BT BF900 User Manual

BF900 multifunctional plain paper fax
User guide
For your records
Date of purchase:
Place of purchase:
Serial number (on base of unit):
(Proof of purchase is required for warranty
purposes, so please keep your receipt)
Please open this page for an ‘at a glance’ guide to your BF900 multifunctional fax machine.
At a glance
Control panels
At a glance
Display
One Touch buttons. Lets you dial up to 64
stored numbers at the touch of a single buttons. No’s 25-32 can alternatively be used as Group Dial buttons, each button holding up to 40 phone numbers per group.
Function. Lets you select from the Options and Programming menus.
Pause/Redial. Redials the last number. Inserts a pause into a number stored in the directory.
Speed Dial. Used for dialling numbers stored in the directory.
Hook. Lets you dial numbers from either the BF900’s keypad or an attached telephone. Allows dialling to be heard through loudspeaker.
Resolution. Lets you adjust the resolution for documents you are scanning, printing and copying.
Mode. Lets you set the machine to receive telephone or fax calls.
Recall. Used when connected to a switchboard.
Journal. Displays confirmation report details of documents which have been sent, including the session number, telephone number or ID and whether the transaction was successful or not. (Press COPY for a print out of each individual report.)
Tel/Dir. Lest you access and dial numbers in the directory.
Photo. Sets the ideal resolution if you are faxing photographs or shaded drawings.
Type Org. Lets you adjust the contrast for documents you are sending.
Schedule. Displays details of documents yet to be sent and which are stored in the memory.
Keypad
Clear/Tone
Clears information from the LCD display. Allows switching from pulse to tone dialling.
Start. Press to start scanning, faxing or copying a document loaded in the Document Feeder Tray.
Enter. Press to select the menu option you want.
FF Prints PC documents held in memory.
On-Line Indicates that a PC printer is on-line.
On-Line indicator
Green memory light. Comes on when
documents are stored in the memory.
Red alarm light. Comes on if there is a problem such as a paper jam. Goes off when you press the STOP button.
Copy. Press to start copying a document loaded in the Document Feeder Tray.
Stop. Stops any operation currently in progress and returns the machine to standby.
1 2
At a glance
Document receive tray
Receives the original document after it has been scanned, faxed or copied.
Optional handset socket
Not for use in the UK.
Cover release button
Press to open the cover for clearing document jams and installing the drum and toner cartridge.
Power On/Off
Serial port
Lets you connect a PC for sending and receiving faxes to screen and for printing. Requires an appropriate PC-FAX software package or GDI printer driver. (Cable available as an optional extra).
Control panel
Manual paper feed
Lets you insert single sheets of paper, by hand, for printing.
Document feeder tray
Place documents face down, ready for scanning, faxing or copying. Adjust the paper guides to fit the width of your document.
Printed document tray
Receives the newly printed document.
Plain paper cassette
Holds up to 150 page of A4, letter size or legal size plain paper. When empty lift up to save space.
Power cable socket
Blanked telephone socket
This socket not used in the UK.
Telephone line cord socket
Plug in the telephone line cord here.
Parallel port
Lets you connect a PC for printing.
Cooling fan
3
In this guide
At a glance 1 Introduction 5 Setting up 6 Using the BF900 15 Additional features 27 Connecting to a PC for printing,
scanning and faxing 43 Connecting to a switchboard 44
In this guide
Optional extras 45 Maintenance 47 Help 49 Technical specification 54 Technical information 56 Index 59
Hints, tips and important information
In this user guide we’ve included helpful tips, useful notes and important information shown in grey boxes.
4
Introduction
Introduction Your BF900 multifunctional, plain
paper fax machine is designed for ease of use and made to the high standards set by BT.
Thank you for choosing a BT product. Your BF900 is Millennium compliant and you can expect it to provide many years of quality service.
Please read these instructions carefully before use and keep this user guide for future reference.
Check that your BF900 is complete. When you unpack, you should have:
• BF900 fax machine.
• Toner cartridge (in box).
• Drum car tridge (in box).
• Accessories (in carton): – document feeder tray – document receive tray – printed document tray – telephone line cord – mains power cable with plug attached – user guide.
Customer Helpline
If you have any problems with your BF900, call the BT Helpline number on your BF900.
Warning
As this is a mains powered product it is normal that it will produce a certain amount of heat. Whilst this is entirely safe we would advise against placing this product on antique, veneered or wooden surfaces as damage to those surfaces may result.
Caution
Do not block or cover any of the openings on the machine.
Avoid placing your BF900 in direct sunlight, beside an air conditioner or where it is dusty or damp.
If you have a problem with the machine, do not try to repair it yourself. Call the BT Helpline number on your BF900.
Electrical storm warning
We advise you to disconnect your BF900 during electrical storms as there is a slight chance it could be damaged.
If a fault occurs during the 12 month warranty period due to accidental or wilful damage (including lightning and electrical damage) BT will not replace or repair the equipment free of charge. If any damage of this nature occurs, please claim against your home insurance.
5
Setting upfollow these steps to get your BF900 ready
to use.
Setting up
When setting up refer to ‘At a glance’ on page 1 for location of sockets and buttons.
Remove the adhesive strips securing the control panel and plain paper cassette.
1 Insert the drum and toner cartridges
Press the cover release button and open the top of your BF900.
Cover release button
Unpack the drum car tridge.
Caution
Do not touch the green drum with your fingers.
With the ‘L’ mark to the left and the ‘R’ mark to the right, line up the drum car tridge with the slots on the inside of your BF900, as indicated by the green labels inside the machine, and slide the whole cartridge down into place.
Unpack the toner cartridge.
Hold the cartridge in both hands and shake well, using a rocking motion as illustrated.
6
Setting up
Hold the toner cartridge by its handle, ensuring the printed instructions on the car tridge unit are facing you, and line up the pins at each corner with the slots on the inside of your BF900.
(
Push the toner cartridge down until it clicks into place. Lay the handle down flat.
2 Install the Document Receive Tray
Insert the two tabs into place on the back of your BF900. If using larger, legal size paper, lift the flap in the Document Receive Tray. You need this flap up for A4 paper.
)
3 Install the Printed Document Tray
Close the cover, pushing it down until it clicks into place.
7
4 Install the Document Feeder Tray
Insert the two tabs into place directly below the control panel on the front of your BF900.
Setting up
5 Plug in the telephone line cord
Connect to the right hand socket marked LINE on the side of the machine.
Line cord
Plug the other end of the telephone line cord into the telephone socket.
If you do not have a modern socket, call Freefone 0800 800 150 and ask for a BT engineer to come and fit the correct socket. This is a chargeable service.
6 Plug in the mains power cable
Make sure the power switch on the side of the machine is set to O (OFF).
Connect the mains lead to the back of the machine.
Connect the 3-pin plug to the mains power.
7 Plug in the PC cables (optional)
Insert the end of the printer cable and PC FAX RS232C cable into the connectors on the back of the machine. The PC cable is an optional extra, please see page 46 for details.
8
Setting up
8 Plug in a telephone
If you wish, you can connect a telephone to the same line as your BF900. Connect the telephone cord to the line adaptor on your BF900 telephone line cord. The phone will work whether your BF900 is connected to the mains power or not.
Telephone line cord
9 Load the paper cassette tray
Push the cassette tray to lower it flat.
Open the cover and pull out the extender.
Cover
Extender
Load paper into the tray.
Adjust the extender to fit the paper length.
Close the cover then adjust the paper guide on the right hand side to fit the paper width.
9
Setting up
10 Switch the power ON
The machine will beep and go into standby mode. The screen displays the date and time.
If the incorrect date and time are shown, change them by following the steps shown in
To change the date and time, p11.
Remove the clear plastic protective film from the display.
11 Enter your telephone number
You can have your fax or phone number, printed at the very top of each fax you send. The number can be up to 20 digits long.
FUNCTION
STOP
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
PROG USER DATA 0~9,#,*,>, ENTER.
• Press the
PROG USER DATA 1-6, <,>.
• Press
YOUR TEL. NO. 1-6 ENTER.
• Press the
TEL=XXXXXXXXX PRESS ENTER.
9
ENTER
FUNCTION button. Display shows
9 (or the buttons) to display
ENTER button. Display shows
1 (or the arrows) to display
ENTER button. Display shows
• Use the keypad to enter your fax number. To enter a space, press the button. To delete the number, press the
CLEAR button.
• Press the returns to
ENTER button to confirm. Display
PROG USER DATA allowing you to
enter other user information.
• Press the
STOP button to return to standby.
1
PAUSE\ REDIAL
PAUSE/REDIAL
10
Setting up
12 Enter your name
You can have your name printed at the very top of each fax you send. The name can be up to 20 characters long.
A
FUNCTION ENTER
STOP
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
PROG USER DATA 0~9,#,*,>, ENTER.
• Press the
PROG USER DATA 1-6, <,>.
• Press
YOUR NAME 1-6 ENTER.
• Press the
A-Z *, ENTER.
9
FUNCTION button. Display shows
9 (or the buttons) to display
ENTER button. Display shows
2 (or the arrows) to display
ENTER button. Display shows
• Use the alphabet letters on the one-touch buttons to enter your name. To enter a space or delete a letter, press the One-Touch button
• Press the shows
31. ENTER button to confirm. Display
YOUR NAME DATA ENTRY OK to
confirm the entry and then returns to
USER DATA 1-6,<, > allowing you to enter
other user information.
• Press the
STOP button to return to standby.
2
PROG
13 Setting the date and time
You can have the date and time, printed at the very top of each fax you send. The name can be up to 20 characters long. The time is set using the 24-hour clock.
FUNCTION ENTER
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
PROG USER DATA 0~9,#,*,>, ENTER.
• Press the
PROG USER DATA 1-6, <,>.
• Press
SET DATE/TIME 1-6 ENTER.
• Press the
01.01.90 00:00 PRESS ENTER.
