BT BF900 User Manual

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BF900 multifunctional plain paper fax

User guide

For your records

Date of purchase:

Place of purchase:

Serial number (on base of unit):

Purchase price:

(Proof of purchase is required for warranty

purposes, so please keep your receipt)

Please open this page for an ‘at a glance’ guide to your BF900 multifunctional fax machine.

At a glance

Control panels

At a glance

Display

One Touch buttons. Lets you dial up to 64

stored numbers at the touch of a single buttons. No’s 25-32 can alternatively be used as Group Dial buttons, each button holding up to 40 phone numbers per group.

Function. Lets you select from the Options and Programming menus.

Pause/Redial. Redials the last number. Inserts a pause into a number stored in the directory.

Speed Dial. Used for dialling numbers stored in the directory.

Hook. Lets you dial numbers from either the BF900’s keypad or an attached telephone. Allows dialling to be heard through loudspeaker.

Resolution. Lets you adjust the resolution for documents you are scanning, printing and copying.

Mode. Lets you set the machine to receive telephone or fax calls.

Recall. Used when connected to a switchboard.

Journal. Displays confirmation report details of documents which have been sent, including the session number, telephone number or ID and whether the transaction was successful or not. (Press COPY for a print out of each individual report.)

Tel/Dir. Lest you access and dial numbers in the directory.

Photo. Sets the ideal resolution if you are faxing photographs or shaded drawings.

Type Org. Lets you adjust the contrast for documents you are sending.

Schedule. Displays details of documents yet to be sent and which are stored in the memory.

Keypad

Clear/Tone

Clears information from the LCD display. Allows switching from pulse to tone dialling.

Start. Press to start scanning, faxing or copying a document loaded in the Document Feeder Tray.

Enter. Press to select the menu option you want.

FF Prints PC documents held in memory.

On-Line Indicates that a PC printer is on-line.

On-Line indicator

Green memory light. Comes on when

documents are stored in the memory.

Red alarm light. Comes on if there is a problem such as a paper jam. Goes off when you press the STOP button.

Copy. Press to start copying a document loaded in the Document Feeder Tray.

Stop. Stops any operation currently in progress and returns the machine to standby.

1 2

At a glance

Document receive tray

Receives the original document after it has been scanned, faxed or copied.

Optional handset socket

Not for use in the UK.

Cover release button

Press to open the cover for clearing document jams and installing the drum and toner cartridge.

Power On/Off

Serial port

Lets you connect a PC for sending and receiving faxes to screen and for printing. Requires an appropriate PC-FAX software package or GDI printer driver. (Cable available as an optional extra).

Control panel

Manual paper feed

Lets you insert single sheets of paper, by hand, for printing.

Document feeder tray

Place documents face down, ready for scanning, faxing or copying. Adjust the paper guides to fit the width of your document.

Printed document tray

Receives the newly printed document.

Plain paper cassette

Holds up to 150 page of A4, letter size or legal size plain paper. When empty lift up to save space.

Power cable socket

Blanked telephone socket

This socket not used in the UK.

Telephone line cord socket

Plug in the telephone line cord here.

Parallel port

Lets you connect a PC for printing.

Cooling fan

In this guide

At a glance 1 Introduction 5 Setting up 6 Using the BF900 15 Additional features 27 Connecting to a PC for printing,

scanning and faxing 43 Connecting to a switchboard 44

In this guide

Optional extras 45 Maintenance 47 Help 49 Technical specification 54 Technical information 56 Index 59

Hints, tips and important information

In this user guide we’ve included helpful tips, useful notes and important information shown in grey boxes.

Introduction

Introduction Your BF900 multifunctional, plain

paper fax machine is designed for ease of use and made to the high standards set by BT.

Thank you for choosing a BT product. Your BF900 is Millennium compliant and you can expect it to provide many years of quality service.

Please read these instructions carefully before use and keep this user guide for future reference.

Check that your BF900 is complete. When you unpack, you should have:

• BF900 fax machine.

• Toner cartridge (in box).

• Drum car tridge (in box).

• Accessories (in carton): – document feeder tray – document receive tray – printed document tray – telephone line cord – mains power cable with plug attached – user guide.

Customer Helpline

If you have any problems with your BF900, call the BT Helpline number on your BF900.

Warning

As this is a mains powered product it is normal that it will produce a certain amount of heat. Whilst this is entirely safe we would advise against placing this product on antique, veneered or wooden surfaces as damage to those surfaces may result.

Caution

Do not block or cover any of the openings on the machine.

Avoid placing your BF900 in direct sunlight, beside an air conditioner or where it is dusty or damp.

If you have a problem with the machine, do not try to repair it yourself. Call the BT Helpline number on your BF900.

Electrical storm warning

We advise you to disconnect your BF900 during electrical storms as there is a slight chance it could be damaged.

If a fault occurs during the 12 month warranty period due to accidental or wilful damage (including lightning and electrical damage) BT will not replace or repair the equipment free of charge. If any damage of this nature occurs, please claim against your home insurance.

Setting upfollow these steps to get your BF900 ready

to use.

Setting up

When setting up refer to ‘At a glance’ on page 1 for location of sockets and buttons.

Remove the adhesive strips securing the control panel and plain paper cassette.

1 Insert the drum and toner cartridges

Press the cover release button and open the top of your BF900.

Cover release button

Unpack the drum car tridge.

Caution

Do not touch the green drum with your fingers.

With the ‘L’ mark to the left and the ‘R’ mark to the right, line up the drum car tridge with the slots on the inside of your BF900, as indicated by the green labels inside the machine, and slide the whole cartridge down into place.

Unpack the toner cartridge.

Hold the cartridge in both hands and shake well, using a rocking motion as illustrated.

Setting up

Hold the toner cartridge by its handle, ensuring the printed instructions on the car tridge unit are facing you, and line up the pins at each corner with the slots on the inside of your BF900.

(

Push the toner cartridge down until it clicks into place. Lay the handle down flat.

2 Install the Document Receive Tray

Insert the two tabs into place on the back of your BF900. If using larger, legal size paper, lift the flap in the Document Receive Tray. You need this flap up for A4 paper.

)

3 Install the Printed Document Tray

Close the cover, pushing it down until it clicks into place.

4 Install the Document Feeder Tray

Insert the two tabs into place directly below the control panel on the front of your BF900.

Setting up

5 Plug in the telephone line cord

Connect to the right hand socket marked LINE on the side of the machine.

Line cord

Plug the other end of the telephone line cord into the telephone socket.

If you do not have a modern socket, call Freefone 0800 800 150 and ask for a BT engineer to come and fit the correct socket. This is a chargeable service.

6 Plug in the mains power cable

Make sure the power switch on the side of the machine is set to O (OFF).

Connect the mains lead to the back of the machine.

Connect the 3-pin plug to the mains power.

7 Plug in the PC cables (optional)

Insert the end of the printer cable and PC FAX RS232C cable into the connectors on the back of the machine. The PC cable is an optional extra, please see page 46 for details.

Setting up

8 Plug in a telephone

If you wish, you can connect a telephone to the same line as your BF900. Connect the telephone cord to the line adaptor on your BF900 telephone line cord. The phone will work whether your BF900 is connected to the mains power or not.

Telephone line cord

9 Load the paper cassette tray

Push the cassette tray to lower it flat.

Open the cover and pull out the extender.

Cover

Extender

Load paper into the tray.

Adjust the extender to fit the paper length.

Close the cover then adjust the paper guide on the right hand side to fit the paper width.

Setting up

10 Switch the power ON

The machine will beep and go into standby mode. The screen displays the date and time.

If the incorrect date and time are shown, change them by following the steps shown in

To change the date and time, p11.

Remove the clear plastic protective film from the display.

11 Enter your telephone number

You can have your fax or phone number, printed at the very top of each fax you send. The number can be up to 20 digits long.

FUNCTION

STOP

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

PROG USER DATA 0~9,#,*,>, ENTER.

• Press the

PROG USER DATA 1-6, <,>.

• Press

YOUR TEL. NO. 1-6 ENTER.

• Press the

TEL=XXXXXXXXX PRESS ENTER.

ENTER

FUNCTION button. Display shows

9 (or the buttons) to display

ENTER button. Display shows

1 (or the arrows) to display

ENTER button. Display shows

• Use the keypad to enter your fax number. To enter a space, press the button. To delete the number, press the

CLEAR button.

• Press the returns to

ENTER button to confirm. Display

PROG USER DATA allowing you to

enter other user information.

• Press the

STOP button to return to standby.

PAUSE\ REDIAL

PAUSE/REDIAL

Setting up

12 Enter your name

You can have your name printed at the very top of each fax you send. The name can be up to 20 characters long.

FUNCTION ENTER

STOP

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

PROG USER DATA 0~9,#,*,>, ENTER.

• Press the

PROG USER DATA 1-6, <,>.

• Press

YOUR NAME 1-6 ENTER.

• Press the

A-Z *, ENTER.

FUNCTION button. Display shows

9 (or the buttons) to display

ENTER button. Display shows

2 (or the arrows) to display

ENTER button. Display shows –

• Use the alphabet letters on the one-touch buttons to enter your name. To enter a space or delete a letter, press the One-Touch button

• Press the shows

31. ENTER button to confirm. Display

YOUR NAME DATA ENTRY OK to

confirm the entry and then returns to

USER DATA 1-6,<, > allowing you to enter

other user information.

• Press the

STOP button to return to standby.

PROG

13 Setting the date and time

You can have the date and time, printed at the very top of each fax you send. The name can be up to 20 characters long. The time is set using the 24-hour clock.

FUNCTION ENTER

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

PROG USER DATA 0~9,#,*,>, ENTER.

• Press the

PROG USER DATA 1-6, <,>.

• Press

SET DATE/TIME 1-6 ENTER.

• Press the

01.01.90 00:00 PRESS ENTER.

