Avision ScanStation 6200 User Manual

Network Scan Station

User's Manual

Safety Information

When using this equipment, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:
Indicates potentially hazardous situations, wh ich if instructions are not followed, could result in
death or serious injury.

CAUTION:
Indicates a potentially hazardous situation which, if instructions are not followed, may result in
minor or moderate injury or damage to property.

Important:

Indicates operational requirements and restrictions. Please read and follow these instructions
to ensure a proper operation and to avoid damage to the machine.

Note:

Indicates further explanation or clarification. Reading this is highly recommended.

WARNING:
To avoid hazardous electric shock or fire, do not remove any covers or screws other than those
specified in this manual.

CAUTION:

9 To reduce the risk of fire, use only no.26AWG or larger telecommunication line cord.
9 Disconnect the power plug by pulling the plug, not the cable.

9 Do not touch the metal fingers of the ADF pad module. The edges are sharp and touching

them may result in injury.

ii

Precautions

y Do not install the equipment near heating or air conditioning units.
y Do not install the equipment in a humid or dusty place.
y Use only the AC adapter (HEG75-S240320-7L by Hitron) included with the machine. Using

other AC adapters may damage the machine and void the warranty.

y Place the equipment securely on an even, flat surface. Tilted or uneven surfaces may

cause mechanical or paper-feeding problems.

y Retain the box and packing materials for shipping purposes.

Notice

Important

y Do not make copies of any item for which copying is prohibited by law.
y Copying the following items are normally prohibited by the local law:
y Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks, passports,

driver's licenses.

y This machine is equipped with a function that prevents making counterfeit bank bills. Due

to this, images similar to bank bills may not be copied properly.

Copyrights and Trademarks

Ethernet is a registered trademark of Xerox Corporation.
Microsoft, Windows, Windows NT, Windows XP, and Windows Vista are registered trademarks

of Microsoft Corporation in the United States and/or other countries.
Other product names used herein are for identification purposes only and may be trademarks

of their respective companies. We disclaim any and all rights to those marks.

Warranty

The information contained in this document(s) is subject t o change without notice.
The manufacturer makes no warranty of any kind with regard to this material, including, but

not limited to, the implied warranties of fitness for a part icular purpose.
The manufacturer shall not be liable for errors contained herein or for incidental or

consequential damages in connection with the furnishing, performance, or use of this material.

iii

v

FCC Radio Frequency Interference Statement

This product has been tested and found to comply with the limits for a class B digital
device, pursuant to Part 15 of the FCC rules. Operation is subject to the following two
conditions: (1) this device may not cause harmfu l interference, and (2) this device must
accept any interference received, including interference that may cause undesired
operation. The FCC Class B limits are designed to provide reasonable protection against
harmful interference in a residential installation . This equipment generates, uses, and can
radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is
no guarantee that interference will not occur in a particu lar installation. If this equipment
does cause harmful interference to radio or television reception, which can be determined
by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:

 Reorient or relocate the receiving antenna.
 Increase the separation between the equipment and receiver.
 Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

 Consult your point of purchase or service representative for additional suggestions.

CE Warning

This product satisfies the Class B limits of EN55022, EN55024 and safety requirements of
EN 60950.

i

Table of Contents

1 Getting Started......................................................... 1

Introduction............................................................................................. 1

Features................................................................................................... 1

External View........................................................................................... 3

The Front View...................................................................................3

The Connection Ports......................................................................... 4

The Control Panel ..............................................................................5

Preinstallation Information...................................................................... 7

Internet Communication Features.......................................................... 10

Scan to E-mail.................................................................................. 10

Scan to Network .............................................................................. 11

2 Installing Your Machine.......................................... 12

Minimum Configuration Requirements ................................................... 12

Unlocking the Scan Unit .........................................................................13

Connecting the Cables............................................................................ 14

Connecting the Ethernet Cables.......................................................14

Connecting the ADF Cable................................................................ 14

Connecting the Power and Turning on the Machine ......................... 15

3 Configuring the Machine......................................... 16

Specifying the Product’s Network Settings............................................. 17

Specifying More Administrator Settings by the Product’s Web Page ...... 20

Editing a Filing Profile by the Product’s Web Page........................... 28

Editing a FTP Profile by the Product’s Web Page..............................30

4 Operation ............................................................... 32

Loading Paper ........................................................................................ 33

Notice on Using the ADF .................................................................. 33

Placing Document(s) in the ADF ......................................................34

Placing Document(s) on the Glass ................................................... 36

Sending Document to Your Computer on the Network ........................... 37

Basic Operation ...............................................................................37

Advanced Operation.........................................................................38

Sending Document to FTP Servers.......................................................... 40

Basic Operation ...............................................................................40

Advanced Operation.........................................................................41

Making Copies ........................................................................................ 43

Basic Operation ...............................................................................43

Advanced Operation.........................................................................44

Sending Document via E-mails ............................................................... 45

Basic Operation ...............................................................................45

Advanced Operation.........................................................................46

v

i

5

Troubleshooting......................................................48

Information Message..............................................................................48

Information Messages During Scanning and Copying...................... 48

Information Messages During Networking ...................................... 50

Information Messages During E-Mailing.......................................... 51

Information Messages During Filing................................................ 53

Clearing a Paper Jam ..............................................................................56

Removing the Abnormal Line On Your Scanned Image ...........................58

6 Maintaining Your Machine.......................................59

Cleaning the Glass ..................................................................................59

Cleaning the LCD-display ........................................................................60

Cleaning the ADF ....................................................................................61

Replacing the ADF Snap-in Pad Module...................................................62

Appendix .....................................................................63

Managing the Address Book....................................................................63

Adding an E-mail Address................................................................ 63

Modifying an E-mail Address ........................................................... 66

Deleting an E-mail Address ............................................................. 68

Adding A New Group ....................................................................... 69

Modifying a Group ........................................................................... 72

Deleting Groups............................................................................... 74

Specifications .........................................................................................75

Index......................................................................................................78

v

1 Getting Started

Introduction

Thank you for purchasing the product, a 4-in-1 MFP. The product offers an
unprecedented document delivery technology, transmitting paper documents
electronically over the internet. With the product, you can instantly scan
single-sided or double-sided paper-based document and deliver the electronic image
to various destinations including e-mail addresses, printer, ftp servers, someone
else’s computer on the network, or even a USB flash drive of this machine. The new
way to distribute documents is faster, more cost effective, and safer than any
traditional methods such as mail, or courier.

Features

Digital Copying:

Since the product includes a laser printer, it is able to perform digita l copies with
outstanding copy quality. With an intuitive control panel and a quality LCD-display,
making digital copy becomes fast and easy.

E-mailing:

Connected to an ethernet network and a SMTP server, the product allows you to
transmit document(s) to your e-mail as attachment. With a touch of the e-mail key
and the selection of your recipients' e-mail addresses, the document(s) is/are first
scanned and converted into an image file, and then transmitted to remote recipients
within minutes.

Scan to Network):
The product allows you to send the scanned documents to a FTP (File Transfer

Protocol) server, an USB flash drive, or a personal computer’ on the network. The
scan-to-network feature off-loads the mail server from handling large attachments.

1

2

Duplex Scanning:

Through the auto document feeder, the product allows you to scan double-sided
documents to digitize your documents more effectively.

