting.)

Used to move the cursor left or right when typing in names and numbers or settings. Also used to scroll forwards or backwards through the Telephone Index. In function menu, used to scroll forwards by pressing (->) cursor key.

Used to select the resolution level before pressing the START key or the COPY key. (Either S.FINE or PHOTO can be selected when making copies.)

COPY

STOP

START

(FAX-500M only)

HDCOVERPAGE

Used to start copying operations.

Used to stop the transmission, to cancel all current settings, and to cancel any function setting operations underway. After this key has been pressed, the LCD returns to the original display. (This key cannot be used to stop reception of documents or phone calls.)

Used to start a fax transmission and to print out lists and reports.

Used to send a fax transmission to several destinations or to poll several stations. (This key cannot be used for turn-around polling.)

Used to send a super COVERPAGE with your fax transmission.

Continued on next page

___________

II-3-3

Page 34

11-3. THE CONTROL PANEL KEYS

Used to enable the Call Reservation feature.

Used to read a document into the machine's memory. You can also use this key to select the ECM (Error Correction Mode).

Used to confirm a function setting, or to interrupt a transmission operation.

Used to restore existing function settings, and to delete numbers or letters during the registration of one-touch and speed dialing numbers, etc.

Pressing this key with the cursor located at the beginning of a one touch or

speed dialing number will clear the number which has been registered. This key is also used to obtain information and data from the confidential mailboxes available on the FAX-500M.

Used to enable various functions in the machine.

Used to select the fax reception mode from among the following options-Auto Answer reception mode, manual reception mode, or the FAX/TEL mode. The LED will light to indicate the current status.

Used to set a time for a delayed transmission or delayed polling.

Explanation

ONE TOUCH KEY

_____

(only for FAX-500M)

HOOK

11-3-4

SHIFT

Used to poll (or to be polled by) a remote unit for a document. This key is also used to transfer an in-coming call to another extension.

Used to send a fax with a password. This key is also used for chain dialing when registering FAX/TEL numbers for one-touch or speed dialing.

Used to dial phone numbers that you have previously registered.

1 Ised to access an extra series of fax or phone numbers for any of the one touch keys. {For example, shift key + "00" will dial the number "20".)

Used to dial telephone or fax number without lifting the handset.

Used to control speaker monitor volume, (high and low)

Ring volume control of handset. (High, middle, or low) This control is on the left side of the handset base.

Page 35

11-4. FUNCTIONS

4. FUNCTIONS

Pressing the FUNCTION key will bring the primary function menu items up on the LCD one at a time. The unit will scroll through all of the first level items automatically. The (^) cursor key can

be used to scroll through this list of items quickly.

First level function items are as follows:

1. ONE-TOUCH/SPEED DIAL

2. REGISTRATION

3. Not Used

4. LISTS AND REPORTS

5. USER OPTIONS

6. CURRENT SETTINGS

7. CONFIDENTIAL MAIL BOX (only for FAX-500M)

8. RELAY BROADCAST (only for FAX-500M)

9. CANCEL TRANSMISSION

Select the function you want to use by pressing the relevant number key. Your selection will appear on the LCD. After you have confirmed your choice, press the SET key.

After the S ET key has been pressed, secondary items for the function you have selected will appear

on the LCD. The procedure for choosing a secondary item is the same as that for selecting a primary function. These menu items and brief explanations are provided below.

1. ONE-TOUCH/SPEED DIAL

Number

ONE-TOUCH DIAL SPEED DIAL

Explanation Registering/Changing/Erasingone-touchdial Registering/Changing/Erasing speed dial

cf. IV-4-1 IV-5-1

11-4-1

Page 36

Я-4. FUNCTIONS

2. REGISTRATION

Number Menu Explanation

01 COVERPAGE

COMMENT

02 DATE-TIME

Registering/Changing/Erasing coverpage user comment for super COVERPAGE

Setting/Changing date and time for the unit's

clock 03 INITIAL TIMER 04

F/T & REMOTE ID

Setting/Changing initial timer

Setting/Changing fax/tel and remote

activation ID

STATION ID Setting/Changing machine ID 06 RECEIVE PASSWORD Setting/Changing password for the unit 07 RELAY ID

Setting/Changing ID for relay broadcasting

(only for FAX-500M)

08 CONFIDENTIAL

(only for FAX-500M)

09 GROUPING

Registering/Changing confidential mail box (Name, retieval ID, and conf. ID)

Registering/Changing group dialing

(only for FAX-500M)

NOT USED NOT USED NOT USED

cf.

V-4-3

IV-1-1

V-6-3 IV-3-3

IV-1-2 V-7-2 V-12-2

V-13-1

IV-4-3

- Be sure to use two digits numbers when entering the numbers shown above. (EX. For "01

COVERPAGE COMMENT", press the "0" key followed by the "1" key.)

3. NOT USED

4. LISTS AND REPORTS

Number

1 ALL DIAL

2 3 4 5

Я-4-2

ONE-TOUCH DIAL SPEED DIAL TEL-INDEX COVERPAGE

CALL BACK MSG USER OPTIONS MEMORY STATUS

(only for FAX-500M)

Printing out both one-touch and speed dial list at once

Printing out one-touch dial list

Printing out speed dial list

Printing out telephone index list Printing out super COVERPAGE format Printing out Call Back Message format Printing out user options list

Printing out memory status list

Explanation

V-18-1

IV-4-4 IV-5-2 rV-7-2 V-4-2 V-5-2 V-18-2

V-9-2

cf.

Page 37

5. USER OPTIONS

11-4. FUNCTIONS

Number

01 RING DELAY

Explanation

Setting/Changing ring delay shorter (1 ring/

cf.

IV-1-10

longer (4 rings)

TONE/PULSE

Setting/Changing tone or pulse for telephone

IV-1-6

line 03 AUTO REDIAL 04

XMT VERIFICATION REPORT

05 F/T RING TIME

Setting/Changing auto redial on or off

Setting/Changing transmission verification

report on or off

Setting/Changing the period of pseudo-ring

IV-1-10

IV-1-12

IV-1-9

back tone

06 BEEPER

07 08 09

PASSWORD PROTECTION Setting password protection on or off SMOOTHING Setting smoothing on or off NOT USED

Setting/Changing the beeper on or off IV-1-11

V-7-2 V-3-1

10 NOT USED 11 NOT USED 12

- Be sure to use two digits numbers when entering the numbers shown above. (EX. For “01 RING

NOT USED

DELAY", press the "0" key followed by the "1" key.)

6. CURRENT SETTINGS

Number

CONTRAST

Setting current contrast to super light or auto mode

RESOLUTION

Setting resolution (Standard/Fine/Super fine/Photo) for each pages up to 30 pages

7. CONFIDENTIAL MAIL BOX (only for FAX-500M)

Number

CONF. TRANSMIT

Sending confidential mail to another Brother machine

CONF. PRINT OUT

Printing out confidential mail from the memory

REMOTE RETRIEVAL Retrieving (polling) confidential mail which

is in another Brother machine

Explanation

cf.

V-2-1

V-1-2

cf.

V-13-5

V-13-4

V-13-6

II-4-3

Page 38

IM. FUNCTIONS

8. RELAY BROADCAST (only for FAX-500M) Requesting the set up of a relay broadcast with a distant relay terminal, (cf. V-12-1)

9. CANCEL TRANSMISSION

Used to cancel transmission or polling operations which have already been programmed,

(cf. V-16-1)

II-4-4

Page 39

til. Setting up

1. SELECTING A LOCATION FOR YOUR FAX MACHINE

The following points should be kept in mind when selecting a place to set up your fax machine.

• Place the fax machine on a flat, stable surface such as a desk or stand.

• Select a place where the machine will not be subjected to bumping or excessive vibration.

• Do not set it up in a high-traffic area.

• Locate the unit near a telephone wall jack and a standard grounded outlet.

• Avoid setting up the machine near heaters, air conditioners, water, chemicals or refrigerators.

• Avoid direct sunlight, excessive heat, moisture, or dust.

• Do not connect the unit to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit's memory.

• Do not connect the unit to electrical outlets on the same circuit as large appliances and other equipment that might disturb the power supply.

• Avoid interference sources, such as loudspeakers or the base units of cordless telephones.

• Be sure to disconnect the handset when moving the unit.

Page 40

III-2. UNPACKING THE MACHINE

2. UNPACKING THE MACHINE

Unpack the unit and accessories from the box. Check that you have all the items shown in the illustration below.

Telephone line cord

Receive wire extension

Page 41

3. CONNECTING THE HANDSET

1) Insert the handset line cord into the base of the handset as

shown. Listen for the click which will indicate that the plug \s

securely in position.

II1-3. ASSEMBLING THE HANDSET

2) Draw the handset line cord through the gap provided to prevent the cord from being pinched between the base and the fax unit. Set the fax unit on its side, so the slot for sliding the handset base into position is accessible. Insert the handset into the slot provided. Insert until the handset base is fixed in position.

Page 42

1II-3. ASSEMBLING THE HANDSET

3) Insert the remaining end of the handset line cord into the

4) Insert the curled cord into the base of the handset as illustrated.

"HANDSET BASE" socket located at the rear of the machine. Again, listen for the click when inserting the plug into the socket.

1II-3-2

Page 43

7/7-3. ASSEMBLING THE HANDSET

5) Insert the other end of the curled cord into the handset itself. A click will sound when the plug is in position.

777-3-3

Page 44

III-4. INSTALLING THE WIRE EXTENSIONS

4. INSTALLING THE WIRE EXTENSIONS

1) Pinch the ends of the reseive wire extension together slightly and insert the prongs into the holes provided at the rear of the machine as shown in the illustration.

