Brady label maker User Manual

Copyright

This manual is copyrighted with all rights reserved. No portion of this manual may be copied or
reproduced by any means without the prior consent of Brady Worldwide, Inc.

While every precaution has been taken in preparation of this document, Brady assumes no
liability to any party for any loss or damage caused by errors or omissions or by statements
resulting from negligence, accident, or any other cause. Brady further assumes no liability arising
out of the application or use of any product or system described, herein ; nor any liability for
incidental or consequential damages arising from the use of this document. Brady disclaims all
warranties of merchantability or fitness for a particular purpose.

Brady reserves the right to make changes without further notice to any product or system herein
to improve reliability, function, or design.

Reproduction of this material, in part or whole, is strictly prohibited without the written
permission of Brady Wo rl dwide, Inc. For more information, contact: Bra dy Worldwide, Inc.
Signmark® Division, 2221 W. Camden Road, Milwaukee, WI 53209.

Disclaimer

Every effort has been made to make this guide as accurate and complete as possible. Brady
Worldwide, Inc. i s not respo nsible f or labeli ng inacc uracies and omissi ons occu rring duri ng the use
of this guide.

This manual is proprietary to Brady Worldwide, Inc. and may be revised from time to time without
notice. Brady Worldwide, Inc. disclaims any understanding to provide you with revisions, if any.

ActiveSync and Windows CE are trademarks of the Microsoft Corporation.
Adobe Illustrator is a trademark of the Adobe Corpor ation.
All brand or product names referenced in this manual are trademarks or registered trademarks of

their respective companies or organizations.
MarkWare and GalaRio are register ed trademarks of Brady Worldwide, Inc.

©

2002 Brady Worldwide, Inc. All rights reserved.

www.bradycorp.com

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iii

End User License Agreement for
Microsoft W indows CE

You have acquired a device that includes software licensed by Brady Worldwide, Inc. from Microsoft

Licensing or its affiliates (“MS”). Those installed software products of Microsoft origin, as well as
associated media, printed materials, and “online” or electronic documentation (“SOFTWARE ”) are
protected by international intellectual property laws and treaties. The SOFTWARE is licensed, not
sold. All rights reserved.

IF YOU DO NOT AGREE TO THIS END USER LICENSE AGREEMENT, DO NOT USE THE
DEVICE OR COPY THE SOFTWARE. INSTEAD, PROMPTLY CONTACT BRADY WORLDWIDE,
INC. FOR INSTRUCTIONS ON RETURN OF THE UNUSED DEVICE FOR A REFUND. ANY

USE OF THE SOFTWARE, INCLUDING BUT NOT LIMITED TO USE ON THE DEVICE,
WILL CONSTITUTE YOUR AGREEMENT TO THIS END USER LICENSE AGREEMENT
(OR RATIFICATION OF ANY PREVIOUS CONSENT).

GRANT OF SOFTWARE LICENSE: This End User License Agreement grants you the following

license:
You may use the SOFTWARE only on the DEVICE.
NOT FAULT TOLERANT. THE SOFTWARE IS NOT FAULT TOLERANT. BRADY

WORLDWIDE, INC. HAS INDEPENDENTLY DETERMINED HOW TO USE THE SOFTWARE IN
THE DEVICE, AND MS HAS RELIED UPON BRADY WORLDWIDE, INC. TO CONDUCT
SUFFICIENT TESTING TO DETERMINE THAT THE SOFTWARE IS SUITABLE FOR SUCH
USE.

NO WARRANTIES FOR THE SOFTWARE. The SOFTWARE is provided “as is” and with all

faults. THE ENTIRE RISH AS TO SATISFACTORY QUALITY, PERFORMANCE,
ACCURACY, AND EFFORT (INCLUDING LACK OF NEGLIGENCE) IS WITH YOU. ALSO,
THERE IS NO WARRANTY AGAINST INTERFERENCE WITH YOUR ENJOYMENT OF
THE SOFTWARE OR AGAINST INFRINGEMENT. IF YOU HAVE RECEIVED ANY

WARRANTIES REGARDING THE DEVICE OR THE SOFTWARE, THOSE WARRANTIES DO
NOT ORIGINATE FROM, AND ARE NOT BINDING ON, MS.

Note on Java support. The SOFTWARE may contain support for programs written in Java. Java
technology is not fault tolerant and is not designed, manufactured, or intended for use or resale as
online control equipment in hazardous environments requiring fail-safe per forman ce s, such as in
the operation of nuclear facilities, aircraft navigation or communication systems, air traffic control,
direct life support machines, or weapons systems, in which the failure of Java technology could lead
directly to death, per s o na l injury, or severe physical o r environmental damage. Sun Microsystems,
Inc. has contractually obligated MS to make this disclaimer.

No Liability for Certain Damages. EXCEPT AS PROHIBITED BY LAW, MS SHALL HAVE NO

LIAGNILITY FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL OR INCIDENTAL
DAMAGES ARISING FROM OR IN CONNECTION WITH THE USE OR PERFORMANCE
OF THE SOFTWARE. THIS LIMITATION SHALL APPLY EVEN IF ANY REMEDY FAILS
OF ITS ESSENTIAL PURPOSE. IN NO EVENT SHALL MS BE LIABLE FOR ANY
AMOUNT IN EXCESS OF U.S. TWO HUNDRED FIFTY DOLLARS (U.S.$250.00).

Limitations on Revers e Enginee ring, Decomp ilation, an d Disass embly. You may not reverse

engineer, decompile, or disassemble the SOFTWARE, except and only to the extent that such
activity is expressly permitted by applicable law not withstanding this limitation.



iv

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SOFTWARE TRANSFER ALLOWED BUT WITH RESTRICTIONS. You may permanently
transfer rights under this End User License Agreement only as part of a permanent sale or transfer
of the Device, and only if the recipient agrees to this End User License Agreement. If the
SOFTWARE is an upgrade, any transfer must also include all prior versions of the SOFTWARE.

EXPORT RESTRICTIONS. You acknowledge that SOFTWARE is of US-origin. You agree to
comply with all applicable international and national laws that apply to the SOFTWARE, including
the U.S. Export Administration Regulations, as well as end-us er , end-u se, and cou ntry destination
restrictions issued by U.S. and other governments. For additional information on exporting the
SOFTWARE, see http://www.microsoft.com/exporting/.

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v

System Warranty

Please refer to the warranty card included with your system. for warranty details.
This warranty applies to the original purchaser only. This warranty is void if the system has been

tampered with in any way without the express written consent of Brady Worldwide, Inc.
If the machine requires repair during the warranty period, call 1-800-368-3362 to receive a return

authorization number, then ship the machine back to us in the original container along with a copy
of the sales invoice to Brady Worldwide, Inc. Signmark® Division, 2221 W. Camden Road,
Milwaukee, WI 53209, Attention: Repair. The machine will be returned to you after repair, freight
prepaid by Brady Worldwide, Inc.

IN CANADA call 1-800-263-6179 to receive a return authorization number, then ship the machine
to us in the original container along with a copy of the sales invoice to W. H. Brady, Inc. Signmark®
Division, 56 Leek Cr., Richmond Hill, ON L4B 1H1, Attention: Repair. The machine will be returned
to you after repair, freight prepaid by W. H. Brady, Inc.

Brady Warranty

Our products are sold with the understanding that the buyer will test them in actual use and
determine for him or herself their adaptability to his/her intended uses. Brady warrants to the
buyer that its products are free from defects in material and workmanship, but limits its obligation
under this warranty to replacement of the product shown to Brady’s satisfaction to have been
defective at the time Brady sold it. This warranty does not extend to any persons obtaining the
product from the buyer.

THIS WARRANTY IS IN LIEU OF ANY OTHER WARRANTY, EXPRESS OR IMPLIED,
INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE, AND OF ANY OTHER OBLIGATIONS OR
LIABILITY ON BRADY’S PART. UNDER NO CIRCUMSTANCES WILL BRADY BE LIABLE FOR
ANY LOSS, DAMAGE, EXPENSE OR CONSEQUENTIAL DAMAGES OF ANY KIND ARISING IN
CONNECTION WITH THE USE, OR INABILITY TO USE, BRADY’S PRODUCTS.

vi

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FCC Notice - US Only

Warning: This equipment generates, uses and can radiate radio
frequency energy. If not installed and used in accordance with the
manufacturer’s instructions, it may cause interference to radio
communications. It has been tested and found to comply with the limits
for a Class A computing device pursuant to Subpart B of Part 15 of the
FCC rules, which are designed to provide reasonable protection against
interference when operating in a commercial environmen t. Operation o f
this equipment in a residential area is likely to cause interference, in
which case required corrective measures will be at the owner’s expense.

The user is cautioned that any changes or modifications not expressly
approved by Brady Worldwide, Inc. could void the user’s authority to
use the equipment.

Canada

This Class A digital apparatus meets all requirements of the Canadian
Interference-Causing Equipment Regulations.

Cet appareil numerique de la classe A respecte toutes les exigences du
Reglement sur le material broilleur du Canada.

Europe

This is a Class A product. In a domestic environment this product may
cause radio interference, in which case the user may be required to take
adequate measures.

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vii

International Power Cords

Users in countries outside of North America may be required to supply their own power cord for
connecting the system to an AC electrical outlet. Choose an AC power cord and plug that is suitable
for the country in which the equipment is to be installed. The AC power cord and plug must meet all
national regulations and requirements for that intended country.

