ABBYY FineReader - 8.0 Administrator’s Guide

System Administrator’s Guide

ABBYY FineReader 8.0

Corporate Edition

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

© 2006 ABBYY Software. All rights reserved. © 1987–2003 Adobe Systems Incorporated. Adobe® PDF Library is licensed from Adobe Systems Incorporated. Microsoft Reader Content Software Development Kit © 2004 Microsoft Corporation, One Microsoft Way, Redmond, Washington 98052–6399 U.S.A. All rights reserved. Fonts Newton, Pragmatica, Courier © 2001 ParaType, Inc. Font OCR–v–GOST © 2003 ParaType, Inc. © 1999–2000 Image Power, Inc. and the University of British Columbia, Canada. © 2001–2002 Michael David Adams. All rights reserved. ABBYY, the ABBYY Logo, Scan&Read, ABBYY FineReader are either registered trademarks or trademarks of ABBYY Software Ltd. Adobe, the Adobe Logo, the Adobe PDF Logo and Adobe PDF Library are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Microsoft, Outlook, Excel, PowerPoint, Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners.

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Table of Contents

Network Installation ........................................................................................................ 4

General................................................................................................................................................................................................................................................................ 4

Creating an Administrative Installation Point......................................................................................................................................................................... 4

Administrative Installation Folder Requirements..................................................................................................... 4

License Base Folder Requirements............................................................................................................................ 4

Requirements for License Administrator’s Station .................................................................................................... 4

Workstation Requirements ....................................................................................................................................... 4

Deploying ABBYY FineReader 8.0 ..................................................................................... 7

Installing ABBYY FineReader 8.0 on Workstations in Interactive Mode............................................................................................................ 7

Installing ABBYY FineReader 8.0 on Workstations via the Command Line..................................................................................................... 8

Advertise Installation................................................................................................................................................ 8

Silent Installation...................................................................................................................................................... 8

Additional Command–Line Options for Silent Installation ...................................................................................... 8

Uninstalling ABBYY FineReader 8.0 in Silent Mode.................................................................................................. 9

Installing ABBYY FineReader 8.0 on Workstations by Using Active Directory .............................................................................................. 9

An Example of Deploying ABBYY FineReader by Using Active Directory.................................................................. 9

Installing ABBYY FineReader 8.0 on Workstations by using Microsoft Systems Management Server (SMS)........................14

An Example of Deploying ABBYY FineReader 8.0 by Using SMS............................................................................. 14

Installing ABBYY FineReader 8.0 on Workstations by Using Task Scheduler.............................................................................................. 19

License Management ...................................................................................................... 20

ABBYY FineReader 8.0 License Manager.................................................................................................................................................................................20

License Types............................................................................................................................................................................................................................................... 20

License Statuses..........................................................................................................................................................................................................................................21

Concurrent License Statuses ...................................................................................................................................21

Per Seat License Statuses ........................................................................................................................................21

License Properties.....................................................................................................................................................................................................................................21

License Manager Buttons.................................................................................................................................................................................................................... 21

License Activation.....................................................................................................................................................................................................................................22

How is activation carried out? ...............................................................................................................................22

Network Document Processing ...................................................................................... 23

Working with the Same Batch over a Network..................................................................................................................................................................23

Group Work with the Same User Languages and Dictionaries...............................................................................................................................23

Group Work with Custom Dictionaries for Languages with Dictionary Support .....................................................................................24

Technical Support .......................................................................................................... 25

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Network Installation

General

ABBYY FineReader 8.0 provides convenient tools for network installation and operation. The installation of ABBYY FineReader 8.0 consists of two stages:

1. Installing ABBYY FineReader 8.0 on the server (creating an administrative installation point).

2. Installing ABBYY FineReader 8.0 on LAN workstations by using one of the five methods below:

● Manual interactive mode

● Command line

● Active Directory

● Microsoft Systems Management Server (SMS)

● Task Scheduler

Automated installation methods give you speed and flexibility when installing ABBYY FineReader 8.0 Corporate Edition in a corporate network because you do not need to install the program manually on each workstation.

