Blue BPS 905 FC User Manual

Color Laser MFP

Printer_Copier_Scanner

User’s Guide

BPS 905 FC

Thank You

Thank you for choosing this machine.

This User’s Guide describes the functions, operating procedures, precautions, and

basic troubleshooting for this machine.

Notice

We reserve the right to make changes to this guide and to the equipment described
herein without notice. Considerable effort has been made to ensure that this manual
is free of inaccuracies and omissions. However, we make no warranty of any kind
including, but not limited to, any implied warranties of merchantability and fitness for
a particular purpose with regard to this manual.

We assumes no responsibility for, or liability for, errors contained in this manual or
for incidental, special, or consequential damages arising out of the furnishing of this
manual, or the use of this manual in operating the equipment, or in connection with
the performance of the equipment when so operated.

Legal Restrictions on Copying

Certain types of documents must never be copied with the purpose or intent to pass
copies of such documents off as the originals.

The following is not a complete list, but is meant to be used as a guide to responsible
copying.

Financial Instruments

z Personal checks

z Traveler’s checks

z Money orders

z Certificates of deposit

z Bonds or other certificates of indebtedness

z Stock certificates

Legal Documents

z Food stamps

z Postage stamps (canceled or uncanceled)

z Checks or drafts drawn by government agencies

z Internal revenue stamps (canceled or uncanceled)

z Passports

z Immigration papers

z Motor vehicle licenses and titles

z House and property titles and deeds

General

z Identification cards, badges, or insignias

z Copyrighted works without permission of the copyright owner

In addition, it is prohibited under any circumstances

to copy domestic or foreign cur-

rencies, or works of art without permission of the copyright owner.

When in doubt about the nature of a document, consult with legal counsel.

Our Concern for Environmental Protection

As an ENERGY STAR® Partner, we have determined that this machine meets
the ENERGY STAR Guidelines for energy efficiency.

What is an ENERGY STAR product?

An ENERGY STAR product has a special feature that allows it to automati­cally switch to a “low-power mode” after a period of inactivity. An ENERGY
STAR product uses energy more efficiently, saves you money on utility bills
and helps protect the environment.

Contents

Thank You 2

Notice 2

Legal Restrictions on Copying 3

Our Concern for Environmental Protection 4

What is an ENERGY STAR product? 4

5

Contents 1

1 Introduction ....................................................................................................... 1

Getting Acquainted with Your Machine 2

Space Requirements 2
Installation Precautions 2
Part Names 3

Front View 3
Rear View 4
Inside 4
Front View with Options 5
Rear View with Options 5

Drivers and Documentation CD-ROM 6

Printer Drivers 6
Scanner Drivers 6

Applications CD-ROM 7

Applications 7
Utility 7
System Requirements 8

2 Control Panel and Configuration Menu .......................................................... 9

About the Control Panel 10

Control Panel Indicators and Keys 10
Display Indications 14

Main Screen 14

Print Screen 16

Checking the Machine Status and Settings 17

TONER REMAINING 17

TOTAL PAGE 17

TX/RX RESULT 18

PRINT REPORT 18

Functions Available With the Function Key 20
Configuration Menu Overview 21

Configuration Menu 21
MACHINE SETTING Menu 25
PAPER SOURCE SETUP Menu 27
COPY SETTING Menu 28

FAX REGISTRATION Menu 29
TX SETTING Menu 29
RX SETTING Menu 30
COMM. SETTING Menu 30
REPORTING Menu 30
USER SETTING Menu 31
DIRECT PRINT Menu 32
NETWORK SETTING Menu 33
E-MAIL SETTING Menu 34
SCANNER SETTING Menu 35

3 Media Handling ................................................................................................37

Print Media 38

Specifications 38
Types 39

Plain Paper (Recycled Paper) 39
Thick Stock 40
Envelope 41
Labels 42
Letterhead 43
Postcard 43
Transparency 44
Glossy Media 45
Guaranteed Imageable (Printable) Area 46
Imageable Area—Envelopes 46
Page Margins 46

Loading Media 47

Tray 1 (Multipurpose Tray) 47

Loading Plain Paper 47
Other Media 50
Loading Envelopes 50
Loading Labels/Postcard/Thick Stock/Transparency/Glossy media 57

Tray 2 59

Loading Plain Paper 59

About Duplex Printing 62

Double-Sided 62
Booklet 63

Output Bin 64
Media Storage 66
Original Media 67

Specifications 67

Documents that can be Placed on the Original Glass 67
Documents that can be Loaded into the ADF 67

Loading a Document to be Copied 69

Placing a Document on the Original Glass 69
Loading a Document into the ADF 70

4 Using the Printer Driver .................................................................................. 71

Auto Run Installer 72
Auto Run Installer (For Vista) 74
Using the Status Display Feature 77

Message List 78

Selecting Printer Driver Options 81
Uninstalling the Printer Driver 82
Uninstalling the Printer Driver (For Vista) 83
Displaying Printer Driver Settings 85

Windows XP/Server 2003 85

Windows 2000/Me/98SE 85

Printer Driver Settings 86

Common Buttons 86

OK 86

Cancel 86

Apply 86

Help 86

Easy Set 86

Paper Layout 86

Printer Figure 87
Setup Tab 88

Edit Watermark 89
Paper Tab 90

Scale to Fit 90

Center 90

Creating a New Page Overlay 92

Using a Page Overlay 93
Quality Tab 94
Device OptionsTab 95

Canceling a Print Job 96

5 Using Direct Print ............................................................................................99

Camera Direct Photo Printing 100

Printing Directly from a Digital Camera 100

6 Using the Copier ........................................................................................... 103

Making Basic Copies 104

Basic Copy Operation 104
Specifying the Copy Quality 105
Specifying the Zoom Ratio 106

Selecting a Preset Zoom Ratio 106

Specifying a Custom Zoom Ratio 106
Selecting the Copy Density 107
Selecting the Media Tray 107

Making Advanced Copies 108

Setting 2in1 Copying 108

ID Card Copying 109
Setting Duplex (Double-Sided) Copying 111

Duplex (Double-Sided) Copying From the ADF 111

Duplex (Double-Sided) Copying From the Original Glass 112
Setting Collated Copying 113
Setting Clone Copying 114
Setting Poster Copying 115

7 Using the Scanner .........................................................................................117

Making Basic Scans 118

Scanning via USB 118
Scanner Driver Settings 119

Original Size 119

Scan Type 119

Resolution 119

Scanning mode 119

Image size 119

Scan 119

About 119

Close 119

Preview Window 119

Clear 119

Width/Height 120

Prescan 120

Help 120

Basic Scan to Email Operation 121

Scan to Email Using the ADF 121
Scan to Email Using the Original Glass 124

Specifying a Recipient 127

Directly Entering an Email Address 127
Using a One-Touch Dial Key 127
Using the Speed Dial Function 128
Using the List Function of the Phone Book 128
Using the Search Function of the Phone Book 129

Entering Text 130

Key Operation 130

130
Inputting Example 131
Correcting Text And Input Precautions 132

8 Replacing Consumables ...............................................................................133

Replacing the Toner Cartridge 134

To Replace a Toner Cartridge 136

Replacing the Drum Cartridge 143

9 Maintenance ...................................................................................................149

Maintaining the Machine 150
Cleaning the Machine 152

Exterior 152
Interior 153

Cleaning the Media Feed Roller and Laser Lens 153
Cleaning the Duplex Option Feed Rollers 159
Cleaning the Media Feed Rollers for Tray 2 160
Cleaning the Media Feed Rollers for the ADF 162

Storing the Machine 163

10 Troubleshooting ............................................................................................ 165

Introduction 166
Preventing Media Misfeeds 167
Understanding the Media Path 168
Clearing Media Misfeeds 168

Media Misfeed Messages and Clearing Procedures 169

Clearing a Media Misfeed in the Machine 170
Clearing a Media Misfeed from the Duplex Option 180
Clearing a Media Misfeed from the ADF 181

Solving Problems with Media Misfeeds 183
Solving Other Problems 186
Solving Problems with Printing Quality 192
Status, Error, and Service Messages 198

Status Messages 198
Error Messages 199
Service Messages 206

11 Installing Accessories .................................................................................. 207

Introduction 208
Duplex Option 209

Installing the Duplex Option 209

Tray 2 213

Installing Tray 2 213

A Appendix ........................................................................................................ 215

Technical Specifications 216

Consumable Life Expectancy Chart 219

User-Replaceable 219
Service-Replaceable 219

Index 1

1 Introduction

Getting Acquainted with Your Machine2

Getting Acquainted with Your Machine

Space Requirements

To ensure easy operation, consumable replacement and maintenance,
adhere to the recommended space requirements detailed below.

