Brother FAX 3750 User Manual

FAX 2750 FAX 3750

OWNER’S MANUAL

Year 2000 Compliant

Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000.

Brother fax machines and multi-function centers will function properly after January 1, 2000,

provided that

software and firmware used by our customers in connection or combination with Brother fax machines, MFCs and bundled software, accurately exchange date data with the Brother products.

Please continue to check our Web page for updates at http://www.brother.com. All remedies will be provided to individual customers via software patches through software download or from Brother Customer Service.

all non-Brother hardware,

Brother Numbers

Fax-Back System

Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve a difficulty with your fax machine using this manual, call our Fax-Back System, and follow the voice prompts to receive faxed instructions about using the system and an index of Fax-Back subjects.

USA: 1-800-521-2846 From within Canada: 1-800-681-9838

The Brother Fax-Back System number (USA only) has been preprogrammed on One Touch key 01.

Brother on the World Wide Web

You can find more information about Brother products, from product specification sheets to Frequently Asked Questions (FAQs), on the World Wide Web. Visit us at

http://www.brother.com

Brother Bulletin Board

Brother’s Bulletin Board numbers are

USA: 1-888-298-3616 From within Canada: 1-514-685-2040

For Customer Service

USA: 1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax) http://www.brothermall.com

From within Canada: 1-800-668-2768 (voice)

DESCRIPTION ITEM

Laser Fax Toner TN5000PF Laser Fax Drum DR200 1 MB Expandable Memory Board (For FAX 2750 Only) ME1000 2 MB Expandable Memory Board (For FAX 2750 Only) ME2000 Telephone Line Cord UG157001 (USA)

UG3565001 (Canada) Telephone Handset UF6857002 Handset Curled Cord UL8019009 Dust Cover UU7117001 Wire Extension UL6856000 Paper Tray and Document Tray UL7114001 Document Tray with Wire Extension UF7206001 Remote Control Access Card UU7257001 Quick Reference Card UU7256001 Owner’s Manual UU7245001 Free Filter core to convert your standard shielded Printer FCYL2

Cable for PC Hook up. Optional IEEE-1284 Bi-directional Cable UG4558001

*Optional Multi-Function Link Pro software on

CD-ROM or Floppy Disks. (Floppy Disks include MFL Pro and Visioneer PaperPort

™

LE only.)

PCI-2CD (For CD-ROM Drive)

PCI2D31 (Floppy Disks, Windows® 3.1X)

PCI2D95 (Floppy Disks, Windows

95, 98)

*Multi-Function Link Pro software is not available on Floppy Disks for Windows NT

Version 4.0

Workstation

T able of Contents

iii

Introduction

F ax Machin e Setup and Connections

Using This Manual ...................................................................................................... 1

Finding Information .................................................................................................... 1

Test Sheet Procedures (For USA Only) .................................................................. 2

About Fax Machines ................................................................................................... 2

Fax Tones and Handshake........................................................................................... 2

ECM (Error Correction Mode) ................................................................................... 3

FAX 2750 and FAX 3750 Control Panel Overview.............................................. 4

FAX 2750 and FAX 3750 Control Panel Keys....................................................... 5

Caution........................................................................................................................... 7

Packing List................................................................................................................... 8

Choosing a Location.................................................................................................... 9

Assembly ...................................................................................................................... 10

Installing the Drum Unit Assembly (with Toner Cartridge) ..................................... 10

Setting Up the Fax Machine ..................................................................................... 12

Loading Paper ........................................................................................................... 14

Attaching Dust Cover ......................................................................................... 15

Manual Feed Slot ...................................................................................................... 16

Loading One Sheet of Paper............................................................................... 16

Acceptable Paper (Available with Software Option).......................................... 16

Paper Capacity in Feeder (Available with Software Option) ............................. 17

Connecting an External Telephone Answering Device (TAD) ................................. 17

Sequence............................................................................................................. 17

Connections ........................................................................................................ 18

Recording Outgoing Message on External TAD ................................................ 18

Connecting an External Telephone ........................................................................... 19

Special Line Considerations ..................................................................................... 19

Roll Over Phone Lines ....................................................................................... 19

Two-Line Phone System ..................................................................................... 19

Converting Telephone W all Outlets.................................................................... 20

Installing Fax Machine, External Two-Line TAD,

and Two-Line Telephone ................................................................................. 20

Multi-Line Connections (PBX) ................................................................................ 21