Sending Multi-Page Document:

With the Auto Document Feeder, the product allows a stack of 50-page document(s)
to be continuously scanned at one time in reliable quality to increase your efficiency.

Managing the Product Remotely:

The product provides a convenient way to manage your e-mail address book, and
“scan to network” destinations remotely. By simply typing the machine's IP
address in the URL field of your browser, the product web page will be prompted.
This web page allows the administrator to create up to 2000 e-mail addresses, and
40 “scan to network” destinations to conveniently deliver the scanned documents to
multiple recipients.

External View

5

2

The Front View

1

7

3

4

6

1. Input Paper Tray and Paper Support 5. Control Panel

2. Paper Stopper 6. LCD-display

3. Document Cover 7. ADF Unit

4. Handle

3

The Connection Ports

1 2 3 4

1. ADF Port: To connect a ADF cable.

2. USB Port: To connect a USB device.

3. Power Jack: To connect power with a power cable.

4. LAN Port: To connect network with a network cable.

5. Power Switch: To turn on and off the machine.

5

4

5

The Control Panel

Part B

Part A

Part C

Part D

Part A: LCD Display

Used to display current operation.

Part B: Function Keys:

Used to select a working mode.

Function Keys:

Press to make copy.

Press to send your scanned document to
e-mail.

Press to send your scanned document to a
designated server.

6

Part C: The Numeric Keypad:

Used to enter copy quantity, or the fax number.

Part D: Start & Other Keys:

Used to select special requirements or the start key to start sending or copying your
document(s).

Select to access the user tools to set up the system.

Select to clear current settings and return to the default
settings. Press the button for over 5 seconds to return to
the factory default settings.

Select to enter power saving mode.

• The Power LED – Used to indicate power on and ready
status.

• The Alert LED – Used to indicate error.

• The Sleep LED – Used to indicate power-saving status.

Select to stop processing.

Select to start copying, e-mailing, filing or faxing in black
and white mode.

Select to start copying, e-mailing, or filing in color mode.

7

Preinstallation Information

The product has to be setup properly on your network to perform e-mail and filing
functions. Before using the product, please setup the product properly on your
network for e-mail and filing function. The following network parameters have to be
set.

Important !
Make a copy of the following table and ask your Network Administrator to

complete the information.

1. DHCP Enable:

2. IP Address: . . .

3. Subnet Mask: . . .

4. Gateway IP: . . .

5. DNS Server: . . .

6. SMTP Server:

7. SMTP Port: 25

8. LDAP Server: . . .

9. LDAP Port:

Explanation of contents:

1. *DHCP Enable: Choose Yes to obtain IP/subnet/gateway

addresses automatically from DHCP server.

2. *IP Address: The Internet Protocol (IP) address assigned to
your machine by your network administrator or
by DHCP server.

3. Subnet Mask:

The net mask address assigned by your
network administrator or by DHCP server.

4. Gateway IP: The gateway IP address assigned by your
network administrator or by DHCP server or by
DHCP server.

5. *DNS server: The IP address of DNS server assigned by your
network administrator.

6. *SMTP Server:

The IP address of your SMTP mail server
assigned by your network administrator.

7. SMTP Port:

The port number of your SMTP Mail Server.

8. *LDAP Server:

The IP address of your LDAP server.

9. LDAP Port:

The port number of your LDAP server.

8

Note:

1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can

automatically be given a unique IP address each time it connects to a
network--making IP address management an easier task for network
administrators. If the DHCP server is available from your network, you do not
need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead,
this information will be automatically given for the product.

2. IP Address: An IP (Internet Protocol) address uniquely identifies a host
connection to an IP network. System administrator or network designer assigns
the IP address. The IP address consists of two parts, one identifying the
network and the one identifying your node. The IP address is u su a lly written as
four numbers separated by periods. Each number can be zero to 255. For
example, 10.1.30.186 could be an IP address.

3. SMTP: Stands for Simple Mail Transfer Protocol. It is the main communication
protocol used to send and receive e-mail on the internet.

4. DNS: Stands for Domain Name System. The DNS server identifies hosts via
names instead of IP addresses. If the DNS server is available on your network,
you can enter the domain name instead of digits for the IP address.

5. LDAP: Stands for Lightweight Directory Access Protocol. LDAP enables users to
access directories and address books directly from external networked devices
to simplify document distribution.

9

Internet Communication Features

Scan to E-mail

The product allows you to deliver your scanned document to e-mail addresses on
the network. The document is first scanned and converted to a standard PDF, JPEG,
TIFF, or MTIFF (Multi-page TIFF) file format and then transmitted to remote
recipients simultaneously as an e-mail attachment .

When you send an e-mail to someone via the product, the product uses Simple Mail
Transfer Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server,
and then send these e-mails to your recipients through internet.

Intranet

Internet

SS6200

PC

SS6200

PC







E-mail Server

≈

PC

10

Scan to Network

Through the intranet with FTP (File Transfer Protocol), or CIFS (Common
Internet File System), the product allows you to save scanned document directly
to a designated server or a personal computer on the network in JPEG, TIFF, or
MTIFF file format.

CIFS is the sharing system of Microsoft Windows. What’s uniqu e about this filing
function is to let entire corporate users share one machine to send documents to
each desired file folder on a designated server or individual computer.

SS6200

Intranet

PC

FTP server

CIFS server
(Windows)

11

2

2 Installing Your Machine

This chapter is specifically targeted to the persons who are responsible for the
administration of the product. It is recommended that the administrator read this
chapter before installing the machine.

Minimum Configuration Requirements

To make the best use of the product, the following configuration is required:

To send e-mails from the product:

• TCP/IP network

• A SMTP server

To file document(s) via intranet

• FTP, CIFS protocol environment

• Windows 98SE, Windows NT, Windows 2000, Windows Me, Windows XP,

Windows Vista, FTP server

1

”

Document
Cover

Unlocking the Scan Unit

The scan unit is locked during transport to protect the scanning mechanism from
being damaged. Be sure to unlock the scan unit before using the machine.

1). Open the document cover. Locate
the lock switch at the left side.

2). Move the lock switch to the
“unlocked position”.

“Locked Position

The scanning unit
at this position
before locking the
scanner

Note:

If you need to move the product for repair or any other reason, be sure to lock

the product before moving. To lock the product, please do the following,

1. Turn off the product.

2. If the scan unit is not located at the front of the glass, turn on the product.

After the scan unit returns to the front end, turn off the product.

3. Move the lock switch to the “Locked Position”.

“Unlocked Position”

13

Connecting the Cables

Connecting the Ethernet Cables

Connecting to the Network

1. Connect one end of your Ethernet LAN cable to an available port of your

Ethernet Hub

.

2. Connect the other end to the LAN port at the back of the product.

LAN Port

Connecting the ADF Cable

Connect the ADF (Auto Document Feeder) cable which attached to the document

cover to the ADF port at the back of the machine as indicated.

ADF Port

14

5

Connecting the Power and Turning on the Machine

1. Press the power switch to the “0” position to turn off the product.

2. Connect one end of the power cable to the Power jack of the product.

Power Jack

3. Connect the other end to an appropriate power outlet.

4. Press the power switch to the “-” position to turn on the product. After
showing the booting up message, the LCD display prompts the preset
ready status.

