Blue BPS 905 FC User Manual
Color Laser MFP
Printer_Copier_Scanner
User’s Guide
BPS 905 FC
Thank You
Thank you for choosing this machine.
This User’s Guide describes the functions, operating procedures, precautions, and
basic troubleshooting for this machine.
Notice
We reserve the right to make changes to this guide and to the equipment described
herein without notice. Considerable effort has been made to ensure that this manual
is free of inaccuracies and omissions. However, we make no warranty of any kind
including, but not limited to, any implied warranties of merchantability and fitness for
a particular purpose with regard to this manual.
We assumes no responsibility for, or liability for, errors contained in this manual or
for incidental, special, or consequential damages arising out of the furnishing of this
manual, or the use of this manual in operating the equipment, or in connection with
the performance of the equipment when so operated.
Legal Restrictions on Copying
Certain types of documents must never be copied with the purpose or intent to pass
copies of such documents off as the originals.
The following is not a complete list, but is meant to be used as a guide to responsible
copying.
Financial Instruments
z Personal checks
z Traveler’s checks
z Money orders
z Certificates of deposit
z Bonds or other certificates of indebtedness
z Stock certificates
Legal Documents
z Food stamps
z Postage stamps (canceled or uncanceled)
z Checks or drafts drawn by government agencies
z Internal revenue stamps (canceled or uncanceled)
z Passports
z Immigration papers
z Motor vehicle licenses and titles
z House and property titles and deeds
General
z Identification cards, badges, or insignias
z Copyrighted works without permission of the copyright owner
In addition, it is prohibited under any circumstances
to copy domestic or foreign cur-
rencies, or works of art without permission of the copyright owner.
When in doubt about the nature of a document, consult with legal counsel.
Our Concern for Environmental Protection
As an ENERGY STAR® Partner, we have determined that this machine meets
the ENERGY STAR Guidelines for energy efficiency.
What is an ENERGY STAR product?
An ENERGY STAR product has a special feature that allows it to automatically switch to a “low-power mode” after a period of inactivity. An ENERGY
STAR product uses energy more efficiently, saves you money on utility bills
and helps protect the environment.
Contents
Thank You 2
Notice 2
Legal Restrictions on Copying 3
Our Concern for Environmental Protection 4
What is an ENERGY STAR product? 4
5
Contents 1
1 Introduction ....................................................................................................... 1
Getting Acquainted with Your Machine 2
Space Requirements 2
Installation Precautions 2
Part Names 3
Front View 3
Rear View 4
Inside 4
Front View with Options 5
Rear View with Options 5
Drivers and Documentation CD-ROM 6
Printer Drivers 6
Scanner Drivers 6
Applications CD-ROM 7
Applications 7
Utility 7
System Requirements 8
2 Control Panel and Configuration Menu .......................................................... 9
About the Control Panel 10
Control Panel Indicators and Keys 10
Display Indications 14
Main Screen 14
Print Screen 16
Checking the Machine Status and Settings 17
TONER REMAINING 17
TOTAL PAGE 17
TX/RX RESULT 18
PRINT REPORT 18
Functions Available With the Function Key 20
Configuration Menu Overview 21
Configuration Menu 21
MACHINE SETTING Menu 25
PAPER SOURCE SETUP Menu 27
COPY SETTING Menu 28
FAX REGISTRATION Menu 29
TX SETTING Menu 29
RX SETTING Menu 30
COMM. SETTING Menu 30
REPORTING Menu 30
USER SETTING Menu 31
DIRECT PRINT Menu 32
NETWORK SETTING Menu 33
E-MAIL SETTING Menu 34
SCANNER SETTING Menu 35
3 Media Handling ................................................................................................37
Print Media 38
Specifications 38
Types 39
Plain Paper (Recycled Paper) 39
Thick Stock 40
Envelope 41
Labels 42
Letterhead 43
Postcard 43
Transparency 44
Glossy Media 45
Guaranteed Imageable (Printable) Area 46
Imageable Area—Envelopes 46
Page Margins 46
Loading Media 47
Tray 1 (Multipurpose Tray) 47
Loading Plain Paper 47
Other Media 50
Loading Envelopes 50
Loading Labels/Postcard/Thick Stock/Transparency/Glossy media 57
Tray 2 59
Loading Plain Paper 59
About Duplex Printing 62
Double-Sided 62
Booklet 63
Output Bin 64
Media Storage 66
Original Media 67
Specifications 67
Documents that can be Placed on the Original Glass 67
