Avaya 4621SW User Manual

The Phone/Exit button displays the Phone screen from any other application screen.

Use the Page

Right & Page Left

buttons to move from one screen to another when the "paging indicator" displays on the line above the softkey labels.

When lit or flashing, you have a

message waiting. Follow your standard

voice mail retrieval procedures, as provided by your System Administrator.

Voice Mail

Line/Feature buttons

provide lines for calls and application-specific (Speed Dial, Call Log, Web) functionality.

Application Softkeys

navigate to application screens or initiate actions like

Call a number, Save data or Cancel the current activity.

Use the Options button to set up & update phone appearance & screen functions like:

• creating new or relabeling existing Feature buttons

• backing up/restoring user data

• changing the screen contrast, call timer display, etc.

Adding a Speed Dial Button:

1. Press the SpDial softkey.

2. Press the Add softkey.

3. Enter the Name & press the Line/Feature button next

to the Number field.

4. Enter the Phone Number.

5. Press the Save softkey.

Updating a Speed Dial Button:

1. Press the SpDial softkey and use the Page Left or

Page Right buttons to locate the applicable Speed Dial button.

2. Press the Edit softkey, then press the Line/Feature button

next to the button you want to update.

3. To update the Number, use the Left and/or Right Arrow

softkey to move the cursor and the Backspace Line/Feature

button to remove characters if needed.

4. To update the Name, press the Line/Feature button to the

left of the Name field, then use the Right or Left Arrow softkey to move the cursor. Use the Backspace Line/Feature button to remove characters, if needed and re-type the correct name.

5. Press the Save softkey.

Deleting a Speed Dial Button:

1. Press the SpDial softkey and use the Page Left or

Page Right buttons to locate the applicable Speed Dial button.

2. Press the Delete softkey, then press the Line/Feature

button next to the button you want to remove.

3. Press the Delete softkey again to confirm the deletion.

Web Controls:

Use these buttons to navigate web pages:

- redisplays the Home page.

- redisplays the current page.

- moves down one text line.

Page Right or Page Left

To use a link to switch pages, press the Line/Feature button to the left of the line with an underlined link.

- moves to the next or previous page.

- moves up one text line.

- moves down six text lines (a page).

(See the User Guide's Chapter 6 for details.)

Dedicated Feature buttons (Redial, Speaker, Mute, Headset, Hold, Transfer,

Conference, Drop, and Volume Up and Down) control call activity.

Call Log Navigation:

1. Press the Log softkey to display the

Call Log for missed (unanswered) calls.

2. Navigate to either the Incoming

Answered Call Log or the Outgoing Calls Log by pressing the InAns or Outgo softkey, respectively.

Note: (All logs have the same fields, characteristics and softkeys.)

• To review calls, press the Page Right button (to review the next 6 calls) or Page Left button (to review the previous 6 calls).

• To view call detail, press the Line/ Feature button next to the applicable call, then press the Return softkey to re-display the Call Log screen.

Making Calls:

• Pick up the handset, activate the Speaker or Headset, and dial your party. To redial, press the phone's dedicated Redial button.

• To speed dial, press the SpDial softkey, press Page Right or Page Left to locate the party you want to call, then press the Line/Feature button next to that entry.

• From the Call Log, press the Log softkey. Use the Page Right or Page Left button to locate the party to be called in any of the three logs (Missed, Incoming Answered or Outgoing), press the Line/Feature button next to the desired entry, then press the Call softkey.

• From a Web Page phone link, simply select the link.

Receiving Calls: Pick up the handset,

Adding a Call Log Entry or Web Phone Number to a

activate the headset or press the Speaker button and talk.

Speed Dial Button:

1. From a Call Log, press the

Line/Feature button to the left of the

party you want to add. (From a web page, start at the next step.)

2. Select the AddtoSD softkey; edit the

name/number by selecting either field and using the Arrow softkeys to move the cursor.

3. Press Save, then Phone/Exit to return

to the Phone screen, or select another application tab as desired.

Logging the Phone Off:

1. Press the Options button.

2. Select the Line/Feature button next to the

Log Off option.

3. To unregister the phone from the call

server and restore options settings to their default values, select the Line/Feature button next to Yes.

To Log in:

1. Enter your extension & press #

2. Enter your Password & press #

16-300296 Issue 1 April 2005