Brother FAX-335MC, FAX-235, FAX-236 User Manual

USER’S GUIDE

FAX-235

FAX-236 FAX-335MC

®

If You Need to Call Customer Service

Please complete the following information for future reference:

Model: FAX-235 FAX-236 FAX-335MC (Circle your model number)

Serial Number:*

Date of Purchase:

Place of Purchase:

*The serial number is on the underside of the unit. Retain this Owners Manual with your sales receipt as a permanent record of your purchase, in the event of a theft, fire or warranty service.

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd.

All other terms and brand and product names mentioned in this manual are registered trademarks of their respective companies.

Table of contents

1

2

3

Introduction ....................................................................................	1-1
Using This Manual ....................................................................	1-1
Finding Information ............................................................	1-1
About fax machine ....................................................................	1-1
Fax Tones and Handshake ..................................................	1-2
ECM (Error Correction Mode) (For FAX-335MC Only) ..	1-2
FAX-235 and FAX-236 Control Panel Overview .....................	1-3
FAX-335MC Control Panel Overview .....................................	1-4

Location and Connections .............................................................	2-1
Caution ......................................................................................	2-1
Packing List ...............................................................................	2-1
Choosing a Location ..................................................................	2-2
Assembly ...................................................................................	2-2
Load the recording paper ....................................................	2-2
About Brother Paper ...........................................................	2-4
Connections ...............................................................................	2-4
Connecting the Machine .....................................................	2-4
Attach the document support ..............................................	2-5
Multi-Line Connections (PBX) ..........................................	2-6
If you are installing the fax machine to work with a PBX: ..	2-6
Custom Features on a Single Line ......................................	2-6
Connecting an External Telephone Answering Device (TAD)
(TAD Cannot Be Connected in Some Countries) ............	2-7
Sequence ........................................................................	2-7
Connections ....................................................................	2-8
Outgoing Message (OGM) ............................................	2-8
Connecting an External Telephone ....................................	2-8

On-Screen Programming ..............................................................	3-1
User-Friendly Programming .....................................................	3-1
Function Mode ....................................................................	3-1
Alternating Displays ...........................................................	3-1
Function Selection Table ....................................................	3-2

i

4

5

Initial Setup .....................................................................................	4-1
Getting Started ...........................................................................	4-1
Setting Dialing Mode (Tone/Pulse) ....................................	4-1
Setting Date and Time ........................................................	4-1
Setting Station ID ...............................................................	4-2
Details for Entering Text ................................................	4-2
Inserting spaces ..............................................................	4-2
Making corrections ........................................................	4-3
Repeating letters .............................................................	4-3
Special characters and symbols ......................................	4-3
Setting Beeper Volume .......................................................	4-4
Setting the Speaker Volume ...............................................	4-4
Setting the Ring Volume ....................................................	4-4
Memory Storage .................................................................	4-4
Key Lock System ......................................................................	4-5
Using Key Lock System ............................................................	4-5
Setting Up the Key Lock System for the First Time ..........	4-5
Changing the Key Lock System Password .........................	4-6
Switching Key Lock System ON .......................................	4-6
Switching OFF Key Lock System ......................................	4-7

Setup Receive ..................................................................................	5-1
Basic Receiving Operations ......................................................	5-1
Select Answer Mode...........................................................	5-1
To select or change your Answer Mode ........................	5-2
Setting Ring Delay .............................................................	5-3
Setting Melody for Rings (FAX-335MC only) ..................	5-3
Setting F/T Ring Time ........................................................	5-4
Record FAX/TEL Outgoing Announcement (F/T OGM)
(For FAX-335MC only) ...................................................	5-4
Fax Detect ...........................................................................	5-5
Advanced Receiving Operations ...............................................	5-6
Operation from External or Extension Telephone..............	5-6
For FAX/TEL Mode Only .............................................	5-6
Remote Call Transfer (Semi-DECT Management) .......	5-6
To transfer telephone call to the fax machine ................	5-6
Changing Remote Codes ................................................	5-7
Polling .................................................................................	5-7
Setting Up Polling Receive ................................................	5-8
Setting Up Delayed Polling Receive ..................................	5-8