Note:

You can press the Energy Saver button on the control panel to switch to the
power saving mode. If the product is idle for 15 minutes (default setting), it
automatically shuts off the scanning lamp. Press any key except the Power
Saving button to return to the ready status.

1

6

3 Configuring the Machine

The following settings or destinations must be defined by the system administrator
before the product is used to distribute the scanned document on the network.

• Network and E-mail parameters: Specify your network settings such as
TCP/IP, and SMTP protocols to send your scanned document to e-mail
addresses.

• “Scan to” parameters: Specify your scan to destinations such as your
computer, FTP server, or network printer to send your scanned document to
your computer, FTP servers, or printer on the network.

Note:

9 If the system administrator has chosen DHCP, then the IP address of TCP/IP,

gateway, subnet mask, and DNS server will be automatically given.

9 When installing the product for the first time, it is recommended that the

Administrator retain the default system settings. The settings can be
customized at a later date once you are familiar with the operation and
functionality.

1

7

Specifying the Product’s Network Settings

1. Turn on the machine. A Login dialog box appears.

2. Touch anywhere on the ID field to bring up the following on-screen keyboard.

3. Enter “root” as the administrator’s login name and press the Add button to
return to the login screen.

1

8

4. Touch anywhere on the Password field to bring up the on-screen keyboard.
Enter “root” as the administrator’s password and press the Add button to
return to the login screen.

5. Press the OK button. This prompts the following main screen.

6. Touch the Admin. button to prompt the Network Settings screen.

1

7. Enter your network information via the on-screen keyboard. Touch anywhere
on the IP Address/Subnet Mask/Gateway IP/DNS Server field to bring up
the keyboard screen and then enter the relevant value. Touch Apply to save
the settings.

8.

Touch Quit to return to the main screen.

19

0

Specifying More Administrator Settings by the Product’s Web
Page

The administrator can specify more network settings and other default settings
either via the LCD touch panel or via the product’s embedded web page. For
convenience sake, it is recommended that the administrator specify these settings
via the product’s web page.

To specify more administrator settings by the product’s web page,

1. After the TCP/IP settings have been specified via the on-screen keyboard on
the LCD touch panel, type the IP address of this product in the URL field of your
browser (for example: http://10.1.30.149) and then press Enter. The product’s
web page appears.

2. Click each item on the menu to enter relevant value. For details on each
setting, please refer to the subsequent section, Summary of the Menu Items.

2

Summary of the Menu Items

Scanner Information: Used to show the product’s basic information.

Item Description

IP Address The Internet Protocol (IP) address assigned to this

machine by your network administrator.

Series Number The series number of this machine.
Driver Version The driver version of this machine.
Firmware Version The firmware version of this machine.
OS Version The version of the operating system of this

machine.

Hardware Spec. The CPU and RAM information.
Free Disk Available disk space of this machine.
UI Version The version of the UI program.

21

2

User List: Used to show current registered users and their privileges.

Item Description

New Click to prompt the Add a New User dialog box to

create a new registered user. The Add a New User
dialog box contains settings such as user name,
password, identify, functions such as scan to pc, scan
to flash, scan to ftp, scan to copy, and scan to print,
and basic scan settings such as image mode,
resolution, paper size, file format, auto adjust.

Modify Click Select and Modify to modify the settings of a

currently registered user.

Delete Click Select and Delete to delete a current registered

user.

Select Click to select a current user.
User The user name of a registered user.
Identify Identify if the user is an administrator or a normal

user.

Privilege The privilege of a user such as permitting the user to

perform email or copy function from this machine.

* Factory Default

Log List: Used t o show the login and logout time of all registered users.

2

Profile Manager: Used to create or edit profile which consists of a set of

parameters of basic scan settings.

Item Description

Profile Manager
Profile Name Enter your profile name.
Scan Mode Choose the side of document and type of image.

Choice: *F: Auto R:Auto, Front Color, Rear Color,
Front Gray, Rear Gray, Front B&W, Rear B&W

Resolution

Choose your default resolution for the scanned
document. The higher the resolution, the greater
details for the scanned image yet it requires more disk
space.

Choice: 75, 100, 150, *200, 300, 400, 600 dpi.
Note: If you are scanning duplex (two-sided) paper,

the resolution for color or gray image is up to 300 dpi.

Paper Size

Choose your default document size.

Choice: *Auto, Legal, A4, Letter, A5, A6, A7, B6,
B7, B5. Note: The Legal option is only for ADF scan.

File Format Choose your default file format.

Choice: BMP, JPEG, GIF, TIFF

File Name The file name for your scanned document without

extension. Using #Y#M#D#h#m#s#n makes file
name change as time goes. (Y), M, D, h, m, s, and n
represent year, month, date, hour, minute, second and
series number respectively.) For example, type file
name: test#D#n will bring your filing file name as
test0500001

Auto Adjust Choose to enable or disable auto adjust feature. Auto

Adjust includes auto crop & deskew, blank page
removal.

Choice: ON, *OFF

Rotation Choose your rotation angle.

Choice: 0, 90º right, 180º, 270º, book, auto
orientation (auto rotate based on document contents)

Blank Page
Removal
Multi-Feed
Detection

Choose ON if you wish to remove blank page.

Choice: ON, *OFF

Choose ON if you wish to enable Multi-Feed Detection.
Multi-Feed detection means more than one sheet of
paper been fed into the auto document feeder.

Choice: ON, *OFF

23

Multi-Feed
Operation

Choose the action after multi-feed is detected.
Choice: Stop scan after multi-feed, continue scan
after multi-feed

Mirror Choose if you wish to reverse the right side and left

side of your scanned image.

Choice: ON, *OFF

Color Dropout Choose if you wish to remove the background color of

your original to sharpen your text.

Choice: *None, Remove Red, Remove Green,
Remove Blue

Scan Source Choose your scan source.

Choice: Auto, ADF, Flatbed, Book

Compression Choose if you wish to compress your scanned image.

Choice: ON, *OFF

Functions Choose if the above scan settings are optimal for the

application.

Choice: Scan to PC, Scan to Flash, Scan to FTP,
Mail, Print, Copy

* Factory Default

Address Book Manager: Used to create or edit your address book. Options

include Add, Modify, Delete, Group.

FTP Setting: Used to enter the information of your FTP server.

Item Description

FTP Server Setting
Filing Name Enter you filing name.
Filing Address Enter the IP address of your FTP server.
Port # Enter the port number of the FTP server.

* 139
Account Enter the account for the FTP server.
Password Enter the password for FTP server.
* Factory Default

24

5

E-Mail Setting: Used to specify the product’s mail server information.

Item Description

E-mail Server Setting
IP Address Enter the IP address of your SMTP server.
Port # Enter the port number of the SMTP server.

* 25
Login Name Enter the login name for SMTP authentication.
Password Enter the password for SMTP authentication.
Maximum
Attachment Size
Authentication
Method

Enter the maximum allowed file size of your

attachment.

Enter the email authentication method.

Choice: *None, SMTP
LDAP Server Setting
LDAP Enable Choose to enable or disable LDAP server.

