Acroprint ARES IV User Manual

ARES IV

Guard Tour verification System

Introduction

Capabilities__________________________________________________________________________ Page 2 System Components__________________________________________________________________ Page 3

Ares IV Program

Software Installation___________________________________________________________________ Page 9 Recorders__________________________________________________________________________ Page 11 Header_____________________________________________________________________________ Page 14 Assignments________________________________________________________________________ Page 15 Booklets___________________________________________________________________________ Page 19 Messages__________________________________________________________________________ Page 22 Recordings & Report Configuration_______________________________________________________ Page 24 Reports____________________________________________________________________________ Page 25 Password__________________________________________________________________________ Page 31 Archiving___________________________________________________________________________ Page 32 Databases Trouble Shooting____________________________________________________________ Page 33 About______________________________________________________________________________ Page 35 Help_______________________________________________________________________________ Page 35 Portable Transfer Platform _____________________________________________________________ Page 36 FCC Compliance ____________________________________________________________________ Page 38

INTRODUCTION

ARES is the Greek God of war. For our purposes, War on Crime and War on Industrial Accidents! The ARES IV Watchman System was developed to aid the users of Guard Tour Services, to efficiently program and supervise their guard’s activities (watch the watchers). Its main benefit materializes, as a considerable reduction of the probability of theft, fire and industrial accidents. Ares IV employs state of the art technology: Our portable M6000 Recorder, Ares IV Software and the Dallas Semiconductor Serial Numbered iButtons which are employed as Recording Stations, Guard ID devices and Incident Keypad Message Booklets. The use of preprogrammed rigid repetitive tours is definitively not recommended; as it will enable criminals to ascer-

tain the frequency of patrols (this is a no-no in the security business). This program allows you to program patrols in a loose and

ever-changing pattern, but simultaneously enables you to appropriately follow-up and evaluate patrolling: When, Where, What and Who. Please see the page 8 of this manual.

Capabilities:

• Multiple Watchmen.

• Multiple Supervisors.

• Multiple Recorders.

• Multiple Recording Stations.

• Multiple Incident Messages (Keypad Booklet).

• Access control (Log IN / Log OUT) of vehicles, equipment Etc.

• Password Protected.

• Archive Management.

• Repairs Damaged Databases.

• Exports Reports

• Bi-Lingual operation (English or Spanish)

The System yields the following reports:

• All Security Tours by Date & Time.

• By Name of element to be controlled (Recording Station, Vehicle, Person, Etc)

• By Type of element to be controlled (Recording Station, Vehicle, Person, Etc)

• By Recorder employed.

• By Incident Messages or Regular Messages.

• Missed Stations Report

• Performance & Exceptions Report.

• Exports reports to Windows Excel or other Databases

• Lists all parameters (employed components).

System Components:

Recorder M6000

It is a portable electronic device designed to "read" and store iButton serial numbers, along with the precise time and date of the readout. The unit is capable of downloading the stored recordings (5460, 64K) into any IBM or compatible PC, Pentium II (300 MHz.) or higher processor. It is a sturdy device capable of withstanding rain, mud, grease, dust, severe radio interference and 100 G impacts. The unit is powered by a 9v Alkaline, lithium or Rechargeable battery. It does not require a download cradle (just a cable) and can communicate and download data, at 10 times the speed of the industry standard. (115200 baud).

M6000 Recorder

M6000 specifications:

• Weight: 150 grams

• Size: Length 98.5 mm (3.88”), Width 48 mm (1.9 inches), Height 34.5 mm (1.36”)

• Memory: Non Volatile (NVO RAM) 10 year life, 5460 recordings / recording cycle

• Power: 3 AAA alkaline 1.5 VDC batteries, lasts 1 year or 500,000 recordings.

• Casing Material: 40 Glass Reinforced Polycarbonate (General Electric - Lexan®).

• Operation temperature: -40° to +85°C (-40° to +185°F)

P6000 Download Cradle

iButton

An iButton is a microcircuit, encapsulated in a stainless steel weather resistant button, of great durability and reliability (1,000,000 recordings per button). Each iButton is a guaranteed, unique, never to be repeated, factory programmed ROM. Its 16-character serial number is kept in laser-cut poly-silicon links not as stored magnetic charge! Because of its design and the strict control of the manufacturing process, the DS1990A iButton is an identifier that cannot be counterfeited. It is appropriate for applications where absolute identification is required. Due to its great reliability, the iButton developed and manufactured by DALLAS SEMICONDUCTOR has positioned itself solidly in the international market as a universal identifier of Persons, Objects and Events. iButton dimensions are Height 5mm, Diameter 16mm.