Creating an Administrative Installation Point

You can create an administrative installation point on a network server running under Microsoft Windows 2000 or later. When you create an administrative installation point, the files from the ABBYY FineReader CD–ROM are copied into the administrative installation folder you specified. At the same time, ABBYY FineReader 8.0 License Manager is installed and a License Base is created. ABBYY FineReader 8.0 License Manger is a utility for managing ABBYY FineReader licenses. The License Manager will be installed into a folder on the local disk of the computer from which administrative installation point is being created (e.g. F:\Program Files\ABBYY FineReader License Manager). Note: If more than one users will manage ABBYY FineReader 8.0 licenses, you need to give these users read permissions for this folder (e.g. \\MyComputer\Program Files\ABBYY FineReader License Manager). The network servers (\\MyFileServer) on which administrative installation points and License Bases are created must be file servers running under any operating system that supports long file names (e.g. Microsoft Windows, Unix, Mac OS, Novell Netware).

This computer will be used as the license administrator’s station.

Administrative Installation Folder Requirements

1. 500 MB of free hard–disk space.

2. Read permissions for the administrative installation folder (e.g. \\MyFileServer\Programs Distribs\ABBYY FineReader 8.0) for all ABBYY FineReader users. When deploying ABBYY FineReader 8.0 by using Active Directory®, you need to give read permissions for the administrative installation folder the account of the Domain Computers group.

License Base Folder Requirements

1. 10 MB of free hard–disk space.

2. Full access permissions to the License Base folder (e.g. \\MyFileServer\Programs Distribs\ABBYY FineReader License Base) for all ABBYY FineReader users. When deploying ABBYY FineReader 8.0 by using Active Directory®, you need to give modify permissions for the License Base folder to the account of the Domain Computers group.

3. The number of connections supported by the network server hosting the License Base must be equal to or more than the total number of ABBYY FineReader users in the network (only for Concurrent licenses). Microsoft Windows 2000 Professional, for example, supports only ten connections at a time, which means that ABBYY FineReader cannot be deployed on more than ten workstations.

Requirements for License Administrator’s Station

1. PC running under Microsoft® Windows® Server 2003, Windows® XP, Windows® 2000 (for localized interfaces, corresponding language support is required).

2. 64 MB of RAM.

3. 20 MB of free hard–disk space.

Workstation Requirements

1. PC with Intel® Pentium®/Celeron®/Xeon™, AMD K6/Athlon™/Duron™/Sempron™ or other compatible processor with a clock speed of 500 MHz or higher.

2. Microsoft® Windows® Server 2003, Windows® XP, Windows® 2000 (for localized interfaces, corresponding language support is required).

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

3. 128 MB of RAM. In multi–processor systems, an additional 16 MB of RAM is required for each additional processor.

4. 250 MB of free hard–disk space for normal installation, 100 MB of free hard–disk space for program operation.

5. 100% Twain–compatible scanner, digital camera and fax modem.

6. Video card and monitor supporting min. 800*600 resolution.

7. Keyboard and mouse or other pointing device.

To start deploying ABBYY FineReader in your network, select Network Installation/ABBYY FineReader 8.0 Corporate Edition in the autorun menu or run the AdminSetup.exe file located on the ABBYY FineReader 8.0 CD–ROM.

You will be asked to specify the folder into which the License Manager will be installed, the folder in which the License Base will be stored, and the folder in which the administrative installation point will be created.

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Important! Uninstalling the License Manager utility will also remove the administrative installation point. Note: We recommend storing the License Base and the administrative installation point in different folders, as they require different

levels of access rights. This will make the administrative installation point less vulnerable. Once the administrative installation point has been created, do the following:

1. Run the License Manager (Start\Programs\ABBYY FineReader 8.0 Administrative Tools\License Manager).

2. Enter all the available licenses (see the License Management section below).

3. Activate all the available licenses (see the License Management section below).

Now you can deploy ABBYY FineReader on the workstations.

Important! Do not move the License Base folder or administrative installation folder.

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Deploying ABBYY FineReader 8.0

Installing ABBYY FineReader 8.0 on Workstations in Interactive Mode

To install ABBYY FineReader on the workstations in interactive mode, run the setup.exe file from the administrative installation folder.

Follow the instructions of the InstallShield Wizard.

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Installing ABBYY FineReader 8.0 on Workstations via the Command Line

To install ABBYY FineReader on the workstations in interactive mode, run the setup.exe file from the administrative installation folder with the command–line options described below.

