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PDF Transformer - 2.0
User Manual [es]
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User Manual
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Quick Start Manual
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ABBYY PDF Transformer - 2.0 User Manual

ABBYY PDF Transformer
Version 2.0 User’s Guide
© 2006 ABBYY Software House. All rights reserved.
Contents
What Is ABBYY PDF Transformer? .................................................................................... 3
What's New in ABBYY PDF Transformer 2.0 ..........................................................................................................................................................................3
Supported Formats.....................................................................................................................................................................................................................................4
Try&Buy Version of ABBYY PDF Transformer 2.0.............................................................................................................................................................. 4
Installing and Running ABBYY PDF Transformer 2.0 ....................................................... 5
System Requirements................................................................................................................................................................................................................................5
Installing ABBYY PDF Transformer................................................................................................................................................................................................5
Running ABBYY PDF Transformer.................................................................................................................................................................................................6
ABBYY PDF Transformer 2.0 Activation and Registration ................................................ 7
About ABBYY PDF Transformer 2.0 Activation..................................................................................................................................................................... 7
About ABBYY PDF Transformer 2.0 Registration.................................................................................................................................................................7
Activation and Registration Privacy Policy................................................................................................................................................................................8
PDF Security Settings........................................................................................................ 9
Converting PDF Documents ........................................................................................... 10
PDF Transformation Window.........................................................................................................................................................................................................10
Converting PDF Documents in ABBYY PDF Transformer 2.0................................................................................................................................. 10
Converting PDF Documents From Within Microsoft Word..................................................................................................................................... 11
Converting PDF Documents From Within Microsoft Excel......................................................................................................................................11
Converting PDF Files From Within Microsoft Outlook................................................................................................................................................ 12
Converting PDF Files From Windows Explorer................................................................................................................................................................. 12
Conversion Options................................................................................................................................................................................................................................13
Improving Conversion Results........................................................................................................................................................................................................14
Detecting Areas to Convert .....................................................................................................................................15
Selecting and Adjusting Areas Manually................................................................................................................. 15
Creating PDF Documents ............................................................................................... 18
Creating PDF Documents in ABBYY PDF Transformer 2.0....................................................................................................................................... 18
Creating PDF Documents From Within Microsoft Office Applications............................................................................................................18
Creating PDF Documents From Windows Explorer....................................................................................................................................................... 19
Creating PDF Documents From Within Other Applications.................................................................................................................................... 19
PDF Creation Options...........................................................................................................................................................................................................................19
How to Buy..................................................................................................................... 21
How to Buy ABBYY Products.......................................................................................................................................................................................................... 21
About ABBYY............................................................................................................................................................................................................................................... 21
ABBYY Offices ............................................................................................................................................................................................................................................ 21
Technical Support .......................................................................................................... 23
2
What Is ABBYY PDF Transformer?
ABBYY PDF Transformer is built on the world–renowned Optical Character Recognition (OCR) system ABBYY FineReader, which makes ABBYY PDF Transformer the most versatile PDF conversion solution capable of handling all types of PDF.
Main features:
1. PDF conversion
● ABBYY PDF Transformer allows you to convert all types of PDF files into DOC, RTF, XLS, HTML, TXT, and
Searchable PDF formats, preserving their original formatting.
● Integration with Microsoft Office allows you to open PDF files directly in Microsoft Word or Microsoft
Excel.
● When converting PDF files, ABBYY PDF Transformer will automatically detect Internet hyperlinks and e–
mail addresses and recreate them in output documents.
2. PDF creation
● ABBYY PDF Transformer allows you to convert DOC, RTF, XLS, PPT, HTML, VSD, and TXT files into PDF
format. You can set the size of the output file and protect it from unauthorized access.
● Integration with Microsoft Office allows you to create PDF files directly from Microsoft Word, Microsoft
Excel, Microsoft PowerPoint, and Microsoft Visio.
