Brother DCP-J925DW, MFC-J825DW Advanced User Guide

ADVANCED
USER’S GUIDE

MFC-J825DW
DCP-J925DW

Version A

UK/IRE/GEN

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Product Safety Guide Read this Guide first. Please read the Safety

Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and software
for the operating system and connection type
you are using.

Basic User's Guide Learn the basic Fax (MFC-J825DW only),

Copy, Scan and PhotoCapture Center™
operations and how to replace consumables.
See troubleshooting tips.

Advanced User's Guide Learn more advanced operations: Fax

(MFC-J825DW only), Copy, security features
(MFC-J825DW only), printing reports and
performing routine maintenance.

Software User's Guide Follow these instructions for Printing, Scanning,

Network Scanning, PhotoCapture Center™,
Remote Setup (MFC-J825DW only), PC-Fax
(MFC-J825DW only), Disc Print, Web Services
(Scan), and using the Brother ControlCenter
utility.

Printed / In the box

Printed / In the box

Printed / In the box

PDF file / CD-ROM

PDF file / CD-ROM

Network Glossary This Guide provides basic information about

advanced network features of Brother
machines along with explanations about
general networking and common terms.

Network User's Guide This Guide provides useful information about

wired and wireless network settings and
security settings using the Brother machine .
You can also find supported protocol
information for your machine and detailed
troubleshooting tips.

Mobile Print/Scan Guide This Guide provides useful information about

printing data from your mobile phone and
transmitting scanned data from the Brother
machine to your mobile phone.

1

Visi t us at ht tp:/ / s oluti ons.brother. c om/.

PDF file / CD-ROM

PDF file / CD-ROM

PDF file / Brother
Solutions Center

1

i

Table of Contents

1 General setup 1

IMPORT A N T N OT E.... .. ................ ....................... ........................ ..........................1

Memory s to ra g e....... ... ....................... ....................... ....................... ......................1

Automatic Daylight Saving Time (MFC-J825DW only)..........................................1

Sleep Mo d e ...... ... ....................... ....................... ....................... .............................2

Auto Power Down (DCP-J925DW only) ................................................................2

LCD displ a y ........... .. .......... ....................... ....................... ....................... ...............3

Changing LCD language (DCP-J925DW only).................... .............. ............ ..3

Settin g th e Dim Ti me r for th e bac kl ig h t ................ ........................ ...................3

Mode Timer (MFC-J825DW only)................................ .............. ............ .. ..............3

2 Security features (MFC-J825DW only) 4

Memory S e cu r i ty.. ....................... ....................... .............................. ......................4

Setting and changing the Memory Security password ....................................4

Turning Memory Security on/off ......................................................................5

3 Sending a fax (MFC-J825DW only) 6

Additional sending options.....................................................................................6

Sending faxes using multiple settings.............................................................6

Stop faxi n g..... .. ....................... ....................... ............................... ...................6

Contrast...........................................................................................................6

Changing fax resolution................................ .. .............. .............. ............ .. .......7

Setting your changes as a new default............ .. .. .. ..........................................7

Restoring fax settings to the factory default ....................................................7

Additional sending operations.......... ............................ . .. .. .. ............................ . .. .. ..8

Sending a fax manually...................................................................................8

Sending a fax at the end of a conversation....................... ................ ..............8

Dual Access (Monochrome only)............. ........................................................8

Broadcasting (Monochr ome only)................................. . .. .. .. ............................9

Real Time Tr a n sm i ss i o n............................ ....................... ....................... ......10

Overseas Mode .............................................................................................11

Delayed Faxing (Monochrome only )........ ............................ . .. .. .. ...................11

Delay ed B a tch Tra n s mi s si o n ( Monochro m e o nly ).............. ........................ ...11

Checki n g a nd ca n c e lli n g wa i ti n g jobs. .. ................ ........................ .................1 2

Polling overview...................................................................................................12

Polled Transmit (Monochrome only )........ ......................................................12

ii

4 Receiving a fax (MFC-J825DW only) 14

Memory Receive (Monochrome only).................................................................. 14

Out of Paper Reception.................................................................................14

Fax Forwarding..............................................................................................14

Fax Storage...................................................................................................15

Print ing a fa x fr om th e memory ........... .......... ....................... ....................... ..15

PC-Fax Receive (Windows

Turning off Memory Receive operat ions........... .. . .. .. .. ....................................17

Changing Memory Receive operations................................... ......................17

Remote Retrieval......... ....................... ........................ ....................... ..................1 8

Setting a Remote Access Code.....................................................................18

Using your Remote Access Code..................................................................18

Remote Fax commands................................................................................19

Retrieving fax messages................................................................ . .. .. .. ........20

Changing your Fax Forwarding number........................................................20

Additional receiving operations............................................................................21

Print ing a re d uc ed inc o ming fax . .. ........................ ....................... ..................21

Polling overview...................................................................................................21

Polling r e ce ive .............. .............................. ........................ ....................... ....2 1

®

only).................................................................16

5 Dialling and storing numbers (MFC-J825DW only) 24

Voice operations......................... ................ .............. . .. .. .. ....................................24

BT Call Sign (U.K. only).................................................................................24

Additional dialling operations...............................................................................25

Combi n ing Qu i c k Dial num b e rs....................... ....................... .......................25

Additi o n al way s to store numbers..... .............................. ........................ .............2 6

Storing Speed Dial numbers from Outgoing Calls ......................................... 26

Storing Speed Dial numbers from the Caller ID history................................. 26

Setting up groups for Broadcasti ng................................................ . .. .. .. ........27

6Printing reports 29

Fax reports (MFC-J825DW only)................. .. .. .. .............. ............ .. .............. ........29

Transmission Verification Report...................................................................29

Fax Journal (activity report).................. ............ .. .............. .............. ............ .. .29

Reports................................................................................................................30

How to print a report......................................................................................30

iii

7 Making copies 31

Copy settings.......................................................................................................31

Stop cop y i ng...... ....................... ........................ ....................... ......................3 1

Changing copy speed and quality .................................................................31

Enlarging or reducing the copied image........................................................32

Making N in 1 co p ies o r a pos t e r (Pag e Lay o u t ) ......... .......... ....................... .3 3

2 in 1 ID Copy................................................................................................34

Sorting c o pie s using the ADF ............. ....................... ....................... .............35

Adjusting Density...........................................................................................35

Ink Save Mo de................. .............................. ........................ ....................... .36

Thin Paper Copy............................................................................................36

Book Cop y......... ................. ....................... ....................... ....................... ......37

Waterm a rk C opy.......................... ....................... .............................. .............37

Duplex ( 2 -s i d ed) c o p yi ng. ... ......... ....................... ....................... ....................39

Settin g yo u r fav o ur it e s... .. ................ ........................ ....................... ...............40

8 Printing photos from a memory card or

USB Flash memory dr ive 41

PhotoCapture Center ™ operations ............... ............................ . .. .. .. ...................41

Memory cards, USB Flash memory drive and folder structures....................41

Movie printing................................................................................................42

Print Images.........................................................................................................42

Print Index (Thumbnails) ...............................................................................42

Printing Photos..............................................................................................43

Enhance Photos.................... .. ................ ......................................................43

DPOF pr inting.. ................ .............................. ........................ ....................... .4 5

PhotoCapture Center™ print settings..................................................................46

Print Qua l i ty........................ .............................. ....................... ......................4 6

Paper options ............................ .......................................... . .. .. .. ...................46

Adjusting Brightnes s , Cont r as t and Colour..... .............. ............ .. .............. .....47

Cropping. .......................................................................................................48

Borderless printing.........................................................................................49

Date Pri nt.... .......... ....................... ....................... ....................... ....................49

Setting your changes as a new default............ .. .. .. ........................................49

Restoring all settings to the factory default....................................................49

Scan to a memory card or USB Flash memory drive ..........................................50

Auto Cro p ............... ....................... ....................... ........................ .................5 0

How to set a new default ...............................................................................51

How to reset to the factory default.................................................................51

9 Printing photos from a camera 52

Printing photos directly from a PictBridge camera................... ................ ............52

PictBr i dge r e qui r em e n ts .. ....................... ........................ ....................... ........5 2

Settin g yo u r dig it a l ca me r a..................... ............................... ....................... .53

Printing Images.......... ................ .......................................... . .. .. .. ...................54

DPOF pr inting.. ................ .............................. ........................ ....................... .5 4

Printing photos direc tly from a digital camera (without PictBridge).......... ............55

Printing Images.......... ................ .......................................... . .. .. .. ...................55

iv

A Routine maintenance 56

Cleaning and checking the machine................................ ............ .. .............. ........56

Cleaning the outside of the machine .............................................................56

Cleani n g the ma c h i n e’s p rin t e r pla te n ......................... ....................... ...........5 7

Cleaning the paper feed rollers ..................................................................... 58

Cleani n g the p a per p ic k -u p rol ler s................... ....................... .......................59

Checki n g the in k v o l um e ..................... ........................ ....................... ...........60

Packing and shipping the machine..................... .. .. ................ . .. .. .. ......................60

B Glossary 63

C Index 67

v

General setup 1

1

IMPORTANT NOTE 1

 In this manual, the LCD messages of the MFC-J825 DW are used unles s specif ied.
 Most of the illustrations in this User’s Guide show the MFC-J825DW.

1

Memory stor age 1

(MFC-J825DW users only)
Your menu settings are stored permanen tly,

and in the event of a power failure will not be
lost. Temporary settings (for ex ample,
Overseas Mode) will be lost. If you have
chosen Set New Default for your FAX,
SCAN or PHOTO’s preferr ed s ett ings , those
settings will no t be lost. Also, during a power
failure the machine will retai n the dat e and
time and programmed fax timer jobs (for
example, Delayed Fax) for up to 24 hours.

(DCP-J925DW users only)
Your menu settings are stored permanen tly,

and in the event of a power failure will not be
lost. If you have chosen Set New Default,
settings in the Photo and Scan modes will
not be lost. Temporary setting s wil l be lost.

Automatic Daylight Saving Time (MFC-J825DW only)

You can set the machine to change
automa ti ca l ly fo r daylight sa v ing ti me . It will
reset itself forward one hour in t he Spring and
backward one hour in the Autumn. Make sure
you have set the correct date and time in the
Date&Time setting.

a Press Menu.
b Press a or b to display

General Setup.

c Press General Setup.
d Press a or b to display

Auto Daylight.

1

e Press Auto Daylight.
f Press Off (or On).
g Press Stop/Exit.

1

Chapter 1

Sleep Mode 1

You can choose how long the machine will
remain idle before it goes into Sleep Mode
(from 1 to 60 minutes). The timer will restart if
any operation is carried out on the machine.

a Press Menu.
b Press a or b to display

General Setup.

c Press General Setup.
d Press a or b to display Sleep Mode.
e Press Sleep Mode.
f Press 1 Min, 2 Mins, 3 Mins,

5 Mins, 10 Mins, 30 Mins or
60 Mins to choose the length of time

the machine is idle bef ore entering sleep
mode.

Auto Power Down (DCP-J925DW only)

The Auto Power Down feature will turn the
machine off one hour after entering Sleep
Mode. When this featur e is Off, the mach ine
will not power off automatically.

Note that the machine will not power off
automaticall y when:

 the machine is connected to a wired

network

 the machine is connected to a wireless

network

 the WLAN is sele cted in the Network I/F

setting

a Press Menu.
b Press a or b to display

General Setup.

1

g Press Stop/Exit.

c Press General Setup.
d Press a or b to display

Auto Power Down.

e Press Auto Power Down.
f Press On (or Off).
g Press Stop/Exit.

2

General setup

LCD display 1

Changi ng LC D language (DCP-J925DW only) 1

You can change the LCD language.

a Press Menu.
b Press a or b to disp l ay

Initial Setup.

c Press Initial Setup.
d Press a or b to disp l ay

Local Language.

e Press Local Language.
f Press your language.

Mode Timer (MFC-J825DW only)

The machine has four temporary mode keys
on the co ntrol panel: FAX, SCAN, COPY and
PHOTO. You can change t he amou nt of time
the machine takes after th e last Scan , Copy
or PhotoCapture operat ion before it returns to
FAX mode. If you choose Off, th e machine
stays in the mode you used last.

1

1

g Press Stop/Exit.

Setting the Dim Timer for the backlight 1

You can set h ow long th e LCD backlight stays
on after the last key press.

a Press Menu.
b Press a or b to disp l ay

General Setup.

c Press General Setup.
d Press a or b to displ ay LCD Settings.
e Press LCD Settings.
f Press Dim Timer.
g Press 10 Secs, 20 Secs, 30 Secs or

Off.

a Press Menu.
b Press a or b to display

General Setup.

c Press General Setup.
d Press a or b to display Mode Timer.
e Press Mode Timer.
f Press 0 Sec, 30 Secs, 1 Min,

2 Mins, 5 Mins or Off.

g Press Stop/Exit.

h Press Stop/Exit.

3

Note

Note

Security features

2

(MFC-J825DW only)

Memory Security 2

Memory Security lets you prev ent
unauthorized acc ess to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. Howev er , any
pre-scheduled Delayed Faxes will be sent
even if you turn on Memory Security, so they
will not be lost.

While Memory Security is On, the following
operations are available:

 Receiving faxes into memory (limited by

memory capacity)

 Fax Forwarding (if Fax Forwarding was

already On)

 Remote Retrieval (if Fax Storage was

already On)

While Memory Security is On, the following
operations are NOT available:

2

Setting and changing the Memory Security password 2

If you have a lready set the p asswor d, you
will not need to set it again.

Setting a passw or d for the fir st tim e 2

Make a careful note of your password.

a Press Menu.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display

Miscellaneous.

e Press Miscellaneous.

 Printing received faxes
 Sending faxes
 Copying
 PC printing
 Scanning
 PhotoCapture
 PC Fax Receive
 Operation from control panel

• To print the faxes in memory, you must
turn off Memory Security.

• You mus t t ur n off PC Fax Receive be fore
you can turn on Memory Security.

• If you forget the Memo ry Secur ity
password, please call Brother c us tomer
service for support.

f Press Mem Security.
g Enter a 4-digit number f or the passw ord

by pressing the buttons on the
Touchscreen.
Press OK.

h When the LCD shows Verify:,

re-enter the password by pressing th e
buttons on the Touchscreen.
Press OK.

i Press Stop/Exit.

4

Security features (MFC-J825DW only)

Note

Note

Changing your Memory Security password

a Press Menu.
b Press a or b to disp l ay Fax.
c Press Fax.
d Press a or b to disp l ay

Miscellaneous.

e Press Miscellaneous.
f Press Mem Security.
g Press Set Password.
h Enter the registered 4-digit number for

the current password by pressing the
buttons on the Touchscreen.
Press OK.

i Enter a 4-digit number for a new

password by pressin g the buttons on the
Touchscreen.
Press OK.

Turning Memory Sec urity

2

on/off 2

Turning on Memory Security 2

2

a Press Menu.
b Press a or b to choose Fax.
c Press Fax.
d Press a or b to display

Miscellaneous.

e Press Miscellaneous.
f Press Mem Security.
g Press Set Security.
h Enter the registered 4-digit pass word by

pressing the buttons on the
Touchscreen.
Press OK.
The machine goes offline and the LCD
shows Memory Security.

j When the LCD shows Verify:,

re-enter the new password by pressin g
the buttons on the Touchscreen.
Press OK.

k Press Stop/Exit.

If there is a power failur e the data will st ay
in memory for approximately 24 hours.

Turning off Memory Security 2

a Press Unlock.
b Enter the registered 4-digit pass word by

pressing the buttons on the
Touchscreen.
Press OK.
Memory Security is automatically turned
off.

If you enter t he wro ng passwor d, t he LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
mode until the registered passwor d is
entered.

5

Note

Note

Sending a fax

3

(MFC-J825DW only)

Additional sending options

Sending faxes using multiple settings 3

When you send a fax you can choose a
combination of settings, such as

Fax Resolution, Contrast,
Glass ScanSize, Real Time TX and
Preview.

You can also choose: Call History,
Speed Dial, Broadcasting,
Delayed Fax, Batch TX, Polled TX,
Polling RX, Overseas Mode,
Set New Default, and Factory Reset.

Some settings are only available when
sending mono faxes.

a Press (FAX).

The LCD shows:

3

3

• Most settings ar e tempor ar y and the
machin e returns to its d efault s ettings after
you send a fax.

• You can save some of the settings you
use most often by setting them as the
default. These settings will s tay until you
change them again. (See Setting your
changes as a new default uu page 7.)

Stop faxing 3

To stop faxing, press Stop/Exit.

Contrast 3

If your document is ver y light or very dark, you
may want to change the contrast. For most
documents the factory sett ing Auto can be
used. It automatically chooses the suitable
contrast for your document .
Choose Light when sending a light
document. Choose Dark when sending a
dark document.

b Press d or c to display a setting you

want to change. When the setting is
displayed, press it.

c Press an option.
d Go back to b to change more settings.

6

a Press (FAX).

b Press d or c to display Contrast.
c Press Contrast.
d Press Auto, Light or Dark.

Even if you choose Light or Dark, the
machine will send the fax usi ng the Auto
setting in any of the following conditions:

• When yo u send a colour fax.

• When yo u choo se Photo as the Fax
Resolution.

Sending a fax (MFC-J825DW only)

Note

Changi ng fax resolution 3

The quality of a fax can be improved by
changing the fax resolution.

a Press (FAX).

b Press d or c to disp l ay

Fax Resolution.

c Press Fax Resolution.
d Press the resolut ion yo u want.

You can choose four different reso lution
settings for monochrome faxes and two
for colour.

Monochrome

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than
Standard resolution.

Setting your chan ges as a new default 3

You can save t he s ett ings for the fax opt ions
you use most often by setting them as default,
such as Fax Resolution, Contrast,

Glass ScanSize, Preview and
Real Time TX. These settings will st ay until

you change them again.

a Press (FAX).

b Press d or c to choose the menu option

that you want to change. Press your new
option.

Repeat this step for each setting you
want to change.

c After changing the last setting, pr es s

d or c to display Set New Default.

d Press Set New Default.
e Press Yes.

3

S.Fine Good for small print or artwork

and transmits slower than Fine
resolution.

Photo Use when the document has

varying shades of grey or is a
photograph. Photo has the
slowest transmission.

Colour

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission
time is slower than Standard
resolution.

If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.

f Press Stop/Exit.

Restoring fax settings to the factory defa ult 3

You can restore all the fax set tings you have
changed to the f actory default. These settings
will stay until you change them again.

a Press (FAX).

b Press d or c to display

Factory Reset.

c Press Factory Reset.
d Press Yes.
e Press Stop/Exit.

7

Chapter 3

Note

Note

Additional sending operations

Sending a fax ma nually 3

Manual transmission let s you hear the
dialling, ri nging and fax-receiv ing tones while
sending a fax.

To send a multiple page fax, use t he ADF .

a Press (FAX).

b Load your document.
c To listen for a dial tone, pick up the

handset of the external telephone.

d Dial the fax number using the external

telephone.

e When you hear the fax tone, press

Mono Start or Colour Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.

f Replace the handset of the external

phone.

Sending a fax at the end of a

3

conversation 3

At the end of a conversation, you can send a
fax to the other party before you both hang
up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or
Send key before hanging up.

b Press (FAX).

c Load your document.
d Press Mono Start or Colour Start.

 If you are using the scanner glass,

press Send to send the fax.

e Replace the handset of the external

phone.

Dual Access (Monochrome only) 3

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, recei vi ng faxes or
printing PC dat a. The LCD shows the new j ob
number.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

If the Out of Memory message
appears, press Stop/Exit to cancel or
Mono Start to send the pages scanned so
far.

8

Sending a fax (MFC-J825DW only)

Broadcasting (Monochrome only) 3

Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, S peed Di al
numbers, and up to 50 manually dia lled
numbers in the same broadcast.

After the broadcast is finished, a Broadcast
Report will be printed.

Before you begin the broadcast 3

Speed Dial numbers must be stored in the
machine's memory before they can be used
in a broadcast. (uuBasic User’s Guide:
Storing Speed Dial numbers)

Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. G roup numbers inc lude many
stored Speed Dial num bers for easier dialli ng.
(See Setting up groups for Broadcasting
uu page 27.)

g You can add numbers to the broadcast

in the following ways:

 Press Add Number and enter a

number by pressing the buttons on
the Touchscreen.

Press OK.

 Press Speed Dial.

Press to search by
Alphabetical Order or
Numerical Order. Press the entries
that you want to add to the
broadcast.

Press OK.

h After you have entered all the fax

numbers by repeating step g, press OK.

i Press Mono Start.

Faxin g from the ADF

 The machine starts scanning the

document.

Faxing from the scanner glass

3

How to broadcast a fax 3

a Press (FAX).

b Load your document.
c Press d or c to disp l ay

Advanced Settings.

d Press Advanced Settings.
e Press a or b to displ ay Broadcasting.
f Press Broadcasting.

When the LCD shows Next Page?, do
one of the following:

 To send a single page, press No (or

press Mono Start again).
The machine starts sending the

document.

 To send more than one page, press

Yes and place the next page on the
scanner glass.

Press Mono Start.
The machine starts scannin g the

page. (Repeat this step for each
additional page.)

9

Chapter 3

Note

Note

Real Time Transmission 3

• If you did not use up any of the numbers
for Groups, you can “broad ca st” faxes to
as many as 250 different numbers.

• The machi ne’s available mem ory will var y
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.

• If the Out of Memory message
appears, press Stop/Exit to ca ncel or
Mono Start to send t he pages scanned so
far.

Cancelling a Broadcast in progress 3

a Press Stop/Exit.
b Do one of the following:

When you are sending a fax, the machine will
scan the documents into the memory bef or e
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.

Sometimes, you may want to send an
important document immediately, without
waiting for m emory transmission. You can do
this by turn i n g on Real Time TX.

a Press (FAX).

b Load your document.
c Press d or c to display

Advanced Settings.

d Press Advanced Settings.
e Press a or b to display Real Time TX.

 To cancel the enti re broadcast, press

Entire Broadcast. Go to stepc.

 To cancel the current job, press the

button that displays the number
being dialled. Go to step d.

 To exit without cancelling, press

Stop/Exit.

c When the LCD asks if you want to

cancel the entire broadcast, do one of
the following:

 Press Yes to confirm.
 To exit without cancelling, press No

or Stop/Exit.

d Do one of the following:

 To cancel the cu rrent job, press Yes.
 To exit without cancelling, press No

or Stop/Exit.

f Press Real Time TX.
g Press On.

h Press .

• If you are sending a colour fax or if the
memory is full and you are sending a black
& white fax from the ADF , the machine will
send the document in real time (even if
Real Time TX is set to Off). Faxes
from the scanner glass cannot be sent
until you clear some of the memory.

• In Real Ti me Transmission, the automatic
redial feature does not work when you are
using the scanner glass.

10

Sending a fax (MFC-J825DW only)

Note

Overseas Mo de 3

If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you tur n
on Overseas Mode. After you send a fax
using this feature, the feature will
automatically t ur n itself off.

a Press (FAX).

b Load your document.
c Press d or c to disp l ay

Advanced Settings.

d Press Advanced Settings.
e Press a or b to disp l ay

Overseas Mode.

f Press Overseas Mode.

h Enter the time you want the fax to be

sent (in 24-hour form at) by pressing the
buttons on the Touchscreen.
(For example, enter 19:45 for 7:45 PM.)
Press OK.

The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.

Delayed Batch Transmission (Monochrome only) 3

Before sending the delayed faxes, your
machine will help you economiz e by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to t he
same fax number will be sent as one fax to
save transmission time.

3

g Press On (or Off).

h Press .

Delayed Faxing (Monochrome only) 3

You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of d ay you ent er in ste p h.

a Press (FAX).

b Load your document.
c Press d or c to disp l ay

Advanced Settings.

d Press Advanced Settings.

a Press (FAX).

b Press d or c to display

Advanced Settings.

c Press Advanced Settings.
d Press a or b to display Batch TX.
e Press Batch TX.
f Press On.
g Press Stop/Exit.

e Press a or b to disp l ay Delayed Fax.
f Press Delayed Fax.
g Press On.

11

Chapter 3

Checking and cancelling waiting jobs 3

You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)

a Press Menu.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display

Remaining Jobs.

e Press Remaining Jobs.

Any waiting jobs appear on the LCD.

f Press a or b to scroll through the jobs

and press the job you want to cancel.
Press OK.

Polling overview 3

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the cal l. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set u p on both machines for t his
to work. Not all fax machines support polling.

Polled Transmit (Monochrome only) 3

Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retriev e it.

The document will be stored and can be
retrieved by any other fax mach ine until you
delete it from the memory. (See Checking
and cancelling waiting jobs uu page 12.)

g Do one of the following:

 To cancel, press Yes.

If you want to cancel another job go
to step f.

 To exit without cancelling, press No.

h When you have finished, pre ss

Stop/Exit.

Setup for polled transmit 3

a Press (FAX).

b Load your document.
c Press d or c to display

Advanced Settings.

d Press Advanced Settings.
e Press a or b to display Polled TX.
f Press Polled TX.
g Press Standard.
h Press d or c to display the settings and

press on the s etting you want t o change.
Then choose your option. After each
setting is accepted, you can cont inue to
change more settings.

12

i Press Mono Start.

Sending a fax (MFC-J825DW only)

j If you are using the scanner glass, the

LCD will prompt you to choose one of
the following options:

 Press Yes to scan another page.

Go to step k.

 Press No or Mono Start to send the

document.

k Place the next page on the scanner

glass and press Mono Start.

l Repeat steps j and k for each

additional page.
Your machine will automat ic ally s end
the fax when it is polled.

Setup for polled transmit with secure code

Secure Polling lets you restrict who can get
the documents you set up to be polled.

j Press Mono Start.
k If you are using the scanner glass, the

LCD will prompt you to choose one of
the following options:

 Press Yes to scan another page.

Go to step l.

 Press No or Mono Start to send the

document.

3

l Place the next page on the scanner

glass and press Mono Start.

m Repeat steps k and l for each

additional page. Your machine will
automatically send the fax.

3

Secure Polling only works with Bro ther f ax
machines. If another person wants to ret rieve
a fax from your machine, they will have to
enter the secure code.

a Press (FAX).

b Load your document.
c Press d or c to disp l ay

Advanced Settings.

d Press Advanced Settings.
e Press a or b to disp l ay Polled TX.
f Press Polled TX.
g Press Secure.
h Enter a four-digit number.

Press OK.

i Press d or c to display the settings and

press on the s etting you wan t to change.
Then choose your option. After each
setting is accepte d, you can con tin ue to
change more settings.

13

IMPORTANT

Receiving a fax

4

(MFC-J825DW only)

Memory Receive (Monochrome only)

You can only use one Memory Receive
operation at a time:

 Fax Forwarding
 Fax Storage
 PC-Fax Receive
 Off

You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive opera tion, a messag e will appear on
the LCD. (See Changing Memory Receive
operations uu page 17.)

Out of Paper R eception 4

As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (uuBasic User’s Guide: Loading
paper and other print media)

If you don't put paper in the paper tray, the
machine will carry on receiving the fax, with
the remaining page s being stored in memory,
if enough memory is available.

4

Fax Forwarding 4

4

When you choose Fax Forward, your
machine stores the receiv ed fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.

a Press Menu.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display

Setup Receive.

e Press Setup Receive.
f Press a or b to display

Memory Receive.

g Press Memory Receive.
h Press Fax Forward.
i Enter the forwarding number (up to

20 digit s) by pressing the buttons on the
Touchscreen.
Press OK.

j Press Backup Print:On or

Backup Print:Off.