Advertise Installation

To run this mode, use the following command:

Setup.exe /j

In this case, an ABBYY FineReader icon will be added to the Start menu of the workstations. Clicking this icon will install ABBYY FineReader 8.0 in default configuration. (Default configuration means that ABBYY FineReader will be installed in normal mode, all recognition languages will be installed on the workstation, and the interface language will be selected automatically depending on the regional settings of the workstation.)

Silent Installation

In this mode, no InstallShield Wizard dialog boxes will be displayed. The program will be installed from the server in default configuration. (Default configuration means that ABBYY FineReader will be installed in normal mode, all recognition languages will be installed on the workstation, and the interface language will be selected automatically depending on the regional settings of the workstation.) .

Setup.exe /qn

If you change the /qn option to /qb, a progress bar will be displayed during the installation. No other dialogs will be displayed.

No other dialog boxes will be displayed.

Additional Command–Line Options for Silent Installation

/L<language code> disables automatic selection of the interface language and installs ABBYY FineReader with the interface language specified in the command line.

Possible language code* values: 1033 English 1026 Bulgarian 1038 Hungarian 1034 Spanish 1040 Italian 1062 Latvian 1063 Lithuanian 1031 German 1043 Dutch 1045 Polish 2070 Portuguese 1049 Russian 1051 Slovak 1055 Turkish 1058 Ukrainian 1036 French 1029 Czech 1053 Swedish 1061 Estonian

*– The number of available interface languages depends on the type of the distribution package. /V”<command line>” passes the specified command line directly to msiexec.exe. Instead of the words “command line” you can specify the following: INSTALLDIR="<destination path>" specifies the path to the folder where ABBYY FineReader 8.0 will be installed. For example: Setup.exe /qn /L1049 /v”INSTALLDIR=”C:\ABBYY FineReader 8.0””

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

This command line will install ABBYY FineReader 8.0 into C:\ABBYY FineReader 8.0 with the Russian interface and with all the recognition languages. In the current version, you cannot pre–select recognition languages to be installed.

Uninstalling ABBYY FineReader 8.0 in Silent Mode

msiexec /x {AAF80000–22B9–4CE9–98D6–2CCF359BAC07}

Installing ABBYY FineReader 8.0 on Workstations by Using Active Directory

Microsoft® Windows® 2000 Server and Microsoft® Windows® Server 2003 include an integrated directory service, Active Directory, which in turn includes Group Policy. The Software Installation snap–in, which is part of Group Policy, allows you to

install software applications simultaneously on several workstations. Three major installation scripts are implemented in Active Directory: Publish to User, Assign to User, and Assign to Computer. ABBYY FineReader can be installed using the Assign to Computer script. In this case ABBYY FineReader will be installed on the workstation once the workstation has been restarted.

The Publish to User and Assign to User scripts are not supported.

An Example of Deploying ABBYY FineReader by Using Active Directory

To install ABBYY FineReader on a domain computer or group of computers:

1. Create an administrative installation point as described in Creating an Administrative Installation Point above.

2. Go to Start >Control Panel >Administrative and select Active Directory Users and Computers.

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

3. Right–click the site, domain, or other organized unit that includes the workstation onto which ABBYY FineReader will be installed.

4. In the Properties dialog box, go to the Group Policy tab and click Open…

5. Right–click the organized unit of the group onto which ABBYY FineReader will be installed.

6. In the menu that opens, select Create and Link GPO Here…

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

7. Enter a descriptive name and click OK.

8. Right–click the GPO you have added and select Edit…

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

9. In the Group Policy window, right–click Computer Configuration/Software Settings/Software Installation.

10. In the menu that opens, select New/Package…

11. Enter the path to the file ABBYY FineReader 8.0 Corporate Edition.msi package located in the administrative installation folder on the server (see Creating an Administrative Installation Point above).

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

12. Select the Advanced deployment method.

13. In the dialog box that opens, click the Modifications tab and then click Add.

14. Select the interface language that will be used by ABBYY FineReader when installed on the workstations. The

interface language files are located in the administrative installation folder on the server. File names and their languages:

1033.mst English

1026.mst Bulgarian

1038.mst Hungarian

1034.mst Spanish

1040.mst Italian

1062.mst Latvian

1063.mst Lithuanian

1031.mst German

1043.mst Dutch

1045.mst Polish

2070.mst Portuguese

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

1049.mst Russian

1051.mst Slovak

1055.mst Turkish

1058.mst Ukrainian

1036.mst French

1029.mst Czech

1053.mst Swedish

1061.mst Estonian

For example, to install ABBYY FineReader with the Russian interface, select 1049.mst.