" The options appear shaded in the above illustration.

Installation Precautions

When setting up this machine on a desk, make sure that the supports do not
extend off the desk.

528 mm (20.8")

Front View Side View

138

mm

(5.4")

581 mm (22.9")

902 mm (35.5")

531 mm (20.9")

233 mm

(9.2")

100 mm
(3.9")

100 mm (3.9")

768 mm (30.2")

100 mm
(3.9")

187 mm
(7.4")

Getting Acquainted with Your Machine

3

Part Names

The following drawings illustrate the parts of your machine referred to
throughout this guide, so please take some time to become familiar with
them.

Front View

1. Output bin

2. Control panel

3. Automatic Document Feeder
(ADF)
3-a. ADF feed cover
3-b. Document guide
3-c. Document feed tray
3-d. Document output tray

" The ADF may appear as

“document cover” in sta­tus and error messages.

4. Engine cover

5. Digital Camera Direct Photo
Print port

6. Tray 1 (Multipurpose tray)

7. Front cover

8. Original glass

9. Original cover pad

10. Scanner unit

11. Scanner unit release lever

8

10

11

9

1

7

2

3-a 3-b 3-c

3-d

4

5

6

3

Getting Acquainted with Your Machine4

Rear View

1. Power switch

2. TEL (telephone) jack

3. LINE (telephone line) jack

4. USB port

5. 10Base-T/100Base-TX (IEEE

802.3) Ethernet Interface port

Inside

1. Fuser unit

2. Fuser separator levers

3. Transfer belt unit

4. Drum cartridge

5. Toner cartridge carousel (con­taining 4 toner cartridges: C, M,
Y and K)

6. Scanner lock

7. Toner cartridge

1

2

3

4

5

3

1

4

5

22

6

4

7

Getting Acquainted with Your Machine

5

Front View with Options

1. Tray 2

Rear View with Options

1. Duplex option

1

1

Getting Acquainted with Your Machine6

Drivers and Documentation CD-ROM

Printer Drivers

Scanner Drivers

" For details on the installation of the drivers, refer to the attached Instal-

lation Guide.

Drivers Use/Benefit

Printer Driver for Windows Vista/XP/
Server 2003/2000/Me/98SE

These drivers give you access to all of
the printer features, including finishing
and advanced layout.

Drivers Use/Benefit

TWAIN Driver for
Windows Vista/XP/Server 2003/
2000

This drivers enables you to set scan­ning functions, such as the color set­ting and size adjustments.

For details, refer to “Scanner Driver
Settings” on page 119.

TWAIN Driver for
Windows Me/98SE

Getting Acquainted with Your Machine

7

Applications CD-ROM

Applications

" Please select “LSD” to install Local Setup Device (LSD) from the Driv-

ers and Documentation CD-ROM

Utility

Applications Use/Benefit

Local Setup Device (LSD) This software enables one-touch dial-

ing, speed dialing, and group dialing
for faxes to be created and edited
from the computer. In addition, the
status of this machine can be
checked.

PaperPort This software is a document manage-

ment software package that helps you
scan, organize, access, share, and
manage both your paper and digital
documents on your personal com­puter.

Utility Use/Benefit

Easy Web Management With the web browser, the status of

printers can be checked, and each
setting can be changed.

For details, refer to the Color Laser
MFP Network Utility Guide.

Getting Acquainted with Your Machine8

System Requirements

 Personal computer

Pentium 2: 400 MHz or higher

 Operating System

– Microsoft Windows XP Home/Professional Edition, Windows Server

2003, Windows 2000, Windows Me, Windows 98SE

 Free hard disk space

256 MB or more

 RAM

128 MB or more

 CD-ROM/DVD drive

 I/O interface

– 10Base-T/100Base-TX (IEEE 802.3) Ethernet interface port

– USB Revision 2.0 and USB Revision 1.1 compliant port

" The Ethernet cable and USB cable are not included with the machine.

2 Control Panel and

Configuration
Menu

About the Control Panel10

About the Control Panel

Control Panel Indicators and Keys

No. Name Function

1 Fax Operations

keys

Provides fax operations.

For details, refer to the Color Laser MFP Fax_PC
Fax User's Guide.

2 Error indicator Lights up when an error has occurred.

3 Function key Press to specify tray settings, duplex (Double-Sided)

printing settings, ID card copy settings, Clone Copy,
and Poster Copy.

" The tray settings and duplex (Double-Sided)

printing settings cannot be specified if the
optional media feed unit and duplex are not
installed.

@

24 6 7 10

11 14 15

17

151618 19 201321 22 23

1

3 5

12

8 9

About the Control Panel

11

4 Display key Press to check the status of this machine and the

specified settings.

 Displays a rough estimate of the amount of toner

remaining.

 Displays the total number of pages that have

been copied, printed and scanned.

 Displays the results for fax transmissions and

receptions.

 Prints the machine settings, lists and reports

related to faxing.

For details, refer to “Checking the Machine Status
and Settings” on page 17.

5 Quality key Press to specify the document type to be copied and

the resolution.

6 Message Win-

dow

 Displays information such as the media type,

copy density, and zoom ratio. For details, refer to
“Display Indications” on page 14.

 Displays an error message when an error occurs.

For details on error messages, refer to “Status,
Error, and Service Messages” on page 198.

7 Keypad Type in values such as the desired number of cop-

ies.

8 Fax key Press to enter Fax mode. The key lights up in green

while the machine is in Fax mode. For details, refer
to the Color Laser MFP Fax_PC Fax User's Guide.

9 Scan key Press to enter Scan mode. (only with a network) The

key lights up in green while the machine is in Scan
mode. For details, on the Scanner functions, refer to
“Using the Scanner” on page 117

10 Copy key Press to enter Copy mode. The key lights up in

green while the machine is in Copy mode. For
details on the Copy functions, refer to “Using the
Copier” on page 103.

11 2in1 key Press to specify 2in1 copying.

12 Collate key Press to specify collated copying.

No. Name Function

About the Control Panel12

13 Reduce/

Enlarge key

Press to specify reduced/enlarged copying with pre­set zoom ratios.

14 Light/Dark key Press to select the copy density.

15 */) keys  Press to move left and right through the setting

screens, such as the configuration menu.

 Press to select the copy density.

16 +/, keys  Press to move up and down through the setting

screens, such as the configuration menu.

 Press to specify the zoom ratio in 0.01 incre-

ments. (Setting range: 0.50 to 2.00)

17 Menu Select

key

 Press to display the configuration menu.

 Press to select the setting that is currently dis-

played.

18 Cancel/C key  Press to cancel the setting that is currently dis-

played.

 Press to clear the specified number of copies.

 Press to return to the first screen of a menu item

or to the main screen.

 Press to cancel printing from the print screen.

19 TC Change key Press to display the message for replacing the toner

cartridge. For details on replacing the toner car­tridge, refer to “Replacing the Toner Cartridge” on
page 134.

20 Start-Color key Press to begin full-color copying.

21 Start indicator Lights up in green when copying is possible.

Lights up in orange if copying is not possible, for
example, during warm-up or if an error has occurred.

No. Name Function

About the Control Panel

13

22 Start-B&W key Press to begin monochrome copying.

23 Stop/Reset key  Press to stop copying, scanning, and faxing.

 Press to return the following to their default set-

tings.

– Copy quality

– Copy density

– Zoom ratio

–Collate

– Number of copies

– Tray select

 Press to cancel the following functions.

– 2in1 copy

– Duplex copy

– ID card copy

– Clone copy

– Poster copy

 Press to cancel toner replacing after the TC

Change key is pressed.

