Avaya MDW 9040 User Manual

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section.

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Copyright and Legal Notices

Notice Every effort has been made to ensure that the information in this book was complete

and accurate at the time of printing. Information, however, is subject to change. The pictures in this book are for illustrative purposes; your actual hardware may look slightly different.

This document was prepared by the Product Publications Department of the Global Learning Solutions Division of Avaya. U.S. offices are located in Denver, CO; Columbus, OH; Holmdel, NJ; and Basking Ridge, NJ.

Federal Communications Commission and Industry Canada (IC) Information

Security Toll fraud, the unauthorized use of your telecommunications system by an

For details, see Appendix B.

unauthorized party (for example, persons other than your company’s employees, agents, subcontractors, or persons working on your company’s behalf), can result in substantial additional charges for your telecommunications services. You are responsible for the security of your system. There may be a risk of toll fraud associated with your telecommunications system. You are also responsible for programming and configuring your equipment to prevent unauthorized use. Your system administrator should read all documents provided with this product to fully understand the features that can introduce the risk of toll fraud and the steps that can be taken to reduce that risk. Avaya does not warrant that this product is immune from or will prevent unauthorized use of common-carrier telecommunication services or facilities accessed through or connected to it. Avaya will not be responsible for any charges that result from such unauthorized us e.

Trademarks DEFINITY, MERLIN, MERLIN LEGEND, PARTNER, and TransTalk are

registered trademarks of Avaya; MERLIN MAGIX is a trademark of Avaya. Supra is a registered trademark of Plantronics, Inc.

Warranty Avaya provides a limited warranty for this product; see Appendix A. Ordering Information The order number for this book is 503-801-190. To order additional copies of these

reference materials, call 1-800-457-1235 or 317-322-6791 . To order parts and accessories, see Appendix D, “Ordering Replacement and Optional Parts.”

MDW 9040 Wireless Pocket Phone Installation and Use,

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Customer Support In the continental U.S., call 1-800-628-2888 if you need assistance when installing

the Dual Radio Module for an MDW 90 40 Wireless Pocket Phone with a PARTNER , MERLIN, MERLIN LEGEND, or MERLIN MAGIX System. Consultation charges may apply.

In the continental U.S., call 1-800-225-7585 if you need assistance when installing the Dual Radio Module for an MDW 9040 Wireless Pocket Phone with a DEFINITY System, or contact the Avaya Cus tomer Car e Center at 1-800 -242-2121 . Consultation charges may apply.

Outside the continental U.S., contact your Avaya Representati ve or local Authorized Dealer.

MDW 9040 Wireless Pocket Phone Installation and Use,

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Contents

1 Introduction 1

About TransTalk® 9000 Products . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

What Is a Wireless Phone?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

About the MDW 9040 Pocket Phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

About the MDW 9040 Pocket Phone in a Dual Zone Configuration . . . . . . . . . . . . . . . . . . . . . . 2

Privacy Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Where Can You Use Your Pocket Phone? . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

2 Installing the MDW 9040 Pocket Phone System 5

Important Safety Instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Guidelines for Safe and Efficient Operation . . . . . . . . . . . . . . . . . . . . . . . . . 5

Basic Safety Precautions for Installation and Use . . . . . . . . . . . . . . . . . . . . . . 6

Additional Safety Instructions for Installation Personnel . . . . . . . . . . . . . . . . . . . 7

Quick Installation Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

About the Dual Radio Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Auxiliary Power and Switch Wiring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Positioning a Dual Radio Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Single Zone and Dual Zone Configuration . . . . . . . . . . . . . . . . . . . . . . . . . .13

Installation Procedures for Dual Radio Modules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Wall-Mounting the Dual Radio Module . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Installing a Dual Radio Module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Installing Multiple Radio Modules for Single Zone Operation. . . . . . . . . . . . . . . . .15

Installing Multiple Radio Modules in a Dual Zone Configuration . . . . . . . . . . . . . . .17

Dual Zone Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Administration for PARTNER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Administration for MERLIN 410 and 820 . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Administration for MERLIN MAGIX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Administration for MERLIN LEGEND. . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Administration for DEFINITY, Prior to Release 5.0 . . . . . . . . . . . . . . . . . . . . . .20

Administration for DEFINITY, After Release 5.0 . . . . . . . . . . . . . . . . . . . . . . .20

Dual Zone Configuration Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

The Battery Charger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Positioning the Battery Charger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Installing the Battery Charger. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Inserting a Battery Pack into the Spare Battery Compartment . . . . . . . . . . . . . . . .26

Inserting and Removing the Handset’s Battery Pack . . . . . . . . . . . . . . . . . . . . .28

Inserting the Handset into the Battery Charger’s Handset Cradle . . . . . . . . . . . . . .29

3 Using the Battery Charger 31

The Battery Charger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

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Contents

Battery Charger Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Extending Battery Life. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

4 Registering the Pocket Phone to a Dual Radio Module 35

Registration Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Setting Up and Registering the Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Registering a Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Registering the Second Zone of a Dual Zone Configuration . . . . . . . . . . . . . . . . 37

Removing Registration Between a Handset and a Dual Radio Module. . . . . . . . . . . 38

A Quick Reference Procedure for Handset Registration . . . . . . . . . . . . . . . . . . 39

Mapping to the Correct Communications System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Filling Out the Handset Label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Other Handset Configuration Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

5 Programming & Using the MDW 9040 Pocket Phone 43

Important Safety Instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

About the Handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Handset Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

The Handset Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Setting or Changing Handset Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Features and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

A Flowchart for the Configuration, Options, and Test Mode Display Screens . . . . . . . 59

Test Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Using Handset Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

“Waking Up” the Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Placing a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Answering a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Manually Selecting a Line or Programmed Button . . . . . . . . . . . . . . . . . . . . . 67

Preselecting a Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Using a Headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Programming Switch-Related Features. . . . . . . . . . . . . . . . . . . . . . . . . . . 69

The Handset Antenna. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Carrying Your Pocket Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

6 MDW 9040 Pocket Phone Compatibility 73

Programming and Call Handling Instructions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Programming Features for PARTNER, MERLIN, MERLIN LEGEND and MERLIN MAGIX

Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Communications System Compatibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Accessing Button Mapping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

PA RTNER Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

MERLIN Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

MERLIN MAGIX System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

DEFINITY Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

MDW 9040 Wireless Pocket Phone Installation and Use,

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Contents

Appendix A: Warranty and Repair Information 91

Avaya Communication Limited Warranty and Limitation of Liability . . . . . . . . . . . . . . . . . . . . . 91

Limitation of Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Repair Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

In-Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Post-Warranty Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Appendix B: Regulatory Information 93

FCC Part 15 Rules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

IC RSS-210 Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Hearing Aid Compatibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Appendix C: Specifications 95 Appendix D: Ordering Replacement and Optional Parts 97 Appendix E: Wall-Mounting Templates 99

Battery Charger Wall-Mounting Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Multiple Dual Radio Modules Spacing Wall-Mounting Template. . . . . . . . . . . . . . . . . . . . . . . 101

MDW 9040 Wireless Pocket Phone Installation and Use,

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Contents

MDW 9040 Wireless Pocket Phone Installation and Use,

503-801-190viii Issue 2, February 2001

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1 Introduction

About TransTalk® 9000 Products

Congratulations on the purchase of your new TransTalk 9000 Digital Wireless System MDW 9040 Wireless Pocket Phone. MDW stands for “Multi-Line Digital Wireless.” The MDW 9040 Pocket Phones are the latest

addition to the TransTalk 9000 family of wireless products. These phones are designed to Avaya Communication’s high standards for convenience, reliability, and innovation.

What Is a Wireless Phone?

A wireless phone has no handset cord, so it is portable. This portability lets you move around freely, without giving up the features of a wired phone. With a wireless phone, you can make and receive calls even when you are away from your desk, thus remaining accessible and responsive to your customers and coworkers as you move around your work area. Time-sensitive work issues will not have to be postponed until you are back at your desk. You can also reduce the number of (sometimes costl y) phone calls you must return.

About the MDW 9040 Pocket Phone

The MDW 9040 Pocket Phone has been designed to work with Avaya communications systems includi ng PARTNER

The MDW 9040 is lightweight and pocket-sized. A belt clip and wrist lanyard are provided with the handset. You can use either the clip or the lanyard for hands-free portability. The MDW 904 0 also has a h eadse t connector to accommodate an optional headset.

, MERLIN®, MERLIN LEGEND®, MERLIN MAGIX™ and DEFINITY® switches.

IMPORTANT NOTE: The MDW 9040 is NOT backward compatible with other TransTalk systems; that is, it CANNOT be added to existing TransTalk systems or used in the same coverage area as the MDW 9000, MDW 9010, MDW 9030, or MDW 9031.

The MDW 9040 is different from its predecessors in several ways:

• The base station to which the handset is linked is called a Dual Radio Module

because each module can support two handsets simult aneously.

• Synchronization of multiple Dual Radio Modules and handsets is accomplished

without a carrier. The radio module itself can be placed on a flat surface such as a shelf or table or mounted on a wall.

• In the past, one base station was shipped from the factory together with a handset

with the same serial code and registration number. Beginning with the MDW 9040, the Dual Radio Module and the handset are packaged separately, and the customer will need to register each handset with the r adio mo du le with which it will communicate. Again, each Dual Radio Module can communicate with two handsets.

MDW 9040 Wireless Pocket Phone Installation and Use,

503-801-190 Issue 2, February 2001 1

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1 Introduction About the MDW 9040 Pocket Phone in a Dual Zone Configuration

You can be notified of an incoming call by either an alerter (which rings) or a vibrator, or both. There is a 5 row x 16 character user-activated backlit display that shows telephone system information, icons representing various handset functions (such as the alerter and the vibrator), and the status of up to 12 lines/features (i.e., telephone lines, intercom lines, programmable features and telephone features). The MDW 9040 provides Redial, Hold, Mute, Transfer, and Co n feren ce butto ns , and allows you to program additional features.

About the MDW 9040 Pocket Phone in a Dual Zone Configuration

The MDW 9040 Pocket Phone allows you to link up with either of two different radio modules in a dual zone configuration. This dual zone capability expands the coverage area in which you are able to make and answer calls. Dual zone coverage allows you to make and answer calls using the same MDW 9040 Pocket Phone for either radio module in Zone 1 or Zone 2. Dual zone installations require 2 station ports, one for each radio

module. See “Installing Multiple Radio Modules in a Dual Zone Configuration” in Chapter 2 for more information.

Privacy Informa tion

The MDW 9040 Pocket Phone is designed to protect the privacy and security of your voice conversation. The phone uses continuously changing radio frequencies and digital encoding techniques to make it impossible for eavesdropping to occur through the use of commercially available analog radio scanners.

Where Can You Use Your Pocket Phone?

The MDW 9040 Pocket Phone can be used in most typical office buildings, warehouses, factories, malls, and even outdoor areas such as loading docks. The location of the Dual Radio Module greatly affects the

performance of the M D W 90 40. Read the “Positioning a Dual Radio Modul e” section in Chapter 2 to determine the best place to install the radio module. Repeat the tests several times with the radio module positio ned in a

different location each time. If you are using an optional auxiliary power supply, the MDW 9040 Pocket Phone has a built-in testing feature that you can use before final installation (station wiring run) to help d e termine proper placement of the radio module. To perform the tests, you need an electrical outlet for the radio module, a 14 foot (4.2 m) Station Line Cord (provided) with the auxiliary power supply, and a charged battery pack in the

handset (you do not need a communications system switch or control unit). The tests are described in “Using

Wireless Test M ode” in Chapter 5.

Parts List

As noted above, the handset and the Dual Radio Module are packaged separately. The packages should contain the items shown below. If any items are missing, call for customer support as described in the Copyright and Legal Notices at the beginning of this book.

MDW 9040 Wireless Pocket Phone Installation and Use,

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About the MDW 9040 Pocket Phone in a Dual Zone Configuration Introduction 1

The handset is packaged with a user Quick Reference and the following:

Figure 1. Handset Packaging Components

212 555 1212

MSG

23 4

Standard

Redial

Feat/P

GHI

Conf

PQRS

Trans

Hold

Handset

ABC

DEF

JKL

MNO

WXYZ

TUV

OPER

9040

Battery Pack

Battery Pack Carrying Clip

SPARE

HANDSET

REFRESH

Battery Charger

and Wall Mounting Kit

(2) Phillips Head

Wood Screws

(2) Wall Spacers

8-inch (0.5 m) Lanyard

11-foot (3.4 m)

Power Cord/AC Adapter

for Battery Charger

MDW 9040 Wireless Pocket Phone Installation and Use,

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1 Introduction About the MDW 9040 Pocket Phone in a Dual Zone Configuration

The Dual Radio Module is packaged with this Installation and Use manual and the following:

Figure 2. Dual Radio Module Packaging Components

Screw Holes

Wall-mounting Plate

(2) Phillips Head

Wood Screws

Dual Radio Module

EITHER: OR:

(2) 14-foot (4.2 m)

D4BU Station Line Cords

(4-pin cable for DRM-D)

Synchronization

Cable

(2) 14-foot (4.2 m)

D8W Station Line Cords

(8-pin cable for DRM-E)

For information about ordering replacement parts, see Appendix D, “Ordering

Replacement and Optional Parts.”

Additional Parts One nickel metal hydride battery pack, which provides up to three hours of talk time,

comes with your MDW 9040 Pocket Phone. If you require additional phone usage, you can purchase either an additional/second standard battery pack or an extended battery pack. For more information about battery packs, see “Insert ing a Battery Pack

into the Spare Battery Compartment” in Chapter 2.

Optional Supra

Mobility headsets can be attached to a quick-disconnect adapter cord, which you can insert into the connector on the bottom of the handset to allow hands-free conversation specifically designed for TransTalk. For more information

about headsets, see “Using a Headset” in Chapter 5. For ordering information, see Appendix D, “Ordering Replacement and Optional

Parts.”

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2 Installing the MDW 9040

Pocket Phone System

Important Safety Instructions

This book contains instructions related to safety labels on the product:

WARNING:

WARNING indicates the presence of a hazard that can cause severe or fatal personal injury If the hazard is not avoided.

CAUTION:

CAUTION indicates the presence of a hazard that will or can cause minor personal injury or property damage if not avoided.

This phone is designed to provide trouble-free performance without any special maintenance procedures. To reduce the risk of accidental damage:

• Keep the phone in an area free of dust , smoke, and moisture; do not block the air

vents by placing objects on top of the radio module.

• Do not place the phone or battery charger near a heating duct, radiator, or other

heat source, and do not drop or expose it to excessive shock or vibration.

• Unplug the battery charger, radio module, or carrier if its power cord is damaged,

if liquid is spilled into it, or if its housing becomes cracked or otherwise damaged.

• To clean your phone, wipe the outside housing with a soft, dust-free cloth. If

absolutely necessary, you may use a cloth slightly dampened with a mild soapand-water solution. Dry quickly with a so ft cloth.

CAUTION:

Your phone contains sensitive electronic parts. Never submerge it in any kind of liquid, and never use liquid or aerosol cleaners, detergents, alcohols, solvents, abrasive cleaners, or an excessive amount of water when cleaning the housing and faceplate. To do so could result in irreparable damage.

Guidelines for Safe and Efficient Operation

Your wireless telephone is a radio transmitter and receiver. When the phone is turned on, it receives and sends out radio frequency (RF) energy. The phone operates in the frequency range of 902-928 MHz.

Exposure to Radio Frequency Energy

The design of your wireless telephone complies with the latest Institute of Electrical and Electronic Engineers (IEEE) and the American National Standards Institute (ANSI) safety levels with respect to human exposure to RF energy.

FCC Radio Frequency Requirement: The base antenna on the Dual Radio Module must

be installed with a minimum separation distance of 7.88 inches (20 cm) from the end user or any nearby person.

MDW 9040 Wireless Pocket Phone Installation and Use,

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2 Installing the MDW 9040 Pocket Phone System Important Safety Instructions

Cardiac Pacemakers and Life-Support Equipment

CAUTION:

The MDW 9040 handset is a radio transceiver device. It is recommended that the handset not be placed within 6 inches of a pacemaker.

It is recommended that standard acceptance test procedures be followed prior to operating this equipment in proximity of life-support equipment. Until more is known, the FDA suggests that people with pacemakers may want to take some simple precautions when using or carrying digital wirel ess telephones. They should ensure that there is ample distance between the digital wireless telephone and the pacemaker—by not placing the phone next to the pacemaker implant (for exam ple, in

a shirt or a coat pocket directly over the pacemaker implant) when th e phone is on and ready to receive a call and by hold ing it to th e ear opposite the side of the body where the pacemaker is implanted when using the phone. They should consult their physicians or medical device manufacturers to determine if additional precautions are necessary.

Hearing Aid Compatibility

Most electronic equipment, such as equipment in hospitals, is shielded from RF energy. RF energy from wireless telephones, however, may affect some electronic equipment.

Although the TransTalk wireless telephone is compatible with inductively coupled hearing aids, a physician or hearing aid manufacturer should be consulted to determine if a hearing aid is adequately shielded from external RF energy. The operation of inadequately shielded medical devices may be adversely affected when a portable wireless telephone is operating in close proximity. Use of an optional headset would solve this problem.

