Brady Database Manager User Manual

Database Manager

User manual

DMAN-US- 01/12/06

The information in this manual is not binding and may be

modified without prior notice.

Supply of the software described in this manual is
subject to a user license. The software may not be used,
copied or reproduced on any medium whatsoever, except in
accordance with this license.

No portion of this manual may be copied, reproduced or
transmitted by any means whatsoever, for purposes other
than the personal use of the buyer, unless written
permission is obtained from Braton Groupe sarl.

©2006 Braton Groupe sarl,

All rights reserved.

TEKLYNX and its products are registered trademarks of
Braton Group Sarl or its subsidiaries. All other trademarks

and product names are the property of their respective
owners.

Table of Contents

Chapter 1: Connecting to database files . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Database Connections window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Connect the Database Manager module to the database . . . . . . . . . . . . . . 1-1

Modify the database connection parameters . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Remove a connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Chapter 2: Database file structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Database Structure window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Choose a database from the list of connections. . . . . . . . . . . . . . . . . . . . . . 2-8

Choose a table in a database. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Add a table to the active database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Delete a table in the active database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

View/hide active table’s data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Define a key field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Define a field’s type of content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Define a field’s maximum size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Allow an empty field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Chapter 3: Database contents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Edit Database window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Select records according to their content . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Use the content of a field to find a record. . . . . . . . . . . . . . . . . . . . . . . 3-14

Select all identical records. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Select an identical record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Find a record according to its row in the table . . . . . . . . . . . . . . . . . . . . . . 3-15

Create a new record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Duplicate a record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Modify a record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Sort a series of records by alphanumerical order. . . . . . . . . . . . . . . . . . . . 3-17

Delete a record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

ii Datab a se Man a ger - U ser manual

Chapter 4: Database queries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Database Query window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Add a query . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Select/deselect one or more fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Modify the order of fields selected . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Create a filter using predefined data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Apply a logical operator to several filters . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Sort the list of filters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Remove a filter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Modify a filter in SQL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Choose an existing query in a database . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26

Chapter 5: Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27

The Print window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27

Display options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-28

Preview the document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-28

Display the label design software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-28

Select a document to be printed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-28

Create a new label template for printing. . . . . . . . . . . . . . . . . . . . . . . . 5-28

Select an existing label template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29

Select a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29

Configure the selected printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29

Select records to be printed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-30

Selecting records manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-30

Selecting records automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

Configure the print media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

Display the selected printer’s properties. . . . . . . . . . . . . . . . . . . . . . . . . . . 5-32

Define the number of printed pages according to a field . . . . . . . . . . . . . . 5-32

Launch printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-33

Launch printing manually each time . . . . . . . . . . . . . . . . . . . . . . . . . . 5-33

Update variable with database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-33

Merge Database attached to document . . . . . . . . . . . . . . . . . . . . . . . . 5-33

Allow the database to be edited . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-34

Stop printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-34

Refresh database view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-34

Close a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-34

Chapter 6: Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-35

CHAPTER 1

Connecting to database files

Database Connections window

Figure 1

The Database Connections window is used to connect the
software to the various database files that are to be used.

Connect the Database Manager module to the database

Database Manager must be open in the Database

Connections window

.

Chapter 1 - 2 Database Manager - User manual

1 Go to File > Open.

A File selection dialog box will open allowing you to browse
for and select the database of your choice.

This dialog box is limited to the following database types:

Access (*.mdb)
Excel (*.xls)
Dbase(*.dbf)

Note

A wizard is available to help you connect the software to the most frequently used databases. Choose the format option that matches your database format. If the format required is not available, do the following:

1 Click Add...

2 Select a database type from the list

- or -

3 Select Others

4 Click Connection Setup

5 Click the Provider tab of the dialog box

Connecting to database files Chapter 1 - 3

6 Select the required provider

7 Click Next >>

Note

The choice of provider changes according to the system’s type of database.

8 Click the ’...’ search button

9 Select a file

10 Click Open

Chapter 1 - 4 Database Manager - User manual

11 Click OK

12 Click Next

13 Enter a name for the connection

14 Click Finish

Connecting to database files Chapter 1 - 5

Note

You can repeat this procedure as often as necessary to obtain the required number of connections.

Modify the database connection parameters

Database Manager must be open in the Database

Connections window.

selected.

1 Click Edit

2 Make the required changes

The required connection must be

Remove a connection

Database Manager must be open in the Database

Connections window.

selected.

The required connection must be

1 Click Remove

Chapter 1 - 6 Database Manager - User manual

CHAPTER 2

Database file structure

Database Structure window

The Database Structure window is used to manage the
structure of the database file: to add, modify or delete tables/
fields etc.

Chapter 2 - 8 Database Manager - User manual

Choose a database from the list of connections

Database Manager must be open in the Database

Structure window

1 Click on the Database drop-down list

2 Click on the data required

.

Choose a table in a database

Database Manager must be open in the Database

Structure window

1 Click on the Table drop-down list

.

2 Click on the data required

Add a table to the active database

Database Manager must be open in the Database

Structure window

1 Click Add table

2 Enter the name of the new table

.

Database file structure Chapter 2 - 9

3 Click OK

You can also copy the structure of the table from a table that
already exists in the selected database. To do so:

1 Tick the box next to Duplicate with

2 Click on the drop-down list

3 Click on the data required

4 Click OK

Delete a table in the active database

Database Manager must be open in the Database

Structure window

1 Click on the Table drop-down list

2 Click on the data required

.