2) Pull the ends of the document wire extension apart slightly and insert them into the holes provided on the machine as shown in the illustration.

II1-4-1

Install the wire extensions with the curved parts of the wire

extension pointing upward.

Page 45

5. LOADING PAPER

111-5. LOADING PAPER

1) Set your fingers at fingering slots provided at either side under the tray used for inserting original documents. Lift up on the

tray to open the machine as shown in the ilhistration.

111-5-1

Page 46

I1I-5, LOADING PAPER

2) Insert the plastic paper handlers into the ends of the tube holding the paper. (When replacing an empty paper rolh be sure not to lose track of these paper handlers, as they are necessary for fitting the roll into place in the machine.)

Paper handler

III-5-2

3) Load the roll of paper into the machine, inserting the paper handlers so they fit firmly into the sockets provided, as shown in the illustration. Check to be sure the paper is coming off the

roll correctly, from the bottom, not from the top of the roll.

Page 47

II1-5. LOADING PAPER

4) Pull the paper evenly away from the roU^ and insert it between the metal guide and the plastic ribs located below the metal guide. Check the paper as it leads from the roll into the guide

to be sure there is not too much tension nor too much slack in the paper.

Be sure not to mistakenly push the release levers for the cover down

into the lower position. These release levers must be in the upper position (as shown in the illustration provided) or the machine will not close properly.

m-5-3

Page 48

111-5. LOADING PAPER

If you have inserted the plug into the power supply before you have

loaded the machine with paper, an alarm will sound and a CHECK

RECORDING PAPER message will appear on the screen.

Use 1" core thermal Roll paper.

(You may experience some difficulty if you try to use paper of less

than I" core.)

m-5-4

Page 49

III-6. CONNECTING YOUR FAX TO THE POWER OUTLET

6. CONNECTING YOUR FAX TO THE POWER OUTLET

Important

The machine must always be connected to the power outlet before you connect it to a telephone line.

Similarly, when moving the unit, the telephone line connection should be removed before unplugging the power cord. This is

because the machine relies on the ground from the plug to

protect you from any hazardous electrical conditions occuring on the telephone network.

This machine can be plugged into any standard grounded power outlet. Make sure the socket is grounded and that it is not on the same line as any large appliances or office machines such as refrigerators or photocopiers. The power requirements for this fax

machine can be found in the Specifications section on page VllI-8-

There is no ON /OFF switch. When the machine is plugged in, the

date/time display appears on the LCD. You can set the correct Lime

and date on this display by following the instructions on page IV-

4-1 in the section Configuring the machine.

- When the machine is plugged in, the recording paper will he fed through the automatically.

III-6-1

Page 50

ÎIÎ-7. CONNECTING TO A TELEPHONE LINE

7. CONNECTING TO A TELEPHONE UNE

If you plan to use a single telephone line connection follow the instructions below. This is straightforward if your telephone receiver

is connected using modular telephone jacks.

1) Plug one end of the telephone line cord into the back of the fax machine. Use the TEL LINE socket located farthest to the left.

2) Plug the other end of the cord into the telephone wall jack socket. Make sure this end dicks into place.

Jacks

Multi Line Connections (PBXs)

If you have the older 4-prong telephone wall jack, you must use a

modular 4-prong adapter (USOC RJAIX). Plug the adapter into the wall jack and then plug the telephone cord into the adapter, as shown in the illustration below.

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX

(private branch exchange), we suggest that you contact the company

which installed your telephone system and ask them to connect the fax machine for you.

II1-7-1

It is advisable to have a separate line for the fax machine. You can then leave the machine in AUTO ANSWER mode to receive faxes at any time of the day or night.

If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This will prevent the unit from being activated each lime a telephone call is received.

Page 51

III-7. CONNECTING TO A TELEPHONE LINE

- If you have call waiting, ring master, or any other custom calling

feature on your telephone line it may create a problem in the operation of your fax unit.

- As with all fax units this machine must be connected to a two wire system. If your line has more than two wires proper

connection of the fax machine can not be made.

Connecting to a private branch

exchange

The following points should be kept in mind if you are installing the machine to work with a private branch exchange (PBX).

1) It is not guaranteed that the unit will operate correctly under all circumstances with approved PBXs. Any cases of difficulty should be reported first to your Brother dealer.

2) If all incoming calls will be answered by a switchboard operator,

it is recommended that the AUTO ANSWER function be set to be manual, (see page IV-1-7) All incoming calls should initially be regarded as telephone calls.

3) The unit may be used with either the pulse or tone dialing telephone types.

/IJ-7-2

Page 52

1II-8. MAKING A TRIAL COPY

8. MAKING A TRIAL COPY

Now that your fax machine is ready for use, it is a good idea to test it by making a copy. You can copy any document up to 8.5 inches/216 mm (A4 size) wide. Follow the instructions below.

1) Set the document face down into the feeder. Adjust the guides

2) The following display appears on the LCD screen.

located on either side of the document if it is less than 8.5 inches wide.

copy

FA X ENT ER CO PY

3) Press the COPY key. The fax machine draws the original through and prints a copy.

The default setting for making copies is SUPER FINE. To change

this setting when copying photographs,press the RESOLUTION key to light 'THOTO" LED, then press the COPY key.

PR ESS

FA X

CO PY

NO.

KE Y

When the copy has been printed, the automatic paper cutter will cut the page from the paper roll.

The machine cannot read text or images closer than 4mm to any edge of the document.

Do not pull on the paper while copying is in progress. This may

ruin the copied image.

III-8-1

Page 53

III-9. ADDITIONAL SET-UP OPTIONS

9. ADDITIONAL SET-UP OPTIONS

Connecting to an Connect an external telephone to the "EXT. DEVICE" jack as

external telephone shown.

Installing the one-

touch dial label

You can remotely activate the machine using your external telephone. This is described in the sub-section "Reception by

Enhanced Remote Activation" (see page IV-3-2).

Locate the one-touch dial label as shown in the diagram below and cover it with the plastic sheet.

Page 54

Page 55

IV. Basic uses

This chapter describes the most common operations that you will perform with your fax machine^ such as sending and receiving faxes, and using the one-touch, speed dial, and Telephone Index dial facilities that allow you to recall and dial regularly used fax numbers.

1. CONFIGURING THE MACHINE

When you first plug in the power cord to the outlet the following text should appear on the LCD screen: (Make sure there is no document in the feeder.)

WA RMI NG UP

PLE ASE W AIT

01 /01 /199 1 00: 00

FA X/CO PY : SET DO C.

Setting the date and

time

г I лес

i ШШШЛ I { ^ )

_ __ _ _ _

I---------------------T QZ /—V I INTERRUPT j (01

I ^

j INTERRUPT I

‘“0 "0 ”0 “0 ”“0 '“0 "0 ”0

----------

I INTERRUPT I I '

__________

Carry out the procedure described below to set the correct date and time for the machine.

1) Press the FUNCTION key. Then press the 2 key on the number keys.

2. REGI ST RAT ION PR ESS SE T K EY

2) Press the SET key. Then press the 0 key followed by the 2 key.

02 .DA TE- TIME

PR ESS SE T K EY

3) Press the SET key.

YE AR :

INP UT / PRE SS

4) Enter the last two digits of the current year (for example enter 1991 as "91")usingthenumberkeys and then press theSET key.

MON TH :

INP UI / PRE SS

XX SET T O E ND

SET T O E ND

Page 56

lV-1. CONFIGURING THE MACHINE

O‘“©"'0 'O “0 "0 ■’”0

0-0 "'0

”0 '■© ””0 "0“©""0

0“© 0

0-0 “0 “0-0-0 0 '0 "'0

___________

5) Enter the current n:\onth as a 2-digit number (for example enter July as "07"') using the number keys. When you have correctly

set the month press the SET key.

DAY : XX

INP UT / PRE SS S ET TO EN D

6) Enter the day, also as a 2-digit number (for example enter as

"01") in the same way as you entered the year and month. When

you have correctly set the day press the SET key.

TI ME : X X:X X

INP UT / PRE SS S ET TO EN D

7) Now enter the current time in hours and minutes using the

number keys. When you have correctly set the time press the SET key. The date and time that you have just set are briefly displayed and then the screen starts scrolling through the registrations' menu.

- When setting the time

Remember that the machine uses the 24 hour clock

- If the power is cut off Should the power outlet for the unit be cut off, the date and time setting will be hacked up within one hour. After one hour, the

date and time setting will be cleared.

Registering your name To store your name and fax number in the machine so that they will

and number t>e automatically printed (along with the page number) at the top of

each page of every document that you send, proceed as follows:

1) Press the FUNCTION key.

2) Then press the 2 key on the number keys.

■0

2. REGI ST RAT ION PR ESS SE T K EY

--------------

<4TEFtRUPT j (01

1 oz

3) Press the SET key. Then press the 0 key followed by the 5 key.

05 .ST ATI ON ID

PR ESS SE T K EY

‘0

IV-1-2

Page 57

lV-1. CONFIGURING THE MACHINE

INTERRU PT

“0

“O "‘O

“'© ""©

“0 “© *“©

'"'Q ""0

® "0 ©

I----------------------------1

iNTERRUPT I

“'©

4) Press the SET key.

FA X: INP UT / PRE SS S ET TO EN D

5) Enter your fax number (which can be up to 20 digits long) using the number keys. The procedure for entering numbers is described in detail in the section Entering information using

keys in this chapter.

6) Press the SET key when you have entered the fax number

correctly.

If you wish to input a (INTERNATIONAL DIALING CODE PREFIX) at the first position, press the "Chain" key and continue to enter the number, using the correct international dialing code, and omitting any "ZERO" at the beginning of the national area dialing code.

TEL :

INPUT / PRESS SET TO END

7) Now enter your telephone number (which can be up to 20 digits

long) using the number keys.

8) Press the S ET key when you have entered the telephone number

correctly.

0 “'0 "0

“"© '“'© “©

NA ME: INP UT / PRE SS S ET TO EN D

9) Enter the name you wish to appear on the faxes that you send using the number keys. The name can be up to 20 letters long including spaces. The procedure for entering names is described in detail in the section Entering information using keys in this chapter.

10) Press the SET key when you have entered your name.

- The telephone number is only used for the Call Back Message,

super COVERPAGE.

- If you do not enter a fax number you cannot enter anything else.

- You cannot enter a ''-"using the PAUSE key when registering

your fax and telephone number. Use the (<—/© cursor key instead to enter a space. It will be printed as ”-",but not be displayed.

IV-1-3

Page 58

IV-1. CONFIGURING THE MACHINE

Entering information using the keys

Entering numbers

O “O

][

MAIL

The way in which you enter numbers and names into the machine's memory is the same in all cases.

To enter a number into the machine, simply type in the number using the number keys. A horizontal cursor marks the place where the next digit you enter will be. Every time that you enter a digit, the cursor is moved one place to the right. You can also move the cursor left or right using the (<—/ -^) cursor keys.

Press the CLEAR key to delete the number indicated by the cursor position, and all numbers to the right of the cursor.

To modify an existing digit, use the (<r- / —>) cursor keys to move the cursor to the position you want to modify, and input a new digit over the old one.

- You cannot insert a space into a number that has been input. You

must re-enter it with the space included,

- If you do not press any key for one minute, or if you press the STOP key, any changes you have made are disregarded and the

original number is retained.

Entering names

0 “0 ”"0

“© '"^© ““©

™0 ™0 "”0

IV-1-4

To enter names, use the keys on the number keys and (^/ -^) cursor keys.

Either two or three letters are assigned to each key on the number keys. Also, although they are not marked, some special characters, punctuation marks and symbols are assigned to the keys "1" key.

-k " key, and 'W' key.

............

"T'key., "2"key.,

''3"key., "4"key., "5"key., "6"key.,

"7"key..

"8"key.. "9"key..

"Q" key,

......

"#^'key.,

Aeou>e0Ani

............

ABC2

............

DEF3

............

GHI4

............

JKL5

............

MN06

...........

PRS7

............

T U V8

............WXY9

............

QZO

............

LJ !"#$%&'()* +

............

:; < = > ? @ [ ] ^

Page 59

'©

IV-1. CONFIGURING THE MACHINE

To enter any character press the appropriate key until the character appears.

1) For example^ to enter the name "Fred!"^ press the 3 key three times.

NA ME: £ INP UT

2) Press the 7 key twice.

NA ME: INP UT

3) Press the 3 key twice.

/ PRE SS S ET TO EN D

FR / PRE SS S ET TO EN D

NA ME: FR£ INP UT / PRE SS S ET TO EN D

4) Press the (—>) cursor key once to move the cursor to right.

- To enter successive characters which are assigned to the same

key, you must use the cursor key to move the cursor to the

right.

______

NA ME: INP UT

5) Press the 3 key once.

FR E_ / PRE SS S ET TO EN D

NA ME: FRE D INP UT / PRE SS S ET TO EN D

6) Press the * key twice.

- When you press the 1 key, * key, or§ key, the lower line of the

screen shows the characters assigned to that key. Press the key n times to use the character in the row.

NA ME: FRE D!

MAR K-

7) Press the SET key.

IV-1-5

Page 60

iV-1. CONFIGURING THE MACHINE

- You can only overwrite characters. Insertions cannot he made.

- You can overwrite with a space by pressing the * key once.

- If you want to change a character, use the (<—!-A cursor keys to

- Press the CLEAR key to delete the character indicated by the

move the cursor underneath the character and enter a new

character.

cursor position, and all characters to the right of the cursor.

Selecting tone or pulse dialing

I M

I I

________________

I fNftHHUFT

"1 JKL

O-“©

There are two different dial types, and you must select the type of signal suitable for your telephone line.

The default setting is "Tone".

1) Press the FUNCTION key. Then press the 5 key on the number keys.

5. USER OP TIO NS PR ESS SE T K EY

2) Press the SET key. Then press the 0 key followed by the 2 key.

02 .TO NE- PUL SE

PR ESS SE T K EY

3) Press the SET key.

CU RRE NT :

1. TON E

4) Press the 1 key for tone dialing, the 2 key for pulse dialing.

TON E

2. PU LSE

TON E- PULS E : PUL SE

PR ESS SE T

KE Y

I mcfíñífpr I

I I

IV-1-6

5) Press the SET key to confirm your selection.

Page 61

/1A2. CONFIGURING THE MACHINE

Setting the auto answer switch

----------------------------

AlirnAtJ^

j |-—IM

FAX/TEL switch

--------

;

IfiTO/lAiC I

AUTOANS

START

mWAL

F/T

AUTOANS

MANUAL

— m

IAUTOANS

I MANUAL

IAUTOANS

MANUAL

F/T

AUTOANS

You can select answering mode for fax reception - your choice are automatically^ manually, or FAX/TEL auto switching.

You can set the unit to answer in-coming calls automatically by turning on the auto answer feature. To do this, press the AUTO ANS. key to light the AUTO ANS LED.

If you want all calls to be answered manually, press the AUTO ANS key to light the MANUAL LED.

If you want to select FAX/TEL, Auto changing switch, press the

AUTO ANS. key, and light both the AUTO ANS. and MANUAL

LEDs.

The initial setting is "Auto Ans."

The unit is equipped with a switching feature that can distinguish between telephone calls and fax transmissions. Improving

communications when the machine is used on a single telephone

line. T0 activate this function on your machine, press the AUTO ANS key until both LEDs are lit the AUTO ANS and MANUAL LEDs.

If the other party is sending an automatic transmission, the unit

detects the CNG tone and enters fax reception mode automatically. If the other party is sending a manual transmission or telephone call

the unit rings for a specified period (10 or 20 or 30 seconds which

you can select as the F/T ringing time). Within the F/T ringing time,

if yori pick up the handset, you can talk with the other party. When the other party wants to send a manual transmission, press the

START key and you will receive the document. If you cannot pick up the handset within the F/T ringing time, the unit wiU enter FAX reception mode automatically. So you can receive a document by manual transmission even if you are away from the machine.

Also, if you have given your F/T & Remote ID number to the other party they can always send a manual transmission and put your

machine into FAX reception mode by entering the ID number (only

using a tone dial unit), (see F/T &. remote ID)

IV-1-7

Page 62

IV-1. CONFIGURING THE MACHINE

The following flow chart illustrates the situations which may arise in the operation of the FAX/TEL switch on the unit.

LINE CONNECTION

FAX/TEL SWITCHING

RING DELAY ; This refers to the number of rings before the phone line is connected in response

to a telephone call or fax transmission. You have the option of setting this to either

1 or 4 rings.

F/T RINGING: After the line is connected^ the machine begins to ring a second time, for a

selectable period of 10,20 or 30 seconds. This additional ringing period provides you with extra time to pick up the telephone for a phone conversation or to receive the manual transmission of a fax. During this period, the other party can hear "pseudo-ring" back tone.

IV-1-8 ____________________________________________________________________________________________________

Page 63

IV-1. CONFIGURING THE MACHINE

- The cost of the transmission (borne by the sending party) will be calculated from the point in time at which the beep sisals that the line connection has been made.

- After beep signal, there is no sound about for 4 seconds to detect

a CNG which is sent by other party, until the line is disconnected.

Setting the F/T ringing You can select the F/T Ringing period by following the procedure period below.

- The initial setting is 30 seconds.

1 JKL y

maum I ( ^ J

-----------------

NTERRUPT I (01

, . . 1) Press the FUNCTION key. Then press the 5 key.

1 OZ

-------

■0

O,"0

" '0

5. USER OP TIO NS

PRESS SET KEY

2) Press the SET key. Then press the 0 key followed by the 5 key.

05 .F/ T - RI NG TIM E

PR ESS SE ! KE Y

3) Press the SET key.

CU RRE NT : 30SE CS.

1. 10 2.2 0 3. 30

4) Press the 1 key to select 10 seconds, the 2 key for 20 seconds, or the 3 key for 30 seconds.

F/T -R ING TI ME : 2 0SE CS.

PR ESS SE T K EY

5) Press the SET key to confirm your selection.

IV-1-9

Page 64

IV-1. CONFIGURING THE MACHINE

Setting the ring delay

r " —N

I tsik'MiK}» ; (51

L—J ^

NTERRUPT1

“j 0

INTERRU PT 1

You can select the number of times the telephone will ring before the machine will switches to reception mode.:

- The initial setting is Longer.

1) Press the FUNCTION key. Them press the 5 key on the number

keys.

5, USER OP TIO NS

PR ESS SE T K EY

2) Press the SET key. Then, press the 0 key followed by the 1 key.

01 .RING DELAY

PR ESS SE T K EY

3) Press the SET key.

CU RRE NT : LON GER

1. SHOR TE R

2. LON GER

O - "©

Ì INTERRUPT t

Turning auto redial on and off

4) Press the 1 key for a shorter ring delay (1 ring), the 2 key for a longer ring delay (4 rings).

RIN G DEL AY : S HOR TER

PR ESS SE T K EY

5) Press the SET key to confirm your selection.

If you are sending a fax automatically (see Sending a fax in this chapter) you can set up the machine to redial the number automatically if the destination number is engaged. The unit will redial the last used number up to 3 times at 5-minute intervals.

- The initial setting is "ON".