No. Name Function

About the Control Panel14

Display Indications

Main Screen

No. Indication Description

1 Document type Indicates the document type to be copied specified

either with the Quality key or from the configuration
menu.

2 Zoom ratio Indicates the zoom ratio.

3 Icons that

appear with
copy operations

: Appears when 2in1 copying is set.

: Appears when duplex (Double-Sided) copying is

set.

: Appears when collated copying is set.

For details, refer to “Making Advanced Copies” on
page 108.

4 Number of

copies

Indicates the number of copies.

5 Copy density Indicates the copy density.

[A] appears when the following settings are speci-

fied.

 The Quality key was pressed to select TEXT.

 AUTO is selected while 1 MODE on the COPY

SETTING

menu is set to TEXT.

6 Media tray Indicates the media tray that is selected.

421

5 7 8

3

6

About the Control Panel

15

7 Media size Indicates the media size that is selected.

Change the paper size from the PAPER SOURCE
menu.

For details, refer to “PAPER SOURCE SETUP
Menu” on page 27.

8 Status Displays messages such as when media is empty.

No. Indication Description

About the Control Panel16

Print Screen

When a print job is received, PC:PRN appears in the status section of the
main screen. To display the print screen, press the Display key, then the )
key, while

PC:PRN is displayed. (The following screen appears.)

To cancel printing, press the Cancel/C key when the print screen appears.
Then, select

YES, and press the Menu Select key.

No. Indication Description

1 Status Displays messages indicating operations such as

printing.

2Media tray/

media size

Indicates the media tray and media size that is
selected.

1 2

Checking the Machine Status and Settings

17

Checking the Machine Status and Settings

Press the Display key to check the status of this machine and the specified
settings.

Press the Display key to switch between each item to be checked. Alterna-
tively, the + and , keys can be pressed.

TONER REMAINING

This screen provides a rough estimate of the amount of toner remaining.

To return to the main screen, press the Cancel/C key.

TOTAL PAGE

The total number of pages for each of the following can be checked.

B/W COPY

This counter shows the total number of pages
copied in black-and-white.

COLOR COPY

This counter shows the total number of pages
copied in color.

B/W PRINT

This counter shows the total number of pages
printed in black-and-white.

COLOR PRINT

This counter shows the total number of pages
printed in color.

Main screen

TONER REMAIN­ING

TOTAL PAGE

TX/RX RESULT

PRINT REPORT

RENOTIAMERG?NIN

Checking the Machine Status and Settings18

TX/RX RESULT

The results of a maximum of 60 fax transmissions/receptions can be viewed.
In addition, the transmission/reception results that are displayed can be
printed by pressing the Start-B&W key. For details, refer to the Color Laser
MFP Fax_PC Fax User’s Guide.

PRINT REPORT

The machine settings, lists and reports related to faxing can be printed.

FAX PRINT

This counter shows the total number of pages
that were faxed.

TOTAL SCAN

This counter shows the total number of docu­ment pages that were scanned.

TX RESULT REPORT

Prints the results of fax transmissions. For
details, refer to the Color Laser MFP Fax_PC
Fax User’s Guide.

RX RESULT REPORT

Prints the results of fax receptions. For details,
refer to the Color Laser MFP Fax_PC Fax
User’s Guide.

ACTIVITY REPORT

Prints the results of fax transmissions and
receptions. For details, refer to the Color Laser
MFP Fax_PC Fax User’s Guide.

MEMORY DATA LIST

Prints the information for queued fax transmis­sions. For details, refer to the Color Laser MFP
Fax_PC Fax User’s Guide.

MEMORY IMAGE PRINT

Prints the information and a reduced first page
of queued fax transmissions. For details, refer
to the Color Laser MFP Fax_PC Fax User’s
Guide.

ONE-TOUCH LIST

Prints a list of the destinations programmed for
one-touch dialing. For details, refer to the Color
Laser MFP Fax_PC Fax User’s Guide.

SPEED DIAL LIST

Prints a list of the destinations programmed for
speed dialing. For details, refer to the Color
Laser MFP Fax_PC Fax User’s Guide.

GROUP DIAL LIST

Prints a list of the one-touch dialing groups. For
details, refer to the Color Laser MFP Fax_PC
Fax User’s Guide.

MENU MAP

Prints the configuration menu and its settings.

Checking the Machine Status and Settings

19

CONFIGURATION PAGE

Prints a rough estimate of the parcentage of
toner remaining and the settings, information
and status of this machine.

DEMO PAGE

Prints a demo page.

Functions Available With the Function Key20

Functions Available With the Function Key

Press the Function key to specify tray settings, duplex (Double-Sided) copy­ing, ID card copy settings, clone copy, and poster copy.

" To specify tray settings, duplex (Double-Sided) copying, ID card copy

settings, clone copy, and poster copy, press the Copy key while the
Fax key or Scan key is lit up in green.

" For details on the functions available with the Function key in Fax

mode, refer to the Color Laser MFP Fax_PC Fax User’s Guide.

*1 Cannot be set if the optional Tray 2 is not installed.

*2 Cannot be set if the duplex option is not installed.

1 TRAY SELECT

Setting

TRAY1 / TRAY2

Select the tray. For details, refer to “Selecting the
Media Tray” on page 107.

2 DUPLEX

Setting

OFF / LONG EDGE / SHORT EDGE

Select the setting for duplex (Double-Sided) copying.
For details, refer to “Setting Duplex (Double-Sided)
Copying” on page 111.

3 ID CARD
COPY

Setting

OFF / ON

Select the setting for ID card copying. For details, refer
to “ID Card Copying” on page 109.

4 CLONE COPY

Setting

OFF / ON

Select the setting for clone copying. For details, refer
to “Setting Clone Copying” on page 114.

5 POSTER COPY

Setting

OFF / ON

Select the setting for poster copying. For d etails, refer
to “Setting Poster Copying” on page 115.

Main screen

TRAY SELECT

DUPLEX

*1

*2

ID CARD COPY

CLONE COPY

POSTER COPY

Configuration Menu Overview

21

Configuration Menu Overview

The Color Laser MFP configuration menu accessible from the control panel is
structured as shown below.

Configuration Menu

" Press Menu Select key to enter the configuration menu. Press the

Cancel/C key to return to the first screen of a menu item or to the

main screen.

Main
screen

1 AUTO PANEL
RESET

2 ENERGY SAVE
MODE

3 LCD CONTRAST

6 BUZZER VOLUME

7 INITIAL MODE

9 AUTO CONTINUE

10 CALIBRATION

MACHINE SETTING

8 TONER EMPTY
STOP

4 LANGUAGE

5 LAMP OFF TIME

Configuration Menu Overview22

1 TRAY1 PAPER

2 TRAY2 PAPER*

PAPER SOURCE
SETUP

COPY SETTING

*Displays only if the optional
Tray 2 is installed.

5 QUALITY

6 PAPER PRIOR­ITY

4 COLLATE

2 DENSITY LEVEL
(A)

3 DENSITY LEVEL
(M)

1 MODE

1 ONE-TOUCH
DIAL

2 SPEED DIAL

3 GROUP DIAL

3 HEADER

1 MEMORY RX
MODE

3 REDUCTION RX

4 RX PRINT

5 RX MODE

6 FOOTER

FAX REGISTRA­TION

2 No. of RINGS

1 SCAN DENSITY

2 RESOLUTION

7 SELECT TRAY

TX SETTING

RX SETTING

Configuration Menu Overview

23

1 ACTIVITY
REPORT

2 TX RESULT
REPORT

COMM.SETTING

3 PSTN/PBX

1 TEL LINE TYPE

2 LINE MONITOR

3 RX RESULT
REPORT

REPORTING

1 FAX PTT SET­TING

2 DATE&TIME

USER SETTING

3 DATE FORMAT

4 PRESET ZOOM

5 USER FAX NO.

2 PAPER SIZE

3 N-UP LAYOUT

2 SUBNET MASK

3 GATEWAY

4 DNS CONFIG.

DIRECT PRINT

NETWORK SETTING 1 IP ADDRESS

6 USER NAME

1 IMAGE QUALITY

Configuration Menu Overview24

1 SENDER NAME

6 TEXT INSERT

7 DEFAULT SUB­JECT

5 SMTP TIMEOUT

3 SMTP SERVER

4 SMTP PORT NO.

E-MAIL SETTING

2 E-MAIL
ADDRESS

2 IMAGE FORMAT

3 CODING METHOD

SCANNER SETTING

1 RESOLUTION

Configuration Menu Overview

25

MACHINE SETTING Menu

" Manufacturer’s default settings appear in bold.