Choice: Enable, *Disable
LDAP Server IP Enter the IP address of your LDAP server.
Port # Enter the port number of the LDAP server.

* 389
Login Name Enter the login name of the LDAP server.

Note:

1. In Microsoft Active Directory, some servers may
require you to add “domain name” as your full
login name. For example, if your domain name is
“company” and your user name is “administrator”,
then your full login name is
“company\administrator”.

2. When your LDAP server requests an “anonymous
login”, please leave your login name and
password blank instead of typing “anonymous” as
your login name and password.

Password Enter the password of the LDAP server.

2

6

Base DN Enter your base DN. Base DN (distinguished name)

identifies the starting point of a search. A dn indicates
what record to view in an LDAP tree. The top level of
the LDAP directory tree is the base, referred to as the
"base DN". For example, you could indicate a base of
dc=com,dc=net for a search that starts at the top and
proceeds downward.

* Factory Default

Note:

1. The login name and password are case-sensitive and are up to 28 characters.

2. LDAP Search:

y This machine supports two types of authentication, simple and anonymous, to

login your LDAP servers.

y This machine allows up to 100 match results in a single search.
y The attributes such as “cn” and “mail” have been predefined as the search field.

Therefore, if your search text is “m”, the LDAP search engine will search the
name or the email address that contains the character “m”. For example, you
might get the return match results such as “mary, [e-mail]”, or “jack,
[e-mail]”.

2

7

Network Setting: Used to specify the product’s network settings.

Item Description

DHCP Enable If you have a DHCP server available on your network

and the DHCP has been enabled, the above IP, subnet
mask, gateway, and DNS server will be automatically
given.

Choice: ON, *OFF

IP Address The Internet Protocol (IP) address assigned to your

machine by your network administrator.

Subnet Mask The net mask address assigned by your network

administrator.

Gateway IP The gateway IP address assigned by your network

administrator.

DNS Server The Domain Name Server assigned by your network

administrator.

SSL Enable Choose ON to enable SSL protocol.

SSL Short for Secure Sockets Layer, a protocol
developed by Netscape for transmitting private
documents via the Internet.

Choice: ON, *OFF

* Factory Default

Printer Setting: Used to specify the location of your network printer.

Item Description

Search Click to locate the path of your network printer.

2

8

Editing a Filing Profile by the Product’s Web Page

A Filing destination is normally a computer on the network where you can save the
scanned image. You can edit a filing destination by creating a new filing profile,
modifying or deleting a current filing profile.

To add a new filing profile,

1. Type the IP address of the product in the URL field of your browser and then
press Enter to launch the product web page.

2. The Login dialog box is prompted. Click Login since the machine is shipped
with no specific login name and password, and then click Filing Setting to
prompt the Filing Setting screen.

3. Click New to prompt the Add a New Filing Profile dialog box.

4. Enter your filing name, filing address (IP address of the specified computer
and folder name if necessary, for example, \\10.1.20.35\test), account name
and password respectively.

5. Click Update to save the setting or Exit to leave without saving any change.
Your new filing name will be displayed in the main screen.

2

To modify a current filing profile,

1. Repeat Step 1 to 2 from the previous section, Add a New Filing Profile by the
Product’s Web page.

2. Choose a filing setting you wish to edit from the f iling list and click Modify to
prompt the Modify A Filing Profile screen. Or you may double click the filing
profile to prompt the Modify Folder screen.

3. Modify your filing profile and click Update to save the changes.

To delete a current filing profile,

1. Repeat Step 1 to 2 from the previous section, Add a New Filing Setting by the

Product’s Web page.

2. Choose a filing profile you wish to delete from the filing list.

3. Click Delete to erase the filing profile. A warning message appears to confirm

your deletion. Click OK to confirm or Cancel to exit.

4. Click Update to save the changes.

29

0

Editing a FTP Profile by the Product’s Web Page

A FTP profile is your FTP server where you can save the scanned image on the
network. You can edit a FTP destination by creating a new FTP profile, modifying or
deleting a current FTP profile.

To add a new FTP profile,

1. Type the IP address of the product in the URL field of your browser and then
press Enter to launch the product web page.

2. The Login dialog box is prompted. Click Login since the machine is shipped
with no specific login name and password, and then click FTP Setting to
prompt the FTP Setting screen.

3. Click New to prompt the Add a New FTP Profile dialog box.

4. Enter your FTP name, FTP address (IP address of the FTP server and folder
name if necessary, for example, 10.1.20.35\test), account name and password
respectively.

5. Click Update to save the setting or Exit to leave without saving any change.
Your new FTP name will be displayed in the main screen .

3

To modify a current FTP profile,

1. Repeat Step 1 to 2 from the previous section, To Add a New FTP profile by the
Product’s Web page.

2. Choose a FTP profile you wish to edit from the FTP list and click Modify to
prompt the Modify A FTP Profile screen. Or you may double click the FTP
profile to prompt the Modify A FTP Profile screen.

3. Modify your filing profile and click Update to save the changes.

To delete a FTP profile,

1. Repeat Step 1 to 2 from the previous section, To Add a New FTP Profile by the
Product’s Web page.

2. Choose a FTP profile you wish to delete from the FTP list.

3. Click Delete to erase the FTP profile. A warning message appears to confirm
your deletion. Click OK to confirm or Cancel to exit.

4. Click Update to save the changes.

31

2

4 Operation

With an intuitive control panel and a large LCD display, the product is designed
to be easy-to-use. After the administrator has completed the configuration of the
machine, basically, operating the product takes only a few steps as follows.

1. Place your paper either in the ADF or on the glass.

2. Press Scan to PC, Scan to Flash, Scan to FTP, Mail, Copy, or Print button on

the LCD Touch Panel or the control panel.

• If you are pressing the Mail button, enter an e-mail address.

• If you are pressing the Scan to PC or Scan to FTP, choose your desired

computer or FTP to save your image.

• If you are pressing the Copy or Print button, choose the location of your
network printer to copy or print your image.

3. Press the Start butto n to start sca nni ng a nd press Process to send the
scanned document to your specified destination.

The following sections describe the advanced steps on how to make copy of your
scanned document, and how to distribute your document over the internet.

3

Loading Paper

The product can scan and send document(s) either in the ADF (Automatic
Document Feeder) or on the glass. If you need to send multiple pages,
please load your papers in the ADF. The ADF can hold up to 50 pages at one
time. If you need to send pages from books, newspaper clippings, or paper
with wrinkles or curls, please place your paper on the glass.

Notice on Using the ADF

Before using the ADF, please make sure that your paper meets the following
specifications:

• Document(s) can range in size from 4.5 by 5.5 inches to 8.5 by 14 inches
(Legal).

• Document(s) can range in weight from 16 to 28 lbs (0.002” to 0.006”).

• Document(s) should be square or rectangular and in good condition (n ot

fragile or worn).

• Document(s) should be free of curl, wrinkle, tears, wet ink, or punch
holes.

• Document(s) should be free of staples, paper clips, paper sticky notes.

• Keep the glass clean without document placed on it.

Note:

To transmit irregular types of document(s), place the document(s) on the
glass or make a copy first and then transmit the copy instead.

33

Placing Document(s) in the ADF

1. Make sure your document is free of staples, paper clips and is not tore
out.

2. If you have multiple pages, fan your document(s) to avoid occasional
paper jam. The ADF holds up to 50 pages at one time.