9
FUNCTION button. Display shows
9 (or the buttons) to display
ENTER button. Display shows
3 (or the arrows) to display
ENTER button. Display shows
• Use the keypad to enter the date and time. You can also move the cursor by pressing
< and > buttons.
the
• Press the
ENTER button to confirm. Display
shows your new date and time setting and
DATA ENTRY OK and then PROG USER DATA 1-6,<, > allowing you to enter other user
information.
• Press the
STOP button to return to standby.
3
STOP
11
Setting up
14 Setting the supplier telephone number
This enables your BF900 to contact your fax supplier automatically to tell them to supply a new toner cartridge.
FUNCTION ENTER
STOP
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
PROG USER DATA 0-9,#,*,>, ENTER.
• Press the
PROG USER DATA 1-6, >, <,>.
• Press
SUPPLIER TEL. 1-6 ENTER.
• Press the
TEL=PRESS ENTER.
9
FUNCTION button. Display shows
9 (or the buttons) to display
ENTER button. Display shows
4 (or the arrows) to display
ENTER button. Display shows
• Use the keypad to enter the telephone number. You can use the to enter a space.
• Press the shows
ENTER button to confirm. Display
PROG USER DATA 1-6,<, > allowing
you to enter other user information.
• Press the
STOP button to return to standby.
4
PAUSE/DIAL button
PAUSE\ REDIAL
15 Set the language – if required
Your BF900 is set to English for use in the UK. You can select other languages by choosing the appropriate country: ITALY; AUSTRIA; GERMANY; NETHERLANDS.
FUNCTION ENTER
9
• Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press
• Press the
• Press
• Press the
• Use the
9 (or the buttons) to display
PROG USER DATA 0~9,#,*,>, ENTER.
ENTER button. Display shows
PROG USER DATA 1-6, <,>.
5 (or the arrows) to display
LANGUAGE. 1-6 ENTER.
ENTER button. Display shows
UK <, >, ENTER.
< and > button to display the
language you want.
• Press the shows
ENTER button to confirm. Display
PROG USER DATA 1-6,<, > allowing
you to enter other user information.
• Press the
STOP button to return to standby.
UK; FRANCE; SPAIN;
5
STOP
12
Setting up
16 Setting user mailboxes
You can set mailboxes for up to 9 individual users, ensuring their faxes remain private. Each mailbox user has a password which must be used in order to open the mailbox and print out the documents.
You first allocate the mailboxes 1-9 and then set the 4 digit password of your choice. Then you can enter the mailbox holder’s name.
-
FUNCTION ENTER
A
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
PROG USER DATA 0~9,#,*,>, ENTER.
• Press the
PROG USER DATA 1-6, <,>.
• Press
PROGRAM MAILBOX 1-6, >, ENTER.
• Press the
MAILBOX NO=PRESS ENTER.
9
STOP
FUNCTION button. Display shows
9 (or the buttons) to display
ENTER button. Display shows
6 (or the buttons) to display
ENTER button. Display shows
6
• Use the keypad to enter the mailbox number
• Press the shows
1-9.
ENTER button to confirm. Display
PASSWORD=PRESS ENTER.
• Use the keypad to enter a 4 digit password.
• Press the shows then
ENTER button to confirm. Display
PASSWORD OK DATA ENTRY OK and
A~Z, *, ENTER.
• Use the alphabet letters on the one-touch buttons to enter the mailbox holder’s name. You can enter a space or delete a character by pressing the One-Touch button
19
31.
• Press the ENTER button to confirm. Display shows confirm and then display returns to
NO=PRESS ENTER ready for you to set
YOUR NAME DATA ENTRY OK to
MAILBOX
another mailbox.
• Press the
Paper sizes and types
STOP button to return to standby.
The standard paper tray holds up to 150 sheets of 60-90 gsm plain paper and sizes A4, Letter, Legal and Invoice sizes.
You can also load thicker paper up to 157g/m2 including OHP transparencies, labels and envelopes
Please note
If you are printing direct from a PC, make sure you set the area of the page you want to print on via your PC.
Multifunctional capabilities
Your BF900 can perform a variety of functions concurrently to save you time.
For example, while it is sending or receiving a fax document, you can also scan, copy or print another document. This includes being able to send and copy the same document at the same time.
13
Memory
Your BF900 has 1Mb of memory to store received documents and documents for sending and polling. It also stores the GDI and PC-Fax printing files. Additional memory can be purchased to a maximum of 7mb, see Optional Extras, page 45.
Display messages
Message Meaning
*01 One Touch Dial number
ECM Error Correction Mode
TX Document sent
RX Document received
#001 Speed Dial number
G3 Standard Mode
Setting up
SESS Session Number
M90 90% of memory still available
Pxx Page number
Switch between Capitals and Lower case letters
14
Using the BF900
Using the BF900
Sending faxes
To load documents for faxing.
Load up to 30 pages at a time, face down, into the document feeder. The first page is automatically drawn a little way into the feeder.
Display shows
Do not try to send or copy documents which are:
still wet with ink or correcting fluid
very thick or very thin (for best results, paper should
be 80gsm)
stapled or clipped together
torn, folded, crumpled or with punched holes
on carbon paper or glossy paper.
When adjusting the settings, if you do not touch any buttons for more than 1 minute, your BF900 will automatically return to standby.
In the display, RX=receive, TX=send.
SELECT LOC/COPY.
Normal dialling.
(You can dial up to 30 digits including P if you need to include a pause)
START
• Load the document.
• Set the settings if necessary. (See page 27.)
• Dial the fax number you want on the BF900 keypad.
• Press the scanned. Display shows
SCANNING MXX. You can now retrieve your
original document.
• The fax number is dialled. Display shows
CALLING. When the call is answered, the
display shows
TRANSMITTING.
• While the fax is being transmitted, the display alternates between the number of pages being sent and the fax number you have dialled.
• After the last page has been completed, if the call is successful display shows
TYPE ORG, RESOLUTION and PHOTO
START button. The document is
MEMORY TX.
FAX CONNECTION.
TX=OK.
15
Using the BF900
If you make a mistake when dialling, press the < button to move the cursor back to the digit you want to change. The selected digit flashes. Enter the new digit. Press the > button to move the cursor forward. Alternatively, delete all the digits shown in the display by pressing the CLEAR/TONE button.
On-hook dialling
You can use hook dialling to monitor the progress of the call via the loudspeaker.
HOOK
START
• Load the document.
• Press the
HOOK button. You hear the dial
tone.
• Enter the fax number you want. The number is dialled. Display shows the number and
PRESS START.
• Press the
START button when you hear the
fax tones from the other machine.
Dialling fax numbers from an attached phone
You can use an attached telephone to send a document direct from the document feeder.
START
• Load the document.
• Pick up the telephone handset and dial the fax number you want.
• When you hear the fax tones, press the
START button.
Please note
The telephone must be connected to the line adaptor socket on the BF900 line cord.
• Replace the handset. Your document starts to go through. Display flashes
MANUAL TX
and the fax number called.
Redialling the last number
PAUSE\ REDIAL
START
• Load the document.
• Press the
PRESS START.
• Press the
REDIAL button. Display shows
START button. The document is
scanned into memory and the number is dialled.
One-touch dialling
You can store up to 32 numbers in the one-touch directory. (See page 22 for how to store one-touch numbers.)
A
• Load the document.
• Set the
TYPE ORG, RESOLUTION and PHOTO
settings if necessary.
• Press the
ONE-TOUCH button you want.
Display shows the number stored. For example, press once to display the number stored under 05, or press twice to display the number stored under 37.
• The document is scanned and the number is dialled automatically.
16
Using the BF900
Speed dialling
You can store up to 100 numbers in the speed dial directory. (See page 23 on how to store
speed dial numbers.)
SPEED-DIAL
FUNCTION
• Load the document.
• Set the
TYPE ORG, RESOLUTION and PHOTO
settings if necessary.
• Press the
• Enter the 3-digit code (
SPEED DIAL button.
001-100) for the
number you want to dial.
• Press the
ENTER button. The document is
scanned and the number is dialled automatically.
Group dialling
You can have eight of the one-touch buttons as group dial buttons. These are buttons 25-32. Each of these buttons can hold up to 40 fax numbers, enabling you to send a fax to all of them just by pressing a single button. (See page
24 on how to store group dialling numbers.)
A
• Load the document.
• Set the
TYPE ORG, RESOLUTION and PHOTO
settings if necessary.
• Press the
ONE-TOUCH button you want
which has been assigned as a group dial button.
• The document is scanned and all the numbers in the group are dialled automatically in turn.
To set up a batch dial
You can set the ONE-TOUCH buttons to send faxes automatically at a pre-set time every day. This can be useful if you want to send faxes at times when call charges are lower or if you are faxing abroad to coincide with the other person’s office hours.
The one-touch buttons you select must have phone numbers stored already.
A
FUNCTION ENTER
• Press the
• Press
PROGRAM TEL.NO. 0~9,#,*,>, ENTER.
• Press the
• Press
BATCH TX 1~5,>, ENTER.
• Press the
• Press the
7
FUNCTION button.
7 (or the buttons) to display
ENTER button.
4 (or the buttons) to display
ENTER button. ONE-TOUCH button that you want
4
to use as a batch dial.
• Press the
START TIME=00:00, PRESS ENTER.
ENTER button. Display shows
• Use the keypad to set the time you want to start faxing.
• Press the shows
ENTER button to confirm. Display
START TIME=XX:XX, DATA ENTRY OK
and then BATCH TX. PRESS OT KEY.
You can now enter another one-touch button to set another batch dial, or press
STOP to return
to standby.
17
Using the BF900
To delete a batch dial
ENTER
• Follow the stops shown under ‘To set up a batch dial’ above and put in a START TIME
of 00:00.
• Press the
Delayed sending
ENTER button to confirm.
You can store a document in the memory and set a time for it to be sent later.
FUNCTION ENTER
• Load the document.
• Select the
2
START
RESOLUTION, TYPE ORG and PHOTO
settings if required.
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
DELAY TX 0~9,#,*,>, ENTER.
