Brother FAX 333 mc, FAX-202, FAX-222 User Manual
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OWNER’S MANUAL
FAXFAXFAX-
®
202
222
333MC
If You Need to Call Customer Service
Please complete the following information for future
reference:
Model: FAX-202 FAX-222 FAX-333MC
(Circle your model number)
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the underside of the unit.
Retain this Owner
as a permanent record of your purchase, in the
event of a theft, fire or warranty service.
s Manual with your sales receipt
Compilation and Publication Notice
Under the supervision of Brother Industries, Ltd., this manual has been compiled
and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to
change without notice.
Brother reserves the right to make changes without notice in the specifications and
materials contained herein and shall not be responsible for any damages (including
consequential) caused by reliance on the materials presented, including but not
limited to typographical and other errors relating to the publication.
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
All other terms and brand and product names mentioned in this manual are
registered trademarks of their respective companies.
Table of contents
1
2
INTRODUCTION .......................................................................... 1-1
Using This Manual ....................................................................1-1
Finding Information ............................................................ 1-1
About fax machine .................................................................... 1-1
Fax Tones and Handshake .................................................. 1-2
ECM (Error Correction Mode) (For FAX-333MC Only) .. 1-2
FAX-202 and FAX-222 Control Panel Overview ..................... 1-3
FAX-333MC Control Panel Overview ..................................... 1-4
Location and Connections .............................................................2-1
Caution ...................................................................................... 2-1
Packing List ............................................................................... 2-1
Choosing a Location .................................................................. 2-2
Assembly ................................................................................... 2-2
Load the recording paper .................................................... 2-2
About Brother Paper ........................................................... 2-4
Connectious .............................................................................. 2-4
Connecting the Machine ..................................................... 2-4
Attach the document support .............................................. 2-5
Multi-Line Connections (PBX) .......................................... 2-6
If you are installing the fax machine to work with a
PBX: ............................................................................ 2-6
Custom Features on a Single Line ...................................... 2-6
Connecting an External Telephone Answering Device
(TAD)(TAD Cannot Be Connected in Some
Countries) ......................................................................... 2-7
Sequence ........................................................................ 2-7
Connections .................................................................... 2-8
Outgoing Message (OGM) ............................................ 2-8
Connecting an External Telephone .................................... 2-8
3
On-Screen Programming ..............................................................3-1
User-Friendly Programming ..................................................... 3-1
Function Mode .................................................................... 3-1
Alternating Displays ........................................................... 3-1
i
Function Selection Table .................................................... 3-2
4
5
Initial Setup ..................................................................................... 4-1
Getting Started ........................................................................... 4-1
Setting Dialing Mode (Tone/Pulse) .................................... 4-1
Setting Date and Time ........................................................4-1
Setting Station ID ............................................................... 4-2
Details for Entering Text ................................................ 4-2
Inserting spaces .............................................................. 4-2
Making corrections ........................................................ 4-3
Repeating letters ............................................................. 4-3
Special characters and symbols ...................................... 4-3
Setting Beeper Volume ....................................................... 4-4
Setting the Speaker Volume ............................................... 4-4
Setting the Ring Volume .................................................... 4-4
Memory Storage ................................................................. 4-4
Key Lock System ...................................................................... 4-5
Using Key Lock System ............................................................ 4-5
Setting Up the Key Lock System for the First Time ..........4-5
Changing the Key Lock System Password ......................... 4-6
Switching Key Lock System ON .......................................4-6
Switching OFF Key Lock System ...................................... 4-7
Setup Receive .................................................................................. 5-1
Basic Receiving Operations ...................................................... 5-1
Select Answer Mode ........................................................... 5-1
To select or change your Answer Mode ........................ 5-2
Setting Ring Delay .............................................................5-3
Setting Melody for Rings (FAX-333MC only)...................5-3
Setting F/T Ring Time ........................................................ 5-4
Record FAX/TEL Outgoing Announcement (F/T OGM)
(For FAX-333MC only) ................................................... 5-4
Easy Receive ......................................................................5-4
Advanced Receiving Operations ............................................... 5-6
Operation from External or Extension Telephone .............. 5-6
For FAX/TEL Mode Only ............................................. 5-6
Remote Call Transfer (Semi-DECT Management) ....... 5-6
To transfer telephone call to the fax machine ................ 5-6
Changing Remote Codes ................................................ 5-7
Polling ................................................................................. 5-7
ii
Setting Up Polling Receive ................................................ 5-8
Setting Up Delayed Polling Receive .................................. 5-8
Setting Up Sequential Polling Receive
(For FAX-333MC Only) .................................................. 5-9
Setting Multi-Function Link
(With Multi-Function Link
®
Mode
®
option) ............................... 5-9
6
Setup Send ......................................................................................6-1
Automatic Document Feeder (ADF) ......................................... 6-1
ADF (Automatic Document Feeder) ......................................... 6-1
Manual Transmission ......................................................... 6-2
Automatic Transmission ..................................................... 6-2
Manual and Automatic Fax Redial ..................................... 6-2
Memory Transmission (For FAX-333MC Only) ............... 6-2
Basic Sending Operations ......................................................... 6-3
Composing Electronic Cover Page
(For FAX-222/333MC Only) ........................................... 6-3
Cover Page for Next Fax Only
(For FAX-222/333MC Only) ........................................... 6-4
Always Send Cover Page (For FAX-222/333MC Only) ... 6-4
Using a Printed Cover Page (For FAX-222/333MC Only) 6-5
Cover Page Message (For FAX-222/333MC Only) ........... 6-5
Composing Your Own Comments
(For FAX-222/333MC Only) ........................................... 6-6
Contrast ............................................................................... 6-6
Resolution ........................................................................... 6-6
Advanced Sending Operations .................................................. 6-7
Overseas Mode ................................................................... 6-7
Call Reservation (For FAX-222/333MC Only) ................. 6-7
Print Sample Call Back Message (For FAX-222/333MC
Only) ................................................................................ 6-8
Delayed Fax ........................................................................ 6-8
Next-Fax Reservation (For FAX-222/333MC Only) ......... 6-9
Multiple Resolution Transmission ..................................... 6-9
Setting Up for Polled Transmit ......................................... 6-10
Canceling a Scheduled Job ............................................... 6-10
Interrupting Delayed Fax and Polled Transmit Jobs ........ 6-11
7
Auto Dial Numbers and Dialing Options ..................................... 7-1
Storing Numbers for Easy Dialing ............................................ 7-1
iii
Storing One Touch Dial Numbers/Storing Junk Fax/Call
Numbers ........................................................................... 7-1
Storing Speed Dial Numbers/Storing Junk Fax/Call
Numbers ........................................................................... 7-2
Changing One Touch and Speed Dial Numbers ................. 7-3
Setting Up Groups for Broadcasting (For FAX-333MC
Only) ................................................................................. 7-3
Dialing Options ......................................................................... 7-4
Manual Dialing ................................................................... 7-4
One Touch Dialing ............................................................. 7-5
Speed Dialing ..................................................................... 7-5
Search ................................................................................. 7-5
Redial .................................................................................. 7-6
Answering Calls with the Speakerphone
(For FAX-333MC Only) .................................................7-6
Broadcasting (For FAX-333MC Only) .............................. 7-6
Pause ................................................................................... 7-6
Hold .................................................................................... 7-6
Tone/Pulse .......................................................................... 7-7
8
9
iv
Telephone Services ......................................................................... 8-1
Custom Features ........................................................................ 8-1
Distinctive Ring (For Singapore and Hong Kong) ............. 8-1
Setting the Distinctive Ring ...........................................8-2
Caller ID (For Singapore and Hong Kong) ........................ 8-2
Caller ID Log ................................................................. 8-2
Printing the Caller ID Log ............................................. 8-3
Viewing the Caller ID Log ............................................. 8-3
Returning a Call from the Log .......................................8-3
Registering a Caller ID Number .................................... 8-4
Message Center (For FAX-333MC Only) .................................... 9-1
Message Center Mode ............................................................... 9-1
Flexible Memory Settings (Message Storage) .................... 9-1
Setting Up the Message Center .......................................... 9-2
Setting Message Storage ..................................................... 9-2
Recording Message Center Outgoing Message .................. 9-2
Listening to Outgoing Message (OGM) ........................ 9-3
Erasing Outgoing Message (OGM) ............................... 9-3
Activating Message Center Mode ...................................... 9-3
Message Indicator ............................................................... 9-3
Playing Voice Messages ..................................................... 9-4
Printing a Fax Message ...................................................... 9-4
Backup Printing Option ...................................................... 9-4
Erasing Messages ............................................................... 9-4
To erase voice messages individually ............................ 9-5
To erase messages all at once ........................................ 9-5
Setting Maximum Time for Incoming Messages ............... 9-5
Setting Toll Saver ............................................................... 9-5
ICM Recording Monitor ..................................................... 9-6
Recording a Conversation .................................................. 9-6
Fax Forwarding/Paging ...................................................... 9-6
Programming a Fax Forwarding Number ...................... 9-6
Recording the Paging Outgoing Message (OGM) ......... 9-7
Programming Paging Number ....................................... 9-7
Remote Retrieval ....................................................................... 9-8
Using Remote Retrieval Access Code ................................ 9-8
Changing Remote Retrieval Access Code .......................... 9-8
Remote Commands ............................................................ 9-9
Retrieving Memory Status List ........................................ 9-11
Retrieving Fax Messages .................................................. 9-11
Changing Fax Forwarding Number .................................. 9-12
10
11
12
13
Making Copies .............................................................................. 10-1
Copy Functions ....................................................................... 10-1
Making a Single Copy ...................................................... 10-1
Copy Options: Single or Multiple Copies, Sort/Stack
(For Fax-333MC Only) .................................................. 10-1
Printing Reports ........................................................................... 11-1
Fax machine Settings and Activity .......................................... 11-1
To Print a Report .............................................................. 11-1
Transmission Verification (Xmit) Report ........................ 11-2
Activity Report Interval .................................................... 11-2
Important Information ................................................................ 12-1
Important Safety Instructions ....................................... 12-1
Troubleshooting and Maintenance ............................................. 13-1
Troubleshooting ...................................................................... 13-1
v
Error Messages ................................................................. 13-1
Recording Paper Jam ........................................................ 13-3
If You Are Having Difficulty with Your Fax Machine .... 13-4
Printing or Receiving Faxes ......................................... 13-4
Phone Line or Connections ..............................................13-4
Sending Faxes ................................................................... 13-5
Handling Incoming Calls .................................................. 13-5
14
15
16
17
Multi-Function Link
Specifications .................................................................................. S-1
Glossary ..........................................................................................G-1
Index .................................................................................................I-1
Using Remote Retrieval Access Code (For FAX-333MC
Only) .......................................................................................R-1
®
(option) (For FAX-333MC Only) ......... 14-1
vi
1
1
Introduction
Using This Manual
Thank you for purchasing a Brother fax machine. This fax machine has been designed
to be simple to use, with LCD screen prompts to guide you through functions.
However, you can use your fax machine to its fullest potential by taking a few minutes
to read this manual.
Additionally, your fax machine has a Help Key. Press Copy/Help and then press
Start to print a list of basic operational steps and functions.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will be
able to find information about a specific feature or function by checking the Index at
the back of this manual. Also, throughout this manual, you’ll see special symbols
alerting you to important information, cross-references, and warnings. Illustrations of
some screen displays also help you choose the correct key-presses.
About fax machine
If you’re a first-time fax machine user, fax operation might seem a little mysterious.
You’ll soon get used to the unusual fax tones on your phone line, and be able to send
and receive faxes easily.
INTRODUCTION
1 - 1
Fax Tones and Handshake
When someone is sending a fax, the fax machine sends fax calling tones (CNG
tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial
and press
time, the sending machine must begin the “handshake” with the receiving machine.
Each time you use automatic procedures to send a fax, you are sending CNG tones
over the phone line. You’ll soon learn to listen for these soft beeps each time you
answer a phone on your fax line, so you know if you are receiving a fax message.
The receiving fax responds with fax receiving tones—loud, chirping sounds. A
receiving fax chirps for about 40 seconds over the phone line, and the screen displays
RECEIVE. If your fax machine is set to the FAX ONLY Mode, it will answer every
call automatically with fax receiving tones. Even if the other party hangs up, your fax
machine continues to send the “chirps” for about 40 seconds, and the screen continues
to display “RECEIVE”. To cancel the receiving mode, press
When your fax machine answers in FAX/TEL Mode, the fax machine listens for CNG
tones and then responds with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG tones and the
receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the
machines can understand how each is sending and receiving the fax. The handshake
cannot begin until the call is answered, and the CNG tones only last for about 40
seconds after the number is dialed. Therefore, it’s important for the receiving machine
to answer the call in as few rings as possible.
When you have an external telephone answering device (TAD) on your fax line, your
TAD will determine the number of rings before the call is answered. Pay special
attention to the directions in the Installation chapter for connecting a TAD to your fax
machine.
Start
, and they continue for about 40 seconds after dialing. During that
Stop
.
ECM (Error Correction Mode) (For FAX-333MC Only)
The Error Correction Mode (ECM) is a way for the fax machine to check the integrity
of a fax transmission while it is in progress. ECM transmissions are possible only
between machines that both have the ECM feature. If they do, you may send and
receive fax messages that are continuously checked for their integrity.
Sufficient memory must be available in your fax machine for this feature to work.
1 - 2
INTRODUCTION
FAX-202 and FAX-222 Control Panel Overview
1
14
2
3
4
5
1
LCD (Liquid Crystal
Display)
Displays messages to help
you set up and
operate your fax machine.
2
Hold
Lets you put calls on hold.
Also, lets you view or
print the Caller ID list.
(For Singapore and Hong
Kong only)
3
Redial/Pause
Re-dials the last number
called. Also inserts a
pause in autodial numbers.
4
Search/Speed Dial
Lets you dial stored phone
numbers by pressing #
and a two-digit number.
Also lets you look up
numbers stored in the
dialing memory.
5
Hook
Lets you dial
telephone and fax
numbers without lifting
the handset.
6 7
6
Dial Pad
Dials phone and fax
numbers, and can be used
as a keyboard for entering
information into the fax
machine.
7
One Touch Dial Keys
These four keys give you
instant access to
previously stored phone
numbers.
8
Stop
Stops a fax, cancels an
operation or exits from
Function mode.
9
Mode
Use to select how fax
machine will handle
incoming calls.
10
Copy/Help
Makes a copy. If no
originals are in the
ADF, it prints a quick
reference Help List.
8 9
10 11
11
Start
Starts an operation, such
as sending a fax.
12
Resolution
Sets the resolution when
you send a fax or make a
copy.
13
Function/Set
Lets you access the
function and
programming mode.
Also, stores a function
setting into the fax
machine.
14
(Left Arrow)
(Right Arrow)
Volume
Moves the LCD cursor to
the left or right. Adjusts
speaker and ring volume.
13
12
INTRODUCTION
1 - 3
FAX-333MC Control Panel Overview
18
17
16
1
2
3
4
5
1
LCD (Liquid Crystal
Display)
Displays messages to help
you set up and
operate your fax machine.
2
Hold
Lets you put calls on hold.
Also, lets you view or
print the Caller ID list.
(For Singapore and Hong
Kong only)
3
Redial/Pause
Re-dials the last number
called. Also inserts a
pause in autodial numbers.
4
Search/Speed Dial
Lets you dial stored phone
numbers by pressing #
and a two-digit number.
Also lets you look up
numbers stored in the
dialing memory.
5
Speaker Phone
Lets you speak to the
person at the other end
and dial telephone
numbers without lifting
the handset.
6
6
Dial Pad
Dials phone and fax
numbers, and can be used
as a keyboard for entering
information into the fax
machine.
7
One Touch Dial Keys
These four keys give you
instant access to
previously stored phone
numbers.
8
Stop
Stops a fax, cancels an
operation or exits from
Function mode.
9
Mode
Use to select how fax
machine will handle
incoming calls.
10
Copy/Help
Makes a copy. If no
originals are in the
ADF, it prints a quick
reference Help List.
11
Start
Starts an operation, such
as sending a fax.
12
Resolution
Sets the resolution when
you send a fax or make a
copy.
7
8 9
10 11
13
Function/Set
Lets you access the
function and programming
mode.
Also, stores a function
setting into the fax machine.
14
(Left Arrow)
(Right Arrow)
Volume
Moves the LCD cursor to
the left or right. Adjusts
speaker and ring volume.
15
Microphone
Picks up your voice when
you speak to another party
using speakerphone.
16
MC ON/OFF
Lets you activate the
Message Center.
Also, notifies you that you
have voice or fax
messages in the memory.
17
Play/Record
Lets you listen to voice
messages and print fax
messages stored in memory.
Also, lets you record
telephone calls.
18
Erase
Lets you delete voice
messages, fax messages or
all messages.
15
14
13
12
1 - 4
INTRODUCTION
2
2
Location and Connections
Caution
1
Never install telephone wiring during a lightning storm.
We recommend that this product be used with a surge protection device to protect the
2
product against lightning storms.
Never install a telephone jack in a wet location unless the jack is specifically designed
3
for a wet location.
Never touch telephone wires or terminals that are not insulated unless the telephone
4
line has been disconnected at the network interface.
Use caution when installing or modifying telephone lines.
5
Avoid using a telephone (other than a cordless type) during an electrical storm. There
6
may be a remote risk of electric shock from lightning.
Do not use the telephone to report a gas leak in the vicinity of the leak.
7
8
For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the
equipment and should be easily accessible.
Packing List
Check that you have the following items:
Document Support
Telephone
Line Cord
Telephone
Handset
Handset
Curled Cord
Owner’s
Manual
Keep the packing materials for possible future transport. If you do not pack the
machine properly, it may void your warranty.
LOCATION AND CONNECTIONS
One Touch
Name Label
One Starter Roll
of Recording Paper
(LETTER up to 25 pages,
A4 up to 24 pages)
Paper Guide
2 - 1
Choosing a Location
Place your fax machine on a flat, stable surface, such as a desk. Select a place that is
free of vibration and shocks. Locate the fax machine near a telephone jack and a
standard, grounded power outlet.
Avoid placing your machine in a high-traffic area. Do not place near heaters, air
conditioners, water, chemicals or refrigerators. Do not expose the fax machine to
direct sunlight, excessive heat, moisture or dust. Do not connect your machine to
electrical outlets controlled by wall switches or automatic timers. Disruption of power
can wipe out information in the unit’s memory. Do not connect your machine to
electrical outlets on the same circuit as large appliances or other equipment that might
disrupt the power supply. Avoid interference sources, such as speakers or the base
units of cordless phones.
Assembly
Load the recording paper
1
Open the cover by
placing your finger in the
groove under the cover
and lifting up.
2
Pull up the blue release lever so you can remove the three protective sheets (initial set
up) or any paper remaining in the machine from the last roll.
3
Unwrap the new recording paper roll and insert it into the paper bin, with the paper
feeding from the bottom of the roll.
Limited to
2.76 inches (70 mm)
2 - 2
LOCATION AND CONNECTIONS
When you use 210mm recording paper roll size...
There are two different types of recording paper roll size (216mm/210mm). If you use
210mm recording paper roll size, please set recording paper after attaching the paper
guides as below.
Paper Guide
Setting position
4
Raise the paper enough to pass it
over the until it feeds out the front
of the machine. Make sure there is
no slack.
Paper Guide
5
Pull down the blue lever and close
the cover.
LOCATION AND CONNECTIONS
2 - 3
About Brother Paper
For the best print quality, use Brother Therma Plus Paper, Item Numbers 6890 (two
98’ rolls) or 6840 (four 98’ rolls). Therma Plus paper is thicker, like plain paper, and
produces the best print quality.
The recording paper roll size for your fax machine is limited to a diameter of 2.76
inches (70 mm). You can use a 164’ roll of thinner thermal paper as long as it meets
these requirements.
Connectious
Connecting the Machine
Connect the handest, power cord, and telephone line.
EXT.
LINE
EXT.
Telephone
Line Cord
Handset
Curled Cord
2 - 4
LOCATION AND CONNECTIONS
EXT.
LINE
PC I/F
PC I/F
* PC I/F jack is for use
with the Brother MultiFunction Link option. If
you have not purchased
this option then ignore
this part.
1
Connect the handset
Connect the curled handset cord to the bottom of the handset and the side of the fax
machine.
2
Connect the power cord.
3
Connect the telephone line.
Connect one end of the telephone line cord to the jack labeled LINE on the left side
of the machine. Connect the other end to a modular wall jack.
WARNING
■ This machine must be grounded using a three-prong plug.
■ Since the machine is grounded through the power outlet, you can protect yourself from
potentially hazardous electrical conditions on the telephone line by keeping the power
to your machine on when you connect it to a telephone line. When you want to move
your machine, protect yourself by disconnecting the telephone line first, and then the
power cord.
■ Lightning and power surges can damage this product! We recommend that you use a
quality surge protection device on the AC power line as well as on the telephone line,
or unplug the lines during a lightning storm.
Attach the document support
Attach the document support as shown in the illustration below.
Document
Support
PC I/F
EXT.
LINE
LOCATION AND CONNECTIONS
2 - 5
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple to
connect the fax machine to a key system or a PBX (Private Branch Exchange), we
suggest that you contact the company that installed your telephone system and ask
them to connect the fax machine for you. It is advisable to have a separate line for the
fax machine. You can then leave the fax machine in FAX ONLY Mode to receive
faxes any time of day or night.
If the fax machine is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This prevents the unit from being
activated each time a telephone call is received. (See Easy Receive, page 5-5.)
As with all fax units, this machine must be connected to a two wire system. If your
line has more than two wires, proper connection of the fax machine cannot be made.
If you are installing the fax machine to work with a PBX:
1
It is not guaranteed that the unit will operate correctly under all circumstances with a
PBX. Any cases of difficulty should be reported first to the company that handles your
PBX.
2
If all incoming calls will be answered by a switchboard operator, it is recommended
that the Answer Mode be set to MANUAL. All incoming calls should initially be
regarded as telephone calls.
3
The unit may be used with either pulse or tone dialing telephone service.
Custom Features on a Single Line
If you have Call Waiting, Ring Master, Voice Mail, an answering service, alarm
system or any other custom feature on your telephone line, it may create a problem in
the operation of your fax machine.
2 - 6
LOCATION AND CONNECTIONS
Connecting an External Telephone Answering Device (TAD) (TAD Cannot Be Connected in Some Countries)
Sequence
You might choose to connect an additional answering system. When you have an
external TAD on the same telephone line as the fax machine, the TAD answers all
calls. The fax machine “listens” for fax calling (CNG) tones. If it hears them, the fax
machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the fax
machine lets the TAD continue playing your outgoing message so your caller can
leave you a voice message.
The TAD must answer within four rings (the recommended setting is two rings). The
fax machine cannot hear CNG tones until the TAD has answered the call, and with
four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.”
Make sure you carefully follow instructions in this manual for recording your
outgoing message. We do not recommend using the toll saver feature on your external
answering machine if it exceeds 4 rings.
Do not connect a TAD elsewhere on the same phone line—your fax machine and
TAD will both try to control the line.
PC I/F
EXT.
LINE
LOCATION AND CONNECTIONS
2 - 7
Connections
The external TAD must be plugged into the back of the fax machine, into the jack
labeled EXT. Your fax machine cannot work properly if you plug the TAD into a wall
jack.
1
Plug the telephone line cord from the wall jack into the left side of the fax machine, in
the jack labeled LINE.
2
Plug the telephone line cord from your TAD into the left side of the fax machine, in
the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s
telephone line jack (not to telephone set jack).)
3
Set your external TAD to four rings or less. (The fax machine’s Ring Delay setting
does not apply.)
4
Record the outgoing message (see below).
5
Set the TAD to answer calls.
6
See Message Storage (Function/Set, 8, 1) to VOICE:EXT. (For FAX-333MC only)
7
Set the Answer Mode to MC:MSG CTR. (For FAX-333MC only)
On the FAX-202 or FAX-222, set the Answer Mode to TAD:ANSWER MACH.
Outgoing Message (OGM)
Timing is important in recording this message. The message sets up the ways to handle
both manual and automatic fax reception.
1
Record 5 seconds of silence at the beginning of your message. (This allows your fax
machine time to listen for the fax CNG tones of automatic transmissions before they
stop.)
2
Limit your speaking to 20 seconds.
3
End your 20-second message by giving your Fax Receive Code for people sending
manual faxes. For example:
“After the beep, leave a message or send a fax by pressing 5 1 and Start.”
Connecting an External Telephone
Your fax machine is equipped with a handset that you can use as a regular phone.
However, you can also connect a separate telephone (or telephone answering device)
directly to your fax machine.
Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the
back of the fax machine.
Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and,
if the fax machine handset is lifted, an alarm sounds. To disconnect the call and switch
to the fax machine, press Hook or Speaker Phone.
External Telephone can not be connected in some countries.
2 - 8
LOCATION AND CONNECTIONS
3
3
On-Screen Programming
User-Friendly Programming
We have designed your fax machine with on-screen programming and a Help key.
User-friendly programming helps you take full advantage of all the functions your fax
machine has to offer. (See Using This Manual, page 1-1.)
Since your fax programming is done on the LCD, we created step-by-step on-screen
prompts to help you program your fax machine. All you need to do is follow the
prompts as they guide you through the function menu selections and programming
options and settings.
Function Mode
You can access the function mode by pressing Function/Set. When you enter the
function mode, your fax machine displays a list of main menu options from which you
can choose. These options appear one after the other on the display. Select a menu
option by pressing Function/Set when the option appears on the screen. The display
will scroll the options within that menu.
You can “scroll” more quickly through options by pressing . When the screen
displays your selection, press Function/Set. (Press to scroll backward if you
passed your choice or to save key strokes. Both arrow keys show all options, in the
opposite order.)
Before you press Function/Set after entering information in a field using the dial
pad, you can correct a mistake. Use to back up and then type over the incorrect
characters.
When you finish a function, the screen displays ACCEPTED.
If you want to exit the Function mode, press Stop.
Alternating Displays
When you see alternating displays, the LCD sometimes alternates between the
currently selected option, and a help message giving brief instructions about how to
proceed. The display you’ll probably see most often is shown below, showing you,
when you place an original in the ADF, that you can dial a number and send a fax, or
you can make a copy.
FAX: NO. & START
COPY: PRESS COPY
ON-SCREEN PROGRAMMING
3 - 1
Function Selection Table
If you have a basic understanding of how to program your fax machine, you can
perform most of the programming settings without the Owner’s Manual. To help you
understand the function selections, options, and settings that are found in your fax
programs, use the Function Selection Table below.
1. INITIAL SETUP
Function Description Factory Set More Info
1. DATE/TIME
2. STATION ID
3. BEEPER
4. TONE/PULSE
2. SETUP RECEIVE
Function Description Factory Set More Info
1. RING DELAY
2. F/T RING TIME
3. EASY RECEIVE
4. REMOTE CODE
5. POLLING RX
6. MELODY SETUP
(FAX-333MC only)
7. MF LINK
Enter date and time for LCD
— 4-1
display and to print on
transmissions.
Program name, fax number and
— 4-2
telephone number to appear on
each transmitted page.
Adjust volume level of beeper. LOW 4-4
Selects dialing mode. TONE 4-1
Number of rings before fax
machine answers in FAX/TEL,
FAX, or MC mode.
RING DELAY:04
TOLL
SAVER:OFF
5-3
(FAX-333MC only)
Sets the time for “double ring”
20 5-4
in FAX/TEL mode.
Receive fax messages without
ON 5-5
pressing the Start key.
Enter code to activate or
deactivate machine from a
ON
( 51, # 51, 81)
5-7
remote location or to transfer
voice call from DECT cordless
phone to the machine.
Sets up your fax machine to poll
OFF 5-8
another fax machine.
You can change rings to a
SIGNAL 5-3
melody.
Fax Receive Only/PC
PC Primary 5-9
Primary/PC Receive Only.
3 - 2
ON-SCREEN PROGRAMMING
3. SETUP SEND
Function Description Factory Set More Info
1. COVERPG SETUP
(FAX-222/333MC Only)
2. COVERPAGE MSG
(FAX-222/333MC Only)
3. CONTRAST
Automatically sends a cover
page you program.
Program customized message
for fax cover page.
Change lightness or darkness of
OFF 6-4, 6-5
— 6-6
AUTO 6-6
a fax you are sending.
4. RESOLUTION
Allows you to change
STANDARD 6-9
resolutions page by page.
5. OVERSEAS MODE
Adjusts for sometimes difficult
OFF 6-7
overseas transmissions
6. CALL RESERVE
(FAX-222/333MC Only)
7. DELAYED FAX
8. POLLED TX
You can send a fax, then speak. OFF 6-7, 6-8
Send originals later. — 6-8
Sets up your fax machine with
OFF 6-10
an original to be retrieved by
another fax machine.
9. MEMORY TX
(FAX-333MC Only)
You can send faxes from memory
. OFF 6-2
4. CANCEL JOB
Function Description Factory Set More Info
Cancel a delayed fax or polling
6-10
job.
5. INTERRUPT
Function Description Factory Set More Info
Send a fax now, even if you
6-11
have the machine set to send a
fax later, or if you have it set for
Polling.
6. SET AUTO DIAL
Function Description Factory Set More Info
1. ONE-TOUCH DIAL
Dial numbers stored in memory
— 7-1
by pressing only one key.
2. SPEED-DIAL
Dial numbers stored in memory
— 7-2
by pressing only four keys.
3. SETUP GROUPS
(For FAX-333MC Only)
Set up a Group number for
broadcasting.
ON-SCREEN PROGRAMMING
— 7-3
3 - 3
7. PRINT REPORTS
Function Description Factory Set More Info
1. XMIT REPORT
2. ACT.REPORT
OFF 11-1
INTERVAL:
11-1
OFF or 24H
3. AUTO DIAL
Print lists and reports of
— 11-1
activity.
4. TEL. INDEX
5. USER SETTINGS
6. MEMORY STATUS
(For FAX-333MC Only)
(Details in Chapter 11) — 11-1
— 11-1
— 11-1
8. SETUP MSG CTR (FAX-333MC Only)
Function Description Factory Set More Info
1. MSG STORAGE
2. BACKUP PRINT
Select if memory will store
fax,voice or both.
Prints copy of faxes received
FAX:OFF
VOICE:ON
ON 9-4
9-2
into memory.
3. OGM
4. ICM MAX. TIME
Select/Record outgoing
message.
Select maximum length of
MSG CTR
OGM
5-4, 9-2,
9-3
30 seconds 9-5
incoming messages.
5. ICM REC. MONITR
Adjust speaker volume for
ON 9-6
voice messages as they come in.
6. FAX FWD/PAGING
Set fax machine to forward fax/
OFF 9-6, 9-7
message––OR––to call your
pager.
7. REMOTE ACCESS
Set code for retrieving
159 9-8
messages.
0. TEL SERVICE
Function Description Factory Set More Info
1. DISTINCTIVE
(For Singapore and
Hong Kong only)
Use with phone company
Distinctive Ring service to
register the ring pattern with fax
OFF 8-1, 8-2
machine.
2. KEY LOCK
Prohibits most functions except
OFF 4-5, 4-6
Receiving faxes into memory.
3 - 4
ON-SCREEN PROGRAMMING
4
4
Initial Setup
Getting Started
Setting Dialing Mode (Tone/Pulse)
Your fax machine comes set to accommodate tone (multi-frequency) dialing service.
If you have pulse (rotary) dialing service, you need to change the dialing mode.
1
Press Function/Set, 1, 4.
2
Use or to select TONE or PULSE and
press Function/Set.
3
Press Stop to exit.
Setting Date and Time
Your fax machine displays the date and time, and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time. All other
settings remain unaffected.
1
Press Function/Set, 1, 1.
2
Enter the last two digits of the year and press
Function/Set.
3
Enter two digits for the month and press
Function/Set. (For example, enter 09 for
September, or 10 for October)
4
Enter two digits for the day and press
Function/Set. (For example, 06)
5
Enter the time in 24-hour format and press Function/Set. (For example, enter 15:25
for 3:25 PM)
6
Press Stop. The screen now displays the date and time you set, and displays it
whenever the fax machine is in Standby mode.
There are two different types of this display. One shows MONTH/DAY/YEAR, the
other shows DAY/MONTH/YEAR.
DIALING:TONE?
DIALING:PULSE?
ENTER YEAR:XX
ENTER MONTH:XX
ENTER DAY:XX
ENTER TIME:XX:XX
INITIAL SETUP
4 - 1
Setting Station ID
You can store your name, fax number, and telephone number to be printed on all fax
pages.
1
Press Function/Set, 1, 2.
2
Enter your fax number (up to 20 digits) and press
Function/Set.
3
Enter your telephone number (up to 20 digits) and
press Function/Set. If your telephone number and
fax number are the same, enter the same number
again. The screen displays your entry.
4
Use the dial pad to enter your name (up to 20 characters) and press Function/Set.
(You can use the chart on next page to help you enter letters.)
5
Press Stop. The screen returns to the date and time.
In Turkey, user cannot register the Station ID because of PTT regulation. Please
contact Brother fax dealer to register your ID.
Details for Entering Text
When you are setting certain functions, such as the Station ID, you may need to enter
text into the fax machine. Most keys on the dial pad have three or four letters printed
above them. The keys for 0, # and don’t have printed letters because they are used
for special characters or operations.
By pressing the appropriate number on the dial pad the correct number of times, you
can access the character you want.
FAX:
TEL:
NAME:
Press Key one time two times three times four times
2 ABC2
3 DEF3
4 GH I 4
5 JKL5
6 MNO 6
7 PQRS
8 TUV8
9 WXYZ
Inserting spaces
If you want to enter a blank space, press twice.
4 - 2
INITIAL SETUP
Making corrections
If you entered a letter incorrectly and want to change it, press to move the cursor
after the last correct letter. Then press Stop; the letters above and to the right of the
cursor are deleted. Re-enter the correct text and/or digits. You can also back up and
type over incorrect letters.
Repeating letters
If you need to enter a character assigned to the same key as the previous character,
press to move the cursor to the right.
Special characters and symbols
Press , # or Ø repeatedly to move the cursor under the special character or symbol
you want, then press to select it.
Press for (space) ! “ # $ % & ’ ( )
Press # for : ; < = > ? @ [ ] ^ _
Press Ø for É À È Ê Î Ç Ë Ö 0
+ , - . /
*
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful for
any person to use a computer or electronic device to send any message
via a telephone fax machine unless such messages clearly contain, in a
margin at the top or bottom of each transmitted page, or on the first page
of the transmission, the date and time it is sent and an identification of the
business or other entity or other individual sending the message and the
telephone number of the sending machines or such business, other entity
or individual.
In order to program this information into your fax machine, you should
complete the steps described on page 4-1.
■ The telephone number you enter is used only for Call Back Message and Cover
Page features.
■ If you do not enter a fax number, no additional information can be entered.
■ To enter a space, press once between numbers and twice between characters.
■ If your Station ID has already been programmed, the screen prompts “1” to make
a change, or “2” to exit without changing.
INITIAL SETUP
4 - 3
Setting Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When
the beeper is set to LOW or HIGH, the fax machine beeps every time you press a key
or make an error, and at the end of fax sending or receiving.
1
Press Function/Set, 1, 3.
2
Press or to select your setting and press Function/Set.
3
Press Stop to exit.
Setting the Speaker Volume
You can adjust the speaker volume when your fax machine is on hook (after you
pressed Hook or Speaker Phone), by selecting a speaker volume level.
Press or to adjust the volume level. The display shows the setting you are
choosing. Each key press changes the volume to the next setting. The new setting will
remain until you change it again.
If you have FAX-333MC, you can adjust the speaker volume while you are listening
to your OGM (Outgoing Message) and ICMs (incoming messages).
If you turn Incoming Recording Monitor to OFF (Function/Set, 8, 5) on the
FAX-333MC, the Speaker for screening calls will be disabled and you won’t hear
callers leaving messages. The volume for other operations can still be controlled
using and .
Setting the Ring Volume
You can adjust the ring volume when your fax machine is idle. You can select a ring
volume level or press until the ring is off.
Press or to adjust the volume level. With each key press, the fax machine
rings so you can hear the current setting and the display shows the setting you are
choosing. Each key press changes the volume to the next setting. The new setting will
remain until you change it again.
Memory Storage
In the event of a power failure, all settings in the INITIAL SETUP, SETUP
RECEIVE, SET AUTO DIAL, REMOTE FAX OPT and SETUP MSG CTR plus the
COVERPG SETUP and COVERPAGE MSG (from SETUP SEND) functions are
stored permanently. You may have to reset the date and time.
4 - 4
INITIAL SETUP
Key Lock System
This feature allows you to prevent unauthorised access to the fax machine. When
switched ON, Key Lock System prohibits most functions. The following functions
listed are available while Key Lock System is switched ON.
■ Receiving faxes
■ Answering Calls
■ Scheduled Delayed Transmission*
■ Polling*
■ Fax Forwarding*
■ Remote Retrieval
* Provided it was set before Key Lock System was switched ON.
Even if you set up the Multi-Function Link® optional software, printing and scanning
are not available while Key Lock System is switched ON.
Using Key Lock System
You must use a password to switch Key Lock System ON and OFF.
Setting Up the Key Lock System for the First Time
1
Press Function/Set, 0, 2.
The screen prompts you to enter the password,
and then press Function/Set.
2
Enter a 4-digit number as a new password.
3
Press Function/Set.
The screen prompts you re-enter the password.
4
Re-enter the password and press
Function/Set.
5
The screen displays
6
Press or to choose SET KEY LOCK.
7
Press Function/Set. The screen prompts you
to enter the password.
8
Enter a 4-digit password, followed by
Function/Set.
This is the same as the password of your machine already stored.
The screen displays ACCEPTED for 2 seconds, followed by KEY LOCK MODE Key Lock System is now switched ON.
NEW PASSWD:XXXX
ENTER & SET
VERIFY:XXXX
ENTER & SET
SET KEY LOCK
SET PASSWORD
PASSWORD:XXXX
ENTER & SET
INITIAL SETUP
4 - 5
If the password you enter at Step 8 is incorrect, the screen would display WRONG
PASSWORD. After 2 seconds the display will then return to normal (displaying the
date & time). You must then try again to switch Key Lock System ON.
Changing the Key Lock System Password
1
Press Function/Set, 0, 2.
2
Press or to choose SET PASSWORD.
3
Press Function/Set.
The screen prompts you to enter the old
password.
4
Enter the current password.
5
Press Function/Set.
The screen prompts you to enter the new
password.
6
Enter a 4-digit number as a new password.
7
Press Function/Set.
The screen prompts you to re-enter the new
password.
8
Enter the new password again and press Function/Set.
9
Press Stop to exit.
SET KEY LOCK
SET PASSWORD
OLD PASSWD:XXXX
ENTER & SET
NEW PASSWD:XXXX
ENTER & SET
VERIFY:XXXX
ENTER & SET
Switching Key Lock System ON
1
Press Function/Set, 0, 2. The screen displays
2
Press or to choose SET KEY LOCK.
3
Press Function/Set. The screen prompts you
to enter the password.
4
Enter a 4-digit password, followed by
Function/Set.
This is the same as the password of your machine already stored.
The screen displays ACCEPTED for 2 seconds, followed by KEY LOCK MODE Key Lock System is now switched ON.
If the password you enter at Step 4 is incorrect, the screen would display WRONG
PASSWORD. After 2 seconds the display will then return to normal (displaying the
date & time). You must then start from Step 1 to set Key Lock System.
SET KEY LOCK
SET PASSWORD
PASSWORD:XXXX
ENTER & SET
4 - 6
INITIAL SETUP
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