Installing ABBYY FineReader 8.0 on Workstations by using Microsoft Systems Management Server (SMS)

Microsoft Systems Management Server automates software deployment in a netw locations where the software is to be installed (computer Software deploymen

1. Preparing ABBYY FineReader 8.0 for automated installation (creating so–called "unattended setup").

2. choosing installation parameters: computer names, time of installation,

3. software on the specified computers by SMS in accordance with the installation parameters specified

t using SMS consists of three stages:

Creating a deployment script (i.e. conditions for installation, etc.). Installing the in the script.

s, groups, or servers).

ork and eliminates the need to go directly to the

An Exa ple o

m f Deploying ABBYY FineReader 8.0 by Using SMS

1. Create an administrative installation point as described in Crea

2. In the SMS Administrator Console, select the

3. In the Action menu, select New/Package.

ting an Administrative Installation Point above.

Packages item.

4. In the Package Properties dialog box that opens, enter the required package properties.

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

5. Click the Data Source tab.

6. Make sure that the This package contains source files box is not selected and click OK..

7. In the package you have just created, select Programs..

8. In the Action menu, select New/Program.

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

9. On the General tab of the Program Properties dialog box:

● Enter a descriptive name of the program in the Name field,

● Type setup.exe /q in the Command Line field,

● In the Start in field, enter the path to the administrative installation folder (e.g.

\\MyFileServer\Programs Distribs\ABBYY FineReader 8.0).

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

10. On the Environment tab of the Program Properties dialog box:

● Clear the User input required box,

● Select Run with administrative rights,

● Make sure that Runs with UNC name is selected name.

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

11. Change the condition in the Program can run field if required and click OK.

12. You can also use the Distribute Software Wizard. To run the wizard, on the Action menu, select All

Tasks/Distribute Software and follow the instructions of the wizard.

Important! You cannot create Distribution Points.

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Installing ABBYY FineReader 8.0 on Workstations by Using Task Scheduler

To install ABBYY FineReader on workstations by using Task Scheduler:

1. Create an administrative installation point as described in Creating an Administrative Installation Point above.

2. Make sure that Task Scheduler is running on the workstation and there is a user who has the local administrator permissions and access permissions for the administrative installation folder and the license data base folder.

3. Create a new task on the workstation:

● Specify the following parameters on the Task tab:

Run field: “\\MyFileServer\Programs Distribs\ABBYY FineReader 8.0\setup.exe” /qn /L1033.

For a detailed treatment of the parameters, see Installing ABBYY FineReader 8.0 on Workstations via the Command Line. Run as field: DOMAIN\Login

● In the Set Password dialog box, specify the password.

● Make sure that the Enabled option is selected.

Note: DOMAIN\Login refers to the administrator of the workstation where ABBYY FineReader will be installed.

4. On the Schedule tab, specify the time when the installation must start.

Note: Do not change the qn parameter.

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

License Management

General

The License Manager is a license managing utility that is installed on the license administrator’s station when creating an administrative installation point (see Creating and Administrative Installation Point). The License Manager allows the administrator to do the following:

● Add licenses;

● Activate licenses;

● Assign licenses to specific workstations;

● Obtain information about the parameters of licenses.

ABBYY FineReader 8.0 License Manager

The License Manager main window displays the following columns:

1. License #, which shows the number of the license and the index which corresponds to this number in the current batch of licenses.

2. Status, which shows the status of the license and the name of the computer which currently uses the license.

License Types

There are two types of license: concurrent and per seat.

1. Concurrent

The number of licenses equals the number of ABBYY FineReader copies which can be run on several workstations simultaneously. Each time ABBYY FineReader is run on a workstation, it sends a request to the server. If there are activated concurrent licenses on the server, ABBYY FineReader will "take" the first unused license. When ABBYY FineReader is closed on the workstation, the license is released. If there are no unused licenses available on the server, the program displays a corresponding message.

