Brady GlobalMark User Manual

User's Guide

English

Copyright. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-iii

Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-iii

End User License Agreement for Microsoft Windows CE„ . . . . . . . . . . . . . . . . . . . . i-iv

Brady Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-v

FCC Notice-US Only. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-vi

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-vi

Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-vi

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-vii

Physical characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-vii

Environmental characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-vii

Electrical characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-vii

International Power Cords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-viii

CHAPTER 1 Welcome

About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Features and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

The three printer systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Specialty applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Contacting Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Americas. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Pacific . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Asia. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

 Contents-1

CHAPTER 2 Setting Up

Connecting Peripherals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Installing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Opening the printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

Installing a ribbon cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Adjusting the ribbon cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6

Installing a tape cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

Adjusting the printer tape receptacle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

Inserting the tape cartridge. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8

Advancing the tape. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9

Closing the printer cover. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-10

Installing a compact flash memory card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12

Cleaning your system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13

CHAPTER 3 Starting Up

Launching Your System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

The Main Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Keyboard Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

The standard keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

System function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Alphabetic and command keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9

Arrow and navigation keypads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-12

Numeric keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-14

Shortcut keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16

Mouse Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17

Using a mouse on labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17

Checking System Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-18

Accessing Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19

CHAPTER 4 Basic Procedures

Working in the Editor window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

Inside the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

The preview area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

The Editor window toolbar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

Scrolling functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Ruler functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6

The status bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7

Editing procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-8

Selecting in the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-8

Selecting multiple objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-9

Contents-2

Deselecting in the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Undoing in the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Working in Entry Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Navigating in entry screens. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Tabbed entry screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Entering information in entry screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Typing uppercase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Typing special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Choosing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Using entry fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Using option buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Using option lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Using scroll lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Using checkboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Using radio buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Using size adjustment buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Exiting entry screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

CHAPTER 5 Setting Preferences

Accessing System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Setting Printing Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Setting Localization Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Setting Hardware Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Naming supply colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

Setting Other Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Displaying the screen grid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Setting Text Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

Setting On Line Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-14

CHAPTER 6 Working with Labels

Creating Custom Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Creating QuickText Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

QuickText toolbar functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

QuickText key functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Creating Template Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Pipe Marker and Right-to-Know exceptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Choosing a label application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Choosing a category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Selecting a template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Following prompt sequences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Responding to text prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

 Contents-3

Responding to pick list prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-18

Responding to graphics prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-19

Responding to Pipe Marker prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-19

Responding to Right-to-Know prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-20

Creating Sets of Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-21

Adding labels to a label set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-22

Adding custom labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-22

Adding template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-22

Moving between labels in a label set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-23

Editing labels in a label set. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-23

Clearing labels in a label set. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-23

Clearing Custom labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-24

Clearing template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-24

Saving label sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-24

Changing Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-25

Changing the size of template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-25

Editing template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-27

Changing Label Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-28

Changing label size and orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-29

Adding a label frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-32

Setting frame length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-34

Setting Application Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-35

Accessing Application Preferences screens . . . . . . . . . . . . . . . . . . . . . . . . . .6-35

Setting Print tab preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting Other tab preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting Text tab preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting On Line tab preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting Pipe Marker preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37

Setting Right-to-Know preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-38

CHAPTER 7 Working with Objects

About Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Adding Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-3

Adding and formatting text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5

Adding a text object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5

Formatting text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-7

Adding special characters to text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9

Adding variable text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-11

Choosing a data source. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-12

Creating sequential labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13

Creating text list labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-16

Contents-4

Adding bar code objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18

Choosing a bar code data source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-19

Setting bar code content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-20

Setting bar code dimensions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22

Editing bar codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-23

Specifying bar code sequence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-24

Adding graphics objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-24

Adding HotShapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-26

Selecting Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-27

Selecting a layered object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-28

Moving Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-29

Sizing Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-30

Using Increase Size and Decrease Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-30

Using the Scale function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-31

Scaling text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-32

Scaling bar codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-33

Copying and Pasting Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-33

Changing Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-34

Opening and editing an object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-34

Changing object properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-35

Setting options on the General tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-37

Setting options on the Size and Location tab. . . . . . . . . . . . . . . . . . . . . . . . 7-39

Setting options on the Font tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-41

Setting options on the Placement tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-42

Setting options on the Options tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-43

Setting options on the Content tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-46

Setting options on the Dimensions tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-46

CHAPTER 8 Applying Color

About Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Ribbon color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Tape color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Applying Color to Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

About the Object Color screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

Choosing color on the Monocolor system. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

Choosing color on the Multicolor and Color & Cut systems . . . . . . . . . . . . . . . . 8-7

With a continuous color ribbon installed . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

With a paneled ribbon installed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

With a CYMK ribbon installed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9

Printing Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10

 Contents-5

CHAPTER 9 Working with Files

About Files and File Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2

Saving Labels as Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-3

Managing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-7

Opening saved label files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-7

Editing files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-10

Deleting files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-11

Printing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12

Transferring Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12

Using My Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12

Accessing template files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-13

Changing My Template label size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-14

CHAPTER 10 Working with Cut-outs

About Cutting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-2

Creating Cut Out Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-4

Adding cut out objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-4

Cutting out text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-5

Weeding cut out text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-6

Cutting out variable text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-7

Cutting out graphic objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8

Cutting out HotShape objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8

Cutting Around Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9

Cutting Around Label Frames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-10

Calibrating the Cutter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-12

Setting cutter calibration values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-12

Restoring default cutter calibration settings . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-14

CHAPTER 11 Printing

Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-2

About pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-2

Single label on a page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-2

Multiple labels on a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-3

Printing a single label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-4

Printing multiple copies of a single label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-5

Printing labels in a label set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-6

Printing labels in a file group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-7

Checking Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-11

Checking Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-11

Checking Length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-12

Contents-6

Minimum length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-13

Maximum length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-13

When the printer truncates labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-14

Non-truncating conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-15

Cut out label length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-15

Checking Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-16

Ribbon and color choices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-16

Ribbon color needed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-18

Tape color needed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-19

Checking for cut out labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-19

Printing Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-20

Accessing the Printing tab options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-20

Supply saver option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-22

Overprint option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-24

CHAPTER 12 Connecting to a PC

Working with a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2

Setting Up Your System as a Hardware Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-3

Placing Your System Online. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-4

Setting Online Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-4

Connecting your system and a PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-5

Printing from a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-7

Working with the File Management Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

Storage locations for exported files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

Document and Template files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

Installing the File Management Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-10

Launching the File Management Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-11

Communication Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-11

Communication Successful. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-11

Communication Failed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-11

File Management Utility Main Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-12

Transferring and Managing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-13

Upgrading the Operating System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-15

Appendix A Special Characters

Appendix B Cutter Maintenance

About the Cutting Mechanism . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-2

Removing the Stylus Holder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-3

Adjusting the Cut Depth. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-4

Replacing the Stylus Blade. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-7

 Contents-7

Cleaning the Stylus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .B-10

Contents-8

Copyright

While every precaution has been taken in preparation of this document, Brady assumes no liability to any party for any loss or damage caused by errors or omissions or by statements resulting from negligence, accident, or any other cause. Brady further assumes no liability arising out of the application or use of any product or system described, herein; nor any liability for incidental or consequential damages arising from the use of this document. Brady disclaims all warranties of merchantability or fitness for a particular purpose.

Brady reserves the right to make changes without further notice to any product or system herein to improve reliability, function, or design.

Reproduction of this material, in part or whole, is strictly prohibited without the written permission of Brady Worldwide, Inc. For more information, contact: Brady Worldwide, Inc. Signmark® Division, 2221 W. Camden Road, Milwaukee, WI 53209.

Disclaimer

Every effort has been made to make this guide as accurate and complete as possible. Brady Worldwide, Inc. is not responsible for labeling inaccuracies and omissions occurring during the use of this guide.

This manual is proprietary to Brady Worldwide, Inc. and may be revised from time to time without notice. Brady Worldwide, Inc. disclaims any understanding to provide you with revisions, if any.

Windows CE is a trademark of the Microsoft Corporation.

Adobe Illustrator is a trademark of the Adobe Corporation.

All brand or product names referenced in this manual are trademarks or registered trademarks of their respective companies or organizations.

MarkWare and GalaRio are registered trademarks of Brady Worldwide, Inc.

www.bradycorp.com

¡ iii

End User License Agreement for Microsoft Windows CE

You have acquired a device that includes software licensed by Brady Worldwide, Inc. from Microsoft Licensing or its affiliates (“MS”). Those installed software products of Microsoft origin, as well as associated media, printed materials, and “online” or electronic documentation (“SOFTWARE”) are protected by international intellectual property laws and treaties. The SOFTWARE is licensed, not sold. All rights reserved.

IF YOU DO NOT AGREE TO THIS END USER LICENSE AGREEMENT, DO NOT USE THE DEVICE OR COPY THE SOFTWARE. INSTEAD, PROMPTLY CONTACT BRADY WORLDWIDE, INC. FOR INSTRUCTIONS ON RETURN OF THE UNUSED DEVICE FOR A REFUND. ANY USE OF THE

SOFTWARE, INCLUDING BUT NOT LIMITED TO USE ON THE DEVICE, WILL CONSTITUTE YOUR AGREEMENT TO THIS END USER LICENSE AGREEMENT (OR RATIFICATION OF ANY PREVIOUS CONSENT).

GRANT OF SOFTWARE LICENSE: This End User License Agreement grants you the following license:

You may use the SOFTWARE only on the DEVICE.

NOT FAULT TOLERANT. THE SOFTWARE IS NOT FAULT TOLERANT. BRADY WORLDWIDE, INC. HAS INDEPENDENTLY DETERMINED HOW TO USE THE SOFTWARE IN THE DEVICE, AND MS HAS RELIED UPON BRADY WORLDWIDE, INC. TO CONDUCT SUFFICIENT TESTING TO DETERMINE THAT THE SOFTWARE IS SUITABLE FOR SUCH USE.