• Press the
TIME=00:00 PRESS ENTER.
FUNCTION button. Display shows
2 (or the buttons) to display
ENTER button. Display shows
• Set the time you want the fax to be sent using the 24-hour clock e.g., 8.15am=
0815
and 6.30pm=1830. If you set an earlier time than the present, the fax will be sent the next day.
• Press the
DELAY TX. SEL. LOC/START.
ENTER button. Display shows
• Enter the number – you can use the keypad, One-Touch button, Group Dial button or Speed Dial code. Display shows
PRESS START.
• Press the
START button. The document is
TEL=(NO)
scanned and the display returns to standby.
To stop a document being scanned
STOP
• Remove any unscanned sheets from the document feeder tray.
• Press the
To stop a document being sent
STOP button.
During transmission:
STOP
1
• Press the
CANCEL=0. INTERRUPT=1.
STOP button. Display shows
0
ENTER
Either
• Press
1 to postpone the current transmission
and return to standby. The document will automatically be re-sent after 1 minute.
Or
• Press
• Press the
0. Display shows the current session
number
information or press the
DELETE SESS=xxx. PRESS ENTER.
ENTER button to delete the
STOP button to exit
and retain the information. Display shows
MEMORY TX. USER STOP and then returns to
standby.
• An error report is printed confirming the transmission has been cancelled. This setting can be switched off. (See page38.)
18
Using the BF900
Sending documents without scanning into the memory
If your BF900 does not have enough memory capacity and you are not ready to clear the memory, you can bypass it to send documents direct.
FUNCTION ENTER
3
STOP
START
• Load the document
• Select the
RESOLUTION, TYPE ORG and PHOTO
settings if required.
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
DIRECT TX 0~9,#,*,>, ENTER.
• Press the
DIRECT TX SELECT LOC/START.
FUNCTION button. Display shows
3 (or the buttons) to display
ENTER button. Display shows
• Enter the number – you can use the keypad, One-Touch button, Group Dial button or Speed Dial code. Display shows
PRESS START.
• Press the
START button. The number is
TEL=(NO)
dialled.
• If the number is busy or your BF900 is already transmitting, it displays the time at which it will attempt to redial.
• To cancel sending the document, press the
STOP button. The machine returns to
standby.
• If your BF900 cannot get through after attempting to redial, the display shows
OUT OF REDIAL. PRESS STOP.
• Press the
STOP button to return the
machine to standby and try sending the document again later.
Receiving faxes
Setting the reception mode
If you have a telephone attached to your BF900, you can select whether you want to answer all calls manually or receive faxes automatically.
Automatic (FAX) mode
MODE
• Press the MODE button to display FAX. Your BF900 will automatically answers calls and receive documents to the fax.
Received pages (from another fax machine or a PC) are printed and delivered to the printed document tray. If you are copying or printing when a call comes in, the pages received will be stored in the memory and printed later.
Manual (TEL) mode
This option only works when you have a telephone attached.
MODE
START
• Press the You can now answer phone calls (with an attached telephone) and receive fax calls manually.
• When the phone rings, pick up the attached handset to answer the call.
• If you hear fax tones, press the then hang up the phone. Your BF900 begins receiving the fax.
MODE button to display TEL.
START button
19
Using the BF900
Session numbers
Your BF900 gives a session number to each document which has been sent or received. This number is printed at the top of each page making it easy to keep track of each document. You can view the directory of documents on the screen or print out a list of documents. (See Reports and Lists, page 34.)
Please note
If your BF900 runs out of paper or toner, or is stopped by a paper jam, the received document will be stored in the memory. To print out once the problem has been solved, press the START button.
If the memory becomes full, your BF900 cannot receive any more information until more memory is released by printing or sending the stored documents.
To print out documents in a mailbox
The display shows RX IN MAILBOX to indicate a mailbox message has been received. (Please
refer to page 22-23 for how to set up mailbox addresses.)
• Press the ENTER button. Display shows
MAILBOX NO=PRESS ENTER.
• Use the keypad to enter the mailbox number you want.
• Press the
PASSWORD=****. PRESS ENTER.
ENTER button. Display shows
• Enter the 4 digit password for the mailbox. If correct, the display shows
PASSWORD OK. If you enter the wrong number,
PASSWORD=****
start these steps again.
• Press the
ENTER button to print the mailbox
document(s). Display returns to standby.
• Press the
ENTER button to return to standby.
Making phone calls
To make phone calls you must have connected a telephone to the BF900 line cord socket. (See
page 9.)
To make a phone call
The mode must be set to TEL. (See page 19.)
Lift the handset and dial the number. Replace the handset to end the call.
FUNCTION ENTER
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
OTHER OPTIONS 0~9,#,*,<,> ENTER.
• Press the
OTHER OPTIONS 1-7 >, ENTER.
• Press
PRINT MAILBOX 1-7, >, ENTER.
#
FUNCTION button. Display shows
(or the buttons) to display
#
ENTER button. Display shows
3 (or the arrows) to display
3
To receive a phone call
When the phone rings, pick up the handset of the attached telephone to answer the call.
20
Using the BF900
Copying
You can make up to 99 laser quality copies of an original document.
Sorted or stacked copies
• STACK COPIES prints documents in page order, for example 111, 222, 333, 444, 555,
• SORTER COPIES collates the document, for example; 12345, 12345, 12345.
To copy a document
Load up to 30 pages in the document feeder.
COPY
• Place the document to be copied face down. The first page is drawn a little way into the machine. Display shows
• Select the settings you want to ensure the best quality printing from your original. (See page 27.)
• Press the
• Press the printing either in page order STACK COPIES or collated SORTER COPIES.
• Use the keypad to set the number of copies you want.
• Press the
SCANNING.
• The document will then be printed out. The display will show
START
SELECT LOC/COPY.
RESOLUTION, TYPE ORG and PHOTO
COPY button. COPY button again to select
START button. Display shows
PRINTING.
Storing numbers
Using the one-touch buttons to enter names
When prompted by the display, you can enter up to 10 characters for names stored in the directory.
To enter the letters, use the alphabet characters located on the one-touch buttons.
If you make a mistake, use the buttons to move the cursor along the display. When it is under a letter it flashes and you can change it.
When entering names
Press the button to change between capital and lower case letters. Press the button to if you need to insert special characters.
If you pause for more than one minute between button presses, your BF900 will automatically revert to standby and any changes you have made will NOT be saved.
21
Using the BF900
To store a One-Touch name and number
FUNCTION ENTER
7
1
0
• Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press
• Press the
• Press
• Press the
7 (or the buttons) to display
PROGRAM TEL. NO 0~9,#,*,>, ENTER.
ENTER button. Display shows
PROGRAM TEL NO. 1-5, <,>.
1 (or the arrows) to display
ONE-TOUCH DIAL 1-5, >, ENTER.
ENTER button. Display shows
ONE-TOUCH DIAL, PRESS OT KEY.
• Press the One-Touch button you want. Display shows the button number, e.g.,
*01=<, >, ENTER.
• Press the
ENTER button.
• Using the keypad enter the number you want to store.
• Press the
*01=1234 DATA ENTRY OK. followed by NAME 0=(NO) 1=(YES).
Please note. If you do not want to enter any more information, press the STOP button to return to standby. The new number will be saved.
ENTER button. Display shows
• If you want to add a name to the number,
1, if not press 0.
press
• If you pressed
1, use the alphabet letters on
the one-touch keys to enter a name.
• Press the
ENTRY OK followed by NETWORK ADDRESS 0=(NO) 1=(YES).
ENTER button. Display shows DATA
No network address
0
• Press 0 and the display shows MAILBOX
0=(NO) 1=(YES).
To add a network address:
1
ENTER
• If you want to add a network address for direct delivery to a specific user on a PC network,
1. Display shows NET ADDR=PRESS
press
ENTER.
• Use the keypad to enter the net address.
• Press the
DATA ENTRY OK MAILBOX 0=(NO) 1=(YES).
If you do not
ENTER button. Display shows
wish to add a mailbox number:
0
STOP
• Press 0 and the display shows ONE TOUCH
DIAL, PRESS OT KEY.
If you want to add another one-touch number, press the required repeat the process.
If you do not want to store another one-touch entry, press
STOP to return to standby.
ONE-TOUCH button and
22
Using the BF900
To add mailbox number:
1
ENTER
STOP
• If you want to add a mailbox number, press Display shows
MAILBOX NO=PRESS ENTER.
• Use the keypad to enter the mailbox number.
• Press the
ONE-TOUCH DIAL, PRESS OT KEY.
ENTER button. Display shows
If you want to add another one-touch number, press the
ONE-TOUCH button you want and
repeat the steps above.
If you do not want to store another one-touch entry, press the
Network addresses and mailboxes
In addition to fax numbers and names, you can also store a network address number and a mailbox number.
A network address lets you send a document direct to a specific user on a PC network via their receiving fax machine or modem. Not all fax machines or modems you send to have this facility.
A mailbox number lets you send a fax into a specific mailbox at the receiving machine and faxes sent to this mailbox can normally only be accessed by someone who knows the sub-address. Not all fax machines that you send to have this facility.
Net address and mailboxes can only be used with machines which comply with the international fax standards.
For how to send faxes to a mailbox or Net address, please see page 29.
STOP button.
To store a Speed Dial number
You can store up to 100 fax numbers which can be dialled by pressing just 3 buttons.
1.
FUNCTION ENTER
STOP
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
PROGRAM TEL. NO 0~9,#,*,>, ENTER.
• Press the
PROGRAM TEL NO. 1-5, <,>.
• Press
SPEED DIAL 1-5 ENTER.
• Press the
SPEED DIAL=__ PRESS ENTER.
7
FUNCTION button. Display shows
7 (or the buttons) to display
ENTER button. Display shows
2 (or the arrows) to display
ENTER button. Display shows
2
• Use the keypad to enter the 3 digit code
001-100 to set the speed dial location you
want.
• Press the
#001=PRESS ENTER.