3. Place your document(s) with the text FACE UP in the ADF and make

sure that the top of each page feeds in first.

Paper
Guide

4. Adjust the Paper Guides to center the document(s) in the ADF.

34

5

Using the Paper Stopper

If you are using legal size paper, move the paper stopper to the right end as
shown below. The paper stopper is designed to keep your document from
falling to the floor during operation.

Paper
Stopper

Document

3

Placing Document(s) on the Glass

1.

Open the document(s) cover to reveal the glass.

2.

Place your document with the text FACE DOWN on the glass and align

the document in the upper-left corner.

Document
Cover

3.

Close the document cover.

Document
with Text
Face Down

36

7

Sending Document to Your Computer on the Network

Before sending document to your computer on the network, you need to set up
the IP information of the computer by this product’s embedded web page first.
Please refer to the preceding section “Adding a New Filing Profile By the
Product’s Web page” in the previous chapter on how to set up a new filing
destination.

Basic Operation

Using the Default Settings

1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on

the glass.

2.

Touch the “Scan to PC” button on the main screen. This prompts the

following Scan to PC main screen.

3. Touch the Shared Folder field to choose your desired computer to save

your scanned image.

4. Press the Scan button to start scanning.

5. A Preview window appears. Rotate the image if the orientation is not

correct.

6. Touch the Submit button to send your document(s) or Cancel to exit.

3

Advanced Operation

If you log in as a system administrator, you can change the basic scan settings
such as mode, resolution, paper size, and check if you wish to use the auto
adjust feature.

Using Special Settings

1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on

the glass.

2. Press the “Scan to PC” button on th e control panel. The LCD-display
prompts the following “Scan to PC” main screen.

3. Touch the Shared Folder field to choose your desired computer to save
your scanned image.

4. Check if the paper size, scanning resolution, or file format meets your
requirement. If not, change the settings to suit your needs.

5. Press the Scan button to start scanning.

6. A Preview window appears. Rotate the image if the orientation is not

correct.

7. Touch the Submit button to send your document(s).

38

Setting Descriptions

Item Description

Shared Folder

Your scan-to destination. (Except for Flash, the
destinations including FTP or any computer on the network
have to be set via this machine’s web page.)

Profile

Mode

Resolution

Paper Size

File Format

Auto Adjust

These are predefined scan settings for specific job. (The
profiles have to be defined via this machine’s embedded
web page.)

Chose the side of document and its proper image mode.
Choice: Front Color, Rear Color, Front Gray, Rear Gray,

*Front B&W, Rear B&W.
Choose your scanning resolution. The higher the

resolution, the greater details for the scanned image yet it
requires more disk space.

Choice: 75, 100,150, *200, 300, 400, 600 dpi.
Choice: Auto, Legal, Letter, A3, *A4, A6, A5, A7, B4, B5,

B6, B7
Choose a proper file format for your scanned document.
Choice: BMP, *JPEG, TIFF, GIF, TIFF.
Click to enable the function of blank page removal, auto

orientation, and auto crop & deskew.
Auto orientation: Automatically rotate your document

according to the contents.
Auto crop: Automatically crop your scan size according to

the size of your original.

Deskew: Automatically deskew a document.

* Factory Default

39

0

Sending Document to FTP Servers

Before sending your document to FTP servers on the network, you need to set
up the IP information of the FTP servers by this product’s embedded web page
first. Please refer to the preceding section “Adding a New FTP Profile By the
Product’s Web page” in the previous chapter on how to set up a new FTP
servers.

Basic Operation

Using the Default Settings

1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on

the glass.

2.

Touch the Scan to FTP button on the main screen. This prompts the

following Scan to FTP main screen.

3. Touch the FTP field to choose your desired FTP server to save your image.

4. Press the Scan button to start scanning.

5. A Preview window appears. Rotate the image if th e orientation is not
correct.

6. Touch the Submit button to send your document(s) or Cancel to exit.

4

Advanced Operation

If you log in as a system administrator, you can change the basic scan settings
such as mode, resolution, paper size, and check if you wish to use the auto
adjust feature.

Using Special Settings

1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on

the glass.

Press the “Scan to FTP” button on the control panel. The LCD-display

2.

prompts the following FTP main screen.

3. Touch the FTP field to choose your desired FTP server to save your image.

4. Check if the paper size, scanning resolution, or file format meets your

requirement. If not, change the settings to suit your needs.

5. Press the Scan button to start scanning.

6. A Preview window appears. Rotate the image if the orientation is not

correct.

7. Touch the Submit button to send your document(s).

41

2

Setting Descriptions

Item Description

Shared Folder

Your scan-to destination. (Except for Flash, the
destinations including FTP or any computer on the network
have to be set via this machine’s web page.)

Profile

Mode

Resolution

Paper Size

File Format

Auto Adjust

These are predefined scan settings for specific job. (The
profiles have to be defined via this machine’s embedded
web page.)

Chose the side of document and its proper image mode.
Choice: Front Color, Rear Color, Front Gray, Rear Gray,

*Front B&W, Rear B&W.
Choose your scanning resolution. The higher the

resolution, the greater details for the scanned image yet it
requires more disk space.

Choice: 75, 100,150, *200, 300, 400, 600 dpi.
Choice: Auto, Legal, Letter, A3, *A4, A6, A5, A7, B4, B5,

B6, B7
Choose a proper file format for your scanned document.
Choice: BMP, *JPEG, TIFF, GIF, MTIFF.
Click to enable the function of blank page removal, auto

orientation, and auto crop & deskew.
Auto orientation: Automatically rotate your document

according to the contents.
Auto crop: Automatically crop your scan size according to

the size of your original.

* Factory Default

Deskew: Automatically deskew a document.

4

Making Copies

Basic Operation

Important!
Before making copies through your network printer, please make sure

the printer has been properly connected to the network and that the
power of the printer has been turned on FIRST. Otherwise, the copy
function may not work properly.

Using the Default Settings

1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on

the glass.

2. Press the Copy button on the control panel to prompt the Copy main
screen.

3. Touch the Search button to locate your network printer.

4. Press the Scan button to start scanning.

5. A Preview window appears. Rotate the image if the orientation is not

correct.

6. Touch the Submit button to send your document(s).

43

Advanced Operation

If you log in as a system administrator, you can change the basic scan settings
such as mode, resolution, paper size, and check if you wish to use the auto
adjust feature.

Using Special Settings

1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on

the glass.

2. Press the Copy button on the control panel to prompt the Copy main
screen.

3. Touch the Search button to locate your network printer.

4. Click the More Settings button to check if the paper size, scanning

resolution, or file format meets your requirement. If not, change the
settings to suit your needs.

5. Press the Scan button to start scanning.

6. A Preview window appears. Rotate the image if the orientation is not

correct.

7. Touch the Submit button to send your document(s).

44

5

Sending Document via E-mails

Basic Operation

Using the Default Setting

1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on

the glass.

2. Press the Mail button on the control panel. The following Mail main screen
appears.

3. Enter the e-mail address.

- Touch any place on the “To” field to prompt the on-screen keyboard to
type your email address. Press Enter to type the 2
then click Return to return to the E-mail main screen.

