Brother FAX 3750 User Manual

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Page 1

FAX 2750 FAX 3750

OWNER’S MANUAL

Page 2

Year 2000 Compliant

Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000.

Brother fax machines and multi-function centers will function properly after January 1, 2000,

provided that

software and firmware used by our customers in connection or combination with Brother fax machines, MFCs and bundled software, accurately exchange date data with the Brother products.

Please continue to check our Web page for updates at http://www.brother.com. All remedies will be provided to individual customers via software patches through software download or from Brother Customer Service.

all non-Brother hardware,

Page 3

Brother Numbers

Fax-Back System

Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve a difficulty with your fax machine using this manual, call our Fax-Back System, and follow the voice prompts to receive faxed instructions about using the system and an index of Fax-Back subjects.

USA: 1-800-521-2846 From within Canada: 1-800-681-9838

The Brother Fax-Back System number (USA only) has been preprogrammed on One Touch key 01.

Brother on the World Wide Web

You can find more information about Brother products, from product specification sheets to Frequently Asked Questions (FAQs), on the World Wide Web. Visit us at

http://www.brother.com

Brother Bulletin Board

Brother’s Bulletin Board numbers are

USA: 1-888-298-3616 From within Canada: 1-514-685-2040

For Customer Service

USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

Page 4

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax) http://www.brothermall.com

From within Canada: 1-800-668-2768 (voice)

DESCRIPTION ITEM

Laser Fax Toner TN5000PF Laser Fax Drum DR200 1 MB Expandable Memory Board (For FAX 2750 Only) ME1000 2 MB Expandable Memory Board (For FAX 2750 Only) ME2000 Telephone Line Cord UG157001 (USA)

UG3565001 (Canada) Telephone Handset UF6857002 Handset Curled Cord UL8019009 Dust Cover UU7117001 Wire Extension UL6856000 Paper Tray and Document Tray UL7114001 Document Tray with Wire Extension UF7206001 Remote Control Access Card UU7257001 Quick Reference Card UU7256001 Owner’s Manual UU7245001 Free Filter core to convert your standard shielded Printer FCYL2

Cable for PC Hook up. Optional IEEE-1284 Bi-directional Cable UG4558001

*Optional Multi-Function Link Pro software on

CD-ROM or Floppy Disks. (Floppy Disks include MFL Pro and Visioneer PaperPort

™

LE only.)

PCI-2CD (For CD-ROM Drive)

PCI2D31 (Floppy Disks, Windows® 3.1X)

PCI2D95 (Floppy Disks, Windows

95, 98)

*Multi-Function Link Pro software is not available on Floppy Disks for Windows NT

Version 4.0

Workstation

Page 5

T able of Contents

iii

Introduction

F ax Machin e Setup and Connections

Using This Manual ...................................................................................................... 1

Finding Information .................................................................................................... 1

Test Sheet Procedures (For USA Only) .................................................................. 2

About Fax Machines ................................................................................................... 2

Fax Tones and Handshake........................................................................................... 2

ECM (Error Correction Mode) ................................................................................... 3

FAX 2750 and FAX 3750 Control Panel Overview.............................................. 4

FAX 2750 and FAX 3750 Control Panel Keys....................................................... 5

Caution........................................................................................................................... 7

Packing List................................................................................................................... 8

Choosing a Location.................................................................................................... 9

Assembly ...................................................................................................................... 10

Installing the Drum Unit Assembly (with Toner Cartridge) ..................................... 10

Setting Up the Fax Machine ..................................................................................... 12

Loading Paper ........................................................................................................... 14

Attaching Dust Cover ......................................................................................... 15

Manual Feed Slot ...................................................................................................... 16

Loading One Sheet of Paper............................................................................... 16

Acceptable Paper (Available with Software Option).......................................... 16

Paper Capacity in Feeder (Available with Software Option) ............................. 17

Connecting an External Telephone Answering Device (TAD) ................................. 17

Sequence............................................................................................................. 17

Connections ........................................................................................................ 18

Recording Outgoing Message on External TAD ................................................ 18

Connecting an External Telephone ........................................................................... 19

Special Line Considerations ..................................................................................... 19

Roll Over Phone Lines ....................................................................................... 19

Two-Line Phone System ..................................................................................... 19

Converting Telephone W all Outlets.................................................................... 20

Installing Fax Machine, External Two-Line TAD,

and Two-Line Telephone ................................................................................. 20

Multi-Line Connections (PBX) ................................................................................ 21

Custom Features on a Single Line ............................................................................ 22

Page 6

TABLE OF CONTENTS

On-Screen Programming

Initial Setup

Setup Receive

User-Friendly Programming................................................................................... 23

Function Mode .......................................................................................................... 23

Alternating Displays ................................................................................................. 24

Function Selection Table........................................................................................... 24

Getting Started ........................................................................................................... 27

Setting Dialing Mode (Tone/Pulse) .......................................................................... 27

Setting Date and Time............................................................................................... 27

Setting Station ID...................................................................................................... 28

Entering T ext ...................................................................................................... 29

Setting Beeper Volume.............................................................................................. 31

Setting the Handset Volume...................................................................................... 31

Setting the Speaker Volume ...................................................................................... 31

Setting the Ring Volume ........................................................................................... 31

Memory Storage ....................................................................................................... 32

Sleep Mode ............................................................................................................... 32

Delayed Timer........................................................................................................... 32

Basic Receiving Operations..................................................................................... 33

Select Answer Mode ................................................................................................. 33

Setting Ring Delay.................................................................................................... 34

Setting F/T Ring Time .............................................................................................. 34

Easy Receive............................................................................................................. 35

Printing a Reduced Incoming Document.................................................................. 36

Recommended Reductions ................................................................................. 36

Setting Paper Size ..................................................................................................... 37

Setting the Print Density ........................................................................................... 37

Toner Save................................................................................................................. 38

Advanced Receiving Operations ............................................................................ 38

Operation from Extension Telephone (For FAX 2750 Only)

or External Telephone ............................................................................................ 38

For FAX/TEL Mode Only .................................................................................. 39

Changing Remote Codes .................................................................................... 39

Printing a Fax in Memory ......................................................................................... 39

Polling ....................................................................................................................... 40

Setting Up Polling Receive................................................................................. 40

Setting Up Sequential Polling Receive............................................................... 41

Canceling a Scheduled Job ....................................................................................... 42

Setting Multi-Function Link Pro Mode

(Only if You Purchased Multi-Function Link Pro)................................................. 42

Distinctive Ringing ................................................................................................... 43

Registering Your Distinctive Ringing Pattern..................................................... 44

Caller ID ................................................................................................................... 45

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TABLE OF CONTENTS

Viewing Caller ID List ....................................................................................... 45

Printing Caller ID List ........................................................................................ 46

Clearing a Caller ID Stored in Memory.................................................................... 46

Call Waiting Caller ID (For FAX 2750 Only) .......................................................... 46

Setup Send

Before You Begin ........................................................................................................ 47

Manual Transmission................................................................................................ 48

Automatic Transmission ........................................................................................... 48

Manual and Automatic Fax Redial ........................................................................... 49

Dual Access............................................................................................................... 49

Real Time Transmission............................................................................................ 49

Checking the Jobs Status .......................................................................................... 50

Canceling Jobs While Scanning the Document ........................................................ 50

Canceling Jobs in Memory ....................................................................................... 51

Basic Sending Operations........................................................................................ 51

Composing Electronic Cover Page ........................................................................... 51

Cover Page for Next Fax Only ........................................................................... 52

Always Send Cover Page.................................................................................... 53

Using a Printed Cover Page................................................................................ 54

Cover Page Message ................................................................................................. 54

Composing Your Own Comments ...................................................................... 54

Contrast ..................................................................................................................... 55

Resolution ................................................................................................................. 55

Advanced Sending Operations ............................................................................... 56

Overseas Mode ......................................................................................................... 56

Call Reservation........................................................................................................ 57

Print Sample Call Back Message.............................................................................. 58

Delayed Fax .............................................................................................................. 58

Broadcasting ............................................................................................................. 59

Multiple Resolution Transmission............................................................................ 60

Setting Up Polling Transmit ..................................................................................... 61

Interrupting Delayed Fax and Polling Transmit Jobs ............................................... 62

Setup A uto Dial Num bers

Telephone Operatio ns

Storing Numbers for Easy Dialing ........................................................................ 63

Storing One Touch Dial Numbers............................................................................. 63

Storing Speed Dial Numbers .................................................................................... 64

Changing One Touch and Speed Dial Numbers ....................................................... 65

Setting Up Groups for Broadcasting......................................................................... 65

Dialing Options .......................................................................................................... 67

Manual Dialing ......................................................................................................... 67

One T ouch Dialing.................................................................................................... 68

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TABLE OF CONTENTS

Speed Dialing............................................................................................................ 68

Dialing Access Codes and Credit Card Numbers ..................................................... 69

Hold .......................................................................................................................... 69

Pause ......................................................................................................................... 69

Tone/Pulse ................................................................................................................. 70

Searching T elephone Index....................................................................................... 70

Rem ote F ax Options

Printing Repo rts

Making Copies

Fax Forwarding/Paging............................................................................................ 71

Programming a Fax Forwarding Number ................................................................. 71

Programming Paging Number .................................................................................. 72

Setting Fax Storage ................................................................................................... 73

Changing Remote Access Code .............................................................................. 73

Remote Retrieval ....................................................................................................... 74

Using Remote Access Code...................................................................................... 74

Remote Commands ................................................................................................... 75

Retrieving Memory Status List................................................................................. 76

Retrieving Fax Messages .......................................................................................... 76

Changing Fax Forwarding Number .......................................................................... 77

Fax Settings and Activity ......................................................................................... 79

To Print a Report....................................................................................................... 80

Transmission Verification (Xmit) Report.................................................................. 80

Activity Report Interval ............................................................................................ 80

Using the Fax Machine as a Copier....................................................................... 81

Making a Single Copy .............................................................................................. 82

Making Multiple Copies ........................................................................................... 82

Stacking Multiple Copies.......................................................................................... 82

Sorting Multiple Copies............................................................................................ 82

Reducing and Enlarging Copies................................................................................ 83

Copying a Photograph .............................................................................................. 83

Optional A ccessories

(For FAX 2750 Only)

Trou bleshooting and Main tenance

Memory Board ........................................................................................................... 85

Optional Memory for the Printer & Fax Operations................................................. 85

For the Printer..................................................................................................... 85

For the Fax.......................................................................................................... 85

Installing the Optional Memory Board ..................................................................... 86

T roubleshooting ......................................................................................................... 89

Fax-Back System ...................................................................................................... 89

Brother Home Page................................................................................................... 89

Brother Bulletin Board.............................................................................................. 89

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TABLE OF CONTENTS

Error Messages ......................................................................................................... 90

Document Jam .......................................................................................................... 93

Printer Jam ................................................................................................................ 93

Paper is Jammed in the Multi-purpose Sheet Feeder ......................................... 94

