Page 1
QUICK GUIDE
telephone
Page 2
Getting to know your telephone
Display
The screen displays several pages of information
concerning the present call.
To check or modify
your key
programming.
Audio keys
to reduce
loudspeaker or
receiver volume
Loudspeaker
to share a conversation
to increase
loudspeaker or
receiver volume
You have an ALCATEL Easy REFLEXES digital telephone. The screen, functions and loudspeaker
combine a maximum of convenience with extremely simple operation.
Programmable keys and LEDs
The keys are divided into line keys, corresponding to
the line LEDs, and function keys.
Line LEDs
Call in progress.
Incoming call (flashing).
Callback (flashing).
Call on hold (flashing).
Function LEDs
Function active.
Some function keys are preprogrammed:
Divert your calls to another extension.
Access the various mail services.
Access your personal directory.
Automatically redial the last number dialled.
Display new page.
Transfer call to another extension.
Light indicating voice messages received
or callback requests.
To terminate a call or
programming.
Installing the programmable key label
A printed label is supplied with the station. This should be installed
between the programmable keys.
Insert a flat “blade” into the slot.
11
22
Raise the cover.
33
Slide the printed label into
position.
44
Replace the cover.
Page 3
SETTING UP
Adjusting screen brightness
screen brightness icon is
displayed
consecutive apply exit
presses
(4 to 16)
Selecting ringer tune and adjusting volume
You can select your ringer tune (choice of 8) and adjust the volume
(1 to 7).
consecutive
consecutive
presses to
presses
obtain tune (8) adjust volume (7)
to
apply
tune number and volume
are displayed
Selecting a language
present language
is displayed
select language
(keys 1 to 4)
apply exit
Locking/unlocking your telephone
■
To make a call
or or
MAKING A CALL
lift the press dial the number
receiver a line key for your call
■
To answer
■
To terminate a conversation
or
lift the receiver hang up
Making an outside call
dial 0 dial the number number dialled
for your call
Making an internal call
or
number for the name of person
required operator called or operator
Calling from the directory
■
Personal directory
directory press one of the keys 0 to 9 Directory number (8000 to 8399)
■
Common directory
Redialling last number dialled
personal to lock to unlock
code (4 digits).
Default code
1515
redial speak
Requesting automatic callback
internal number
busy
“Automatic callback if extension busy” programmed key
code for function callback
Page 4
HANDLING SEVERAL CALLS
Calling a second person during a conversation
During a conversation, to call a second person.
or
dial number line key
required
the first call is on hold
Receiving a second call
During a conversation, another person is trying to call you.
the first call is on hold
caller’s name
displayed
for 3 seconds
line key with
light flashing
Transferring a call
During a conversation, to transfer the call to another number.
number to transfer hang up
be called
Switching between two calls (Broker call)
the first call is on hold
line key with
LED flashing
Three-way conference
During a conversation, a second call is on hold.
code for same key hang up on all
function to cancel correspondents
“Conference”
you are in conversation with
your first correspondent
again
CUSTOMISING YOUR TELEPHONE
Programming your personal code
The default code on your telephone is 1515.
old code
(4 digits)
new code apply exit
(4 digits)
Programming your personal directory
Create your directory using the 10 keys (0 to 9) on the keypad.
directory present value
number (0 to 9) displayed
*
enter new
label
internal or apply
outside number
to be entered
*To enter a name: the numeric keys have letters which can be obtained
by consecutive presses.
press once for “A”,
twice for “B”,
three times for “C”
0
1
2
3
4
present number
displayed
Personal directory numbers
5
6
7
8
9
Move the cursor
to the left
or right
Page 5
GROUP OPERATION
Call pick-up
■
Another telephone is ringing■A telephone in your group is ringing
WHILE YOU ARE AWAY - WHEN YOU RETURN
Diverting calls
■
To another extension
code for n°of telephone ringing code for function
function “Group call pick-up”
“Extension call pick-up ”
Answering a general bell
If the operator is absent, to reply to calls to the operator:
General bell is ringing
code for function
“Answer general bell”
Broadcasting a message to a group
To broadcast a message on the loudspeakers of the extensions
in your group:
number of your hang up
broadcasting group
speak: you have
20 seconds
Sending a written message to one of your correspondents
■
Internal number
message number of extensions first message
next message
to receive message
previous message
message sent
or
read complete
message
in list (max. 27)
divert destination hang up
number
■
Diverting calls to a voicemail (option)
function code for number of voicemail
type of diversion required
Follow me diversion
From extension to receive
the diverted calls
code for function number of your extension
“Follow me diversion”
Cancelling all diversions
programme another type of
or
diversion
Consulting recorded messages
The light indicates that messages have been received.
■
Written messages (and callback requests)
number of sender of supplementary start of remainder of
messages 1st message information message message
call back
sender
■
Voice messages (option)
follow voice instructions
Page 6
ALCATEL OFFICE*
A function is activated by entering the corresponding code on the keypad.
Function
Answer general bell ✳1
Answer paging by prefix ✳95
Answer paging by suffix #95
Appointment time
(programmed)
Automatic callback if
terminal busy 5
Broadcast groups #✳
Broker call 2
Business account code
Calibrated break 65
Cancel all diversions ✳00
Cancel automatic callback #99
Cancel enquiry call 1
Cancel follow me ✳07
Common directory numbers 8000
Conference 3
Consult voice messages
Consultation of call on hold #8
Divert group calls #06
Divert if busy ✳02
Divert to paging ✳04
Do not disturb ✳05
Do not disturb override 9
DTMF End to End ##
Follow me diversion ✳06
Group call 500
Group call pick-up ✳6
Hunting group in #4
Your telephone provides access to a number of functions, depending on
You can programme keys as required and print new labels.
Name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Telephone No.: . . . . . . . . . . . . . . . . . . . .
Fax. No.: . . . . . . . . . . . . . . . . . . . . . . . . . . . Mobile No.: . . . . . . . . . . . . . . . . . . . . . . . .
E-mail address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Alcatel Business Systems, in keeping with its policy of constant product
improvement for the customer, reserves the right to modify product specifications
Alcatel Business Systems - 56, avenue Jean-Jaurès - F-92707 Colombes Cedex
*ALCATEL 4200 Ref.: 3AK 19029 AUAA Ed. 01
Table of codes
Function
Default
code
Your
code
Hunting group out #4
Immediate diversion ✳01
Intrude on a call 4
Line allocation
Line allocation +
callback with charge info.
Locking/Unlocking ✳3
Meter Total Recall
Moving a terminal 878
Open door
Operator call 9
Paging by prefix #90
Paging by suffix 7
Park / retrieve parked call ✳7
Protect a call 98
Redial last number #1
Replacing a terminal 877
to 8399
Seize main line 0
Seize secondary lines 460
Selective diversion
Substitution
(business charge code)
Switch to programming 88
Terminal call 100
Terminal call pick-up #6
Text message
(call back later) ✳91
to 525
Voice message 66
(codes reserved) and 67
your system version and configuration.
See the installation guide or contact your distributor.
without prior notice.
R.C. Paris 602 033 185
to 494
to 227
Default
code
Your
code
Groupe Extrême
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