Custom Features on a Single Line ............................................................................ 22

TABLE OF CONTENTS

On-Screen Programming

Initial Setup

Setup Receive

User-Friendly Programming................................................................................... 23

Function Mode .......................................................................................................... 23

Alternating Displays ................................................................................................. 24

Function Selection Table........................................................................................... 24

Getting Started ........................................................................................................... 27

Setting Dialing Mode (Tone/Pulse) .......................................................................... 27

Setting Date and Time............................................................................................... 27

Setting Station ID...................................................................................................... 28

Entering T ext ...................................................................................................... 29

Setting Beeper Volume.............................................................................................. 31

Setting the Handset Volume...................................................................................... 31

Setting the Speaker Volume ...................................................................................... 31

Setting the Ring Volume ........................................................................................... 31

Memory Storage ....................................................................................................... 32

Sleep Mode ............................................................................................................... 32

Delayed Timer........................................................................................................... 32

Basic Receiving Operations..................................................................................... 33

Select Answer Mode ................................................................................................. 33

Setting Ring Delay.................................................................................................... 34

Setting F/T Ring Time .............................................................................................. 34

Easy Receive............................................................................................................. 35

Printing a Reduced Incoming Document.................................................................. 36

Recommended Reductions ................................................................................. 36

Setting Paper Size ..................................................................................................... 37

Setting the Print Density ........................................................................................... 37

Toner Save................................................................................................................. 38

Advanced Receiving Operations ............................................................................ 38

Operation from Extension Telephone (For FAX 2750 Only)

or External Telephone ............................................................................................ 38

For FAX/TEL Mode Only .................................................................................. 39

Changing Remote Codes .................................................................................... 39

Printing a Fax in Memory ......................................................................................... 39

Polling ....................................................................................................................... 40

Setting Up Polling Receive................................................................................. 40

Setting Up Sequential Polling Receive............................................................... 41

Canceling a Scheduled Job ....................................................................................... 42

Setting Multi-Function Link Pro Mode

(Only if You Purchased Multi-Function Link Pro)................................................. 42

Distinctive Ringing ................................................................................................... 43

Registering Your Distinctive Ringing Pattern..................................................... 44

Caller ID ................................................................................................................... 45

TABLE OF CONTENTS

Viewing Caller ID List ....................................................................................... 45

Printing Caller ID List ........................................................................................ 46

Clearing a Caller ID Stored in Memory.................................................................... 46

Call Waiting Caller ID (For FAX 2750 Only) .......................................................... 46

Setup Send

Before You Begin ........................................................................................................ 47

Manual Transmission................................................................................................ 48

Automatic Transmission ........................................................................................... 48

Manual and Automatic Fax Redial ........................................................................... 49

Dual Access............................................................................................................... 49

Real Time Transmission............................................................................................ 49

Checking the Jobs Status .......................................................................................... 50

Canceling Jobs While Scanning the Document ........................................................ 50

Canceling Jobs in Memory ....................................................................................... 51

Basic Sending Operations........................................................................................ 51

Composing Electronic Cover Page ........................................................................... 51

Cover Page for Next Fax Only ........................................................................... 52

Always Send Cover Page.................................................................................... 53

Using a Printed Cover Page................................................................................ 54

Cover Page Message ................................................................................................. 54

Composing Your Own Comments ...................................................................... 54

Contrast ..................................................................................................................... 55

Resolution ................................................................................................................. 55

Advanced Sending Operations ............................................................................... 56

Overseas Mode ......................................................................................................... 56

Call Reservation........................................................................................................ 57

Print Sample Call Back Message.............................................................................. 58

Delayed Fax .............................................................................................................. 58

Broadcasting ............................................................................................................. 59

Multiple Resolution Transmission............................................................................ 60

Setting Up Polling Transmit ..................................................................................... 61

Interrupting Delayed Fax and Polling Transmit Jobs ............................................... 62

Setup A uto Dial Num bers

Telephone Operatio ns

Storing Numbers for Easy Dialing ........................................................................ 63

Storing One Touch Dial Numbers............................................................................. 63

Storing Speed Dial Numbers .................................................................................... 64

Changing One Touch and Speed Dial Numbers ....................................................... 65

Setting Up Groups for Broadcasting......................................................................... 65

Dialing Options .......................................................................................................... 67

Manual Dialing ......................................................................................................... 67

One T ouch Dialing.................................................................................................... 68

