Xerox Scan with Print User Guide

Q UI CK S T AR T

Xerox® Scan with Print App

Quick Start Guide for use with the Xerox® Scan with Print App

DES CR IP TI ON

Xerox® Scan with Print is a Xerox Gallery App that allows users to scan a document and output it to several destinations, all at once. Destinations include email, SFTP, or SMB. You can even print copies of your scan without having to re-scan. The app includes useful features like Job Split, which can split a multi-page document by any number of pages and then output the resulting files to email or an external SFTP server. The option to save frequently used settings with the Save Preset feature can help save time and reduce frustration when scanning or printing a document multiple times a day.

For more information on the settings above, refer to the Xerox App Gallery Online Support at:

https://www.support.xerox.com/support/xerox-app-gallery.com

INS TA LL IN G S CA N WI TH P RI NT

The following procedure assumes you have created a Xerox® App Gallery account. If you do not have access to a Xerox App Gallery account, refer to the Xerox App Gallery Quick Start Guide for instructions on creating an account.

Note: For detailed instructions on adding a device and adding or installing Apps to your Xerox App Gallery account, see the documentation links at the end of this guide.

Device Requirements

Xerox® Scan with Print App works with the Xerox® AltaLink® and VersaLink® family. Throughout this guide, the word “device” is used synonymously and interchangeably with Multifunction Printer and Printer.

All AltaLink® and VersaLink® devices require the following:

 Xerox® Extensible Interface Platform® (EIP) must be enabled. Devices must support

EIP 3.7 or higher.

 Devices must support scan.  Xerox® ConnectKey® App Installation (Weblet Install Policy) must be enabled.  Ensure the device can communicate with the Internet.

Note:

Some networks require a proxy to communicate with the Internet.

If Verification of SSL is enabled on the device, ensure the security certificates are loaded on the device.

By default, the Xerox Solutions Certificates are preloaded on all 2016 Xerox® ConnectKey® Technology-enabled AltaLink® and VersaLink® devices.

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Xerox® Scan with Print App

INS TA LL G ALLE RY A PP S F RO M THE XER OX A PP G AL LE RY W EB PO RT AL ( PA ID APP)

1. Go to the Xerox App Gallery URL:

https://appgallery.services.xerox.com

2. Select Log In.

3. Enter a valid Email and Password.

4. On the devices tab, add a Multifunction

Printer.

5. On the All Apps tab, select the desired

app.

6. Select the Subscribe button.

7. Accept the App End User License

Agreement (EULA).

8. Select Checkout.

9. Fill out the Billing information and select

Place Order.

10. Select Done.

11. Check your email inbox for purchase

confirmation.

INS TA LL G ALLE RY A PP S F RO M THE XER OX AP P GA LL ER Y WE B PO RT AL (TR IA L AP P)

1. Go to the Xerox App Gallery URL:

https://appgallery.services.xerox.com

2. Select Log In.

3. Enter a valid Email and Password.

4. On the devices tab, add a Multifunction

Printer.

5. On the All Apps tab, select the desired

app.

6. Select the Install button.

7. Clicking on the button launches the Install

Trial screen.

8. Select the device(s) that you would like to

trial the App on and then select Install.

HOW T O CO NF IGUR E THE AP P FOR S CA N TO SF TP A ND/OR S MB

Before you can scan a document to SFTP or SMB, you must configure the app using App Gallery configuration. When you install the app for the first time, you’ll be prompted to enter SFTP and SMB details, such as hostname, port number, username, password, and a root folder. Providing this information is

optional. If you leave the SFTP fields blank, SFTP will be disabled and hidden in the app. The same logic applies to SMB.

SMB and SFTP can be configured after you install the app, too. Simply sign into App Gallery, locate and click Scan with Print, and click the Configure button next to the app’s icon.

If you have any questions about the App Gallery configuration fields, please see the app’s Customer Support Site for more details. A link can be found at the end of this guide.

AP P ST AR TUP

When you open Scan with Print on your Xerox device, you will be taken to one of two screens: the Switchboard, or the Destinations screen.

If you do not have any saved presets, you will

be taken straight to the app’s Destinations

screen. If you do have saved presets, you will be presented with the Switchboard.

For more information on presets, please see the How to Save a Preset section on the next page.

HOW T O PR INT A DO CU MEN T

1. From the Xerox device home screen,

open Scan with Print.

2. If you’re presented with the Destinations

screen when the app opens, skip to step

3. Otherwise, select Scan on the app’s switchboard.

3. On the Destinations screen, Print will be

toggled on by default.

4. Adjust any of the available print settings.

If your device has a stapler, Stapling will appear as an option.

5. Select Next.

6. On the Scan settings screen, adjust any of

the available scan settings.

7. With a document in the device’s feeder

or on the platen, select the Scan button to begin scanning.

8. The job will begin.

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Xerox® Scan with Print App

HOW T O SCAN A ND E MAIL A D OC UME NT

1. From the Xerox device home screen,

open Scan with Print.

2. If you’re presented with the Destinations

screen when the app opens, skip to step

3. Otherwise, select Scan on the app’s switchboard.

3. On the Destinations screen, toggle Email

on.

4. Below the Email toggle, select Add email

recipient.

5. On the Email Recipients popup, select

Add New.

