Alcatel-Lucent 4074 H, 4074 GH, 4074 GI, 4074 GB, 4074 CC User Manual

User guide

You now have a cordless telephone (model 4074 B, 4074 GB, 4074 CC, 4074 GI, 4074 H or 4074 GH). Your telephone complies with DECT standards and is one of the

Alcatel ReflexesTMrange.

To help you become immediately operational, we have prepared an easy-to-use guide.

In easy steps, you will get to know the many functions provided by your telephone, from the simplest, which you will learn immediately, gradually progressing to the most complex, including all the “convenience” functions.

Your Alcatel 4074 will provide all you want and expect from a telephone.

The availability of some of the functions described may depend on your model of telephone, or on your system version or configuration. If you are in doubt, consult your system supervisor.

Symbols used in the documentation

Actions, events

Navigation key

Display and display keys

Line keys

Hang up, terminal inactive.

Lift receiver, take line.

Line key and corresponding icon

Display

The navigator has four keys. The appropriate key will be highlighted.

Indicates result of action.

Description of an action or context.

Text on blue background.

Press.

Keypads

Function and multi-function keys

Other symbols used

Choice of operating mode in an action sequence.

Alternative to action sequence.

Choice of two keys

Comment.

Important information.

Second function.

First function.

Specific key on alphanumeric keypad.

Alphanumeric keypad.

Contents

Your telephone ............................................................................ p. 5

Principles of utilisation, using your telephone, cleaning your telephone, installing the battery in the telephone.

Accessories .................................................................................. p. 13

Charger/holders, spare battery, using the commercial battery holder, carrying bag.

Using your telephone............................................................... p. 19

Making an outside call, making an internal call, calling an internal correspondent by name.

Handling several calls............................................................. p. 27

A second call while a call is in progress, receiving a second call while a call is in progress.

Group operation ......................................................................... p. 33

Answering a general bell, call pick-up, hunting groups.

While you are away - When you return.......................... p. 37

Selecting calls to be diverted, diverting calls to another number, diverting calls to a recorded message.

Customizing and adjusting your telephone.................. p. 43

Adjusting your telephone, programming your personal code, selecting your ringer tune, selecting receiver sound volume..

Using your telephone in GAP mode................................. p. 49

Registering the telephone, customizing your telephone, programming your personal directory, using your telephone.

Glossary ......................................................................................... p. 57

Index ................................................................................................ p. 59

Your telephone

General description................................................................................................................... p. 6

Principles of utilisation ............................................................................................................ p. 8

Conditions of utilisation of your telephone.................................................................. p. 8

Using your telephone............................................................................................................... p. 9

Cleaning your telephone........................................................................................................ p. 10

Carrying your telephone......................................................................................................... p. 10

Locking your telephone keypad......................................................................................... p. 10

Screen backlighting .................................................................................................................. p. 10

Beeps other than during calls............................................................................................ p. 11

Installing the battery in the telephone............................................................................ p. 11

Your telephone

Programmable keys

Your telephone has two keys that can be programmed by the installation technician.

The keys are used to:

make a direct internal or external call access a function

By default:

Message service (long press)

Conference

Micro

Green light indicating:

Incoming call: flashing with call ringing. Going out of radio coverage: fast flashing.

Function keys:

The function is obtained by a long press on the key (2 beeps).

Multi-function keys:

The first function is obtained by a quick press (1 beep) and the second function by a long press (2 beeps).

During a call: adjusting earphone sound

volume. In standby: locking/unlocking your keypad,

4074 GI backlighting on/off (long press)

Personal directory. Call by name (long press).

Transferring a call Redialling the last number dialled (long press).

Activating the buzzer while deactivating the ringer, and vice-versa (long press).

Adjusting your telephone (long press).

Customizing your telephone (long press).

Sending DTMF codes (long press).

Your telephone

Headset socket:

(models 4074 H, 4074 GH and 4074 GI)

Display and corresponding icons:

Comprises 2 lines of 16 characters. The first line gives general information and the second shows the icons corresponding to the function keys:

Call icons:

Radio reception icons:

Battery icons:

Option icons:

Ringer volume (GAP mode).

Buzzer on/off (on 4074 GC and 4074 GI).

Going out of coverage beeps on/off.

Volume (1 to 4).

Key beeps on/off.

Ringer on/off.

Battery on charge (flashing). Battery fully charged (light on).

Battery discharged or defective (flashing).

Reception OK (light on)

Limit of coverage zone (flashing). Poor reception (light on).

Placing a call on hold.

Call in progress.

Incoming call.

Navigator:

Display pages can be scrolled, to confirm entries:

Call keys:

Hanging up or end of entry. Switching off (long press).

Lifting the receiver. Switching on (long press).

Validate entry

or initiate a call

by name.

Scroll the display pages.

Display previous choice.

Erase last character entered.

Display next choice in list or send timed break

(depends on context).

Line key

Your telephone

Principles of utilisation

Coverage zone:

The DECT functions provided by your Alcatel system basically allow user mobility by managing DECT cordless telephones..

The Alcatel system radio coverage is provided by a number of base stations that transmit and receive within a radius of 20 m to 50 m (depending on environment). The zone covered by a base station is called a cell.

Mobility:

A user can make or receive calls in any cell.

Radio transfer:

Radio transfer allows the user to move around, from one cell to another, during a call. Transition between cells is automatic, with no effect on the call. In some cases, a slight crackle may be audible at the instant of transition.

