Brother 8045D User Manual

USER’S GUIDE

DCP-8040
DCP-8045D

i

Safety precautions

To use the DCP safely

Save these instructions for later reference.

WARNING

There are high voltage
electrodes inside the machine.
Before you clean the DCP or
clear a paper jam, make sure
you have unplugged the power
cord from the power outlet.

(Example for U.K.)

After you use the DCP, some internal parts are extremely HOT!
To prevent injuries, be careful not to put your fingers in the area shown in

the illustration.

To prevent injuries, be careful
not to put your hands on the
edge of the DCP under the
document cover.

Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.

(Example for U.K.)

To prevent injuries, be careful
not to put your fingers in the
area shown in the illustration.

ii

To prevent injuries, be careful not to put
your fingers in the area shown in the
illustration.

WARNING

■

When you move the DCP, grasp the side handholds that are
under the scanner. Do NOT carry the DCP by holding it at the
bottom.

■

Install equipment with a power cord near a socket/outlet that is
easily accessible.

■

Do not use this product near appliances that use water, in a wet
basement or near a swimming pool.

■

There may be a remote risk of electric shock from lightning.

Caution

■

Lightning and power surges can damage this product! We
recommend that you use a quality surge protection device on the
AC power line, or unplug the line during a lightning storm.

iii

Choosing a location

Place your DCP on a flat, stable surface that is free of vibration and
shocks, such as a desk. Put the DCP near a telephone socket and a
standard, grounded power outlet. Choose a location where the
temperature remains between 10° and 32.5°C.

Caution

■

Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.

■

Do not expose the DCP to direct sunlight, excessive heat,
moisture, or dust.

■

Do not connect your DCP to electrical outlets controlled by wall
switches or automatic timers.

■

Disruption of power can wipe out information in the DCP’s
memory.

■

Do not connect your DCP to electrical outlets on the same circuit
as large appliances or other Equipment that might disrupt the
power supply.

■

Avoid interference sources, such as speakers or the base units
of cordless phones.

iv

Table of Contents

1

2

Introduction ..........................................................................1-1

Using this Guide ...............................................................1-1

Finding information................................................. 1-1

Symbols used in this Guide....................................1-1

DCP part names and operations ................................1-2

Control panel overview ..................................................... 1-6

Status LED indications ...............................................1-8

Inserting Originals for copying (and scanning) ............... 1-10

Using the ADF (automatic document feeder) ........... 1-10

Using the scanner glass ........................................... 1-12

Paper .....................................................................................2-1

About paper ...................................................................... 2-1

Type and size of paper ............................................... 2-1

Recommended paper ................................................. 2-1

Choosing acceptable paper .............................................. 2-2

Paper capacity of the paper trays........................... 2-3

Paper specifications for each paper tray ................ 2-4

How to load paper ...................................................... 2-5

To load paper or other media in the paper tray ...... 2-5

To load paper or other media in the manual feed

tray (For DCP-8040)........................................... 2-7

To load paper or other media in the multi-purpose

tray (MP tray) (For DCP-8045D) ........................ 2-9

To use Automatic Duplexing for copy and print

operations (For DCP-8045D) ............................... 2-11

3

4

On-screen programming .....................................................3-1

User-friendly programming...............................................3-1

Menu table..................................................................3-1

Navigation keys ................................................................3-2

Key Operations table......................................................3-11

Getting started .....................................................................4-1

General Setup ..................................................................4-1

Setting the Paper Type...............................................4-1

Setting the Paper Size................................................ 4-3

Setting the Beeper Volume.........................................4-4

Toner Save................................................................. 4-4

Sleep Time ................................................................. 4-5

Turning off the Scanner Lamp .................................... 4-5

v

Power Save ................................................................4-6

Setting the Tray Use for Copy mode ..........................4-7

Setting the LCD Contrast............................................4-8

Printing the System Setup List....................................4-8

5

6

Making copies ......................................................................5-1

Using the DCP as a copier ...............................................5-1

Printable area .............................................................5-1

Temporary copy settings........................................5-2

Making a single copy from the ADF............................5-3

Making multiple copies from the ADF.........................5-3

Single or multiple copies using the scanner glass ...... 5-4

Out of Memory message ............................................5-5

Using the Copy keys (Temporary settings).......................5-6

Enlarge/Reduce..........................................................5-7

Quality (type of document)..........................................5-9

Sorting copies using the ADF .....................................5-9

Contrast ....................................................................5-10

Tray Select................................................................5-11

Duplex/N in 1............................................................5-12

Duplex/N in 1 copy....................................................5-14

N in 1 copy............................................................5-14

Duplex (1 in 1) (For DCP-8045D) .........................5-17

Duplex (2 in 1) and Duplex (4 in 1)

(For DCP-8045D) .............................................5-19

Changing the default copy settings.................................5-20

Quality ......................................................................5-20

Contrast ....................................................................5-20

Using the DCP as a printer ..................................................6-1

Using the Brother DCP-8040, DCP-8045D

printer driver................................................................... 6-1

How to print your document..............................................6-2

Simultaneous printing and scanning................................. 6-3

Two-sided printing (Duplex Printing)........................... 6-3

Automatic Duplex Printing (For DCP-8045D) ......... 6-3

Manual Duplex Printing ..........................................6-4

Face-down output tray................................................6-5

Printing on plain paper................................................6-5

The manual feed tray (For DCP-8040) ...................6-5

The MP tray (For DCP-8045D) ............................... 6-6

Printing on thicker paper and card stock ....................6-8

The manual feed tray (For DCP-8040) ...................6-8

vi

The multi-purpose tray (MP tray)

(For DCP-8045D) ............................................. 6-10

Printing on envelopes ............................................... 6-12

Printer operation keys..................................................... 6-17

Job Cancel................................................................6-17

Secure key................................................................6-17

Setting the Emulation Selection................................ 6-18

Printing the Internal Font List.................................... 6-19

Printing the Print Configuration List..........................6-19

Restoring default settings.........................................6-19

7

Printer driver settings .........................................................7-1

Printer driver settings........................................................7-1

How to access the printer driver settings.......................... 7-1

Features in the Brother Native Driver............................... 7-2

Basic tab.....................................................................7-2

Paper Size .............................................................. 7-3

Multiple Page..........................................................7-3

Orientation..............................................................7-3

Copies ....................................................................7-3

Media Type.............................................................7-4

Advanced tab.............................................................. 7-5

Print Quality............................................................7-5

Duplex Printing .......................................................7-6

Watermark..............................................................7-8

Page Setting ......................................................... 7-10

Device Options .....................................................7-11

Secure Print.............................................................. 7-11

Accessories tab ....................................................7-14

Support tab ........................................................... 7-16

Features in the PS printer driver (For Windows

To install the PS driver ......................................... 7-17

Ports tab ................................................................... 7-18

Device Settings tab...................................................7-19

Layout tab.................................................................7-20

Booklet (For DCP-8045D)

(For Windows

Paper/Quality tab...................................................... 7-21

Advanced Options .................................................... 7-22

®

2000/XP) .................................7-20

®

) ..........7-17

8

How to scan using Windows® ............................................ 8-1

Scanning a document ......................................................8-1

TWAIN compliant........................................................8-1

How to access the Scanner........................................8-2

vii

Scanning a document into the PC .............................. 8-3

Scanning a whole page .......................................... 8-3

Pre-Scanning to crop a portion you want to scan.... 8-4

Settings in the Scanner window.................................. 8-6

Image Type............................................................. 8-6

Resolution...............................................................8-6

Scan Type ..............................................................8-7

Brightness...............................................................8-7

Contrast..................................................................8-7

Document Size.......................................................8-8

®

Scanning a document (For Windows

XP only) .............8-10

WIA compliant...........................................................8-10

How to access the scanner....................................... 8-10

Scanning a document into the PC ............................ 8-11

Scanning a document using the ADF...................8-11

Pre-Scanning to crop a portion you want to

scan using the scanner glass ........................... 8-13

Brother Scanner Utility..........................................8-15

Using the scan key (For USB or Parallel interface

cable users).................................................................8-16

Scan to E-mail ..........................................................8-17

Scan to Image ..........................................................8-17

Scan to OCR.............................................................8-18

Scan to File...............................................................8-18

®

Using ScanSoft

PaperPort® and OmniPage® OCR ......8-19

Viewing items............................................................8-20

Organizing your items in folders...............................8-21

Quick links to other applications ............................... 8-21

®

ScanSoft

OmniPage® OCR lets you convert

image text into text you can edit...........................8-22

You can Import items from other applications .......... 8-23

You can Export items in other formats......................8-23

Exporting an image file ......................................... 8-23

®

How to Uninstall PaperPort

®

OmniPage

...........................................................8-24

and ScanSoft®

viii

9

Using the Brother Control Center ......................................9-1

Brother MFL-Pro Control Center.................................9-1

AutoLoad the Brother Control Center ......................... 9-2

How to turn off AutoLoad............................................9-2

Brother Control Center features........................................9-3

Auto Configuration......................................................9-3

Scan key operations...................................................9-4

Copy operations..........................................................9-4

Scanner settings for Scan and Copy buttons ............. 9-5

Global settings............................................................9-5

Setting up the scanner configurations ........................ 9-6

Perform an operation from the Control Center

screen.....................................................................9-7

Scan to File.......................................................................9-8

To access Scan to File Configurations screen ........... 9-8

Scanner settings......................................................... 9-8

Destination folder........................................................9-9

Scan to E-mail ................................................................9-10

To access Scan to E-mail Configurations screen..... 9-10

Scanner settings.......................................................9-10

E-mail application .....................................................9-11

Send to Options........................................................ 9-11

Scan to OCR (Word Processor) .....................................9-12

To access Scan to OCR Configurations screen ....... 9-12

Scanner settings.......................................................9-12

Word Processor........................................................ 9-13

Scan to Image ................................................................9-14

To access Scan to Image Configurations screen ..... 9-14

Scanner Settings ......................................................9-15

Target Application..................................................... 9-15

Copy ...............................................................................9-16

To access the Copy Configurations screen.............. 9-16

Scanner settings.......................................................9-17

Number of copies .....................................................9-17

10

Using the Windows®-Based Brother SmartUI

Control Center ....................................................................10-1

Brother SmartUI Control Center ..................................... 10-1

AutoLoad the Brother Control Center....................... 10-2

How to turn off Auto Load......................................... 10-2

Brother Control Center features .....................................10-3

Auto Configuration....................................................10-4

Hardware Section: Changing the Scan to button

configuration................................................................10-5

Scan to E-mail .......................................................... 10-6

Scan to File...............................................................10-7

Scan to Image ..........................................................10-8

Scan to OCR ..........................................................10-10

Software Section ..........................................................10-12

Scan .......................................................................10-13

