Aastra Dialog 3185 User Guide

Premium Telephone

BusinessPhone Communication Platform

User Guide

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Welcome

Welcome to the User Guide for the Ericsson Analog Premium phone in the BusinessPhone Communication Platform from Ericsson. The BusinessPhone Communication Platform consists of:

• BusinessPhone 50

• BusinessPhone 128i

• BusinessPhone 250

The features described in this User Guide are related to version 5.1 of the BusinessPhone Communication Platform. Some might not work in earlier versions of the system and/or might be protected by a hardware dongle that has to be bought separately.

This guide will demonstrate how the Analog Premium phone helps you access the functions of the BusinessPhone Communication Platform.

The latest version of this User Guide can also be downloaded from:

http://www.ericsson.com/enterprise/archive/manuals.shtml

Note: Since the Ericsson Analog Premium telephone easily can be switched between pulse and tone dialling it can be connected to all types of telephone exchanges, but remember that analog telephones must be connected to analog lines.

ERICSSON MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Ericsson shall not be liable for errors contained herein nor for incidental or consequential damages in connection with the furnishing, performance or use of this material.

Hereby, Ericsson Austria GmbH, A-1121 Vienna, declares that this telephone, is in conformity with the essential requirements and other relevant provisions of the R&TTE directive 1999/5/EC.

EN/LZTBS 151 301 R1A

All rights reserved. No parts of this publication may be reproduced, stored in retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without prior written permission of the publisher.

BusinessPhone – Premium Telephone2

Quick Reference Guide and Quick Reference Card

– Premium Telephone

Analog telephone for BusinessPhone Communication Platform

Answer calls

Answer: Lift handset

Answer on another extension: Lift handset Ext. No.

Make calls

Internal calls: Lift handset Ext. No.

External calls: Lift handset

Common abbreviated number: Lift handset Abbreviated No.

Individual abbreviated number: Lift handset

Last external number redial: Lift handset

You get busy tone or no answer

Automatic call-back: 5 Replace handset Camp-on: 4 Keep handset off hook

Intrusion:

Conference

Ongoing conversation:

External No.

Abbreviated No.

Lift handset when called back

y Call 3rd party

0- 9

y (To establish)

Replace handset (To leave)

Inquiry

Ongoing conversation: y Call 3rd party

Refer back

Switch between calls: y 2

To terminate:

Transfer

Transfer a call: y Call 3rd party

Tandem configuration

Activate: Lift handset *28#

Deactivate: Lift handset

Transfer a call between members:

Reminder

Reminder (24 hours): Lift handset *32*

Cancel reminder: Lift handset

Account number

Costs on a selected account no.: Lift handset

y 1

Replace handset Before or after answer)

Replace handset

#28#

Replace handset

y Own directory No.

Replace handset

Reminder time

#32#

*9*

Account number

DISA and Message check:

Company number

DISA number Message system

Password

Quick Reference Guide and Quick Reference Card – Premium Telephone

Call forwarding

Fixed diversion: Lift handset *21#

Internal diversion: Lift handset

Cancel: Lift handset

Follow me, re-direct from answering extension: Lift handset

Cancel: Lift handset #21*

Bypass call forwarding: Lift handset *60*

External diversion:

Program: Lift handset

Cancel: Lift handset

Re-activate: Lift handset

Messages

“Call me”: 9#

Voice:

Play-back:

Re-record:

Send: #

Receive messages: Lift handset

New No.

Own No.

Own No. #

Ext. No.

Line access code External No.

99Speak * 9 Speak

*21*

#21#

*21*

* New No. #

*22*

# #22# *22*#

*59#

Information

Enter information (pre-text): Lift handset

Time of return 1. hour (00-23) minute (00-59) Date of return 2. month (01-12) day (01-31) Lunch 3. back at, hour minute Meeting 4. back at, hour minute Vacation 5. back, month day Illness 6. back, month day

Individual abbreviated numbers

Enter “Info code” and “Completing info”

(see below)

Info code Completing info

*23*

**0..................................................................

**1..................................................................

**2..................................................................

**3..................................................................

**4..................................................................

**5..................................................................

**6..................................................................

**7..................................................................

**8..................................................................

**9..................................................................

Special account numbers for business calls:

Account numberProject name

This is a part of EN/LZTBS 151 301 R1A. Subject to alteration without prior notice.

This is a part of EN/LZTBS 151 301 R1A

Description .......................................................6

Incoming Calls ................................................. 9

Outgoing Calls ............................................... 11

During Calls .................................................... 14

Call Forwarding ..............................................18

Information .....................................................23

Internal Messages .......................................... 26

Mailbox System .............................................. 31

Abbreviated Numbers ....................................35

Group Facilities ..............................................38

Other Useful Facilities ..................................... 41

Date and Time ............................................... 47

Security ..........................................................48

Least Cost Routing ........................................ 51

Audible Adjustments ...................................... 52

Tones and Signals ..........................................54

Useful Hints .................................................... 56

Installation ...................................................... 57

Troubleshooting ..............................................60

Glossary .........................................................61

Index ..............................................................63

Telephone Toolbox and Voice Guide ............... 65

Table of Contents

page

5BusinessPhone – Premium Telephone

Description

(bottom side)

8910

1Display

16 characters. Indicates call duration or date and time.

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2 Programmable keys

Ten keys for storing frequently called numbers. You can store two numbers per key (upper and lower), see section “Abbreviated

Numbers” on page 35.

3 Message waiting LED

A flashing light indicates a waiting message. See section “Internal

Messages” on page 26.

Note: This function is only valid for the Dialog 3185 MW (Article number DBVA 404 4053/208 R1A).

4 Mute

To switch the microphone on or off. See section “During Calls” on page 14.

5 Handset and speaker volume

To adjust the volume. See section “Audible Adjustments” on page 52.

6 R-key

Used for example to make an inquiry, to transfer a call or to establish a conference, see section “During Calls” on page 14. Can be set to two different modes, see section “Audible Adjustments” on page 52.

Description

7 Line / Loudspeaker on/off

a. Line key for in and outgoing calls. b. Loudspeaker on or off. See section “During Calls” on page 14.

8 Program

Storing numbers. See section “Abbreviated Numbers” on page 35. Setting the clock. See section “Other Useful Facilities” on page 41.

9 Tone

Temporary change to tone dialling. See section “During Calls” on page 14.

10 Last number redial / Pause key

a. Redial last number dialled. b. Insert a pause if you have to wait for dial tone.

11 Ringing signal volume

Adjust ringing signal volume. See section “Audible Adjustments” on page 52.

12 Ringing signal character

Adjust ringing signal character. See section “Audible Adjustments” on page 52.

7BusinessPhone – Premium Telephone

Description

13 Tone / Pulse dialling

Switch between tone or pulse dialling. See section “Audible

Adjustments” on page 52.

14 Flash / Earth mode

Switch between “flash” (time d b reak) or “earth” mode for the R-key. See section “Audible Adjustments” on page 52.

15 Clock on/off

See section “Date and Time” on page 47.

16 Loudspeaker

17 Microphone

18 Handset with hearing aid function

See section “Audible Adjustments” on page 52.

Please note: The handset may retain small metal objects in the earcap region.

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Incoming Calls

A ringing signal indicates an incoming internal- or external call.

Answer calls

u Lift the handset

On another extension

You can answer a call to another extension from any phone in your office.

Incoming Calls

uz Lift the handset and call the ringing extension

You receive busy tone.

6 Press

9BusinessPhone – Premium Telephone

Incoming Calls

Answer a second call

A call waiting tone will inform you, during a conversation, that a second call is waiting on your phone. (See also Camp-on). You have two options.

Option 1:

Finish the ongoing call:

d Replace the handset

The new call will be signalled on your phone.

u Lift the handset to receive the new call

Option 2:

Ask your conversation partner to wait:

yd Press and replace the handset

The waiting call will be signalled on your phone.

u Lift the handset to receive the new call

After finishing the new call:

d Replace the handset

Your first call will be signalled on your phone.

u Lift the handset to receive the first call again

Handsfree

You can also answer calls handsfree.

l Press without lifting the handset

You are connected to the caller via the loudspeaker and microphone.

(l Press to terminate a handsfree call

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Outgoing Calls

Sometimes you make a call but the person is not available. These functions will help you in your attempts to establish contact with the called party.

Make calls

How to make internal and external calls.

u Lift the handset and dial either:

Outgoing Calls

z An extension number to make an internal call,

0z The digit(s) for external call access and the external number

Note: Which digit to press for external call access, depends on the configuration of the system.

d Replace the handset to end the call

Note: You can make your calls faster, using common abbreviated numbers and by programming your own abbreviated numbers.

Wait for dial tone

Sometimes it is required to wait for a new dialling tone after dialling the prefix digit when making an external call. In such situations, you must store the pause for a new dial tone into the number:

r Press

11BusinessPhone – Premium Telephone

Outgoing Calls

Handsfree

You can also make handsfree calls.

l Press without lifting the handset

z Dial the number

You are connected to the caller via the loudspeaker and microphone.

(l Press to terminate a handsfree call

Last external number redial

When you initiate an external call the system automatically stores all the dialled digits, irrespective of whether the call was successful or not. Stored numbers can consist of maximum 31 digits.

Note: To redial a number that incorporates a wait for a new dial tone, you must indicate to the telephone where in the number it must pause and wait for the new dial tone. To do this, press the redial-key at the proper place in the number. See section “Make calls” on page 11.

ur Lift the handset and press to redial last dialled external

number

Automatic call-back

You call an extension and receive busy tone or get no answer. This can also be used if no external line is free:

5 Press

Verific ation to ne.

d Replace the handset

You are called back if the extension finishes the ongoing call or the next time the extension finishes a new call. You have to answer within eight seconds otherwise the call-back service is cancelled.

u Lift the handset when you are called back

The requested extension is called automatically.

BusinessPhone – Premium Telephone12

Busy extension

You call an extension and receive busy tone.

Camp-on

You can notify a busy extension of your call by a muted ringing call (if this function is allowed).

4 Press to camp-on

(Keep handset off hook) When the called extension replaces the handset it will be called automatically.

Note: If you receive the busy tone again, the desired extension does not allow camp-on.

Intrusion

You can intrude on an ongoing call on a busy extension (if this function is allowed).

8 Press to intrude

Intrusion tone is heard and a three-party call is established.

When the called extension replaces the handset and you keep off hook, the called extension will be recalled automatically.

Outgoing Calls

Note: If you still hear the busy tone, then your extension does not have the authority to intrude or the desired extension is protected against intrusion.

Call timer

When you make an outgoing call, the call timer starts after 4 seconds, showing the duration of your call. When the call is finished the duration is displayed for 15 seconds. If you want to see the duration of your last call (idle phone):

uP Lift the handset and press

Display example:

00:00:35

13BusinessPhone – Premium Telephone

During Calls

The BusinessPhone Communication Platform allows you to handle calls in many different ways. You can for instance make an inquiry, transfer the call or create a conference.

Monitoring

You have an ongoing conversation via the handset.

l Press to switch the loudspeaker on

d Replace the handset

The loudspeaker monitors the call.

Note: When the loudspeaker is on, the microphone is automatically switched off in the handset. You can adjust the volume, see section “Audible Adjustments” on page 52.

(l Press to end the call

From monitoring to handset

u Lift the handset

Continue your conversation via the handset.

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Mute

You have an ongoing conversation.

During Calls

m Press to switch the microphone on or off

When the lamp lights, the caller will not be able to hear the conversation in your room.

Inquiry

During an ongoing conversation you like to make an inquiry to an internal or external party.

y Press

The first call is put on hold.

z Call the third party

When the third party answers you can switch between the calls, create a conference and end one of the calls.

Refer back

You can switch between connected parties:

y2 Switch between calls y1 Press to terminate

The ongoing call is terminated. The other call is connected.

Note: Sometimes the “R”-key must be pressed twice. If no speech connection could be established, it may take a few seconds until you are re-connected to the original call. Whether you can put internal calls on hold or transfer calls to external lines depends on the configuration of your PBX. Consult your system administrator.

15BusinessPhone – Premium Telephone

During Calls

Transfer

You have an ongoing internal or external conversation and you want to transfer the ongoing call.

y Press

z Call the third party

You can transfer the call before answer or wait for answer

Note: Make sure, that you are connected to the desired party. Please read the notes and warnings in section “Useful

Hints” on page 56.

d Replace the handset

The call is transferred.

Transfer to a busy extension

You can even transfer calls to busy extensions. The other party will hear a muted signal (camp-on), and the call will be extended, as soon as the ongoing call is terminated (if camp-on is allowed).

Call-back

You are called back, if you have transferred an external call and the other extension has not answered the call within a certain time. Your telephone will ring again.

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Conference

You have an ongoing conversation and you want to establish a telephone conference.

y Press

z Call the third party

During Calls

y3 Press to establish a three party conference

Now you have established a three party conference. To mark the conference, all conference members will hear a periodical conference tone.

Repeat the procedure to include other persons to the conference

In this way, you can include up to six parties in a conversation. How many of them can be external callers depends on the programming of the system.

d Replace the handset to leave the conference

Dial mode

If your telephone is in the pulse dialling mode, and you want to use any of the automated data services that require tone dialling, you can switch temporarily to tone dialling during a call, e.g. when calling interactive tele services or controlling telephone answering machines remotely.

Note: After you end the call, dialling is reset to pulse dialling.

t Press to switch to tones

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Call Forwarding

When you are not available to take calls or decide to answer your calls on another extension, it is useful to forward your calls to an alternate answering position.

If you urgently need to talk to someone who has forwarded his calls, the system is also equipped with a bypass function.

Depending on the type of diversion you are also able to record your personal greeting, see section “Personal greeting” on page 34.

Note: You can still make calls as usual.

Diversion on no reply

If you are not available to answer incoming calls (internal or external), your system administrator can program your extension to automatically divert calls to a programmed diversion address (default time: 15 seconds).

Diversion on busy

If your extension is busy and you receive an incoming call (internal or external), your system administrator can program your extension to automatically divert the call to a programmed diversion address.

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Fixed diversion

This function directs your calls to a pre-programmed answering position (e.g. secretary).

Activate fixed diversion

u*21# Lift the handset and dial to activate diversion

Cancel diversion

u#21# Lift the handset and dial to cancel diversion

Individual diversion

This feature gives you the possibility to divert your calls to internal and external positions, e.g. to any directory number, a colleague’s extension, an external number or a common abbreviated number (e.g. your car telephone).

Call Forwarding

Note: In order to prevent misuse, individual external diversion can be blocked for your extension, see section

“Security” on page 48.

Program and activate internal diversion

Divert your calls to an internal position.

u Lift the handset

*21* Dial

z Enter the new diversion address

# Press to activate the individual diversion

Verification tone. You can make outgoing calls as usual.

A special dial tone reminds you that “Call forwarding” is active.

Note: An individual internal diversion cannot be activated if an individual external diversion is already activated.

19BusinessPhone – Premium Telephone

Call Forwarding

Cancel internal diversion

u Lift the handset

#21# Dial

Program and activate a new external diversion address

To set a new individual external diversion address:

u Lift the handset

*22* Dial

Dial the digit(s) for external call access and enter the new external diversion address

A maximum of 24 digits.

Note: If your public network requires waiting for a second

dial tone, press “

*”.

# Press to activate the individual diversion

Verific ation to ne.

Note: Individual external diversion can also be used via the DISA function, see section “Other Useful Facilities” on page 41.

Cancel external diversion

u Lift the handset

#22# Dial

Note: The programmed diversion address is not removed from the memory, the diversion is just inactive.

Re-activate external diversion

Divert your calls to an external position.

u Lift the handset

*22*# Dial to activate the programmed external diversion

You can make outgoing calls as usual. A special dial tone reminds you that “Call forwarding” is active.

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Follow me

If you are in another room, you can still answer your calls by forwarding them to where you are. To activate Follow me, “Individual Diversion” must be active on your telephone.

Activate follow me

Note: This procedure has to be executed from the telephone the calls are diverted to.

u Lift the handset

*21* Dial

z* Dial your number and press

Call Forwarding

z Dial the new number to where incoming calls should be

diverted

# Press to activate follow me

Special dial tone.

Cancel follow me

Follow me and individual diversion can also be cancelled from the answering position.

u Lift the handset #21* Dial

z Dial your number

# Press to cancel follow me

Dial tone.

21BusinessPhone – Premium Telephone

+ 47 hidden pages

Aastra Dialog 3185 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Welcome

Table of Contents

Description

Incoming Calls

Answer calls

Outgoing Calls

Make calls

Last external number redial

Automatic call-back

Busy extension

Call timer

During Calls

Monitoring

Mute

Inquiry

Transfer

Conference

Dial mode

Call Forwarding

Fixed diversion

Individual diversion

Follow me