FUNCTION button. Display shows

9 (or the buttons) to display

ENTER button. Display shows

3 (or the arrows) to display

ENTER button. Display shows

• Use the keypad to enter the date and time. You can also move the cursor by pressing

< and > buttons.

the

• Press the

ENTER button to confirm. Display

shows your new date and time setting and

DATA ENTRY OK and then PROG USER DATA 1-6,<, > allowing you to enter other user

information.

• Press the

STOP button to return to standby.

STOP

Setting up

14 Setting the supplier telephone number

This enables your BF900 to contact your fax supplier automatically to tell them to supply a new toner cartridge.

FUNCTION ENTER

STOP

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

PROG USER DATA 0-9,#,*,>, ENTER.

• Press the

PROG USER DATA 1-6, >, <,>.

• Press

SUPPLIER TEL. 1-6 ENTER.

• Press the

TEL=PRESS ENTER.

FUNCTION button. Display shows

9 (or the buttons) to display

ENTER button. Display shows

4 (or the arrows) to display

ENTER button. Display shows

• Use the keypad to enter the telephone number. You can use the to enter a space.

• Press the shows

ENTER button to confirm. Display

PROG USER DATA 1-6,<, > allowing

you to enter other user information.

• Press the

STOP button to return to standby.

PAUSE/DIAL button

PAUSE\ REDIAL

15 Set the language – if required

Your BF900 is set to English for use in the UK. You can select other languages by choosing the appropriate country: ITALY; AUSTRIA; GERMANY; NETHERLANDS.

FUNCTION ENTER

• Press the FUNCTION button. Display shows

FUNCTION MODE 0~9,#,*,<,>.

• Press

• Press the

• Press

• Press the

• Use the

9 (or the buttons) to display

PROG USER DATA 0~9,#,*,>, ENTER.

ENTER button. Display shows

PROG USER DATA 1-6, <,>.

5 (or the arrows) to display

LANGUAGE. 1-6 ENTER.

ENTER button. Display shows

UK <, >, ENTER.

< and > button to display the

language you want.

• Press the shows

ENTER button to confirm. Display

PROG USER DATA 1-6,<, > allowing

you to enter other user information.

• Press the

STOP button to return to standby.

UK; FRANCE; SPAIN;

STOP

Setting up

16 Setting user mailboxes

You can set mailboxes for up to 9 individual users, ensuring their faxes remain private. Each mailbox user has a password which must be used in order to open the mailbox and print out the documents.

You first allocate the mailboxes 1-9 and then set the 4 digit password of your choice. Then you can enter the mailbox holder’s name.

FUNCTION ENTER

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

PROG USER DATA 0~9,#,*,>, ENTER.

• Press the

PROG USER DATA 1-6, <,>.

• Press

PROGRAM MAILBOX 1-6, >, ENTER.

• Press the

MAILBOX NO=PRESS ENTER.

STOP

FUNCTION button. Display shows

9 (or the buttons) to display

ENTER button. Display shows

6 (or the buttons) to display

ENTER button. Display shows

• Use the keypad to enter the mailbox number

• Press the shows

1-9.

ENTER button to confirm. Display

PASSWORD=PRESS ENTER.

• Use the keypad to enter a 4 digit password.

• Press the shows then

ENTER button to confirm. Display

PASSWORD OK DATA ENTRY OK and

A~Z, *, ENTER.

• Use the alphabet letters on the one-touch buttons to enter the mailbox holder’s name. You can enter a space or delete a character by pressing the One-Touch button

31.

• Press the ENTER button to confirm. Display shows confirm and then display returns to

NO=PRESS ENTER ready for you to set

YOUR NAME DATA ENTRY OK to

MAILBOX

another mailbox.

• Press the

Paper sizes and types

STOP button to return to standby.

The standard paper tray holds up to 150 sheets of 60-90 gsm plain paper and sizes A4, Letter, Legal and Invoice sizes.

You can also load thicker paper up to 157g/m2 including OHP transparencies, labels and envelopes

Please note

If you are printing direct from a PC, make sure you set the area of the page you want to print on via your PC.

Multifunctional capabilities

Your BF900 can perform a variety of functions concurrently to save you time.

For example, while it is sending or receiving a fax document, you can also scan, copy or print another document. This includes being able to send and copy the same document at the same time.

Memory

Your BF900 has 1Mb of memory to store received documents and documents for sending and polling. It also stores the GDI and PC-Fax printing files. Additional memory can be purchased to a maximum of 7mb, see Optional Extras, page 45.

Display messages

Message Meaning

*01 One Touch Dial number

ECM Error Correction Mode

TX Document sent

RX Document received

#001 Speed Dial number

G3 Standard Mode

Setting up

SESS Session Number

M90 90% of memory still available

Pxx Page number

佢

Switch between Capitals and Lower case letters

Using the BF900

Sending faxes

To load documents for faxing.

Load up to 30 pages at a time, face down, into the document feeder. The first page is automatically drawn a little way into the feeder.

Display shows

Do not try to send or copy documents which are:

• still wet with ink or correcting fluid

• very thick or very thin (for best results, paper should

be 80gsm)

• stapled or clipped together

• torn, folded, crumpled or with punched holes

• on carbon paper or glossy paper.

When adjusting the settings, if you do not touch any buttons for more than 1 minute, your BF900 will automatically return to standby.

In the display, RX=receive, TX=send.

SELECT LOC/COPY.

Normal dialling.

(You can dial up to 30 digits including P if you need to include a pause)

START

• Load the document.

• Set the settings if necessary. (See page 27.)

• Dial the fax number you want on the BF900 keypad.

• Press the scanned. Display shows

SCANNING MXX. You can now retrieve your

original document.

• The fax number is dialled. Display shows

CALLING. When the call is answered, the

display shows

TRANSMITTING.

• While the fax is being transmitted, the display alternates between the number of pages being sent and the fax number you have dialled.

• After the last page has been completed, if the call is successful display shows

TYPE ORG, RESOLUTION and PHOTO

START button. The document is

MEMORY TX.

FAX CONNECTION.

TX=OK.

Using the BF900

If you make a mistake when dialling, press the < button to move the cursor back to the digit you want to change. The selected digit flashes. Enter the new digit. Press the > button to move the cursor forward. Alternatively, delete all the digits shown in the display by pressing the CLEAR/TONE button.

On-hook dialling

You can use hook dialling to monitor the progress of the call via the loudspeaker.

HOOK

START

• Load the document.

• Press the

HOOK button. You hear the dial

tone.

• Enter the fax number you want. The number is dialled. Display shows the number and

PRESS START.

• Press the

START button when you hear the

fax tones from the other machine.

Dialling fax numbers from an attached phone

You can use an attached telephone to send a document direct from the document feeder.

START

• Load the document.

• Pick up the telephone handset and dial the fax number you want.

• When you hear the fax tones, press the

START button.

Please note

The telephone must be connected to the line adaptor socket on the BF900 line cord.

• Replace the handset. Your document starts to go through. Display flashes

MANUAL TX

and the fax number called.

Redialling the last number

PAUSE\ REDIAL

START

• Load the document.

• Press the

PRESS START.

• Press the

REDIAL button. Display shows

START button. The document is

scanned into memory and the number is dialled.

One-touch dialling

You can store up to 32 numbers in the one-touch directory. (See page 22 for how to store one-touch numbers.)

• Load the document.

• Set the

TYPE ORG, RESOLUTION and PHOTO

settings if necessary.

• Press the

ONE-TOUCH button you want.

Display shows the number stored. For example, press once to display the number stored under 05, or press twice to display the number stored under 37.

• The document is scanned and the number is dialled automatically.

Using the BF900

Speed dialling

You can store up to 100 numbers in the speed dial directory. (See page 23 on how to store

speed dial numbers.)

SPEED-DIAL

FUNCTION

• Load the document.

• Set the

TYPE ORG, RESOLUTION and PHOTO

settings if necessary.

• Press the

• Enter the 3-digit code (

SPEED DIAL button.

001-100) for the

number you want to dial.

• Press the

ENTER button. The document is

scanned and the number is dialled automatically.

Group dialling

You can have eight of the one-touch buttons as group dial buttons. These are buttons 25-32. Each of these buttons can hold up to 40 fax numbers, enabling you to send a fax to all of them just by pressing a single button. (See page

24 on how to store group dialling numbers.)

• Load the document.

• Set the

TYPE ORG, RESOLUTION and PHOTO

settings if necessary.

• Press the

ONE-TOUCH button you want

which has been assigned as a group dial button.

• The document is scanned and all the numbers in the group are dialled automatically in turn.

To set up a batch dial

You can set the ONE-TOUCH buttons to send faxes automatically at a pre-set time every day. This can be useful if you want to send faxes at times when call charges are lower or if you are faxing abroad to coincide with the other person’s office hours.

The one-touch buttons you select must have phone numbers stored already.

FUNCTION ENTER

• Press the

• Press

PROGRAM TEL.NO. 0~9,#,*,>, ENTER.

• Press the

• Press

BATCH TX 1~5,>, ENTER.

• Press the

FUNCTION button.

7 (or the buttons) to display

ENTER button.

4 (or the buttons) to display

ENTER button. ONE-TOUCH button that you want

to use as a batch dial.

• Press the

START TIME=00:00, PRESS ENTER.

ENTER button. Display shows

• Use the keypad to set the time you want to start faxing.

• Press the shows

ENTER button to confirm. Display

START TIME=XX:XX, DATA ENTRY OK

and then BATCH TX. PRESS OT KEY.

You can now enter another one-touch button to set another batch dial, or press

STOP to return

to standby.

Using the BF900

To delete a batch dial

ENTER

• Follow the stops shown under ‘To set up a batch dial’ above and put in a START TIME

of 00:00.

• Press the

Delayed sending

ENTER button to confirm.

You can store a document in the memory and set a time for it to be sent later.

FUNCTION ENTER

• Load the document.

• Select the

START

RESOLUTION, TYPE ORG and PHOTO

settings if required.

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

DELAY TX 0~9,#,*,>, ENTER.

