Bosch Appliances DCN Synoptic Microphone Control User Manual
DCN Synoptic Microphone Control
Software User Manual
en LBB 3571
Chapter 1 - Synoptic Microphone Control
1.1 About Synoptic Microphone Control
1.2 What is a synoptic layout?
1.3 Controlling microphones
Chapter 2 - Getting Started
2.1 Starting Synoptic Microphone Control
2.2 Using Help
Chapter 3 - Preparing for a Conference
3.1 Using layout mode
3.2 Making a layout
3.3 Specifying conference procedures
3.4 Working with layout files
3.5 Going to control mode
Chapter 4 - Controlling a Conference
4.1 What is control mode?
4.2 Control mode display options
4.3 Using control mode
4.4 Printing
4.5 Microphone testing
4.6 Exiting Synoptic Microphone Control
Appendix A - Reference Guide
A.1 Control menus
A.2 Accelerator keys
A.3 Index
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GENERAL CONTENTS
1
2
3
4
A
About this manual
This user manual is divided into four chapters. Chapters 1 and 2 provide
background information and chapters 3 and 4 provide detailed user information. The contents are as follows:
• Chapter 1 - Synoptic Microphone Control - containing a brief overview of
the Digital Congress Network (DCN), a summary of the application
modules available and an overview of the functionality of the Synoptic
Microphone Control application.
• Chapter 2 - Getting Started - containing details on how to start the Syn-
optic Microphone Control application from the DCN Startup screen
and a description of the Help facility.
• Chapter 3 - Preparing for a Conference - containing details about the lay-
out mode, instructions about making a synoptic layout for the first time
and editing existing synoptic layouts, and exiting layout mode.
• Chapter 4 - Controlling a Conference - containing details about the con-
trol mode, instructions about assigning operational modes and accessing
conference information, controlling a conference and exiting control
mode.
An appendix provides additional reference information that will be helpful
to experienced users. This consists of:
• A.1 - Overview of Synoptic Microphone Control menus
• A.2 - Short-cut (accelerator) keys
• A.3 - Alphabetic index
EXPLANATORY NOTES
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Manual conventions
For clarity this user manual uses consistent styles, symbols and
typographical conventions. They are:
NOTE: General notes are contained within rules and indicated with this
symbol in the left margin. Notes are used to draw attention to special actions
or information.
CAUTION: A caution is contained within rules and indicated with this symbol in the left margin. Cautions are used to draw attention to actions or commands that could lead to a loss of information or damage to equipment
A tip is contained within a box and indicated with symbol in the left margin.
Tips are use to provide supplementary information that may make an action
quicker or easier to carry out.
• An action (to be carried out by a user) is shown on a grey background
and preceded by a round bullet.
Typographical conventions
The following typographical conventions (text styles) are used in this manual:
• Typed input - information to be typed in using the keyboard is
shown as: Filename
• Single key - input via a single key (or keys) on the keyboard is shown as:
<Enter>, <Shift>, etc.
• Multiple keys - input via a combination of keys pressed together is
shown as: <CTRL>+<P>, <ALT>+<F4>
• Screen text - information that appears on screen is shown as:
‘Choose Startup Modules:’
NOTE: Some keyboards use <Return> instead of ‘Enter’.
Functionally, these keys are identical.
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EXPLANATORY NOTES
EXPLANATORY NOTES
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CONTENTS
Title Page
1.1 ABOUT SYNOPTIC MICROPHONE CONTROL . . . . . . . .1-2
What is Synoptic Microphone Control? . . . . . . . . . . . . . . . .1-2
Layout mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
Control mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
1.2 WHAT IS A SYNOPTIC LAYOUT?. . . . . . . . . . . . . . . . . . .1-3
Making a graphical representation . . . . . . . . . . . . . . . . . . . .1-3
1.3 CONTROLLING MICROPHONES . . . . . . . . . . . . . . . . . . .1-4
Conference procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4
Microphone operation modes . . . . . . . . . . . . . . . . . . . . . . .1-4
Microphone control by operator with request list . .1-4
Microphone control by operator with request
and response list . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5
Microphone control by delegate with request list . . .1-5
Microphone control by delegate with override . . . . .1-6
Microphone control by delegate with voice
activation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6
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SYNOPTIC MICROPHONE CONTROL
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1.1 ABOUT SYNOPTIC MICROPHONE CONTROL
What is Synoptic Microphone Control?