1) Press the FUNCTION key. Then press the 5 key on the number keys.

5.USER OPTIONS

PR ESS SE T K EY

IV-1-10

Page 65

lV-1. CONFIGURING THE MACHINE

XTERmPT I f 0 1

I QZ /'---------X

'©

O-"©

f mEmupj I

2) Press the SET key then the 0 key followed by the 3 key.

03 .AU TO RED IAL

PR ESS SE T K EY

3) Press the SET key.

CU RRE NT

4) Press the 1 key to turn auto-redialing on, the 2 key to turn auto redialing off.

l. ON

: ON

2. OFF

AUT O REDI AL : O FF

PR ESS SE T K EY

5) Press the SET key to confirm your selection.

- Even if auto-redialis ^^ON", it cannot be used to send an automatic

transmission when the interrupt function has been used.

- Auto redial cannot he used for manual transmission.

Turning the beeper on and off

■ I JKL X--V

jEEmaj ( 5 )

>TEFtRUPT I / „ \

I ' L

MNO

I QZ /•—X

The unit has a beeper which sounds to indicate operating errors and when keys have been pressed. You may decide that you would rather operate the machine without this facility. To turn the beeper on or off proceed as follows.

- The initial setting is "ON"

1) Press the FUNCTION key. Then, press the 5 key on the number keys.

5. USER OP TIO NS PR ESS SE T K EY

2) Press the SET key. Then press the 0 key followed by the 6 key.

06 .BE EPE R

PR ESS SE T K EY

IV-1-11

Page 66

r/-l. CONFIGURING THE MACHINE

j INTERRUPT

O-"0

INTERRUPT

Turning the transmission verification report

on and off

I 1 JKL /—N.

; uimdtia | ( ^ )

rINTERRUPT~'\ ^ \ \

3) Press the SET key.

CU RRE NT: ON

l. ON

4) Press the 1 key to turn the beeper on, the 2 key to turn the beeper

off.

2. OFF

BE EPE R : OF F

PR ESS SE T K EY

5) Press the SET key to confirm your selection.

You can establish the success or failure of a fax transmission by printing out the transmission verification report. This report is automatically printed for each transmission if you turn the transmissinn vpnfiratinn feature on. If you Ho not want this report generated you can disable the function.

1) To turn this function on or off, press the FUNCTION key followed by the 5 key. Press SET key. Then press the 0 key followed by the 4 key.

04 .XMT VE RIF IC ATIO N

PR ESS SE T K EY

J-----------1

j mBBrnpr I

I j

L__

______

O'“©

----------

I INTERRUPT I

lV-1-12

2) Press the SET key.

3) Press the 1 key to turn transmit verification on, or the 2 key to turn it off.

CU RRE NT : OFF

l. ON

2. OFF

XMT VE RIF ICA TIO N : O N

PR ESS SE T K EY

4) Press the SET key.

- The initial setting is ''OFF".

- When the transmission error occured, this report is always

printed out.

Page 67

IV-1. CONFIGURING THE MACHINE

TRANSMISSION VERIFICATION REPORT

DATE.TIME FAX NO./NAME DURATION PAGE (G) RESULT

MODE

06/01 14:16

HEAD QTR.

00:01:33 01 COVERPAGE OK FINE

TIM E

NAME FAX TEL

06/ 01/ 199 1 11 :18

BROTHER 052-811-5981 052-824-2554

CALL BACK MSG

IV-1-13

Page 68

IV-2. SENDING A FAX

2. SENDING A FAX

There are two methods of sending a fax transmission - automatic and manual.

Automatic

transmission

START

To transmit a document automatically, set the document face down in the document feeder. The following screen appears;

FA X

CO PY

Dial the fax number of the destination using one-touch, speed dial,

Telephone Index, or manual dialing. Then, press the START key. The document is read through the machine automatically. On successful completion of transmission, the machine will beep.

If the transmission verification is "ON", then you will get a report at the end of each transmission.

th e teleph one connec ti on was not

set to "on", the machine will try to send again automatically. (See page IV-1-10.)

the auto redial was set to "off", the transmission

EN TER FAX N 0. PR ESS C OPY

STircessfiib

KE Y

and auto redial was

will fai l.

If the transmission was not successful then, the unit will print out a Transmission Verification Report (error) automatically. If the distant end is busy or there is no response the LCD will read either "NO RESPONSE OR BUSY", and the unit will print out a transmission verification Report (busy) automatically.

lV-2-1

TRANSMISSION VERIFICATION REPORT

DATE.TIME FAX NO-/NAME DURATION PAGE (S) RESULT MODE

06/01 14:16 HEAD QTR. 00:01:33

01 COVERPAGE ERROR FINE

: 06/01/1991 14:18

TIME ;

: BROTHER

NAME ;

: 052-811-5981

FAX ;

: 052-824-2554

TEL ;

CALL BACK MSG.

Page 69

IV-2. SENDING A FAX

Manual transmission

To transmit a document manually, set the document face down in

the document feeder. The following screen appears:

FAX

COPY

Either press the HOOK key or pick up the handset. Now dial the number of the destination using one-touch, speed. Telephone Index, or manual dialing. When you hear the answering fax tone press the START key and, if necessary, hang up the handset.

The document is drawn through the machine automatically.

Upon successful completion of the transmission the machine will

beep.

- Auto Redial is not effective for manual transmission.

- Only the following current settings are effective for manual

transmission:

• Resolution

ENTER FAX NO.

PRESS

COPY KEY

Points to Remember When

Sending a Fax

• super COVERPAGE

• Call Reservation

- In case of dialing by Telephone Index, before pressing HOOK key or picking up the handset, you should select the number from the Telephone Index, (see page TV-8-1)

Bear in mind the following points whenever you send a fax.

• Adjusted the guides located on either side of the document, if it

is less than 8.5inches/216mmwide. (Min. width5.8 inches/148 mm).

• Do not send documents on any of the following types of paper:

- Thick paper

- Very thin paper, such as tissue or tracing paper

- Wet, wrinkled, torn, curled, or slick paper

- Thick photographic or coated paper

- Paper with tape or staples, or with metal or textiles attached

If you must send a document on any of these types of paper, copy them first with a photocopy machine and then use the copies to

send your faxes. (Do not make your copies on this convergence copier, as the paper restrictions for the fax function apply to the copier as well.)

IV-2-2

Page 70

lV-2. SENDING A FAX

The range of optimum thicknesses for sheets used in the ADF is

2.8 X 10'^- 3.9 X 10'^ inches (0.07 - 0.10 mm) and the range for weight is 0.07 x lO'^- 0.114 x lO'^ Ibs/inch^ (52 - 80g/m^). If you are using only one sheet of paper, the thickness of the paper should be between 2.8 xlO'3-3.9x10-3 inches ^9 07 _ 012 mm) and the weight, between 0.114 x lO'^ - 0.182 x lO'^ Ibs/inch^ (80

- 128g/m2).

If the receiving fax machine is not set to AUTO ANSWER, someone may answer the telephone. If this happens, ask the other party to start fax reception by pressing their START key. (Remember you must use the handset to speak to the other party, as the unit does not have speaker phone.) Press the START key and then hang up after you hear the fax tone.

If a document stops during feeding, press the STOP key to remove it. If the jammed paper is not ejected after pressing the STOP key, open the cover and remove the document.

Loading multiple pages for transmitting or copying

Current setting for sending a fax

Remember that the fax machine

cannot read text or images closer than 4 mm (15.74 x 10"^ inches) from any edge of a document when copying or sending a fax.

Do not load more than 30 documents into the feeder at one time.

Be sure to remove all paper clips before sending your document.

Send glossy paper one page at a time.

Do not attempt to transmit paper of differing sizes or thickness in one transmission.

If the document you are about to transmit or copy is more than one page, fan the sheets of paper and insert them face down, so that the first page is at the bottom and will be fed first.

In order to make the clearest, most effective fax transmissions possible, the following current settings have been provided for your use. They are described in greater detail in the unit shown in parenthesis.

208 (mm)

IV-2-3

Page 71

IV-2. SENDING A FAX

These current settings should be made after setting the document face down in the document feeder (if needed), but before entering the fax number.

Set the Doc. in the

feeder

Enter Fax No.

Press START key

START

■>

• Resolution: This can be changed from standard to fine (for newsprint and drawings), super fine (for highly detailed

draw ings ), photo (for send in g pic tur es), by pressing the reso lut ion

key. (See page V-1-1)

• Contrast: This can be changed automatically.

If you want to send a super-light document, you can select "super light" mode manually, (see page V-2-1)

• super COVERPAGE: This send an extra sheet which includes your name and fax number as well as those of the destination. In addition, a message such as an

"urgent!", "confidential", or your own message can be included

with this information. (See page V-4-1)

• Timer: This option allows you to set a time at which you want

your documents to be sent. This means it is possible to send a document when you are not in the office (e.g. at night when telephone rates are low). (See page V-6-1)

excl usiv e Brother featur e lets you

• Polling: Fax units can use this function to request documents from other units. Several sub-options are also available to let you make the most effective use of this feature. (See page V-8-1)

• Password: This security function lets you send and receive faxes

in a closed network, and prevents reception of junk faxes. (See page V-7-1)

• Call Reservation: This allows telephone conversation with the other party after sending message. (See page V-5-1)

• Relay Broadcasting (only for FAX-500M): This allows documents to be sent to the center machine (a Brother machine with memory) for storage and relay transmission to other local machines. You can save the expense of numerous long-distance calls. (See page V-12-1)

• Broadcasting (only for FAX-500M): This feature can be used to send the same document to several different locations in a single operation. (See page V-11-1)

IV-2-4

Page 72

ÎV-2. SENDING A FAX

• Memory (only for FAX-500M): This allows you to send documentes) from memory, (see page V-9-1)

• ECM (only for FAX-500M): This is error correction mode which

checks the integrity of a fax transmission while it is in progress and takes corrective action, (see page V-10-1)

• Confidential mailbox (only for FAX-500M): This allows you to send a document which will be stored in the receiving unit's memory until the receiving party inputs an access code. (See page

V-13-1)

Redialing

Automatic redialing

Manual redialing

If the number that you have dialed is engaged you can redial it without having to re-enter the number. There are two different ways of doing this, depending on whether you are using manual or

automatic transmission.

