Avaya B169 User Guide

Avaya B169 Conference Phone

User Guide ENGLISH

Issue 1 June 2014

Avaya B169 Conference Phone User Guide

Notice

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Warranty

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License types

Concurrent User License (CU). End User may install and use the Software on multiple Designated Processors or one or more Servers, so long as only the licensed number of Units are accessing and using

Avaya B169 Conference Phone User Guide

the Software at any given time. A “Unit” means the unit on which Avaya, at its s ole discretion, bases the pricing of its licenses and can be, without limitation, an agent, port or user, an e-mail or voice mail account in the name of a person or corporate function (e.g., webmaster or helpdesk), or a directory entry in the administrative database utilized by the Software that permits one user to interface with the Software. Units may be linked to a speciﬁc, identiﬁed Server. CPU License (CP). End User may install and use each copy of the Software on a number of Servers up to the number indicated by Avaya provided that the performance capacity of the Server(s) does not exceed the performance capacity speciﬁed for the Software. End User may not re-install or operate the Software on Server(s) with a larger performance capacity without Avaya’s prior consent and payment of an upgrade fee

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Preventing toll fraud

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Avaya fraud intervention

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Avaya B169 Conference Phone User Guide

The patented audio technology OmniSound provides impressive audio quality for your distance meetings. Full-duplex audio via the hypersensitive microphone and powerful speakers enables speech in both directions. This natural loudspeaker sound quality is critical for effective, collaborative meetings that keep everyone engaged and contributing.

OmniSound is also enhanced with innovative features: noise suppression minimizes distracting background noise, wideband voice transmission provides a 7 kHz frequency range during VoIP calls, and an equalizer allows you to adjust the sound to suit the room’s acoustics.

Warning!

Do not expose the Avaya B169, charging stand or batteries to water or moisture.

Warning!

Do not open the casing of the Avaya B169.

Warning!

Only use the power adapter provided to connect the unit to the mains.

Warning!

Only use the battery provided or a Avaya-recommended replacement battery.

Warning!

Do not attempt to open or modify the battery.

Warning!

Extreme heat, short-circuiting or any attempt to modify the battery may cause it to ignite or explode.

Avaya B169 Conference Phone User Guide

TABLE OF CONTENTS

Description 2

General .................................................. 2

Maintenance .......................................... 2

Keypad .................................................. 4

Display screen ........................................ 5

Navigation and selection in menus ........... 6

General 7

Unpacking ............................................. 7

Connecting and installing the unit ............ 8

Select connectivity option ........................ 9

Using a computer ................................... 9

Switching of Avaya B169 ........................10

Recharging batteries ..............................11

Connect to a DECT system 12

Registration ..........................................12

Conﬁguring analog extensions .................13

Answering and making calls 14

Answering calls......................................14

Making calls ..........................................14

Making three-way calls (DECT) ................15

VoIP calls via a computer ........................15

Calls via mobile phones ..........................15

During a call 17

Adjusting the speaker volume ..................17

Muting the microphone ..........................17

Placing a call on temporary hold .............17

Ending calls ..........................................17

Switching connections during calls ..........18

Conference guide 19

Creating conference groups.....................19

Making conference group calls ................19

Making a temporary conference group call (multi-party call) using the Instant Guide 20 Displaying conference group participants 20

Editing conference groups ......................21

Deleting conference groups .....................21

Delete all conference groups ...................21

Conference guide settings ..................... 22

Displaying conference guide status ......... 22

Phonebook 23

Searching for contacts .......................... 23

Adding contacts ................................... 23

Editing contacts ................................... 23

Deleting contacts ...................................24

Deleting all contacts ..............................24

Displaying phonebook status ...................24

Recording 25

Star ting a recording .............................. 25

Mute function ....................................... 25

Hold .................................................... 25

Ending a recording ................................ 25

Listening to a recording ......................... 26

Managing recordings ............................. 27

Adjusting the recording indicator ............ 27

Displaying recording feature status ......... 27

Settings 28

DECT................................................... 28

Apperance ........................................... 29

Date and time ...................................... 29

Sound ................................................. 30

Sleep mode ...........................................31

Software ...............................................31

Checking status .....................................31

Permanently disable recording ................31

Upgrading software 32

Installing Avaya Upgrade utility .............. 32

Upgrading software ............................... 32

Technical speciﬁcations 33

Avaya DECT base station ....................... 34

Avaya B169 Conference Phone User Guide

DESCRIPTION

GENERAL

The Avaya B169 is a battery powered, wireless conference phone that can be connected

to the DECT base station included in the package, to a mobile phone, or to a PC.

The conference phone has a host of innovative features:

• A fully wireless unit that provides talk time of up to 60 hours without having to

recharge.

• OmniSound® audio technology.

• USB connectivity allows the phone to be used to make VoIP calls.

• The connectivity menu enables you to combine and switch easily between connectivity

technologies – DECT, USB, mobile.

• Conference guide for easy set-up of multiparty calls.