Basic Safety Precautions for Installation and Use

Always follow these basic safety precautions when installing or using this product to reduce risk of injury from fire or electric shock.

WARNING:

Installation of this equipment for In-Range Out of Building (IROB) conditions requires the use of protectors. See the documentation that came with your communications system for more information.

CAUTION:

This equipment is for installation on Avaya PARTNER, MERLIN, MERLIN MAGIX, and DEFINITY Communi ca tions Systems only.

• Before using this product, read and understand all warnings and instructions.

• Observe all warnings and instructions marked on this product.

• Do not use this phone in the vicinity of a suspected gas leak. This product is not

approved for use in areas labeled by the Occupational Safety and Health

Administration (OSHA) as “explosive environments.” Only “Explosive Atmosphere Telephones” may be used in such hazardous environments.

MDW 9040 Wireless Pocket Phone Installation and Use,

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Important Safety Instructions Installing the MDW 9040 Pocket Phone System 2

•

This product should be serviced by a qualified service center when service or repair work is required. Do not open the product or push objects through housing slots. There are no user-serviceable components inside.

• Use only the type of battery pack shipped with this product or sold as an optional

part. (See Appendix D, “Ordering Replacement and Optional Parts.”)

WARNING:

Do not burn or puncture the battery pack. As with other batteries of this type, burning or puncturing could release toxic material, which could cause injury. Do not dispose of the battery pack in household garbage. For information about recycling or proper disposal, consult your local solid waste (garbage) collection or disposal organization.

Additional Safety Instructions for Installation Personnel

• Install the product to meet all environmental and electrical requirements listed in

Appendix C, “Specifications.”

• All wiring that connects to this equipment and becomes part of the building

wiring must be a minimum of CLASS 2 or UL (Underwriters Laboratories) Listed Communications cable.

• Do not install telephone wiring during a lightning storm.

• Do not install telephone jacks in a wet location unless the jack is specifically

designed for wet locations. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network inter face.

• Install this product in a protected location where no one can step on or trip over

power cords and telephone line cords. Do not place objects on the cords that may cause damage or abrasion.

• Use only the power supply (Comcode 408082204) shipped with this product for

the battery charger.

• When required, use only the auxiliary power supply (Comcode 108212952) or the

power supply with bat tery hol dover (Comco de 108 212960 ) specified for u se with this product.

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2 Installing the MDW 9040 Pocket Phone System Quick Installation Overview

Quick Installation Overview

There are four main steps for installing your MDW 9040:

1 Connecting the Dual Radio Module to the switch

Make sure you have the correct radio module for your system. (See “About the

Dual Radio Module” later in this Chapter.)

2 Registering each handset to the appropriate Dual Radio Module

Only one handset can be registered at a time. (See “Setting Up and Registering

the Handset” in Chapter 4.)

3 Checking button mapping to coincide with the communications system to

which the MDW 9040 is connected

Make sure you have mapped the buttons to the correct system. (See Chapter 6, “MDW 9040 Pocket Phone Compatibility” for more information.)

4 Choosing features and options

A menu of features and options is available to configure your handset. (See “About the Handset” in Chapter 5.)

About the Dual Radio Module

Each radio module can communicate with up to two handsets. However, it is important to remember that only one handset can be registered at a time with its appropriate radio module.

There are two types of Dual Radio Modules. The table below shows which type of radio module you should use.

DUAL RADIO MODULE SELECTION TABLE

PEC of Compatible Dual Radio Module

3204-DRE 600A1 PARTNER

3204-DRD 601A1 MERLIN MAGIX

Dual Radio Module Model Number

Switch Type

MERLIN MERLIN 410/820 MERLIN LEGEND

DEFINITY

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Quick Installation Overview Installing the MDW 9040 Pocket Phone System 2

The following figure shows the components of a typical radio module.

Figure 3. The Dual Radio Module

CEM SYNC LINE 1 LINE 2

A Key to Figure 3, The Dual Radio Module:

1 Power and Control LEDs : the radio module has two LEDs on its side (see “Dual

Radio Module Light Indicat ions” on page 10 for more information).

2 Synchronization Jacks: each of these two jacks (labeled SYNC) connects

multiple radio modules together forming inter-Dual Radio Module synchronization.

3 Station Ports: these 8-pin RJ-45 line jacks (labeled LINE 1 and LINE 2) allow

connection of the radio module to the station port interface. Before you use the MDW 9040 Pocket Phone, you must register each of the two handsets with the associated radio module.

Note: The power for the radio modules is provided by the switch when the

Station Line Cord is connected from the switch to either of t he Line Jacks. An optional auxiliary power supply can be provided, in which case, the line cord connects in and out of the auxiliary power supply.

4 Re gistration Buttons: for the handset connected to LINE 1, press the reg istration

button labeled 1; for the hands et connected to LINE 2, press the registration button labeled 2 (for more information on Registration, see Chapter 4, “Registering the Pocket Phone to a Dual Radio Module”).

Note: The circuitry of each radio module allows it to interface with two station

ports for communications, signaling, and power.

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2 Installing the MDW 9040 Pocket Phone System Quick Installation Overview

Dual Radio Module Light Indications

There are two LEDs on the side of the radio module: the System Power LED (labeled Power) and the Synchronization Controller LED (labeled Control). These LED indications have the following meanings:

When this LED is: It indicates: The Power LED

(Top)

STEADY GREEN The radio module is

receiving power from the switch or auxiliary power supply.

NO LIGHT The radio module is not

receiving power, is connected to the wrong switch, or has failed.

FLASHING The radio module is in

Registration or Wireless Test Mode for Line 1.

The Control LED (Bottom)

STEADY GREEN This is the control radio

module.

STEADY AMBER This is the expansion radio

module.

STEADY RED Either or both handset(s) for

this base are ON and linked up to the base.

FLASHING The radio module is in

Registration or Wireless Test Mode for Line 2.

NO LIGHT The radio module is

connected to the wrong switch or has failed.

Note: When inserting or replacing a Dual Radio Module in an existing

installation, a different radio module may become the control radio module (green LED). This is normal. However, only one radio module can be the control radi o module. All other radio m odules must be expansion (amber LED) radio modules.

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Quick Installation Overview Installing the MDW 9040 Pocket Phone System 2

Auxiliary Power and Switch Wiring

The radio module connects to an associated switch through a station port. Normally, a radio module is powered through one or both of its station port interfaces. However, there may be occasions when an auxiliary power

supply may be required. The auxiliary power supply can be connected to either of the radio module’s station ports.

With 24-gauge wire, the maximum loop length of a radio module connected with a PARTNER or MERLIN system is 1,000 feet (305 m). When the radio module is connected with a MERLIN MAGIX or DEFINITY system, the maximum loop leng th is 2,000 feet (610 m). However, with auxiliary power, radio modules connected to these systems will have a maximum loop length of 3,000 feet (915 m).

The following auxiliary power supplies are preferred: The 1151A1 Power Supply (PEC: 2404-010A; Comcode: 108212952) or the 1151A2 Power Supply with Battery Holdover (PEC: 2404-012A; Comcode: 108212960).

Note: If you are using an auxiliary power supply, the MDW 9040 Pocket Phone

has a built-in testing feature that you can use before final installation (station wiring run) to help determine proper placement of the radio module. To perform the tests, you need an electrical outlet for the radio module, a 14 foot (4.2 m) Station Line Cord (provided) with the auxiliary power supply , an d a char ged battery pack in the han dset (you do n ot need a communications system switch or control unit). The tests are described in “Using Wireless Test Mode” in Chapter 5.

Be sure the radio module does not share the same power line as equipment with microprocessors such as answering machines, personal computers, and fax machines or electromagnetic equipment such as electric motors.

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2 Installing the MDW 9040 Pocket Phone System Quick Installation Overview

If your installation requires customized wiring, the wiring techni cian should match the Pin numbers with the switch interfaces as shown in the following table.

12345678

Dual Radio Module LINE 1 and LINE 2 Jack Wiring

Jack Pin # SWITCH TYPE and Radio Module PEC CODE

PARTNER 3204-DRE

MERLIN

3204-DRE

DEFINITY

3204-DRD

View of Line Jack (with Dual Radio Module

upside down)

MERLIN MAGIX

3204-DRD

1 2 3 4 5 6 7 8

–Control Tip–– – Control Ring – – Control Tip Line Power Pos. – – Voice Ring Voice Ring Ring Ring Voice Tip Voice Tip Tip Tip Control Ring Line Power Neg. – – Aux. Power Neg. Aux. Power Neg. Aux. Power Neg. Aux. Power Neg. Aux. Power Pos. Aux. Power Pos. Aux. Power Pos. Aux. Power Pos.

Note: A Dual Radio Module used with an MDW 9040 Wireless Pocket Phone

will NOT support a Tip/Ring [Plain Old Teleph one Service (POTS)] interface.

Positioning a Dual Radio Module

The radio modules for each zone of communication can be placed on a flat surface such as a desk or shelf for ease of installation, OR mounted on the wall (higher is usually better). Use the following rules for positioning a radio module in your system.

The range depends on your particular operating environment. For indoor use, walls between the handset and the

radio module will reduce the phone’s range. Avoid concentrations of structural metal, such as steel and aluminum, and reinforced concrete.

General Positioning Rules

Failure to observe the following rules regarding location and use will result in poor performance of your MDW 9040 Pocket Phone.

The Synchronization cable connecting two radio modules is 20 inches

•

(50 cm) long.

• When positioning radio modules, they must be installed with a minimum

separation that is provided by the base “wings” of the radio module (5 1/4”). A template for wall-mounting the radio modules is provided in Appendi x E.

• When wall-mounting the radio module, place it high on the wall for optimum

voice quality and range. Allow 6 to 12 inches (15.2 to 30.5 cm) of space between the top of the antenna on the radio module and the ceiling.

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Quick Installation Overview Installing the MDW 9040 Pocket Phone System 2

•

DO NOT install the radio module above a drop or suspended ceiling.

• Do not locate the radio module within 3 feet (0.9 m) of any large metal object,

and be sure no metal objects are in the line of sight to the operating area of the handset.

• Do not locate the radio module within 6 to 10 feet (1.8 to 3 m) of equipment

with microprocessors, such as answering machines, personal computers, and fax machines; control units, communications system switches, or other phones (especially speakerphones); competing radio devices such as wireless bar-code scanners; electromagnetic equipment such as electric motors; or electrical main power feeds, junction boxes, circuit-breaker panels, fuse boxes, or 220-volt power lines.

• You can install a single radio module in a remote locatio n using a teleph one line

cord to connect the radio module to the communications system switch/control unit. IROBs and (if required by distance limitations) an auxiliary power supply must be used for out-of-building installations.

Note: Y ou should perform the tests described in “Using Wireless Test Mode” in

Chapter 5 to determine the optimal placement of the radio module.

Single Zone and Dual Zone Configuration

Multiple radio module units can be installed and configured for single or dual zone operation.

• In a single zone configuration, all radio modules provide communication to the

same area or zone.

• In a dual zone configuration, two sets of radio m odules share ha ndsets that can be

operated in two different areas. Th is type of operation r equires two connec tions to the associated switch.

You must register the radio module with its associated handset(s). For single zone operation, each handset must be registered to its associated radio module; each radio module can be registered with one or two handsets. For a hands et being used in a dual zone configuration, the handset must be registered to a radio module in each of the two zones. (See Chapter 4, “Registering the Pocket Phone to a Dual Radio Module”

for registration information.)

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2 Installing the MDW 9040 Pocket Phone System Installation Procedures for Dual Radio

Installation Procedures for Dual Radio Modules

There are three types of installations according to the needs of your wireless communications system.

1 Installing one radio module for single zone operation, the simplest type of

configuration; for information on this type of configuration, use the procedures on

page 15.

2 Installing multiple radio modules for single zone operation; for information on

this type of configuration, use the procedures on page 15.

3 Installing multiple radio modules for dual zone operation; for information on

this type of configuration, use the procedures on page 17.

Before you begin installation, please review the “Quick Installation Overview”

section beginning on page 8 and info rmation about positioning the radio module on page 12.

Note: For some installers, it may be more convenient to unpack the radio

module and handset in the switch room, power up the radio module, and then register the handset prior to installing the radio module. For this procedure, refer to the introductory information and figures for the radio module in this section and then follow the registration procedures outlined in Chapter 4, “Registering the Pocket Phone to a Dual R adio

Module,” or see “A Quick Reference Procedure for Handset Registrat ion” on page 39.

Before you r egister the handset with the radio module, you must insert the charged battery pack in the handset. See “Inserting and Removing the

Handset’s Battery Pack” later in this Chapter.

A radio module can be placed on a flat surface s uch as a desk or shelf OR mounted on the wall.

Wall-Mounting the Dual Radio Module

To wall-mount a radio module:

1 Remove the radio module and mounting plate from its shipping box. Choose a

location where one of the screw holes will be backed by a wooden stud (if unavailable, use toggle bolts instead of the supplied wood screws). Hold the plate straight; use a level if needed.

2 Using the plate, mark the locations for the two wall-mounting screws. Lightly tap

a nail into the wall to start the holes.

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Installation Procedures for Dual Radio Modules Installing the MDW 9040 Pocket Phone System

Place the mounting plate against the wall, and align the screw holes on the plate with the holes that you have marked o n the wall. Start the screws, and s crew them in until the plate rests flush against the wall.

Screw Holes

Wall-mounting Plate

4 Place the keyhole-shaped openings on the back of the radio module over the

screw heads, then slide the radio module downward until it locks into place.

5 Follow the installation procedures for “Installing a Dual Radio Module,”

“Installing Multiple Radio Modules for Single Zone Operation,” or “Installing

Multiple Radio Modules in a Dual Zone Configuration.”

Installing a Dual Radio Module

To install one radio module on a desk or shelf:

1 Remove the radio module from its shipping box and place it in the location you

have selected (for wall-mounting instructions, see “Wall-Mounting the Dual

Radio Module” on page 14).

2 For the first handset to be connected to the radio module, connect a 14 foot

(4.2 m) Station Line Cord (provided) to Line 1 on the radio module and then connect the other end of the cord to a station port at the main communication system. If a second handset is to be connected to the radio module, connect another Station Line Cord t o Line 2 on the radio module and then connect the other end of that cord to another station port.

Note: If the radio module cannot be connected to an associated switch, it can be

temporarily connected to an auxiliary power supply that can provide electrical power.

3 Verify that the radio module has power and that the status LED information is

correct. See “Dual Radio Module Light Indications” on page 10.

4 Proceed to “Setting Up and Registering the Handset” on page 35 .

Installing Multiple Radio Modules for Single Zone Operation

Two or more radio modules must be connected so that their transmissio n and reception signals will be synchronized. In this way, the signals transmitted to or received by one radio module will not interfere with another. This synchronization can be done in a single zone (see below) or a dual zone configuration (see

page 17).

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2 Installing the MDW 9040 Pocket Phone System Installation Procedures for Dual Radio

Synchronization When two or more radio modules are connected, one radio module shall be deemed

the “Control” radio module since it is administered to control the synchronization for all of the other radio modules to which it is connected; that is, when the “Control” radio module is transmitting or receiving signals (Control LED is Steady Green), the expansion or other radio modules connected to it transmit or receive signals at the same time (Expansion LEDs are Steady Amber).

Note: Radio modules can be installed in a single zone or dual zone

configuration with up to the same number of handsets modules (18 handsets) per zone for key systems such as PARTNER or MERLIN or MERLIN MAGIX and up to 15 radio modul es (30 handset s) for PBX systems such as MERLIN LEGEND or MERLIN MAGIX (in PBX mode) and DEFINITY.

The following is a diagram showing three radio module units operating in a singl e zone configuration providing six hands ets with the appropriate switch interface.

Figure 4. Three Dual Radio Modules Connected and In Sync (Front View)

that is, 9 radio

Green Green

Power Control

A va

Green Amber

Power Control

A vaya

Green Amber

Power Control

A v

aya

Figure 5. Three Dual Radio Modules Connected and In Sync (Bottom View)

CEM

SYNC LINE 1 LINE 2

CEM

SYNC LINE 1 LINE 2

CEM

SYNC LINE 1 LINE 2

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Installation Procedures for Dual Radio Modules Installing the MDW 9040 Pocket Phone System

To install multiple radio modules for single zone operation:

1 Remove each radio module from its shipping box and place it in the location you

have selected (for wall-mounting instructions, see “Wall-Mounting the Dual

Radio Module” on page 14).

2 For the first handset to be connected to the radio module, connect a 14 foot

(4.2 m) Station Line Cord (provided) to Line 1 on the radio module and then connect the other end of the cord to a station port at the main system. If a second handset is to be connected to the radio module, connect another Station Line Cord to Line 2 on the radio module and then connect the other end of that cord to another stat ion port.

Note: If the radio module cannot be con nected to an associated sw itch, the radio

module can be temporarily connected to an auxiliary power supply that can provide electrical power.

3 Verify that the radio module has power and that the status LED information is

correct. See “Dual Radio Module Light Indications” on page 10.

4 Repeat Steps 1 and 2 for each radio module and handset combination in this

configuration.

5 To daisy chain two or more radio modules, plug the 20 inch (50 cm)

synchronization cable (provided) from the Sync jack on one radio module to the Sync jack on the other radio module (either Sync jack can be used).

6 Proceed to “Setting Up and Registering the Handset” on page 35 .

Installing Multiple Radio Modules in a Dual Zone Configuration

Dual zone coverage allows you to originate and receive calls using the same handset for two radio modules in either Zone 1 or Zone 2. Dual zone installations re quire two station ports, one for each radi o module, as shown in

Figure 6 below.

Figure 6. Dual Zone Installation

Dual Zone

Radio Module 1

Station Port 1 Station Port 2

Switch

Radio Module 2

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2 Installing the MDW 9040 Pocket Phone System Installation Procedures for Dual Radio

Installation of the MDW 9040 in a dual zone configuration is the same as that for the single zone, except that the installation of a second radio module is requ ired. Like the s ingle zone MDW 904 0, the dual zo ne can be ins talled in a single user configuration or a multiple user configuration with up to the same number of handsets, that is, 18 handsets per zone for key systems such as PARTNER or MERLIN and up to 30 handsets for PBX systems such as MERLIN MAGIX and MERLIN LEGEND (in PBX mode) and DEFINITY.

When installing the MDW 9040 in a dual zone configuration in the same building, you should eliminate or limit how much zone overlap there is between Zone 1 and Zone 2, as shown in Figure 7. In the ideal dual zone installation, there is no overlap or interference between radio modules. If there is minimal overlap, there will be some interference between radio modules. If the zones overlap too much, there will be interference between the two radio module installations, causing the following: bad voice quality and/or the handset is rendered

inoperable (“ranges”).

General Guidelines Regarding Zone Overlaps

Dual Zone Installation Procedures

• Separate the radio modules so that you have continual coverage, yet no overlap

(recommended) or minimal overlap between zones.

• If there is an overlap condition, poor voice quality could occur and the Range icon

may begin flashing in the handset display. If this occurs, move the radio module further from the original installation positio n.

Figure 7. Ideal Dual Zone Installation

Approx 1000 feet

Recommended Dual Zone Installation - No Overlap of Zones,

No Interference or Operational Issues.

To install multiple radio modules for dual zone operation:

1 Remove each radio module from its shipping box and place them in the locations

you have selected (for wall-mounting instructions, see “Wall-Mounting the Dual

Radio Module” on page 14). The radio modules must be placed in separate zones.

2 For the first handset to be connected to the radio module in Zone 1, connect a 14

foot (4.2 m) Station Line Cord (provided ) to Line 1 on the radio module and then connect the other end of the cord to a station port at the main system. If a second handset is to be connected to the radio module, connect another Station Line Cord to Line 2 on the radio module and then connect the other end of that cord to another stat ion port.

3 Repeat Step 2 for the second radio module in Zone 1. 4 Ve rify that both radio modu les hav e power and that the status LED informatio n is

correct. See “Dual Radio Module Light Indications” on page 10.

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Dual Zone Administration Installing the MDW 9040 Pocket Phone System 2

Repeat Steps 1 and 2 for each radio module and handset combination in the second zone (Zone 2).

6 To daisy chain two or more radio modules in the same zone, plug the 20 inch

(50 cm) synchronization cable (provided) from the Sync jack on one radio module to the Sync jack on the other radio module (either Sync jack ca n be u sed).

Note: When two or more radio modules are synchronized, only one radio

module should have the CONTROL LED lit (Steady Green), all others must be lit Amber.

7 Proceed to “Setti ng Up and Registe ring the Handset” on page 35.

Dual Zone Administration

The MDW 9040 Wireles s Pocket Phone works with the following Avaya communications systems:

• PARTNER

• MERLIN

• MERLIN LEGEND

• MERLIN MAGIX

• DEFINITY

Each communications system requires unique administration in or der to work with the MDW 9040 Wireless Pocket Phone. Locate your communications system from the sections that follow and perform the administration tasks p rovided.

Note: Features, lines, and ringing options administered for any of the

communications systems should be administered identically for both zones (station port 1 and station port 2) so that your pocket phone operates the same way in either zone.

Administration for PARTNER

For PARTNER Communications Systems, you must administer 2 station ports (2 extensions)

radio module. Both radio module station ports should be set for either call coverage or set up in a calling group. PARTNER calling groups are numbered 71-74. See your PARTNER Communications System manual for information on setting up call coverage or calling groups.

If all calling groups are already used, group hunting can be set up between

the two radio modules. See your

PARTNER Communications System manual for information on applying setups.

—one for each

Administration for MERLIN 410 and 820

For MERLIN 410 and 820 Co mmun i cat ions Systems,

each radio module. In this configuration, an intercom call coming into one zone does not ring in the other zone. However, a call coming in from the Central Office rings in both zones.

you must administer 2 st ati on ports (extensions)—one for

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2 Installing the MDW 9040 Pocket Phone System Dual Zone Administration

Administration for MERLIN MAGIX

See “Administration for MERLIN LEGEND” below.

Administration for MERLIN LEGEND

For MERLIN LEGEND Commu nications Systems, you must a dminister 2 s t ation ports (extensions)—one for each radio module.

• For MERLIN LEGEND in Key Mode, call coverage sho uld be set up between the

two station ports so that both station ports ring simultaneously on the handset.

• For MERLIN LEGEND in PBX mode, each station port needs 2 shared system

access buttons for the other station port.

See your MERLIN LEGEND Communications System manual for in for mat ion on applying call coverage setups or for programming shared system access buttons.

Administration for DEFINITY, Prior to Release 5.0

For DEFINITY Communications Systems prior to Release 5.0, you must administer 2 station ports

(2 extensions)—one for each radio module. Each station port must be administered with 3 call appearances of its own and 3 bridged appearances of the other station extension number.

Administration for DEFINITY, After Release 5.0

For DEFINITY Communications Systems after Release 5.0, you must

extension numbers)—one for each radio module. Adminis ter station port 1 as the primary station port with call appearances, and then administer station port 2 as a zero call appearance station with bridged appearances of port 1 if the 90 40 Pocket P hone is your only telep hone. If you have a wired tele phone, keep y our wired tel ephone as the primary station port and administer both ports as zero call appearance stations with bridged call appearances of the primary wired telephone.

Note:

All bridged extension conventions apply. For example, when configured as part of an ACD split, only the primary station port (extension) will ring.

administer 2 station por t s (2 primary

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Dual Zone Administration Installing the MDW 9040 Pocket Phone System 2

Dual Zone Configuration Settings

This section provides screen shots of the Station Configurati on settings for both primary and bridge extension translations.

Figure 8. Type 8410D Primary Station Translation (4 screens)

add station next

Type:

30016

8410D

Extension:

Port:

TransTalk Dual Zone 1

Name:

STATION OPTIONS

Data Module? n

Speakerphone: n

Display Language: english

add station next

FEATURE OPTIONS

LWC Reception: spe

LWC Activation? y

Redirect Notification? y

Per Button Ring Control? n

Bridged Call Alerting? y

Active Station Ringing: single

Messaging Server Name: n

CDR Privacy? n

H.320 Conversion? n

AUDIX Name: n

Page 1 of 4 SPE B

STATION

Lock Messages? n

Security Code: Coverage Path 1: Coverage Path 2:

BCC: 1

TN: 1

COR: 1 COS: 1

Hunt-to Station:

Personalized Ringing Pattern:

Message Lamp Ext:

Mute Button Enabled? n

MM Complex Data Ext:

Page 2 of 4 SPE B

STATION

Auto Select Any Idle Appearance? n

Per Station CPN - Send Calling Number?

Coverage Msg Retrieval? y

Auto Answer: none

Data Restriction? n

Idle Appearance Preference? n

Restrict Last Appearance? y

Multimedia Early Answer? n Audible Message Waiting? n

Display Client Redirection? n

Select Last Used Appearance? n

1 30016

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2 Installing the MDW 9040 Pocket Phone System Dual Zone Administration

add station next SITE DATA

Room: Jack: Cable: Floor: Building:

ABBREVIATED DIALING

BUTTON ASSIGNMENTS

List1: List2: List3:

(A) call - appr

(B) call - appr

(1)

(2)

STATION

SOFTKEY BUTTON ASSIGNMENTS

lwc-store

1: 2: lwc-cancel 3: auto-cback 4: timer 5: call-fwd Ext: 6: date-time 7: call-park 8: priority 9: abr-prog

Note: All Softkey button assignments should be initially removed when administering an MDW 9040 Dual Zone terminal. The desired Softkey features can then be properly programmed on the Dual Zone Pocket Phone programmable buttons (1 - 7). Button 8 is a firmware-programmed hard Scroll button on the MDW 9040 Pocket Phone.

10: abr-spchar Char: ~p 11: abr-spchar Char: ~m 12: abr-spchar Char: ~w

6: (3) 7: (4) 8: (5)

9: (6)

10: (7)

Page 3 of 4 SPE B

Headset? Speaker?

Mounting:

Cord Length:

Set Color:

Page 4 of 4 SPE Badd station next

n n d 0

Figure 9. Type 8410D Bridge Station Translation (4 screens)

add station next

Type:

30017

8410D

Extension:

Port:

TransTalk Dual Zone 2

Name:

STATION OPTIONS

Data Module? n

Speakerphone: n

Display Language: english

MDW 9040 Wireless Pocket Phone Installation and Use,

STATION

Lock Messages? n

Security Code: Coverage Path 1: Coverage Path 2: Hunt-to Station:

Personalized Ringing Pattern:

Mute Button Enabled? n

MM Complex Data Ext:

Page 1 of 4 SPE B

Message Lamp Ext:

BCC: 0

TN: 1

COR: 1 COS: 1

1 30017

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Dual Zone Administration Installing the MDW 9040 Pocket Phone System 2

add station next

FEATURE OPTIONS

LWC Reception: spe

LWC Activation? y

Redirect Notification? y

Per Button Ring Control? n

Bridged Call Alerting? y

Active Station Ringing: single

Messaging Server Name:

add station next SITE DATA

Room: Jack: Cable: Floor: Building:

ABBREVIATED DIALING

BUTTON ASSIGNMENTS

(A) brdg - appr Btn:1 Ext: 30016

(B) brdg - appr Btn:2 Ext: 30016

(1)

(2)

CDR Privacy? n

H.320 Conversion? n

AUDIX Name:

List1: List2: List3:

Page 2 of 4 SPE B

STATION

Auto Select Any Idle Appearance? n

Per Station CPN - Send Calling Number?

STATION

Coverage Msg Retrieval? y

Idle Appearance Preference? n

Restrict Last Appearance? y

Multimedia Early Answer? n Audible Message Waiting? n

Display Client Redirection? n

Select Last Used Appearance? n

6: (3) 7: (4) 8: (5)

9: (6)

10: (7)

Auto Answer: none

Data Restriction? n

Page 3 of 4 SPE B

Headset? Speaker?

Mounting:

Cord Length:

Set Color:

n n d 0

SOFTKEY BUTTON ASSIGNMENTS

lwc-store

1: 2: lwc-cancel 3: auto-cback 4: timer 5: call-fwd Ext: 6: date-time 7: call-park 8: priority 9: abr-prog 10: abr-spchar Char: ~p 11: abr-spchar Char: ~m 12: abr-spchar Char: ~w

MDW Wireless Pocket Phone Installation and Use,

Page 4 of 4 SPE Badd station next

STATION

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2 Installing the MDW 9040 Pocket Phone System The Battery Charger

The Battery Charger

This section explains how to choose a location for the battery ch arger and install it. It also explains how to insert and remove a battery pack.

Positioning the Battery Charger

The battery charger can be placed on a desk, or it can be mounted on a wall. Before you install the battery charger, note the following considerations:

• Locate the battery charger within 5 feet (1.6 m) of a properly grounded electrical

outlet that is not controlled by an on/off switch.

• If your communications system uses an uninterruptible power supply, such as a

backup generator, you may want to connect the battery charger to that power supply.

• Do not locate the battery charger where it will be exposed to direct sunlight or

water.

WARNING:

The rechargeable battery pack may contain elements that are harmful to the environment (for example, nickel). Do not burn or puncture the battery. As with other batteries of this type, burning or puncturing could release toxic material that could cause injury. Do not dispose of it in household garbage. For information about recycling or proper disposal, consult your local solid waste (garbage) collection or disposal organization.

MDW 9040 Wireless Pocket Phone Installation and Use,

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The Battery Charger Installing the MDW 9040 Pocket Phone System 2

Installing the Battery Charger

• If you are wall-mounting the battery charger, follow Steps 1 through 7.

• If you are desk-mounting the battery charger, follow only Steps 1, 5, and 7.

To install the battery charger:

1 Check to make sure the battery charger’s power cord is unplugged from the wall

outlet before continuing. If you are desk-mounting, skip to Step 5.

2 To wall-mount, place the battery charger’s wall-mounting template (located in

Appendix E) against the wall. Choose a location backed by a wooden stud (if unavailable, use toggle bolts instead of the supplied wood screws). Hold the template straight; use a level if needed.

3 Mark the locations for the two wall-moun ting screws, and then remove the

template from the wall. Lightly tap a nail into the wall to start the holes.

4 Place the screw through the wall spacers so that the screw head nests in the

indentation on the spacer. Start the screws, and screw them in until the wall spacers rest against the wall.

5 Insert the battery charger’s power cord/AC adapter into the battery charger. If you

are desk-mounting the battery charger, skip to Step 7.

6 Place the keyhole-shaped openings in the back of the battery charger over the

screw heads and wall spacers, then slide the battery charger downward into the groove in the wall spacers to lock it into place.

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2 Installing the MDW 9040 Pocket Phone System The Battery Charger

7 Plug the battery charger’s power cord/AC adapter into a properly grounded,

wall outlet that is not controlled by an on/off switch.

Inserting a Battery Pack into the Spare Batter y Compartment

Inserting the Battery Pack

Slide the battery pack (or an optional extended battery pack) into the spare battery compartment until it is firmly seated, that is, with th e back of the battery pack against the back of the spare battery compartment. Do not force the battery pack down. The battery pack should slide easily into the slot.

Correct positioning of the battery pack in the charger is important to ensure proper charging. The bottom end of either battery pack also has two small round holes that must align with two guide pins on the bottom of the spare battery compartment. When a battery pack is positioned correctly in the spare battery compartment, the SPARE LED on the front of the battery charger lights.

The spare battery compartment has a vertical ridge on each side that serves as a “guide rail” for positioning the standard battery pack.

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The Battery Charger Installing the MDW 9040 Pocket Phone System 2

Figure 10. Inserting Battery Pack Into Spare Battery Compartment

Removing a Battery Pack from the Spare Battery Compartment

Spare Battery Pack

Spare Battery

Pack Guide Pin

Battery Charger

Contacts

Spare Battery Compartment

Vertical Guide Rail

Handset Cradle

SP ARE LED

To remove a battery pack from the spare battery compartment of the charger, li ft the battery pack up and out.

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2 Installing the MDW 9040 Pocket Phone System The Battery Charger

Inserting and Removing the Handset’s Battery Pack

Before you register the handset with the radi o module, you must insert the charged battery pack in the handset. The following explains how to install the handset battery pack.

To insert the battery pack into the handset:

1 Insert the two small rectangular tabs located along the bottom back edge of the

handset into the two rectangular holes along the bottom front edge of the battery pack.

Rectangular tabs

2 Press the battery pack downward until it clicks into place.

Spring latch

Note: The battery pack must be charged prior to using the handset.

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The Battery Charger Installing the MDW 9040 Pocket Phone System 2

To remove the battery pack, slide the spring latch upward (away from the battery pack). Then, grasp both sides of the battery pack and gently pull the battery pack upward and out.

Inserting the Handset into the Battery Charger’s Handset Cradle

Positioning and Inserting the Handset

Correct positioning of the handset in the charger is important to ensure proper charging:

1 Position the handset (with either battery pack attached) so that the two small

round holes in the bottom of the handset fit over the two guide pins on the bottom of the handset cradle.

2 Rock the handset back into the cradle until it is firmly seated with the back of the

handset battery pack against the back of the handset cradle.

When the handset has been inserted correctly, the following occur:

• The HANDSET Battery Status LED lights.

• If the hands e t w a s off-hook, the OFF-HOOK icon in the display is no longer

visible.

• Any call that was in progress is terminated.

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2 Installing the MDW 9040 Pocket Phone System The Battery Charger

Figure 11. Inserting the Handset into the Battery Charger

t/P

ABC

DEF

GHI

JKL

MNO

PQR

TUV

XYZ

PER

9040

Feat/P

Conf

Trans

Hold

Redial

ABC

GHI

JKL

TUV

9040

DEF

MNO

Guide Pins

Removing the Handset from the Handset Cradle

SPARE

HANDSET

REFRESH

SPARE

HANDSET

HANDSET LED

To remove the handset from the handset cradle, lift it out.

REFRESH

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3 Using the Battery Charger

The Battery Charger

The battery charger charges battery packs in both the spare battery compartment and in the handset when the handset is placed into the handset cradle. If both are present at the same time, charging in the spare battery compartment is suspended until the battery pack in the handset is fully charged.

Figure 12. The Battery Charger

“Battery Charge State La be l”

Handset Cradle

Spare Battery Compartment

Battery Contacts

Spare Battery Compartment

Note: Do not touch, push, or pull any exposed battery contacts.

Battery Charger Features

The battery charger offers these features:

• The spare battery compartment refreshes the battery pack automatically by

fully discharging it before recharging it. This process reduces or eliminates the

potential “memory” effect. Memory effect, which reduces a battery’s capacity, occurs over time when you repeatedly recharge a battery before it is fully discharged.

• The handset cradle charges a battery pack in the handset.

• The REFRESH button, when pressed, refreshes the handset battery pack in the

handset cradle by fully discharging the battery pack before recharging it.

• The REFRESH and the HANDSET LEDs go on when the REFRESH button is

pressed and stay lit until the battery pack finishes discharging.

REFRESH REFRESH

Handset Cradle Batte ry Contacts

HANDSET SPARE

Button LED

LED

• The HANDSET LED, when lit, indicates that the handset battery pack is installed

in the handset, and the handset is in the handset cradle.

• The SPARE LED, when lit, indicates that a battery pack is in the spare battery

compartment.

Note: Before you use the MDW 9040 Pocket Phone handset for the first time,

the battery pack must be charged.

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3 Using the Battery Charger The Battery Charger

The color of the battery charger’s LEDs indicates the state of the corresponding battery pack, as shown in the following table:

Battery charger LED shows...

If it is the SPARE LED,

the battery pack in

the spare battery

compartment...

If it is the HANDSET LED, the battery pack in the handset...

If it is the REFRESH LED, the Refresh button was pressed, and the handset battery pack...

Steady orange Is charging Is charging N/A Steady green Is fully charged Is fully charged N/A Flashing red See Note below.

Has one of the following problems:

• Is not seated properly

in the charger

• Has dirty contacts

• Is defective

Steady red Is in the Discharge

portion of the Refresh cycle

Has one of the following problems:

• Is not seated properly

in the charger

• Has dirty contacts

• Is defective

Is in the Discharge portion of the Refresh cycle

N/A

Is in the Discharge portion of the Refresh cycle

Note: If either the SPARE LED or the HANDSET LED is flashing red, both battery packs must be

removed from the charger to clear the flashing-red condition. Address the possible problems for one battery pack at a time to determine whether one is bad.

Extending Battery Life

The battery charger will charge a battery pack in the handset if you simply insert the handset in the battery charger’s handset cradle; however, the Refresh process ful ly discharges the battery pack before recharging it, thereby ensuring the best possible charge and the longest talk time. For more information about the battery

charger, see “The Battery Charger” in Chapter 2. “Memory effect” reduces a battery's capacity and can occur when you repeatedly recharge a battery pack before

it is fully discharged. The nickel metal hydride battery pack shipped with your MDW 9040 is resistan t to the memory effect. Even so, it is recommended that you refresh your battery pack at least once a week.

The following table shows how long refreshing takes, depending on how much charge is left in the battery pack when you insert it into the charger and press the REFRESH button:

Battery Pack Battery-Pack Charge State

Standard Battery Pack

Extended Battery Pack

Low charge (Battery icon is lit) 0.5 hours 1.25 hours 1.75 hours Full charge 3 hours 1.25 hours 4.25 hours Low charge (Battery icon is lit) 0.5 hours 3.25 hours 3.75 hours Full charge 8 hours 3.75 hours 11.75 hours

Average Discharge Time

Average Recharge Time

Average Total Time

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The Battery Charger Using the Battery Charger 3

Note that your handset will consume power both during talk time (when the handset is turned on) and during standby time (when the handset is turned off, but out of the battery charger). The following chart illustrates typical power usage:

Battery Use at Full Charge

Type

Approximate Talk Time

Approximate Standby Time

Standard Battery Pack 3 hours 22 hours Extended Battery Pack 8 hours 72 hours

As a guideline, you can expect a 1-hour reduction in talk time for every 7 hours of standby time. Similarly, you can expect a 7-hour reduction in standby time for every hour of talk time.

It is highly recommended that you purchase a second battery pack to use as a spare. With the spare battery pack in the spare battery compartment of the battery charger, you are assured of always having a fresh, usable battery pack.

The following steps will ensure an uninterrupted supply of power to your MDW 9040 Pocket Phone:

• If you have only one battery pack, be sure to refresh it at least once a week. You

can refresh it by:

~ Placing it in the spare battery compartment of the battery charger. ~ Leaving it in the handset, placing the handset in the handset cradle of the

battery charger, and pressing the REFRESH button.

• If you have two battery packs, exchange the packs between the handset and the

spare battery compartment at least once a week, so that each battery pack is automatically refreshed. (Alternate the battery packs even if the handset battery never flashes the Battery icon in the handset display to indicate a low battery condition.)

• The average battery life for both the standard and the extended battery packs is

approximately one year , assuming that the battery is dischar ged and char ged o nce a day. If the battery packs are discharged and charged twice a day, the life expectancy is approximately six months.

IMPORTANT NOTE: Depending on the level of memory effect that the battery pack has, it is sometimes necessary to refresh the battery pack two or more times.

~ Insert the battery pack in the spare battery compartment of the battery charger

and leave it there until the SPARE LED is steady green. Remove the battery pack from the charger, then reinsert it, and leave it until the SPARE LED is steady green a second time.

~ OR, with the battery pack in the handset, insert the handset in the handset

cradle, press REFRESH, and leave it there until the HANDSET LED is steady green. Remove the handset from the handset cradle, then reinsert it, press REFRESH again, and leave it until the HANDSET LED is steady green a second time.

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3 Using the Battery Charger The Battery Charger

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4 Registering the Pocket Phone

to a Dual Radio Module

Registration Overview

You must register the Dual Radio Module with its associated handsets. For single zone operation, each handset must be registered to its associated radio module; each radio module can be registered with one or two handsets. For a handset being used in a dual zone configuration, the h andset must be reg istered to a radio module in each of the two zones.

Setting Up and Registering the Handset

Before you begin using your telephone, you must:

1 Insert the charged battery pack into the handset. 2 Register the handset with the correct radio module(s).

For a detailed description of the handset and its features, see Chapter 5, “Programming & Using the MDW 904 0

Pocket Phone.” There, you will find a drawing of the handset with a description of its features, and procedures

for configuring and using yo ur t el eph one, as well as directions for performing a Local and a Wireles s Test of the handset.

Registering a Handset

To register your handset with the radio module to which it will be connected in a single zone configuration or the first zone of a dual configuration:

1 Signal the radio module that registration is about to start by pressing the Handset

Note: After you press the Handset Registration activation button on the Dual

2 At the handset, press .

Registration activation button on the Dual Radio Module corr esponding to the Line (1 or 2) to which the handset will be registered.

Radio Module, there is a 5 minute time limit to complete the registration process. If no further action is taken during this span of time, the radio module will time out, and you must start the registration process again .

The initial Menu screen displays.

Options Configuration Test Mode Sel Exit

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4 Registering the Pocket Phone to a Dual Radio Module Setting Up and Registering the

3 Press the Select-Row ( ) button to move the arrow to the right of the selected

option to Configuration.

Options Configuration Test Mode Sel Exit

4 Press the Softkey ( ) below Sel.

The initial Configuration Menu screen displays.

CONFIGURE MENU Registration Button Map Sel More Back

5 Press to move the arrow to Registration and then pres s the Softkey ( )

below Sel. The Registration screen (Zone 1 and Zone 2) displays.

REGISTRATION: Zone 1 Zone 2 Reg Back

IMPORTANT NOTE: After you enter the Registration Mode on the handset,

there is a 60 second time limit in which to register before the menu time’s out.

6 For single zone operation or the first zone of a dual zone installation, move the

arrow to Zone 1, then press the Softkey ( ) below Reg. The following occurs:

• The selected radio module makes checks regarding the handset registration

request.

• If there are no unexpected conditions, the associated base module and

handset communicate using special link-up signaling.

• The handset displays the following screen when registration is completed.

(When selecting Registration in Step 5, this screen displays if th e handset was previously registered.)

REGISTRATION: Z1 Registered Zone 2 Reg Un-Reg Back

Note: Repeat these procedures for a second handset registered to this radio

module or for multiple radio modules in a single zone configuration.

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Setting Up and Registering the Handset Registering the Pocket Phone to a Dual Radio Module

The LEDs on the radio module have the following meaning.

Flashing Power LED Handset is in Registration Mode

for Line 1

Flashing Control LED Handset is in Registration Mode

for Line 2

IMPORTANT NOTE: The radio module will NOT allow the registration process to occur if there is anything preventing registration such as the radio module actively communicating with a previously registered handset.

7 To exit any screen and move back to the previous screen, OR, if you do not want

to make any changes at this time, press the Softkey ( ) below Back.

8 Proceed to the instructions in “Mapping to the Correct Communications System”

on page 40.

Registering the Second Zone of a Dual Zone Configuration

To register your handset with the radio modules to which it will be connected in a dual zone configuration:

1 Follow the procedures in the previous section, “Registering a Handset” on

page 35.

2 Select Zone 2 in Step 5 to register the handset with the other radio module with

which it will be associated for dual zone operation. The following occurs:

• The second radio module makes checks regarding the handset registration

request.

• If there are no unexpected conditions, the associated base module and

handset communicate using special link-up signaling.

• The handset displays a “Registration Completed” message to the user.

The LEDs on the radio module have the following meaning.

Flashing Power LED Handset is in Registration Mode

for Line 1

Flashing Control LED Handset is in Registration Mode

for Line 2

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4 Registering the Pocket Phone to a Dual Radio Module Setting Up and Registering the

3 To exit any screen and move back to the previous screen, OR, if you do not want

to make any changes at this time, press the Softkey ( ) below Back. To exit Menu Mode, press the Menu button.

4 Once all handsets have been registered, proceed to the instructions in “Mapping

to the Correct Communications System” on page 40.

Removing Registration Between a Handset and a Dual Radio Module

To unregister a handset and a radio module:

1 Follow Steps 1 through 5 of the registration procedures. 2 At the Registration screen (Zone 1 and Zone 2), press the Softkey ( ) below

UnReg.

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Setting Up and Registering the Handset Registering the Pocket Phone to a Dual Radio Module

A Quick Reference Procedure for Handset Registration

Refer to the main features on the radio modul e in Figure 3: "The Dual Radio Module"

on page 9 as you complete the procedural steps listed below.

STEP 1: Use the Station Line Cord provided to connect the radio module Line jack (either

Line 1 or Line 2) to the desired station port.

STEP 2: Attach a charged battery to the handset.

STEP 3: Use the handset Menu and the double-arrow Select-Row buttons under the

CONFIGURATION option to select the REGISTRATION screen.

STEP 4: Press the Handset Registration activation button on the Dual Radio Module corresponding to the Li ne (1 or 2) to which the handset will be registered. The corresponding radio module LED will flash to indica te that the radio module is ready for handset registration.

STEP 5: Press the Softkey

() below Reg on the handset display to complete the

registration process. The handset display should indicate a successful completion and the radio module LED should stop flashing.

REGISTRATION: Z1 Registered

Zone 2 Reg Un-Reg Back

NOTE: For dual zone operation, register the fir st handset to Zone 1. Then, repeat the registration process, moving the arrow to Zone 2 to register t he handset with the other radio module to which it will be associated for dual zone operation.

The following occurs:

~ The second radio module makes checks regarding the handset registration request. ~ If there are no unexpected conditions, the associated base module and handset communicate using

special link-up signaling.

~ The handset displays a “Registration Completed” message to the user.

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4 Registering the Pocket Phone to a Dual Radio Module Mapping to the Correct

Mapping to the Correct Communications System

The communications system you use determines what information the MDW 904 0 Pocket Phone can display and how the phone lines and programmable/intercom/drop buttons are identified . (F or a detail ed de scr ip tion of

Button Mapping, see the appropriate “Button Mapping” topics in Chapter 6, “MDW 9040 Pocket Phone

Compatibility.”)

Reacting to the Button Mapping Display Screens

If your handset has been registered to this type of Dual Radio Module: The Dual Radio Module is connected to:

DRM-D DEFINITY DEFINITY DRM-D MERLIN MAGIX MERLIN MAGIX DRM-E MERLIN MERLIN DRM-E PARTNER

During the registration process between the hands et and the radio module, the hands et notes the type of radio module to which it is connected (either a DRM-D or a DRM-E). When your handset has been successfully registered, and when the radio module is connected to the switch, the as sociated default button mapping will flash. The table below lists the default switch interfaces for each radio module type.

The default button mapping is:

PARTNER MERLIN LEGEND with PARTNER Card MERLIN MAGIX with PARTNER Card

If your communication system is not the default switch listed in the table abov e, you must set the correct Button Mapping. Use the following procedures to verify that your handset is mapped to the correct communications system.

1 Press to enter Menu Mode.

Options Ä Configuration Test Mode Sel Exit

2 Press the Select-Row ( ) button until the arrow is to the right of

Configuration.

Options Configuration Test Mode Sel Exit

3 Press the Softkey ( ) below Sel.

CONFIGURE MENU Registration Button Map Sel More Back

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Mapping to the Correct Communications System Registering the Pocket Phone to a Dual Radio

Press until the arrow is to the right of Button Map and then press the Softkey ( ) below Sel.

Button Map: Partner

Merlin/Partner Sel More Back

Note: For MERLIN LEGEND R7, use the Merlin/Partner button map.

5 From the Button Map screen, choose Partner, or Merlin/Partner, or press the

Softkey ( ) below More.

Button Map: Merlin

Merlin (410/820) Sel More Back

Note: For MERLIN LEGEND releases before R7, use the Merlin button map.

6 Choose Merlin, or Merlin (410/820), or press the Softkey ( ) below More.

Button Map: Merlin Magix

Definity Sel More Back

7 For Merli n Magix, or Definity, the radio module will automatically choose the

correct button map.

Note: If you receive a failed message that reads “Switch Config. failed. Conflict

with DRM type,” verify that you have the correct switch with the correct Dual Radio Module and start over at Step 1.

Filling Out the Handset Label

Once you have checked to make sure that the MDW 9040 is mapped to the correct communications system, fill out the handset label on the back of the handset. The MDW 9040 display shows the status of up to 12 lines or programmable/intercom/drop buttons. Since the MDW 9040 is compatible with several different communications systems, diagrams of the button mappings for these systems are provided in Chapter 6, “MDW

9040 Pocket Phone Compatibility.”

The MDW 9040 has a label on the back of the hands et near the top where you can record:

• Your extension number.

• The mapping of your MDW 9040 line buttons to those on a wired phone for your

communications system.

Note: Use a pencil or ballpoint pen on the label, in case you want to eras e the

information later. Do not use felt-tip or other types of non-erasable markers. Also, do not remove the label.

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4 Registering the Pocket Phone to a Dual Radio Module Mapping to the Correct

EXT.

Figure 13. The Handset Label

B C D 1 2

T X E

3 4 5 6 7 8

To fill out the handset label:

1 Write your extension number on the label. 2 Locate the section in Chapter 6 that describes the button mapping for your

communications system; then copy the mapping to the label for ease of reference.

Other Handset Configuration Options

Before using your handset and its display, you may also wish to do the following:

• Select the Display (1 or 2 lines). For more information about selecting the display

length, see Chapter 5, “Programming & Using the MDW 9040 Pocket Phone.”

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5 Programming & Using the MDW

9040 Pocket Phone

Important Safety Instructions

Please see “Important Safety Instructions” provided at the beginning of Chapter 2.

About the Handset

The MDW 9040 Wireless Pocket Phone su ppo rts normal op eration of all of the featu res of the switch as far as is practical within the limitations of its reduced size and power and the nature of wireless operation. There are very few differences in operation between the wireless MDW 9040 Pocket Phone and a wired deskset.

This chapter describes the handset and how to use it. It also explains how to use a headset.

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5 Programming & Using the MDW 9040 Pocket Phone About the Handset

Handset Features

Antenna — Extend fully or retract fully to use

Figure 14. The MDW 9040 Pocket Phone\

handset. Extend fully to maximize the handset range and voice quality.

2 Receiver — Receives the sound of your caller’s

voice, unless a headset is connected.

14 13

12 11 10

status of lines and range as well as system and local programming messages. For a detailed description, see the following section, “The Handset Display.”

3 Handset Display with Backlighting — Displays

4 Four Softkeys/Column Buttons — Use together

with Select-Row button to choose a line or programmable/intercom/drop button.

5 Menu Button — Press to enter/exit Menu Mode. 6 Select-Row Button — Use to move the Select-

Row arrow, and, together with the Column buttons, to choose a line or programmable/intercom/drop button. Also used to “wake-up” the phone.

7 Dial Pad — The usual 12-button dial pad for placing

calls or accessing features.

8 Headset Connector — Plug in the headset adapter

Redial

Feat/P

123

Conf

Trans

GHI

456

789

ABC DEF

JKL MNO

TUV WXYZPQRS

4 5

to use the headset.