Paper is Jammed near the Drum Unit or in the Fuser Unit ................................ 94

If You Are Having Difficulty with Your Fax Machine .............................................. 95

Difficulties Setting Up The Optional Software ................................................. 101

Problem Using the HP Pavilion PC and the “HP DEMO” Screen Saver ............... 101

Bi-Directional Parallel Ports (nibble and byte modes) ........................................... 101

Fax Machine Connect Failure or Bi-Directional Communication Error ................ 102

Brother HL-6/6V/10h/630series/660series/960/1260/WL-660: ............................. 102

HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP:............................................. 103

HP LaserJet 4 Plus:........................................................................................... 104

NEC SuperScript 610/660: ............................................................................... 104

EPSON ActionLaser 1100 / 1400:.................................................................... 104

Lexmark W inWriter 200:.................................................................................. 104

Graphics or Text is Missing When the Document is Printed............................ 105

Packing and Shipping the Fax Machine............................................................. 106

Regular Maintenance.............................................................................................. 109

Cleaning the Document Scanner............................................................................. 109

Cleaning the Printer ................................................................................................ 110

Cleaning the Drum Unit.......................................................................................... 111

Replacing the Toner Cartridge ................................................................................ 112

Toner Empty Indicator ...................................................................................... 112

How to Replace the Toner Cartridge....................................................................... 113

Replacing the Drum Unit ........................................................................................ 117

For Customer Service ............................................................................................. 122

vii

Standard Telephone and FCC Notices (For 120V Models Only) ................. 123

These notices are in effect on models sold and used in the United States only...... 123

Laser Safety (For 110–120V Models Only) ........................................................... 125

FDA Regulations .............................................................................................. 125

Manufactured.................................................................................................... 125

Federal Communications Commission (FCC) Declaration of Conformity

(For USA Only).................................................................................................... 126

Industry Canada Compliance Statement (For Canada Only).................................. 126

Important—About the Interface Cable ................................................................... 126

International Energy Star Compliance Statement................................................... 126

Important Safety Instructions ........................................................................... 127

Notice – Disclaimer of Warranties ................................................................... 129

Compilation and Publication Notice ................................................................ 129

Trademarks ....................................................................................................... 130

Page 10

viii

TABLE OF CONTENTS

Fax Specifications .................................................................................................... 131

Printer Specifications (Available with Software Option) ............................... 132

Electrical and Environment .................................................................................. 133

Parallel Interface Specifications (Available with Software Option) ............ 134

(Option) Mul ti-Function

Link Pro Softw are

Setting Up the Fax Machine and Computer to Work Together.................... 135

Before You Install the Optional Multi-Function Link Pro Software........... 136

If You Don’t Have a CD-ROM Drive...................................................................... 136

Computer Requirements ......................................................................................... 136

Connecting the Fax Machine to the Computer ................................................ 137

Installing Multi-Function Link Pro Software................................................... 138

Overview of Basic Steps......................................................................................... 138

Choosing the Software to Install............................................................................. 139

Install Multi-Function Link Pro Software ........................................................ 139

Install NetCentric™ FaxStorm ......................................................................... 139

Install Automatic E-Mail Printing .................................................................... 139

View On-Line Documentation.......................................................................... 139

Product Support ................................................................................................ 139

Brother W eb Link ............................................................................................. 139

Exit ................................................................................................................... 139

Installing the Brother Software............................................................................... 140

Helpful Hints for Windows

Using the Multi-Function Link Pro Software................................................... 143

The Brother Resource Manager .............................................................................. 143

Multi-Function Link Pro ......................................................................................... 144

Visioneer PaperPort™ LE....................................................................................... 144

Sending a Fax from Your PC ................................................................................ 145

Sending a Quick Fax............................................................................................... 145

Sending a Fax from the Main Menu ....................................................................... 146

Sending a Fax from a Windows

Receiving Faxes into Your PC ............................................................................... 148

Before Y ou Begin .................................................................................................... 148

Checklist for MF Link Mode............................................................................ 148

Checklist for Your PC ....................................................................................... 148

Viewing Received Faxes ......................................................................................... 149

Scanning a Document ............................................................................................. 149

Accessing the Scanner ............................................................................................ 150

Scanning a Document into Your PC........................................................................ 150

Settings in the Scanner Window ............................................................................. 151

PreScanning an Image ............................................................................................ 153

Exporting an Image File ......................................................................................... 154

3.1, 3.11 or Windows® 95, 98 ................................... 142

Application......................................................... 147

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TABLE OF CONTENTS

Special Printing Features....................................................................................... 155

Windows

Bi-directional Parallel Interface .............................................................................. 155

Enhanced Memory Management ............................................................................ 155

Printing From Your PC .......................................................................................... 156

Multi-purpose Sheet Feeder.................................................................................... 156

Two-Sided Printing (Manual Duplexing) ............................................................... 157

Loading Envelopes in Multi-Purpose Sheet Feeder................................................ 157

Manual Feed Slot .................................................................................................... 158

Paper Tray ............................................................................................................... 158

Simultaneous Printing/Faxing .............................................................................. 159

Choosing Acceptable Paper................................................................................... 159

NetCentric Internet Fax......................................................................................... 161

Before Y ou Begin .................................................................................................... 162

Receiving Faxes ...................................................................................................... 162

Installing NetCentric™ FaxStorm .......................................................................... 163

Overview of Utilities............................................................................................... 164

Accessing NetCentric™ FaxStorm......................................................................... 165

Sending Faxes ......................................................................................................... 165

Sending a Fax from Other Windows

If Y ou Are Using Windows® 95, 98......................................................................... 170

If You Are Using Windows NT® W orkstation Version 4.0 ...................................... 171

Setting Up Contacts in the Contact Manager.......................................................... 172

Printing.................................................................................................. 155

Loading One Sheet of Paper............................................................................. 158

Loading More Than One Sheet of Paper .......................................................... 158

Compatible Operating Systems ........................................................................ 162

Your Fax Service Account ................................................................................ 162

Creating an Inbound Account........................................................................... 163

Contact Manager .............................................................................................. 164

Cover Page Builder........................................................................................... 164

Print Driver ....................................................................................................... 164

Status Manager ................................................................................................. 164

Viewfax (A Fax File Viewing Application) ...................................................... 164

General Tab ....................................................................................................... 166

Attachments T ab ............................................................................................... 169

Options/Sender T ab .......................................................................................... 170

To add a New Contact to the All Group: .......................................................... 172

To add a New Contact to Another Group: ........................................................ 173

Changing Contact Detail .................................................................................. 173

Setting Up Multiple Ad dresses......................................................................... 174

Moving or Copying a Contact to Another Group ............................................. 175

Creating a Group for Broadcasting................................................................... 175

Applications................................................ 170

Page 12

TABLE OF CONTENTS

Managing Your Faxes in the Status Manager.......................................................... 175

Accessing the Status Manager.......................................................................... 176

Checking the Status of Sent Faxes (Outbox).................................................... 176

Viewing Faxes You Received (Inbox)............................................................... 176

Managing Faxes from Your Account Page.............................................................. 177

Accessing Y our Account Page................................................................................. 177

Viewing Received Faxes in Your Account Page Inbox ........................................... 177

Checking Sent Faxes in Your Account Page Outbox .............................................. 178

Customer Support ................................................................................................... 178

Contact NetCentric Corporation at ................................................................... 178

(

Option

Au tomatic

E-Mail Prin ting

)

Automatic E-Mail Printing (For Windows® 95, 98 Only) .............................. 179

Main Features ......................................................................................................... 180

Automatic E-Mail Printing is for Windows

You Cannot Use a 16-bit TCP/IP Stack............................................................ 180

If You are Using Korean Windows® 95, 98....................................................... 180

Setting Up Automatic E-Mail Printing ................................................................... 181

Setting Up the Server........................................................................................ 181

Setting the Check Time .................................................................................... 182

Using Automatic E-Mail Printing........................................................................... 182

Uninstalling Automatic E-Mail Printing from Windows® 95, 98 ........................... 183

Glossary ..................................................................................................................... 185

Index ........................................................................................................................... 191

95, 98 Only ...................................... 180

Page 13

CHAPTER ONE

Introduction

Using This Manual

Thank you for purchasing a Brother fax m a chine. This fax ma c hine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your machine to its fullest potential by taking a few minutes to read this manual.

Additionally , your fax machine has a Help K e y. Press of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. Y ou will be able to find information about a specific feature or function by checking the Index in the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

Help/Broadcast

to print a list

Page 14

CHAPTER ONE

T est Sheet Procedures

See

Setting

Station ID

p. 28

After programming your Station ID, please fill out the TEST SHEET included with your fax machine and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your fax machine is properly installed.

When this document is received a confirmation sheet will be sent back to your machine. To get a response, be sure to set up your Station ID.

USA: 1-908-685-9283 (fax)

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

(For USA Only)

Fax Tones and Handshake

When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message .

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVING. If your fax machine is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your fax machine continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVING. To cancel the receiving mode, press

Start

, and they continue for about 40 seconds

Stop

Page 15

INTRODUCTION

When your fax machine answers in FAX/TEL mode, it listens for CNG tones and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD to your fax machine.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your fax machine for this feature to work.

Page 16

CHAPTER ONE

F AX 2750 and FAX 3750 Control P anel Overview

26 25 24 23

Hook

Hold

Redial / Pause

Speed Dial

4 5

GHI J KL MNO

PQRS TUV WXYZ

6 7 2 8 9 10 11 13

ABC DEF

2 5

6 9

8 0

Fine

FAX Photo TAD S.Fine

FAX/TEL

Help/

Mode

07 19 20

Broadcast

04 16

Resolution

Volume

Shift

2021

Tel-index

01 13

05 17

09 21

02 14 15

06 18

10 22 23 24

ClearFunction Set

High

Low

PLAIN PAPER LASER FACSIMILE

Enlarge

Reduce

Photo

Sort

Stop

2750

Start

1718

14 15

Copy

Page 17

F AX 2750 and FAX 3750 Control P anel Keys

Help/Broadcast

Liquid Crystal Display (LCD)

LCD displays messages to help you set and operate your fax machine.

Toner Empty LED

The toner indicator flashes on and off when the toner is low, so you’ll know to order a toner cartridge. You will be able to print until the indicator stays on.

Function

Lets you access the function and programming mode.

(Left Arrow)

Moves the LCD cursor to the left.

Set

Stores a function setting in the fax machine.

(Right Arrow)

Moves the LCD cursor to the right.

Clear

Deletes entered data or backs up one step in function procedure.

Tel-index

Lets you look up numbers stored in the dialing memory.

Resolution

Sets the resolution when you send a fax.

Mode

Use to select how the fax machine will handle incoming calls.

Prints a quick reference Help List. Also, you can use this key whenever you want to send fax es to many different locations (maximum of 174 locations at once).

Sort

Use this key when you want multiple copies of a multiple page original, copied in order.

Enlarge

Enlarges copies depending on the ratio you select: 200%, 150%, 125%, 120%, and 100%.