4. Press the Scan button to start scanning.

5. A Preview window appears. Rotate the image if the orientat ion is not
correct.

6. Touch the Submit button to send your document(s).

4

nd

e-mail address and

6

Advanced Operation

If you log in as a system administrator, you can change the basic scan settings
such as mode, resolution, paper size, and check if you wish to use the auto
adjust feature.

Using Special Setting

1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on

the glass.

2. Press the Mail button on the control panel. The following Mail main
screen appears.

3. Enter the e-mail address.

- Touch any place on the “To” field (the empty box in the center) to bring

up the “soft keyboard” to type your email address. Press Enter to type the

nd

2

e-mail address and then click Return to return to the E-mail main

screen.

4. Click t he More Settings button to check if the paper size, scanning
resolution, or file format meets your requirement. If not, change the
settings to suit your needs.

7. Press the Scan button to start scanning.

8. A Preview window appears. Rotate the image if the orientat ion is not

correct.

9. Touch the Submit button to send your document(s).

4

7

Note:

9 If you make a mistake during the process, press the Stop button on the

control panel to cancel the operation.

9 The machine allows you to send the scanned document(s) to multiple

e-mail addresses. After finishing entering your first e-mail address, simply
press Enter to type your next address in the next line.

9 Up to 64 characters can be entered in the File Name of Attachment, “To”,

“From”, “Subject”, and the “Message” fields.

9 If you wish to scan a multi-page document and convert it to a single image

file, choose your output file format to be MTIFF or PDF.

4

8

5 Troubleshooting

Information Message

Information Messages During Scanning and Copying

Message Action

ADF paper
empty
ADF cover
opens
Flatbed cover
opens
Flatbed Light
Check
Calibration
Error
Error_Flatbed
Home Position
Error_Pick Up
Roller

Home sensor
error
Lamp error Restart your product.

ADF paper jam ADF paper jam.

Lock error Scanning unit is locked.

Press the OK button. Reload your document on the auto
document feeder and try again.
Close cover and press the OK button.

Close cover. Clear paper in the ADF and press the OK
button.
Restart your product.
If the code still appears, contact your nearest dealer.
Restart your product.
If the code still appears, contact your nearest dealer.
Restart your product.
If the code still appears, contact your nearest dealer.

1. If this occurs during previewing, split your multi-page
document to smaller batches and try again.

2. If this occurs during scanning, the pick up roller may
not work properly. Contact your nearest dealer for a
replacement.

Restart your product.
If the code still appears, contact your nearest dealer.

If the code still appears, contact your nearest dealer.

Open the ADF cover and remove the paper from the ADF.
If the code still appears, contact your nearest dealer.

1. Turn off your product.

2. Find t he lock switch underneath the machine and unlock

the machine.

3. Restart your product.

If the code still appears, contact your nearest dealer.

4

Check printer
cable or status.

1. Check if the printer cable has been correctly connected.

2. Check if the printer is tu rn on.

3. Restart the product and your printer.

4. If the message still appears, contact your nearest dealer.
Detect printer
error
Paper size not
supported

Please turn the printer off and on before you turn the
scanner on.
Please set the supported paper size to the tray of the
printer. HLT and * are not supported.

49

0

Information Messages During Networking

Message Action

The connection has failed.
Please check network settings.
The address is invalid.
Please check network settings.
Network is down.
Please check network settings.
Network is unreachable.
Please check network settings.
Connection aborted by the
server.
Please check network settings.

Ping the IP address of the product from another
PC in DOS prompt. For example, type “Ping

10.1.20.144” in Dos prompt. If the product has
no response, then perform the following steps.

1. Check if the RJ-45 connector is firmly
plugged-in.

2. Check the Ethernet cable.

3. Check the product’s IP address.

4. Check the destination IP address.

5. Check Subnet Mask.

6. Check Gateway IP.

Connection reset by the
server.
Please check network setting.
Connection timed out.
Please check network setting.
Unable to reach the destination
host.
Please check network settings.
Failed to connect mail server.

Check network environment.
Please check network
environment.
Connection error.
Please check network
environment.
Failed to create socket for
DHCP

Check IP address of DHCP server or contact your

network administrator for further help.
Failed to search DHCP server.
Failed to get IP from DHCP
server.
Failed to renew IP from DHCP
server.

5

Information Messages During E-Mailing

Message Action

Sequence error Reboot the machine, and try later. If the error is

still there, contact your nearest dealer.

Device internal failure Reboot the machine, and try again. If the error

is still there, contact your nearest dealer.

Failed to connect mail server Contact your network administrator for further

help.
Failed to get response from
mail server.
SMTP server is empty.
Please specify SMTP server in

Contact your network administrator or nearest

dealer for further help.

Please specify IP address of the SMTP server by

pressing the User Tools button on the panel.
User Tools.
SMTP server address is wrong.

Check the IP address of the SMTP server.
Please check SMTP server.
Unpredicted error Contact your network administrator or nearest

dealer for further help.
Insufficient System Storage Contact your network administrator for further

help.
Mail server doesn’t support
SMTP service extension
Mail server doesn’t support
SMTP login authentication.

Contact your network administrator for further

help.

Contact your network administrator to turn on

SMTP login option.
SMTP login error Check your login user name.
Mailbox Unavailable Check “To” address.

Processing Error Contact your network administrator for further

help.
Temporary authentication
failure

Contact your network administrator for further

help on mail server’s authentication mechanism.

Choose SMTP authentication for E-mail security

or turn off the mail server’s authentication and

try again.
Command error Reboot the machine, and try again. If the error

is still there, contact your nearest dealer.
Parameters or argument error 1. Check if the Device Name is valid. The Device

Name can be found in User Tools>General.

2. Check “From” address.

3. Check “To” address.

4. Contact your network administrator for
further help.

51

2

Command parameters not
implemented

Check if the Device Name is valid. The Device
Name can be found in User Tools>General.
Or you may contact your network administrator
for further help.

Authentication requires Contact your network administrator on mail

server’s authentication mechanism.
Choose SMTP authentication for E-mail security
or turn off the mail server’s authentication and
try again.

Mailbox unavailable

Check “To” address.

User not local Check “To” address.
Service unavailable Contact your network administrator for further

help.
Mail server does not support
SMTP service extension.

Contact your network administrator for further

help.
Exceeded storage allocation 1. Check “To” address.

2. Check mailbox storage allocation.

3. Contact your network administrator for
further help.

Mailbox name is not allowed Check “To” address.
Mail action has not been taken. Check “To” address.
Connection error 1. Check network environment.

2. Check if email attachment size is larger than
the mailbox quota.

The transaction has failed. Contact your network administrator for further

help.

5

Information Messages During Filing

Meaning Action

Can not create a

Make sure you have the privilege.
subfolder.
Device internal
failure
Failed to connect
FTP server.

Reboot the machine, and try later. If the error is still there,

contact your nearest dealer.

Make sure the FTP server is not shut downing and port number is

correct. If the error is still there, contact your FTP server

administrator.
Unpredicted error Contact your network administrator for further help.
FTP login name

Check your login name and try again
error
FTP password

Check your password and try again
incorrect
FTP can’t enter this

Make sure your have privilege to enter this directory.
directory.
FTP can’t check file

Make sure your have privilege to browse this directory.
existed or not
FTP can’t change

Contact your server administrator for further help.
data transfer type.
FTP store file error Make sure your have privilege to store file in the server.
Insufficient storage
space in system.
File name not

Check FTP server free storage space and contact your server

administrator.