• Press the

TIME=00:00 PRESS ENTER.

FUNCTION button. Display shows

2 (or the buttons) to display

ENTER button. Display shows

• Set the time you want the fax to be sent using the 24-hour clock e.g., 8.15am=

0815

and 6.30pm=1830. If you set an earlier time than the present, the fax will be sent the next day.

• Press the

DELAY TX. SEL. LOC/START.

ENTER button. Display shows

• Enter the number – you can use the keypad, One-Touch button, Group Dial button or Speed Dial code. Display shows

PRESS START.

• Press the

START button. The document is

TEL=(NO)

scanned and the display returns to standby.

To stop a document being scanned

STOP

• Remove any unscanned sheets from the document feeder tray.

• Press the

To stop a document being sent

STOP button.

During transmission:

STOP

• Press the

CANCEL=0. INTERRUPT=1.

STOP button. Display shows

ENTER

Either

• Press

1 to postpone the current transmission

and return to standby. The document will automatically be re-sent after 1 minute.

• Press

• Press the

0. Display shows the current session

number

information or press the

DELETE SESS=xxx. PRESS ENTER.

ENTER button to delete the

STOP button to exit

and retain the information. Display shows

MEMORY TX. USER STOP and then returns to

standby.

• An error report is printed confirming the transmission has been cancelled. This setting can be switched off. (See page38.)

Using the BF900

Sending documents without scanning into the memory

If your BF900 does not have enough memory capacity and you are not ready to clear the memory, you can bypass it to send documents direct.

FUNCTION ENTER

STOP

START

• Load the document

• Select the

RESOLUTION, TYPE ORG and PHOTO

settings if required.

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

DIRECT TX 0~9,#,*,>, ENTER.

• Press the

DIRECT TX SELECT LOC/START.

FUNCTION button. Display shows

3 (or the buttons) to display

ENTER button. Display shows

• Enter the number – you can use the keypad, One-Touch button, Group Dial button or Speed Dial code. Display shows

PRESS START.

• Press the

START button. The number is

TEL=(NO)

dialled.

• If the number is busy or your BF900 is already transmitting, it displays the time at which it will attempt to redial.

• To cancel sending the document, press the

STOP button. The machine returns to

standby.

• If your BF900 cannot get through after attempting to redial, the display shows

OUT OF REDIAL. PRESS STOP.

• Press the

STOP button to return the

machine to standby and try sending the document again later.

Receiving faxes

Setting the reception mode

If you have a telephone attached to your BF900, you can select whether you want to answer all calls manually or receive faxes automatically.

Automatic (FAX) mode

MODE

• Press the MODE button to display FAX. Your BF900 will automatically answers calls and receive documents to the fax.

Received pages (from another fax machine or a PC) are printed and delivered to the printed document tray. If you are copying or printing when a call comes in, the pages received will be stored in the memory and printed later.

Manual (TEL) mode

This option only works when you have a telephone attached.

MODE

START

• Press the You can now answer phone calls (with an attached telephone) and receive fax calls manually.

• When the phone rings, pick up the attached handset to answer the call.

• If you hear fax tones, press the then hang up the phone. Your BF900 begins receiving the fax.

MODE button to display TEL.

START button

Using the BF900

Session numbers

Your BF900 gives a session number to each document which has been sent or received. This number is printed at the top of each page making it easy to keep track of each document. You can view the directory of documents on the screen or print out a list of documents. (See Reports and Lists, page 34.)

Please note

If your BF900 runs out of paper or toner, or is stopped by a paper jam, the received document will be stored in the memory. To print out once the problem has been solved, press the START button.

If the memory becomes full, your BF900 cannot receive any more information until more memory is released by printing or sending the stored documents.

To print out documents in a mailbox

The display shows RX IN MAILBOX to indicate a mailbox message has been received. (Please

refer to page 22-23 for how to set up mailbox addresses.)

• Press the ENTER button. Display shows

MAILBOX NO=PRESS ENTER.

• Use the keypad to enter the mailbox number you want.

• Press the

PASSWORD=****. PRESS ENTER.

ENTER button. Display shows

• Enter the 4 digit password for the mailbox. If correct, the display shows

PASSWORD OK. If you enter the wrong number,

PASSWORD=****

start these steps again.

• Press the

ENTER button to print the mailbox

document(s). Display returns to standby.

• Press the

ENTER button to return to standby.

Making phone calls

To make phone calls you must have connected a telephone to the BF900 line cord socket. (See

page 9.)

To make a phone call

The mode must be set to TEL. (See page 19.)

Lift the handset and dial the number. Replace the handset to end the call.

FUNCTION ENTER

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

OTHER OPTIONS 0~9,#,*,<,> ENTER.

• Press the

OTHER OPTIONS 1-7 >, ENTER.

• Press

PRINT MAILBOX 1-7, >, ENTER.

FUNCTION button. Display shows

(or the buttons) to display

ENTER button. Display shows

3 (or the arrows) to display

To receive a phone call

When the phone rings, pick up the handset of the attached telephone to answer the call.

Using the BF900

Copying

You can make up to 99 laser quality copies of an original document.

Sorted or stacked copies

• STACK COPIES prints documents in page order, for example 111, 222, 333, 444, 555,

• SORTER COPIES collates the document, for example; 12345, 12345, 12345.

To copy a document

Load up to 30 pages in the document feeder.

COPY

• Place the document to be copied face down. The first page is drawn a little way into the machine. Display shows

• Select the settings you want to ensure the best quality printing from your original. (See page 27.)

• Press the

• Press the printing either in page order STACK COPIES or collated SORTER COPIES.

• Use the keypad to set the number of copies you want.

• Press the

SCANNING.

• The document will then be printed out. The display will show

START

SELECT LOC/COPY.

RESOLUTION, TYPE ORG and PHOTO

COPY button. COPY button again to select

START button. Display shows

PRINTING.

Storing numbers

Using the one-touch buttons to enter names

When prompted by the display, you can enter up to 10 characters for names stored in the directory.

To enter the letters, use the alphabet characters located on the one-touch buttons.

If you make a mistake, use the buttons to move the cursor along the display. When it is under a letter it flashes and you can change it.

When entering names

Press the button to change between capital and lower case letters. Press the ✱button to if you need to insert special characters.

If you pause for more than one minute between button presses, your BF900 will automatically revert to standby and any changes you have made will NOT be saved.

➔

Using the BF900

To store a One-Touch name and number

FUNCTION ENTER

• Press the FUNCTION button. Display shows

FUNCTION MODE 0~9,#,*,<,>.

• Press

• Press the

• Press

• Press the

7 (or the buttons) to display

PROGRAM TEL. NO 0~9,#,*,>, ENTER.

ENTER button. Display shows

PROGRAM TEL NO. 1-5, <,>.

1 (or the arrows) to display

ONE-TOUCH DIAL 1-5, >, ENTER.

ENTER button. Display shows

ONE-TOUCH DIAL, PRESS OT KEY.

• Press the One-Touch button you want. Display shows the button number, e.g.,

*01=<, >, ENTER.

• Press the

ENTER button.

• Using the keypad enter the number you want to store.

• Press the

*01=1234 DATA ENTRY OK. followed by NAME 0=(NO) 1=(YES).

Please note. If you do not want to enter any more information, press the STOP button to return to standby. The new number will be saved.

ENTER button. Display shows

• If you want to add a name to the number,

1, if not press 0.

press

• If you pressed

1, use the alphabet letters on

the one-touch keys to enter a name.

• Press the

ENTRY OK followed by NETWORK ADDRESS 0=(NO) 1=(YES).

ENTER button. Display shows DATA

No network address

• Press 0 and the display shows MAILBOX

0=(NO) 1=(YES).

To add a network address:

ENTER

• If you want to add a network address for direct delivery to a specific user on a PC network,

1. Display shows NET ADDR=PRESS

press

ENTER.

• Use the keypad to enter the net address.

• Press the

DATA ENTRY OK MAILBOX 0=(NO) 1=(YES).

If you do not

ENTER button. Display shows

wish to add a mailbox number:

STOP

• Press 0 and the display shows ONE TOUCH

DIAL, PRESS OT KEY.

If you want to add another one-touch number, press the required repeat the process.

If you do not want to store another one-touch entry, press

STOP to return to standby.

ONE-TOUCH button and

Using the BF900

To add mailbox number:

ENTER

STOP

• If you want to add a mailbox number, press Display shows

MAILBOX NO=PRESS ENTER.

• Use the keypad to enter the mailbox number.

• Press the

ONE-TOUCH DIAL, PRESS OT KEY.

ENTER button. Display shows

If you want to add another one-touch number, press the

ONE-TOUCH button you want and

repeat the steps above.

If you do not want to store another one-touch entry, press the

Network addresses and mailboxes

In addition to fax numbers and names, you can also store a network address number and a mailbox number.

A network address lets you send a document direct to a specific user on a PC network via their receiving fax machine or modem. Not all fax machines or modems you send to have this facility.

A mailbox number lets you send a fax into a specific mailbox at the receiving machine and faxes sent to this mailbox can normally only be accessed by someone who knows the sub-address. Not all fax machines that you send to have this facility.

Net address and mailboxes can only be used with machines which comply with the international fax standards.

For how to send faxes to a mailbox or Net address, please see page 29.

STOP button.

To store a Speed Dial number

You can store up to 100 fax numbers which can be dialled by pressing just 3 buttons.

FUNCTION ENTER

STOP

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

PROGRAM TEL. NO 0~9,#,*,>, ENTER.

• Press the

PROGRAM TEL NO. 1-5, <,>.

• Press

SPEED DIAL 1-5 ENTER.

• Press the

SPEED DIAL=__ PRESS ENTER.

FUNCTION button. Display shows

7 (or the buttons) to display

ENTER button. Display shows

2 (or the arrows) to display

ENTER button. Display shows

• Use the keypad to enter the 3 digit code

001-100 to set the speed dial location you

want.