Documents that can be Loaded into the ADF 67
Loading a Document to be Copied 69
Placing a Document on the Original Glass 69
Loading a Document into the ADF 70
4 Using the Printer Driver .................................................................................. 71
Auto Run Installer 72
Auto Run Installer (For Vista) 74
Using the Status Display Feature 77
Message List 78
Selecting Printer Driver Options 81
Uninstalling the Printer Driver 82
Uninstalling the Printer Driver (For Vista) 83
Displaying Printer Driver Settings 85
Windows XP/Server 2003 85
Windows 2000/Me/98SE 85
Printer Driver Settings 86
Common Buttons 86
OK 86
Cancel 86
Apply 86
Help 86
Easy Set 86
Paper Layout 86
Printer Figure 87
Setup Tab 88
Edit Watermark 89
Paper Tab 90
Scale to Fit 90
Center 90
Creating a New Page Overlay 92
Using a Page Overlay 93
Quality Tab 94
Device OptionsTab 95
Canceling a Print Job 96
5 Using Direct Print ............................................................................................99
Camera Direct Photo Printing 100
Printing Directly from a Digital Camera 100
6 Using the Copier ........................................................................................... 103
Making Basic Copies 104
Basic Copy Operation 104
Specifying the Copy Quality 105
Specifying the Zoom Ratio 106
Selecting a Preset Zoom Ratio 106
Specifying a Custom Zoom Ratio 106
Selecting the Copy Density 107
Selecting the Media Tray 107
Making Advanced Copies 108
Setting 2in1 Copying 108
ID Card Copying 109
Setting Duplex (Double-Sided) Copying 111
Duplex (Double-Sided) Copying From the ADF 111
Duplex (Double-Sided) Copying From the Original Glass 112
Setting Collated Copying 113
Setting Clone Copying 114
Setting Poster Copying 115
7 Using the Scanner .........................................................................................117
Making Basic Scans 118
Scanning via USB 118
Scanner Driver Settings 119
Original Size 119
Scan Type 119
Resolution 119
Scanning mode 119
Image size 119
Scan 119
About 119
Close 119
Preview Window 119
Clear 119
Width/Height 120
Prescan 120
Help 120
Basic Scan to Email Operation 121
Scan to Email Using the ADF 121
Scan to Email Using the Original Glass 124
Specifying a Recipient 127
Directly Entering an Email Address 127
Using a One-Touch Dial Key 127
Using the Speed Dial Function 128
Using the List Function of the Phone Book 128
Using the Search Function of the Phone Book 129
Entering Text 130
Key Operation 130
130
Inputting Example 131
Correcting Text And Input Precautions 132
8 Replacing Consumables ...............................................................................133
Replacing the Toner Cartridge 134
To Replace a Toner Cartridge 136
Replacing the Drum Cartridge 143
9 Maintenance ...................................................................................................149
Maintaining the Machine 150
Cleaning the Machine 152
Exterior 152
Interior 153
Cleaning the Media Feed Roller and Laser Lens 153
Cleaning the Duplex Option Feed Rollers 159
Cleaning the Media Feed Rollers for Tray 2 160
Cleaning the Media Feed Rollers for the ADF 162
Storing the Machine 163
10 Troubleshooting ............................................................................................ 165
Introduction 166
Preventing Media Misfeeds 167
Understanding the Media Path 168
Clearing Media Misfeeds 168
Media Misfeed Messages and Clearing Procedures 169
Clearing a Media Misfeed in the Machine 170
Clearing a Media Misfeed from the Duplex Option 180
Clearing a Media Misfeed from the ADF 181
Solving Problems with Media Misfeeds 183
Solving Other Problems 186
Solving Problems with Printing Quality 192
Status, Error, and Service Messages 198
Status Messages 198
Error Messages 199
Service Messages 206
11 Installing Accessories .................................................................................. 207
Introduction 208
Duplex Option 209
Installing the Duplex Option 209
Tray 2 213
Installing Tray 2 213
A Appendix ........................................................................................................ 215
Technical Specifications 216
Consumable Life Expectancy Chart 219
User-Replaceable 219
Service-Replaceable 219
Index 1
1 Introduction
Getting Acquainted with Your Machine2
Getting Acquainted with Your Machine
Space Requirements
To ensure easy operation, consumable replacement and maintenance,
adhere to the recommended space requirements detailed below.
