Avaya EE Attendant Console User Manual
Enterprise Edge Attendant Console
Set Up and Operation Guide
1-800-4 NORTEL
www.nortelnetworks.com
© 1999 Nortel Networks
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Contents
Chapter 1 About Enterprise Edge Attendant Console 5
About this guide 5
Conventions 6
Reference documents 6
Chapter 2 Preparing for installation 7
How Enterprise Edge Attendant Console works 7
Enterprise Edge Attendant Console Server component 7
Enterprise Edge Attendant Console Attendant component 8
Enterprise Edge Attendant Console Reports component 8
Company model 8
Requirements for Enterprise Edge Attendant Console 8
Enterprise Edge telephone system requirements 9
PC system requirements for installing the Attendant component on a
client PC 9
PC system requirements for Unified Manager 10
Chapter 3 Preparing the PC environment 11
Windows networking for an attendant 11
Windows networking for reports 13
Chapter 4 Installing Enterprise Edge Attendant Console 15
Installing the Enterprise Edge Attendant Console Attendant component 15
Chapter 5 Configuring Enterprise Edge Attendant Console 17
Configuring the Server component 17
Setting Logging options 18
Configuring the Attendant component 19
Starting the Attendant component for the first time 19
Starting the Attendant Component 19
Quitting the Attendant component 20
Types of Attendant setups 20
Setting up other Attendant features 24
Starting the Reports component 27
Configuring the Reports component 27
Quitting the Reports component 27
Networked operations 27
Verifying Enterprise Edge Attendant Console installation 28
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Chapter 6 Upgrading Enterprise Edge Attendant Console 31
Adding additional Enterprise Edge Attendant Console attendants 31
Removing Enterprise Edge Attendant Console 31
Chapter 7 Troubleshooting 33
Troubleshooting the Server component 33
Logging Server component activity 33
Troubleshooting Attendant component installation 37
Logging Attendant activity 39
Troubleshooting the Reports component 40
Glossary 43
Index 45
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About Enterprise Edge Attendant Console
Enterprise Edge Attendant Console is an application that provides centralized call
management and call activity reporting capability to a business. It runs on one or
more Pentium® Class personal computers (PCs).
With Enterprise Edge Attendant Console, a telephone attendant uses a graphical
user interface. You can customize the way Enterprise Edge Attendant Console is
set up to best suit your company’s call management requirements. The attendant
uses the interface to:
• originate calls
• answer and manage multiple calls
• view a company’s name before answering a call
• record, add and change caller information for future use
• quickly access information about a caller
• transfer calls to employees or their Enterprise Edge Voice Messaging extension
• send the caller’s name to the employee’s Enterprise Edge telephone display
1
• park calls and page employees
• view, in a Directory, information about your company’s employees such as
their extension number, employee status and telephone status
• create and print reports showing how incoming calls are handled
• view the status of all extensions in the company’s Enterprise Edge server
For information about using these features, refer to the Enterprise Edge Attendant
Console User Guide.
About this guide
This document describes how to install and set up an Enterprise Edge Attendant
Console system for use in your company.
The instructions in this guide are designed for experienced PC users who are
familiar with client/server software installations, Enterprise Edge technology and
Local Area Network (LAN) technology.
If you encounter problems or require definitions of error messages during
installation, refer to Troubleshooting on page 33.
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Conventions
The term LAN refers to a Local Area Network that supports TCP/IP.
Reference documents
You may need to refer to the following documentation:
• the Enterprise Edge Operations Guide and Enterprise Edge Server Guide that
comes with your Enterprise Edge server
• the Enterprise Edge Voice Messaging installation and set up documentation
that comes with your Enterprise Edge product package
• the Enterprise Edge Attendant Console User Guide
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Preparing for installation
Before you install Enterprise Edge Attendant Console:
• read the section How Enterprise Edge Attendant Console works on page 7.
• read the section Company model on page 8.
• review the requirements. Re fer to Requirements for Enterprise Edge Attendant
Console on page 8.
• make sure your Enterprise Edge telephone system is installed properly and is
functioning correctly. Refer to Preparing the PC environment on page 11.
After you complete these steps, read Installing Enterprise Edge Attendant Console
on page 15 before you proceed.
How Enterprise Edge Attendant Console works
Enterprise Edge Attendant Console is a client/server software system consisting of
the following three components:
• Enterprise Edge Attendant Console Server component
2
• Enterprise Edge Attendant Console Attendant component
• Enterprise Edge Attendant Console Reports component
Enterprise Edge Attendant Console Server component
The Server component supports the Attendant component running on PCs
connected through a Transmission Control Protocol/Internet Protocol (TCP/IP)
based LAN.
The Server component also uses this interface to request Enterprise Edge server
call processing features.
