ABBYY FineReader User Manual
ABBYY® FineReader
Express Edition for Mac
User’s Guide
© 2009 ABBYY. All rights reserved.
ABBYY FineReader Express Edition for Mac. User’s Guide
© 2009 ABBYY. All rights reserved.
© 20012006 Michael David Adams. © 19992000 Image Power, Inc. © 19992000 The University of British Columbia. All rights
reserved. © 19912008 Unicode, Inc. All rights reserved. Fonts Newton, Pragmatica, Courier © 2001 ParaType, Inc. Font OCRvGOST
© 2003 ParaType Inc. ABBYY, the ABBYY logo and ABBYY FineReader are either registered trademarks or trademarks of ABBYY
Software Ltd. Mac, Macintosh, Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries. Unicode is a trademark
of Unicode, Inc.
All other trademarks are the property of their respective owners.
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ABBYY FineReader Express Edition for Mac. User’s Guide
Contents
What Is ABBYY FineReader Express.................................................................................. 4
What is OCR? ..................................................................................................................................................................................................................................................4
Working with ABBYY FineReader Express ........................................................................ 5
Converting Images......................................................................................................................................................................................................................................5
Selecting an image.................................................................................................................................................... 5
Selecting the document language ............................................................................................................................. 6
Selecting an output format ....................................................................................................................................... 6
Saving images..................................................................................................................................................................................................................................................7
Removing the application..................................................................................................................................................................................................................... 7
Tips and Tricks ................................................................................................................. 8
Scanning tips...................................................................................................................................................................................................................................................8
Photographing documents...................................................................................................................................................................................................................8
Improving conversion quality ............................................................................................................................................................................................................ 8
Rotating the image.................................................................................................................................................... 9
Inverting the image................................................................................................................................................... 9
Preserving document layout..................................................................................................................................... 9
Registration.................................................................................................................... 11
Appendix........................................................................................................................ 12
Supported text formats........................................................................................................................................................................................................................ 12
Supported image formats....................................................................................................................................................................................................................12
Keyboard shortcuts..................................................................................................................................................................................................................................12
How to Buy an ABBYY Product....................................................................................... 14
ABBYY offices..............................................................................................................................................................................................................................................14
About ABBYY...............................................................................................................................................................................................................................................15
Technical Support .......................................................................................................... 16
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ABBYY FineReader Express Edition for Mac. User’s Guide
What Is ABBYY FineReader Express
ABBYY FineReader Express is a one–click OCR and conversion utility that accurately converts your paper documents and image files
into various electronic formats. ABBYY FineReader Express preserves the layout and formatting of the original, reducing the need to
retype and store paper documents.
ABBYY FineReader Express allows you to:
● convert images obtained directly from a scanner and image files stored on your hard disk or on any other medium, including
digital photos of documents and PDF files
● save scanned images.
You can convert from TIFF, TIF, PNG, JPG, JPEG, JP2, J2K, BMP, PCX, DCX, GIF, and PDF (with the exception of secured PDF) into
RTF, TXT, XLS, HTML, and searchable PDF.
171 languages are supported.
To quickly convert an image, you simply drag and drop the image file onto the ABBYY FineReader Express icon or open it from the
Finder by selecting the appropriate item in the shortcut menu.
What is OCR?
OCR stands for Optical Character Recognition. OCR software converts document scans or photos, as well as PDF documents, into
editable text.
If you have scanned a magazine article and wish alter its text, you will need to convert the image into an editable format before you
can make changes to it. An OCR application extracts text from document images, photos or PDF files, providing you with electronic
copies of original paper documents which can be edited, reused, and searched.
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ABBYY FineReader Express Edition for Mac. User’s Guide
Working with ABBYY FineReader Express
With ABBYY FineReader Express, you can quickly get an electronic copy of your paper document or convert an image into text,
spreadsheet, HTML or searchable PDF file.
1. Launch ABBYY FineReader Express using any of the methods below:
Important! When launching ABBYY FineReader Express for the first time, enter the serial number you received with the
application. The application will not run without the serial number.
1. Choose Finder>Applications, locate ABBYY FineReader Express and launch the application by double–
clicking its name.
2. In the Finder, choose Open with> ABBYY FineReader Express in the shortcut menu of the file you wish to
convert.
3. Select the file you wish to convert and, holding down the left mouse button, drag it onto the ABBYY FineReader
Express name in Finder> Applications.
A Quick Tasks window will open, where you can set up a new task.
2. Select how you want to obtain an image: in Get Images from, select
● Scanner
(scans a paper document)
Important! To convert scanned documents, make sure that your scanner is connected properly to the computer.
Note that very old scanner models, for which there are no Intel for Mac OS X drivers, are not supported.
● File
(opens an image file)
3. From the Document Language list, select the recognition language which corresponds to the text of your document.
4. Select the output format into which the image should be converted. The image will appear in ABBYY FineReader Express
and the conversion process will start automatically.
Note:
● Password–protected PDF files cannot be converted
● To send the results to spreadsheet document, the appropriate application must be installed on your computer
Tip: You can change the program settings (e.g. document language or output format) in the main window of
ABBYY FineReader Express. Once you have changed the settings, restart the conversion process by clicking the Convert button on the
toolbar.
ABBYY FineReader Express supports the following operations on image files:
● rotate (right, left, upside down)
● scale (zoom in/out, fit to window, zoom with fixed magnitudes of 25, 50, 75, 100, 200, 400%)
● invert
● copy page image
Converting Images
To start using ABBYY FineReader Express, follow these three easy steps:
1. Feed a document image to the application:
● Either scan a paper document or
● Open an image or PDF file already stored on your computer.
This application allows you to open multiple files at a time. You can open the desired files either from the Finder or from the
Quick Tasks window.
2. Select the appropriate document language.
ABBYY FineReader Express can process not only documents written entirely in one language, but also documents written in
more than one language (e.g. documents that contain both English and Russian text). However, you cannot select more than
three languages per document.
3. Specify the desired output format by clicking the corresponding button. The conversion will start automatically.
To improve the quality of conversion, follow the recommendations provided in the Tips and Tricks section of this document.
Selecting an image
This section describes the methods available to feed an image to ABBYY FineReader Express.
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