Hold

OPER

9040

9 Hold — Press to put a call on hold.

10 Trans (Transfer) — Press to transfer a call to

another extension.

11 Conf (Conference) — Press to conference in (add)

another pe rson to your call.

12 Feat/P (Feature/Program) — Press to access switch-dependent features or to enter Programming

Mode. (Exit for 9040 DCP only.)

13 (On/Off) — Press to turn the handset on. appears in the handset display next to the battery icon.

To turn off, press again. Turn on to place or answer a call, and turn off to “hang up.”

14 Redial Button — Press to redial the last number manually dialed from the handset. 15 Volume Control — Press “ 16 Mute Button — Press to turn the handset microphone off for privacy. 17 Lanyard Loop — Attach an (optional) lanyard for carrying the handset.

” to increase or “v” to decrease the volume of the receiver or alerter.

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About the Handset Programming & Using the MDW 9040 Pocket Phone 5

The Handset Display

The MDW 9040 Pocket Phone display has one line of icons and four alphanumeric-character lines (up to 16 digits and/or characters on each line) to provide you with status information and programming options. The MDW 9040 display also provides Backlighting so that you can read your display in poorly-lit environments. You can choose to turn on the Backlighting feature or turn it off as well as select the amount of time the feature is on. The following default screen appears initially on the handset display.

• The top row of the display shows the status icons. Figure 15. The MDW 9040 Display

7/18 Tues

03:27p 00:00

1 A

2 B

The following list describes the meaning of each status icon (from left to right).

Figure 16. The Top Row of the Display Showing Handset Status Icons.

4321

1 The Message icon ( ) lights when you have a message. 2 The Radio Frequency (RF) Signal Level icon ( ) is divided into four bars to show the radio

frequency signal strength.

3 The Handset Off-Hook Status icon ( ) lights when the handset or the headset is off-hook (on). 4 The Battery Charge Level icon ( ) is divided into four sections to show the remaining battery life

(when low, 2 beeps are emitted and the icon flashes). For more information, see “Low Battery Indicator” on

page 48.

5 The Vibrator Status icon ( ) lights when the vibrator has been activated. 6 The Ringer Status displays a No Ring icon ( ) when the alerter (ringer) is disabled (off). If the alerter

is enabled (on), the Ringer ( ) icon is displayed.

7 The Microphone Mute Status icon ( ) lights when the handset or headset microphone has been turned

off by pressing the Mute button on the side of the handset.

8 The More Options Available icon ( ) lights when there are more options that are available.

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5 Programming & Using the MDW 9040 Pocket Phone About the Handset

• The second and third rows of the display show the information you would see

on the top line (and second line if provided by t he system to which you are

connected) of a wired system phone’s display. The information varies according to which communications system you are using. For example, the display may show the current date, the number you are calling, or Caller ID information (if the system supports this feature). This display line is also used for feedback when testing an d programming the handset.

Note: When the MDW 9040 is shipped from the factory, it is set for a 2-line

display (see “Figure 15: The MDW 9040 Dis play” on the previous page). However, the display length can be changed to 1-line if so desired (see “Figure 17: Using the Select-Row and Column Buttons Together” on the next page). If you choose 1-line of information for your display, four additional programmable buttons appear on the third line of the display.

• The fourth and fifth rows on the display show the line or

programmable/intercom/drop buttons. Line Status indicators, such as a triangle or a rectangle next to the line you are using or to which you will be connected once

you turn on the phone are discussed in “Line Status Indicators” in the next section. See Chapter 6, “MDW 9040 Pocket Phone Compatibility” for more information about Button Mapping.

Line Status Indicators There are up to 12 status indicator s (A through D, 1 through 8, see Figure 15). Each

one corresponds to a specific outside or intercom line, recall and/or drop button and programma ble buttons. (The function of these status indicators v aries, depending on the communications system you are using—see the Button Mapping topic in Chapter

6, “MDW 9040 Pocket Phone Compatibility” for the appropriate communications

system switch.) The status indicators show either a triangle ( ) or a rectangle ( ), signifying the following activity:

The Select-Row Button and the Column Buttons

For PARTNER Systems:

A triangle ( ) showing line status is the equivalent of a green LED on a wired system phone.

A rectangle ( ) showing line status is the equivalent of a red LED o n a wired s ystem phone.

For all other Systems:

A rectangle ( ) showing line status is the equivalent of a green LED on a wired system phone.

A triangle ( ) showing line status is the equivalent of a red LED on a wired system phone.

The MDW 9040 Pocket Phone can display the status of up to 12 lines/intercom/programmable buttons, but the number of lines su pported by compatible communications system switches varies.

Use the Select-Row ( ) button to move the arrow on the right side of the display up one row. Each time you press the Select-Row ( ) button, the arrow moves to another row (cycling through the three rows in turn, and then returning to the bottom row).

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About the Handset Programming & Using the MDW 9040 Pocket Phone 5

Located under the display are four Column buttons, labeled (in Menu Mode, these four buttons are called Softkeys). Each Column button affects one of the four columns or programmable/intercom/drop buttons directly above it.

Once you have moved the Select-Row ( ) button to the row you wish to access, press the Column button ( ) to select the line or programmable/inter c om/d rop button in that row.

For example, if you press the second C o lumn button from the left (shaded in

Figure 17 below), you select Line 2, as indicated by the triangle (for PARTNER) next

to 2 in the figure below.

Figure 17. Using the Select-Row and Column Buttons Together

Signal Strength and Range Indicators

Column Selection pointer

Select-Row arrow

7/18 Tues

5 1 A

6 2 B

7 3

Signal Strength is indicated by the number of bars in the Radio Frequency (RF) Signal Level icon ( ). Four bars indicate optimal signal level, while one bar or no

bars indicate poor signal level. Note: The antenna must be either fully retracted (for short range) or fully

extended (for maximum range) to use the P ocket Phone.

Approaching Out of Range: The handset provides an audible and a visual signal to alert you when the handset is near the end of the range of the radio module. Depending on how far away the handset is from the radio module, the signals function as follows:

• During a call, the handset emits 2 beeps and/or turns on the vibrator for a short

period of ti me and flashes the icon continuously.

8 4

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5 Programming & Using the MDW 9040 Pocket Phone About the Handset

Out of range. You have walked into an area that is near the end of the operating range of the radio module. You can continue your conversation or initiate a call, but you are likely to experience a degradation in voice quality or possible loss of communications link. If a link is lost, the call will be automatically placed on Hold, before the handset will turn off. To talk with your party, move back toward the radio module, press , then proceed as you would for any call placed on Hold.

• If out of range and attempting to make a call, the handset emits 2 beeps and

flashes the icon twice; then the handset automatical ly tur ns off. Cannot establish communication link. You are completely out of range of the

radio module. To make the call, move back towards the radio module and try again.

T urning the Handset On (off-hook)

To place the handset off-hook:

1 Press .

This action wakes up the handset and tells the switch that the handset is off-hook. The icon on the display screen lights.

The Home screen appears on the display. S ee Figure 15 for a sample display. Note: If you press a second time, the handset goes off. For more information about using the display to set or change the handset settin gs,

see “Setting or Changing Handset Settings” on page 50.

Low Battery Indicator The Battery Charge Level is indicated by the number of cells displayed on the

Battery Charge Level icon ( ). If all four cells are f illed in, the battery is fully charged. If two or less cells are displayed, it is time to recharge the battery.

The standard battery pack has approximately three ho urs of continuou s talk time after being fully charged.

The optional extended battery pack has approximately eight hours of continuous talk time after being fully charged.

When the handset is On and the battery power is low, the handset will emit two beeps and/or turn on the vibrator for a short period of time and the icon on the handset display will flash. When this occurs, depending on the condition and/or age of your battery, you have five minutes or less of talk time left. At this point, you can either:

• Complete your call, turn the handset off, and recharge the battery pack, or,

• If you have a charged spare battery pack, place your call on Hold and replace the

handset battery pack with the spare battery pack. Wait 6 to 10 seconds, then turn the handset on and proceed as you would for any call placed on Hold.

Note: When the battery power is low , two beeps will sound each time y ou press

until either the battery is drained or you replace the battery. If you continue talking, the handset will turn off when the battery pack is drained. Your call will be placed on Hold automatically so that you can swap battery packs or pick up the call on another telephone.

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Adjusting the Volume Control

The volume control is located on the side of the handset. The volume buttons are

marked with an arrow “

” (volume up) “v” (volume down). This control raises and

lowers the volume of the alerter and the receiver. Th ere ar e eight incremental volume levels. If the ringer is enabled on the user menu, the display indicates the current volume level with arrows (>>).

Figure 18. Volume Control Buttons

and v Volume Control Buttons

To raise or lower the Alerter (or Ringer) volume: While the MDW 9040 is

•

awake but on-hook, press the “

v” button, the handset makes a “chirping” sound, and the display shows the

or “

” or the “v” button. Each time you press the “^”

current volume level.

Figure 19. Ringer Volume Level Display

Ringer:>>>

5 1 A

6 2

7 3

8 4 D

Muting the Handset or Headset Microphone

• To raise or lower the volume of the Handset Receiver (or the Earpiece): While

the MDW 9040 is off-hook, press the press the “ you press the “ display shows the current volume level. There are four ringer settings.

” or “v” button, the handset audio dial to ne level changes, an d the

” or the “v” button. Each time

Figure 20. Receiver Volume Level Display

Handset:>>>

5 1 A

6 2

7 3

8 4 D

To turn off the microphone associated with the handset or headset while the handset is off-hook:

Press the Mute ( ) button on the side of the handset.

The microphone is turned off. The

icon lights.

Note: If you press a second time, the Mute function is turned off.

The Mute function is also turned off when the handset goes on-hook or if the user changes to another line.

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5 Programming & Using the MDW 9040 Pocket Phone Setting or Changing Handset Settings

Setting or Changing Handset Settings

You can set or change the handset settings by entering Menu Mode (press ) and completing the procedures

for the following functions:

• From the Configure menu: ~ Register your handset with the appropriate radio module.

~ Choose the Disp lay length (1 or 2 lines).

• From the Options menu: ~ Choose the Type of Alerter you want to use on your phone, the ringer and/or

the vibrator.

~ Turn off/on Backlighting for your telephone display. ~ Turn on the Line Pre-Select feature. ~ Hear Key Clicks as you press keys on the telephone dial pad.

• From the Test Mode menu: ~ Enter Local Test Mode, which enables you to test the alerter, vibrator, and

display.

~ Enter Wireless Test Mode, which enables you to test sound clarity, signal

strength, and voice quality.

Selecting a Menu Item The Selection control buttons are used to identify fields within three rows (the 3rd,

4th, and 5th rows) on your display.

• After pressing to enter Menu Mode, use the Select-Row ( ) button to

move the arrow to the right of the line currently being viewed, to the appropriate row. The ar r ow mo ves down from the seco nd to the third row, then to the fou rth row, and then cycles back to the second row again.

This action wakes up the handset and enables all of the other handset buttons.

• The four Softkeys ( ) beneath the display allow you to select the items shown

on the fifth row of the display screen.

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For example, to select an option on the handset display:

1 Press to enter Menu Mode.

The display shows the initial Menu screen.

Options Configuration Test Mode Sel

2 Press the Select-Row ( ) button until the arrow is placed to the right of the

Exit

row on which the selected option is located. For example, press until the arrow is placed to the right of Options as in the example above.

3 Press the Softkey ( ) below Sel (for Select).

Responding to the Last Line on the Screen

On the bottom row of the screen , y ou may see Sel, More, or Exit/Back such as in the following example:

OPTIONS MENU Ringer Vibrator Sel

Back

These options indicate:

• Sel(ect) — you can select the currently highlighted option such as Ringer or

Vibrator by pressing the Softkey ( ) below Sel.

• More — there are more op tions than shown on the current s creen. To see the next

screen of options, press the Softkey ( ) below More.

• Back— available on many screens, this option allows you to go back to the

previous screen.

• Exit — available on the initial Menu screen, this option allows you to exit Menu

Mode. When in Menu Mode, you can also exit by pressing the Menu button.

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Features and Options

As you read the following i nformation, refer to “A Flowchart for the Configuration, Options, and Test Mode

Display Screens” on page 59.

Configuration Menu Before you begin to use your MDW 90 40 Pocket Phone, you must configure the

telephone for the following options accessed through the Configuration Menu:

• Registration

• Button Mapping

• Display

To access the Configuration Menu:

1 Press to enter Menu Mode.

The initial Menu screen displays.

Registering the Handset to the Dual Radio Module

Options

Configuration Test Mode Sel Exit

2 Press the Select-Row ( ) button to move the arrow to Configuration.

Options Configuration

Test Mode Sel Exit

3 Press the Softkey ( ) below Sel.

The initial Configure Menu screen displays.

CONFIGURE MENU Registration

Button Map Sel More Back

The Registration feature under the Configur e Menu allows you to register the h andset with its appropriate radio module. For detailed instructions on registering the handset with the appropriate radio module(s), see the information included in Chapter 4,

“Registering the Pocket Phone to a Dual Radio Module.”

Button Mapping The Button Map feature under th e Configure Menu allows you to map your MDW

9040 to the correct communications sy stem . For info rmation on Button Mapping, see

Chapter 6, “MDW 9040 Pocket Phone C ompatibility.”

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Choosing the Number of Display Lines

When the MDW 9040 Pocket Phone is shipped f rom the f actory, it is s et for 2 line s of text, on the second and the third lines of the display screen. However, the display can

be changed to 1 line of text if so desired. To select the length of a Display message:

1 From the initial Configure Menu screen, press the Softkey ( ) below More.

The additional Configure Menu feature displays.

CONFIGURE MENU Display

Sel More Back

2 With the Select-Row arrow to the right of Display, press the Softkey ( )

below Sel. The Display Menu screen displays.

DISPLAY: 1 line

2 lines Sel Back

Note: The currently active option, if there is one, flashes.

3 Press the Select- Row ( ) button to move the arrow to the display length you

want and press the Softkey ( ) below Sel.

Figure 21. Example of 1 Line screen

7/18 Tues

5 1 A

Figure 22. Example of 2 Line screen

7/18 Tues 03:27p

1 A

6 2

7 3

8 4 D

00:00

4 D

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5 Programming & Using the MDW 9040 Pocket Phone Setting or Changing Handset Settings

Options Me nu Once your handset is registered with the correct radio module, you can customize

your MDW 9040 with the following options accessed through the Options Menu:

• Ringer

• Vibrator

• Backlighting

• Pre-Select

• Key Clicks

To access the Options Menu:

1 Press to enter Menu Mode.

The initial Menu screen displays.

Choosing the Type of Alerter

Options

Configuration Test Mode Sel Exit

2 With the Select-Row arrow to the right of Options, press the Softkey ( )

below Sel. The initial Options Menu screen displays.

OPTIONS MENU Ringer

Vibrator Sel More Back

You can choose the type of alerter you want to hear on your phone. Select either the Ringer or the Vibrator option or both to alert you when there is an incoming call.

~ The Ringer is an audible signal to notify you of an incoming call. If a call

comes in while the phone is idle, the hands et rings . If y ou are already on a call, the handset chirps softly. You can adjust the volume of the alerter by pressing

” button or the “v” button on the side of the handset when the phone is

the “

turned off.

~ The Vibra tor can be used in place of the alerter in situations where you do not

want to disturb others with an audible ring.

Note: The Ringer icon ( ) is displayed on the handset when the Ringer is

turned on. The No Ring icon ( ) is lit when the Ringer is turned off. When the Vibrator option is active, the ( ) is lit.

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To enable or disable the Ringer option:

1 From the initial Options Menu screen, press the Select-Row ( ) button to

move the arrow to Ringer.

OPTIONS MENU Ringer

Vibrator Sel More Back

2 Press the Softkey ( ) below Sel.

The Ringer Control screen displays:

RINGER: *On*

Off Sel Vib Back

Note: The currently active option, if any, flashes (indicated by **).

3 Press the Select-Row ( ) button to move the arrow to the On or Off option, or

press the Softkey ( ) below Vib to access the Vibrator Co ntrol screen.

4 W hen you have moved the Select-Row arrow to the appropriate option, press the

Softkey ( ) below Sel.

Enabling or Disabling the Vibrator

To enable or disable the Vibrator option:

1 From the initial Optio ns Menu screen, press the Select-Row ( ) button to

move the arrow to Vibrator.

OPTIONS MENU Ringer Vibrator

Sel More Back

2 Press the Softkey ( ) below Sel.

The Vibrator Control screen displays .

VIBRATOR: *On*

Off Sel Ringr Back

Note: The currently active option, if any, flashes (indicated by **).

3 Press the Select-Row ( ) button to move the arrow to the On or Off option, or

press the Softkey ( ) below Ringr to access the Ringer Control screen.

4 When you have moved the Select-Row arrow to the appropriate option, press the

Softkey ( ) below Sel.

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5 Programming & Using the MDW 9040 Pocket Phone Setting or Changing Handset Settings

Activating Backlighting The Backlighting option for the display is factory set to ON for the MDW 9040

Pocket Phone. However, the Backlighting can also be turned OFF. Backlighting for the handset display allows you to see the di splay in poorly-lit

environments. If you choose to turn the Backlighting option on for your handset display, you can also choose the amount of time Backlighting is active. The options are 7 seconds, 15 seconds, and 30 seconds.