• Press the

#001=PRESS ENTER.

ENTER button. Display shows

• Use the keypad to enter the fax number you want for the Speed Dial location shown. Display shows

• Press the

ENTRY OK followed by NAME 0=(NO) 1=(YES).

If you do not want to enter any more information, press the STOP button to return to standby. The new number will be saved.

• If you press

#001=XXXX.

ENTER button. Display shows DATA

0 the display shows SPEED DIAL.

You can now enter another number or press

STOP to return to standby.

Using the BF900

To add a name:

ENTER

• Press

1. Display shows NAME=A~Z,

(UP ARROW), *, ENTER.

STOP

• Use the alphabet letters on the one-touch numbers to add a name.

• Press the

DATA ENTRY OK followed by NETWORK ADDRESS 0=(NO) 1=(YES).

If you press

ENTER button. Display shows

0 the display shows SPEED DIAL.

You can now enter another number or press

STOP to return to standby.

To add a net address

• Press

ENTER.

ENTER

1. Display shows NET ADDRS=PRESS

STOP

• Use the keypad to enter the net address you want.

• Press the

DATA ENTRY OK followed by SPEED DIAL PRESS ENTER.

ENTER button. Display shows

• You can now enter another number or press

STOP to return to standby.

To store numbers under a Group Dial button

You can set 8 of the One-Touch buttons as Group Dial buttons. These are buttons 25-32. Each one can hold up to 40 fax numbers. Only fax numbers already stored as One-Touch or Speed Dial numbers can be entered under the Group Dial buttons.

FUNCTION

SPEED-DIAL

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

PROGRAM TEL. NO 0~9,#,*,>, ENTER.

• Press the

PROGRAM TEL NO. 1-5, <,>.

• Press

GROUP DIAL 1-5 ENTER.

• Press the

GROUP DIAL PRESS OT 25~32.

ENTER

FUNCTION button. Display shows

7 (or the buttons) to display

ENTER button. Display shows

3 (or the arrows) to display

ENTER button. Display shows

• Press the One-Touch button ( you want. Display shows

• Press the

LOC. COUNTER=00. SEL. LOC/ENTER.

ENTER button. Display shows

STOP

25-32) that

*25+ <,>, ENTER.

• Enter the phone numbers you want by pressing either a

SPEED DIAL button then the 3 digit location

ONE-TOUCH button or the

code. If a name has been stored along with the number, both are displayed alternately.

• Press the

ENTER button after selecting each

fax number. The LOCATION COUNTER increases after each number is added.

Using the BF900

• Press the ENTER button again after you have entered your last number in the Group. Display shows

• Either press

PRESS 0T 25-32. You can select another

NAME 0=(NO) 1=(YES).

0 to display GROUP DIAL

Group Dial button.

• Or press button. Display shows

(UP ARROW), ENTER.

1 to set a name for the Group Dial

– A-Z, *,

• Use the keypad to enter a name, e.g. Group 1. The name can be up to 10 characters long.

• Press the name. Display returns to

PRESS OT 25-32. You can now enter another

ENTER button to confirm the

GROUP DIAL

Group Dial number.

• Press the

To remove numbers from Group Dial buttons

FUNCTION

ULE

STOP button to return to standby.

ENTER

CLEAR/ TONE

STOP

• Press the FUNCTION button. Display shows

FUNCTION MODE 0~9,#,*,<,>.

• Press

• Press the

• Press

• Press the

7 (or the buttons) to display

PROGRAM TEL. NO 0~9,#,*,>, ENTER.

ENTER button. Display shows

PROGRAM TEL NO. 1-5, <,>.

3 (or the arrows) to display

GROUP DIAL 1-5 ENTER.

ENTER button. Display shows

GROUP DIAL PRESS OT 25~32.

• Press the ONE-TOUCH button (25-32) that you want to edit or delete. Display shows

*25=GROUP DIAL <,>. ENTER. If the group

has been given a name then the name will also be displayed.

• Press the

*01=XXXX >, CLEAR, ENTER.

• Use the

ENTER button. Display shows

ARROW buttons to display the

number you want to remove.

• Press the

CLEAR button to remove the

displayed number.

• Press the Display returns to

ENTER. You can now select another number

ENTER button to confirm.

*01XXXX >, CLEAR,

for removal.

• Press the

To set up a batch dial

STOP button to return to standby.

FUNCTION

STOP

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

PROGRAM TEL. NO 0~9,#,*,>, ENTER.

• Press the

PROGRAM TEL NO. 1-5, <,>.

ENTER

FUNCTION button. Display shows

7 (or the buttons) to display

ENTER button. Display shows

If no number is stored under the One-Touch button you have pressed, the display will show BATCH TX NOT REGISTER.

• Press 4 (or the arrows) to display

BATCH TX 1-5, >, ENTER.

• Press the

BATCH TX PRESS OT KEY.

• Press the Display shows

• Press the

START TIME=00:00 (or a previously set batch

time)

ENTER button. Display shows

ONE-TOUCH button that you want.

*01=1234 PRESS ENTER.

ENTER button. Display shows

PRESS ENTER.

• Use the keypad to enter the time – in 24-hour clock format – that you want to send the batch transmission, e.g., to send at 6.30pm,

1830. Display shows START TIME

enter

18:30 PRESS ENTER.

• Press the setting. Display returns to

PRESS OT KEY. You can now enter another

ENTER button to confirm the

BATCH TX

One-Touch button for Batch dialling.

• Press the

STOP button to return to standby.

Using the BF900

Additional features

Setting Resolution, Photo and Type Org. (contrast)

You can choose different resolution and contrast settings to ensure the best quality when faxing or copying a document. The setting you choose is shown by an indicator light.

Resolution

RESOLUTION

Press the RESOLUTION button to select between:

STD (standard) – when the original contains

• easy to read text

FINE – when the original contains small or

• hard-to-read text.

EX-FINE – when the original contains very

• small hard-to-read text or detailed drawings.

Photo

PHOTO

TYPE ORG (or contrast)

TYPE ORG

Press the TYPE ORG button to select between

NORMAL – when the original document is

• clearly printed

DARK – when the original document is dark

•

LIGHT – when the original document is light

•

Sending faxes – advanced options

Broadcasting

You can send a single document to as many as 180 different numbers in one operation.

You can use a combination of One-Touch, Group Dial and Speed Dial fax numbers as well as numbers entered via the keypad. Your BF900 dials each number and sends the document. If the number is busy, it will dial the next number and redial the busy number at the end.

• Select PHOTO when the original contains pictures, photographs or drawings which contain colours or varying shades of grey.

Please note

EX-FINE and PHOTO settings for faxes take longer to send

The BF900 prints a broadcast report which tells you whether the broadcast was successful or not – OK or NG. Any destinations which did not receive the document will be detailed in individual error reports.

Additional features

To set up a broadcast

FUNCTION ENTER

START

• Load the document.

• Select the

RESOLUTION, TYPE ORG and PHOTO

settings if required.

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

BROADCASTING 0~9,#,*,>, ENTER.

• Press the

BROADCASTING SELECT LOC/ENTER.

FUNCTION button. Display shows

1 (or the buttons) to display

ENTER button. Display shows

• Enter the number – you can use the keypad, One-Touch button, Group Dial button or Speed Dial code. Display shows

PRESS ENTER.

• Press the

LOC. COUNT=XX SELECT LOC/ENTER.

ENTER button. Display shows

TEL=(NO.)

• Now repeat the two steps above until you have entered all the fax numbers you want or until the location counter shows

• Press the

TIME=00:00. PRESS START.

ENTER button. Display show

180.

• Use the keypad to enter the time you want the broadcast to be sent. The time is set using the 24 hour clock e.g., 8.15am=

0815

and 6.30pm=1830.

• Press the scanned. Display shows

SCANNING MXX.

START button. The document is

BROADCASTING

• A 3 digit session number is assigned which you can use as a reference if you need to find or delete the document from the memory. Display shows

SESSION NO=XXX.

BROADCASTING

Please note

If the memory becomes full, the alarm light comes on and the display shows BROADCASTING MEMORY

FULL. Press the STOP button. Resend the

broadcast when there is more memory available or send it manually, see page 19.

Priority document

If have an urgent document to send, you can interrupt current transmissions and load your document for sending immediately. The interrupted session will resume automatically when your document has been sent.

To set a priority document

STOP

• Press the STOP button. Display shows

CANCEL=0 INTERRUPT=1.

• Press

• Load the new document and send it as

Relaying a document

You can send a document to another, compatible fax machine and request it to forward the document on to a number of destinations.

You can use any One-Touch button to relay documents automatically by assigning a relay fax number to the button.

Please note that the One-Touch button you use must first have a number stored.

1. The current document is stopped and

will be automatically resent after 1 minute.

required.

Additional features

To set up a relay

FUNCTION ENTER

STOP

• Press the FUNCTION button. Display shows

FUNCTION MODE 0~9,#,*,<,>.

• Press

• Press the

• Press

• Press the

7 (or the buttons) to display

PROGRAM TEL. NO 0~9,#,*,>, ENTER.

ENTER button. Display shows

PROGRAM TEL NO. 1-5, <,>.

5 (or the arrows) to display

RELAY INITIATE 1-5 > ENTER.

ENTER button. Display shows

RELAY INITIATE PRESS OT KEY.

ONE-TOUCH button that you want

to be relayed. Display shows

PRESS ENTER.

ENTER button. Display shows

RELAY LOC.=00 PRESS ENTER.

*01=1234

• Use the keypad to enter the two digit relay location number. This is the number of the relaying machine’s one-touch button under which the group of locations that will receive the document are stored.

• Press the setting. The display shows

ENTER button to confirm the

DATA ENTRY OK

followed by REPORT LOC=XX, PRESS ENTER.

• Use the keypad to enter the two digit report location number. This is the number of the relaying machines one-touch button under which is stored the telephone number of the fax machine that you want to receive the confirmation report. This is the number of your BF900.