ii

6

7

Setup for Polling Receive with Secure Code .....................	5-9
Setting Up Sequential Polling Receive
(For FAX-335MC Only) ..................................................	5-9
Setup Send ......................................................................................	6-1
Automatic Document Feeder (ADF) .........................................	6-1
ADF (Automatic Document Feeder) .........................................	6-1
Manual Transmission .........................................................	6-2
Automatic Transmission .....................................................	6-2
Manual and Automatic Fax Redial .....................................	6-2
Memory Transmission (For FAX-335MC Only) ...............	6-2
Basic Sending Operations .........................................................	6-3
Composing Electronic Cover Page
(For FAX-236/335MC Only) ...........................................	6-3
Cover Page for Next Fax Only
(For FAX-236/335MC Only) ...........................................	6-4
Always Send Cover Page (For FAX-236/335MC Only) ...	6-4
Using a Printed Cover Page (For FAX-236/335MC Only)	6-5
Cover Page Message (For FAX-236/335MC Only) ...........	6-5
Composing Your Own Comments
(For FAX-236/335MC Only) ...........................................	6-6
Contrast...............................................................................	6-6
Resolution ...........................................................................	6-6
Advanced Sending Operations ..................................................	6-7
Overseas Mode ...................................................................	6-7
Call Reservation (For FAX-236/335MC Only) .................	6-7
Print Sample Call Back Message
(For FAX-236/335MC Only) ...........................................	6-8
TIMER ................................................................................	6-8
Next-Fax Reservation (For FAX-236/335MC Only) .........	6-9
Multiple Resolution Transmission .....................................	6-9
Setting Up for Polled Transmit .........................................	6-10
Canceling a Scheduled Job ...............................................	6-10
Interrupting Timer and Polled Transmit Jobs ...................	6-11
QUICK-DIAL Numbers and Dialing Options .............................	7-1
Storing Numbers for Easy Dialing ............................................	7-1
Storing One Touch Dial Numbers/Storing Junk
Fax/Call Numbers ............................................................	7-1

iii

8

9

Storing Speed Dial Numbers/Storing Junk Fax/Call
Numbers ...........................................................................	7-2
Changing One Touch and Speed Dial Numbers .................	7-3
Setting Up Groups for Broadcasting
(For FAX-335MC Only) ..................................................	7-3
Dialing Options .........................................................................	7-4
Manual Dialing ...................................................................	7-4
One Touch Dialing .............................................................	7-5
Speed Dialing .....................................................................	7-5
Search .................................................................................	7-6
Redial ..................................................................................	7-6
Answering Calls with the Speaker phone
(For FAX-335MC Only) .................................................	7-6
Broadcasting (For FAX-335MC Only) ..............................	7-6
Pause ...................................................................................	7-7
Hold ....................................................................................	7-7
Tone/Pulse ..........................................................................	7-7
Telephone Services .........................................................................	8-1
Custom Features ........................................................................	8-1
Distinctive Ring (For Singapore and Hong Kong) .............	8-1
Setting the Distinctive Ring ...........................................	8-2
Caller ID (For Singapore and Hong Kong) ........................	8-2
Caller ID Log .................................................................	8-2
Printing the Caller ID Log .............................................	8-3
Viewing the Caller ID Log .............................................	8-3
Returning a Call from the Log .......................................	8-3
Registering a Caller ID Number ....................................	8-4
Message Center (For FAX-335MC Only) ....................................	9-1
Message Center Mode ...............................................................	9-1
Flexible Memory Settings (Message Store) .......................	9-1
Setting Up the Message Center ..........................................	9-2
Setting Message Store ........................................................	9-2
Recording Message Center Outgoing Message ..................	9-2
Listening to Outgoing Message (OGM) ........................	9-3
Erasing Outgoing Message (OGM) ...............................	9-3
Activating Message Center Mode ......................................	9-3
Message Indicator ...............................................................	9-3
Playing Voice Messages .....................................................	9-4