Conditions of utilisation of your telephone

Using a DECT standard telephone:

You are going to use a DECT standard telephone that provides a private call facility between cordless telephones and a cordless PBX or domestic relay units.

Conditions of utilisation:

In addition to the actual equipment type approval, the conditions of utilisation must als

be observed, notably concerning the radio frequencies used:

No guarantee is given concerning possible interference affecting DECT equipment, due to other authorised utilisation of the radio frequencies concerned.

DECT equipment must not be used to provide telephone links between fixed points, as the links are not permanent and the power radiated by the antenna is less than 250 mW.

DECT systems must be installed by a licensed technician.

Your telephone

Conditions of utilisation of your telephone (continued)

Using your telephone

Charging the telephone on its holder (see page 15).

Switching on your telephone:

Conversely, if:

Lifting the receiver: Hanging up: Switching off your telephone:

Keys with a dual function: Left-hand function: Right-hand function:

at least one secondshort press

a second beep

(lower tone)

one

beep

If the display shows “OUT”, you are outside the coverage zone.

icon flashing

charge

the battery

the display does

not come on

battery and coverage icons light up

wait a few seconds

one beep

your telephone

is operational

display

comes on

Do not use your telephone close to inflammable gas or liquids.

Between -5°C and -20°C the display may not be readable but this is only temporary and does not affect the operation of your telephone.

Your telephone may not operate properly at temperatures below -20°C or above +55°C.

Do not expose your telephone to severe conditions, such as rain, salty spray, dust, etc, which can adversely affect operation.

This telephone must only be used with an Alcatel system.

Your telephone

Cleaning your telephone

Your telephone does not require any specific servicing. However, it may be cleaned using a soft, damp cloth.

Carrying your telephone

To avoid losing your telephone, get into the habit of clipping it onto your belt.

Locking your telephone keypad

To prevent the keys from being accidentally pressed:

Proceed in the same way to unlock the keypad.

Screen backlighting*

Allows the telephone to be using in poor light conditions:

When you stop pressing the keys: When you press a key again:

Proceed in the same way to deactivate backlighting.

* Backlighting provided for display and keys on telephones 4074 H, 4074 GH and 4074 GI.

Using this function as little as possible will extend the time between battery charges.

15 seconds

lighting lights up

automatically

lighting goes out

automatically

- in standby: 2 beeps

- call in progress: no beep

a call is in progress

or telephone

in standby

The keypad is unlocked automatically if a call is received and locked again after the call.

keypad is locked

in standby

The casing of telephones 4074 H, 4074 GH and 4074 GI provides protection against impact. Various types of protective case are available. Consult your installation technician.

Do not use soap or detergent, which could damage the colours or surfaces of the telephone.

Your telephone

Beeps other than during calls

Coverage beeps: Battery charge beeps:

Installing the battery in the telephone

Do not force the battery insertion as this can damage your telephone.

Do not use excessive force. Insert the lower part (1) first, and then gently press the upper part (2) to click into position.

icon flashing

battery needs

charging

4 beeps

you are going

out of

coverage

2 beeps

Accessories

Charger/holders.......................................................................................................................... p. 14

Batteries........................................................................................................................................... p. 14

Charging your telephone....................................................................................................... p. 15

Charging the spare battery................................................................................................... p. 16

Using the commercial battery holder............................................................................. p. 16

Carrying cases............................................................................................................................. p. 17

Accessories

Charger/holders

Support 4071 DA :

Charger/holder 4071 DA provides a convenient holder for the telephone while also charging the battery. The telephone can be “off” or “on”.

Holder 4071 BA and 4071 BC:

Two other models of charger/holder, with no spare battery position and no indicator LEDs (charge level is indicated on the telephone display), are also available as types 4071 BA and 4071 BC. Charger/holder 4071 BC can be used with telephone 4074 GC to provide a hands free call facility.

Batteries

Your telephone is supplied with a 1200 mAh NiMh or a 600 mAh NiCd battery.

Endurance with NiMh battery:

Endurance with NiCd battery:

4 hours

in continuous

conversation

25 hours

in standby, inside the

coverage zone

10 hours

in continuous

conversation

55 hours

in standby, inside the

coverage zone

The mains power socket used must be close to the charger/holder and easily accessible, so that it can be used as an “on/off” facility.

The fully charged indications given on the telephone display and on the charger can differ by one or two minutes. This has no influence on the battery charge level. If the telephone is placed on the holder 4071 DA without a battery, the battery charge LED indication will not be significant. A wall mounting kit is available for your 4071 DA.

The holder comprises:

1. a position for the telephone,

2. an LED indicating the battery charge level,

3. a position for a spare battery,

4. an LED indicating the level of charge

of the spare battery,

5. a mains power connection cable.

Accessories

Batteries (continued)

Initial charge:

If no charge indication is displayed, install the battery alone in the rear housing of the charger for at least two hours (overnight is recommended).

Do not allow the battery to lose its capacity:

Each battery should be fully discharged, and then charged, at least every two months:

Charging your telephone

Do not needlessly remove/replace the telephone on its holder.

telephone charged and availablearound

90 minutes

LED becomes green,

indicating trickle charge phase

telephone partially discharged, off or on

telephone fully discharged and off

quick charge phase

the LED lights up green

and immediately

becomes red

the LED lights

up red

place the telephone

in the holder

low charge is indicated

give a complete

charge

do not place your

telephone on

the holder

The batteries contain polluting materials and should be finally disposed of through a specialist collection point.