Reduce

Reduces copies depending upon the ratio you select: 100%, 93%, 87%, 75%, and 50%. You can also use the Auto Reduction function to have the fax machine automatically calculate the reduction ratio that fits the size of our paper.

Photo

This key is used to copy photographs.

Copy

Makes a copy.

Start

Starts sending a fax.

INTRODUCTION

Stop

Stops a fax, cancels an operation, or exits from function mode.

One Touch Dial Keys

These 12 keys give you instant access to previously stored phone numbers.

Shift

Use this key to access memory locations 13–24 in the One T ouch ke ys.

Volume High / Low

Lets you adjust speaker, ring and handset volume.

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the fax machine.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Redial / Pause

Redials the last number called. Also inserts a pause in autodial numbers.

Hold

Lets you put calls on hold.

Hook

Lets you dial telephone and fax numbers without lifting the handset.

Page 18

CHAPTER ONE

Page 19

CHAPTER TWO

Caution

F ax Machine Setup and Connections

Never install telephone wiring during a lightning storm.

W e recommend that this product be used with a surge protection device to

protect the product against lightning storms.

Never install a telephone jack in a wet location unless the jack is specifically

designed for a wet location. Never touch telephone wires or terminals that are not insulated unless the

telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines.

A v oid using a telephone (other than a cordless type) during an electrical

storm. There may be a remote risk of electric shock from lightning. Do not use the telephone to report a gas leak in the vicinity of the leak.

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near

the equipment and should be easily accessible.

Page 20

CHAPTER TWO

P acking List

Make sure you have the following items:

Telephone

Wire Cord

Wire Extensions (Both Wire Extensions are the same size.)

Handset

Curled

Cord

Telephone

Handset

Document Tray

Paper Tray

Remote Control

Access Card

Dust Cover

Owner's Manual

Quick Reference

Drum Unit Assembly

(With free Starter

Toner Cartridge)

Brother StartCard

If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the fax machine, use the packing materials that came with your machine. If you do not pack the fax machine properly, you may void your warranty.

Page 21

FAX MACHINE SETUP AND CONNECTIONS

Choosing a Location

Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the fax machine near a telephone jack and a standard, grounded power outlet. Make sure nothing blocks the flow of air from the fan on the right side of the machine.

Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the fax machine to direct sunlight, excessive heat, moisture or dust. Make sure nothing blocks the flow of air from the fan on the right side of the machine. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

Page 22

CHAPTER TWO

Assembly

Installing the Drum Unit Assembly (with T oner Cartridge)

Unpack the drum unit assembly, including the toner cartridge, and gently

rock it from side to side five or six times.

To prevent damage to the drum, do not e xpose it to light for longer than a few minutes.

Do NOT remove the clear plastic starter sheet

warming up.

– this will be ejected while the fax machine is

Do NOT remo ve the c lear plastic starter sheet!

Clear Plastic Starter Sheet

Page 23

FAX MACHINE SETUP AND CONNECTIONS

Open the top cover of the fax machine.

Holding the drum unit by its handles, insert it into the fax machine.

Close the top cover.

Page 24

CHAPTER TWO

Setting Up the Fax Machine

Follow the instructions below to connect the handset, power cord, and telephone line.

EXT.

LINE

Connect the Handset.

Connect the curled handset cord to the bottom of the handset and the left side of the fax machine.

Connect the power cord.

When you connect the power, the screen displays 01/01 1999 00:00.

WARNING

■

This fax machine must be grounded using a three-prong plug.

■

Since the fax machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your machine on when you connect it to a telephone line. Similarly , you can protect yourself when you want to mo v e your machine, by disconnecting the telephone line first, and then the power cord.

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

■

Do not touch the rollers at the paper exit.

Page 25

FAX MACHINE SETUP AND CONNECTIONS

Connect the telephone line.

Connect one end of the telephone line cord to the jack labeled LINE on the left side of the fax machine. Connect the other end to a modular wall jack.

Attach the wire extensions to the multi-purpose sheet feeder and to the

document guide base.

Attach the document and paper trays to the fax machine and pull out

their extensions.

Page 26

CHAPTER TWO

Loading Paper

Open the multi-purpose sheet feeder cover.

Fan the paper well. Load the paper, making sure that the print side is

toward the fax machine and the paper level is stacked below the paper mark. The feeder can hold up to 200 sheets of paper, or up to 10 envelopes.

Adjust the guides to fit the paper, to help prevent paper jams.

Press and Slide.

Page 27

FAX MACHINE SETUP AND CONNECTIONS

Attaching Dust Cover

■

It is essential to keep the dust cover on your fax machine to prevent the dust from entering the print head and causing damage.

■

Using the dust cover on your fax machine will prolong the life of the drum unit.

Attach the dust cover to the now open multi-purpose sheet feeder cover,

pressing the dust cover sides around the feeder until they snap into place.

Close the multi-purpose sheet feeder cover.

Page 28

CHAPTER TWO

Manual Feed Slot

The multi-purpose sheet feeder also has a manual feed slot on its cover. You can load paper or envelopes one at a time into this slot. You do not have to remove paper from the multi-purpose sheet feeder.

When you use labels or transparencies, be sure to use this slot.

Loading One Sheet of Paper

You do not have to choose manual feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face down in the manual feed slot.

Align the paper at the center of the manual feed slot, and be sure to

insert it all the way. Adjust the paper guide of the manual feed slot to the width of the paper

you’re using.

Acceptable Paper (Available with Software Option)

The fax machine can handle paper that has the following specifications. But please note that you can receive fax messages only on Letter, Legal and

A4 paper. If you use legal or A4, change the Paper Size setting

Function

(

, 2, 6).

Paper Type Paper Size

Cut sheet A4, Letter, Legal, B5, A5, Executive, Custom size

2.75-8.5 x 5-14 inches (70-216 x 127-356 mm) Envelopes DL, C5, COM-10, Monarch, 9” x 12” Post Card 2.75-8.5 x 5-11 inches (70-216 x 127-279 mm)

Organizer Day-Timer® J, K, L, M

2.75-8.5 x 5-11 inches (70-216 x 127-279 mm) Labels and 2.75-8.5 x 5-14 inches (70-216 x 127-356 mm)

Transparencies

Page 29

FAX MACHINE SETUP AND CONNECTIONS

Paper Capacity in Feeder (Available with Software Option)

Multi-purpose Sheet Feeder: Up to 0.87 inch (22 mm) in height (up to the mark)

Approx. 200 sheets of 20 lb. (75 g/m of 42 lb. (158 g/m

Output Tray: Approx. 100 sheets of 20 lb. (75 g/m

paper

Cut Sheet Envelope

) Letter/A4 paper, or 10 envelopes

) or 50 sheets

) Letter/A4

Basis Weight 16 to 42 lb. 20 to 24 lb.

(60 to 158 g/m

Caliper ±0.03 to ±0.08 in. 0.0033 to 0.0058 in.

(0.08 to 0.2 mm) (0.084 to 0.14 mm)

Moisture Content 4% to 6% by weight 4% to 6% by weight Smoothness 100 to 250 (Sheffield) 100 to 250 (Sheffield) Recommended paper types:

Cut sheet: Xerox 4200 Label: Avery laser label or equivalent Transparency: 3M CG3300 for laser printers or equivalent

) (75 to 90 g/m2)

single thickness

Connecting an External Telephone Answering Device (TAD)

Sequence

You might choose to connect an additional answering system. When you have an external TAD on the same telephone line as the fax machine, the TAD answers all calls. The fax machine “listens” for fax calling (CNG) tones. If it hears them, the fax machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings. The fax machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow the instructions in this manual for recording your outgoing message.

Do not connect a TAD elsewhere on the same phone line—your fax machine

and TAD will both try to control the line.

Page 30

CHAPTER TWO

Connections

The external TAD must be plugged into the left side of the fax machine, into the jack labeled EXT. Your fax machine cannot work properly if you plug the TAD into a wall jack.

Plug the telephone line cord from the wall jack into the left side of the

fax machine, in the jack labeled LINE.

EXT.

LINE

NO !

TAD TAD

YES !

Plug the telephone line cord from your TAD into the left side of the

fax machine, in the jack labeled EXT . (Mak e sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The fax machine’ s Ring Delay

setting does not apply). Record the outgoing message (see below).

Set the TAD to answer calls.

Set the Answer mode to TAD. (Press

TEL lights are on.)

Recording Outgoing Message on External TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This

allows your fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for

people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing 5 1 and Start.”

Mode

until both FAX and FAX/

Page 31

FAX MACHINE SETUP AND CONNECTIONS

Connecting an External Telephone

Your fax machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your fax machine.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the fax machine.

Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the fax machine handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the fax machine, press

Hook

Special Line Considerations

See

Easy Receive

p. 35

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your fax machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the fax machine on any of the other numbers—when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your fax machine will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your fax machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your fax machine.

Page 32

CHAPTER TWO

Converting T elephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). Plug the fax machine into Line 2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11 RJ14

Installing Fax Machine, External Two-Line TAD, and T wo-Line Telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your fax machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the fax machine on Line 2. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your fax machine and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your fax machine.

Plug one end of the telephone line cord for your fax machine into the

L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the fax machine.

Plug one end of the first telephone line cord for your TAD into the L1

jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

Page 33

FAX MACHINE SETUP AND CONNECTIONS

Plug one end of the second telephone line cord for your TAD into the

L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the fax machine.

Triplex Adapter

Two-Line External TAD Fax Machine

Two-Line Phone

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the fax machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the fax machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you. It is advisable to have a separate line for the fax machine. You can then leave the fax machine in FAX mode to receive faxes any time of day or night.

See

Easy Receive

p. 35

If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the fax machine cannot be made.

Page 34

CHAPTER TWO

If you are installing the fax machine to work with a PBX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX. If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls. The fax machine may be used with either pulse or tone dialing telephone

service.

Custom Features on a Single Line

To learn how custom features may affect your faxing operations, please see the Troubleshooting and Maintenance chapter, page 89.

Page 35

Set

CHAPTER THREE

On-Screen Programming

User-Friendl y Programming

See

Using This

Manual

p. 1

W e ha v e designed your fax machine with on-screen programming and a Help k ey. User-friendly programming helps you take full advantage of all the functions your fax machine has to offer.

Since your fax programming is done on the LCD, we created step-by-step onscreen prompts to help you program your fax machine. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

You can access the function mode by pressing function mode, your fax machine displays a list of main menu options from which you can choose. These options appear one after the other on the display. Select an option by pressing

You can “scroll” more quickly through options by pressing . When the screen displays your selection, press your choice or to save key strokes. Both arrow keys show all options, in the opposite order.)

Set

when the option appears on the screen.

. (Press to scroll backward if you passed

Functio n

. When you enter the

Before you press a field using the dial pad. Use to back up and then type over the incorrect characters. When you finish a function, the screen displays ACCEPTED.