NO WARRANTIES FOR THE SOFTWARE. The SOFTWARE is provided “as is” and with all faults. THE

ENTIRE RISH AS TO SATISFACTORY QUALITY, PERFORMANCE, ACCURACY, AND EFFORT (INCLUDING LACK OF NEGLIGENCE) IS WITH YOU. ALSO, THERE IS NO WARRANTY AGAINST INTERFERENCE WITH YOUR ENJOYMENT OF THE SOFTWARE OR AGAINST INFRINGEMENT.

IF YOU HAVE RECEIVED ANY WARRANTIES REGARDING THE DEVICE OR THE SOFTWARE, THOSE WARRANTIES DO NOT ORIGINATE FROM, AND ARE NOT BINDING ON, MS.

Note on Java support. The SOFTWARE may contain support for programs written in Java. Java technology is not fault tolerant and is not designed, manufactured, or intended for use or resale as online control equipment in hazardous environments requiring fail-safe performances, such as in the operation of nuclear facilities, aircraft navigation or communication systems, air traffic control, direct life support machines, or weapons systems, in which the failure of Java technology could lead directly to death, personal injury, or severe physical or environmental damage. Sun Microsystems, Inc. has contractually obligated MS to make this disclaimer.

No Liability for Certain Damages. EXCEPT AS PROHIBITED BY LAW, MS SHALL HAVE NO

LIAGNILITY FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL OR INCIDENTAL DAMAGES ARISING FROM OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THE SOFTWARE. THIS LIMITATION SHALL APPLY EVEN IF ANY REMEDY FAILS OF ITS ESSENTIAL PURPOSE. IN NO EVENT SHALL MS BE LIABLE FOR ANY AMOUNT IN EXCESS OF U.S. TWO HUNDRED FIFTY DOLLARS (U.S.$250.00).

Limitations on Reverse Engineering, Decompilation, and Disassembly. You may not reverse engineer,

decompile, or disassemble the SOFTWARE, except and only to the extent that such activity is expressly permitted by applicable law not withstanding this limitation.

SOFTWARE TRANSFER ALLOWED BUT WITH RESTRICTIONS. You may permanently transfer rights under this End User License Agreement only as part of a permanent sale or transfer of the Device, and only if the recipient agrees to this End User License Agreement. If the SOFTWARE is an upgrade, any transfer must also include all prior versions of the SOFTWARE.

iv 

EXPORT RESTRICTIONS. You acknowledge that SOFTWARE is of US-origin. You agree to comply with all applicable international and national laws that apply to the SOFTWARE, including the U.S. Export Administration Regulations, as well as end-user, end-use, and country destination restrictions issued by U.S. and other governments. For additional information on exporting the SOFTWARE, see http://www.microsoft.com/exporting/.

Brady Warranty

Our products are sold with the understanding that the buyer will test them in actual use and determine for him or herself their adaptability to his/her intended uses. Brady warrants to the buyer that its products are free from defects in material and workmanship, but limits its obligation under this warranty to replacement of the product shown to Brady’s satisfaction to have been defective at the time Brady sold it. This warranty does not extend to any persons obtaining the product from the buyer.

THIS WARRANTY IS IN LIEU OF ANY OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, AND OF ANY OTHER OBLIGATIONS OR LIABILITY ON BRADY’S PART. UNDER NO CIRCUMSTANCES WILL BRADY BE LIABLE FOR ANY LOSS, DAMAGE, EXPENSE OR CONSEQUENTIAL DAMAGES OF ANY KIND ARISING IN CONNECTION WITH THE USE, OR INABILITY TO USE, BRADY’S PRODUCTS.

 v

FCC Notice-US Only

Warning: This equipment generates, uses and can radiate radio frequency energy. If not installed and used in accordance with the manufacturer’s instructions, it may cause interference to radio communications. It has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart B of Part 15 of the FCC rules, which are designed to provide reasonable protection against interference when operating in a commercial environment. Operation of this equipment in a residential area is likely to cause interference, in which case required corrective measures will be at the owner’s expense.The user is cautioned that any changes or modifications not expressly approved by Brady Worldwide, Inc. could void the user’s authority to use the equipment.

Canada

This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.

Cet appareil numerique de la classe A respecte toutes les exigences du Reglement sur le material broilleur du Canada.

Europe

vi 

This is a Class A product. In a domestic environment this product may cause radio interference, in which case the user may be required to take adequate measures.

Specifications

Physical characteristics

Size: Height 10” Width 16” Depth 11”

Weight: approximately 30 pounds

Environmental characteristics

Operational requirements

Ambient operating temperature: 50° F to 105° F (10° C to 41° C)

Relative humidity: 20% to 80% (non-condensing)

Storage requirements

Ambient storage temperature: 0° F to 140° F (-18° C to 60° C)

Relative humidity: 10 to 95% (non-condensing)

Electrical characteristics

Input current: 2.0 Amps

Input voltages: 100-240 VAC

Input frequency: 50 to 60 Hz

 vii

International Power Cords

Users in countries outside of North America may be required to supply their own power cord for connecting the system to an AC electrical outlet. Choose an AC power cord and plug that is suitable for the country in which the equipment is to be installed. The AC power cord and plug must meet all national regulations and requirements for that intended country.

The table below shows the specifications for the power cord to be used in various countries:

In this country: Use this power cord:

Sweden, Norway, Finland, Austria, Germany, Belgium,

Netherlands

United Kingdom, Ireland

France, Spain, Portugal,

Specifications

plug: CEE-7/7 connector: IEC 320 60320 C13

conductor size: 3 x 1.00 mm2

description: H05VVF3G1.0 typ. stranding: 32/0.2 mm current rating: 10A voltage rating: 250 VAC maximum length

Specifications

plug: BS 1363A connector: IEC 60320 C13

conductor size: 3 x 1.00 mm2

description: H05VVF3G1.0 typ. stranding: 32/0.2 mm current rating: 10A voltage rating: 250 VAC maximum length: less than 3 meters

viii 

In this country: Use this power cord:

Australia, New Zealand Specifications

plug: AS 3112-1981 connector: IEC 320 60320 C13

conductor size: 3 x 1.00 mm2

description: AS 3191H05WF3G1.0 typ. stranding: 32/0.2 mm current rating: 10A voltage rating: 250 VAC maximum length: less than 3 meters

Italy Specifications

plug: CEI 23-16/VII connector: IEC 60 320 C13

conductor size: 3x 1.0 mm2

description: H05VVF3G1.0 typ. stranding: 32/0.2 mm current rating: 10A voltage rating: 250 VAC maximum length: less than 3 meters

Denmark Specifications

plug: Afsnit 107-2-D1 connector: IEC 60 320 C13

conductor size: 3x 1.0 mm2

description: H05VVF3G1.0 typ. stranding: 32/0.2 mm current rating: 10A voltage rating: 250 VAC maximum length: less than 3 meters

Switzerland Specifications

plug: SEV 1011 connector: IEC 60 320 C13

conductor size: 3x 1.0 mm2

description: H05VVF3G1.0 typ. stranding: 32/0.2 mm current rating: 10A voltage rating: 250 VAC maximum length: less than 3 meters

 ix

x 

CHAPTER 1

Welcome

Thank you for purchasing our label maker, which you use to create and

print professional-looking labels and signs for use just about anywhere.

All you have to do is:

z Drop in a ribbon cartridge, choosing from a wide range of single-color

ribbons, paneled ribbons, and CYMK ribbons for blended colors.

z Drop in a tape cartridge, choosing tape in widths that range from 1/2

inch to 4 inches, and come in many colors, in many different styles, and in a wide range of materials.

z Type your text and plug in objects or symbols of your choice, or

choose a pre-formatted layout design to use.

This chapter introduces you to your printing system. Topics include:

 How to use this book

 Introduction to features and functions

 How to get Technical Support

 1-1

About This Book

This manual documents the basic Monocolor printing system, all of whose features are common to all three systems (described in The three printer systems on page 1-3).

You’ll also find complete information about the Multicolor system and the Color & Cut system features and special applications in speciallydesignated sections and chapters. This book also provides an appendix listing all special characters you can use on your labels, and instructions for those of you with the Color & Cut system about how to maintain your system’s cutter mechanisms.

Features and Functions

Listed below are just some of the features that make this system so easy to use and ready to meet your label-making requirements:

z Small, lightweight (approximately 30 pounds), ready for your

desktop.

z Touch screen LCD display, plus keyboard input for ease of use, with

optional mouse capabilities provided.

z Pre-designed layouts for many standard-use labels included. z Hundreds of graphics provided for inclusion on your labels. z QuickText special application for speedy print of text-only labels. z HotShapes feature for printing non-standard labels of various

shapes. Cut-out capability comes with Color & Cut system.

z Single color job printing at 300 DPI up to 100 mm wide, up to 100

inches (2540 mm).

z Color job printing at 300 DPI, 2 inches (51 mm) to 38 inches (965

mm).

z Tape supplies from .5 (13mm) to 4 (102) inches, in vinyl, polyester,

phosphorescent, reflective, polypropylene, tamper evident, tag stock, brushed metallic polyester tapes, custom-color vinyl offered.

z Wide variety of monochrome ribbons, panel ribbons in panel lengths

of 6 to 16 inches (152 to 406 mm), and CYMK ribbons that blend to make many colors.

z File or graphic transfer from PC available.

1-2  About This Book

The three printer systems

All three label-printing systems use Microsoft Windows CE© as the

basis for the operating system and application. As the user, most of the

Windows CE operating system will be invisible to you. You don’t need to

use your computer skills to operate this printing system.

Hint! You do have the option to connect to a desktop computer to use

the system as a peripheral printer or to manage and store files. See CHAPTER 12: Connecting to a PC, beginning on page 12-1, for information.

The three systems are:

Monocolor system

The base system, which produces monochrome labels only.

Hint! The definition of monochrome in this context is not necessarily

black, white, and shades of gray as you may see on a black-andwhite television screen. In this system, monochrome means a single color, plus shades of that color, plus white. In the Monocolor system, the single color is determined by the color of the ribbon you have installed.

The Monocolor system automatically shears labels to the correct length after printing, but does not have the ability to produce cutouts and cut-arounds.

The system is designed to run as a standalone system without support from a PC, but you can attach a PC to access special file management features. The Monocolor system LCD screen displays in grayscale only, like a black and white television.

Multicolor system

The base system, plus color printing capability. The Multicolor system is provided with a color LCD display, and can take full advantage of spot and process color printing supplies available. See CHAPTER 8: Applying Color, beginning on page 8-1, for information about using color.

Welcome  1-3

Color & Cut system

The base system, plus color printing capability and a color LCD display, plus cut-out capability, which means the system can not only print your labels, but can cut labels into shapes. See CHAPTER 10: Working with Cut-outs, beginning on page 10-1, for information about using the cutter.

Specialty applications

Your system provides these specialty label applications:

z Custom, for creating labels you design yourself. z QuickText, for creating text-only labels quickly and easily z Pipe Marker, with pre-designed layouts for creating standard, roll-

form, or symbol and arrow labels for marking pipes.

z Tags, with pre-designed layouts for creating hazard prevention,

maintenance, production, and quality labels you can print on tag label stock.

z Right to Know, with pre-designed layouts for creating U.S.

Occupational Safety and Health OSHA-compliant chemical warning labels, including the entire OSHA database of chemical names and hazard information, with all relevant safety data.

z Safety, with pre-designed layouts for creating Caution, Notice,

Danger, and other warning labels.

z Equipment, with pre-designed layouts for creating equipment

placards, panel and switch labels, bin and shelf labels, and property or asset identification labels.

z Warehouse, with pre-designed layouts for creating warehouse

facility labels such as shelf, rack, and bin labels, or production quality control labels.

z WHMIS, with pre-designed layouts for creating Workplace

Hazardous Materials Information System-compliant chemical warning labels, which communicate safe-handling procedures for hazardous products in the workplace.

Note: WHMIS is available only in North American markets.

1-4  Features and Functions

Contacting Technical Support

Please contact Brady Worldwide, Inc., with your questions or concerns.

The contact support numbers for each region are listed below.

Americas

www.bradycorp.com

United States 800-643-8766 technical_support @bradycorp.com

Canada 888-262-7576 techsuppcanada@bradycorp.com

Mexico 0 1-800-112-7239 bradymexico@bradycorp.com

Brazil 55 11 3686-4720 Unavailable

Other (Americas) 414-438-6868 Unavailable

Europe

www.bradyeurope.com

Austria 0800 293 698 +32 52 457 390 tsbelgium@bradyeurope.com

Benelux and other European countries

France - Signmark +33 (0)4.37.24.52.34 tsfrance@bradyeurope.com

Germany - Signmark

Italy +39 029 6700507 tsitaly@bradyeurope.com

Spain +33 437 245 234 tsspain@bradyeurope.com

Switzerland 0800 835 438 +32 52 457 390 tsbelgium@bradyeurope.com

United Kingdom +44 1295 228 231 tsuk@bradyeurope.com

+32 52 457 397 (Dutch)

+32 52 457 394 (English)

+49 (0) 179 79 88 151 tsgermany@bradyeurope.com

+32 52 457 393 (French)

+32 52 457 390 (German)

tsbelgium@bradyeurope.com

Welcome  1-5

Nordic Region +46 (0) 8590 057 33 tssweden@bradyeurope.com

Eastern Europe + 36 23 42 85 26 ts_ece@bradyeurope.com

Pacific

www.bradyaust.com.au

New Zealand 0800 446 269 brady_aust@bradycorp.com

Australia 1800 644 834 brady_aust@bradycorp.com

Asia

Singapore, Malaysia, Philippines, Indonesia, Taiwan, Thailand

Hong Kong 852-2359-3149

China 86-21-5255-0008

Korea 82-2-400-8418

Japan 81-45-461-3600

65-6775-2077

1-6  Contacting Technical Support

CHAPTER 2

Setting Up

This chapter tells you how to set up and maintain your label printing

system. Topics are:

 Connecting peripherals

 Installing supplies

 Installing a flash card

 Cleaning and maintaining your printer

If you plan to connect your printer to a desktop computer, be sure to see

Connecting to a PC on page 12-1.

 2--1

Connecting Peripherals

This section describes how to get your system connected and powered up. You should have already unpacked your printer, using the instruction sheet included in the shipping box.

You connect your keyboard and your mouse, if you have one, and then the power cord, to begin setting up your system. (The USB connection is discussed in Placing Your System Online on page 12-4.)

Display screen

Compact memory flashcard port

USB port

Serial port

Mouse connector

Keyboard connector

Figure 2-1. The label printer, side view.

ON/OFF switch

Power cord connector

Step 1: Plug the keyboard cable into the keyboard connector, shown in Figure 2-

Step 2: If you have a mouse, plug the mouse cable into the mouse connector, as

shown inFigure 2-1

Step 3: Plug the power cord into the printer as shown in Figure 2-1. Plug the

other end of the cord into an AC power outlet.

Important! Be sure the AC power outlet is located near the printer

and is easily accessible.

2-2  Connecting Peripherals

Installing supplies

The next step in setting up your printer is installing a ribbon cartridge

and a tape cartridge. Your system reads information stored in the

memory cell flag located on each ribbon and tape cartridge, and uses

that information when you compose a label and when you print a label.

Hint! Before composing a label, install the supplies you want to use for

printing the label. You may change supplies during the label composition process, but you then may have to make length or color adjustments to your label before you can print it.

The system reads the memory cells on the cartridges every time you

open and close the printer, whether you install new supplies or not, and

when you print a label.

Setting Up  2-3

Opening the printer

Step 1: To open the printer, squeeze the release bar.

Step 2: Raise the printer cover up and away to the right.

The cover release bar

Make sure all internal packing materials have been removed before you proceed.

2-4  Installing supplies

Figure 2-2. Opening the printer.

Installing a ribbon cartridge

The ribbon cartridge tab

Figure 2-3. Installing a ribbon cartridge.

Step 1: Hold the ribbon cartridge with the open part of the tab on top and facing

you.

Step 2: Place the lower cylinder of the cartridge (with the unused ribbon), in the

lower slot in the cover, as shown.

Step 3: Position the upper cylinder of the cartridge in the upper slot and push

gently until the tab clicks in place.

Your ribbon is now installed.

Setting Up  2-5

Adjusting the ribbon cartridge

If a ribbon cartridge has been stored outside the printer, the ribbon between the take-up spool and the wiper may have been exposed to dust. The dust on the ribbon may transfer to the print head causing streaks or scratches on your labels.

When a ribbon cartridge has been stored outside the printer, before installing it, you should first advance the ribbon approximately 2 inches (or 250 millimeters) counterclockwise, as shown in Figure 2-4.

This will prevent any dust that may have accumulated on the ribbon from transferring to the print head and affecting how your labels print.

2-6  Installing supplies

Figure 2-4. Adjusting the ribbon cartridge.

Installing a tape cartridge

There are three simple steps to installing a tape cartridge: adjusting the

tape cartridge receptacle to accommodate the width of the tape,

dropping in the cartridge, and feeding the tape through the advance

rollers.

Adjusting the printer tape receptacle

Since the printer accepts tape widths from .5 inches (25 mm) to 4 inches

(102 mm), you must adjust the tape cartridge receptacle inside the

printer for the cartridge you are installing.

Figure 2-5 shows the tape width guide inside the printer, and Figure 2-6

shows you where that guide is located inside your printer.

Size-adjusting lever. Grasp between thumb and finger.

Move arrow to width code.

Match these width codes to the code on the tape cartridge.

Figure 2-5. Tape width guide

Step 1: Note the width code shown on the tape cartridge to be installed.

Step 2: Grasp the size-adjusting lever between thumb and finger and move the

arrow to the appropriate width code on the tape width guide.

Setting Up  2-7

Inserting the tape cartridge

The tape width guide. See close-up in Figure 2-5.

Figure 2-6. Installing a tape cartridge

Step 3: Hold the tape cartridge by the handle with the feet pointed downward

and parallel with the surface the printer is sitting on, as shown in Figure 2-6. Make sure the tape extends through the slot in the cartridge.

Step 4: Slowly lower the tape cartridge until the tape roller cylinder ends nest

in the circular slots.

2-8  Installing supplies

Advancing the tape

Step 5: Advance the tape over the first roller with your hand as shown in Figure

2-7:

Figure 2-7. Advancing the tape.

Step 6: Place the end of the tape between the tape guides as shown above in

Figure 2-7.

Setting Up  2-9

Step 7: Advance the tape only halfway through the guides, as shown in the

close-up in Figure 2-8 below:

Figure 2-8. Advancing tape into guides.

Your tape is now installed.

Closing the printer cover

Close the printer cover when you are finished installing the supplies. When the cover closes, your printer reads the memory cells in the ribbon and tape cartridges, and updates the supply attributes - the color choices available, the size parameters and label lengths allowed - that will be applied to the labels you compose.

2-10  Installing supplies

You’re ready to print!

Figure 2-9. The complete label printing system, with optional mouse.

Setting Up  2-11

Installing a compact flash memory card

Your label printing system has a card slot you can use to attach a compact flash memory card to your system.

Memory cards provide additional storage besides your printing system’s internal storage. You can save labels as files in folders to this external memory, then open them and edit or print them, and save them again.

The compact flash memory card slot is shown here:

Insert flash card in slot

Figure 2-10. Compact flash memory card slot.

Hold the card so that the edge with the two rows of small holes is facing the card slot (with the card logo facing the front of the printer), and gently insert the card into the slot.

2-12  Installing a compact flash memory card

Cleaning your system

If you notice streaks or scratches in your labels, it may be time to clean

the print head.

You can purchase a cleaning kit, which includes:

z A plastic bottle (to contain Isopropyl alcohol, minimum 90% alcohol,

You must purchase the alcohol separately.)

z Two cotton-tip swabs

To clean the print head:

Step 1: Turn the printer power off.

Step 2: Remove the ribbon cartridge.

Step 1: Pour Isopropyl alcohol into the plastic squeeze bottle provided in the

cleaning kit.

Step 2: Apply the Isopropyl alcohol to one of the swabs.

Step 3: Clean the print head with the wet swab, using a swiping motion across

the print head. The print head is behind the ribbon cartridge,

identifiable by the green horizontal line. The area to clean is the upper

edge of the print head (above the green line).

Step 4: Repeat with a clean swab to ensure that the print head is clean.

Note: Only use a swab once per cleaning. To keep new swabs free of

dust, store them in the plastic bag provided. Replacement cleaning kits are available.