The table below shows the specifications for the power cord to be used in various countries:

In this country: Use this power cord:

6ZHGHQ'HQPDUN1RUZD\)LQODQG+ROODQG
6ZLW]HUODQG$XVWULD*HUPDQ\,WDO\%HOJLXP
)UDQFH6SDLQ3RUWXJDO+XQJDU\

6SHFLILFDWLRQV

SOXJ &((

FRQQHFWRU ,(&

FRQGXFWRUVL]H [PP

GHVFULSWLRQ +99)*

W\SVWUDQGLQJ PP

FXUUHQWUDWLQJ $

YROWDJHUDWLQJ 9$&

PD[LPXPOHQJWK OHVVWKDQPHWHUV

8QLWHG.LQJGRP,UHODQG6RXWK$IULFD 6SHFLILFDWLRQV

SOXJ %6$

FRQQHFWRU ,(&

FRQGXFWRUVL]H [PP

GHVFULSWLRQ +99)*

W\SVWUDQGLQJ PP

FXUUHQWUDWLQJ $

YROWDJHUDWLQJ 9$&

PD[LPXPOHQJWK OHVVWKDQPHWHUV

$XVWUDOLD1HZ=HDODQG 6SHFLILFDWLRQV

SOXJ $6

FRQQHFWRU ,(&

FRQGXFWRUVL]H [PP

GHVFULSWLRQ $6

W\SVWUDQGLQJ PP

FXUUHQWUDWLQJ $

YROWDJHUDWLQJ 9$&

PD[LPXPOHQJWK OHVVWKDQPHWHUV



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viii

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Specifications

Physical characteristics

Size: Height 10” Width 16” Depth 11”
Weight: approximately 30 pounds

Environmental characteristics

Operational requirement s

Ambient operating temperature: 50° F to 105° F (10° C to 41° C)
Relative humidity: 20% to 80% (non-condensing)

Storage requirements

Ambient storage temperature: 0° F to 140° F (-18° C to 60° C)
Relative humidity: 10 to 95% (non-condensing)

Electrical characteristics

Input current: 2.0 Amps
Input voltages: 100-240 VAC
Input frequency: 50 to 60 Hz

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ix

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Table of Contents

CHAPTER 1 Welcome

About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Features and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

The three printer systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Specialty applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Contacting Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

CHAPTER 2 Setting Up

Connecting Peripherals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Installing supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Opening the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Installing a ribbon cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Adjusting the ribbon cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Installing a tape cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Adjusting the printer tape receptacle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Inserting the tape cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Advancing the tape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Closing the printer cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Installing a flash card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Cleaning your system. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

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Contents-1

CHAPTER 3 Starting Up

Launching Your System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

The Main Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Keyboard Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

The standard keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

System function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Alphabetic and command keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Arrow and navigation keypads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Numeric keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-14

Shortcut keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16

Mouse Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17

Using a mouse on labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17

Checking System Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-18

Accessing Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19

CHAPTER 4 Basic Procedures

Working in the Editor window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Inside the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

The preview area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

The Editor window toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Scrolling functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Ruler functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

The status bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Editing procedur e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Selecting in the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Selecting multiple objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Deselecting in the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Undoing in the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Working in Entry Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Navigating in entry screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

Tabbed entry screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

Entering information in entry screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Typing uppercase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Typing special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Choosing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-12

Using entry fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-12

Using option buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-13

Using option lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-14

Using scroll lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-14

Using checkboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-14

Using radio buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15

Contents-2

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Using size adjustment buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Exiting entry screens. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

CHAPTER 5 Settin g Prefe rences

Accessing System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Setting Printing Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Setting Localization Tab Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Setting Hardware Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Naming supply colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

Setting Other Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Displaying the screen grid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Setting Text Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Setting On Line Tab Option s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14

CHAPTER 6 Working with Labels

Creating Custom Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Creating QuickText Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

QuickText toolbar functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

QuickText key functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Creating Template Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Pipe Marker and Right-to-Know exceptions. . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Choosing a label application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Choosing a category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Selecting a template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Following pro mp t sequences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Responding to text prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Responding to pick list prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

Responding to graphics prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Responding to Pipe Marker prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Responding to Right-to-Know prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-20

Creating Sets of Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21

Adding labels to a label set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22

Adding custom labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22

Adding template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22

Moving between labels i n a label set. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23

Editing labels in a label set. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23

Clearing labels in a label set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23

Clearing Custom labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24

Clearing template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24

Saving label sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-24

Changing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-25

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Contents-3

Changing the size of template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-25

Editing template la bel s. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-27

Changing Label Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-28

Changing label size and orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-29

Adding a label frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-32

Setting frame length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-34

Setting Application Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-35

Accessing Application Preferences screens . . . . . . . . . . . . . . . . . . . . . . . . .6-35

Setting Print tab preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting Other tab preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting Text tab preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting On Line tab preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting Pipe Marker preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting Right-to-Know preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-38

CHAPTER 7 Working with Objects

About Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Adding Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Adding and formatting text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Adding a text object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Formatting text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Adding special characters to text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-9

Adding variable text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-11

Choosing a data source. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-12

Creating sequential labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13

Creating text list labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-16

Adding bar code objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-18

Setting bar code content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19

Setting bar code dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-20

Editing bar codes 21

Adding graphics objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-21

Adding HotShapes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-23

Selecting Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-24

Selecting a layered object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-25

Moving Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-26

Sizing Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-27

Using Increase Size and Decrease Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-27

Using the Scale funct io n. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-28

Scaling text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-29

Scaling bar codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-30

Copying and Pasting Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-30

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Changing Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-31

Opening and editing an object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-31

Changing object properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-32

Setting options on the General tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-34

Setting options on the Size and Location tab . . . . . . . . . . . . . . . . . . . . . . . 7-36

Setting options on the Font tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-38

Setting options on th e Placement tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-39

Setting options on the Options tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-41

Setting options on the Content tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-43

Setting options on the Dimensions tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-43

CHAPTER 8 Applying Color

About Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Ribbon color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Tape color. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Applying Color to Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

About the Object Color screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

Choosing color on the Monocolor system. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

Choosing color on the Multicolor and Color & Cut systems . . . . . . . . . . . . . . . . 8-7

With a continuous color ribbon installed . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

With a paneled ribbon installed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

With a CYMK ribbon installed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9

Printing Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10

CHAPTER 9 Working with Files

About Files and File Groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Saving Labels as Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Managing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

Opening saved label files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

Editing files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10

Deleting files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-11

Printing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12

Transferring Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12

Using My Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12

Accessing template files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-13

Changing My Template label size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-14

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CHAPTER 10 Working with Cut-outs

About Cutting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Creating Cut Out Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Adding cut out objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Cutting out text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Weeding cut out text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Cutting out variable text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-7

Cutting out graphic objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-8

Cutting out HotShape objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-8

Cutting Around Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-9

Cutting Around Label Frames. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-10

Calibrating the Cutter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-12

Setting cutter calibration values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-12

Restoring default cutter calibration settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-14

CHAPTER 11 Printing

Printing Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

About pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Single label on a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Multiple labels on a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3

Printing a single label. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4

Printing multiple copies of a single label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-5

Printing labels in a label set. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-6

Printing la bels in a file group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-7

Checking Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-11

Checking Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-11

Checking Length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-12

Minimum length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-13

Maximum length. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-13

When the printer truncates labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-14

Non-truncating conditions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-15

Cut out label length. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-15

Checking Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-16

Ribbon and color choices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-16

Ribbon color needed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-18

Tape color needed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-19

Checking for cut out labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-19

Printing Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-20

Accessing the Printing tab options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-20

Supply saver option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-22

Overprint option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-24

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CHAPTER 12 Connecting to a PC

Working with a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2

Setting Up Your System as a Hardware Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2

Placing Your System On Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-3

Setting On Line options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-3

Connecting your system and a PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-5

Printing from a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-6

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-7

Transferring Files from a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

Installing ActiveSync. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

Setting up a partnership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-9

Managing files and folders on a PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-10

Storage locations for transferring files 12
Copying graphic files 13
Copying text list files 13

Upgrading the Operating Syst em . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-13

Appendix A Special Charact ers

Appendix B Cutter Maintenance

About the Cutting Mechanism . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2

Removing the Stylus Holder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-3

Adjusting the Cut Depth. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-4

Replacing the Stylus Blade. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-7

Cleaning the Stylus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-10

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Contents-7

Contents-8

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CHAPTER 1

Welcome

Thank you for purchasing our label maker, which you use to create and
print professional-looking labels and signs for use ju st about anywhere.
All you have to do is:

z

Drop in a ribbon cartridge, choosing from a wide range of single-color
ribbons, paneled ribbons, and CYMK ribbons for blended colors.

z

Drop in a tape cartridge, choosing tape in widt hs th at range fro m 1/2
inch to 4 inches, and come in many colors, in many different styles,
and in a wide range of materials.

z

Type your text and plug in obj ects or symbols of your choice, or
choose a pre-formatted layout design to use.

This chapter introduces you to your printing system. Topics include:

 How to use this book
 Introduction to features and functions
 How to get Technical Support

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1-1

About This Book

This manual documents the basic Monocolor printing system, all of
whose features are common to all three systems (described in The
three printer systems on page 1-3).

You’ll also find complete information about the Multicolor system and
the Color & Cut system features and special applications in specially­designated sections and chapters. This book also provides an appendix
listing all special characters you can use on your labels, and instructions
for those of you with the Color & Cut system about how to maintain your
system’s cutter mechanisms.

Features and Functions

Listed below are just some of the fe ature s that make t his sys tem so eas y
to use and ready to meet your label-making requirements:

z

Small, lightweight (approximately 30 pounds), ready for your
desktop.

z

Touch screen LCD display, plus keyboard input for ease of use, with
optional mouse capabilities provided.

z

Pre-designed layouts for many standard-use labels included.

z

Hundreds of graphics provided for inclusion on your labels.

z

QuickText special application for speedy print of text-only labels.

z

HotShapes feature for printing non-standard labels of various
shapes. Cut-out capability comes with Color & Cut system.

z

Single color job printing at 300 DPI up to 100 mm wide, up to 100
inches (2540 mm).

z

Color job printing at 300 DPI, 2 inches (51 mm) to 38 inches (965
mm).

z

Tape supplies from .5 (13mm) to 4 (102) inches, in vinyl, polyester,
phosphorescent, reflective, polypropylene, tamper evident, tag stock,
brushed metallic polyester tapes, custom-color vinyl offered.

z

Wide variety of monochrome ribbons, panel ribbons in panel lengths
of 6 to 16 inches (152 to 406 mm), and CYMK ribbons that blend to
make many colors.

z

File or graphic transfer from PC available.

1-2

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About This Book

The three printer systems

All three label-printing systems use Micr osoft Windows CE as the
basis for the operating system and application. As the user, most of the
Windows CE operating system will be invisible to you. You don’t need to
use your computer skills to operate this printing system.

Hint! You do have the option to connect to a desktop computer to use

the system as a peripheral printer or to manage and store files.
See CHAPTER 12: Connecting t o a PC, beginning on page
12-1, for information.

The three systems are:

Monocolor system

The base system, which produces monochrome labels only.

Hint! The definition of monochrome in this context is not necessarily

black, white, and shades of gray as you may see on a black-and­white television screen. In this system, monochrome means a
single color, plus shades of that color, plus white. In the
Monocolor system, the single color is determined by the color of
the ribbon you have installed.

The Monocolor system automatically shears labels to the correct
length after printing, but does not have the ability to produce cut­outs and cut-arounds.

The system is designed to run as a standalone system without
support from a PC, but you can attach a PC to access special file
management features. The Monocolor s ystem LCD scree n displays i n
grayscale only, like a black and white television.

Multicolor system

The base system, plus color printing capability. The Multicolor
system is provided with a color LCD display, and can take full
advantage of spot and process color printing su pplies available. See
CHAPTER 8: Applying Color, beginning on page 8-1, for
information about using color.

Welcome

¡

1-3

Color & Cut system

The base system, plus color printing capability and a color LCD
display, plus cut-out capabil ity, which means t he system ca n not only
print your labels, but can cut labels into shapes. See CHAPTER 10:
Working with Cut-outs, beginning on page 10-1, for information
about using the cutter.