If you want to exit the Function mode, press

Set

, you can correct a mistake you made entering information in

Stop

Page 36

CHAPTER THREE

Alternating Displays

When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown belo w, showing you, when you place a document in the feeder, that you can dial a number and send a fax, or you can make a copy.

FAX: NO. & START

COPY: PRESS COPY

Function Selection Table

If you have a basic understanding of how to program your fax machine, you can perform most of the programming settings without the Owner’ s Manual. To help you understand the function selections, options and settings that are found in your fax programs, use the Function Selection Table below .

1. INITIAL SETUP

Function Description Factory Set More Info

1. T ONE/PULSE Selects dialing mode. TONE p. 27

2. DATE/TIME Enter date and time for LCD 01/01 1999 00:00 pp. 27–28

display and heading on transmissions.

3. STA TION ID Program name, fax number and — pp. 28–30

telephone number to appear on each transmitted page.

4. BEEPER Adjust volume lev el of beeper. LOW p. 31

5. SLEEP MODE Conserves power 00 Min. p. 32

6. DELAYED TIMER Sets the time of day that — p. 32

delayed faxes will be sent.

2. SETUP RECEIVE

Function Description Factory Set More Info

1. RING DELAY Number of rings before fax RING DELAY: 04 p. 34

machine answers in FAX or FAX/TEL mode.

2. F/T RING TIME Sets the time for “double ring” in 20 pp. 34–35

FAX/TEL mode.

3. EASY RECEIVE Receive fax messages without ON p. 35

pressing the Start key.

Page 37

ON-SCREEN PROGRAMMING

2. SETUP RECEIVE (continued)

Function Description Factory Set More Info

4. REMO TE CODE Enter code to activate or deactivate ON ( 51, #51) p. 39

machine from a remote location.

5. REDUCTION Reduces size of image. AUTO p. 36

6. PAPER Selects size of paper for fax LETTER p. 37

receiving.

7. PRINT DENSITY Make prints darker or lighter. — p. 37

8. POLLING RX Turns Polling Receive ON or OFF. OFF pp. 40–41

9. TONER SA VE Increases life of toner cartridge. OFF p. 38

0. MF LINK Turn ON if PC is connected to fax ON p. 42

(A v ailable if you ha v e machine, for PC receiving of v oice purchased Multi-Function and fax messages. Link Pro option only)

3. SETUP SEND

Function Description Factory Set More Info

1. CO VERPG SETUP Automatically sends the cover OFF pp. 51–54

page you programmed.

2. CO VERPA GE MSG Program customized message for — pp. 54–55

fax cover page.

3. CONTRAST Change lightness or darkness of a A UTO p. 55

fax you are sending.

4. RESOLUTION Allo ws you to change resolutions STANDARD p. 60

page by page.

5. O VERSEAS MODE Adjusts for sometimes difficult OFF p. 56

overseas transmissions.

6. CALL RESER VE You can send a fax, then speak. OFF pp. 57–58

7. DELAYED F AX Send documents later. — p. 58

8. POLLED TX Turns Polling Transmission ON OFF p. 61

(or OFF).

9. REAL TIME TX Next Fax Only / ON / OFF OFF pp. 49–50

4. REMAINING JOBS

Function Description Factory Set More Info

Cancel a delayed fax or polling job. pp. 42, 51

5. INTERRUPT

Function Description Factory Set More Info

Send a fax now, even if you have the p. 62 machine set to send a fax later, or if you have it set for Polling.

Page 38

CHAPTER THREE

6. SET AUTO DIAL

Function Description Factory Set More Info

1. ONE-TOUCH DIAL Dial numbers stored in memory — pp. 63–64

by pressing only one key.

2. SPEED-DIAL Dial numbers stored in memory — pp. 64–65

by pressing only three keys.

3. SETUP GROUPS Set up a Group number for — pp. 65–66

broadcasting.

7. PRINT REPORTS

Function Description Factory Set More Info

1. XMIT REPORT OFF pp. 79–80

2. ACT.REPORT Print lists and reports INTERVAL:OFF pp. 79–80

3. ALL DIAL of activity. — pp. 79–80

4. TEL. INDEX (Details in Chapter 10) — pp. 79–80

5. USER SETTINGS — pp. 79–80

6. MEMORY STATUS — pp. 79–80

8. REMOTE FAX OPT

Function Description Factory Set More Info

1. FAX FWD/P AGING Set fax machine to forward fax OFF pp. 71–72

messages—OR—to call your pager.

2. FAX STORAGE Store incoming faxes in memory OFF p. 73

for remote retrieval.

3. REMO TE ACCESS Set code for retrieving faxes. 159 p. 73

4. PRINT FAX Print incoming faxes stored in the — p. 39

memory.

0. TEL SER VICE

Function Description Factory Set More Info

1. DISTINCTIVE Use with telephone company’s OFF pp. 43–44

distinctive ringing service to register the ring pattern on the fax machine.

2. CALLER ID Vie w or print a list of the last 30 — pp. 45–46

Caller IDs stored in memory.

Page 39

CHAPTER FOUR

Initial Setup

Getting Started

Setting Dialing Mode (Tone/Pulse)

Your fax machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode.

Function

Press

The screen prompts you to select TONE or PULSE.

Press or to select dialing mode.

Press

Setting Date and Time

Your fax machine displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All

other settings remain unaffected.

Press

The screen prompts you to enter the year.

, 1, 1.

DIALING:TONE?

DIALING:PULSE?

Set

when the screen displays the dialing mode you want.

Stop

to exit.

Function

, 1, 2.

ENTER YEAR:XX

Page 40

CHAPTER FOUR

Enter the last two digits of the year. The screen displays your entry.

Press

Enter two digits for the month (for example, enter 09 for September, or

10 for October). The screen displays your entry. Press

Enter two digits for the day (for example, 06). The screen displays your

entry. Press

Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM).

Press

Set

. The screen prompts you to enter the month.

ENTER MONTH:XX

Set

. The screen prompts you to enter the day.

ENTER DAY:XX

Set

. The screen prompts you to set the time.

ENTER TIME:XX:XX

Set

See

Composing

Electronic

Cover Page

p. 51

See

Entering Text

p. 29

Stop

Press

it whenever the fax machine is standing by.

. The screen now displays the date and time you set, and displays

Setting Station ID

You can store your name, fax number, and telephone number to be printed on all fax pages you send.

Function

Press

The screen prompts you to enter your fax number .

Enter your fax number (up to 20 digits). The screen displays your entry.

Press

, 1, 3.

FAX:

Set

. The screen prompts you to enter your telephone number.

TEL:

Page 41

INITIAL SETUP

Enter your telephone number (up to 20 digits). If your telephone

number and fax number are the same, enter the same number again. The screen displays your entry.

Press

. The screen prompts you to enter your name or your company

Set

name.

NAME:

Use the dial pad to enter your name (up to 20 characters). (You can use

the chart below to help you enter letters.)

Set

Press

Entering T ext

When you are setting certain functions, such as the Station ID, you may need to enter text into the fax machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, # and don’t have printed letters because they are used for special characters.

to confirm.

Stop

. The screen returns to the date and time.

By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.

Key once twice three times four times five times

2 3 4 5 6 7 8 9

Inserting spaces

ABC2A DEF3D GH I 4G

JKL5J

MNO 6M

PQRS7

TUV8T

WXY Z 9

If you want to enter a blank space, press twice.

Page 42

CHAPTER FOUR

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press to the right of the cursor are deleted. Re-enter the correct text and/or digits. Also, you can back up and type over incorrect letters.

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press to move the cursor to the right.

Special characters and symbols

Press for (space) ! “ # $ % & ’ ( ) * + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press Ø for É À È Ê Î Ç Ë Ö 0

Clear

; all letters above and

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into your fax machine, you should complete the steps described on pages 28 and 29.

■

The telephone number you enter is used only for Call Back Message and Cover Page features.

■

If you do not enter a fax number, no additional information can be entered.

■

T o enter a space, press once between numbers and twice between characters.

■

If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing.

Page 43

INITIAL SETUP

Setting Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the fax machine beeps every time you press a key or make an error, and at the end of fax sending or receiving.

Function

Press

Press or to select your setting.

When the screen displays the setting you want, press

Press

Stop

, 1, 4.

to exit.

Set

Setting the Handset Volume

You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, LOW and HIGH. The default setting is LOW.

Press or to adjust the volume level. The display shows the setting you are choosing.

The new setting will remain until you change it again.

Setting the Speaker Volume

You can adjust the speaker volume when your fax machine is on Press or to adjust the volume level. The display shows the setting

you are choosing. Each key press changes the volume to the next setting . The new setting will remain until you change it again.

Hook

Setting the Ring Volume

You can adjust the ring volume when your fax machine is idle. You can turn the ring off or you can select a ring volume level.

Press or to adjust the volume level. With each key press, the fax machine rings as you hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Page 44

CHAPTER FOUR

Memory Storage

In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, SET AUTO DIAL, and REMOTE FAX OPT functions plus the COVERPG SETUP and COVERPG MSG (from SETUP SEND) functions are stored permanently. You may have to reset the date and time.

Sleep Mode

Setting the Sleep mode reduces power consumption while the fax machine is idle. You can choose how long the fax machine is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically rests when the fax machine receives a fax or PC data, or mak es a copy. The default setting is 0 minutes.

Press

Use the Dial pad to enter the amount of time the fax machine is idle before it

drops into sleep mode (00 to 99). Press

Press

Function

Set

Stop

to exit.

, 1, 5.

See

Delayed Fax

p. 58

Delayed Timer

You can set the time of day that delayed faxes will be sent.

Function

Press

The screen displays

Enter the time (in 24-hour format) that you want delayed faxes to be sent.

Press

Set

Stop

, 1, 6.

SET TIME:12:34 ENTER & SET

SET TIME:17:00

to exit.

Page 45

CHAPTER FIVE

Setup Receive

Basic Receiving Operations

Select Answer Mode

There are four different answer modes for your fax machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the FAX and FAX/TEL lights to the setting you want to use.

NOTE: The lighted indicators mean = not selected = is selected and lit.

Mode

1. MANUAL

(manual receive)

2. FAX

(automatic receive)

3. FAX/TEL*

(fax and telephone)

Light How it works

FAX

TAD FAX/TEL

FAX TAD FAX/TEL

You control the phone line and must answer every call yourself.

The fax machine automatically answers every call as a fax.

The fax machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (double ring) for you to pick up the call.

When to use it

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can also use this mode with Distinctive Ringing.

For dedicated fax lines. You cannot receive a voice call but you can call out.

You cannot have an answering machine on the same line, even if it is on a separate jack on the same line. You cannot use the telephone company’s Voice Mail in this mode.

* In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line,

set the Ring Delay to 4 rings.

Page 46

CHAPTER FIVE

Mode

4. TAD

(External Telephone Answering Device)

See

Easy Receive

p. 35

and

Operation from

Extension Telephone

p. 38

and

For FAX/TEL

Mode Only

p. 39

Light

FAX TAD FAX/TEL

How it works

The external TAD automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

When to use it

Use this mode if you have an answering machine on your phone line.

