SMARTsend User Quick Reference
FreeFlowTM SMARTsendTM is an application used for scanning, converting, and distributing printed documents in a variety of digital formats. SMARTsend Professional Edition adds PaperWare and Optical Character Recognition (OCR) functionality. PaperWare enables you to select scan job options using a cover sheet with your scan document. SMARTsend can output electronic documents to a variety of common formats compatible with popular applications.
Output Types |
File Formats |
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PDF, Image Only |
PDF, Image Only |
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PDF, Image Only - Preserve Image from Scan Source |
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JFIF |
JPEG |
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Single-page TIFF |
Single-page TIFF 6.0 |
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Single-page TIFF 6.0 TTN2 |
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Multi-page TIFF |
Multi-page TIFF 6.0 |
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Multi-page TIFF 6.0 TTN2 |
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Multi-page TIFF - Preserve Image from Scan Source |
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Original |
File format is determined at scan time. |
Document Type |
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OCR Output File Types |
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(Professional Edition) |
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PDF, Text |
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Searchable |
PDF with image substitutes |
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PDF with image on text |
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PDF with image on text - Preserve Image from Scan |
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Source |
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Other |
ASCII Text: formatted/standard/standardEx (*.txt) |
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Microsoft Word 97, 2000, 2002, 2003 (*.doc) |
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Microsoft Excel 97, 2000, 2002, 2003 (.xls) |
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Microsoft PowerPoint 97 (*.rtf) |
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Microsoft Publisher 98 (*.rtf) |
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Rich Text Format: Word 2000/6.0-95/97,WordPad (*.rtf) |
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Text, standard/smart/stripped/plain/tab delimited (*.txt) |
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Text, comma delimited (*.csv) |
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Workflows
A workflow manages the way a scanned document is converted to a digital format and then routed to various destinations. Workflows organize and combine destinations, document attributes, and settings into a single entity that can be reused.
Document Destinations
Document destinations or service destinations are the final locations to which a document is scanned. E-mail, Domino, Domino.doc, DocuShare, External Application Connection, FTP site, Network folder, NetWare folder, Microsoft SharePoint Portal Server 2001, Microsoft SharePoint Portal Server 2003, Microsoft Exchange 2000 Web Folder, Remote Printer, and Scan to URL are available destinations that can be configured in workflows. Additional destinations, such as Documentum, Hummingbird, and Interwoven WorkSite repositories, can also be added as optional components.
Document Attributes
Document attributes are the properties (metadata) that describe the scan document and automate filing to document destinations. The attributes or fields can be
defined in workflows and then used during scanning for entry of specific information.
Workflow Settings
Workflow settings define either public or private access and use of a workflow. Job confirmation settings for a workflow determine how users are notified of job completion.
Publications
A publication is a published workflow. Publishing makes workflows available for scanning documents. The following publications can be created from workflows for use with FreeFlow SMARTsend:
• Device Scan Templates
Device Scan Templates are used for scanning from Xerox Multifunction Devices.
• PaperWare Cover Sheets (Professional Edition)
Cover sheets are used for scanning with Xerox Multifunction Devices and devices that use Internet Fax.
• Xerox PaperWare Settings
A template that is used with PaperWare cover sheets containing modified scan information. It is used to determine default scan settings that you use often at your site.
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