Copy....................................................................... 10-13

Custom ................................................................... 10-14

ix

Scan to File...................................................................10-15

Scan to E-mail ..............................................................10-17

File attachments .....................................................10-19

Scanner settings .....................................................10-20

Scan to OCR (Word Processing program) ................... 10-21

Scan to Graphics application

(example: Microsoft Paint).........................................10-23

Copy .......................................................................10-25

Custom: User-defined buttons ...................................... 10-27

Customizing a user-defined button ......................... 10-27

1. Select the Scan Action ...................................10-27

2. Select Configuration for the Scan Type..........10-28

3. Select Scan Settings. .....................................10-32

11

Using your DCP with a Macintosh® ..................................11-1

®

Setting up your USB-equipped Apple
Using the Brother printer driver with your Apple

®

Macintosh

(Mac OS® 8.6 - 9.2)..................................11-2

Using the Brother Printer Driver with Your Apple

®

Macintosh

(Mac OS® X).............................................11-4

Macintosh® .......11-1

®

®

Choosing page setup options ................................... 11-4

Specific settings........................................................11-5

®

Using the PS driver with your Apple

®

For Mac OS
For Mac OS

8.6 to 9.2 Users ..................................11-7

®

X users .............................................11-12

Macintosh®..........11-7

Using the Brother TWAIN scanner driver with your

®

Macintosh

.................................................................11-15

Accessing the scanner............................................11-15

®

Scanning an image into your Macintosh

...............11-16

Scanning a whole page ......................................11-16

Pre-Scanning an image ..........................................11-17

Settings in the Scanner window.............................. 11-18

Image..................................................................11-18

Scanning Area ....................................................11-20

Business Card Size............................................11-20

Adjusting the Image............................................11-21

®

Using Presto!

PageManager®.....................................11-22

Highlights................................................................11-22

System requirements..............................................11-23

Technical Support...................................................11-23

x

12

Network Scanning .............................................................12-1

Network License.......................................................12-1

Registering your PC with the DCP ...........................12-1

Using the Scan key.........................................................12-5

Scan to E-mail (PC).................................................. 12-5

Scan to Image ..........................................................12-7

Scan to OCR ............................................................12-8

Scan to File...............................................................12-9

13

14

Important information .......................................................13-1

IEC 60825 Specification ........................................... 13-1

Laser Diode..........................................................13-1

Caution ................................................................. 13-1

For your safety.......................................................... 13-2

Disconnect device .................................................... 13-2

IT power system (For Norway only) ..................... 13-2

LAN connection .................................................... 13-2

International E

Statement.............................................................13-2

Ratio interference (220-240V Model Only) ............... 13-3

Important safety instructions........................................... 13-4

Trademarks ....................................................................13-6

Troubleshooting and routine maintenance .....................14-1

Troubleshooting .............................................................. 14-1

Error messages ........................................................14-1

Document jams.........................................................14-4

Document is jammed in the top of the ADF unit..... 14-4

Document is jammed inside the ADF unit. ........... 14-4

Paper jams ...............................................................14-5

Paper is jammed in the duplex tray

(For DCP-8045D) ............................................. 14-9

If you are having difficulty with your DCP ............... 14-11

Improving the print quality ......................................14-14

Packing and shipping the DCP ..................................... 14-18

Routine maintenance.................................................... 14-21

Cleaning the scanner.............................................. 14-21

Cleaning the printer ................................................ 14-22

Cleaning the drum unit ........................................... 14-23

Replacing the toner cartridge ................................. 14-24

How to replace the toner cartridge .........................14-24

Replacing the drum unit.......................................... 14-29

Checking the drum life............................................14-32

Page Counter ......................................................... 14-32

NERGY STAR

®

Compliance

xi

15

Optional accessories ......................................................... 15-1

Memory board.................................................................15-1

Installing the optional memory board........................ 15-2

Network (LAN) board ......................................................15-5

Before starting installation ........................................15-6

Step 1: Hardware installation....................................15-6

Step 2: Connecting the NC-9100h to an Unshielded

Twisted Pair 10BASE-T or 100BASE-TX Ethernet

Network ................................................................15-9

LED.......................................................................15-9

TEST SWITCH ...................................................15-10

Paper Tray #2 .........................................................15-11

G

S

16

Glossary ............................................................................... G-1

Specifications ...................................................................... S-1

Product description .......................................................... S-1

General ............................................................................ S-1

Print media....................................................................... S-2

Copy ................................................................................ S-2

Scanner ........................................................................... S-3

Printer .............................................................................. S-4

Interfaces......................................................................... S-4

Computer requirements................................................... S-5

Consumable items........................................................... S-6

Network (LAN) board (NC-9100h) ................................... S-7

Optional External Wireless Print/Scan Server

(NC-2200w) .................................................................. S-8

Index .......................................................................................I-1

xii

1

Introduction

Using this Guide

Thank you for buying a Brother Digital Copier Printer (DCP). Your
DCP-8040 or DCP-8045D is simple to use, with LCD screen
instructions to guide you through programming it. You can make the
most of your DCP by taking a few minutes to read this Guide.

Finding information

All the chapter headings and sub-headings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you’ll see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we have used special fonts and
added some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific keys on the DCP

control panel.

Italics Italicized typeface emphasizes an important point

or refers you to a related topic.

Courier
New

Warnings inform you what to do to avoid possible personal
injury or damage to the DCP.

Cautions specify procedures you must follow or avoid to
prevent possible damage to the machine.

Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.

Improper Setup alerts you to devices and operations that are not
compatible with the DCP.

Courier New typeface identifies the messages on
the LCD of the DCP.

INTRODUCTION 1 - 1

DCP part names and operations

■

Front view

5 ADF Document Support

4 Automatic Document Feeder (ADF)

3 Face-down Output Tray

Support Flap with Extension

Extension

6 ADF Document

Output Support Flap

2 Front Cover Release Button

1 (DCP-8040) Manual Feed Tray

(DCP-8045D) Multi-purpose
Tray (MP Tray)

11 Paper Tray (Tray #1)

No.

Name Description

1 (DCP-8040) Manual Feed Tray

Load paper here.

7 Document Cover

8 Control Panel

9 Power Switch

10 Front Cover

(DCP-8045D) Multi-purpose Tray
(MP Tray)

2 Front Cover Release Button Press it to open the front cover.
3 Face-down Output Tray Support Flap

with Extension (Support Flap)

Unfold it to prevent the printed paper
from sliding off the DCP.

4 Automatic Document Feeder (ADF) Use the ADF unit for multiple page

documents.

5 ADF Document Support Extension Place the document here to use the

ADF unit.

1 - 2 INTRODUCTION

No.

Name Description

6 ADF Document Output Support Flap Unfold to prevent the scanned pages

from sliding off the DCP.

7 Document Cover Open to place the document on the

scanner glass.

8 Control Panel Use the keys and display to control

the DCP.

9 Power Switch Switch it on or off.

10 Front Cover Open to install a toner cartridge or

drum unit.

11 Paper Tray (Tray #1) Load paper here.

INTRODUCTION 1 - 3

■

Back view

15 Face-up Output Tray

(Back Output Tray)

16 ADF Cover

14 AC Power Connector

13 Duplex Tray

(DCP-8045D)

12 Paper Adjustment Lever

for Duplex Printing
(DCP-8045D)

No.

Name Description

12 Paper Adjustment Lever for

Duplex Printing

Use to match your paper size for duplex
printing.

17 USB Interface

Connector

18 Parallel Interface

Connector

(DCP-8045D)

13 Duplex Tray

(DCP-8045D)

Slide out to remove paper jammed inside
the DCP.

14 AC Power Connector Connect the AC Power Connector here.
15 Face-up Output Tray

(Back Output Tray)

Open it when thicker paper is placed in the
MP tray or Manual feed tray.

16 ADF Cover Open to remove paper jammed inside the

ADF unit.

17 USB Interface Connector Connect the USB Cable here.
18 Parallel Interface Connector Connect the Parallel Cable here.

1 - 4 INTRODUCTION

■

Inside view (Document cover open)

22 Document Cover

21 Scanner Lock Lever

20 Glass Strip

19 Document

Guidelines

No.

Name Description

23 White Film

24 Scanner Glass

19 Document Guidelines Use to center the document on the scanner glass.
20 Glass Strip This is used to scan documents when using the

ADF.

21 Scanner Lock Lever Use to lock/unlock the scanner when relocating the

DCP.

22 Document Cover Open to place the document on the scanner glass.
23 White Film Clean it for good quality copying and scanning.
24 Scanner Glass Place the document to be scanned here.

INTRODUCTION 1 - 5

Control panel overview

DCP-8040 and DCP-8045D have similar control panel keys.

Print keys:

1

Secure

Lets you print out data saved in
memory by entering your four-digit
password.

Job Cancel

Clears data from the printer
memory.

2

3

Status LED

(Light-Emitting Diode)

The LED will flash and change color
depending on the DCP status.

5-Line Liquid Crystal Display
(LCD)

Displays messages on the screen to
help you to set up and use your
DCP.

1 3

2

9

Navigation keys:

4

Menu

Lets you access the Menu to
program.

Set

Lets you store your settings in the
DCP.

Clear/Back

Deletes entered data or lets you exit
the menu by pressing repeatedly.

or

Press to scroll forward or backward
to a menu selection.

or

Press to scroll through the menus
and options.

1 - 6 INTRODUCTION

3 4

5

6

7

9

Copy keys

5

(Temporary Settings):
Enlarge/Reduce

Lets you reduce or enlarge copies
depending upon the ratio you
select.

Contrast

Lets you make a copy that is lighter
or darker than the original.

Quality

Lets you select the copy quality for
your type of original.

Tray Select

You can select which tray you would
like to use for the next copy.

Sort

Lets you sort multiple copies using
the ADF.

N in 1 (For DCP-8040)
N in 1 lets you copy 2 or 4 pages

onto one page.

8

Duplex/N in 1 (For DCP-8045D)

You can choose Duplex to copy on
both sides of the paper or N in 1 to
copy 2 or 4 pages onto one page.

Numeric keys

6

Use the numeric keys to enter the
number of multiple copies (99
maximum).

7

8

9

Stop/Exit

Stops a copy and scan operation or
exits from the menu.

Start

Lets you start making copies or
scanning.

Scan key:

Lets you access Scan mode.

INTRODUCTION 1 - 7

Status LED indications

Status

The
depending on the DCP status.

The LED indications shown in the table below are used in the
illustrations in this chapter.

LED LED status

LED (Light Emitting Diode) will flash and change color

LED is off.

LED is on.

Green Yellow Red

LED is blinking.