Automatic redialing can only be used for faxes that were sent using automatic transmissions - not for telephone calls. You can turn automatic redialing on or off (see page IV-1-10).

When using automatic transmission to send a fax, if the destination number is engaged, the machine will automatically redial the number up to three (3) times at five (5) minutes intervals,

- Before using automatic redialing, you can send a different fax

message or make a copy of a document using the "Interrupt"

feature.

(See page V-15-1.)

- To cancel automatic redialing, press FUNCTION key, then press

the 9 key to enable the "Cancelling a Transmission "function.

(See page V-16-1.)

If you are manually sending a fax or using the unit as a telephone and you obtain a busy signal, carry out the following procedure.

IV-2-5

HOOK

or I

1) Replace the handset or press the HOOK key.

2) Pick up the handset or press the HOOK key.

Page 73

IV-2, SENDING A FAX

PAUSEmEDtAL

START

3) When you hear the dialing tone press the REDIAL key. The machine now redials the number it dialed last.

4) If you are sending a fax^ press the ST ART key when you hear the answering fax tone. If you are making a telephone calk simply proceed when the called party answers.

IV-2-6

Page 74

IV-3. RECEIVING A FAX

3. RECEIVING A FAX

Automatic reception

Fax reception can be either manual or automatic. You will probably want to receive faxes automatically^ as this is the more straightforward method. However, if you are using a single telephone line for both telephone and fax reception you will have

several options. You can either use the unit in manual reception and monitor all in-coming calls, or you can use the FAX/TEL switch and let the machine decide if the call is a fax message or not.

AUTOANS t

_______________

Manual reception

—— I "SL!?

AUTOANS I r-^.

HOOK

1 or

I MANUAL — F/T \ AUTOANS

MANUAL

F/r

AUTOANS

To receive faxes automatically set the AUTO ANS function to ON (the AUTO ANS. LED is lit), (see page IV-1-7). There is no need for

any furth er inte rve nti on - the machine wil l answer all calls

automatically at any time. Having successfully received a fax the machine beeps once.

To receive faxes manually set the AUTO ANS function to OFF (the MANUAL LED is lit), (see page IV-1-7). The procedure for receiving a fax is as follows:

1) When the telephone rings either pick up the handset or press the

HOOK key.

2) If you hear a fax tone press the START key.

3) Replace the handset if necessary.

Having successfully received a fax the machine will beep once.

Reception with

FAX/TEL switching

IV-3-1

There are two types of reception with FAX/TEL switching as described in the configuration section (see page IV-1-7) at the start of

this chapter.

1) Automatic transmission from the other party.

2) Manual transmission from the other party.

- Pick up the handset while the machine is ringing. Follow the

same procedure as for manual reception. If you do not pick up the handset^ the machine will he changed to automatic reception

mode after the specified ringing time. (Refer to the section on the

FAX/TEL switch elsewhere in this chapter.)

Page 75

ÎV-3. RECEIVING A FAX

Reception by Enhanced Faxes can be received through the use of an external telephone or

Remote Activation an extension telephone.

Remote activation

Reception into memory

(oniy for FAX-500M)

You can activate the fax machine from a remote telephone. This is

usef ul if you are usin g the machine on an extens ion of a key

telephone system.

Remote activation allows you to receive a call on a telephone which is either connected from the fax unit, or is parallel connected to your telephone line (extension telephoned), but is not located near the fax unit. If an in-coming call is a fax transmission, simply press F/ T & REMOTEID of the external/extension telephone (tone-type) to enable reception of the fax.

- If y ou accidently pick up your extension or external telephone hy

mistake when you are transmitting or receiving a FAX. there might he some slight distortion on the document.

- If you are using an extension or external telephone, he sure to use

" *"and/or ''ê"for the FIT & Remote II>. (This zvill help you avoid

operation errors.)

If the unit has run out of paper it will automatically store any fax transmissions it receives in its memory. Also, if it runs out of paper midway through receiving a transmission, it will store the part of the document that it is unable to print. The following message appears on the LCD display:

CHECK RECORDING PAPER

Load the machine with paper and the unit will print any stored documents or parts of documents.

No data is lost provided you do not turn off the machine prior to printing out the stored documents.

IV-3-2

Page 76

IV-3. RECEIVING A FAX

Registering F/T & Remote ID

----------

I Wliiwut

ITERRUPT^i

sri (0

INTERRU PT

Use the following procedure to register an F/T & Remote ID.

The initial setting is " •kic"

1) Press the FUNCTION key. Then press the 2 key on the number keys.

2, REGI ST RAT ION

PRESS SET KEY

2) Press the SET key. Then press the 0 key followed by the 4 key.

04.F/T & REMOTE ID PRESS SET KEY

3) Press the SET key.

F/T

& REMOTE ID

INPUT

Enter your chosen F/T & REMOTE ID number. When you have entered it correctly, press the SET key.

/ PRESS SET

; -k-k

TO END

- When you connect the external telephone to a TAD (telephone

answering device), the **E!T & REMOTE ID" you enter must he different from the TAD operation ID.

- If you are making use of an extension or external telephone, he

sure to use the and!or " *" symbols. This xvill help prevent

the fax unit from being turned on (accidentaly into reception

mode) when you are dialing.

lV-3-3

Page 77

4. USING ONE-TOUCH NUMBERS

If you regularly send faxes to the same destinations, it is useful to be able to dial these numbers without having to input them in every

time using the number keys. A one-touch key enables you to send

a fax (or make a telephone call) to a particular destination without having to enter the number every time - you simply press the relevant one-touch key and the machine automatically dials the number you require. The FAX-500M can store up to forty (40) fax

or telephone numbers as one-touch numbers. The FAX-410 can store up to twenty (20) fax or telephone numbers as one-touch numbers.

There are twenty one-touch keys, numbered 00 (20) to 19 (39), and

a shift key which enables you to store different two destinations numbers under each one-touch key. (This applies only to the FAX500M.)

(For example, to dial the number stored as one-touch numbered 13,

pressthpone-toiirh 13keyin the FAX-41 fl/SOOM. To dial the number

stored as one-touch number 39 hold down the SHIFT key and press

the one-touchi 9 key in the FAlX-500M.)

lV-4. USING ONE-TOUCH NUMBERS

Registering one-touch To store a fax or telephone number as a one-touch number proceed numbers

as follows.

1) Press the FUNCTION key. Then, press the 1 key on the number

keys.

1. ONE -TO UCH / SPE ED DIA L PR ESS SE T K EY

2) Press the SET key. Then press the 1 key.

1. ONE -TO UCH DIA L PR ESS SE T K EY

3) Press the SET key.

ONE -T OUC H D IAL

SEL ECT O NE- TOU CH KEY

lV-4-1

Page 78

IV-4. USING ONE-TOUCH NUMBERS

4) Now press one of the one-touch keys^ or hold down the SHIFT

ONE TOUCH KEY

©“© 0

key and press a one-touch key. Pressing a key on its own permits you to register one of the numbers 00 to 19. On the FAX-500M^ holding down the SHI FT key allows you to register the numbers 20 to 39. The display changes to show the one-touch key

number.

^05

INP UT / PRE SS S ET TO EN D

means one-touch

5) Enter the number (which can have up to 20 digits). When you have entered the fax or telephone mimber, press the SET key.

NA ME:_

INP UT / PRE SS S ET TO EN D

Q “=0 "0

O"”©

STO P

6) Enter the name (up to 24 characters on the FAX-500M, up to 19

characters on the FAX 410) in the way described in the section

entitled Entering information using the keys. Press the SET key

when you have finished.

CU RRE NT : FA X

l. FAX 2 T EL 3.0 FF

7) Press the 1 key for Fax^ the 2 key for Telephone, or the 3 key for off.

This selection is only used for the dial list. Selecting ""off" is used

for group keys on the FAX-500M (see page IV-4-3.)^ or chain dialing keys (see page IV-6-1) on both the FAX-500M and the

FAX-410.

CU RRE NT : FA X

PR ESS S ET KEY

8) Press the SET key to confirm the setting.

ONE -T OUC H D IAL

SEL ECT O NE- TOU CH KEY

9) You can either continue and register another one-touch dial number^ or end registration by pressing STOP.

IV-4-2

Page 79

IV-4. USING ONE-TOUCH NUMBERS

Registoring one-touch You can also store many destinations under a single one-touch key numbers as a group key as a group. This feature is very useful for the broadcast transmission (only for FAX-500M) function (see page V-11-1), sequential polling function (see page V-

8-5), and relay broadcasting function, (see page V-12-1)

Defining and storing a To define and store a group of destinations use the following

group

procedure.

UEMiSSM I

_________

----- ------------

I INTERRUPT I f

1 QZ

! mERRUPT

ONE TOUCH KEY

_____

1) Press the FUNCTION key. Then press the 2 key.

2. REGI ST RAT ION PR ESS SE T K EY

2) Press the SET key. Then press the 0 key followed by the 9 key.

Cl)

09 .GR OUP ING

PR ESS SE T K EY

3) Press the SET key.