Setting Ring Delay

The Ring Delay setting determines the number of times the fax machine rings before it answers. If you have extension phones on the same line as the fax machine, keep the Ring Delay default setting of 4.

Function

Press

Press or to select how many times the line rings before the

, 2, 1.

fax machine answers (00 – 04). If you select 00, the line doesn’t ring at all.

Set

3 4

Press Press

when the screen displays your selection.

Stop

to exit.

Setting F/T Ring Time

You must determine how long the fax machine will notify you with its special double ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the fax machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double ring. However, you can answer the call on any extension phone (in a separate wall jack) on the same phone number as the fax machine.

Function

Press

Press or to select how long the fax machine will ring to alert you

that you have a voice call. Press

, 2, 2.

Set

when the screen displays your selection.

RING TIME:20 SEC

Stop

Press

Now, when a call comes in and the fax machine is set to FAX/TEL mode, all phones on this line will ring the number of times you selected in Ring Delay .

to exit.

Page 47

SETUP RECEIVE

You can let the fax machine pick up and detect if it’s a f ax or voice call. If it’s a fax call, the fax machine prints the fax. If it’s a voice call, the fax machine signals you with a double ring for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the double ringing, the fax machine continues for the set time.

Easy Receive

See

Operation from

Extension Telephone

p. 38

For FAX/TEL

Mode Only

p. 39

When you use this feature, you don’t have to press

Start

when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVING on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your fax machine does the rest. Selecting ON allows the fax machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the fax machine receive the call only if you’ve answered it at the fax machine. Selecting OFF means you’ll have to activate the fax machine yourself by pressing

Start

—OR—by pressing

5 1 if you are not at the fax machine.

Function

Press

Press or to select ON, SEMI or OFF.

Press

, 2, 3.

Set

when the screen displays your selection.

Stop

to exit.

If you’v e set the feature to ON, b ut your f ax machine doesn’t automatically connect a fax call when you lift an external or extension phone handset, press the Fax Receiv e code 5 1. At the fax machine, lift the handset and pr ess

Start

Page 48

CHAPTER FIVE

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your fax machine. If you choose AUTO, your fax machine chooses the level of reduction for you.

Press

The screen displays

Press or to select the reduction ratio you want—AUTO, 93%,

87% or 75%. Choose 100% if you don't want a reduction. Press

Press

Recommended Reductions

If your paper is letter size (8.5" x 11"), and the incoming fax is

Function

, 2, 5.

5.REDUCTION

Set

when the screen displays your selection.

Stop

to exit.

letter size, select 93% A4 size, select 87% legal size, select 75%.

If your paper is A4 (8.2" x 11.6"), and the incoming fax is

letter size, select 100% A4 size, select 93%

If your paper is legal size (8.5" x 14"), and the incoming fax is

letter size, select 100% A4 size, select 100% legal size, select 93%.

Page 49

SETUP RECEIVE

Setting Paper Size

You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the fax machine, you will need to change the setting for paper size, so your fax machine will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit on the paper in your fax machine.

Function

Press

The screen displays

Press or to select LETTER, LEGAL or A4.

Press

The screen displays

Press 1 if you need to change the reduction setting—OR—Press 2 to go to Step 6.

, 2, 6.

6.PAPER

Set

when the screen displays your selection.

CHANGE REDUCTION

1.YES 2.NO

Press or to select AUTO, 100%, 93%, 87% or 75%.

Set

5 6

Press Press

when the screen displays your selection.

Stop

to exit.

Setting the Print Density

If your fax machine is printing too light or too dark, you can adjust print density, making your printed documents darker or lighter. The new setting will remain until you change it again.

Function

Press

Press to make print lighter, or to make print darker .

When the screen shows the setting you want, press

Press

Stop

, 2, 7.

to exit.

Set

Page 50

CHAPTER FIVE

Toner Save

You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter . The def ault setting is OFF.

Function

Press

Press or to turn ON (or OFF).

Press

Set Stop

, 2, 9.

to exit.

Advanced Receiving Operations

Operation from Extension Telephone (For FAX 2750 Only) or External Telephone

See

Setting F/T

Ring Time

p. 34

See

Easy Receive

p. 35

If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your fax machine take over by using the Fax Receive Code. W hen you press the Fax Receive Code 5 1, the fax machine starts to receive a fax.

If the fax machine answers a voice call and double-rings for you to take over, use the Telephone Answer Code 5 1 to take the call at an extension phone.

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the fax machine phone, press phone, press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the screen displays RECEIVING) before you hang up. (Your caller will have to press

For the FAX 3750, the Fax Receive Code and Telephone Answer Code can be used only from an external phone.

Start

to send the fax.)

Start

, then hang up. At an extension

Page 51

SETUP RECEIVE

For FAX/TEL Mode Only

When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time (double ringing) to alert you to pick up a voice call. If you’re at the fax machine, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press 5 1 between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the fax machine by pressing 5 1.

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Answer Code is 5 1.

If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from 5 1 to and the Telephone Answer Code from 5 1 to 9 9 9.

See

Setting F ax

Storage

p. 73

Function

Press

Press or to select ON (or OFF).

, 2, 4.

REMOTE ACT.:ON?

Press

when the screen displays the setting you want.

Set

FAX RECEIVE:*51

If you want to, enter a new Fax Receive Code, then press

Set

TEL ANSWER:#51

If you want to, enter a new Telephone Answer Code, then press

Stop

Press

to exit.

Set

Printing a Fax in Memory

If you have Fax Storage ON for remote retrieval, you can still print a fax from memory when you are at your fax machine.

Function

Press

After printing is finished, press

Start

, 8, 4.

Stop

to exit.

Page 52

CHAPTER FIVE

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your fax machine to “poll” other machines, or you can have someone poll your machine.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press

The screen displays

Function

, 2, 8.

POLLING RX:OFF? SELECT <- -> & SET

Press or to choose ON.

Set

Press

. The screen displays

ENTER FAX NO. PRESS START KEY

Enter the fax number you are polling.

Start

Press

. The screen displays DIALING.

Page 53

See

Canceling a

Scheduled Job

p. 42

SETUP RECEIVE

Setting Up Sequential Polling Receive

Your fax machine can request documents from several fax units in a single operation. Afterwar d, a Sequential Polling Report will be printed.

Function

Press

The screen displays

, 2, 8.

POLLING RX:OFF? SELECT <- -> & SET

Press or to select Polling ON.

POLLING RX:ON?

Set

Press

The screen prompts you to enter the fax numbers to be polled.

ENTER FAX NO. PRESS START KEY

Specify the destination fax machines you wish to poll, using One Touch,

Speed Dial, a Group or the dial pad. You must press each location.

Start

Press

for a document.

. Your fax machine will poll each number or group member in turn

Help/Broadcast

ACCEPTED

DIALING

between

Page 54

CHAPTER FIVE

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit.

If the fax machine is idle,

Press

Any waiting jobs will appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job

you want to cancel. Press —OR— If you have only one job waiting, go to Step 3. Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2. Press

Function

, 4.

4.REMAINING JOBS

Set

when the screen displays your selection.

Stop

to exit.

See

(Option) Multi-

function Link

Pro Software

p. 135

If your fax machine is busy, press cancel a job.

You can check which jobs are waiting in memory by following Steps 1 and 2 above .

Stop

, then follow Steps 2 through 4 to

Setting Multi-Function Link Pro Mode (Only if You Purchased Multi-Function Link Pro)

If you connect your fax machine to your PC, you can receive faxes into your PC. After completing all setup for Multi-Function Link Pro mode, you can turn on Multi-Function Link Pro to reroute incoming faxes to your PC.

Function

Press

The screen displays

Press or to select ON (or OFF).

Press

, 2, 0.

0.MF LINK

Set

when the screen displays your selection.

Stop

to exit.

Page 55

SETUP RECEIVE

Distinctive Ringing

This fax machine feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you’ll know which phone number is ringing. This is one way you can have a separate phone number for your fax machine.

Your fax machine has a Distinctive Ringing function, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the new Distinctive Ringing pattern, that was assigned by the Telephone Company, so your fax machine can recognize its incoming calls.

You can change or cancel the Distinctive Ringing pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, be sure to reset this function.

If you are not sure which ring pattern you have call your telephone company. Then assign your ring pattern in the steps below.

You can register only one Distinctive Ringing pattern with the fax machine. Some ringing patterns cannot be registered.

■

The fax machine will answer only calls to its registered number.

■

To have your TAD answer only the main number, the fax machine must be in Manual mode.

■

In FAX/TEL or FAX mode, the fax machine will answer all numbers on the phone line.

Page 56

CHAPTER FIVE

Registering Your Distinctive Ringing Pattern

Disconnect the fax machine from any TAD or telephone company Voice

Mail. Set the fax machine to MANUAL mode.

Press

feature. Press or to select the SET mode.

Press

Press or to select the prestored ring pattern you want to assign.

(You will hear each pattern as you scroll through the four patterns.) Be sure to choose the pattern assigned by the Telephone Company.

Ring

Pattern

Function

, 0, 1. The screen displays the current setting of this

Set

when the screen displays DISTINCTIVE: SET?.

Rings

1 2 3 4

Press

Once you’ve registered the Distinctive Ringing pa ttern in your fax machine, you can turn this feature on or off. To change the setting, follow Steps 1 to 4 above, selecting ON (or OFF).

long - long short - long - short short - short - long very long (normal pattern)

Set

Stop

to exit.

Page 57

SETUP RECEIVE

Caller ID

The Caller ID feature of this fax machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings.

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

See

Printing Caller

ID List

p. 46

■

You will see the first 16 characters of the number or name.

■

OUT OF AREA means call originates outside your Caller ID service area.

■

PRIVATE CALL means the caller has intentionally blocked transmission of information.

■

CALL PICKUP remains on the screen when no Caller ID information was transmitted.

If both the name and number are received, the screen displays only the name. You can print a list of Caller ID information received by your fax machine.

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service availa ble in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your fax machine.

Function

Press

Press or to select DISPLAY #?.

Press

, 0, 2.

Set

. The screen displays the ID of the most recent call. If the

name was not received, it will not be displayed. Press or to scroll through the Caller ID memory and select the

Caller ID you want to view.

Press

to see detailed information of the selected ID. The screen

Set

shows the caller’s name and number and the date and time of the call. Press or to return to the Caller ID listing—OR—Press

Stop

to exit.

Page 58

CHAPTER FIVE

Printing Caller ID List

Press

Press or to select PRINT REPORT.

Press

Clearing a Caller ID Stored in Memory

For effecti ve use of the memory, it is recommended that you clear the Caller IDs stored in memory by pressing name.

Call Waiting Caller ID (For FAX 2750 Only)

The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service offered by many local telephone companies. The feature displays the telephone number (or name, if available) of Call Waiting callers on your fax machine’s screen.

Function

Set

Start

, 0, 2.

Clear

when the display shows the number or

To answer a Call Waiting signal while you're talking on the phone, ask

the other party if you can put them on Hold a minute to catch the other call. The screen displays the Caller ID.

