Xerox Scan to PC Desktop Image Retriever 9

Scan to PC Desktop:
Image Retriever 9

Scan to PC Desktop includes Image Retriever, which is designed
to monitor a specified folder on a networked file server or local
drive for incoming scanned images and transfer them to your
local PaperPort Desktop. It can also monitor e-mail inboxes for
attachments and/or receive files from select Multifunction Printer/
Copiers using the PaperPort PSP Server for Personalized MFP
Scanning functionality.

Personalized MFP Scanning is only available in the Professional Edition.

Personalized MFP Scanning is not available in Russian program versions.

After you install the Scan to PC Desktop family of software
components, including Image Retriever, you must restart your
computer. When you do, Image Retriever runs as an icon in the
system tray on the Windows task bar:

Image Retriever icon

Personalized MFP
Scanning status

Folder watching status

The icon has three indicator lights at the bottom. They represent
the status of e-mail polling, folder watching and Personalized
MFP Scanning by means of different colors: dark green ­monitoring; light green - processing; grey - inactive; red - error.

E-mail polling status

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Right-click on the Image Retriever icon in the Windows system
tray to display the Image Retriever menu with the following
commands:

• Get Now

• Use Defaults

• Refresh Defaults

• Settings

• View Log

• About

• Close

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Settings command

Before using Image Retriever it has to be configured through the
“Image Retriever Settings” dialog.

Once you have installed the program it starts up along with your
PC and resides in the system tray.

To configure Image Retriever right-click the Image Retriever icon
to display its menu. Then click the “Settings” command to display
a dialog box of all the Image Retriever controls:

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E-mail Polling

This feature of Image Retriever lets you monitor your Microsoft
Outlook or Lotus Notes inbox for new messages with attached
PDF, TIFF or XPS files generated by a Xerox device. Disable the
feature if you do not want to monitor your e-mail. Use the
following controls to configure e-mail polling of Image Retriever.

Watch for scanned files in your e-mail inbox

Click this checkbox to enable e-mail polling.

Options Button

Click the Options... button to change your current e-mail polling
configuration.

If you have both Microsoft Outlook and Lotus Notes installed on
your system, the following dialog box will display enabling you to
make your selection between the two mail clients. Click OK to
confirm your choice, or Cancel to close the dialog.

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In case of Microsoft Outlook the “Choose Profile” dialog box
displays enabling you to choose the Microsoft Outlook profile
whose inbox you want Image Retriever to monitor. Select your
Microsoft Outlook profile and click OK.

In the “Image Retriever Settings” dialog, you will see your
Microsoft Outlook profile name displayed in the relevant field.

Microsoft Outlook users cannot enable e-mail monitoring or choose a Microsoft
Outlook profile unless Collaboration Data Objects is installed and enabled for
Microsoft Outlook. Image Retriever will display an error message if they attempt
to do so.
To install Collaboration Data Objects with Microsoft Outlook 2000, 2002 or 2003

• choose custom installation

• then detailed installation options for each application

• finally select and enable the installation of the Collaboration Data Objects.

Microsoft Outlook 98 users should pick the Full Installation option.

Microsoft Outlook 2007 users should download and install Collaboration Data
Objects from Microsoft’s Download Center.

For more information about Collaboration Data Objects please see your
Microsoft Outlook documentation.

If you set Lotus Notes as the mail client for Image Retriever to
watch, you have to specify your password. If you leave the
checkbox “Save password“ empty you will have to give it again
every time Image Retriever starts. If you click the checkbox, your
password will be stored in an encrypted format and will not be
prompted for again.

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Please note that if Lotus Notes is installed, but is not configured
properly, or not set for any users, e-mail polling will not work, and
Image Retriever will display an error message (during configuring
the program) or the left-hand side light indicator in the program
icon will turn red (during monitoring).

E-mail Polling Supported Xerox Devices

Image Retriever can poll for e-mail attachments generated by the
below Xerox devices.

Document Centre 490/480/470/460 ST

Document Centre 440/432/425/420 ST

Document Centre 426/430

Document Centre 555/545/535

WorkCentre Pro 55/45/35

WorkCentre M55/M45/M35

WorkCentre Pro 90/75/65

WorkCentre Pro 40 Color/32 Color

WorkCentre Pro 165/175

WorkCentre M165/M175

WorkCentre Pro C2128/C2636/C3545

WorkCentre C2128/C2636/C3545

WorkCentre Pro 232/238/245/255/265/275

WorkCentre 232/238/245/255/265/275

WorkCentre 7132

WorkCentre 7655/7665/7675

WorkCentre 5030/5050

WorkCentre 7328/7335/7345

WorkCentre 4150

WorkCentre 7328/7335/7345/7346

WorkCentre 123/128/133

WorkCentre 5222/5225/5230

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WorkCentre 7232/42

Phaser 3200 MFP

Phaser 8560 MFP/X

Phaser 6110 MFP

WorkCentre 5632/5638/5645/5655/5665/5675/5687

Phaser 3300 MFP

Phaser 3635 MFP

Phaser 6180 MFP

WorkCentre 4260

WorkCentre M20i

For list updates, see: http://www.xerox.com/scan2pc

NOTE: Scan to Email with JPEG attachments will not be polled by the
Image Retriever e-mail feature.

Folder Polling

Enable this setting to monitor a specified folder on a networked
file server or local drive for incoming scanned images generated
by a Xerox device.

Watch Document Repository Folder

Click this checkbox in the “Image Retriever Settings” dialog to
enable Image Retriever to monitor the folder of your choice.

Browse Button

Click the Browse... button to locate and select the folder you want
Image Retriever to monitor:

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Browse to the
network server
that contains
the folder to be
watched; select
the folder and
click OK.

Image Retriever can periodically monitor this folder to see if any
scanned images are placed there by the Xerox system.

Transfer documents to

To specify where Image Retriever is to place the retrieved files,
click Browse and choose a PaperPort folder. If the target folder
has folder notes (subject, author, and keywords) then these will
be applied to the files delivered by Image Retriever. The
PaperPort folder selected in the "Transfer Documents to" section
is not used by the Personalized MFP Scanning function.

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