GR OUP ING

SEL ECT G ROU P K EY

4) Press the one-touch key to which you wish to assign the group that you are defining. If you have previously assigned onetouch or group to this key, you are asked whether you want to

change or not. (If you have already assigned groups to six one-

touch keys the unit will keep and display a message informing you that no new groups can be registered.)

NE W GR OU P

EN TER GR OUP N0 .

5) You can assign to six groups numbered 1 to 6. Press the group number, using number keys.

GR OUP 01

PR ESS SE T K EY

6) Press the SET key.

G0 1:_

INP UT / PRE SS S ET TO EN D

JP-4-3

Page 80

lV-4. USING ONE-TOUCH NUMBERS

O "'0

”© '"0 “°©

'“0 ”0 "'0

/NTEflflUPr I

0 '0 0

0 ■'0 0 0 '“0 “'0

0 0

7) Enter the members of your new group using already registered speed dial numbers and one-touch keys (you can include up to 139 stations in one group). The name of each destination is shown as you enter it on the lower line. The one-touch or speed dial numbers that you have entered are shown on the upper line,

- A one-touch number will he represented by a'' * in front of the

one-touch location number. Speed dialingnumbers are represented

by a "#" in front of the speed dial location number.

G0 1:# 02#0 4± 07 FR ENCH O FFIC ES

8) Press the SET key to confirm your group selection.

NA ME:_ INP UT / PRE SS S ET TO EN D

9) Enter a name for the new group using the number keys (within

24 characters).

NA ME:E UR OPEA N 0FE ICE S_

iNP Ul / PRE SS SEI 10 EN D

Sending one-touch faxes

Printing a iist of

one-touch numbers

iiazzazsza I

IV-4-4

10) Press the SET key.

To send a fax to a destination whose number is stored under a onetouch key simply follow the steps for sending a fax^ either manually or automatically, and instead of dialing the number with the keys

just press the relevant one-touch key (or hold down the shift key

and press the one-touch key for FAX-500M). The stored fax number is dialed automatically. To begin transmission just press the START key.

To print out a directory listing of the names and numbers stored as one-touch dial numbers.

1) Press the FUNCTION key. Then press the 4 key on the number

keys.

4. LIST S A ND REP OR TS PR ESS SE T K EY

Page 81

IV-4. USING ONE-TOUCH NUMBERS

tTERRUPT"! / \

2) Press the SET key^ then press the 2 key.

2, ONE -TO UCH DIA L

PR ESS STA RT KEY

3) Press the START key to print out a list of the one-touch names

and numbers. The screen displays a message informing you that it is printing out the list of one-touch dial numbers.

LI ST - O NE- TOU CH DIA L

PR INT ING

4) Press the CLEAR key to return to the functions menu.

ONE-TOUCH DIAL LIST

TIME NAME

06/01/1991 18:40

BROTHER

FAX 052-811-5981 TEL 052-824-2554

NUMBER

*00 *01

*02

*03 *04

*05 *06 *07

FAX/TEL NUMBER

20182858815

9083568880 31489787788 1467823 71498709892

0117361236 0899067856 6753452

DESTINATION

FAX FAX FAX

FAX FAX

TEL

HEAD QTR NJ OFFICE FIANCE DEPT

DESIGN DEPT

LA OFFICE

UK OFFICE TEL PARIS OFFICE TEL

ABC CAMPANY

GROUP {only for FAX-500M}

G1 (only for FAX-500M)

G1 (only for FAX-500M) G1 (only for FAX-500M)

IV-4-5

Page 82

lV-4. USING ONE-TOUCH NUMBERS

Changing or Erasing You can change or erase one-touch dial names and numbers by one-touch names and following step. numbers

1) Select the one-touch dial option from the functions menu and

ONE TOUCH KEY

press the xelevanL oiie-tuuch key.

-^ 05: BIC US

----------------------

I MAIL 1

CHA NG E ? l. YES

2) Press the 1 key. To alter a one-touch dial name and number^

enter the new number and name as described in the sections Entering information using the keys. To delete a one-touch dial name & number, position the cursor at the extreme left end of the number and press the CLEAR key.

2. NO

lV-4-6

Page 83

IV-5. USING SPEED DIAL NUMBERS

5. USING SPEED DIAL NUMBERS

In addition to one-touch numbers you can also store another hundred on the FAX-500M and forty on the FAX-410 fax or telephone numbers that you can access using two-number combinations these are known as speed dial numbers. To dial one of these numbers you simply press the SPD. DIAL key followed by the

appropriate two-digit speed dial numbers^ and the machine dials the number you require. Speed dial numbers are numbered 00 to 99 on the FAX-500, and 00-39 on the FAX-410 (Even if the first digit is

0 you must type it when accessing the number - you cannot just type

theSPD. DIALkey + the 1 keytocallupthe speed dial number 01.)

R0glSterlng sp66d dial To store a fax number as a speed dial number proceed as follows.

numbers

usMim\

1) Press the FUNCTION key. Then press the 1 key.

1. ONE -TO UCH / SPE ED DIA L PR ESS SE T K EY

--------------------

I INTERRUPT I ( 2 }

Q "•© “'©

1 ABC

'O ’‘0 ”“0 “0 ""0

0'0"'0 0“0‘“0 0 ”0 "0

0 “0

2) Press the SET key, then press the 2 key.

2. SPE ED DIAL PR ESS SE T K EY

3) Press the SET key.

SPE ED DI AL

SEL ECT N 0. #

C'#” means “speed”)

4) Now enter the two-digit speed dial number you want to set.

#10:_

INP UT / PRE SS S ET TO EN D

5) Enter number (which can have up to 20 digits). When you have entered the number, press the SET key.

NA ME:_

INP Ul / PRE SS SET

EN D

IV-5-1

Page 84

lV-5. USING SPEED DIAL NUMBERS

O" 0 ” 0

O "

0 ™0

I ■ EauM I 500M/ and up to 14 characters on the FAX-410) in the way

0 © 0 '■ ~

0 0 0

О "0

""0

STOP

Enter the name (which can have up tol 5 characters on the FAX-

' described in the section entitled Entering information using the

keys. Press the SET key when you have finished.

CU RRFN T : F AX

l. FAX 2. TEL 3.0 FF

7) Press the 1 key for Fax, the 2 key for Telephone, or the 3 key for off. This selection is only used for the dial list. Selecting "off" is used for group keys on the FAX-500M (see page lV-4-3) or chain keys on both the FAX-500M and the FAX-410 (see page lV-6-1), or group keys (see page IV-4-22).

CU RRE NT : FA X

PR ESS SE T K EY

8) Press the SET key to confirm your choice. The screen again

shows:

SPEED DIAL

SEL ECT N O. #

9) You can either continue and register another speed dial number,

or end registration by pressing the STOP key.

Sending speed dial faxes

To send a fax to a destination whose number is stored under a speed

dial key simply follow the steps for sending a fax, either manually

or automatically, and instead of dialing the number with the keys

just press the S PD. DIAL key followed by the appropriate two digit

speed dial code. The stored fax number is dialed automatically. To

begin transmission just press the START key.

Printing a list of speed To print out a directory listing of the names and numbers stored as dial numbers

______

Speed dial numbers.

1) Press the FUNCTION key. Then press the 4 key.

4, LIST S A ND REP OR TS

PR ESS SE T K EY

--------

1 mJERRUPJ I / ^ Л

1 OEF ^

2) Press the SET key, then press the 3 key.

™i C0

3. SPE ED DIAL

PRESS START KEY

W-5-1

Page 85

IV-5. USING SPEED DIAL NUMBERS

STA RT

MAIL

3) Press the START key to print out a list of the speed dial names and numbers. The screen reverts to the LIST menu.

4) Press the CLEAR key to return to the functions menu.

SPEED DIAL LIST

NUMBER FAX/TEL NUMBER

#00 #01 #02 #03 #04

1-2018285881 20135640856 001-3-3148978778 12358769 5892786

#05

LI ST - S PEE D D IAL

PR INT ING

TIME : 06/01/1991 18:40 NAME : BROTHER FAX : 052-811-5981

TEL : 052-824-2554

DESTINATION

FAX

AUSTRALIA OFFICE

FAX

FAX TEL TEL

D . D.LTD.

GERMAN OFFICE W.CAMPANY M. CAMPANY

GROUP FAX -500 M)

(only for

^{o nly fo r

FAX -500 M)

„(only fo r

FAX -500 M)

Changing or Erasing speed dial names and numbers

Q "'©

You can change or erase speed dial names and numbers by following these steps.

Select the speed dial option from the functions menu.

1) Press the relevant two digit speed dial code.

#05 :BR 0T HER

CHA NG E ? l. YES 2. N0

Press the 1 key. To alter a speed dial name and number, enter the

new number and name as described in the sections Entering information using the keys. To delete a speed dial name &

number, position the cursor at the extreme left end of the number and press the CLEAR key.

IV-5-3

Page 86

IV-6. CHAIN DIALING

6. CHAIN DIALING

Setting chain dialing

In addition to the one-touch and speed dialing functions available on the unit, a further convenient option called "chain dialing" can be used with either of the quick dialing functions.

When you send an automatic-transmission, the machine allows you to use a single one-touch dial or speed dial number. However, if you register a one-touch or speed dial as a "chain dialing" number, the machine allows you to use two different one-touch or

speed dial numbers (a chain dial number followed by a one-touch, speed dial number or manual dialing (within 20 numbers)). When dialing overseas fax or telephone numbers, there may be situations in which a company can offer you better rates than the telephone company you normally use. Chain dialing lets you

choose the telephone company whose line charge is lower if you register the access code to a second telephone company as a chain dial number. This is also important when using a telephone credit card. Instructions on how to use this option are provided below.