To activate or deactivate the Backlighting option and choose t he amount of time Backlighting is active:

1 From the initial Options Menu screen, press the Softkey ( ) below More.

Additional Options Menu options display.

OPTIONS MENU Backlighting Pre-Select Sel More Back

2 With the Select-Row arrow to the right of Backlighting, press the Softkey

() below Sel. The Backlighting Control screen displays.

BACKLIGHTING: *On*

Off Sel Back

Note: The currently active option, if any, flashes (indicated by **).

3 Press the Select-Row ( ) button to move the arrow to the On or Off option. 4 When you have moved the Select-Row arrow to the appropriate option, press the

Softkey ( ) below Sel.

5 If you selected to turn Back lig hting On, you will be prompted to choose the

amount of time Backlighting is active. The Backlighting Time Setting screen displays when Backlighting is activated.

B-Light 7 sec. *B-Light 15sec.*

B-Light 30 sec. Sel Back

6 Press the Select-Row ( ) button to move the arrow to the amou nt o f time you

want.

7 When you have moved the Select-Row arrow to the appropriate option, press the

Softkey ( ) below Sel.

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Setting or Changing Handset Settings Programming & Using the MDW 9040 Pocket Phone 5

Turning on the Line Pre-Select Option

Line Pre-Select lets you choose the line or button you want to use before turning the handset on. For example, suppose your phone is ringing, but you want to pick up a call that is holding on another line instead of the ringing call. In normal operation, the communications system automatically connects you to th e ringing line as soon as yo u turn on the handset. With Line Pre-Select enabled, you can select the line you want to connect to before turning on t he handset.

The Line Pre-Select option can be turned ON or turned OFF. Note: When Line Pre-Select is enabled, you do not have to use it; however you

cannot use it unless it is enabled.

To enable Line Pre-Select:

1 From the initial Options Menu screen, press the Softkey ( ) below More.

Additional Options Menu options display.

OPTIONS MENU Backlighting

Pre-Select Sel More Back

2 Press the Select-Row ( ) button to move the arrow to Pre-Select.

OPTIONS MENU Backlighting Pre-Select

Sel More Back

3 Press the Softkey ( ) below Sel.

The Pre-Select Control screen displays.

PRE-SELECT: *On*

Off Sel Back

Note: The currently active option, if any, flashes (indicated by **).

4 Press the Select-Row ( ) button to move the arrow to the On or Off option. 5 When you have moved the Select-Row arrow to the appropriate option, press the

Softkey ( ) below Sel.

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Enabling or Disabling Key Clicks

The Key Clicks option allo ws you to hear Key Clicks as yo u press keys on the telephone dial pad.

The Key Clicks option can be turned ON or turned OFF. If you choose to turn the Key Clicks optio n on, yo u can also choo se the volume of the

Key Clicks. The options are High, Med, and Low. To enable or disable the Key Clicks option and choose the volume setting:

1 From the initial Options Menu screen, press the Softkey ( ) below More.

An additional Options Menu option displays.

OPTIONS MENU Key Clicks

Sel More Back

2 With the Select-Row arrow to the right of Key Clicks, press the Softkey ( )

below Sel. The Key Clicks Control scr een displays .

KEY CLICKS: *On*

Off Sel Back

Note: The currently active option, if any, flashes (indicated by **).

3 Press the Select-Row ( ) button to move the arrow to the On or Off option. 4 When you have moved the Select-Row arrow to the appropriate option, press the

Softkey ( ) below Sel.

5 If you selected to turn Key Clicks On, you will be prompted to choose the volume

setting. The Key Clicks Volume Setting screen displays when Key Clicks is enabled:

Clicks High *Clicks Med*

Clicks Low Sel Back

6 Press the Select-Ro w ( ) button to move the arrow to the volume setting you

want.

7 When you have moved the Select-Row arrow to the appropriate setting, press the

Softkey ( ) below Sel.

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A Flowchart for the Configuration, Options, and Test Mode Display Screens

7/18 Tues

08:27p 00:00

1 2 3 4 A

Press the Menu Button

Options Configuration Test Mode Sel

Exit

Press the Select-Row button . . .

Home Screen

. . . to select the

Configuration Menu

CONFIGURE MENU Registration

Button Map Sel More Back

Press the Softkey below More for other options

CONFIGURE MENU Msg. Length

Sel More Back

. . . to select the Options Menu

For Registration, choose Zone 1 or Zone 2.

For Button Map, choose Partner or Merlin/Partner; Merlin or Merlin (410/820); or

Merlin Magix or Definity.

For Msg. Length, choose 1 line or 2 lines.

OPTIONS MENU Ringer

Vibrator Sel More Back

Press the Softkey below More for other options

OPTIONS MENU Backlighting

Pre-Select Sel More Back

Press the Softkey below More for other options

OPTIONS MENU Key Clicks

Sel BackMore

. . . to select the

For Ringer or Vibrator, choose

ON or OFF.

Test Mode Menu

TEST MODE Local

Wireless Test Sel Back

For Backlighting or Pre-Select, choose ON or OFF.

If you turn ON Backlighting, choose the time it will remain on: 7 or 15 or 30 sec.

For Key Clicks, choose ON or OFF.

If you turn ON Key Clicks, choose the volume of the key clicks: High or Med or Low.

For Test Mode,

choose Local to test

the handset interface

and Wireless Test for

installation and

walk testing.

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5 Programming & Using the MDW 9040 Pocket Phone Setting or Changing Handset Settings

Test Modes

You may use Local Test Mode and Wireless Test Mode to verify that your handset is working properly and that the MDW 9040 Pocket Phone is performing optimally. While the handset is in test mode, the MDW 9040 will not be alerted to incoming calls, nor will you be able to access programming mode using the Feat/P button.

Using Local Test Mode Local Test Mode allows you to test the handset without the radio m odul e. You can

use Local Test Mode to activate the audio warning signal, the vibrator, and all visual indicators on the handset display, enabling you to test th e follo wing:

• Does the ringer function properly?

• Does the vibrator vibrate?

• Are beeps generated when pressing all key pad buttons?

• Is the display operational?

To use Local Test Mode:

1 Make sure the handset is turned off. 2 Press .

The initial Menu screen displays.

Options

Configuration Test Mode Sel Exit

3 Press the Select-Row button to move the arrow to Test Mode.

Options Configuration Test Mode

Sel Exit

4 Press the Softkey ( ) below Sel.

The initial Test Mode Menu screen displays.

TEST MODE: Local

Wireless Te st Sel Back

5 With the Select-Row arrow to the right of Local, press the Softkey ( ) below

Sel.

The handset rings for two seconds, the vibrator vibrates for th ree second s, and all indicators on the display appear (including the rectangles and triangles). If the ringer does not sound, the vibrato r do es not v ibrate, o r the indicators do not appear, repeat Steps 1-5. If you still have problems, call for Customer Support as described in the Copyright and Legal Notices at the beginning of this book.

6 To exit both Local Test Mode and Menu Mode, press or .

Note: You must exit Local Test Mode to reinstate proper call handling.

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Using Wireless Test Mode

Wireless Test Mode allows you to test how the handset is working with its ra di o module. You can determine sound clarity, signal strength, voice quality, and how far

the handset will “walk” using Wireless Test Mode. You should use Wireless Test Mode to help you locate the best place to install the

radio module(s) to optimize the performance of your MDW 9040 Pocket Phone. Repeat the tests several times, with the radio module positioned in a different location each time.

By performing the tests as you walk around the area in which the handset will be used, you can determine the handset’s range and the voice quality throughout the area of coverage. To perform the tests, all you need is an electrical outlet for the radio module, a 14 foot (4.2 m) Station Line Cord (provided) with an auxiliary power supply, and a charged battery pack in the handset. You can perform the tests multiple times and in any order; you can exit at any time by pressing .

Note: Ignore anything that appears on the display if you press “4” while in

Wireless Test Mode. This information is for Avaya technicians’ use only. While using Wireless Test Mode to walk on-site for a pre-site s urv ey, walk

with the handset antenna down to guarantee proper coverage.

To use Wireless Test Mode:

1 Make sure the handset is turned off. 2 Press .

The initial Menu screen displays.

Options

Configuration Test Mode Sel Exit

3 Press the Select-Row button to move the arrow to Test Mode.

Options Configuration Test Mode

Sel Exit

4 Press the Softkey ( ) below Sel.

The initial Test Mode Menu screen displays.

TEST MODE: Local

Wireless Te st Sel Back

5 Press the Select-Row ( ) button to move the arrow to Wireless Test.

TEST MODE: Local Wireless Te st

Sel Back

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5 Programming & Using the MDW 9040 Pocket Phone Setting or Changing Handset Settings

6 Press the Softkey ( ) below Sel.

The handset emits a simulated dial tone, which continues until you exit Wireless T est Mode. The radio module LED signals flash in a unique pattern to identify the test ports.

The Wireless Test Mode results screen displays. (H = handset reading, B = base/radio module reading.).

SIGNAL: H= B= VOICE: H= B= POWER: H= B= Man Auto Back

Note: Press the Softkey ( ) below Man to get manual test readings. Each

time the Softkey is pressed below Man, new manual readings will display. To get an average reading, press t his button a number of times (multiple readings).

Press the Softkey ( ) below Auto to get automatic test readings every three seconds. The automatic condition continues until either the manual Softkey button is pressed, or you exi t Wireless Test Mode.

7 To determine signal strength for both the handset and the radio module, press the

Softkey ( ) below Man or Auto. The display shows the si gnal stre ngth ( SIGNAL) for both the handset (H) and the

base (B) (the Dual Radio Module) at the moment that t he Softkey was pressed, using a number from 1 to 10.

The higher the number, the stronger the signal, as shown in the following table.

Display Number Signal Strength Is

10 Strong

9 Strong 8 Strong 7 Very Good 6 Very Good 5 Good 4 Good to Fair 3 Fair 2 Near end of range 1 Near end of range/loss of link

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To determ ine voice quality of both the handset and the radio module, press the Softkey ( ) below Man or Auto.

The display shows the voice quality (VOICE) for both the handset (H) and the base (B) (the Dual Radio Module) using a number from 1 to 10, as shown in the following table.

The higher the number, the better the vo ice quality, as shown in the f ollowing table. A low number may indicate potential interfering devices (such as another radio transmitter) in the area.

Display Number Voice Quality Is

10 Very Good

9 Very Good/almost error free 8 Errors, but not noticeable in normal speech 7 Errors, but not noticeable in normal speech 6 Noticeable noise 5 Noticeable noise 4 Noisy but intelligible speech 3 Noisy but intelligible speech 2 Garbled speech 1 Unintelligible speech

9 To determine the power level, press the Softkey ( ) below Man or Auto.

The display shows the power level (POWER) to which the handset (H) and the base (B) (the Dual Radio Module) have adjusted. The power level adjusts from low power (1) to high power (8) as the Pocket Phone is moved farther from its radio module.

When the signal strength, voice quality, and power level tests are complete, the following message appears on the display screen.

Figure 23. The Wireless Test Mode Screen with Test Results

SIGNAL: VOICE: POWER:

Man

H=uu H=ww H=yy

Auto

B=vv B=xx B=zz

Back

Note: If you wish to view the test results another time and thus repeat the

Wireless Test, press the Softkey ( ) belo w Man or Auto.

10 To exit both Wireless Test Mode and Menu Mode, press or .

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5 Programming & Using the MDW 9040 Pocket Phone Setting or Changing Handset Settings

Performance / Range Test in Wireless Test Mode

Using the signal strength test and the voice quality test together, you can determine:

• if the installation has been done correctly.

• if the handsets and radio module(s) are working properly.

• the range in which your MDW 9040 Pocket Phone performs best at your site.

Close Up Test

Note: To properly test the installation, test with the handset antenna down

and place all handsets into Wireless Test Mode at the same time.

At no more than 5 to 10 feet (1.5 to 3.1 m) from its radio module, use the following procedure:

1 Make sure the handset is turned off. 2 Enter Wireless Test Mode. See “Using Wireless Test Mode” on page page 61.

The handset emits a simulated dial tone, which continues until you exit Wireless T est Mode. The radio module LED signals flash in a unique pattern to identify the test ports (Power LED = Line 1, Control LED = Line 2).

The Wireless Test Mode results screen displays.

SIGNAL: H= B= VOICE: H= B= POWER: H= B= Man Auto Back

For all sets, do the following.

3 Press the Softkey ( ) below Auto.

The display should show a 9 or 10 for signal strength (an occasional 8 is acceptable) for both handset (H) and base (B).

The display should show a 9 or 10 for voice quality (an occasional 8 is acceptable) for both handset (H) and base (B).

Individual set readings below 9 or 10 (an occasional 8 is acceptable) can illustrate problems with individual handset/base combinations. If all set readings are below these numbers, it could indicate problems with the installation or interference from other 900 M Hz devices.

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Setting or Changing Handset Settings Programming & Using the MDW 9040 Pocket Phone 5

Edge of Range Test

Note: To guarantee proper site coverage during this test, walk with the handset

antenna down.

1 After performing the close up test, periodically check the signal strength and

voice quality as you walk away from the radio module.

Note: Each time you press the Softkey ( ) below Man, new manual

readings will display.

If you press the Softkey ( ) below Auto, automatic test readings will display every three seconds. The automatic condition will continue until either the Manual Softkey button is pressed, or you exit Wireless Test Mode.

2 When you see a signal strength of 3 and a voice quality level of 7 or 8 for both

handset (H) and base (B), and the power level shows H=8 and B=8, the voice quality should be satisfactory. This is the edge of your usable range.

Note: The distance will vary depending on the environment, building structure,

and other factors. The range in an average office building is 500 to 900 feet (152.5 to 274.5 m). If, however, dense walls intervene, the distance could be less.

Figure 24. Close Up and Edge of Usable Range Test

Close-Up Test

5 to 10 feet (1.5 to 3.1 m)

Signal Strength = 9 to 10

Voice Quality = 9 to 10

*Edge-of-Usable-Range Test

Signal Strength = 3

Voice Quality = 7 to 8

*At High Power—Power Level = 8

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5 Programming & Using the MDW 9040 Pocket Phone Using Handset Features

Using Handset Features

“Waking Up” the Phone

The MDW 9040 Pocket Phone has an energy-saving “sleep” or “standby” mode. You can wake up the phone in any of the following ways:

• Press on the handset.

• Press the Select-Row button .

Note: Y ou can also pr ess to activate the display to see whether you have a

message or to check if your alerter is enabled without actually turning the phone on (if the communications system is very busy, for instance).

• Press either of the volume control buttons (“

• Press .

When you “wake up” the phone, the handset dis play is activated and shows line and handset status.

Placing a Call

” or “v”).

Answering a Call

To place a call using your MDW 9040, use the following procedure:

1 Press on the handset (or the headset On/Off button if you have the headset

attached) to turn the phone on. The MDW 9040 Pocket Phone seizes an available line and a triangle or a

rectangle (depending on your communications system) appear s beside that line in the handset display.

You hear a dial tone.

2 Dial the call as you would on a wired system phone. 3 To end the call, press .

Note: Unless there is other activity on the phone, the handset goes into the

energy-saving “sleep” mode.

When you receive a call on your MDW 9040 Pocket Phon e, you hear a ring ing tone if your alerter is enabled, or you feel a vibr ation in the han dset if the vibrator is enabled , or both. To answer the call, use the following procedure:

1 Press on the handset (or the headset On/Off button if you have the headset

attached) to turn the phone on. You are automatically connected to the ringing line.

2 Speak into the handset to converse with your caller. 3 To end the call, press .

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Using Handset Features Programming & Using the MDW 9040 Pocket Phone 5

Manually Selecting a Line or Programmed Button

When you are placing or answering a call, the MDW 9040 automatically selects the line for you. In some

situations, however, you may want to select a particular line (for example, to use an “800” line).

To select a particular line or programmable/intercom/ drop button, use the following procedure:

1 Press .

The icon displays steadily, and you are connected to an available line.

2 If the Selection arrow does not appear to the right of the row that includes the line

or button you want to u se, pres s the S elect-Row ( until the arrow is to the right of that row. (See “The Select-Row Button and the

Column Buttons” earlier in thi s chapter for more info r mat ion.)

Select-Row arrow

Column Selection pointer

) button one or more times

5 1 A

3 Press the Softkey ( ) button below the line or button triangle that you want to

6 2

7 3

8 4

select. You are connected to the line or you have access to the button you chose.

4 To deselect the line or button, press .

For information about assigning features to buttons, see Chapter 6, “MDW 9040 Pocket Phone Compatibility.”

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5 Programming & Using the MDW 9040 Pocket Phone Using Handset Features

Preselecting a Line

You may sometimes want to select a line other than the line to which the communications system automatically

connects you. To preselect a line, you must first enable Line Preselection. See “Turning on the Line Pre-Select

Option” earlier in this chapter.

Once Line Pre-Select is enabled, use the following procedure:

1 If the handset is “asleep,” press to wake it up and activate the display. 2 If the Selection arrow does not appear to the right of the row that includes the line

or button you want to use, press the Select-Row ( until the arrow is to the right of that row. (See “The Select-Row Button and the

Column Buttons” earlier in thi s chapter for more info r mat ion.)

3 Press the Column ( ) button that corresponds to the lin e that you want to

select. The icon flashes in the display and the handset emits double beeps.

4 Press .

The icon displays steadily, and you are connected to the line you chose.

Using a Headset

) button one or more times

Avaya offers Mobility headsets, which are specifi cally designed for use with your MDW 9040 Pocket Phone. A headset assists in call answering and provides hands-free operation.

For ordering information, see Appendix D, “Ordering Replacement and Optional Parts.”

CAUTION:

Plug ONLY the Mobility-type headset cord into the headset adapter.

Figure 25. Connecting a Headset to Your MDW 9040

Note: Calls cannot be heard on the handset receiver when the headset is

plugged in to the headset adapter. The handset microphone is also deactivated. The range of the handset is slightly diminished when you are using a hea dset. You may need to move closer to the radio module or move the radio module closer to you.

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Using Handset Features Programming & Using the MDW 9040 Pocket Phone 5

If desired, you can discon nect the headse t from the hand set wi thout d ropping the call, either by unplugging the headset adapter from the handset or by releasing the Quick Disconnect plug from the headset adapter cord. You can then use the handset as you normally would.

Using the Headset On/Off Button

Answering Calls with a Headset

Placing Calls with a Headset

The headset On/Off button on the headset adapter co rd becomes active only when the headset is plugged into the headset connector. The headset On/Off button is identical in function to the button near the dial pad.

When you receive a call, you will hear a ringing tone or feel a vibration coming from the handset (you will not hear a tone from the headset itself).

To answer a call:

1 Press either the headset On/Off button on the headset adapter cord or t he

button near the dial pad.

To place a call with a headset:

1 Press the On/Off button on the headset adapter cord or the button near the

dial pad to access an available line. The microphone and earpiece in the handset are disabled.

2 Dial the call as you would on a wired system phone. 3 Press either the On/Off button on the headset adapter cord or the button

near the dial pad to end the call.

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5 Programming & Using the MDW 9040 Pocket Phone Using Handset Features

Programming Switch-Related Features

See “Programming Features for PARTNER, MERLIN, MERLIN LEGEND and MER LIN MAGIX Systems” on

page 74 of Chapter 6.

The Handset Antenna

The MDW 9040 Pocket Phone comes with a user- replaceable, flexible, r e tractable antenna. For maximu m ran ge and voice quality, always fully extend the antenna before placing or answering a call. You can receive a call (if you are within range of the radio module) without extending the antenna, but the Range icon may light indicating that you are out-of-range or there is poor signal strength. The antenna must be fully extended for optimal performance.

Replacing the Antenna If the antenna on yo ur MDW 9040 Pocket Phone handset becomes damaged, you can

order a replacement antenna (see Appendix D, “Ordering Replacement and Optional

Parts”), and replace it yourself.

To replace the antenna:

1 Fully retract the antenna. 2 Grasping the base of th e antenn a, un screw it by tu rnin g it counterclo ckwise. 3 Grasping the base of th e new antenna, screw it into the handset in a clockwise

direction.

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Carrying Your Pocket Phone Programming & Using the MDW 9040 Pocket Phone 5

Carrying Your Pocket Phone

The MDW 9040 Pocket Phone has a loop in the upper corner to accommodate the included lanyard. You can attach the lanyard, as illustrated below, and slip the lanyard over your wrist to guard against dropping the phone. A leather carrying case is also available separately; see Appendix D, “Ordering Replacement and Optional

Parts.”

Figure 26. Attaching the Lanyard Loop to the Handset

and v Volume Control Buttons

Lanyard Loop

Each battery pack (standard or extended) also comes with its own detachab le clip that you can attach to the back of the battery pack, enabling you to attach the phone to your belt or purse strap. Be sure to use the clip that matches the battery pack; they are not interchangeable.

Fastening the Belt Clip To fasten the belt clip to the handset (or battery pack), refer to the following figure

and set of instructions.

Figure 27. Fastening the Belt Clip

(Latch...)

(...then push

and snap)

Belt Clip

Battery Pack (outside)

Back of WT

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5 Programming & Using the MDW 9040 Pocket Phone Carrying Your Pocket Phone

1 Hold the handset (or battery pack) so that the back of the handset (or battery pack)

is facing you.

2 Hold the belt clip so that it looks like the letter “T.” 3 Latch the right edge of the belt clip into the corre sp onding groove on the inner

side of the battery pack. (The groove is about 1/4 inch from the top of the battery pack.)

4 Push the left edge of the belt clip and snap it into the corresponding groove on the

inner side of the battery pack.

Removing the Belt Clip To remove the belt clip from the battery pack, refer to the following figure and set of

instructions.

Figure 28. Removing the Belt Clip

(Push out to detach)

Belt Clip Edge

Belt Clip

“Larger” Edge

Battery Pack (inside)

1 Remove the battery pack from the handset. 2 Hold the battery pack so that the inside of the pack is facing you. 3 Find the “larger” edge of the belt clip that is fastened to the battery pack. 4 Push the “larger” edge of the belt clip out and away from the battery pack until

you free the clip from the pack.

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6 MDW 9040 Pocket Phone

Compatibility

Programming and Call Handling Instructions

The MDW 9040 Pocket Phone handset can dis play the s tatus of up to 12 telephone lines, but the number of lines supported by the associated switches varies. After you have installed your MDW 9040 and understand the controls and displays, use the programming and call-handling instructions that came with your communications system. Follow the user instructions for the phone type identified in the tab le below:

For this release... Of this communications

R1, R2, R3, R4, R4.1 PARTNER 3204-DRE 18D phone R1, R2, R3, R4, R4.1 PARTNER II R1, R2, R3, R4, R4.1 PARTNER Plus R1, R1.1, R2, R3.1 PARTNER Advanced

FP 2 MERLIN (206, 410) 3204-DRE BIS-22D phone FP 2 MERLIN (820) FM 1, 2, 3, 4, & 5 MERLI N (1030, 3070)

FM 1, 2, R3 MERLIN II

R1, R2 MERLIN Plus

R1, R1.1, R2, R2.1, R3, R4, R5, R6

system...

Communications System

MERLIN LEGEND

used with this Dual Radio Module Type

Use the instructions for a...

(Apparatus code 7311H)

(Apparatus code 7315H)

Note: The MDW

9040 display and mail capabilities will function only if your system supports:

1 Analo g/Hybrid display

sets.

2 Hybrid pack connections

with necessary tone generation for AUDIX/VOICE MAIL interaction.

Consult your System Administration manuals for this compatibility.

If your system do es not support the items above, consult the System Administration manual for the BIS-10 phone (Apparatus Code 7303S).

R7 MERLIN LEGEND 18D phone

(Apparatus code 7311H) with an ETR card

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6 MDW 9040 Pocket Phone Compatibility Programming and Call Handling Instructions

For this release... Of this communications

All versions that support PARTNER Circuit Packs

R1.5, R2 MERLIN MAGIX 3204-DRD 12- or 24-button 4400 Series

All versions that support 2wire DCP

Legend: R = Release, FP = Feature Package, FM = Feature Mo dule, G = Generic

system...

MERLIN MAGIX 3204-DRE 18D phone

DEFINITY 3204-DRD 8410D DEFINITY PRO LOGIC 3204-DRD 8410D

used with this Dual Radio Module Type

Use the instructions for a...

(Apparatus code 7311H)

phone (Apparatus code 7317H)

2 of 2

Note: The MDW 9040 Pocket Phone is fully compatible with the PARTNER family of

communications systems. For the remaining communications systems, however, you must carefully note the functional differences between your wireless phone and the phone type identified in the previous table. Differences are summarized on the following pages.

Some systems do not support display features. In these cases, the display is not available; the MDW 9040 Pocket Phone works as a nondisplay s et.

Programming Features for PARTNER, MERLIN, MERLIN LEGEND and MERLIN MAGIX Systems

On all P ARTNER, MERLIN, MERLIN LEGEND and MERLIN MAGIX systems, you can assign a feature to an available button (a button that does not have a line or another feature assigned to it):

1 To enter programming mode, turn on the handset, then press followed by

Feat/P

“0 0.”

2 Press the Select-Row ( ) button to move the arrow to the row of line

indicators containing the available button.

3 Press the Column ( ) button under the button that you want. 4 Program the feature (using the procedure described in the manual for your

PARTNER, MERLIN, MERLIN LEGEND, or MERLIN MAGIX communications systems).

Note: Some features provide a visual indication in the handset display that the

feature is turned on. Be aware that if you turn off the handset while using one of these features, you may forget that the feature is on. To verify the status of a such a feature, you can simply press the button to “wake up” the phone and activate the display.

5 To exit programming mode, press followed by 00 or turn off the handset.

For MERLIN LEGEND and MERLIN MAGIX, press followed by *00 or

Feat/P

turn off the handset.

Note: The above instructions do not apply to DEFINITY systems, because in

those systems, features are assigned by the System Administrator.

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Communications System Compatibility MDW 9040 Pocket Phone Compatibility 6

Communications System Compatibility

This section describes some communications system-dependent programming to help you optim ize th e performance of your MDW 9040 Pocket Phone. It also describes how the buttons on a wired phone for your communications system map to the buttons on your MDW 9040. After accessing button mapping as described below, turn to the information appropriate to your communications system:

• PARTNER

• MERLIN

• MERLIN LEGEND

• MERLIN MAGIX

• DEFINITY

Accessing Button Mapping

Button mapping options are accessed through the Configuration Menu.

To access button mapping from the Configuration Menu:

1 Press to enter Menu Mode.

The initial Menu screen displays.

Options

Configuration Test Mode Sel Exit

2 Press the Select-Row ( ) button to move the arrow to Configuration.

Options Configuration

Test Mode Sel Exit

3 Press the Softkey ( ) below Sel.

The initial Configure Menu screen displays.

CONFIGURE MENU Registration

Button Map Sel More Back

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6 MDW 9040 Pocket Phone Compatibility Communications System Compatibility

4 Press the Select-Row ( ) button to move the arrow to Button Map.

CONFIGURE MENU Registration Button Map Sel More Back

5 Press the Softkey ( ) below Sel.

The initial Button Map screen displays.

Button Map: Partner Merlin/Partner Sel More Back

Note: For MERLIN LEGEND R7, use the Merlin/Partner button map.

6 Press the Select-Row ( ) button to move the arrow to the appropriate

communications system and press the Softkey ( ) below Sel, or press the Softkey ( ) below More.

Additional button map options display.

Button Map: Merlin Merlin (410/820) Sel More Back

Note: For MERLIN LEGEND releases before R7, use the Merlin button map.

7 Press the Select-Row ( ) button to move the arrow to the appropriate

communications system on this Button Map screen and press the Softkey ( ) below Sel, or press the Softkey ( ) below More.

Additional button map options display.

Button Map: Merlin Magix Definity Sel More Back

8 For Merlin Magix, or Definity, the radio module will automatically choose the

correct button map.

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Communications System Compatibility MDW 9040 Pocket Phone Compatibility 6

PARTNER Systems

Button mapping for PARTNER syste ms

On PARTNER systems, the MDW 9040 emulates the PARTNER 18D telephones. The following diagram illustrates the button assignments on an 18D phone and the corresponding assignments on the MDW 9040 Pocket Phone.

Note: When the handset is set for one line of display , you will not be able to see

the second page of display data (time and timer).

Figure 29. Button mapping for an MDW 9040 Pocket Phone connected to the

PARTNER system

PARTNER-18D

Mic/ HFAI

Spkr

Intercom

–

Feature

Conf

Transfr

Hold

Intercom

Message

Ext.

ABC2DEF

JKL5MNO

GHI

PQRS

TUV8WXYZ

Intercom Intercom

21 34

212 555 1212

MSG

234

Redial

ABC

Feat/P

GHI

JKL

Conf

PQRS

TUV

Trans

OPER

Hold

9040

The MDW 9040 does not have a speaker; therefore, i t does not support voice announce/page calls.

MDW 9040 Wireless Pocket Phone Installation and Use,

DEF

MNO

WXYZ

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6 MDW 9040 Pocket Phone Compatibility Communications System Compatibility

Setting the Line Ringing options for PARTNER syste ms

T elep hone

Communications

System

PARTNER

PARTNER Plus PARTNER II PARTNER Advanced

Communications System PARTNER Endeavor

Use the following guidelines to ensure optimal voice quality when using MDW 9040 Pocket Phones with a PARTNER, PARTNER Plus, PARTNER II, or PARTNER Advanced Communications System in key mode.

Note: For PARTNER II and PARTNER AC S hybrid systems that use pooled

lines, set the Line Ringing options as described in the following table if more than six MDW 9040 Pocket Phone handsets have the same pooled line appearance.

TransTalk 9000 System

with 7 – 12 Handsets

1 Set Line Ringing for the first

six handsets to Ring.

2 Set Line Ringing for each

TransTalk 9000 System

with 13 – 18 Handsets

Not applicable; PARTNER supports up to 12 phones.

additional handset to No Ring. (Install an external audible alert for these extensions.)

1 Set Line Ringing for the first

six handsets to Ring.

2 Set Line Ringing for each

additional handset to Delayed Ring.

1 Set Line Ringing for the first six

handsets to Ring.

2 Set Line Ringing for handsets 7 – 12

to Delayed Ring.

3 Set Line Ringing for each handset

beyond the first 12 (handsets 13 – 18) to No Ring. (Install an external audible alert for these extensions.)

The MDW 9040 Pocket Phone does not have a speaker; therefore, it does not support voice announce/page calls.

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Communications System Compatibility MDW 9040 Pocket Phone Compatibility 6

MERLIN Systems

• On MERLIN II and MERLIN LEGEND systems, you must connect your wireless

phone to an available jack on either a 408 outside line/analog telephone module or a 008 analog telephone module.

• Since the MDW 9040 Pocket Phone does not have a speaker function, the Voice

Announce feature must be disabled. It is recommended that you use MERLIN 206/410/820 systems installed with Feature Package 2 with your wireless phone, so that you can disable that feature.

• Since the MDW 9040 has no speaker function, it should not be assigned to a

paging group.

• To program the Ringing Option feature, use the “triangle” and “rectangle”

indicators in the display as the equivalent of red and green LEDs, respectively.

• For MERLIN II system users, if you program an Auto Intercom button, idle line

preference must be set to intercom.

• If any of your incoming lines has the C all Waiting feature, use the Recall feature

(letter “C” in the display) and press it before you pick up a waiting call. You can dial “# 5 0” before you pick up a waiting call on the following: MERLIN 206/410/820 systems only with Feature Package 2, and all MERLIN Plus, MERLIN II, and MERLIN 1030/3070 systems. Pressing the button disconnects the call.

• The button on the MDW 9040 allows you only to enter programming

Feat/P

mode. It does not work when using MERLIN LEGEND or MERLIN MAGIX system features. To use MERLIN LEGEND or MERLIN MAGIX system feature codes with this phone, program any available button as a System Feature button. This enables you to use the wide array of MERLIN LEGEND or MERLIN MAGIX system features by turning the handset on, pressing the System Feature

button, and dialing the appropriate “*” code number.

Note: MERLIN LEGEND does not support Caller ID and some other Display

features to Analog/Hybrid terminals, such as the MDW 9040.

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6 MDW 9040 Pocket Phone Compatibility Communications System Compatibility

Button mapping for MERLIN syst ems except MERLIN 410 and MERLIN 820

4 3 2

1 A

On MERLIN systems, the MDW 9040 emulates a Model BI S-22D p hon e (App aratus Code 7315H). The BIS-22D button assignments, however, differ depending on the MERLIN system used. The following diagram illustrates the BIS-2 2D button assignments and the corresponding assignments on the MDW 9040 for MERLIN systems except MERLIN 410, MERLIN 820, MERLIN LEGEND R7 and MERLIN MAGIX. (See the following sections for button mapping for MERLIN 410, MERLIN 820, MERLIN LEGEND R7 and MERLIN MAGIX systems.)

Figure 30. Button mapping for an MDW 9040 Pocket Phone connected to

MERLIN systems EXCEPT the MERLIN 410 and the MERLIN 820 systems and MERLIN LEGEND R7 and MERLIN MAGIX

Time/Timer

Exit

Set

Stop

Start

Rev

Fwd

3 2

1 B A

Conference

1 3

GHI

PRS

Message

Recall

8 7 6 5 4

Transfer

Hold

Pause

ABC

DEF

JKL

MNO

TUV

WYZ

Oper

HFAI Mic Spkrphone Volume

Drop

RCL (Recall)

212 555 1212

MSG

234

Redial

DEF

ABC

Feat/P

GHI

JKL

MNO

Conf

WXYZ

PQRS

TUV

Trans

OPER

Hold

9040

DRP (Drop)

Note: The button labeled C and the button labeled D on the MDW 9040 Pocket

Phone display automatically default to the buttons labeled C (Recall) and D (Drop), respectively, on the 7315H phones.