Specialty applications

Your system provides these specialty label applications:

z

Custom, for creating labels you design yourself.

z

QuickText, for creating text-only labels quickly and easily

z

Pipe Marker, with pre-designed layouts for cre ating standard, roll­form, or symbol and arrow labels for marking pipes.

z

Tags, with pre-designed layouts for creating hazard prevention,
maintenance, production, and quality labels you can print on tag
label stock.

z

Right to Know, with pre-designed layouts for creating U.S.
Occupational Safety and Health OSHA-compliant chemical warning
labels, including the entire OSHA database of chemical names and
hazard information, with all relevant safety data.

z

Safety, with pre-designed layouts for creating Caution, Notice,
Danger, and other warning labels.

z

Equipment, with pre-designed layouts for creating equipment
placards, panel and switch labels, bin a nd shelf labels, and property
or asset identification labels.

z

Warehouse, with pre-designed layouts for creating warehouse
facility labels such as shelf, rack, and bin labels, or production
quality control labels.

z

WHMIS, with pre-designed layouts for creating Workplace
Hazardous Materials Information System-compliant chemical
warning labels, which communicate safe-handling procedures for
hazardous products in the workplace.

1-4

¡

Features and Functions

Note: WHMIS is available only in North American markets.

Contacting Technical Support

Please contact Brady Worldwide, Inc., with your questions or concerns.
The contact support numbers for each region are listed below.

Region Phone Number Fax Number

E-mail
Address

United States
and other C/S
countries

Canada 888-262-7576 905-764-5557 techsuppcanada

Mexico (01) [phone] 525-527-5586 bradymexico@

Brazil 55 11 3686-4720 55 11 3686-4720 Unavailable
Benelux and

other European
countries

United Kingdom 0800 1698 420 [phone] tsbelgium@

France 33 (0) 4 37 24 52 34 [phone] tsbelgium@

Germany 0800 1861 065

Switzerland 0800 835 438

800-368-3362 414-228-5799 technical_support

@bradycorp.com

@bradycorp.com

bradycorp.com

[phone] (Dutch)
[phone] (French)
[phone] (English)
[phone] (German)

[phone]

[phone]

[phone] (Dutch)
[phone] (French)
[phone] (English)
[phone] (German)

[phone]
[phone]

[phone] tsbelgium@

tsbelgium@
bradycorp.com

bradycorp.com

bradycorp.com
tsbelgium@

bradycorp.com

bradycorp.com

Austria 0800 293 698

[phone]

New Zealand 0800 446 269 0800 446 271 brady_aust@

Australia 1800 644 834 1800 805 076 brady_aust@

0800 29 59 87
[phone]

tsbelgium@
bradycorp.com

bradycorp.com

bradycorp.com

Welcome

¡

1-5

1-6

¡

Contacting Technical Support

CHAPTER 2

Setting Up

This chapter tells you how to set up and maintain your label printing
system. Topics are:

 Connecting peripherals
 Installing supplie s
 Installing a flash card
 Cleaning and maintaining your printer

If you plan to connect your printer to a desktop computer, be sure to see

Connecting to a PC on page 12-1.
Note: Users in countries outside of North Ame rica ma y nee d t o s upply

their own power cord to meet the specifications required in
individual countries. For information on power cord
requirements, refer to International Power Cords on
page viii in this guide.

¡

2--1

Connecting Peripherals

This section describes how to get your system connected and powered
up. You should have already unpacked your printer, using the
instruction sheet included in the shipping box.

You connect your keyboard and your mouse, if you have one, and then
the power cord, to begin setting up your sys tem. (T he USB connect ion is
discussed in Placing Your System On Line on page 12-3.)

Display
screen

Compact
memory
flashcard port

USB port
Serial port
Mouse connector
Keyboard connector

Figure 2-1. The label printer, side view.

ON/OFF
switch

Power cord
connector

Step 1: Plug the keyboard cable into the keyboard connector, shown in Figure 2-

2.

Step 2: If you have a mouse, plug the mouse cable into the mouse connector, as

shown inFigure 2-1

Step 3: Plug the power cord into the printer as shown in Figure 2-1. Plug the

other end of the cord into an AC power outlet.
Important! Be sure the AC power outlet is located near the pr inter

and is easily accessible.

2-2

¡

Connecting Peripherals

Users in countries out side N ort h Ameri ca may need to supp ly the ir own
power cord to meet the specifications required in individual countries.
For information on power cord requirements, refer to International
Power Cords on page viii in this guide.

Installing supplies

The next step in setting up your printer is installing a ribbon cartridge
and a tape cartridge. Your system reads information stored in the
memory cell flag located on each ribbon and tape cartridge, and uses
that information when you compose a label and when you print a label.

Hint! Before composing a label, install the supplies you want to use for

printing the label. You may change supplies during the label
composition process, but you then may have to make length or
color adjustments to your label before you can print it.

The system reads the memory cells on the cartridges every time you
open and close the printer, whet her you insta ll new suppl ies or not, and
when you print a label.

Setting Up

¡

2-3

Opening the printer

Step 1: To open the printer, squeeze the release bar.
Step 2: Raise the printer cover up and away to the right.

The cover
release bar

2-4

¡

Installing supplies

Figure 2-2. Opening the printer.

Make sure all internal packing materials have been removed before you
proceed.

Installing a ribbon cartridge

The ribbon cartridge tab

Figure 2-3. Installing a ribbon cartridge.

Step 1: Hold the ribbon cartridge with the open part o f the tab on t op and facing

you.

Step 2: Place the lower cylinder of the cartridge (with the unused ribbon), in the

lower slot in the cover, as shown.

Step 3: Position the upper cylinder of the cartridge in the upper slot and push

gently until the tab clicks in place.
Your ribbon is now installed.

Setting Up

¡

2-5

Adjusting the ribbon cartridge

If a ribbon cartridge has been stored outside the printer, the ribbon
between the take-up spool and the wiper may have bee n exposed to dust.
The dust on the ribbon may transfer to the print head causing streaks or
scratches on your labels.

When a ribbon cartridge has been stored outside the printer, before
installing it, you should first advance the ribbon approximately 2 inches
(or 250 millimeters) counterclockwise, as shown in Figure 2-4.

2-6

¡

Installing supplies

Figure 2-4. Adjusting the ribbon cartridge.

This will prevent any dust that may have accumulated on the ribbon
from transferring to the print head and affecting how your labels print.

Installing a tape cartridge

There are three simple steps to installing a tape cartridge: adjusting the
tape cartridge receptacle to accommodate the width of the tape,
dropping in the cartridge, and feeding the tape through the advance
rollers.

Adjusting the printer tape receptacle

Since the printer accepts tape widths from .5 inches (25 mm) to 4 inches
(102 mm), you must adjust the tape cartridge receptacle inside the
printer for the cartridge you are installing.

Figure 2-5 shows the tape wi dth guide ins ide the printe r, and Figure 2- 6
shows you where that guide is located inside your printer.

Size-adjusting
lever. Grasp
between thumb
and finger.

Move arrow to
width code.

Match these width
codes to the code
on the tape
cartridge.

Figure 2-5. Tape width guide

Step 1: Note the width code shown on the tape cartridge to be installed.
Step 2: Grasp the size-adjusting lever between thumb and finger and move the

arrow to the appropriate width code on the tape width guide.

Setting Up

¡

2-7

Inserting the tape cartridge

The tape width
guide. See
close-up in
Figure 2-5.

Figure 2-6. Installing a tape cartridge

Step 3: Hold the tape cartridge by the handle with the feet pointed downward

and parallel with the surface the printer is sitting on, as shown in
Figure 2-6. Make sure the tape extends through the slot in the cartridge.

Step 4: Slowly lower the tape cartridge until the tape roller cylinder ends nes t

in the circular slots.

2-8

¡

Installing supplies

Advancing the tape

Step 5: Advance the tape over the first roller with your hand as shown in Figure

2-7:

Figure 2-7. Advancing the tape.

Step 6: Place the end of the tape between the tape guid es as shown above in

Figure 2-7.

Setting Up

¡

2-9

Step 7: Advance the tape only halfway through the guides, as shown in the

close-up in Figure 2-8 below:

Figure 2-8. Advancing tape into guides.

Your tape is now installed.

Closing the printer cover

Close the printer cover when you are finished installing the supplies.
When the cover closes, your printer reads the memory cells in the ribbon
and tape cartridges, and updates the supply attributes - the color
choices available, the size parameters and label lengths allowed - that
will be applied to the labe ls you compose.

2-10

¡

Installing supplies

You’re ready to print!

Figure 2-9. The complete label printing system, with optional mouse.

Setting Up

¡

2-11

Installing a compact flash memory card

Your label printing system has a card slot you can use to attach a
compact flash memory card to your system.

Memory cards provide ad ditiona l st orage besi des yo ur printi ng syst em’s
internal storage. You can save labels as files in folders to this external
memory, then open them and edit or print them, and save them again.

The compact flash memory card slot is shown here:

Insert flash card
in slot

2-12

Figure 2-10. Compact flash memory card slot.

Hold the card so th at the e dge with th e tw o ro ws of sma ll hol es i s fac i ng
the card slot (with the card logo facing the front of the printer), and
gently insert the card into the slot.

¡

Installing a compact flash memory card

Cleaning your system

Over time the print head of your printer may need to be cleaned. If you
notice streaks or scratches in your labels, it may be time to clean the
print head.

You can purchase a cleaning kit, which includes:

z

A plastic bottle (to contain Isopropyl alcohol, minimum 90% alcohol,
You must purchase the alcohol separately.)

z

Two cotton-tip swabs

To clean the print head:

Step 1: Turn the printer power off.
Step 2: Remove the ribbon cartridge.
Step 1: Pour Isopropyl alcohol into the plastic squeeze bottle provided in the

cleaning kit.

Step 2: Apply the Isopropyl alcohol to one of the swabs.
Step 3: Clean the print head with the wet swab, using a swiping motion across

the print head. The print head is behind the ribbon cartridge,
identifiable by the green horizontal line. The area to clean is the upper
edge of the print head (above the green line).

Step 4: Repeat with a clean swab to ensure that the pri nt head is clean.

Note: Only use a swab once per cleaning. To keep new swabs free of

dust, store them in the plastic bag provided. Replacement
cleaning kits are available.

If you have the Color & Cut system, you may occasionally want to clean
the cutter stylus as well. For instructions for cleaning the stylus and for
replacing it as well, see Appendix B: Cutter Maintenance.

Setting Up

¡

2-13

2-14

¡

Cleaning your system

CHAPTER 3

Starting Up

This chapter provides basic reference information about your system
components, how to use those components, and how to set your
preferences for the system. Topics include:

 How your system launches
 What’s on the Main Menu screen
 Learning to use the keyboard
 Using a mouse along with the keyboard
 Checking system status
 Accessing help information

¡

3-1

Launching Your System

When you turn on the power for your system, a decorative screen (also
called a “splash screen”) displays briefly while your system powers up.

When the system is ready to use, the Main Menu screen displays,
providing you with a cho ice of buttons you use to access system
functions, files you may have created, sets of pre-designed template
labels, and applications designed for producing specialty labels.

The Main Menu

This is a sample Main Menu screen:

3-2

¡

Launching Your System

Figure 3-1. The Main Menu screen.