● ABBYY PDF Transformer allows you to save output files to disk or send them as e–mail attachments.
Flexible settings and ease of use:
● Speed up PDF conversion by converting only selected pages;
● Improve conversion quality by specifying the languages used in the PDF document and the areas to convert;
● Control the size of output PDF files;
● Protect created PDF files from unauthorized access.
What's New in ABBYY PDF Transformer 2.0
Creation of PDF Files Directly from Microsoft Office Applications
Now ABBYY PDF Transformer includes both “PDF–to–text” and “text–to–PDF” conversion functionalities, so there is no need for any additional utilities. ABBYY PDF Transformer 2.0 will create a PDF file directly from any Microsoft Word document, Excel table, PowerPoint presentation or Visio diagram. You can also protect your PDF file by a password, if required. The new PDF–XChange for ABBYY PDF Transformer 2.0 printer allows you to create a PDF file from virtually any application.
New User Interface
With the completely redesigned interface, you can look through your PDF file and select only relevant pages or fragments for conversion. The new interface also provides an optimal set of conversion options and easy–to–use tools for improving conversion results.
Perfect Layout Retention
The new area selection tools enable you to perfectly retain the layouts of documents when converting PDF files, including complex formatted documents with graphics and tables. Simply select the text, picture or table areas on the page, and you can be certain that all this formatting will be preserved in the output document (for example, in Microsoft Word).
Saving to Searchable PDF
With this new saving format, it is now possible to transform any PDF file generated by a scanner or MFP into a searchable PDF document with a click of a button.
Keeping Hyperlinks
When converting PDF files, ABBYY PDF Transformer 2.0 preserves any links and hyperlinks inside PDF documents. For example, if the Table of Contents page of a PDF file is in the form of links to document pages, these internal links will be reconstructed in the output Microsoft Word document.
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Keeping Document Properties
ABBYY PDF Transformer 2.0 now retains additional document properties, such as Title, Author, Subject, and Keywords, when converting PDF files to Searchable PDF, DOC/RTF, XLS, and HTML formats. These properties can be used by the operating system and other software for indexing and searching saved files.
Supported Formats
Converting PDF Documents
ABBYY PDF Transformer is an easytouse tool for converting entire PDF documents or just selected PDF pages into other formats, such as Microsoft Word, Microsoft Excel, HTML, RTF, TXT, or Searchable PDF. ABBYY PDF Transformer 2.0 supports the following formats:
● Microsoft Word Document (*.doc)
Microsoft Word 2003/XP/2000
● Rich Text Format (*.rtf)
Microsoft Word 2003/XP/2000
● Plain text (*.txt)
● Microsoft Excel Worksheet (*.xls)
Microsoft Excel 2003/XP/2000
● HyperText Markup Language (*.htm, *.html)
● Searchable PDF document (*.pdf)
Creating PDF Documents
ABBYY PDF Transformer is an easytouse tool for creating PDF documents from Microsoft Word, Microsoft Excel, Microsoft PowerPoint, HTML, RTF, Microsoft Visio, and TXT documents. ABBYY PDF Transformer 2.0 supports the following formats:
● Microsoft Word Document (*.doc)
Microsoft Word 2003/XP/2000
● Rich Text Format (*.rtf)
Microsoft Word 2003/XP/2000
● Plain text (*.txt)
● Microsoft Excel Worksheet (*.xls)
Microsoft Excel 2003/XP/2000
● HyperText Markup Language (*.htm, *.html)
● Microsoft PowerPoint Presentation (*.ppt)
Microsoft PowerPoint 2003/XP/2000
● Microsoft Visio Drawing (*.vsd)
Microsoft Visio 2003/XP/2000
Note: To create PDF documents, use the virtual printer PDF–XChange for ABBYY PDF Transformer 2.0.
Try&Buy Version of ABBYY PDF Transformer 2.0
Try&Buy Version Restrictions
The Try&Buy version of ABBYY PDF Transformer 2.0 allows you to process only a limited number of documents.