" The options appear shaded in the above illustration.
Installation Precautions
When setting up this machine on a desk, make sure that the supports do not
extend off the desk.
528 mm (20.8")
Front View Side View
138
mm
(5.4")
581 mm (22.9")
902 mm (35.5")
531 mm (20.9")
233 mm
(9.2")
100 mm
(3.9")
100 mm (3.9")
768 mm (30.2")
100 mm
(3.9")
187 mm
(7.4")
Getting Acquainted with Your Machine
3
Part Names
The following drawings illustrate the parts of your machine referred to
throughout this guide, so please take some time to become familiar with
them.
Front View
1. Output bin
2. Control panel
3. Automatic Document Feeder
(ADF)
3-a. ADF feed cover
3-b. Document guide
3-c. Document feed tray
3-d. Document output tray
" The ADF may appear as
“document cover” in status and error messages.
4. Engine cover
5. Digital Camera Direct Photo
Print port
6. Tray 1 (Multipurpose tray)
7. Front cover
8. Original glass
9. Original cover pad
10. Scanner unit
11. Scanner unit release lever
8
10
11
9
1
7
2
3-a 3-b 3-c
3-d
4
5
6
3
Getting Acquainted with Your Machine4
Rear View
1. Power switch
2. TEL (telephone) jack
3. LINE (telephone line) jack
4. USB port
5. 10Base-T/100Base-TX (IEEE
802.3) Ethernet Interface port
Inside
1. Fuser unit
2. Fuser separator levers
3. Transfer belt unit
4. Drum cartridge
5. Toner cartridge carousel (containing 4 toner cartridges: C, M,
Y and K)
6. Scanner lock
7. Toner cartridge
1
2
3
4
5
3
1
4
5
22
6
4
7
Getting Acquainted with Your Machine
5
Front View with Options
1. Tray 2
Rear View with Options
1. Duplex option
1
1
Getting Acquainted with Your Machine6
Drivers and Documentation CD-ROM
Printer Drivers
Scanner Drivers
" For details on the installation of the drivers, refer to the attached Instal-
lation Guide.
Drivers Use/Benefit
Printer Driver for Windows Vista/XP/
Server 2003/2000/Me/98SE
These drivers give you access to all of
the printer features, including finishing
and advanced layout.
Drivers Use/Benefit
TWAIN Driver for
Windows Vista/XP/Server 2003/
2000
This drivers enables you to set scanning functions, such as the color setting and size adjustments.
For details, refer to “Scanner Driver
Settings” on page 119.
TWAIN Driver for
Windows Me/98SE
Getting Acquainted with Your Machine
7
Applications CD-ROM
Applications
" Please select “LSD” to install Local Setup Device (LSD) from the Driv-
ers and Documentation CD-ROM
Utility
Applications Use/Benefit
Local Setup Device (LSD) This software enables one-touch dial-
ing, speed dialing, and group dialing
for faxes to be created and edited
from the computer. In addition, the
status of this machine can be
checked.
PaperPort This software is a document manage-
ment software package that helps you
scan, organize, access, share, and
manage both your paper and digital
documents on your personal computer.
Utility Use/Benefit
Easy Web Management With the web browser, the status of
printers can be checked, and each
setting can be changed.
For details, refer to the Color Laser
MFP Network Utility Guide.
Getting Acquainted with Your Machine8
System Requirements
Personal computer
Pentium 2: 400 MHz or higher
Operating System
– Microsoft Windows XP Home/Professional Edition, Windows Server
2003, Windows 2000, Windows Me, Windows 98SE
Free hard disk space
256 MB or more
RAM
128 MB or more
CD-ROM/DVD drive
I/O interface
– 10Base-T/100Base-TX (IEEE 802.3) Ethernet interface port
– USB Revision 2.0 and USB Revision 1.1 compliant port
" The Ethernet cable and USB cable are not included with the machine.