ENTER button. Display shows
• Use the keypad to enter the fax number you want for the Speed Dial location shown. Display shows
• Press the
ENTRY OK followed by NAME 0=(NO) 1=(YES).
If you do not want to enter any more information, press the STOP button to return to standby. The new number will be saved.
• If you press
#001=XXXX.
ENTER button. Display shows DATA
0 the display shows SPEED DIAL.
You can now enter another number or press
STOP to return to standby.
0
23
Using the BF900
To add a name:
1
ENTER
• Press
1. Display shows NAME=A~Z,
(UP ARROW), *, ENTER.
0
STOP
• Use the alphabet letters on the one-touch numbers to add a name.
• Press the
DATA ENTRY OK followed by NETWORK ADDRESS 0=(NO) 1=(YES).
If you press
ENTER button. Display shows
0 the display shows SPEED DIAL.
You can now enter another number or press
STOP to return to standby.
To add a net address
1
• Press
ENTER.
ENTER
1. Display shows NET ADDRS=PRESS
STOP
• Use the keypad to enter the net address you want.
• Press the
DATA ENTRY OK followed by SPEED DIAL PRESS ENTER.
ENTER button. Display shows
• You can now enter another number or press
STOP to return to standby.
To store numbers under a Group Dial button
You can set 8 of the One-Touch buttons as Group Dial buttons. These are buttons 25-32. Each one can hold up to 40 fax numbers. Only fax numbers already stored as One-Touch or Speed Dial numbers can be entered under the Group Dial buttons.
A
FUNCTION
SPEED-DIAL
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
PROGRAM TEL. NO 0~9,#,*,>, ENTER.
• Press the
PROGRAM TEL NO. 1-5, <,>.
• Press
GROUP DIAL 1-5 ENTER.
• Press the
GROUP DIAL PRESS OT 25~32.
7
ENTER
0
FUNCTION button. Display shows
7 (or the buttons) to display
ENTER button. Display shows
3 (or the arrows) to display
ENTER button. Display shows
• Press the One-Touch button ( you want. Display shows
• Press the
LOC. COUNTER=00. SEL. LOC/ENTER.
ENTER button. Display shows
3
1
STOP
25-32) that
*25+ <,>, ENTER.
• Enter the phone numbers you want by pressing either a
SPEED DIAL button then the 3 digit location
ONE-TOUCH button or the
code. If a name has been stored along with the number, both are displayed alternately.
• Press the
ENTER button after selecting each
fax number. The LOCATION COUNTER increases after each number is added.
24
Using the BF900
• Press the ENTER button again after you have entered your last number in the Group. Display shows
• Either press
PRESS 0T 25-32. You can select another
NAME 0=(NO) 1=(YES).
0 to display GROUP DIAL
Group Dial button.
• Or press button. Display shows
(UP ARROW), ENTER.
1 to set a name for the Group Dial
– A-Z, *,
• Use the keypad to enter a name, e.g. Group 1. The name can be up to 10 characters long.
• Press the name. Display returns to
PRESS OT 25-32. You can now enter another
ENTER button to confirm the
GROUP DIAL
Group Dial number.
• Press the
To remove numbers from Group Dial buttons
FUNCTION
ULE
STOP button to return to standby.
A
7
ENTER
CLEAR/ TONE
3
STOP
• Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press
• Press the
• Press
• Press the
7 (or the buttons) to display
PROGRAM TEL. NO 0~9,#,*,>, ENTER.
ENTER button. Display shows
PROGRAM TEL NO. 1-5, <,>.
3 (or the arrows) to display
GROUP DIAL 1-5 ENTER.
ENTER button. Display shows
GROUP DIAL PRESS OT 25~32.
• Press the ONE-TOUCH button (25-32) that you want to edit or delete. Display shows
*25=GROUP DIAL <,>. ENTER. If the group
has been given a name then the name will also be displayed.
• Press the
*01=XXXX >, CLEAR, ENTER.
• Use the
ENTER button. Display shows
ARROW buttons to display the
number you want to remove.
• Press the
CLEAR button to remove the
displayed number.
• Press the Display returns to
ENTER. You can now select another number
ENTER button to confirm.
*01XXXX >, CLEAR,
for removal.
• Press the
To set up a batch dial
STOP button to return to standby.
You can set the ONE-TOUCH buttons to send faxes automatically at a pre-set time every day. This can be useful if you want to send faxes at times when call charges are lower or if you are faxing abroad to coincides with the other person’s office hours.
A
FUNCTION
STOP
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
PROGRAM TEL. NO 0~9,#,*,>, ENTER.
• Press the
PROGRAM TEL NO. 1-5, <,>.
7
ENTER
FUNCTION button. Display shows
7 (or the buttons) to display
ENTER button. Display shows
4
25
If no number is stored under the One-Touch button you have pressed, the display will show BATCH TX NOT REGISTER.
• Press 4 (or the arrows) to display
BATCH TX 1-5, >, ENTER.
• Press the
BATCH TX PRESS OT KEY.
• Press the Display shows
• Press the
START TIME=00:00 (or a previously set batch
time)
ENTER button. Display shows
ONE-TOUCH button that you want.
*01=1234 PRESS ENTER.
ENTER button. Display shows
PRESS ENTER.
• Use the keypad to enter the time – in 24-hour clock format – that you want to send the batch transmission, e.g., to send at 6.30pm,
1830. Display shows START TIME
enter
18:30 PRESS ENTER.
• Press the setting. Display returns to
PRESS OT KEY. You can now enter another
ENTER button to confirm the
BATCH TX
One-Touch button for Batch dialling.
• Press the
STOP button to return to standby.
Using the BF900
26
Additional features
Additional features
Setting Resolution, Photo and Type Org. (contrast)
You can choose different resolution and contrast settings to ensure the best quality when faxing or copying a document. The setting you choose is shown by an indicator light.
Resolution
RESOLUTION
Press the RESOLUTION button to select between:
STD (standard) – when the original contains
• easy to read text
FINE – when the original contains small or
• hard-to-read text.
EX-FINE – when the original contains very
• small hard-to-read text or detailed drawings.
Photo
PHOTO
TYPE ORG (or contrast)
TYPE ORG
Press the TYPE ORG button to select between
NORMAL – when the original document is
• clearly printed
DARK – when the original document is dark
LIGHT – when the original document is light
Sending faxes – advanced options
Broadcasting
You can send a single document to as many as 180 different numbers in one operation.
You can use a combination of One-Touch, Group Dial and Speed Dial fax numbers as well as numbers entered via the keypad. Your BF900 dials each number and sends the document. If the number is busy, it will dial the next number and redial the busy number at the end.
27
• Select PHOTO when the original contains pictures, photographs or drawings which contain colours or varying shades of grey.
Please note
EX-FINE and PHOTO settings for faxes take longer to send
The BF900 prints a broadcast report which tells you whether the broadcast was successful or not – OK or NG. Any destinations which did not receive the document will be detailed in individual error reports.
Additional features
To set up a broadcast
FUNCTION ENTER
START
• Load the document.
• Select the
RESOLUTION, TYPE ORG and PHOTO
settings if required.
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
BROADCASTING 0~9,#,*,>, ENTER.
• Press the
BROADCASTING SELECT LOC/ENTER.
FUNCTION button. Display shows
1 (or the buttons) to display
ENTER button. Display shows
• Enter the number – you can use the keypad, One-Touch button, Group Dial button or Speed Dial code. Display shows
PRESS ENTER.
• Press the
LOC. COUNT=XX SELECT LOC/ENTER.
ENTER button. Display shows
TEL=(NO.)
• Now repeat the two steps above until you have entered all the fax numbers you want or until the location counter shows
• Press the
TIME=00:00. PRESS START.
ENTER button. Display show
180.
• Use the keypad to enter the time you want the broadcast to be sent. The time is set using the 24 hour clock e.g., 8.15am=
0815
and 6.30pm=1830.
• Press the scanned. Display shows
SCANNING MXX.
START button. The document is
BROADCASTING
• A 3 digit session number is assigned which you can use as a reference if you need to find or delete the document from the memory. Display shows
SESSION NO=XXX.
BROADCASTING
Please note
If the memory becomes full, the alarm light comes on and the display shows BROADCASTING MEMORY
FULL. Press the STOP button. Resend the
broadcast when there is more memory available or send it manually, see page 19.
Priority document
If have an urgent document to send, you can interrupt current transmissions and load your document for sending immediately. The interrupted session will resume automatically when your document has been sent.
To set a priority document
1
STOP
• Press the STOP button. Display shows
CANCEL=0 INTERRUPT=1.
• Press
• Load the new document and send it as
Relaying a document
You can send a document to another, compatible fax machine and request it to forward the document on to a number of destinations.
You can use any One-Touch button to relay documents automatically by assigning a relay fax number to the button.
Please note that the One-Touch button you use must first have a number stored.
1. The current document is stopped and
will be automatically resent after 1 minute.
required.
28
Additional features
To set up a relay
FUNCTION ENTER
A
STOP
• Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press
• Press the
• Press
• Press the
• Press the
• Press the
7 (or the buttons) to display
PROGRAM TEL. NO 0~9,#,*,>, ENTER.
ENTER button. Display shows
PROGRAM TEL NO. 1-5, <,>.
5 (or the arrows) to display
RELAY INITIATE 1-5 > ENTER.
ENTER button. Display shows
RELAY INITIATE PRESS OT KEY.
ONE-TOUCH button that you want
to be relayed. Display shows
PRESS ENTER.
ENTER button. Display shows
RELAY LOC.=00 PRESS ENTER.
*01=1234
• Use the keypad to enter the two digit relay location number. This is the number of the relaying machine’s one-touch button under which the group of locations that will receive the document are stored.
• Press the setting. The display shows
ENTER button to confirm the
DATA ENTRY OK
followed by REPORT LOC=XX, PRESS ENTER.
• Use the keypad to enter the two digit report location number. This is the number of the relaying machines one-touch button under which is stored the telephone number of the fax machine that you want to receive the confirmation report. This is the number of your BF900.
• Press the ENTER button to confirm the setting. The display shows
RELAY INITIATE PRESS OT BUTTON.
by
DATA ENTRY OK followed
You can now set up a relay for another one-touch number or press the
STOP button
to return to standby.
Sending documents to mailboxes or network addresses
A Mailbox lets you send a document to be picked up by a specific person at another fax machine.
A Network address lets you send a document direct to a specific terminal on a computer network. Mailbox and Network address documents must be scanned into memory before sending.
To send to a mailbox or network address
ENTER
START
• Load the document.
• Set the
TYPE ORG, RESOLUTION and PHOTO
settings if necessary.
• Dial the fax number you want on the BF900 keypad.
• Press the
NET ADDRS=PRESS ENTER.
ENTER button. Display shows
• Enter the net address if required.
• Press the
MAILBOX NO=. PRESS START.
ENTER button. Display shows
• Enter the mailbox number if required.
• Press the scanned. Display shows
SCANNING MXX. You can now retrieve your
START button. The document is
MEMORY TX.
original document.
29
Additional features
• The fax number is dialled. Display shows
CALLING. When the call is answered, the
display shows
FAX CONNECTION. TRANSMITTING.
• While the fax is being transmitted, the display alternates between the number of pages being sent and the fax number you have dialled.
• After the last page has been completed,
*
TX=OK.
ENTER
8
display shows
To switch the international dial tone on or off
FUNCTION
• Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press
DIAL OPTIONS 0~9,#,*,<,> ENTER.
• Press the
DIAL OPTIONS 0~9 <,>.
• Press
INT’L DIAL TONE 1-9 ENTER.
• Press the
INT’L DIAL TONE OFF: > ENTER.
• Use the
• If you select
TONE ON: > ENTER.
• Press the
1. INT’L DIAL CODE=001 PRESS ENTER.
(or the buttons) to display
ENTER button. Display shows
8 (or the arrows) to display
ENTER button. Display shows
> button to display ON or OFF.
ON, display shows INT’L DIAL
ENTER button. Display shows
• Use the keypad to enter the 3 digit code you want.
• Press the the setting and then shows
CODE ready for you to enter another
ENTER button. Display confirms
2. INT’L DIAL
international code number.
• Either repeat the last three steps or press
ENTER button confirm the last setting
the and return to standby.
Bulletin Board
Your BF900 can store up to 30 documents – each on its own bulletin board - to be polled by other machines.
You can also include a four digit ID number if required. Only one document can be polled at a time.
To set up a bulletin board document
FUNCTION ENTER
5
• Load the document
• Select the
RESOLUTION, TYPE ORG and PHOTO
1
START
settings if required.
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
BULLETIN BOARD 0~9,#,*,>, ENTER.
• Press the
ADD DOC.=1 CLEAR DOC.=0.
• Press
POLLING ID=0000 PRESS START.
FUNCTION button. Display shows
5 (or the buttons) to display
ENTER button. Display shows
1 to store a document. Display shows
• Enter a four digit ID number if required. This can help you find the document later for deleting.
• Press the scanned. Display shows
SCANNING Mxx.
START button. The document is
BULLETIN BOARD
30
Additional features
To delete a bulletin board document
FUNCTION ENTER
STOP
5
0
CLEAR/ TONE
• Press the FUNCTION button.
• Press
• Press the
• Press
5 (or the buttons) to display
BULLETIN BOARD 0~9,#,*,>, ENTER.
ENTER button. Display shows
ADD DOC.=1 CLEAR DOC.=0.
0 to delete a document. Display shows
xxx=YYY >, CLEAR, STOP.
• Press the buttons to scroll through the bulletin board ID list and display the one you want to delete
• Press the
• Press the Display shows
CLEAR button. ENTER button to confirm deletion.
DELETED and then returns to
standby or, if there are other bulletin boards, it returns to:
xxx=YYY >, CLEAR, STOP to
enable further deletions.
• If you do not want to delete any more bulletin boards, press the
STOP button to
return to standby.
Polling
This allows your BF900 to retrieve a document from another machine, or for another fax machine to retrieve a document from your BF900.
You can also set your BF900 to poll documents from another machine at a fixed time every day or you can set it to poll continuously until the document is retrieved.
FUNCTION ENTER
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
POLLING RX 0~9,#,*,>, ENTER.
• Press the
POLLING RX SELECT LOC/START.
• Enter the number for the machine(s) from which you want to poll a document – you can use the keypad, One-Touch button, Group Dial button or Speed Dial code. Display shows
• Press the
LOC. COUNT=XX. SELECT LOC/ENTER.
• Now repeat the two steps above until you have entered all the fax numbers you want or until the location counter shows
• Press the
POLLING ID=0000 PRESS ENTER. If required,
use the keypad to set the 4 digit password for the machine from which you want to poll. Leaving the password as password has been set.
• Press the
TIME=00:00 PRESS ENTER.
4
FUNCTION button. Display shows
4 (or the buttons) to display
ENTER button. Display shows
TEL=(NO) PRESS ENTER.
ENTER button. Display shows
180.
ENTER button. Display shows
0000 means that no
ENTER button. Display shows
31
You now have the following options:
Additional features
Set the time
Setting time means your BF900 will poll at a set time each day.
ENTER ENTER
• Enter the time you want your machine to begin polling
• Press the
REPEAT POLLING 0=NO 1=YES.
ENTER button. Display shows
If you choose NO:
Your BF900 will poll once at the set time.
If you choose YES:
Your BF900 will start polling at the same time each day and continue to dial the number for as many times as you have set the BF900 to re-dial.
Don’t set the time
Your BF900 will begin polling as soon as you have finished these steps.
• Press the
REPEAT POLLING 0=NO 1=YES.
ENTER button. Display shows
If you choose NO:
Your BF900 will dial the number(s) immediately. If the number is engaged it will automatically redial, but if there is no document waiting to be retrieved, the machine will not dial again.
If you choose YES:
Display shows Press the
CONTINUOUS=ON PRESS ENTER.
ENTER button. The number(s) will
be dialled continuously until a document has been retrieved from each destination.
32
Additional features
Security features
To set/change Dept ID’s, mailbox passwords and passwords to access documents saved in the memory.
You can change mailbox passwords and Department ID’s which have already been set by following the special procedures shown here.
You can also use these steps to enter a password that will let you save incoming faxes direct the memory without printing, in order to keep them confidential. You must then use this password to access the documents for printing. (See ‘To save incoming faxes into the memory’, below)
ENTER
• Press the wait until the display shows
SERVICE #1.
• Press the
SERVICE MODE SERVICE #5.
• Press the
• Use the you want, or PROGRAM MAILBOX.
• Press the
• Enter the 4 digit number you want.
• Press the returns to standby.
• Turn the power switch off and wait a few seconds. The switch your BF900 back on again. The new password, mailbox or Department ID is set.
STOP
ENTER button three times and
SERVICE MODE
> button four times to display
ENTER button.
< and > buttons to display the option
RX PASSWORD or DEPARTMENT ID
ENTER button.
STOP button until the display
To save incoming documents into the memory.
You can set your BF900 to save received faxes in the memory and protect them with a 4-digit password. To print, you must enter the correct password.
To set your BF900 to receive to memory.
FUNCTION ENTER
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
OTHER OPTIONS 0~9,#,*,<,> ENTER.
• Press the
OTHER OPTIONS 1-7 < >, ENTER.
• Press
RX IN MEMORY 1-7, >, ENTER.
• Press the
RX IN MEMORY OFF: > ENTER.
• Use the
• Press the
PASSWORD=**** PRESS ENTER.
#
FUNCTION button. Display shows
(or the buttons) to display
#
ENTER button. Display shows
1 (or the arrows) to display
ENTER button. Display shows
> button to display ON.
ENTER button. Display shows
1
• Use the keypad to enter a 4-digit number as your password.
• Press the
PASSWORD=****, PASSWORD OK before
ENTER button. Display shows
returning to standby.
33
Additional features
To print documents received to memory
FUNCTION ENTER
#
2
• Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press
OTHER OPTIONS 0~9,#,*,<,> ENTER.
• Press the
OTHER OPTIONS 1~7 < >, ENTER.
• Press
PRINT TO MEMORY, 1~7, >, ENTER.
• Press the
PASSWORD=PRESS ENTER.
(or the buttons) to display
#
ENTER button. Display shows
2 (or the buttons) to display
ENTER button. Display shows
• Enter your 4 digit password.
• Press the
PASSWORD=****, PASSWORD OK before
ENTER button. Display shows
printing any documents received into memory.
Documents can also be printed from memory by switching RX in memory OFF.
Mailboxes and passwords
In addition to fax and phone numbers, you can also store a mailbox number and a password for incoming documents.
A mailbox number sends a document to a specific mailbox at the receiving machine and can normally only be accessed by someone who knows the mailbox number. Not all fax machines have this facility.
A password can be used when polling a document from another machine. It provides security and the password must be the same as the password set at the polled machine. See Polling, page 31.
Mailboxes and passwords can only be used with fax machines which comply with the international fax standards.
Reports and lists
Your BF900 can print a range of reports and lists automatically. You can also request your machine to print out a number of reports on demand.
Automatic reception reports
After a document has been successfully received, a reception report is printed detailing the date and time of reception, the sender’s phone number and number of pages received.
Automatic error reports.
If there is a problem with a fax you have been trying to send, and it has not
been successfully received, an error report is printed detailing the problem where possible. (Please see page 37.)
34
Additional features
Reports available on request
Using the Function menu, you can print out the following:
Activity Report A list of the last 40
documents to be sent and received.
One Touch List Shows all the information
held under each One-Touch button, including: Telephone number, Name, Batch time, Relay Initiate List Number and Relay Report Number.
Group Dial List Lists the numbers and
names stored under each Group Dial button.
Speed Dial List Lists number and name
stored under each Speed Dial code.