iv

10

11

12

13

Printing a Fax Message ......................................................	9-4
Backup Printing Option ......................................................	9-4
Erasing Messages ...............................................................	9-4
To erase voice messages individually ............................	9-5
To erase messages all at once ........................................	9-5
Setting Maximum Time for Incoming Messages ...............	9-5
Setting Toll Saver ...............................................................	9-5
ICM Recording Monitor .....................................................	9-6
Recording a Conversation ..................................................	9-6
Fax Forwarding/Paging ......................................................	9-6
Programming a Fax Forwarding Number ......................	9-6
Recording the Paging Outgoing Message (OGM) .........	9-7
Programming Paging Number .......................................	9-7
Remote Retrieval .......................................................................	9-8
Using Remote Retrieval Access Code ................................	9-8
Changing Remote Retrieval Access Code ..........................	9-8
Remote Commands ............................................................	9-9
Retrieving Memory Status List ........................................	9-11
Retrieving Fax Messages ..................................................	9-11
Changing Fax Forwarding Number ..................................	9-12
Making Copies ..............................................................................	10-1
Copy Functions .......................................................................	10-1
Making a Single Copy ......................................................	10-1
Copy Options: Single or Multiple Copies, Sort/Stack
(For Fax-335MC Only) ..................................................	10-1
Printing Reports ...........................................................................	11-1
Fax machine Settings and Activity ..........................................	11-1
To Print a Report ..............................................................	11-1
Transmission Verification Report ....................................	11-2
JOURNAL Interval ..........................................................	11-2
Important Information ................................................................	12-1
Important Safety Instructions .......................................	12-1
Troubleshooting and Maintenance .............................................	13-1
Troubleshooting ......................................................................	13-1
Error Messages .................................................................	13-1
Recording Paper Jam ........................................................	13-4

v

If You Are Having Difficulty with Your Fax Machine ....	13-4
Printing or Receiving Faxes .........................................	13-4
Phone Line or Connections ..............................................	13-5
Sending Faxes ...................................................................	13-5
Handling Incoming Calls ..................................................	13-6
Specifications ..................................................................................	S-1
Glossary ..........................................................................................	G-1
Index .................................................................................................	I-1

Using Remote Retrieval Access Code (For FAX-335MC Only) R-1

vi

1 1Introduction

Using This Manual

Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your fax machine to its fullest potential by taking a few minutes to read this manual.

Additionally, your fax machine has a Help Key. Press Copy/Help and then press Start to print a list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

About fax machine

If you’re a first-time fax machine user, fax operation might seem a little mysterious. You’ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.

I N T R O D U C T I O N

1 - 1

Fax Tones and Handshake

When someone is sending a fax, the fax machine sends fax calling tones (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press Start, and they continue for about 40 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you know if you are receiving a fax message.

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the screen displays RECEIVE. If your fax machine is set to the FAX ONLY Mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your fax machine continues to send the “chirps” for about 40 seconds, and the screen continues to display “RECEIVE”. To cancel the receiving mode, press Stop.

When your fax machine answers in FAX/TEL Mode, the fax machine listens for CNG tones and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 40 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your fax line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions in the Installation chapter for connecting a TAD to your fax machine.

ECM (Error Correction Mode) (For FAX-335MC Only)

The Error Correction Mode (ECM) is a way for the fax machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your fax machine for this feature to work.

1 - 2 I N T R O D U C T I O N

FAX-235 and FAX-236 Control Panel Overview

(FAX-236 panel is the same as FAX-235)

1
					14
2					13
3					12
4
5
6	7	8	9	10	11

1LCD (Liquid Crystal Display)

Displays messages to help you set up and

operate your fax machine.

2Hold

Lets you put calls on hold. Also, lets you view or print the Caller ID list. (For Singapore and Hong Kong only)

3Redial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

4Search/Speed Dial

Lets you dial stored phone numbers by pressing # and a two-digit number. Also lets you look up numbers stored in the dialing memory.

5Hook

Lets you dial telephone and fax numbers without lifting the handset.

6Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the fax machine.

7One Touch Dial Keys

These four keys give you instant access to previously stored phone numbers.

8Stop

Stops a fax, cancels an operation or exits from Function mode.

9Mode

Use to select how fax machine will handle incoming calls.

10Copy/Help

Makes a copy. If no originals are in the ADF, it prints a quick reference Help List.

11Start

Starts an operation, such as sending a fax.

12Resolution

Sets the resolution when you send a fax or make a copy.

13Function/Set

Lets you access the function and programming mode. Also, stores a function setting into the fax machine.

14 (Left Arrow)

(Right Arrow)

Volume

Moves the LCD cursor to the left or right. Adjusts speaker and ring volume.

I N T R O D U C T I O N

1 - 3

FAX-335MC Control Panel Overview

18 17 16

15

1

	14
2	13
3	12

4

5

1LCD (Liquid Crystal Display)

Displays messages to help you set up and

operate your fax machine.

