HTC P3400 User Manual

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Pocket PC Phone

User Manual

Please Read Before Proceeding

THE BATTERY IS NOT FULLY CHARGED WHEN YOU TAKE IT OUT OF THE BOX.

DO NOT REMOVE THE BATTERY PACK WHEN THE DEVICE IS CHARGING.

YOUR WARRANTY IS INVALIDATED IF YOU OPEN OR TAMPER WITH THE DEVICE’S OUTER CASING.

PRIVACY RESTRICTIONS

Some countries require full disclosure of recorded telephone conversations, and stipulate that you must inform the person with whom you are speaking that the conversation is being recorded. Always obey the relevant laws and regulations of your country when using the recording feature of your Pocket PC Phone.

INTELLECTUAL PROPERTY RIGHT INFORMATION

, , and ExtUSB are trademarks and/or service marks of

High Tech Computer Corp.

Microsoft, MS-DOS, Windows, Windows NT, Windows Server, Windows Mobile, ActiveSync, Excel, Internet Explorer, MSN, Hotmail, Outlook, PowerPoint, Word, and Windows Media are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Bluetooth and the Bluetooth logo are trademarks owned by Bluetooth SIG, Inc.

SD is a trademark of SD Card Association.

Java, J2ME and all other Java-based marks are trademarks or registered trademarks of Sun Microsystems, Inc. in the United States and other countries.

Macromedia, Flash, Macromedia Flash, Macromedia Flash Lite and Reader are trademarks and/or registered trademarks of Macromedia Netherlands, B.V. or Adobe Systems Incorporated.

ArcSoft MMS Composer™ Copyright © 2003-2006, ArcSoft, Inc. and its licensors. All Rights Reserved. ArcSoft and the ArcSoft logo are registered trademarks of ArcSoft, Inc. in the United States and/or other countries.

All other company, product and service names mentioned herein are trademarks, registered trademarks or service marks of their respective owners.

HTC shall not be liable for technical or editorial errors or omissions contained herein, nor for incidental or consequential damages resulting from furnishing this material. The information is provided “as is” without warranty of any kind and is subject to change without notice. HTC also reserves the right to revise the content of this document at any time without prior notice.

No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or storing in a retrieval system, or translated into any language in any form without prior written permission of HTC.

Important Health Information and Safety Precautions

When using this product, the safety precautions below must be taken to avoid possible legal liabilities and damages.

Retain and follow all product safety and operating instructions. Observe all warnings in the operating instructions on the product.

To reduce the risk of bodily injury, electric shock, fire, and damage to the equipment, observe the following precautions.

ELECTRICAL SAFETY

This product is intended for use when supplied with power from the designated battery or power supply unit. Other usage may be dangerous and will invalidate any approval given to this product.

SAFETY PRECAUTIONS FOR PROPER GROUNDING INSTALLATION

CAUTION: Connecting to an improperly grounded equipment can result in

an electric shock to your device.

This product is equipped with an USB Cable for connecting with desktop or notebook computer. Be sure your computer is properly grounded (earthed) before connecting this product to the computer. The power supply cord of a desktop or notebook computer has an equipment-grounding conductor and a grounding plug. The plug must be plugged into an appropriate outlet which is properly installed and grounded in accordance with all local codes and ordinances.

SAFETY PRECAUTIONS FOR POWER SUPPLY UNIT

• Use the correct external power source

A product should be operated only from the type of power source indicated on the electrical ratings label. If you are not sure of the type of power source required, consult your authorized service provider or local power company. For a product that operates from battery power or other sources, refer to the operating instructions that are included with the product.

• Handle battery packs carefully

This product contains a Li-ion battery. There is a risk of fire and burns if the battery pack is handled improperly. Do not attempt to open or service the battery pack. Do not disassemble, crush, puncture, short external contacts or circuits, dispose of in fire or water, or expose a battery pack to temperatures higher than 60˚C (140˚F).

WARNING: Danger of explosion if battery is incorrectly

replaced. To reduce risk of fire or burns, do not disassemble, crush, puncture, short external contacts, expose to temperature above 60˚C (140˚F), or dispose of in fire or water. Replace only with specified batteries. Recycle or dispose of used batteries according to the local regulations or reference guide supplied with your product.

SAFETY PRECAUTIONS FOR DIRECT SUNLIGHT

Keep this product away from excessive moisture and extreme temperatures. Do not leave the product or its battery inside a vehicle or in places where the temperature may exceed 60°C (140°F), such as on a car dashboard, window sill, or behind a glass that is exposed to direct sunlight or strong ultraviolet light for extended periods of time. This may damage the product, overheat the battery, or pose a risk to the vehicle.

PREVENTION OF HEARING LOSS

CAUTION: Permanent hearing loss may occur if earphones or

headphones are used at high volume for prolonged periods of time.

NOTE: For France, mobile headphones or earphones (manufactured by Merry, model number EMC220) for this device have been tested to comply with the Sound Pressure Level requirement laid down in NF EN 503321:2000 standard as required by French Article L. 5232-1.

SAFETY IN AIRCRAFTS

Due to the possible interference caused by this product to an aircraft’s navigation system and its communications network, using this device’s phone function on board an airplane is against the law in most countries. If you want to use this device when on board an aircraft, remember to turn off the phone by switching to Flight Mode.

ENVIRONMENT RESTRICTIONS

Do not use this product in gas stations, fuel depots, chemical plants or where blasting operations are in progress, or in potentially explosive atmospheres, such as fuelling areas, fuel storehouses, below deck on boats, fuel or chemical transfer or storage facilities, and areas where the air contains chemicals or particles, such as grain, dust, or metal powders. Please be aware that sparks in such areas could cause an explosion or fire resulting in bodily injury or even death.

EXPLOSIVE ATMOSPHERES

When in any area with a potentially explosive atmosphere or where flammable materials exist, the product should be turned off and the user should obey all signs and instructions. Sparks in such areas could cause an explosion or fire resulting in bodily injury or even death. Users are advised not to use the equipment at refueling points, such as service or gas stations, and are reminded of the need to observe restrictions on the use of radio equipment in fuel depots, chemical plants, or where blasting operations are in progress. Areas with a potentially explosive atmosphere are often, but not always, clearly marked. These include fueling areas, below deck on boats, fuel or chemical transfer or storage facilities, and areas where the air contains chemicals or particles, such as grain, dust, or metal powders.

ROAD SAFETY

Vehicle drivers in motion are not permitted to use telephony services with handheld devices, except in the case of emergency. In some countries, using hands-free devices as an alternative is allowed.

SAFETY PRECAUTIONS FOR RF EXPOSURE

• Avoid using your device near metal structures (for example, the steel

frame of a building).

• Avoid using your device near strong electromagnetic sources, such as

microwave ovens, sound speakers, T V and radio.

• Use only original manufacturer-approved accessories, or accessories

that do not contain any metal.

• Use of non-original manufacturer-approved accessories may violate

your local RF exposure guidelines and should be avoided.

INTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONS

This product may cause medical equipment to malfunction. The use of this device is forbidden in most hospitals and medical clinics.

If you use any other personal medical device, consult the manufacturer of your device to determine if it is adequately shielded from external RF energy. Your physician may be able to assist you in obtaining this information.

Turn the phone OFF in health care facilities when any regulations posted in these areas instruct you to do so. Hospitals or health care facilities may be using equipment that could be sensitive to external RF energy.

HEARING AIDS

Some digital wireless phones may interfere with some hearing aids. In the event of such interference, you may want to consult your service provider, or call the customer service line to discuss alternatives.

NONIONIZING RADIATION

This product should be operated in the suggested normal condition only to ensure the radiative performance and safety of the interference. As with other mobile radio transmitting equipment, users are advised that for satisfactory operation of the equipment and for the safety of personnel, it is recommended that no part of the human body be allowed to come too close to the antenna during operation of the equipment.

GENERAL PRECAUTIONS

• Heed service markings

Except as explained elsewhere in the Operating or Service documentation, do not service any product yourself. Service needed on components inside the device should be done by an authorized service technician or provider.

• Damage requiring service

Unplug the product from the electrical outlet and refer servicing to an authorized service technician or provider under the following conditions:

• Liquid has been spilled or an object has fallen into the product.

• The product has been exposed to rain or water.

• The product has been dropped or damaged.

• There are noticeable signs of overheating.

• The product does not operate normally when you follow the

operating instructions.

• Avoid hot areas

The product should be placed away from heat sources, such as radiators, heat registers, stoves, or other products (including amplifiers) that produce heat.

• Avoid wet areas

Never use the product in a wet location.

• Avoid using your device after a dramatic change in temperature

When you move your device between environments with very different temperature and/or humidity ranges, condensation may form on or within the device. To avoid damaging the device, allow sufficient time for the moisture to evaporate before using the device.

NOTE: When taking the device from low-temperature conditions into a

warmer environment or from high-temperature conditions into a cooler environment, allow the device to acclimate to room temperature before turning on the power.

• Avoid pushing objects into product

Never push objects of any kind into cabinet slots or other openings in the product. Slots and openings are provided for ventilation. These openings must not be blocked or covered.

• Mounting Accessories

Do not use the product on an unstable table, cart, stand, tripod, or bracket. Any mounting of the product should follow the manufacturer’s instructions, and should use a mounting accessory recommended by the manufacturer.

• Avoid unstable mounting

Do not place the product with an unstable base.

• Use product with approved equipment

This product should be used only with personal computers and options identified as suitable for use with your equipment.

• Adjust the volume

Turn down the volume before using headphones or other audio devices.

• Cleaning

Unplug the product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning, but NEVER use water to clean the LCD screen.

Contents

Chapter 1 Getting Started 15

1.1 Getting to Know Your Device and Its Accessories .......... 16

1.2 About the SIM Card and Battery ..................................... 21

1.3 Starting Up ........................................................................ 23

1.4 The Today Screen .............................................................. 25

1.5 Using the Programs .......................................................... 28

1.6 Device Settings ................................................................. 31

Chapter 2 Entering and Searching Information 35

2.1 Entering Information ....................................................... 36

2.2 Using the On-screen Keyboard ....................................... 37

2.3 Using Letter Recognizer ................................................... 37

2.4 Using Block Recognizer .................................................... 38

2.5 Using Transcriber .............................................................. 38

2.6 Using Notes to Draw, Write, and Record Voice Notes .... 40

2.7 Searching Information ..................................................... 40

Chapter 3 Using Phone Features 41

3.1 Using the Phone ............................................................... 42

3.2 Making a Call .................................................................... 44

3.3 Receiving a Call ................................................................. 47

3.4 Smart Dialing .................................................................... 47

3.5 In-call Options .................................................................. 50

3.6 Additional Dialing Information ....................................... 51

3.7 Setting Up Bluetooth SIM Access for Car Kit Phones ..... 52

Chapter 4 Synchronizing Information and

Setting Up E-mail Security 53

4.1 Setting Up ActiveSync ...................................................... 54

4.2 Synchronizing Information ............................................. 58

4.3 Synchronizing via Bluetooth ........................................... 62

4.4 Synchronizing Music and Video ...................................... 63

4.5 Setting Up E-mail Security ............................................... 64

Chapter 5 Managing Your Pocket PC Phone 67

5.1 Personalizing Your Pocket PC Phone .............................. 68

5.2 Adding and Removing Programs .................................... 76

5.3 Managing Memory ........................................................... 77

5.4 Copying Files ..................................................................... 78

5.5 Protecting Your Pocket PC Phone ................................... 80

5.6 Resetting Your Pocket PC Phone ..................................... 82

Chapter 6 Getting Connected 85

6.1 Connecting to the Internet .............................................. 86

6.2 Internet Explorer Mobile ................................................. 89

6.3 Using Comm Manager ...................................................... 92

6.4 Using Bluetooth ................................................................ 93

6.5 Using Internet Sharing ................................................... 102

6.6 Using Spb GPRS Monitor ............................................... 103

6.7 Using Terminal Services Client ...................................... 108

Chapter 7 Exchanging Messages and

Using Outlook 111

7.1 E-mail and Text Messages .............................................. 112

7.2 MMS Messages ............................................................... 122

7.3 Pocket MSN ..................................................................... 127

7.4 Calendar .......................................................................... 128

7.5 Contacts .......................................................................... 130

7.6 Tasks ................................................................................ 135

7.7 Notes ............................................................................... 136

Chapter 8 Experiencing Multimedia 139

8.1 Using Camera .................................................................. 140

8.2 Using Pictures & Videos ................................................. 153

8.3 Using Windows Media Player Mobile ............................ 157

8.4 Using Media Hub ............................................................ 164

8.5 Using Audio Manager .................................................... 166

8.6 Using Audio Booster ...................................................... 173

Chapter 9 Using Other Applications 177

9.1 Word Mobile ................................................................... 178

9.2 Excel Mobile .................................................................... 179

9.3 Viewing Slide Shows with PowerPoint Mobile ............. 180

9.4 Using Adobe Reader LE .................................................. 181

9.5 Using MIDlet Manager ................................................... 183

9.6 Using ZIP ......................................................................... 186

9.7 Using Voice Speed Dial .................................................. 188

Appendix 191

A.1 Regulatory Notices .........................................................192

A.2 PC Requirement to Run ActiveSync 4.x ........................ 199

A.3 Specifications ................................................................. 200

Index 203

1.1 Getting to Know Your Device

and Its Accessories

1.2 About the SIM Card and Battery

1.3 Starting Up

1.4 The Today Screen

1.5 Using the Programs

1.6 Device Settings

Chapter 1

Getting Started

16 Getting Started

1.1 Getting to Know Your Device and Its Accessories

3 4 5

7 8 9 11 12 13

Getting Started 17

No. Item Function

1 POWER Button Press and hold to turn on the device. When the device is

turned on, press to turn off the display temporarily. This switches your device to Sleep mode, and you can still receive calls and messages. Press and hold (for about 5 seconds) to turn off the power completely. All functions including the phone will be unavailable for use.