2 Control Panel and
Configuration
Menu
About the Control Panel10
About the Control Panel
Control Panel Indicators and Keys
No. Name Function
1 Fax Operations
keys
Provides fax operations.
For details, refer to the Color Laser MFP Fax_PC
Fax User's Guide.
2 Error indicator Lights up when an error has occurred.
3 Function key Press to specify tray settings, duplex (Double-Sided)
printing settings, ID card copy settings, Clone Copy,
and Poster Copy.
" The tray settings and duplex (Double-Sided)
printing settings cannot be specified if the
optional media feed unit and duplex are not
installed.
@
24 6 7 10
11 14 15
17
151618 19 201321 22 23
1
3 5
12
8 9
About the Control Panel
11
4 Display key Press to check the status of this machine and the
specified settings.
Displays a rough estimate of the amount of toner
remaining.
Displays the total number of pages that have
been copied, printed and scanned.
Displays the results for fax transmissions and
receptions.
Prints the machine settings, lists and reports
related to faxing.
For details, refer to “Checking the Machine Status
and Settings” on page 17.
5 Quality key Press to specify the document type to be copied and
the resolution.
6 Message Win-
dow
Displays information such as the media type,
copy density, and zoom ratio. For details, refer to
“Display Indications” on page 14.
Displays an error message when an error occurs.
For details on error messages, refer to “Status,
Error, and Service Messages” on page 198.
7 Keypad Type in values such as the desired number of cop-
ies.
8 Fax key Press to enter Fax mode. The key lights up in green
while the machine is in Fax mode. For details, refer
to the Color Laser MFP Fax_PC Fax User's Guide.
9 Scan key Press to enter Scan mode. (only with a network) The
key lights up in green while the machine is in Scan
mode. For details, on the Scanner functions, refer to
“Using the Scanner” on page 117
10 Copy key Press to enter Copy mode. The key lights up in
green while the machine is in Copy mode. For
details on the Copy functions, refer to “Using the
Copier” on page 103.
11 2in1 key Press to specify 2in1 copying.
12 Collate key Press to specify collated copying.
No. Name Function
About the Control Panel12
13 Reduce/
Enlarge key
Press to specify reduced/enlarged copying with preset zoom ratios.
14 Light/Dark key Press to select the copy density.
15 */) keys Press to move left and right through the setting
screens, such as the configuration menu.
Press to select the copy density.
16 +/, keys Press to move up and down through the setting
screens, such as the configuration menu.
Press to specify the zoom ratio in 0.01 incre-
ments. (Setting range: 0.50 to 2.00)
17 Menu Select
key
Press to display the configuration menu.
Press to select the setting that is currently dis-
played.
18 Cancel/C key Press to cancel the setting that is currently dis-
played.
Press to clear the specified number of copies.
Press to return to the first screen of a menu item
or to the main screen.
Press to cancel printing from the print screen.
19 TC Change key Press to display the message for replacing the toner
cartridge. For details on replacing the toner cartridge, refer to “Replacing the Toner Cartridge” on
page 134.
20 Start-Color key Press to begin full-color copying.
21 Start indicator Lights up in green when copying is possible.
Lights up in orange if copying is not possible, for
example, during warm-up or if an error has occurred.
No. Name Function
About the Control Panel
13
22 Start-B&W key Press to begin monochrome copying.
23 Stop/Reset key Press to stop copying, scanning, and faxing.
Press to return the following to their default set-
tings.
– Copy quality
– Copy density
– Zoom ratio
–Collate
– Number of copies
– Tray select
Press to cancel the following functions.
– 2in1 copy
– Duplex copy
– ID card copy
– Clone copy
– Poster copy
Press to cancel toner replacing after the TC
Change key is pressed.
No. Name Function
About the Control Panel14
Display Indications
Main Screen
No. Indication Description
1 Document type Indicates the document type to be copied specified
either with the Quality key or from the configuration
menu.