Green Yellow Red

LED DCP status Description

Sleep Mode The power switch is off or the DCP is in Sleep

mode or Power save mode.

Warming Up The DCP is warming up for printing.

Green

Ready The DCP is ready to print.

Green

Receiving Data The DCP is either receiving data from the

computer, processing data in memory or

Yellow

Data Remaining in
Memory

Yellow

1 - 8 INTRODUCTION

printing data.

Print data remains in the DCP memory.

LED DCP status Description

Service error Follow the steps below.

1. Turn off the power switch.

2. Wait a few seconds, and then turn it back on
and try to print again.

Red

Cover open The cover is open. Close the cover. (See

Toner empty Replace the toner cartridge with a new one.

Paper error Put paper in the tray or clear the paper jam.

Red

Scan lock Check that the scanner lock lever is released.

Others Check the LCD message. (See Troubleshooting

Out of memory Memory is full. (See

If you cannot clear the error and see the same
service call indication after turning the DCP
back on, call your dealer or Brother authorized
service center.

messages on page 14-1.)

(See Replacing the toner cartridge on page
14-24.)

Check the LCD message. (See Troubleshooting

and routine maintenance

(See Scanner Lock Lever on page 1-5.)

and routine maintenance on page 14-1.)

14-1.)

on page 14-1.)

Error messages

Error

on page

INTRODUCTION 1 - 9

Inserting Originals for copying

a

(and scanning)

You can copy from either the ADF (automatic document feeder) or
from the scanner glass.

Using the ADF (automatic document feeder)

The automatic document feeder (ADF) can hold up to 50 pages,
feeding each one individually through the DCP. Use standard
(20 lb/75g/m
and stagger them.

Temperature:68
Humidity: 50% - 70%

DO NOT use curled, wrinkled, folded, or ripped paper, or paper
with staples, paper clips, paste or tape attached. DO NOT use
cardboard, newspaper, or fabric. (To copy or scan this kind of
document, see Using the scanner glass on page 1-12.)

Make sure originals written with ink are completely dry.

1

Pull out the ADF
document support
extension.

2

Unfold the ADF
document output support
flap.

3

Fan the pages well and
stagger them at an angle.
Make sure you put the
documents face up, top
edge first in the ADF
until you feel them touch the feed roller.

2

) paper when using the ADF. Always fan the pages well

°

F - 86°F (20°C - 30°C)

ADF Document
Support Extension

ADF
Document
Output
Support Fl

1 - 10 INTRODUCTION

4

Adjust the paper guides to fit the width of your documents.

The documents
are Face Up
in the ADF

ADF Document
Output Support Flap

5

Press

Start

. The DCP starts scanning the first page.

INTRODUCTION 1 - 11

Using the scanner glass

You can use the scanner glass to copy one page at a time, or pages
of a book. To use the scanner glass, the ADF must be empty. You
can make multiple copies; however, if you want them sorted you
must use the ADF.

1

Lift the Document Cover.

Originals are Face Down
on the Scanner Glass

2

Using the document guidelines on the left, center the original
face down on the scanner glass and close the document cover.

3

Using the numeric keys, enter the number of copies you want
(up to 99).

4

Press
The DCP will start scanning the original.

Start

.

If the original is a book or is thick, do not slam the cover or press
on it or you may damage the DCP.

1 - 12 INTRODUCTION

2

Paper

About paper

Type and size of paper

The DCP loads paper from the installed paper tray, manual feed tray,
multi-purpose tray or optional lower tray.

Tray Type Model name

Paper tray (Tray #1) DCP-8040 and DCP-8045D

Manual feed tray DCP-8040

Multi-purpose tray (MP tray) DCP-8045D

Optional lower tray (Tray #2) Option for DCP-8040 and DCP-8045D

Recommended paper

Plain Paper: Xerox Premier 80 g/m

Xerox Business 80 g/m
Mode DATACOPY 80 g/m
IGEPA X-Press 80 g/m

Recycled paper: Xerox Recycled Supreme

Transparency: 3M CG 3300

Labels: Avery laser label L7163

■

Before you buy a large amount of paper, please test some to
make sure that the paper is suitable.

■

Use paper that is made for plain-paper copying.

■

Use paper that is 75 to 90 g/m2.

■

Use neutral paper. Do not use acidic or alkaline paper.

■

Use long-grain paper.

■

Use paper with a moisture content of approximately 5%.

2

2

2

2

PAPER 2 - 1

Caution

Do not use ink jet paper. It may cause a paper jam and damage your
DCP.

The output quality depends on the paper type and paper brand.
Visit us at http://solutions.brother.com
recommendations for paper that can be used with the
DCP-8040 and DCP-8045D.

and check the latest

Choosing acceptable paper

We recommend that you test paper (especially special sizes and
types of paper) on the DCP before purchasing large quantities.

■

Avoid feeding label sheets that are partly used or your DCP will
be damaged.

■

Avoid using coated paper, such as vinyl coated paper.

■

Avoid using preprinted or highly textured paper, or paper with an
embossed letterhead.

For optimum printing, use a recommended type of paper, especially
for plain paper and transparencies. For more information on paper
specifications, call your nearest authorized sales representative or
the place where you purchased your DCP.

■

Use label or transparencies that are designed for use in
printers.

■

For the best print quality, we recommend using long-grained
paper.

■

If you are using special paper and the paper has problems
feeding from the paper tray, try again using the manual feed tray
or Multi-purpose tray.

■

You can use recycled paper in this DCP.

laser

2 - 2 PAPER

Paper capacity of the paper trays

Paper size Number of sheets

Multi-purpose tray
(MP tray)

(DCP-8045D)
Manual feed tray

(DCP-8040)
Paper tray (Tray #1) A4, Letter, Legal, B5 (ISO),

Optional lower tray
(Tray #2)

Duplex printing
(DCP-8045D)

Width: 69.8 to 220 mm
Height: 116 to 406.4 mm

Width: 69.8 to 220 mm
Height: 116 to 406.4 mm

B5 (JIS), Executive, A5, A6,
B6 (ISO)

A4, Letter, Legal, B5 (ISO),
B5 (JIS), Executive, A5, B6 (ISO)

A4, Letter, Legal —

50 sheets

2

(80 g/m

)

Single sheet

250 sheets
(80 g/m

2

)

250 sheets

2

(80 g/m

)

PAPER 2 - 3

Paper specifications for each paper tray

Model DCP-8040 DCP-8045D
Paper

types

Paper
weights

Paper
sizes

Multi­purpose
tray

Manual
feed tray

Paper tray Plain paper, Recycled paper, and Transparency*

Optional
Lower tray

Multi­purpose
tray

Manual
feed tray

Paper tray 60 to 105 g/m

Optional
Lower tray

Multi­purpose
tray

Manual
feed tray

Paper tray A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5, A6,

Optional
Lower Tray

N/A Plain paper, Bond paper,

Plain paper, Bond paper,

Recycled paper,
Envelope*
Transparency*

N/A

1

, Labels*2, and

2

Recycled paper,
Envelope, Labels, and
Transparency

Plain paper, Recycled paper, and Transparency*

N/A 60 to 161 g/m

60 to 161 g/m

60 to 105 g/m

2

2

2

N/A

2

N/A Width: 69.8 to 220 mm

Height: 116 to 406.4 mm

Width: 69.8 to 220 mm

N/A

Height: 116 to 406.4 mm

B6 (ISO)

A4, Letter, Legal, B5 (ISO), B5 (JIS), Executive, A5,
B6 (ISO)

2

2

*1 Up to 3 envelopes
*2 Up to 10 sheets

When printing transparencies, remove each one from the
face-down output tray after it exits the DCP.

2 - 4 PAPER

How to load paper

To load paper or other media in the paper tray

1

Pull the paper tray completely out of the DCP.

2

While pressing the paper guide release lever, slide the adjusters
to fit the paper size.

Check that the guides are firmly in the slots.

For Legal size paper, press the universal guide release button
and pull out the back of the paper tray.

Universal Guide Release
Button

PAPER 2 - 5

3

Fan the stack of paper well to avoid paper jams and misfeeds.

4

Put paper in the paper tray.
Check that the paper is flat in the tray, below the maximum

paper mark, and that the paper guide is flush against the paper
stack.

Up to here.

5

Put the paper tray firmly back in the DCP and unfold the support
flap before you use the DCP.

Support Flap

When you put paper in the paper tray, please remember the
following:

■

The side to be printed on must be face down.

■

Put the leading edge (top of the paper) in first and push it
gently into the tray.

■

To copy Legal size paper, unfold the secondary support flap,
too.

2 - 6 PAPER

To load paper or other media in the manual feed tray (For DCP-8040)

When printing envelopes and labels you should only use the
manual feed tray.

1

Open the manual feed tray. Slide the paper guides to fit the
paper size.

2

Using both hands put paper in the manual feed tray until the
front edge of the paper touches the paper feed roller. Hold the
paper in this position until the DCP automatically feeds the
paper in for a short distance, and then let go of the paper.

PAPER 2 - 7

When you put paper in the manual feed, please remember the
following:

■

The side to be printed on must be face up.

■

Put the leading edge (top of the paper) in first and push it
gently into the tray.

■

Make sure that the paper is straight and in the proper
position on the manual feed tray. If it is not, the paper may
not be fed properly, resulting in a skewed printout or a paper
jam.

■

Do not put more than one sheet of paper or envelope in the
manual feed tray at any one time, or it may cause a jam.

2 - 8 PAPER

To load paper or other media in the multi-purpose tray (MP tray) (For DCP-8045D)

When printing envelopes and labels you should only use the
multi-purpose tray.

1

Open the MP tray and lower it gently.

2

Pull out and unfold the MP tray support flap.

MP tray support flap

PAPER 2 - 9

3

When loading paper in the MP tray, make sure it touches the
back of the tray.

■

Make sure that the paper is straight and in the proper
position on the MP tray. If it is not, the paper may not be fed
properly, resulting in a skewed printout or a paper jam.

■

You can place up to 3 envelopes or up to 50 sheets of 80

2

paper in the MP tray.

g/m

4

While pressing the paper-guide release lever, slide the paper
guide to fit the paper size.

When you put paper in the MP tray, please remember the
following:

■

The side to be printed on must be face up.

■

During printing, the inside tray rises to feed paper into the
DCP.

■

Put the leading edge (top of the paper) in first and push it
gently into the tray.

2 - 10 PAPER

To use Automatic Duplexing for copy and print operations (For DCP-8045D)

If you want to print on both sides of the paper using the Duplex
feature for copy or print, you will need to set the Paper Adjustment
Lever to the size of paper you are using.

This feature is available for A4, Letter or Legal size paper. (See
Duplex/N in 1 on page 5-12 and Two-sided printing (Duplex Printing)
on page 6-3.)