TABLE OF CONTENTS

Speed Dialing............................................................................................................ 68

Dialing Access Codes and Credit Card Numbers ..................................................... 69

Hold .......................................................................................................................... 69

Pause ......................................................................................................................... 69

Tone/Pulse ................................................................................................................. 70

Searching T elephone Index....................................................................................... 70

Rem ote F ax Options

Printing Repo rts

Making Copies

Fax Forwarding/Paging............................................................................................ 71

Programming a Fax Forwarding Number ................................................................. 71

Programming Paging Number .................................................................................. 72

Setting Fax Storage ................................................................................................... 73

Changing Remote Access Code .............................................................................. 73

Remote Retrieval ....................................................................................................... 74

Using Remote Access Code...................................................................................... 74

Remote Commands ................................................................................................... 75

Retrieving Memory Status List................................................................................. 76

Retrieving Fax Messages .......................................................................................... 76

Changing Fax Forwarding Number .......................................................................... 77

Fax Settings and Activity ......................................................................................... 79

To Print a Report....................................................................................................... 80

Transmission Verification (Xmit) Report.................................................................. 80

Activity Report Interval ............................................................................................ 80

Using the Fax Machine as a Copier....................................................................... 81

Making a Single Copy .............................................................................................. 82

Making Multiple Copies ........................................................................................... 82

Stacking Multiple Copies.......................................................................................... 82

Sorting Multiple Copies............................................................................................ 82

Reducing and Enlarging Copies................................................................................ 83

Copying a Photograph .............................................................................................. 83

Optional A ccessories

(For FAX 2750 Only)

Trou bleshooting and Main tenance

Memory Board ........................................................................................................... 85

Optional Memory for the Printer & Fax Operations................................................. 85

For the Printer..................................................................................................... 85

For the Fax.......................................................................................................... 85

Installing the Optional Memory Board ..................................................................... 86

T roubleshooting ......................................................................................................... 89

Fax-Back System ...................................................................................................... 89

Brother Home Page................................................................................................... 89

Brother Bulletin Board.............................................................................................. 89

TABLE OF CONTENTS

Error Messages ......................................................................................................... 90

Document Jam .......................................................................................................... 93

Printer Jam ................................................................................................................ 93

Paper is Jammed in the Multi-purpose Sheet Feeder ......................................... 94

Paper is Jammed near the Drum Unit or in the Fuser Unit ................................ 94

If You Are Having Difficulty with Your Fax Machine .............................................. 95

Difficulties Setting Up The Optional Software ................................................. 101

Problem Using the HP Pavilion PC and the “HP DEMO” Screen Saver ............... 101

Bi-Directional Parallel Ports (nibble and byte modes) ........................................... 101

Fax Machine Connect Failure or Bi-Directional Communication Error ................ 102

Brother HL-6/6V/10h/630series/660series/960/1260/WL-660: ............................. 102

HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP:............................................. 103

HP LaserJet 4 Plus:........................................................................................... 104

NEC SuperScript 610/660: ............................................................................... 104

EPSON ActionLaser 1100 / 1400:.................................................................... 104

Lexmark W inWriter 200:.................................................................................. 104

Graphics or Text is Missing When the Document is Printed............................ 105

Packing and Shipping the Fax Machine............................................................. 106

Regular Maintenance.............................................................................................. 109

Cleaning the Document Scanner............................................................................. 109

Cleaning the Printer ................................................................................................ 110

Cleaning the Drum Unit.......................................................................................... 111

Replacing the Toner Cartridge ................................................................................ 112

Toner Empty Indicator ...................................................................................... 112

How to Replace the Toner Cartridge....................................................................... 113

Replacing the Drum Unit ........................................................................................ 117

For Customer Service ............................................................................................. 122

vii

Standard Telephone and FCC Notices (For 120V Models Only) ................. 123

These notices are in effect on models sold and used in the United States only...... 123

Laser Safety (For 110–120V Models Only) ........................................................... 125

FDA Regulations .............................................................................................. 125

Manufactured.................................................................................................... 125

Federal Communications Commission (FCC) Declaration of Conformity

(For USA Only).................................................................................................... 126

Industry Canada Compliance Statement (For Canada Only).................................. 126

Important—About the Interface Cable ................................................................... 126

International Energy Star Compliance Statement................................................... 126

Important Safety Instructions ........................................................................... 127

Notice – Disclaimer of Warranties ................................................................... 129

Compilation and Publication Notice ................................................................ 129