If you have the Color & Cut system, you may occasionally want to clean

the cutter stylus as well. For instructions for cleaning the stylus and for

replacing it as well, see Appendix B: Cutter Maintenance.

Setting Up  2-13

2-14  Cleaning your system

CHAPTER 3

Starting Up

This chapter provides basic reference information about your system

components, how to use those components, and how to set your

preferences for the system. Topics include:

 How your system launches

 What’s on the Main Menu screen

 Learning to use the keyboard

 Using a mouse along with the keyboard

 Checking system status

 Accessing help information

 3-1

Launching Your System

When you turn on the power for your system, a decorative screen (also called a “splash screen”) displays briefly while your system powers up.

When the system is ready to use, the Main Menu screen displays, providing you with a choice of buttons you use to access system functions, files you may have created, sets of pre-designed template labels, and applications designed for producing specialty labels.

The Main Menu

This is a sample Main Menu screen:

Your Main Menu screen may not contain all choices this one shows, or it may contain additional choices not shown in Figure 3-1, depending on the applications that have been installed in your system:

3-2  Launching Your System

Figure 3-1. The Main Menu screen.

Custom, for creating and designing your own labels without using pre-designed layouts or templates.(See Creating Custom Labels on page 6-2 for more information.)

Saved Files, for accessing stored label files you previously saved. (See CHAPTER 9: Working with

Files, beginning on page 9-1, for more information.).

QuickText, for creating text-only labels quickly and

easily. (See Creating QuickText Labels on page 6-5 for more information.)

Pipe Marker, with pre-designed layouts for creating standard, roll-form, or symbol and arrow labels for marking pipes.(See Creating Template Labels on page 6-11 for more information.)

Tags, with pre-designed layouts for creating hazard prevention, maintenance, production, and quality labels you can print on tag stock or adhesive-backed stock. (See Creating Template Labels on page 6-11 for more information.)

Right to Know, with pre-designed layouts for creating U.S. Occupational Safety and Health Administration (OSHA)-compliant chemical warning labels.(See Creating Template Labels on page 6-11 for more information.)

Safety, with pre-designed layouts for creating Caution, Notice, Danger, and other warning labels. (See Creating Template Labels on page 6-11 for more information.)

Equipment, with pre-designed layouts for creating equipment placards, panel and switch labels, bin and shelf labels, and property or asset identification labels. (See Creating Template Labels on page 6-11 for more information.)

Warehouse, with pre-designed layouts for creating warehouse facility labels such as shelf, rack, and bin labels, or production quality control labels. (See Creating Template Labels on page 6-11 for more information.)

Starting Up  3-3

WHMIS, with pre-designed layouts for creating Workplace Hazardous Materials Information Systemcompliant chemical warning labels, with safe-handling procedures for hazardous products in the workplace.(See Creating Template Labels on page 6- 11 for more information.)

Note: WHMIS is available on North American systems only.

My Templates, where templates that have been

downloaded, copied, or moved to a folder using the File Management Utility are stored. This option appears only if you have downloaded templates new to your

system. (See Using My Templates on page 9-12 for more information.)

The buttons at the bottom of the screen access system features:

On Line, which you choose to connect your printer to a PC.(See CHAPTER 12: Connecting to a PC, beginning on page 12-1, for instructions.)

Setup, which you choose to set your system preferences. (See CHAPTER 5: Setting Preferences, beginning on page 5-1, for instructions.)

Keyboard Basics

You use your printing system’s keyboard to enter text characters on labels you create or change, and to access certain system functions available only with special function keys.

You’ll find descriptions of all keyboard keys and common keyboard functions, including the familiar PC functions, the special print system functions, and common operations you perform using the keyboard, in the sections that follow.

3-4  Keyboard Basics

The standard keyboard

The standard PC keyboard provided with your system is divided into

four sections for purposes of description in this manual:

z System function keys unique to this printing system, page 3-5

z Alphabetic keys and functions, page 3-9

z Arrow and command keypads, page 3-12

z Numeric keypad and functions, page 3-14

System function keys

The function keys (or F keys) along the top row of the keyboard perform

specific operations. The label above the F key row shows the functions

available for each key. Each key has one or two functions:

 Primary function keys are used most often, so they require a

single key press to access the function.

 Secondary function keys are used less often, so they require that

you hold down the Alt key along with the appropriate F key to access the function.

Primary functions

Secondary functions

Print File

Opt

Adv & Sheer

Label

Add

Prop

Label

Clear Edit

Data

Next Label

Prev Label

Edit Object

Object Prop

Insert

Scale Copy Paste Undo Menu

Object

Object Color

Help Status Pref

F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12

Figure 3-2. The system function keys

Table 3-1 lists definitions of the system function keys.

Starting Up  3-5

TAB L E 3-1 . System function keys and definitions

Function Key(s) Description

Print F1 Displays the Print screen.

File Options F2 Displays the File Options screen, which

provides options you use to save, retrieve, or delete files.

Label Properties

F3 Displays the Label Properties screen,

which provides options you use to change default properties settings for your labels.

Add Label F4 Creates a new label or begins the prompt

sequence for creating a new label.

Next Label F5 Displays the next label in the set. If there is

no label beyond the current one, the system beeps.

Edit Object F6 Opens the selected object for editing,

displaying the screen used to create the object (text prompt, graphic selection, bar code attributes, and so on). If you have not selected an object, the system beeps.

Insert Object

F7 Displays the Insert Object screen, which

you use to select the type of object to insert: text, variable text, bar code, graphic, HotShape, and so on.

Scale F8 Displays the Scale screen, allowing you to

specify a scale percentage for the select object. If no object is selected, the system beeps.

3-6  Keyboard Basics

TABLE 3-1. System function keys and definitions (Continued)

Copy F9 Copies the selected object and makes it

available for pasting into a new location, leaving the original in its current location (the standard Microsoft Windows “Copy” function). If no object is selected, the system beeps.

Paste F10 Pastes the object in memory into a new

location on the label (the standard Microsoft Windows “Paste” function). If nothing has been copied into memory previously, the system beeps.

Undo F11 Reverses the previous action. Undo affects

the most recent set of editing changes to an object. If the previous action cannot be undone, the system beeps. Undoing the last several actions is possible in some cases, depending on system memory. Redoing actions is not supported.

Menu F12 Closes the current application and displays

the system’s Main Menu screen, allowing the user to select a different application without restarting the system.

Advance & Shear

Alt+F2 Advances the supply such that any printing

currently under the print head clears the cutter and shears it from the tape. “Shear” should not be confused with the cut operation performed by the plotter cutter (cutting out shapes, label borders, etc.).

Clear Alt+F3 Displays the Clear screen, providing

options for the user to clear the current label or all labels in the current set.

Starting Up  3-7

TAB L E 3-1 . System function keys and definitions (Continued)

Edit Data Alt+F4 Active in the Pipe Marker and Right-to-

Know specialty applications only. Provides access to the prompt screens so you can edit objects.

Note: Substitutes for the <Edit Object>

key, which is unavailable in Pipe Marker and Right-to-Know.

Previous Label

Alt+F5 Displays the previous label in the file. If

there is no label prior to the current one, the system beeps.

Object Properties

Alt+F6 Displays the property screen for the

selected object. Use the Properties screens to set attributes, such as absolute position, rotation, special text attributes, and so on. If no object is selected, the system beeps.

Object Color

Alt+F8 Displays the Object Color screen (same

effect as selecting the Color toolbar button). If no object is selected, the system beeps.

Help Alt+F10 Displays the online help screen for the

system.

Status Alt+F11 Displays information about the current

machine status, such as the OS version number and the installed supply width.

Preferences Alt+F12 Displays the preferences screen for the

application you are using when you press the <Preferences> key.

3-8  Keyboard Basics

Alphabetic and command keys

The standard key section of the PC keyboard provided with your

printing system has both alphabetic character keys and command keys.

Note: Blank keys in Figure 3-3 are not operational in this system.

Grayed out keys are system function keys, described in System function keys on page 3-5.

Figure 3-3. Alphabetic character and command keys

TABLE 3-2. Keyboard keys definitions.

Key Description

Alphabetic characters

Numeric characters

Enters lowercase character text for labels and to enter information in entry screens. Press alphabetic character keys in combination with the <Shift> key to produce uppercase characters.

Enters numbers. Press numeric character keys in combination with the <Shift> key to produce symbols shown on the key face. (Alternatively, you can type numbers by pressing <Num Lock> on the numeric keypad and use the numeric keypad numbers. See Numeric keypad on page 3-14 for information.)

Note: This procedure may differ outside North America.

Starting Up  3-9

TAB L E 3-2 . Keyboard keys definitions. (Continued)

Esc Same as choosing Cancel on a system screen.

Tab

z Advances to the next option on a screen. z In the Enter Text screen, adds a tab indent in the

text entry area.

z Cycles through multiple objects layered on the

display screen.

Caps Lock Locks on the uppercase for each alphabetic key. This

function is a toggle. If <Caps Lock> is off, pressing the <Caps Lock> key turns caps lock on. Pressing it again turns it off. The Caps Lock LED indicates the current caps lock status.If <Caps Lock> is on, pressing <Shift> and an alphabetic key prints a lower case letter, just like on a computer keyboard.

Shift Makes the next key pressed uppercase when <Shift>

key is held down. With <Caps Lock> is on, <Shift> makes the next key pressed lowercase.

When an object is selected, press <Shift> and an arrow key to move the object by greater increments than if you use the arrow keys alone.

In text entry fields, press <Shift> in combination with the arrow keys to select characters.

Ctrl Used in combination with specific alphanumeric keys,

Alt Used in combination with the system function keys to

3-10  Keyboard Basics

provides keyboard “shortcuts” to certain standard Windows functions, such as copying and pasting. See Shortcut keys on page 3-16 for specific details

Disabled.

Disabled

access secondary functions.

TABLE 3-2. Keyboard keys definitions. (Continued)

Space Also called Spacebar. Enters a space character or

blank space the size of a single character in text entry fields. Also, with a radio button or checkbox, you can use the <Space> key as a toggle: if the radio button is active or the checkbox is checked, pressing <Space> inactivates the button or removes the check, and viceversa.