To print a report or list
FUNCTION
6
ENTER
START
• Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press
• Press the
6 (or the buttons) to display
PRINT REPORT 0~9,#,*,>, ENTER.
ENTER button.
• Use the keypad to the select the type of report
you want.
1 = Activity Report.
2 = One Touch List.
3 = Speed Dial List.
4 = Group Dial List.
5 = User Data List.
6 = List File.
• Press the
START button to print out the report.
35
User Data List Lists the current settings
for your BF900
File List Lists documents stored
in the memory.
Activity report guide
Your guide to the details shown on an activity report.
TYPE DEPT SESS DATE/TIME DURATION REMOTE ID SPEED PAGE RESULT
(a) (b) (c) (d) (e) (f) (g) (h) (I)
Additional features
a) TYPE Meaning
MEMORY TX Document sent from memory.
DIRECT TX Document sent without scanning
into memory.
MANUAL TX Document sent from number
entered via the keypad.
GROUP TX Document sent via a Group Dial
button.
POLLING TX Document polled from your
BF900’s Bulletin Board.
POLLING RX Document polled by your
BF900 from another machine.
RELAY RPT Document sent to another
machine for further transmission.
AUTO RX Automatic reception mode.
MANUAL RX Manual reception mode.
B’CAT TX Document broadcast from memory.
RELAY INIT Relay initiate transmission.
RELAY BC Relay broadcast transmission.
RELAY RX Relay document received into the
memory.
PCFAX TX Fax sent from a connected PC.
b) DEPT. (Department number)
This is a two digit number which individual users (or groups of users) can have to identify them as the sender. Your BF900 lets you set up to 10 different department numbers. See page 33.
c) SESS (Session number)
A three digit reference number which is assigned automatically to each document.
d) DATE/TIME
Time at which each document began to be sent or received.
e) DURATION
Length of time it took to send or receive each document.
f) REMOTE ID
Identity of the machine your BF900 was connected to for sending or reception of documents. Your report shows one of four types of ID:
1 Name (if it corresponds with a name stored
under a One-Touch or Speed Dial number.
2 The Tel number of the other machine. 3 Remote CSI. 4 Blank – selected for security reasons.
36
Additional features
g) SPEED
This is the speed of transmission, either:
14 = 14,400bps 12 = 12,000bps 96 = 9600bps 72 = 7200bps 48 = 4800bps 24 = 2400bps
h) PAGES
Total number of pages successfully sent or received for each session.
i) RESULT
This will be one of the following:
OK Successful.
NG Transmission was not
completed properly.
37
NO ANSWER Dialling did not work.
MEM. FULL Memory became full during
reception.
JAM Document jam in the
Automatic Document Feeder.
STOP Fax stopped by user.
Setting user preferences
You can change a number of original settings to suit your preferences. These are:
Name Original Alternatives
setting
Activity Report ON ON/OFF Activity reports are printed automatically after
every 40 transactions.
Error Repor t ON ON/OFF Error repor ts are printed automatically after any
failure in sending or reception.
TX Confirmation OFF ON/OFF Enables a report confirming the status of each Report document sent.
RX Confirmation OFF ON/OFF Enables a report confirming the status of each Report document received.
Line Monitor OFF ON/OFF. Turns the speaker on or off. When ON, you can
hear the fax tones generated during a transmission.
Additional features
Memory Entry OFF ON/OFF Prints a memory report after scanning each Report document into the memory.
Broadcast Report ON ON/OFF Prints the result of a Broadcast. Only shows whether
the entire transmission was successful (OK) or not (NG).
RX Time/Date OFF ON/OFF Prints the time and date, sender ID, your telephone
number, and the number of the machine from which a document was sent.
Remote ID Type CSI ON/OFF Allows you to select the information printed under
Remote ID in the Activity Report.
Either:
1) the name assigned to a One-Touch button, 2) the number
dialled, number or name, or
3) CSI (if blank then the ID will show the dialled
4) blank.
38
Additional features
Name Original Alternatives
Toner Low OFF ON/OFF Prints warnings when the toner needs replacing. Report
setting
Reduction Type AUTO
Auto Reduction 70%~100%
The BF900 automatically reduces incoming faxes down to 70% of the original if necessary, to fit on the paper.
No Reduction
Your BF900 does not reduce the size of incoming faxes. If the image length exceeds the paper length it will print onto a second page.
No Reduction with lower 10mm cut off
Your BF900 does not reduce the size of incoming faxes. If the image exceeds the printable length of 297mm, the remaining image is printed on a second page.
Print 2 pages OFF ON/OFF. Print received message twice for
each page.
39
Additional features
S
To change the user preference settings
FUNCTION
8
ENTER
• Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press
• Press the
8 (or the buttons) to display
PROG USER SWITCH 0~9,#,*,>, ENTER.
ENTER button. Display shows
PROG USER SWITCH 0~9,#,*,<, >.
You can now select the setting you want to change
-
09
• Press
*
1 to display ACTIVITY REPORT.
#
ENTER
JOURNAL
Or
2 for ERROR REPORT.
Press
3 for TX CONFIRMATION REPORT.
Press
4 for RX CONFIRMATION REPORT.
Press
5 for LINE MONITOR.
Press
6 for MEMORY ENTRY REPORT.
Press
7 for BROADCAST REPORT.
Press
8 for RX TIME/DATE.
Press
9 for REMOTE ID TYPE.
Press
0 for TONER LOW REPORT.
Press Press Press
• Press the
• Press the
for REDUCTION TYPE.
for PRINT 2 PAGES.
#
ENTER button. > button to display the setting
you want.
• Press the
ENTER button to confirm the
setting.
Printer preferences
Fonts
You can choose from a six different fonts for printing which can be selected at your BF900 or, if connected to a PC, via your printer software.
Font Pitch Point Orientation Font
Courier 10 12 Portrait 1
Courier Bold 10 12 Portrait 2
Line Printer 16.6 08.5 Portrait 3
Courier 10 12 Landscape 4
Courier Bold 10 12 Landscape 5
Line Printer 16.6 8.5 Landscape 6
To select a font
FUNCTION
0
• Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press
• Press the
• Press
• Press the
0 (or the buttons) to display
SET PRINTER 0~9,#,*,<,> ENTER.
ENTER button. Display shows
SET PRINTER 1-6 <, >.
4 (or the arrows) to display
FONT NUMBER 1-6, >, ENTER.
ENTER button. Display shows
FONT NUMBER=1 1-6, ENTER.
• Enter the number (
to set.
• Press
ENTER. The display returns to standby.
Size No
-
ENTER
1-6) of the font you want
4
16
40
Additional features
Installing other fonts
You can download fonts that are compatible with the Hewlett Packard PCL4.
To set automatic paper cassette selection
If you have the additional paper cassette attached, you can set your BF900 to switch automatically between the two cassettes to suit different paper sizes loaded in each cassette. You can load A4, Letter and Legal Size.
FUNCTION
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
SET PRINTER 0~9,#,*,<,> ENTER.
• Press the
SET PRINTER 1-6 <,>.
• Press
AUTO CASSETTE SELECT ON 1-6, >, ENTER.
• Press the to display
0
ENTER
FUNCTION button. Display shows
0 (or the buttons) to display
ENTER button. Display shows
1 (or the arrows) to display
ENTER button and then the > button
ON or OFF.
1
If you choose OFF
ENTER
• Press the
TRAY. Display shows OPTION TRAY. FAX: >, ENTER.
• Press the size for the cassette. Display shows
SIZE A4: >, ENTER.
• Press the
JOURNAL
ENTER button and select OPTION
ENTER button to select the paper
PAPER
> button to select the paper size
you want.
• Press the
Please note
If the additional paper cassette is not attached, the display will read NOT AVAILABLE when you follow the steps shown above.
ENTER button to confirm.
41
If you select ON
ENTER
• Press
ENTER. The display returns to standby.
Additional features
To set the number of copies
You can set your BF900 to print out between 1-99 copies of each document as standard.
FUNCTION ENTER
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
SET PRINTER 0~9,#,*,<,> ENTER.
• Press the
SET PRINTER 1-6 <.
0
FUNCTION button. Display shows
0 (or the buttons) to display
ENTER button. Display shows
2
• Press 2 (or the arrows) to display
NUMBER OF COPY 1-6, >, ENTER.
• Press the
COPY PAGE=XX, PRESS ENTER.
ENTER button. Display shows
• Use the keypad to enter the number of copies that you require.
• Press the
ENTER button to confirm entry and
return to standby mode.
To set the number of lines per page
You can set the number of lines printed on each page from 1-127. The original setting is 64 lines.
If you are connected to a PC and your software sends more lines than this setting, your BF900 will print the remainder on a second page.
FUNCTION ENTER
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
SET PRINTER 0~9,#,*,<,> ENTER.
• Press the
SET PRINTER 1-6 <.
0
FUNCTION button. Display shows
0 (or the buttons) to display
ENTER button. Display shows
5
• Press 5 (or the arrows) to display
LINE NUMBER 1-6, >, ENTER.
• Press the
LINE NUMBER=064 1-127, ENTER.
ENTER button. Display shows
• Use the keypad to enter the number of lines you want.
• Press the
ENTER button to return to standby.
42
Connecting to a PC for printing, scanning and faxing
Connecting to a PC for printing, scanning and faxing
Software and cables are required. See page 46 for details.
Printing
Your BF900 can act as a 300dpi laser printer for your PC.
To connect for printing
Plug your connection cable into the RS232 socket
Or
the parallel printer port
Printer upgrade
You can upgrade your BF900 printer from 300 dpi to 600dpi with additional printer memory. This is available as an optional extra, (see page 45) or call the BT Helpline number on your BF900.
To set a compatible font style for your PC
FUNCTION ENTER
• Press the FUNCTION button. Display shows
FUNCTION MODE 0~9,#,*,<,>.
• Press
SET PRINTER 0~9,#,*,<,> ENTER.
• Press the
SET PRINTER 1-6 <.