Speed Dial

Press

To switch back to the first call, press

Either caller can hang up at any time. However, if you hang up you will disconnect both callers.

to switch to the second call.

Speed Dial

again.

Page 59

CHAPTER SIX

Setup Send

Before You Begin

■

Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches long. Your fax machine can scan an image only 8.2 inches wide, regardless of how wide the paper is.

Guides

Paper

■

Make sure you insert documents face down, top edge first.

■

Adjust the paper guides to fit the width of your document.

■

The FAX 2750’s automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the fax machine. Use standard (14 lb–24 lb) paper when using the ADF; if you’re using heavier paper, feed each sheet individually to prevent paper jams.

The FAX 3750’s automatic document feeder (ADF) can hold up to 30 pages if you stagger the pages and meet the following conditions:

Temperature: 68° F. – 86° F. (20° C. – 30° C.) Humidity: 50 % – 70 % Paper: Xerox 4200 (20LB/LTR),

Xerox 4024 (24LB/LTR),

Page 60

CHAPTER SIX

Stagger the pages

See

Resolution

p. 55

■

Fan the paper, then stagger the pages in the document feeder as shown below:

Resolution

Press

(before you send the fax) to select the resolution for the

document you’re sending. DO NOT use curled, wrinkled, folded or ripped paper, or paper with

staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.

See

One-Touch

Dialing

p. 68

See

Speed Dialing

p. 68

■

Make sure documents written in ink are completely dry.

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the document face down in the feeder.

Pick up the handset and listen for a dial tone

—OR—press Enter the fax number you want to call (you can enter the digits using the

Hook

and listen for a dial tone.

dial pad, or you can enter a One Touch or Speed Dial number or you can call from the Tel-index).

When you hear the fax tone, press

If you’r e using the handset, hang up.

Start

Automatic Transmission

This is the easiest way to send a fax. IMPOR TANT: Do not pick up the handset, or press

1 2 3

Hook

. Insert the document face down in the feeder. Enter the fax number using One Touch, Speed Dial, Tel-index or the dial pad.

Start

Press

Page 61

SETUP SEND

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, after you disconnect the call press

If you’re sending a fax automatically and the line is busy, the fax machine will automatically redial up to three times at 5 minute intervals.

Redial/Pause

to retry the number.

Dual Access

You can scan up to 50 documents into the fax memory, even while the fax machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you’re scanning, except Timer and Polling.

If you try to scan in and store a 51st fax, the fax machine will send it immediately, without storing it in memory.

If you get a MEMORY FULL message while scanning the first page of a fax, press while scanning in a subsequent page, you'll have the option to press transmit the pages scanned so far, or to press

Stop

to cancel scanning. If you get a MEMORY FULL message

Start

Stop

to cancel the operation.

Make sure the document feeder is empty.

Place the document in the feeder.

Enter the fax number.

Start

Press

screen displays the job number (#XX) of the fax, and how much memory is available. Then the fax machine starts dialing. You can immediately repeat Steps 1 through 4 for the next fax.

Your fax machine normally operates in Dual Access mode. However, you can override Dual Access by using Real Time Transmission.

. The fax machine starts scanning the document and the

Real Time T ransmission

When memory is full, the fax machine cannot continue to scan documents into memory before sending. However, you can turn on REAL TIME TX. Then place the documents in the feeder and enter the fax number. As soon as the phone line is free, the fax machine starts dialing and sending the fax.

Place the document in the feeder.

Function

Press

The screen displays

, 3, 9.

9.REALTIME TX:OFF?

Page 62

Function

CHAPTER SIX

3 4

5 6 7

Set

Press To change the default setting, press or to select ON (or OFF) and

go to Step 7—OR—For the next fax transmission only, press or to select NEXT FAX ONLY.

Press For the next fax only, press or to select ON (or OFF). Press

REALTIME TX:ON?

Set

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 9.

Enter fax number and press

Start

See

Canceling Jobs

in Memory

p. 51

Checking the Jobs Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the screen displays NO JOB WAITING.)

If the fax machine is idle, press

busy, go to step 2. If you have multiple jobs waiting, use or to scroll through the

list.

Stop

Press

to exit.

, 4—OR—if the fax machine is

Canceling Jobs While Scanning the Document

You can cancel a job while you are scanning it into memory by pressing

Stop

. Eject the document by pressing

Stop

again.

Page 63

SETUP SEND

Canceling Jobs in Memory

You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive, Polling Transmit o r fa xe s i n memory waiting to be sent.

If the fax machine is idle,

Function

Press

Any waiting jobs appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job

you want to cancel. Press —OR— If you have only one job waiting, go to Step 3.

, 4.

4.REMAINING JOBS

Set

when the screen displays your selection.

#02 SALES REPORT

1.CLEAR 2.EXIT

Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2.

Stop

Press

If the fax machine is busy, press cancel a job.

to exit.

Stop

, then follow Steps 2 through 4 to

Basic Sending Operations

See

One Touch

Dialing

p. 68

See

Speed Dialing

p. 68

See

Setting Station

p. 28

Composing Electronic Co ver Page

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank.

The cover page indicates your Station ID, and the number of pages you’re sending. If you have Coverpage Setup set to ON ( number of pages remains blank.

Function

3 1), the

Page 64

CHAPTER SIX

You can select a comment to include on your cover page.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 29 to help enter characters.

Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message functions change the default settings.

Cover Page for Next Fax Only

Make sure the Station ID is set up (p. 28). This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

Insert the document in the feeder.

Function

Press

When the screen displays NEXT FAX ONLY?, press

Press or to select ON (or OFF).

Press

Press or to view the comment selections.

Set

3, 1.

Set

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

Press

Set

when the screen displays your selection.

Page 65

SETUP SEND

Enter two digits to indicate the number of pages you are sending. (Enter

0 0

to leave the number of pages blank.) If you make a mistake ,

press to back up and reenter the number of pages.

Set

Press

. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 11.

Enter the fax number you’re calling.

Start

Press

Always Send Cover Page

Make sure Station ID is set up (p. 28). This feature does not work without the Station ID.

You can set the fax machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Function

Press

Press or to select.

, 3, 1.

COVERPAGE:OFF?

COVERPAGE:ON?

When the screen displays COVERPAGE: ON?, press

ON, a coverpage is always sent when you send a fax.) If you selected ON, you must select a comment. Use or to view

possible selections. (You can select your custom comment.)

Set

. (If you select

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

Page 66

CHAPTER SIX

Using a Printed Cover P age

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

1 2 3 4

Set

Press

when the screen displays your selection. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 to exit if you are finished

choosing settings.

Function

Press Press or to select PRINT SAMPLE?. Press Press

, 3, 1.

Set

when the screen displays your selection.

Start

. Your fax machine prints a copy of your cover page.

See

Entering Text

p. 29

TO:

FROM:

FAX:

TEL:

COMMENT:

- - -

COVER PAGE

- - -

PAGE[S] TO FOLLOW

- - -

Cover Page Message

You can set up two custom comments.

Composing Your Own Comments

Function

Press

The screen displays: 2.COVERPAGE MSG Press or to choose position 5 or 6 for your customized comment.

Press

Use the dial pad to enter your customized comment.

Set

, 3, 2.

Page 67

Resolution

Press

Set

. The screen displays

ACCEPTED

SETUP SEND

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 to exit.

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document.

Insert the document, face down, in the feeder.

Function

Press

Press or to select AUTO, S.LIGHT or S.DARK.

When the screen displays your selection, press

, 3, 3.

Set

. The screen displays

See

Multiple

Resolution

Transmission

p. 60

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6.

Enter a fax number and press

Start

to send a fax.

Resolution

When you have a document in the feeder, you can use the change the default setting. Press lights change to the setting you want. For Standard, turn Fine and S. Fine lights off. For Photo, turn them both on.

Standard—Suitable for most typed documents. Fine—Good for small print; transmits a little slower than standard resolution. Super Fine—Good for small print or artwork; transmits slower than fine

resolution. Photo—Use when document has varying shades of gray; slowest transmission

time.

continuously until you see the

Resolution

key to

Page 68

CHAPTER SIX

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Insert document.

Function

Press

The screen displays

Press or to select ON (or OFF).

Press

, 3, 5.

5.OVERSEAS MODE

Set

when the screen displays your selection. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6.

Enter the fax number you’re calling.

Start

Press

Page 69

SETUP SEND

Call Reservation

You can send a fax and let the other party know that you want to have a conversation after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your fax machine will ring. Lift the handset to speak.

If you set Call Reservation and Call Back message to ON, your fax machine leaves a message if the other party does not answer.

Insert the document in the feeder.

Function

Press

Reservation.

Press or to select ON (or OFF).

If you set Call Reservation to ON, press

selection. The screen displays the current setting for Call Back Message.

, 3, 6. The screen displays the current setting for Call

CALL RESERVE:OFF

CALL RESERVE:ON

Set

when the screen displays your

CALL BACK:OFF?

CALL BACK:ON?

Press or to select ON (or OFF).

Set

Press

when the screen displays your selection. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 8. The screen prompts you to enter the fax number you want to call.

Enter the fax number.

Start

Press

If you’ve set Call Reservation to ON, pick up your handset if the fax

machine rings.

You cannot use auto redial with Call Reservation. You cannot use Call Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to ON.

Page 70

CHAPTER SIX

Print Sample Call Back Message

1 2 3 4

Delayed Fax

Function

Press Press or to select PRINT SAMPLE?. Press Press

Set Start

, 3, 6.

See

Delayed Timer

p. 32

See

Interrupting

Delayed Fax

and Polling

Transmit Jobs

p. 62

After you have preset the time of day for delayed faxes (in Delayed Timer), you can use this function up to 50 times each day to set up delayed faxes.

Insert the document in the feeder.

Function

Press

Press 1 to leave the originals waiting in the document feeder—OR—

Press 2 to scan the document into memory.

, 3, 7.

Set

. The screen displays

1.DOC 2.MEMORY

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 7. The screen prompts you to enter the fax number.

ENTER FAX NO. PRESS START KEY

Enter the fax number.

Start

Press

up in Delayed Timer (

. The fax machine will wait to send the fax at the time you set

Function

, 1, 6).

Page 71

Broadcasting

SETUP SEND

See

Setting Up

Groups for

Broadcasting

p. 65

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the

Help/Broadcast

key, you can include up to 24 One Touc h locations, up to 100 Speed Dial locations, and up to 50 manually dialed numbers (maximum of 174 locations if you did not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and the number of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer.

The easiest way to broadcast is to press Group keys, you can include One Touch, Speed Dial, and manually dialed numbers in the same broadcast. You must press

Help/Broadcast

between each of these locations.

Use the Telephone Index to help you choose the numbers easily. After the broadcast is completed, a Broadcast Report will be printed

automatically to let you know the results.

■

To stop the broadcasting in progress, press

Stop

. The LCD display asks

if you want to cancel all locations or the location that is being sent.