When you register a one-touch or speed dial number, simply press

the CHAIN key before entering the number.

{@mark appears on the screen. @means “chain dialing.”

After that, the procedure is the same as for one-touch or speed dial numbers.

- You can register numbers with up to 19 digits.

- You cannot send a transmission using chain dialing only. A onetouch, speed dialing number, or manual dialing (within 20 numbers) number must also be used.

IV-6-1

Page 87

7. USING THE TELEPHONE INDEX

All the names and numbers that you register as one-touch dial or speed dial numbers are stored in an alphabetical directory list. You

can search through this list to find whether a particular person's or

company's number is recorded and automatically dial any listed telephone or fax number.

Looking up a number

TEL-INDEX

To look up a number in the directory press the TEL-INDEX key. You are prompted to enter the initial letter of the name you are looking up. Use the keys on the number to enter a letter in the same way as

entering a name, for example press the 2 key once to enter A, twice

for B or three times for C. The LCD screen shows the first name stored under the letter you have entered.

To look through the names stored under the selected letter, use the right cursor key. Each time you press the key the next name in the alphabetical list is shown. To go through the list in the opposite direction (that is, from Z to A) use the left cursor key. To choose a different initial letter use the appropriate letter key.

IV-7. USING THE TELEPHONE INDEX

H| HE AD QTR .

PR ESS 4--^ OR STO P K EY

Sending a fax

- Names are sorted as follows:

CT A-Z (alphabet) 0 Special characters (AE OU^ oAn)

® Numbers (0-9) ® Punctuation marks and Symbols

- If you did not enter a name for one-touch or speed dial number, the fax/telephone number is used as the name, and **number" appears on the LCD.

To send an automatic fax to a number recalled from the Telephone Index simply set your document face down in the automatic document feeder, press the TEL-INDEX key, use the appropriate letter key and / ->) cursor keys, if necessary, to display the name and number you require and then press the START key.

IV-7-1

Page 88

lV-7. USING THE TELEPHONE INDEX

In case of manual transmission, before pressing HOOK key or picking up the handset, you should press TEL-INDEX key and look up the dial, and confirm it by pressing TE L-1N D EX key again. After that press HOOK key or pick up the handset, and press TEL- INDEX

key again.

Printing out the telephone index

-------------------

1 GM X'—X

I IllAVwWi I

To print out a directory listing of all the names and numbers stored in the telephone index.

1) Press the FUNCTION key. Then press the 4 key on the number keys.

4. LIST S A ND REP OR TS PR ESS SE T K EY

4. TEL . IN DE X

PR ESS STA RT KEY

START

3) Press the START key to print out the directory.

LI ST - T EL. IN DEX

PR INT ING

IV-7-2

Page 89

TELEPHONE INDEX LIST

IV-7. USING THE TELEPHONE INDEX

TIME nfi/ni/1991 18:45

NAME FAX 052-811-5981

TEL

BROTHER

052-824-2554

DESTINATION ABC CAMPANY

ALL OFFICES

NUMBER

*07

*19

AUSTRALIA OFFCE #00 DESIGN DEPT D.D.LTD.

*03 #01 20135640856

FIANCE DEPT *02

FAX/TEL NUMBER

6753452

*** GROUP 1 ***

1-2018285881 1467823

31489787788 GERMAN OFFICE #02 001-3-3148978778 HEAD QTR *00 20182858815 LA OFFICE *04 71498709892 M.COMPANY NJ OFFICE *01 PARIS OFFICE *06 UK OFFICE *05 W.CAMPANY

#04 5892786

9083568880

0899067856

011/361236

#03

12358769

C:CHAIN

GROUP (only for FAX-SOOM)

TEL

FAX

G1 (only for FAX-500M ) FAX FAX FAX FAX Gl(o nly forFAX-500 M) FAX FAX Gl(o nly for FA X-SO OM] TEL FAX Gl(o nly for FA X-SO OM) TEL G l(only for FAX-SOO M)

TEL

Gi(only for FA X-SO OM)

TEL

IV-7-3

Page 90

IV-8. USING THE UMITAS /i TELEPHONE

8. USING THE UMITAS A TELEPHONE

As well as sending fax transmissions, this fax machine can also be used to make telephone calls, You can either dial numbers manually or use one-touch dialing, speed dialing or the telephone index.

Manual dialing

HOOK

One-touch dialing

HOOK

ONE TOUCH KEY

Speed dialing

SPD.DIAL

HOOK

or c- —...........-i

r J

Pick up the handset and dial the telephone number normally using the number keys.

Alternatively, press the HOOK key to enable dialing and then dial the telephone number using the number keys. When the receiving

party answers, pick up the handset and proceed with your call.

You can use any of the one-touch telephone numbers that you have

registered. Simply pick up the handset (or press the HOOK key), and press the appropriate one-touch key. On the FAX-500M you need to hold down the SHIFT key for numbers 20 through 39.

If you use the HOOK key, pick up the handset when your call is answered.

You can also make use of the speed dial feature. Simply pick up the

handset (or press the HOOK key), press the SP D. DIAL key and type the appropriate 2 digit speed dial number.

If you used the HOOK key, pick up the handset when your call is

answered.

Using the telephone index

IV-8-1

To dial a telephone number from the telephone index, first press the TEL-INDEX key and enter the initial letter of the name you are searching for. Use the cursor keys to search forwards and backwards through the directory. When the name you are searching for is displayed on the LCD, press the TEL-INDEX key, pick up the handset (or press the HOOKkey) and then press the TEL-INDEX key again. The unit will then dial the displayed number.

If you used the HOOK key, pick up the handset when your call is answered.

Page 91

IV-8. USING THE UNIT AS A TELEPHONE

Using keys with the

telephone

Using an external

telephone

Using an external

telephone answering device

PAUSE key- Use this key to put a pause between numbers.

(You cannot use the PAUSE key continuously.)

HOLD key- Use this key to put a telephone call on hold. Flash key- Use this key to transfer a call and put it on hold.

# key- Use this key to switch the dialing type to "tone",

in case it had previously been set to "pulse".

You can use the fax machine with an external telephone or with an

external TAD (telephone answering device). Connect the external telephone as described in the "ADDITIONAL SET UP OPTIONS" (see page III-9-1).

Connect your external telephone answering device (TAD) to the EXT. DEVICE jack as shown in the illustration below.

I MANUAL

— R T \AUTOANS

Set the Auto Ans. switch to "Manual" (so that only the "Manual"

LED is lit). The external TAD is now ready for use. The unit will enter the document reception mode automatically

when another party tries to send a fax transmission with a CNG tone to your machine. CNG is generated by most Group 3 FAX machines.

If the sending party (using a tone type unit) presses your F/T &

REMOTE ID code, fax reception is switched to the main unit,

• If the ICM section of your external TAD is full, the TAD will not answer the telephone. As a result the unit cannot receive the transmission.

• If your external TAD has a paging function, the unit may prevent the paging function from working.

IV-8-2

Page 92

IV-8. USING THE UNIT AS A TELEPHONE

Some fax machines may not be able to signal your fax machine to switch on automatically during a transmitting. To cover this possibility we recommend that you record a message on your TAD requesting the sending party to enter the F/T & Remote ID code key on his unit before transmission.

A sample message; "Our answering machine is connected to a fax unit at present, so if you would like to send a fax, please press the XX (your F/T & REMOTE ID) by tone signal and send your fax after you hear the FAX tone. If you would like to leave a message, please do so after this message. Thank you."

IV-8-3

Page 93

V. Advanced uses

1. RESOLUTION

There are four different resolution settings available - STANDARD, FINE, SUPER FINE and PHOTO. The STANDARD resolution is

adequate for sending ordinary text documents. FINE resolution is

intended for the transmission of graphic images. SUPER FINE is for use with finely-detailed graphic images such as complex line drawings and similar artwork. PHOTO resolution mode is specifically designed for the transmission of photographic images.

Whichever mode you use, the quality of the printed document's

text will not be adversely affected.

You can select a resolution setting in two ways. Firstly, you can press the RESOLUTION key on the key panel prior to sending your document and light the LED corresponding to the resolution mode you want to select. Your document is then transmitted using the same resolution mode you have selected. Secondly, you can use the CURRENT SETTING function to select a resolution setting for each page of a document individually. Both setting methods will be effective for one transmission only. If the receiving fax machine

caxuiot print at the resolution that you specified, traiisiiiission will

take place at a lesser resolution. (The resolution LEDs change to show you which resolution is being used to print the current

document or page that you are sending is beixig priixted.)

Single resolution transmission

I FINE

\S.RNE

I PHOTO

START

- "Super Fine' machines.

- If no LED is lit, the unit is in standard resolution.

Place your document in the document feeder and dial the number as you do for an ordinary fax transmission. Before pressing the

resolution can only be used between Brother

START key select a resolution by pressing the RESOLUTION key.

Press once for FINE mode, twice for SUPERFINE and three times for PHOTO mode. Pressing the RESOLUTION key fourth time

returns the machine to the standard resolution mode. There are three LED lights positioned next to the RESOLUTION key to indicate the current resolution setting. If all three are not lit, the unit will transmit at the standard resolution. For each of the other three resolution modes, the appropriate light comes on when the mode has been selected.

When you have selected the resolution mode press the ST A RT key. Your document will be sent at the specified resolution.

After transmission has been completed the unit reverts to standard resolution mode. Ihe three resolution LEDs are not lit.

V-1-1

Page 94

V-1. RESOLUTION

Multiple resolution

transmission

]mE

I S.FINE I PHOTO

----------

If your fax transmission document runs to several pages, some with graphics, some with text and others with photographic images, you can specify a resolution mode for each individual page.