2Hold

Lets you put calls on hold. Also, lets you view or print the Caller ID list. (For Singapore and Hong Kong only)

3Redial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

4Search/Speed Dial

Lets you dial stored phone numbers by pressing # and a two-digit number. Also lets you look up numbers stored in the dialing memory.

5Speaker Phone

Lets you speak to the person at the other end and dial telephone numbers without lifting the handset.

6	7	8	9	10	11
6	Dial Pad		13	Function/Set
	Dials phone and fax			Lets you access the
	numbers, and can be used			function and programming
	as a keyboard for entering			mode.
	information into the fax			Also, stores a function
	machine.			setting into the fax machine.

7One Touch Dial Keys

These four keys give you instant access to previously stored phone numbers.

8Stop

Stops a fax, cancels an operation or exits from Function mode.

9Mode

14 (Left Arrow)

(Right Arrow) Volume

Moves the LCD cursor to the left or right. Adjusts speaker and ring volume.

15Microphone

Picks up your voice when you speak to another party using speakerphone.

Use to select how fax machine will handle incoming calls.

10Copy/Help

Makes a copy. If no originals are in the ADF, it prints a quick reference Help List.

11Start

Starts an operation, such as sending a fax.

12Resolution

Sets the resolution when you send a fax or make a copy.

16MC ON/OFF

Lets you activate the Message Center.

Also, notifies you that you have voice or fax messages in the memory.

17Play/Record

Lets you listen to voice messages and print fax messages stored in memory. Also, lets you record telephone calls.

18Erase

Lets you delete voice messages, fax messages or all messages.

1 - 4 I N T R O D U C T I O N

2 2Location and Connections

Caution

1

2

Never install telephone wiring during a lightning storm.

We recommend that this product be used with a surge protection device to protect the product against lightning storms.

3 Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

4 Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface.

5

6

7

8

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of the leak.

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible.

Packing List

Check that you have the following items:

Telephone

Line Cord

Telephone

Handset

Handset

Curled Cord

User's

Guide

Document Support

One Touch

Name Label

One Starter Roll

of Recording Paper (LETTER up to 25 pages, A4 up to 24 pages)

Paper Guide

Keep the packing materials for possible future transport. If you do not pack the machine properly, it may void your warranty.

L O C A T I O N A N D C O N N E C T I O N S

2 - 1

Choosing a Location

Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the fax machine near a telephone jack and a standard, grounded power outlet.

Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the fax machine to direct sunlight, excessive heat, moisture or dust. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

Assembly

Load the recording paper

1 Open the cover by placing your finger in the groove under the cover and lifting up.

2 Pull up the blue release lever so you can remove the two protective sheets (initial set up) or any paper remaining in the machine from the last roll.

3 Unwrap the new recording paper roll and insert it into the paper bin, with the paper feeding from the bottom of the roll.

Limited to

2.76 inches (70 mm)

Blue release lever

2 - 2 L O C A T I O N A N D C O N N E C T I O N S

When you use 210mm recording paper roll size...

There are two different types of recording paper roll size (216mm/210mm). If you use 210mm recording paper roll size, please set recording paper after attaching the paper guides as below.

Paper Guide

Paper Guide

Setting position

4 Raise the paper enough to pass it over the until it feeds out the front of the machine. Make sure there is no slack.

5 Pull down the blue lever and close the cover.

L O C A T I O N A N D C O N N E C T I O N S

2 - 3

About Brother Paper

For the best print quality, use Brother Therma Plus Paper, Item Numbers 6890 (two 98’ rolls) or 6840 (four 98’ rolls). Therma Plus paper is thicker, like plain paper, and produces the best print quality.

The recording paper roll size for your fax machine is limited to a diameter of 2.76 inches (70 mm). You can use a 164’ roll of thinner thermal paper as long as it meets these requirements.

Connections

Connecting the Machine

Connect the handset, power cord, and telephone line.

EXT	.

LINE

EXT	.

Telephone

Line Cord

Handset

Curled Cord

EXT

.

LINE

2 - 4 L O C A T I O N A N D C O N N E C T I O N S

1

2

3

Connect the handset

Connect the curled handset cord to the bottom of the handset and the side of the fax machine.

Connect the power cord.

Connect the telephone line.

Connect one end of the telephone line cord to the jack labeled LINE on the left side of the machine. Connect the other end to a modular wall jack.

WARNING

■This machine must be grounded using a three-prong plug.

■Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your machine on when you connect it to a telephone line. When you want to move your machine, protect yourself by disconnecting the telephone line first, and then the power cord.

■Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

Attach the document support

Attach the document support as shown in the illustration below.

Document

Support

EXT

.

LINE

L O C A T I O N A N D C O N N E C T I O N S

2 - 5

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the fax machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you. It is advisable to have a separate line for the fax machine. You can then leave the fax machine in FAX ONLY Mode to receive faxes any time of day or night.

If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received. (See Fax Detect, page 5-5.)

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the fax machine cannot be made.

If you are installing the fax machine to work with a PBX:

1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

2 If all incoming calls will be answered by a switchboard operator, it is recommended that the Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

3 The unit may be used with either pulse or tone dialing telephone service.

Custom Features on a Single Line

If you have Call Waiting, Ring Master, Voice Mail, an answering service, alarm system or any other custom feature on your telephone line, it may create a problem in the operation of your fax machine.

2 - 6 L O C A T I O N A N D C O N N E C T I O N S

Connecting an External Telephone Answering Device (TAD)

(TAD Cannot Be Connected in Some Countries)

Sequence

You might choose to connect an additional answering system. When you have an external TAD on the same telephone line as the fax machine, the TAD answers all calls. The fax machine “listens” for fax calling (CNG) tones. If it hears them, the fax machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The fax machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings.

Do not connect a TAD elsewhere on the same phone line—your fax machine and TAD will both try to control the line.

EXT

.

LINE

L O C A T I O N A N D C O N N E C T I O N S

2 - 7

Connections

The external TAD must be plugged into the left side of the fax machine, into the jack labeled EXT. Your fax machine cannot work properly if you plug the TAD into a wall jack.

1 Plug the telephone line cord from the wall jack into the left side of the fax machine, in the jack labeled LINE.

2 Plug the telephone line cord from your TAD into the left side of the fax machine, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack (not to telephone set jack).)

3 Set your external TAD to four rings or less. (The fax machine’s Ring Delay setting does not apply.)

4

5

6

7

Record the outgoing message (see below).

Set the TAD to answer calls.

See Message Storage (Function/Set, 8, 1) to VOICE:EXT. (For FAX-335MC only)

Set the Answer Mode to MC:MSG CTR. (For FAX-335MC only)

On the FAX-235 or FAX-236, set the Answer Mode to TAD:ANSWER MACH.

Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

1 Record 5 seconds of silence at the beginning of your message. (This allows your fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

2

3

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing 5 1 and Start.”

Connecting an External Telephone

Your fax machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your fax machine.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the fax machine.

Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the fax machine handset is lifted, an alarm sounds. To disconnect the call and switch to the fax machine, press Hook or Speaker Phone.

External Telephone can not be connected in some countries.

2 - 8 L O C A T I O N A N D C O N N E C T I O N S

3 3On-Screen Programming

User-Friendly Programming

We have designed your fax machine with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your fax machine has to offer. (See Using This Manual, page 1-1.)

Since your fax programming is done on the LCD, we created step-by-step on-screen prompts to help you program your fax machine. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

Function Mode

You can access the function mode by pressing Function/Set. When you enter the function mode, your fax machine displays a list of main menu options from which you can choose. These options appear one after the other on the display. Select a menu option by pressing Function/Set when the option appears on the screen. The display will scroll the options within that menu.

You can “scroll” more quickly through options by pressing . When the screen displays your selection, press Function/Set. (Press to scroll backward if you passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.)

Before you press Function/Set after entering information in a field using the dial pad, you can correct a mistake. Use to back up and then type over the incorrect characters.

When you finish a function, the screen displays ACCEPTED.

If you want to exit the Function mode, press Stop.

Alternating Displays

When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you, when you place an original in the ADF, that you can dial a number and send a fax, or you can make a copy.

FAX: NO. & START

COPY: PRESS COPY

O N - S C R E E N P R O G R A M M I N G

3 - 1

Function Selection Table

If you have a basic understanding of how to program your fax machine, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are found in your fax programs, use the Function Selection Table below.