1 AUTO PANEL
RESET

Setting

ON / OFF

Select whether or not all settings in the control panel
return to their default settings when no operation is
performed for a set length of time.

If

ON is selected, select from 0.5, 1, 2, 3, 4, and 5

(units: minutes; default:

1) for the length of time until

the auto panel reset operation is performed.

If

OFF is selected, the auto panel reset operation is not

performed.

2 ENERGY SAVE
MODE

Setting

5 / 15 / 30 / 60

Enters Energy Save mode in order to conserve energy
when no operation is performed. Specify the length of
time in minutes until the machine enters Energy Save
mode.

3 LCD
CONTRAST

Setting

LIGHT DARK

Specify the brightness of the message window.

4 LANGUAGE

Setting

ENGLISH / FRENCH / GERMAN /
ITALIAN / SPANISH / PORTUGUESE

/

RUSSIAN / CZECH / SLOVAKIAN /

HUNGARIAN / POLISH / JAPANESE

Select the language of the menus and messages that
appear in the message window.

5 LAMP OFF
TIME

Setting

MODE1 / MODE2

Select the length of time until the scanner unit lamp
goes off when no operation is performed.

If MODE1 is selected, the lamp goes off when four
hours have passed since the last operation was per­formed.

If

MODE2 is selected, the lamp goes off when the

machine enters Energy Save mode.

Configuration Menu Overview26

6 BUZZER VOL­UME

Setting

HIGH / LOW / OFF

Select the volume of the sound produced when a key
is pressed and of the alarm that is sounded when an
error occurs.

7 INITIAL
MODE

Setting

COPY / FAX

Specify the default mode when the machine is turned
on or when all settings in the control panel return to
their default settings.

8 TONER EMPTY
STOP

Setting

ON / ON(FAX) / OFF

Select whether or not printing, copying and faxing stop
when the toner has run out.

If

ON is selected, printing, copying and faxing stop

when the toner runs out.

If ON (FAX) is selected, only faxing stops when the
toner runs out.

If

OFF is selected, printing, copying and faxing do not

stop when the toner runs out.

9 AUTO CON­TINUE

Setting

ON / OFF

Select whether or not printing continues when a size
error occurs during printing.

10 CALIBRA­TION

Setting

ON / OFF

Select whether or not to perform image stabilization. If

ON is selected, image stabilization is started.

Configuration Menu Overview

27

PAPER SOURCE SETUP Menu

" Manufacturer’s default settings appear in bold.

1 TRAY1 PAPER

Media type

PLAIN PAPER / TRANSPARENCY /
LABELS / LETTERHEAD / ENVELOPE

/

POSTCARD / THICK STOCK /

GLOSSY

Media size

When a setting other than

ENVELOPE

or

POSTCARD is selected: A4 / B5 / A5

/

LEGAL / LETTER / G LETTER /

STATEMENT / EXECUTIVE / FOLIO

(If

TRANSPARENCY, LABELS, THICK

STOCK or GLOSSY is selected, LEGAL

and

FOLIO are not displayed.)

When ENVELOPE is selected: COM10 /

C5 / C6 / DL / MONARCH / CHOU #3 /
YOU #4 / CHOU #4

When POSTCARD is selected:

J-POSTCARD / DOUBLE POSTCARD

Select the type and size of the media loaded into Tray

1.

When a media type is selected, a screen appears,
showing the available media sizes. The available
media sizes differ depending on the selected media
type.

The default paper size for a setting other than ENVE-

LOPE

or POSTCARD is LETTER for 120 V models,

and

A4 for 220 V models.

2 TRAY2 PAPER

Media size

LETTER / A4

Select the size of the media loaded into Tray 2.

Only plain paper can be loaded into Tray 2.

The default paper size is

LETTER for 120 V models,

and

A4 for 220 V models.

Configuration Menu Overview28

COPY SETTING Menu

" Manufacturer’s default settings appear in bold.

" Settings for 1 MODE and 5 QUALITY can also be specified using

the Quality key.
Press the Quality key once to display the setting for

1 MODE.

Press the Quality key twice to display the setting for 5 QUALITY.

" Settings for 3 DENSITY LEVEL(M) can also be specified using

the Light/Dark key.

" Settings for 4 COLLATE can also be specified using the Collate key.
" Settings for 6 PAPER PRIORITY can also be specified by pressing

the Function key, then selecting

1 TRAY SELECT.

1 MODE

Setting

MIX / TEXT / PHOTO

Select the type of document being copied.

After selecting

TEXT, set the copy density to either

AUTO or MANUAL.

2 DENSITY
LEVEL(A)

Setting

LIGHT DARK

Adjust the density of the background color.

3 DENSITY
LEVEL(M)

Setting

LIGHT DARK

Specify the default copy density.

4 COLLATE

Setting

ON / OFF

Select whether or not collated copying is given priority.

5 QUALITY

Setting

NORMAL / FINE

Select the printing resolution.

6 PAPER
PRIORITY

Setting

TRAY1 / TRAY2

Select the whether Tray 1 or Tray 2 is given priority for
use.

" If Tray 2 is not installed, *NOT AVAILABLE*

appears.

Configuration Menu Overview

29

FAX REGISTRATION Menu

TX SETTING Menu

1 ONE-TOUCH
DIAL

Register fax destinations for one-touch dialing, speed
dialing, and group dialing.

For details, refer to the Color Laser MFP Fax_PC Fax
User’s Guide.

2 SPEED DIAL

3 GROUP DIAL

1 SCAN DEN­SITY

Specify settings for sending faxes.

For details, refer to the Color Laser MFP Fax_PC Fax
User’s Guide.

2 RESOLUTION

3 HEADER

Configuration Menu Overview30

RX SETTING Menu

COMM. SETTING Menu

REPORTING Menu

1 MEMORY RX
MODE

Specify settings for receiving faxes.

For details, refer to the Color Laser MFP Fax_PC Fax
User’s Guide.

2 NO. of
RINGS

3 REDUCTION
RX

4 RX PRINT

5 RX MODE

6 FOOTER

7 SELECT TRAY

1 TEL LINE
TYPE

Specify the connection settings for faxing.

For details, refer to the Color Laser MFP Fax_PC Fax
User’s Guide.

2 LINE MONI­TOR

3 PSTN/PBX

1 ACTIVITY
REPORT

Specify the settings for printing the fax report.

For details, refer to the Color Laser MFP Fax_PC Fax
User’s Guide.

2 TX RESULT
REPORT

3 RX RESULT
REPORT

Configuration Menu Overview

31

USER SETTING Menu

" Manufacturer’s default settings appear in bold.

1 FAX PTT
SETTING

Select the country where this machine is installed. For
details, refer to the Color Laser MFP Fax_PC Fax
User’s Guide.

" If the country is changed, settings for other

functions may also be changed.

2 DATE&TIME

Specify the date and time.

Specify the time in the 24-hour format.

Use the keypad to specify the settings.

For details, refer to the Color Laser MFP Fax_PC Fax
User’s Guide.

3 DATE FORMAT

Specify the order of the year, month and day specified
in 2 DATE&TIME. For details, refer to the Color
Laser MFP Fax_PC Fax User’s Guide.

4 PRESET ZOOM

Setting

INCH / METRIC

Select whether the preset zoom ratios are set in inches
or millimeters.

The default setting for USA and Canada is

INCH, and

the default setting for other countries is

METRIC.

5 USER FAX
NO.

Enter your fax number. For details, refer to the Color
Laser MFP Fax_PC Fax User’s Guide.

6 USER NAME

Enter your name. For details, refer to the Color Laser
MFP Fax_PC Fax User’s Guide.

Configuration Menu Overview32

DIRECT PRINT Menu

" Manufacturer’s default settings appear in bold.
" Camera settings may be given priority, depending on the settings

specified on this machine.

1 IMAGE
QUALITY

Setting

DRAFT / NORMAL / FINE

Select the resolution for Camera Direct Photo Printing.

DRAFT = 600 dpi × 600 dpi; NORMAL = 1200 dpi × 600

dpi;

FINE = 2400 dpi × 600 dpi

2 PAPER SIZE

Tray

TRAY1 / TRAY2

Media type

If

TRAY1 is selected, select the paper

type.

PLAIN PAPER / LABELS / POST
CARD

/ THICK STOCK / GLOSSY

Media size

If

TRAY2 is selected, only A4 or LET-

TER

can be selected.

A4 / B5 / A5 / LETTER / STATEMENT

If POSTCARD is selected, J-POST-

CARD

can be selected.

If GLOSSY is selected, PHOTO SIZE

4

×6, PHOTO SIZE 10×15, LTR

2UP SPL

, A4 4UP SPL or A4 2UP

SPL

can be selected.

Select the tray, media type, and media size for Camera
Direct Photo Printing.

3 N-UP LAYOUT

Setting

1 / 2 / 3 / 4 / 6 / 8

Select the number of images that will be printed on a
single sheet of media.

Configuration Menu Overview

33

NETWORK SETTING Menu

" Manufacturer’s default settings appear in bold.

" To edit or erase entered characters, press the Cancel/C key. To can-

cel a setting, hold down the Cancel/C key until, erase all characters,
and then press the Cancel/C key again.

1 IP ADDRESS

Setting

AUTO / SPECIFY

Select whether to automatically retrieve the IP address
or to specify a fixed IP address. Consult your network
administrator for information about the IP address to
use.

2 SUBNET MASK

Enter the subnet mask of the network to be connected.

When IP ADDRESS is set to AUTO, this menu option
cannot be set.

3 GATEWAY

Enter the gateway address of the network to be con­nected.

When IP ADDRESS is set to AUTO, this menu option
cannot be set.

4 DNS CONFIG.

Setting

DISABLE / ENABLE

Specify ENABLE or DISABLE for the DNS (Domain
Name System).

Configuration Menu Overview34

E-MAIL SETTING Menu

" Manufacturer’s default settings appear in bold.

" To edit or erase entered characters, press the Cancel/C key. To can-

cel a setting, hold down the Cancel/C key until, erase all characters,
and then press the Cancel/C key again.

1 SENDER NAME

Enter your name as the sender’s name. A maximum of
20 characters can be entered.

2 E-MAIL
ADDRESS

Type in the email address of the email sender when
using network scanning. A maximum of 64 characters
can be entered.

3 SMTP SERVER

Type in the IP address or host name for the SMTP
server. A maximum of 64 characters can be entered.

4 SMTP PORT
NO.

Settings 1-65535 (Default : 25)

Specify the number of the port communicating with the
SMTP server.

5 SMTP TIME­OUT

Settings 30-300 (Default : 60)

Enter the amount of time (in seconds) until the connec­tion with the SMTP server times out.

6 TEXT INSERT

Settings ON / OFF

Select whether or not the previously specified text is
inserted into the body of the email message when
using network scanning.

 ON: The following text is inserted as the body of

the email message.

Image data(TIFF format) has been attached to
the email.

 OFF: Only the scanned image is attached, and no

text is inserted into the email message.

7 DEFAULT
SUBJECT

Specify the subject of the email message when using
network scanning. A maximum of 20 characters can be
entered.

Configuration Menu Overview

35

SCANNER SETTING Menu

" Manufacturer’s default settings appear in bold.

1 RESOLUTION

Setting

150×150 / 300×300 / 600×600

Select the default scanning resolution for scan to email
operations.

2 IMAGE FOR­MAT

Setting

TIFF / PDF

Select the default format for saving files with scan to
email operations.

" PDF data can be opened in Adobe Acrobat

Reader.

" TIF files of images that have been scanned with

the Color or Gray setting cannot be opened
with the Windows Picture and FAX Viewer,
which is included with Windows XP as a
standard component. These files can be opened
with image-processing applications such as
PhotoShop, Microsoft Office Document Imaging
or ACDsee.

3 CODING
METHOD

Setting

MH / MR / MMR

Select the default compression method for scan to
email operations.

With MMR, the compression ratio is higher, but the
recipient’s fax machine may be incompatible. With MH,
the compression ratio is lower, but most fax machines
are compatible. Select the setting suitable for the recip­ient's fax machine.

Configuration Menu Overview36

3 Media Handling

Print Media38

Print Media

Specifications

Media Media Size Tray* Duplex Copy Print Direct

Print

FAX

Inch Millimeter

A4 8.2 x 11.7 210.0 x 297.0 1/2 Yes Yes Yes Yes Yes

B5 (JIS) 7.2 x 10.1 182.0 x 257.0 1 No Yes Yes Yes No

A5 5.9 x 8.3 148.0 x 210.0 1 No Yes Yes Yes No

Legal 8.5 x 14.0 215.9 x 355.6 1 No Yes Yes No Yes

Letter 8.5 x 11.0 215.9 x 279.4 1/2 Yes Yes Yes Yes Yes

Statement 5.5 x 8.5 140.0 x 216.0 1 No Yes Yes No No

Executive 7.25 x 10.5 184.0 x 267.0 1 No Yes Yes No No

Folio 8.3 x 13.0 210.0 x 330.0 1 No Yes Yes No No

Letter Plus 8.5 x 12.69 215.9 x 322.3 1 No No Yes No No

UK Quarto 8.0 x 10.0 203.2 x 254.0 1 No No Yes No No

Foolscap 8.0 x 13.0 203.2 x 330.2 1 No No Yes No No

Government Legal 8.5 x 13.0 216.0 x 330.0 1 No No Yes No No

Kai 16 7.3 x 10.2 185.0 x 260.0 1 No No Yes No No

Kai 32 5.1 x 7.3 130.0 x 185.0 1 No No Yes No No

Government
letter

8.0 x 10.5 203.2 x 266.7 1 No Yes Yes No No

16 K 7.7 x 10.6 195.0 x 270.0 1 No No Yes No No

Photo size 4x6" 4.0 x 6.0 101.6 x 152.4 1 No No Yes Yes No

Photo size 10x15 3.9 x 5.9 100.0 x 150.0 1 No No Yes Yes No

J-Postcard 3.9 x 5.8 100.0 x 148.0 1 No Yes Yes Yes No

Double Postcard 5.8 x 7.9 148.0 x 200.0 1 No Yes Yes No No

B5 (ISO) 6.9 x 9.8 176.0 x 250.0 1 No Yes Yes No No

Envelope #10 4.125 x 9.5 104.7 x 241.3 1 No Yes Yes No No

Envelope C5 6.4 x 9.0 162.0 x 229.0 1 No Yes Yes No No

Envelope DL 4.3 x 8.7 110.0 x 220.0 1 No Yes Yes No No

Envelope Monarch 3.875 x 7.5 98.4 x 190.5 1 No Yes Yes No No

Envelope C6 4.5 x 6.4 114.0 x 162.0 1 No Yes Yes No No

Envelope Chou #3 4.7 x 9.2 120.0 x 235.0 1 No Yes Yes No No

Envelope Chou #4 3.5 x 8.1 90.0 x 205.0 1 No Yes Yes No No

Envelope You #4 4.1 x 9.3 105.0 x 235.0 1 No Yes Yes No No

Custom,
Minimum

3.6 x 5.8 92.0 x 148.0 1 No No Yes No No

Custom,
Maximum

8.5 x 14.0 216.0 x 356.0 1 No No Yes No No

Thick Stock—Only supported for letter, A4, and smaller media.

Notes: *Tray 1 = Multipurpose

Tray 2 = Plain paper only

Print Media

39

Types

Before purchasing a large quantity of special media, do a trial print with the
same media and check the print quality.