● The program will run for only 15 days starting from the day of the first launch;
● You can convert no more than 50 PDF pages;
● PDF documents you create will include a trial stamp saying that they were create in a Try&Buy version.
Once the trial period is over, or the page limit has been exhausted, you need to buy a license and activate the program to continue using it.
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Installing and Running ABBYY PDF Transformer 2.0
This section contains information required to install and run ABBYY PDF Transformer 2.0. The ABBYY PDF Transformer CD–ROM includes a setup program which will guide you through the setup process.
System Requirements
ABBYY PDF Transformer 2.0 requires the following:
1. PC with Intel® Pentium®/Celeron®/ Xeon™, AMD K6/Athlon™/Duron™ or compatible processor. Processor must be 200 MHz or higher.
2. Microsoft® Windows® Server 2003, Microsoft® Windows® XP, Microsoft® Windows® 2000 (SP2 or greater).
3. 128 MB RAM or more.
4. Free 150 MB hard–disk space for typical program installation and 70 MB for program operation.
5. SVGA video card and monitor (min. resolution 800x600 pixels).
Note: To be able to create PDF files from Microsoft Word, Microsoft Excel, and Microsoft PowerPoint documents, you need to have
the corresponding Microsoft Office application installed on your system.
Installing ABBYY PDF Transformer
We recommend that you close all the running applications before installing ABBYY PDF Transformer 2.0.
To install ABBYY PDF Transformer 2.0:
1. Place the ABBYY PDF Transformer 2.0 CD–ROM into the CD–ROM drive.
2. If the setup program is not launched automatically, double–click the setup.exe file on the ABBYY PDF Transformer 2.0 CD–ROM.
3. Follow the instructions of the setup program.
or:
1. Place ABBYY PDF Transformer 2.0 CD–ROM into the CD–ROM drive.
2. Click Start and select Settings>Control Panel.
3. Double–click the Add/Remove Programs icon.
4. Click Add New Programs, then click CD or Floppy and follow the instructions of the setup program.
Installation options:
Select one of the available installation modes:
● Typical (recommended) – Installs all program components. The setup language will be used as the interface language. When you install ABBYY PDF Transformer 2.0, it is automatically integrated with Microsoft Office applications. As a result, an ABBYY PDF Transformer 2.0 command is added to the shortcut menu in Windows Explorer and ABBYY PDF Transformer 2.0 buttons are added to office applications.
● Custom – Installs only the components you have selected.
Custom setup options:
1. PDF Transformation – Installs a component for converting PDF files into other formats. Select the applications with which you wish to integrate ABBYY PDF Transformer 2.0. Integration is possible with the following applications: Microsoft Word, Microsoft Excel, Microsoft Outlook, Windows Explorer.
2. PDF Creation – Installs a component for creating PDF files. Select the applications with which you wish to integrate ABBYY PDF Transformer 2.0. Integration is possible with the following applications: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Visio, Windows Explorer.
To install additional components:
1. Click Start and select Settings>Control Panel.
2. Double–click the Add/Remove Programs icon.
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3. Click Change or Remove Programs, select ABBYY PDF Transformer 2.0 in the list of installed programs, then click Change.
4. In the Custom Setup dialog box, select the required components.
5. Follow the instructions of the setup program.
Note: When installing additional components, be sure to select the folder into which you earlier installed ABBYY PDF Transformer
2.0.
To remove ABBYY PDF Transformer 2.0 from your computer:
1. Click Start and select Settings>Control Panel.
2. Double–click the Add/Remove Programs icon.
3. Click Change or Remove Programs, select ABBYY PDF Transformer 2.0 in the list of installed programs, then click Remove.