• Press the ENTER button to confirm the setting. The display shows

RELAY INITIATE PRESS OT BUTTON.

DATA ENTRY OK followed

You can now set up a relay for another one-touch number or press the

STOP button

to return to standby.

Sending documents to mailboxes or network addresses

A Mailbox lets you send a document to be picked up by a specific person at another fax machine.

A Network address lets you send a document direct to a specific terminal on a computer network. Mailbox and Network address documents must be scanned into memory before sending.

To send to a mailbox or network address

ENTER

START

• Load the document.

• Set the

TYPE ORG, RESOLUTION and PHOTO

settings if necessary.

• Dial the fax number you want on the BF900 keypad.

• Press the

NET ADDRS=PRESS ENTER.

ENTER button. Display shows

• Enter the net address if required.

• Press the

MAILBOX NO=. PRESS START.

ENTER button. Display shows

• Enter the mailbox number if required.

• Press the scanned. Display shows

SCANNING MXX. You can now retrieve your

START button. The document is

MEMORY TX.

original document.

Additional features

• The fax number is dialled. Display shows

CALLING. When the call is answered, the

display shows

FAX CONNECTION. TRANSMITTING.

• While the fax is being transmitted, the display alternates between the number of pages being sent and the fax number you have dialled.

• After the last page has been completed,

TX=OK.

ENTER

display shows

To switch the international dial tone on or off

FUNCTION

• Press the FUNCTION button. Display shows

FUNCTION MODE 0~9,#,*,<,>.

• Press

DIAL OPTIONS 0~9,#,*,<,> ENTER.

• Press the

DIAL OPTIONS 0~9 <,>.

• Press

INT’L DIAL TONE 1-9 ENTER.

• Press the

INT’L DIAL TONE OFF: > ENTER.

• Use the

• If you select

TONE ON: > ENTER.

• Press the

1. INT’L DIAL CODE=001 PRESS ENTER.

(or the buttons) to display

✱

ENTER button. Display shows

8 (or the arrows) to display

ENTER button. Display shows

> button to display ON or OFF.

ON, display shows INT’L DIAL

ENTER button. Display shows

• Use the keypad to enter the 3 digit code you want.

• Press the the setting and then shows

CODE ready for you to enter another

ENTER button. Display confirms

2. INT’L DIAL

international code number.

• Either repeat the last three steps or press

ENTER button confirm the last setting

the and return to standby.

Bulletin Board

Your BF900 can store up to 30 documents – each on its own bulletin board - to be polled by other machines.

You can also include a four digit ID number if required. Only one document can be polled at a time.

To set up a bulletin board document

FUNCTION ENTER

• Load the document

• Select the

RESOLUTION, TYPE ORG and PHOTO

START

settings if required.

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

BULLETIN BOARD 0~9,#,*,>, ENTER.

• Press the

ADD DOC.=1 CLEAR DOC.=0.

• Press

POLLING ID=0000 PRESS START.

FUNCTION button. Display shows

5 (or the buttons) to display

ENTER button. Display shows

1 to store a document. Display shows

• Enter a four digit ID number if required. This can help you find the document later for deleting.

• Press the scanned. Display shows

SCANNING Mxx.

START button. The document is

BULLETIN BOARD

Additional features

To delete a bulletin board document

FUNCTION ENTER

STOP

CLEAR/ TONE

• Press the FUNCTION button.

• Press

• Press the

• Press

5 (or the buttons) to display

BULLETIN BOARD 0~9,#,*,>, ENTER.

ENTER button. Display shows

ADD DOC.=1 CLEAR DOC.=0.

0 to delete a document. Display shows

xxx=YYY >, CLEAR, STOP.

• Press the buttons to scroll through the bulletin board ID list and display the one you want to delete

• Press the

• Press the Display shows

CLEAR button. ENTER button to confirm deletion.

DELETED and then returns to

standby or, if there are other bulletin boards, it returns to:

xxx=YYY >, CLEAR, STOP to

enable further deletions.

• If you do not want to delete any more bulletin boards, press the

STOP button to

return to standby.

Polling

This allows your BF900 to retrieve a document from another machine, or for another fax machine to retrieve a document from your BF900.

You can also set your BF900 to poll documents from another machine at a fixed time every day or you can set it to poll continuously until the document is retrieved.

FUNCTION ENTER

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

POLLING RX 0~9,#,*,>, ENTER.

• Press the

POLLING RX SELECT LOC/START.

• Enter the number for the machine(s) from which you want to poll a document – you can use the keypad, One-Touch button, Group Dial button or Speed Dial code. Display shows

• Press the

LOC. COUNT=XX. SELECT LOC/ENTER.

• Now repeat the two steps above until you have entered all the fax numbers you want or until the location counter shows

• Press the

POLLING ID=0000 PRESS ENTER. If required,

use the keypad to set the 4 digit password for the machine from which you want to poll. Leaving the password as password has been set.

• Press the

TIME=00:00 PRESS ENTER.

FUNCTION button. Display shows

4 (or the buttons) to display

ENTER button. Display shows

TEL=(NO) PRESS ENTER.

ENTER button. Display shows

180.

ENTER button. Display shows

0000 means that no

ENTER button. Display shows

You now have the following options:

Additional features

Set the time

Setting time means your BF900 will poll at a set time each day.

ENTER ENTER

• Enter the time you want your machine to begin polling

• Press the

REPEAT POLLING 0=NO 1=YES.

ENTER button. Display shows

If you choose NO:

Your BF900 will poll once at the set time.

If you choose YES:

Your BF900 will start polling at the same time each day and continue to dial the number for as many times as you have set the BF900 to re-dial.

Don’t set the time

Your BF900 will begin polling as soon as you have finished these steps.

• Press the

REPEAT POLLING 0=NO 1=YES.

ENTER button. Display shows

If you choose NO:

Your BF900 will dial the number(s) immediately. If the number is engaged it will automatically redial, but if there is no document waiting to be retrieved, the machine will not dial again.

If you choose YES:

Display shows Press the

CONTINUOUS=ON PRESS ENTER.

ENTER button. The number(s) will

be dialled continuously until a document has been retrieved from each destination.

Additional features

Security features

To set/change Dept ID’s, mailbox passwords and passwords to access documents saved in the memory.

You can change mailbox passwords and Department ID’s which have already been set by following the special procedures shown here.

You can also use these steps to enter a password that will let you save incoming faxes direct the memory without printing, in order to keep them confidential. You must then use this password to access the documents for printing. (See ‘To save incoming faxes into the memory’, below)

ENTER

• Press the wait until the display shows

SERVICE #1.

• Press the

SERVICE MODE SERVICE #5.

• Press the

• Use the you want, or PROGRAM MAILBOX.

• Press the

• Enter the 4 digit number you want.

• Press the returns to standby.

• Turn the power switch off and wait a few seconds. The switch your BF900 back on again. The new password, mailbox or Department ID is set.

STOP

ENTER button three times and

SERVICE MODE

> button four times to display

ENTER button.

< and > buttons to display the option

RX PASSWORD or DEPARTMENT ID

ENTER button.

STOP button until the display

To save incoming documents into the memory.

You can set your BF900 to save received faxes in the memory and protect them with a 4-digit password. To print, you must enter the correct password.

To set your BF900 to receive to memory.

FUNCTION ENTER

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

OTHER OPTIONS 0~9,#,*,<,> ENTER.

• Press the

OTHER OPTIONS 1-7 < >, ENTER.

• Press

RX IN MEMORY 1-7, >, ENTER.

• Press the

RX IN MEMORY OFF: > ENTER.

• Use the

• Press the

PASSWORD=**** PRESS ENTER.

FUNCTION button. Display shows

(or the buttons) to display

ENTER button. Display shows

1 (or the arrows) to display

ENTER button. Display shows

> button to display ON.

ENTER button. Display shows

• Use the keypad to enter a 4-digit number as your password.

• Press the

PASSWORD=****, PASSWORD OK before

ENTER button. Display shows

returning to standby.

Additional features

To print documents received to memory

FUNCTION ENTER

• Press the FUNCTION button. Display shows

FUNCTION MODE 0~9,#,*,<,>.

• Press

OTHER OPTIONS 0~9,#,*,<,> ENTER.

• Press the

OTHER OPTIONS 1~7 < >, ENTER.

• Press

PRINT TO MEMORY, 1~7, >, ENTER.

• Press the

PASSWORD=PRESS ENTER.

(or the buttons) to display

ENTER button. Display shows

2 (or the buttons) to display

ENTER button. Display shows

• Enter your 4 digit password.

• Press the

PASSWORD=****, PASSWORD OK before

ENTER button. Display shows

printing any documents received into memory.

Documents can also be printed from memory by switching RX in memory OFF.

Mailboxes and passwords

In addition to fax and phone numbers, you can also store a mailbox number and a password for incoming documents.

A mailbox number sends a document to a specific mailbox at the receiving machine and can normally only be accessed by someone who knows the mailbox number. Not all fax machines have this facility.

A password can be used when polling a document from another machine. It provides security and the password must be the same as the password set at the polled machine. See Polling, page 31.

Mailboxes and passwords can only be used with fax machines which comply with the international fax standards.

Reports and lists

Your BF900 can print a range of reports and lists automatically. You can also request your machine to print out a number of reports on demand.

Automatic reception reports

After a document has been successfully received, a reception report is printed detailing the date and time of reception, the sender’s phone number and number of pages received.

Automatic error reports.

If there is a problem with a fax you have been trying to send, and it has not

been successfully received, an error report is printed detailing the problem where possible. (Please see page 37.)

Additional features

Reports available on request

Using the Function menu, you can print out the following:

Activity Report A list of the last 40

documents to be sent and received.

One Touch List Shows all the information

held under each One-Touch button, including: Telephone number, Name, Batch time, Relay Initiate List Number and Relay Report Number.

Group Dial List Lists the numbers and

names stored under each Group Dial button.

Speed Dial List Lists number and name

stored under each Speed Dial code.