■

Enter the long dialing sequence numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call become limited.

■

If the line is busy or for some other reasons a connection could not be made while broadcasting, the fax machine will redial the number automatically.

■

If the memory is full, press

Stop

to abort the job or press

Start

to send the portion that is in the memory (if more than one page has been scanned).

Insert the document into the feeder.

Enter a number using One Touch, Speed Dial, Group number, Tel-index

or the dial pad. Example: Group number

Help/Broadcast

Press

Enter the next number.

. You will be prompted to press the next number.

Example: Speed Dial

Help/Broadcast

Press

Page 72

CHAPTER SIX

6 7

Your fax machine will read the document into memory and then start sending faxes to all the numbers you entered.

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

1 2

3 4

Enter the next fax number. Example: Manual dialing, using the dial pad.

Start

Press

Insert the document in the feeder. Press

Use or to select resolution for page 1, then press Repeat Step 2 for subsequent pages. Press The screen displays

Function

, 3, 4.

Stop

when you’re f inished.

Set

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings.

Enter the fax number you’re calling.

Start

Press

If you want to copy a document using multiple resolutions, press Step 6.

Copy

Page 73

SETUP SEND

See Interrupting Delayed Fax

and Polling

Transmit Jobs

p. 62

Setting Up Polling Transmit

Polling Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it.

Place the document to be retrieved in the feeder.

Function

Press

The screen displays

Press or to choose ON.

Press

Press 1 to select DOC if you want your fax machine to scan the

printed document at the time it is polled—OR—Press 2 to select MEMORY.

, 3, 8.

POLLED TX:OFF? SELECT <- -> & SET

Set

. The screen displays

1.DOC 2.MEMORY

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 7.

Start

Press

If you pressed 1 in Step 5, the printed document remains in the document feeder until your fax machine is polled. However, you can “interrupt” it to send another fax.

Page 74

CHAPTER SIX

Interrupting Delayed Fax and Polling Transmit Jobs

You can send a fax or make a copy now, even if you have the fax machine set to send a fax later or to be polled. However, you cannot use automatic redial or the Function mode.

1 2

3 4 5 6

Function

Press Wait 2 seconds, then remove the documents that are waiting in the

feeder.

, 5.

INSERT DOCUMENT

Place the “new” document you want to send now in the feeder. Enter the new fax number for the documents you want to send now.

Start

Press After the transmission is finished, place the “old” documents back into

the feeder. Press

Function

, 5 to restore the Delayed Fax and/or Polling.

Page 75

CHAPTER SEVEN

Setup A uto Dial Numbers

Storing Numbers f or Easy Dialing

You can set up your fax machine to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes.

See

One T ouch

Dialing

p. 68

See

ALL DIAL

Report

p. 79

See

Changing

One Touch

and

Speed Dial

Numbers

p. 65

Storing One Touch Dial Numbers

You can store 24 fax/phone numbers that you can dial by pressing one key. T o access numbers 13 to 24, hold down the Shift key.Y ou also can stor e names with these numbers. When you press a One Touch dial location, the screen displays the name or number as the call is dialed.

One Touch keys are not the dial pad keys. They are the 12 keys (numbers 01–24) located to the right of the dial pad.

Function

Press

Press the One Touch key where you want to store a number. (One Touch

key 01 has been pre-programmed for Brother Fax-Back System (USA only). You can override it if you wish.) The screen displays the location you selected.

Enter a number (up to 20 digits). If you want to enter a pause in the

dialing sequence (for example, to access an outside line), press

Redial/Pause

second pause when the number is dialed, and a dash appears on the screen.

Press

, 6, 1.

as you’re entering digits. Pressing

Set

. The screen prompts you to enter a name for this number.

Redial/Pause

enters a 3.5

NAME:

Page 76

CHAPTER SEVEN

Use the dial pad to enter the name (up to 15 characters). You can use the

chart on page 29 to help you enter letters—OR—Go to Step 6 to store the number without a name.

Press

or to select the type you want.

FAX A fax only number TEL A tele phone (voice) number FAX/TEL Both a fax and telephone (voice) number

Press

Return to Step 2 to store another One-T ouch number—OR—Press

When you dial an AUTO DIAL number, the screen displays the name you’ve stored, or, if you hav en’ t stored a name, the n umber you’ve stored.

Set

. The screen prompts you to select the type of number this is. Use

Set

Stop

to exit.

See

Speed Dialing

p. 68

See

ALL DIAL

Report

p. 79

If you need to store a longer pause than 3.5 seconds, press more times.

Even if you lose electrical power, numbers stored in memory will not be lost.

Redial/Pause

two or

Storing Speed Dial Numbers

You can store Speed Dial numbers, so yo u can dial by pressing only three keys. There are 100 Speed Dial locations. Even if you lose electrical power, numbers stored in memory will not be lost.

Function

Press

The screen prompts you to enter a location.

Use the dial pad to enter a two-digit location (00–99).

Press

number you’re stor ing.

, 6, 2.

SPEED-DIAL? #

Set

. The screen displays your entry, then prompts you to enter the

#05: ENTER & SET

Enter the number (up to 20 digits).

Set

Press

. The screen now prompts you to store a name with this number.

NAME:

Page 77

SETUP AUTO DIAL NUMBERS

Use the dial pad to enter the name (up to 15 characters). You can use the

chart on page 29 to help you enter letters—OR—Press to store the number without a name.

Set

Press

The screen prompts you to select the type of number this is. Use or

to select the type you want.

Press

Return to Step 2 to store another Speed Dial number—OR—Press

Even if you lose electrical power, numbers stored in memory will not be lost.

FAX A fax number TEL A telephone (voice) number F AX/TEL Both a fax and telephone number

Set

and go to Step 8

Stop

to exit.

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either

1. CHANGE—OR—2. EXIT.

Press 1 to change the number stored, or press

change. Enter a new number .

■

If you want to erase the number, press of the digits.

■

If you want to change a digit, use or to position the cursor under the digit you want to change, then type over it.

Follow the directions from Step 4 in Storing One Touch Numbers or Step 5

in Storing Speed Dial Numbers.

to exit without making a

Clear

when the cursor is to the left

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key (Broadcasting). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 123 numbers to one large Group.

Page 78

One T ouch Dial

CHAPTER SEVEN

You can include up to 23 One Touch locations, and up to 100 speed Dial locations. If you broadcast to more than the maximum locations available, you will be unable to set up transmissions using Dual Access and the Timer.

See

Storing

Numbers

p. 63

and

Storing Speed

Dial Numbers

p. 64

and

Broadcasting

p. 59

Function

Press

, 6, 3.

The screen displays

SELECT ONE-TOUCH

Select a One Touch key where you wish to store the Group number. (For example, press One Touch key 02 for Group 1).

SETUP GROUP:GO

Use the dial pad to enter the Group number. (For example, press 1 for Group 1).

Press To include One Touch or Speed Dial numbers in the Group, enter them

as if you were dialing. For example, for One Touch key 05, press One Touch key 05. For Speed Dial location 09, press

0, 9

ENTER & SET

Set

Speed Dial

on the dial pad. The display shows 05, #09.

, then press

G01:*O5#O9

Set

Press

. The screen prompts you to enter a name.

NAME:

Use the dial pad and the chart on page 29 to enter a name for the group

(for example, NEW CLIENTS). Press

Press

You can print a list of all One Touch and Speed Dial numbers. See Chapter 10, Printing Reports.

Even if you lose electrical power, numbers stored in memory will not be lost.

ENTER & SET

Set

Stop

to exit.

Page 79

CHAPTER EIGHT

Telephone O perati o ns

Dialing Options

You can use your fax machine to make voice telephone calls by dialing manually, or by using Tel-index, One Touch or Speed Dial memory.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number .

Pick up the handset—OR—Press

When you hear a dial tone, dial the call using the dial pad.

If you pressed

party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

To hang up, replace the handset.

Hook

to dial the call, pick up the handset when the other

Hook

Page 80

CHAPTER EIGHT

One T ouch Dialing

See

Storing One

Touch Dial

Numbers

p. 63

See

Storing Speed

Dial Numbers

p. 64

Pick up the handset—OR—Press

When you hear a dial tone, press the One Touch key of the location you

Hook

want to call. If you pressed

Hook

to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up, replace the handset.

If you try to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays NOT REGISTERED. The display returns to normal after 2 seconds.

If you are sending a fax, press you picked up the handset, press

Start

after pressing the One Touch key. If

Start

when receiving the fax machine

answers with fax tones.

Speed Dialing

Pick up the handset—OR—Press

When you hear a dial tone, press

Speed Dial number.

Hook

Speed Dial

, then press the two-digit

If you pressed

Hook

to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

T o hang up, re place the handset.

If you are sending a fax, press If you picked up the handset, press

Start

after pressing the Speed Dial number .

Start

when the receiving fax machine

answers with fax tones.

Page 81

TELEPHONE OPERATIONS

Dialing Access Codes and Credit Card Numbers

See

Storing One

Touch Dial

Numbers

p. 63

Sometimes you may want to choose from among sever al long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press

Start

You can store "555" on One Touch key 03 and "7000" on One Touch key

. If you press One Touch 03, 02, and

Start

, you can dial "555-7000". To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One Touch 03 and press 7, 0, 0, 1 using the dialing pad.

Hold

Press

You can replace the handset without disconnecting the call.

Pick up the fax machine handset to release the call from Hold. Picking

up an extension handset will not release the call from Hold.

to put a call on Hold.

Pause

Redial/Pause

Press dialing overseas, you can press the length of the pause.

to insert a 3.5 second pause between numbers. If you are

Redial/Pause

as many times as need to increase

Page 82

CHAPTER EIGHT

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press . Digits dialed after this send tone signals.

When you hang up, the fax machine returns to pulse dialing service.

Searching Telephone Index

See

Storing One

Touch Dial

Numbers

p. 63

and Storing Speed Dial Numbers

p. 64

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically .

Tel-index

Press

Press or to search the memory.

When the screen displays the name you want to call, pick up the

handset or press Press

If you pressed

party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

When the call is over, hang up.

, then enter the first letter of the name you’re looking for.

Hook

Start

to begin dialing.

Hook

to dial the call, pick up the handset when the other

Page 83

CHAPTER NINE

Remote Fax Options

Fax Forwar ding/Paging

You cannot use Paging and Fax Forwarding at the same time.

You cannot use Paging and Fax Forwarding when “F ax Storage” is set to OFF.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your fax machine stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

Function

Press

Press or until the screen displays

Press

will be forwarded.

Enter the forwarding number (up to 20 digits).

Press

, 8, 1.

FAX FORWARD?

Set

. The screen prompts you to enter the fax number where faxes

FWD#: ENTER & SET

Set

Stop

to exit.

Page 84

CHAPTER NINE

Programming Paging Number

When Paging is selected, your fax machine dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory.

Press

Press or until the screen displays

Press

Enter your pager phone number (up to 20 digits) followed by .