Keep media on a flat, level surface in its original wrapper until it is time to
load it.

Plain Paper (Recycled Paper)

Use plain paper that is

 Suitable for plain paper printers and copiers, such as standard or recycled

office paper.

Note

Do not use the media types listed below. These could cause poor print
quality, media misfeeds, or damage to the machine.

DO NOT use media that is

 Coated with a processed surface (such as carbon paper and colored

paper that has been treated)

 Carbon backed

 Unapproved iron-on transfer media (such as heat-sensitive paper,

heat-pressure paper, and heat-press transfer paper)

 Cold-water-transfer paper

 Pressure sensitive

 Designed specifically for inkjet printers (such as superfine paper, glossy

film, and postcards)

 Already been printed on by another printer, copier, or fax machine

 Dusty

Capacity Tray 1 Up to 200 sheets, depending on the media

weight

Tray 2 Up to 500 sheets, depending on the media

weight

Driver
Media Type

Plain Paper

Weight 60 to 90 g/m² (16 to 24 lb bond)

Duplexing Supported

Print Media40

 Wet (or damp)

" Keep media between 35% and 85% relative humidity. Toner does

not adhere well to moist or wet media.

 Layered

 Adhesive

 Folded, creased, curled, embossed, warped, or wrinkled

 Perforated, three-hole punched, or torn

 Too slick, too coarse, or too textured

 Different in texture (roughness) on the front and back

 Too thin or too thick

 Stuck together with static electricity

 Composed of foil or gilt; too luminous

 Heat sensitive or cannot withstand the fusing temperature (180°C

[356°F])

 Irregularly shaped (not rectangular or not cut at right angles)

 Attached with glue, tape, paper clips, staples, ribbons, hooks, or buttons

 Acidic

 Any other media that is not approved

Thick Stock

Paper thicker than 90 g/m2 (24 lb bond) is referred to as thick stock. Test all
thick stock to ensure acceptable performance and to ensure that the image
does not shift.

You can print continuously with thick stock. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

" 43 lb bond is also referred to as 90 lb index stock.

Capacity Tray 1 Up to 50 sheets, depending on their thick-

ness

Tray 2 Not supported

Driver
Media Type

Thick Stock

Weight 91 to 163 g/m² (25 to 43 lb bond)

Duplexing Not supported

Print Media

41

DO NOT use thick stock that is

 Mixed with any other media in the trays (as this will cause media misfeed-

ing)

Envelope

Print on the front (address) side only. Some parts of the envelope consist of
three layers of paper—the front, back, and flap. Anything printed in these lay­ered regions may be lost or faded.

You can print continuously with envelope. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

" 43 lb bond is also referred to as 90 lb index stock.

Use envelopes that are

 Common office envelopes approved for laser printing with diagonal joints,

sharp folds and edges, and ordinary gummed flaps

" Because the envelopes pass through heated rollers, the gummed

area on the flaps may seal. Using envelopes with emulsion-based
glue avoids this problem.

 Approved for laser printing

 Dry

DO NOT use envelopes that have

 Sticky flaps

 Tape seals, metal clasps, paper clips, fasteners, or peel-off strips for seal-

ing

 Transparent windows

 Too rough of a surface

 Material that will melt, vaporize, offset, discolor, or emit dangerous fumes

 Been presealed

Capacity Tray 1 Up to 10 sheets, depending on their thick-

ness

Tray 2 Not supported

Driver
Media Type

Envelope

Duplexing Not supported

Print Media42

Labels

A sheet of labels consists of a face sheet (the printing surface), adhesive, and
a carrier sheet:

 The face sheet must follow the plain paper specification.

 The face sheet surface must cover the entire carrier sheet, and no adhe-

sive should come through on the surface.

You can print continuously with label sheets. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Try printing your data on a sheet of plain paper first to check placement.
Check your application documentation for more information on printing labels.

" 43 lb bond is also referred to as 90 lb index stock.

Use label sheets that are

 Recommended for laser printing

DO NOT use label sheets that

 Have labels that easily peel off or have parts of the label already removed

 Have backing sheets that have peeled away or have exposed adhesive

" Labels may stick to the fuser, causing them to peel off and media

misfeeds to occur.

Capacity Tray 1 Up to 50 sheets, depending on their thick-

ness

Tray 2 Not supported

Driver
Media Type

Labels

Duplexing Not supported

Print Media

43

 Are precut or perforated

Letterhead

You can print continuously with letterhead. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Try printing your data on a sheet of plain paper first to check placement.

Postcard

You can print continuously with postcard. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

Try printing your data on a sheet of plain paper first to check placement.

Capacity Tray 1 Up to 50 sheets, depending on their size and

thickness

Tray 2 Not supported

Driver
Media Type

Letterhead

Duplexing Not supported

Capacity Tray 1 Up to 50 sheets, depending on their thick-

ness

Tray 2 Not supported

Driver
Media Type

Postcard

Duplexing Not supported

Do not use

OK to use

Shiny backed paper Full-page labels

(uncut)

Print Media44

Use postcards that are

 Approved for laser printing

DO NOT use postcards that are

 Coated

 Designed for inkjet printers

 Precut or perforated

 Preprinted or multicolored

" If the postcard is warped, press on the warped

area before putting it in Tray 1.

 Folded or wrinkled

Transparency

" Do not fan transparencies before loading them. Resulting static elec-

tricity may cause printing errors.

" If you touch the face of the transparencies with your bare hands, print

quality may be affected.

" Keep the media path clean. Transparencies are especially sensitive to

a dirty media path. If there are shadows on either the top or the bottom
of the sheets, see chapter 9, “Maintenance”.

" Remove transparencies as soon as possible from the output bin to

avoid static buildup.

You can print continuously with transparencies. However, this could affect the
media feed, depending on the media quality, static buildup, and printing envi­ronment.

Try printing your data on a sheet of plain paper first to check placement.

Print Media

45

" If you have problems feeding 50 sheets, try loading only 1–10 sheets

at a time. Loading a large number of transparencies at one time may
cause static buildup, causing feeding problems.

" Always first test a small quantity of a particular type of transparency.

Use transparencies that are

 Approved for laser printing

DO NOT use transparencies that

 Have static electricity that will cause them to stick together

 Are specified for inkjet printers only

Glossy Media

Test all glossy media to ensure acceptable performance and to ensure that
the image does not shift.

You can print continuously with glossy media. However, this could affect the
media feed, depending on the media quality and printing environment. If
problems occur, stop the continuous printing and print one sheet at a time.

DO NOT use glossy media that is

 Mixed with any other media in the trays (as this will cause media misfeed-

ing)

 Specified for inkjet printers only

Capacity Tray 1 Up to 50 sheets, depending on their thick-

ness

Tray 2 Not supported

Driver
Media Type

Transparency

Duplexing Not supported

Capacity Tray 1 Up to 50 sheets, depending on their thick-

ness

Tray 2 Not supported

Driver
Media Type

Glossy

Duplexing Not supported

Print Media46

Guaranteed Imageable (Printable) Area

The printable area on all media sizes is
up to 4 mm (0.157") from the edges of
the media.

Each media size has a specific image­able area, the maximum area on which
the machine can print clearly and with­out distortion.

This area is subject to both hardware
limits (the physical media size and the
margins required by the machine) and
software constraints (the amount of
memory available for the full-page frame buffer). The guaranteed imageable
(printable) area for all media sizes is the page size minus 4 mm (0.157") from
all edges of the media.

" When printing in color on legal-size media, the bottom margin is

18 mm (0.709").

" When printing on glossy media, the top margin is 10 mm (0.394").

Imageable Area—Envelopes

Envelopes have a nonguaranteed imageable area that varies with envelope
type.

" The envelope

print orienta­tion is deter­mined
by your appli­cation.

Page Margins

Margins are set through your application. Some applications allow you to set
custom page sizes and margins while others have only standard page sizes
and margins from which to choose. If you choose a standard format, you may
lose part of your image (due to imageable area constraints). If you can cus­tom-size your page in your application, use those sizes given for the imagea­ble area for optimum results.

a

a

a

a

Printable

Area

a = 4 mm (0.157")

Guaranteed

area

Nonguaranteed area

Nonimageable area 4 mm (0.157")

Loading Media

47

Loading Media

Take off the top and bottom sheets of a
ream of the media. Holding a stack of
approximately 200 sheets, fan the stack
to prevent static buildup before inserting
it in a tray.