Your Main Menu screen may not contain all choices this one shows, or
it may contain additional choices not shown in Fig ure 3-1, depen ding o n
the applications that have been installed in your system:

Custom, for creating and designing your own labels
without using pre-designed layouts or templates.(See
Creating Custom Labels on page 6-2 for more
information.)

Saved Files, for accessing stored label files you
previously saved. (See CHAPTER 9: Working with

Files, beginning on page 9-1, for more information.).

QuickText, for creating text-only labels quickly and

easily. (See Creating QuickTex t Labels on page 6-5
for more information.)

Pipe Marker, with pre-designed layouts for creating
standard, roll-form, or symbol and arrow labels for
marking pi pe s.(See Creating Template Labels on
page 6-10 for more information.)

Tags, with pre-designed layouts for creating hazard
prevention, maintenance , production, a nd quality labels
you can print on tag stock or adhesive-backed stock.
(See Creating Template Labels on page 6-10 for more
information.)

Right to Know, with pre-designed layouts for creating
U.S. Occupational Safety and Health Ad ministration
(OSHA)-compliant chemical warning labels.(See
Creating Template Labels on page 6-10 for more
information.)

Safety, with pre-designed layouts for creating Caution,
Notice, Danger, and other warning labels. (See
Creating Template Labels on page 6-10 for more
information.)

Equipment, with pre-designed layouts for creating
equipment placards, panel and switch labels, bin and
shelf labels, and property or asset identification labels.
(See Creating Template Labels on page 6-10 for more
information.)

Warehouse, with pre-designed layouts for creating
warehouse facility labels such as shelf, rack, and bin
labels, or production quality control labels. (See
Creating Template Labels on page 6-10 for more
information.)

Starting Up

¡

3-3

WHMIS, with pre-designed layouts for creating
Workplace Hazardous Materials Information System­compliant chemical warning labels, with safe-handling
procedures for hazardous products in the
workplace.(See Creating Template Labels on page 6­10 for more information.)

Note: WHMIS is available on North American systems only.

My Templates, where templates that have been

downloaded, copied, or moved to a folder using
ActiveSync are stored. This option appears only if you
have downloaded templates new to your system. (See

Using My Templates on page 9-12 for more
information.)

The buttons at the bottom of the screen access system features:

On Line, which you choose to connect your printer to a
PC.(See CHAPTER 12: Connecting to a PC,
beginning on page 12-1, for instructions.)

Setup, which you choose to set your system
preferences. (See CHAPTER 5: Setting Preferences,
beginning on page 5-1, for instructions.)

Keyboard Basics

You use your printing system’s keyboard to enter text characters on
labels you create or change, and to access certain system functions
available only with special function keys.

You’ll find descriptions of all keyboard keys and common keyboard
functions, including the familiar PC functions, the special print system
functions, and common operations you perform using the keyboard, in
the sections that follow.

3-4

¡

Keyboard Basics

The standard keyboard

The standard PC keyboard provided with your system is divided into
four sections for purposes of descrip tion in this manual:

z

System function keys uni que to this printing system, page 3-5

z

Alphabetic keys and functions, page 3-9

z

Arrow and command keypads, page 3-12

z

Numeric keypad and functions, page 3-14

System function keys

The function keys (or F keys) alon g the top row of the keyb oard perf orm
specific operations. The label above the F key row shows the functions
available for each key. Each key has one or two functions:

 Primary function keys are used most often, so they require a

single key press to access the function.

 Secondary function keys are used less often, so they require that

you hold down the Alt key along with the appropriate F key to
access the function.

Primary
functions

Secondary
functions

Print File

Opt

Adv &
Sheer

Label

Add

Prop

Label

Clear Edit

Data

Next
Label

Prev
Label

Edit
Object

Object
Prop

Insert

Scale Copy Paste Undo Menu

Object

Object
Color

Help Status Pref

F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12

Figure 3-2. The system function keys

Table 3-1 lists definitions of the system function keys.

Starting Up

¡

3-5

.

T ABLE 3-1. System function keys and definitions

Function Key(s) Description
Print F1 Displays the Print screen.
File Options F2 Displa ys the File Options screen, which

provides options you use to save, retrieve,
or delete files.

Label
Properties

F3 Displays the Labe l Pr o p e r t ies screen,

which provides options you use to change
default properties setti n gs for your labels.

Add Label F4 Creates a new label or begins the prompt

sequence for creating a new label.

Next Label F5 Displays the next label in the set. If there is

no label beyond th e current one , the syst em
beeps.

Edit Object F6 Opens the selected object for editing,

displaying the screen used to create the
object (text prompt, graphic selection, bar
code attributes, and so on). If you have not
selected an object, the system beeps.

Insert
Object

F7 Displays the Insert Object screen, which

you use to select the type of obje ct to insert:
text, variable text, bar code, graphic,
HotShape, and so on.

Scale F8 Displays the Scale screen, allowing you to

specify a scale percentage for the select
object. If no object is selected, the system
beeps.

3-6

¡

Keyboard Basics

TABLE 3-1. System function keys and definitions (Continued)

Copy F9 Copies the selected object and makes it

available for pasting into a new location,
leaving the original in its current location
(the standard Microsoft Windows “Copy”
function). If no object is selected, the
system beeps.

Paste F10 Pastes the object in memory into a new

location on the label (the standard
Microsoft Windows “Paste” function). If
nothing has been copied into memory
previously, the system beeps.

Undo F11 Reverses the previous action. Undo affects

the most recent set of edit ing cha nges to a n
object. If the previous action cannot be
undone, the system beep s. Undoing the las t
several actions is possible in some cases,
depending on system memory. Redoing
actions is not suppo rted.

Menu F12 Closes the curre nt app licat ion and di splays

the system’s Main Menu screen, allowing
the user to select a different application
without restarting the system.

Advance &
Shear

Alt+F2 Advances the supply such t hat any printing

currently under the print head clears the
cutter and shears it from the tape. “Shear”
should not be confused with the cut
operation performed by the plotter cutter
(cutting out shapes, label borders, etc.).

Clear Alt+F3 Displays the Clear screen, providing

options for the user to clear the current
label or all labels in the current set.

Starting Up

¡

3-7

T ABLE 3-1. System function keys and definitions (Continued)

Edit Data Alt+F4 Active in the Pipe Marker and Right-to-

Know specialty applications only. Provides
access to the prompt screens so you can edit
objects.

Note: Substitutes for the <Edit Object>

key, which is unavailable in Pipe
Marker and Right-to-Know.

Previous
Label

Alt+F5 Displays the previous label in the file. If

there is no label prior to the current one,
the system beeps.

Object
Properties

Alt+F6 Displays the property screen for the

selected object. Use the Properties screens
to set attributes, such as absolute position,
rotation, special text attributes, and so on.
If no object is selected, the system beeps.

Object
Color

Alt+F8 Displays the Object Color screen (same

effect as selecting the Color toolbar button).
If no object is selected, the system beeps.

Help Alt+F10 Displays the online help screen for the

system.

Status Alt+F11 Displays information about the current

machine status, such as the OS version
number and the installed supply width.

Preferences Alt+F12 Displays the preferences screen for the

application you are using when you press
the <Preferences> key.

3-8

¡

Keyboard Basics

Alphabetic and command keys

The standard key section of the PC keyboard provided with your
printing system has both alphabetic character keys and command keys.

Note: Blank keys in Figure 3-3 are not operational in this system.

Grayed out keys are system function keys , described in System
function keys on page 3-5.

Figure 3-3. Alphabetic character and command keys

TABLE 3-2. Keyboard keys definitions.

Key Description
Alphabetic

characters

Enters lowercase character text for labels and to enter
information in entry screens. Press alphabetic
character keys in combination with the <Shift> key to
produce uppercase characters.

Numeric
characters

Enters numbers. Press numeric character keys in
combination with the <Shift> key to produce symbols
shown on the key face. (Alternatively, you can type
numbers by pressing <Num Lock> on the numeric
keypad and use the numeric keypad numbers. See
Numeric keypad on page 3-14 for information.)

Note: This procedure ma y differ outside North America.

Starting Up

¡

3-9

T ABLE 3-2. Keyboard keys definitions. (Continued)

Esc Same as choosing Cancel on a system screen.
Tab

z

Advances to the nex t option on a screen.

z

In the Enter Text screen, adds a tab indent in the
text entry area.

z

Cycles through multiple objects layered on the
display screen.

Caps Lock Locks on the uppercase for each alphabetic key. This

function is a toggle. If <Caps Lock> is off, pressing the
<Caps Lock> key turns caps lock on. Pressing it again
turns it off. The Caps Lock LED indicates the current
caps lock status.If <Caps Lock> is on, pressing
<Shift> and an alphabetic key prints a lower case
letter, just like on a computer keyboard.

Shift Makes the next key pressed uppercase when <Shift>

key is held down. With <Caps Lock> is on, <Shift>
makes the next key pressed lowercase.

When an object is sele cte d, pr ess <Shift> and an arrow
key to move the object by greater inc rements than if you
use the arrow keys alone.

In text entry fields, press <Shift> in combination with
the arrow keys to select characters.

3-10

¡

Keyboard Basics

Ctrl Used in combination with specific alphanumeric keys,

provides keyboard “shortcuts” to certain standard
Windows functions, such as copying and pasting. See
Shortcut keys on page 3-16 for specific details

Disabled.

Disabled

Alt Used in combination with the system function keys to

access secondary functions.

TABLE 3-2. Keybo ard keys defin itions. (Continued)

Space Also called Spacebar. Enters a space character or

blank space the size of a sing le character in text entry
fields. Also, with a radio button or checkbox, you can
use the <Space> key as a toggle: if the radio button is
active or the checkbox is checked, pressing <Space>
inactivates the button or removes the check, and vice­versa.



(Backspace)

↵Enter

Deletes the character to t he left o f the curs or. W hen th e
cursor is at the beginning of a line other than the first
line of a text entry or edit field on a dialog, pressing
<Backspace> removes the line break.

Indicates the end of a line when entering text in a
multi-line text field. Moves the cursor down to the
beginning of the next line.

On screens with entry fields, in most cases <Enter> is
the same as selecting Next or OK, indicating that you
have completed entries on the screen.

Starting Up

¡

3-11

Arrow and navigation keypads

Use the arrow and navigation keypads to move around on the screen or
to delete an item.

Note: Keys shown grayed out are inactive in this system.

Figure 3-4. Arrow and navigation keypads.

T ABLE 3-3. Keypad keys descriptions

Key Description

3-12

¡

Keyboard Basics

Home Used within a text entry field to return the cursor to the left

of the first character

Delete Within an edit field on a dialog box, deletes the character at

the cursor position. I f the cursor is posi tioned at t he end of a
line in a multi-line text entry field, pressing the <Delete>
key removes the line break

End Used within a text entry field to return the cursor to the

end of the text (that is, in a multi-line text entry field, the
cursor is placed to the right of the last character, not at the
end of a line.