Batteries only become fully efficient after around ten charge/discharge cycles.

minimum 2

hours

icon flashing5 minutes

battery

charged

charging

place the telephone,

switched off,

on the charger

Accessories

Charging your telephone (continued)

Telephone not used for extended period (more than 8 days):

Charging the spare battery

Install the battery, preferably fully discharged, in its housing:

Battery defective or incorrectly installed:

Using the commercial battery holder

Depending on the model, your telephone package will contain a battery holder, enabling ordinary commercial batteries to be used. Any commercial AA NiCd 1.2 V battery may be used. However, the charge time required will be at least 4 hours.

To install the chargeable cells in the holder, release the retaining strip, insert two AA cells, respecting the polarities shown inside the holder, and install the retaining strip. You can now charge the holder, either installed in the telephone or in the charger spare battery housing.

The batteries contain polluting materials and should be finally disposed of through a specialist collection point.

The battery may become hot during the charge. This is not a fault. Protection is available against battery overheating, to preserve its nominal working life (only for an enclosed battery pack).

LED does not

become red

LED alternates between green

and red

LED does not light up

8 hours

battery OK for use

LED becomes

green

battery on slow

charge

the LED lights

up red

When telephone 4074 GC is used in hands free mode, its battery is no longer charged. Avoid needlessly long conversations in hands free mode when the telephone battery is not fully charged. After a call in hands free mode, charging the telephone will soon restore the full battery charge.

If the telephone must be kept out of the charger, the battery should be removed and stored separately or placed in the spare battery housing on the rear of charger 4071 DA.

leave telephone

on holder

Accessories

Using the commercial battery holder (continued)

Carrying cases

Several types of carrying case are available for the 4074 range of telephones. These cases provide effective protection against impact (being dropped), dust and liquids. Carrying cases are strongly recommended in severe environments. For the characteristics of each model, contact your installation technician.

Remove the belt clip from your telephone to facilitate case insertion and removal. To remove the belt clip from telephones 4074 B, GB, GB Ex and GC, unscrew the clip mounting screw and store the belt clip for future use. On telephones 4074 H, GH and GI, firstly release the belt clip using the tip of a ball-point pen, while pushing back the top tab behind the clip. Then release the clip by sliding it downwards on the telephone.

Do not use dry batteries. Overcharging batteries cannot increase the nominal charge level and may seriously damage your telephone or charger.

Only batteries recommended by Alcatel should be used. Batteries should only be charged in the chargers supplied by Alcatel. If these instructions are not strictly observed, Alcatel declines all responsibility.

Do not install different types of cell, or cells with different charge levels, in the holder.

171819

Using your telephone

Making a call ................................................................................................................................ p. 20

Making an outside call............................................................................................................ p. 20

Making an internal call ........................................................................................................... p. 20

Calling your correspondent by name

(company directory) ................................................................................................................. p. 21

Calling from your personal directory.............................................................................. p. 21

Calling from the common directory................................................................................. p. 21

Calling using a programmed key..................................................................................... p. 22

Receiving a call........................................................................................................................... p. 22

Redialling the last number dialled (redial).................................................................. p. 22

Automatically calling back a busy internal number............................................... p. 22

Being automatically called back by a busy internal number........................... p. 23

Receiving calls to the terminal corresponding to your telephone................. p. 23

Calling an internal correspondent on his/her pager ............................................ p. 23

Answering a call on your pager........................................................................................ p. 24

Sending DTMF signals............................................................................................................ p. 24

Making an ISDN call................................................................................................................ p. 24

Hiding your identity................................................................................................................... p. 25

Using your telephone

Making a call

Answering a call: Terminating a call:

Making an outside call

Making an internal call

To call the operator, lift the receiver and dial 9 (default number for “Operator call” function).

number called

correspondent’s name and

telephone free/busy status

are displayed

0 is the default code for an outside line.

number called

dial 0

number called is displayed

Hang up.Lift receiver.

dial directlyLift receiver.

you have a call

in progress

Using your telephone

Calling your correspondent by name (company directory)

When name found is OK:

If the name found is not OK:

You can refine the search by adding more characters to the search name or by consulting the various proposals:

*Keys on alphanumeric keypad with letters that can be selected by several presses.

Calling from your personal directory*

* Programming the numbers (see page 52).

Calling from the common directory

Your terminal has access to the common directory of short outside numbers:

short number (8000 to 8399)

directory number required (0 to 9)

the system automatically

dials the number

to erase the last letter entered

to read the various proposals

exit from

mode

make the call

first letters of your correspondent’s name* (at least 2)

correspondent’s name and

telephone free/busy status are

displayed

Using your telephone

Calling using a programmed key *

* If the function programmed by the installation technician is: “Direct call to internal or outside number”

Receiving a call

When a call is received, you are informed in four ways:

Answering:

* On telephones 4074 GC and 4074 GI

Redialling the last number dialled (redial)

Automatically calling back a busy internal number

hold

when your correspondent

hangs up, your call

is repeated

the display and busy tone

indicate that the number

is busy

you make an

internal call

last number dialled

is redialled

When you are outside radio coverage or your telephone is switched off, callers receive a line free indication. In this situation, remember to activate call diversion (see page 38) or “Do not disturb” (see page 40).