Trademarks ....................................................................................................... 130

viii

TABLE OF CONTENTS

Fax Specifications .................................................................................................... 131

Printer Specifications (Available with Software Option) ............................... 132

Electrical and Environment .................................................................................. 133

Parallel Interface Specifications (Available with Software Option) ............ 134

(Option) Mul ti-Function

Link Pro Softw are

Setting Up the Fax Machine and Computer to Work Together.................... 135

Before You Install the Optional Multi-Function Link Pro Software........... 136

If You Don’t Have a CD-ROM Drive...................................................................... 136

Computer Requirements ......................................................................................... 136

Connecting the Fax Machine to the Computer ................................................ 137

Installing Multi-Function Link Pro Software................................................... 138

Overview of Basic Steps......................................................................................... 138

Choosing the Software to Install............................................................................. 139

Install Multi-Function Link Pro Software ........................................................ 139

Install NetCentric™ FaxStorm ......................................................................... 139

Install Automatic E-Mail Printing .................................................................... 139

View On-Line Documentation.......................................................................... 139

Product Support ................................................................................................ 139

Brother W eb Link ............................................................................................. 139

Exit ................................................................................................................... 139

Installing the Brother Software............................................................................... 140

Helpful Hints for Windows

Using the Multi-Function Link Pro Software................................................... 143

The Brother Resource Manager .............................................................................. 143

Multi-Function Link Pro ......................................................................................... 144

Visioneer PaperPort™ LE....................................................................................... 144

Sending a Fax from Your PC ................................................................................ 145

Sending a Quick Fax............................................................................................... 145

Sending a Fax from the Main Menu ....................................................................... 146

Sending a Fax from a Windows

Receiving Faxes into Your PC ............................................................................... 148

Before Y ou Begin .................................................................................................... 148

Checklist for MF Link Mode............................................................................ 148

Checklist for Your PC ....................................................................................... 148

Viewing Received Faxes ......................................................................................... 149

Scanning a Document ............................................................................................. 149

Accessing the Scanner ............................................................................................ 150

Scanning a Document into Your PC........................................................................ 150

Settings in the Scanner Window ............................................................................. 151

PreScanning an Image ............................................................................................ 153

Exporting an Image File ......................................................................................... 154

3.1, 3.11 or Windows® 95, 98 ................................... 142

Application......................................................... 147

TABLE OF CONTENTS

Special Printing Features....................................................................................... 155

Windows

Bi-directional Parallel Interface .............................................................................. 155

Enhanced Memory Management ............................................................................ 155

Printing From Your PC .......................................................................................... 156

Multi-purpose Sheet Feeder.................................................................................... 156

Two-Sided Printing (Manual Duplexing) ............................................................... 157

Loading Envelopes in Multi-Purpose Sheet Feeder................................................ 157

Manual Feed Slot .................................................................................................... 158

Paper Tray ............................................................................................................... 158

Simultaneous Printing/Faxing .............................................................................. 159

Choosing Acceptable Paper................................................................................... 159

NetCentric Internet Fax......................................................................................... 161

Before Y ou Begin .................................................................................................... 162

Receiving Faxes ...................................................................................................... 162

Installing NetCentric™ FaxStorm .......................................................................... 163

Overview of Utilities............................................................................................... 164

Accessing NetCentric™ FaxStorm......................................................................... 165

Sending Faxes ......................................................................................................... 165

Sending a Fax from Other Windows

If Y ou Are Using Windows® 95, 98......................................................................... 170

If You Are Using Windows NT® W orkstation Version 4.0 ...................................... 171

Setting Up Contacts in the Contact Manager.......................................................... 172

Printing.................................................................................................. 155

Loading One Sheet of Paper............................................................................. 158

Loading More Than One Sheet of Paper .......................................................... 158

Compatible Operating Systems ........................................................................ 162

Your Fax Service Account ................................................................................ 162

Creating an Inbound Account........................................................................... 163

Contact Manager .............................................................................................. 164

Cover Page Builder........................................................................................... 164

Print Driver ....................................................................................................... 164

Status Manager ................................................................................................. 164

Viewfax (A Fax File Viewing Application) ...................................................... 164

General Tab ....................................................................................................... 166

Attachments T ab ............................................................................................... 169

Options/Sender T ab .......................................................................................... 170

To add a New Contact to the All Group: .......................................................... 172

To add a New Contact to Another Group: ........................................................ 173