2. Per Seat The number of licenses equals the number of ABBYY FineReader copies installed on the company's computers. Each license is assigned to a specific workstation, and the copies of ABBYY FineReader will run on the workstations without sending requests to the server. If ABBYY FineReader is being installed on a workstation from the server with activated per seat licenses, the first available unused license will be assigned to the workstation during installation. This license can only be returned back to the server by uninstalling ABBYY FineReader from the workstation.

Note: If there are both activated concurrent and activated per seat licenses on the server, by default an unused concurrent license will be used for running ABBYY FineReader on the workstation. No per seat license will be used. However, the system administrator can assign

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

a per seat license to a specific workstation before ABBYY FineReader has been installed on this workstation. In this case, the assigned per seat license will be used by the workstation when ABBYY FineReader is run on it.

License Statuses

Concurrent License Statuses

● Not activated (you must activate such a license to be able to work with it)

● Awaiting activation (an activation request has been sent to the activation server, but the

license has not yet been activated)

● Free (the license is not currently being used by any workstation)

● Used by (the license is being used by a particular workstation)

● Assigned to (the license has been assigned to a specific workstation, but is not currently being

used by this workstation)

● Assigned to and used by (the license has been assigned to a specific workstation and is currently being used by this workstation)

Per Seat License Statuses

● Not activated (you must activate such a license to be able to work with it)

● Awaiting activation (an activation request has been sent to the activation server, but the

license has not yet been activated)

● Free (the license is not currently being used by any workstation)

● Assigned to (the license has been assigned to a specific workstation, but is not currently being used by this

workstation)

● Installed on (the license has been installed on a specific workstation)

License Properties

Property Description

License number The unique number of the license. Path to activation file The location of the activated license file. License type Either concurrent or per seat.

License Manager Buttons

1. Activate license... Starts the ABBYY FineReader Activation Wizard.

2. Add new license...

Opens the Add License dialog box where the user is asked to enter the serial number of the license manually or from a *.txt file.

3. Assign license... For concurrent licenses:

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

● Assigns a concurrent license to a specific workstation (the license can be used only by this

workstation)

● Returns a concurrent license from the workstation back to the server.

For per seat licenses:

● Assigns licenses to workstations before the program has been installed. To return a per seat license back to the server, you need to uninstall ABBYY FineReader from the workstation. If ABBYY FineReader is uninstalled from a workstation that is currently connected to the server, the license is returned to the server automatically. If ABBYY FineReader is uninstalled from a workstation that is currently not connected to the server, the license can be returned to the server manually using the Assign License dialog box. Once the license has been uninstalled, a special file will be created in %ALLUSERSPROFILE%\Application Data\ABBYY\FineReader. The file will be named Uninstall_SN, where SN is the number of the license.

To return the license back to the server manually:

1. Move the above file to the license administrators’ station,

2. In the License Manager main window, click the Assign license button,

3. In the dialog box that opens, select the option Do not assign license to network computer and click OK.

4. In the dialog that opens, enter the path to the moved file and click ОК.

4. License properties...

Displays the properties of a license (batch of licenses).

License Activation

ABBYY is concerned about software piracy and takes measures to protect its intellectual property rights. Software piracy is detrimental both to software manufacturers and to end users. When buying a legal software copy, users can be sure that they obtain a quality product without any changes or alterations introduced by a third party. Illegal products are never safe. For ABBYY FineReader 8.0, a special protection technology is used to protect ABBYY products from illegal copying and distribution. This technology effectively excludes unauthorized use of ABBYY products by persons who have not signed a License Agreement with the software copyright owner. If your License Agreement allows you to install your copy of the software only on one PC, any additional installations of the same copy on other PCs will constitute a breach of the License Agreement as well as of the copyright law of the Russian Federation. The activation technology controls the number of copies and prevents installing one licensed copy on an unlimited number of workstations. At the same time, the number of installations and activations on one and the same PC is not limited in any way whatsoever. The program will not operate unless you activate it.

How is activation carried out?

Activation takes very little time and is carried out with the help of an Activation Wizard that is built into the program. The Activation Wizard has a friendly interface and is used for sending the necessary activation information to ABBYY. The same wizard is used for entering the Activation File you receive from ABBYY. Activation information is sent as a code (Installation ID) which is generated on the basis of the information about the computer on which the program is being installed. No personal information about the user or computer is used for generating the code, and the code cannot be used for identifying the user. Activation methods:

● Via the Internet

Activation is carried out automatically and takes only a few seconds. An Internet connection is required for this type of activation.