Lift receiver.

green light

flashing

buzzer*

(if activated)

ringer

(if not disabled)

programmed key 2

programmed key 1

dialling in progress

Using your telephone

Being automatically called back by a busy internal number

You can be automatically called back immediately when your correspondent hangs up:

Cancelling the automatic callback request:

Receiving calls to the terminal corresponding to your telephone

You can use a mobile telephone corresponding to a fixed terminal.

Receiving calls: Answering a call:

Calling an internal correspondent on his/her pager

The number called does not answer and you know that the person called has a pager:

Your correspondent can answer from any telephone in the system.

“Paging”

programmed key

or function code

display indicates

paging in progress

“User monit.”

programmed key*

“Cancel automatic callback”

programmed key* or function code

corresponding programmed key*

display acknowledges

callback

the display and busy tone

indicate that the number

is busy

you make an

internal call

Using your telephone

Answering a call on your pager

While you are moving around the company, your pager rings. You can answer the call on any telephone in the system:

Sending DTMF signals

During a call, you sometimes have to send DTMF signals (for example, for a voice message service, an automatic switchboard or when remotely consulting an answering machine):

Proceed in the same way to deactivate the function.

Making an ISDN call

Sending a subaddress: You may have to add a four-digit subaddress to your correspondent’s number (to obtain a fax, PC, telephone, etc.). When you have dialled the number required:

send callvalidatedial subaddress required

“Subaddress”

programmed key

Send callnumber

called

“ISDN”

programmed key

“DTMF End to End”

function code

all digits dialled

are then sent in DTMF

your extension number

“Answer paging”

programmed key

or function code

Using your telephone

Hiding your identity

When you make an internal call or an outside ISDN call, your number is automatically given.

Hiding your identity:

Use the same sequence to cancel the function.

“Hide identity”

programmed key

Handling several calls

Making a second call during a conversation ............................................................ p. 28

Answering a second call during a conversation..................................................... p. 28

Transferring a call...................................................................................................................... p. 28

Switching between calls (Broker call)........................................................................... p. 29

Three-way conference with internal and/or external

correspondents (conference).............................................................................................. p. 29

Placing a call on hold (hold)............................................................................................... p. 29

Placing an outside call on hold (parking) ................................................................... p. 30

Getting information about camped-on calls............................................................... p. 30

Meaning of beeps heard during a call.......................................................................... p. 31

Intrusion into an internal conversation.......................................................................... p. 31

Diverting calls when your line is busy .......................................................................... p. 32

Handling several calls

Making a second call during a conversation

Recovering the first call:

If you make an error, hang up. Your telephone will ring and you recover your first call.

Answering a second call during a conversation

A second correspondent is trying to call you:

Recovering the first call:

Transferring a call

To transfer your call to another number:

You do not have to wait for the destination number to answer.

Transfer between two outside calls is not generally possible (depends on country).

if allowed

by your telephone

configuration

destination number

your call is placed

on hold

during a

conversation

recover the first call

terminate your

second call

place the second call on hold

line key with flashing iconcaller’s identity is

displayed for 3 seconds

the first call

is placed on hold

during your

conversation you

hear a beep

recover the first call

terminate your

second call

place the second call on hold

dial directly (overdialling)

the first call is placed

on hold

during a conversation

Handling several calls

Switching between calls (Broker call)

While a call is in progress, you have a second call on hold. To switch between the two calls:

Three-way conference with internal and/or external correspondents (conference)

During a conversation, another call is on hold:

For a three-way conference: Hanging up all calls:

Cancelling the conference and recovering your first call:

Leaving your two correspondents in contact at the end of the conference:

Placing a call on hold (hold)

Exclusive hold:

During an internal or outside call, you want to place the call on hold and recover it later on the same extension:

free line key

your call is placed

on hold

“Conference”

function code

“Conference” key 1

programmed

by default

“Conference”

function code

“Conference” key 1

programmed

by default

the second call is placed

on hold

“Conference”

function code

“Conference”

key 1 programmed

by default

line key with flashing icon

the other call i placed on hold

Handling several calls

Placing a call on hold (hold) (continued)

To recover the second call:

Placing an outside call on hold (parking)

You can place an outside call on hold and recover the call on another telephone:

To recover the parked call:

Getting information about camped-on calls

Another call is received:

hold icon flashing

line key with flashing icon

the call is automatically

placed on hold

during your conversation

you hear a beep

If the parked call is not recovered within a preset time (by default 1 minute 30), it is directed to the operator.

extension number

from which call

was parked

“Park/Retrieve parked call”

programmed key

or function code

“Park/Retrieve parked call”

programmed key

or function code

your correspondent is placed

on hold and hears

the holding tone

during a

conversation

line key with flashing icon

Handling several calls

Getting information about camped-on calls (continued)

Answering the call immediately:

To recover the first call, press the appropriate line key.

Meaning of beeps heard during a call

During a call, your conversation may be disturbed by beeps:

Repeated beeps indicate intrusion by another internal extension or the operator. If you hear a single beep, another correspondent is trying to call you.

Intrusion into an internal conversation

Your correspondent’s line is busy. If the number is not “protected” and if authorised, you can intrude into the call:

Proceed in the same way to deactivate the intrusion.

Assure protection against intrusion before making a call:

Protection is cancelled when you hang up.