(Backspace)

↵Enter

Deletes the character to the left of the cursor. When the cursor is at the beginning of a line other than the first line of a text entry or edit field on a dialog, pressing <Backspace> removes the line break.

Indicates the end of a line when entering text in a multi-line text field. Moves the cursor down to the beginning of the next line.

On screens with entry fields, in most cases <Enter> is the same as selecting Next or OK, indicating that you have completed entries on the screen.

Starting Up  3-11

Arrow and navigation keypads

Use the arrow and navigation keypads to move around on the screen or to delete an item.

Note: Keys shown grayed out are inactive in this system.

Figure 3-4. Arrow and navigation keypads.

TAB L E 3-3 . Keypad keys descriptions

Key Description

Home Used within a text entry field to return the cursor to the left

Delete Within an edit field on a dialog box, deletes the character at

End Used within a text entry field to return the cursor to the

3-12  Keyboard Basics

of the first character

the cursor position. If the cursor is positioned at the end of a line in a multi-line text entry field, pressing the <Delete> key removes the line break

end of the text (that is, in a multi-line text entry field, the cursor is placed to the right of the last character, not at the end of a line.

TABLE 3-3. Keypad keys descriptions (Continued)

Moves the cursor up one line at a time in the Enter Text screen. In the Editor window, use to move selected objects one character space at a time in the direction indicated by the arrow, or use with <Shift> held down to move selected objects at a greater increment.

Moves the cursor down one line at a time. In the Editor window and in text entry fields, use to move selected objects one character space at a time in the direction indicated by the arrow, or use with <Shift> held down to move selected objects at a greater increment.

Moves the cursor to the left one character at a time. If the cursor is at the beginning of a line, moves it to the end of the line above. In the Editor window and in text entry fields, use to move selected objects one character space at a time in the direction indicated by the arrow, or use with <Shift> held down to move selected objects at a greater increment.

Moves the cursor to the right one character at a time. If the cursor is at the end of a line, moves it to the beginning of the line below. In the Editor window and in text entry fields, use to move selected objects one character space at a time in the direction indicated by the arrow, or use with <Shift> held down to move selected objects at a greater increment.

Starting Up  3-13

Numeric keypad

Use the numeric keypad as an alternate way to enter numbers and to perform several other commands as well. The LED displays above the numeric keypad light up to indicate the status of the functions named.

Figure 3-5. The numeric keypad and LED indicators.

TAB L E 3-4 . Numeric keypad keys definitions

Key or LED Description

LED lights (ON and OFF) indicators

Num Lock LED

Caps Lock LED

Num Lock Toggles (or turns on and off) the ability to type numbers

3-14  Keyboard Basics

The Num Lock LED indicates the current Num Lock status. When the light is ON, the number keys are active. When the light is OFF, the command and arrow functions are active.

When lit, indicates <Caps Lock> (on the keyboard) is ON, which lets you type in all uppercase (or capital) characters. When OFF, alphabetic characters are in normal, lowercase form.

using the numeric keypad. (Numbers on the top row of the alphabetic keyboard are always accessible.) When ON, press any key to type that number. When OFF, pressing a key results in the secondary function of that key.

TABLE 3-4. Numeric keypad keys definitions (Continued)

/ (slash) Types slash character. <Num Lock> does not affect

this key.

* (asterisk) Types asterisk character. <Num Lock> does not affect

this key.

- (hyphen or minus

Types hyphen or minus sign character. <Num Lock> does not affect this key.

sign)

Home With <Num Lock> OFF, when entering text in an

entry field, returns the cursor to the beginning of the field, left of the first character. With <Num Lock> ON, types the number 7.

End With <Num Lock> OFF, when entering text in an

entry field, moves the cursor to right of the last character entered. With <Num Lock> ON, types the number 1.

Del With <Num Lock> OFF, deletes the character at the

cursor position. If the cursor is at the end of a line, deletes the line break. With <Num Lock> ON, types the period character.

+ (plus sign)

Types plus sign character. <Num Lock> does not affect this key.

Enter Indicates the end of a line when entering text in a

multi-line text field. Moves the cursor down to the beginning of the next line. Also, on screens with entry fields, <Enter> is the same as selecting Next or OK, indicating that you have completed entries on the screen. <Num Lock> does not affect this key.

Starting Up  3-15

TAB L E 3-4 . Numeric keypad keys definitions (Continued)

Shortcut keys

In addition to the key functions listed above, the system provides some shortcut key combinations for frequently-used system function keys or key combinations. You may prefer to use these shortcut keys instead of the system function keys, especially if you are an experienced Microsoft

Windows

Table 3-5 lists the shortcut keys and their definitions:

3-16  Keyboard Basics

user.

TABLE 3-5. Shortcut keys definitions.

Ctrl + C The standard Windows “Copy” function, which copies

the selected text or object so you can paste it in another location.

Ctrl + V The standard Windows “Paste” function, which pastes

the previously copied text or object.

Ctrl + X The standard Windows “Cut” function, which deletes the

the selected object.

Ctrl + Z Undoes the previous action (when possible).

Shift + Arrow

Used to select text in a text entry field. Use also to reduce or add to the text already selected.

Mouse Basics

Attaching a mouse is not necessary for using this printer, but if your

system is equipped with a mouse, you can use it to select items on

labels, to move items on labels, to click buttons on screens, and to

navigate on screens.

Using a mouse on labels

You can use any of several methods to select a text object or graphic on a

label you are previewing in the Editor window, depending on your

preference and the equipment your system offers.

To select an item on a label

Use the mouse to move the cursor to the item and click the left mouse

button. The item is highlighted with selection markers to indicate that

it is selected.

Starting Up  3-17

To select multiple items on a label

Hold down the <Shift> key, then click on the first item, continue to hold <Shift>, then click on the second item, and so on.

To move items on a label

Move the mouse cursor to the item, click on it to select it, and hold the left mouse button down.

The mouse cursor changes to a four-way movement cursor, which indicates that you can “drag” or move the selected object in any direction.

Release the button when finished.

Checking System Status

To check how much tape or ribbon you have left, or the color of the ribbon installed in your system, press the Status key. The system Status screen, shown here, also tells you your system’s version number and current available memory.

3-18  Checking System Status

Figure 3-6. The Status screen.

Accessing Online Help

You can get help on tasks using either of two methods:

z Press the <Help> key (Alt+F10) on your keyboard at any time to

display a brief description of the editing tools.

z Watch the Status bar at the bottom of the Editor window. It displays

information about the task you are currently performing.

Starting Up  3-19

3-20  Accessing Online Help

CHAPTER 4

Basic Procedures

This chapter describes the basic functions of your system and how to use

them. Your familiarity with these concepts and processes will simplify

your work when you create labels.

Topics include:

 Working in the Editor window, including using the toolbar, using

the rulers, scrolling, and editing procedures like selecting and undoing.

 Working in entry screens, including entering information,

navigating in screens, using buttons, option lists, checkboxes, and more.

 4-1

Working in the Editor window

The Editor window is displayed at the beginning of the label creation process for some labels, during the process and at the end of the process for all labels, and it is displayed again when you open a saved label file for editing. You might think of it as the palette upon which your labels are created and displayed.

Scroll buttons

Rulers

Status bar

Figure 4-1. The Editor window with label

When you create a label, you build it by creating or adding objects to it. The system displays the objects in the Editor window in the Preview area. When objects are displayed in the Preview area, you can move them around and make changes to them. Objects can be text, graphics bar codes, and a variety of supplied designs called HotShape.

Toolbar

Preview area

In this manual, when we describe basic processes, we’ll refer to alphabetic and numeric characters as text, and to all other objects as graphics. When we discuss processes designed for specific objects, we’ll specifically name those objects: for instance, Adding bar code objects on page 7-18, or Formatting text objects on page 7-7.

The sections that follow describe the elements of the Editor window, how to navigate inside it, and how to use its tools to perform basic editing procedures.

4-2  Working in the Editor window

Inside the Editor window

Use these editing and navigation tools within the Editor window,

shown in Figure 4-1, to create and to edit labels:

z The preview area

z The toolbar

z The rulers

z The scroll buttons

z The status bar

The preview area

When you create a label, you build it by adding objects to it. You view

the objects on the Editor window in the Preview area. The system

displays the objects in the Preview area, shown in Figure 4-1, as you

work. The Preview area also reflects the size of the tape supply you have

installed, and color (if you have a color display) of the tape you have in

the machine.

After you add an object or change an object, the system returns you to

the Editor window.

The Editor window toolbar

Figure 4-2. The standard Editor window toolbar

The standard Editor window toolbar appears at the top of the Editor

window (shown in Figure 4-1) and contains icons (or “buttons”) that

represent the tools you use to view, format, and print labels. You

activate a tool using one of these methods:

z Touch it on the screen.

z Move the cursor with the mouse, then click the left mouse button.

Some tools are active at all times, such as Zoom In and Zoom Out, and

others have no effect unless you have selected an object (such as

Increase Size or Decrease Size) or unless you have already performed

some action (such as Undo).

Basic Procedures  4-3

Hint! When a toolbar button is inactive, it is grayed out, or appears on

the screen as dimmer than the others.

The Editor window is used for all types of labels you create, but the Editor toolbars vary according to which tools are appropriate for the type of label you are working with.

This is a complete list of Editor window tools:

Print. Follow the instructions on the Print screen to print your label. See Printing on page 11-1 for details.

Zoom In. Increases the magnification, making the objects on the label look larger. Does not change the actual size of the printed label, but is used as a viewing aid. See Zooming in and

zooming out on page 4-6 for details.

Zoom Out. Decreases the magnification, making the objects on

the label look smaller. Does not change the actual size of the printed label, but is used as a viewing aid. See Zooming in and

zooming out on page 4-6 for details.

Undo. Reverses the last action you performed, when possible.

When actions may not be undone, the Undo button is grayed out. See Undoing in the Editor window on page 4-9 for details.

Insert Object. Allows you to select the type of object you want to insert in the label, such as text, graphic, bar code, and so on. See Adding Objects on page 7-3 for details.

Edit Object. Allows you to edit the object selected, depending on the type of object. For example, for text, you’ll see the text editing screen. For graphics, you’ll see the graphics selection prompt. See Opening and editing an object on page 7-34 for details.