6. Enter a valid email address and select OK.

7. You can add up to 10 email recipients.

Repeat steps 5 and 6 until you’ve reached the maximum (optional).

8. Select OK to close the popup.

9. If you’d like to split a multi-page

document and email the result, please see the How to split a multi-page document section on the next page.

10. On the Destinations screen, select Next.

11. Adjust any of the available scan settings.

12. With a document in the device’s feeder

or on the platen, select the Scan button to begin scanning.

13. The job will begin. When it’s complete,

the email addresses you specified will receive an email with a link to download the scanned document.

HOW T O SCAN A DOCU ME NT T O SF TP

Before you can scan to SFTP, you must configure SFTP in App Gallery configuration. For more information, please see the How to

configure the app for scan to SFTP and/or SMB section.

1. From the Xerox device home screen,

open Scan with Print.

2. If you’re presented with the Destinations

screen when the app opens, skip to step

3. Otherwise, select Scan on the app’s switchboard.

3. On the Destinations screen, toggle SFTP

on.

4. Below the SFTP toggle, select the row,

and enter a folder name. This is linked to the root value you provide in App Gallery configuration. For example, if you entered /documents in App Gallery configuration, and /scans on the Destinations screen, the scan will be sent to /documents/scans.

5. If your SFTP server is external, and you’d

like to split a multi-page document, please see the How to split a multi-page document section.

6. On the Destinations screen, select Next.

7. Adjust any of the available scan settings.

8. With a document in the device’s feeder,

select the Scan button to begin scanning.

9. The job will begin. When it’s complete,

the document will be uploaded to the SFTP folder you specified.

HOW T O SCAN A DO CUME NT TO S MB

Before you can scan to SMB, you must configure SMB in App Gallery configuration. For more information, please see the How to

configure the app for scan to SFTP and/or SMB section on page 1.

1. From the Xerox device home screen,

open Scan with Print.

2. If you’re presented with the Destinations

screen when the app opens, skip to step

3. Otherwise, select Scan on the app’s switchboard.

3. On the Destinations screen, toggle SMB

on.

4. Below the SMB toggle, select the row,

and enter a folder name. This is linked to the root value you provide in App Gallery configuration. For example, if you entered /SMB in App Gallery configuration, and /documents on the Destinations screen, the scan will be sent to /SMB/documents.

5. On the Destinations screen, select Next.

6. Adjust any of the available scan settings.

7. With a document in the device’s feeder,

select the Scan button to begin scanning.

The job will begin. When it’s complete, the

document will be uploaded to the SMB folder you specified.

COM BI NI NG DES TI NA TI ONS

One of Scan with Print’s greatest features is

the ability to combine print, scan to email, scan to SFTP, and scan to SMB into a single job. This saves time while you’re at the Xerox device. To do so, simply toggle any of the 4 destinations on or off and follow the instructions in this guide for configuring each.

HOW T O SP LIT A MU LTI -PAGE DOCU ME NT

With the app’s Job Split feature, you can split a multi-page document by any number of pages and output the resulting PDF files to email or an external SFTP server.

Important: Job split is only available for scan to email and scan to external SFTP servers. Job split is not supported for scan to SMB or scan to internal SFTP servers.

1. On the Destinations screen, the Job Split

row will appear if you’ve configured an external SFTP server and toggled SFTP and/or email on.

2. Select the Job Split row. The Job Split

screen will appear.

3. Select On.

4. Enter a number. This is the number of

pages to be scanned before there’s a split. For example, if you scan a 10-page document and enter 2 on the Job Split screen, the document will split into 5 separate, 2-page PDFs.

5. Select OK.

6. On the Destinations screen, select Next.

7. Adjust any of the available scan settings.

8. With a document in the device’s feeder,

select the Scan button to begin scanning.

9. The job will begin. When it’s complete,

the split documents will be uploaded to the SFTP folder and/or will be sent to the email recipients you specified.

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Xerox® Scan with Print App

HOW T O SA VE A P RE SET

Presets can help save time and reduce frustration when scanning or printing a document multiple times a day.

You can save frequently used print settings, scan settings, email addresses, and more.

Presets can be saved to a single device, or multiple devices under one App Gallery account.

1. To save a preset, select your desired

settings on the Destinations screen.

2. At the bottom of the screen, select Save

Preset.

3. Enter an alphanumeric preset name.

4. Below the preset name text field are two

options, All Devices or This Device Only. If you choose This Device Only, the preset will be saved to the device you’re using and will not be shared. If you’d like your preset to appear on all devices under your App Gallery account, you can select All Devices.

5. Select OK.

6. If a preset exists with the same name, an

overwrite preset alert will appear.

Next time you open the app or arrive on the app’s Switchboard, you can select the Presets button to view your local and shared presets. You can also delete them by selecting the trashcan icon next to the preset name. Select the preset you’d like to use, touch OK, and continue through the rest of the workflow.

SU PP OR T

Xerox App Gallery Knowledge Base

https://www.support.xerox.com/support/x erox-app-gallery/support/enus.html

Xerox App Gallery Documentation

https://www.support.xerox.com/support/x erox-appgallery/documentation/enus.html

Customer Support Site

https://scanwithprint.support.xerox.com

Xerox Scan with Print User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual