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Barcode Utility User’s Guide
User’s Guide
© 2020 Brother Industries, Ltd. All rights reserved.
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Definitions of Notes
We use the following symbol throughout this User's Guide:
Tips icons indicate helpful hints and supplementary information.
Copyright
Information in this document is subject to change without notice. The software described in this document is
furnished under license agreements. The software may be used or copied only in accordance with the terms of
those agreements. No part of this publication can be reproduced in any form or by any means without prior written
permission of Brother Industries, Ltd.
Trademarks
Brother is the trademark of Brother Industries, Ltd.
QR Code is a trademark of DENSO WAVE INCORPORATED.
Any trade names and product names of companies appearing on Brother products, related documents and any
other materials are all trademarks or registered trademarks of those respective companies.
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Table of Contents
1. Introduction .......................................................................................................................................... 1
1.1 Overview .......................................................................................................................................................... 1
1.2 System Requirements ...................................................................................................................................... 2
1.3 Supported Input/Output File Formats ............................................................................................................... 2
1.4 Supported Scan Color Settings ........................................................................................................................ 2
2. Monitor Folders and Process Files .................................................................................................... 3
2.1 Requirements ................................................................................................................................................... 4
2.2 Add a Folder to Be Monitored (Hot Folder) ...................................................................................................... 4
2.3 Create a File Processing Rule ......................................................................................................................... 5
2.4 Assign Barcodes to File Processing Rules ...................................................................................................... 6
2.5 Configure File Split Settings ........................................................................................................................... 10
2.6 Configure File Rename Settings .................................................................................................................... 13
2.7 Configure File Save Settings .......................................................................................................................... 15
2.8 Configure Common Settings .......................................................................................................................... 18
2.9 Start Folder Monitoring and File Processing .................................................................................................. 19
3. Additional Features ............................................................................................................................ 20
3.1 Change the [COUNTER] Naming Rules ........................................................................................................ 20
3.2 Export and Import Configuration .................................................................................................................... 21
3.2.1 Export Configuration ............................................................................................................................ 21
3.2.2 Import Configuration ............................................................................................................................. 21
3.3 Check the Barcode Utility version .................................................................................................................. 22
3.4 Update the Barcode Utility ............................................................................................................................. 23
4. Check the Application Log ................................................................................................................ 24
4.1 Check the Application Log ............................................................................................................................. 24
4.2 Open the Application Log Folder .................................................................................................................... 24
4.3 Change the Application Log Folder ................................................................................................................ 25
4.4 Change the Application Log Settings ............................................................................................................. 25
5. Troubleshooting ................................................................................................................................. 26
5.1 General Troubleshooting ................................................................................................................................ 26
5.2 File Processing Errors .................................................................................................................................... 28
Appendix A: Barcode Recognition Requirements .............................................................................. 30
Appendix B: Custom Naming Rules ..................................................................................................... 32
Naming Rules for [BARCODE L(A,B)] and [BARCODE R(A,B)] .......................................................................... 33
Appendix C: Supported Barcode Types and Options ........................................................................ 35
Appendix D: XML Specification for Barcodes ..................................................................................... 36
Definition of an XML File ...................................................................................................................................... 36
Example of XML Description ................................................................................................................................ 37
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1. Introduction
1.1 Overview
The Brother Barcode Utility lets you streamline your workflow processes around scanned documents containing
barcodes. Using the barcodes included on scanned pages, the Barcode Utility allows you to:
1. Group individual pages into separate documents
2. Rename split files
3. Redirect split files to the relevant folder
Compared to typical manual data entry, barcodes offer more accurate and efficient data input. The Barcode Utility
can read and analyze all the barcode identification numbers within a document scanned using a compatible
Brother machine. Assign various rules to barcode identification numbers, allowing the Barcode Utility to
automatically process each scan job.
Functions and Features
- Supports up to 20 barcodes per page
- Supports both 1D and 2D barcode types
- Allows users to monitor up to five hot folders
- Supports up to 50 file-processing rules per function
- Works on any compatible Brother machine that has scanning capabilities
- Compatible with the Brother iPrint&Scan for Windows application
- Supports processing scan jobs from multiple machines
- Allows integration with third-party systems
To activate this solution, you need a valid license code and software that can send license codes to target
machines. For more information, contact your local Brother office.
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Components
PDF
TIFF
Color Auto
Color 200 DPI (or more)
Auto
Auto 200 DPI (or more)
Color Auto
Color 200 DPI (or more)
1.2 System Requirements
Operating Systems
Operating System
Client OS Windows 7 (64bit), Windows 8.1 (64bit), Windows 10 (64bit)
Server OS Windows Server 2008 R2, Windows Server 2012,
Windows Server 2012 R2, Windows Server 2016
.Net Framework 4.5
1.3 Supported Input/Output File Formats
Each document containing barcodes must be scanned using a Brother machine compatible with the Barcode
Utility in one of the following ways:
- Using the machine’s control panel
- Using Brother iPrint&Scan for Windows
The Barcode Utility supports the following input and output file formats:
Input File Format Output File Format
・
PDF (Auto Color Mode OFF)
PDF Input Format Specification
Item Description
・ PDF/A-1b
・
Maximum Pages 100
Recommended Image Resolution Between 200 DPI and 600 DPI
For a complete list of supported barcodes, see Appendix C: Supported Barcode Types and Options.
1.4 Supported Scan Color Settings
Make sure that your Brother machine uses the Barcode Utility’s supported scan settings. The Barcode Utility
cannot process PDF files created using the automatic color mode settings.
Machine Type Setting Method Supported Settings Unsupported Settings
Color Auto
・
・
24bit Color Auto
Color N/A
・
・
・
・
N/A
Document Scanner
Laser and Inkjet
Machine
(Monochrome or
Color)
Machine LCD
Web Based Management
iPrint&Scan for Desktop
Machine LCD
Web Based Management
iPrint&Scan for Desktop 24bit Color N/A
For best scanning results and barcode recognition, we recommend using the 24bit color scan setting.
For more information, see Appendix A: Barcode Recognition Requirements.
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1. Scan documents containing barcodes.
3. The Barcode Utility continuously polls
4. Data is routed to a specific output
2. Monitor Folders and Process Files
The Barcode Utility runs as a background service and can continuously monitor specific folders (hot folders) for
newly scanned files and then process them according to the barcode recognition and document separation rules.
2. Save documents in a hot folder.
the hot folder.
folder.
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2.1 Requirements
- The Barcode Utility solution must be activated on the target machine. For more information, visit your
local Brother website or contact your local Brother office.
- The Barcode Utility application must be installed on your computer. To download the application, go to
your model’s Downloads page at support.brother.com
- The documents must be scanned either directly from the machine or using the Brother iPrint&Scan for
Desktop application.
.
2.2 Add a Folder to Be Monitored (Hot Folder)
Hot Folder Requirements
- You can add up to five hot folders.
- Each hot folder must be accessible from the computer or server where the Barcode Utility is running.
- Subfolders within hot folders cannot be monitored and will be ignored.
- Multiple hot folders can use the same name.
- Multiple hot folders cannot have the same folder path.
1. Launch the Barcode Utility.
2. Click Add a Folder in the main screen.
3. Select the folder you want to monitor, and then click Select Folder. The folder appears in the Hot folder list.
・ To change the hot folder path, click Browse…, and then select the folder you want.
・ To add another hot folder, click [ + ] in the Hot folder list on the left side of the screen.
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2.3 Create a File Processing Rule
1. Click the File processing rules tab, and then click Add a rule.
2. When the Create/Edit a rule dialog box appears, type a name for your new rule in the Rule name field.
3. Specify the Target file type so you can process scanned documents based on your requirements.
Target File Type Description
All files All scanned files are processed according to rules assigned to this specific hot folder.
Specify exact file name The scanned file is processed according to its file name. The processing rule will apply
only to files with the specified file name: you must type the specific file name here.
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2.4 Assign Barcodes to File Processing Rules
1. Click the edit button [ ] next to the newly created rule.
2. Click General Settings, and then click [ + ].
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3. When the Barcode Configuration dialog box appears, type the Barcode Name.
To correctly recognize and read a barcode, the utility’s barcode recognition settings must be set correctly.
4. Select the applicable Barcode Type check boxes.
5. Type additional barcode information in the Specify exact text information in the barcode field, if applicable.
6. Select the Add a check digit to the barcode information check box if the barcode does not include a check
digit and you want to add one.
7. For more accurate file processing, we recommend defining the barcode search area.
To define the barcode search area
Go to step 8.
To proceed without defining the barcode search area
Go to step 13.
8. Click Search Area…
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9. The Define Barcode Search Area dialog box appears. Click Browse…, select the scanned file that contains
the barcode you want to use, and then click Open.
10. The scanned file’s name and a preview appears.
Do one of the following:
If the document has only one page
Move and resize the selection rectangle in the preview field to select the barcode you want. When the barcode
is highlighted in red, click OK to save the selection.
If the document has multiple pages
Select the page where you want to specify the barcode area. Move and resize the selection rectangle in the
preview field to select the barcode you want. When the barcode is highlighted in red, click OK to save the
selection. This will be applied to all pages.
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・ If you cannot load the scanned file, scan the master barcode again using a Brother machine
compatible with the Barcode Utility.
・ Make sure you place the red recognition area over a minimum of 80% of the target barcode to ensure
accurate recognition.
Correct Incorrect
11. To save the barcode image for later use, select the Save the image in this app check box.
Barcode images are stored in the application folder’s \img_bkup folder.
12. Click OK.
13. Confirm your settings, and then click OK.
The new barcode appears in the Barcode to use list in General Settings.
To add, edit, or delete barcodes, use the [ ], [ ], and [ ] buttons.
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2.5 Configure File Split Settings
The Barcode Utility can split multiple-page scanned documents into shorter documents.
1. Click the edit button [ ] next to the newly created rule.
2. Click File split rule in the left navigation bar.
3. Select the Split files check box.
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4. Choose one of the following ‘Split file’ rules:
To split files by page count
a. Select the Separate files by page count radio button.
b. Type the number of pages you want in each final, shorter document (max. 99).
To split files based on specific barcodes
a. Select the Separate files according to the specified barcode radio button.
b. Click Add a setting.
c. In the Barcode to use drop-down list, select the barcode to use or specify a new barcode by selecting the
Add a new barcode setting… option.
d. If your document contains pages with barcodes for file separation and you want to delete them from the
output destination file, select the Delete Separator check box. For more information, see the examples on
page 12.
e. If necessary, add more rules using the Add a setting button.
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5. Confirm your settings, and then click OK.
If any warning icons [ ] appear, fix the settings as indicated.
To delete a file split rule, click the [ ] button to the right of the rule name.
Detect or delete separator pages
Example 1
Detect file separation using a barcode.
Example 2
Delete the separator page containing the barcode information from the output file.
Example 3
Delete the separator page containing the barcode used for file separation.
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2.6 Configure File Rename Settings
The Barcode Utility can rename newly separated document files based on the barcodes each file contains.
1. Click the edit button [ ] next to the newly created rule.
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2. Click File rename rule in the left navigation bar.
3. Select the Rename file check box.
4. Click Add a setting.
5. Specify the file name rules:
To rename files based on specific barcodes
a. Select the Rename files according to the specified barcode check box.
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b. In the drop-down list, select the barcode to use or specify a new barcode by clicking the Add a new
barcode setting… option.
c. Select the output format from the Output Format drop-down list.
To rename files based on a combination of static and dynamic information
a. Select the Change filename check box.
b. Type the file name you want to use.
c. Select any additional information you want from the Input info. drop-down list, and then click Input.
For more information, see Appendix B: Custom Naming Rules.
d. Confirm the sample file name preview.
e. To avoid unintentional file overwriting, select the Add a file to the counter information check box.
6. If necessary, add more rules using the Add a setting button.
7. Confirm your settings, and then click OK.
If any warning icons [ ] appear, fix the settings as indicated.
To reorder the rule sequence or delete File Rename rule, use the [ ] and [ ] buttons.
2.7 Configure File Save Settings
The Barcode Utility can save newly separated document files in specific folders.
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1. Click the edit button [ ] next to the newly created rule.
2. Click File save rule in the left navigation bar.
3. Select the Save destination check box.
4. Click Add a setting.
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5. Select the Move files according to a specific barcode check box.
6. In the drop-down list, select the barcode to use or specify a new barcode by clicking the Add a new barcode
setting option.
7. To change the default destination, click Browse…, select the folder you want, and then click Select Folder.
8. Type the folder path you want to use.
9. To customize the path, or add subfolders, select the additional information you want from the Input info.
drop-down list, and then click Input.
・ The static path cannot be left blank.
・ Only an existing folder can be selected as the static path.
・ The static path cannot share the same path as a hot folder.
・ The static path name cannot be longer than 247 characters.
Example
To define the output destination “C:\Statement001\2017\003\” specify the following settings:
・ Static path: C:\
・ Naming rule: [BARCODE]\[YEAR]\[COUNTER]
・ Barcode information: Statement001
・ System date information: 15/06/2017
・ Current counter number: 003
For more information about combining static paths with custom naming rules, see Appendix B: Custom
Naming Rules.
10. Confirm that the path listed in the sample folder path field is correct.
11. If necessary, add more rules using the Add a setting button.
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12. Confirm your settings, and then click OK.
If any warning icons [ ] appear, fix the settings as indicated.
To reorder the rule sequence or delete File Save rule, use the [ ] and [ ] buttons.
2.8 Configure Common Settings
Configure these settings before you start monitoring hot folders. These settings can help you keep track of the
barcodes used and avoid incorrect file processing if a profile is not found or a barcode is not recognized.
1. Click the Common Settings tab in the main screen.
2. Specify rules for saving files that have already been processed.
Setting Description
Keep in target folder Keep processed input files in the target folder.
Delete Delete all processed input files.
Move to folder
3. In the Error processing section, do the following:
a. Select output formats for saving incorrectly processed files using the File format drop-down list.
Setting Description
Same as input filename Do not change file names for incorrectly processed files.
Change filename Automatically rename any incorrectly processed files. Type the new default file
b. Click Browse… to specify the folder where you want to save any incorrectly processed files.
4. Click Apply.
Move the processed input files to a specific folder. Click Browse… and navigate
to the folder you want.
name you want in the Change filename: field, and then specify any additional
information if necessary. For more information, see Appendix B: Custom Naming
Rules.
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2.9 Start Folder Monitoring and File Processing
Enable the rules you want to use to process incoming scan jobs before you start monitoring hot folders.
・ By default, the Folder Monitoring function is On.
・ Make sure you have configured at least one rule for the Barcode Utility to process files in the
hot folder.
・ When creating file processing rules, make sure they are set to “Enable”.
1. In the Hot folder list on the left side of the screen, select the hot folder you want to monitor.
2. Select Enable in the drop-down list next to each rule you want to activate.
You may have to scroll down your screen to view all rules.
3. At the top right of the screen, select the Target Folder Monitoring check box, and then click Apply.
The Barcode Utility starts monitoring the hot folder you selected, applying the rules you just enabled.
To stop monitoring incoming scan jobs, clear the Target Folder Monitoring check box, and then click
Apply.
・ To monitor multiple hot folders simultaneously, make sure each folder has Target Folder Monitoring
enabled.
・ You can export the current settings as an XML file and then import them to restore specific barcode and
rule settings. For more information, see section 3.2 Export and Import Configuration.
・ Settings cannot be copied between hot folders.
If the Barcode Utility does not process the files correctly, see:
- Section 4.1 Check the Application Log.
- Section 5. Troubleshooting.
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3. Additional Features
3.1 Change the [COUNTER] Naming Rules
When you use the custom naming rule, or [COUNTER], a counter is added to file names in a three-digit number
format (000 – 999) with additional digits being added incrementally from 1000 onwards.
1. Click Application settings in the main screen.
2. Click Process setting in the left navigation bar.
3. Do one of the following:
To start counting with the lowest available number
Select the Start with the lowest available number check box.
Example
Three files are in the destination folder: document_000.pdf, document_001.pdf, and
document_099.pdf. If you use the “document_[COUNTER]” format and apply this rule, the next file is
automatically named document_002.pdf.
To start with the next available number
Select the Start with a number which is 1 more than the highest number check box.
Example
Three files are in the destination folder: document_000.pdf, document_001.pdf, document_099.pdf. If
you use the “document_[COUNTER]” format, and apply this rule, the next file is automatically named
document_100.pdf.
To export barcode information to an XML file, select the Output to XML file including barcode
information check box at the top of the screen. For more information, see Appendix D: XML Specification
for Barcodes.
4. Click OK.
5. Click Apply in the application’s main screen.
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3.2 Export and Import Configuration
To save specific barcode and rule settings, export the current settings as an XML file. You can import and
reapply them if necessary.
3.2.1 Export Configuration
1. Click Application settings in the main screen.
2. Click Import/Export in the left navigation bar.
3. Click Export backup file.
4. When the confirmation message appears, click OK.
5. Type a name for the exported file, and then click Save.
3.2.2 Import Configuration
1. Click Application settings in the main screen.
2. Click Import/Export in the left navigation bar.
3. Click Import backup file.
4. Select the XML file you want and click Open.
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5. When the confirmation message appears, click OK.
6. Click OK.
7. Click Apply in the application’s main screen.
3.3 Check the Barcode Utility version
1. Click Application settings in the main screen.
2. Click Information in the left navigation bar.
3. Click Version and License.
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3.4 Update the Barcode Utility
1. Click Application settings in the main screen.
2. Click Information.
3. Click Check for software updates.
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Warning
Inform
4. Check the Application Log
4.1 Check the Application Log
Check the Application Log if you encounter any problems when using the Barcode Utility. The log contains errors
and notifications about:
- Barcode settings
- Input PDF and barcode quality
- File processing progress
Log Item (Status) Description
Error
The file cannot be processed. For more information, see section 5.2 File Processing Errors.
The file has been processed only partially. For more information, see section 5.2 File
Processing Errors.
The file processing result is displayed.
4.2 Open the Application Log Folder
1. Click Application settings in the main screen.
2. Click Information in the left navigation bar.
3. Click Open.
The Barcode Utility updates the log file until it reaches the file size limit you set, and then renames and backs up
the file. If there are already six log files backed-up, the Barcode Utility replaces the oldest file with the latest one.
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path
filename
4.3 Change the Application Log Folder
1. Click Application settings in the main screen.
2. Click Information in the left navigation bar.
3. Click Change log destination…
(The default log file storage location is: \BarcodeUtility install folder\userlog.)
4. Browse to the folder you want, and then click Select Folder.
4.4 Change the Application Log Settings
1. Edit the userlogsetting.txt file in the Application Log folder.
Setting Description
The log file’s path on the computer (Default: \Barcode Utility Install Folder\userlog).
The log file’s name (Default: userlog.csv).
maxsize
2. Save the file.
If the log settings are not within the acceptable ranges, the Barcode Utility uses the default settings.
The log file’s maximum size in MB (1 – 10, Default: 2).
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Problem
Solution
5. Troubleshooting
5.1 General Troubleshooting
Use this section to resolve typical problems you may encounter. You can correct most problems yourself.
A large PDF (over 100
pages) cannot be
processed.
Barcodes scanned using
the Auto Color scan setting
are not recognized
correctly.
I cannot find the log file.
I cannot find the barcode
images I saved.
I cannot monitor more than
five hot folders
simultaneously.
I cannot monitor a
subfolder within a hot
folder.
I cannot start monitoring a
hot folder.
I want incorrectly
processed files to be
renamed, moved, or
converted to a different
format.
I want to restore the
Barcode Utility’s previous
settings.
I want to preview the
scanned documents before
the Barcode Utility
processes them.
The Barcode Utility supports PDF files containing no more than 100 pages.
Documents cannot be scanned using the Auto Color scan setting. We recommend
using the 24bit color scan setting for best scan results and barcode recognition.
・ Check the default Application Log folder: \BarcodeUtility install
folder\userlog.
・ Check the current log destination: Click Application Settings > Information.
・ The Barcode Utility may have no permission to save the log in the specified folder.
Change the Application Log folder location. For more information, see 4.1 Check
the Application Log.
Check the barcode image storage folder \img_bkup in the application’s folder.
The limit is five hot folders.
Subfolders inside hot folders cannot be monitored. Set up the subfolder as a new hot
folder and apply the same rules.
Make sure that:
・ The settings are correct and no warning icons [ ] are displayed.
・ The Target Folder Monitoring check box is selected, and then click Apply.
・ You have configured at least one rule for the Barcode Utility to process files in the
hot folder.
・ At least one file processing rule is set to “Enable”.
・ Each hot folder is accessible from the computer or server where the Barcode Utility
is running.
・ The Barcode Utility is activated on the Brother machine used to scan. For more
information, contact your local Brother office.
Check the Error Processing settings in Common Settings.
Make sure you have a valid backup file and use the import function. For more
information, see 3.2 Export and Import Configuration.
Use Brother iPrint&Scan for Windows to scan documents intended for processing. Go
to your model's Downloads page on the Brother support website
at support.brother.com to download the latest version.
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Problem Solution
I want to specify more than
one barcode in a multipage document.
I want to delete pages with
barcodes from the output
destination file.
My barcode was not read
correctly.
Original scanned files are
moved or deleted after they
are processed.
The Barcode Utility does
not process the input file
according to the specified
name.
The custom naming rules I
created are not processed
correctly.
The processed files have
incorrect file names.
The processed files are
overwritten by newly
processed files.
The processed files are not
saved in the correct
location.
The processed files are not
separated correctly.
The Barcode Utility allows you specify up to 20 barcodes per page.
Use the Delete Separator function when configuring file split settings. For more
information, see 2.5 Configure File Split Settings.
・ Check for specific errors in the Application Log. For solutions, see 5.2 File
Processing Errors.
・ Make sure the barcode is supported and correctly created. For more information,
see Appendix A: Barcode Recognition Requirements and Appendix C: Supported
Barcode Types and Options.
Check the post-processing settings in Common Settings.
Make sure you specify the input file name correctly. Only files that match the specified
file name exactly will be processed. For more information, see 2.3 Create a File
Processing Rule.
Make sure you specify the naming rules correctly. For more information, see
Appendix B: Custom Naming Rules.
Check the File rename rule settings.
To avoid unintentional file overwriting, select the Add a file to the counter
information check box when configuring the File rename rule settings.
Make sure that:
・ The static path is not blank.
・ An existing folder is selected as the static path.
・ The static path does not share the same path as a hot folder.
・ The static path name is no longer than 247 characters.
・ Any custom naming rules are specified correctly.
For more information, see 2.7 Configure File Save Settings.
Check the File split rule settings.
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rename not found.
Barcode for file
split not found.
the input file.
Cannot find the
save.
Cannot find the
save.
the input file.
backup folder.
Routed PDF files are
the same name.
The barcode has been
area.
optimized.
small.
than 200dpi.
The resolution of
the PDF is too low.
The specified
small.
This barcode
rule.
5.2 File Processing Errors
Check the Application Log. For more information, see section 4.1 Check the Application Log.
Error Solution
Barcode for file
Cannot find the
backup folder for
barcode for file
folder for file
Check the barcode type setting in the File rename rule settings. For more information,
see section 2.6 Configure File Rename Settings.
Check the barcode type setting in the File split rule settings. For more information,
see section 2.5 Configure File Split Settings.
Check the backup settings in Common Settings. For more information, see section
2.8 Configure Common Settings.
Check the barcode type setting in the File save rule settings. For more information,
see section 2.7 Configure File Save Settings.
Check the folder path setting in the File save rule settings. For more information, see
section 2.7 Configure File Save Settings.
Cannot find the
output folder for
Cannot save the file
in the specified
being created with
detected outside the
specified zonal
The Brother device
used to scan this
document is not
The cell size of
barcode on page
<page number> is too
The resolution of
the PDF is lower
barcode area is too
Check the backup settings in Common Settings. For more information, see section
2.8 Configure Common Settings.
Check folder permissions.
If this is not intentional, make sure all file rename settings are correctly configured. For
more information, see section 2.6 Configure File Rename Settings.
Move or resize the barcode for better barcode recognition. For more information, see
section 2.4 Assign Barcodes to File Processing Rules.
For maximum reliability, change your Brother machine’s scan settings to Full Color
PDF (we recommend using the 24bit color scan setting for best scan results and
barcode recognition). We do not recommend using the Auto Color mode settings. For
more information, see section. 1.4 Supported Scan Color Settings.
Change the cell size to the recommended size. For more information, see section
Appendix A: Barcode Recognition Requirements.
The barcode may not be read correctly with the current resolution. Increase the
barcode resolution. For more information, see section Appendix A: Barcode
Recognition Requirements.
For two-dimensional (2D) barcodes, change the resolution setting to 300 DPI or higher.
For more information, see section Appendix A: Barcode Recognition Requirements.
Resize the barcode area. For more information, see section 2.4 Assign Barcodes to
File Processing Rules.
contains none of the
characters
registered as part
of the file renaming
Check your settings. For more information, see section 2.3 Create a File Processing
Rule.
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registered.
renaming rule.
save rule.
Non-supported PDF
Error Solution
This file splitting
rule is not
Register a new file splitting rule. For more information, see section 2.5 Configure File
Split Settings.
Unregistered file
Unregistered file
type detected.
Register a new file renaming rule. For more information, see section 2.6 Configure File
Rename Settings.
Register a new file save rule. For more information, see section 2.7 Configure File
Save Settings.
・ Make sure the Barcode Utility is activated on your Brother machine.
・ Check the scan settings of the machine used to scan into the hot folder.
・ Make sure the PDF type is normal PDF (The Searchable PDF, Secure PDF, and
High compression PDF types are not supported). For more information, see
section 1.3 Supported Input/Output File Formats.
・ If the issue is not resolved, contact your local Brother office.
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0°
90°
180°
270°
...
Appendix A: Barcode Recognition
Requirements
The requirements listed in this section are for 24bit color scanning. We recommend using the 24bit color
scan setting for best scan results and barcode recognition. For more information, see section
1.4 Supported Scan Color Settings.
Item Specification Details
0°
Angle
Barcode
rotation angle
90°
180°
270°
Tolerance angle ± 5°
General
Maximum number of barcodes recognized per
page
Vertical size 5 mm or more
Recommended scan resolution 200 DPI or more
Minimum size of each line when using the
recommended scan resolution
All thin lines must be
wider than 0.5 mm
20
Minimum margin around barcode
Condition of 1D Barcode Detection
Barcode color Black
Background color White
10 times the size of
the thinnest cell line
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Item Specification Details
Recommended scan resolution 200 DPI or more
Minimum size of each line when using
the recommended scan resolution
(black line/white line)
PDF417
Minimum margin around barcode More than 5 mm
0.5 mm
Barcode color Black
Background color White
Recommended scan resolution 200 DPI or more
Minimum size of each line
when using the
recommended scan
resolution (black line/white
line)
QR Code
Minimum margin around barcode More than 5 mm
Condition of 2D Barcode Detection
Barcode color Black
Background color White
Recommended scan resolution 200 DPI or more
Recommended scan
resolution and minimum
size of one cell
200 DPI 0.7 mm
300 DPI or
more
200 DPI 0.6 mm
300 DPI or
more
0.5 mm
0.5 mm
Minimum margin around barcode More than 5 mm
Barcode color Black
Datamatrix / GS1 Datamatrix
Background color White
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[YEAR]
[DAY]
[YEAR][MONTH][DAY]
[MINUTE]
[HOUR][MINUTE][SECOND]
[BARCODE]
Appendix B: Custom Naming Rules
If a file name is defined using a custom naming rule, and there is no barcode information or the barcode
information contains only unsupported characters, the custom naming rule is ignored.
The year, month, day, hour, minute, and second settings are not based on the time the input file is created
or the time the input file is saved in the hot folder.
Input Info. Code Function
Year
Month
Day
YearMonthDay
Hour
Minute
Second
Time
Barcode info. (all)
Barcode info. (part)
Filename
[MONTH]
[HOUR]
[SECOND]
[BARCODE L(A,B)]
[BARCODE R(A,B)]
[FILENAME]
Adds the creation year *
Adds the creation month *
Adds the creation day *
Adds the creation year, month, and day *
Inserts the hour *
Inserts the minute *
Inserts the second *
Inserts the time *
Inserts the recognized information from the
barcode ID
Inserts a specific number of characters from
the recognized information from the
barcode ID
Inserts the original input file name
* Synchronized with the system time
・ All name rules except for [COUNTER] can be used more than once in the same job profile.
・ All name rules should contain only upper-case characters.
・ The total supported length of a file name (folder path and name) is 247 characters. If the name exceeds
this limit, the file is automatically saved to the default settings destination path.
・ When creating a user-defined file name, do not use these characters:
< > : " / \ | ? * ¥
If the recognized information from the barcode ID contains any of these characters, they will not be
included in the file name.
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[BARCODE L(A,B)]
[BARCODE R(A,B)]
#
Name
Description
Naming Rules for [BARCODE L(A,B)] and [BARCODE R(A,B)]
To select a specific number of consecutive barcode characters, use the [BARCODE] naming rule, which offers
additional options:
Extended Naming Rule Description
Reads the barcode information from left to right.
Barcode information can be determined by the character
located on the right side of A through to B.
Reads the barcode information from right to left.
Barcode information can be determined by the character
located on the right side of A through to B.
Example
To define a filename setting using:
- Static prefix: “document”
- Dynamic barcode ID information (for example, “Invoice”)
- Dynamic page counter (for example, “001”)
Create the following naming rule: “document_[BARCODE]_[COUNTER]”.
Your first document is named as follows: “document_Invoice_001”.
You can change the order of file name elements. For example, for “[BARCODE]_[COUNTER]_document”, the
filename is “Invoice_001_document”.
To define a Barcode ID from either the left or right using only number references, see the examples below:
1 Left-Count
2 Right-Count
Naming Rule: [BARCODE L(8,4)]
Count Method: Starting from the left and reading the four characters starting after the eighth
character.
Text information in the barcode: The Barcode ID would be 1130
Naming Rule: [BARCODE R(13,11)]
Count Method: Starting from the right and reading the next eleven characters starting after the
thirteenth character.
Text information in the barcode: The Barcode ID would be 16D20100228
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#
Name Description
3 Left-Count
with One
Specific
Character
4a Right-Count
with One
Specific
Character
Naming Rule: [BARCODE L("/",5)]
Count Method: Starting from the left and reading the next five characters after the first instance of
the / character.
Text information in the barcode: The Barcode ID would be: $+346
Naming Rule: [BARCODE R("/",5)]
Count Method: Starting from the right, reading the next five characters after the first instance of
the / character.
Text information in the barcode: 16D20
4b Right-Count
with Specific
Character
String
Naming Rule: [BARCODE R("/$+",3)]
Count Method: Starting from the right, reading the next three characters after the first instance of
the /$+ character string.
Text information in the barcode: 346
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Appendix C: Supported Barcode Types and
Options
The Barcode Utility supports the following 1D and 2D barcodes:
Barcode Name Code Example Check Digit
CODE39 / CODE3of9
ITF / ITF-14
CODABAR / Code2of7 /
NW-7
CODE93
CODE128
GS1-128 / UCC128 /
1D Barcode
EAN128
UPC-A
UPC-E
Optional
Optional
Optional
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
JAN-8 / EAN-8
JAN-13 / EAN-13
QR
Datamatrix / GS1
Datamatrix
2D Barcode
PDF417
Not Supported
- Micro QR code
- Add-on code for UPC-A, UPC-E
- Add-on code for JAN-8/EAN-8, JAN-13/EAN-13
For barcodes that include a check digit, the last one or two digits (which ensure the barcode is correctly
composed) are checked automatically. If the check cannot be verified, the barcode information is not processed.
The start and end markers for CODABAR/CODE39 are NOT included in the processing results.
Mandatory
Mandatory
N/A
N/A
N/A
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Elements and Tree
Tag Name
Mandatory/
Specification
Document name that contains barcode
Decode result includes
Decode result excludes
X coordinates of the top left corner of
Y coordinates of the top left corner of
Start code (Used only when the type of
Appendix D: XML Specification for Barcodes
Definition of an XML File
Structure
Document name DocumentName Mandatory
Total number of page TotalPageNum Mandatory Total number of pages in the document
Total number of barcode TotalBarcodeNum Mandatory Total number of barcodes in the document
Barcode information BarcodeInfo Mandatory Tag for barcode information
Type of barcode Type Mandatory Barcode type
check digit
check digit
Location Information Location Mandatory Tag for location information
Area Information Area Mandatory Tag for barcode area
Page Number PageNum Mandatory The page number containing this barcode
X Coordinates X Mandatory
Y Coordinates Y Mandatory
String Optional Barcode string
StringWoCheckDigit Mandatory Barcode string excludes check digit
Optional
information
barcode (px)
barcode (px)
Width Width Mandatory Width of barcode (px)
Height Height Mandatory Height of barcode (px)
Rotation Angle Degree Mandatory Barcode rotation angle
Optional Information Option Mandatory Tag for optional information
Check Digit Flag CheckDigit Mandatory Flag if this barcode has a check digit
Start Code StartCode Optional
Stop Code StopCode Optional
barcode is CODABAR or CODE39)
Stop code (Used only when the type of
barcode is CODABAR or CODE39)
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<BarcodeInfo>
</BarcodeInfo>
Standard Name Supported Barcode Type
CODE39 CODE39/CODE3of9
ITF ITF / ITF-14
CODABAR CODABAR / Code2of7 /NW-7
CODE93 CODE93
CODE128 CODE128
GS1-128 GS1-128 / UCC128 / EAN128
UPC-A UPC-A
UPC-E UPC-E
EAN-8 JAN-8 / EAN-8
EAN-13 JAN-13 / EAN-13
QR QR
DATAMATRIX Datamatrix / GS1 Datamatrix
Example of XML Description
<?xml version="1.0" encoding="UTF-8"?>
<BrotherBarcodeAgentBarcodeRecognitionResult>
<DocumentName> </DocumentName>
<TotalPageNum> </TotalPageNum>
<TotalBarcodeNum> </TotalBarcodeNum>
<Type>
<String>
<StringWOCheckDigit>
<Area>
<PageNum>
<X>
<Y>
<Width>
<Height>
<Degree>
</Area>
<Option>
<CheckDigit>
<StartCode>
<StopCode>
</Option>
(To specify additional barcodes, describe each barcode in a separate BarcodeInfo section below)
</BrotherBarcodeAgentBarcodeRecognitionResult>
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