To print a report or list

FUNCTION

ENTER

START

• Press the FUNCTION button. Display shows

FUNCTION MODE 0~9,#,*,<,>.

• Press

• Press the

6 (or the buttons) to display

PRINT REPORT 0~9,#,*,>, ENTER.

ENTER button.

• Use the keypad to the select the type of report

you want.

1 = Activity Report.

2 = One Touch List.

3 = Speed Dial List.

4 = Group Dial List.

5 = User Data List.

6 = List File.

• Press the

START button to print out the report.

User Data List Lists the current settings

for your BF900

File List Lists documents stored

in the memory.

Activity report guide

Your guide to the details shown on an activity report.

TYPE DEPT SESS DATE/TIME DURATION REMOTE ID SPEED PAGE RESULT

(a) (b) (c) (d) (e) (f) (g) (h) (I)

Additional features

a) TYPE Meaning

MEMORY TX Document sent from memory.

DIRECT TX Document sent without scanning

into memory.

MANUAL TX Document sent from number

entered via the keypad.

GROUP TX Document sent via a Group Dial

button.

POLLING TX Document polled from your

BF900’s Bulletin Board.

POLLING RX Document polled by your

BF900 from another machine.

RELAY RPT Document sent to another

machine for further transmission.

AUTO RX Automatic reception mode.

MANUAL RX Manual reception mode.

B’CAT TX Document broadcast from memory.

RELAY INIT Relay initiate transmission.

RELAY BC Relay broadcast transmission.

RELAY RX Relay document received into the

memory.

PCFAX TX Fax sent from a connected PC.

b) DEPT. (Department number)

This is a two digit number which individual users (or groups of users) can have to identify them as the sender. Your BF900 lets you set up to 10 different department numbers. See page 33.

c) SESS (Session number)

A three digit reference number which is assigned automatically to each document.

d) DATE/TIME

Time at which each document began to be sent or received.

e) DURATION

Length of time it took to send or receive each document.

f) REMOTE ID

Identity of the machine your BF900 was connected to for sending or reception of documents. Your report shows one of four types of ID:

1 Name (if it corresponds with a name stored

under a One-Touch or Speed Dial number.

2 The Tel number of the other machine. 3 Remote CSI. 4 Blank – selected for security reasons.

Additional features

g) SPEED

This is the speed of transmission, either:

14 = 14,400bps 12 = 12,000bps 96 = 9600bps 72 = 7200bps 48 = 4800bps 24 = 2400bps

h) PAGES

Total number of pages successfully sent or received for each session.

i) RESULT

This will be one of the following:

OK Successful.

NG Transmission was not

completed properly.

NO ANSWER Dialling did not work.

MEM. FULL Memory became full during

reception.

JAM Document jam in the

Automatic Document Feeder.

STOP Fax stopped by user.

Setting user preferences

You can change a number of original settings to suit your preferences. These are:

Name Original Alternatives

setting

Activity Report ON ON/OFF Activity reports are printed automatically after

every 40 transactions.

Error Repor t ON ON/OFF Error repor ts are printed automatically after any

failure in sending or reception.

TX Confirmation OFF ON/OFF Enables a report confirming the status of each Report document sent.

RX Confirmation OFF ON/OFF Enables a report confirming the status of each Report document received.

Line Monitor OFF ON/OFF. Turns the speaker on or off. When ON, you can

hear the fax tones generated during a transmission.

Additional features

Memory Entry OFF ON/OFF Prints a memory report after scanning each Report document into the memory.

Broadcast Report ON ON/OFF Prints the result of a Broadcast. Only shows whether

the entire transmission was successful (OK) or not (NG).

RX Time/Date OFF ON/OFF Prints the time and date, sender ID, your telephone

number, and the number of the machine from which a document was sent.

Remote ID Type CSI ON/OFF Allows you to select the information printed under

Remote ID in the Activity Report.

Either:

1) the name assigned to a One-Touch button, 2) the number

dialled, number or name, or

3) CSI (if blank then the ID will show the dialled

4) blank.

Additional features

Name Original Alternatives

Toner Low OFF ON/OFF Prints warnings when the toner needs replacing. Report

setting

Reduction Type AUTO

Auto Reduction 70%~100%

The BF900 automatically reduces incoming faxes down to 70% of the original if necessary, to fit on the paper.

No Reduction

Your BF900 does not reduce the size of incoming faxes. If the image length exceeds the paper length it will print onto a second page.

No Reduction with lower 10mm cut off

Your BF900 does not reduce the size of incoming faxes. If the image exceeds the printable length of 297mm, the remaining image is printed on a second page.

Print 2 pages OFF ON/OFF. Print received message twice for

each page.

Additional features

To change the user preference settings

FUNCTION

ENTER

• Press the FUNCTION button. Display shows

FUNCTION MODE 0~9,#,*,<,>.

• Press

• Press the

8 (or the buttons) to display

PROG USER SWITCH 0~9,#,*,>, ENTER.

ENTER button. Display shows

PROG USER SWITCH 0~9,#,*,<, >.

You can now select the setting you want to change

• Press

1 to display ACTIVITY REPORT.

ENTER

JOURNAL

2 for ERROR REPORT.

Press

3 for TX CONFIRMATION REPORT.

Press

4 for RX CONFIRMATION REPORT.

Press

5 for LINE MONITOR.

Press

6 for MEMORY ENTRY REPORT.

Press

7 for BROADCAST REPORT.

Press

8 for RX TIME/DATE.

Press

9 for REMOTE ID TYPE.

Press

0 for TONER LOW REPORT.

Press Press Press

• Press the

for REDUCTION TYPE.

✱

for PRINT 2 PAGES.

ENTER button. > button to display the setting

you want.

• Press the

ENTER button to confirm the

setting.

Printer preferences

Fonts

You can choose from a six different fonts for printing which can be selected at your BF900 or, if connected to a PC, via your printer software.

Font Pitch Point Orientation Font

Courier 10 12 Portrait 1

Courier Bold 10 12 Portrait 2

Line Printer 16.6 08.5 Portrait 3

Courier 10 12 Landscape 4

Courier Bold 10 12 Landscape 5

Line Printer 16.6 8.5 Landscape 6

To select a font

FUNCTION

• Press the FUNCTION button. Display shows

FUNCTION MODE 0~9,#,*,<,>.

• Press

• Press the

• Press

• Press the

0 (or the buttons) to display

SET PRINTER 0~9,#,*,<,> ENTER.

ENTER button. Display shows

SET PRINTER 1-6 <, >.

4 (or the arrows) to display

FONT NUMBER 1-6, >, ENTER.

ENTER button. Display shows

FONT NUMBER=1 1-6, ENTER.

• Enter the number (

to set.

• Press

ENTER. The display returns to standby.

Size No

ENTER

1-6) of the font you want

Additional features

Installing other fonts

You can download fonts that are compatible with the Hewlett Packard PCL4.

To set automatic paper cassette selection

If you have the additional paper cassette attached, you can set your BF900 to switch automatically between the two cassettes to suit different paper sizes loaded in each cassette. You can load A4, Letter and Legal Size.

FUNCTION

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

SET PRINTER 0~9,#,*,<,> ENTER.

• Press the

SET PRINTER 1-6 <,>.

• Press

AUTO CASSETTE SELECT ON 1-6, >, ENTER.

• Press the to display

ENTER

FUNCTION button. Display shows

0 (or the buttons) to display

ENTER button. Display shows

1 (or the arrows) to display

ENTER button and then the > button

ON or OFF.

If you choose OFF

ENTER

• Press the

TRAY. Display shows OPTION TRAY. FAX: >, ENTER.

• Press the size for the cassette. Display shows

SIZE A4: >, ENTER.

• Press the

JOURNAL

ENTER button and select OPTION

ENTER button to select the paper

PAPER

> button to select the paper size

you want.

• Press the

Please note

If the additional paper cassette is not attached, the display will read NOT AVAILABLE when you follow the steps shown above.

ENTER button to confirm.

If you select ON

ENTER

• Press

ENTER. The display returns to standby.

Additional features

To set the number of copies

You can set your BF900 to print out between 1-99 copies of each document as standard.

FUNCTION ENTER

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

SET PRINTER 0~9,#,*,<,> ENTER.

• Press the

SET PRINTER 1-6 <.

FUNCTION button. Display shows

0 (or the buttons) to display

ENTER button. Display shows

• Press 2 (or the arrows) to display

NUMBER OF COPY 1-6, >, ENTER.

• Press the

COPY PAGE=XX, PRESS ENTER.

ENTER button. Display shows

• Use the keypad to enter the number of copies that you require.

• Press the

ENTER button to confirm entry and

return to standby mode.

To set the number of lines per page

You can set the number of lines printed on each page from 1-127. The original setting is 64 lines.

If you are connected to a PC and your software sends more lines than this setting, your BF900 will print the remainder on a second page.

FUNCTION ENTER

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

SET PRINTER 0~9,#,*,<,> ENTER.

• Press the

SET PRINTER 1-6 <.

FUNCTION button. Display shows

0 (or the buttons) to display

ENTER button. Display shows

• Press 5 (or the arrows) to display

LINE NUMBER 1-6, >, ENTER.

• Press the

LINE NUMBER=064 1-127, ENTER.

ENTER button. Display shows

• Use the keypad to enter the number of lines you want.

• Press the

ENTER button to return to standby.

Connecting to a PC for printing, scanning and faxing

Software and cables are required. See page 46 for details.

Printing

Your BF900 can act as a 300dpi laser printer for your PC.

To connect for printing

Plug your connection cable into the RS232 socket

the parallel printer port

Printer upgrade

You can upgrade your BF900 printer from 300 dpi to 600dpi with additional printer memory. This is available as an optional extra, (see page 45) or call the BT Helpline number on your BF900.

To set a compatible font style for your PC

FUNCTION ENTER

• Press the FUNCTION button. Display shows

FUNCTION MODE 0~9,#,*,<,>.