Increase Size. Increases the size of the selected text or graphic. The text or graphic remains in its original proportions, but displays and will print 10% larger for each time you press the Increase Size button. See Using Increase Size and Decrease Size on page 7-30 for details.

4-4  Working in the Editor window

Decrease Size. Decreases the size of the selected text or graphic. The text or graphic remains in its original proportions, but displays and will print 10% smaller for each time you press the Increase Size button. See Using Increase Size and

Decrease Size on page 7-30 for details.

Properties Menu. Displays different options that apply to the

object selected including: Color, Object Properties, Move to Back, and Move to Front.

Color. Lets you choose color for the selected object or change the default color the system uses for drawing new objects. See See CHAPTER 8: Applying Color, beginning on page 8-1 for details.

Object Properties. Lists information about the object selected, which can be either text or graphic, including height, width, rotation, and so on. This button is valid only when a single object is selected. See Changing object properties on page 7-35 for details.

Move to Back. Moves the selected object to the back of any layered objects, so that the other objects obscure or cover up the selected object.

Move to Front. Moves the selected object to the front of any layered objects, so that the selected object obscures or covers up any objects behind it.

Exit. Returns to the Main Launcher screen.

Scrolling functions

Use the scroll buttons (shown in Figure 4-1) to move the view shown

on the screen to the left or right, and up or down.

If the entire label is already visible in the viewing area of your screen,

scrolling has no effect. But if you have chosen a zoom level that results

in your label exceeding the size of the preview window, you’ll find the

scroll buttons useful.

Press the left scroll button to shift the view toward the right edge of the label.

Basic Procedures  4-5

Press the right scroll button to shift the view toward the left edge of the label.

Press the down scroll button to shift the view toward the bottom edge of the label.

Press the up scroll button to shift the view toward the top edge of the label.

To continue scrolling in the direction indicated

z Press and hold the scroll button. z With the mouse, click on the appropriate scroll button, and hold

down the left mouse button to continue to scroll.

Ruler functions

The horizontal and vertical rulers in the Editor window preview area (shown in Figure 4-1) use the same scale. This means that each increment on the horizontal ruler equals the same increment on the vertical ruler.

Zooming in and zooming out

Magnification changes by 25% each time you use a Zoom tool. As you use the Zoom In or Zoom Out tools to change the view of your label in the preview area, the numeric values shown on the rulers are increased or decreased accordingly.

Note: Zooming does not change the actual size of your label or the size

of your label objects. It only affects your view.

4-6  Working in the Editor window

As the view zooms in, the magnification level increases, which means that less of the label is visible, and the tick marks on the rulers appear to be farther apart:

123456

Hint! Zoom in to make your label display appear less cluttered and

easier to work with.

As the view zooms out, the magnification level decreases, which means that more of the label is visible, and the tick marks on the rulers appear closer together:

123456

Hint! Here’s a quick way to zoom in or out by 100%:

Hold down <Shift>, then press Zoom in or Zoom out.

The status bar

The status bar displays a system message related to the task you are

performing. Sometimes the messages are instructive, as in Figure 4-1,

which tells you how to proceed to create your label. In some instances,

such as when you are working with sequence labels, the number of the

Basic Procedures  4-7

label displayed is shown: for instance, Label 1 of 3, Label 2 of 3, and so on.

Editing procedures

Selecting in the Editor window

Before you can use many of the tools and features shown on the Editor window to format a label, you must select the part of the label shown in the preview area of the Editor window that you want to work on.

When you select an object, small squares or selection markers appear at the corners and midpoints of the sides of a dotted-line box around the object. The dotted lines disappear, but the markers always indicate that you have successfully selected the object, as shown here:

Selected object

Increase Size tool

Selection markers

Figure 4-3. The Editor window with a graphic selected.

For instance, if you want to enlarge the coffee cup graphic in the label in Figure 4-3, you first select the graphic on the label using one of the methods described below, then choose the Increase Size tool.

You can use either of the methods below to select an object in the Preview area on the Editor window, depending on your preference and the equipment your system offers:

z Touch the object you want to select. Selection markers appear

around the object, indicating that it is selected.

4-8  Working in the Editor window

z Using the mouse, move the cursor to the object and click the left

mouse button. The object is highlighted to indicate that it is selected.

The changes you make will apply only to the object you have selected.

Hint! When your label contains multiple objects, if any object is

selected, you can press <Tab> to cycle through the objects on the screen.

Selecting multiple objects

To select multiple objects on a label, hold down the Shift key, then use

either of the methods described above.

Deselecting in the Editor window

You can deselect an object after you perform an action on a selected

object, or if you change your mind before you make changes to the

selected item.

To remove the selection markers, touch any non-highlighted area of the

screen. If you are using a mouse, move the cursor to a non-highlighted

area and click the left mouse button to deselect.

Undoing in the Editor window

You can use this tool to reverse or undo your most recent action in the

Editor window:

The Undo icon is not valid at all times, however, as some formatting

actions cannot be undone. When Undo is not possible, this icon will be

grayed out (or appear to be dimmer) on the toolbar.

Working in Entry Screens

Entry screens are screens upon which you enter the parts that make up

your label and in which you enter information about the design of your

label. You enter label text and information about your label by using:

z Text entry areas

z Entry fields

Basic Procedures  4-9

z Buttons z Checkboxes z Radio buttons z Size adjustment buttons

Screens usually contain one or more of these information entry devices, as shown in Figure 4-6 on page 4-13 and Figure 4-7 on page 4-14.

Some screens may show options or areas as dimmed, or grayed out. This indicates that particular option is disabled, or not available on your system or in the context in which you are operating.

Navigating in entry screens

You can move around inside entry screens by touch, keyboard, or mouse:

By touch: Simply touch the part of the screen you want to activate.

By keyboard: Press Tab to move between options or fields.

By mouse: Use the mouse to move the cursor to an option or field. Click

the left mouse button to choose the option or field.

4-10  Working in Entry Screens

Tabbed entry screens

Some entry screens contain additional tabbed screens with related

options. Select the tab to get to its options. Touch the scroll arrows to

scroll to any additional tab screens.

Tabs

Figure 4-4. The Text Properties screen with tabs.

Scroll arrows

Basic Procedures  4-11

Entering information in entry screens

You construct your label text in a text entry area on the Enter Text screen, as shown here:

Cursor (blinking)

Scroll button

Te xt entry area

Size adjustment buttons

You can get to the Enter Text screen by pressing <Insert Object> on the keyboard, then selecting Text from the Insert Object screen. (See Adding Objects on page 7-3.)

To enter text in a text entry area, type the characters on your keyboard. To start a new line, press <Enter>.

Typing uppercase

To type text in UPPERCASE (or capital) letters, press the <Caps Lock> key. To turn off uppercase, press <Cap Locks> again.

To capitalize a single character, hold down <Shift> and press the key.

Refresh Screen button. Use when entered text exceeds the text entry area.

Scroll button

Figure 4-5. The Enter Text screen.

Typing special characters

You can insert accented characters, subscripts, and other special characters that do not appear on your keyboard on your labels by choosing the Special button on the Enter Text screen. The Special Characters screen lets you enter codes that automatically place the special character at the insertion point in your text entry area. See

4-12  Working in Entry Screens

Adding special characters to text on page 7-9 for detailed

information.

Choosing options

You enter your option choices on entry screens via entry fields, option

buttons, checkboxes, and other devices, described below.

Using entry fields

You type information directly into entry fields. Some entry fields are

ready for your entry as soon as you navigate to them, while others are

associated with other screen elements.

The File name field on the Save File screen is an example of an entry field ready to accept your typed text:

Scroll list

Entry field

Scroll buttons

Figure 4-6. The Save File entry screen.

An example of another type of entry field is the Labels from field in Figure 4-7 on page 4-14. In this field, you enter the beginning and end number for the range of labels you want to print. This type of entry field is activated only when you choose the attached radio

Basic Procedures  4-13

button. (See Using radio buttons on page 4-16 for more information.)

Checkbox

Radio buttons

Entry fields

Figure 4-7. The Advanced print entry screen.

Using option buttons

Touch an option button to implement the command or function listed on the button. For instance, in Figure 4-7, the File Group button is disabled, but when it is active it takes you to the File Group screen, where you choose a File Group to print. The Cancel button cancels any entries you made on the Advanced Print screen, and returns you to a previous screen.

Option Buttons

4-14  Working in Entry Screens

Using option lists

Some fields provide lists of options from which you can choose, such as

the Density fields on the screen shown here:

To see an option list, choose the down arrow next to the field.

Option list

Figure 4-8. The Bar Code screen, Dimensions Tab.

To select from an option list, touch the down arrow next to the field to see the list of options. Then select an item on the list.

Closes the screen without saving your entries.

Using scroll lists

Figure 4-6 on page 4-13 shows an example of a scroll list. Scroll lists

contain lists of items for you to choose from. To make your choice, you

can move up and down the list using the scroll buttons, which are also

shown in Figure 4-6. When you find the item you want, touch or select it

to choose it.

Hint! The scroll buttons duplicate the function of the up and down

arrow keys.

Using checkboxes

Checkboxes with checkmarks inside indicate that an option is enabled.

Empty checkboxes indicate the option is not enabled. Figure 4-7 shows

an example of a checkbox.

Basic Procedures  4-15

To indicate your choice in a checkbox, touch the checkbox or click on it with the mouse.

For example, in Figure 4-7, check the Print Files in Group option checkbox to indicate that you want to print a group of files all at once. Leaving it unchecked indicates that you accept the default status, which is printing a single file.

Using radio buttons

Radio buttons are empty circles when not in use, and circles with dots inside when activated. Figure 4-7 shows examples of radio buttons.

If there are one or more radio button options on a screen, you can activate only one option at a time.

To choose a radio button option, touch the circle or move the cursor to it and press Enter, or use the mouse to move the cursor to it and click the left mouse button.

Using size adjustment buttons

These adjustment devices appear in various places in the system (for example, on the Font screen shown in Figure 7-4 on page 7-8), where you need to increase or decrease dimension or magnitude.

Touch + to increase the dimension or magnitude.

Touch

- to decrease the dimension or magnitude.

Exiting entry screens

You can always choose to save or to cancel your entries on an entry screen.