The MDW 9040 Pocket Phone does not have a speaker; therefore, it do es not support voice announce/page calls.

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Communications System Compatibility MDW 9040 Pocket Phone Compatibility 6

Button mapping for MERLIN 410 and MERLIN 820 systems

4 3 2 1 A

The following diagram illustrates the button assignments on a BIS- 22D phone used for MERLIN 410 and 820 systems and the corresponding assignments on the MDW 9040 Pocket Phone. (See the previous section for button mapping for other MERLIN systems. See the following sections for button mapping for MERLIN LEGEND and MERLIN MAGIX systems.)

Figure 31. Button mapping for an MDW 9040 Pocket Phone connected to a

MERLIN 410 or a MERLIN 820 system

Time/Timer

Exit

Set

Stop

Start

Rev

Fwd

4 3 2 1 A

Conference

1 3

GHI

PRS

Message

Recall

8 7 6 5 B

Transfer

Hold

Pause

ABC

DEF

JKL

MNO

TUV

WYZ

Oper

HFAI Mic Spkrphone Volume

Drop

RCL (Recall)

212 555 1212

MSG

234

Redial

DEF

ABC

Feat/P

GHI

JKL

MNO

Conf

WXYZ

PQRS

TUV

Trans

OPER

Hold

9040

DRP (Drop)

Note: The button labeled C and the button labeled D on the MDW 9040 Pocket

Phone display automatically default to the buttons labeled C (Recall) and D (Drop), respectively, on the 7315H phones.

The MDW 9040 Pocket Phone does not have a speaker; therefore, it do es not support voice announce/page calls.

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6 MDW 9040 Pocket Phone Compatibility Communications System Compatibility

Button mapping for MERLIN LEGEND R7 systems

On the MERLIN LEGEND R7 system, the MDW 9040 emulates a PARTNER 18D telephone. The following diagram illustrates the button assignments on an 18D phone and the corresponding assignments on the MDW 9040 Pocket Phone.

Note: When the handset is set for one line of display , you will not be able to see

the second page of display data (time and timer).

Figure 32. Button mapping for an MDW 9040 Connected to the MERLIN

LEGEND R7/ETR system

PARTNER-18D

Intercom Intercom

Feature

–

Conf

Mic/

Transfr

HFAI

Hold

Spkr

Message

Ext.

ABC2DEF

JKL5MNO

GHI

PQRS

TUV8WXYZ

Intercom

D C

212 555 1212

MSG

234

Redial

DEF

ABC

Feat/P

GHI

JKL

MNO

Conf

WXYZ

PQRS

TUV

Trans

OPER

Hold

9040

Note: Buttons C and D are blank programmable.

The MDW 9040 does not have a speaker; therefore, i t does not support voice announce/page calls.

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Communications System Compatibility MDW 9040 Pocket Phone Compatibility 6

Setting the Line Ringing options for MERLIN systems

Telephone

Communications

System

MERLIN MERLIN II MERLIN Plus

Use the following guidelines to ensure optimal voice quality when using MDW 9040 Pocket Phones with MERLIN, MERLIN Plus, and MERLIN II.

TransTalk 9000 System

with 7 – 12 Handsets

1 Set Line Ringing for the first

six handsets to Ring.

2 Set Line Ringing for each

additional handset to Delayed Ring.

TransTalk 9000 System

with 13 – 18 Handsets

1 Set Line Ringing for the first six

handsets to Ring.

2 Set Line Ringing for handsets 7 – 12

to Delayed Ring.

3 Set Line Ringing for each handset

beyond the first 12 (handsets 13 –

18) to No Ring. (Install an external audible alert for these extensions.)

Note: For MERLIN LEGEND systems that use pooled lines, set the Line

Ringing options as described in the above table, if more than six MDW 9040 Pocket Phone handsets have the same pooled line appearance. The above Line Ringing options are not necessary for MERLIN LEGEND systems that use the TransTalk MDW 9040 Pocket Phones as PBX extensions.

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6 MDW 9040 Pocket Phone Compatibility Communications System Compatibility

MERLIN MAGIX System

Button mapping for MERLIN MAGIX systems

On the MERLIN MAGIX system, the MDW 9040 emulates either a 12- or a 24-button 4400 Series tel ephone.

Note: When configuring for a 12-button arrangement, only one line of

information appears in the display. A scroll button allows you to switch back and forth between viewing the first and second lines of the switch message.

The figure below illustrates the button assignments on a 24-button 4400 Series set and the corresponding assignments on the MDW 9040 Pocket Phone.

Figure 33. Button mapping for an MDW 9040 Pocket Phone connected to

a MERLIN MAGIX/TDL system

Exit

C3 72 61 5B

DEF

ABC

MNO

JKL

TUV

WXYZ

4412D+

2-Line x 24-Character Display

Ext

Spkr Redial

Mute Conf

GHI

PQRS

Trnsfr

Hold

SCR

(Scroll)

212 555 1212

MSG

234

Redial

DEF

ABC

Feat/P

GHI

JKL

MNO

Conf

WXYZ

PQRS

TUV

Trans

OPER

Hold

9040

Note: When programmed for single line display, button “SCR” on the 9040 is

the Scroll button and is non-programmable. When viewed from Centralized Programming, button “SCR” shows blank.

The MDW 9040 does not have a speaker; therefore, i t does not support voice announce/page calls.

Note: When the handset is set for one line of display , you will not be able to see

the second page of display data (time and timer).

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Communications System Compatibility MDW 9040 Pocket Phone Compatibility 6

Figure 34. Button mapping for an MDW 9040 Pocket Phone connected to a

MERLIN MAGIX/ETR system

PARTNER-18D

Intercom Intercom

Feature

–

Conf

Mic/

Transfr

HFAI

Hold

Spkr

Message

Ext.

ABC2DEF

JKL5MNO

GHI

PQRS

TUV8WXYZ

212 555 1212

MSG

Feat/P

Conf

Trans

Hold

234

Redial

GHI

PQRS

ABC

JKL

TUV

OPER

DEF

MNO

WXYZ

9040

Intercom

D C

The MDW 9040 Pocket Phone does not have a speaker; th erefor e, it do es not supp ort voice announce/page calls.

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6 MDW 9040 Pocket Phone Compatibility Communications System Compatibility

Setting the Line Ringing options for the MERLIN MAGIX system

Telephone Communications

MERLIN MAGIX system

Use the following guidelines to ensure optimal voice quality when using MDW 9040 Pocket Phones with a MERLIN MAGIX switch.

TransTalk 9000 System with

System

1 When TransTalk 9040 handsets are configured as

More Than 6 Handsets

individual PBX extensions, no Line Ringing options are necessary.

2 When MDW 9040 handsets are configured in Key

Mode extensions (multip l e 9040 handsets as members of coverage answer groups), where al l incoming calls ring all handsets at the same time, refer to section

“Setting the Line Ringing options for MERLIN

systems” earlier in this chapter.

DEFINITY Systems

This phone must be administered as an 8410D. Consult your DEFINITY switch administration documentation for the 8410D to program features on the MDW 9040 Pocket Phone.

Note: The MDW 9040 Pocket Phone works with the following circuit packs:

• TN2181 (16 port, 2-wire)

Button mapping for DEFINITY systems

• TN2224 (24 port, 2-wire)

On DEFINITY systems, the MDW 9040 should be aliased as an 8410D phone. The following diagram illustrates the 8410D button assignment, and the corresponding assignments on the MDW 9040 for DEFINITY s ystems.

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Communications System Compatibility MDW 9040 Pocket Phone Compatibility 6

Figure 35. Button mapping for an MDW 9040 Pocket Phone connected to a

DEFINITY system

8410D

Feat/P

516

Exit

NextPrevMenu Exit

7 3 B

Ring

Test

Mute

Speaker

A B C 1 2

Volume

456

PQRS TUV WXYZ

3 4 5 6 7

Message

ABC DEF

MNOJKLGHI

Redial

Feat/P

123

Conf

456

Trans

Hold

ABC DEF

JKL MNOGHI

TUV WXYZPQ RS

OPER

9040

DRP (Drop)

SCR (Scroll)

04 = Button D “Drop”

Note: When programmed for single line display, button “SCR” on the 9040 is

the Scroll button and is non-programmable. When viewed from Centralized Programming, button “SCR” shows blank.

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6 MDW 9040 Pocket Phone Compatibility Communications System Compatibility

Setting the Line Ringing options for DEFINITY systems

Telephone Communications

Use the following guidelines to ensure optimal voice quality when using MDW 9040 Pocket Phones with DEFINITY systems

TransTalk 9000 System with

System

More Than 6 Handsets

DEFINITY system 1 When the MDW 9040 handsets are configured as

individual PBX extensions, no Line Ringing options are necessary.

2 When the MDW 9040 handsets are configured in

pooled PBX or group PBX extensions (multiple 9040 handsets as members of coverage answer groups), where all incoming calls ring all handsets at the same

time, refer to section “Setting the Line Ringing options

for PARTNER systems” earlier in this chapter.

Note: For DEFINITY systems that use pooled lines, set the Line R inging

options as described in the previous table if more than six MDW 9040 Pocket Phone handsets have the same pooled line appearance.

The 8410D phones are pro gramm ed f or DEFINITY systems using four STATION Administration screens. En ter 8410D in the Type field on the first screen to bring up the following two screens.

add station next Page 1 of 4 SPE B STATION

Extension: 30016 Lock Messages? n BCC: 0 Type: 8410D Security Code: TN: 1 Port: Coverage Path 1: COR: 1 Name: Coverage Path 2: COS: 1 Hunt-to Station:

STATION OPTIONS Data Module? n Personalized Ringing Pattern: 1 Speakerphone: 2-way Message Lamp Ext: 30016 Display Language: english Mute Button Enabled? y

MM Complex Data Ext:

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Communications System Compatibility MDW 9040 Pocket Phone Compatibility 6

add station next Page 2 of 4 SPE B STATION FEATURE OPTIONS LWC Reception: spe Auto Select Any Idle Appearance? n LWC Activation? y Coverage Msg Retrieval? y CDR Privacy? n Auto Answer: none Redirect Notification? y Data Restriction? n Per Button Ring Control? n Idle Appearance Preference? n Bridged Call Alerting? n Active Station Ringing: single Restrict Last Appearance? y

H.320 Conversion? n Per Station CPN - Send Calling Number? Multimedia Early Answer? n Audible Message Waiting? n Display Client Redirection? n AUDIX Name: Select Last Used Appearance? n Messaging Server Name:

The following illustrations show in parentheses the MDW 9040 Pocket Phone button assignment s on Pages 3 and 4 of th e STATION Administration screens. The button labeled D on the MDW 9040 Pocket Phone display automatically defaults to the button labeled 04 (Drop) on the 8410D phones. The Drop button disconnects the last call connected.

add station next

SITE DATA

Room:

Jack: Cable: Floor: Building:

ABBREVIATED DIALING

List1 List2 List3:

BUTTON ASSIGNMENTS

(A) call - appr

(B) call - appr

(1)

(2)

Page 3 of 4 SPE B

STATION

Headset? Speaker?

Mounting:

Cord Length:

n n

d 0

Set Color:

6: (3) 7: (4) 8: (5)

9: (6)

10: (7)

Note: Page 3 above is the recommended button programming. The Feat/P

Feat/P

( ) button must be pressed once to exit the Program mode (for

example, exiting Directory mode). Button “8” on the MDW 9040 Pocket Phone, when used with Line Pre-Select, allows for toggling between the two lines of Display information.

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6 MDW 9040 Pocket Phone Compatibility Communications System Compatibility

add station next Page 4 of 4 SPE B STATION

SOFTKEY BUTTON ASSIGNMENTS

1 2: 3: 4: 5: 7: 6: 8: 9: 10: 11: 12:

Note: All Softkey button assignments should be initially removed when administering an MDW 9040 terminal. Button 8 is a firmwareprogrammed hard Scroll button on the MDW 9040 phone.

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Page 99

A Warranty and Repair Information

Avaya Communication Limited Warranty and Limitation of Liability

Avaya warrants to you, the custo m er, that your wireless telephone system will be in good workin g order on th e

date Avaya or its Au thorized Dealer delivers or installs the system, whichever is later (“Warranty Date”). If you notify Avaya or its A utho rized Dealer within one year of the Warranty Date that your system is n ot in good working order, Avaya will, without charge to you, repair or replace, at its option, the system components that are not in good working order. Repair or rep lacement parts may be new or refurbished and will be provided on an exchange basis. If Avaya determines that your system cannot be repaired or replaced, Avaya will remove the system and, at your option, refund the purchase price of your system or apply the purchase price towards the purchase of another Avaya system.

If you purchased your system directly from Avaya, Avaya will perform warranty repair in accordance with the terms and conditions of the specific type of Avaya maintenan ce coverage y ou selected . A written exp lanation of Avaya types of maintenance coverage may be obtained from Avaya by calling 1-800-247-7000 (in the continental U.S. only). If you purchased your system from a Avaya Authorized Dealer, contact your dealer for the details of the maintenance plan applicable to your system.

This Avaya limited warranty covers damage to the system caused by power surges. U nless otherwise expressly agreed to in a written agreement signed by Avay a, Avaya will not be responsible under this limited warranty for damages resulting from:

• Failure to follow Avaya’s installation, operation, or maintenance instructi ons;

• Unauthorized system modification, movement, or alteration;

• Unauthorized use of common carrier communication services accessed through

the system;

• Abuse, misuse, or negligent acts or omissions of the customer and persons under

the customer’s control; or

• Acts of third parties and acts of God. AVAYA’S OBLIGATION TO REPAIR,

REPLACE, OR REFUND, AS SET FORTH ABOVE, IS YOUR EXCLUSIVE REMEDY.

EXCEPT AS SPECIFICALLY SET FORTH ABOVE, AVAYA, ITS AFFILIATES, SUPPLIERS, AND DEALERS MAKE NO WARRANTIES, EXPRESS OR IMPLIED, AND SPECIFICALLY DISCLAIM ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

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A Warranty and Repair Information Repair Information

Limitation of Liability

Except as provided below, the liability of Avaya and its affiliates and suppliers for any claims, loss es, damages, or expenses from any cause whatsoever (including acts or omissions of third parties), regardless of the form of action, whether in contract, tort, or otherwise, shall not exceed the lesser of: (1) the direct damages proven; or (2) the repair cost, replacement cost, license fee, annual rental charge, or purchase price, as the case may be, of the equipment that directly gives rise to the claim. Except as provided below, Avaya and its affiliates and suppliers shall not be liable for any incidenta l, special, reliance, consequential, or indirect loss or damage incurred in connection with the equipment. As used in this paragraph, consequential damages include, but are not limited to, the following: lost profits, lost revenues, and losses arising out of unauthorized use (or charges for such use) of common carrier telecommunications services or facilities accessed through or connected to the equipment. For personal injury caused by Avaya negligence,

Avaya’s liabili ty shall be limited to proven damages to person. No action or proceeding against Avaya or its affiliates or suppliers may be commenced more than twenty four (24) months after the cause of action accrues. THIS PARAGRAPH SHALL SURVIVE FAILURE OF AN EXCLUSIVE REMEDY.

Repair Information

Outside the continental U.S., contact your Avaya Representative or local Authorized Dealer for warranty and repair information applicable to your system.

In-Warranty Repairs

If you purchased or leased your system directly from Avaya, Avaya will repair it free of charge during the oneyear warranty period. Simply call for customer support as instructed in the Copyright and Legal Notices at the beginning of this book.

Business-Day service is standard during the warranty period. Business -Day service is performed during normal business hours. (Around-the-Clock service is not available for phones.)

If you purchased or leased your system through an Avaya Authorized Dealer, contact your dealer for repairs.

Post-Warranty Repairs If you purchased the system from Avaya and you have a post-warranty service contract, Avaya service is

provided under the terms of that contract. To significantly reduce unexpected repair costs after the warranty period, you can purchase a post-warranty

service contract from Avaya. A contract provides to you, within the applicable coverage period and response times, service calls with no charge for parts and labor on covered repairs. To order a post-warranty service contract, call 1-800-247-7000 (in the continental U.S. only).

If you leased your system from Avaya, Business-Day service is included in your lease. If you purchased or leased your system through an Avaya Authorized Dealer, contact your dealer for repairs.

MDW 9040 Wireless Pocket Phone Installation and Use,

503-801-19092 Issue 2, February 2001

Avaya MDW 9040 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Copyright and Legal Notices

1 Introduction

About TransTalk® 9000 Products

About the MDW 9040 Pocket Phone

About the MDW 9040 Pocket Phone in a Dual Zone Configuration

Important Safety Instructions

Quick Installation Overview

Installation Procedures for Dual Radio Modules

Dual Zone Administration

The Battery Charger

3 Using the Battery Charger

The Battery Charger

Registration Overview

Setting Up and Registering the Handset

Mapping to the Correct Communications System

Important Safety Instructions

About the Handset

Setting or Changing Handset Settings

Using Handset Features

Carrying Your Pocket Phone

Programming and Call Handling Instructions

Communications System Compatibility

A Warranty and Repair Information

Avaya Communication Limited Warranty and Limitation of Liability

Repair Information