Main Menu	Menu Selections	Options							Description	More Info
1. INITIAL	1. DATE/TIME	—							Enter date and time for LCD	4-1
SETUP									display and to print on
									transmissions.
	2. STATION ID	—							Program name, fax number and	4-2
									telephone number to appear on
									each transmitted page.
	3. BEEPER	OFF							Adjust volume level of beeper.	4-4
		LOW
		MED
		HIGH
	4. TONE/PULSE	TONE							Selects dialing mode.	4-1
		PULSE
2. SETUP	1. RING DELAY	10							Number of rings before fax	5-3
RECEIVE		09							machine answers in FAX/TEL,
		08							FAX, or MC mode.
		07
		06
		05
		04
		03
		02
		01
		00
		TOLL
		SAVER:OFF
		(FAX-335MC
		only)
	2. F/T RING TIME	70							Sets the time for “double ring”	5-4
		40							in FAX/TEL mode.
		30
		20
	3. FAX DETECT	ON							Receive fax messages without	5-5
		SEMI							pressing the Start key.
		OFF
	4. REMOTE	ON							Enter code to activate or deactivate	5-7
	CODE	(		51, # 51,				81)	machine from a remote location or
		OFF							to transfer voice call from DECT
									cordless phone to the machine.
	5. POLLING RX	STANDARD							Sets up your fax machine to	5-8
		SECURE							poll another fax machine.
		TIMER
	6. MELODY	SIGNAL							You can change rings to a	5-3
	SETUP	MELODY 1							melody.
	(FAX-335MC Only)	MELODY 2
		MELODY 3
		MELODY 4

* The factory setting (option) is shown in bold.

3 - 2 O N - S C R E E N P R O G R A M M I N G

Main Menu	Menu Selections		Options	Description	More Info
3. SETUP SEND	1. COVERPG SETUP		NEXT FAX ONLY	Automatically sends a cover	6-4, 6-5
		(FAX-236/335MC	ON	page you program.
		Only)	OFF
			PRINT SAMPLE
	2.	COVERPAGE NOTE	—	Program customized message for	6-6
		(FAX-236/335MC		fax cover page.
		Only)
	3. CONTRAST		AUTO	Change lightness or darkness of a	6-6
			LIGHT	fax you are sending.
			DARK
	4. RESOLUTION		STANDARD	Allows you to change resolutions	6-6, 6-9
			FINE	page by page.
			S.FINE
			PHOTO
	5. OVERSEAS		ON	Adjusts for sometimes difficult	6-7
		MODE	OFF	overseas transmissions
	6.	CALL RESERVE	ON	You can send a fax, then speak.	6-7, 6-8
		(FAX-236/335MC	OFF
		Only)	PRINT SAMPLE
	7.	TIMER	—	Send originals later.	6-8
	8. POLLED TX		STANDARD	Sets up your fax machine with an	6-10
			SECURE	original to be retrieved by another
				fax machine.
	9. MEMORY TX		NEXT FAX ONLY	You can send faxes from memory.	6-2
		(FAX-335MC Only)	ON
			OFF
4. CANCEL JOB				Cancel a delayed fax or polling	6-10
				job.
5. INTERRUPT				Send a fax now, even if you	6-11
				have the machine set to send a
				fax later, or if you have it set for
				Polling.
6. SET QUICK-	1. ONE-TOUCH		—	Dial numbers stored in memory	7-1
DIAL		DIAL		by pressing only one key.
	2.	SPEED-DIAL	—	Dial numbers stored in memory by	7-2
				pressing only four keys.
	3.	SETUP GROUPS	—	Set up a Group number for	7-3
		(FAX-335MC Only)		broadcasting.

* The factory setting (option) is shown in bold.

