ABBYY PDF Transformer+ User Manual

ABBYY ® PDF Transformer+

User’s Guide

ABBYY PDF Transformer+ User’s Guide

Information in this document is subject to change without notice and does not bear any commitment on the part of ABBYY. The software described in this document is supplied under a license agreement. The software may only be used or copied in strict accordance with the terms of the agreement. It is a breach of the "On legal protection of software and databases" law of the Russian Federation and of international law to copy the software onto any medium unless specifically allowed in the license agreement or nondisclosure agreements. No part of this document may be reproduced or transmitted in any from or by any means, electronic or other, for any purpose, without the express written permission of ABBYY. © 2013 ABBYY Production LLC. All rights reserved. ABBYY, the ABBYY logo, ADRT are either registered trademarks or trademarks of ABBYY Software Ltd. © 1987-2012 Adobe Systems Incorporated. All rights reserved. Adobe PDF Library licensed from Adobe Systems Incorporated. Adobe, Acrobat, the Adobe logo, the Acrobat logo and the Adobe PDF logo, Adobe PDF Library are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. © 2001 ParaType, Inc. PDF-XChange Standard © 2001-2013 by Tracker Software Products (Canada) Ltd. JasPer License Version 2.0:

© 2001-2006 Michael David Adams © 1999-2000 Image Power, Inc. © 1999-2000 The University of British Columbia © 1991-2013 Unicode, Inc. All rights reserved © 2012 Microsoft Corporation. All rights reserved

Microsoft, Outlook, Excel, PowerPoint, Visio, Windows Vista, Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

EPUB, is a registered trademark of the IDPF (International Digital Publishing Forum). This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/). This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). (c) 1998-2011 The OpenSSL Project. All rights reserved. (c) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This product includes software written by Tim Hudson (tjh@cryptsoft.com). All other trademarks are the sole property of their respective owners.

ABBYY PDF Transformer+ User’s Guide

Contents

Introducing ABBYY PDF Transformer+

About ABBYY PDF Transformer+

What's New in ABBYY PDF Transformer+

Using the program

Viewing PDF documents and finding information

Document review and approval

Copying content from PDF documents

Editing PDF documents

Creating PDF documents

Converting PDF documents

Reducing the size of PDF files

Removing information from PDF documents

............................................................................................................................................. 8

............................................................................................................................................ 9

......................................................................................................................................... 9

.................................................................................................................................. 10

................................................................................................................. 6

............................................................................................................................. 8

............................................................................................................................. 10

..................................................................................................... 6

................................................................................................................ 9

................................................................................................ 7

............................................................................................ 8

................................................................................................... 10

Protecting PDF documents

Filling out digital forms

Annotations and comments

Adding comments

Marking up text

Adding text to a PDF document

Working with comments

Creating PDF documents

Scanning to PDF

Scanning tips

Creating a PDF document from a file

Creating a PDF document from multiple files

Using the PDF–XChange Printer to create PDF documents

.................................................................................................................................................... 11

........................................................................................................................................................ 11

....................................................................................................................................................... 17

............................................................................................................................................................ 18

.................................................................................................................................... 10

.......................................................................................................................................... 11

.................................................................................................................................. 11

.......................................................................................................................... 13

........................................................................................................................................ 13

................................................................................................................................17

................................................................................................................ 18

................................................................................................. 19

......................................................................... 20

Converting PDF documents

Converting a PDF document

Conversion settings

................................................................................................................................................. 22

...........................................................................................................................22

................................................................................................................................. 22

ABBYY PDF Transformer+ User’s Guide

Improving conversion results

............................................................................................................................... 27

Recognition languages

........................................................................................................................................... 27

Working with complex script languages

Language support

Recommended fonts

Editing PDF documents

Editing text and pictures

Copying content from PDF documents

Recognizing text

Background recognition

Adding stamps

Bates numbering

Managing PDF document pages

.................................................................................................................................................... 31

............................................................................................................................................... 31

...................................................................................................................................33

....................................................................................................................................... 33

.............................................................................................................. 34