Your correspondent will hear repeated beeps, indicating an intrusion.

number called

“Protect a call”

programmed key or function code

“Intrude on a call”

programmed key

or function code

If several calls are received simultaneously, only the last one is shown.

line key corresponding to call

first call is automatically

placed on hold

Diverting calls when your line is busy (divert if busy)

2 seconds

diversion is

acknowledged

destination number if required

“Divert if busy”

programmed key

or function code

destination

number

if required

Handling several calls

Group operation

Answering a general bell ...................................................................................................... p. 34

Call pick-up.................................................................................................................................... p. 34

Hunting groups............................................................................................................................ p. 34

Diverting group calls................................................................................................................ p. 35

Answering a call on your pager........................................................................................ p. 35

Sending a written message to an internal correspondent................................ p. 36

Broadcasting a message ...................................................................................................... p. 36

Group operation

Answering a general bell

When the operator is absent, outside calls to the operator are indicated by a general bell.

Answering:

Call pick-up

You hear a telephone ringing in an office where no-one can answer. If authorised, you can answer the call on your own telephone.

If the telephone ringing is in your own pick-up group:

If the telephone ringing is not in your pick-up group:

Hunting groups

Hunting group call:

Some extensions can be associated to form a group. These extensions can be called by dialling the group number.

Belonging to a group does not affect the management of direct calls. A specific telephone within a group can always be called by using its own number.

The system can be configured to prevent call pick-up on certain telephones.

number ringing

“Terminal call pick-up”

programmed key

or function code

“Group call pick up”

programmed key

or function code

“Answer general bell”

programmed key

or function code

Group operation

Hunting groups (continued)

Temporary exit from your hunting group

Return into your group:

Diverting group calls

You can divert your own group calls:

To cancel this function, refer to “Cancelling all diversions” (page 40).

Answering a call on your pager

While you are moving around the company, your pager rings. You can answer the call on any telephone in the system:

your number“Answer paging”

programmed key

or function code

diversion destination number

“Divert group calls”

programmed key

or function code

diversion is

acknowledged

your group number

“Hunting group in"

programmed key

or function code

your group number

“Hunting group out”

programmed key

or function code

Group operation

Sending a written message to an internal correspondent

If selected message has to be completed:

The 27 standard messages are shown below:

1 CALL ME BACK 15 MEETING ON ___ (*) 2 CALL ME BACK TOMORROW 16 MEETING ON ___ AT _:_ (*) 3 CALL ME BACK AT _:_ (*) 17 OUT FOR A WHILE 4 CALL BACK _____ (*) 18 ABSENT FOR THE REST OF THE DAY 5 CALL THE ATTENDANT 19 ABSENT, BACK ON ___ AT _:_ (*) 6 CALL THE SECRETARY 20 ABSENT, BACK ON ___ AT _:_ (*) 7 I WILL CALL BACK AT _:_ (*) 21 ON VACATION, BACK ON ___ (*) 8 USE PAGING 22 EXTERNAL MEETING

9 PLEASE FETCH YOUR FAX 23 EXTERNAL MEETING, BACK ON ___ (*) 10 PLEASE FETCH YOUR MAIL 24 I AM IN ROOM NR __ (*) 11 PLEASE CANCEL YOUR FORWARDING 25 IN A MEETING - DO NOT DISTURB 12 VISITORS ARE WAITING 26 AT LUNCH 13 YOU ARE EXPECTED AT RECEPTION 27 INDISPOSED 14 MEETING AT _:_ (*)

(*) Messages to be completed using numeric keypad.

Broadcasting a message

This function enables messages to be broadcast on telephone loudspeakers:

The message is only broadcast on telephones not in use.

your broadcast group number

speak, you have

20 seconds

enter data required

validate

choice

read message completely

scroll through the messages

destination number

“Text message”

key 2 programmed by default

or function code

first message in list

(of 27)* is displayed

While you are away When you return

Selecting calls to be diverted.............................................................................................. p. 38

Diverting calls to another number (immediate diversion).................................. p. 38

Diverting calls to a recorded message ......................................................................... p. 38

Diverting calls to your pager ............................................................................................... p. 39

Forwarding your calls from the receiving terminal

("Follow me")................................................................................................................................ p. 39

Applying a selective diversion............................................................................................ p. 39

Cancelling all diversions........................................................................................................ p. 40

Do not disturb .............................................................................................................................. p. 40

Consulting your voice messages...................................................................................... p. 40

Leaving a message for internal callers......................................................................... p. 41

Reading messages left while you were away.......................................................... p. 41

While you are away - When you return

Selecting calls to be diverted

When a diversion is applied, you can select the types of call to be diverted: outside, internal, all.

Diverting calls to another number (immediate diversion)

The number can be your home, portable or car phone, voice message or an internal extension (operator, etc.).

Diverting calls to a recorded message

number of message service

programmed key

or function code for type

of diversion required

General remark concerning diversions: the number to which your calls are diverted can be programmed. However, if the programmed number is not being answered, another diversion number should be entered when the function is activated.

You can make calls, but only the destination number can call you.

destination number

“Immediate diversion”

programmed key

or function code

diversion is

acknowledged

destination number

diversion is

acknowledged

validatedivert internal calls

divert outside calls

divert all calls

While you are away - When you return

Diverting calls to your pager

Callers will thus be able to contact you while you are moving around the company:

Forwarding your calls from the receiving terminal ("Follow me")

You wish to receive your calls in your present location: Use the “Follow me” function.