• Press 3 (or the arrows) to display
SYMBOL SET 1-6, >, ENTER.
• Press the
SYMBOL SET IBM US.
• Press the arrows to scroll through the options to display the option you want.
• Press the returns to standby.
0
0 (or the buttons) to display
ENTER button. Display shows
ENTER button. Display shows
ENTER button to confirm. Display
3
ULE
43
For instructions on scanning, faxing and printing from a PC via your BF900, see the separate user guide supplied with the software.
Connecting to a switchboard
Connecting to a switchboard
If you want to connect your BF900 to a switchboard, (also known as a PBX), you can take advantage of its PBX mode.
You can also follow these steps to switch back to PSTN for connection to the normal public network.
FUNCTION ENTER
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
DIAL OPTIONS 0~9,#,*,<,> ENTER.
• Press the
DIAL OPTIONS 0~9 <,>.
• Press
PSTN/PBX 1-9 ENTER.
• Press the
PSTN/PBX PSTN: >, ENTER.
• Use the
• Press the
*
FUNCTION button. Display shows
(or the buttons) to display
ENTER button. Display shows
2 (or the arrows) to display
ENTER button. Display shows
> button to display PSTN or PBX.
ENTER button to confirm the
2
JOURNAL
setting.
• If you chose
PSTN/PBX DATA ENTRY OK and then returns
PSTN, the display will show
to standby.
• If you have chosen PBX the display shows
PREFIX NO=PRESS ENTER.
• Use the keypad to enter the prefix number you need to dial in order to get an outside line.
• Press the
PRE-FIX NO=123 DATA ENTRY OK and then
ENTER button. Display shows
returns to standby.
To change the dial mode
Most modern telephone equipment uses Tone dialling. This should only be changed if Pulse dialling is required in order for your BF900 to work with your switchboard.
FUNCTION ENTER
• Press the
FUNCTION MODE 0~9,#,*,<,>.
• Press
DIAL OPTIONS 0~9,#,*,> ENTER.
• Press the
DIAL OPTION 9 <,>.
• Press
TONE/PULSE 1-9 ENTER.
• Press the
TONE/PULSE TONE: >, ENTER.
• Use the
• Press the
*
FUNCTION button. Display shows
(or the buttons) to display
ENTER button. Display shows
1 (or the arrows) to display
ENTER button. Display shows
> button to select TONE or PULSE.
ENTER button to confirm the
setting. Display shows
ENTRY OK and then returns to standby.
1
JOURNAL
TONE/PULSE DATA
44
Optional extras
Optional extras
Printer memory
You can add 2Mb, 4Mb and 6Mb to the standard 1Mb of memory your BF900 printer has. If you want 600dpi print quality, we recommend you add 6Mb of extra memory.
Memory
of
Machine Memor y Memory dpi flag 300 dpi A4 Legal dpi A4 dip LG
STD 1M 1 M 0.5 M off Y no no no no
Add. 2m 1.5 M 1.5 M on Y Y Y N.R. N.R.
Add. 4M 3.0 M 2.0 M on YYYYN.R.
Add. 6M 4.0 M 3.0 M on YYYYY
Fax memory
Fax Printer PCL4/600 GDI PCL4 PCL4 GDI 600 GDI 600
DEFAULT PRINTER FUNCTION
If your BF900 is used mainly for faxing, you can add memory to enable extra capacity for storing documents. If you take this option, your printer is set at 300dpi.
Memory
of
Machine
Add. 2m 3.0 M 0.5 M of f Y no no no no
Add. 4M 5.0 M 0.5 M off Y no no no no
Add. 6M 7.0 M 0.5 M off Y no no no no
Fax Printer PCL4/600
Memory Memor y dpi flag
GDI PCL4 PCL4 GDI 600 GDI 600
300 dpi A4 Legal dpi A4 dip LG
PRINTER FUNCTION
45
Additional plain paper cassette
Holds up to 250 additional pages of plain paper.
PC connection kit
This includes your PC Connection Cable and software and is required for printing, scanning and faxing from/to your PC. Additional memory is also required, please see p45 for more details.
Modem upgrade to 33.6kps
To order this upgrade, please contact the Helpline number.
Optional extras
To order any optional extras, please call the number shown
on your BF900.
46
Maintenance
Maintenance
Cleaning the outside
Use a soft damp cloth to wipe the outside of your BF900.
Warning
Always turn the mains power off before opening the front cover
Cleaning the document feeder and scanner
Use a soft damp cloth. You can add a little mild soap or detergent if necessary.
• Lift open the control panel.
• Rotate the document feeder tray roller by hand and wipe it with the cloth.
• Gently wipe the glass of the scanner.
Cleaning the fax interior
Use a soft DRY cloth for cleaning the fax interior.
Warning
Parts inside the fax machine can get very hot. Switch off the mains power and wait for at least 10 minutes before attempting to clean the inside. Check that the fusing unit has cooled down before cleaning.
• Press the cover release button and open the front cover of your BF900
47
Cover release button
Mainten ance
• Remove the toner cartridge and the drum cartridge.
• Turn the Transport Roller cog and wipe the Transport Roller clean of dirt and dust.
• Close the cover.
• Replace the drum car tridge then the toner cartridge.
48
Help
Help
If you have any problems using your BF900, this section gives you the most common solutions.
To replace the toner cartridge
You can buy replacement toner cartridges from all BT Shops, main electrical retailers and good stationers. You can also obtain replacement cartridges by phoning the number shown on your BF900.
Your machine is supplied with a Starter Toner Cartridge. This is a running-in car tridge which holds a lesser amount of ink than the normal replacement toner cartridge. You can expect to print significantly more pages with a standard replacement cartridge
• Press the cover release button and open the front cover of your BF900.
• Remove the empty toner cartridge.
To insert a new toner cartridge, follow the steps shown on page 6.
Paper jams
Your BF900 displays two types of paper jam message.
DOCUMENT JAM indicates a jam at the scanner. PAPER JAM indicates a problem with the printer
paper path.
To clear a document jam
Display shows DOCUMENT JAM
• Open the control panel cover.
49
Help
• Remove the jammed paper.
• Close the cover.
To clear a paper jam
Display shows PAPER JAM.
Warning
Parts inside the fax machine can get very hot. Be careful not to touch the fusing section inside the top cover.
Paper jammed inside the machine:
• Press the cover release button and open the front cover.
Paper jammed in the Printed Document Tray
• Remove the paper by pulling it outward as shown.
Paper jammed in the Paper Cassette Tray
• Remove the paper by pulling it outward as shown.
• Lift out the toner cartridge and drum cartridge. Keep the drum covered with a cloth to prevent light damage.
• Replace the drum and toner car tridges. Close the front cover.
Paper jammed in Manual Sheet Feeder
• Remove the paper by pulling it outward as shown
50
Help
Paper jammed in the middle of the paper path
• Open the front cover. You will be able to see the leading edge of the page. Hold the edge of the page and pull it gently towards the back of the machine as shown
Paper jammed in Fusing unit
• Remove the paper by pulling it outward as shown
Paper jammed in Additional Paper Cassette
• Lift up the standard Paper Cassette
• Press the Paper Lifting Plate of the Additional Cassette together with the loaded paper down into the locked position.
• Remove all the paper from the Additional Cassette and then pull out the jammed sheet.
51
Help
Display is blank
Make sure the mains power cord is plugged in properly.
Check the power has been switched on at the mains and at the machine.
Check your mains power socket is working by plugging in another appliance.
Incoming faxes are not printed
Try copying a page to check that the printer is working.
Check that the paper is loaded properly in the paper cassette.
Your machine does not receive incoming faxes
Check the display to see that your machine is set to FAX reception mode (and not TEL mode). To change the reception mode see page 19.
Check that there is paper in the paper cassette.
Check that the memory is not full.
Automatic Document Feeder does not work
Check that the paper is not too big.
Make sure the document has been correctly loaded.
Black stripes appear on printed documents
Make a copy of the document. If the copied document does NOT have black stripes, ask the sender to check their machine.
No dialling tone can be heard on an attached telephone
Check that the line cord is plugged in to the telephone wall socket.
Make sure the line cord and the telephone cord are plugged into the correct sockets on your BF900.
Communication error
Most errors are caused by poor line connection. Try sending the document again.
Make a test communication with another fax machine. If the problem persists, contact your fax supplier.
Image printed at an angle on the page
Paper needs adjusting in the cassette.
Poor print quality
If a black line appears on the page, clean the scanner under the control panel, see cleaning, page 47.
If the image is faint or blurr y, remove the toner cartridge and shake it gently.
Print quality gets gradually worse and worse
The drum may need replacing. Order a new drum from any BT Shop, your electrical retailer or by calling the number on your BF900.
Display shows CHANGE NEW DRUM
Replace drum and reset the drum counter.
If the copy has black stripes call for a service engineer to fix the problem.
52
Help
Pages come out wrinkled, frequent jams or the machine picks up two pages at once
Check that you are using the correct size of paper.
Check that your paper is not already creased.
The alarm light stays ON and the display shows CHECK PAPER and PRESS START
Load more paper and press the START button. If this does not work, check that the cassette tray is installed properly.
Display shows TONER LOW
Replace the toner cartridge.
Display shows ENGINE ERROR
Switch off the machine for a minute then switch back on. If
ENGINE ERROR is still displayed, call
a service engineer to fix the problem.
53
Technical specification
General
Type: Desktop. Compatibility: ITU-T (former CCITT) G3. Applicable: Public Switched Telephone Network (PSTN). Dual access: Multitasking.
Communication
Modem speed: 14400, 12000, 9600, 7200, 4800, 2400 Auto step down. Coding Scheme: MH, MR, MMR. Error Correction Mode (ECM): Yes. Polling: Up to 180 locations for one session.
Continuous – execute endless polling until manual delete. Daily – execute polling at specified time daily until manual delete.
Password – 4 digits. Memory Capacity: 1M Byte. Option Memory: 2, 4, 6M Byte for fax and printer (call the number shown your
your BF900 to purchase your memory upgrades).