Changing Contact Detail .................................................................................. 173

Setting Up Multiple Ad dresses......................................................................... 174

Moving or Copying a Contact to Another Group ............................................. 175

Creating a Group for Broadcasting................................................................... 175

Applications................................................ 170

TABLE OF CONTENTS

Managing Your Faxes in the Status Manager.......................................................... 175

Accessing the Status Manager.......................................................................... 176

Checking the Status of Sent Faxes (Outbox).................................................... 176

Viewing Faxes You Received (Inbox)............................................................... 176

Managing Faxes from Your Account Page.............................................................. 177

Accessing Y our Account Page................................................................................. 177

Viewing Received Faxes in Your Account Page Inbox ........................................... 177

Checking Sent Faxes in Your Account Page Outbox .............................................. 178

Customer Support ................................................................................................... 178

Contact NetCentric Corporation at ................................................................... 178

(

Option

Au tomatic

E-Mail Prin ting

)

Automatic E-Mail Printing (For Windows® 95, 98 Only) .............................. 179

Main Features ......................................................................................................... 180

Automatic E-Mail Printing is for Windows

You Cannot Use a 16-bit TCP/IP Stack............................................................ 180

If You are Using Korean Windows® 95, 98....................................................... 180

Setting Up Automatic E-Mail Printing ................................................................... 181

Setting Up the Server........................................................................................ 181

Setting the Check Time .................................................................................... 182

Using Automatic E-Mail Printing........................................................................... 182

Uninstalling Automatic E-Mail Printing from Windows® 95, 98 ........................... 183

Glossary ..................................................................................................................... 185

Index ........................................................................................................................... 191

95, 98 Only ...................................... 180

CHAPTER ONE

Introduction

Using This Manual

Thank you for purchasing a Brother fax m a chine. This fax ma c hine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your machine to its fullest potential by taking a few minutes to read this manual.

Additionally , your fax machine has a Help K e y. Press of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. Y ou will be able to find information about a specific feature or function by checking the Index in the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

Help/Broadcast

to print a list

CHAPTER ONE

T est Sheet Procedures

See

Setting

Station ID

p. 28

After programming your Station ID, please fill out the TEST SHEET included with your fax machine and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your fax machine is properly installed.

When this document is received a confirmation sheet will be sent back to your machine. To get a response, be sure to set up your Station ID.

USA: 1-908-685-9283 (fax)

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

(For USA Only)

Fax Tones and Handshake

When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message .

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVING. If your fax machine is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your fax machine continues to send the “chirps” for about 40 seconds, and the screen continues to display RECEIVING. To cancel the receiving mode, press

Start

, and they continue for about 40 seconds

Stop

INTRODUCTION

When your fax machine answers in FAX/TEL mode, it listens for CNG tones and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD to your fax machine.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your fax machine for this feature to work.

CHAPTER ONE

F AX 2750 and FAX 3750 Control P anel Overview

26 25 24 23

Hook

Hold

Redial / Pause

Speed Dial

4 5

GHI J KL MNO

PQRS TUV WXYZ

6 7 2 8 9 10 11 13

ABC DEF

2 5

6 9

8 0

Fine

FAX Photo TAD S.Fine

FAX/TEL

Help/

Mode

07 19 20

Broadcast

04 16

Resolution

Volume

Shift

2021

Tel-index

01 13

05 17

09 21

02 14 15

06 18

10 22 23 24

ClearFunction Set

High

Low

PLAIN PAPER LASER FACSIMILE

Enlarge

Reduce

Photo

Sort

Stop

2750

Start

1718

14 15

Copy

F AX 2750 and FAX 3750 Control P anel Keys

Help/Broadcast

Liquid Crystal Display (LCD)

LCD displays messages to help you set and operate your fax machine.

Toner Empty LED

The toner indicator flashes on and off when the toner is low, so you’ll know to order a toner cartridge. You will be able to print until the indicator stays on.

Function

Lets you access the function and programming mode.

(Left Arrow)

Moves the LCD cursor to the left.

Set

Stores a function setting in the fax machine.

(Right Arrow)

Moves the LCD cursor to the right.

Clear

Deletes entered data or backs up one step in function procedure.

Tel-index

Lets you look up numbers stored in the dialing memory.

Resolution

Sets the resolution when you send a fax.

Mode

Use to select how the fax machine will handle incoming calls.

Prints a quick reference Help List. Also, you can use this key whenever you want to send fax es to many different locations (maximum of 174 locations at once).