Applying a selective diversion

You can selectively divert calls, according to the caller’s identity:

To use this function, the selective diversion lists must be programmed.

“Selective diversion”

programmed key

or function code

To cancel the diversion, see “Cancelling all diversions” (next page).

number of extension being diverted

“Follow me”

programmed key

or function code

number of extension being diverted

Answering a call on your pager (see page 35).

“Divert to paging”

programmed key

or function code

diversion is

acknowledged

While you are away - When you return

Cancelling all diversions

To make your telephone available again:

For all calls:

Do not disturb

You can make your telephone unavailable to all calls for a short period:

Consulting your voice messages

For further information, refer to the specific voice message booklet.

follow voice guide

instructions

key 2 (programmed

by default)

or “Text message” function code

icon flashing

indicates message

waiting

To cancel this function, see the section “Cancelling all diversions” above.

“Do not disturb”

programmed key

or function code

“Do not disturb”

is displayed

“Do not disturb”

is displayed

You can only activate one type of diversion on your extension. Thus, programming any type of diversion cancels the previous one.

“Cancel all diversions”

programmed key

or function code

the cancellation is

acknowledged

While you are away - When you return

Leaving a recorded message for internal callers

You can leave a message on your telephone that will be displayed on a caller’s telephone screen or left in the caller’s mailbox:

* If the function programmed by the installation technician is “Text”.

Reading messages left while you were away

*Calling the person back automatically erases the message.

exit from message consultation

select another message

erase message

call back your correspondent

display rest of message

display contents of message

display message date, time and ranking

caller’s number is displayed

first caller’s identity

is displayed

key 2 (programmed

by default)

or “Text message” function code

icon flashing

indicates messages

waiting (max. 10)

The message is selected in the same way as for “Sending a written message to an internal correspondent” (see page 36).

“Text”

programmed key*

follow instructions to select message

the first of the 27 messages

is displayed

follow instructions

to select message

the first of the

27 messages

is displayed

414243

Customizing and adjusting your telephone

Adjusting your telephone....................................................................................................... p. 44

Programming your personal code................................................................................... p. 44

Adjusting your ringer................................................................................................................ p. 45

Selecting your receiver sound volume.......................................................................... p. 45

Selecting language.................................................................................................................... p. 45

Changing the value assigned to a key on your telephone................................ p. 46

Programming your personal directory........................................................................... p. 46

Programming an appointment reminder...................................................................... p. 47

Identifying the extension you are on............................................................................... p. 48

Locking your telephone........................................................................................................... p. 48

Customizing and adjusting your telephone

Adjusting your telephone

When your telephone is not in use, you can customize several audio functions:

Backlighting (4074B GH, GI):

Programming your personal code

The default password for your telephone is 1515. You can use your password to lock your telephone (see page 48):

Each digit is represented by an asterisk.

return to idle statusvalidate

new password (4 digits)

old or default

password

(4 digits)

A function in a list can be selected in two ways: either by directly entering the function code (1 in the above example)

or by scrolling the various functions proposed, by pressing and then pressing to validate the function required

To display the icons corresponding to the functions, see “Option icons”, in your telephone description, page 7.

change status

validate and quit programming

next or previous

select volume (1 to 4)

change status (except for sound volume)

select another option

the icons corresponding to the functions are displayed

you have the choice

of various options*

Customizing and adjusting your telephone

Adjusting your ringer

You can select your ringer tune (choice of 6) and adjust the volume (7 levels):

To play the various ringer tunes proposed:

Adjusting ringer volume: Validate:

Selecting your receiver sound volume

A beep indicates maximum volume selected.

Selecting language

Selecting the language:

return to

idle status

validate

you have the choice

of 4 predefined languages

several presses (1 to 4)

during a call

several presses

the tune number and

volume level number

are displayed

Customizing and adjusting your telephone

Changing the value assigned to a key on your telephone

You can change the value assigned to one of the two programmable keys (diversion key, direct call key).

Programming your personal directory

Your personal directory can contain up to 10 numbers, entered using the numeric keypad (0 to 9).

*Enter a name: the keys on the numeric keypad also have letters

which can be displayed by consecutive presses.

For an outside number, include the outside line prefix.

If this directory number is already programmed, the entry is displayed.

one press for “A”, two presses for “B”, three presses for “C”.

quitvalidateenter new number

enter new name*

erase current entry

present entry

is displayed

select a number, 0 to 9

You cannot change the function of the key (this can only be done by the installation technician).

quitvalidateenter new

value

erase present value

(number receiving

diversion, for example)

for programmed key 2

for programmed key 1

programmed

key 2

programmed

key 1

“Key 004”

is displayed

“Key 003”

is displayed

Customizing and adjusting your telephone

Programming an appointment reminder

Selecting a permanent reminder:

“Permanent appt.” reminder every day, at the same time

For a temporary reminder: “Temporary appt.” reminder once, within the following 24 hours

At the programmed time, your telephone rings:

To cancel your reminder request:

If you are in conversation, the display flashes, a tone is sent and you will hear a beep. After three unanswered calls, a temporary request will be cancelled but a permanent request will remain in memory. If your calls are diverted to another terminal, the diversion is not applied to the reminder call.