Change file name to meet naming convention of FTP server’s OS.
allowed.
FTP permission

Check the privilege of your account.
denied.

CIFS (User level)

This account has not right to create new subdirectory.

can not make
subdirectory
CIFS Network
share name

Check directory in folder and make sure it follows UNC, such as

\\Computer\Share\directory.

incorrect.
Failed to connect

Check if server supports CIFS(SMB) connection.

CIFS
CIFS Computer

Make sure computer name in the directory is correct.

name error
CIFS dialect

This CIFS may not support PC NETWORK PROGRAM 1.0 dialect.

negotiation failed.
CIFS (User level)

Check login name and password and try again.

login fail.

53

CIFS fail to create

Make sure you have full control privilege on this n etwork share.
file.
CIFS send data

Check your network administrator for help.
error
CIFS failed to send

Make sure you have full control privilege.
file attribute.
HTTP unauthorized This HTTP server needs authorization. Make sure your account

has correct authorization.
Failed to connect
HTTP
HTTP Resource not
found

Check Server IP and HTTP port. Make sure they are correct. Or,

Check whether that server supports HTTP connection.

That server can’t save the files, contact your server administrator

for help.
HTTP Forbidden This action is forbidden in this server. This is not unauthorized

but forbidden.
Unpredicted error Contact your server administrator or nearest dealer for further

help.
HTTP MKCOL
method not

Contact server administrator to change permission on this

privilege.
allowed
HTTP MKCOL
method not
implemented
HTTP PUT method
not allowed
HTTP internal

HTTP server does not support MKCOL to create directory. Give

up creating a new directory or create directory at server in

advance.

Contact server administrator to change permission on this
privilege.

Contact your server administrator for further help.
server error
HTTP PUT method
not implemented

That server does not implement HTTP PUT method. This product

can’t store file on this server, contact your system administrator

for help.
HTTP server

Contact your server administrator for help.
unavailable
HTTP server does
not support HTTP

That server does not support HTTP version 1.1 (the product

uses), contact your server administrator for help.
version 1.1
POP3 server

Check IP address of POP3.
address is wrong.
Failed to connect

Contact your network administrator for help.
POP3 server.
Failed to login

Check login name and password.
POP3 server.

54

5

LDAP server login

Check login name and password.
error
LDAP server IP
error

Check IP address of LDAP server. Or contact your network

administrator for help.
LDAP port error Check if the port number is correct.
LDAP user

Check if the password is correct.
password error

5

6

Clearing a Paper Jam

In the event of a paper jam, follow the procedures below to remove the paper:

1. Pull the ADF Release button.

2. Gently open the ADF front cover to the left.

3. Carefully pull the paper out of the ADF unit.

4. Close the ADF front cover. The product is now ready to use.

ADF Release
button

ADF Front

Cover

Document

Paper Jam (1)

5

7

Document

Paper Jam (2)

5

8

Removing the Abnormal Line On Your Scanned Image

If your scanned image is shown with abnormal lines on it, it is probably caused by
the dust or toner particle on the strip of document glass.

To remove the dust or toner particle,

1. Dip a soft clean cloth with isopropyl alcohol (95%).

2. Wipe the strip of document glass as shown below.

3. Close the document cover. The product is now ready for use.

The strip of

Document Glass

5

6 Maintaining Your Machine

Cleaning the Glass

The product is designed to be maintenance-free. However, it still needs to be
cleaned occasionally to ensure optimum image quality and performance.

To clean the glass,

1. Open the document cover as shown below.

2. Dip a soft clean cloth with isopropyl alcohol (95%).

3. Gently wipe the document glass and the white sheet beneath the document
cover to remove the dust or any toner particles.

4. Close the document cover. The product is now ready for use.

1

2

1. Document Cover

2. Document Glass

59

Cleaning the LCD-display

To clean the display surface, use a soft cloth, either dry or moistened with neutral
detergent or ethanol. Do not use any organic solvents, acid or alkali solution.

LCD-display

60

Cleaning the ADF

From time to time the pad assembly and feeding rollers may become contaminated
with ink, toner particles or paper dust. In this case the product may not feed
documents smoothly. If this occurs please follow the cleaning procedures to return
your machine to its original state.

1. Moisten a clean lintless cloth with isopropyl alcohol (95%).

2. Pull the ADF Release button.

3. Gently open the ADF front cover. Wipe the feeding rollers from side to side.

Rotate the rollers forward with your finger and repeat the above cleaning
procedures until the rollers are clean. Be careful not to snag or damage the
pick springs.

4. Wipe the black part of the ADF snap-in pad.

5. Close the ADF unit. Your machine is now ready to use.

ADF Rollers

Pick Spring

ADF Pad

61

2

Replacing the ADF Snap-in Pad Module

After scanning approximately 30,000 pages through the ADF, the pad may be worn
out and you may experience problems with document feeding. In this case, it is
highly recommended to replace the pad module with a new one. For ordering the
pad module, please consult your nearest dealer and follow the procedure below to
replace it.

Disassembling Procedure

1. Pull the ADF Release button and open the ADF front cover to the left.

2. Press the top of the ADF snap-in pad as illustrated to raise the holder.

3. Press both sides of the holder inwardly to remove it from the slot.

4. Press both sides of the ADF snap-in pad inwardly with your f ingers to pull out
the ADF snap-in pad from the slot.

ADF Release
Button

ADF Front

Cover

Assembling Procedure

1. Take out the ADF pad module from the box.

2. Press both arms of the ADF snap-in pad inwardly with your two fingers. Place

it into the holes until it snaps into place.

3. Press both sides of the ADF snap-in pad holder and insert the pins to the holes.

4. Press down the top of the holder until it snaps into place.

ADF Snap-in
Pad

6

Appendix

Managing the Address Book

The product’s Java-Manager is a convenient and effective browser-based tool to
manage the address book of the product remotely. Since only the administrator
can manage the address book, it is highly recommended that the administrator read
this chapter before manage the product.

Adding an E-mail Address

To add an e-mail address,

1. Start your browser, Microsoft I.E. 5.0 or higher, or Netscape Communicator 6.0

or higher, or Mozilla Firefox.

2. Type IP address of the product in the URL field. For example,
http://10.1.30.83. The product’s embedded web page appears as shown
below.

3. Type your user name and password and click Login to prompt the following
main page.

63

4. Click Address Book Manager to prompt the Address Book Manager screen.

5. Click the E-mail icon and choose New to prompt the following Add a New
E-Mail Address dialog box.

6. Enter name, e-mail address, and description and then click Add to temporarily

save the latest data or Cancel to return to the Address Book Manager
screen.

7. Click Update to permanently save the new e-mail address, or Exit to leave
without saving the address.

64

5

Note:

Up to 2,000 e-mail addresses can be entered in the Address Book.

6

6

Modifying an E-mail Address

To modify an e-mail address,

Repeat Step 1 to Step 4 from the previous section, Adding an E-mail Address.