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3 - 3

Main Menu	Menu Selections		Options			Description	More Info
7. PRINT REPORTS	1.	TRANSMISSION	ON				11-1, 11-2
			OFF
	2. JOURNAL		EVERY 15 FAXES				11-1, 11-2
			(FOR FAX-235/236)
			EVERY 30 FAXES
			(FOR FAX-335MC)
			2/7 Days 6/12/24
			Hours OFF
	3.	QUICK-DIAL	—			Print lists and reports of	11-1
						activity.
	4.	TEL. INDEX	—			(Details in Chapter 11)	11-1
	5.	SYSTEM SETUP	—				11-1
	6.	MEMORY STATUS	—				11-1
		(FAX-335MC Only)
8. SETUP MSG CTR	1. MESSAGE		DOC:ON			Select if memory will store fax,	9-2
(FAX-335MC Only)		STORE	DOC:OFF			voice or both.
			VOICE:ON
			VOICE:EXT
			VOICE:OFF
	2. BACKUP		ON			Prints copy of faxes received	9-4
		PRINT	OFF			into memory.
	3. OGM		MSG CTR OGM			Select/Record outgoing	5-4, 9-2,
			FAX/TEL OGM			message.	9-3, 9-7
			PAGING OGM
	4.	ICM MAX.	20-60 seconds			Select maximum length of	9-5
		TIME	(Factorysetting			incoming messages.
			is 30 seconds)
	5.	ICM REC.	ON			Adjust speaker volume for	9-6
		MONITR	OFF			voice messages as they come
						in.
	6.	FAX FWD/	OFF			Set fax machine to forward fax/	9-6, 9-7
		PAGING	FAX FORWARD			message—OR—to call your
			PAGING			pager.
	7. REMOTE		159			Set code for retrieving	9-8
		ACCESS				messages.
0. MISCELLANEOUS	1.	DISTINCTIVE	ON			Use with phone company	8-1, 8-2
		(For Singapore	OFF			Distinctive Ring service to
		and Hong Kong				register the ring pattern with
		only)				fax machine.
	2. KEY LOCK		—			Prohibits most functions except	4-5, 4-6
						Receiving faxes into memory.

* The factory setting (option) is shown in bold.

3 - 4 O N - S C R E E N P R O G R A M M I N G

4 4Initial Setup

Getting Started

Setting Dialing Mode (Tone/Pulse)

Your fax machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode.

1

2

3

Press Function/Set, 1, 4.	DIALLING:TONE
	DIALLING:PULSE
Use or to select TONE or PULSE and
press Function/Set.
Press Stop to exit.

Setting Date and Time

Your fax machine displays the date and time, and prints it on every fax you send.

In the event of a power failure, you may have to reset the date and time. All other settings remain unaffected.

1 Press Function/Set, 1, 1.

2 Enter the last two digits of the year and press

Function/Set.

3 Enter two digits for the month and press Function/Set. (For example, enter 09 for September, or 10 for October)

ENTER YEAR:20-- ENTER MONTH:--

ENTER DAY:--

4 Enter two digits for the day and press	ENTER TIME:--:--
Function/Set. (For example, 06)

5 Enter the time in 24-hour format and press Function/Set. (For example, enter 15:25 for 3:25 PM)

6 Press Stop. The screen now displays the date and time you set, and displays it whenever the fax machine is in Standby mode.

There are two different types of this display. One shows MONTH/DAY/YEAR, the other shows DAY/MONTH/YEAR.

I N I T I A L S E T U P

4 - 1

Setting Station ID

You can store your name, fax number, and telephone number to be printed on all fax pages.

1 Press Function/Set, 1, 2.

2 Enter your fax number (up to 20 digits) and press

Function/Set.

3 Enter your telephone number (up to 20 digits) and press Function/Set. If your telephone number and fax number are the same, enter the same number again. The screen displays your entry.

FAX:

TEL:

NAME:

4 Use the dial pad to enter your name (up to 20 characters) and press Function/Set. (You can use the chart on next page to help you enter letters.)

5 Press Stop. The screen returns to the date and time.

In Turkey, user cannot register the Station ID because of PTT regulation. Please contact Brother fax dealer to register your ID.

Details for Entering Text

When you are setting certain functions, such as the Station ID, you may need to enter text into the fax machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, # and don’t have printed letters because they are used for special characters or operations.

By pressing the appropriate number on the dial pad the correct number of times, you can access the character you want.

Press Key	one time	two times	three times	four times
2	A	B	C	2
3	D	E	F	3
4	G	H	I	4
5	J	K	L	5
6	M	N	O	6
7	P	Q	R	S
8	T	U	V	8
9	W	X	Y	Z

Inserting spaces

If you want to enter a blank space, press twice.

4 - 2 I N I T I A L S E T U P

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop; the letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters.

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press to move the cursor to the right.

Special characters and symbols

Press , # or 0 repeatedly to move the cursor under the special character or symbol you want, then press to select it.

Press		for	(space) ! “ # $ % & ’ ( ) * + , - . /
Press # for			: ; < = > ? @ [ ] ^ _
Press 0 for			Ä Ë Ö Ü À Ç È É

N OT I C E

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into your fax machine, you should complete the steps described on page 4-1.

■The telephone number you enter is used only for Call Back Message and Cover Page features. (FAX-236/335MC Only)

■If you do not enter a fax number, no additional information can be entered.