" Do not fan transparencies.

Note

Although this machine was designed for printing on a wide range of
media types, it is not intended to print exclusively on a single media
type except plain paper. Continuous printing on media other than plain
paper (such as envelopes, labels, thick stock, transparencies, or glossy
media) may adversely affect print quality or reduce engine life.

When refilling media, first remove any media remaining in the tray. Stack it
with the new media, even the edges, then reload it.

Do not mix media of different types and sizes, as this will cause media mis­feeds.

Tray 1 (Multipurpose Tray)

For details on the types and sizes of media that can be printed from Tray 1,
refer to “Specifications” on page 38.

Loading Plain Paper

1

Loading Media48

" When loading

Legal-sized paper in Tray
1, open the front panel of
Tray 1.

2

3

Face up

Loading Media

49

" Do not load paper above

the t mark. Up to 200
sheets (80 g/m

2

[22 lb]) of
plain paper can be
loaded into the tray at
one time.

4

5

Loading Media50

Other Media

When loading media other than plain paper, set the media mode (for exam­ple, Envelope, Labels, Thick Stock, or Transparency) in the driver for opti­mum print quality.

Loading Envelopes

1

2

Loading Media

51

3

" Before loading enve-

lopes, press them down
to make sure that all air is
removed, and make sure
that the folds of the flaps
are firmly pressed; other­wise the envelopes may
become wrinkled or a
media misfeed may
occur.

" Up to 10 envelopes can

be loaded into the tray at
one time.

" For envelopes with the

flap along the long edge,
load the envelopes with
the flap toward the left of
the machine.

4

Flap side down

Loading Media52

5

6

" Before printing on enve-

lopes, be sure to perform
steps 6 through 11.

" The scanner unit cannot

be released if the ADF
has been opened. Be
sure to gently close the
ADF first, then release
the scanner unit.

Loading Media

53

7

" Be careful not to touch

the plate on the back of
the scanner unit.

8

" Do not touch the transfer

belt.

Loading Media54

" If there is media in the

output bin, remove it.

" Before opening the

engine cover, be sure to
fold up the output bin.

9

Loading Media

55

10

Loading Media56

11

" Before printing on media

other than envelopes, be
sure to move the fuser
separator levers on the
fuser unit to their original
positions.

Loading Media

57

Loading Labels/Postcard/Thick Stock/Transparency/
Glossy media

1

2

3

" Up to 50 sheets can be

loaded into the tray at
one time.

Face up

Loading Media58

4

5

Loading Media

59

Tray 2

" Only plain paper can be loaded in Tray 2.

Loading Plain Paper

1

2

Loading Media60

3

4

5

" Do not load above the

100% line. Up to 500
sheets (80 g/m

2

[22 lb]) of
plain paper can be
loaded into the tray at
one time.

Face up

100%

75

50

Loading Media

61

6

7

About Duplex Printing62

About Duplex Printing

You should verify that the duplex option is physically installed on the machine
to successfully duplex the job.

Check your application to determine how to set your margins for duplex
printing.

Note

Only plain paper, 60–90 g/m2 (16–24 lb bond), can be autoduplexed. See
“Specifications” on page 38.

Duplexing envelopes, labels, transparencies postcards, or glossy
media is not supported.

The following Double-Sided/Booklet settings are available.

" With duplexing, the back side is printed first, and then the front

side is printed.

Double-Sided

If “Short Edge Binding” is selected, the pages will be laid out
to flip at the top.

If “Long Edge Binding” is selected, the pages will be laid out
to flip at the sides.

1

3

1

2

1

1

1

1

1

2

3

About Duplex Printing

63

Booklet

" Only available for printer function.

If “Left Binding” is selected, the pages can be folded as a
left-bound booklet.

If “Right Binding” is selected, the pages can be folded as a
right-bound booklet.

1

1

2

3

3

3

1

1

2

Output Bin64

Output Bin

All printed media is output to the face-down output bin. This tray has a capac­ity of approximately 100 sheets (A4/Letter) of 80 g/m2 (22 lb) media.

" If the media is stacked too high in the output bin, your machine may

experience media misfeeds, excessive media curl, or static buildup.

" Remove transparencies as soon as possible from the output bin to

avoid static buildup.

The output bin can be adjusted to
two angles, as shown in the illustra­tion at the right.

" Press and hold in the button

on the right side of the output
bin to lower the bin to the
horizontal position.

Output Bin

65

" When printing on postcards,

make sure that the output bin
is horizontal.
If the output bin is slanted
while printing, the postcards
may be curled and an error
message may appear before
the output bin contains 10
sheets.

In addition, the output bin extension
can be pulled out to two different
positions.
Use the appropriate position
depending on the size of the media
being printed on.

Media Storage66

Media Storage

 Keep media on a flat, level surface in its original wrapper until it is time to

load it.

Media that has been stored for a long time out of its packaging may dry up
too much and cause misfeeding.

 If media has been removed from its wrapper, place it in its original pack-

aging and store in a cool, dark place on a level surface.

 Avoid moisture, excessive humidity, direct sunlight, excessive heat (above

35°C [95°F]), and dust

 Avoid leaning against other objects or placing it in an upright position.

Before using stored media, do a trial print and check print quality.

Original Media

67

Original Media

Specifications

Documents that can be Placed on the Original Glass

The following types of documents can be placed on the original glass.

Observe the following precautions when placing a document on the original
glass.

 Do not place objects weighing more than 3 kg (6.6 lb) on the original

glass; otherwise the glass may be damaged.

 Do not press down extremely hard on a book spread on the original glass;

otherwise the original glass may be damaged.

Documents that can be Loaded into the ADF

The following types of documents can be loaded into the ADF.

Do not load the following types of documents into the ADF.

 Documents containing pages of different sizes

 Wrinkled, folded, curled, or torn documents

 Highly translucent or transparent documents, such as overhead transpar-

encies or diazo photosensitive paper

 Coated documents such as carbon-backed paper

 Documents printed on paper thicker than 128 g/m² (34 lb)

 Documents with pages bound together with paper clips or staples

 Documents that are bound in a book or booklet

 Documents with pages bound together with glue

Document type Sheets or books

Maximum document size Legal

Maximum weight 3 kg (6.6 lb)

Document media type /
Weight

Plain paper / 60 to 128 g/m² (16 to 34 lb)

Maximum document size Legal

Media capacity 50 sheets

Original Media68

 Documents with pages that have had cutouts removed or are cutouts

 Label sheets

 Offset printing masters

 Documents with binder holes

Loading a Document to be Copied

69

Loading a Document to be Copied

Placing a Document on the Original Glass

1

2

" Align the document with

the arrow on the left side
toward the rear of the
machine.

Document

Loading a Document to be Copied70

3

Loading a Document into the ADF

1

" Before loading a docu-

ment into the ADF, check
that no document pages
remain on the original
glass.

2

Document

4 Using the Printer

Driver

Auto Run Installer72

Auto Run Installer

The installation program will run automatically.

If the installation does not auto play, please run “Setup.exe” from the
CD-ROM’s root directory to install.

" The actual installation displayed may vary depending on the operating

system.

1 With Windows running, insert the CD-ROM into your computer’s CD-ROM

drive.

The “DOCUJET 2026 Installation” dialog box appears automatically.

Please select “Install Driver”

2 The “Please input reseller information” dialog box appears.

Enter the information of the “Reseller” and then click “OK”.

Auto Run Installer

73

3 The “Please select the language” dialog box appears.

Select the language and then click “OK”.

4 Turn on the machine.
5 When the machine is ready, connect it to the computer with the USB

cable.
This completes the driver installation.

Auto Run Installer (For Vista)74

Auto Run Installer (For Vista)

The installation program will run automatically.

" If the installation does not auto play, please run “Setup.exe”from the

CD-ROM’s root directory to install.

1 With Windows running, insert the CD-ROM into your computer’s CD-ROM

drive.