1.
The Address Book Manager dialog appears.

Choose the address you want to modify from the list and choose Modify to

2.
prompt the Modify an E-Mail Address dialog box. Or double click the
address which you want to modify to prompt the Modify an E-Mail Address
dialog box.

3. Modify your address data.

6

7

Click Update to temporarily save the latest data, or Cancel to return to the

4.
Address Book Manager screen.

5. Click Update to permanently save all the latest changes, or Exit to leave

without saving any latest change.

6

Deleting an E-mail Address

To delete an e-mail address,

1. Repeat Step 1 to Step 4 from the previous section, Adding An E-mail
Address. The Address Book Manager dialog appears.

2. Choose the address you want to delete from the list and then choose Delete

to erase the address. A Confirmation dialog box appears to confirm your
deletion. Click OK to confirm or Cancel to exit.

3. Click Update to permanently save all the latest changes, or Exit to leave
without saving any latest change.

Note:

You can make multiple selections by choosing one email and then pressing the

Shift key to delete them at once.

68

Adding A New Group

To send multiple addresses simultaneously at one time, you can create address
group to speed up the process. Up to 99 addresses can be included in one group
and a total of 20 groups can be created in the Address Book.

To add a new group,

1. Repeat Step 1 to Step 4 from the previous section, Adding An E-mail Address.
The Address Book Manager dialog box appears.

2. Click the Group icon and choose New to prompt the Add a New Group Set

dialog box.

69

0

3. Enter your group name.

4. Choose the address from the right side and click » to add a member to the

group.

Click Add to temporarily save the latest data, or Cancel to return to the

5.

Address Book Manager screen.

7

6. Click Update to permanently save all the latest changes, or Exit to leave without

saving any latest change.

71

2

Modifying a Group

To modify a group,

1. In the Address Book Manager screen, click the Group icon and choose
Modify to prompt the Modify a Group Set dialog box. Or you may
double click the group to prompt the Modify a Group Set dialog box.

2. Modify your group information. Choose the group member you wish to

add and then click » to add the new member or click ¼ to delete an old
member from the group.

3. Click Update to temporarily save the latest data, or Cancel to return to
the Address Book Manager screen.

7

4. Click Update to permanently save all the latest change on the product, or
Exit to leave the screen without saving any latest change.

73

Deleting Groups

To delete a group,

1. In the Address Book Manager screen, click the Group icon and choose a

group you wish to delete.

2. Click Delete to erase the group. A Confirmation dialog box appears to
confirm your deletion. Click OK to delete or Cancel to exit.

3. Click Update to permanently save all the latest data on the product, or
Exit to leave the screen without saving any latest data.

Note:

You can make multiple selections by choosing one group and then pressing the

Shift or the Ctrl key to delete them at once.

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5

Specifications

Model Name ScanStation 6200

General Function

Document feeding mode Flatbed and ADF

Technology

Resolution ( dpi) 600
Grayscale mode 8bits
Color mode 24bits

Scan Size
ADF Minimum 4"x6.5"
ADF Maximum 11.8'"x17"(A3)
Flatbed Maximum 11.69"x18"(A3)
ADF Capacity

(at Xerox 4024 DP 20 lb.
Paper)

LCD Specification 800x600 8/4"Figer touch panel
Interface 2 x USB 2.0, 1 x 10/100/1000 Base-T LAN
Dimensions (HxWxD) 142mm x 672mm x 525mm

Color Charged-Coupled
Device (CCD)

100 sheets (at 16lb. paper)

Weight 23Kg

PC Specifications

CPU Intel Celeron 1GHz

Memory 1GB

Connection Interface

System Supported XP Embedded

Specification of Auto Document Feeder

Type U-shape
Capacity 50 sheets (Xerox 4024 DP 20lb paper)
Dimensions (W x D x H) 480x475x205 mm (Flatbed with ADF)
Weight 4.2 Kg

USB 2.0 x 2
Base-T LAN 10/100/1000 x 1

7

6

Document Size Width:5.5” ~ 8.5”

Length: 5.5” ~ 14”
Paper Feed Face Up
Paper Weight 16 lb ~ 28 lb (60g/m2 ~ 105 g/m2)

(0.002”~0.006”)
Recommended Daily Scans Up to 1,000 pages a day

Network Specification

Configuration Requirement 1. IP address

2. Subnet mask

3. Gateway

4. SMTP server/POP3 server

5. FTP server

6. Web server
E-mail Specification
Protocol SMTP

File format

B/W (single bit)

Gray (8 bit)

Color (24 bit)

PDF, TIFF, M-TIFF
PDF, JPEG, TIFF, M-TIFF

PDF, JPEG, TIFF, M-TIFF
Compression Yes
Supported Resolution 75, 100, 150, 200, 300, 400, 600 dpi

Default Resolution 200 dpi
Address Book Capacity

Max. Address

Group

No. of Address in Each Group

2000

100

99
Multiple Recipients allowed Yes
Supported Mail Server Lotus Mail Server 5.0

MS Exchange Server 2000/2003

RedHat 7.0 SendMail
Supported LDAP Server Windows 2003 Active Directory with

SFU( Service for Unix)

Windows Server 2000 + MS Exchange 5.5

Lotus Notes R5

7

7

Supported Mail Application Microsoft Outlook 2000

Microsoft Outlook Express 5.0
Microsoft Outlook Express 6
Eudora 4.3.2J

Lotus Notes R5
Filing Specification
Protocol FTP, CIFS

File format

B/W (single bit)

Gray (8 bit)

Color (24 bit)

Compression Method

PDF, TIFF, M-TIFF

PDF, JPEG, TIFF, M-TIFF

PDF, JPEG, TIFF, M-TIFF

Raw, G3, G4

B/W

JPEG

Gray

JPEG

Color
Supported Resolution 75, 100, 150, 200, 300, 400, 600 dpi
Default Resolution B/W: 200 dpi

Gray: 200 dpi
Color: 200 dpi

Most Used Folders 5

No. of Filing Folders 40

7

A

ADDING A NEW GROUP, 67
ADDING AN EMAIL ADDRESS, 61

Index

Loading Your Paper

In the ADF, On the Glass, 31

M

ADF (Automatic Document Feeder), 31
ADF snap-in pad, 60

C

Clean the ADF, 59
Clean the Glass, 57

D

DELETING AN E-MAIL ADDRESS, 66
DELETING GROUPS, 72
DHCP server, 9

Digital Copying, 1

DNS, 9

E

Energy Saver, 15

Ethernet Hub, 14

Making Copies, 41
Managing the Address Book

Adding an Email Address, Modifying an Email

Address, Deleting an Email Address, 61
MODIFYING A GROUP, 70
MODIFYING AN E-MAIL ADDRESS, 64

N

network parameters

DHCP Enable, IP Address, Subnet Mask,

Gateway IP, SMTP Server, SMPT Port, 7

P

Paper Jams, 54

S

Scan to Network, 1, 11

F

file format

JPEG, TIFF, MTIFF, 11

I

Internet Communication Features

Scan to E-mail, Scan to Network,, 10

IP Address, 9

L

LAN, 14
LDAP, 9

Sending Multi-Page Document, 2
SMTP, 9

T

TCP/IP network, 12

U

unlocked position, 13

78