Alcatel 4200 User Manual

During a conversation, to call a second person.

During a conversation, another person is trying to call you.

During a conversation, to transfer the call to another number.

During a conversation, a second call is on hold.

code for same key hang up on all function to cancel correspondents

“Conference”

you are in conversation with

your first correspondent

again

line key with LED flashing

the first call is on hold

number to transfer hang up be called

caller’s name

displayed

line key with

for 3 seconds

light flashing

the first call is on hold

dial number line key required

the first call is on hold

HANDLING SEVERAL CALLS

The default code on your telephone is 1515.

Create your directory using the 10 keys (0 to 9) on the keypad.

*To enter a name: the numeric keys have letters which can

be obtained by consecutive presses.

Move the cursor to the left or right

press once for “A”, twice for “B”, three times for “C”

internal or apply outside number to be entered

enter new label

present number

displayed

directory present value number (0 to 9) displayed

new code apply exit (4 digits)

old code

(4 digits)

CUSTOMISING YOUR TELEPHONE

■

Another telephone is ringing■A telephone in your group is ringing

If the operator is absent, to reply to calls to the operator:

To broadcast a message on the loudspeakers of the extensions in your group:

■

Internal number

message sent

next message

previous message

read complete message

message number of extensions first message

to receive message

in list (max. 27)

number of your hang up broadcasting group

speak: you have

20 seconds

code for function

“Answer general bell”

General bell is ringing

code for n° of telephone ringing code for function function “Group call pick-up”

“Extension call pick-up”

GROUP OPERATION

■

To another extension

■

Diverting calls to a voicemail (option)

The light indicates that messages have been received.

■

Written messages (and callback requests)

■

Voice messages (option)

After all messages are reviewed the light goes off.

follow voice instructions

number of sender of sender of start of remainder of call back messages 1st message next message message message sender

programme another type

of diversion

code for function number of your extension

“Follow me diversion”

From extension to receive

the diverted calls

function code for number of voicemail

type of diversion required

divert destination hang up

number

WHILE YOU ARE AWAY - WHEN YOU RETURN

Broadcasting a message to a group

Sending a written message to one of your correspondents

Follow me diversion

Cancelling all diversions

Consulting recorded messages

Switching between two calls (Broker call)

Three-way conference

Transferring a call

Calling a second person during a conversation

Receiving a second call

Programming your personal code

Programming your personal directory

Answering a general bell

Call pick-up

Diverting calls

QUICK GUIDE

telephone

Personal directory numbers

Answer general bell ✳1 Answer paging by prefix ✳95 Answer paging by suffix #95 Appointment time (programmed) Automatic callback if terminal busy 5 Broadcast groups #✳ Broker call 2 Business account code Calibrated break 65 Cancel all diversions ✳00 Cancel automatic callback #99 Cancel enquiry call 1 Cancel follow me ✳07 Common directory numbers 8000

to 8399 Conference 3 Consult voice messages Consultation of call on hold #8 Divert group calls #06 Divert if busy ✳02 Divert to paging ✳04 Do not disturb ✳05 Do not disturb override 9 DTMF End to End ## Follow me diversion ✳06 Group call 500

to 525

Group call pick-up ✳6

Hunting group in ✳4

Hunting group out #4 Immediate diversion ✳01 Intrude on a call 4 Line allocation Line allocation + callback with charge info. Locking/Unlocking ✳3 Meter Total Recall Moving a terminal 878 Open door Operator call 9 Paging by prefix #90 Paging by suffix 7 Park / retrieve parked call ✳7 Protect a call 98 Redial last number #1 Replacing a terminal 877 Seize main line 0 Seize secondary lines 460

to 494 Selective diversion Substitution (business charge code) Switch to programming 88 Terminal call 100

to 227 Terminal call pick-up #6 Text message (call back later) ✳91 Voice message 66 (codes reserved) and 67

ALCATEL OFFICE*

Table of codes

A function is activated by entering the corresponding code on the keypad.

Your

code

Default

code

Your

code

Default

code

Function

You can select your ringer tune (choice of 8) and adjust the volume (1 to 7).

personal to lock to unlock code (4 digits). Default code 1515

apply exit

select language

(keys 1 to 4)

present language

is displayed

consecutive

apply

presses to

presses

obtain tune (8) adjust volume (7)

tune number and volume

are displayed

consecutive apply exit presses (4 to 16)

screen brightness icon is

displayed

SETTING UP

■

To make a call

■

To answer

■

To terminate a conversation

■ To put a call on hold ■ To retrieve a call on hold

■ Personnal directory ■ Common directory

■

Personal directory

call back preprogrammed key

internal number

busy or not responding

redial

directory nummer 8000 to 8399

press one of the keys 0 to 9

directory

the call is on hold

hold

conversation

is resumed

dial 0 dial the number number dialled

for your call

lift the receiver hang up

lift the press dial the number receiver a line key for your call

MAKING A CALL

Making an outside call

Put a call on common hold

Calling from the directory

Redialling last number dialled

Requesting automatic callback

Hold

Getting to know your telephone

You have an ALCATEL Easy REFLEXES digital telephone. The screen, functions and loudspeaker combine a maximum of convenience with extremely simple operation.

to reduce

loudspeaker or

receiver volume

to increase loudspeaker or receiver volume

Loudspeaker

to share a conversation

Audio keys

Programmable keys and LEDs

The keys are divided into line keys, corresponding to the line LEDs, and function keys.

Line LEDs

Call in progress. Incoming call (flashing). Callback (flashing). Call on hold (flashing).

Function LEDs

Function active.

Some function keys are preprogrammed:

Divert your calls to another extension. Access the various mail services. Access your personal directory. Display new page. Redial. Put a call on common hold.

Installing the programmable key label

A printed label is supplied with the station. This should be installed between the programmable keys.

Insert a flat “blade” into the slot.

Raise the cover.

Slide the printed label into position.

Replace the cover.

Adjusting screen brightness

Selecting ringer tune and adjusting volume

Selecting a language

Display

The screen displays several pages of information concerning the present call.

Light indicating voice messages received or callback requests.

To terminate a call or programming.

To check or modify your key programming.

Locking/unlocking your telephone

Name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Telephone No.: . . . . . . . . . . . . . . . . . . . .

Fax. No.: . . . . . . . . . . . . . . . . . . . . . . . . . . . Mobile No.: . . . . . . . . . . . . . . . . . . . . . . . .

E-mail address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

*ALCATEL 4200 Ref.: 3AK 19029 AUAB Ed. 01 AUAB

Alcatel Business Systems, in keeping with its policy of constant

product improvement for the customer, reserves the right to modify

product specifications without prior notice.

Alcatel Business Systems - 56, avenue Jean-Jaurès - F-92707

Colombes Cedex R.C. Paris 602 033 185

Groupe Extr me

Your telephone provides access to a number of functions, depending on

your system version and configuration.

You can programme keys as required and print new labels.

See the installation guide or contact your distributor.

HOLD