TABLE 3-3. Keypad keys description s (Continued)

Moves the cursor up one line at a time in the Enter Text
screen. In the Editor window, use to move selected objects
one character space at a time in the direction indicated by
the arrow, or us e wi th <Shift> held down to move selected
objects at a greater increment.

Moves the cursor down one line a t a time. In the Editor
window and in text entry fields, use to move selected objects
one character space at a time in the direction indicated by
the arrow, or us e wi th <Shift> held down to move selected
objects at a greater increment.

Moves the cursor to the left one character at a time. If the
cursor is at the beginning of a line, moves it to the end of
the line above. In the Editor window and in text entry
fields, use to move selected objects one character space at a
time in the direction indicated by the arrow, or use with
<Shift> held down to move selected objects at a greater
increment.

Moves the cursor to the right one character at a time. If the
cursor is at the end of a line, moves it to the beginning of
the line below. In the Editor window and in text entry
fields, use to move selected objects one character space at a
time in the direction indicated by the arrow, or use with
<Shift> held down to move selected objects at a greater
increment.

Starting Up

¡

3-13

Numeric keypad

Use the numeric keypad as an alternate way to enter numbers and to
perform several other commands as wel l. The LED displays above the
numeric keypad light up to indicate the status of the functions named.

Figure 3-5. The numeric keypad and LED indicators.

T ABLE 3-4. Numeric keypad keys definition s

Key or LED Description

LED lights (ON
and OFF)
indicators

3-14

¡

Keyboard Basics

Num Lock
LED

The Num Lock LED indicates the current Num Lock
status. When the light is ON, the number keys are
active. When the light is OFF, the command and arrow
functions are active.

Caps Lock
LED

When lit, indicates <Caps Lock> (on the keyboard) is
ON, which lets you type in all uppercase (or capital)
characters. When OFF, alphabetic characters are in
normal, lowercase form.

Num Lock Toggles (or tur ns on and off) th e abilit y to type numbers

using the numeric keypad. (Numbers on the top row of
the alphabetic keyboard are always accessible.) When
ON, press any key to type that number. When OFF,
pressing a key results in the secondary function of that
key.

TABLE 3-4. Numeric keypad keys definitions (Continued)

/ (slash) Types slash character. <Num Lock> does not affect

this key.

* (asterisk) Types asterisk character. <Num Lock> does not affect

this key.

- (hyphen
or minus

Types hyphen or minus sign character. <Num Lock>
does not affect this key.

sign)
Home With <Num Lock> OFF, when entering text in an

entry field, returns the cursor to the beginning of the
field, left of the first character. With <Num Lock> ON,
types the number 7.

End With <Num Lock> OFF, when entering text in an

entry field, moves the cursor to right of the last
character entered. With <Num Lock> ON, types the
number 1.

Del With <Num Lock> OFF, deletes the character at the

cursor position. If the cursor is at the end of a line,
deletes the line break. Wi th <Num Lock> ON, types
the period character.

+ (plus
sign)

Types plus sign character. <Num Lock> does not affect
this key.

Enter Indicates the end of a line when entering text in a

multi-line text field. Moves the cursor down to the
beginning of the next line. Also, on screens with entry
fields, <Enter> is the same as selecting Next or OK,
indicating that you have completed entries on the
screen. <Num Lock> does not affect this key.

Moves the cursor up one line at a time in the Enter
Text screen. In the Editor window, use to move
selected objects one character space at a time in the
direction indicated by the arrow, or use with <Shift>
held down to move selected objects at a greater
increment.

Starting Up

¡

3-15

T ABLE 3-4. Numeric keypad keys definition s (Co ntinued)

Moves the cursor down one li ne at a time. In the Editor
window and in text entry fields, use to move selected
objects one character space at a time in the direction
indicated by the arrow, or use with <Shift> held do wn
to move selected objects at a greater increment.

Moves the cursor to the l eft one character at a time. If
the cursor is at the beginning of a line, moves it to the
end of the line above. In the Editor win dow a nd i n tex t
entry fields, use to move selected objects one character
space at a time in the direction indicated by the arrow,
or use with <Shift> held down to move selected objects
at a greater increment.

Moves the cursor to the right one character at a time. If
the cursor is at the end of a line, moves it to the
beginning of the line below. In the Editor window and
in text entry fields, use to move selected objects one
character space at a time in the direction indicated by
the arrow, or use with <Shift> held down to move
selected objects at a greater increment.

Shortcut keys

3-16

¡

Keyboard Basics

In addition to the key functions listed above, the system provides some
shortcut key combinations for frequently -used system function keys or
key combinations. You may prefer to use these shortcut keys instead of
the system function keys, especially if you are an experienced Microsoft

Windows
Table 3-5 lists the shortcut keys and their definitions:

user.

:

TABLE 3-5. Shortcut keys definitions.

Ctrl + C The s tandard Windows “Copy” function, which copies

the selected text or object so you can paste it in another
location.

Ctrl + V The standard Windows “Paste” function, which pastes

the previously copied text or object.

Ctrl + X The standard Windows “Cut” function, which deletes the

the selected ob je c t.

Ctrl + Z Undoes the previous action (when possible).
Shift +

Arrow

Used to select text in a text entry field. Use also to
reduce or add to the text already selected.

Mouse Basics

Attaching a mouse is not necessary for using this printer, but if your
system is equipped with a mouse, you can use it to select i tems on
labels, to move items on labels, to click buttons on screens, and to
navigate on screens.

Using a mouse on labels

You can use any of several methods to select a text object or graphic on a
label you are previewing in the Editor window, depending on your
preference and the equipment your system offers.

To select an item on a label

Use the mouse to move the cursor to the item and click the left mouse
button. The item is highlighted with selection markers to indicate that
it is selected.

Starting Up

¡

3-17

To select multiple items on a label

Hold down the <Shift> key, then click on the first item, continue to hold
<Shift>, then click on the second item, and so on.

To move items on a label

Move the mouse cursor to the item, click on it to select it, and hold the
left mouse button down.

The mouse cursor changes to a four-way movement cursor, which
indicates that you can “drag” or move the selected object in any
direction.

Release the button wh en fin ish e d .

Checking System Status

To check how much tape or ribbon you have l eft, or the color of the
ribbon installed in your system, press the Status key. The system
Status screen, shown here, also tells you your system’s version number.

3-18

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Checking System Status

Figure 3-6. The Status screen.

Accessing Online Help

You can get help on tasks using either of two methods:

z

Press the <Help> key (Alt+F1 0 ) on yo u r keyboard at any time to
display a brief description of the editing tools.

z

Watch the Status bar at the bottom of the Editor window. It displays
information about the task you are currently performing.

Starting Up

¡

3-19

3-20

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Accessing Online Hel p

CHAPTER 4

Basic Procedures

This chapter describes the basic functions of your system and how t o use
them. Your familiarity with these concepts and processes will simplify
your work when you create labels.

Topics include:

 Working in the Editor window, including using the toolbar, using

the rulers, scrolling, and editing procedures like selecting and
undoing.

 Working in entry screens, including entering information,

navigating in screens, using buttons, option lists, checkboxes, and
more.

¡

4-1

Working in the Editor window

The Editor window is displayed at the beginning of the label creation
process for some labels, during the pr ocess a nd at th e end o f the proces s
for all labels, and it is displayed again when you open a saved label file
for editing. You might think of it as the palette upon which your labels
are created and displayed.

Scroll buttons

Rulers

Status bar

Figure 4-1. The Editor window with label

When you create a label, you build it by creating or adding objects to it.
The system displays the objects in the Editor window in the Preview
area. When objects are displayed in the Preview area, you can move
them around and make changes to them. Objects can be text, graphics
bar codes, and a variety of supplied designs called HotShape.

In this manual, when we describe basic processes, we’ll refer to
alphabetic and numeric characters as text, and to all other objects as
graphics. When we discuss proce sses desi gned for specif ic obje cts, we’ll
specifically name those objects: for instance, Adding bar code
objects on page 7-18, or Formatting text objects on page 7-7.

Toolbar

Preview
area

4-2

The sections that follow describe the elements of the Editor window,
how to navigate inside it, and how to use its tools to perform basic
editing procedures.

¡

Working in the Editor window

Inside the Editor window

Use these editing and navigation tools within the Editor window,
shown in Figure 4-1, to create and to edit labels:

z

The preview area

z

The toolbar

z

The rulers

z

The scroll buttons

z

The status bar

The preview area

When you create a label, you build it by adding objects to it. You view
the objects on the Editor window in the Preview area. The system
displays the objects in the Preview area, shown in Figure 4-1, as you
work. The Preview area a lso reflect s the size of th e tape supp ly you have
installe d, and color (if you have a color display) of the tape you have in
the machine.

After you add an object or change an object, the system returns you to
the Editor window.

The Editor window toolbar

Figure 4-2. The standard Editor window toolbar

The standard Editor window toolbar appears at the top of the Editor
window (shown in Figure 4-1) and contains icons (or”buttons”) that
represent the tools you use to view, format, and print labels. You
activate a tool using one of these methods:

z

Touch it on the screen.

z

Move the cursor with the mouse, then click the left mouse button.

Some tools are active at all times, such as Zoom In and Zoom Out, and
others have no effect unless you have selected an object (such as
Increase Size or Decrease Size) or unless you have already performed
some action (such as Undo).

Basic Procedures

¡

4-3

Hint! When a toolbar button is inactive, it is grayed out, or ap pears on

the screen as dimmer than the others.

The Editor window is used for all types of labels you crea te, but the
Editor toolbars vary according to which tools are appropriate for the
type of label you are working with.

This is a complete list of Editor window tools:

Print. Follow the instructions on the Print screen to print your
label. See Printing on page 11-1 for details.

Zoom In. Increases the magnification, making the objects on the
label look larger. Does not change the actual size of the printed
label, but is used as a viewing aid. See Zooming in and

zooming out on page 4-6 for details.
Zoom Out. Decreases the magnification, making the objects on

the label look smaller. Does not change the a ctual size of the
printed label, but is used as a viewing aid. See Zooming in and

zooming out on page 4-6 for details.
Undo. Reverses the last action you performed, when possible.

When actions may not b e undone, th e Undo butt on is graye d out.
See Undoing in the Editor window on page 4-9 for details.

Insert Object. Allows you to select the type of object you want
to insert in the label, such as text, graphic, bar code, and so on.
See Adding Objects on page 7-3 for details.

4-4

¡

Working in the Editor window

Edit Object. Allows you to edit the object selected, depending
on the type of object. For example, for text, you’ll see the text
editing screen. For graphics, you’ll see the graphics selection
prompt. See Opening and editing an object on page 7-31 for
details.

Increase Size. Increases the size of the selected text or graphic.
The text or graphic remains in its original proportions, but
displays and will print 10% larger for each time you press the
Increase Size button. See Using Increase Size and Decrease

Size on page 7-27 for details.

Decrease Size. Decreases the size of the selected text or

graphic. The text or graphic remains in its original proportions,
but displays and will print 10% smaller for each time you press
the Increase Size button. See Using Increase Size and

Decrease Size on page 7-27 for details.
Color. Lets you choose co lor for th e selected object o r change the

default color the system us es for drawing new objects. See See
CHAPTER 8: Applying Color, beginning on page 8-1 for
details.

Object Properties. Lists information about the object selected,
which can be either text or graphic, including height, width,
rotation, and so on. This button is valid only when a single object
is selected. See Changing object properties on page 7-32 for
details.

Scrolling functions

Use the scroll buttons (shown in Figure 4-1) to move the view shown
on the screen to the left or right, and up or down.

If the entire label is already visible in the vi ewing area of your screen,
scrolling has no effect. But if you have chosen a zoom level that results
in your label exceeding the size of the preview window, you’ll find the
scroll buttons useful.

Press the left scroll button to shift the view toward the right
edge of the label.

Press the right scroll button to shift the view toward the left
edge of the label.

Press the down scroll button to shift the view toward the
bottom edge of the label.

Press the up scroll button to shift the view toward the top edge
of the label.

To continue scrolling in the direction ind icated

z

Press and hold th e scroll button.

z

With the mouse, click on the appropriate scroll button, and hold
down the left mouse button to continue to scro ll.

Basic Procedures

¡

4-5

Ruler functions

The horizontal and vertical rulers in the Editor window preview area
(shown in Figure 4-1) use the same scale. This means that each
increment on the horizontal ruler equals the same increment on the
vertical ruler.

Zooming in and zooming out

Magnification changes by 25% each time you use a Zoom tool. As you
use the Zoom In or Zoom Out tools to change the view of your label in
the preview area, the numeric values shown on the rulers are increased
or decreased accordingly.

Note: Zooming does not change the actual size of your label or the size

of your label objects. It only affects your view.

As the view zooms in, the magnification level increases,
which means that less of the label is visible, and the tick marks
on the rulers appear to be farther apart:

123456

4-6

Hint! Zoom in to make your label display appear less cluttered and

¡

Working in the Editor window

easier to work with.

Hint! Here’s a quick way to zoom in or out by 100%:

Hold down <Shift>, then press Zoom in or Zoom out.

The status bar

The status bar displays a system message related to the task y ou are
performing. Sometimes the messages are in structive, as in Figure 4-1,
which tells you how to proceed to create your lab el. In some instances,
such as when you are working with sequence labels, the number of the
label displayed is shown: for instance, Label 1 of 3, Label 2 of 3, and so
on.

As the view zooms out, the magnification level decreases,
which means that more of the label is visible, and the tick
marks on the rulers appear closer together:

123456

Editing procedures

Selecting in the Editor window

Before you can use many of the tools and features shown on the Editor
window to format a label, you must select the part of the label sh own in
the preview area of the Editor window that you want to work on.

When you select an objec t, smal l s quare s or se lection markers appear
at the corners and mi dpoin ts of t he sides o f a do tted- line b ox ar ou nd the

Basic Procedures

¡

4-7

Selected
object

Selection
markers

object. The dotted lines di sappear, b ut the marke rs always i ndicate t hat
you have successfully selected the object, as shown here:

Increase
Size tool

Figure 4-3. The Editor window with a graphic selected.

For instance, if you want to enlarge the coffee cup graphic in the
label in Figure 4-3, you first select the graphic on the label using one
of the methods described below, then choose the Increase Size tool.

4-8

You can use either of the methods below to select an object in the
Preview area on the Editor window, depending on your preference and
the equipment your system offers:

z

z

The changes you make will apply only to the object you have selected.
Hint! When your label contains multiple objects, if any object is

¡

Working in the Editor window

Touch the object you want to select. Selection markers appear
around the object, indicating that it is selected.
Using the mouse, move the cursor to the object and click the left
mouse button. The object is highlighted to indicate that it is selected.

selected, you can press <Tab> to cycle through the objects on
the screen.

Selecting multiple objects

To select multiple objec ts on a label, hold down the Shift key, then use
either of the methods described above.

Deselecting in the Editor window

You can deselect an object after you perform an action on a selected
object, or if you change your mind before you make changes to the
selected item.

To remove the selection markers, touch any non-highlighted area of the
screen. If you are using a mouse, move the cursor to a non-highlighted
area and click the left mouse button to deselect.

Undoing in the Editor window

You can use this tool to reverse or undo your most recent action in the
Editor window:

The Undo icon is not valid at all times, however, as some formatting
actions cannot be undone. When Undo is not possible, this icon will be
grayed out (or appear to be dimmer) on the toolbar.

Working in Entry Screens

Entry screens are screens upon which you enter the parts that make up
your label and in which you enter information about the design of your
label. You enter label text and information about your lab el by using:

z

Text entry areas

z

Entry fields

z

Buttons

z

Checkboxes

z

Radio buttons

z

Size adjustment buttons

Screens usually contain one or more of these information entr y devices,
as shown in Figure 4-6 on page 4-12 and Figure 4-7 on page 4-13.

Basic Procedures

¡

4-9

Some screens may show options or areas as di mmed, or gra yed out . This
indicates that particular option is disabled, or not available on your
system or in the context in which you are operating.

Navigating in entry screens

You can move around inside entry screens by touch, key board, or mouse:

By touch: Simply touch the part of the screen you want to activate.
By keyboard: Press Tab to move between options or fields.
By mouse: Use the mouse to move the cursor to an option or field. Click

the left mouse button to choose the option or fi eld.

Tabbed entry screens

Some entry screens contain additional tabbed screens with related
options. Select the tab to get to its options. Touch the scroll arrows to
scroll to any additional tab screens.

Tabs

Scroll arrows

4-10

¡

Working in Entry Screens

Figure 4-4. The Text Properties screen with tabs.

Entering information in entry screens

You construct your label text in a text entry area on the Enter Text
screen, as shown here:

Cursor
(blinking)

Scroll
button

Text
entry
area

Size

adjustment

buttons

You can get to the Enter Text screen by pressing <Insert Object> on
the keyboard, then selecting Text from the Insert Object screen. (See
Adding Objects on page 7-3.)

To enter text i n a te xt ent ry a r ea, ty pe t he c hara ct er s on y ou r k ey bo ard.
To start a new line, press <Enter>.

Typing uppercase

To type text in UPPERCASE (or capital) letters, press the <Caps
Lock> key. To turn off uppercase, press <Cap Locks> again.

To capitalize a single character, hold down <Shift> and press the key.

Refresh Screen
button. Use when
entered text
exceeds the text
entry area.

Scroll
button

Figure 4-5. The Enter Text screen.

Typing special characters

You can insert accented characters, subscripts, and other special
characters that do not appear on your keyboard on your labels by
choosing the Special button on the Enter Text screen. The Special
Characters screen lets you enter codes that automatically place the
special character at the insertion point in your text entry area. See

Basic Procedures

¡

4-11

Adding special characters to text on page 7-9 for detailed
information.

Choosing options

You enter your option choices on entry screens via entry fields, option
buttons, checkboxes, and other devices, described below.

Using entry fields

You type information directly into entry fields. Some entry fields are
ready for your entry as soon as you na vigate to them, while others are
associated with other screen elements.

The File name fie ld on the Save File scre en is an example of an
entry field ready to accept your typed text:

Scroll list

Entry field

4-12

Scroll
buttons

¡

Working in Entry Screens

Figure 4-6. The Save File entry screen.

An example of another typ e of entry fiel d is th e Labels from field in
Figure 4-7 on page 4-13. In this field, you enter the beginning and
end number for the range of labels you want to print. This type of
entry field is activated only when you choose the attached radi o

button. (See Using radio buttons on page 4-15 for more
information.)

Checkbox

Radio
buttons

Entry
fields

Figure 4-7. The Advanced print entry screen.

Using option buttons

Touch an option button to impl ement th e command or function lis ted on
the button. For instance, in Figure 4-7, the File Group button is
disabled, but when it is active it takes you to the File Group screen,
where you choose a File Group to print. The Cancel button cancels any
entries you made on the Advanced Print screen, and returns you to a
previous screen.

Option
Buttons

Basic Procedures

¡

4-13

Using option lists

Some fields provide lists of options from which you can choose, such as
the Density fields on the screen shown here:

To see an

option list,

choose the

down arrow

next to the

field.

Option list

Figure 4-8. The Bar Code screen, Dimensions Tab.

Closes the
screen without
saving your
entries.

To select from an option list, touch the down arrow next to the
field to see the list of options. Then select an item on the list.

4-14

Using scroll lists

Figure 4-6 on page 4-12 shows an ex ample of a scroll list. Scroll lists
contain lists of items for you to choose from. To make your choice, you
can move up and down the list using the scroll buttons, which are also
shown in Figure 4-6. When you find the ite m you want, touch or sel ect it
to choose it.

Hint! The scroll buttons duplicate the function of the up and down

Using checkboxes

Checkboxes with checkmarks inside indicate that an option is enabled.
Empty checkboxes indicate the option is not enabled. Figure 4-7 shows
an example of a checkbox.

¡

Working in Entry Screens

arrow keys.

To indicate your choice in a checkbox, touch the checkbox or click on it
with the mouse.

For example, in Figure 4-7, check the Print Files in Group option
checkbox to indicate that you want to print a group of files all at
once. Leaving it unchecked indicates that you accept the default
status, which is printing a single file.

Using radio buttons

Radio buttons are empty circles when not in use, and circles with dots
inside when activated. Figure 4-7 shows examples of radi o buttons.

If there are one or more radio button options on a screen, you can
activate only one option at a time.

To choose a radio button option, touch the circle or move the cursor to it
and press Enter, or use the mouse to move the curs or to i t and cl ick t he
left mouse button.

Using size adjustment buttons

These adjustment devices appear in various places in
the system (for example, on the Font screen shown in
Figure 7-4 on page 7-8), where you need to increase or
decrease dimension or magnitude.

Touch + to increase the dimension or magnitude.
Touch

- to decrease the dimension or magnitude.

Exiting entry screens

You can always choose to save or to cancel your entries on an entry
screen.

To exit an entry screen and save your entries

Press or choose OK or Next.

z

The OK button may be at the top right of the entry screen, as shown
in Figure 4-8, or it may be a full-sized button near the bottom of the
screen, as shown in Figure 4-7.

z

Next takes you to the next screen you need to complete in the
process.

Basic Procedures

¡

4-15

To exit an entry screen without saving your entries

Use one of these methods:

z

Press or choose the X button, as shown in Figure 4-8.

z

Press or choose Cancel, as shown in Figure 4-7.

z

Press <Esc>.

You can also use the Back button when present to return to the
previous screen. Back does not save your information.

4-16

¡

Working in Entry Screens

CHAPTER 5

Setting Preferences

Your label printing system ships with pre-set settings called default
system settings. You can customize your system settings to reflect your
own preferences.