The Synoptic Microphone Control software program is one of a family of
modules designed for controlling and monitoring conferences and discussions using the DCN contribution equipment. It is used for configuring
and controlling microphones connected to the system, and uses icons to
produce a graphical representation of a conference seating plan. The result
is a highly visual ‘push-button’ conference control program. Synoptic
Microphone Control has two modes:
• Layout mode
• Control mode
Layout mode - is used to create a synoptic view which contains an arrangement of icons corresponding to the positions of actual microphones in the
conference venue. Each type of contribution equipment (delegate unit,
chairman unit, etc.) has its own icon. Synoptic layouts can be created and
modified in layout mode.
• Refer to chapter 3, ‘Preparing for a Conference’.
Control mode - is used to monitor and control a conference. In control
mode, the colour of a particular icon depends on the state (request-to-speak,
active, etc.) of the actual microphone it represents. Synoptic layouts generated in layout mode are used in control mode.
• Refer to chapter 4, ‘Controlling a Conference’.
SYNOPTIC MICROPHONE CONTROL
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1.2 WHAT IS A SYNOPTIC LAYOUT?
Making a graphical representation
A synoptic layout is a graphical representation of the actual location of the
DCN microphones, delegate units and chairman units in a room or hall.
What you create on screen is a plan view of how your conference venue
looks. The layout mode of Synoptic Microphone Control contains tools for
creating and editing such layouts. Icons (graphical representations) of the
DCN contribution equipment are used to build up the layout.
In control mode, the icons you have positioned in the layout become functional, and a conference can be monitored and/or controlled. The icons are
used as status indicators or buttons to initiate actions for the DCN unit the
icon represents. Icons cannot be moved in control mode, but a layout can
always be edited by returning to layout mode.
Before creating a layout, it is useful to know the seat numbers assigned to all
microphones connected to the DCN. This helps assigning seat numbers to
icons in your layout, as Synoptic Microphone Control does not give a list of all
available seat numbers. Seat numbers are assigned using the System Installation software (LBB 3585) and are stored in an installation file.
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1.3 CONTROLLING MICROPHONES
Conference procedures
To successfully set-up, conduct and organise a conference it is necessary to
provide microphone management procedures which facilitate many different types of conference or discussion.
The system operator (or conference chairman) requires a choice of operating modes for controlling delegates waiting to speak, and the number of
delegates who can speak at the same time. In addition, an automatic mode
of operation, that does not need operator (or chairman) involvement, is
essential.
Microphone operation modes
Allowing conference delegates to activate their microphones whenever they
desired would almost certainly lead to confusion. However, in some smaller
discussion groups, it is acceptable to allow a certain amount of freedom.
Microphone operation modes must allow for all circumstances.
NOTE: In this manual, reference is made to the request list, response list
and speakers list. However, it is not possible to view these lists on-screen using
Synoptic Microphone Control. For more details, refer to the Microphone
Management user manual.
To manage and control the way delegates and/or the system operator
activate microphones, five microphone operation modes are possible:
• Microphone control by operator with request list
• Microphone control by operator with request and response list
• Microphone control by delegate with request list
• Microphone control by delegate with override
• Microphone control by delegate with voice activation
NOTE: All modes are selected using the ‘System Mic. Mode...’ command
in the ‘Settings’ menu. For more information refer to chapter 3, ‘Preparing
for a Conference’.
Microphone control by operator with request list - is useful in structured
meetings where participants join a ‘request-to-speak’ list by activating a key
on their delegate unit. They can only be promoted to active status (speaker)
via the operator.
MICROPHONE MANAGEMENT
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The operator can see which delegate is has been waiting longest to speak, as
this microphone is represented by a flashing green icon. The operator can
grant active status to this delegate, or indeed any other delegate on the
request-to-speak list. The microphone of the delegate who has been speaking longest is automatically switched off to make room. The maximum
number of active microphones (speakers) can be preset by the operator.