To exit an entry screen and save your entries

Press or choose OK or Next.

z The OK button may be at the top right of the entry screen, as shown

in Figure 4-8, or it may be a full-sized button near the bottom of the screen, as shown in Figure 4-7.

z Next takes you to the next screen you need to complete in the

process.

4-16  Working in Entry Screens

To exit an entry screen without saving your entries

Use one of these methods:

z Press or choose the X button, as shown in Figure 4-8.

z Press or choose Cancel, as shown in Figure 4-7.

z Press <Esc>.

You can also use the Back button when present to return to the

previous screen. Back does not save your information.

Basic Procedures  4-17

4-18  Working in Entry Screens

CHAPTER 5

Setting Preferences

Your label printing system ships with pre-set settings called default

system settings. You can customize your system settings to reflect your

own preferences.

This chapter tells you how to change system settings. Topics include:

 The way your system prints.

 The language your system uses

 The unit of measure your system applies

 The grid display and behavior, and line width settings

 The default font, type size, and justification layout for your labels

 The volume of your system sounds

 The calibration values for the cutter (if you have the Color & Cut

system)

 The settings for connecting to a PC

 5-1

Accessing System Setup

When you change the pre-set system settings your system shipped with, you change the default values your system uses to determine how your printer works. The changes you make in the System Setup screens apply to your entire system.

Note: Be cautious about changing system settings. Remember that

changes you make will apply to your entire printing system.

To cancel changes and return to the default settings, touch or click the Cancel button, shown at the left, while displaying any of the system preference option tabs. Or press <Cancel> on your keyboard.

To access the System Setup settings options

1. Choose the Setup button on the Main Menu screen (shown in Figure 3-1 on page 3-2).

You’ll see the System Setup screen, shown here:

Use Tab arrows to see additional tabs, unless grayed out.

The System Setup screen has as many as six tabs with options. Five tabs are visible at one time on the screen. You may see fewer tabs at times, depending on where you are in the system.

5-2  Accessing System Setup

Figure 5-1. The System Setup screen.

The System Setup tabs are:

•Printing

• Localization

• Hardware

• Other

• Text

• On Line

The Tab arrows indicate the presence or absence of additional tabs. In Figure 5-1, for instance, the Tab arrows indicate that there are additional tabs to be seen when you choose the right Tab arrow, but not if you select the left Tab arrow.

2. Choose a tab to set those options.

You’ll find information about setting the tab options in the sections that follow.

3. Use the two buttons at the top right corner of the screen to:

Save the changes you made.

Return to the Main Menu screen or to the Editor window in some cases, without saving changes.

Setting Preferences  5-3

Setting Printing Tab Options

The Printing options tab is shown in Figure 5-1. You specify your system’s print job defaults on this tab. The options are:

Supply saver

Overprint Turns overprinting ON and OFF. OFF is the

Turns basic multiple-up printing ON or OFF. The default setting is OFF. The Supply saver printing feature saves supplies by arranging labels of the same size together in the print queue.This saves tape because it stacks labels that are smaller than the full width of the tape so that the full width of the tape is used, and it saves ribbon because it groups labels to print within a set of ribbon panels. (The sample in Figure 11-11 on page 11-23 illustrates a print job with five separate labels that have been stacked by supply saver.)

In addition, if you have the Color & Cut system, when Supply saver is ON, your system cuts out each label individually. See Checking Supplies on page 11-11.

default. Overprint controls the order in which colors are printed on the label so that black prints last.

• With Overprint ON, black prints over (on top

of) any previously printed colors. This ensures that there will be no gaps between colors and black print areas. However, with Overprint ON, printing may be slower, because the system must analyze the colors in the print job and order them accordingly. You may have to swap ribbons more often as well.

• With Overprint OFF, areas of colors that will

print behind black are removed before black is printed. However, you may see a slight gap between the color areas and the black areas.

For more information about printing options, see Printing Tab Options on page 11-20.

5-4  Setting Printing Tab Options

Setting Localization Tab Options

Use the options on the Localization tab to set your system’s text language, keyboard language, and the unit of measure used in determining the size of your labels:

Figure 5-2. The System Setup Localization tab.

Note: You must restart your system before Localization preferences

that you set take effect. After you make Localization option changes, choose OK, then when the Main Menu screen displays again, turn your printer OFF and ON again.

Setting Preferences  5-5

The options are:

Language Sets the language the system uses for the

screens, prompts, and messages. Language options available depend on your system:

• North American: English (default),

French, Spanish

• Europe I: English (default), German,

French, Dutch

• Europe II: Spanish (default), Italian,

Portuguese, English

• Europe III: Danish (default), Finnish,

Norwegian, Swedish

Unit of measure

Keyboard language

Sets the unit of measure used in the system for displaying label length, label width, and so on. Options are:

• Inches

• Millimeters

The default unit of measure varies by country.

Sets the language for your system keyboard. Available languages are:

• English - United Kingdom

• English - United States

• French

• German

• Spanish

• Italian

• Norwegian

The default language varies by country.

5-6  Setting Localization Tab Options

Setting Hardware Tab Options

Use the Hardware options tab for settings that affect your system’s hardware.

Cutter Calibration options appear only on Color & Cut system

Figure 5-3. The System Setup Hardware tab.

The options are:

Unavailable on the Monocolor system.

Speaker volume (0-5)

Check Supply Colors

Controls the volume of your system sounds. Enter a value from 0-5, where 0 turns your sound off completely.

When enabled, tells your system to read the current supply cell. If there are any missing color names, the system prompts you to supply them. See Naming supply colors on page 5-8 for instructions.

Setting Preferences  5-7

Cutter Calibration:

Horizontal (x) Vertical (y)

Color & Cut system only. Re-sets the

factory-set calibration values for the plotter cutter in your system. Enter positive or negative whole numbers to adjust the horizontal or vertical values by one/one thousandth of an inch for each increment.

Note: Use caution when calibrating your

See Calibrating the Cutter on page 10-12 for more information.

Naming supply colors

When new tape or ribbon supplies become available after your print system is shipped to you, your system will not have internal information about those new supplies. The Check Supply Colors button lets you supply the names of new supplies and store them in your system.

To supply names for new ribbons or tapes

plotter cutter. To return to the factoryset values, see the calibration label placed inside your printer at the factory, and reinstate the values shown on that label.

1. Install the new tape or ribbon in your system.

2. Choose the Check Supply Colors button on the Hardware options tab.

5-8  Setting Hardware Tab Options

Sample of color to be named is shown in the Multicolor and Color & Cut systems only.

The Check Supply Colors screen displays:

Figure 5-4. The Check Supply Colors screen.

3. Enter a name for the color, up to 32 characters in length. Be sure the name is not already in use in your system.

4. If you change your mind or make a mistake, press Cancel. To save the name you typed, choose OK

5. If the system detects additional missing color names, it prompts you again with the Check Supply Color screen, and repeats the process until you have supplied names for all new colors.

When all colors are named, the system displays a message.

Setting Preferences  5-9

Setting Other Tab Options

Set default grid preferences and line width using the Other tab, shown here:

Figure 5-5. The System Setup Other tab.

The Other tab options are:

Snap to grid Check this option to make new objects or

objects that you are re-positioning automatically move to vertical and horizontal alignment on the grid. This option is OFF by default.

Hint! Snap to grid helps you align objects

precisely.

Sample display of the Line Width you choose

Display grid Check this to turn the grid lines ON in your

5-10  Setting Other Tab Options

display screen. This option is OFF by default. See Displaying the screen grid on page 511 for more information.

Hint! Display the grid to help position

objects precisely on your labels.

Line Width Specifies the default line width value for

HotShape objects and label frames. Higher numbers indicate wider lines. The sample line next to this field displays the line width as you set it.

Displaying the screen grid

The screen grid is the pattern or structure that underlies your labels. It consists of invisible horizontal and vertical lines of dots, arranged like a graph paper pattern. The grid is not visible to you by default, but you can choose to display it.

Hint! Displaying the grid can help you set objects in precise locations

on your labels, such as when you want to line up several objects, or when you must place an object in an exact location on your label.

This is a sample screen with the Display grid option turned on:

Figure 5-6. The Editor window with grid enabled.

Setting Preferences  5-11

Setting Text Tab Options

Set the default text preferences for your system by using the options on the Text tab.

Figure 5-7. The System Setup screen Text tab.

Note: Text tab option changes affect only new text objects you create.

These settings do not affect objects provided by templates or QuickText labels.

The options are:

Units Sets the unit of measure used for the type on

5-12  Setting Text Tab Options

your labels as:

• Points

• Inches

• mm (Millimeters)

The default setting varies by country.

Font Sets the default font style. Pull down the list

and select a font style. The factory-installed fonts are:

• Arial 65 for BRC

• Arial for BRC (default)

• Brush Script for BRC

• Tahoma

• Times New Roman for BRC

Your system may offer additional fonts installed by your organization.

Type Size Sets the default type size. Enter the size you

want to use as the default. Note that the system default size of 24 points is based on the largest type size that will fit on the smallest tape width (.5 inch).

Hint! If you are working exclusively with a

certain tape supply, you may find it useful to set the Type Size default setting to one appropriate for that tape width.

Justification Sets the alignment that will be the default

for labels with a single line or with multiple lines within a single text object.

• Left aligns the text so that each line starts

on the left side of the text object.

• Center aligns the text so that each line is

centered on the text object (default).

• Right aligns the text so that each line

ends against the right side of the text object.

Setting Preferences  5-13

Setting On Line Tab Options

Set the default PC connection type settings for your system by using the On Line tab options:

Figure 5-8. The System Setup screen On Line tab

The options are:

Connection Type

Purpose Indicates your reasons for putting your

5-14  Setting On Line Tab Options

Sets the port type to be used when connecting to a PC. Choose USB or Serial.

system on line. Choose To print to use the system as a

peripheral printer for your PC. Choose To transfer files to use the

connection for transferring files, or to update your printing system using the PC upgrade utility.

See CHAPTER 12: Connecting to a PC, beginning on page 12-1, for complete information.

CHAPTER 6

Working with Labels

Working with labels is what your printing system and this manual is really all about. This chapter describes the most important part of that process: how to create labels.

