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ALCATEL 4200
Easy
Courtesy of DownerCommspec (NZ) Ltd
For Sales and Service
DownerCommspec (NZ) Ltd
0800-828-888
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MAKING CALLS
OUTWARD DIALING
INTER OFFICE CALLING
CALLBACK
If an extension is engaged you may
programme your phone to ring you
when the extension is free
REDIAL
Dial 1, followed by the desired number
Dial extension number
After you have dialled the extension and hear busy tone
Dial 5 to set a Callback
To Cancel dial # 99
Dial # 1
DIRECTORY DIALLING
BY NUMBER
Accesses up to 400 Company
speed dials by number
BY NAME
Dials Internal and Company names
using Directory
Dial the 4 digit speed code 8000 - 8399
1. Press DIRECTORY key
2. From your alpha keypad, enter the first letter of the name you
require
3. Press + or - to scroll to desired name
4. Press OK the number is automatically dialled for you
PERSONAL SPEED DIALLING
PROGRAMMING
Stores and accesses up to 10
speed dials exclusive to your phone
0 1
2 3
4 5
6 7
8 9
TO DIAL
1. Press PERSONAL SPEED key
2. Press
3. Enter a speed number between 1 - 9
4. Enter the name from your alpha keypad
5. Press OK
6. Dial 1 followed by the telephone number
7. Press OK
1. Press PERSONAL SPEED key
2. Press + or - to scroll to desired name
3. Press OK The number is automatically dialled for you
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FEATURE CODES
1 Outside Line
0 Operator
8000 - 8399 Dialling a System Directory number
5 Automatic Call back
# 99 Cancel automatic callback
# * Paging All Calls
# 2 Paging Group
* 7 Parking a Call
* 7 Retrieve Parked Call from your extension
* 7 (extn) Retrieve Parked Call from your own or another extension
# 6 (extn) Direct Pick Up
* 6 Group Pick Up
* 1 Bell Pick Up
* 01 Forward All Calls
* 02 Forward Calls on Busy
* 00 Cancel Call Forwarding
* 06 Forward I’m Here
* 07 Cancel Forward I’m Here
# 1 Redial
3 Conference
552
551
Headset ON
Headset OFF
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Press
Press + or - to scroll and select from the following additional features
Each time the desired feature is displayed on your screen, press the OK key to confirm your choice
FEATURES
INFORMATION KEY
1. WHO AM I – Displays your extension number
LOCK – Disables your phone from being used
2.
APPMT – (Appointment) By inserting a time (4 digits) you may get your phone to ring you (Alarm)
3.
DIVERT – Diverts your phone or enables text messaging
4.
PHONE – Enables Headset use, Contrast (Dial 1), Melody (Dial 1 for tune and Dial 2 for Volume)
5.
SENDING DTMF TONES
FOR AUTOMATED
TELEPHONE
MESSAGING, e.g.
TELEPHONE BANKING;
VOICEMAIL ETC
Dial the required number
Press DTMF key or Dial # #
Dial the required digits from your keypad
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GROUP PICK UP
Answers any ringing phone in your
group
DIRECTED PICK UP
Answers a specific ringing phone
ANSWERING NIGHT
BELLS
TRANSFER
¾ To Retrieve the call if
you have not hung up
¾ To Retrieve the call if
you have hung up
IGNORE THE CALL
REPLACE YOUR
RECEIVER
ANSWER THE CALL
WAITING AND HOLD
YOUR 1
ST
CALLER
SHUTTLING BETWEEN
THE TWO CALLERS
HOLD A CALLER
RETRIEVE CALL ON
HOLD
RECEIVING CALLS
Press PICKUP or Dial * 6
Press DIR PICK or Dial # 6
Dial the extension number you wish to answer
Dial * 1
TRANSFERRNG
Ask your caller to hold
Dial extension number
Wait for an answer (optional)
Press TRANSFER and hang up
Press then CALL key (flashing)
You are connected to your caller
Press DIR PICK or Dial # 6
Followed by the extension number
CALL WAITING
It will return to its sender
The 2nd call will ring your phone
Ask your caller to hold
Press flashing CALL key
You are connected to the 2nd caller
Press CALL key (flashing) to shuttle between the two callers
(first caller goes on hold automatically)
HOLDING
Ask your caller to hold
Press HOLD key
Press CALL key (flashing)
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PARK
PARK RETRIEVE
ANSWERING PAGE
ALL CALLS
PAGING GROUP
CONFERENCING UP TO 3
PARTIES
Any combination internal and
external
LEAVING A TEXT MESSAGE FROM YOUR PHONE
TO SET
Displays a visual message to
screen phone extensions
PARKING
Ask your caller to hold
Press PARK (or Dial * 7)
Press PARK (or Dial * 7)
Dial the extension number the call is parked at
PAGING
From any phone
* 7 followed by the number announced by the operator
Dial
Dial # *
Dial # 2
CONFERENCING
While in conversation
Dial the extension you wish to conference
(Speak with the new party – the other party can not hear)
Press 3 to conference all parties
1. Press
2. Press + (until 4-Div is displayed on screen)
3. Press OK
4. Press + (until Text is displayed on screen)
5. Press OK
6. Press + and - (until desired message is displayed on screen)
Enter information from your keypad where prompted, press OK
7. Press OK
“Text Answering” is now displayed on your screen
To Cancel Dial
* 00 or Press DIVERT
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TO SET
Sends a visual text message to
Display phones
(N.B. Once sent the message can
not be cancelled)
WHEN YOUR MAIL KEY
IS ILLUMINATED
(Feature only available if your
phone is programmed with a
NEXT SCREEN key)
TO SET
SENDING A TEXT MESSAGE
1. Press MAIL key
2. Dial 2
3. Enter destination extension
4. Press + and - (until desired message is displayed on screen)
5. Press OK
Pressing NEXT SCREEN will view second part of longer
messages
6. Press OK
READING A TEXT MESSAGE
1. Press MAIL key
(Screen displays how many text or voice messages received)
2. Press 2 (Senders name is displayed on screen)
3. Press OK
Press NEXT SCREEN to read message
4. Press OK (Calls sender and deletes message)
DIVERTING CALLS
1. Press
2. Press + (until 4-Div is displayed on screen)
3. Press OK
4. Press + (until desired Divert type is displayed on screen)
5. Press OK
6. Enter destination extension
To Cancel Dial
* 00 or Press DIVERT
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