■To enter a space, press once between numbers and twice between characters.

■If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing.

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4 - 3

Setting Beeper Volume

You can set the beeper to LOW, MED, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW, MED or HIGH, the fax machine beeps every time you press a key or make an error, and at the end of fax sending or receiving.

1 Press Function/Set, 1, 3.

2 Press or to select your setting and press Function/Set.

3 Press Stop to exit.

Setting the Speaker Volume

You can adjust the speaker volume when your fax machine is on hook (after you pressed Hook or Speaker Phone), by selecting a speaker volume level.

Press or to adjust the volume level. The display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

If you have FAX-335MC, you can adjust the speaker volume while you are listening to your OGM (Outgoing Message) and ICMs (incoming messages).

If you turn Incoming Recording Monitor to OFF (Function/Set, 8, 5) on the FAX-335MC, the Speaker for screening calls will be disabled and you won’t hear callers leaving messages. The volume for other operations can still be controlled using and .

Setting the Ring Volume

You can adjust the ring volume when your fax machine is idle. You can select a ring volume level or press until the ring is off.

Press or to adjust the volume level. With each key press, the fax machine rings so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Memory Storage

In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, SET QUICK-DIAL and SETUP MSG CTR plus the COVERPG SETUP (FAX-236/335MC only) and COVERPAGE NOTE (from SETUP SEND) (FAX-236/ 335MC only) functions are stored permanently. You may have to reset the date and time.

4 - 4 I N I T I A L S E T U P

Key Lock System

This feature allows you to prevent unauthorised access to the fax machine. When switched ON, Key Lock System prohibits most functions. The following functions listed are available while Key Lock System is switched ON.

■Receiving faxes

■Answering Calls

■Scheduled Delayed Transmission*

■Polling*

■Fax Forwarding*

■Remote Retrieval

* Provided it was set before Key Lock System was switched ON.

Using Key Lock System

You must use a password to switch Key Lock System ON and OFF.

Setting Up the Key Lock System for the First Time

1 Press Function/Set, 0, 2.

The screen prompts you to enter the password, and then press Function/Set.

2 Enter a 4-digit number as a new password.

3 Press Function/Set.

The screen prompts you re-enter the password.

4 Re-enter the password and press

Function/Set.

NEW PASSWD:----

ENTER & SET

VERIFY:----

ENTER & SET

5

6

7

The screen displays

Press or to choose SET KEY LOCK.

Press Function/Set. The screen prompts you to enter the password.

SET KEY LOCK

SET PASSWORD

PASSWORD:----

ENTER & SET

8 Enter a 4-digit password, followed by

Function/Set.

This is the same as the password of your machine already stored.

The screen displays ACCEPTED for 2 seconds, followed by KEY LOCK MODE - Key Lock System is now switched ON.

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4 - 5

If the password you enter at Step 8 is incorrect, the screen would display WRONG PASSWORD. After 2 seconds the display will then return to select menu for Function 0. You must then try again to switch Key Lock System ON.

Changing the Key Lock System Password

1

2

3

4

5

6

7

Press Function/Set, 0, 2.

Press or to choose SET PASSWORD.

Press Function/Set.

The screen prompts you to enter the old password.

Enter the current password.

Press Function/Set.

The screen prompts you to enter the new password.

Enter a 4-digit number as a new password.

Press Function/Set.

The screen prompts you to re-enter the new password.

SET KEY LOCK

SET PASSWORD

OLD PASSWD:----

ENTER & SET

NEW PASSWD:----

ENTER & SET

VERIFY:----

ENTER & SET

8

9

Enter the new password again and press Function/Set.

Press Stop to exit.

Switching Key Lock System ON

1

2

3

Press Function/Set, 0, 2. The screen displays

Press or to choose SET KEY LOCK.

Press Function/Set. The screen prompts you to enter the password.

SET KEY LOCK

SET PASSWORD

PASSWORD:----

ENTER & SET

4 Enter a 4-digit password, followed by

Function/Set.

This is the same as the password of your machine already stored.

The screen displays ACCEPTED for 2 seconds, followed by KEY LOCK MODE - Key Lock System is now switched ON.

If the password you enter at Step 4 is incorrect, the screen would display WRONG PASSWORD. After 2 seconds the display will then return to select menu for Function 0. You must then start from Step 1 to set Key Lock System.

4 - 6 I N I T I A L S E T U P