The Server component communicates with the Attendant component(s) using the
industry standard TCP/IP protocol, passing information about call arrival,
telephone status and the database to the Attendant component(s) as required. It
also handles Attendant component requests for Enterprise Edge server operations.
The Server component maintains and collects call-processing information in an
on-line database for use in call handling and maintains call detail information for
reporting purposes.
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Enterprise Edge Attendant Console Attendant component
The Attendant component controls the graphical user interface for operating
Enterprise Edge Attendant Console. The Attendant component displays incoming
call information, Enterprise Edge telephone status, directory information and call
disposition requests for enhancing the telephone attendant’s productivity and
responsiveness.
Note: The Attendant component must be installed on all attendants’ PCs.
The Attendant component communicates with the Server component using TCP/IP
to perform call handling on the Enterprise Edge server and to access and manage
the server database.
Enterprise Edge Attendant Console Reports component
The Reports component provides the capability to display and print the
information in the call processing database that is maintained by the Server
component. The Reports component is installed automatically with the Attendant
component and it accesses the server database using TCP/IP.
Company model
You can set up a Enterprise Edge Attendant Console system with a networked
model. In a networked model, one or more attendants manage the calls for a
company with their PCs connected through a network to the Server component.
To set up more than one attendant to manage a company’s calls, you can connect
the Server component to additional PCs through a LAN. The Attendant component
can be installed on the same PC as the Server component as well as on other LANattached PCs. An Attendant component license is required for each additional copy
of the Attendant component.
Requirements for Enterprise Edge Attendant Console
Install the Reports component on the same PC as the Attendant component.
When you install the Server component, the Attendant component is automatically
installed at the same time. This occurs even when the attendant position is on a
different PC. This is so that you can easily check the Enterprise Edge Attendant
Console installation from the Enterprise Edge server. After you perform the check,
you can shut down the Attendant component at the Enterprise Edge server.
Before you install Enterprise Edge Attendant Console, check that your equipment
meets:
• the Enterprise Edge telephone system requirements.
• the PC system requirements for the Attendant component.
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Enterprise Edge telephone system requirements
Enterprise Edge Attendant Console operates with the Enterprise Edge server.
The Enterprise Edge server must be equipped with trunk modules capable of
receiving Caller ID information. You must also subscribe to the Caller ID
functions through the local telephone company.
Make sure that each attendant has an Enterprise Edge two line display display
telephone and a headset.
The Enterprise Edge Attendant Console Attendant component can monitor the
following telephones:
• Enterprise Edge two line display
• Enterprise Edge one line display
• 2500 - type (industry standard)
• Enterprise Edge Companion wireless
Enterprise Edge Attendant Console supports Visual Call Announcing and Control
on Enterprise Edge two line display telephones.
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PC system requirements for installing the Attendant component on a client PC
If you install the Attendant component on a PC, you require the following PC
hardware and software:
Minimum hardware requirements:
•Pentium®-based PC
• 32 MB of memory or greater
• 10 MB available disk space (total disk space required for either the stand-alone
model or networked model.)
Note: Additional disk space may be required for the server database. The
required size of the server database depends on the call volume and the
frequency of call record deletion.
• Local Area Network connection for client software installation
• SVGA monitor with a minimum resolution of 800 x 600 and .28 dot pitch or
smaller
• keyboard and mouse supported by Windows
• printer supported by Windows (optional, for report printing)
PCI - bus Network Interface Adapter, 10/100 MB Ethernet
Note: Excludes NE2000-Class cards
Software requirements:
• Windows® 95, Windows® 98 or Windows NT® 4.0 Operating System
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PC system requirements for Unified Manager
Minimum hardware requirements:
• Win NT workstation running on P133 or higher CPU (or compatible)
• 64 MB of memory or greater
• 10 MB available disk space
Note: Additional disk space may be required for the server database. The
required size of the server database depends on the call volume and the
frequency of call record deletion.
• Local Area Network connection for client software installation
• SVGA 17" monitor with a minimum resolution of 1024 x 768 and .28 dot pitch
Software requirements:
• Windows® 95, Windows® 98 or Windows NT® 4.0 Operating System
Either:
• Netscape Communicator 4.5 or greater with these Advanced settings:
Java: on
Cached document comparison: every time
or
• Internet Explorer 4.0 or greater with JVM (Java Virtual Machine) version 5.0
(build 5.0.0.3167 or greater) and these Temporary Internet File settings:
Check for newer versions: every visit
Advanced: Java VM
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Preparing the PC environment
To prepare the PC environment:
• ensure the LAN is installed and functioning properly. Consult your network
administrator for assistance if necessary.
Enterprise Edge Attendant Console uses TCP/IP to communicate between the
Server component and the Attendant component. This protocol must be installed
on every PC that runs Enterprise Edge Attendant Console. This includes PCs that
are installed as stand-alone. Follow the steps in Windows networking for an
attendant on page 11 and Windows networking for an attendant on page 11.
Windows networking for an attendant
Enterprise Edge Attendant Console uses the industry standard TCP/IP protocol to
communicate between the Enterprise Edge server and the Attendant component.
This means that you need the Windows Network component for all Enterprise
Edge Attendant Console PCs, including those without a LAN adapter.
3
The Enterprise Edge Attendant Console installation process does not install the
Windows Network component. For instructions on installing the Windows
Networking component, refer to your network or Windows documentation.
To check that the Windows system is correctly set up before you install the
Enterprise Edge Attendant Console Attendant component:
Note: If your company has a network administrator, check with your
administrator before changing any network configuration parameters.
1. Start Windows on the Attendant PC.
2. On the Windows taskbar , click Start, point to Settings and then click Control
Panel.
3. Double-click the Network icon.
The Network window opens with the Configuration tab displayed.
4. Check that TCP/IP is on the list of installed network components. If not, click
the Add button to install this protocol using the Windows installation
procedures.
5. Double-click TCP/IP.
For Attendant PCs, check with your network administrator that the IPAddress
option is consistent with other PCs on the network. Normally, the Obtain an IP
address automatically option is selected.
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6. Install any components that are not present from the Windows installation
package or consult your network administrator for assistance. When these
items are checked, close the windows.
Checking the network components before installation
Before you install Enterprise Edge Service over the network, check that the
required network components are installed on the Attendant PC.
Note: If your company has a network administrator, check with your
administrator before changing any network configuration parameters.
To check for required network components on the Attendant PC:
1. Start Windows on the PC.
2. On the Windows taskbar , click Start, point to Settings and then click Control
Panel.
3. Double-click the Network icon.
The Network window opens with the Configuration tab displayed.
4. Check that all the following appear:
• a Network adapter
• the NetBEUI protocol
• File and printer sharing for Microsoft Networks
If they do not appear, return to the Configuration tab in the Network window
and click the Add button to add these protocols using the Windows installation
instructions.
5. Close the Network window.
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Windows networking for reports
When Enterprise Edge Attendant Console processes incoming calls, it stores
information about each call in a centralized database on the server PC. The Reports
component uses this database to prepare different types of call reports. If the
Reports component is executed on a PC, you must first locate the centralized
server database from the PC running the reports. Refer to Configuring the Reports
component on page 27.
To support operation of the Reports component on a networked Attendant PC:
1. Check that the Network window on the server PC has a network adapter in the
components list and that the NetBEUI protocol is present.
2. Check that the File and printer sharing component is present and enabled.
3. If any of these protocols are not present, add these protocols using the
Windows installation instructions.
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To share the server database with the Reports component over the network:
1. On the Windows taskbar of the Enterprise Edge server, click Start, point to
Find and then click Files or Folders.
The Find: All Files dialog box appears.
2. In the Named box type consoleservicedb.
3. Click the Find Now button.
4. Right-click the consoleservicedb folder and click Sharing.
The ConsoleServiceDB Properties dialog box opens.
5. Select the Shared as option.
6. Click the Permissions button.
The Access Through Share Permissions dialog box opens.
7. From the Type of Access list box, select Full Control.
8. Click the OK button.
A message appears asking if you want to include DOS users.
9. Click the Yes button.
10. Click the Apply button.
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Installing Enterprise Edge Attendant Console
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To install Enterprise Edge Attendant Console, complete each of the following
steps in order. Each step is described in detail in this guide.
1. Ensure you have all the contents of the Enterprise Edge Attendant Console
package.
2. Ensure all telephone system, PC and network requirements are met. Refer to
Preparing the PC environment on page 11.
3. Install the Attendant component by following the procedures in Installing the
Enterprise Edge Attendant Console Attendant component on page 15.
If you encounter error messages during the installation process, refer to
Troubleshooting on page 33.
Installing the Enterprise Edge Attendant Console Attendant component
On the Attendant PCs, install the Enterprise Edge Attendant Console Attendant
software. To install the Enterprise Edge Attendant Console Attendant software on
an Attendant PC:
1. Exit any Windows programs that are running.
2. On the taskbar, click the Start button, point to Find and then click Computer .
The Find: Computer dialog box appears.
3. In the Named list box, type the name of the Enterprise Edge server, or select
the Enterprise Edge server from the list. If you do not know the name, ask your
System Administrator.
4. Click the Find Now button.
The icon of the computer appears in the list below.
5. Double-click the computer icon.
The computer’s window opens.
6. Double-click the NortelDT folder.
7. Double-click the Attendant Console folder.
8. Double-click the Setup.exe file.
The Enterprise Edge Attendant Console Installation dialog box appears.
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