When a participant presses the microphone on/off key on the delegate unit,
it is indicated as a ‘request-to-speak’ on the unit with a flashing green LED.
No further action is required, and when the delegate receives active status,
the microphone is automatically switched on (indicated by an illuminated
red LED).
Microphone control by operator with request and response list - is also
intended for formal, highly-structured meetings, and is similar to microphone control by operator with request list. However, as well as joining a
‘request-to-speak’ list, it is now possible for a delegates to make a response
request using the middle soft key on his/her DCN delegate conference unit.
This is useful in situations where a delegate wants to give a prompt answer
to a matter raised by the speaker. This request will be given temporary priority, and the delegate’s microphone will be represented by a flashing yellow
icon. When such a response request is promoted to active status, the current
speaker is deactivated, and the response delegate’s microphone is switched
on. The maximum number of response requests is five, only one of which
can be active at any time.
Microphone control by delegate with request list - is useful in less formal
meetings where the order of speaking is determined by the participants and
not the operator. When delegates switch their microphones on, they are
automatically promoted to the speakers list, providing the speakers list is
not full. No operator action is required to control the conference, though it
is possible. The operator can turn microphones on by clicking on them, and
turn them off by clicking on them again. The operator can also specify the
length of the speakers list.
When the speakers list is full and delegates not on the speakers list turn
their microphones on, they are placed on the request-to-speak list. This list
is in chronological order, and the participant at the top of the list is automatically promoted to active status when a currently active speaker switches
his/her microphone off. This automatic promotion also takes place when
the operator switches off the microphone of a delegate currently on the
speakers list. All other participants move up one place.
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Microphone control by delegate with override - is useful for smaller discussions where participants are given active status by activating a contribution
unit key. The microphone of the speaker who has been speaking the longest
is automatically switched off. No operator action is required.
There is no request-to-speak list (this mode is sometimes called ‘first-in-first-
out’ or FIFO mode). The maximum number of active microphones (speakers) can be preset by the operator.
When a participant presses the microphone on/off key on the delegate unit,
it is automatically switched on and the delegate receives active status (indicated by an illuminated red LED).
Microphone control by delegate with voice activation - is useful in active
discussions in which participants activate their microphones by speaking
(no on/off key is required). They are automatically given active status
(speaker) while speaking. No operator action is required.
The number of simultaneous active status microphones (speakers) can be
preset by the operator.
NOTE: ‘Microphone control by delegate with voice activation’
mode is not possible in multi-CCU systems. Only one voice-activated microphone can be connected to a Dual Audio Interface Unit (DAI).
NOTE: Operator control and microphone status monitoring are not possible
in ‘Microphone control by delegate with voice activation’ mode.
MICROPHONE MANAGEMENT
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CONTENTS
Title Page
2.1 STARTING SYNOPTIC MICROPHONE CONTROL . . . . 2-2
The DCN Startup screen . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2
Selecting an installation- (and a names) file . . . . . . . . . . . . .2-3
The Synoptic Microphone Control icon . . . . . . . . . . . . . . .2-3
2.2 USING HELP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4
The Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4
Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4
Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5
Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5
Using Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6
About Synoptic Microphone Control . . . . . . . . . . . . .2-6
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GETTING STARTED
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2.1 STARTING SYNOPTIC MICROPHONE CONTROL
The DCN Startup screen
The Synoptic Microphone Control program is started from the DCN Startup screen (shown below).
NOTE: For starting the DCN Startup program from an icon in the Windows
desktop, refer to the Startup user manual.
GETTING STARTED
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Fig. 1 The DCN Startup screen
The DCN software uses two user-created files that contain important information about the installed hardware configuration and about delegates’
names. These files are:
• Installation file - containing information about channel assignment and
the numbers that have been assigned to all microphones connected to the
DCN. These seat numbers are assigned using the System Installation
software (LBB 3585).
• Names file - containing information about the name, seat number and
other conference and personal details of participating delegates. Names
files are created using the Delegate Database software (LBB 3580).