Sort

Use this key when you want multiple copies of a multiple page original, copied in order.

Enlarge

Enlarges copies depending on the ratio you select: 200%, 150%, 125%, 120%, and 100%.

Reduce

Reduces copies depending upon the ratio you select: 100%, 93%, 87%, 75%, and 50%. You can also use the Auto Reduction function to have the fax machine automatically calculate the reduction ratio that fits the size of our paper.

Photo

This key is used to copy photographs.

Copy

Makes a copy.

Start

Starts sending a fax.

INTRODUCTION

Stop

Stops a fax, cancels an operation, or exits from function mode.

One Touch Dial Keys

These 12 keys give you instant access to previously stored phone numbers.

Shift

Use this key to access memory locations 13–24 in the One T ouch ke ys.

Volume High / Low

Lets you adjust speaker, ring and handset volume.

Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the fax machine.

Speed Dial

Lets you dial stored phone numbers by pressing a two-digit number.

Redial / Pause

Redials the last number called. Also inserts a pause in autodial numbers.

Hold

Lets you put calls on hold.

Hook

Lets you dial telephone and fax numbers without lifting the handset.

CHAPTER ONE

CHAPTER TWO

Caution

F ax Machine Setup and Connections

Never install telephone wiring during a lightning storm.

W e recommend that this product be used with a surge protection device to

protect the product against lightning storms.

Never install a telephone jack in a wet location unless the jack is specifically

designed for a wet location. Never touch telephone wires or terminals that are not insulated unless the

telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines.

A v oid using a telephone (other than a cordless type) during an electrical

storm. There may be a remote risk of electric shock from lightning. Do not use the telephone to report a gas leak in the vicinity of the leak.

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near

the equipment and should be easily accessible.

CHAPTER TWO

P acking List

Make sure you have the following items:

Telephone

Wire Cord

Wire Extensions (Both Wire Extensions are the same size.)

Handset

Curled

Cord

Telephone

Handset

Document Tray

Paper Tray

Remote Control

Access Card

Dust Cover

Owner's Manual

Quick Reference

Drum Unit Assembly

(With free Starter

Toner Cartridge)

Brother StartCard

If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the fax machine, use the packing materials that came with your machine. If you do not pack the fax machine properly, you may void your warranty.

FAX MACHINE SETUP AND CONNECTIONS

Choosing a Location

Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the fax machine near a telephone jack and a standard, grounded power outlet. Make sure nothing blocks the flow of air from the fan on the right side of the machine.

Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the fax machine to direct sunlight, excessive heat, moisture or dust. Make sure nothing blocks the flow of air from the fan on the right side of the machine. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

CHAPTER TWO

Assembly

Installing the Drum Unit Assembly (with T oner Cartridge)

Unpack the drum unit assembly, including the toner cartridge, and gently

rock it from side to side five or six times.

To prevent damage to the drum, do not e xpose it to light for longer than a few minutes.

Do NOT remove the clear plastic starter sheet

warming up.

– this will be ejected while the fax machine is

Do NOT remo ve the c lear plastic starter sheet!

Clear Plastic Starter Sheet

FAX MACHINE SETUP AND CONNECTIONS

Open the top cover of the fax machine.

Holding the drum unit by its handles, insert it into the fax machine.

Close the top cover.

CHAPTER TWO

Setting Up the Fax Machine

Follow the instructions below to connect the handset, power cord, and telephone line.

EXT.

LINE

Connect the Handset.

Connect the curled handset cord to the bottom of the handset and the left side of the fax machine.

Connect the power cord.

When you connect the power, the screen displays 01/01 1999 00:00.

WARNING

■

This fax machine must be grounded using a three-prong plug.

■

Since the fax machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your machine on when you connect it to a telephone line. Similarly , you can protect yourself when you want to mo v e your machine, by disconnecting the telephone line first, and then the power cord.

■

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

■

Do not touch the rollers at the paper exit.

FAX MACHINE SETUP AND CONNECTIONS

Connect the telephone line.

Connect one end of the telephone line cord to the jack labeled LINE on the left side of the fax machine. Connect the other end to a modular wall jack.

Attach the wire extensions to the multi-purpose sheet feeder and to the

document guide base.

Attach the document and paper trays to the fax machine and pull out

their extensions.

CHAPTER TWO

Loading Paper

Open the multi-purpose sheet feeder cover.