1

Load paper in the Paper Tray or Multi-purpose Tray.

2

Set the Paper Adjustment Lever for Duplex Printing, in the back
of the DCP, to match your paper size.

LTR/LGL

A4

3

Your DCP is now ready to print two-sided pages.

PAPER 2 - 11

3

On-screen programming

User-friendly programming

Your DCP is designed to be easy to use with LCD on-screen
programming using the navigation keys. User-friendly programming
helps you take full advantage of all the menu selections your DCP
has to offer.

Since your programming is done on the LCD, we have created
step-by-step on-screen instructions to help you program your DCP.
All you need to do is follow the instructions as they guide you through
the menu selections and programming options.

Menu table

You can probably program your DCP without the User’s Guide. But
to help you understand the menu selections and options that are
found in the DCP programs, use the Menu table on page 3-4.

You can program your DCP by pressing
number. For example: to set
and or to select

Quality

Photo

Menu

to

, and then press

followed by the menu

Photo

, press

Set

.

Menu, 2, 1

3 - 1 ON-SCREEN PROGRAMMING

Navigation keys

*Access the menu

*Go to the next menu level
* Accept an option

* Exit the menu by pressing

repeatedly

* Go back to the previous

menu level

* Scroll through the current

menu level

* Go back to the previous

menu level

*Go forward to the next

menu level

*Exit the menu

You can access the menu mode by pressing
When you enter the menu, the LCD scrolls.

1

Press
—OR—
Press
—OR—
Press
—OR—
Press
(Only if the optional LAN board (NC-9100h) is installed.)
—OR—
You can scroll more quickly through each menu level by pressing the

arrow for the direction you want: or .
Then set an option by pressing

LCD.

for General Setup menu

2

for Copy menu

3

for Printer menu

4

for LAN menu

Set

when that option appears on the

ON-SCREEN PROGRAMMING 3 - 2

Menu

1.General Setup

2.Copy

3.Printer

4.LAN
Select

.

▲▼

& Set

The LCD will then show the next menu level.
Press or to scroll to your next menu selection.
Press
When you finish setting an option, the LCD shows

Set

.

Accepted

Use to scroll backward if you passed your choices or want
to save keystrokes.
The current setting is always the option with “ ”.

.

3 - 3 ON-SCREEN PROGRAMMING

Press the Menu numbers.

(ex. Press 1, 1 for Paper Type)

—OR—

Main Menu Submenu Menu

1.General
Setup

to select to select

Selections

1.Paper Type 1.MP Tray

2.Paper Size 1.Tray # 1

(DCP-8045D)

2.Tray # 1
(This menu

only appears if
you have the
optional
tray #2.)

3.Tray # 2
(option)

(This menu
only appears if
you have the
optional
tray #2.)

2.Tray # 2
(option)

to accept

Options Descriptions Page

Thin

Plain

Thick
Thicker
Transparency

Thin

Plain

Thick
Thicker
Transparency

Thin

Plain

Thick
Thicker
Transparency

A4

Letter
Legal
Executive
A5
A6
B5
B6

A4

Letter
Legal
Executive
A5
B5
B6

Sets the type of
paper in the
Multi-purpose tray.

Sets the type of paper
in paper tray #1.

Sets the type of paper
in paper tray #2.

Sets the size of paper
in paper tray #1.

Sets the size of paper
in paper tray #2.

exit

4-1

4-1

4-1

4-3

4-3

to

The default settings are shown in Bold with .

ON-SCREEN PROGRAMMING 3 - 4

Press the Menu numbers.

(ex. Press 1, 1 for Paper Type)

—OR—

Main Menu Submenu Menu

1.Genera l
Setup

(Continued)

to select to select

Selections

3.Beeper — Lo w

4.Ecology 1.Toner Save On

2.Sleep Time (00-99)

3.Power Save On

5.Tray Use :
Copy

(For DCP-8040,
this menu does
not appear.)

(If you have the
optional tray #2,
see page 3-10.)

5.LCD
Contrast

(For DCP-8040)

6.LCD
Contrast

(For DCP-8045D)
(If you have the
optional tray #2,
see page 3-10.)

6.Drum Lif e
(For DCP-8040)

7.Drum Lif e
(For DCP-8045D)
(If you have the

optional tray #2,
see page 3-10.)

— Tray #1 Onl y

—- +

— — You can check the

to accept

Options Descriptions Page

Adjusts the volume

Med

High
Off

Off

05Min

Off

MP Only

Auto

- +

- +

- +

- +

level of the beeper.

Increases the life of
the toner cartridge.

Conserves power. 4-5

Power Save Mode. 4-6

Selects the tray that
will be used for Copy
mode.

Adjusts the contrast
of the LCD.

percentage of drum
life that remains
available.

exit

4-4

4-4

4-7

4-8

14-32

to

The default settings are shown in Bold with .

3 - 5 ON-SCREEN PROGRAMMING

Press the Menu numbers.

(ex. Press 1, 1 for Paper Type)

—OR—

Main Menu Submenu Menu

1.General
Setup

(Continued)

to select to select

Selections

7.Page
Counte r

(For DCP-8040)

8.Page
Counte r

(For DCP-8045D)
(If you have the

optional tray #2,
see page 3-10.)

8.System
Setup

(For DCP-8040)

9.System
Setup

(For DCP-8045D)
(If you have the
optional tray #2,
see page 3-10.)

0.Local
Langua ge

(For Czech and
Hungarian)

0.Local
Langua ge

(For Norwegian,
Swedish, Danish
and Finnish)

— Total

— — You can print lists. 4-8

— Czech

— Norwegian

to accept

Options Descriptions Page

Lets you check the

Copy
Print
List

Hungarian

English

Swedish
Danish
Finnish
English

number of total
pages the DCP has
printed so far.

Allows you to change
the LCD Language
for your country.

Allows you to change
the LCD Language
for your country.

exit

14-32

See
Quic k
Setup
Guide

to

■

The default settings are shown in Bold with .

■

The 0.Local Language menu is not available
on UK machine.

ON-SCREEN PROGRAMMING 3 - 6

Press the Menu numbers.

(ex. Press 1, 1 for Paper Type)

—OR—

to select to select

Main Menu Submenu Menu

2.Copy 1.Qualit y Text

2.Contrast —- +

3.Printe r 1.Em ulation — Auto

2.Print
Options

3.Reset
Printer

Selections

1.Internal
Font

2

Configuration

.

— — Returns the DCP to

Options Descriptions Page

Photo

Auto

- +

- +

- +

- +

HP LaserJet
BR-Scr ipt 3

— Prints a list of the

—6-19

The default settings are shown in Bold with .

to accept

Selects the Copy
resolution for your
type of original.

Adjusts the contrast
for copies.

Selects the
Emulation mode.

DCP’s internal fonts
or current printer
settings.

the factory default
settings.

to

exit

5-9

5-10

6-18

6-19

6-19

3 - 7 ON-SCREEN PROGRAMMING

Press the Menu numbers.

(ex. Press 1, 1 for Paper Type)

—OR—

to select to select

to accept

If you installed optional LAN board (NC-9100h), the LCD shows
the following LAN menu. (See the Network User’s Guide on the
CD-ROM.)

Main Menu Submenu Menu

4.LAN
(option)

1.Setup
TCP/IP

Selections

1

BOOT

.

Method

2.IP Add ress [0 00-255].

3

Subnet

.

Mask

4.Gatewa y [000-255].

5.Host N ame BRN_XXXXXX Enter the Host name.

6

WINS

.

Config

7.WINS
Server

8.DNS Serve r Primary

Options Descriptions Page

Auto

Static
RARP
BOOTP
DHCP

[000-255].
[000-255].
[000-255]

[000-255].
[000-255].
[000-255].
[000-255]

[000-255].
[000-255].
[000-255]

Auto

Static

Primary
Secondary

Secondary

You can choose the
BOOT method that
best suits you needs.

Enter the IP address.

Enter the Subnet
mask.

Enter the Gateway
address.

You can choose the
WINS configuration
mode.

Specifies the IP
address of the
primary or sec ondary
server.

Specifies the IP
address of the
primary or sec ondary
server.

to

exit

See
Network
User ’s
Gui de
on th e
CD-R OM.

The default settings are shown in Bold with .

ON-SCREEN PROGRAMMING 3 - 8

Press the Menu numbers.

(ex. Press 1, 1 for Paper Type)

—OR—

to select to select

(See the Network User’s Guide on the CD-ROM.)

Main Menu Submenu Menu

4.LAN
(option)
(Continued)

1.Setup
TCP/IP

(Continued)

2.Setup
Misc.

Selections

9.APIPA On

1.Netware On

2.Net Frame Auto

3.AppleTalk On

4.DLC/LLC On

5.Net
BIOS/IP

6.Ethernet Auto

Options Descriptions Page

Automat ically

Off

Off

8023
ENET
8022
SNAP

Off

Off

On

Off

100B-F D
100B-H D
10B-FD
10B-HD

allocates the IP
address from the
link-local address
range.

Select On to use the
DCP on a Netware
network.

Lets you specify the
frame type.

Select On to use the
DCP on a Macintosh
network.

Select On to use the
DCP on a DLC/LLC
network.

Select On to use the
DCP on a Net
BIOS/IP network.

Selects Ethernet link
mode.

to accept

to

exit

See
Network
User’s
Guide
on the
CD-ROM.

The default settings are shown in Bold with .

3 - 9 ON-SCREEN PROGRAMMING

If you have the optional paper tray, the LCD displays these
menu options.

(For DCP-8040 with the optional paper tray #2)

Main Menu Submenu Menu

1.General
Setup

5.Tray Use:
Copy

6.LCD
Contra st

7.Drum Life — — You can check the

8.Page
Counte r

9.System
Setup

Selections

— Tray#1 Only

—- +

— Total

— — You can print lists. 4-8

Options Descriptions Page

Tray#2 Only

Auto

- +

- +

- +

- +

Copy
Print
List

(For DCP-8045D with the optional paper tray #2)

Main Menu Submenu Menu

1.General
Setup

5.Tray Use:
Copy

6.LCD
Contra st

7.Drum Life — — You can check the

8.Page
Counte r

9.System
Setup

Selections

— Tray#1 Only

—- +

— Total

— — You can print lists. 4-8

Options Descriptions Page

Tray#2 Only
MP Only

Auto

- +

- +

- +

- +

Copy
Print
List

Select the tray that
will be used for
copying.

Adjusts the con trast
of the LCD.

percentage of drum
life that remains
available.

Lets you check the
number of total
pages the DCP has
printed so far.

Select the tray that
will be used for
copying.

Adjusts the con trast
of the LCD.

percentage of drum
life that remains
available.

Lets you check the
number of total
pages the DCP has
printed so far.