to acknowledge

indicates “Appt.: … : …” (appointment time)

return to idle status

validateappointment

time

2 digits for hours,

2 digits for minutes

“Temporary appt.”

is displayed

Customizing and adjusting your telephone

Identifying the extension you are on

Locking your telephone

This function prevents outside calls and any programming change on your telephone:

To define or change your telephone locking password, see “Programming your personal code”, page 44.

display indicates telephone

locked or unlocked

unlocklockpassword (4

digits) default

value 1515

“Locking/unlocking”

programmed key

or function code

return to idle status

read corresponding name

your extension number

is displayed

Using your telephone in GAP mode

Using your telephone in GAP mode............................................................................... p. 50

Registering your telephone................................................................................................... p. 50

Customizing your telephone................................................................................................ p. 52

Programming your personal directory........................................................................... p. 52

Using your telephone............................................................................................................... p. 53

Selecting your telephone system...................................................................................... p. 55

"DEFAULT LOCK"........................................................................................................................ p. 56

Using your telephone in GAP mode

All Alcatel 4074 models compliant with the GAP standard, referred to by the G suffix in this section, can be used in simplified mode on another DECT/GAP system (other PBX or private indoor relay).

Registering your telephone

Registration is mandatory before any utilisation and requires a specific procedure on both the radio relay system and on your telephone.

System registration: Depending on whether the application is a PBX or a household system, consult your system manager or the user guide to obtain all necessary information. Give particular attention to the startup procedure and whether registration requires a specific ident. password to be entered from your telephone.

Telephone registration: The Alcatel 4074 G telephone can be programmed to manage up to five different DECT systems (SYS 1 to SYS 5). The first system (SYS 1) will generally be assigned to Alcatel Office and must not be changed. The new data for another GAP system should be entered on one of the free systems (preferably SYS 5).

Activate the registration procedure on a fixed system, for supplementary telephones, then:

If the system has no password:

“1 : SYSTEM NUMBER”

is displayed

“ENTER 1-5 : 1”

is displayed

enter password (123456)

“1-SYSTEM NUMBER”

is displayed

“PASSWORD ?”

is displayed

set the 4074 G

telephone to

“On”

“SUBSCRIPTION OK?”

is displayed

This utilisation may involve functional restrictions outside the coverage of our guarantee.

Using your telephone in GAP mode

Registering your telephone (continued)

If the system uses a password:

Registration accepted:

Registration rejected:

If registration is again rejected, consult your approved installation technician.

and repeat the procedure

“subscr. Rejected”

s’affiche

“subscr. Accepted”

ne s’affiche pas

max. 2 minutes

your 4074 G is operational

in GAP mode

“subscr. Accepted” and radio coverage

icon are displayed

“subscr. Running”

is displayed

“SUBSCR. # 5 OK ?”

is displayed

“1 : SYSTEM NUMBER”

is displayed

enter ident. password

“1 : TERMINAL TYPE”

is displayed

“SYS 5AC : 0000”

is displayed

“7 : AC” is displayed

“1 : TERMINAL TYPE”

is displayed

press 4

times

“SYS 5 TYPE : UNDEF”

is displayed

“SYS 5 TYPE : FREE”

is displayed

enter password

“1 : TERMINAL TYPE”

is displayed

“3 CONFIG

SYSTEM”

is displayed

“PASSWORD ?”

is displayed

“SUBSCRIPTION OK”

is displayed

“subscr. Running” is dis-

played

“SUBSCR. # 5 OK ?”

is displayed

Using your telephone in GAP mode

Customizing your telephone

When your telephone is not in use, you can customize some of its audio functions.

To adjust the ringer, beeps when keys are pressed, volume, beeps when going out of radio contact and the buzzer*, refer to “Selecting your receiver sound volume” (page 45).

You can also adjust the ringer volume in GAP mode:

* Telephones 4074 GC and 4074 GI.

Programming your personal directory

You can create a directory containing up to 12 numbers (1 to 9, 0* and #). The directory is programmed when your telephone is not in use.

Entering the name:

Enter alphabetic characters by giving the appropriate number of presses on the key marked with the character required.

1 press for “A” - 4 presses for “a” - 7 presses for “2” 2 presses for “B” - 5 presses for “b” 3 presses for “C” - 6 presses for “c”

validateenter the number (max. 20 digits)

flashing

name programmed

is displayed

enter the name (max. 8 characters)

select a directory entry

flashing

validate and quit programming

press to select volume (1 to 4 presses)

ringer volume icon (1 to 4)

select ringer volume icon

Using your telephone in GAP mode

Programming your personal directory (continued)

Inserting a break Inserting a flashing in a number: character:

Using your telephone

Unless otherwise specified, the 4074 G provides the functions described below, in addition to the mandatory functions available on your fixed GAP system.

Automatic transfer between radio cells:

The 4074 GB/GH allows the user to move around between radio cells without any loss of contact. However, this facility depends on the inherent limitations of the fixed system, notably its ability to manage several radio relays.

Display function:

When a call is made the digits dialled are displayed. When a call is received,

the display shows the caller’s number, if the fixed system supports this function,

otherwise the display remains blank.

Receiving a call:

You are informed of an incoming call in four ways:

* Telephones 4074 GC et 4074 GI

green

light flashes

buzzer*

(if active)

ringer

(if not disabled)

delete last character entered

and press the number

of times required to erase

the complete entry

In the name or number entry:

if required

the character R

is displayed

a dash is displayed

Using your telephone in GAP mode

Using your telephone (continued)

Answering: Terminating the conversation:

Calling with manual dialling:

Calling from your personal directory:

Redialling the last number dialled (redial):

telephone not in use

validate number to dial

select another entry

dial this number

first directory entry

is displayed

extension number called

In the case of an indoor system with calls between extensions, to call an internal extension:

dial number directly

line is automatically

obtained

dial number required

line icon is displayed

When you are outside radio coverage or your telephone is switched off, callers hear a line free indication. Activate your call diversion (see page 38) or the “Do not disturb” (see page 40) facility, when in this situation.

Hang up.Lift receiver.

Using your telephone in GAP mode

Using your telephone (continued)

Flashing (Timed break):

Flashing can be necessary to activate other operations, for example when transferring a call to another extension.

Sending DTMF signals:

DTMF signals may be necessary, for example, to access online voice services or to consult an answering machine.

Selecting your telephone system

Programming system entries:

Your 4074 G telephone can be programmed to operate with 5 different DECT systems (Alcatel or GAP). Entry 1 is generally assigned to your main Alcatel Office system. For the assignment of the other entries, it is recommended that the most frequently used systems be assigned to the lower numbers (entries 2 to 5).

Selecting automatic/manual:

If the systems are installed on remote sites (far apart and with no overlap zone), the system is selected automatically, when the telephone is switched on. In the case of fixed systems with overlapping geographical zones, system selection can be modified by the user, as follows:

“3 : SYS TO LOCK ?”

is displayed

“2 : SYSTEM TYPE”

is displayed

“Y” is the new valueenter the new

system number

“1 : SYSTEM NUMBER”

is displayed

“ENTER 1-5 : Y”

is displayed

“X” is a value between 0 and 5, indicating the current system number

“ENTER 1-5 : X”

is displayed

“1 : SYSTEM NUMBER”

is displayed

all digits subsequently dialled are sent in DTMF,

including (*) and (#).

Using your telephone in GAP mode

Selecting your telephone system (continued)

DEFAULT LOCK

This function is only available on some telephone versions. This function locks terminal operation on the programmed system number, and stores the locking in memory (even following a telephone off/on)..

If the selected system number is not valid for default lock, the telephone will be unable to contact the radio relay.

When “Default lock” is selected, all other systems programmed in the telephone are ignored.

enter 0 as value for the “Default lock” parameter

To cancel the lock and restore automatic system selection:

to switch the telephone off / on

and apply the new programming

to return to idle status

“1 : SYSTEM NUMBER”

is displayed

“Y” is the new valuenumber of system to programme for locking

“X” between 0 and 5 indicates

the number of the current locked

system. 0 indicates no locking

“ENTER 0-5 : Y”

is displayed

“ENTER 0-5 : X”

is displayed

“4 : DEFAULT LOCK”

is displayed

“1 : SYSTEM NUMBER”

is displayed

green light remains outthe green ligh

goes out

your telephone is operational on the selected system

“1 : SYSTEM NUMBER”

is displayed

radio field icon

reappears

a few

seconds

the radio field icon temporarily disappears

and the green light flashes on the telephone

“SYS Y OK ?”

is displayed

Glossary

PERSONAL CODE:

This code acts as a password, controlling access to the programming and terminal locking functions by the user (default code: 1515).

CONFERENCE:

The conference function allows the user, in contact with two correspondents, to set up a three-way conference.

DECT:

European cordless telephone standard: Digital Enhanced Cordless Telecommunication. DECT telephone: Alcatel 4074 cordless telephone compliant with the DECT standard.

INTRUSION:

Function allowing intrusion into a conversation between two correspondents.

GAP (Generic Access Profile) :

Specific operating mode defined in the European DECT standard. The telephone GAP mode is a basic and simplified form of operation compatible with other DECT GAP systems (other PBX or indoor relay).

GAP (Generic Access Profile) :

Specific operating mode defined in the European DECT standard. The telephone GAP mode is a basic and simplified form of operation compatible with other DECT GAP systems (other PBX or indoor relay).

HOLD:

This function places a call on hold while another operation is carried out, before subsequent recovery of the call on the same terminal.

HUNTING GROUP:

Several telephones grouped under one directory number. A call to this number is directed to one of the free telephones within the group.

PICK-UP GROUP::

This function enables you to answer a call ringing on another terminal. Calls can only be picked up within the pick-up group.

ISDN:

Integrated Services Digital Network.

Glossary

DTMF:

During a conversation, DTMF codes are sometimes required. This type of dialling is used when the user wishes to consult a voice server, access an automatic exchange or remotely consult an answering machine.

PARKING:

This function places an outside call on hold, for subsequent recovery on another “authorised” extension within the system.

COMMON DIRECTORY:

This directory contains the personal numbers of the user of a terminal.

PERSONAL DIRECTORY:

This directory contains the personal numbers of the user of a terminal.

SUBADDRESS:

To contact your correspondent’s fax, PC or telephone by ISDN, a four-digit suffix (subaddress) may have to be added to the number.

LINE KEY:

Key pressed to obtain a line.

CALL TRANSFER:

Function enabling a call to be transferred to another telephone within the system.

BROKER CALL:

Function enabling the user to switch back and forth between several simultaneous calls.

Index