This chapter tells you how to change system settings. Topics include:

 The way your system prints.
 The language your system uses
 The unit of measure your system applies
 The grid display and behavior, and line width settings
 The default font, type size, and justification layout for your labels
 The volume of your system sounds
 The calibration values for the cutter (if you have the Color & Cut

system)

 The settings for connecting to a PC

¡

5-1

Accessing System Setup

When you change the pre -set system settin gs your s ystem s hipped wit h,
you change the default values your system uses to determine how your
printer works. The changes you make in the System Setup screens apply
to your entire system.

Note: Be cautious about changing system settings. Remember that

changes you make will apply to your entire printing system.
To cancel changes and return to the default settings, touch or

click the Cancel button, shown at the left, while displaying any
of the system preference opt ion tabs. Or press <Cancel> on your
keyboard.

To access the System Setup settings options

1. Choose the Setup button on the Main Menu screen (shown in
Figure 3-1 on page 3-2).

You’ll see the System Setup screen, shown here:

Use Tab
arrows to see
additional
tabs, unless
grayed out.

5-2

¡

Accessing System Setup

Figure 5-1. The System Setup screen.

The Sy stem Setup scre en has a s many as s ix tabs with op tions. Five
tabs are visible at one time on the screen. You may see fewer tabs at
times, depending on where you are in the system.

The System Setup tabs are:

• Printing

• Localization

• Hardware

• Other

• Text

• On Line

The Tab arrows indicate the presence or absence of additional tabs.
In Figure 5-1, for instance, the Tab arrows indicate that there are
additional tabs to be s een when you choose the right Tab arrow, but
not if you select the left Tab arrow.

2. Choose a tab to set those options.
You’ll find information about setting the tab options in the sections

that follow.

3. Use the two buttons at the top right corner of the scree n to:

Save the changes you made.

Return to the Main Menu screen or to the Editor window
in some cases, without saving changes.

Setting Preferences

¡

5-3

Setting Printing Tab Options

The Printing options tab is shown in Figure 5-1. You speci fy your
system’s print job defaults on this tab. The options are:

Supply saver

Overprint Turns overprinting ON and OFF. OFF is the

Turns basic multiple-up printing ON or OFF.
The default setting is OFF. The Supply saver
printing feature saves supplies by arranging
labels of the same size together in the print
queue.This saves tape because it stacks labels
that are smaller than the ful l width of the tape so
that the full width of the tape is used, and it saves
ribbon because it groups labels to print within a
set of ribbon panels. (The sample in Figure 11-11
on page 11-23 illustrates a print job with five
separate labels that have been stacked by supply
saver.)

In addition, if you have the Color & Cut system,
when Supply saver is ON, your system cuts out
each label individually. See Checking
Supplies on page 11-11.

default. Overprint controls the order in which
colors are printed on the label so that black prints
last.

• With Overprint ON, black prints over (on top

of) any previously printed colors. This ensures
that there will be no gaps between colors and
black print areas. However, with Overprint
ON, printing may be slower, because the
system must analyze the colors in the print job
and order them accordingly. You may have to
swap ribbons more often as well.

• With Overprint OFF, ar eas of colors that will

print behind black are removed before black is
printed. However, you may see a slight gap
between the color areas and the black areas.

5-4

For more information about printing options, see Printing Tab
Options on page 11-20.

¡

Setting Printing Tab Options

Setting Localization Tab Options

Use the options on the Localization tab to set your system’s text
language, keyboard language, and the unit of measure used in
determin ing the size of your labels:

Figure 5-2. The System Setup Localization tab.

Note: You must restart your system before Localization preferences

that you set take effect. After you make Localization option
changes, choose OK, then when the Main Me nu screen displays
again, turn your printer OFF and ON again.

Setting Preferences

¡

5-5

The options are:

Language Sets the language the system uses for the

screens, prompts, and messages. Language
options available depend on your system:

• North American: English (default),

French, Spanish

• Europe I: English (default), German,

French, Dutch

• Europe II: Spanish (default), Italian,

Portuguese, English

• Europe III: Danish (default), Finnish,

Norwegian, Swedish

Unit of
measure

Keyboard
language

Sets the unit of measure used in the system
for displaying label length, label width, and
so on. Options are:

• Inches

• Millimeters

The default unit of measure varies by
country.

Sets the language for your system keyboard.
Available languages are:

• English - United Kingdom

• English - United States

• French

• German

• Spanish

• Italian

• Norwegian

The default language varies by country.

5-6

¡

Setting Localization Tab Options

Setting Hardware Tab Options

Use the Hardware options tab for settings that affect your system’s
hardware.

Cutter Calibration
options appear
only on Color &
Cut system

Figure 5-3. The System Setup Hardware tab.

The options are:

Unavailable on
the Monocolor
system.

Speaker
volume (0-5)

Check Supply
Colors

Controls the volume of your system sounds.
Enter a value from 0-5, where 0 turns your
sound off completely.

When enabled, tells your system to read the
current supply cell. If there are any missing
color names, the system prompts you to
supply them. See Naming supply colors on
page 5-8 for instructions.

Setting Preferences

¡

5-7

Cutter
Calibration:

Horizontal (x)
Vertical (y)

Color & Cut system only. Re-sets the

factory-set calibration values for the plotter
cutter in your system. Enter positive or
negative whole numbers to adjust the
horizontal or vertical va lues by one/one
thousandth of an inch for each increment.

Note: Use caution when calibrating your

See Calibrating the Cutter on page 10-12
for more information.

Naming supply colors

When new tape or ribbon supplies become available after your print
system is shipped to you, your system will not have internal information
about those new supplies. The Check Supply Colors button lets you
supply the names of new supplies and store them in your system.

To supply names for new ribbons or tapes

plotter cutter. To return to the factory­set values, see the calibration label
placed inside your printer at the
factory, and reinstate the values
shown on that label.

5-8

1. Install the new tape or ribbon in your system.

2. Choose the Check Supply Colors button on the Hardware op tions
tab.

¡

Setting Hardware Tab Options

Sample of
color to be
named is
shown in the
Multicolor and
Color & Cut
systems only.

The Check Supply Colors screen displays:

Figure 5-4. The Check Supply Colors screen.

3. Enter a name for the color, up to 32 characters in length. Be sure the
name is not already in use in your system.

4. If you change your mind or make a mistake, press Cancel. To save
the name you typed, choose OK

5. If the system detects additional missing color names, it prompts you
again with the Check Supply Color screen, an d repeats the proces s
until you have supplied names for all new colors.

When all colors are named, the system displays a message.

Setting Preferences

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5-9

Setting Other Tab Options

Set default grid preferences and line width using the Other tab, shown
here:

Figure 5-5. The System Setup Other tab.

The Other tab options are:

Snap to grid Check this option to make new objects or

objects that you are re-positioning
automatically move to vertical and
horizontal alignment on the grid. This opti on
is OFF by default.

Sample
display of
the Line
Width you
choose

5-10

Display grid Check this to turn the grid lines ON in your

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Setting Other Tab Options

Hint! Snap to grid helps you align ob jects

precisely.

display screen. This option is OFF by default.
See Displaying the screen grid on page 5­11 for more information.

Hint! Display the grid to help position

objects precisely on you r labels .

Line Width Specifies the default line width value for

HotShape objects and label frames. Higher
numbers indicate wider lines. The sample
line next to this field displays the line width
as you set it.

Displaying the screen grid

The screen grid is the pattern or structure that underlies your labels. It
consists of invisible horizontal and vertical lines of dots, arranged like a
graph paper pattern. The grid is not visible to you by default, but you
can choose to display it.

Hint! Displaying the grid can help you set objects in precise locations

on your labels, such as when you want to line up several objects,
or when you must place an object in an exact location on your
label.

This is a sample screen with the Display grid option turned on:

Figure 5-6. The Editor window with grid enabled.

Setting Preferences

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5-11

Setting Text Tab Options

Set the default text preferences for your system by using the options on
the Text tab.

Figure 5-7. The System Setup screen Text tab.

Note: Text tab option changes affect only new text objects you create.

These settings do not affect objects provided by templates or
QuickText labels.

5-12

¡

Setting Text Tab Options

The options are:

Units Sets the un it of measure use d for the type o n

your labels as:

• Points

• Inches

• mm (Millimeters)

The default setting varies by country.

Font Sets the default font style. Pull down the list

and select a font style. The factory-installed
fonts are:

• Arial 65 for BRC

• Arial for BRC (default)

• Brush Script for BRC

• Tahoma

• Times New Roman for BRC

Your system may offer additional fonts
installed by your organization.

Type Size Sets the default type size. Enter the size you

want to use as the default. Note that the
system default size of 24 points is based on
the largest t ype size that will fit on the
smallest tape width (.5 inch).

Hint! If you are working ex clu sivel y with a

certain tape supply, you may find it
useful to set the Type Size default
setting to one appropriate for that
tape width.

Justification Sets the alignment that will be the default

for labels with a single line or with multiple
lines within a single text object.

• Left aligns the text so that each line starts

on the left side of the text object.

• Center aligns the text so that each line is

centered on the text object (default).

• Right aligns the text so that each line

ends against the right side of the text
object.

Setting Preferences

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5-13

Setting On Line Tab Options

Set the default PC connection type setting s for your system by usi ng the
On Line tab options:

Figure 5-8. The System Setup screen On Line tab

The options are:

5-14

Connection
Type

Purpose Indicates your reasons for putting your

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Setting On Line Tab Options

Sets the port type to be used when
connecting to a PC. Choose USB or Serial.

system on line.
Choose To print to use the system as a

peripheral printer for your PC.
Choose To transfer files to use the

connection for transferring files, or to update
your printing system using the PC upgrade
utility.

See CHAPTER 12: Connecting to a PC,
beginning on page 12-1, for complete
information.

CHAPTER 6

Working with Labels

Working with labels is what your printing system and this manual is
really all about. This chapter describes the most important part of that
process: how to create labels.

You’ll learn how to use the applications this system offers on the Main
Menu to create all kinds of labels. You’ll also learn how to change the
physical properties of your labels, and how to create and use sets of
multiple labels to your advantage.

The topics in this chapter are:

 How to create custom labels that you design.
 How to use the QuickText application to create text-only labels

quickly.

 How to create labels using pre-designed layouts (called templates)

supplied with this system.

 How to create sets of labels and how to use label sets.
 How to set preferences for application and custom labels.
 How to chan ge label size or add a label frame.

¡

6-1

Creating Custom Labels

This procedure shows you how to use the Custom application to create
labels that you design, wi thout using pre-designed la youts.

You will find information about using pre-designed layouts, called
templates, in Creating Template Labels on page 6-10.

To create a Custom label

1. From the Main Menu screen, as shown here, choose Custom.

6-2

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Creating Custom Labels

Figure 6-1. The Main Menu screen

Preview
area, which
displays your
work as you
create a
label.

2. On the Custom screen, shown here, choose Create New Label:

Figure 6-2. The Custom screen.

You’ll see the Editor window:

Toolbar

Status bar

Figure 6-3. The Editor window.

The Editor window is ready to display the label as you create it.
Hint! The most typical next step in creating a label would be to add an

object. See Working with Objects on page 7-1 for instructions.