4-7

4-8

14-32

14-32

4-7

4-8

14-32

14-32

The default settings are shown in Bold with .

ON-SCREEN PROGRAMMING 3 - 10

Key Operations table

You can use the keys on the control panel to conveniently choose

temporary

Key Operations Table below will help you understand the options
they provide.

Temporary keys Options Descriptions Page
Secure — Print data saved in the memory by

Job Cancel —

Scan Scan t o E-ma il Scan a black & white or color

Enlarge/Reduce 104%, 141%, 200%, AUTO, Custom,

Contrast - + Adjust the contrast. 5-10
Quality Auto, Text , Phot o Selec t the Copy resolution for your

Tray Select

(For DCP-8040)

(For DCP-8045D) #1 (XXX*), #2 (XXX*), MP Tray,

Sort Sort multiple copies, using the

N in 1

(For DCP-8040)

Duplex/N in 1

(For DCP-8045D)

■

(XXX*) is the paper size you set.

■

#2 (XXX*) is shown when the optional paper tray is installed.

copy settings and access the scanning operations. The

entering your four-digit password.

Clear data from the printer memory.

original into your E-mail
application as a file attachment.

Scan t o Image Scan an image into your graphics

Scan t o OCR Scan a text document so

Scan t o File Scan a black & white or a color

50%, 70%, 78%, 83%, 85%,
91% (Full Page), 94%, 97%

#1 (XXX*), #2 (XXX*), Auto Change the tray use only for the

Auto

2 in 1 (P), 2 in 1 ( L),
4 in 1 (P), 4 in 1 ( L),
Poster , off

Portra it 1,
Portra it 2,
Landsc ape 1,
Landsc ape 2

Single Sided,
Double Sided

application (such as a color
picture) for viewing and editing.

®

ScanSoft
OmniPage
editable text and display it in your
word processing application.

original into your comp uter and
save it as a file in the folder you
choose .

Enlarge or reduce the size of
copies.

type of original.

next copy.

ADF.

Change the la yout of copies on the
print media.

will perform OCR in

®

to convert it to

6-17

6-17

8-17

8-17

8-18

8-18

5-7

5-9

5-11

5-11

5-9

5-14

5-12

3 - 11 ON-SCREEN PROGRAMMING

4

Getting started

General Setup

Setting the Paper Type

To get the best print quality, set the DCP for the type of paper you
are using.

For DCP-8040

1

Press
—OR—
If you have the optional paper tray,

press
paper type for

1, 1, 2

Tray #2

2

Press or to select

Plain, Thick, Thicker
Transparency

3

Press

4

Press

Menu, 1, 1

Menu, 1, 1, 1

to set the paper type for

.

Set

.

Stop/Exit

.

to set the

Tray #1

.

.

or

Menu

Thin

or

11.Paper Type

▲

▼

Select

11.Paper Type

,

1.Tray #1

2.Tray #2

Select

,

Plain
Thick
Thicker

▲▼

& Set

▲▼

& Set

GETTING STARTED 4 - 1

For DCP-8045D

1

Press
paper type for

Menu, 1, 1, 1

MP Tray

to set the

.

—OR—
Press

paper type for

Menu, 1, 1, 2

Tray #1

to set the

.

—OR—
If you have the optional paper tray, press

the paper type for

2

Press or to select

Plain, Thick, Thicker
Transparency

3
4

Press
Press

Set

.

Stop/Exit

Tray #2

.

.

.

Thin

or

11.Paper Type

1.MP Tray

2.Tray #1

3.Tray #2

Select

Menu, 1, 1, 3

,

11.Paper Type

1.MP Tray

▲
▼

Select

▲▼

Plain
Thick

▲▼

& Set

to set

& Set

You can select

A4, Letter

when

Transparency

Legal

or

is selected in

Tray #1

for

Tray #2

and

Menu, 1, 2

only

.

4 - 2 GETTING STARTED

Setting the Paper Size

You can use eight sizes of paper for printing copies: A4, letter, legal,
executive, A5, A6, B5 and B6. When you change the size of paper in
the DCP, you will need to change the setting for Paper Size at the
same time so your DCP can fit reduced copy on the page.

1

Press

2

Press

Letter
A6, B5

Press

3

Press

With optional paper tray

1

Press
paper size for

—OR—
Press

paper size for

2

Press or to select A4,

A5, A6, B5

Press

3

Press

Menu, 1, 2

or

Legal, Executive, A5

,

or B6.

Set

.

Stop/Exit

Menu, 1, 2, 1

Menu, 1, 2, 2

and B6.

Set

.

Stop/Exit

.

to select A4,

.

to set the

Tray #1

to set the

Tray #2

.

12.Paper Size

▲

A4

,

.

.

Letter, Legal, Executive

Letter

▼

Legal

▲▼

▲▼

& Set

& Set

Select

12.Paper Size

1.Tray #1

2.Tray #2

Select

,

■

If you are using the optional paper tray, paper size A6 is not
available.

■

If you select
select

Transparency

A4, Letter

or

Legal

Menu, 1, 1

in

.

, you can only

GETTING STARTED 4 - 3

Setting the Beeper Volume

You can change the beeper volume. The default setting is
When the beeper is on, the DCP beeps every time you press a key
or make a mistake.

1

Press

2

Press or to select your
option.
(

Press

3

Press

Menu, 1, 3

Low, Med, High

Set

.

Stop/Exit

.

or

.

Off

13.Beeper

▲

▼

)

Select ▲▼ & Set

Med
High
Off

Med

.

Toner Save

You can conserve toner using this feature. When you set Toner Save

On

to

, print appears somewhat lighter. The default setting is

1

Press

2

Press or to select On (or

Off

3

Press

4

Press

Menu, 1, 4, 1

).

Set

.

Stop/Exit

.

.

14.Ecology

1.Toner Save

▲
▼

Select ▲▼ & Set

On
Off

Off

.

4 - 4 GETTING STARTED

Sleep Time

Setting the Sleep Time reduces power consumption by turning off
the fuser inside the DCP, while it is idle. You can choose how long
the DCP is idle (from 00 to 99 minutes) before it goes into sleep
mode. The timer is automatically reset when the DCP receives PC
data, or makes a copy. The factory setting is 05 minutes. While the
DCP is in sleep mode, you will see
print or copy in sleep mode, there will be a short delay while the fuser
warms up to working temperature.

1

Press

2

Use the numeric keys to enter the length of time the DCP is idle
before it goes into sleep mode (00 to 99).

3

Press

4

Press

Menu, 1, 4, 2

Set

.

Stop/Exit

.

.

Sleep

on the LCD. If you try to

■

If you want to turn sleep mode off, press

Job Cancel

■

If the DCP is in Sleep Mode when you change the Sleep
Time, the new setting will take effect the next time the DCP
copies or prints is restarted.

simultaneously in Step 2.

Secure

and

Turning off the Scanner Lamp

The scanner lamp stays on for 16 hours before automatically
switching off to preserve the life of the lamp. You can turn off the
scanner lamp manually if you wish by pressing the and keys
simultaneously. The scanner lamp will remain turned off until the next
time you use the scanning feature.

Turning off the scanner lamp will also reduce the power
consumption.

Please note that turning the lamp off regularly will reduce the
lamp

’

s life. Some people prefer to turn the lamp off as they leave
the office, or late at night at home. This is not necessary for
normal day to day use.

GETTING STARTED 4 - 5

Power Save

Setting Power Save mode reduces power consumption. If Power
Save Mode is switched
lamp is turned off, it drops into power save mode in approx. 10
minutes automatically.

1

Press

2

Press or to select On (or

Off

3

Press
displays your selection.

4

Press

Menu, 1, 4, 3

).

Set

when the screen

Stop/Exit

On

, when the DCP is idle and the scanner

.

.

14.Ecology

3.Power Save

▲
▼

Select

On
Off

▲▼

& Set

4 - 6 GETTING STARTED

Setting the Tray Use for Copy mode

If your DCP is a DCP-8040 without the optional tray #2, you can
skip this setting.

DCP-8040

Auto

The default setting of
Tray #2 when paper is out in Tray #1 or *
document will fit best on the paper in Tray #2.

1

Press

2

Press or to select

Only

3

Press

4

Press

Menu, 1, 5

Tray#2 Only

,

Set

.

Stop/Exit

DCP-8045D

The default setting of
Tray #2 or the MP tray when paper is out in Tray #1 and *
size of the document will fit best on the paper in Tray #2.

1

Press

2

Press or to select

Tray#1 Only, MP Only
Auto

Menu, 1, 5

.
—OR—
If you have the optional paper tray.

Press or to select

Tray#1 Only, Tray#2 Only, MP

Auto

, or

Set

.

Stop/Exit

.

3
4

Only

Press
Press

allows *1your DCP to choose the optional

2

when the size of the

.

Tray#1

Auto

, or

.

15.Tray Use: Copy

▲

Tray#1 Only
Tray#2 Only

▼

Auto

▲▼

Select

& Set

.

Auto

allows *1your DCP to choose the optional

.

, or

15.Tray Use: Copy

▲

Tray#1 Only
MP Only

▼

Auto

▲▼

Select

15.Tray Use: Copy

▲

▼

Select

& Set

Tray#1 Only
Tray#2 Only
MP Only

▲▼

& Set

.

2

when the

*1 Copies will automatically be printed from Tray #2 only if the
Paper Size setting for Tray #2 is the same as Tray #1.

*2 When using the ADF, copies will automatically be printed
from Tray #2 if the Paper Size setting for Tray #2 is different than
Tray #1 and this paper size is more suitable for the scanned
original.

GETTING STARTED 4 - 7

Setting the LCD Contrast

You can change the contrast to help the LCD look lighter or darker.

1

(DCP-8040) Press
(DCP-8045D) Press
—OR—
If you have the optional tray #2,

press

Menu, 1, 6

2

Press

to increase the contrast.

—OR—
Press

to decrease the contrast.

Set

.

Stop/Exit

3

Press
Press

Menu, 1, 5

Menu, 1, 6

.

.

.

16.LCD Contrast

.

Select & Set

-+

Printing the System Setup List

You can print a list of various settings.

1

(DCP-8040) Press
(DCP-8045D) Press
—OR—
If you have the optional Tray #2, press

2

Press

Start

.

Menu, 1, 8

Menu, 1, 9

.

.

Menu, 1, 9

.

4 - 8 GETTING STARTED

5

Making copies

Using the DCP as a copier

You can use your DCP as a copier, making up to 99 copies at a time.

Printable area

The printable area of your DCP begins at approximately 2 mm from
both ends and 3 mm from the top or bottom of the paper.