2 SD™ Card Slot Insert your SD™ card for storing data, or insert the SD™ input/

output card, such as a network card.

3 Earpiece Listen to a phone call from here.

4 Notification LED 1 This LED shows a blinking Blue light for Bluetooth system

notification of powered-up and ready to transmit Bluetooth signal.

5 Notification LED 2 This bi-color LED shows Green and Amber lights for GSM/

GPRS/EDGE standby, message, and network status as well as for notification and battery charging status.

6 Touch Screen Tap the screen with the stylus to write, draw, or make a

selection.

7 Left SOFT KEY Press to execute the command shown in the label above the

button.

8 TALK Button Press to answer an incoming call or dial a number.

9 START Button Press to open the Start menu.

10 NAVIGATION Control

/ENTER Button

Press this multi-directional control up, down, left, or right to move through menus and program instructions; carry out the selection by pressing the center button.

11 OK Button Press to confirm your data entries, or to exit the program in

use.

12 END Button Press to end a call or to return to the Today screen.

13 Right SOFT KEY Press to execute the command shown in the label above the

button.

14 Volume Up/Down

Button

Press the upper/lower button to increase/decrease the speaker volume or the earpiece volume during a call.

15 Speaker Listen to the audio media from here.

18 Getting Started

Getting Started 19

No. Item Function

16 Back Cover Slide out to access the battery compartment and SIM card.

17 Camera Use the camera to take still photos and record video clips.

18 Car Antenna

Connector

Connect your device to the car antenna while in a car to have better reception quality.

19 Stylus Use the stylus to write, draw, or select items on the touch

screen.

20 CAMERA Button Press to launch the Camera; press again to take a photo or

video clip, depending on the specified capture mode.

21 VOICE COMMAND

Button

Press to start Voice Speed Dial; press and hold to record a voice note.

22 Strap Holder It lets you attach a strap for carrying your device.

23 Microphone Speak into the microphone when receiving or making a

phone call or voice recording.

24 Sync Connector/

Earphone Jack

Use this connector to synchronize data by connecting the provided USB Sync cable or to recharge the battery via the provided AC adapter. You can also connect the provided USB stereo headset for hands-free conversation or for listening to audio media.

25 RESET Button With the stylus, press the RESET button to soft-reset your

device.

20 Getting Started

Accessories

No. Accessory Function

AC adapter

Charges the battery.

USB Sync cable

Connects your device to a PC and synchronize data.

Stereo headset

Provides a volume control slider and a Send/End

button. Press the Send/End button to pick up a call or

put a call on hold; press and hold the button to end

the call.

Pouch

Acts as a protective carrying case for your device.

Getting Started 21

1.2 About the SIM Card and Battery

Always turn off your device before installing/replacing the battery and SIM card. Follow the instructions in the Quick Start Guide to install a SIM (Subscriber Identity Module) card provided by your local network service provider and to install the battery.

The SIM card contains your phone number, service details, and phonebook/ message memory. Your device supports a 3V SIM card. Some legacy SIM cards will not function with your device. You should consult with your service provider for a replacement SIM card. There may be fees for this service.

Your device contains a rechargeable Li-ion battery. This device is designed to use only manufacturer-specified original batteries and accessories. Battery performance depends on many factors, including your wireless service provider’s network configuration, signal strength, the temperature of the environment in which you operate your device, the features and/or settings you select and use, items attached to connecting ports, and your voice, data, and other program usage patterns.

Battery life estimates (approximations):

• Standby time: Up to 150 - 200 hours.

• Talk time: Up to 3.5 - 5 hours.

• Media playback time: Up to 8 hours for WMV; up to 12 hours for WMA.

Warning! To reduce risk of fire or burns:

• Do not attempt to open, disassemble, or service the battery pack.

• Do not crush, puncture, short external contacts, or dispose of in fire

or water.

• Do not expose to temperatures above 60oC (140oF).

• Replace only with the battery pack designated for this product.

• Recycle or dispose of used battery as stipulated by local regulation.

22 Getting Started

To check the battery power

Do one of the following:

• Tap the battery level icon ( ) on the

Today screen.

• Alternatively, tap Start > Settings >

Systems tab > Power.

Battery power information

Charge the battery

New batteries are shipped partially charged. Before you start using your device, it is recommended that you install and charge the battery. Some batteries perform best after several full charge/discharge cycles. You can charge the battery in two ways:

•

Charging the device’s battery by using the power adapter.

• Connecting your device to a PC via the provided USB Sync cable.

Warning! • Do not remove the battery from the device while you are charging it

using the AC or car adapter.

• As a safety precaution, the battery stops charging when it overheats.

Low battery

When the low-battery warning appears, do the following:

• Immediately save your current data.

• Synchronize with your PC or connect the power adapter to charge the

battery.

• Turn oﬀ your device.

Getting Started 23

1.3 Starting Up

Turn your device on and off

To turn on your device, press and hold the POWER button. When you turn on your device for the first time, a Quick Start Wizard will guide you through the calibration process and the setup of regional settings, date and time, password, Outlook e-mail, and POP3/IMAP4 e-mail accounts. For more information about touch screen calibration, see “Calibrate the device”. For information about setting up Outlook e-mail and POP3/IMAP4 e-mail accounts, see Chapter 7.

To turn off your device, press and hold the POWER button for a few seconds. A message will then be displayed, prompting you whether or not to turn off the device completely.

Switch your device to Sleep mode

Quickly pressing the POWER button turns off the display temporarily and switches your device to Sleep mode. Sleep mode suspends your device to a low power state while the display is off in order to save battery power.

Your device also automatically goes into Sleep mode when you leave the device idle after a certain amount of time.

To specify the timeout period before your device goes into Sleep mode

1. Tap Start > Settings > System tab > Power > Advanced tab.

2. Under On battery power, make sure the Turn off device if not used

for check box is selected.

3. Select the battery timeout period, then tap OK.

You will still be able to receive messages and calls while your device is in Sleep mode. Pressing the POWER button again or new incoming calls/ messages will wake up your device.

24 Getting Started

Calibrate the device

Calibrating the device screen involves tapping the center of a cross with the stylus as the cross moves around the screen. This process ensures that when you tap the screen with your stylus, the tapped item is activated.

If your device does not accurately respond to screen taps, follow these steps to re-calibrate it:

1. Tap Start > Settings > System tab > Screen.

2. On the General tab, tap Align Screen, then follow the on-screen

instructions to complete the calibration.

Manage screen settings

The device’s display has two orientation modes: Portrait and Landscape. Portrait mode allows you to get a better view or a better operation of certain programs, while Landscape mode may be optimal for viewing lengthy files.

• To change the orientation, tap Start > Settings > System tab >

Screen, and select the orientation you want.

• To smooth the edges of screen fonts for many programs, on the

ClearType tab, select the Enable ClearType check box.

• To increase the readability or to see more content on the screen, on

the Text Size tab, adjust the text size by moving the slider.

Getting Started 25

1.4 The Today Screen

The Today screen displays important information, such as upcoming appointments and status indicators. You can tap a section on the screen to open the associated program.

• To access the Today screen, tap Start > Today.

• To customize the Today screen display, including the background

image, tap Start > Settings > Personal tab > Today.

2 3 4 5

1 Tap to open the Start menu.

2 Tap to view connectivity status.

3 Indicates the radio signal strength. Tap to

configure the phone settings.

4 Tap to adjust device/ringer volume.

5 Displays the current time. Tap to check the

current date and upcoming appointments. Tap and hold to change the clock mode to Analog or Digital.

6 Displays the current date. Tap to set up date,

time, alarm, and more.

7 Tap to set owner information.

8 Tap to open the related program: Messaging,

Media Hub, and Calendar.

9 Indicates the battery status. Tap to open the

Power Settings screen.

10 Tap to toggle the screen between portrait and

landscape orientation.

11 Tap to open Comm Manager.

12 Tap to open the Backlight Settings screen.

13 Tap to open Calendar.

14 Tap to open Contacts.

26 Getting Started

Indicators

The following are some of the status icons that you may see on the device.

Icon Description

New e-mail or text messages; SMS notification of voice mail.

New multimedia (MMS) message.

New MSN message.

There are more notifications. Tap the icon to view all.

Voice call in progress.

Call on hold.

Calls are forwarded.

Missed call.

Dialing while no SIM card is inserted.

Speakerphone on.

Maximum signal strength.

No signal.

Phone is turned off.

No phone service.

Searching for phone service.

GPRS available.

GPRS connecting.

GPRS in use.

EDGE available.

EDGE connecting.

EDGE in use.

Roaming.

Getting Started 27

Icon Description

Connection is active.

Connection is not active.

Synchronization in progress.

ActiveSync notification.

Synchronization error.

Battery is fully charged.

Battery power is very low.

Battery charging.

Sound on.

Sound off.

Vibration mode.

Alarm.

No SIM card inserted.

Bluetooth headset detected.

GPRS Monitor currently active.

Serial USB connection active.

Note The USB to PC ( ) icon appears on the Today Screen when your device

is connected to your computer and you enable a serial USB connection between them. For more information about USB to PC, see “Device Settings” later in this chapter.

28 Getting Started

The Start menu

The Start menu, located at the top left corner of the Today screen, displays a list of programs. You can start a program by scrolling through the programs list and then pressing ENTER, or by tapping a program with the stylus.

1 Tap to switch to the Today screen.

2 Tap to start a program. The items

displayed in the Start menu can be customized by tapping Start >

Settings > Personal

tab > Menus.

3 Tap to start a recently-used program.

4 Tap to view and select more programs

that are installed on your device.

5 Tap to change device settings.

6 Tap to see a Help topic for the current

screen.

1.5 Using the Programs

The following are some of the programs that are already installed on your device.

Icon Description

ActiveSync Synchronizes information between your device and a PC or

the Exchange Server.

Audio Booster Enhances your music experience by providing you with controls for adjusting equalizer, 3D sound, treble, and bass settings.

Adobe Reader LE Enables you to view PDF (Portable Document Format) files on your device.

Audio Manager Allows you to easily browse for music files by organizing music files into categories, such as artists, album, etc. It has an integrated Music Player that lets you play back music files.

Bluetooth Explorer Searches for other Bluetooth devices that have file sharing enabled and allows you to access their Bluetooth shared folder.

Getting Started 29

Icon Description

Calculator Lets you perform basic arithmetic and calculations, such as

addition, subtraction, multiplication, and division.

Calendar Allows you to keep track of your appointments and create meeting requests.

Camera Snaps photos or shoots video clips accompanying audio.

Contacts Allows you to keep track of your friends and colleagues.

Download Agent Provides information about the download status and

the downloaded content from the Internet.

Excel Mobile Creates new workbooks or lets you view and edit Excel workbooks.

File Explorer Enables you to organize and manage files on your device.

Games Lets you play two pre-installed games: Bubble Breaker and Solitaire.