Working with Labels

¡

6-3

At this point, the system operates with these defaults:

z

The blank label displayed reflects the size and color of the tape
installed. If no supply is installed when you launch Custom, the
system assumes you are using a white, 4-inch (102 mm) wide tape.

z

The ribbon installed in your printer determines your color choices for
the objects you insert on your labels. If no ribbon is installed, the
system assumes a black continuous ribbon. See About Color on
page 8-2 for more information.

Hint! For best print results and greatest ease-of-use, before you create

a label, install the supplies you want to use to print it. The
system then automatically adjusts label length and offers you
the appropriate color choices.

z

The blank label displays with landscape print orientation assumed.

z

The magnification (or zoom level) is set to display 12 inches of label
length, but this does not reflect the actual printable length of the
label. The objects you add to the label determine the final length of
the label, or, if you ha ve a paneled ribbon installed, the length of the
panel determines the maximum length of the label. See Checking

Length on page 11-12 for more information.

Hint! To control the length of your label, set the length before adding

objects. Use the Set Leng th option on the Size tab of th e Label
Properties screen.

6-4

¡

Creating Custom Labels

From inside the Editor window, you can:

z

Add text, graphics, HotShapes, or bar codes to your label. See
Working with Objects on page 7-1 for instructions.

z

Edit or change the properties of the objects you added to your label.
See Changing Objects on page 7-31 for instructions.

z

Print your completed label. See Printing on page 11-1.

z

Save your l abel as a file so y ou can acce ss it later . See Working with
Files on page 9-1 for instructions.

Hint! Be sure to browse through the standardized label designs, called

templates, on your system. You may find a pre-designed label
that meets your needs. See Creating Template Labels on
page 6-10 for information about these easy-to-create labels.

Also see Inside the Editor window on page 4-3 for more information
about working in the Editor window.

Creating QuickText Labels

QuickText helps you create plain text labels very quickly. When you
choose QuickText on the Main Menu screen (Figure 6-1), all you have
to do to create a label is enter your text.

QuickText supports only a single text object on a single label. The
system automatically creates the text object when you type the text.

The system automatically:

z

Sizes the printable area equal to the tape you have installed.

z

Determines the text color by the installed ribbon. You may not use
the Reverse text color option (described in Setting options on the
Options tab on page 7-41).

z

Sizes the text you type to fit the width of the label.

z

Determines the label length based on the text you enter. You may not
change the length.

z

Assumes the print orientation.

z

Displays the entire label for you to print or edit.

z

Sets the label for printing only. If you have the Color & Cut system,
you may not use the Cut feature with a QuickText label.

z

If no tape or ribbon is installed, assumes you are using the default
supplies: a white four-inch tape and a black ribbon.

See About Objects on page 7-2 for definitions and descriptions of
objects.

Note: QuickText is designed for printing simpl e la bels only, and does

not support some of the features this printing system offers. If
you anticipate adding objects like gra phics or HotShapes to your
label, build it using the Custom application, as described in
Creating Custom Labels on page 6-2.

Working with Labels

¡

6-5

To create a QuickText label

1. Choose QuickText from the Main Menu screen(Figure 6-1 on

Option disabled
because QuickText
automatically
calculates type size

2. Follow the on-screen instructions and type your tex t. You can change

page 6-2).
You’ll see the Enter Text screen:

Figure 6-4. The QuickText Enter Text screen.

the font or add special characters at any time on this screen, but you
cannot change the Type size on this screen. This is because after
you type your text, the system automatically calculates a type size
for you, based on the number of lines you typed and the width of the
installed tape.

6-6

3. When the text is complete, select OK. (If you select Cancel at this

¡

Creating QuickText Labels

point, the text you entered is erased and you’ll be returned to the
Main Menu screen.)

QuickText
toolbar

QuickText formats your label and displays it on t he QuickText
version of the Editor window:[

Figure 6-5. The QuickText Editor window.

Once the labe l shows in the Editor window , you can either print it as is,
or edit the text. (See Opening and editing an object on page 7-31 for
instructions for editing text objects.)

Note: You may not use <Object Properties> to change the text object

in QuickText labels.

You can save QuickText labels as files, and you can retrieve them, just
as you save and retrieve other labels in this system. See Saving Labels
as Files on page 9-3 for more information.

QuickText toolbar functions

QuickText offers a subset of the tools you normally see on the Editor
window toolbar (shown in Figure 6-5). Use the QuickText tools to
perform these functions:

Print. Prints the label. Choose and then follow the instructions
on the Print screen. Advanced functions are not available in
QuickText. See Printing on page 11-1 for de ta il s .

Working with Labels

¡

6-7

Zoom In. Increases the magnification, making the objects on the
label look larger. Does not change the actual size of the printed
label, but is used as a viewing aid. See Zooming in and

zooming out on page 4-6 for details.
Zoom Out. Decreases the magnification, making the objects on

the label look smaller. Does not change the a ctual size of the
printed label, but is used as a viewing aid. See Zooming in and

zooming out on page 4-6 for details.
Edit Object. Allows you to make changes to the text object. See

Opening and editing an object on page 7-31 for details.
Color. Lets you choose color for the text. See Applying

Color on page 8-1 for details.
Decrease type size. Makes type smaller by a percentage. The

text remains in its original proportions, but displays and prints
10% smaller for each time you choose Decrease Size. This is
useful when you don’t know the precise type size, but want to
make the type size smaller.

Increase type size. Mak es type larger by a percentage. The
text remains in its original proportions, but displays and will
print 10% larger for each time you choose Increase type size.
This is useful when you don’t know the precise type size, but you
want to make the type larger.

6-8

Hint! Press <Shift> along with Decrease type size or Increase

¡

Creating QuickText Labels

type size to change the type size in larger increments.

QuickText key functions

Not all system function keys are operative in the QuickText application,
either because the functions are irrelevant, or because of limitations on
the design and functions of QuickText labels.

Available key functions are:

z

Advance & Shear

z

Edit Data (edits text object)

z

Help

z

Status

z

Clear

z

Undo

z

Edit Object (edits text object)

z

Object Color

z

Menu

z

File Options

z

Print (not including Advanc ed features)

See System function keys on page 3-5 for more information about the
key functions.

Working with Labels

¡

6-9

Creating Template Labels

Your label printing system provides many templates you’ll find useful
for creating standardized labels. Templates are pre-designed specialty
layouts you use to set up and format a standard la bel.

Creating labels using these layouts is particularly easy. Once you have
chosen a label group, which is called an application, (shown in
Choosing a label application on page 6-11) and the template
category (shown in Choosing a category on page 6-12) for the label
you want to create, you simply respond to the on-screen prompts the
system displays as it takes you through choosing graphics, adding text,
setting dimensions, or a combination of all of these processes.

The basic process for creating labels using templates is very similar for
all applications and templates:

Step 1: You choose a label application.
Step 2: You choose a category.
Step 3: You choose a template from the category.
Step 4: You respond to prompts that add text or graphic objects to the labe l as

the template requires. The prompts are numb ered so you ca n track your
progress as you go through the process.

Step 5: You print or save your label.

Some label types require more steps and involve more prompt screens
than others, but the general process is comparable.

6-10

The following sections take you through a ge neric exam ple, to give you a
basic understanding of the pr ocess.

Note: You’ll be able to edit some of the objects on some of the

¡

Creating Template Labels

templates to meet your own la bel requirements. Some objects
and some templates are designed to meet established stock or
regulatory requirements, however, and may not be edited.

Pipe Marker and Right-to-Know exceptions

The Pipe Marker and Right-to-Know applications contain highly
specialized templates created for special situations. Most of you who use
these applications are already familiar with the standards and
requirements for these types of labels.

When you create Pipe Marker and Right-to-Know labels, you follow the
general steps listed a bove, but you will encount er more except ions to the
generic examples with these applications than with other applications.

For the most part, you will be able to create Pipe Marker and Right-to­Know labels easily by simply following the prompts on the display
screen. When the exc eptions to thi s proce ss are si gnif icant , we’ll provide
special instructions. Watch for this designation:

Exception: This note contains special information about the Pipe

Marker or Right-to-Know applications.

Choosing a label application

The templates are organized in groups of similar designs, called
applications, which ar e lis ted on the sy st em ’s Main Menu screen (as
seen in Figure 6-1 on page 6-2). With the exception of the Custom
application and the QuickText application, each application contains
one or more categories of pre-designed templates, and are referred to as
template-based applications.

All template-based applications use pre-designed layouts supplied with
your system. (See The Main Menu on page 3-2 for full descriptions of
all applications.)

Hint! You can set default application preferences (similar to system

settings) for each application, though the settings you may
change vary according to the application. See Setting
Application Preferences on page 6-3 5 .

Working with Labels

¡

6-11

To choose an application

1. On the Main Menu screen (Figure 6-1), select the application for the
label you want to create.

You’ll see a version of the Create or Open screen, such as th e Safety
application version shown here:

Figure 6-6. The Create or Open screen, Safety application.

You’ll encounter a version of this screen every time you start an
application. The screen title varies according to the application
chosen, but the options are the same each time you create a new
label.

2. Choose Create New Label. Next, you’ll be prompted to choose a
template category.

Choosing a category

Each application offers a choice of categories as the first step in creating
a label. The categories listed on the template categories screens each
offer a group of related templates.

6-12

¡

Creating Template Labels

The Template Categories screen is very similar for most applications,
but the list of categories varies:.

Figure 6-7. The Template Categories screen, Tags application.

Exception: Pipe Marker next lists styles on the Pipe Marker Style

screen. Right-to-Know next lists formats on the Right-To-
Know Format screen.

Both Pipe Marker and Right-to-Know also provide the

Preferences option on these screens. See Setting
Application Preferences on page 6- 3 5 for in fo r m ation.

To choose a template category

1. On the Template Categories (or similar) screen, choose a category
from the list.

2. Choose Next to proceed to the next prompt screen.
For most applications, next you’ll see the Select Template screen.

Working with Labels

¡

6-13

Selecting a template

Exception: In Pipe Marker and Right-to-Know skip this step and

proceed directly to prompting you for setting label
dimensions. You select a template on a previous screen.

Each template listed on the Select Template screen represents a pre­designed layout.

Label size
shows the
output size of
the label with
default
settings

List of
templates

Disabled for
fixed-size
templates

Thumbnail
representation
of the selected
template

6-14

The content of the Select Temp late screen depe nds on t he type of lab el
you are creating.

z

z

¡

Creating Template Labels

Figure 6-8. The Select Template screen

The Category field reflects the category chosen in the previous
screen.

The Label size field displays the default size for the template
currently highlighted. This reflects the total output size of the final
label, with no changes applied. The label size is determined by the
template you select, however. For instance, for a scalable-label
template, the Label size field is determined in part by the installed
tape size -- the template sets the label to be sized as large as will fit
on the installed tape. Some templates call for preset-size labels, and
some templates produce a fixed-size label only. In both cases, you
may not change the label size. In those cases, the Change Size
button is grayed out on the Select Template screen.