Do not include the area code if it is the same as that of your fax machine. For example,

Press

If your pager requires a PIN, enter the PIN, press , press

enter your fax number, then press . For example,

1 2 3 4 5

Function

, 8, 1.

PAGING?

Set

. The screen prompts you to enter your pager number.

PAG#: ENTER & SET

1 8

Set

0 055 5 1 2 3 4

Redial/Pause

1 8

0 0

5 2 1 2 8 4 6

Redial/Pause

—OR— If you do not need a PIN, press

Redial/Pause

, enter the fax number, then

press . For example,

Redial/Pause

Press

Set Stop

1 8

to exit.

0 0

5 2 1 2 8 4 6

You cannot change a Paging number or PIN remotely.

Page 85

Setting Fax Storage

REMOTE FAX OPTIONS

See

Remote

Retrieval

p. 74

See

Printing

a Fax in

Memory

p. 39

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.

Function

Press

, 8, 2. The screen prompts you to choose a fax setting.

FAX STORAGE:OFF? SELECT & SET

Press or to select ON (or OFF).

Set

Press

If there are faxes in memory when you turn Fax Storage OFF, the screens prompts you to erase any faxes in memory.

when the screen displays your selection.

Stop

to exit.

ERASE ALL FAX?

1.YES 2.NO

If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data is not erased, and Fax Storage remains on.

Changing Remote Access Code

Enter your Remote Access Code when the fax machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this.

Function

See

Changing

Remote Codes

p. 39

Press

Enter a three-digit number from 000 to 999. Do not use the same digits

that appear in your Fax Receive Code or Telephone Answer Code. Press

Press

Set Stop

, 8, 3.

to exit.

Page 86

CHAPTER NINE

Remote Retrieval

You can call your fax machine from any fax machine using touch tone and use a Remote Access Code and other button presses to retrieve fax messages. Keep the included Remote Control Access Card in your wallet as an aid.

See

Changing

Remote

Access Code

p. 73

Using Remote Access Code

Dial your fax number from a fax machine using touch tone.

When your fax machine answers and beeps, immediately enter your

Remote Access Code (1 5 9 ). The fax machine signals the kinds of messages received:

1 long beep—Fax message(s) No long beeps—No messages

The fax machine then prompts you with two short beeps to enter a

command. If you wait longer than 30 seconds to enter a command, the fax machine hangs up. If you enter an invalid command, the fax machine beeps three times.

Press 9 0 to reset the fax machine when you finish.

Hang up.

If your fax machine is set to Manual mode, you can access your machine by waiting about 2 minutes, then entering the Remote Access Code within 30 seconds.

Page 87

REMOTE FAX OPTIONS

Remote Commands

Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote control command.

Remote Control Commands

95 Changing Fax Forwarding

/Paging setting

1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD No. 6 Fax Storage ON 7 Fax Storage OFF

96 Retrieve FAX

1 Memory Status List 2 Retrieve all faxes

3 Erase fax from the memory

97 Check the receiving status

1 FAX

98 Change Answer Mode

1 TAD 2 FAX/TEL 3 FAX

90 Exit

If you hear one long beep, the change is accepted. If you hear three short beeps, you cannot change it because the conditions have not been met (Example: registering paging number). You can register your fax forwarding number by using 4. FAX FWD NO (see page 71). Once you have registered the number, the fax machine will change automatically to FAXFWD:ON mode. Then retrieve a Memory Status List by entering 961 (see page 76) to make sure that the Fax Forwarding number you registered is correct in the List.

You can set FAX STORAGE ON or OFF.

Enter the number of a remote fax machine to receive the Memory Status List or stored fax message(s). (See page 76.)

If you hear one long beep, you can erase fax message(s) from the memory.

You can check whether your fax machine has received any fax message(s). If yes, you will hear one long beep. If no, you will hear three short beeps.

If you hear one long beep, you can change the Answer Mode. If you hear three short beeps, you cannot change it.

After a long beep, you can exit remote control.

Operation Details

Page 88

CHAPTER NINE

Retrieving Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

Dial your fax machine’s number.

When you hear the beep, immediately enter your Remote Access Code

(1 5 9 ). When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number of the remote fax machine (up to

20 digits) where you want the Memory Status List forwarded, and then press .

You cannot use and as dial numbers. However, if you want to store a pause, press .

After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. The remote fax machine prints the Memory Status List.

Retrieving Fax Messages

Dial your fax number.

When you hear the beep, immediately enter your Remote Access Code

(1 5 9 ). As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number (up to 20 digits) of the remote fax

machine where you want your fax messages forwarded, and then press .

You cannot use and as dial numbers. However, if you want to store a pause, press .

After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. The remote fax machine prints your fax messages.

Page 89

REMOTE FAX OPTIONS

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax number.

When you hear the beep, immediately enter your Remote Access Code

(1 5 9 ). When you hear two short beeps, enter 9 5 4.

Enter the new number (up to 20 digits) of the remote fax machine

where you want your fax messages forwarded, and then press .

You cannot use and as dial numbers. However, if you want to store a pause, press .

To retrieve the Memory Status List, when you hear two short beeps, use

the dial pad to press 9 6 1.

Use the dial pad to enter the number of the remote fax machine (up to

20 digits), and then press . After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. The remote fax machine prints the Memory Status List showing the new f orwarding number.

Check the forwarding number.

If the forwarding number is incorrect, return to Step 1 and reset it.

Page 90

CHAPTER NINE

Page 91

CHAPTER TEN

P rin tin g Repo rts

Fax Settings and Activity

You can print the following lists and reports:

1.XMIT REPORT

2.ACT.REPORT

3.ALL DIAL

4.TEL.INDEX

5.USER SETTINGS

Choose if you would like a Transmission Verification Report printed after every fax you send.

Activity Report lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order.

ALL DIAL list (above), alphabetically.

Lists settings for INITIAL SETUP, SETUP RECEIVE, SETUP SEND, PRINT REPORTS, REMOTE FAX OPT, and TEL SERVICE.

6.MEMORY STATUS

Lists summary information and amount of occupied memory.

Page 92

CHAPTER TEN

To Print a Report

1 2

3 4

Transmission Verification (Xmit) Report

You can use the Xmit Report as proof that you sent a fax. This report lists the time and date of transmission, and whether the transmission was successful.

When the feature is OFF, the report is printed automatically only if there’s an error during transmission. If the report indicates NG, send the document again. If the report indicates you should check the readability of certain pages, resend those pages.

Function

Press Enter the number (see p. 79) of the report you want to print. For

example, press 4 to print the TEL.INDEX. Press Press

Start Stop

, 7.

to exit.

When the feature is ON, the report is printed with every fax you send.

Function

Press

Press or to select ON or OFF.

Press

Set Stop

, 7, 1.

to exit.

Activity Report Interval

You can set the fax machine to print activity reports at specific intervals (6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the previous section.

Function

Press

Press or to display:

Press

Press or to choose your setting. If you choose 7 days, the screen

prompts you to choose a day at which to begin the 7-day countdown. When the screen displays the setting you want, press

Enter the time to begin printing, in 24-hour format. (For example, enter

19:45 for 7:45 PM). Press

Press

, 7, 2.

INTERVAL?

Set

Stop

to exit.

Set

Page 93

CHAPTER ELEVEN

Making Copies

Using the Fax Machine as a Copier

You can use your fax machine as a copy machine, making up to 99 copies at a time. The fax machine can stack the copies or collate (sort) them.

Enlarge

Sort

The scannable area of your fax machine begins at approximately one-eighth inch (4 mm) from the edge of the paper.

1/8" (4 mm)

Reduce

Photo

1/8" (4 mm)

Copy

Not Printable

Page 94

CHAPTER ELEVEN

Making a Single Copy

The default resolution for a single copy is AUTO, which you can use for documents containing both text and photographs. You can also select S. Fine and Photo, as needed.

Insert the document face down in the feeder.

Copy

Press

Do NOT pull on the paper while copying is in progress.

Making Multiple Copies

There are two ways to make multiple copies on your fax machine. You can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.), or SORTED (collated). The default resolution for multiple copies is AUTO.

, then wait five seconds—OR—Press

Copy

again.

Stacking Multiple Copies

Insert pages to be copied face-down in the feeder.

Copy

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

Copy

again.

Sorting Multiple Copies

Sorting uses more memory then stacking.

Insert pages to be copied face-down in the feeder.

Sort

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

If you select message while you are scanning the first page, press and restart it to make a single copy. If you selected FULL message appears while scanning subsequent pages, you can press

Copy

to copy the portion that is in memory, or press

the copy job using less memory, press

Sort

or stack after pressing

Copy

and get a MEMORY FULL

Copy

for stacked copies.

Stop

to cancel the job

Sort

and the MEMORY

Stop

to cancel. To restart

Page 95

MAKING COPIES

Reducing and Enlarging Copies

Insert pages to be copied face-down in the feeder.

Enlarge

Press

Press or to select AUTO, 200%, 150%, 125%, 120%, 100%,

93%, 87%, 75%, or 50%.

Copy

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

Reduce

when the screen displays your selection.

Copy

again.

Copying a Photograph

Copy

Photo

without pressing

again.

You can copy a photograph by pressing

Insert the photo(s) face-down in the feeder.

Photo

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

Resolution

Page 96

CHAPTER ELEVEN

Page 97

CHAPTER TWELVE

O p tional Accessori es

(For FAX 2750 Only)

Memory Board

The memory board is installed on the main controller board inside the fax machine. When you add the optional memory board, it increases the performance modes for both fax and printer operations.

Optional Memory for the Printer & Fax Operations

The FAX 2750 has 2 MB of memory and can recognize 1 MB (ME1000) or 2 MB (ME2000) of Optional Memory. Be careful to purchase the appropriate memory board for your needs.

For the Printer

Additional memory is useful and may be necessary if you want to download many different fonts or want to print a very complex document.

For the Fax

Additional memory is available and will expand the memory used for sending and receiving faxes.

Model Name Optional Memory Total

fax machine 2750 1 MB 2.3 MB (up to 230 pages)

1.3 MB –OR–

(up to 130 pages) 2 MB 3.3 MB (up to 330 pages)

Using Brother #1 Chart with MMR coding and Standard Resolution.

Page 98

CHAPTER TWELVE

Installing the Optional Memory Board

Unplug the power cord from the AC outlet and disconnect the interface cable.

W ARNING

Unplug the power cord before installing (or removing) the memory board.

Press down on the top of the rear cover to release the hook, and pull the rear

cover out.

W ARNING

Do not touch the surface of the main controller board.

Page 99

OPTIONAL ACCESSORIES (FOR FAX 2750 ONLY)

To install the memory board onto the main controller board, use the

attached spacer and plug it into the connectors on the left of the main controller board.

Memory Board

Connector Spacer

Connector Main

Controller Board

W ARNING

■

Hold the edge of the memory board. Do not touch the surface of the board.

■

Make sure the memory board is securely seated in the main controller board.

Reinstall the rear cover.

Reconnect the interface cable.

Plug the power cord into the AC outlet.

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CHAPTER TWELVE