Help Enables you to see Help topics for a program on your device.

Internet Sharing Allows you to connect your notebook computer to the

Internet using your device's data connection.

Internet Explorer Allows you to browse Web and WAP sites as well as download new programs and files from the Internet.

Media Hub Gives you quick access to multimedia programs on your device, such as Audio Manager, and more.

Messaging Allows you to send and receive e-mail, MMS, and text messages.

MIDlet Manager Enables you to download and install Java applications, such as games and tools, on your device.

Notes Allows you to create handwritten or typed notes, drawings, and recordings.

Phone Lets you make and receive calls, switch between calls, and set up conference calling.

30 Getting Started

Icon Description

Pictures & Videos Lets you view, organize, and sort picture and video

files on your device or a storage card. Captured photos are stored in the My Pictures folder, and video clips are saved in the My Videos folder of your device.

Pocket MSN Lets you send and receive instant messages with your MSN Messenger contacts, as well as access your hotmail account, if you have one.

PowerPoint Mobile Lets you view PowerPoint slides and presentations.

SAPSettings Enables Bluetooth Remote SIM access on your device. This

allows you to use a car kit phone that supports the SIM Access Profile (SAP) to access the SIM card on your device via Bluetooth and make or receive phone calls. You can also download SIM contacts from your device onto the car kit phone.

Search Enables you to search contacts, data, and other information on your device.

SIM Manager Allows you to manage the contacts that are stored on your SIM card. You can also use this program to copy SIM contents to Contacts on your device.

Spb GPRS Monitor Can be installed to your device from the Application CD. It measures the amount of data transfers that you have made via the UMTS, GPRS, or GSM network connection, and calculates network usage costs.

STK (SIM Tool Kit) Service Allows you to access information and other services offered by your wireless service provider.

Tasks Allows you to keep track of your tasks.

Terminal Services Client Allows you to log on a PC running Terminal

Services or Remote Desktop, and use all of the programs available on that PC from your mobile device.

Voice Speed Dial Allows you to record voice tags so that you can dial a phone number or launch programs simply by speaking a word.

Windows Media Player Lets you play back media files.

Getting Started 31

Icon Description

Word Mobile Lets you create, view, and edit Word documents.

ZIP Enables you to save memory and free up storage space on your

device by compressing files in the conventional ZIP format.

1.6 Device Settings

You can adjust the device settings to suit the way you work. To see all available settings, tap Start > Settings, then tap the Personal, System, and

Connections tabs located at the bottom of the screen.

Personal tab

Icon Description

Buttons Assigns a program to a hardware button.

Input Sets options for each of the input methods.

Lock Sets a password for your device.

Menus Sets what programs will appear in the Start menu.

MSN Options Allows you to customize settings for the applications

included in Pocket MSN, such as MSN Hotmail and MSN Messenger.

Owner Information Allows you to enter your personal information on your device.

Phone Allows you to customize phone settings, such as ring tone, set a PIN number for your SIM card, and more.

Sounds & Notifications Enables sounds for events, notifications, and more, and allows you to set the type of notification for different events.

Today Allows you to customize the appearance and the information to be displayed on the Today screen.

Voice Speed Dial Allows you to create voice tags for voice dialing contacts and SIM contacts as well as for launching programs.

32 Getting Started

System tab

Icon Description

About Allows you to specify a name for your device. Also shows the

Windows Mobile version and copyright information.

Backlight Sets the backlight timeout and brightness.

Certificates Shows information about certificates that are installed on

your device.

Clear Storage Removes all your data and files from the memory and resets your device to factory default settings.

Clock & Alarms Switches the device clock to the date and time of your locale or to a visiting time zone when you're traveling. Alarms can also be set at specified days and times of a week.

Device Information Shows information about the firmware version, hardware, identity, and the duration of calls made on your device.

Error Reporting Enables or disables the device's error reporting function. When this function is enabled and a program error occurs, technical data about the state of the program and your computer will be logged in a text file and delivered to Microsoft's technical support if you choose to send it.

Key Lock Locks the buttons on your device except for the POWER button when the device is in Sleep mode. This ensures you will not switch the device on by accident and consume unnecessary power.

Memory Shows the device memory allocation status and storage card information. Also allows you to stop currently running programs.

Microphone AGC Adjusts the volume of your voice automatically when you are recording.

Power Shows the current battery level. Also allows you to set the timeout for turning off the display (switching device to Sleep mode) to conserve battery power.

Regional Settings Sets the regional configuration to use, including the format for displaying numbers, currency, date, and time on your device.

Remove Programs Lets you remove programs that you installed on your device.

Getting Started 33

Icon Description

Screen Allows you to change the screen orientation, re-calibrate the

screen, and change the screen text size.

Task Manager Allows you to configure the Exit button ( ) to end programs and free up the memory that’s occupied by them.

Connections tab

Icon Description

Beam Enables your device to receive incoming infrared and Bluetooth

beams.

Bluetooth Turns Bluetooth on, sets your device to visible mode, and allows you to scan for other Bluetooth devices.

Comm Manager

Allows you to manage the device’s connection (including Bluetooth, Beam, and ActiveSync), disconnect data services (such as GPRS), turn the phone on or off, switch to ringer/vibration mode, switch to flight mode, and enable or disable the Direct Push function

Connections Sets up one or more types of modem connections for your device, such as phone dial-up, GPRS, Bluetooth, and more, so that your device can connect to the Internet or a private local network.

CSD Line Type Sets the line type to use when making a circuit switch data (CSD) connection. Normally, you do not need to change the setting unless you encounter a problem on establishing a connection.

GPRS Setting Sets the GPRS authentication method. Consult your wireless service provider first before changing this setting.

Network Card Allows your device to scan for available wireless networks. Also allows you to set up a network card (if you have one inserted on your device).

SMS Service Enables sending of SMS text messages via a data connection, such as GPRS or a circuit-switched connection. This can be used only if your wireless service provider supports this service.

USB to PC Sets the USB connection between your device and PC, and helps with problems connecting ActiveSync.

34 Getting Started

2.1 Entering Information

2.2 Using the On-screen Keyboard

2.3 Using Letter Recognizer

2.4 Using Block Recognizer

2.5 Using Transcriber

2.6 Using Notes to Draw, Write,

and Record Voice Notes

2.7 Searching Information

Chapter 2

Entering and Searching

Information

36 Entering and Searching Information

2.1 Entering Information

When you start a program or select a field that requires text or numbers, the Input Panel icon becomes available on the menu bar.

Tap the Input Selector arrow (that appears next to the Input Panel icon) to open a menu where you can select a text input method and customize input options. After selecting a text input method, the corresponding Input Panel is then displayed and you can use it to enter text. To toggle between showing and hiding the Input Panel, simply tap the Input Panel icon.

Input Panel (Keyboard)

Input Selector arrow

Input Panel icon

Icon Input method

On-screen keyboard

Letter Recognizer or Block Recognizer

Transcriber

Note Some text input methods may not be available in certain language versions

of the device.

Entering and Searching Information 37

2.2 Using the On-screen Keyboard

The on-screen Keyboard is available when text entry is possible. You can enter text by tapping keys on the keyboard that are displayed on the screen.

To enter text using the on-screen Keyboard

1. In a program, tap the Input Selector arrow, and tap Keyboard.

2. Enter text by tapping keys on the on-screen Keyboard.

To enlarge the on-screen Keyboard

1. Tap the Input Selector arrow, then tap Options.

2. In the Input method list, select Keyboard.

3. Tap Large keys.

2.3 Using Letter Recognizer

With Letter Recognizer, you can write individual letters, numbers, and punctuation, which are then converted into typed text.

To use Letter Recognizer

1. From a program, tap the Input Selector arrow, and tap Letter

Recognizer.

2. Write characters, numbers, and symbols in the designated writing

area.

• Enter capital letters by writing in the ABC (left) area of the box.

• Enter lower case letters by writing in the abc (middle) area of the

box.

• Enter numbers by writing in the 123 (right) area of the box.

• Enter punctuation and symbols by tapping in either area of the

box and then writing the desired character.

Note Letter Recognizer is available when text entry is possible.

Tip For help with writing characters, tap the question mark near the writing area.

38 Entering and Searching Information

2.4 Using Block Recognizer

With Block Recognizer, you use a single stroke to write letters, numbers, symbols, and punctuation, which are then converted into typed text.

To use Block Recognizer

1. From a program, tap the Input Selector arrow, and tap Block

Recognizer.

2. Write characters, numbers, and symbols in the designated writing

area.

• Enter letters by writing in the abc (left) area of the box.

• Enter numbers by writing in the 123 (right) area of the box.

• Enter symbols and punctuation by tapping in either area of the

box and then writing the desired character.

Note Block Recognizer is available when text entry is possible.

Tip For help with writing characters with Block Recognizer, tap the question

mark near the writing area.

2.5 Using Transcriber

Transcriber is a handwriting recognition program that allows you to write

in cursive, print, or a combination of both. Transcriber works transparently in the background of programs, recognizing words with its integrated dictionary. When Transcriber is turned on, it interprets stylus movement anywhere on the screen as handwriting input. For more information about using Transcriber, see Help on your device.

To start Transcriber

1. Start a program that accepts user input, such as Word Mobile.

2. Tap the Input Selector arrow, and tap Transcriber. The Transcriber

introductory screen appears.

Entering and Searching Information 39

To write using Transcriber

1. In a program, position the cursor where you want text to appear.

2. Use the stylus to write anywhere on the screen. The handwriting will

be converted to text shortly after you lift the stylus from the screen.

To enter punctuation and symbols

Transcriber comes with an on-screen keyboard that provides an easy way to add punctuation or a special symbol to existing text.

• From a program, tap on the Transcriber toolbar.

The keyboard remains visible until you tap the button again.

Tips • To reposition the keyboard, tap and hold the title bar, then drag to the

desired location.

• When no text is selected, you can also open the keyboard by doing the

gesture. For more information about using Transcriber gestures, see Help on your device.

To edit text

1. In a program, draw a line across the text you want to edit.

2. After you lift the stylus from the screen, the line will disappear and the

selected text will be highlighted.

3. Do either of the following:

• Rewrite the text.

• Use gestures to capitalize letters, insert a space, and so on. For

information about using Transcriber gestures, see Help on your device.

40 Entering and Searching Information

2.6 Using Notes to Draw, Write, and Record Voice Notes

Using Notes, you can draw directly on the screen, or write on the screen and save notes in your own handwriting. You can also create a stand-alone recording (voice note) or you can add a recording to a note.

For more information on what you can do with Notes, please see “Notes” in Chapter 7.

2.7 Searching Information

You can search for files and other items stored in My Documents folder or on an installed storage card of your device. You can search by file name or by words located in the item. For example, you can search in e-mail messages, notes, appointments, contacts, and tasks, as well as in online Help.

To search for a file or an item

1. Tap Start > Programs > Search.

2. In the Search for field, you can:

• Enter the ﬁle name, word, or other information you want to search

for.

• Tap the down arrow icon ( ), and from the list, select one item

that you have looked for before.

3. In the Type field, you can tap the down arrow icon ( ) and select a

data type from the list to help narrow your search.

4. Tap Search. The system then starts searching the matched files in the

My Documents folder and subfolders.

5. In the Results list, tap the item you want to open.

Note The storage card symbol is displayed next to the names of files saved on

a storage card.

Chapter 3

Using Phone Features

3.1 Using the Phone

3.2 Making a Call

3.3 Receiving a Call

3.4 Smart Dialing

3.5 In-call Options

3.6 Additional Dialing Information

3.7 Setting Up Bluetooth SIM Access

for Car Kit Phones

42 Using Phone Features

3.1 Using the Phone

Like a standard mobile phone, you can use your device to make, receive, and keep track of calls and send SMS/MMS messages. You can also dial directly from Contacts, and easily copy phonebook entries from your SIM card to Contacts on your device.

The Phone screen

From the Phone screen, you can access Call History, Speed Dial, and Phone settings. To open the Phone screen, do one of the following:

• Tap Start > Phone.

• Press the TALK button.

TALK button

Enter your PIN

Most SIM cards are preset with a PIN (Personal Identification Number) that is provided by your wireless service provider.

1. Enter the preset PIN assigned by your wireless service provider.

2. Tap Enter.

Note If your PIN is entered incorrectly three times, the SIM card will be blocked. If

this happens, you can unblock it with the PUK (PIN Unblocking Key) obtained from your wireless service provider.