You’ll learn how to use the applications this system offers on the Main Menu to create all kinds of labels. You’ll also learn how to change the physical properties of your labels, and how to create and use sets of multiple labels to your advantage.

The topics in this chapter are:

 How to create custom labels that you design.

 How to use the QuickText application to create text-only labels

quickly.

 How to create labels using pre-designed layouts (called templates)

supplied with this system.

 How to create sets of labels and how to use label sets.

 How to set preferences for application and custom labels.

 How to change label size or add a label frame.

 6-1

Creating Custom Labels

This procedure shows you how to use the Custom application to create labels that you design, without using pre-designed layouts.

You will find information about using pre-designed layouts, called templates, in Creating Template Labels on page 6-10.

To create a Custom label

1. From the Main Menu screen, as shown here, choose Custom.

6-2  Creating Custom Labels

Figure 6-1. The Main Menu screen

Preview area, which displays your work as you create a label.

2. On the Custom screen, shown here, choose Create New Label:

Figure 6-2. The Custom screen.

You’ll see the Editor window:

Toolbar

Status bar

Figure 6-3. The Editor window.

The Editor window is ready to display the label as you create it.

Hint! The most typical next step in creating a label would be to add an

object. See Working with Objects on page 7-1 for instructions.

Working with Labels  6-3

At this point, the system operates with these defaults:

z The blank label displayed reflects the size and color of the tape

installed. If no supply is installed when you launch Custom, the system assumes you are using a white, 4-inch (102 mm) wide tape.

z The ribbon installed in your printer determines your color choices for

the objects you insert on your labels. If no ribbon is installed, the system assumes a black continuous ribbon. See About Color on page 8-2 for more information.

Hint! For best print results and greatest ease-of-use, before you create

a label, install the supplies you want to use to print it. The system then automatically adjusts label length and offers you the appropriate color choices.

z The blank label displays with landscape print orientation assumed. z The magnification (or zoom level) is set to display 12 inches of label

length, but this does not reflect the actual printable length of the label. The objects you add to the label determine the final length of the label, or, if you have a paneled ribbon installed, the length of the panel determines the maximum length of the label. See Checking

Length on page 11-12 for more information.

Hint! To control the length of your label, set the length before adding

objects. Use the Set Length option on the Size tab of the Label Properties screen.

From inside the Editor window, you can:

z Add text, graphics, HotShapes, or bar codes to your label. See

Working with Objects on page 7-1 for instructions.

z Edit or change the properties of the objects you added to your label.

See Changing Objects on page 7-34 for instructions.

z Print your completed label. See Printing on page 11-1. z Save your label as a file so you can access it later. See Working with

Files on page 9-1 for instructions.

Hint! Be sure to browse through the standardized label designs, called

6-4  Creating Custom Labels

templates, on your system. You may find a pre-designed label that meets your needs. See Creating Template Labels on page 6-10 for information about these easy-to-create labels.

Also see Inside the Editor window on page 4-3 for more information about working in the Editor window.

Creating QuickText Labels

QuickText helps you create plain text labels very quickly. When you choose QuickText on the Main Menu screen (Figure 6-1), all you have to do to create a label is enter your text.

QuickText supports only a single text object on a single label. The system automatically creates the text object when you type the text.

The system automatically:

z Sizes the printable area equal to the tape you have installed. z Determines the text color by the installed ribbon. You may not use

the Reverse text color option (described in Setting options on the Options tab on page 7-43).

z Sizes the text you type to fit the width of the label. z Determines the label length based on the text you enter. You may not

change the length.

z Assumes the print orientation. z Displays the entire label for you to print or edit. z Sets the label for printing only. If you have the Color & Cut system,

you may not use the Cut feature with a QuickText label.

z If no tape or ribbon is installed, assumes you are using the default

supplies: a white four-inch tape and a black ribbon.

See About Objects on page 7-2 for definitions and descriptions of objects.

Note: QuickText is designed for printing simple labels only, and does

not support some of the features this printing system offers. If you anticipate adding objects like graphics or HotShapes to your label, build it using the Custom application, as described in Creating Custom Labels on page 6-2.

Working with Labels  6-5

To create a QuickText label

1. Choose QuickText from the Main Menu screen(Figure 6-1 on

Option disabled because QuickText automatically calculates type size

2. Follow the on-screen instructions and type your text. You can change

page 6-2).

You’ll see the Enter Text screen:

Figure 6-4. The QuickText Enter Text screen.

the font or add special characters at any time on this screen, but you cannot change the Type size on this screen. This is because after you type your text, the system automatically calculates a type size for you, based on the number of lines you typed and the width of the installed tape.

3. When the text is complete, select OK. (If you select Cancel at this point, the text you entered is erased and you’ll be returned to the Main Menu screen.)

6-6  Creating QuickText Labels

QuickText toolbar

QuickText formats your label and displays it on the QuickText version of the Editor window:[

Figure 6-5. The QuickText Editor window.

Once the label shows in the Editor window, you can either print it as is, or edit the text. (See Opening and editing an object on page 7-34 for instructions for editing text objects.)

Note: You may not use <Object Properties> to change the text object

in QuickText labels.

You can save QuickText labels as files, and you can retrieve them, just as you save and retrieve other labels in this system. See Saving Labels as Files on page 9-3 for more information.

QuickText toolbar functions

QuickText offers a subset of the tools you normally see on the Editor window toolbar (shown in Figure 6-5). Use the QuickText tools to perform these functions:

Print. Prints the label. Choose and then follow the instructions on the Print screen. Advanced functions are not available in QuickText. See Printing on page 11-1 for details.

Working with Labels  6-7

Zoom In. Increases the magnification, making the objects on the label look larger. Does not change the actual size of the printed label, but is used as a viewing aid. See Zooming in and

zooming out on page 4-6 for details.

Zoom Out. Decreases the magnification, making the objects on

the label look smaller. Does not change the actual size of the printed label, but is used as a viewing aid. See Zooming in and

zooming out on page 4-6 for details.

Undo. Reverses the last action you performed, when possible.

When actions may not be undone, the Undo button is grayed out. See Undoing in the Editor window on page 4-9 for details.

Insert Object. Allows you to select the type of object you want to insert in the label, such as text, graphic, bar code, and so on. See Adding Objects on page 7-3 for details.

Size on page 7-30 for details

Decrease Size. Decreases the size of the selected text or

graphic. The text or graphic remains in its original proportions, but displays and will print 10% smaller for each time you press the Increase Size button. See Using Increase Size and

Decrease Size on page 7-30 for details.

Properties Menu. Displays different options that apply to the

object selected including: Color, Object Properties, Move to Back, and Move to Front.

Color. Lets you choose color for the selected object or change the default color the system uses for drawing new objects. See See CHAPTER 8: Applying Color, beginning on page 8-1 for details.

6-8  Creating QuickText Labels

Move to Back. Moves the selected object to the back of any layered objects, so that the other objects obscure or cover up the selected object.

Move to Front. Moves the selected object to the front of any layered objects, so that the selected object obscures or covers up any objects behind it.

Exit. Returns to the Main Launcher screen.

Hint! Press <Shift> along with Decrease type size or Increase

type size to change the type size in larger increments.

Working with Labels  6-9

QuickText key functions

Not all system function keys are operative in the QuickText application, either because the functions are irrelevant, or because of limitations on the design and functions of QuickText labels.

Available key functions are:

z Advance & Shear z Edit Data (edits text object) z Help z Status z Clear z Undo z Edit Object (edits text object) z Object Color z Menu z File Options z Print (not including Advanced features)

See System function keys on page 3-5 for more information about the key functions.

6-10 Creating QuickText Labels

Creating Template Labels

Your label printing system provides many templates you’ll find useful for creating standardized labels. Templates are pre-designed specialty layouts you use to set up and format a standard label.

Creating labels using these layouts is particularly easy. Once you have chosen a label group, which is called an application, (shown in Choosing a label application on page 6-11) and the template category (shown in Choosing a category on page 6-12) for the label you want to create, you simply respond to the on-screen prompts the system displays as it takes you through choosing graphics, adding text, setting dimensions, or a combination of all of these processes.

The basic process for creating labels using templates is very similar for all applications and templates:

Step 1: You choose a label application.

Step 2: You choose a category.

Step 3: You choose a template from the category.

Step 4: You respond to prompts that add text or graphic objects to the label as

the template requires. The prompts are numbered so you can track your progress as you go through the process.

Step 5: You print or save your label.

Some label types require more steps and involve more prompt screens than others, but the general process is comparable.

The following sections take you through a generic example, to give you a basic understanding of the process.

Note: You’ll be able to edit some of the objects on some of the

templates to meet your own label requirements. Some objects and some templates are designed to meet established stock or regulatory requirements, however, and may not be edited.

Working with Labels  6-11

Brady GlobalMark User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Copyright

Disclaimer

Brady Warranty

FCC Notice-US Only

Canada

Europe

Specifications

Physical characteristics

Environmental characteristics

Electrical characteristics

International Power Cords

About This Book

Features and Functions

The three printer systems

Specialty applications

Contacting Technical Support

Americas

Europe

Pacific

Asia

Connecting Peripherals

Installing supplies

Opening the printer

Installing a ribbon cartridge

Adjusting the ribbon cartridge

Installing a tape cartridge

Adjusting the printer tape receptacle

Inserting the tape cartridge

Advancing the tape

Closing the printer cover

Installing a compact flash memory card

Cleaning your system

Launching Your System

The Main Menu

Keyboard Basics

The standard keyboard

System function keys

Alphabetic and command keys

Arrow and navigation keypads

Numeric keypad

Shortcut keys

Mouse Basics

Using a mouse on labels

Checking System Status

Accessing Online Help

Working in the Editor window

Inside the Editor window

Editing procedures

Working in Entry Screens

Navigating in entry screens

Entering information in entry screens

Choosing options

Exiting entry screens

Accessing System Setup

Setting Printing Tab Options

Setting Localization Tab Options

Setting Hardware Tab Options

Naming supply colors

Setting Other Tab Options

Displaying the screen grid

Setting Text Tab Options

Setting On Line Tab Options

Creating Custom Labels

Creating QuickText Labels

QuickText toolbar functions

QuickText key functions

Creating Template Labels