• Record your meetings with an SD memory card so that you can listen to them later on.

• Expansion microphones can be added to increase the voice pickup range. (Optional.)

• Can be upgraded with smart features, making it future-proof.

MAINTENANCE

Clean the equipment with a soft, dry cloth. Never use liquids.

Avaya B169 Conference Phone User Guide

DESCRIPTION

Display screenSpeaker Microphone Keypad LEDs

SD memory card port

LEDs

Flashing blue Incoming call

Steady blue light Call in progress

Flashing red Hold, microphone and

Steady red light Mute, microphone turned off

speaker turned off

Battery

Mini USB port for

PC connection

Expansion microphone

Power supply port

port

Security lock port

Expansion microphone port

Mobile phone connection

Avaya B169 Conference Phone User Guide

DESCRIPTION

KEYPAD

Settings

Alphanumerical buttons

open the phonebook

Navigation in menus

Display of call list

OK Yes/conﬁrm choice

Answer/connect calls During a call: Press to call a

new person

End call On/off

Conference Automatic dialling of

conference groups One press of this button will

always connect all parties to a conference call

Connectivity menu

No/end/back

Start/stop

recording

Increase volume

Decrease volume

Mute, the caller cannot hear you

Hold, puts a call

on hold

Navigation in menus

Display of call list

Hold down a button for 2 seconds to

Writing text

Each button contains letters and characters – more than those shown on the button (see illustration below). Press the same button repeatedly to change to another character. If there are two letters under the same button that you want to enter one after the other, you need to pause slightly before entering the second letter.

Press the button to delete the last character you entered.

(space) . - 1

G H I 4

P Q R S 7

A B C Å Ä Á À 2

J K L 5

T U V Ü Ú 8

D E F É È 3

M N O Ö Ø Ñ 6

W X Y Z 9

Avaya B169 Conference Phone User Guide

DESCRIPTION

DISPLAY SCREEN

On Hook

Signal strength DECT Date Time Battery charging

Off Hook

Call duration Recording indicator

Connectivity menu

Press to switch to and from this menu.

Mains connected Fully charged < 1 hr talk time

Press to switch to and from a menu.

Current menu Submenu Marked option – open by pressing OK button Scrolling list

(indication of where the marked option is in the list or menu)

List of setting options: Existing settings Marked option – select by pressing OK button

List of names: Marked name – select by pressing OK button

Avaya B169 Conference Phone User Guide

DESCRIPTION

NAVIGATION AND SELECTION IN MENUS

Press .



Select the option you want from the menu using the arrow buttons.



Conﬁrm by pressing OK to select the marked option.



Cancel the setting or go back one level in the menu by pressing .



Quit the menu by pressing again.



Note that after you have made changes to a setting, you must press OK to activate



the setting.

It is possible to open a menu option directly by pressing the number button that

corresponds to the position of the option in the menu (e.g. 2 to open PHONE BOOK and then 3 to select EDIT CONTACT).

Menu tree

CALL LIST

OUTGOING

INCOMING

MISSED

ERASE LISTS

PHONE BOOK CONF GUIDE RECORDING STATUS

SEARCH CONTACT

ADD CONTACT

EDIT CONTACT

ERASE CONTACT

ERASE ALL

IMPORT CONTACTS

STATUS

SEARCH GROUP

ADD GROUP

EDIT GROUP

ERASE GROUP

ERASE ALL

SETTINGS

STATUS

PLAYBACK FILE

RENAME FILE

ERASE FILE

ERASE ALL

SETTINGS

STATUS

SETTINGS

DECT

DE-REGISTER

BASE PARK

ACTIVATE DTMF

MULTIKEY DIALING

G722 CODEC

APPERANCE

LANGUAGE

SCREEN TEXT

LCD CONTRAST

TIME DATE

TIME

TIME FORMAT

DATE

DATE FORMAT

SOUND

RING LEVEL

KEY TONE

EQUALIZER

MOBILE LEVEL

FLASH

SLEEP MODE

UPGRADE MODE

FACTORY RESET

Avaya B169 Conference Phone User Guide

GENERAL

UNPACKING

Check that all parts are included in the package. If any parts are missing, please



contact your retailer.

• The Avaya B169 conference phone

• Battery

• Charging cradle

• 7.5 metre power cable for charging cradle/Avaya B169

• AC adapter

• 1.5 metre USB cable

Packages with base station also include:

• Avaya DECT Base station

• AC adapter with 1.5 metre cable

• 1.8 metre cable for line connection

Avaya B169 Conference Phone User Guide

GENERAL

CONNECTING AND INSTALLING THE UNIT

Open the battery cover and insert the battery as illustrated.



Connect to a DECT system (see page 12), a mobile phone or a computer as illus-



trated. (An optional phone cable is required for connection to mobile phones.)

Mini USB port for

PC connection

Place the conference phone in the middle of the table.



Place the conference phone at least 20 cm from the users.



+ 26 hidden pages