2 Zoom ratio Indicates the zoom ratio.
3 Icons that
appear with
copy operations
: Appears when 2in1 copying is set.
: Appears when duplex (Double-Sided) copying is
set.
: Appears when collated copying is set.
For details, refer to “Making Advanced Copies” on
page 108.
4 Number of
copies
Indicates the number of copies.
5 Copy density Indicates the copy density.
[A] appears when the following settings are speci-
fied.
The Quality key was pressed to select TEXT.
AUTO is selected while 1 MODE on the COPY
SETTING
menu is set to TEXT.
6 Media tray Indicates the media tray that is selected.
421
5 7 8
3
6
About the Control Panel
15
7 Media size Indicates the media size that is selected.
Change the paper size from the PAPER SOURCE
menu.
For details, refer to “PAPER SOURCE SETUP
Menu” on page 27.
8 Status Displays messages such as when media is empty.
No. Indication Description
About the Control Panel16
Print Screen
When a print job is received, PC:PRN appears in the status section of the
main screen. To display the print screen, press the Display key, then the )
key, while
PC:PRN is displayed. (The following screen appears.)
To cancel printing, press the Cancel/C key when the print screen appears.
Then, select
YES, and press the Menu Select key.
No. Indication Description
1 Status Displays messages indicating operations such as
printing.
2Media tray/
media size
Indicates the media tray and media size that is
selected.
1 2
Checking the Machine Status and Settings
17
Checking the Machine Status and Settings
Press the Display key to check the status of this machine and the specified
settings.
Press the Display key to switch between each item to be checked. Alterna-
tively, the + and , keys can be pressed.
TONER REMAINING
This screen provides a rough estimate of the amount of toner remaining.
To return to the main screen, press the Cancel/C key.
TOTAL PAGE
The total number of pages for each of the following can be checked.
B/W COPY
This counter shows the total number of pages
copied in black-and-white.
COLOR COPY
This counter shows the total number of pages
copied in color.
B/W PRINT
This counter shows the total number of pages
printed in black-and-white.
COLOR PRINT
This counter shows the total number of pages
printed in color.
Main screen
TONER REMAINING
TOTAL PAGE
TX/RX RESULT
PRINT REPORT
RENOTIAMERG?NIN
Checking the Machine Status and Settings18
TX/RX RESULT
The results of a maximum of 60 fax transmissions/receptions can be viewed.
In addition, the transmission/reception results that are displayed can be
printed by pressing the Start-B&W key. For details, refer to the Color Laser
MFP Fax_PC Fax User’s Guide.
PRINT REPORT
The machine settings, lists and reports related to faxing can be printed.
FAX PRINT
This counter shows the total number of pages
that were faxed.
TOTAL SCAN
This counter shows the total number of document pages that were scanned.
TX RESULT REPORT
Prints the results of fax transmissions. For
details, refer to the Color Laser MFP Fax_PC
Fax User’s Guide.
RX RESULT REPORT
Prints the results of fax receptions. For details,
refer to the Color Laser MFP Fax_PC Fax
User’s Guide.
ACTIVITY REPORT
Prints the results of fax transmissions and
receptions. For details, refer to the Color Laser
MFP Fax_PC Fax User’s Guide.
MEMORY DATA LIST
Prints the information for queued fax transmissions. For details, refer to the Color Laser MFP
Fax_PC Fax User’s Guide.
MEMORY IMAGE PRINT
Prints the information and a reduced first page
of queued fax transmissions. For details, refer
to the Color Laser MFP Fax_PC Fax User’s
Guide.
ONE-TOUCH LIST
Prints a list of the destinations programmed for
one-touch dialing. For details, refer to the Color
Laser MFP Fax_PC Fax User’s Guide.
SPEED DIAL LIST
Prints a list of the destinations programmed for
speed dialing. For details, refer to the Color
Laser MFP Fax_PC Fax User’s Guide.
GROUP DIAL LIST
Prints a list of the one-touch dialing groups. For
details, refer to the Color Laser MFP Fax_PC
Fax User’s Guide.
MENU MAP
Prints the configuration menu and its settings.
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