Using Phone Features 43

Turn the phone function on and off

In many countries, you are required by law to turn off your phone while on board an aircraft.

To turn off the phone function

Tap the Comm Manager icon ( ) on the Today screen, then do one of the following:

• On the Comm Manager screen, tap the Phone button to turn oﬀ the

phone function. The icon indicates the phone function is turned oﬀ.

To resume call function, turn on the phone function by tapping the

Phone button again on the Comm Manager screen. The icon indicates the phone function is turned on.

• On the Comm Manager screen, tap the Flight Mode button to

turn on ﬂight mode. This disables all wireless radios on your device, including the phone function and Bluetooth. The icon indicates that ﬂight mode is turned on.

To resume call function, tap the Flight Mode button again on the

Comm Manager screen. This restores the previous states of the phone function and Bluetooth. The icon indicates the ﬂight mode is turned oﬀ.

Adjust the device volume

1. Tap the Speaker icon ( ).

2. Under Volume, do the following:

• Adjust the phone volume (

) or

device volume ( ) by moving the slider to the desired volume level.

• Tap On, Vibrate, or Off to change both

the system and ringer volume settings.

Volume adjustment

44 Using Phone Features

Notes • To adjust the conversation phone volume, you must do it during a call.

Adjusting the volume at another time will affect the ring, notification, and MP3 sound levels.

• When you activate Vibrate mode, sound will automatically be muted and

your device will vibrate when an incoming call is received. The Vibrate icon ( ) will appear in the title bar to indicate that Vibrate mode is

activated.

3.2 Making a Call

With your device, you can make a call from Phone, Contacts, Speed Dial, Call History, and SIM Manager.

Make a call from Phone

1. Tap Start > Phone or press the TALK button.

2. On the Phone screen, tap the desired phone number, then tap Talk.

Talk button

Tip If you tap a wrong number, tap the Back arrow (

) to erase each subsequent digit of a number. To erase the entire number, tap and hold the Back arrow.

Using Phone Features 45

Make a call from Contacts

Tap Contacts on the Today screen or tap Start > Contacts, then do one of the following:

• Press NAVIGATION up or down to select a contact, and press TALK

twice (once to send the number to the Phone keypad, and once to dial the number).

• Tap the desired contact in the contacts list, and tap the phone

number that you want to call.

• Tap and hold the desired contact, and on the shortcut menu, tap Call

Work, Call Home, or Call Mobile.

To choose one of the numbers of a contact to dial

By default, the mobile phone number (m) of a contact is dialed when you make a call from Contacts. However, you can specify that a different phone number is dialed instead.

1. Tap Contacts on the Today screen or tap Start > Contacts.

2. Press NAVIGATION up or down to select the contact.

3. Press NAVIGATION left or right. The letters representing the number

will change as you scroll through them.

Make a call from Call History

1. On the Phone screen, tap Call History.

2. You can either scroll through all calls in Call History, or tap Menu >

Filter and select from a category of call types.

3. Scroll to the desired contact or phone number, and tap Call.

Make a call from Speed Dial

Use Speed Dial to call frequently-used numbers with a single tap. For example, if you assign a contact to the location 2 in Speed Dial, you can

simply tap and hold on the Phone screen to dial the contact’s number. Before you can create a Speed Dial entry, the number must already exist in Contacts.

46 Using Phone Features

To create a Speed Dial entry

1. On the Phone screen, tap Speed Dial.

2. Tap Menu > New.

3. Tap a contact. Select the phone number that you want to add to

Speed Dial.

4. In the Location box, select an available location for the new Speed

Dial entry.

Note Location 1 is generally reserved for your voice mail, and Speed Dial will

designate the next available location by default. If you want to place a phone number in a position that is already occupied, the new number will replace the number that is already there.

Tips • To create a Speed Dial entry from Contacts, tap and hold the contact

name, tap Add to Speed Dial, then select the phone number for which to create a Speed Dial and an available location for the new Speed Dial entry.

• To delete a Speed Dial entry, in the Speed Dial list, tap and hold the

desired entry, and tap Delete.

Make a call from SIM Manager

SIM Manager allows you to view the contents of your SIM card, transfer SIM

phonebook entries to Contacts on your device, and make a call from your SIM card.

To call a SIM contact

1. Tap Start > Programs > SIM Manager. Wait for your SIM card

contents to load.

2. Tap and hold the name or phone number of the person you want to

call, and tap Call.

Using Phone Features 47

3.3 Receiving a Call

When you receive a phone call, a message will appear, giving you the option to either answer or ignore the incoming call.

To answer or reject an incoming call

• To answer the call, tap Answer, or press TALK on the device.

• To reject the call, tap Ignore, or press END on the device.

To end a call

Once an incoming or outgoing call is in progress, you can tap End or press END on the device to hang up.

3.4 Smart Dialing

Smart Dialing is a program that makes it easy for you to dial a phone

number. When you start entering numbers or characters, Smart Dialing will automatically search and sort the contact entries on the SIM card, in Contacts, and the phone numbers in Call History (including incoming, outgoing, and missed calls). You can then select the desired number or contact from the filtered list to dial.

Start Smart Dialing

Open the Phone screen, then tap the keys on the Phone keypad that correspond to the phone number or contact you want to call.

When you start entering a number or letter, the Smart Dialing panel will appear automatically on the Phone screen. You can change the panel size according to

your needs by tapping the arrow icon .

Smart Dialing panel

48 Using Phone Features

Tips on using Smart Dialing

Smart Dialing starts looking for numbers or contacts that match the sequence you have entered. Below are some tips on how to use Smart Dialing to quickly find a desired phone number or contact.

To find a phone number

• Simply enter the first one or two digits to find a phone number in Call

History.

• Enter the first three digits or more if you want to ﬁnd a phone number

from the saved contacts on your device and SIM card.

To find a contact name

You can just enter the first letter of a contact’s first name or surname. Smart Dialing will search for the letter starting from the first character of a contact name as well as from the character that appears after a space, dash, or underscore in a contact name. For example, if you tap number “2” which is associated with [a, b, c] on the Phone keypad, contact names, such as the following will be considered matches: “Ben Miller”, “George Adams”, “JohnCarter”, “Carter, Ellen”, “Dixon, Allan”, “Thomas_Clark”, “JaneCampbell”.

If the matching list is long and you want to narrow down the search further, enter another letter. Using the same example above, if you continue to tap “3” which is associated with [d, e, f], the matching list will be narrowed down to the following names: “Ben Miller”, “George Adams”, “Carter, Ellen”, “Dixon, Allan”.

Make a call or send a text message using Smart Dialing

1. Begin entering the first few numbers or characters.

2. In the Smart Dialing panel, browse the list by tapping the arrows

( / ) or pressing NAVIGATION up or down to select the desired contact or phone number. When a contact is selected, it expands to also show the corresponding phone number.

3. The highlighted item will move one line when you press NAVIGATION

up or down; the highlighted item will scroll one page when you tap the arrows.

Using Phone Features 49

4. Do one of the following:

• When the correct contact is selected, tap Talk or press the TALK

button to make a voice call.

• To send a text message to the selected contact, tap and hold the

contact, and tap Send Text Message.

• To call a different phone number associated with the selected

contact, tap and hold the selected contact, and tap the phone number you want to call.

Tap and hold the contact to pop up the shortcut menu.

Tip

To view or edit information associated with the selected contact, tap the contact’s name on the shortcut menu (applies only to entries stored in Contacts on your device).

Set up Smart Dialing

1. On the Phone screen, tap Menu > Smart Dialing Options.

2. On the Options tab, select the Enable Smart Dialing check box.

• Select the Automatically expand selected contact check box to

enable a contact’s name and phone number to be displayed when the contact is selected in the matching list.

• Select the Enable drag-scroll check box to scroll in the matched

list by dragging.

50 Using Phone Features

• Select the Enable double-click for dialing check box to make a

voice call by double-tapping the item in the matched list.

• In Scroll unit, you can set the amount of scrolling when tapping

the arrows ( / ).

3.5 In-call Options

To put a call on hold

Your device notifies you when you have another incoming call, and gives you the choice of rejecting or accepting the call. If you are already on a call and accept the new call, you can choose to switch between the two callers, or set up a conference call between all three parties.

1. Tap Answer to take the second call, and put the first one on hold.

2. To end the second call and return to the first call, tap End or press

END on the device.

To switch between two calls

• Tap Swap.

To set up a conference call

1. Either put a call on hold, and dial a second number; or, accept a

second incoming call when you already have one in progress.

2. Tap Conference.

Note Not all service providers support conference calling. Contact your service

provider for details.

To turn on and off the Speakerphone

The built-in Speakerphone on your device allows you to talk hands-free or lets other people listen to the conversation.

• During a call, tap Speaker On, or press and hold TALK until the

speakerphone turns on. The speakerphone icon (

) appears in the

title bar.

• To turn oﬀ the speakerphone, tap Speaker Off, or press and hold

TALK again until the speakerphone turns oﬀ.

Using Phone Features 51

Warning! To avoid damage to your hearing, do not hold your device against your ear

when the Speakerphone is turned on.

To mute a call

You can turn off the microphone during a call, so that you can hear the caller but the caller cannot hear you.

• During a call, tap Mute.

• When the microphone is turned oﬀ, the mute icon (

) appears on

the screen. Tap Unmute to turn on the microphone again.

3.6 Additional Dialing Information

Make an emergency call

• Enter the international emergency number for your locale, and tap

Talk.

Tip Additional emergency numbers may be included in your SIM card. Contact

your service provider for details.

Make an international call

1. Tap and hold on the Phone keypad until the + sign appears. The

+ replaces the international prefix of the country that you are calling.

2. Enter the full phone number you want to dial, and tap Talk. The full

phone number includes country code, area code (without the leading zero, if any) and phone number.

52 Using Phone Features

3.7 Setting Up Bluetooth SIM Access for Car Kit Phones

Car kit phones that support the SIM Access Profile (SAP) can connect to your device and access its SIM card via Bluetooth. Once a SAP connection has been established, you can download SIM contacts from your device to the car kit phone. You can also use the car kit phone to answer and make calls using your device’s SIM card.

Notes • To enable downloading contacts onto the car kit, ensure that all contacts

on the device are stored in the SIM card and not in the device memory. Configure the car kit to download contacts only from the SIM card.

• Contact your wireless service provider to find out which car kit phone

models are compatible with your device.

1. On your device, make sure that Bluetooth is turned on and set to

visible mode. For information about turning on Bluetooth and enabling visible mode, see “Bluetooth modes” in Chapter 6.

2. Tap Start > Programs > SAPSettings.

3. On the BT Remote SIM Access screen, select the Remote SIM Access

check box then tap Done.

4. Connect the car kit phone to your device via Bluetooth. To learn how

to connect, consult your car kit phone’s manual.

5. If this is the first time you are pairing the car kit phone with your

device, enter the car kit’s passcode on your device.

6. A pop-up message should appear on your device saying that a

connection has been established between your device and car kit phone. Tap OK.

7. On the BT Remote SIM Access screen, tap Done.

Note You will not be able to make/receive calls, send/receive messages or perform

related activities on your device when the SIM Access Profile connection is active. You’ll be able to do all these from the car kit phone during this time. After the connection is disconnected, you will be able to use your device as before.

Chapter 4

Synchronizing Information and

Setting Up E-mail Security

4.1 Setting Up ActiveSync

4.2 Synchronizing Information

4.3 Synchronizing via Bluetooth

4.4 Synchronizing Music and Video

4.5 Setting Up E-mail Security

54 Synchronizing Information and Setting Up E-mail Security

4.1 Setting Up ActiveSync

Microsoft ActiveSync synchronizes information on your device with

information on your PC, such as Outlook content. ActiveSync can also synchronize over a wireless or cellular network with Microsoft Exchange Server, if your company or service provider is running Microsoft Exchange Server with Exchange ActiveSync.

Specifically, you can use ActiveSync to:

• Synchronize information, such as Outlook E-mail, Contacts, Calendar,

or Tasks information, as well as media files, such as pictures, video, and music between your device and your PC.

• Synchronize Outlook E-mail, Contacts, Calendar appointments, and

Tasks on your device directly with Exchange Server so that you can stay up-to-date even when your PC is turned off.

• Copy files between your device and your PC without synchronizing.