4. Follow the instructions of the setup program.
Running ABBYY PDF Transformer
To run ABBYY PDF Transformer 2.0 in order to convert a PDF file, do one of the following:
● Go to Start>Programs>ABBYY PDF Transformer 2.0 and select Transform PDF File To..., or
● In Windows Explorer, right–click the PDF file you wish to convert and on the shortcut menu, select ABBYY
PDF Transformer 2.0 and then select the action you wish to perform, or
● In Microsoft Word or Microsoft Excel, click the Transform PDF File button on the toolbar, or
● In Microsoft Outlook, select the e–mail message with the attached PDF file you wish to convert and then click
the Transform PDF File button on the toolbar.
To run ABBYY PDF Transformer 2.0 in order to create a PDF file, do one of the following:
● Go to Start>Programs>ABBYY PDF Transformer 2.0 and select Create PDF File, or
● In Windows Explorer, right–click the desired DOC, RTF, XLS, PPT, HTML, VSD, or TXT file, and on the
shortcut menu, select ABBYY PDF Transformer 2.0 and then select the action you wish to perform, or
● In a Microsoft Office application, on the ABBYY PDF Transformer 2.0 toolbar, select the action you wish to perform.
Note: To be able to create PDF files from Microsoft Word, Microsoft Excel, and Microsoft PowerPoint documents, you need to have
the corresponding Microsoft Office application installed on your system.
6
ABBYY PDF Transformer 2.0 Activation and Registration
ABBYY is concerned about software piracy and takes measures to protect its intellectual property rights. Software piracy is detrimental both to software manufacturers and end users. When buying a legal software copy, users can be sure that they obtain a quality product without any changes or alterations introduced by a third party. Illegal products are never safe. You may need to activate ABBYY PDF Transformer 2.0 to be able to use the program in full mode. In this case, a message asking you to activate your copy of the program will be displayed after you have installed the program. A non–activated copy will run in trial mode. ABBYY encourages you to register your copy of ABBYY PDF Transformer 2.0 to qualify for free technical support. You can register your copy when you activate the program or later.
About ABBYY PDF Transformer 2.0 Activation
Important!
A non–activated copy of the product will run in trial mode. If you do not see a message asking you to activate your copy of ABBYY PDF Transformer 2.0, then your copy does not require activation.
How is activation carried out?
Activation takes very little time and is carried out with the help of an Activation Wizard that is built into the program. The Activation Wizard has a friendly interface and is used for sending the necessary activation information to ABBYY.
Activation information is sent as a code (Installation ID), which is generated on the basis of information about the computer on which the program is installed. No personal information about the user or computer is used for generating this code and this code cannot be used for identifying the user.
Activation Methods
● via Internet (recommended)
Activation is carried out automatically and takes only a few seconds. An Internet connection is required for this type of activation.
● by e–mail
You need to send an e–mail message generated by the program and containing information required for activation. To ensure a quick reply from the mail robot, do not alter the information in the message body or Subject field.
● by fax or phone
You need to phone the nearest ABBYY office or partner and communicate the Installation ID and serial number to the operator. In most countries, this operation can also be carried out by fax. The message containing the information required for activation will be generated automatically and all you will need to do is print it out and send it by fax to the nearest ABBYY office or partner. In reply, you will receive an Activation Code that is used to activate the program.
Once the activation is complete, the program can be used on the current computer without any restrictions. ABBYY PDF Transformer can be reinstalled on one and the same computer an unlimited number of times without re–activation. However, if you make major upgrades, format your hard drive, or reinstall the operating system, an additional activation may be required.
About ABBYY PDF Transformer 2.0 Registration
Register your copy of ABBYY PDF Transformer 2.0 to enjoy the following benefits:
● Free technical support for ABBYY PDF Transformer 2.0;
● Special discounts on other ABBYY products;
● Information about ABBYY products updates.
If you have not registered the program during activation, you can register the program later.
To register your copy:
Click the Register Now! link in the information panel and complete the registration form. (The Register Now! link is only displayed if you have activated your copy of ABBYY PDF Transformer.) Alternatively, you can register the program on the ABBYY Web site.
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