● Via e–mail

The user must send an e–mail message generated by the program and containing information required for activation. To ensure a quick reply from the mail robot, do not alter the information in the message body or

Subject field. In the case of activation via e–mail, the user needs to enter the Activation File received from ABBYY in the corresponding fields of the Activation Wizard. Once the activation has completed successfully, the program can be used on the current server without any restrictions. Note:

1. You will not need to activate ABBYY FineReader copies on each workstation — they will be activated by the server automatically.

2. If some parameters of the server hosting the License Base are changed, you will need to activate the license on this server for a second time and re–install the program (i.e. create an administrative installation point and deploy the program in the network).

3. If a user tries to launch ABBYY FineReader on their workstation but there are no free activated licenses, a corresponding message will be displayed and the program will not launch.

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Network Document Processing

ABBYY FineReader Corporate Edition is especially designed for network document processing. Each computer involved in network processing must have a separate copy of FineReader installed. ABBYY FineReader Corporate Edition allows you to do the following:

1. Work with the same batch over a network

The Corporate Edition allows you to increase the speed at which documents are processed. In addition, the whole process is tracked, so that the logins and computer i.d. numbers of all those involved in opening, scanning, recognizing, and checking batch pages are noted. Changes made by a user are not user–specific and apply to all users of the same batch.

2. Group work with the same user languages and user dictionaries

ABBYY FineReader Corporate Edition allows users to work with and expand (e.g. while running a spelling checker) the same user languages and dictionaries simultaneously.

3. Group work with customized dictionaries for languages with dictionary support

ABBYY FineReader provides built–in dictionaries for languages that have dictionary support. These dictionaries contain the most commonly encountered words, but might not include proper names, specialized technical terms, acronyms, etc. Adding the latter to customized dictionaries increases recognition quality and speeds up the spelling check. This is because ABBYY FineReader searches for a dictionary entry for each word it encounters. In addition, ABBYY FineReader Corporate Edition allows users to work simultaneously with the same customized dictionary.

Working with the Same Batch over a Network

1. Create/Open a batch and set up the necessary scanning and recognition options. Run ABBYY FineReader and open the batch to be processed on all computers that will process it.

2. Run Background recognition (Process>Start Background Recognition) on all computers that will be recognizing the batch.

3. Start the scanning on the computer with an ADF scanner. Tip: If your high–speed scanner doesn't support TWAIN, you may scan your pages directly into ABBYY FineReader batch folder. To do this, scan the images with any scanning application supplied with your high–speed scanner on the computer to which the scanner is attached and specify the ABBYY FineReader batch folder as the saving folder for these images. The only thing you have to do is to name the scanned images according to the following rule: the files must be named (in the order they are scanned) 0001.tif, 0002.tif, 0003.tif... etc. ABBYY FineReader will automatically detect and process all images you scan.

4. You may edit the recognized text and save it to a file or send it to an application you select.

You may monitor the page status in the Batch window (for example, whether the page has been scanned, recognized, edited or exported, and by what user etc.). All this information is displayed in the corresponding columns in the Details batch page view. To set up the Details page view:

● Click

● Right–click the Batch window and select the Batch Window>Details item in the local menu.

You may customize the Details page view: specify the columns you want to be displayed in the Batch window or select the column to sort the pages by:

● Right–click the Batch window and select the View>Customize. Set the necessary options on the Details tab of the Batch View Settings dialog.

If the batch pages are processed on several computers, ABBYY FineReader will distribute the workload automatically between them: each new scanned page is "picked up" by the first free workstation on which the background recognition is running. This page becomes locked for all other computers. At the same time any other workstation (or the same workstation) may open already recognized pages for checking, editing and saving. Changes made by a user are available for all other users of the same batch. Note: You will notice the increased recognition speed on multiprocessor systems in the "Background mode" if your batch contains a lot of pages.

on the Standard toolbar, or

Group Work with the Same User Languages and Dictionaries

Create a batch and set up the necessary scanning and recognition options. All the user languages and dictionaries you attach will be stored in one folder. By default it is the batch folder. Before you may create a user language that uses a user dictionary, you have to specify the folder in which to store the user languages together with user dictionaries. To specify the folder:

● Click the Change button in the Language Editor dialog (Tools>Language Editor) and select the folder in the dialog that will open.