Further incoming faxes will also be stored in
memory until the memory is full. To print the
faxes, put fresh paper in the tray . When the
memory is full, the machine will stop
automatically answering calls.

14

• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a cop y. This is a
safety feature in case there is a power
failure before the fax is forward ed or a
problem at the receiving machine.

• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not send the fax to the
fax forwarding number you program med .

k Press Stop/Exit.

Receiving a fax (MFC-J825DW only)

Note

Note

Fax Storage 4

If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the remote retrieval
commands.

If you have tur ned on Fax Storage, a backup
copy will automatically be printed at the
machine.

a Press Menu.
b Press a or b to disp l ay Fax.
c Press Fax.
d Press a or b to disp l ay

Setup Receive.

e Press Setup Receive.

Printing a fax from the memory 4

If you have chosen Fax Stor age, you c an stil l
print a fax from the memory when y ou ar e at
your machine.

a Press Menu.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display

Print Document.

e Press Print Document.
f Press Mono Start.
g Press Stop/Exit.

4

f Press a or b to disp l ay

Memory Receive.

g Press Memory Receive.
h Press Fax Storage.
i Press Stop/Exit.

Colour faxes cannot be stored in the
memory. When you receive a colour fax
your machine prints the colou r fax at your
machine.

When you print a fax from the memory, the
fax data will be er ased from your machin e.

15

Chapter 4

Note

PC-Fax Rec ei v e (Windows® only) 4

If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automaticall y. You can then us e your PC to
view and store these faxes.

Even if you hav e turned off your PC (at night
or on the weekend, for example), your
machine will receive and s tore y our faxes in
its memory. The number of received faxes
that are stored in the memory will appear on
the LCD.

When you start your PC and the PC-FAX
Receiving software r uns , your machine
transfers your faxes to your PC automatically.

To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC.
(uuSoftware User’s Guide: PC-FAX
receiving)

If you choose Backup Print:On the
machine will also print the fa x.

j Press <USB> or, for network users, the

name of the PC you want to receive
faxes to.

k Press OK.
l Press Backup Print:On or

Backup Print:Off.

m Press Stop/Exit.

• PC-Fax Rec eiv e is not supported by Mac
OS.

• Before you can set up PC-F ax Receiv e
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
(uuSoftware User’s Guide: PC-FAX
receiving)

• If you get an error mess age and the
machine cannot pr int the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (uuBasic User’s Guide:

Transferring your faxes or Fax Journa l
report)

a Press Menu.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display

Setup Receive.

e Press Setup Receive.
f Press a or b to display

Memory Receive.

g Press Memory Receive.
h Press PC Fax Receive.
i The LCD shows the message

Run PC-Fax on your computer.
Press OK.

• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not send the fax to your
PC.

• To change the destination PC, repeat
steps a to m.

16

Receiving a fax (MFC-J825DW only)

Note

Turning of f Me m ory Receive operations 4

a Press Menu.
b Press a or b to disp l ay Fax.
c Press Fax.
d Press a or b to disp l ay

Setup Receive.

e Press Setup Receive.
f Press a or b to disp l ay

Memory Receive.

g Press Memory Receive.
h Press Off.
i Press Stop/Exit.

The LCD will give you more options if
there are received faxes still in the
machine’s memory. (See Changing
Memory Receive operations
uu page 17.)

Changing M em ory Receive operations 4

If received faxes remain in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:

 Erase All Doc?
 Print All Fax?

• If you press Yes, faxes in the memory
will be erased or printed before the
setting changes. If a backup cop y has
already been printed it will not be
printed again.

• If you press No, faxes in the memory
will not be erased or printed and the
setting will be unchan ged.

If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward or Fax Storage], pre ss a or
b to choose the PC.

The LCD will ask you the followi ng ques tion:

 Send Fax to PC?

• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print. (For
details, see P C-Fax Receive

(Windows

®

only) uu page 16.)

4

• If you press No, faxes in the memory
will not be erased or transferr ed to your
PC and the setting will be unchang ed.

17