Brother FAX2100M User Manual

Your Brother Fax Reference Section

SECTION II

The control panel keys

A description of the control panel is shown on page II-3-1.

SECTION

Loading paper

Paper loading is described on page III-5-1.

Connecting your fax to the telephone line.

The method for connecting the machine to a telephone line is described on page I1I-7-1.

Making a copy

Step

1

2

Symbol Operation

c.

COPY

SECTION IV

• Setting the date and time

Step

Symbol

OZl

Set the document face down
in the feeder.

Press COPY.

Operation

Make sure there is no docu

ment in the feeder.

Press FUNCTION, then

"2".

Display

FAX : ENTER FAX NO.
COPY : PRESS COPY KEY

COPYING

P.Ol

Display

05/01/1992 00:00

FAX/COPY : SET DOC.

2.REGISTRATION
PRESS SET KEY

Your Brother Fax Reference Section

Step

Operation

Press SET, then "0"
followed by "2".

Press SET.

Enter the last two digits of
current year, then SET.

Enter the current month as
a 2-digit number, then
SET.

Enter the day as a 2-digit
number, then SET.

Display-

02.DATE-TIME
PRESS SET KEY

YEAR ; XX

INPUT / PRESS SET TO END

MONTH : XX

INPUT / PRESS SET TO END

DAY : XX

INPUT / PRESS SET TO END

TIME : XX:XX

INPUT / PRESS SET TO END

Enter the time, then SET
using 24 Hour System.

Registering your name and number

Your Brother Fax Reference Section

Step

__

u

___________

J

1 INTERRUPT I

az

j INTERmPT

I

a* JW

1 'I JL5 JL 6 1

L_z_
1»

t INTERRUPT

i

L-__ -T-,

Symbol

J

------------

—1

! 1

u_ _

0 1

_______

m M wtr

II B

fli

II 0

J

9 1

* 1

2 1

JKL

5 1

Operation

Press FUNCTION, then

"2".

Press SET, then "O'
followed by "5".

Press SET.

Use the number keys to
enter your fax number.

Press SET.

Display

2.REGISTRATION
PRESS SET KEY

05.STATION ID
PRESS SET KEY

FAX:
INPUT / PRESS SET TO END

FAX: [phone]_
INPUT / PRESS SET TO END

TEL:

INPUT / PRESS SET TO END

rT~ir~T-ir~rn

r-i-|r-o-|r-?

INTERRUPT

r n

I tNTERFiUPT 1

1 1

J

S70P

Use the number keys to
enter your telephone

number.

Press SET.

Use the number keys to en
ter the name you wish to
appear on the faxes.

Press SET. Then press ST OP
key.

TEL: [phone]_

INPUT / PRESS SET TO END

NAME:

INPUT / PRESS SET TO END

NAME: BR0THER_

INPUT / PRESS SET TO END

06/01/1992 12:00

FAX/COPY : SET DOC.

Ul

Your Brother Fax Reference Section

Registering one-touch numbers

Step

Symbol

\ESMHsa

ONE TOUCH KEY

izr3r~^r^~l

rrnrtnrfh

IZI

Operation

Press FUNCTION, then 1.

Press SET, then 1,

Press SET.

Select the one-touch
number to be registered,
(e.g. press 5.)

Use the number keys to

enter the telephone or fax

number.

Press SET.

Display

1 ONE-TOUCH / SPEED DIAL

PRESS SET KEY

1.ONE-TOUCH DIAL
PRESS SET KEY

ONE-TOUCH DIAL

SELECT ONE-TOUCH KEY

^05:__

INPUT / PRESS SET TO END

^05:3087831735

INPUT / PRESS SET TO END

NAME:_

INPUT / PRESS SET TO END

-¡nnnr-T~1

____

______

I

ABC DEF

-fnorrirn

I /NTERfri/Pr

Use the number keys to
enter the name of the
destination.

Press SET, then "1", "2'‘
or "3".

Press SET.

*05:BR0THER MIZUH0_

INPUT / PRESS SET TO END

CURRENT : EAX

l.FAX 2.TEL 3.0FF

ONE-TOUCH DIAL

SELECT ONE-TOUCH KEY

srop

10

w

Press STOP to end

registration.

06/01/1992 12:00

FAX/COPY : SET DOC.

Your Brother Fax Reference Section

Sending a one-touch fax (Automatic Transmission - CNG Tone Sent)

Step

Symbol

ONE TOUCH KEY

Operation

Set the document face down

in the feeder.

Press the one-louch

number key (e.g. 5).

Display

FAX

COPY

ENTER
PRESS COPY KEY

BROTHER MIZUHO

PRESS START KEY

Press START.

BROTHER MIZUHO

SENDING

Registering speed diai numbers

Step Symbol Operation Display

I INTERRUPT I

I I

1

_____________

Press FUNCTION, then "1".

iZI

Press SET, then "2".

I

I

1.ONE-TOUCH / SPEED DIAL
PRESS SET KEY

2.SPEED DIAL
PRESS SET KEY

FAX N0.

(

-----------

I iNTcnm/PT

r~imr~rnr~i~i

j INTERRUPT I

I

I

1__J

Press SET.

Enter the two digit speed
dial number to be regis
tered (e.g. 10).

Use the number keys to

enter the telephone or fax
number.

Press SET.

SPEED DIAL

SELECT NO. #_

SPEED DIAL

SELECT NO. #10

#10:3087831735_

INPUT / PRESS SET TO END

NAME;_
INPUT / PRESS SET TO END

Your Brother Fax Reference Section

Step

10

1 4 5
1 V

UL

ABC

2

I

I INTERRUPT I

Symbol

Ml ma

IIBnr s 1

fU

D

□L.

or| 3

-----------

STOP

■ 1 6 I

0£F

1

Operation

Use the number keys to
enter the name of the
destination.

Press SET, then "1", "2"
or "3".

Press SET.

Press STOP to end
registration.

Display

NAME:U.K. 0FFICE_

INPUT / PRESS SET TO END

CURRENT

l.FAX 2

FAX

TEL 3.0FF

SPEED DIAL

SELECT NO. #

06/01/1992 12:00

FAX/COPY : SET DOC,

VI

Your Brother Fax Reference Section

Sending speed dial faxes (Automatic Transmission - CNG Tone Sent)

Step

Symbol

SPO. OtAL

Operation

Set the document face down

in the feeder.

Press the SPD.DIAL key.

FAX

COPY

Display

ENTER
PRESS

ENTER SPEED NO.

г 4 H 5~1l 6 I

I » H o~ll * I

Use the number keys to
enter the two digit speed

dial combination {e.g. 10).

Press START.

U.K. OFFICE

PRESS START KEY

U.K. OFFICE

SENDING

Sending telephone index faxes (Automatic Transmission - CNG Tone Sent)

Step

Symbol

Operation

Display

FAX N0.
COPY KEY

TEL índex

Set the document face down

in the feeder.

Press the TEL.INDEX key.

Press the appropriate letter
key and (<—/^) cursor
keys to call up the name

you want.

Press START.

FAX : ENTER FAX N0.

COPY ! PRESS COPY KFY

TEL.INDEX

ENTER CHARACTER

NINJ OFFICE

PRESS ^^OR START KEY

NJ OFFICE

SFNniNG

vn

Your Brother Fax Reference Section

Sending a fax with a super COVER PAGE

Step

dJCOVERPAGE

CT~IL-i (l_o

I 1 |or| 2

Symbol

I

Operation

Set the document face down
in the feeder.

Press COVERPAGE.

Press a number key (1-6) to
select a comment (e.g. 2),

Select "1" to show the

total number of pages, or
"2" to off.

Use the number keys to
enter the total number of
pages to be sent.

Display

FAX

COPY

ENTER

FAX N0.

PRESS COPY KEY

SELECT COMMENT (1-6)

2.PLEASE CALL

COVERPAGE

2.PLEASE CALL

TOTAL N0 . OF PAGES

l.ON

2.OFF

TOTAL PAGES : 12

ENTER TOTAi N0. OF PAGES

Enter the fax number.
Press START.

Sending a fax with caii reservation

Step

vm

Symbol

\

-----

1 CALL

T—lorf^—I

Set the document facedown
in the feeder.

Press CALL.

Press "1" or "2"

Operation

308 783 1735

SENDING COVERPAGE

Display

FAX

COPY

ENTERFAX N0.
PRESS COPY KEY

CALL BACK MSG

l.ON 2.OFF

ENTER FAX NO

Your Brother Fax Reference Section

IX

Your Brother Fax Reference Section

• Setting a document to be polled

Step

Symbol

( FLASH I
' POLUNG !

i |or| 2 I

Operation

Set the document face down
in the feeder.

Press POLLING.

Press "1" or "2'

Press START.

Display

FAX ENTER

COPY

PRESS

FAX NO.

COPY KEY

SELECT NO.

¡.STANDARD 2.SECURE

POLL

PRESS START KEY

-OR-

POLL

ENTER FAX NO

nfi/01/1992 13:00

WAITING

-OR-

POLL

WAITING

Sending a fax from memory

Step

Symbol

MEMORV

CT] ECM

1

Operation

Set thedocument face down
in the feeder.

Press MEMORY/ECM.

Enter the destination fax
numberthen press
START.

Display

FAX

COPY

ENTERFAX
PRESS COPY

ENTER FAX NO. 100%

MEMORY

N0.

KEY

98%

• Sending a broadcast fax

Your Brother Fax Reference Section

Step

ONE TOUCH KEY

I

______

Symbol

BROADCAST

SPD. DIAL

I

Set the document face down

in Lhe feeder.

Press BROADCAST.

Use a one-touch, speed, or
group key to enter the

number of the destination

machines.

Press START.

Printing out confidential information

Step

Symbol

Operation

Operation

Display

FAX

COPY

ENTER

PRESS COPY KEY

BROADCAST

ENTER FAX NO. 100%

Tt01#10G03

DUTCH OFFICES

NJ OFFICE

SENDING

Display

FAX NO.

MAIL

Make sure there is no docu

ment in the feeder.

Press MAIL.

Press START.

06/01/1992 12:35

FAX/COPY ; SET DOC.

CONE. MESSAGE INFO

PRESS START KEY

CONE. MESSAGE INFO

PRINTING

XI

Your Brother Fax Reference Section

Printing out confidential message

Step

1

2

r -1

1 iNTERRUPT \

! ■■'T« 1

r~ “1

1 fUSSiSSM 1

1
1 1
L _j

Symbol

PflS

7 1

ABC

2 1

L _ J

INTERRUPT >

INTERRUPT

Interrupting a transmission

Operation

Press FUNCTION, then

"7".

Press SET, then "2"

Press SET.

Enter the retrieval ID code.

Press SET.

Display

7.CONFIDENTIAL 'MAIL BOX

PRESS SET KEY

2.C0NF. PRINT OUT
PRESS SET KEY

RETRIEVAL ID : XXXX

ENTER CODE NO.

RETRIEVAL ID : 6349

PRESS SET KEY

CONF. MESSAGE

PRINTING

XU

Your Brother Fax Reference Section

Canceling a transmission

Step

Symbol

i I Q I

T-~ir~a~~ir3Zi

-^rf-irfu

[ * '|[ 0 II * I

rnrn°^r~2—I

Operation

Press FUNCTION, then

"9".

Press SET.

Select the number of any
operation, you wish to
cancel.

Enter "1" or "2''

Display

9.CANCEL TRANSMISSION
PRESS SET KEY

SELECT NO.

l.HEAD OFFICE 21:00

-OR-

SELECT NO.

2.341 1411 REDIAL

HEAD OFFICE

21:00

CANCEL ? l.YES 2.NO

Xlll

Your Brother Fax Reference Section

Sending a fax (manual transmission)

Step

Symbol

HOOK

1=1

or

Manual reception of faxes

Operation

Set the document face down

in the feeder.

Press HOOK or pick up the
handset.

Dial the number of the

destination.

When you hear the fax
tone, press the ST ART
key. (Hang up after this if
you are using the hand
set.)

FAX

COPY

ENTER FAX NO.

03875497

ENTER FAX NO

03875497

SENDING

Display

ENTER

FAX N0.

PRESS COPY KEY

FAX

xtv

Contents

I. Preliminary information

GLOSSARY.............................................................................................................................................'l_l

SYMBOLS USED IN THIS MANUAL.............................................................................................. 1-3

IMPORTANT SAFETY INSTRUCTIONS..........................................................................................1-4

STANDARD TELEPHONE AND FCC NOTICES..............................................................................1-6

II. Introduction

1. INTRODUCTION........................................................................................................................ H-M

2. FEATURES...................................................................................................................................... IM-l

3. THE CONTROL PANEL KEYS.................................................................................................. II-3-1

4. FUNCTIONS............................................................................................................................. II-4-1

III. Setting up

1. SELECTING A LOCATION FOR YOUR FAX MACHINE

2. UNPACKING THE MACHINE

3. ASSEMBLING THE HANDSET.............................................................................................. III-3-1

4. INSTALLING THE WIRE EXTENSIONS

5. LOADING PAPER................................................................................................................... III-5-1

6. CONNECTING YOUR FAX TO THE POWER OUTLET......................................................III-6-1

7. CONNECTING TO A TELEPHONE LINE.............................................................................III-7-1

Jacks.......................................................................................................................................... III-7-1

Multi Line Connections (PBXs)............................................................................................ III-7-1

Connecting to a private branch exchange.............................................................................

8. MAKING A TRIAL COPY....................................................................................................... III-8-1

9. ADDITIONAL SET-UP OPTIONS........................................................................................... IH-9-1

Connecting to an external telephone.....................................................................................IIT9-1

....

........................................................................................................................... n_i_i

....................................................

..................................................................................................................

..............................................................................

....................................................

..............................................................................................

.........

..............................................................

........

iii-i-i
III-M

III-2-1

Ill 4 1

IIT7-2

i_i

IV. Basic use................................................................................................................................

1. CONFIGURING THE MACHINE............................................................................................IV-1-1

Setting the date and time...................................................................................................... IV-1-1

Registering your name and number......................................................................................IV-1-2

Entering information using the keys.....................................................................................IV-1-4

Selecting tone or pulse dialing...............................................................................................IV-1-6

Setting the auto answer switch.............................................................................................. IV-1-7

FAX/TEL switch........................................................................................................................IV-1-7

Setting F/T ringing period.......................................................................................................IV-1-9

Setting the ring delay............................................................................................................FV-1-10

Turning auto redial on and off.............................................................................................IV-1-10

Turning the beeper on and off........................................................................................... IV-1-11

Turning the transmission verification report on and off..................................................IV-1-12

Activity report........................................................................................................................IV-1-13

2. SENDING A FAX...................................................................................................................... rV-2-1

Automatic transmission..........................................................................................................IV-2-1

Manual transmission...............................................................................................................IV-2-2

Points to Remember When Sending a Fax

.......................................................................

...IV-1-1

IV-2-2

XV

Contents

Loading multiple pages for transmitting or copying.........................................................IV-2-3

Current Setting for sending a fax........................................................................................ IV-2-3

Redialing................................................................................................................................. IV-2-5

3. RECEIVING A FAX....................................................................................................................IV-3-1

Automatic reception............................................................................................................. IV-3-1

Manual reception.....................................................................................................................IV-3-1

Reception with FAX/TEL switching.....................................................................................IV-3-1

Reception by Enhanced Remote Activation........................................................................IV-3-2

Remote activation................................................................................................................ IV-3-2

Reception into memory...........................................................................................................IV-3-2

Registering F/T & Remote ID.................................................................................................IV-3-3

4. USING ONE-TOUCH NUMBERS........................................................................................... IV-4-1

Registering one-touch numbers............................................................................................IV-4-1

Registering one-touch numbers as a group key..................................................................IV-4-3

Sending one-touch faxes.........................................................................................................IV-4-4

Printing a list of one-touch numbers

Changing or Erasing one-touch names and numbers.........................................................IV-4-6

5. USING SPEED DIAL NUMBERS.............................................................................................IV-5-1

Registering speed dial numbers.......................................................................................... IV-5-1

Sending speed dial faxes.........................................................................................................IV-5-2

Printing a list of speed dial numbers.................................................................................. IV-5-2

Changing or Erasing speed dial names and numbers

6. CHAIN DIALING.......................................................................................................................IV-6-1

Setting chain dialing............................................................................................................... IV-6-1

7. USING THE TELEPHONE INDEX..........................................................................................IV-7-1

Looking up a number........................................................................................................... IV-7-1

Sending a fax............................................................................................................................IV-7-1

Printing out the telephone index...........................................................................................IV-7-2

8. USING THE UNIT AS A TELEPHONE.................................................................................IV-8-1

Manual dialing.........................................................................................................................IV-8-1

One-touch dialing................................................................................................................... IV-8-1

Speed dialing........................................................................................................................... IV-8-1

Using the telephone index..................................................................................................... IV-8-1

Using keys with the telephone............................................................................................ IV-8-2

Using an external telephone.................................................................................................. IV-8-2

Using an external telephone answering device

....................................................................................

........................................................

..................................................................

IV-4-4

IV-5-3

IV-8-2

V. Advanced use

1. RESOLUTION............................................................................................................................V-1-1

Single resolution transmission................................................................................................V-1-1

Multiple resolution transmission

The resolution of in-coming documents................................................................................V-1-3

Copier resolution...................................................................................................................... V-1-3

XVI

.................................................................................................................. .....V-1-1

...........................................................................................

V-1-2

Contents

Z SETTING THE CONTRAST

3. SMOOTHING (ENHANCED IMAGE RESOLUTION)

4. USING THE SURER COVERPAGE FACILITY
Sending a fax with a super COVERPAGE

Printing out a super COVERPAGE........................................................................................ V-4-2

Entering a comment................................................................................................................ V-4-3

5. CALL RESERVATION AND THE CALL BACK MESSAGE.................................................V-5-1

Sending a fax with Call Reservation....................................................................................... V-5-1

Printing out a Call Back Message............................................................................................V-5-2

6. TIMER TRANSMISSION (DELAYED TRANSMISSION).......................................................V-6-1

Sending a fax with Timer

Initial timer.................................................................................................................................V-6-3

7. THE PASSWORD.........................................................................................................................V-7-1

Sending a FAX with password............................................................................................. V-7-1

Setting the fax receiving password.........................................................................................V-7-2

Turning password protection on and off...............................................................................V-7-3

8. POLLING.......................................................................................................................................V-8-1

What is polling?........................................................................................................................ V-8-1

Standard polling....................................................................................................................... V-8-2

Secure polling............................................................................................................................ V-8-2

Timer (Delayed) polling...........................................................................................................V-8-3

Turn-around polling................................................................................................................. V-8-5

Sequential polling......................................................................................................................V-8-6

Setting a document to be polled

9. SENDING FAXES FROM MEMORY

Sending a fax from memory.................................................................................................. V-9-1

Printing out a "Memory used list"

10. SENDING FAXES WITH THE ECM FEATURE................................................................ V-10-1

11. BROADCASTING

Sending a broadcast fax..........................................................................................................

12. RELAY BROADCASTING......................................................................................................V-12-1

Sending a relay broadcast request........................................................................................V-12-1

Using your machine as the relay unit

Registration of relay ID.......................................................................................................... V-12-2

13. CONFIDENTIAL MAILBOXES.............................................................................................V-13-1

Registering a confidential mailbox.......................................................................................V-13-1

Changing the mail box ID......................................................................................................V-13-3

Printing out confidential information..................................................................................V-13-4

Printing out a confidential message........................................................................

Transmitting to a mail box.....................................................................................................V-13-6

Retrieving confidential messages

14. LOGOREGISTRAHON......................................................................................................... V-14-1

15. VARIOUS TYPES OF TRANSMISSIONS............................................................................V-15-1

.....

.........................................................................................................V-2-1

..........................................................

........................................................................

.............................................................................

.........................................................................................................V-6-1

.............................................................................................V-8-7

........................................................................................

........................................................................................

................................................................................................................

..................................................................................V-12-2

.............

...................................................................................

V-13-7

V-3-1
V-4-1

V-4-1

V-9-1

V-9-2

V 11 1
V-11 -1

V-13-5

xvn

Contents

16. INTERRUPTING A TRANSMISSION

17. CANCELLING A TRANSMISSION......................................................................................V-17-1

18. OPTIONAL KITS......................................................................................................................V-18-1

19. PRINTING OUT REPORTS AND LISTS...............................................................................V-19-1

All-dial list............................................................................................................................. V-19-1

Configuration list.....................................................................................................................V-19-2

Power failure report................................................................................................................V-19-4

VI. Troubleshooting............................................................................................................................

Receiving..................................................................................................................................... VI-l

Sending......................................................................................................................................... VI-2

Telephone.....................................................................................................................................VI-3

Copying.........................................................................................................................................VI-3

Others.............................................................................................................................................VI-4

Error messages.............................................................................................................................VI-5

VII. Cleaning................................................................................................................................. ...VII-1

Cleaning the printing area........................................................................................................VII-2

Cleaning the scanner................................................................................................................. VII-3

VIII. Specifications........................................................................................................................... Vlll-l

..................................................................................

V-16-1

VI-1

xvni.

I. Preliminary information

GLOSSARY

This glossary is a reference to help you understand terms used in this manual which may be
unfamiliar.

ADF

Broadcasting

Chain dialing

Automatic Document Feeder - this allows the insertion of up
to 30 originals for transmission or copying.

This function permits the transmission of a fax to several
different stations in a single operation.

An option which allows you to use two one-touch or speed
dial numbers for an automatic transmission, (for example,
when you are using telephone credit card.)

Confidential mailbox This feature is used for sending and receiving documents

that should be seen only by those who know the retrieval ID
number. The InstaFAX2100M/2200M has three different
mailboxes.

Convenience copier

ECM

F/T ringing time

Fax password

A copier used to make occasional, temporary reproductions
of documents.

The Error Correction Mode, which is a means of checking the
integrity of a fax transmission.

This is the lime (10,20, or 30 seconds) set for extra ringing of
the fax machine's telephone when receiving manual
transmissions and/or telephone calls for the purpose of
conversations.

A security code that permits transmission to the fax units
using the same code.

Fax receiving password

Fine resolution

Gray scale

One-touch dialing

PBX

This password is used to prevent the reception of unwanted
fax transmissions.

Fax transmission mode used for detailed images. (203 x 196
lines/inch)

Shades of gray (16 levels for InstaFAX2100M, 32/16 levels
for InstaFAX2200M) used to provide faithful reproduction

of photographic images.
A feature which lets you dial a number by pressing just one

key.
Private Branch Exchange, a computerized telephone

switching system (usually found in large organizations)

which accepts calls from the outside and transfers them to
various extensions inside the organization. It is also used to
route calls from the inside to destinations outside the

organization.

T-1

GLOSSARY

Photo resolution

Polling

Timer transmission
(Delayed transmission)

A mode used by the fax machine to transmit highly detailed

camera images. (203 x 196 lines/inch).

A feature used by fax machines to request documents from
other fax machines. The unit has the capacity to poll (send

requests for document transmission) and to be polled by
(receive requests for document transmission) other machines.

A feature which permits a document to be sent automatically
to its destination at a time when the sender is not in the office
and/or wants to take advantage of less expensice telephone
rates. InstaFAX2100M/2200M has 3-timer transmissions.

J-2

SYMBOLS USED IN THIS MANUAL

SYMBOLS USED IN THIS MANUAL

The symbols used in this manual are intended to make it easier for you to see the steps involved
in a particular unit operation.

1-3

IMPORTANT SAFETY INSTRUCTIONS

IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save them for later reference.

3. Follow all warnings and instructions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use hquid or aerosol cleaners.
Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.

7. blots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure

reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heat register. This product should not be placed in a built-in installation unless proper
ventilation is provided.

8. This products should be operated from the type of power source indicated on the marking
label. If you are not sure of the type of power available, consult your dealer or local power
company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding)
pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you
are unable to insert the plug into the outlet, contact your electrician to replace your obsolete
outlet. Do not defeat the purpose of the grounding-type plug.

10. Do not allow anything to rest on the power cord. Do not locate this product where persons will
walk on the cord.

11. If an extension cord is used with this product, make sure that the total of the ampere ratings
on the products plugged into the extension cord do not exceed the extension cord ampere
rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed
15 amperes (U.S.A. only).

12. Never push objects of any kind into this product through cabinet slots as they may touch
dangerous voltage points or short out parts that could result in a risk of fire or electric shock.
Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers may expose you
to dangerous voltage points or other risks. Refer all servicing to service personnel.

1-4

IMPORTANT SAFETY INSTRUCTIONS

14. Unplug this product from the wall outlet and refer servicing to qualified service personnel
under the following conditions:

A. When the power cord or plug is damaged or frayed.

B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
D. If the product does not operate normally when the operating instructions are followed.

Adjust only those controls that are covered by the operating instructions since improper
adjustment of other controls may result in damage and will often require extensive work

by a qualified technician to restore the product to normal operation.
E. If the product has been dropped or the cabinet has been damaged.
F. If the product exhibits a distinct change in performance, indicating a need for service.

1-5

STANDARD TELEPHONE AND FCC NOTICES

STANDARD TELEPHONE AND FCC NOTICES

These notices are in effect on models sold and used in America.

This equipment is hearing-aid compatible.

When programming emergency numbers and/or making test calls to emergency numbers:

• Remain on the line and briefly explain to the dispatcher the reason for the call before
hanging up.

• Perform such activities in the off-peak hours, such as early morning or late evening.

This equipment complies with Part 68 of the FCC Rules. On the rear panel of this equipment is a
label that contains, among other information, the FCC Registration Number and Ringer Equivalence
Niimber (REN) for this equipment. You must, upon request, provide this information to your
telephone company.

You may safely connect this equipment to the telephone network by means of the standard
modular jack, US(X1 RJllC.

The REN is useful to determine the quantity of devices you may connect to your telephone line and
still have those devices ring when your telephone number is called. In most, but not all areas, the
sum of the RENs of all devices connected to one line should not exceed five (5). To be certain of
the number of devices you may connect to your line, as determined by the REN, you should contact
your local telephone company to determine the maximum REN for your calling area.

If your InstaFAX2100M/2200M causes harm to the telephone network, the telephone company
may discontinue your service temporarily. If possible, they will notify you in advance. But if
advanced notice is not practical, you will be notified as soon as possible. You will be informed of

your right to file a complaint with the FCC.
Your telephone company may make changes in its facilities, equipment, operations or procedures

that could affect the proper functioning of your equipment. If they do, you will be notified in

advance to give you an opportunity to maintain uninterrupted telephone service.
If you experience trouble with InstaFAX2100M/2200M, please contact the manufacturer's

authorized service agency for information on obtaining service or repair. The telephone company
may ask that you disconnect this equipment from the network until the problem has been
corrected or until you are sure that the equipment is not malfunctioning.

If you are not able to solve a problem with your fax machine, contact your Brother service at 1 -800­284-4FAX. (U.S.A. only).

Warning

For protection against the risk of electrical shock, always disconnect all cables from the wall outlet
before servicing, modifying or installing the equipment.

1-6

STANDARD TELEPHONE AND FCC NOTICES

This equipment may not be used on coin service provided by the telephone company nor
connected to party lines.

This equipment has been tested and found to comply with the limits for a Class B digital

device, pursuant to Part 15 of the FCC Rules. These limits are designed to pro vide reasonable
protection against harmful interference in a residential installation. This equipment generates,
uses, and can radiate radio frequency energy and, if not installed and used in accordance
with the instructions, may cause harmful interference to radio commuriications. However,
there is no guarantee that interference will not occur in a particular installation. If this
equipment dloes cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged to try to correct the

interference by one or more of the following measures:

• Re-orient or relocate the receiving anterma.

• Increase the separation between the equipment and receiver,

• Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Brother cannot accept any financial or other responsibilities that may be the result of your use
of this information, including direct, indirect, special or consequential damages. There are no
warranties extended or granted by this document.

The serial number may be found on the label affixed to the back of the unit. For your convenience,
note the number below and retain this owner's manual to serve as a permanent record of your

purchase, in the event of a theft or fire, or for future reference.
MODEL NO. InstaFAX2100M/2200M SERIAL NO. -----------------------------------------------------

NAME OF DEALER
DATE OF PURCHASE.

7-7

II. Introduction

1. INTRODUCTION

This is a modern desktop facsimile unit which can be used for
sending and receiving faxes via the public telephone lines. In

addition to standard transmission and reception, the unit has a
range of functions which facilitate fax transmission and reception
and will help keep your business operating efficiently.

This owner^s manual has been included with your fax machine to
help you make use of the functions provided.

2. FEATURES

Your fax machine has many useful features. These include:

• High speed transmission (9600 b.p.s).

• A 48-character LCD screen and helpful prompts. When you have to make a selection, all
the available choices are automatically briefly displayed on the screen scrolling.

• Many dedicated function keys.

• Anti curl system, which stretches out the ciirls of recording roll paper (effective 1 inch/3

cm core).

• Auto Document Feeder (ADF), which allows you leave unattended faxes for transmission.
You can set up to 30 documents in the ADF.

• A Tel-Index function, which is a built-in name and number directory list facility.

• The polling function, with which you can request transmission of faxes from other stations.
Polling can also be protected by a security code.

• Various reports to confirm that your document has successfully been sent to its destination.

(For example, transmission verification reports, etc....)

• A delayed transmission feature which lets you send faxes when telephone rates are low.

• A password security function to prevent "junk" faxes, and to avoid the sending of faxes
to the wrong party.

• Four resolution levels (standard/fine/super fine/photo) to provide superior quality
document transmission.

• Character smoothing on in-coming fax transmissions.

• A super COVERPAGE feature enabling you to send information describing your fax
transmission to the receiving party.

• The facility for interrupting and then resuming an operation.

• Copier capability.

• FAX/TEL switch, which allows you to use one telephone line to both Fax and Telephone.

_

___________________________________________________________________________________ ll-l-l

11-2. FEATURES

• Three confidential mailboxes for storing confidential messages.

• Reception into memory^ which allows you to receive fax messages even if your machine
runs out of paper.

• A broadcasting function, which lets you send one fax to several different fax units in one
operation.

• The P.P.I (Plain Paper Interface) allows you print a transmission on plain paper (optional).

• Logo registeration function, with which you can add your own logo to the super
COVERPAGE and the Call Back Message.

- only for InstaFAXZlOOM -■

• Memory capacity for storing up to approximately 15 pages. (Brother standard chart).

• You can increase your machine's memory size up to 768 KB (optional.).

- only for InstaFAX2200M -

• Memory capacity for storing up to approximately 30 pages. (Brother Standard Chart).

• You can increase your machine's memory size up to 1MB (optional).

• Ultra-high speed transmission (14400 b.p.s)

• Super Gray Scale

..........

Allows text to appear on the same document with a photo with no

loss of text clarity. Also prevents patterns from forming in the photo
image reproduction.

11-2-1

3. THE CONTROL PANEL KEYS

7J-3. THE CONTROL PANEL KEYS

One-touch keys

Number keys

11-3-1

11-3. THE CONTROL PANEL KEYS

Key

T£L INDEX

PAUSE/REDtAL

HOLD

IRNE

1 SEINE
1 PHOTO

Explanation

Used when dialing to select a number stored in the unit memory. (This cannot

be used for broadcasting or sequential polling.)
Used to redial the number dialed most recently. This key is also used to

insert a delay during manual dialing or when registering a one-touch or

speed dialing number. (Only one pause can be entered in each number to
be dialed.)

Used to put an in-coming call on hold. (Pressing this key a second time will
cancel the hold status.)

Used to select a previously registered speed dial munber by pressing the
appropriate two-digit combination. (This key must be pressed prior to
entering the two-digit speed dialing combination you wish to contact.)

Used to enter any FAX/TEL number during manual dialings and for
entering a number when making registrations settings^ and when searching
through the Telephone Index. These keys are also used to enter names—
each key corresponds to 2 or 3 letters of the alphabet. The "1"," * " and "#"
keys can be used for entering special characters, punctuation marks, and
symbols. (Pressing the "#" key is used to change to "tone" while in "pulse"
setting.)

Used to move the cursor left or right when typing in names and numbers or
settings. Also used to scroll forwards or backwards through the Telephone
Index. In function menu, used to scroll forwards by pressing (->) cursor key.

Used to select the resolution level before pressing the ST ART key or the COPY
key. (Either S.FINE or PHOTO can be selected when making copies.)

When no lights are lit unit is in Standard Mode.

/7-3-2

COPY

srop

BROADCAST

dJCOVERPAGE

Used to start copying operations.

Used to stop the transmission, to cancel all current settings, and to cancel
any function setting operations underway. After this key has been pressed,
the LCD returns to the original display. (This key cannot be used to stop
reception of documents or phone calls.)

Used to start a fax transmission and to print out lists and reports.

Used to send a fax transmission to several destinations or to poll several

stations. (This key cannot be used for turn-around polling.)

Used to send a super COVERPAGE with your fax transmission.

Continued on next page

II-3. THE CONTROL PANEL KEYS

I

------

□□ ECM

Key

1 CALL

M£MOHY

Explanation

Used to enable the Call Reservation feature.

Used to lead a document into the machine's memory. You can also use this

key to select the ECM (Error Correction Mode).

Used to confirm a function setting, or to interrupt a transmission operation.

Used to restore existing function settings, and to delete numbers or letters
during the registration of one-touch and speed dialing numbers, etc.
Pressing this key with the cursor located at the beginning of a one-touch or
speed dialing number will clear the number which has been registered. This
key is also used to obtain information and data from the confidential
mailboxes available.

Used to enable various functions in the machine.

Used to select the fax reception mode from among the following options—Auto
Answer reception mode, manual reception mode, or the FAX/TEL mode. The
LED will light to indicate the current status.

Used to set a time for a delayed transmission or delayed polling.

ONE TOUCH KEY

SHIFT

(only for InstaFAX2200M)

HOOK

IZZI

mo

• « «

Used to poll (or to be polled by) a remote unit for a document. This key is
also used to transfer an in-coming call to another extension.

Used to send a fax with a password. This key is also used for chain dialing
when registering FAX/TEL numbers for one-touch or speed dialing.

Used to dial phone numbers that you have previously registered.

Used to access an extra series of fax or phone numbers for any of the one

touch keys. (For example, shift key + "00" will dial the number "30".)

Used to dial telephone or fax number without lifting the handset.

Used to control speaker monitor volume, (high and low)

Ring volume control of handset. (High, middle, or low) This control is on the
left side of the handset base.

Zi-3-3

11-4. FUNCTIONS

4. FUNCTIONS

Pressing the FUNCTION key will bring the primary function menu items up on the LCD one at a
time. The unit will scroll through all of the first level items automatically. The (->) cursor key can

be used to scroll through this list of items quickly.

First level function items are as follows:

1. ONE-TOUCH/SPEEDDIAL

2. REGISTRATION

3. ACTIVITY REPORT

4. LISTS AND REPORTS

5. USER OPTIONS

6. CURRENT SETTINGS

7. CONFIDENTIAL MAIL BOX

8. RELAY BROADCAST

9. CANCEL TRANSMISSION

Select the function you want to use by pressing the relevant number key. Your selection will
appear on the LCD. After you have confirmed your choice, press the SET key.

After the S ET key has been pressed, secondary items for the function you have selected will appear
on the LCD. The procedure for choosing a secondary item is the same as that for selecting a primary
function. These menu items and brief explanations are provided below.

1. ONE-TOUCH/SPEED DIAL

Number

1
2

ONE-TOUCH DIAL
SPEED DIAL

Menu

Explanation
Registering/Changing/Erasingone-touch dial
Registering/Changing/Erasing speed dial

Ref.
IV-4-1
IV-5-1

11-4-1

2. REGISTRATION

IM. FUNCTIONS

Number

01

02

03
04

05
06

■ 07
08

09

10

n

12 LOGO

- Be sure to use two digits numbers when entering the numbers shown above, (EX. For "01

COVERPAGE COMMENT", press the "0" key followed by the "1" key.)

COVERPAGE
COMMENT

DATE-TIME

INITIAL TIMER
F/T & REMOTE ID

STATION ID

RECEIVE PASSWORD
RELAY ID
CONFIDENTIAL

GROUPING
ACTIVITY REPORT

INTERVAL
NOT USED

Menu

Explanation

Registering/Changing/Erasing coverpage
user comment for super COVERPAGE

Setting/Changing date and time for the unit's

clock

Setting/Changing initial timer

Setting/Changing fax/tel and remote
activation ID

Setting/Changing machine ID
Setting/Changing password for the unit
Setting/Changing ID for relay broadcasting
Registering/Changing confidential mail box

(Name^ retieval ID, and conf. ID)
Registering/Changing group dialing
Setting Activity report printout interval

Registering Logo

Ref.

V-4-3

IV-1-1

V-6-3
IV-3-3

IV-1-2
V-7-2
V-12-2

V-13-1

rV-4-3
IV-1-14

V-14-1

3. ACTIVITY REPORT

4. LISTS AND REPORTS

Number Menu

1

2

3
4
5
6

7
8

ALL DIAL

ONE-TOUCIIDIAL
SPEED DIAL
TEL-INDEX
COVERPAGE
CALL BACK MSG
USER OPTIONS
MEMORY STATUS

Explanation

Printing out both one-touch and speed dial list

at once
Printing out one-touch dial list

Printing out speed dial list
Printing out telephone index list
Printing out super COVERPAGE format
Printing out Call Back Message format
Printing out user options list
Printing out memory status list

Ref.

V-19-1

IV-4-4
IV-5-2
IV-7-2
V-4-2
V-5-2
V-19-2
V-9-2

H-4-2

U-4. FUNCTIONS

5. USER OPTIONS

Number

01

02

03
04

05

06
07

08

09 NOT USED

10 LOGO
11
12

- Be sure to use two digits numbers when entering the numbers shown above, (EX. For "01 RING

DELAY", press the "0" key followed by the "1" key.)

RING DELAY

TONE/PULSE

AUTO REDIAL

XMT VERIFICATION
REPORT

F/TRING TIME

BEEPER

PASSWORD
PROTECTION

SMOOTHING

P.P.I OUTPUT
P.P.T. Redurtion

Menu

Explanation

Setting/Changing ring delay shorter (1 ring/

longer (4 rings)
Setting/Changing tone or pulse for telephone

line
Setting/Changing auto redial on or off
Setting/Changing transmission verification

report on or off
Setting/Changing the period of pseudo-ring

back tone

Setting/Changing the beeper on or off

Setting password protection on or off

Setting smoothing on or off

Setting Lugo on or off

Setting P.P.I. output mode
Setting P.P.I. reduction mode

Ref.

IV-1-10

IV-1-6

rV-1-10

IV-1-12

IV-1-9

IV-1-11

V-7-2

V-3-1

V-14-1
V-18-1
V-18-1

6. CURRENT SETTINGS

Number

1

2

CONTRAST

RESOLUTION

11-4-3

Menu

Explanation

Setting current contrast to super light or auto
mode

Setting resolution (Standard/Fine/Super
fine/Photo) for each pages up to 30 pages

Ref.

V-2-1

V-1-2

7. CONFIDENTIAL MAIL BOX

IM. FUNCTIONS

Number

1

2

3

8. RELAY BROADCAST
Requesting the set up of a relay broadcast with a distant relay ternainal. (Ref. V-12-1)

9. CANCEL TRANSMISSION
Used to cancel transmission or polling operations which have already been programmed.

(Ref. V-17-1)

CONF. TRANSMIT

CONF. PRINT OUT

REMOTE RETRIEVAL

Menu

Explanation

Sending confidential mail to another Brother
machine

Printing out confidential mail from the
memory

Retrieving (polling) confidential mail which

is in another Brother machine

Ref.

V-13-5

V-13-4

V-13-6

II-4-4

III. Setting up

1. SELECTING A LOCATION FOR YOUR FAX MACHINE

The following points should be kept in mind when selecting a place to set up your fax machine.

• Place the fax machine on a flat, stable surface sTich as a desk or stand.

• Select a place where the machine will not be subjected to bumping or excessive vibration.

• Do not set it up in a high-traffic area.

• Locate the unit near a telephone wall jack and a standard grounded outlet.

• Avoid setting up the machine near heaters, air conditioners, water, chemicals or refrigerators.

• Avoid direct sunlight, excessive heat, moisture, or dust.

• Do not connect the unit to electrical outlets controlled by wall switches or automatic timers.
Disruption of power can wipe out information in the unit's memory.

• Do not connect the unit to electrical outlets on the same circuit as large appliances and other
equipment that might disturb the power supply.

• Avoid interference sources, such as loudspeakers or the base units of cordless telephones.

• Be sure to disconnect the handset when moving the unit.

III-l-l

111-2. UNPACKING THE MACHINE

2. UNPACKING THE MACHINE

Unpack the unit and accessories from the box. Check that you have all the items shown in the
illustration below.

Telephone line cord

Receive wire extension

ÌZ/-2-1

3. CONNECTING THE HANDSET

1) Insert the handset line cord into the base of the handset as
shown. Listen for the dick which will indicate that the plug is

securely in position.

III-3. ASSEMBLING THE HANDSET

2) Draw the handset line cord through the gap provided to
prevent the cord from being pinched between the base and the
fax unit. Set the fax unit on its side, so the slot for sliding the
handset base into position is accessible. Insert the handset into
the slot provided. Insert until the handset base is fixed in
position.

III-3-1

III-3. ASSEMBLING THE HANDSET

3) Insert the remaining end of the handset line cord into the
"HANDSET BASE" socket located at the rear of the machine.
Again, listen for the click when inserting the plug into the
socket.

4) Insert the curled cord into the base of the handset as illustrated.

ni-3-2

7/7-3. ASSEMBLING THE HANDSET

5) Insert the other end of the curled cord into the handset itself. A
click will sound when the plug is in position.

777-3-3

III-4. INSTALLING THE WIRE EXTENSIONS

4. INSTALLING THE WIRE EXTENSIONS

1) Pinch the ends of the reseive wire extension together slightly
and insert the prongs into the holes provided at the rear of the
machine as shown in the illustration.

2) Pull the ends of the document wire extension apart slightly and
insert them into the holes provided on the machine as shown in
the illustration.

111-4-1

- Install the -wire extensions with the curved parts of the wire
extension pointing upward.

5. LOADING PAPER

1) Grasp both ends of the tray for inserting original documents

1II-5. LOADING PAPER

and lift up to open the machine as shown in the illustration.

IIP5-1

III-5. LOADING PAPER

2) Insert the plastic paper handlers into the ends of the tube
holding the paper. (When replacing an empty paper roll, be

sure not to lose track of these paper handlers, as they are

necessary for fitting the roll into place in the machine.)

IiI-5-2

3) Load the roll of paper into the machine, inserting the paper
handlers so they fit firmly into the sockets provided, as shown
in the illustration. Check to be sure the paper is coming off the
roll correctly, from the bottom, not from the top of the roll.

1II-5. LOADING PAPER

4) Pull the paper evenly away from the roll, and insert it between
the metal guide and the plastic ribs located below the metal
guide. Check the paper as it leads from the roll into the guide

to be sure there is not too much tension nor too much slack in
the paper.

Be sure not to mistakenly push the release levers for the cover down
into the lower position. These release levers must he in the upper
position (as shown in the illustration provided) or the machine
will not close properly.

III-5-3

I1I-5. LOADING PAPER

If you have inserted the plug into the power supply before you have

loaded the machine with paper, an alarm will sound and a CHECK
RECORDING PAPER message will appear on the screen.

- Use 1" core thermal Roll paper.
(You may experience some difficulty if you try to use paper of less

than V core.)

III-5-4

1II-6. CONNECTING YOUR FAX TO THE POWER OUTLET

6. CONNECTING YOUR FAX TO THE POWER OUTLET

Important
The machine must always be connected to the power outlet

before you connect it to a telephone line,
Similarly, when moving the unit, the telephone line connection

should be removed before unplugging the power cord. This is
because the machine relies on the ground from the plug to
protect you from any hazardous electrical conditions occuring
on the telephone network.

This machine can be plugged into any standard grounded power

outlet. Make sure the socket is grounded and that it is not on the
same line as any large appliances or office machines such as
refrigerators or photocopiers. The power requirements for this fax
machine can be found in the Specifications section on page VIII-1-

1.

There is no ON/OFF switch. When the machine is plugged in, the
date/time display appears on the LCD, You can set the correct time
and date on this display by following the instructions on page IV-

1-1 in the section Configuring the machine.

- When the machine is plugged in, the recording paper will be fed

through the automatically.

111-6-1

1II-7. CONNECTING TO A TELEPHONE LINE

7. CONNECTING TO A TELEPHONE LINE

If you plan to use a single telephone line connection follow the
instructions below. This is straightforward if your telephone receiver

is connected using modular telephone jacks.

1) Plug one end of the telephone line cord into the back of the fax
machine. Use the TEL LINE socket located farthest to the left.

2) Plug the other end of the cord into the telephone wall jack
socket. Make sure this end clicks into place.

Jacks

Multi Line Connections
(PBXs)

If you have the older 4-prong telephone wall jack, you must use a
modular 4-prong adapter (USOC RJAIX). Plug the adapter into the
wall jack and then plug the telephone cord into the adapter, as
shown in the illustration below.

Most offices use a central telephone system. While it is often
relatively simple to connect the machine to a key system or a PBX
(private branch exchange), we suggest that you contact the company
which installed your telephone system and ask them to connect the
fax machine for you.

It is advisable to have a separate line for the fax machine. You can

then leave the machine in AUTO ANSWER mode to receive faxes
at any time of the day or night.

III-7-Î

If the fax machine is to be connected to a multi-line system, ask your
installer to connect the unit to the last line on the system. This will
prevent the unit from being activated each time a telephone call is
received.

777-7. CONNECTING TO A TELEPHONE LINE

If you have call waiting, ringmaster, or any other custom calling

feature on your telephone line it may create a problem in the

operation of your fax unit.

As with most fax units this machine must be connected to a two

wire system. If your line has more than two wires proper
connection of the fax machine can not be made.

Connecting to a

private branch

exchange

The following points should be kept in mind if you are installing the

machine to work with a private branch exchange (PBX).

1) It is not guaranteed that the unit will operate correctly under all
circumstances with approved PBXs. Any cases of difficulty
should be reported first to the company that installed your
telephone system.

2) If all incoming calls will be answered by a switchboard operator,
it is recommended that the AUTO ANSWER function be set to
be manual, (see page IV-1-7) All incoming calls should initially
be regarded as telephone calls.

3) The unit may be used with either the pulse or tone dialing
telephone types.

III-7-2

III-8. MAKING A TRIAL COPY

8. MAKING ATRIAL COPY

Now that your fax machine is ready for use, it is a good idea to test
it by making a copy.

You can copy any document up to 8.5 inches/216 mm (A4 size)

wide. Follow the instructions below.

1) Set the document face down into the feeder. Adjust the guides
located on either side of the document if it is less than 8.5 inches
wide.

2) The following display appears on the LCD screen.

COPY

FAX

COPY

3) Press the COPY key. The fax machine draws the original through
and prints a copy.

The default setting for making copies is SUPER FINE. To change

this setting when copying photographs, press the RESOLUTION key

to light 'THOTO" LED, then press the COPY key.

- When the copy has been printed, the automatic paper cutter will

cut the page from the paper roll.

- The machine cannot read text or images closer than 118" from any

edge of the document.

- Do not pull on the paper while copying is in progress. This may
ruin the copied image.

ENTERFAX NO.

PRESS

COPY KEY

ni-9. ADDITIONAL SET-UP OPTIONS

9. ADDITIONAL SET-UP OPTIONS

Connecting to an Connect an external telephone to the "EXT. DEVICE" jack as
external telephone shown.

You can remotely activate the machine using your external

telephone. This is described in the sub-section ^'Reception hy

Enhanced Remote Activation" (see page IV-3-2).

You can also connect a TAD to the Ext. Device plug instead of a
telephone.

III-9-1

IV. Basic uses

This chapter describes the most common operations that you will perform with your fax machine,
such as sending and receiving faxes, and using the one-touch, speed dial, and Telephone Index dial
facilities that allow you to recall and dial regularly used fax numbers.

1. CONFIGURING THE MACHINE

When you first plug in the power cord to the outlet the following

text should appear on the LCD screen;
(Make sure there is no document in the feeder.)

WARMING UP

PLEASE WAIT

06/01/1992 00:00

FAX/COPY : SET DOC.

Setting the date and
time

\

_

J

ABC

—5—1

1 E
L _ _1

i 7 II B ir 9 (

IZX3IZOCO
1

-----------

I tNTEBRUPT I

1

Carry out the procedure described below to set the correct date and
time for the machine.

1) Press the FUNCTION key. Then press the 2 key on the number

]

keys.

2.REGISTRATION
PRESS SET KEY

2) Press the SET key. Then press the 0 key followed by the 2 key.

02.DATE-TIME
PRESS SET KEY

3) FrewtheSETkey.
YEAR : XX

INPUT / PRESS SET TO END

4) Enter the last two digits of the current year (for example enter

1992as "92") using the number key s and then press the S ET key.

MONTH : XX

INPUT / PRESS SET TO END

lV-1. CONFIGURING THE MACHINE

5) Enter the current month as a 2-digit number (for example enter
July as "07") using the number keys. When you have correctly

set the month press the SET key.

¡mizoizo

6) Enter the day, also as a 2-digit number (for example enter as

r? li a II 9 1

I » ii:Ljm

"01") in the same way as you entered the year and month. When

you have correctly set the day press the SET key.

DAY : XX

INPUT / PRESS SE! TO END

TIME ; XX:XX

INPUT / PRESS SET TO END

- tl 2 II 3 I (

------

' ! (NTERRUPT

I 4 l| 5 ~lt 6 I I

l~^l » II f~\ L

7) Now enter the current time in hours and minutes using the

number keys. When you have correctly set the time press the SET
key. The date and time that you have just set are briefly displayed
and then the screen starts scrolling through the registrations''

menu.

- When setting the time

Remember that the machine uses the 24 hour clock

- If the power is cut off
Should the power outlet for the unit he cut off, the date and time

setting will be backed up for one hour. After one hour, the date
and time setting will be cleared and you will have to register it
again.

Registering your name To store your name and fax number in the machine so that they will
andnumber automatically printed (along yvith the page number) at the top of

each page of every document that you send, proceed as follows:

1) Press the FUNCTION key.

2) Then press the 2 key on the number keys.

2 I

2.REGISTRATION
PRESS SET KEY

I 5 I

IV-1-2 _

3) Press the SET key. Then press the 0 key followed by the 5 key.

05.STATION ID

PRESS SET KEY

4) Press the SET key.

FAX:
II^PUT / PRESS SET TO END

IV-1. CONFIGURING THE MACHINE

A-IL-l. XJ

[xnrxncxj

OH,m

5

1 4 u

JL

W « T

1 7 II JL

or

0

JL

jlJ

6 1

5) Enter your fax number (which can be up to 20 digits long) using
the number keys. The procedure for entering numbers is
described in detail in the section information using the
keys in this chapter.

6) Press the SET key when you have entered the fax number
correctly.

If you wish to input a "+" (INTERNATIONAL DIALING CODE

PREFIX) at the first position, press the "Chain" key and continue to
enter the number, using the correct international dialing code, and
omitting any "ZERO" at the beginning of the national area dialing
code.

TEL:

INPUT / PRESS SET TO END

7) Now enter your telephone number (which can be up to 20 digits

long) using the number keys.

8) Press the S ET key when you have entered the telephone number

correctly.

rxir~5~ii:xj

NAME;

INPUT / PRESS SET TO END

9) Enter the name you wish to appear on the faxes that you send

using the number keys. The name can be up to 20 characters

long including spaces. The procedure for entering names is

described in detail in the section Entering information using the
keys in this chapter.

10) Press the SET key when you have entered your name.

- The telephone number is only used for the Call Back Message^ or

siiper COVERPAGE.

- If you do not enter a fax number you cannot enter anything else.

- You cannot enter a "-"using the PAUSE key when registering

your fax and telephone number. Use the (<—/—>) cursor key instead

to enter a space. It will be printed as but not he displayed.

IV-1-3

lV-1, CONFIGURING THE MACHINE

Entering information

using the keys

Entering numbers

i 7 II b' II T r

I « l[~0 ll * I

MAIL

The way in which you enter numbers and names into the machine's
memory is the same in all cases.

To enter a number into the machine, simply type in the number
using the number keys. A horizontal cursor marks the place where
the next digit you enter will be. Every time that you enter a digit, the
cursor is moved one place to the right. You can also move the cursor
left or right using the (^/—>) cursor keys.

Press the CLEAR key to delete the number indicated by the cursor
position, and all numbers to the right of the cursor.

To modify an existing digit, use the cursor keys to move the
cursor to the position you want to modify, and input a new digit
over the old one.

- You cannot insert a space into a number that has been input. You

must re-enter it with the space included.

- If you do not press any key for one minute, or if you press the

STOP key, any changes you have made are disregarded and the

original number is retained.

Entering names

I tt II 0 ir~m

IV-1-4

To enter names, use the keys on the number keys and / -A) cursor
keys.

Either two or three letters are assigned to each key on the number
keys. Also, although they are not marked, some special characters,
punctuation marks and symbols are assigned to the keys "1" key,

" key, and key.

"l"key

................

"2"key

...............

"3"key

...............

"4"key

...............

"5"key...............JKL5

"6" key

..............

"7"key

...............

"8"key

...............

"9"key

...............

"0"key

...............

..................

"#"key

...............

A E 6 0 A N 1
ABC2
DEF3
GHI4

M N06
PRS7
TUV8
WXY9
QZO

(space) !"#$%&'()* + ,- ./

:;< = >?@[]^_

IV-1. CONFIGURING THE MACHINE

To enter any character press the appropriate key until the character

appears.

1) For example, to enter the name "Fred)", press the 3 key three

o

times.

NAME: F
INPUT / PRESS SET TO END

2) Press the 7 key twice.

ZJ

NAME:
INPUT

3) Press the 3 key twice.

FR

/ PRESS SET TO END

IZ]

NAME:
INPUT

4) Press the (->) cursor key once to move the cursor to right.

-To enter successive characters which are assigned to the same
key, you must use the cursor key to move the cursor to the

right.

FRE
/ PRESS SET TO END

NAME; FRE_

INPUT / PRESS SET TO END

5) Press the 3 key once.

NAME: FRED
INPUT / PRESS SET TO END

6) Press the * key twice.

- When you press the 1 key, * key, or# key, the lower line of the

screen shows the characters assigned to that key. Press the
key n times to use the n*^ character in the row.

NAME: FRED!

MARK-

i INTERRUPT I

7) Press the SET key.

IV-1-5

IV-1. CONFIGURING THE MACHINE

- You can only overwrite characters. Insertions cannot be made.

- You can overwrite with a space by pressing the * key once.

- If you want to change a character, use the cursor keys to
move the cursor underneath the character and enter a new
character.

- Press the CLEAR key to delete the character indicated by the
cursor position, and all characters to the right of the cursor.

Selecting tone or pulse dialing

j

-------------------

I la !

I I

I

-----------------------

I INTtfiñUFT I

' I

I

_______________

I INTEfíRUPT I

I ^ I O''

1

1

I

ABC

_2

There are two different dial types, and you must select the type of
signal suitable for your telephone line.

The default setting is "Tone".

1) Press the FUNCTION key. Then press the 5 key on the number
keys.

5.USER OPTIONS

PRESS SET KEY

2) Press the SET key. Then press the 0 key followed by the 2 key.

02.TONE-PULSE
PRESS SET KEY

3) Press the SET key.

CURRENT :

1. TONE

4) Press the 1 key for tone dialing, the 2 key for pulse dialing.

TONE-PULSE

PRESS SET

TONE

2. PULSE

: PULSE

KEY

I---------------------1

j INTERRUPT I

ma^mm

i

_______________

IV-1-6

5) Press the SET key to confirm your selection.

I

IV-1. CONFIGURING THE MACHINE

Setting the auto answer switch

AUTOANS

FAX/TEL switch

— 1 T-”

AirmAtJC ! ^

START

] MANVAL

— RT

\ AUTOANS

I MANUAL

— F/T

I AUTOANS

I MANUAL

— F/T

I AUTOANS

MANUAL

F/T

AUTO ANS

You can select answering mode for fax reception - your choice are
automatically, manually, or FAX/TEL auto switching.

You can set the unit to answer in-coming calls automatically by
turning on the auto answer feature. To do this, press the AUTO ANS.
key to light the AUTO ANS LED.

If you want all calls to be answered manually, press the AUTO ANS
key to light the MANUAL LED.

If you want to select FAX/TEL, Auto changing switch, press the

AUTO ANS. key, and light both the AUTO ANS. and MANUAL

LEDs.

The initial setting is "Auto Ans."

The unit is equipped with a switching feature that can distinguish

between telephone calls and fax transmissions. Improving
communications when the machine is used on a single telephone

line. To activate this function on your machine, press the AUTO ANS

key until both LEDs are lit the AUTO ANS and MANUAL LEDs.
If the other party is sending an automatic transmission, the unit

detects the CNG tone and enters fax reception mode automatically.

If the other party is sending a manual transmission or telephone
call the unit rings for a specified period (10 or 20 or 30 seconds
which you can select as the F/T ringing time). Within the F/T
ringing time, if you pick up the handset, you can talk with the other
party. When the other party wants to send a manual transmission,
press the START key and you will receive the document. If you
cannot pick up the handset within the F/T ringing time, the unit
will enter FAX reception mode automatically. So you can receive a
document by manual transmission even if you are away from the
machine.

Also, if you have given your F/T & Remote ID number to the other
party they can always send a manual transmission and put your
machine into FAX reception mode by entering the ID number (only
using a tone dial unit), (see F/T & remote ID)

IV-1-7

lV-1, CONFIGURING THE MACHINE

The following flow chart illustrates the situations which may arise
in the operation of the FAX/TEL switch on the unit.

LINE CONNECTION

FAX/TEL SWITCHING

RING DELAY ; This refers to the number of rings before the phone line is connected in response

to a telephone call or fax transmission. You have the option of setting this to either

1 or 4 rings.

F/T RINGING ; After the line is connected^ the machine begins to ring a second time, for a

selectable period of 10,20 or 30 seconds. This additional ringing period provides
you with extra time to pick up the telephone for a phone conversation or to

receive the manual transmission of a fax. During this period, the other party can
hear "pseudo-ring" back tone.

IV-1-8______________________________________________________________________________________

IV-1. CONFIGURING THE MACHINE

- The cost of the transmission (borne by the sending party) will be
calculated from the point in time at which the beep signals that

the line connection has been made.

- After beep signal, there is no sound for about 4 seconds to detect
a CNG which is sent by other party, until the line is disconnected.

Setting the F/T ringing period

I

--------

1

I - I

L

_____

I

-------------------

I INTERRUPT I

I

---------------------

!

J

T

1

ML

ZED

;

-----------

I INTERRUPT I

1

O , r-n

DEF

■ r r~3~n

You can select the F/T Ringing period by following the procedure
below.

- The initial setting is 30 seconds.

1) Press the FUNCTION key. Then press the 5 key.

5.USER OPTIONS
PRESS SET KEY

2) Press the SET key. Then press the 0 key followed by the 5 key.

05.F/T - RING TIME
PRESS SET KEY

3) Press the SET key.

CURRENT : 30SECS.

1.10 2.20 3.30

4) Press the 1 key to select 10 seconds, the 2 key for 20 seconds, or
the 3 key for 30 seconds.

F/T-RING TIME : 20SECS

PRESS SET KEY

5) Press the SET key to confirm your selection.

IV-1-9

ÌV-1. CONFIGURING THE MACHINE

Setting the ring

delay

I

INT£ftRUPT f

^ I

i j

INTBdRUPT

You can select the number of times the telephone will ring before

the machine will switches to reception mode.;

- The initial setting is Longer.

1) Press the FUNCTION key. Thcn^ press the 5 key on Lhe number

keys.

5.USER OPTIONS
PRESS SET KEY

2) Press the SET key. Then, press the 0 key followed by the 1 key.

01.RING DELAY
PRESS SET KEY

3) Press the SET key.

CURRENT : LONGER

1.SHORTER 2.LONGER

] °rr^~~|

Turning auto redial
on and off

4) Press the 1 key for a shorter ring delay (1 ring), the 2 key for a
longer ring delay (4 rings).

RING DELAY : SHORTER

PRESS SET KEY

5) Press the SET key to confirm your selection.

If you are sending a fax automatically (see Sending a fax in this
chapter) you can set up the machine to redial the number
automatically if the destination number is engaged. The unit will
redial the last used number up to 3 times at 5-minute intervals.

- The initial setting is "ON".

1) Press the FUNCTION key. Then press the 5 key on the number
keys.

5.USER OPTIONS
PRESS SET KEY

IV-l-lO

IV-1. CONFIGURING THE MACHINE

j INTERRUPT I

1 1

I

---------------------

--3 1

DEF

I

1

I" INTERRUPT 1

L_!TTT_J

or I 2

2) Press the SET key then the 0 key followed by the 3 key.

03.AUTO REDIAL
PRESS SET KEY

3) Press the SET key.

CURRENT

l.ON

I

4) Press the 1 key to turn auto-redialing on, the 2 key to turn auto
redialing off.

: ON

2.OFF

AUTO REDIAL : OFF

PRESS SET KEY

5) Press the SET key to confirm your selection.

- Even if auto-redial is "ON" it cannot he used to send an automatic

transmission when the interrupt function has been used.

- Auto redial cannot he used for manual transmission.

Turning the beeper
on and off

1 !

mo

The unit has a beeper which sounds to indicate operating errors and
when keys have been pressed. You may decide that you would
rather operate the machine without this facility. To turn the beeper

on or off proceed as follows.

- The initial setting is "ON".

1) Press the FUNCTION key. Then, press the 5 key on the number
keys.

5.USER OPTIONS
PRESS SET KEY

2) Press the SET key. Then press the 0 key followed by the 6 key.

06.BEEPER

PRESS SET KEY

iv-i-n

IV-1. CONFIGURING THE MACHINE

j INTERRUPT

I

L__________

TJorl^XJ

INTERRUPT t

Turning the

transmission

verification report

on and off

INTERRUPT t p

L - - -J

■~o II T"

3) Press the SET key.

CURRENT:

l.ON

4) Press the 1 key to turn the beeper on, the 2 key to turn the beeper
off.

BEEPER :

PRESS SET

5) Press the SET key to confirm your selection.

You can establish the success or failure of a fax transmission by
printing out the transmission verification report. This report is
automatically printed for each transmission if you turn the

transmission verification feature on. If you do not want this report

generated you can disable the function.

1) To turn this function on or off, press the FUNCTION key
followed by the 5 key. Press SET key. Then press the 0 key
followed by the 4 key.

□

04.XMT VERIFICATION

ON

2.OFF

OFF
KEY

PRESS SET KEY

r —1
1 tmaRROPT 1

L j

IV-1-12

or

2) Press the SET key.

CURRENT : OFF

l.ON 2.OFF

3) Press the 1 key to turn transmit verification on, or the 2 key to
turn it off.

XMT VERIFICATION : ON

PRESS SET KEY

4) Press the SET key.

- The initial setting is "OFF".

- When the transmission error occured, this report is always
printed out.

lV-1. CONFIGURING THE MACHINE

TRANSMISSION VERIFICATION REPORT

TIME : 06/01/1992 14:li
NAME : BROTHER
FAX : [phone]
TEL : [phone]

DATE,TIME
FAX NO./NAME
DURATION

PAGE tS)
RESULT
MODE

- Coverpage and Callback Message does not count as part of Page Count.

Activity report

An activity report lists the last fifty most recent activities, that is,
transmissions that the machine has sent or received. The report
shows the date, time, fax number or name of the other machine,
transmission duration, the number of pages sent or received,
whether the transmission was successful and the transmission
type.

Activity reports are printed out automatically for each time interval
which you register using the following procedure.

1) Press the FUNCTION key. Then press the 2 key.

06/01 14:16

HEAD QTR.

00:01:33
01 COVERPAGE
OK
FINE

2.REGISTRATION
PRESS SET KEY

CALL BACK MSG

I

-----------

! INTERRUPT I

1

2) Press the SET key. Then press the 1 key followed by the 0 key.

10.ACTIVITY INTERVAL

PRESS SET KEY

3) Press the SET key.

BASIS TIME

IKPUT / PRESS

4) Enter the basis time. This is the start of the time interval for
which the machine will print out the activity report. When you
have entered the time press the SET key.

:

00:00

SET TO END

IV-1. CONFIGURING THE MACHINE

5) Select the interval and press the appropriate key (1-7).

INTERVAL SELECT NO.

l.OFF . 2.1H 3.2H 4.4H

INTERVAL SELECT NO

5.8H 6.12H 7.24H

INTERVAL - 12H

PRESS SET KEY

INTEFIRUPT I

! I
t I

t

______

DEF

START

6) Press the SET key to confirm your setting.

- If you want to look at an activity report before the end of the time

interval, print it out manually as follows.

1) To print out an activity report manually press the FUNCTION
key followed by the 3 key.

I

3.ACTIVITY REPORT PRINT
PRESS START KEY

2) Press the START key. The report is now printed.

ACTIVITY REPORT

PRINTING

3) The screen returns to its normal display message.

2. SENDING A FAX

IV-2. SENDING A FAX

There are two methods of sending a fax transmission - automatic
and manual.

Automatic
transmission

To transmit a document automatically, set the document face down

in the document feeder. The following screen appears:

FAX

COPY

Dial the fax number of the destination using one-touch, speed dial.

Telephone Index, or manual dialing. Then, press the START key.
The document is read through the machine automatically.
On successful completion of transmission, the machine will beep.

If the transmission verification is "ON", then you will get a report

at the end of each transmission.

If the telephone connection was not successful, and auto redial was
set to "on", the machine will try to send again automatically. (See

page IV-1-10.) If the auto redial was set to "off", the transmission
will fail.

If the transmission was not successful then, the unit will print out
a Transmission Verification Report (error) automatically. If the
distant end is busy or there is no response the LCD will read either

"NO RESPONSE OR BUSY", and the unit will print out a

transmission verification Report (busy) automatically.

CNG Tone is sent in Automatic Transmission.

ENTER
PRESS

FAX NO.
OOPY KEY

TRANSMISSION VERIFICATION REPORT

DATE,TIME
FAX NO./NAME
DURATION 00:01:33
PAGE (S)
RESULT
MODE

06/01 14:16

HEAD QTR.

01 COVERPAGE CALL BACK MSG.
ERROR
FINE

TIME ;: 06/01/1992 14:18
NAME ;

: BROTHER
FAX ;: 052-811-5981
TEL :: [phone]

lV-2-1

IV-2. SENDING A FAX

Manual transmission

HOOK

or

"2 3 ^ -

START

To transmit a document manually, set the document face down in
the document feeder. The following screen appears;

FAX

COPY

Either press the HOOK key or pick up the handset. Now dial the
number of the destination using one-touch, speed. Telephone
Index, or manual dialing. When you hear the answering fax tone
press the START key and, if necessary, hang up the handset.

The document is drawn through the machine automatically.

Upon successful completion of the transmission the machine will
beep.

- Auto Redial is not effective for manual transmission.

- Only the following current settings are effective for manual
transmission:

• Resolution

ENTER

FAX NO.

PRESS COPY KEY

HOOK

or

Points to
Remember When
Sending a Fax

• super COVERPAGE

• Call Reservation

- In case of dialing by Telephone Index, before pressing HO OK key

or picking up the handset, you should select the number from the

Telephone Index, (see page IV-8-1)

Bear in mind the following points whenever you send a fax.

• Adjusted the guides located on either side of the document, if it
is less than 8.5 inches /216 mm wide. (Min. width 5.8 inches/148

mm.)

• Do not send documents on any of the following types of paper:

- Thick paper

- Very thin paper, such as tissue or tracing paper

- Wet, wrinkled, torn, curled, or slick paper

- Thick photographic or coated paper

- Paper with tape or staples, or with metal or textiles attached

if you must send a document on any of these types of paper, copy
them first with a photocopy machine and then use the copies to
send your faxes. (Do not make your copies on this convenience
copier, as the paper restrictions for the fax function apply to the
copier as well.)

fy-2-2

JV-2. SENDING Л FAX

• The range of optimum thicknesses for sheets used in the ADF is

2.8 X 10'^- 3.9 X 10'^ inches (0.07 - 0.10 mm) and the range for

weight is 0.07 x 10'^- 0.114 x 10'^ Ibs/inch^ (52 - 80g/m^). If you
are using only one sheet of paper, the thickness of the paper
should be between 2.8x10'^-3.9x10'^ inches (0.07 - 0.12mm)
and the weight, between 0.114 x 10'^ - 0.182 x 10'^ Ibs/inch^ (80

- 128g/m^).

• If the receiving fax machine is not set to AUTO ANSWER,
someone may answer the telephone. If this happens, ask the
other party to start fax reception by pressing their START key.
(Remember you must use the handset to speak to the other
party, as the unit does not have speakerphone.) Press the START

key and then hang up after you hear the fax tone.

• If a document stops during feeding, press the STOP key to

remove it. If the jammed paper is not ejected after pressing the

STOP key, open the cover and remove the document.

Loading multiple
pages for transmitting
or copying

• Remember that the fax machine
cannot read text or images closer
than 1/8" from any edge of a
document when copying or sending

a fax.

• Donot load more than 30 documents
into the feeder at one time.

• Be sure to remove all paper clips

before sending your document.

• Send glossy paper one page at a

time.

• Do not attempt to transmit paper of differing sizes or thickness

in one transmission.

The maximum document width to be input is 8.5" (216mm). The
maximum width of the printed (or scanned) area is 8.2" (208mm).

The maximum document length is 35,4" (900mm), the minimum is

3.9" (100mm).

If the document you are about to
transmit or copy is more than one page,

fan the sheets of paper and insert them

face down, ao that the first page is at the

bottom and will be fed first.

208 (mm)

Current setting for
sending a fax

In order to make the clearest, most effective fax transmissions
possible, the following current settings have been provided for
your use. They are described in greater detail in the unit shown in
parenthesis.

IV-2-3

IV-2. SENDING A FAX

These current settings should be made after setting the document
face down in the document feeder (if needed), but before entering

the fax number.

Set the Doc. in the
feeder

Enter Fax No.

Press START key

START

t

Effective “current setting”

• Resolution: This can be changed from standard to fine (for

newsprint and drawings), super fine (for highly detailed

drawings), photo (for sending pictures), by pressing the resolution

key. (See page V-1-1)

• Contrast: This can be changed automatically.

If you want to send a super-light document, you can select "super
light" mode manually, (see page V-2-1)

• super COVER?AGE: This exclusive Brother feature lets you

send an extra sheet which includes your name and fax number as
well as those of the destination. In addition, a message such as an
"urgent!", "confidential", or your own message can be included
with this information. (See page V-4-1)

• Timer: This option allows you to set a time at which you want

your documents to be sent. This means it is possible to send a
document when you are not in the office (e.g. at night when
telephone rates are low). (See page V-6-1)

• Polling: Fax units can use this function to request documents

from other units. Several sub-options are also available to let you
make the most effective use of this feature. (See page V-8-1)

lV-2-4

• Password: This security function lets you send and receive faxes

in a closed network, and prevents reception of junk faxes. (See
page V-7-1)

• Call Reservation: This allows telephone conversation with the

other party after sending message. (See page V-5-1)

• Relay Broadcasting: This allows documents to be sent to a central

machine (a Brother machine with memory) for storage and relay
transmission to other local machines. You can save the expense of
numerous long-distance calls. (See page V-12-1)

• Confidential mailbox: This allows you to send a document

which will be stored in the receiving unit's memory until the
receiving party inputs an access code. (See page V-13-1)

IV-2. SENDING A FAX

• Broadcasting: This featurecanbe used to send the same document
to several different locations in a single operation. (See page V-11-

1)

• Memory : This allows you to send document(s) from memory,
(see page V-9-1)

• ECM: This is error correction mode which checks the integrity of

a fax transmission while it is in progress and takes corrective

action, (see page V-10-1)

Redialing

Automatic redialing

If the number that you have dialed is engaged you can redial it
without having to re-enter the number. There are two different
ways of doing this, depending on whether you are using manual or
automatic transmission.

Automatic redialing can only be used for faxes that were sent using
automatic transmissions - not for telephone calls. You can turn
automatic redialing on or off (see page IV-1-10).

When using automatic transmission to send a fax, if the destination
number is engaged, the machine will automatically redial the
number up to three (3) times at five (5) minutes intervals.

- Before using automatic redialing/, you can send a different fax

message or make a copy of a document using the "Interrupt"

feature.

(See page V-16-1.)

- To cancel automatic redialing, press STOP key.

IV-2-5

lV-2. SENDING A FAX

Manual redialing

or

PAUSE/REDIAL

srAflr

HOOK

HOOK

If you are manually sending a fax or using the unit as a telephone
and you obtain a busy signal^ carry out the following procedure.

1) Replace the handset or press the HOOK key.

2) Pick up the handset or press the HOOK key.

3) When you hear the dialing tone press the REDIAL key. The
machine now redials the number it dialed last.

4) If you are sending a fax, press the START key when you hear the
answering fax tone. If you are making a telephone call, simply
proceed when the called party answers.

JV-2-6

3. RECEIVING A FAX

Automatic reception

] MANUAL

— F/T

I AUTOANS I

Manual reception

---------

1 M/U!

AUTOANS ‘ C5^'

1 AUTOANS

MANUAL

FfT

AUTOANS

lV-3. RECEIVING /i FAX

Fax reception can be either manual or automatic. You will probably

want to receive faxes automatically, as this is the more

straightforward method. However, if you are using a single

telephone line for both telephone and fax reception you will have
several options. You can either use the unit in manual reception and
monitor all in-coming calls, or you can use the FAX/TEL switch
and let the machine decide if the call is a fax message or not.

To receive faxes automatically set the AUTO ANS function to ON

(the AUTO ANS. LED is lit), (see page IV-1-7). There is no need for

any further intervention - the machine will answer all calls
automatically at any time. Having successfully received a fax the
machine beeps once.

To receive faxes manually set the AUTO ANS function to OFF (the
MANUAL LED is lit), (see page lV-1 -7). The procedure for receiving
a fax is as follows:

HOOK

START

Reception with FAX/TEL switching

1) When the telephone rings either pick up the handset or press the

HOOK key.

2) If you hear a fax tone press the START key.

3) Replace the handset if necessary.

Having successfully received a fax the machine will beep once.

There are two types of reception with FAX/TEL switching as
described in the configuration section (see page IV-1-7) at the start of
this chapter.

1) Automatic transmission from the other party.

2) Manual transmission from the other party.

- Pick up the handset while the machine is ringing. Follow the

same procedure as for manual reception. If you do not pick up the
handset, the machine will he changed to automatic reception
mode after the specified ringing time. (Refer to the section on the
FAX/TEL switch elsewhere in this chapter.)

______________________________________________________

IV-3-1

IV-3. RECEIVING A FAX

Reception by Enhanced Faxes can be received through the use of an external telephone or
Remote Activation an extension telephone.

Remote activation

You can activate the fax machine from a remote telephone. This is
useful if you are using the machine on an extension of a key
telephone system.

Remote activation allows you to receive a call on a telephone which
is either connected from the fax unit or is parallel connected to your
telephone line (extension telephone), but is not located near the fax
unit. If an in-coming call is a fax transmission, simply press F/T &

REMOTEID of the external/extension telephone (tone-type) to

enable reception of the fax.

- If you accidently pick up your extension or external telephone by

mistake when you are transmitting or receiving a FAX. there
might be some slight distortion on the document.

- If you are using an extension or external telephone, be sure to use
" it"and!or 'W'for the F/T& Remote ID. (This will help you avoid
operation errors.)

Reception into memory If the unit has run out of paper it will automatically store any fax

transmissions it receives in its memory. Also, if it runs out of paper
midway through receiving a transmission, it will store the part of
the document that it is unable to print. The following message
appears on the LCD display:

IV-3-2

CHECK RECORDING PAPER

Load the machine with paper and the unit will print any stored
documents or parts of documents.

No data is lost provided you do not turn off the machine prior to
printing out the stored documents.

IV-3. RECEIVING A FAX

Registering F/T &

Remote ID

Ezzazaal | 2 |

/NTERfiUPT I

I

_______

I

Use the following procedure to register an F/T & Remote ID.

The initial setting is "

1) Press the FUNCTION key. Then press the 2 key on the number

keys.

2.REGISTRATION
PRESS SET KEY

2) Press the SET key. Then press the 0 key followed by the 4 key.

04.F/T & REMOTE ID
PRESS SET KEY

3) Press the SET key.

F/T & REMOTE ID : 2^*

INPUT / PRESS SET TO END

Enter your chosen F/T & REMOTE ID number. When you have

entered it correctly/ press the SET key.

- When you connect the external telephone to a TAD (telephone
answering device), the "F/T & REMOTE ID" you enter must be
different from the TAD operation ID.

- If you are making use of an extension or external telephone, be
sure to use the "#" and/or " symbols. This will help prevent

the fax unit from being turned on (accidentaly into reception

mode) when you are dialing.

IV-3-3

iV-4. USING ONE-TOUCH NUMBERS

4. USING ONE-TOUCH NUMBERS

If you regularly send faxes to the same destinations, it is useful to
be able to dial these numbers without having to input them in every
time using the number keys. A one-touch key enables you to send
a fax (or make a telephone call) to a particular destination without
having to enter the number every time - you simply press the
relevant one-touch key and the machine automatically dials the
number you require. The InstaFAX2200M can store up to sixty (60)
fax or telephone numbers as one-touch numbers. The

InstaFAX2100M can store up to thirty (30) fax or telephone numbers

as one-touch numbers.

There are thirty one-touch keys, numbered 00 (30) to 29 (59), and a

shift key which enables you to store different two destinations

numbers under each one-touch key. (This applies only to the
InstaFAX2200M.)

(For example, to dial the number stored as one-touch numbered 13,
press the one-touch 13 key in the InstaFAX2100M/2200M. To dial
the number stored as one-touch number 39 hold down the SHIFT
key and press the one-touch 09 key in the InstaFAX2200M.)

Registering one-touch To store a fax or telephone number as a one-touch number proceed
numbers as follows.

laiJMtWi

]

1) Press the FUNCTION key. Then, press the 1 key on the number
keys.

1.ONE-TOUCH / SPEED DIAL
PRESS SET KEY

2) Press the SET key. Then press the 1 key.

1.ONE-TOUCH DIAL
PRESS SET KEY

3) Press the SET key.

ONE-TOUCH DIAL

SELECT ONE-TOUCH KEY

IV-4-1

ONE TOUCH KEY

IV-4. USING ONE-TOUCH NUMBERS

4) Now press one of the one-touch keys, or hold down the SHIFT
key and press a one-touch key. Pressing a key on its own permits
you to register one of the numbers 00 to 29. On the
InstaFAX2200M, holding down the SHIFT key allows you to
register the numbers 30 to 59. The display changes to show the

one-touch key number.

★ 05

INPUT / PRESS SET TO END

means one-touch

5) Enter the number (which can have up to 20 digits). When you
have entered the fax or telephone number, press the SET key.

NAME:_

INPUT / PRESS SET TO END

6) Enter the name (up to 24 characters) in the way described in the
section entitled Entering information using the keys. Press the

SET key when you have finished.

or

L

_________

STOP

CURRENT : FAX

TEL 3.0FF

]or

DBF

!□

l.FAX 2

7) Press the 1 key for Fax, the 2 key for Telephone, or the 3 key for
off.

This selection is only used for the dial list. Selecting "ofF is used
for group keys (see page IV-4-3.), or chain dialing keys (see page
IV-6-1).

CURRENT : FAX

PRESS

8) Press the SET key to confirm the setting.

J

9) You can either continue and register another one-touch dial
number, or end registration by pressing STOP.

ONE-TOUCH DIAL

SELECT ONE-TOUCH KEY

SET KEY

IV-4-2

IV-4. USING ONE-TOUCH NUMBERS

RGgiStering one-touch You can also store many destinations under a single one-touch key

numbers as a group key as a group. This feature is very useful for the broadcast transmission

function (see page V-11-1), sequential polling function (see page V­8-5), and relay broadcasting function, (see page V-12-1)

Defining and storing a To define and store a group of destinations use the following
group procedure.

1) Press the FUNCTION key. Then press the 2 key.

]

2.REGISTRATION
PRESS SET KEY

I INTERRUPT 1

WXY

IZI

INTERRUPT

ONE TOUCH KEY

XDCOCXD

2) Press the SET key. Then press the 0 key followed by the 9 key.

09.GROUPING
PRESS SET KEY

3) Press the SET key.

GROUPING

SELECT GROUP KEY

4) Press the one-touch key to which you wish to assign the group
that you are defining. If you have previously assigned one­touch or group to this key, you are asked whether you want to
change or not. (If you have already assigned groups to six one­touch keys the unit will keep and display a message informing
you that no new groups can be registered.)

NEW GROUP

ENTER GROUP N0

5) You can assign up to six groups numbered 1 to 6. Press the group
number, using number keys.

GROUP 01

PRESS SET KEY

lV-4-3

6) Press the SET key.

G01:_

INPUT / PRESS SET TO END

nrni 0 II-O

1 INTERRUPT 1

OLIOIZO

lV-4. USING ONE-TOUCH NUMBERS

7) Enter the members of your new group using already registered
speed dial numbers and one-touch keys (you can include up to

129 stations in one group fur 2100M and 159 stations in one
group for 2200M). The name of each destination is shown as you
enter it on the lower line. The one-touch or speed dial numbers

that you have entered are shown on the upper line. After each
entry the cursor key must be pressed to lock in that entry.

- A one-touch number xvill he represented by a** * " in front of the

one-touch location number. Speed dialing numbers are represented
by a in front of the speed dial location number.

G01:#02#04±07
FRENCH OFFICES

8) Press the SET key to confirm your group selection.

NAME:_
INPUT / PRESS SET TO END

9) Enter a name for the new group using the number keys (within
24 characters).

Sending one-touch faxes

Printing a list of

one-touch numbers

tsUHAiMJt I

NAME:EUROPEAN 0FFICES_

INPUT / PRESS SET TO END

10) Press the SET key.

To send a fax to a destination whose number is stored under a one-

Louch key simply follow the steps for sending a fax, either manually

or automatically, and instead of dialing the number with the keys
just press the relevant one-touch key (or hold down the shift key

and press the one-touch key). The stored fax number is dialed

automatically. To begin transmission just press the START key.

To print out a directory listing of the names and numbers stored as
one-touch dial numbers.

1) Press the FUNCTION key. Then press the 4 key on the number

]

keys.

4.LISTS AND REPORTS
PRESS SET KEY

IV-4-4

lV-4. USING ONE-TOUCH NUMBERS

i

-----------

t INTERRUPT I

T

HJ

2) Press the SET key, then press the 2 key.

3) Press the START key to print out a list of the one-touch names
and numbers. The screen displays a message informing you
that it is printing out the list of one-touch dial numbers.

4) Press the CLEAR key to return to the functions menu.

ONE-TOUCH DIAL LIST

2.ONE-TOUCH DIAL
PRESS START KEY

LIST - ONE-TOUCH DIAL

PRINTING

NUMBER

*00
*01
*02
*03
*04

*05
*06
*07

FAX/TEL NUMBER

20182858815
9083568880
31489787788
1467823
71498709892

0117361236
0899067856
6753452

FAX
FAX

TAX
FAX
FAX

TEL
TEL
TEL

TIME

NAME

FAX

TEL

DESTINATION
HEAD QTR

NJ OFFICE
FIANCE DEPT
DESIGN DEPT

LA OFFICE
UK OFFICE

PARIS OFFICE
ABC CAMPANY

06/01/1992 18:40

BROTHER

052-811-5981

052-824-2554

GROUP

G1

G1
G1

G1

lV-4-5

IV-4. USING ONE-TOUCH NUMBERS

Changing or Erasing
one-touch names and
numbers

ONE TOUCH KEY

MAIL \

■ ssiaii

________

I

You can change or erase one-touch dial names and numbers by the

following step.

1) Select the one-touch dial option from the functions menu and
press the relevant one-touch key.

■ ^05:BIC US
CHANGE ? l.YES

2) Press the 1 key. To alter a one-touch dial name and number,

enter the new number and name as described in the sections

Entering information using the keys.

name & number, position the cursor at the extreme left end of
the number and press the CLEAR key.

2. NO

To delete a one-touch dial

IV-4-6

IV-5. USING SPEED DIAL NUMBERS

5. USING SPEED DIAL NUMBERS

In addition to one-touch numbers you can also store another

hundred fax or telephone numbers that you can access using two-

number cnmbinaHons-thesparp known as speed dial numbers. To

dial one of these numbers you simply press the SPD. DIAL key
followed by the appropriate two-digit speed dial numbers, and the
machine dials the number you require. Speed dial numbers are
numbered 00 to 99 (Even if the first digit is 0 you must type it when

accessing the number - you cannot just type the S P D. DIAL key+the

1 key to call up the speed dial number 01.)

RogiStGring SpGGd dial To store a fax number as a speed dial number proceed as follows.

numbers

liiiiWiSJM

1

1) Press the FUNCTION key. Then press the 1 key.

1.ONE-TOUCH / SPEED DIAL
PRESS SET KEY

I

_______

ru—irr~ir~r-l

r^l 5 iLlfn

I 7~ir~T II T 1
I «~ll 0 II * 1

I 4 H 8 1
I 7 .11 ir^

1

2 I! 3 1 I

-----' I mennuPT i

r-iri—inn

--------------------------------------

2) Press the SET key, then press the 2 key.

2.SPEED DIAL
PRESS SET KEY

3) Press the SET key.

SPEED DIAL

SELECT N0. #

means “speed”)

4) Now enter the two-digit speed dial number you want to set.

#10

INPUT / PRESS SET TO END

1

5) Enter number (which can have up to 20 digits).
When you have entered the number, press the SET key.

NAME:_
INPUT / PRESS SET TO END

IV-5-1

lV-5. USING SPEED DIAL NUMBERS

6) Enter the name (which can have up to 15 characters) in the way
described in the section entitled Entering information using the
keys. Press the SET key when you have finished.

CURRENT : FAX

l.FAX 2.TEL 3.0FF

7) Press the 1 key for Fax^ the 2 key for Telephone, or the 3 key for
off. This selection is only used for the dial list. Selecting "off'' is

used for group keys (see page IV-4-3) or chain keys (see page IV-

6-1).

or f-rn

CURRENT : FAX

PRESS SET KEY

INTERRUPT

8) Press the SET key to confirm your choice. The screen again
shows:

SPEED DIAL

SELECT NO. #

STOP

Sending speed dial

faxes

Printing a list of speed To print out a directory listing of the names and numbers stored as

dial numbers speed dial numbers.

I laWWif»:«

]

9) You can either continue and register another speed dialnumber,
or end registration by pressing the STOP key.

To send a fax to a destination whose number is stored under a speed
dial key simply follow the steps for sending a fax, either manually

or automatically, and instead of dialing the number with the keys
just press the SPD. Dl AL key followed by the appropriate two digit
speed dial code. The stored fax number is dialed automatically. To
begin transmission just press the START key.

1) Press the FUNCTION key. Then press the 4 key.

4.LISTS AND REPORTS
PRESS SET KEY

) INTERRUPT

2) Press the SET key, then press the 3 key.

3.SPEED DIAL
PRESS START KEY

IV-5-2

/V-5. USING SPEED DIAL NUMBERS

STAfJr

mtL I

SPEED DIAL LIST

NUMBER FAX/TEL NUMBER

#00 1-2018285881
#01
#02
#03
#04

#0^5

20135640856
001-3-3148978778
12358769
5892786

3) Press the START key to print out a list of the speed dial names
and numbers. The screen reverts to the LIST menu.

LIST - SPEED DIAL

PRINTING

4) Press the CLEAR key to return to the functions menu.

TIME : 06/01/1992 18:40
NAME : BROTHER
FAX : [phone]
TEL : [phone]

GROUP

G1

G1

FAX
FAX
FAX
TEL
TEL

DESTINATION
AUSTRALIA OFFICE

D.D.LTD.
GERMAN OFFICE
W.CAMPANY

M.CAMPANY

Changing or Erasing speed dial names and numbers

rn-ir~2—
rT~i\ 5 n tn

COCOQE]

MAIL

Egtia

lV-5-3

You can change or erase speed dial names and numbers by following
these steps.

Select the speed dial option from the functions menu.

1) Press the relevant two digit speed dial code.

#05:BR0THER

CHANGE ? l.YES 2.N0

2) Press the 1 key. To alter a speed dial name and number, enter the
new number and name as described in the sections Entering
information using the keys. To delete a speed dial name &
number, position the cursor at the extreme left end of the

number and press the CLEAR key.

ACTIVITY REPORT

lV-5. USING SPEED DIAL NUMBERS

TIME : 06/01/1991 16:00
NAME : BROTHER
FAX : [phone]
TEL : [phone]

DATE TIME
12/15 10:00

12/15 10:12
12/15 10:15 FIANCE DEPT,
12/15 10:20
12/15 10:33
12/15

12/15 13:06 LA OFFICE
12/15 13:20
12/15
12/15
12/15 15:20
12/15 15:31 033542765
12/15
12/15
12/16
12/15
12/16
12/16
12/16
12/16

11:47

14:37
15:02 FINANCE CENTER

15:40
15:55
10:41
11:18
12:09
14:05
14:22
15:59

FAX NO./NAME

BROTHER BOSTON

NJ OFFICE

BIE MANCHESTER
DHL JAPAN
001-12018663756

lA OFFICE 4:07
HEAD QUARTER

DISIGN DEPT. 45

AUSTRALIA OFFICE

TOKYO OFFICE
FINANCE CENTER
OSAKA OFFICE

33-1-3876543
HEAD QUARTER

8765432
ABC CAMPANY

COVERPAGE

CV

POLLING

POL

DURATION

10:30

1:30 1
3:45 5

11:33 17 CV

30 1
1:20 3
5:54

1:05
1:06

1:05 1

57
58

46

1:12 2

51

8:23

2:35 3

48

CA

CALL BACK MSG

RET

RETRIEVAL

PAGE (S)

20 CV CA

7

5
2
2
1

1 OK

0 CV ERROR

2 OK

1

10

1

RESULT

OK TX
OK TX

ERROR TX 24 33

OK TX POL
OK TX
OK RX POL

OK TX
OK

ERROR

OK
OK TX RET

ERROR

CANCEL

OK
OK

OK

OK

COMMENT

TX
TX 24 12
TX

RX RET 19 87
TX
TX
TX ECM
TX
RX ECM
TX
RX
TX

IV-5-4

IV-6. CHAIN DIALING

6. CHAIN DIALING

Setting chain dialing

In addition to the one-touch and speed dialing functions available
on the unit, a further convenient option called "chain dialing" can
be used with either of the quick dialing functions.
When you send an automatic-transmission, the machine allows
you to use a single one-touch dial or speed dial number. However,
if you register a one-touch or speed dial as a "chain dialing"
number, the machine allows you to use two different one-touch or
speed dial numbers (a chain dial number followed by a one-touch,

speed dial number or manual dialing (within 20 numbers)).

When dialing overseas fax or telephone numbers, there may be

situations in which a company can offer you better rates than the
telephone company you normally use. Chain dialing lets you
choose the telephone company whose line charge is lower if you
register the access code to a second telephone company as a chain
dial number. This is also important when using a telephone credit
card.
Instructions on how to use this option are provided below,

CHAIN t

PASSWORD !

When you register a one-touch or speed dial number, simply press

the CHAIN key before entering the number.

(■ ©mark appears on the screen, ©means “chain dialing.”

•:k05

INPUT / PRESS SET TO END

After that, the procedure is the same as for one-touch or speed dial

numbers.

- You can register numbers with up to 19 digits,

- You cannot send a transmission using cjiain dialing only. A one-

touch, speed dialing number, or manual dialing (within 20

numbers) number must also be used.

Send i ng using chain Press the first key registered as chain dial then press second key that

you wish to chain. Then press START.

IV-6-1

7. USING THE TELEPHONE INDEX

All the names and numbers that you register as one-touch dial or
speed dial numbers are stored in an alphabetical directory list. You
can search through this list to find whether a particular person's or
company's number is recorded and automatically dial any listed
telephone or fax number.

Looking up a number

TÉL IHP^X

TolookupanumberinthedirectorypresstheTEL-INDEXkey. You
are prompted to enter the initial letter of the name you are looking

up. Use the keys on the number to enter a letter in the same way as
entering a name^ for example press the 2 key once to enter A, twice
for B or three times for C. The LCD screen shows the first name
stored under the letter you have entered.

H( HEAD QTR.

To look through the names stored under the selected letter, use the
right cursor key. Each time you press the key the next name in the

alphabetical list is shown. To go through the list in the opposite
direction (that is, from Z to A) use the left cursor key. To choose a
different initial letter use the appropriate letter key,

lV-7. USING THE TELEPHONE INDEX

PRESS OR STOP KEY

Sending a fax

TEL INDEX

I

-----

START

- Names are sorted as follows:
d) A-Z (alphabet)

® Special characters (AE OU Me AN)

(3) Numbers (0-9)
® Punctuation marks and Symbols

- If you did not enter a name for one-touch or speed dial number,

the fax/telephone number is used as the name, and ""number"

appears on the LCD.

To send an automatic fax to a number recalled from the Telephone
Index simply set your document face down in the automatic
document feeder, press the TEL-INDEX key, use the appropriate

letter key and (<— / —^) cursor keys, if necessary, to display the name

anh number you require and then press the START key.

IV-7-1

lV-7. USING THE TELEPHONE INDEX

In case of manual transmission, before pressing HOOK key or
picking up the handset, you should press TEL-INDEX key and look
up the dial, and confirm it by pressing TEL-1NDEX key again. After

that press HOOK key or pick up the handset, and press TEL- INDEX

key again.

Printing out the

telephone index

I ESZHlt

fwrennupr

T~l

To print out a directory listing of all the names and numbers stored
in the telephone index.

1) Press the FUNCTION key. Then press the 4 key on the number

keys.

4.LISTS AND REPORTS
PRESS SET KEY

2) Press the SET key, then press the 4 key.

4.TEL. INDEX

PRESS START KEY

LIST - TEL. INDEX

PRINTING

jy-7-2

TELEPHONE INDEX LIST

IV-7. USING THE TELEPHONE INDEX

DESTINATION
ABC CAMPANY
ALL OFFICES
AUSTRALIA OFFCE
DESIGN DEPT
D.D.LTD.
FIANCE DEPT

GERMAN OFFICE
HEAD QTR *00 20182858815
LA OFFICE

M.COMPANY
NJ OFFICE

PARIS OFFICE
UK OFFICE

W.CAMPANY

C:CHAIN

NUMBER

*07
*19
#00

*03

#01
*02

#02

*04
#04
*01
*06 0899067856

*05 0117361236
#03 12358769

FAX/TEL NUMBER
6753452

*** GROUP 1 ***
1-2018285881
1467823
20135640856 FAX

31489787788

001-3-3148978778

71498709892
5892786

9083568880

TIME
NAME
FAX
TEL

06/01/1992 18:45
BROTHER
052-8I1-5981
052-824-2554

GROUP

TEL

FAX

FAX

PAX
FAX G1
FAX
FAX G1
TEL
FAX
TEL G1

TEL
TEL

G1

G1

G1

IV-7-3

IV-8. USING THE UNH AS A TELEPHONE

8. USING THE UNIT AS A TELEPHONE

As well as sending fax transmissions, this fax machine can also be
used to make telephone calls. You can either dial numbers manually

or use one-touch dialing, speed dialing ui the telephone index.

Manual dialing

HOOK

or

One-touch dialing

HOOK

□

or

ONE TOUCH KEY

Speed dialing

or

SPD. DIAL

Ì

HOOK

Pick up the handset and dial the telephone number normally using
the number keys.

Alternatively, press the HOOK key to enable dialing and then dial

the telephone number using the number keys. When the receiving

party answers, pick up the handset and proceed with your call.

You can use any of the one-touch telephone numbers that you have
registered. Simply pick up the handset (or press the HOOK key), and
press the appropriate one-touch key. On the InstaFAX2200M you
need to hold down the SHIFT key for numbers 30 through 59.

If you use the HOOK key, pick up the handset when your call is

answered.

You can also make use of the speed dial feature. Simply pick up the
handset (or press the HOOK key), press the SPD. DIAL key and type
the appropriate 2 digit speed dial number.

If you used the HOOK key, pick up the handset when your call is
answered.

Using the telephone

index

lV-8-1

To dial a telephone number from the telephone index, first press the

TEL'INDEX key and enter the initial letter of the name you are
searching for. Use the cursor keys to search forwards and backwards
through the directory. When the name you are searching for is
displayed on the LCD, press the TEL-INDEX key, pick up the
handset (or press the HOOK key) and then press the TEL-IN DEX key
again. The unit will then dial the displayed number.

If you used the HOOK key, pick up the handset when your call is

answered.

IV-8. USING THE UMITAS .4 TELEPHONE

Using keys with the

telephone

Using an external

telephone

Using an external

telephone answering

device

PAUSE key- Use this key to put a pause between numbers.

(You cannot use the PAUSE key continuously.)

HOLD key- Use this key to put a telephone call on hold.
Flash key­#key-

You can use the fax machine with an external telephone or with an
external TAD (telephone answering device).
Connect the external telephone as described in the "ADDITIONAL
SET UP OPTIONS" (see page III-9-1).

Connect your external telephone answering device (TAD) to the

EXT. DEVICE jack as shown in the illustration below.

Use this key to transfer a call and put it on hold.
Use this key to switch the dialing type to "tone",

in case it had previously been set to "pulse".

AUTOANS I

MANUAL

] «

ffT

AUTOANS

Set the Auto Ans. switch to "Manual" (so that only the "Manual"
LED is lit).

The external TAD is now ready for use.
The unit will enter the document reception mode automatically

when another party tries to send a fax transmission with a CNG

tone to your machine. CNG is generated by most Group 3 FAX
machines.

If the sending party (using a tone type unit) presses your F/T &
REMOTE ID code, fax reception is switched to the main unit.

• If the ICM section of your external TAD is full, the TAD will not
answer the telephone. As a result the unit cannot receive the
transmission.

ÍV-8-2

IV-8. USING THE UNIT AS A TELEPHONE

If your external TAD has a paging function^ the unit may prevent
the paging function from working.

Some fax machines may not be able to signal your fax machine
to switch on automatically during a transmitting. To cover this
possibility we recommend that you record a message on your
TAD requesting the sending party to enter the F/T & Remote ID
code key on his unit before transmission.

A sample message; "Our answering machine is coimected to a

fax unit at present^ so if you would like to send a fax, please press
the XX (your F/T & REMOTE ID) by tone signal and send your

fax after you hear the FAX tone. If you would like to leave a

message, please do so after this message. Thank you."

IV-8-3

}/. Advanced uses

1. RESOLUTION

There are four different resolution settings available-STANDARD,
FINE, SUPER FINE, and PHOTO. Note that the photo mode on the

InstaFAX2200M is always in super gray scale. The standard
resolution is adequate for sending ordinary text documents. Fine
resolution is intended for the transmission of graphic images and
documents that have small print. SUPER FINE is for use with
finely-detailed graphic images such as complex line drawings and

similar artwork. PHOTO resolution mode is specifically designed

for the transmission of photographic images. The photo mode in

the InstaFAX2200M (super gray scale) improves upon the normal
photo mode by allowing the transmission of text on the same
document with a photo without any loss of text clarity. Tt also
prevents patterns from forming in the photo image. Whichever
mode you use, the quality of the printed document's at the distant
location will not be adversely affected.

You can select a resolution setting in two ways. Firstly, you can

press the RESOLUTION key on the key panel prior to sending your

document and light the LED corresponding to the resolution mode
you want to select. Your document is then transmitted using the
same resolution mode you have selected. Secondly, you can use the
CURRENT SETTING function to select a resolution setting for each

page of a document individually. Both setting methods will be

effective for one transmission only. If the receiving fax machine
cannot print at the resolution that you specified, transmission will

take place at a lesser resolution. (The resolution LEDs change to

show you which resolution is being used to print the current

document or page that you are sending is being printed.)

Single resolution transmission

\FtNE
]S.FINE

1 PHOTO

START

- "Super Fine" resolution can only he used between Brother

machines.

- If no LED is lit, the unit is in standard resolution.

Place your document in the document feeder and dial the number

as you do for an ordinary fax transmission. Before pressing the

START

Press once for FINE mode, twice for SUPERFINE and three times

for PHOTO mode. Pressing the RESOLUTION key fourth time

returns the machine to the standard resolution mode. There are

three LED lights positioned next to the RESOLUTION key to

indicate the current resolution setting. If all three are not lit, the unit

will transmit at the standard resolution. For each of the other three

resolution modes, the appropriate light comes on when the mode

has been selected.

When you have selected the resolution mode press the START key.

Your document will be sent at the specified resolution.

_______________________________________________________

key select a resolution by pressing the RESOLUTION key.

V-1-1

V-l. RESOLUTION

After transmission has been completed the unit reverts to standard
resolution mode. The three resolution LEDs are not lit.

Multiple resolution
transmission

1 FINE
1 S.FÌNE

I PHOTO

)

-----------

I INTERRUPT I

1

If your fax transmission document runs to several pages^ some with
graphics, some with text and others with photographic images, you
can specify a resolution mode for each individual page.

1) Set the document in the feeder. Use the RESOLUTION key to set
the resolution you require for the first page of your document.

2) Press the FUNCTION key followed by the 6 key.

6.CURRENT SETTINGS

PRESS SET KEY

3) Press the SET key, then the 2 key.

2.RESOLUTION

PRESS SET KEY

4) Press the SET key. The screen display now alternates between
the following two messages, prompting you to specify a
resolution for page 2 of your document.

Г^~11 Д il-XJ

[-тпг^[::д

I 7 II e irrh

I * II 0 ir^

V-1-2

PAGE 02 : STANDARD

1.STANDARD 2. FINE

FLIP-FLOP

PAGE 02

3.PHOTO

5) Enter the number corresponding to the resolution you wish to
set for page 2.

-OR-

STANDARD

4.S.FINE

PAGE 02 : FINE

PRESS SET KEY

6) Press the SET key to confirm your choice. The display now
prompts you to select a resolution for page 3. Specify your
choice in the same way. The display continues to prompt you for
resolution settings for successive pages up to a maximum of 30.
When you have selected settings for all the pages In your
transmission press the STOP key.

- The jyuper COVERPAGE and Cull Buck Messages are nut counted

when determining the page number for scanning resolution.

V-1. RESOLUTION

~23^ 1

q

START

The resolution of in-coming documents

Copier resolution

iRwe

]S.FINE

I PHOTO

COPY

FAX

COPY

- A«y pages for which you did not set a resolution will he
transmitted at the same resolution as the last page for which you

did set a resolution.

6) Select the fax number in the usual way and press the START key.
Your document is sent at the specified resolutions.

After transmission has been completed the unit reverts to standard

resolution mode. The three resolution LEDs arc not lit.

The resolution of fax transmissions that you receive depends
entirely on the capabilities of the fax machine from which the

document was transmitted and the settings selected by the person
sending it. Your fax machine can receive and print documents in

three modes, STANDARD, FINE and SUPERFINE. The mode
being used to print the document (or the current page) is indicated
by the LED lights.

The photo LED is not lit when receiving document in photo mode.

You can use the convenience copier in SUPERFINE or PHOTO
modes. However, you can only use a single mode for each copy
operation. Pages of a document that are to be copied at a resolution
different to that of the rest of the document must be loaded and

copied separately.
Set the document in the feeder. Select a mode by pressing the

resolution key, and then press the COPY key. If you make a copy
without having first selected a resolution, the machine will
automatically copy using "SUPER FINE" mode. The SUPER FINE
LED will come on to show that this mode is being used.

ENTER
PRESS

FAX NO.

COPY KEY

After you have made your copy the unit reverts to the standard

resolution mode. The three LEDs are not lit.

V-1-3

V-2. SETTING THE CONTRAST

2. SETTING THE CONTRAST

The unit has an "Auto-Contrast" feature^ so you do not have to
select the contrast setting before sending. However, if you want to

send a very light document, set the contrast to "SUPER LIGHT"

manually.

1) To select the "SUPER LIGHT" contrast mode, first set your
document in the feeder.

(

-----------

I wssimi

1

2) Press the FUNCTION key followed by the 6 key. The following
message appears.

3) Press the SET key followed by the 1 key.

5.CUKKLMi SETTINGS
PRESS SET KEY

¡.CONTRAST

PRESS SET KEY

I INTERRUPT I

T~1

4) Press the SET key. The current contrast setting is displayed.

CURRENT : AUTO

l.AUTO 2.SUPER LIGHT

5) Press the 2 key to select SUPER LIGHT mode.

CONTRAST ; SUPER LIGHT

PRESS SET KEY

STOP 6) Press the SET key to confirm your selection. Then press the

I

STOP key.

7) Now you can send your transmission or make your copy.

- This setting is only effective for one transmission or copy

operation.

V-2-1

V-3. SMOOTHING

3. SMOOTHING (ENHANCED IMAGE RESOLUTION)

The fax machine has the capability to smooth the outlines of text
characters on the faxes that you receive. This is a useful feature as

it allows you to enhance the presentation quality of text documents
that are sent to you without having to rely on the sender to alter the
resolution setting on his machine.

There are two possible smoothing settings - ON or OFF. Select OFF
to prevent the fax machine from performing any smoothing, and
select ON to activate smoothing.

The procedure for turning smoothing ON or OFF is shown below.

I

_______

I INTERRUPT

LlZl

INTERRUPT 1

5 I

J

1) Press the FUNCTION key. Press the 5 key on the number keys.

5.USER OPTIONS
PRESS SET KEY

2) Press the SET key. Press the 0 key followed by the 8 key.

08.SMOOTHING
PRESS SET KEY

3) Press the SET key.

CURRENT : ON

2.OFF

or

T~~\

l.ON

4) Press 1 to select the smoothing mode, and press 2 to turn the
smoothing function off.

SMOOTHING : OFF

PRESS SET KEY

INTERRUPT

5) Press the SET key to confirm your selection.

The smoothing setting will remain in effect until you change it.

- The initial setting is "ON",

- Smoothing is a receive function and will not increase time on
reception.

V-3-1

V-4. USING THE SUPER COVERPAGE FACILITY

4. USING THE SUPER COVERPAGE FACILITY

When you send a fax it is often useful to send an accompanying
cover sheet at the same time. This sheet is known as the super

COVERPAGE and tells the person receiving the fax your name, fax

number and telephone number. These are the name and numbers
that you will have registered in the machine as part of the
configuration process. If you have not registered your name, fax
number and telephone number (Station ID), you cannot send the

super COVERPAGE.
You can also choose to show on the super COVERPAGE the
number of pages you are faxing.

You can include an optional comment on the super COVERPAGE.

You can select one of five cuiiiinents, three that are preset and two

original messages which you can create yourself. You can also
choose no comment.

Sending a fax

with a super

COVERPAGE

1

-------

\COVERPAGE

The steps for sending a fax transmission with a super COVERPAGE
are as follows.

1) Set the document face down in the feeder.

FAX : ENTER FAX NO.
COPY : PRESS COPY KEY

2) Press the COVERPAGE key on the panel. The screen prompts
you to select one of the five available comments or select to send

the fax without a comment. Comments 5 and 6 are the comments

that you have registered yourself.

SELECT COMMENT (1-6)

2.PLEASE CALL

The six available comments are;

1. (comment off)

2. PLEASE CALL

3. URGENT !

4. CONFIDENTIAL

5. (your original comment)

6. (your original comment)

I T l[ B II 9 I

V-4-1

X3IZO

~D~ir

as for 5 and 6, you can register your original comment as described
"Entering information using keys".

3) Make your selection by pressing the appropriate number key

from 1 to 6. The screen briefly displays the option you have

chosen.