1) Set the document in the feeder. Use the RESOLUTION key to set the resolution you require for the first page of your document.

2) Press the FUNCTION key followed by the 6 key.

6. CUR REN T S ETT ING S PR ESS SE T K EY

3) Press the SET key, then the 2 key.

2. RES OLU TIO N PR ESS SE T K EY

4) Press the SET key. Tlie screen display now alternates between the following two messages, prompting you to specify a resolution for page 2 of your document.

O'©"0

-©-©"0

-©■'©"0 ©'© 0

srop

PAG E 02 : STA NDAR D

FLIP-FLOP

5) Enter the number corresponding to the resolution you wish to set for page 2.

1. STA NDA RD 2. FIN E

-OR

PAG E 02 :

3 . P HOT O

ST ANDA RD

4. 5.FI NE

PAG E 02 : F INE

PR ESS SE T K EY

6) Press the SET key to confirm your choice. The display now

prompts you to select a resolution for page 3. Specify your choice in the same way. The display continues to prompt you for resolution settings for successive pages up to a maximum of 30. When you have selected settings for all the pages in your transmission press the STOP key.

- The super COVERPAGE and Call Back Messages are not counted

when determining the page number for scanning resolution.

V-1-2

Page 95

V-1. RESOLUTION

STA RT

The resolution of

in-coming documents

Copier resolution

]FINE

s.m e

I PHOTO

œPY

FA X

CO PY

EN TER

FA X NO .

PR ESS C OPY KE Y

- Any pages for which you did not set a resolution will he transmitted at the same resolution as the last page for which you

did set a resolution.

6) Select the fax number in the usual way and press the START key.

Your document is sent at the specified resolutions.

After transmission has been completed the unit reverts to standard

resolution mode. The three resolution LEDs are not lit.

The resolution of fax transmissions that you receive depends entirely on the capabilities of the fax machine from which the

document was transmitted and the settings selected by the person sending it. Your fax machine can receive and print documents in three modes, STANDARD, FINE and SUPERFINE. The mode being used to print the document (or the current page) is indicated

by the LED lights.

The photo LED is not lit when receiving a document in photo mode.

You can use the convenience copier in SUPERFINE or PHOTO modes. However, you can only use a single mode for each copy operation. Pages of a document that are to be copied at a resolution different to that of the rest of the document must be loaded and

copied separately. Set the document in the feeder. Select a mode by pressing the

resolution key, and then press the COPY key. If you make a copy without having first selected a resolution, the machine will automatically copy using "SUPER FINE" mode. The SUPER FINE LED will come on to show that this mode is being used.

After you have made your copy the unit reverts to the standard resolution mode. The three LEDs are not lit.

V-1-3

Page 96

V-2, SETTING THE CONTRAST

2. SETTING THE CONTRAST

The unit has an "Auto-Contrast" feature^ so you do not have to select the contrast setting before sending. However, if you want to send a very light document, set the contrast to "SUPER LIGHT'

manually.

1) To select the "SUPER LIGHT" contrast mode, first set your document in the feeder.

I MN O ^—X

wmmii ! ( ^ )

r INTERRUPT 1

2) Press the FUNCTION key followed by the 6 key. The following message appears.

6. CUR REN T S CTTi ri GS PR ESS SE T K EY

3) Press the SET key followed by the 1 key.

1 . CON TRA ST

PR ESS SE T K EY

4) Press the SET key. The current contrast setting is displayed.

CU RRE NT : A UTO

l. AUTO 2 .SU PER LI GHT

5) Press the 2 key to select SUPER LIGHT mode.

CO NTR AST : SUP ER LIG HT

PR ESS SE T K EY

V-2-1

INTERRU PT

i E

STOP

6) Press the SET key to confirm your selection. Then press the

□ STOP key.

7) Now you can send your transmission or make your copy.

- This setting is only effective for one transmission or copy.

Page 97

V-3. SMOOTHING (ENHANCED IMAGE RESOLilTION)

3. SMOOTHING (ENHANCED IMAGE RESOLUTION)

The fax machine has the capability to smooth the outlines of text characters on the faxes that you receive. This is a useful feature as it allows you to enhance the presentation quality of text documents that are sent to you without having to rely on the sender to alter the resolution setting on his machine.

There are two possible smoothing settings - ON or OFF. Select OFF to prevent the fax machine from performing any smoothing, and select ON to activate smoothing.

The procedure for turning smoothing ON or OFF is shown below.

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1) Press the FUNCTION key. Press the 5 key on the number keys.

5. USER OP TIO NS PR ESS SE T K EY

2) Press the SFT key Press the 0 key followed by the 8 key.

08 .SM OOT HIN G

PR ESS SE T K EY

3) Press the SET key.

CU RRE NT : ON

1 . ON

4) Press 1 to select the smoothing mode, and press 2 to turn the smoothing function off.

SMO OT HIN G :

PR ESS SE T

2. OFF

OE F KE Y

5) Press the SET key to confirm your selection.

The smoothing setting will remain in effect until you change it.

- The initial setting is "ON"

V-3-1

Page 98

V-i. USING THE SUPER COVERPAGE FACILITY

4. USING THE SUPER COVERPAGE FACILITY

When you send a fax it is often useful to send an accompanying

cover sheet at the same time. This sheet is known as the super COVERPAGE and tells the person receiving the fax your name, fax number and telephone number. These are the name and numbers that you will have registered in the machine as part of the configuration process. If you have not registered your name, fax number and telephone number (Station ID), you cannot send the super COVERPAGE.

You can also choose to show on the super COVERPAGE the number of pages you are faxing.

You can include an optional comment on the super COVERPAGE. You can select one of five comments, three that are preset and two original messages which you can create yourself.

Sending a fax with a super COVERPAGE

-----

fCOVERPAGE

I "3

The steps for sending a fax transmission with a super COVERPAGE are as follows.

1) Set the document face down in the feeder.

FA X E NTE R CO PY

Press the COVERPAGE key on the panel. The screen prompts

you to select one of the five available comments or select to send the fax without a comment. Comments 5 and 6 are the comments that you have registered yourself.

PR ESS

FA X NO .

CO PY K EY

SEL ECT CO MME NT (1 -6)

2. PLE ASE CA LL

The five available comments are;

1. (comment off)

2. PLEASE CALL

3. URGENT !

4. CONFIDENTIAL

5. (your original comment)

6. (your original comment)

V-4-1

-0-0-0 ©'© ©

as for 5 and 6, you can register your original comment as described

"Entering information using keys".

3) Make your selection by pressing the appropriate number key from 1 to 6. The screen briefly displays the option you have chosen.

Page 99

V-4. USING THE SUPER COVERPAGE FACILITY

CO VERP AG E

3. URGE NT J

4) Now the screen displays a message asking you whether you want to show on the super COVERPAGE the number of pages

that you are sending.

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ICOVEflPAOE

.......

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TOT AL N0

1 . ON

5) Press the 1 key if you do, and the 2 key if you do not. If you press

1 you are then prompted to enter the number of pages that you

are faxing.

TOT AL PA GES

ENTER TOTAL NO.

6) Enter the number of pages as a two digit number (that is, if you

are sending five pages enter "05") using the number keys. The number of pages you enter is briefly shown.

. OF PAG ES

2. OFF

: 00

OF PAGES

TOT AL PA GES: 0 5

7) The screen display reverts, and the COVERPAGE LED is lit.

EN TER FAX N 0.

8) Now enter the fax number, by using the one-touch key, speed

dial manual dial or the Telephone Index, and press the START key.

Printing out a super COVERPAGE

----- ------------- ---

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INTERRU PT 1

------

^ O ' “© "'©

©“© ©

NJ OFF ICE

SEN DIN G COV ERPA GE

When the super COVERPAGE has been sent, the machine then sends the document.

You can print out a sample of the super COVERPAGE as follows.

1) Press the FUNCTION key, then press the 4 key.

4. LIST S A ND REP OR TS PR ESS SE T K EY

2) Press the SET key, then press the 5 key.

5.COVERPAGE

PR ESS SE T K EY

3) Press the SET key, then choose the comment you require and press the START key.

_ __ _ _ __ _ _ _ __ _ _ __ _ _ __ _^__ _ __ _ __ _ __ _ __ _

V-4-2

Page 100

V-4. USING THE SUPER COVERPAGE FACILITY

The destination of sample super COVERPAGE is taken from one-touch dial number "00",

If you havenothingprogrammed in that one-touch, the destination area will he left blank. Also, the total pages will always be "00",

=== COVER PAGE ===

TO:

FROM:

COMMENT:

Entering a comment

-----------

j UMHiKii 1 C }

_______

I iW TEflf lUPT I r 0 J

1 ABC ^^

NJ OFFICE

FAX:

908-356-8880

BROTHER FAX: TEL:

052-811-5981

052-824-2554

00 PAGE[S] TO FOLLOW

URGENT !

To register your original comment for inclusion on the super

COVERPAGE, use the following procedure.

1) Press the FUNCTION key followed by the 2 key.

2. REGI ST RAT ION PR ESS SE T K EY

2) Press the SET key. Now press the 0 key followed by the 1 key.

01 .CO VER PAG E C OMM EN

PR ESS SE T K EY

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_____ I

I INT ERBUPT j C ^ y

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---------

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V-4-3

____

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-----------------------------------

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3) Press the SET key. Press 5 or 6, depending on which of the two comments you wish to register, then press the SET key again.

5. _ INP UT / PRE SS S ET TO EN D

4) Enter your comment (which can be up to 27 characters) using the keys on the number keys as described in the section "Entering information using the keys".

5. ORD ER C0N FIR MAT T0N _ INP UT / PRE SS S ET TO EN D

5) When you have correctly entered your comment, press the S ET

key.