All the user languages and dictionaries you attach will be stored in this folder. After the setup is complete, save the batch settings in a options set file (*.fbt):

● Click the Save Options... button on the General tab of the Options dialog (Tools>Options). In the Save Options As dialog select the folder and enter the file name.

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

For several users to work with the user languages and their attached dictionaries, each of them will have to load the batch settings from the previously saved *.fbt file when creating a new batch. To do this:

● Click the Load Options... button on the General tab of the Options dialog (Tools>Options). In the Load Options dialog select the folder and select the necessary *.fbt file. The previously saved batch settings including

path to user languages and their dictionaries will be set. Thus, all users will have the same path to user languages and their dictionaries.

Using these user languages for recognition you can edit their dictionaries. Changes made by one user are available for all other users of the same folder. User languages created in this folder will be available for all users who load this batch template. You may see the list of available user languages and their properties in the Language Editor dialog in the User–defined languages group. The dictionary is locked during the time a user adds/removes a word to/from it. The dictionary is updated when a user clicks the Add button in the Check Spelling dialog or any button in the Select Dictionary dialog. Note:

1. If you use a folder in which several dictionaries of several users are stored, all the users using these dictionaries must have read–write access to this folder.

2. When a user language is used by several users, it available as "read–only", i.e. you won't be able to change the parameters of an already created user language. However, you will be able to add/remove entries in the user dictionary of this language.

Group Work with Custom Dictionaries for Languages with Dictionary Support

Create a batch and set up the necessary scanning and recognition options. By default the custom dictionaries for predefined main languages (languages with dictionary support) are saved in the folder where the application was installed (for Windows 2000 – %userprofile%\Application Data\ABBYY\FineReader\8.00\UserDictionaries). In order to enable the use of the same custom dictionaries for predefined languages by several users, specify a public folder as a folder where all such dictionaries are saved. It can be either a local or a network folder. To specify the folder:

● Click the Browse button on the Check Spelling tab of the Options dialog (Tools>Options menu). Select the folder in which to store the user dictionaries for predefined languages.

Every user can extend these custom dictionaries. The dictionary is locked during the time a user adds/removes a word to/from it. Changes made by a user are available for all other users of the same folder. The dictionary is updated when a user clicks the Add button in the Check Spelling dialog or any button in the Select Dictionary dialog. Note: If several users use a folder in which custom dictionaries are stored, all the users using these dictionaries must have read–write access to this folder.

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Technical Support

If you have any questions about how to install and use ABBYY FineReader 8.0 to which you cannot find answers in this System Administrator's Guide, please contact the ABBYY technical support service or our partners. For contact information, please refer to the "Support" section at www.abbyy.com.

ABBYY FineReader - 8.0 Administrator’s Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Network Installation

General

Creating an Administrative Installation Point

Administrative Installation Folder Requirements

License Base Folder Requirements

Requirements for License Administrator’s Station

Workstation Requirements

Deploying ABBYY FineReader 8.0

Installing ABBYY FineReader 8.0 on Workstations in Interactive Mode

Installing ABBYY FineReader 8.0 on Workstations via the Command Line

Advertise Installation

Silent Installation

Additional Command–Line Options for Silent Installation

Uninstalling ABBYY FineReader 8.0 in Silent Mode

Installing ABBYY FineReader 8.0 on Workstations by Using Active Directory

An Example of Deploying ABBYY FineReader by Using Active Directory

Installing ABBYY FineReader 8.0 on Workstations by using Microsoft Systems Management Server (SMS)

Installing ABBYY FineReader 8.0 on Workstations by Using Task Scheduler

License Management

General

ABBYY FineReader 8.0 License Manager

License Types

License Statuses

Concurrent License Statuses

Per Seat License Statuses

License Properties

License Manager Buttons

License Activation

How is activation carried out?

Network Document Processing

Working with the Same Batch over a Network

Group Work with the Same User Languages and Dictionaries

Group Work with Custom Dictionaries for Languages with Dictionary Support

Technical Support