Ex: A4 (Document) A4 (Paper)

2mm

3mm

Unprintable
area

MAKING COPIES 5 - 1

Temporary copy settings

You can improve your copies by using the Temporary Copy Keys:

Enlarge/Reduce, Contrast, Quality, Tray Select, Sort
N in 1

settings are
minute after it finishes copying. If you want to use these temporary
settings again, place the next document in the ADF or on the scanner
glass within that time.

(For DCP-8040) or

temporary

Temporary Copy Keys

Duplex/N in 1

, and the DCP returns to its default settings 1

(For DCP-8045D). These

and

5 - 2 MAKING COPIES

Making a single copy from the ADF

1

Place the document face up in the ADF.

2

Press
Do NOT pull on the document while copying is in progress.

Start

.

To stop copying and eject the document, press

Stop/Exit

Making multiple copies from the ADF

1

Insert the document face up in the ADF.

2

Use the numeric keys to enter the number of copies you want
(up to 99).

3

Press

To sort the copies, press the

Start

.

Sort

key.

.

MAKING COPIES 5 - 3

Single or multiple copies using the scanner glass

You can make multiple copies using the scanner glass. Multiple copies
will be stacked (all copies of page 1, then all copies of page 2, and so
on). Use the Temporary Copy keys to choose more settings. (See Using
the Copy keys (Temporary settings) on page 5-6.)

1

Lift the Document Cover.

Place the documents
Face Down on the
Scanner Glass

Document
Guidelines

2

Using the document guidelines on the left, center the document
face down on the scanner glass and close the document cover.

3

Using the numeric keys, enter the number of copies you want
(up to 99).

For example, press

4

Press
The DCP will start scanning the document.

Start

.

3 8

for 38 copies.

If you want to sort multiple copies, use the ADF.

Making a single copy from the ADF

(See

5 - 4 MAKING COPIES

on page 5-3.)

Out of Memory message

Out of Memory

If the
appears, press

Start

press
You will need to clear some jobs from
the memory before you can continue.

Then if this error message appears more than once you may
wish to consider increasing the memory size. For more
information on how to increase the memory size, see Memory
board on page 15-1.

Stop/Exit

to copy scanned pages.

message

to cancel or

Out of Memory

Copy:Press Start
Quit:Press Stop

MAKING COPIES 5 - 5

Using the Copy keys (Temporary settings)

When you want to change the settings only for the next copy, use the
Temporary Copy keys.

Temporary Copy keys

You can use different combinations. The large LCD shows your
current Copy mode settings.

Enlg/Red:100%
Quality :Auto
Contrast:- +
Tray :#1(A4)
Press▲▼ or Start

Example of Copy mode LCD

5 - 6 MAKING COPIES

Duplex / N in 1

01

Enlarge/Reduce

You can select the following enlargement or reduction ratios.

Auto

sets the DCP to calculate the reduction ratio that fits the size

of your paper.

Custom

allows you to enter a ratio from 25% to 400%.

Press

1

2

3
4

Enlarge/Reduce

Auto appears only when you place the document in the ADF.

Place the document face up in the ADF, or face down on the
scanner glass.

Use the numeric keys to enter the number of copies you want
(up to 99).

Press
Press

Enlarge/Reduce
Enlarge/Reduce

100%

104% (EXE

141% (A5

200%

Auto

Custom (25 - 400%)

50%

70% (A4

78% (LGL

83% (LGL

85% (LTR

91% (Full Page)

94% (A4

97% (LTR

.
or .

LTR)

→

A4)

→

A5)

→

LTR)

→

A4)

→

EXE)

→

LTR)

→

A4)

→

Enlg/Red:100%
Quality :Auto
Contrast:- +
Tray :#1(A4)

01

MAKING COPIES 5 - 7

5

Press or to select the enlargement or reduction ratio
you want.

Press
—OR—
You can select
Use the dial pad to enter an enlargement or reduction ratio from

25%

Press
(For example, press

6

Press
—OR—
Press other temporary copy keys for more settings.

■

■ Auto

Set

.

Custom (25-400%)

400%

to

Set

Start

Special Copy Options (2in1, 4in1 or Poster) are not available
with

.

.

5 3

to enter

.

Enlarge/Reduce

is not available with the scanner glass.

.

and press

53%

.)

Set

.

5 - 8 MAKING COPIES

Quality (type of document)

You can select the Quality for your type of document. The default
setting is
and photographs.
Photo is used for copying photographs.

1

2

3
4

5

Auto

, which is used for documents that contain both text

Text

is used for documents containing only text.

Place the document face up in the ADF, or face down on the
scanner glass.

Use the numeric keys to enter the number of copies you want
(up to 99).

Press
Press or to choose the type of document (

Photo

Press
Press
—OR—
Press other Temporary Copy keys for more settings.

Quality

).

Set

.

Start

.

.

Auto, Text

or

Sorting copies using the ADF

If you want to sort multiple copies, use the ADF. Pages will be printed
in the order 123, 123, 123, and so on.

1

Place the document face up in the ADF.

2

Use the numeric keys to enter the number of copies you want
(up to 99).

3

Press

4

Press
—OR—
Press other Temporary Copy keys for more settings.

Sort
Start

.

.

MAKING COPIES 5 - 9

Contrast

You can adjust copy contrast to make copies darker or lighter.

1

Place the document face up in the ADF, or face down on the
scanner glass.

2

Use the numeric keys to enter the number of copies you want
(up to 99).

3

Press

4

Press to make a copy lighter.
—OR—
Press to make a copy darker.
Press

5

Press
—OR—
Press other Temporary Copy keys for more settings.

Contrast

Set

.

Start

.

.

Press

Contrast

- +

- +

- +

- +

- +

- +

5 - 10 MAKING COPIES

Tray Select

You can change the tray use only for the next copy.

1

Place the document face up in the ADF, or face down on the
scanner glass.

2

Use the numeric keys to enter the number of copies you want
(up to 99).

3

Press

4

Press or to select the tray usage.
Press

5

Press
—OR—
Press other Temporary Copy keys for more settings.

(For DCP-8040 with the optional paper tray #2)

Tray Select

Set

.

Start

.

.

Press

(For DCP-8045D with the optional paper tray #2)

Press

* XXX is the paper size you set in

Tray Select

Tray Select

For DCP-8040 the LCD displays the tray use selections only if
the optional paper tray is installed.

Auto

#1 (XXX)

#2 (XXX)

Auto

#1 (XXX)

#2 (XXX)

MP Tray

*

*

*

*

Menu, 1, 2

.

MAKING COPIES 5 - 11

Duplex/N in 1

‘Duplex’ prints on both sides of the paper.

Temporary
key

Press

Duplex/N in 1

(DCP-8045D)

N in 1

(DCP-8040)

Level 1 Level 2 Option document Finished Layout

N in 1

—

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

Duplex(1 in 1)

Portrait1

—

(DCP-8045D)

Portrait2

Single
Sided

Double
Sided

Landscape1

Single
Sided

Double
Sided

Landscape2

—

1

2

1

2

1

2

1

2

1

2

1

2

1

2

1

2

1

2

1

2

12

1

2

12

34

123

4

1

2

1

2

1

2

1

2

1

2

1

2

5 - 12 MAKING COPIES

Temporary
key

Press

Duplex/N in 1

(DCP-8045D)

N in 1

(DCP-8040)

Level 1 Level 2 Option document Finished Layout

Duplex(2 in 1)

(DCP-8045D)

Duplex(4 in 1)

(DCP-8045D)

Poster

—

—

—

Portrait1

Portrait2

Landscape1

Landscape2

Portrait1

Portrait2

Landscape1

Landscape2

1

2

1

2

1

2

1

2

1

2

1

2

1

2

1

2

1

12

3

21

3

1

3

1
3

132

5

241

5

13

5

2

31

5

4

Off

—

—

—

MAKING COPIES 5 - 13

Duplex/N in 1 copy

N in 1 copy

You can save paper by copying either two or four pages onto one
page. Please make sure paper size is set to

1

Place the document face up in the ADF, or face down on the
scanner glass.

2

Use the numeric keys to enter the number of copies you want
(upto99).

3

Press
Press

4

Press or to select

4 in 1 (P)

Press

5

If your are ready to copy, go to
Step7.

—OR—
Press or to select

Quality, Contrast

Press

6

Press or to select a new setting.
Press

7

Press
If you are using the ADF, the DCP scans the originals and prints

the copies.
—OR—
If you are using the scanner glass, the DCP scans the page.

Place the next original on the scanner glass.

Duplex/N in 1
Set

to select

Set

.

Set

.

Set

.

Start

or

.

N in 1

4 in 1 (L)

.

or

.

2 in 1 (P), 2 in 1 (L)

.

Tray

.

A4, Letter

Enlg/Red:100%
Quality :Auto
Contrast:- +
Tray :#1(A4)
Press ▲▼ or Start

or

Legal

,

01

.

5 - 14 MAKING COPIES

8

Select 1 and press
to copy next page.

9

Repeat Steps 7 and 8 for each
page of the layout.

10

After all the pages of the document
have been scanned,
select

■

■

■

2

and press

(P) means Portrait and (L) means Landscape.
You can also combine the N in 1 and Duplex operations.

Duplex (2 in 1) and Duplex (4 in 1) (For DCP-8045D)

(See
on page 5-19.)

2 in 1 (P), 2 in 1 (L), 4 in 1 (P)

For

4 in 1 (L)

Set

, or press 1,

Set

, or press 2, to print.

, you can not use the Enlarge/Reduce setting.

Flatbed Copy:

Next Page?

1.Yes

2.No

▲▼

Select

& Set

or

MAKING COPIES 5 - 15

Poster

You can make a poster
size copy of a
photograph. You must
use the scanner glass.

1

Place the document face down on the scanner glass.

2

Press
Press

3

Press
The DCP starts scans the original and prints the pages for the

poster.

For poster copies, you cannot make more than one copy or use
the Enlarge/Reduce setting.

Duplex/N in 1
Set

.

Start

.

and or to select

Poster

.

5 - 16 MAKING COPIES

Duplex (1 in 1) (For DCP-8045D)

Make a double-sided copy from a single-sided document

1

2

1

Place the document face up in the ADF, or face down the
scanner glass.

2

Use the numeric keys to enter the number of copies you want
(up to 99).

3

Press

Duplex(1 in 1)

Press

4

Press or to select
Press
—OR—
Press or to select

then go to Step 6.

5

Press or to select
(If you are using the scanner glass or changed the number of
copies at Step 2, this option will not appear).

Press

6

Press
If you placed the document in the ADF, the DCP starts printing.
—OR—
If you placed the document on the scanner glass, go to Step 7.

7

Place the next document on the scanner glass.
Select

8

After all the pages of the document have been scanned,
select

Duplex/N in 1

.

Set

.

Set

.

Set

.

Start

to scan the document.

1

and press

2

and press

Set

Set

and or to select

Portrait2

Portrait1

Single Sided

or press 1 to copy next page.

or press 2 to print.

1

2

Landscape1

or

Landscape2

or

for the document

.

, and

MAKING COPIES 5 - 17

Make a double-sided copy from a double-sided document

1

2

1

Place the document face up in the ADF.

2

Press

Duplex(1 in 1)

Press

3

Press or to select
Press

4

Press or to select
Press

5

Press

6

Make sure that you have put the documents in the ADF as
shown on the LCD and press

7

After all the pages of the document have been scanned on one
side, turn the other side of the document face up in the ADF.

Press

Duplex/N in 1

.

Set

.

Set

.

Set

.

Start

.

Start

.

and or to select

Portrait2

Double Sided

Start

1

2

Landscape1

or

for the document.

.

.

5 - 18 MAKING COPIES

Duplex (2 in 1) and Duplex (4 in 1) (For DCP-8045D)

1

Place the document face up in the ADF, or face down on the
scanner glass.

2

Use the numeric keys to enter the number of copies you want
(up to 99).

3

Press

Duplex(2 in 1)

Press

4

Press or to select

Landscape1

Press

5

Press
If you placed the document in the ADF, the DCP starts printing.
—OR—
If you placed the document on the scanner glass, go to Step 6.

6

Place the next document on the scanner glass.
Select

7

After all the pages of the document have been scanned,
select

Duplex/N in 1

or

Set

.

Landscape2

or

Set

.

Start

to scan the document.

1

and press

2

and press

Set

Set

and or to select

Duplex(4 in 1)

Portrait1, Portrait2

.

or press 1 to copy next page.

or press 2 to print.

.

,

MAKING COPIES 5 - 19

Changing the default copy settings

You can adjust the copy settings that are shown in the chart. These
settings will stay until you change them again.

Submenu Menu Selections Options Factory Settings

1.Quality

Contrast

2

.

Quality

—

—- +

Text Auto

Photo

Auto

- +

- +

- +

- +

- +

1

Press

2

Press or to select

Photo

Press

3

Press

Menu, 2, 1

Auto

or

Set

.

.

Stop/Exit

.

Text

21.Quality

▲

,

▼

Select

Auto
Text
Photo

▲▼

& Set

.

Contrast

You can change the contrast to help an image look lighter or darker.

1

Press

2

Press to make lighter.
—OR—
Press to make darker.
Press

3

Press

Menu, 2, 2

Set

.

Stop/Exit

.

22.Contrast

-+

Select & Set

.

5 - 20 MAKING COPIES

6

Using the DCP as a printer

Using the Brother DCP-8040, DCP-8045D printer driver

A Printer Driver is software that translates data from the format used
by a computer into the format required by a particular printer, using
a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the
drivers first by following the Quick Setup Guide. Also, the latest printer
driver can be downloaded from the Brother Solutions Center at:

http://solutions.brother.com

or visit the support site at:

http://www.brother-uk.com

®

Windows

The dedicated printer driver and TrueType
Microsoft
Windows NT
supplied with your DCP. You can install them easily into your
Windows
our unique compression mode to enhance printing speed in
Windows
settings, including economy printing mode and custom paper size.

Popular Printer Emulation Support

The DCP supports HP LaserJet (PCL level 6) and BR-Script 3
(Post Script
software, you can use HP LaserJet (PCL level 6) and BR-Script 3
(Post Script

Printing

™

®

Windows® 98/98SE/Me/2000 Professional/XP and

®

workstation 4.0 are available on the CD-ROM

®

system using our installer program. The driver supports

®

applications, and allows you to set various printer

®3™

) printer emulation mode. If you use DOS application

®3™

) emulation mode for printer operations.

compatible fonts for

USING THE DCP AS A PRINTER 6 - 1

How to print your document

When the DCP receives data from your computer, it begins printing
by picking up paper from the paper tray. The paper tray can feed
many types of paper and envelopes.

1

From your computer select the Print command.
If your computer is also connected to any other printers, select

Brother DCP-8040 or DCP-8045D (USB) Printer as your
printer driver from the Print or Print Settings menu in your
software application, and then click on OK to begin printing.

2

Your computer sends a print command and data to the DCP.

3

The LED blinks in yellow and the DCP starts to print.

You can select the paper size, and orientation in your
application software.

If your application software does not support your custom paper size,
select the next largest paper size.

Then adjust the print area by changing the right and left margins in
your application software.

6 - 2 USING THE DCP AS A PRINTER

Simultaneous printing and scanning

Your DCP can print from your computer while scanning the
document into the computer.

Two-sided printing (Duplex Printing)

The supplied printer driver supports duplex printing. (For more
information, see

Automatic Duplex Printing (For DCP-8045D)

Duplex Printing

on page 7-6.)

In this mode, the DCP prints on both sides of the A4,

Legal

paper automatically.

1

Open the Properties dialog box in the printer driver.

2

Select Duplex Printing mode in the Advanced tab, make sure
that ‘Use Duplex Unit’ has been selected, and then click the OK
button. (See Duplex Printing on page 7-6.) The printer will print
on both sides of the paper automatically.

■

When you select Use Duplex Unit, HQ1200 is not available.

■

If you also want to use Duplex Printing for copy operations,
see To use Automatic Duplexing for copy and print
operations (For DCP-8045D) on page 2-11.

Letter

or

USING THE DCP AS A PRINTER 6 - 3

Manual Duplex Printing

The DCP prints all the
even-numbered pages on one side of
the paper first.
Then, the Windows
you (with a pop-up message) to
reinsert the paper. Before reinserting
the paper, straighten it well, or you
may get a paper jam. Very thin or very
thick paper is not recommended.
We recommend 75 to 90 g/m

®

driver instructs

2

paper.

6 - 4 USING THE DCP AS A PRINTER

Face-down output tray

The DCP ejects paper with printed surfaces face down into the
output tray in the front of the DCP. Unfold the support flap to support
the printed pages.

When printing transparencies, remove each one from the
support flap after it exits the DCP.

Support Flap

with Extension

Printing on plain paper

The manual feed tray (For DCP-8040)

The DCP automatically turns on the Manual Feed mode when
you put paper in the manual feed tray.

1

Select the Paper Size, Media Type, Paper Source, and other
settings in the printer driver.

Media Type: Plain Paper
Paper Source: Manual

2

Send the print data to the DCP.

3

Open the manual feed tray. Slide the paper guides to fit the
paper size.

USING THE DCP AS A PRINTER 6 - 5

4

Using both hands put paper in the manual feed tray until the
front edge of the paper touches the paper feed roller and the
DCP grips the paper.

■

Make sure that the paper is straight and in the proper
position on the manual feed tray. If it is not, the paper may
not be fed properly, resulting in a skewed printout or a paper
jam.

■

Do not put more than one piece of paper in the manual feed
tray at any one time, or it may cause a jam.

5

After the printed page comes out of the DCP, put in the next
sheet of paper as in Step 4 above. Repeat for each page that
you want to print.

The MP tray (For DCP-8045D)

1

Select the Paper Size, Media Type, Paper Source, and other
settings in the printer driver.

Media Type: Plain Paper
Paper Source: MP Tray

2

Open the MP tray and lower it gently.

3

Pull out the MP tray support flap.

6 - 6 USING THE DCP AS A PRINTER

4

When loading paper in the MP tray, make sure it touches the
back of the tray.

Paper-Guide
Release Lever

Make sure that the paper is straight and in the proper position
on the MP tray. If it is not, the paper may not be fed properly,
resulting in a skewed printout or a paper jam.

5

While pressing the paper-guide release lever, slide the paper
guide to fit the paper size.

When you put paper in the MP tray, please remember the
following:

■

The side to be printed on must be face up.

■

During printing, the inside tray rises to feed paper into the
DCP.

■

Put the leading edge (top of the paper) in first and push it
gently into the tray.

6

Send the print data to the DCP.

USING THE DCP AS A PRINTER 6 - 7

Printing on thicker paper and card stock

When the back output tray is pulled down, the DCP has a straight
paper path from the manual feed tray or the MP tray through to the
back of the DCP. Use this paper feed and output method when you
want to print on thicker (106 - 161 g/m

The manual feed tray (For DCP-8040)

1

Select the Paper Size, Media Type, Paper Source, and other
settings in the printer driver.

Media Type: Thick paper or Thicker paper
Paper Source: Manual

2

Open the back output tray.

2

) paper or card stock.

3

Open the manual feed tray. Slide the paper guides to fit the
paper size.

6 - 8 USING THE DCP AS A PRINTER

4

Using both hands put the paper in the manual feed tray until the
front edge of the paper touches the paper feed roller and the
DCP grips the paper.

■

Make sure that the paper is straight and in the proper
position in the manual feed tray. If it is not, the paper may not
be fed properly, resulting in a skewed printout or a paper
jam.

■

Do not put more than one piece of paper in the manual feed
tray at any one time, or it may cause a jam.

5

Send the print data to the DCP.

6

After the printed page comes out of the DCP, put in the next
sheet of paper as in Step 4 above. Repeat for each page that
you want to print.

7

When you have finished the print job, close the back output tray.

Caution

Remove each sheet immediately after printing. Stacking the sheets
may cause a paper jam or the paper to curl.

USING THE DCP AS A PRINTER 6 - 9

The multi-purpose tray (MP tray) (For DCP-8045D)

1

Select the Paper Size, Media Type, Paper Source, and other
settings in the printer driver.

Media Type: Thick paper or Thicker paper
Paper Source: MP Tray

2

Open the back output tray, and then unfold the face-up output
tray support if necessary.

3

Open the MP tray and lower it gently.

4

Pull out the MP tray support flap.

5

When putting paper in the MP tray, make sure it touches the
back of the tray.

Make sure that the paper is straight and in the proper position in
the MP tray. If it is not, the paper may not be fed properly,
resulting in a skewed printout or a paper jam.

6 - 10 USING THE DCP AS A PRINTER

6

While pressing the paper-guide release lever, slide the paper
guide to fit the paper size.

When you put paper in the MP tray, please remember the
following;

■

During printing, the inside tray rises to feed paper into the
DCP.

■

The side to be printed on must be face up.

■

Put the leading edge (top of the paper) in first and push it
gently into the tray.

7

Send the print data to the DCP.

8

When you have finished the print job, close the back output tray.

Caution

Remove each sheet immediately after printing. Stacking the sheets
may cause a paper jam or the paper to curl.

USING THE DCP AS A PRINTER 6 - 11

Printing on envelopes

To print on envelopes use manual feed tray or multi-purpose tray.

■

The DCP automatically turns on the Manual Feed mode
when you put paper in the manual feed tray.

■

All sides should be properly folded without any wrinkles or
creases.

1

Select the Paper Size, Media Type, Paper Source, and other
settings in the printer driver.

Media Type: Envelope, Env.thin or Env.thick

6 - 12 USING THE DCP AS A PRINTER

For DCP-8040:

2

Open the back output tray.

3

Open the manual feed tray. Slide the paper guides to fit the
envelope size.

If envelopes are creased after they have been printed:
At the back of the DCP, open the back output tray and push

down the blue tabs at the left and right hand sides (as shown in
the figure on the next page). When you have finished printing
your envelopes, close the back output tray to reset the two blue
tabs back to their original position.

USING THE DCP AS A PRINTER 6 - 13

4

Using both hands put the envelope in the manual feed tray until
the front edge of the envelope touches the paper feed roller and
the DCP will grip the envelope.

■

Make sure the envelope is straight as you insert it in the
manual feed tray. If it is not, the envelope may not be fed
properly, resulting in a skewed printout or a jam.

■

Do not put more than one envelope in the manual feed tray
at any one time, or it may cause a jam.

■

Put the envelope in the manual feed tray, making sure that
the side to be printed on is face up in the tray.

5

After the printed envelope comes out of the DCP, the DCP will
wait until you put in the next envelope. Repeat Step 4 for each
envelope you want to print.

6

Send the print data to the DCP.

7

After you finish the print job, close the back output tray.

6 - 14 USING THE DCP AS A PRINTER

For DCP-8045D:

2

Open the back output tray, and then pull out the face-up output
tray support if necessary.

3

Open the MP tray and lower it gently.

4

Pull out the MP tray support flap.

If envelopes are creased after they have been printed:
At the back of the DCP, open the back output tray and push

down the blue tabs at the left and right hand sides (as shown in
the figure on the next page). When you have finished printing
your envelopes, close the back output tray to reset the two blue
tabs back to their original position.

USING THE DCP AS A PRINTER 6 - 15

5

Put the envelopes in the MP tray so that they touch the back of
the tray. Do not put more than 3 envelopes in the MP tray at any
one time, or it may cause a jam.

Make sure that the envelopes are neatly stacked and in the
proper position in the MP tray. If they are not, the envelopes may
not be fed properly, resulting in a skewed printout or a jam.

6

Press and slide the paper-width guide to fit the envelope size.

When you put envelopes in the MP tray, please remember the
following;

■

During printing, the inside tray rises to feed envelopes into
the DCP.

■

The side to be printed on must be face up.

■

Put the leading edge (top of the envelope) in first and push
it gently into the tray.

7

Send the print data to the DCP.

8

After you finish the print job, close the back output tray.

6 - 16 USING THE DCP AS A PRINTER

Printer operation keys

Job Cancel

You can clear data from the memory by
pressing the

Secure key

Secure data is protected by a password. Only those people that
know the password will be able to print the data. The DCP will not
print secure data until the password is entered. After the document
is printed, the data will be cleared from the memory. To use this
function, you need to set your password in the printer driver dialog
box. (See Device Options on page 7-11.)

The
Brother BR-Script driver.

Job Cancel

Secure

key.

Key function is not available when using the

1

Press
—OR—
The LCD displays

memory.

2

Press or to select the
user name.

Press
selections.

3

Press or to select the
job.

Press
to enter your four-digit password.

Secure

Set

Set

.

No Data !

. The LCD displays job

. The LCD prompts you

if there is no secured data in the

Secure Print

User?

▲

MIKE

▼

ANDY

▲▼

Select

Secure Print

Job?

▲

Test1

▼

Test2

Select ▲▼ & Set

USING THE DCP AS A PRINTER 6 - 17

& Set

4

Enter your password using the
control panel.

Press

5

Press or to select

Print

Press
—OR—
If you want to delete the secured data press or to

select
Press

■

■

Set

.

.

Set

. The DCP prints the data.

Delete

Stop/Exit

If you turn the power switch off, the secured data saved in
memory will be cleared.

After you print the secured data it will be cleared from
memory.

.

.

Secure Print

Test1

Password:XXXX

Enter & Set Key

Setting the Emulation Selection

This DCP has an Automatic Emulation Selection function. When the
DCP receives information from the PC, it automatically chooses the
emulation mode. This function has been set at the factory to AUTO.

You can change the default emulation mode manually by using the
control panel.

1

Press

2

Press or to select

HP LaserJet

Press

3

Press

Menu, 3, 1

or

Set

.

Stop/Exit

.

Auto

BR-Script 3

.

31.Emulation

▲

,
.

▼

Select ▲▼ & Set

Auto
HP LaserJet
BR-Script 3

Try this function with your application software or network
server. If the function does not work properly, either select the
required emulation mode manually using the DCP panel buttons
or use the emulation selection commands in your software.

6 - 18 USING THE DCP AS A PRINTER

Printing the Internal Font List

You can print a list of the DCP’s internal (or resident) fonts to see how
each font looks before you select it.

1
2

3

Press
Press

list.
Press

Menu, 3, 2, 1
Start

. The DCP prints the

Stop/Exit

.

.

32.Print Options

1.Internal Font

Press Start

Printing the Print Configuration List

You can print a list of current printer settings.

1
2

3

Press
Press

settings.
Press

Menu, 3, 2, 2
Start

. The DCP prints the

Stop/Exit

.

.

32.Print Options

2.Configuration

Press Start

Restoring default settings

You can return the DCP to the default settings. Fonts and macros in
the temporary settings are cleared.

1

Press

2

Press 1 to restore the factory
settings.

—OR—
Press

3

Press

Menu, 3, 3

2

to exit without making a change.

Stop/Exit

.

.

33.Reset Printer

▲

1.Reset

▼

2.Exit

▲▼

Select

& Set

Only the printer settings will be returned to the default settings.

USING THE DCP AS A PRINTER 6 - 19

7

Printer driver settings

(Windows® Only)

Printer driver settings

You can change the following printer settings when you print from
your computer:

Media Type

■

Multiple Page

■

Duplex

■

Watermark*

■

Scaling*

■

Print Date & Time*

■

Quick Print Setup*

■

Secure Print*

■

*1 These settings are not available with the BR-Script driver.

2

These settings are not available with the Universal printer driver.

*

1*2

2

1*2

1*2

1

How to access the printer driver settings

1

Select Print from the File menu in your application software.

2

Select Brother DCP-8040 or DCP-8045D (USB) Printer as
your printer and click Preferences for Windows
(Properties for Windows
Defeaults for Windows NT
dialog box will appear.

■

The way you access the printer driver settings depends on
your operating system and software applications.

■

*3 The screens shown in this section are from Windows® XP.
The screens on your Computer may vary depending on your
Windows

■

Some descriptions in this chapter are based on the
DCP-8045D.These descriptions also apply to the
DCP-8040.

7 - 1 PRINTER DRIVER SETTINGS

®

Operating System.

®

98/98 SE and Me, Document

®

). The Printing Preferences*3

®

2000/XP

Features in the Brother Native Driver

The Brother Native driver is a printer driver developed exclusively by
Brother. This driver includes more features than Microsoft
Windows

®

Universal printer driver.

®

,

Basic tab

1

2

3

4

1

Select the Paper Size, Multiple Page, Border Line (if any) and
Orientation.

2

Select number of Copies and Media Type.

3

Select Paper Source (First Page and Other Pages).
Auto Select allows the printer driver to select a suitable tray for
Paper Size automatically.

You can set the paper size for each tray in the Accessories tab

Accessories tab

(See

4

To return to the default settings, click the Default button.

on page 7-14).

PRINTER DRIVER SETTINGS 7 - 2

Paper Size

From the drop-down box select the Paper Size you are using.

Multiple Page

The Multiple Page selection can reduce the image size of a page
allowing multiple pages to be printed on one sheet of paper or
enlarging the image size for printing one page on multiple sheets of
paper.

Ex. 4 in 1 Ex. 1 in 2 × 2 pages

Border Line

When printing multiple pages on one sheet with the Multiple Page
feature you can select to have a solid border, dash border or no
border around each page on the sheet.

Orientation

Orientation selects the position of how your document will be printed
(Portrait or Landscape).

Portrait Landscape

Copies

The copies selection sets the number of copies that will be printed.

7 - 3 PRINTER DRIVER SETTINGS

Collate

With the Collate check box selected, one complete copy of your
document will be printed and then repeated for the number of copies
you selected. If the Collate check box is not selected, then each
page will be printed for all the copies selected before the next page
of the document is printed.

Collate box checked Collate box not checked

Media Type

You can use the following types of media in your DCP. For the best
print quality, select the type of media that you wish to use.

Plain Paper
Thin Paper
Thick Paper
Thicker Paper
Bond Paper
Transparencies
Envelopes
Env. Thick
Env. Thin

■

When using ordinary plain paper (70 to 95 g/m2), select
Plain Paper. When using heavier weight paper, or rough
paper select Thick Paper or Thicker Paper. For bond
paper, select Bond Paper and for OHP transparencies,
select Transparencies. When using ordinary envelops,
select Envelopes. When using heavier weight paper or
rough paper select Euv. Thick or Euv. Thin.

■

When you use envelopes, select Envelopes. If the toner is
not fixed to the envelope correctly when Envelopes has been
selected, select Euv. Thick. If the envelope is crumpled when
Envelopes has been selected, select Env. Thin.

PRINTER DRIVER SETTINGS 7 - 4

Advanced tab

1 234 5

To return to the default settings, click the Default button.

Change the tab settings by selecting one of the following icons:
1 Print Quality
2 Duplex
3 Watermark
4 Page Setting
5 Device Options

Print Quality

Resolution

You can change the resolution as follows:

■

HQ 1200

■

600 dpi

■

300 dpi

When you select Use Duplex Unit, HQ1200 is not available.

7 - 5 PRINTER DRIVER SETTINGS

Toner Save Mode

You can save running costs by turning on the Toner Save Mode,
which reduces the print density.

Print Setting

For Windows

®

98/98SE/Me

Print Setting is used for optimizing your print quality for the type of
document being printed (Photos, Graphics or Scanned Images).
When you choose Auto (Recommended), the printer automatically
prints with the most suitable print settings.

With the Print Setting set to Manual, you can change the Brightness,
Contrast and Graphics Quality options manually.

For Windows

■

Check Use Printer Halftone to print using Halftone.

■

Check Use System Halftone to print using Halftone of the

®

2000/XP/NT® WS 4.0

system. To change the setting, press Setting.

■

If the halftone cannot be printed correctly, check Improve gray
printing.

Duplex Printing

Choosing the Duplex Printing icon displays the Duplex features
available.

PRINTER DRIVER SETTINGS 7 - 6