...................................................................................................................................................... 35

......................................................................................................................................... 35

.......................................................................................................................................................... 36

...................................................................................................................................................... 38

.......................................................................................................................... 40

.................................................................................................31

Attached files

Keyword search

Protecting PDF documents

Redacting data in PDF documents

Digital signatures

Saving and printing

Reducing the size of PDF documents

Saving PDF documents

Sending a PDF document in an e–mail message

Printing PDF documents

............................................................................................................................................................ 41

........................................................................................................................................................ 42

.................................................................................................................................... 42

...................................................................................................................... 43

..................................................................................................................................................... 45

..........................................................................................................................................47

................................................................................................................ 47

.......................................................................................................................................... 47

............................................................................................ 47

........................................................................................................................................ 48

Integrating ABBYY PDF Transformer+ with other applications

Microsoft Word, Excel, PowerPoint, and Visio integration

........................................................................... 49

....................................................49

Microsoft Outlook integration

Windows Explorer integration

Frequently asked questions

Types of PDF documents

....................................................................................................................................... 53

.............................................................................................................................. 50

.............................................................................................................................. 51

..........................................................................................................................53

ABBYY PDF Transformer+ User’s Guide

Supported document formats

.............................................................................................................................. 54

Changing the interface language

Current date and time on stamps and in Bates numbers

Appendix

Glossary

Keyboard shortcuts

Using ABBYY PDF Transformer+ Help

Customer Experience Improvement Program

Activating and registering ABBYY PDF Transformer+

Activating ABBYY PDF Transformer+

Registering ABBYY PDF Transformer+

Buying ABBYY products

...............................................................................................................................................................60

...................................................................................................................................................................... 60

................................................................................................................................................. 62

............................................................................................................................................................ 72

......................................................................................................................................... 72

........................................................................................................................ 55

............................................................................................................... 66

.................................................................................................. 69

................................................................................................................. 70

............................................................................................................... 71

............................................................................ 55

.......................................................................70

About ABBYY

Technical support

............................................................................................................................................................. 72

..............................................................................................................................................74

ABBYY PDF Transformer+ User’s Guide

Introducing ABBYY PDF Transformer+

This chapter provides an overview of ABBYY PDF Transformer+ and its features.

Contents:

 What is ABBYY PDF Transformer+  What's new in ABBYY PDF Transformer+

About ABBYY PDF Transformer+

ABBYY PDF Transformer+ is an easy–to–use, versatile tool that lets you create, edit, comment on, and convert PDF files to other editable formats such as DOCX and XLSX.

ABBYY PDF Transformer+ can convert paper documents to searchable PDF files, merge files of various formats into a single PDF document, add or remove pages from a document and change their order, or edit text and copy pictures and text from PDF files to other applications, all without the need to convert PDF documents to an editable format. It also has a number of features for commenting, discussing documents, and creating document archives.

ABBYY PDF Transformer+ features

Simplicity and ease of use

 Simple, intuitive interface makes it easy to start working and master the main functions.  All the functionality you need for work with PDF files can be accessed from the main window.  Copy and edit content and search for key words in PDF documents of any type, including scanned

documents.

 Opening, creating, and converting PDF documents is quick and easy thanks to integration with

Microsoft Office and Windows Explorer.

Accurate recognition

 ABBYY's OCR (Optical Character Recognition) technology provides accurate results when searching

for keywords, copying text, and converting PDF documents to editable formats.

 The layout and formatting of PDF documents, including hyperlinks, e–mail addresses, headers,

footers, illustration captions, page numbers and footnotes, are retained after conversion thanks to ABBYY ADRT® (Adaptive Document Recognition Technology).

ABBYY PDF Transformer+ User’s Guide

What's New in ABBYY PDF Transformer+

This page introduces new features and improvements of ABBYY PDF Transformer+.

Unified interface

ABBYY PDF Transformer+ is built around the concept a unified interface: all of the primary functions can be accessed from a single window, making work with PDF documents simple and efficient. It is also an ideal choice for viewing PDF documents of any leng th thanks to additional navigation tools.