Technical specification
Dialling Method
One-Touch Dialling: 64 locations (maximum 30 digits plus up to an 8 digit network
address number). Speed Dial: 100 locations (maximum of 30 digits/location, without network
address). Group Dial: 16 groups (one-touch key 25-32, each key has two group dial),
each group up to 40 locations. Full Dial: Full digit keypad dialling. On Hook Dial: Press HOOK key or pick up receiver first, then dial telephone
number from machine keypad.
Class I Interface
RS-232C: Auto Baudrate (2400, 9600, 19200, 38400 bps).
GDI printer Interface:
RS-232C: Auto Baudrate (19200, 38400 bps). Parallel: Centronic.
54
Technical specification
Document input
Scanning method: CIS. Resolution: Standard – 8 (dot/mm, Hori.) x 3.85 (line/mm, vert.).
ADF pages: 30 sheets (A4, 80 gsm). Document thickness: Single sheet: 0.05mm to 0.13mm (45 gsm to 100 gsm).
Scanning speed: 6 secs/A4. Error dif fusion: Yes.
Document output
Printing method: Laser printer. Print resolution: 300/600 DPI (optional memor y required, see optional extras
Print speed: 6 PPM/A4. Reduction Printing: (vertical) Yes (variable from 100% -70%). Smoothing Print: Yes (600 x 600 DPI). Max. print width: 208mm. Printing Paper Size: Plain paper (A4, Letter, Legal). Paper weight: 60 gsm to 90 gsm. Paper cassette capacity: 150 sheets (80 gsm). Optional second paper cassette capacity: 250 sheets (80 gsm). Optional extra paper output capacity: 250 sheets (80 gsm).
Fine & ~Photo – 8 (dot/mm, Hori.) x 7.7 (line/mm, vert.).
Extra Fine – 8 (dot/mm, Hori.) x 15.4 (line/mm, vert.).
Multi sheet: 0.06mm to 0.1mm (52 gsm to 80 gsm).
page 45).
55
Operation environment
Ambient temperature: 10 to 33⬚C. Relative Humidity: 15 to 85% RH.
Power Requirements
Engine sleep mode: 3 minutes after printing. Power consumption: Standby -15W.
230V - 550W max.
117V - 550W max.
Outside dimension: 360mm (W) x 270mm (D) x 310mm (H).
360mm (W) x 270mm (D) x 394mm (H) with second cassette. Weight: 9.5 Kgs.
Technical information
Technical information
Choosing a location
Your BF900 should be kept clear of dust, moisture, high temperature and vibration and should not be exposed to direct sunlight. Don’t install it close to radiators or air conditioning outlets or in excessively warm, humid or dusty places.
Warning
The apparatus is only designed to be operated in a normal office or domestic environment where the relative humidity does not exceed 60%. It should not be used in bathrooms or near water.
Connecting to the UK network
The BF900 is tested and approved for connection to the UK network, provided that it is used in accordance with the guidelines in this booklet.
Approval number
Approved for connection to telecommunication systems specified in instructions for use subject to conditions set out in them. CE compliant to 89/336/EEC (EMC Directive) and 73/28/EEC (low voltage directive).
Approved for use
This apparatus has been approved for use with the following facilities:
– storage of telephone/fax numbers for
retrieval by one-touch or predetermined code (if problems occur, verify the stored
numbers) – automatic call initiation – operation in the presence or absence of
initial or secondary proceed indication – automatic dialling facilities – automatic storage of the last number
dialled – automatic repeat attempt facilities – auto answer – auto clear from the call originating end – call progress monitor – modem – fax switch – series connection facility
Any other usage will invalidate all the approval of the apparatus if, as a result, it then ceases to conform to the standards against which approval was granted.
56
Technical information
You may connect it –
• To direct exchange lines.
• To extensions with new plug and socket arrangements provided with these direct exchange lines.
• To compatible switchboards.
You may NOT connect it -
To shared (party) lines.
The connection to the telecommunication system must be unplugged before the earth is disconnected. The connection to the telecommunication system must not be hardwired.
This apparatus may be used on telecommunications systems employing loop disconnect or MF signalling.
How many phones can you have
Your exchange line provides only a small current to make your BF900 ring. Although you may have any number of sockets it is important to limit the number of telephones and other items of apparatus connected to the line by these sockets. This ensures that each telephone will receive enough current to ring.
Every telephone or item of apparatus has a Ringer Equivalence Number (REN).
In most cases a standard line should provide enough current for two or more telephones or items of apparatus, if the REN’s add up to no more than 4.
BF900 has a REN of 1. Any telephone provided by BT may be assumed to have a REN of 1 unless otherwise stated on the base. Even where the number of telephones has been limited, there is no guarantee that the different types of telephone on the same line will ring.
The provided handset must only be connected to the socket on the side of the machine.
Another approved handset may be connected but the apparatus has been calibrated and approved for the provided handset.
The voltage drop introduced by the apparatus between the PSTN and a series connected telephone at a current of 40mA is 1.7 Volts. Consequently, no additional series equipment may be connected.
The introduction of this voltage drop may occasionally cause difficulties in making calls from the series connected telephone or problems in telephone conversation being experienced by both parties to the call. In the unlikely event of any such problems occurring, the user should contact the supplier or maintainer of the apparatus.
While operation may be possible initially, changes to or modernisation of the network, taking place in the normal course of events, may result in the apparatus being connected to a network service with which it is not designed to be compatible. Failure of the apparatus to work under these circumstances may not be the responsibility of the network operator.
57
Connecting to switchboards
Your BF900 is approved only for use with a compatible switchboard including those which do not provide secondary proceed indication.
If you do have a compatible switchboard, it cannot be guaranteed that the BF900 will operate correctly under all possible conditions of connection.
If you have any difficulties, contact BT on Freefone 0800 800 152 for business Customers or Freefone 0800 800 150 for residential customers (9am to 5pm Monday to Friday).
SAFETY WARNINGS
1. Interconnection circuits should be such
that the equipment continues to comply with the requirements of 4.2 of EN 41003 for TNV circuits and 2.3 of EN 60950 for SELV circuits, after making connections between circuits.
Technical information
2. Interconnection directly, or by way of
other apparatus, of ports marked “Safety Warning. See instructions for use” with ports marked or not so marked may produce hazardous conditions on the network. Advice should be obtained from a competent engineer before such a connection is made.
3. When you operate this equipment, the
electrical mains socket should be near the equipment and be easily accessible.
58
Index
Index
*01 14 #001 14
Approvals 56 Batch dialling 17,25
Broadcasting 27 Bulletin Board 30
Cleaning 47
Clear/Tone 2 Copying 2,21,42 Cover release 3,47
Date 11,36
Delayed send 18 Department ID 33,36 DEPT. 36 Dialling
batch dialling from a phone 16 group dialling 17,35 normal 15 on-hook 16 one-touch 16 redialling 16 speed dialling 17,35
Display 1
messages 14 Drum car tridge 5,6,50,52 DURATION 36
17
ECM 14
Enter 2 Error reports 34
Faxing from PC 43
FF 2 Fonts 40,43 Function 1
G3 14
Green memory light 2 Group dialling 17,25,26,35
Heat 5
Help 49 Helpline 5 Hook 1
International dial tone 30 Journal 1 Language 12
Light, green 2 Lists 34,35 Load documents 15 Locating 56
M90 14
Mailboxes 34
adding 23 passwords 33 sending to 29
setting user 13 Maintenance 47 Memory 13,33,34,45 Millennium 5 Mode 1
Name 11,21,24
Network address 22,23,24,29
59
Index
Number,
supplier your fax 10 your telephone 10
12
On-Line indicator 2
On/Off 3,10 One-touch buttons 1,21,35 Opening cover 3 Optional extras 45
P 15
Page, lines per 42 PAGES 37 Paper 13,15
jams 49,50
Paper cassette
additional
select 41 Parallel port 3 Passwords 13,33,34 Pause 15 Pause/Redial button 1 PC connection 3,8,43,46
faxing from PC 43
PC fonts 43 Photo. 2,27 Polling 31 Power 3,10 Print
extra memory
from mailbox 20
preferences 40
report or list 35
upgrade 43 Priority document 28
45
45
Recall 1
Receiving faxes 19 Reception mode 19
Fax (automatic) 19
Manual (tel) 19 Red alarm light 2 Redial 15 Relaying a document 28 REMOTE ID 36 Reports 34,35
Activity 35,36
Error 43
File List 35
Group Dial 35
One touch 35
Speed Dial 35
User Data 35 Resolution 1,27,55 RESULT 37 RS232C 8,54 RX 14,15
Safety 56-58
Scanning 43 Schedule 2 Security 33 Sending faxes 15,27,43
delayed send 18
without scanning to memory 19
stop sending 18 Serial port 3 SESS 14,36 Session numbers 20 SPEED 37 Speed dialling 1,17,35 Start 2 Stop 2,18
60
Index
Storing numbers 21
one-touch 22 Storms 5 Supplier number 12 Switchboard 44,58
Tel/Dir button 2
Telephone
attached
phone calls 20 Telephone line 3 Telephone line cord 5,8 Time 11,36 Tone/Pulse 44 Toner cartridge 5,6,48 Trays
feeder manual feed 3 paper cassette 3,9,41,45
printed document 3,5,7
receive 3,5,7 TX 14,15 Type org. 2,27
16
3,5,7
User preferences 38,39 Weight 55
61
Offices in Europe, North America, Japan and Asia Pacific.
The Telecommunications products and services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract.
TM
Touchtone
British Telecommunications plc in the UK.
© British Telecommunications plc 1999. Registered Office: 81 Newgate Street, London EC1A 7AJ. Registered in England No. 1800000. Printed in Taiwan. Issue No.1 (3/99) 2. Designed by The Art & Design Par tnership Limited.
is a registered trade mark of
0197
CE compliant to 89/336/EEC (EMC Directive) & 73/23/EEC (Low Voltage Directive)
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