• Select which types of information are synchronized and specify how

much information is synchronized. For example, you can choose how many weeks of past Calendar appointments to synchronize.

• Add and remove programs on your device. For details, see Chapter 5,

“Adding and Removing Programs.”

To install and set up ActiveSync on the computer

1. Install ActiveSync on your PC, as described in the Getting Started Disc.

2. After ActiveSync is installed, the Synchronization Setup Wizard

automatically starts when you connect your device to the PC. The wizard will guide you to create a synchronization relationship between your computer and device. Click Next.

3. Do not select the Synchronize directly with a server running

Microsoft Exchange Server check box if you want to synchronize your device with a computer. Just click Next, then skip to step 8.

4. If you want to synchronize your device with Exchange Server,

select the Synchronize directly with a server running Microsoft Exchange Server check box, then click Next.

Synchronizing Information and Setting Up E-mail Security 55

5. On the Exchange server credentials screen, enter the Exchange server

address, your user name and password, and the domain name.

If you do not know the Exchange server address and the domain

name, check with your network administrator, or do the following to find them in your computer:

a. In Outlook, click Tools > E-mail Accounts.

b. Select View or change existing e-mail accounts.

c. Double-click Microsoft Exchange Server.

d. On the Exchange Server Settings screen, you will see the Exchange

Server name.

e. To check the domain name, click Start > Settings > Control

Panel, then double-click System.

56 Synchronizing Information and Setting Up E-mail Security

f. In the System Properties dialog box, click the Computer Name

tab. You will then see the domain name.

6. On your device, you also need to enter the Exchange server settings.

For information about this, see “Synchronize Outlook information with Exchange Server.”

7. On the Synchronization Setup Wizard, click Next.

8. Select the information types to synchronize between your device and

computer.

If you want to synchronize your device with both your computer and

Exchange Server, do the following:

a. For the Contacts, Calendar, E-mail, and Tasks items, choose

whether to synchronize them with the computer or with the Exchange Server. These items cannot be synchronized to both.

b. Select the check boxes of the other information types if you want

to synchronize them with your computer.

Synchronizing Information and Setting Up E-mail Security 57

Information types on the PC and Exchange Server

9. Click Next.

10. Click Finish.

When you finish the wizard, ActiveSync synchronizes your device automatically. Once synchronization completes, you can disconnect your device from your PC.

58 Synchronizing Information and Setting Up E-mail Security

4.2 Synchronizing Information

When you connect your device to the PC using a USB cable or a Bluetooth connection, ActiveSync will immediately synchronize. While your device is connected, ActiveSync synchronizes every time you make a change on either the PC or your device.

To manually start and stop synchronization

1. Connect your device to the PC:

• To synchronize Outlook information and other local information

on the PC, including media files, connect your device to the PC using Bluetooth or a USB cable.

• If you are synchronizing directly with Exchange Server, you can

use this connection to the PC to "pass through" to the network, or you can synchronize without connecting to the PC over a cellular network.

2. In ActiveSync, tap Sync. To end synchronization before it completes,

tap Stop.

Note ActiveSync 4.x utilizes a network type of connection with Windows Mobile

powered devices, since this allows faster data transfer than a serial USB connection. When the PC is connected to the Internet or a local network, in some cases, the PC may disconnect the ActiveSync connection with your device in favor of the Internet or network connection. If this happens, tap

Start > Settings > Connections tab > USB to PC, then clear the Enable advanced network functionality check box. This makes ActiveSync utilize a

serial USB connection with your device.

The USB to PC ( ) icon appears on the Today Screen when your device

is connected to your computer and you enable a serial USB connection between them.

Synchronize Outlook information with the computer

If you have set up a synchronization relationship between your device and the PC, synchronization keeps Outlook information up-to-date on both your device and PC.

Synchronizing Information and Setting Up E-mail Security 59

You can also set up your device to synchronize with more than one PC or with a combination of one or more PCs and Exchange Server. When synchronizing with multiple computers, the items that you synchronize will appear on all of the computers with which they are synchronized. For example, if you have set up synchronization with two PCs (PC1 and PC2), which have different items, and you synchronize Contacts and Calendar on your device with both computers, the result is as follows:

Location New state

PC1

All Outlook contacts and calendar appointments that were on PC2 are now also on PC1.

PC2

All Outlook contacts and calendar appointments that were on PC1 are now also on PC2.

Pocket PC Phone

All Outlook contacts and calendar appointments from both PC1 and PC2 are on your device.

Note Outlook e-mail can be synchronized with only one computer.

To change which information is synchronized

ActiveSync synchronizes a limited amount of information by default to save storage space on your device. You can change the amount of information that is synchronized by performing the following steps.

Note Before changing synchronization settings on your device, disconnect it from

your PC.

1. In ActiveSync on your device, tap Menu > Options.

2. Do one or both of the following:

• Select the check box for any items you want to synchronize. If you

cannot select a check box, you might have to clear the check box for the same information type elsewhere in the list.

• Clear the check box for any items you want to stop synchronizing.

• To stop synchronizing with one PC completely, tap the PC and tap

Delete.

Note To change available synchronization settings, select the type of information

and tap Settings.

60 Synchronizing Information and Setting Up E-mail Security

Synchronize Outlook information with Exchange Server

You can set up synchronization with Exchange Server on your device, if it is available to you through your company or wireless service provider. However, you should first gather information, such as Exchange Server name, domain name, your user name, and password, and then carry on with the steps. (For information about how to check the Exchange server name and domain on your PC, see “To install and set up ActiveSync on the computer.”)

Note Before changing synchronization settings on your device, disconnect it from

your PC.

To synchronize directly with Exchange Server

1. Do one of the following:

• Tap Start > Messaging, then tap Menu > Tools > New Account.

On the E-mail Setup screen, select Outlook E-mail in the Your e-mail provider list, then tap Next.

• In ActiveSync on your device, tap

Menu > Configure Server. If

you have not yet set up synchronization with Exchange Server, this appears as Add Server Source.

2. In Server address, enter the name of the server running Exchange

Server, and tap Next.

3. Enter your user name, password, and domain, and tap Next.

To change the rules for resolving synchronization conflicts, tap

Advanced.

4. Select the check boxes for the types of information items that you

want to synchronize with Exchange Server.

5. To change available synchronization settings, select the type of

information, and tap Settings.

6. Tap Finish.

Schedule synchronization with Exchange Server

You can schedule information to be synchronized automatically between your device and the Exchange Server, or schedule synchronization at regular time intervals. Choose between these two methods, depending on your e-mail volume and which method you think is more cost-effective.

Synchronizing Information and Setting Up E-mail Security 61

To receive e-mails and synchronize other information instantly

Direct Push technology (push e-mail feature) enables you to receive new

e-mails on your device as soon as they arrive in your Inbox on the Exchange Server. With this feature, items, such as contacts, calendar and tasks are also immediately updated onto your device when these items have been changed or new entries have been added on the Exchange Server. To make Direct Push work, you need to have a GPRS connection on your device.

The Direct Push feature works for your device only if it is connected to a private network (corporate network) that is using Microsoft Exchange Server Service Pack 2 (SP2) with Exchange ActiveSync. You need to perform a full synchronization between your device and the Exchange Server first before Direct Push can be enabled.

• Using ActiveSync to enable Direct Push

1. In ActiveSync on your device, tap Menu > Schedule.

2. Select As items arrive in the Peak times and Off-peak times boxes.

• Using Comm Manager to enable Direct Push

1. On the Today screen, tap the Comm Manager icon ( ).

2. On the Comm Manager screen, tap the Microsoft Direct Push

button. The button will turn to , which indicates that you will receive e-mails as they arrive.

When the button is in the state, you need to manually

retrieve your e-mails.

62 Synchronizing Information and Setting Up E-mail Security

To schedule synchronization at regular time intervals

You can set how often to synchronize during Peak times (which usually refer to your working hours) when e-mail volume is high, as well as Off-

peak times when e-mail volume is low.

1. In ActiveSync on your device, tap Menu > Schedule.

2. Select a shorter time interval in the Peak times box for you to be able

to receive e-mails more frequently.

3. Select a longer interval in the Off-peak times box.

Tip To set the days and hours that make up your peak and off-peak times, tap

Adjust peak times to fit your schedule.

4.3 Synchronizing via Bluetooth

You can connect and synchronize your device with the PC using Bluetooth.

To synchronize with a computer via Bluetooth

1. Follow the instructions in ActiveSync Help on the computer for

configuring Bluetooth on your computer to support ActiveSync.

2. On your device, tap Start > Programs > ActiveSync.

3. Tap Menu > Connect via Bluetooth. Make sure the Bluetooth

function of both your device and the computer are turned on, and they are within close range.

4. If this is the first time you have connected to this computer via

Bluetooth, you must first complete the Bluetooth wizard on your device and set up a Bluetooth partnership between your device and the computer. For more information about creating a Bluetooth partnership, see “Bluetooth partnerships” in Chapter 6.

Notes • To preserve battery power, turn off Bluetooth when not in use.

• To connect and synchronize your device with a computer via Bluetooth,

your computer must have a Bluetooth adapter or dongle.

Synchronizing Information and Setting Up E-mail Security 63

4.4 Synchronizing Music and Video

If you want to carry your music or other digital media along with you while you travel, ActiveSync works with Windows Media Player to synchronize music and video with your device.

Other than selecting the media information type in ActiveSync to be synchronized, all media synchronization settings must be set in Windows Media Player. Before media can be synchronized, you must do the following:

• Install Windows Media Player Version 10 on the PC. (Windows Media

Player 10 works only in Windows XP or later versions).

• Connect your device to the PC with a USB cable. If your device is

currently connected using Bluetooth, you must end that connection before media can be synchronized.

• Insert a storage card into your device (32MB or larger is

recommended).

• Set up a sync partnership between the storage card and Windows

Media Player.

Change Media synchronization settings

Once you select the Media information type in ActiveSync to be synchronized, any of your favorite music and video files in Windows Media Player playlists can be synchronized. All you have to do is set up synchronization in Windows Media Player for those media files.

To set up a sync relationship with a storage card

1. On the computer, open Windows Media Player.

2. Click the Sync tab.

3. Select the storage card.

64 Synchronizing Information and Setting Up E-mail Security

4. Click Set up Sync.

5. Choose whether to synchronize automatically or manually.

For more information about Windows Media Player on your device, see “Using Windows Media Player” in Chapter 8.

4.5 Setting Up E-mail Security

Windows Mobile on your device protects your Outlook e-mails through Secure/Multipurpose Internet Mail Extension (S/MIME), which allows you to digitally sign your messages as well as encrypt them.

Using authorization keys and certificates, S/MIME allows you to digitally sign your e-mail messages to prove your identity to the recipients. Authorization keys are also used when encrypting messages to improve privacy and prevent undue tampering or hacking of your messages. You can encrypt a message with or without a certificate. However, to read an encrypted message, you need a valid certificate to decrypt it.

Note S/MIME encryption and digital signatures for Windows Mobile-based devices

are available only with Exchange Server 2003 Service Pack 2 or a later version that supports S/MIME. If you are not using one of these products, or have not yet synchronized, these options are unavailable.

Synchronizing Information and Setting Up E-mail Security 65

Digitally sign and encrypt all messages

ActiveSync allows you to set up S/MIME e-mail encryption and signing. You must obtain a valid certificate to sign and encrypt e-mail messages successfully.

1. Tap Start > Programs > ActiveSync.

2. Tap Menu > Options.

3. Select the E-mail information type, and tap Settings. On the E-mail

Sync Options screen, tap Advanced.

4. Do one or both of the following:

• To sign all your outgoing e-mail messages so that recipients can

be certain that the messages were sent by you and have not been altered in any way, select the Sign all outgoing e-mail messages check box.

• To encrypt all your outgoing e-mail messages so that the

contents of your messages are protected from being viewed by anyone other than the intended recipients, select the Encrypt all

outgoing e-mail messages check box.

5. Tap Choose Certificate to select a certificate for signing or

encrypting outgoing e-mail messages.

You can select certificates to sign or encrypt e-mail messages

individually if you do not choose to sign or encrypt all outgoing e-mail. For information about signing and encrypting individual messages, see “Individually sign and encrypt a message” in Chapter 7.

66 Synchronizing Information and Setting Up E-mail Security

Chapter 5

Managing Your Pocket PC Phone

5.1 Personalizing Your Pocket PC Phone

5.2 Adding and Removing Programs

5.3 Managing Memory

5.4 Copying Files

5.5 Protecting Your Pocket PC Phone

5.6 Resetting Your Pocket PC Phone

68 Managing Your Pocket PC Phone

5.1 Personalizing Your Pocket PC Phone

Customize the Today screen

The Today screen shows your upcoming appointments, active tasks, and information about incoming messages. You can customize the Today screen on your device.

To customize the Today screen

1. Tap Start > Settings > Personal tab > Today.

2. On the Appearance tab, select the desired theme for the background

of the Today screen.

3. On the Items tab, select the items you want to appear on the Today

screen.

Tip To change the order of items displayed on the Today screen, tap the item,

and tap Move Up or Move Down.

To add a custom background image

You can use one of your own pictures as the background image on the Today screen. Be aware that pictures can affect the readability of text on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Select the Use this picture as the background check box, and tap

Browse to view a list of your picture ﬁles.

3. Tap the ﬁle name of the picture you want to use.

4. Tap OK.

To set options for displaying appointments on the Today screen

If you have a large number of appointments, you may want to specify the kind of appointments that are displayed on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Tap the Items tab.

3. Select Calendar and tap Options.

Managing Your Pocket PC Phone 69

4. Do any of the following:

• Select Next appointment to show only the next appointment

in your schedule, or Upcoming appointments to show multiple appointments.

• Clear the Display all day events check box if you do not want to

display all-day events.

To set options for displaying tasks on the Today screen

If you have a large number of tasks, you may want to specify the kind of tasks that are displayed on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Tap the Items tab.

3. Select Tasks and tap Options.

4. Do any of the following:

• Under Display number of, select the type of tasks you want to

appear on the Today screen.

• In the Category list, select whether to display only tasks assigned

to a specific category or to display all tasks.

Customize the Start menu

You can choose which items appear in the Start menu.

1. Tap Start > Settings > Personal tab > Menus.

2. Select the check boxes of the items you want to appear in the Start

menu. You can select up to seven items.

Tip You can also create folders and shortcuts to appear on the Start menu. In

ActiveSync on your PC, click Explore. In the Mobile Device window, doubleclick My Windows Mobile-Based Device > Windows > Start Menu, then create the folders and shortcuts that you want. You will see the added items after you synchronize.

70 Managing Your Pocket PC Phone

Why is the device name important?

The device name is used to identify the device in the following situations:

• Synchronizing with a PC

• Connecting to a network

• Restoring information from a backup

Note If you synchronize multiple devices with the same PC, each device must have

a unique name.

To change the device name

1. Tap Start > Settings > System tab > About.

2. Tap the Device ID tab.

3. Enter a name.

Note The device name must begin with a letter, consist of letters from A to

Z, numbers from 0 to 9, and cannot contain spaces. Use the underscore

character to separate words.

Set Date / Time / Regional Options

You can set up the correct date, time, and regional settings according to your use.

To set the time and date

1. Tap Start > Settings > System tab > Clock & Alarms > Time tab.

2. Select the correct time zone and change the date or time.

Note During synchronization, the time on your device is updated with the time on

your PC.

To set the time and date for a different location

If you visit or communicate with someone in a particular time zone often, you can select it as your visiting time zone.

1. Tap Start > Settings > System tab > Clock & Alarms > Time tab.

2. Tap Visiting.

3. Select the correct time zone and change the time or date.

Managing Your Pocket PC Phone 71

To set an alarm

1. Tap Start > Settings > System tab > Clock & Alarms > Alarms tab.

2. Tap <Description> and enter a name for the alarm.

3. Tap the day of the week for the alarm. You can select multiple days by

tapping each desired day.

4. Tap the time to open a clock and set the time for the alarm.

5. Tap the alarm icon ( ) to specify the type of alarm you want. You

can choose a ﬂashing light, a single sound, a repeating sound, or vibration.

6. If you choose to play a sound, tap the list next to the Play sound

check box and tap the sound you want.

To change regional settings

The style in which numbers, currency, dates, and times are displayed is specified in regional settings.

1. Tap Start > Settings > System tab > Regional Settings.

2. On the Region tab, select your region from the list.

Note This does not change the Operating System language of your device.

3. The region you select determines which options will be available on

the other tabs.

4. To customize settings further, tap the appropriate tabs and select the

desired options.

Personal and system settings

To reassign programs or shortcuts to program buttons

Your device may come with programs already assigned to hardware buttons. You can customize these buttons to open the programs you use most, or to perform certain shortcuts, such as changing the screen orientation, opening the Today screen, or opening Input Panel.

1. Tap Start > Settings > Personal tab > Buttons.

2. A list of buttons and their current assignments are displayed on the

Program Buttons tab.

72 Managing Your Pocket PC Phone

3. Tap the button you want to reassign. To help you identify the buttons,

there are numbers and icons representing the original function of the button.

4. In the Assign a program box, tap the program or shortcut you want

to assign.

5. Tap OK.

To increase or decrease the size of text on the screen

1. Tap Start > Settings > System tab > Screen > Text Size tab.

2. Move the slider to increase or decrease the text size.

To choose how to be notified about events or actions

1. Tap Start > Settings > Personal tab > Sounds & Notifications.

2. On the Sounds tab, choose how you want to be notiﬁed by selecting

the appropriate check boxes.

3. On the Notifications tab, in Event, tap an event name and choose

how you want to be notiﬁed by selecting the appropriate check boxes. You can choose from several options, such as a special sound, a message, or a ﬂashing light.

Tip Turning off sounds and the flashing light helps conserve battery power.

To find the operating system version number

• Tap Start > Settings > System tab > About.

The version of the operating system on your device is shown near the top of the About screen.

To get detailed device information

• Tap Start > Settings > System tab > About.

The Version tab displays important device information, including the type of processor and the amount of memory that is installed.

To make the battery last longer

• Tap the battery icon ( ) on the Today screen. On the Advanced

tab of the Power settings screen, you can specify when your device turns oﬀ the display to conserve battery power. For optimum conservation, specify 3 minutes or less.

Managing Your Pocket PC Phone 73

• Use the AC adapter to plug your device into external power whenever

possible, especially when using the SD™ card or when using a modem or other peripherals.

• Adjust the backlight settings.

To adjust the brightness of the backlight

1. Tap the battery icon ( ) on the Today screen.

2. On the Power settings screen, tap Menu > Backlight.

3. On the Brightness tab, move the slider right to increase the

brightness, or left to decrease the brightness.

To set the backlight to dim after a time delay

1. Tap the battery icon ( ) on the Today screen.

2. On the Power settings screen, tap Menu > Backlight.

3. Tap the Battery power tab, or the External power tab.

4. Select the Turn off backlight if device is not used for check box, and

specify the time delay.

To configure the button using Task Manager

You can configure the button to shut down running programs and free up the memory space that’s occupied by them.

1. Tap Start > Settings > System tab > Task Manager.

2. Select the Enable the “X” button to end running programs check

box.

3. Choose the action for shutting down programs (by tapping the

button, tapping and holding the button, or both).

4. Tap OK.

Note When the Enable the “X” button to end running programs check box is

not selected, tapping the “X” button will only close a program screen. The program is not ended and continues to run in the background.

74 Managing Your Pocket PC Phone

Phone settings

You can customize phone settings, such as the ring type and ring tone to be used for incoming calls, and the keypad tone to be used when entering phone numbers. Open the Phone program to customize these settings.

To change the ring tone

1. On the Phone screen, tap Menu > Options > Phone tab.

2. In the Ring tone list, tap the sound you want to use.

Tip To use custom *.wav, *.mid, *.mp3, or *.wma files as ring tones, use

ActiveSync on your PC to copy the files to the /Windows/Rings folder on your device. Next, select the sound from the Ring tone list. For more information about copying files to your device, see ActiveSync Help on your PC.

To change the ring type

You can change the way that you are notified of incoming calls. For example, you can choose to be notified by a ring, a vibration, or a combination of both.

1. On the Phone screen, tap Menu > Options > Phone tab.

2. In the Ring type list, tap the desired option.

To change the keypad tone

You can change the tone you hear when entering a phone number on the keypad. If set to Long tones, the tone is heard continuously for as long as the number on the keypad is pressed. Use this setting if you are having trouble accomplishing tasks that rely on tones from your phone, such as accessing messages from an answering machine. If set to Short tones, the tone is heard only for one or two seconds. If set to Off, no tone will be heard.

1. From the Phone keypad, tap Menu > Options > Phone tab.

2. In the Keypad list, tap the option you want.

Phone services

Phone services, such as Call Waiting, enable you to choose how to handle all incoming calls on your device.

To choose the services

1. Tap Start > Settings > Personal tab > Phone > Services tab.

2. Select the service you want to use, then tap Get Settings.

Managing Your Pocket PC Phone 75

Networks

You can view available mobile phone networks, determine the order in which your device accesses another network if the current one is unavailable, and specify whether you want to change networks manually or automatically. For more information about network settings, see Help on your device.

To change phone network settings

1. Tap Start > Settings > Personal tab > Phone > Network tab.

2. By default, your device displays the current network as oﬀered

by your service provider. You can customize to set your preferred network.

To set preferred networks

1. Tap Start > Settings > Personal tab > Phone > Network tab. By

default, the Network selection ﬁeld is set to Automatic. However, you can set it to Manual to choose your own network at any point of time.

2. Tap Set Networks.

3. Select the networks on the Phone: Preferred networks screen and

sort them according to your preference.

4. Tap OK.

76 Managing Your Pocket PC Phone

5.2 Adding and Removing Programs

Before you purchase additional programs for your device, you should note the model name of your device, the version of Windows Mobile software running on it, and the type of processor. This information will help you select a program that is compatible with your device. For more information, see “To get detailed device information” and “To find the operating system version number” in this chapter.

Programs available for purchase usually include a Setup program (commonly named "setup.exe") that you must first run on your PC. You can then use ActiveSync to add programs to your device, or add a program directly from the Internet.

To add programs

1. Download the program to your PC (or insert the CD or disk that

contains the program into your PC). You may see a single *.exe ﬁle, a *.zip ﬁle, a Setup.exe ﬁle, or several versions of ﬁles for diﬀerent device types and processors. Be sure to select a program designed for your device and processor type.

2. Read any installation instructions or documentation that comes with

the program. Many programs provide special installation instructions.

3. Connect your device to the PC.

4. Double-click the *.exe ﬁle.

• If the executable file is an installation wizard, follow the

instructions on the screen. The wizard will automatically install the program to your device.

• If an installation wizard does not start, you will see an error

message stating that the program is valid but that it is designed for a different type of computer. You will need to copy this program directly to your device. If you cannot find any installation instructions for the program, use ActiveSync to copy the program file to the Program Files folder on your device.

Managing Your Pocket PC Phone 77

To remove programs

You can only remove programs that you installed. Programs that come with your device cannot be removed.

1. Tap Start > Settings > System tab > Remove Programs.

2. In the Programs in storage memory list, select the program you

want to remove, and tap Remove.

3. Tap Yes. If another conﬁrmation message appears, tap Yes again.

5.3 Managing Memory

You may need to stop a program if it becomes unstable or the program memory is low.

To see how much memory is available

• Tap Start > Settings > System tab > Memory.

• On the Main tab, the amount of memory allocated to ﬁle and data

storage versus program storage is displayed, as well as the amount of memory in use versus the available memory.

To see available storage card memory

You can see how much memory is available on a storage card that is inserted in your device.

1. Tap Start > Settings > System tab > Memory.

2. Tap the Storage Card tab.

To free up program memory

Try the following to free memory on your device:

• Close programs you are not currently using.

• Move e-mail attachments to a storage card.

• Move ﬁles to a storage card. Tap Start > Programs > File Explorer.

Tap and hold the ﬁle, and tap Cut. Browse to the storage card folder and tap Menu > Edit > Paste.

• Delete unnecessary ﬁles. Tap Start > Programs > File Explorer. Tap

and hold the ﬁle, and tap Delete.

78 Managing Your Pocket PC Phone

• Delete large ﬁles. To ﬁnd your largest ﬁles, tap Start > Programs >

Search. In the Type list, tap Larger than 64 KB, and tap Search.

•

In Internet Explorer Mobile, delete temporary Internet ﬁles and clear history information. For more information, see “Internet Explorer Mobile” in Chapter 6.

• Remove programs you no longer use.

• Reset your device.

To close a program

Tapping the button in a program may just close the program screen. In this case, the program continues to run in the background. You can end running programs manually by following these steps:

1. Tap Start > Settings > System tab > Memory > Running Programs

tab.

2. In the Running Programs List, tap the program you want to close,

and tap Stop.

Tips • In most programs, you can also use the on-screen keyboard shortcut

Ctl+q to shut down the program.

• You can configure the button to directly shut down running programs.

For more information, see “ To configure the button using Task Manager".

5.4 Copying Files

You can copy files to your PC using ActiveSync, or copy files to a storage card you insert into your device. Your device has an expansion slot for inserting the SD™ card.

Using ActiveSync, you can copy or move information from the PC to your device and vice versa. Copying a file results in separate versions of a file on your device and PC. Because the files are not synchronized, changes made to one file will not affect the other.

Note If you want to automatically update information on both your device and PC,

synchronize the information instead. For more information about copying and synchronizing files, see ActiveSync Help on your PC.

Managing Your Pocket PC Phone 79

To copy files to a storage card

1. Make sure the storage card is properly inserted into your device.

2. Tap Start > Programs > File Explorer and navigate to the

appropriate folder.

3. Tap and hold the ﬁle you want to copy, and tap Copy.

4. Tap the folder list (labeled My Documents by default) and tap

Storage Card.

5. Tap Menu > Edit > Paste.

To copy a file between your device and the PC

1. Connect your device to the PC.

2. In ActiveSync, click Explore, which opens the Mobile Device folder of

your device.

3. To copy a ﬁle from your device to your PC: a. In the Mobile Device folder, go to the file that you want to copy. b. Right-click the file, then click Copy. c. Locate the destination folder on your PC. Right-click the folder,

then click Paste.

4. To copy a ﬁle from your PC to your device: a. On your PC, navigate to the folder that contains the file you want

to copy.

b. Right-click the file, then click Copy. c. Right-click the destination folder under Mobile Device, then click

Paste.

To automatically save files on a storage card

In the Word Mobile, Excel Mobile, and Notes programs, you may find it helpful to save all new documents, notes, and workbooks directly on a storage card.

1. From the program ﬁle list, tap Menu > Options.

2. With a storage card inserted in your device, in the Save to box, select

the appropriate storage card to automatically save new ﬁles on the storage card.

3. Tap OK.

Note In the file or note list, a storage card symbol ( ) is displayed next to the

names of files saved on a storage card.

80 Managing Your Pocket PC Phone

5.5 Protecting Your Pocket PC Phone

There are two kinds of protection that you can set for your device:

• You can protect your SIM card from unauthorized use by assigning

a PIN (personal identiﬁcation number). Your ﬁrst PIN will be given to you by your wireless service provider; you can change the PIN later.

• Additionally, you can prevent unauthorized access to any part of the

device by using password protection. You can help keep your data more secure by requiring a password every time the device is turned on. You create your own password when you begin using your device.

To protect your SIM card with a PIN

1. On the Phone screen, tap Menu > Options > Phone tab.

2. Select the Require PIN when phone is used check box.

3. To change the PIN at any time, tap Change PIN.

Tip Emergency calls can be placed at any time, without requiring a PIN.

To protect your device with a password

1. Tap Start > Settings > Personal tab > Lock.

2. Select the Prompt if device unused for check box, and in the box to

the right, select how long your device must be idle before a password is required. In the Password type box, select the type of password you would like to use. Enter the password and, if necessary, conﬁrm the password.

If your device is conﬁgured to connect to a network, use an

alphanumeric password for increased security for your device.

3. On the Hint tab, enter a phrase that will help you remember your

password, but does not allow others to guess your password. The hint will be displayed after the wrong password is entered four times.

4. Tap OK. The next time the device is turned on, you will be prompted

to enter your password.

Managing Your Pocket PC Phone 81

Notes • Each time a wrong password is entered, the device response time gets

longer until the device appears to be not responding.

• If you forget your password, you must follow the instructions in this user manual to clear the memory before you can access your device.

To change your password

1. Tap Start > Settings > Personal tab > Lock. You will be prompted to

enter your current password.

2. In the Password box, enter your new password.

3. On the Hint tab, enter a phrase that will help you remember your new

password, but does not allow others to guess your password. The hint will be displayed after the wrong password is entered four times.

4. Tap OK.

To display owner information on the ‘my info’ screen

Having your contact information displayed on the ‘my info’ screen on startup allows for easy identification of the device in case it is lost.

1. Tap Start > Settings > Personal tab > Owner Information.

2. On the Options tab, select the Identification information check box.

3. If you want additional text displayed, tap the Notes tab and enter the

text (for instance: Reward if found).

4. On the Options tab, select the Notes check box.

5. Tap OK.

Tip To display owner information on the Today screen, tap Start > Settings >

Personal tab > Today. On the Items tab, select the Owner Info check box.

82 Managing Your Pocket PC Phone

5.6 Resetting Your Pocket PC Phone

Occasionally, you may need to reset your device. A normal (or soft) reset of your device clears all active program memory and shuts down all active programs. This can be useful when your device is running slower than normal, or a program is not performing properly. A soft reset is also necessary after the installation of some programs. If a soft reset is performed when programs are running, unsaved work will be lost.

To perform a soft reset

• Use the stylus to press the RESET button found on the bottom side of

your device. Your device restarts and displays the Today screen.

RESET button

You can also perform a hard reset (also known as a full reset). A hard reset should be performed only if a normal reset does not solve a system problem. After a hard reset, the device is restored to its default settings - the way it was when you first purchased it and turned it on. Any programs you installed, data you entered, and settings you customized on your device will be lost. Only Windows Mobile software and other pre-installed programs will remain.

To perform a hard reset

1. Press and hold the left SOFT KEY and the right SOFT KEY, and at the

same time, use the stylus to press the RESET button at the middle left side of your device.

2. Release the stylus, but continue pressing the two SOFT KEYs until you

see the following message on the screen:

This operation will delete all your personal data, and reset all settings to manufacturer default. Press Send to restore manufacturer default, or press other keys to cancel.

Managing Your Pocket PC Phone 83

3. Release the two SOFT KEYs, and then press the TALK (Send) button on

your device.

TALK (Send) button

Warning! Your device will be set back to factory default settings. Please ensure any

additional installed programs and/or user data have been backed up before a hard reset is performed.

84 Managing Your Pocket PC Phone

6.1 Connecting to the Internet

6.2 Internet Explorer Mobile

6.3 Using Comm Manager

6.4 Using Bluetooth

6.5 Using Internet Sharing

6.6 Using Spb GPRS Monitor

6.7 Using Terminal Services Client

Chapter 6

Getting Connected

86 Getting Connected

6.1 Connecting to the Internet

Your device’s powerful networking capabilities allow you to access the Internet or your corporate network at work through wireless and conventional connections. Specifically, you can configure your phone to establish a connection via Dial-up, GPRS, Bluetooth, Virtual Private Network (VPN) or Proxy.

With an active connection on your phone, you can browse the Web, download e-mails or chat using MSN Messenger. Check with your service provider to see if a connection has already been set up for you and if overthe-air configuration is supported.

In times when you are not within the coverage of a wireless network, you can either use GPRS or phone dial-up to connect your device to the Internet or your corporate network. Your device has two groups of connection settings: My ISP (Internet Service Provider) and My Work Network. The My ISP settings are used to connect to the Internet, while My Work Network settings can be used to connect to any private, corporate network.

To set up a GPRS connection to the Internet

GPRS is a non-voice value-added service that allows information to be sent and received across a mobile telephone network. You can use GPRS to connect to the Internet or to send and receive MMS on your device. You will be billed per KB (Kilobyte) by your wireless service provider when you are sending or receiving information via GPRS.

If GPRS settings are not preset on your device, obtain the Access point name from your wireless service provider. Also, check with your wireless service provider if a user name and password are required.

1. Tap Start > Settings > Connections tab > Connections.

2. Under My ISP, tap Add a new modem connection.

3. On the Make New Connection screen, enter a name for the

connection.

4. In the Select a modem list, select Cellular Line (GPRS), then tap

Next.

Getting Connected 87

5. Enter the Access point name, then tap Next.

6. Enter the user name and password, only if required.

7. Tap Finish.

Notes • To view help information for any screen, tap the help icon ( ).

• To modify your connection settings, tap Manage existing connections

on the Connections screen, and complete the connection wizard.

88 Getting Connected

To set up a dial-up connection to your ISP

When you use your device to dial up to your ISP and connect to the Internet, you will be billed by the number of minutes that you use.

To establish a dial-up connection on your device, you need the same settings that you normally use when you dial up from your computer. This includes the ISP server phone number, your user name and password.

1. Tap Start > Settings > Connections tab > Connections.

2. Under My ISP, tap Add a new modem connection.

3. On the Make New Connection screen, enter a name for the

connection.

4. In the Select a modem list, select Cellular Line, then tap Next.

5. Enter the ISP server phone number, then tap Next.

6. Enter your user name, password, and any other information required

by your ISP.

7. Tap Finish.

To set up a connection to a private network

1. Obtain the following information from your network administrator:

• Server phone number

• User name

• Password

• Domain (and other required settings, such as IP address)

2. Tap Start > Settings > Connections tab > Connections.

3. In My Work Network, follow the instructions for each type of

connection.

4. Complete the connection wizard, then tap Finish.

To start a connection

After setting up a connection, such as GPRS or ISP dial-up on your device, you can now connect your device to the Internet. The connection is started automatically when you begin using a program that requires an Internet connection. For example, when you start Internet Explorer Mobile to browse the Internet, your device connects automatically.

Getting Connected 89

If you have set up multiple types of connections on your device, you can manually start a connection.

1. Tap Start > Settings > Connections tab > Connections.

2. Tap Manage existing connections.

3. Tap and hold the name of the desired connection, then tap Connect.

To disconnect the GPRS connection

Do one of the following:

• Tap the Comm Manager icon ( ) on the Today screen, then tap the

Data Connection button (

• Press and hold END on your device for at least three seconds.

6.2 Internet Explorer Mobile

Internet Explorer is a full-featured Internet browser, optimized for use on your device.

To start Internet Explorer

• Tap Start > Internet Explorer.

To set a Home page

1. In the address bar on top of the Internet Explorer screen, enter the

desired Web page address. Tap to open the Web page.

2. Tap Menu > Tools > Options > General tab.

3. Do one of the following:

• To use the displayed page as the Home page, tap Use Current.

• To use the default Home page, tap Use Default.

Tip To go to your Home page, tap Menu > Home.

To transfer favorites from your PC

You can transfer the favorites you have stored on your PC to your device by synchronizing the Internet Explorer favorites on your PC with your device.

1. In ActiveSync on your PC, on the Tools menu, click Options, and

select Favorites.

90 Getting Connected

2. In Internet Explorer on your PC, click Favorites > Add to Favorites

and save or move favorite links to the Mobile Favorites subfolder in the Favorites list.

3. Connect your device to your PC. If synchronization does not start

automatically, click Sync.

To add a favorite

1. In Internet Explorer Mobile, go to the page you want to add.

2. Tap and hold the page, and tap Add to Favorites.

3. Conﬁrm or change the name, and select a folder for storing the

favorite.

4. Tap Add.

To delete a favorite or folder

1. In Internet Explorer Mobile, tap Menu > Favorites > Add/Delete tab.

2. Select the item you want to delete, and tap Delete.

To change the size of text on Web pages

• In Internet Explorer Mobile, tap Menu > Zoom, and tap the size you

want.

To change how Web pages fill the screen

1. In Internet Explorer Mobile, tap Menu > View.

2. Tap one of the following:

• One Column. Arranges the content into one column that is as

wide as the screen. This means that you will rarely have to scroll horizontally.

• Default. Maintains a layout similar to what you see on a desktop

computer, but it makes items smaller and arranges the content so that you can see most of it without having to scroll horizontally.

• Desktop. Keeps the same layout and size as on a desktop

computer, which will require both horizontal and vertical scrolling.

To clear the History list

1. In Internet Explorer Mobile, tap Menu > Tools > Options > Memory

tab.

2. Tap Clear History.

Getting Connected 91

To save a picture from a Web page

1. In Internet Explorer Mobile, tap and hold the picture, and tap Save

Image.

2. Do one of the following:

• To save the picture in My Pictures on your device, tap Yes.

• To save the picture in another location, such as a storage card, tap

Save As.

To delete temporary Internet files

Your device temporarily stores Web pages that you frequently visit or have visited recently to speed up the display of these Web pages when you access them. You may want to delete these files to free storage space.

1. In Internet Explorer Mobile, tap Menu > Tools > Options > Memory

tab.

2. Tap Delete Files. All pages stored on your device, including offline

favorites content, will be deleted.

To set up Internet security settings

Cookies are small files containing information about your identity and preferences so that a page can tailor information to your needs. The page sends the file, and it is stored on your device.

1. In Internet Explorer Mobile, tap Menu > Tools > Options > Security

tab.

2. To prevent Internet Explorer Mobile from accepting any cookies, clear

the Allow cookies check box.

3. Select the check boxes for the other security options you want, and

tap OK.

92 Getting Connected

6.3 Using Comm Manager

Comm Manager acts like a central switcher that lets you enable or disable phone features as well as manage your data connections easily.

To open Comm Manager

• Tap the Comm Manager icon ( ) on the Today screen; or

• Press the Comm Manager button on the right side of the device.

Simply tap the corresponding button to enable or disable a feature.

1 Tap to toggle between turning on or off Flight

mode.

2 Tap to toggle between turning on or off

Bluetooth. Tap Settings > Bluetooth to configure Bluetooth on your device. See "Using Bluetooth" for details.

3 Tap to disconnect active data services (e.g.

GPRS). You cannot reconnect data services in Comm Manager.

4 Tap to toggle between enabling or disabling

the phone. Tap Settings > Phone to set the ring tone and other phone settings. For more information about customizing phone settings, see Chapter 5.

5 Tap to toggle between automatically

receiving (as items arrive) or manually retrieving Outlook e-mails. For more information, see "Schedule synchronization with Exchange Server" in Chapter 4.

6 Tap to toggle between turning on the

phone's ringer or setting the phone to vibration/mute mode.

7 Tap to open ActiveSync so you can

synchronize the device and computer. For more information about the configuration settings for ActiveSync, see Chapter 4.

Getting Connected 93

6.4 Using Bluetooth

Bluetooth is a short-range wireless communications technology. Devices with Bluetooth capabilities can exchange information within a distance of about 10 meters without requiring a physical connection. You can even beam information to a device in a different room, as long as it is within the Bluetooth signal coverage range.

Bluetooth can be used in the following ways:

• Beam information, such as ﬁles, appointments, tasks, and contact

cards, between devices that have Bluetooth capabilities.

• Synchronize information between your device and computer via

Bluetooth.

• Use a Bluetooth-enabled headset (or other Bluetooth-enabled hands-

free device, such as a car kit) with your device for hands-free phone conversations.

• Use a Bluetooth service. Once you connect to another device or

computer using Bluetooth, you can locate and use any of the services available on that device.

• Create a connection between your device and another Bluetooth-

enabled phone to use that phone as a modem.

Note Normally, you will need another phone as a modem only if your Pocket PC

device has no integrated phone capability.

Bluetooth modes

Bluetooth on your device operates in three different modes:

• On. Bluetooth is turned on. Your device can detect other Bluetooth-

enabled devices, but not vice versa.

• Off. Bluetooth is turned oﬀ. In this mode, you can neither send

nor receive information using Bluetooth. You might want to turn Bluetooth oﬀ at times in order to conserve battery power, or in situations where using a wireless device is prohibited, such as on board an aircraft and in hospitals.

• Visible. Bluetooth is turned on, and all other Bluetooth-enabled

devices can detect your device.

94 Getting Connected

Note By default, Bluetooth is turned off. If you turn it on, then turn off your device,

Bluetooth also turns off. When you turn on your device again, Bluetooth automatically turns on.

To turn Bluetooth on and make your device visible

1. On your device, tap Start > Settings > Connections tab > Bluetooth.

2. Select the Turn on Bluetooth and Make this device visible to other

devices check boxes.

3. Tap OK.

Bluetooth partnerships

A Bluetooth partnership is a relationship that you create between your device and another Bluetooth-enabled device in order to exchange information in a secure manner. Creating a partnership between two devices involves entering the same Bluetooth passcode on both devices.

Creating a partnership between two devices is a one-time process. Once a partnership is created, the devices can recognize the partnership and exchange information without entering a passcode again. Make sure that on the two devices, Bluetooth is turned on and in visible mode.

To create a Bluetooth partnership

1. On your device, tap Start > Settings > Connections tab >

Bluetooth.

2. On the Devices tab, tap Add new device. Your device searches for

other Bluetooth devices and displays them in the box.

3. Tap the desired device name in the box.

4. Tap Next.

5. Specify a passcode to establish a secure connection. The passcode

can be 1 up to 16 characters.

6. Tap Next.

7. Wait for the paired device to accept the partnership. The receiving

party needs to enter the same passcode that you speciﬁed.

8. The name of the paired device is then displayed. You may edit and

enter a new name for that device.

9. Select the check boxes of services that you want to use from the

paired device.

10. Tap Finish.

Getting Connected 95

To accept a Bluetooth partnership

1. Ensure that Bluetooth is turned on and in visible mode.

2. Tap Yes when prompted to establish a partnership with the other

device.

3. Enter a passcode (the same passcode that is entered on the device

requesting the partnership) to establish a secure connection. The passcode must be between 1 and 16 characters.

4. Tap Next.

5. Tap Finish. You can now exchange information with the paired

device.

To rename a Bluetooth partnership

1. Tap Start > Settings > Connections tab > Bluetooth.

2. Tap and hold the partnership on the Devices tab.

3. On the shortcut menu, tap Edit.

4. Enter a new name for the partnership.

5. Tap Save.

To delete a Bluetooth partnership

1. Tap Start > Settings > Connections tab > Bluetooth.

2. Tap and hold the partnership on the Devices tab.

3. Tap Delete.

Connect a Bluetooth hands-free or stereo headset

For hands-free phone conversations, you can use a Bluetooth hands-free headset, such as a car kit with your device.

Just like when connecting to any Bluetooth device, you also need to enter a passcode when connecting to a Bluetooth hands-free or stereo headset. The passcode is fixed and cannot be changed on a Bluetooth headset. Before you connect it to your device, check for the proper passcode in the manufacturer’s documentation.

96 Getting Connected

To connect a Bluetooth hands-free or stereo headset

1. Make sure that both your device and the Bluetooth headset are

turned on and within close range, and that the headset is visible. Refer to the manufacturer’s documentation to ﬁnd out how to set the headset in visible mode.

2. Tap Start > Settings > Connections tab.

3. Tap Bluetooth > Devices tab > Add new device. Your device

searches for other Bluetooth-enabled devices and displays them in the list.

4. Tap the name of the Bluetooth headset,

then tap Next.

5. Enter the passcode of the Bluetooth

headset, then tap Next.

6. Make sure the Hands Free check box is

selected.

If you have a Bluetooth stereo headset,

also make sure the Wireless Stereo check box is selected.

7. Tap Finish.

Note If the Bluetooth stereo headset becomes disconnected, turn the headset on

and repeat steps 1 to 3 above. Tap and hold the name of the Bluetooth stereo headset and tap Set as Wireless Stereo.

Beam information using Bluetooth

You can beam information, such as contacts, calendar items, and tasks, as well as files from your device to your computer or to another Bluetoothenabled device.

Note If your computer does not have built-in Bluetooth capability, you need to

connect and use a Bluetooth adapter or dongle on your computer.

To beam information from your device to a computer

1. Turn on Bluetooth on your device, and make your device visible. For

information about this, see “To turn Bluetooth on and make your device visible”.

Getting Connected 97

2. You also need to set Bluetooth on your computer to visible mode. Do

one of the following:

• If your computer has Windows XP SP2 and your computer’s built-

in or external Bluetooth adapter is supported by Windows XP SP2, open Bluetooth Devices from the Control Panel. Click the

Options tab, then select the Turn discovery on and the Allow Bluetooth devices to connect to this computer options.

• If the Bluetooth adapter on your computer was installed using

a third-party provided driver, open the Bluetooth software that came with the Bluetooth adapter. This software varies by manufacturer, but in most cases, you will ﬁnd a Bluetooth Conﬁguration utility which you can open from the Control Panel. After Bluetooth Conﬁguration opens, click the Accessibility tab, then select Let other Bluetooth devices to discover this computer. Refer to the Bluetooth adapter’s documentation for more information.

3. Create a Bluetooth partnership between the two devices.

For information about creating a partnership, see “Bluetooth partnerships”.

After a partnership has been created successfully, your computer is

ready to receive Bluetooth beams.

4. On your device, tap and hold an item to beam. The item can be an

appointment in your calendar, a task, a contact card, or a ﬁle.

5. To beam a contact, tap Menu > Send Contact > Beam. To beam other

types of information, tap Menu > Beam [type of item].

6. Tap the device name to which you want to send the beam.

7. If you beamed an Outlook item and it is not automatically added to

Outlook, select File > Import and Export in Outlook to import it.

To beam information to a Bluetooth-enabled device, such as another Pocket PC, follow steps 3 to 6 in the above procedure.

Note If the computer or device you want to beam to does not appear in your

device's Bluetooth list, make sure that its Bluetooth is turned on and set to visible mode.

98 Getting Connected

To receive a Bluetooth beam

Your device will not detect and notify you of incoming Bluetooth beams unless you set it up to do this.

1. Tap Start > Settings > Connections tab > Beam.

2. Select the Receive all incoming beams check box.

3. Make sure your device is turned on, visible, and within close range of

the device that is beaming the information.

4. When prompted to receive an incoming beam, tap Yes to receive the

beamed information.

Bluetooth Explorer and Bluetooth file sharing

Bluetooth Explorer searches for other Bluetooth devices that have file

sharing enabled and lets you access their Bluetooth shared folder. You can copy files from and to their shared folder, and create subfolders in it. When you enable Bluetooth file sharing on your device, other Bluetoothenabled devices will also be able to access your Bluetooth shared folder.

To enable Bluetooth Explorer and Bluetooth file sharing on your device

1. Tap Start > Settings > Connections tab > Bluetooth > FTP tab.

2. Select the Enable Bluetooth Explorer check box. This makes the

\Bluetooth device folder visible in the File Explorer.

3. Select the Enable File Sharing check box.

You can use the default Bluetooth shared folder, or tap Browse to use

another folder as your shared folder.

To use Bluetooth Explorer

1. Bluetooth Explorer is integrated with the File Explorer program. You

can open it by tapping Start > Programs > Bluetooth Explorer or by tapping Down arrow ( ) on the upper left of File Explorer then tapping Bluetooth.

2. Bluetooth Explorer then scans for other Bluetooth devices that have

ﬁle sharing enabled. From the list, tap to select a Bluetooth device you want to connect to. You may need to enter a passcode in order for you to connect to the selected device.

Getting Connected 99

3. If there are ﬁles contained in the

Bluetooth shared folder on the other device, you will be able to see them on the Bluetooth Explorer screen. Select one or more ﬁles, then tap Menu >

Edit and choose to cut or copy the ﬁles.

4. Tap Up twice.

5. Navigate to the folder where you want to

paste the ﬁles on your device, then tap

Menu > Edit > Paste.

Use the device as a Bluetooth modem

You can connect your device to a notebook or desktop computer through Bluetooth and use the device as a modem for the computer.

Note If your computer does not have built-in Bluetooth capability, you need to

connect and use a Bluetooth adapter or dongle on your computer.

For the computer to use the Internet connection of your device, activate Internet Sharing on your device, then set up a Bluetooth Personal Area Network (PAN) between the computer and your device.

1. On your device, turn on Bluetooth and set it to visible mode.

2. Initiate a Bluetooth partnership from your device by following the

steps in “To create a Bluetooth partnership.“

Alternatively, you can initiate a Bluetooth partnership from the

computer by following these steps (based on Windows XP SP2):

a. In the Control Panel or System Tray, double-click the Bluetooth

Devices icon.

b. In the Bluetooth Devices window, click Add.

c. The Add Bluetooth Device Wizard opens. Select the My device is

set up and ready to be found check box, then click Next.

d. The wizard then detects your device and displays its name in the

dialog box. Select the device name, then click Next.

HTC P3400 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

5.1 Personalizing Your Pocket PC Phone

5.2 Adding and Removing Programs

5.3 Managing Memory

5.4 Copying Files

5.5 Protecting Your Pocket PC Phone

5.6 Resetting Your Pocket PC Phone