New PDF document editing features

ABBYY PDF Transformer+ offers easy–to–use tools for editing PDF documents. You can correct typing errors, copy text and pictures, post comments and much more without converting PD F documents to editable formats or searching for the files they were created from.

Versatile search tool

ABBYY PDF Transformer+ is capable of searching for keywords in PDF documents of any type. This search includes not only the document's visible text, bu t also hidden information such as comments, bookmarks and metadata. You can easily find, select or delete words from the document.

Expanded PDF document creation features

 Additional scanning options let you improve image quality, decrease the size of scanned files and

automatically convert scans into searchable PDF documents.

 Create PDF documents from image files of popular formats: JPEG, JPEG2000, BMP, JBIG2, PNG, GIF,

TIFF.

New conversion formats

 Ebooks

ABBYY PDF Transformer+ can convert PDF documents to two popular ebook formats: EPUB and FB2. You can read these ebooks on your iPad, tablet, or other mobile device.

 OpenOffice.org Writer Support

ABBYY PDF Transformer+ lets you convert PDF files to the OpenOffice.org Writer (ODT) without losing the layout and formatting of the original document, making ODT documents easy to work with and archive.

Digital signatures

ABBYY PDF Transformer+ lets you sign documents with a digital signature. Digital signatures, just like regular signatures on paper documents, are used to confirm the identity of the person that signed a digital document. They can also be used to prevent your PDF documents from being accessed and edited without authorization, adding another layer of protection.

ABBYY PDF Transformer+ User’s Guide

Using the program

This section tells you how you can use ABBYY PDF Transformer+ for some common tasks.

Section contents:

 Viewing PDF documents and finding information  Reviewing, discussing, and approving PDF documents  Copying content from PDF documents  Editing PDF documents  Combining multiple files into one PDF document  Converting PDF documents  Reducing the size of PDF documents  Removing content from PDF documents  Protecting your PDF documents  Filling out forms inside PDF documents

Viewing PDF documents and finding information

ABBYY PDF Transformer+ lets you view PDF documents, find information inside them, and highlight or comment on important text fragments.

With ABBYY PDF Transformer+, you can:

 Find and highlight information

Search both in the body text and in the hidden data such as comments, bookmarks, and metadata. For your convenience, search results are displayed in a separate search pane, with the matching words highlighted in the body text of the document, so that you can easily remove all occurrences of a particular word or phrase.

 Add comments and annotations

Collaborate on PDF documents and discuss them with other users by adding comments and making notes inside documents. Reply to comments and assign statuses to them to make your discussions more organized.

Document review and approval

ABBYY PDF Transformer+ lets you review PDF documents.

With ABBYY PDF Transformer+, you can:

 Add comments and annotations

 Highlight text fragments

While reading documents, highlight important text fragments and add editorial notes.

 Add stamps to your documents

Stamp PDF files in the same manner as you stamp paper documents.

ABBYY PDF Transformer+ User’s Guide

 Sign digital documents and validate signatures

Add digital signatures to documents and validate existing signatures. Digital signatures cannot be forged and the recipient of your document can be absolutely certain of your authorship.

Copying content from PDF documents

Use keyword search to find and copy content inside PDF documents.

With ABBYY PDF Transformer+, you can:

 Copy text, pictures and tables

ABBYY PDF Transformer+ lets you copy text, pictures and tables and paste them to other applications. You do not need to convert or optically recognize PDFs obtained with a scanner to be able to copy content from such files.

 Find information by keywords

Editing PDF documents

You can edit PDF documents without converting them to editable text formats.

With ABBYY PDF Transformer+, you can:

 Edit text inside PDFs

Add or remove text within one line in regular PDF documents. Use the Eraser tool to remove text or pictures from any type of PDF file.

 Add text to PDFs

Add text fragments to PDF files of any type, even to PDFs which were obtained with a scanner.

 Organize pages in a PDF document

Reorder pages, delete pages from or add new pages to your documents. You can also create blank PDF pages.

Creating PDF documents

ABBYY PDF Transformer+ lets you create PDF files from paper documents, Microsoft Word documents, image files, and from many other popular formats.

With ABBYY PDF Transformer+, you can:

 Create searchable PDFs from paper documents

Select scanning settings for optimal files size and image quality and create searchable PDF files. Additional options include automatic image processing, MRC compression, and multi–page scanning.

 Create PDFs from files

Create PDF documents from files in many popular formats. Use the PDF–XChange 5.0 for ABBYY virtual printer to create PDF files in any application that allows you to select a printer.

 Create PDFs from multiple files

Combine multiple files into one PDF document or create a separate PDF file for each of the files in a list. You can combine both editable files in any of the supported formats and image or PDF files.

 Organize pages in a PDF document

Reorder pages, delete pages from or add new pages to your documents. You can also create blank PDF pages.

ABBYY PDF Transformer+ User’s Guide

 Add Bates numbers to your PDFs

Add a unique number to each page to each document to make finding archived documents easier.

 Add a text layer to image–only PDFs

Scan paper documents and add a text layer to them to make them searchable. You will also be able to copy and mark up text in such documents.

Converting PDF documents

ABBYY PDF Transformer+ lets you easily convert PDF documents into editable formats.

With ABBYY PDF Transformer+, you can:

 Convert PDF documents into editable formats

Convert PDF files to Microsoft Office documents, Open Office documents, PowerPoint presentations, plain text files, CSV files with tabular data, FB2 e–book files, and EPUB e–book files.

 Select conversion settings

ABBYY PDF Transformer+ offers a wide range of conversion settings to achieve optimal results.

Reducing the size of PDF files

With ABBYY PDF Transformer+, you can:

 Reduce the size of a PDF file

PDF files that contain page images or illustrations can be very large. You can compress a document before you save it, decreasing its file size.

 Compress pictures in a PDF file

Use Mixed Raster Content (MRC) compression to get smaller files without a loss in quality. This type of compression is available when you scan documents or create PDF documents from image files.

Removing information from PDF documents

Before making a PDF document public, you may wish to remove unnecessary or sensitive information. With ABBYY PDF Transformer+, you can:

 Find and remove confidential information

 Remove pictures and text

ABBYY PDF Transformer+ has a special editing mode that lets you delete text and images from PDF documents that do not contain page images. Use the Eraser tool to remove text or pictures from any type of PDF file.

Protecting PDF documents

There are many ways to protect your PDF documents. With ABBYY PDF Transformer+, you can:

 Protect PDFs with passwords

Protect your PDF document with a password to prevent unauthorized opening, printing, or editing.

 Sign digital documents and validate signatures

Add digital signatures to documents and validate existing signatures. Digital signatures cannot be forged and the recipient of your document can be absolutely certain of your authorship.

ABBYY PDF Transformer+

To change the color of comment markup:

–click a comment and select the desired color from th e shortcut menu or

User’s Guide

 Find and remove confidential information

Filling out digital forms

ABBYY PDF Transformer+ lets you fill out PDF forms. Use the Text Box tool to fill out static forms in PDF documents of any type. You can also fill out interactive forms (note, however, that they will appear as static forms).

Annotations and comments

ABBYY PDF Transformer+ lets you review PDF documents and add comments, highlight important fragments, and make editorial notes as you read.

Section contents:

 Adding comments  Marking up a text  Adding text to a PDF document  Working with comments

Adding comments

ABBYY PDF Transformer+ lets you add comments anywhere on a PDF page, making group work with PDF documents more efficient.

1. On the toolbar, click .

2. Click where you want the comment to appear on the page and type the text of the comment.

See

Working with comments

comment, or delete a comment.

for detailed instructions on how to open a comment, reply to a

Marking up text

ABBYY PDF Transformer+ allows you to indicate what changes should be made to the original document from which the PDF file was created. Any editing marks that you add will not alter the

ABBYY PDF Transformer+

If there is no text layer in the document, the markup tools will not be available to you. To be able to mark up the document, you will need to add a text layer to it. For deta ils, see

Adding a

text layer

Highlight

Underline

Strikethrough

Add Note to Insert Text

You can add a comment to any type of annotation by double –clicking the annotation. See

Working with comments

for details.

To change the color of an annotation:

–click the annotation and select the desired color from the shortcut menu or

User’s Guide

text itself but merely indicate what changes must be made and where. F or example, you can mark text fragments to be modified, inserted, or removed.

ABBYY PDF Transformer+ offers the following markup tools:

To highlight, underline, or cross out a text fragment:

 Select the appropriate tool on the toolbar and then select the desired text fragment, or  Select the desired text fragment and then select the appropriate tool on the toolbar.

To indicate an insertion point:

 Click on the toolbar and then click where new text should be inserted.

With ABBYY PDF Transformer+, you can quickly mark up text fragments using keyword search:

1. Open the Search pane.

ABBYY PDF Transformer+

The color of the annotation in the Search pane is the same as the color selected on the toolbar.

The default background is transparent.

User’s Guide

2. Type the text you want to mark up in the search box.

3. In the search results, select the words you want to mark up and then select the desired tool from

the drop–down list:

Adding text to a PDF document

ABBYY PDF Transformer+ lets you add a block of text to any PDF file without converting it to another editable format.

1. Click the button on the main toolbar.

A toolbar with text editing tools will appear beneath the main toolbar.

2. Click where you want to add text. You can drag the mouse pointer without releasing the mouse

button to change the size of the text block.

3. Type the text. You can choose a font, font size, and color.

4. Change the size of the text block if necessary.

5. To draw a border around the text block, select the color and thickness of the border.

6. You can also select a background color. The Detect background color option will use the

background color from the document.

You can use ABBYY PDF Transformer+ to fill out PDF forms. To do this, simply type text over the form using the Text Box tool.

Working with comments

With ABBYY PDF Transformer+, you can see comments made by other reviewers, even if they were created in applications other than ABBYY PDF Transformer+, and reply to t hese comments. You can

ABBYY PDF Transformer+

If you want a comment to be permanently displayed, double–click its annotation. To hide a

comment, click in the top right corner of the comment box.

User’s Guide

also change the status of a comment to inform a reviewer that you have accepted or rejected their suggestion.

Adding a comment to an annotation

 Double–click the annotation to which you want to add a comment, or  Right–click the annotation and select the Add Comment command from the shortcut menu.

If the Comments pane is hidden, a comment box will appear. If the Comments pane is visible, the comment box associated with the annotation will be highlighted.

Opening a comment

 Select the annotation that contains the comment you want to see.

If the Comments pane is hidden, a comment box will appear. If the Comments pane is visible, the comment box associated with the annotation will be highlighted.

Replying to a comment

1. Select the annotation that contains the comment to which you want to reply.

2. Click Reply in the comment box or press CTRL + Enter and type your reply.

Deleting an annotation or its associated comment or reply

To delete an annotation:

 Select the annotation you want to delete and press Delete. Alternatively, right–click the annotation

and select Delete from the shortcut menu. The comment associated with the annotation will also be deleted.

 On the Comments pane, select the annotation you want to delete and press Delete. Alternatively,

right–click the annotation on the Comments pane and select Delete from the shortcut menu. The comment associated with the annotation will also be deleted.

To delete a comment:

 Right–click inside the comment box and select Delete from the shortcut menu.

All replies associated with the comments will also be deleted.

ABBYY PDF Transformer+

The status of a comment is displayed together with the name of the reviewer who assigned the status. Any changes made to the status of a comment are logged in the History section of the Properties… dialog box of the annotation or comment.

User’s Guide

To delete all comments and annotations:

 From the Edit menu, select the Delete Comments and Markup… command.

To delete a reply:

 Right–click the reply and select Delete Reply from the shortcut menu.

In the same manner, you can delete a reply on the Comments pane.

Flagging a comment or changing its status

You can assign statuses to comments you have read or flag those comments which you want to revisit later.

To flag a comment:

 On the comments pane, select the check box in the bottom right corner of the comment box that

you want to flag. Alternatively, right–click inside the comment box and select the Flag command from the shortcut menu.

To change the status of a comment:

 Right–click the annotation or comment whose status you want to change, select Status from the

shortcut menu, and then select the desired status, or

 Click the author's name in the comment box and select the desired status.

Comment/annotation properties

In the Properties dialog box of an annotation or comment, you can change the author or the subject and see how the status of the annotation or comment changed over time. If you change the name of the author and want this name to be used for any new annotations and comments that y ou add, click the Set Default button.

To open the Properties of an annotation or comment:

 Right–click the annotation or comment and select the Properties… command from the shortcut

menu.

ABBYY PDF Transformer+ User’s Guide

Comments pane

The Comments pane displays all annotations added to the document, with or without comments. It also displays stamps and redactions, if any.

To open the Comments pane:

 Right–click an annotation, stamp or comment and select the Show Comments Pane command

from the shortcut menu, or

 From the View menu, select the Comments command, or

 On the main toolbar, click the button.

You can use keyword search to find a comment, a reply to a comment, or an author.

You can sort the comments by:

1. Type

2. Author

3. Page

4. Date

5. Flag Status

6. Comment Status

To sort the comments:

 On the Comments pane, click and then select the desired sorting option from the shortcut

menu.

You can filter the comments by type, author, flag status, or comment status.

To filter the comments:

 On the Comments pane, click and select the Show All Comments command, the Hide

All Comments command, or a filtering option from the shortcut menu.

ABBYY PDF Transformer+

You can create a PDF document in a new PDF Transformer+ window. Click the Create button to open the new window and then click the Scan button.

User’s Guide

Creating PDF documents

ABBYY PDF Transformer+ lets you create PDF documents from paper documents and from Microsoft Word, Microsoft Excel, Microsoft PowerPoint, HTML, RTF, Microsoft Visio, TXT, and image files.

This section provides detailed instructions on how to create a PDF document and gives advice on selecting the right settings.

Section contents:

 Scanning to PDF  Scanning tips  Creating a PDF document from one file  Creating a PDF document from multiple files  Image processing options  Using the PDF–XChange Printer to create PDF documents

Scanning to PDF

ABBYY PDF Transformer+ lets you scan a paper document and save the result in PDF format. You can also add a text layer to your document while scanning.

To create a new PDF document:

1. Open the File menu and click Create from Scanner…

2. Specify the appropriate scanning settings:

 Resolution, color mode, and brightness  Image processing options  Make file compatible with PDF/A — Select this option if you need a PDF document of

high visual quality for archiving purposes

 Multi–page scanning settings:

a. Use automatic document feeder (ADF) b. Duplex scanning (if supported by your scanner) c. Pause for (specify a pause in seconds)

3. Click Scan.

The scanned document will be opened in a new ABBYY PDF Transformer+ window.

ABBYY PDF Transformer+

You can create a PDF document in a new PDF Transformer+ window. Click the Create button to open the new window and then click the Create from file button.

You can select several files. If you do so, the Create PDF dialog box will open. To learn more about creating PDF documents from several files, please refer to

Creating a PDF

document from multiple files

User’s Guide

Scanning tips

You can set the scanning settings in the ABBYY PDF Transformer+ scanning dialog box.

 Make sure that your scanner is connected properly and switched on.

Consult your scanner documentation to ensure it is set up correctly. Be sure to install the software provided with your scanner. Some scanner models must be switched on before you power up the computer.

 Place your documents face down on the scanner, making sure they are properly adjusted. Skewed

images may be converted incorrectly.

 Printed documents are best scanned in grayscale at 300 dpi.

Conversion quality depends on the quality of the original document and scanning parameters. Poor image quality may have an adverse effect on the quality of conversion. Be sure to select the scanning parameters appropriate for your document.

Creating a PDF document from a file

You can use ABBYY PDF Transformer+ to create PDF documents from Microsoft Word, Microsoft Excel, Microsoft PowerPoint, HTML, RTF, Microsoft Visio, and TXT documents and from image files.

1. Open the File menu and click Create from File…

2. Select the file from which you want to create a PDF document.

3. Click the Settings… button and check if you need to change any settings.  Compression influences the size and quality of the resulting PDF document. You should

choose a compression level based on how you plan to use the document. Select High

resolution if you want to preserve the quality of the images in the document. Low resolution (150 dpi or less) is useful for decreasing the size of files which you plan to e–

mail or publish on the Internet.

 Make file compatible with PDF/A should be selected if you want to create a PDF

document without any visual quality loss, or if you want to store the resulting document in an archive.

 If you are creating a PDF document from images or image–only PDFs, make sure you select

the necessary image processing options.

ABBYY PDF Transformer+

You can create a PDF document in a new PDF Transformer+ window. Click the Create button to open the new window and then click the Create from multiple files button.

User’s Guide

4. Click Open.

A PDF document will be created from the selected file and opened in ABBYY PDF Transformer+.

Creating a PDF document from multiple files

ABBYY PDF Transformer+ lets you create a PDF document from multiple files. You can merge files of various supported formats as well as images and image –only PDF documents. You can also create a separate PDF document from ea ch file in the list.

1. Open the File menu and click Create from Multiple Files…

2. Select the file from which you want to create a PDF document and click Open.

3. The Create PDF dialog box will open. In this dialog box, you can:  Add more files.

To do this, click the Select File… button.

 Remove files.

Select the file you want to remove and click the Remove button.

 Change the order of the files using the and buttons.

The files will be added to the resulting document in the same order you see in the list. Each file will begin on a new page.

4. Click the Settings… button and check if you need to change any settings.  Compression influences the size and quality of the resulting PDF document. You should

choose a compression level based on how you plan to use the document. Select High

resolution if you want to preserve the quality of the images in the document. Low resolution (150 dpi or less) is useful for decreasing the size of files which you plan to e–

mail or publish on the Internet.

 Make file compatible with PDF/A should be selected if you want to create a PDF

document without any visual quality loss, or if you want to store the resulting document in an archive.

 If you are creating a PDF document from images or image–only PDFs, make sure you select

the necessary image processing options.

5. Select either the Create one PDF document from all files or the Create a separate PDF

document for each file option and specify the folder to which you wish to save the resulting document(s).

6. Click Create PDF.

If you create one document, it will be opened in ABBYY PDF Transformer+. If you create several documents, the folder containing these documents will be opened.

ABBYY PDF Transformer+

Image enhancement may take some time.

This feature will not work on Chinese and Japanese texts.

Make sure that the right text recognition languages are selected.

User’s Guide

Image processing options

ABBYY PDF Transformer+ offers multiple image processing options, which may improve the quality of source images for accurate optic al character recognition.

Be sure to select the appropriate image processing options when scanning paper documents or creating PDFs from image files.

 Recognize text — Selecting this option will place a text layer under the image, producing a

searchable PDF document that looks exactly like the original. You will be able to copy and mark up text in the PDF document.

 Correct distorted text lines, document skew, and other defects — Selecting this option will

cause the program to run a number of image enhancement routines on your images. Depending on the type of an input image, ABBYY PDF Transformer+ will select the appropriate image enhancement mechanism, such as skew correction, correction of trapezium distortions, or adjustment of image resolution.

 Correct page orientation — Selecting this option will cause the program to detect the orientation

of the page on the scanner. For best recognition results, a page should have the standard orientation, i.e. with horizontal lines and letters pointing upwards.

 Split facing pages — Selecting this option will cause the problem to split any two pages of a book

or magazine spread into two separate images. When you scan a book, a scanned image will typically contain two opposite pages. For best recognition results, the program will split the image into two, creating a separate PDF page for each book page.

 Use mixed raster content (MRC) compression — Selecting this option will apply the MRC

compression algorithm, which greatly reduces file size and preserves the visual quality the image.

Using the PDF–XChange Printer to create PDF documents

You can create PDF documents from any applications that allow you to select a printer. Simply select the virtual PDF–XChange 5.0 for ABBYY, which is installed on your computer when you select the standard installation option.

To create a PDF document with PDF–XChange 5.0 for ABBYY:

1. Open a document from which you want to create a PDF.

ABBYY PDF Transformer+

The appearance of the dialog box and the commands that invoke it will vary from application to application.

Should you have any questions on which printi ng options to select, press F1 in the printing options dialog box. This will open the PDF–XChange 5.0 for ABBYY Help file. You can also find this Help file on the ABBYY PDF Transformer+ installation disk.

User’s Guide

2. Open the printing options dialog box (e.g. select File>Print…).

3. In the list of available printers, select the virtual PDF–XChange 5.0 for ABBYY.

4. Adjust the PDF creation settings if required (click Settings… to open to open the settings dialog

box).

5. Click OK to start creating a PDF document.

6. In the dialog box that opens, you can change the name of the file and its location. You can also

choose to add the PDF document that is being created to an existing PDF document by selecting Add Files to PDF.

ABBYY PDF Transformer+

We do not recommend that you specify more than three languages at a time, as this may adversely affect the accuracy of text recognition.

To specify conversion settings for an output format, click Conversion Settings, configure the settings, and click OK.

User’s Guide

Converting PDF documents

ABBYY PDF Transformer+ can convert entire PDF documents or individual pages into editable text in multiple formats.

This section provides detailed instructions on how to convert a PDF document, gives advice on selecting the appropriate conversion settings , and shows how you can improve conversion results.

Section contents:

 Converting a PDF document  Conversion settings  Improving conversion results

Converting a PDF document

ABBYY PDF Transformer+ lets you convert any type of PDF document into editable text. The appearance and properties of resulting documents will depend on the conversion settings that you select.

1. Specify the languages of your PDF document. See

By default, the program will attempt to select the appropriate language from the list of your most commonly used languages.

2. On the toolbar, click the Convert To button and then select the desired output format.

Alternatively, on the File menu, click Convert To and then select the desired output format.

3. The converted document will be opened in the appropriate application.

Conversion settings

ABBYY PDF Transformer+ offers multiple conversion settings for the supported output formats. The selected conversion settings affect the appearance of the resulting document.

Click a format name to read about the conversion settings available for the format:

 PDF  DOCX/ODT/RTF

ABBYY PDF Transformer+ User’s Guide

 XLSX  HTML  PPTX  TXT  CSV  FB2/EPUB

PDF conversion settings

To adjust the conversion settings for the PDF format, select File>Convert To and then click the PDF tab in the Conversion Settings dialog box. Alternatively, click Convert To>Conversion Settings… on the toolbar. The following settings are available:

Saving formats

 PDF  PDF/A

Page image settings The Page image settings drop–down list allows you to control the size and quality of the output file:

 Best quality (JPEG quality: 70)

Select this item to preserve the quality of the page image.

 Balanced (JPEG quality: 45)

Select this item to reduce the size of the output PDF file without too much loss in quality.

 Compact (JPEG quality: 30)

Select this item to greatly reduce the size of the output PDF file.

DOCX, ODT, and RTF conversion settings

To adjust the conversion settings for the DOCX, ODT, and RTF formats, select File>Convert To and then click the DOCX/ODT/RTF tab in the Conversion Settings dialog box. Alternatively, click Convert To>Conversion Settings… on the toolbar. The following settings are available:

Retain layout

Select the appropriate setting depending on how you plan to use the output document.

a. Exact copy

Preserves the formatting of the original document. This setting is recommended for documents with complex layouts, such as promotion booklets. Note, however, that it limits your ability to change the text and formatting in the output document.

b. Editable copy

The formatting of the output document may differ slightly from the original but you will be able to edit the text in the output document.

c. Formatted text

Retains the paragraphs but does not retain the exact positions of the objects and line spacing. The resulting text will be left–aligned (right–to–left texts will be right–aligned.

+ 51 hidden pages