2 The “DOCUJET 2026 Installation” dialog box appears.

Select “Install Driver” .

3 The “Please input reseller information” dialog box appears.

Enter the information of the “Reseller” and then click “OK”.

4 The “Please select the language” dialog box appears.

Auto Run Installer (For Vista)

75

Select the language and then click “OK” .

5 The “Setup-DOCUJET 2026 Status Monitor” dialog box appears.

Always select “Next” until “Ready to Install” appears and then select

“Install”.

6 The “Completing the DOCUJET 2026 Status Monitor Setup Wizard” dia-

log box appears and then select “Finish”.

7 Turn on the machine

Auto Run Installer (For Vista)76

8 When the machine is ready, connect it to the computer with the USB

cable. The driver is installed successfully.

Using the Status Display Feature

77

Using the Status Display Feature

Our driver support an interactive help feature to monitor your printer and
gives you information about its current status such as the runnig low / run out
of paper or toner. If a print error occurs, it provides you with a message
describing the error.

< For Windows Me / Windows 2000 / Windows XP / Windows 2003 server >

As printing ,machine error occurs, a Status Notify icon automatically
appears in the Windows System Tray displaying the machine status message

< For Vista >

As printing, a Status Notify icon automatically appears in the Windows
System Tray displaying the printer status message (Ready, Warning, Error).

Double-click Status Notify icon , the status message dialog appears.

For Windows Me

Windows 2000

Windows XP

Windows Server 2003

For Vista

Using the Status Display Feature78

Message List

Printer status is ready.

Printer status is “Warning”.

Printer status is “Error”.

Warming up.

Communication Error

TRAY 1 Jam.

TRAY 2 (option) Jam.

Using the Status Display Feature

79

1.Duplex Jam.

2.Duplex Cover Open.

Fuser Jam.

Paper Size Error.

Front cover open.

Toner low

Black

Yel low

Magenta

Cyan

Using the Status Display Feature80

Toner empty.

“Cartridge used-up, please call agent.” message
appears.

Black

Yellow

Magenta

Cyan

Drum life near end.

Drum life end.

Machine trouble.

Selecting Printer Driver Options

81

Selecting Printer Driver Options

Before you start working with your machine, you are advised to verify and, if
necessary, change the default printer driver settings. Also, in case you have
options installed, you should “declare” the options in the printer driver.

1 Choose the driver’s properties as follows:

– (Windows XP/Server 2003)

From the start menu, choose Printers and Faxes to display the Print-
ers and Faxes directory. Right-click the DOCUJET 2026 printer icon
and choose Printing Preferences.

– (Windows 2000)

From the Start menu, choose Settings and then Printers to display
the Printers directory. Right-click the DOCUJET 2026 printer icon and
choose Printing Preferences.

– (Windows Me/98SE)

From the Start menu, choose Settings and then Printers to display
the Printers directory. Right-click the DOCUJET 2026 printer icon and
choose Properties. Choose Printer Properties.

– (VISTA).

From the Start menu, point to Control Panel and choose Printers to
display the Printers directory. Right-click the DOCUJET 2026 printer
icon and choose Printing Preferences.

2 If you have installed available options, proceed with the next step. Other-

wise, proceed with step 8.

3 Select the [Device Options] tab.
4 Check that the options have been correctly identified.
5 Select an option (one at a time), and then select installed from Settings.

installed appears to the right of the option in the Device Options list.

" To uninstall an option, select the option to be uninstalled in the Device

Options list, and then select Not installed from Settings.

6 Click Apply.

" Depending on the version of the operating system, Apply may not

appear. Click OK to exit from the Properties dialog box.

Uninstalling the Printer Driver82

Uninstalling the Printer Driver

This section describes how to uninstall the Color Laser MFP printer driver if
necessary.

1 From the Start menu, point to [Settings], and then click [Printers] (Win-

dows XP/Server 2003: choose [Printers and Faxes]).

2 Select DOCUJET 2026 printer icon, right-click to select “Delete”.
3 A dialog box “Are you sure you want to delete the printer ‘DOCUJET

2026’?” appears, click [Yes].

4 Right-click and choose “Server Properties” to access “Print Server Prop-

erties” dialog box.

5 Choose “Drivers” tab, select “DOCUJET 2026”, and then click “remove”

button.

6 A dialog box appears to ask “Deleting this printer driver will remove it from

the system. Are you sure you want to delete DOCUJET 2026?”, select
“Yes”.

7 The DOCUJET 2026 printer driver will be uninstalled from your computer.

" When using Windows 98SE, restart the computer after uninstalling the

printer driver.

Uninstalling the Printer Driver (For Vista)

83

Uninstalling the Printer Driver (For Vista)

This section describes how to uninstall the Color Laser MFP printer driver if
necessary.

1 From the Start menu, point to [Control Panel], and then choose [Printers].
2 Select DOCUJET 2026 printer icon, right-click to select “Delete”.
3 A dialog box “Are you sure you want to delete the printer ‘DOCUJET

2026’?” appears, click [Yes].

4 Right-click and point to “ Run as administrator” and then choose “ Server

Properties”.

5 The “User Account Control” dialog box appears, please select “Continue”

to access “Print Server Properties” dialog box.

6 Choose “Drivers” tab, select “DOCUJET 2026”, and then clcik “Remove”

button.

7 A dialog box “Remove Driver And Package” appears, please select

“Remove driver and driver package.” and then click “OK”.

Uninstalling the Printer Driver (For Vista)84

8 A dialog box appears to ask “Deleting this printer driver will remove it from

the system. Are you sure you want to delete DOCUJET 2026?”, select
“YES”.

9 The DOCUJET 2026 printer driver will be uninstalled from your computer.

Displaying Printer Driver Settings

85

Displaying Printer Driver Settings

Windows XP/Server 2003

1 From the start menu, choose Printers and Faxes to display the Printers

and Faxes directory.

2 Right-click the DOCUJET 2026 printer icon and choose Printing Prefer-

ences.

Windows 2000/Me/98SE

1 From the Start menu, point to Settings, and then click Printers to display

the Printers directory.

2 Display the printer driver settings:

 Windows 2000—Right-click the DOCUJET 2026 printer icon and

choose Printing Preferences.

 Windows Me/98SE—Right-click the DOCUJET 2026 printer icon and

choose Properties, then select Printer Properties.

Vista

1 From the Start menu, point to Control Panel, and then click Printers to

display the Printers directory.

2 Right-click the DOCUJET 2026 printer icon and choose Printing

Preferences.

Printer Driver Settings86

Printer Driver Settings

Common Buttons

The buttons described below appear on each tab.

OK

Click to exit the Properties dialog box, saving any changes made.

Cancel

Click to exit the Properties dialog box without saving any changes made.

Apply

Click to save all changes without exiting the Properties dialog box.

" Depending on the version of the operating system, Apply may not

appear.

Help

Click to view the help.

Easy Set

Easy Set lets you save the setup of each tab for later recall, when you want to
use it again. To save the current settings, click the [Save] button.
Afterward, you can recall the settings by selecting them from the pop-up list.

Select “Factory Defaults” from the pop-up list to reset all settings on the tab to
their default values.

The button changes to [Delete] while an Easy Set setup is selected from the
pop-up list. Clicking the [Delete] button deletes the currently highlighted
setup.

Paper Layout

The Page Layout image shows what the printed document will look like using
the current printer driver settings. The Page Layout image changes as you
select different settings.

Printer Driver Settings

87

Printer Figure

The Printer Figure image shows a graphic image of what trays, and other
options are currently installed on the machine. All installed options are dis­played, and the tray currently selected under Paper Source on the “Setup” tab
appears in light blue.

Printer Driver Settings88

Setup Tab

The Setup Tab allows you to

 N-up

Print several pages of a document on the same page (N-up printing).

" Select Border Line check box to print a border around each page

when printing more than one document page on each sheet of paper.

 Watermark

Specify Watermark.

You can create a background image of text to print on each page of your

document.

" - Select First Page Only check box when you want the watermark to

be printed on the first page only. Clear the check box to print the
watermark on all pages.