• Press

SET PRINTER 0~9,#,*,<,> ENTER.

• Press the

SET PRINTER 1-6 <.

• Press 3 (or the arrows) to display

SYMBOL SET 1-6, >, ENTER.

• Press the

SYMBOL SET IBM US.

• Press the arrows to scroll through the options to display the option you want.

• Press the returns to standby.

0 (or the buttons) to display

ENTER button. Display shows

ENTER button to confirm. Display

ULE

For instructions on scanning, faxing and printing from a PC via your BF900, see the separate user guide supplied with the software.

Connecting to a switchboard

If you want to connect your BF900 to a switchboard, (also known as a PBX), you can take advantage of its PBX mode.

You can also follow these steps to switch back to PSTN for connection to the normal public network.

FUNCTION ENTER

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

DIAL OPTIONS 0~9,#,*,<,> ENTER.

• Press the

DIAL OPTIONS 0~9 <,>.

• Press

PSTN/PBX 1-9 ENTER.

• Press the

PSTN/PBX PSTN: >, ENTER.

• Use the

• Press the

FUNCTION button. Display shows

(or the buttons) to display

✱

ENTER button. Display shows

2 (or the arrows) to display

ENTER button. Display shows

> button to display PSTN or PBX.

ENTER button to confirm the

JOURNAL

setting.

• If you chose

PSTN/PBX DATA ENTRY OK and then returns

PSTN, the display will show

to standby.

• If you have chosen PBX the display shows

PREFIX NO=PRESS ENTER.

• Use the keypad to enter the prefix number you need to dial in order to get an outside line.

• Press the

PRE-FIX NO=123 DATA ENTRY OK and then

ENTER button. Display shows

returns to standby.

To change the dial mode

Most modern telephone equipment uses Tone dialling. This should only be changed if Pulse dialling is required in order for your BF900 to work with your switchboard.

FUNCTION ENTER

• Press the

FUNCTION MODE 0~9,#,*,<,>.

• Press

DIAL OPTIONS 0~9,#,*,> ENTER.

• Press the

DIAL OPTION 9 <,>.

• Press

TONE/PULSE 1-9 ENTER.

• Press the

TONE/PULSE TONE: >, ENTER.

• Use the

• Press the

FUNCTION button. Display shows

(or the buttons) to display

✱

ENTER button. Display shows

1 (or the arrows) to display

ENTER button. Display shows

> button to select TONE or PULSE.

ENTER button to confirm the

setting. Display shows

ENTRY OK and then returns to standby.

JOURNAL

TONE/PULSE DATA

Optional extras

Printer memory

You can add 2Mb, 4Mb and 6Mb to the standard 1Mb of memory your BF900 printer has. If you want 600dpi print quality, we recommend you add 6Mb of extra memory.

Memory

Machine Memor y Memory dpi flag 300 dpi A4 Legal dpi A4 dip LG

STD 1M 1 M 0.5 M off Y no no no no

Add. 2m 1.5 M 1.5 M on Y Y Y N.R. N.R.

Add. 4M 3.0 M 2.0 M on YYYYN.R.

Add. 6M 4.0 M 3.0 M on YYYYY

Fax memory

Fax Printer PCL4/600 GDI PCL4 PCL4 GDI 600 GDI 600

DEFAULT PRINTER FUNCTION

If your BF900 is used mainly for faxing, you can add memory to enable extra capacity for storing documents. If you take this option, your printer is set at 300dpi.

Memory

Machine

Add. 2m 3.0 M 0.5 M of f Y no no no no

Add. 4M 5.0 M 0.5 M off Y no no no no

Add. 6M 7.0 M 0.5 M off Y no no no no

Fax Printer PCL4/600

Memory Memor y dpi flag

GDI PCL4 PCL4 GDI 600 GDI 600

300 dpi A4 Legal dpi A4 dip LG

PRINTER FUNCTION

Additional plain paper cassette

Holds up to 250 additional pages of plain paper.

PC connection kit

This includes your PC Connection Cable and software and is required for printing, scanning and faxing from/to your PC. Additional memory is also required, please see p45 for more details.

Modem upgrade to 33.6kps

To order this upgrade, please contact the Helpline number.

Optional extras

To order any optional extras, please call the number shown

on your BF900.

Maintenance

Cleaning the outside

Use a soft damp cloth to wipe the outside of your BF900.

Warning

Always turn the mains power off before opening the front cover

Cleaning the document feeder and scanner

Use a soft damp cloth. You can add a little mild soap or detergent if necessary.

• Lift open the control panel.

• Rotate the document feeder tray roller by hand and wipe it with the cloth.

• Gently wipe the glass of the scanner.

Cleaning the fax interior

Use a soft DRY cloth for cleaning the fax interior.

Warning

Parts inside the fax machine can get very hot. Switch off the mains power and wait for at least 10 minutes before attempting to clean the inside. Check that the fusing unit has cooled down before cleaning.

• Press the cover release button and open the front cover of your BF900

Cover release button

Mainten ance

• Remove the toner cartridge and the drum cartridge.

• Turn the Transport Roller cog and wipe the Transport Roller clean of dirt and dust.

• Close the cover.

• Replace the drum car tridge then the toner cartridge.

Help

If you have any problems using your BF900, this section gives you the most common solutions.

To replace the toner cartridge

You can buy replacement toner cartridges from all BT Shops, main electrical retailers and good stationers. You can also obtain replacement cartridges by phoning the number shown on your BF900.

Your machine is supplied with a Starter Toner Cartridge. This is a running-in car tridge which holds a lesser amount of ink than the normal replacement toner cartridge. You can expect to print significantly more pages with a standard replacement cartridge

• Press the cover release button and open the front cover of your BF900.

• Remove the empty toner cartridge.

To insert a new toner cartridge, follow the steps shown on page 6.

Paper jams

Your BF900 displays two types of paper jam message.

DOCUMENT JAM indicates a jam at the scanner. PAPER JAM indicates a problem with the printer

paper path.

To clear a document jam

Display shows DOCUMENT JAM

• Open the control panel cover.

Help

• Remove the jammed paper.

• Close the cover.

To clear a paper jam

Display shows PAPER JAM.

Warning

Parts inside the fax machine can get very hot. Be careful not to touch the fusing section inside the top cover.

Paper jammed inside the machine:

• Press the cover release button and open the front cover.

Paper jammed in the Printed Document Tray

• Remove the paper by pulling it outward as shown.

Paper jammed in the Paper Cassette Tray

• Remove the paper by pulling it outward as shown.

• Lift out the toner cartridge and drum cartridge. Keep the drum covered with a cloth to prevent light damage.

• Replace the drum and toner car tridges. Close the front cover.

Paper jammed in Manual Sheet Feeder

• Remove the paper by pulling it outward as shown

Help

Paper jammed in the middle of the paper path

• Open the front cover. You will be able to see the leading edge of the page. Hold the edge of the page and pull it gently towards the back of the machine as shown

Paper jammed in Fusing unit

• Remove the paper by pulling it outward as shown

Paper jammed in Additional Paper Cassette

• Lift up the standard Paper Cassette

• Press the Paper Lifting Plate of the Additional Cassette together with the loaded paper down into the locked position.

• Remove all the paper from the Additional Cassette and then pull out the jammed sheet.

Help

Display is blank

Make sure the mains power cord is plugged in properly.

Check the power has been switched on at the mains and at the machine.

Check your mains power socket is working by plugging in another appliance.

Incoming faxes are not printed

Try copying a page to check that the printer is working.

Check that the paper is loaded properly in the paper cassette.

Your machine does not receive incoming faxes

Check the display to see that your machine is set to FAX reception mode (and not TEL mode). To change the reception mode see page 19.

Check that there is paper in the paper cassette.

Check that the memory is not full.

Automatic Document Feeder does not work

Check that the paper is not too big.

Make sure the document has been correctly loaded.

Black stripes appear on printed documents

Make a copy of the document. If the copied document does NOT have black stripes, ask the sender to check their machine.

No dialling tone can be heard on an attached telephone

Check that the line cord is plugged in to the telephone wall socket.

Make sure the line cord and the telephone cord are plugged into the correct sockets on your BF900.

Communication error

Most errors are caused by poor line connection. Try sending the document again.

Make a test communication with another fax machine. If the problem persists, contact your fax supplier.

Image printed at an angle on the page

Paper needs adjusting in the cassette.

Poor print quality

If a black line appears on the page, clean the scanner under the control panel, see cleaning, page 47.

If the image is faint or blurr y, remove the toner cartridge and shake it gently.

Print quality gets gradually worse and worse

The drum may need replacing. Order a new drum from any BT Shop, your electrical retailer or by calling the number on your BF900.

Display shows CHANGE NEW DRUM

Replace drum and reset the drum counter.

If the copy has black stripes call for a service engineer to fix the problem.

Help

Pages come out wrinkled, frequent jams or the machine picks up two pages at once

Check that you are using the correct size of paper.

Check that your paper is not already creased.

The alarm light stays ON and the display shows CHECK PAPER and PRESS START

Load more paper and press the START button. If this does not work, check that the cassette tray is installed properly.

Display shows TONER LOW

Replace the toner cartridge.

Display shows ENGINE ERROR

Switch off the machine for a minute then switch back on. If

ENGINE ERROR is still displayed, call

a service engineer to fix the problem.

Technical specification

General

Type: Desktop. Compatibility: ITU-T (former CCITT) G3. Applicable: Public Switched Telephone Network (PSTN). Dual access: Multitasking.

Communication

Modem speed: 14400, 12000, 9600, 7200, 4800, 2400 Auto step down. Coding Scheme: MH, MR, MMR. Error Correction Mode (ECM): Yes. Polling: Up to 180 locations for one session.

Continuous – execute endless polling until manual delete. Daily – execute polling at specified time daily until manual delete.

Password – 4 digits. Memory Capacity: 1M Byte. Option Memory: 2, 4, 6M Byte for fax and printer (call the number shown your

your BF900 to purchase your memory upgrades).