Fan the paper well. Load the paper, making sure that the print side is

toward the fax machine and the paper level is stacked below the paper mark. The feeder can hold up to 200 sheets of paper, or up to 10 envelopes.

Adjust the guides to fit the paper, to help prevent paper jams.

Press and Slide.

FAX MACHINE SETUP AND CONNECTIONS

Attaching Dust Cover

■

It is essential to keep the dust cover on your fax machine to prevent the dust from entering the print head and causing damage.

■

Using the dust cover on your fax machine will prolong the life of the drum unit.

Attach the dust cover to the now open multi-purpose sheet feeder cover,

pressing the dust cover sides around the feeder until they snap into place.

Close the multi-purpose sheet feeder cover.

CHAPTER TWO

Manual Feed Slot

The multi-purpose sheet feeder also has a manual feed slot on its cover. You can load paper or envelopes one at a time into this slot. You do not have to remove paper from the multi-purpose sheet feeder.

When you use labels or transparencies, be sure to use this slot.

Loading One Sheet of Paper

You do not have to choose manual feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face down in the manual feed slot.

Align the paper at the center of the manual feed slot, and be sure to

insert it all the way. Adjust the paper guide of the manual feed slot to the width of the paper

you’re using.

Acceptable Paper (Available with Software Option)

The fax machine can handle paper that has the following specifications. But please note that you can receive fax messages only on Letter, Legal and

A4 paper. If you use legal or A4, change the Paper Size setting

Function

(

, 2, 6).

Paper Type Paper Size

Cut sheet A4, Letter, Legal, B5, A5, Executive, Custom size

2.75-8.5 x 5-14 inches (70-216 x 127-356 mm) Envelopes DL, C5, COM-10, Monarch, 9” x 12” Post Card 2.75-8.5 x 5-11 inches (70-216 x 127-279 mm)

Organizer Day-Timer® J, K, L, M

2.75-8.5 x 5-11 inches (70-216 x 127-279 mm) Labels and 2.75-8.5 x 5-14 inches (70-216 x 127-356 mm)

Transparencies

FAX MACHINE SETUP AND CONNECTIONS

Paper Capacity in Feeder (Available with Software Option)

Multi-purpose Sheet Feeder: Up to 0.87 inch (22 mm) in height (up to the mark)

Approx. 200 sheets of 20 lb. (75 g/m of 42 lb. (158 g/m

Output Tray: Approx. 100 sheets of 20 lb. (75 g/m

paper

Cut Sheet Envelope

) Letter/A4 paper, or 10 envelopes

) or 50 sheets

) Letter/A4

Basis Weight 16 to 42 lb. 20 to 24 lb.

(60 to 158 g/m

Caliper ±0.03 to ±0.08 in. 0.0033 to 0.0058 in.

(0.08 to 0.2 mm) (0.084 to 0.14 mm)

Moisture Content 4% to 6% by weight 4% to 6% by weight Smoothness 100 to 250 (Sheffield) 100 to 250 (Sheffield) Recommended paper types:

Cut sheet: Xerox 4200 Label: Avery laser label or equivalent Transparency: 3M CG3300 for laser printers or equivalent

) (75 to 90 g/m2)

single thickness

Connecting an External Telephone Answering Device (TAD)

Sequence

You might choose to connect an additional answering system. When you have an external TAD on the same telephone line as the fax machine, the TAD answers all calls. The fax machine “listens” for fax calling (CNG) tones. If it hears them, the fax machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings. The fax machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow the instructions in this manual for recording your outgoing message.

Do not connect a TAD elsewhere on the same phone line—your fax machine

and TAD will both try to control the line.

CHAPTER TWO

Connections

The external TAD must be plugged into the left side of the fax machine, into the jack labeled EXT. Your fax machine cannot work properly if you plug the TAD into a wall jack.

Plug the telephone line cord from the wall jack into the left side of the

fax machine, in the jack labeled LINE.

EXT.

LINE

NO !

TAD TAD

YES !

Plug the telephone line cord from your TAD into the left side of the

fax machine, in the jack labeled EXT . (Mak e sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The fax machine’ s Ring Delay

setting does not apply). Record the outgoing message (see below).

Set the TAD to answer calls.

Set the Answer mode to TAD. (Press

TEL lights are on.)

Recording Outgoing Message on External TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This

allows your fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for

people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing 5 1 and Start.”

Mode

until both FAX and FAX/

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