DCN software modules may be started up from the Startup main window
without specifying either an installation or names file. However, some software modules will not run without the appropriate installation or names
file.
Synoptic Microphone Control requires both an installation file and a names
file for full functionality, but will work with only an installation file.
NOTE: A names file is needed to show screenline icons.
Selecting an installation- (and a names) file
For details on selecting an installation- (and a names) file, please refer to
section 3.2 of the Startup user manual, under the heading ‘Selecting an
installation- and a names file’.
The Synoptic Microphone Control icon
For details on the Synoptic Microphone Control icon and how to start Synoptic Microphone Control from Startup, please refer to section 3.2 of the
Startup user manual, under the heading ‘Opening other modules
from Startup’.
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GETTING STARTED
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2.2 USING HELP
The Help menu
The ‘Help’ menu in the title bar contains commands for an on-screen help
facility. This help facility contains information on all commands in the
‘File’ menu, on which keyboard keys are functional, a description of how to
use the Synoptic Microphone Control software, information on how to use
the help facility itself, plus an index and a glossary of terms. All information
contained in this user manual can also be found in the ‘Help’ facility.
The ‘Help’ facility contains the following options:
• Index
• Keyboard
• Commands
• Procedures
• Glossary
• Using Help
• About Synoptic Microphone Control
Index
To access the index:
• Select the ‘Help’ menu and click on ‘Index’.
A full list of subjects covered by the help facility is given in alphabetical
order. For more information on any subject contained in the index:
• Click on the required subject in the index.
An on-screen page with the requested information will appear.
Keyboard
This gives information on which keys on your keyboard can be used with
the Synoptic Microphone Control software. This includes using keys to
activate menu items, to move around in dialogue boxes, for short-cuts, and
to select options from the main window. To access the ‘Keyboard’ help
facility:
• Select the ‘Help’ menu and click on ‘Keyboard’.
A list of different key types is given. For more information on any key type
contained in the list:
• Click on the required key type in the list.
GETTING STARTED
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An on-screen page with the requested information will appear.
Commands
This gives information on all menu options, covering the ‘File’, ‘Clear
Display’ and ‘Help’ menus. To access the ‘Commands’ help facility:
• Select the ‘Help’ menu and click on ‘Commands’.
A list of menu groups is given. For more information on any menu group
contained in the list:
• Click on the required menu group in the list.
A list of options in the selected menu group is given. For more information
on any option contained in the list:
• Click on the required option in the list.
An on-screen page with the requested information will appear.
Procedures
This gives information on how to use the Synoptic Microphone Control
software. To access the ‘Procedures’ help facility:
• Select the ‘Help’ menu and click on ‘Procedures’.
A list of topics is given. For more information on any topic contained in the
list:
• Click on the required topic in the list.
A list of options for the selected topic is given. For more information on
any option contained in the list:
• Click on the required option in the list.
An on-screen page with the requested information will appear.
Glossary
To access the glossary:
• Select the ‘Help’ menu and click on ‘Glossary’.
A list of terms used in the Synoptic Microphone Control help facility is
given in alphabetical order. For more information on any term contained in
the glossary:
• Click on the required subject in the index.
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GETTING STARTED
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A window with the requested information will appear.
Using Help
This gives information on how to use the Synoptic Microphone Control
help facility. To access the ‘Using Help’ facility:
• Select the ‘Help’ menu and click on ‘Using Help’.
A list of topics is given. For more information on any topic contained in the
list:
• Click on the required topic in the list.
A list of options for the selected topic is given. For more information on
any option contained in the list:
• Click on the required option in the list.
An on-screen page with the requested information will appear.
About Synoptic Microphone Control
This provides software release information. To display the ‘About...’
window:
• Select the ‘Help’ menu and click on ‘About Syn. Mic. Control...’.
GETTING STARTED
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The following window appears:
To remove this window:
• Click on the ‘OK’ push button.
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GETTING STARTED
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Fig. 2 The ‘About...’ window
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GETTING STARTED
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CONTENTS
Title Page
3.1USING LAYOUT MODE 3-2
The main window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2
The menu bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3
The tool box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3
Delegate unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3
Chairman unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3
Podium microphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3
Microphone on floorstand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3
Lavalier microphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4
Screen line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4
Microphone total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4
Go to control mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4
3.2 MAKING A LAYOUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5
Layout options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5
Microphone seat numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5
Displaying seat numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5
Automatic seat numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5
Small or large icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6
Displaying a red background for active microphones . . . . . . . . .3-6
Displaying a layout grid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6
Snapping to the grid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7
Positioning icons on a layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8
Editing icons in a layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9
Deleting icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9
Cutting and pasting icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9
Copying and pasting icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10
Editing seat numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-11
Altering the default screen line length . . . . . . . . . . . . . . . . . . .3-11
3.3 SPECIFYING CONFERENCE PROCEDURES . . . . . . . . . . . . . . . . . . .3-13
Specifying the microphone operation mode . . . . . . . . . . . . . . . . . . .3-13
Microphone Control By . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-14
Microphone Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-14
Active Mics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-14
Specifying additional microphone parameters . . . . . . . . . . . . . . . . . .3-15
Microphone Activity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-15
Attention Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16
Ambient Microphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16
Microphones off after shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17
3.4 WORKING WITH LAYOUT FILES . . . . . . . . . . . . . . . . . . . . . . . . . .3-18
Layout file options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-18
Creating a new layout file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-18
Opening an existing layout file . . . . . . . . . . . . . . . . . . . . . . . . . .3-20
Saving a layout file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-21
Saving a layout file under a new name . . . . . . . . . . . . . . . . . . . .3-21
Deleting a layout file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-23
Importing a bitmap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-24
3.5 GOING TO CONTROL MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25
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3.1 USING LAYOUT MODE
The main window
The Synoptic Microphone Control main window contains a layout area
and a tool box. From this you will create or edit your synoptic layout.
In the title bar, the software displays the layout file name. The name displayed is that of the last-used layout file corresponding to that installation
file. A new layout file is automatically given the same name as the installation file if no layout file already exists. If an installation file has been opened
for which no layout file already exists (for example, the very first time the
program is used), the layout area is empty.
NOTE: The synoptic layout area is actually larger than the window. When a
layout is opened, the viewed area is always the top left corner. To enable you
to work on unseen parts of the layout, scroll bars are provided to move the
viewed area.
If the layout window is not full screen size, you may enlarge it to fill the
desk-top. To do so:
• Click on the maximize button in the top right corner of the window’s
title bar.
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Fig. 1 The Synoptic Microphone main window
The menu bar
All menu options referred to in this user manual are contained within the
menu bar, located underneath the title bar at the top of the main window.
Access to drop-down menus is gained by clicking on the menu title, displayed in the menu bar. The list of menu options is as follows:
The tool box
The tool box is situated on left side of the window as default. You can,
however, move this anywhere in the window. To do so:
• Position the pointer at the top of the tool box - though not on any icons -
and drag it to the desired location.
The tool box contains icons representing all available microphone possibilities. These are:
Delegate unit - used for table top or built-in units with microphone, loudspeaker, on/off button and status indicators.
Chairman unit - used for table top or built-in units with microphone,
priority key, on/off button and status indicators. Up to three chairman
units may be included in a layout.
Podium microphone - used for e.g. gooseneck type microphones mounted
on a desk or podium.
Microphone on floorstand - used for e.g. microphones mounted on a floorstand.
Digital Congress Network Synoptic Microphone Control
Page 3-3 Software User Manual
PREPARING FOR A CONFERENCE
3
Fig. 2 All available menu options on the menu bar
File Edit View Settings Shift! Clear Help
Requests!
N
ew... Undo Numbers System Mic Index...
O
pen... Cut Small Icons Mode... Keyboard
S
ave Copy Grid Mic Activity... Commands
Save A
s... Paste Rotate Image Microphone Procedures
D
elete... Delete Action Box Test... Glossary
I
mport... Number Settings Select Grid... Using Help
P
rint Layout Red background Snap About Syn.
Activity... for active mics Auto N
umbers Mic Control....
Ex
it Attention Tone
Amb
ient Mic. Control
Mic's o
ff after shift
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