The serial number of each iButton is physically the number that will identify each Guard, Supervisor, Recording Station, number comes printed on the metallic surface of each button; starts with two big characters (digits or letters) located towards it's middle left, 12 smaller positioned at a lower level and finally 2 big towards it's middle right. Do not worry! the system will automatically read and assign each iButton serial num-

ber on the Assignments Folder (Tab).

etc. The 16 character serial

Supervisors & Guard ID Keys:

In order to assign duties and evaluate performances the system employs ID Keys for Supervisors and Guards; the correct usage of the ID Keys will ensure an appropriate and efficient operation of the system. Who, where, what and when is critical data in the security business (accountability!). The ID keys are manufactured in Nylon 66; provide a simple way to carry an iButton where only momentary contact is needed. i to a key ring.

Button snaps in. Can be attached

Guard ID Keys

Guard ID Badge

Casing Security Key

Incidents (Messages):

An incident is a potentially hazardous non desired event, which when detected can be reported by the guard to its supervisor through the system, example: Gas leak, Water leak, Fire Hazard, Lights On, Unlocked Door, Unlocked Window, Intruder, etc. Some incidents are common to all industries; some arise only within certain types of environments. Through your system you will be able to name/define as many incidents messages or regular messages as needed. For the Message System to operate correctly, it is of utmost importance to instruct (train) guards and/or Supervisors to: 1.) First make the

recording (touch) the station (iButton) with his M6000’s recorder, where he detects an incident is taking place, 2.) Then, record/touch the code of the incident in the keypad (where and what) and finally 3.) Record/touch the “E” ENTER button. The system will not correctly associate the incident if the above sequence is not followed.

For isolated messages, in other words messages that are not or should not be related to recording stations, persons or elements, the supervisor or guard must record/touch the 0 Key on the Keypad Booklet and then record/touch the keys of the message code. Example if a gas leak (code 11) is detected in an area or site there is no nearby recording station, the supervisor must record/touch the following sequence of keys: 0,1,1,E

If system users wish incidents to be reported, the guard must carry a keypad booklet. A booklet is a 3"x 4" folder, which contains on one side the keypad (12 riveted iButtons 1,2,3,4,5,6,7,8,9,0, C for “CLEAR” and E for “ENTER”). On the other side it contains 5 plastic pockets, which carry within paper sheets with the printed incident codes (codes must be defined, assigned and printed by the user). Again! Every time a guard detects an incident he must first record/touch the closest station to the said incident, record/touch the code of the incident and finally touch ENTER.

Recording Stations:

A Recording Station is a device securely mounted on a pinpoint location within a particular Tour Area (office building, warehouse, parking lot, farm, ship dock, air dock, chemicals plant, etc.). This location is generally chosen due to its vulnerability to criminal activity or prone to industrial accidents, consequently requiring special attention by repetitive touring. Each recording station is composed by 1 iButton with its wall mount device.

The Recording Stations when touched by the guard with his assigned recorder will transmit to the said device their unique serial number; this number, along with the actual time and date of the readout will be stored within the M6000’s memory. This data, when downloaded into the PC will produce all the necessary reports to evaluate guard performance.

Recording Station Assembly Mounts (iButton Mounts):

iButtons are provided with a multipurpose installation mount, manufactured in polycarbonate, a weather resistant injection molding plastic, which can be used to assemble all Recording Stations. The mount consists of two transparent plates, one front plate and one back plate. The front plate comes with a special circular retaining rim to press fit the iButton. Both plates come with an internal cavity in which a label or photograph can be fitted. The plates come assembled together (and/or to any desired surface), with rivets or screws in such a way that all mount contents are securely retained with no possibility of coming loose. For Recording Stations wall mounting, we recommend the use of 1/8” self thread screws (provided with mounts).

Tour Areas:

A Tour is the physical displacement of a guard along a predetermined area, called Tour Area. Parameters used to determine the size of tour areas; tour duration and the amount of stations each should contain vary according to each user's security requirements. Common assignment procedures are: One guard per area, one recorder per guard, a maximum of 10 recording stations per area and tour duration periods ranging between 45 to 60 minutes. Our ARES system is capable of handling function overlapping as long as each guard is assigned only one recorder. This means several guards can tour the same area within the same shift; different overlapping tour shifts can coexist within one area, or if the need arises, one guard can handle several areas.

Please remember an overworked and fatigued guard will not perform efficiently and his life will be endangered.

Guard displacements along their assigned areas, should not always follow the same timely and orderly tour pattern, to do this is to invite disaster; if done a professional criminal will be quite able to determine each circuit's sequence and duration. The use of preprogrammed repetitive tours is definitively not

recommended.

Shift Initiation (recommended procedure)

All guards before commencing their shifts should identify themselves (Log In) to the system. To Log In, they must first record/touch their ID Key with their assigned recorder and then record/touch the “START” Button (button No. 1. of the Booklet key pad).

Shift Termination (recommended procedure)

All guards upon shift termination should Log Out. To accomplish this, they must first record/touch their ID Key and then record/touch the STOP button (button No. 3. of the Booklet key pad).

Software Installation:

1. Close all other Windows applications.

2. Insert CD on appropriate drive.

3. Program contains an auto-run (install) function.

4. Follow the installation instructions.

5. If the auto-run function is not displayed within 30 to 60 seconds; Select “Start” → “Setup” (only for OS before Windows XP) → “Control Panel” → “Add Programs” → and select “CD” drive.

6. Follow the Installation Instructions.

Initializing System

Once the system is installed, you may start the application. The system will reside within the program group manager called Ares IV; the application is also named Ares IV. Double-click on the icon to Enter. Before running for the first, time the program will prompt you with a language selection screen, select English and press OK. Secondly the program will display a Vendor’s Contact Information Screen, fill in the appropriate data and press OK; the data you fill-in will be displayed whenever you select the About Tab. This is very important in case you need training and support.

Main Screen

The main screen is composed of 10 Data Folders (Tabs): Header, Assignments, Recorders, Booklets, messages, Recordings, Archiving, Password, About and a Help Button. Each time a Tab is selected, its contents and function buttons will be displayed in the center of your screen. Initially you will not require a password, if you desire password protection, select the Password Tab and key-in your password.

Recorder M6000 Operation:

The reader has a luminous indicator called LED (light emitting diode) and a Buzzer.

To install battery: Open the top of your reader by removing the 2 security screws and connect 3 AAA batteries, preferably alkaline. If the batteries are in good shape the LED will emit 5 green blinks with 5 beeps.

To make recordings: To make recordings of Recording Stations, ID Keys, Incident Booklets, (any iButtons) you need only to touch them with the reader’s probe. If a correct recording is effected the reader will emit 1 green blink with 2 (two) beeps.

Low battery: The M6000 recorder will signal a low battery status by emitting 1 red blink with 2 (two) beeps. A brand new set of batteries will last for one year or 600,000 recordings.

Full Memory: When the memory of your reader reaches “full” status (5460 recordings), each time you attempt a recording, the reader will emit 1 red blink

with 4 beeps; this means your recorder is not reading anymore. For this case please make a full download of data to your PC and then erase the memory

to reset; now your reader will be ready for the next load cycle of 5460 new recordings.

M6000 Setup:

Time & Date Setup

1. Insert your recorder M6000 into its download cradle.

Select the Recorders or Recordings (either of the two) data Tabs.

Press the Download / Program button.

Select Clock Setup.

Your M6000 Time & Date and PC Time & Date will be synchronized.

Daylight Savings Setup:

1. Insert your recorder M6000 into its download cradle.

Select the Recorders or Recordings (either of the two) data Tabs.

Press the Download / Program button.

Select DST

Select Day Light Savings Enabled. The System will display default settings for the USA. If you desire to change DST settings, please use the provided calendar by a click on the drop list arrow.

How to Download Recordings:

1. Insert your recorder M6000 into its download cradle.

Select the Recorders or Recordings (either of the two) data Tabs.

2. Press the Download / Program button

3. Select Download.

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