Technical specification

Dialling Method

One-Touch Dialling: 64 locations (maximum 30 digits plus up to an 8 digit network

address number). Speed Dial: 100 locations (maximum of 30 digits/location, without network

address). Group Dial: 16 groups (one-touch key 25-32, each key has two group dial),

each group up to 40 locations. Full Dial: Full digit keypad dialling. On Hook Dial: Press HOOK key or pick up receiver first, then dial telephone

number from machine keypad.

Class I Interface

RS-232C: Auto Baudrate (2400, 9600, 19200, 38400 bps).

GDI printer Interface:

RS-232C: Auto Baudrate (19200, 38400 bps). Parallel: Centronic.

Technical specification

Document input

Scanning method: CIS. Resolution: Standard – 8 (dot/mm, Hori.) x 3.85 (line/mm, vert.).

ADF pages: 30 sheets (A4, 80 gsm). Document thickness: Single sheet: 0.05mm to 0.13mm (45 gsm to 100 gsm).

Scanning speed: 6 secs/A4. Error dif fusion: Yes.

Document output

Printing method: Laser printer. Print resolution: 300/600 DPI (optional memor y required, see optional extras

Print speed: 6 PPM/A4. Reduction Printing: (vertical) Yes (variable from 100% -70%). Smoothing Print: Yes (600 x 600 DPI). Max. print width: 208mm. Printing Paper Size: Plain paper (A4, Letter, Legal). Paper weight: 60 gsm to 90 gsm. Paper cassette capacity: 150 sheets (80 gsm). Optional second paper cassette capacity: 250 sheets (80 gsm). Optional extra paper output capacity: 250 sheets (80 gsm).

Fine & ~Photo – 8 (dot/mm, Hori.) x 7.7 (line/mm, vert.).

Extra Fine – 8 (dot/mm, Hori.) x 15.4 (line/mm, vert.).

Multi sheet: 0.06mm to 0.1mm (52 gsm to 80 gsm).

page 45).

Operation environment

Ambient temperature: 10 to 33⬚C. Relative Humidity: 15 to 85% RH.

Power Requirements

Engine sleep mode: 3 minutes after printing. Power consumption: Standby -15W.

230V - 550W max.

117V - 550W max.

Outside dimension: 360mm (W) x 270mm (D) x 310mm (H).

360mm (W) x 270mm (D) x 394mm (H) with second cassette. Weight: 9.5 Kgs.

Technical information

Choosing a location

Your BF900 should be kept clear of dust, moisture, high temperature and vibration and should not be exposed to direct sunlight. Don’t install it close to radiators or air conditioning outlets or in excessively warm, humid or dusty places.

Warning

The apparatus is only designed to be operated in a normal office or domestic environment where the relative humidity does not exceed 60%. It should not be used in bathrooms or near water.

Connecting to the UK network

The BF900 is tested and approved for connection to the UK network, provided that it is used in accordance with the guidelines in this booklet.

Approval number

Approved for connection to telecommunication systems specified in instructions for use subject to conditions set out in them. CE compliant to 89/336/EEC (EMC Directive) and 73/28/EEC (low voltage directive).

Approved for use

This apparatus has been approved for use with the following facilities:

– storage of telephone/fax numbers for

retrieval by one-touch or predetermined code (if problems occur, verify the stored

numbers) – automatic call initiation – operation in the presence or absence of

initial or secondary proceed indication – automatic dialling facilities – automatic storage of the last number

dialled – automatic repeat attempt facilities – auto answer – auto clear from the call originating end – call progress monitor – modem – fax switch – series connection facility

Any other usage will invalidate all the approval of the apparatus if, as a result, it then ceases to conform to the standards against which approval was granted.

Technical information

You may connect it –

• To direct exchange lines.

• To extensions with new plug and socket arrangements provided with these direct exchange lines.

• To compatible switchboards.

You may NOT connect it -

To shared (party) lines.

The connection to the telecommunication system must be unplugged before the earth is disconnected. The connection to the telecommunication system must not be hardwired.

This apparatus may be used on telecommunications systems employing loop disconnect or MF signalling.

How many phones can you have

Your exchange line provides only a small current to make your BF900 ring. Although you may have any number of sockets it is important to limit the number of telephones and other items of apparatus connected to the line by these sockets. This ensures that each telephone will receive enough current to ring.

Every telephone or item of apparatus has a Ringer Equivalence Number (REN).

In most cases a standard line should provide enough current for two or more telephones or items of apparatus, if the REN’s add up to no more than 4.

BF900 has a REN of 1. Any telephone provided by BT may be assumed to have a REN of 1 unless otherwise stated on the base. Even where the number of telephones has been limited, there is no guarantee that the different types of telephone on the same line will ring.

The provided handset must only be connected to the socket on the side of the machine.

Another approved handset may be connected but the apparatus has been calibrated and approved for the provided handset.

The voltage drop introduced by the apparatus between the PSTN and a series connected telephone at a current of 40mA is 1.7 Volts. Consequently, no additional series equipment may be connected.

The introduction of this voltage drop may occasionally cause difficulties in making calls from the series connected telephone or problems in telephone conversation being experienced by both parties to the call. In the unlikely event of any such problems occurring, the user should contact the supplier or maintainer of the apparatus.

While operation may be possible initially, changes to or modernisation of the network, taking place in the normal course of events, may result in the apparatus being connected to a network service with which it is not designed to be compatible. Failure of the apparatus to work under these circumstances may not be the responsibility of the network operator.

Connecting to switchboards

Your BF900 is approved only for use with a compatible switchboard including those which do not provide secondary proceed indication.

If you do have a compatible switchboard, it cannot be guaranteed that the BF900 will operate correctly under all possible conditions of connection.

If you have any difficulties, contact BT on Freefone 0800 800 152 for business Customers or Freefone 0800 800 150 for residential customers (9am to 5pm Monday to Friday).

SAFETY WARNINGS

1. Interconnection circuits should be such

that the equipment continues to comply with the requirements of 4.2 of EN 41003 for TNV circuits and 2.3 of EN 60950 for SELV circuits, after making connections between circuits.

Technical information

2. Interconnection directly, or by way of

other apparatus, of ports marked “Safety Warning. See instructions for use” with ports marked or not so marked may produce hazardous conditions on the network. Advice should be obtained from a competent engineer before such a connection is made.

3. When you operate this equipment, the

electrical mains socket should be near the equipment and be easily accessible.

Index

*01 14 #001 14

Approvals 56 Batch dialling 17,25

Broadcasting 27 Bulletin Board 30

Cleaning 47

Clear/Tone 2 Copying 2,21,42 Cover release 3,47

Date 11,36

Delayed send 18 Department ID 33,36 DEPT. 36 Dialling

batch dialling from a phone 16 group dialling 17,35 normal 15 on-hook 16 one-touch 16 redialling 16 speed dialling 17,35

Display 1

messages 14 Drum car tridge 5,6,50,52 DURATION 36

ECM 14

Enter 2 Error reports 34

Faxing from PC 43

FF 2 Fonts 40,43 Function 1

G3 14

Green memory light 2 Group dialling 17,25,26,35

Heat 5

Help 49 Helpline 5 Hook 1

International dial tone 30 Journal 1 Language 12

Light, green 2 Lists 34,35 Load documents 15 Locating 56

M90 14

Mailboxes 34

adding 23 passwords 33 sending to 29

setting user 13 Maintenance 47 Memory 13,33,34,45 Millennium 5 Mode 1

Name 11,21,24

Network address 22,23,24,29

Index

Number,

supplier your fax 10 your telephone 10

On-Line indicator 2

On/Off 3,10 One-touch buttons 1,21,35 Opening cover 3 Optional extras 45

P 15

Page, lines per 42 PAGES 37 Paper 13,15

jams 49,50

Paper cassette

additional

select 41 Parallel port 3 Passwords 13,33,34 Pause 15 Pause/Redial button 1 PC connection 3,8,43,46

faxing from PC 43

PC fonts 43 Photo. 2,27 Polling 31 Power 3,10 Print

extra memory

from mailbox 20

preferences 40

report or list 35

upgrade 43 Priority document 28

Recall 1

Receiving faxes 19 Reception mode 19

Fax (automatic) 19

Manual (tel) 19 Red alarm light 2 Redial 15 Relaying a document 28 REMOTE ID 36 Reports 34,35

Activity 35,36

Error 43

File List 35

Group Dial 35

One touch 35

Speed Dial 35

User Data 35 Resolution 1,27,55 RESULT 37 RS232C 8,54 RX 14,15

Safety 56-58

Scanning 43 Schedule 2 Security 33 Sending faxes 15,27,43

delayed send 18

without scanning to memory 19

stop sending 18 Serial port 3 SESS 14,36 Session numbers 20 SPEED 37 Speed dialling 1,17,35 Start 2 Stop 2,18

Index

Storing numbers 21

one-touch 22 Storms 5 Supplier number 12 Switchboard 44,58

Tel/Dir button 2

Telephone

attached

phone calls 20 Telephone line 3 Telephone line cord 5,8 Time 11,36 Tone/Pulse 44 Toner cartridge 5,6,48 Trays

feeder manual feed 3 paper cassette 3,9,41,45

printed document 3,5,7

receive 3,5,7 TX 14,15 Type org. 2,27

3,5,7

User preferences 38,39 Weight 55

Offices in Europe, North America, Japan and Asia Pacific.

The Telecommunications products and services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract.

Touchtone

British Telecommunications plc in the UK.

© British Telecommunications plc 1999. Registered Office: 81 Newgate Street, London EC1A 7AJ. Registered in England No. 1800000. Printed in Taiwan. Issue No.1 (3/99) 2. Designed by The Art & Design Par tnership Limited.

is a registered trade mark of

0197

CE compliant to 89/336/EEC (EMC Directive) & 73/23/EEC (Low Voltage Directive)

BT BF900 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual