Xerox PE220 User Manual

WorkCentre PE220

User Guide

708P88184

Prepared by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc. All Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and tradema rks of other companies are hereby acknowled

The information in this document is correct at the time of publication. Xerox reserves the right a t any time to chang e the information without notice. Changes and technical updates will be added in subsequent editions of the documentation. For the latest information go to www.xerox.com.

ged.

1 Welcome

About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Getting to know your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Control Panel Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

Special Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

Customer Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9

Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14

Table of Contents

Component location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

WARNING - Electrical Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10

Laser Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11

Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11

Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12

Ozone Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12

For Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13

Radio Frequency Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13

Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13

CE Mark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14

For Fax Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14

Environmental Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-18

Illegal Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19

Product Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-22

2 Getting Started

Unpacking the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Selecting a Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Clearance Space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Installing the Smart Kit ® Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6

Making Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8

Switching On the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11

Installing Printer Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-12

Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13

Changing the Display Language and Country . . . . . . . . . . . . . . . . . . . . . . . .2-14

Setting the Machine ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-14

Entering Characters Using the Number Keypad . . . . . . . . . . . . . . . . . . . . . . .2-15

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-16

Setting the Paper Size and Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-18

Setting Sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-18

Using the Save Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-20

3 Paper Handling

Selecting Print Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Paper Type, Input Sources, and Capacities . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Guidelines for Paper and Special Materials . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Using the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Using the Manual Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Copy Output Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6

Xerox PE220 Table of Contents-1

1 Table of Contents

4 Copying

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

Loading Paper for Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

Preparing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

Making Copies on the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

Making Copies from the Automatic Document Feeder . . . . . . . . . . . . . . . . . . .4-4

Selecting Copy Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Basic Copy Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Special Copy Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7

Copy Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Changing the Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Setting the Time Out Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Setting the Favorite Copy Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-12

5 Printing

Printing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Installing Printer Software in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3

Installing Printer Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3

Basic Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8

Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9

Advanced Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-17

Printing Multiple Pages on One Sheet of Paper (N-Up Printing) . . . . . . . . . .5-17

Printing Posters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-18

Printing a Reduced or Enlarged Document . . . . . . . . . . . . . . . . . . . . . . . . . .5-19

Fitting Your Document to a Selected Paper Size . . . . . . . . . . . . . . . . . . . . . .5-20

Using Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-20

Using Overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-23

Sharing the Printer Locally . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-26

Setting Up a Host Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-26

Setting Up a Client Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-26

Using ControlCentre. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-27

The Scan Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-29

The Phonebook Tab (fax available model only) . . . . . . . . . . . . . . . . . . . . . . .5-29

The Firmware Update Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-30

Using Your Printer in Linux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-31

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-31

Installing the MFP Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-31

Using the MFP Configurator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-34

Configuring Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-38

Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-39

Scanning a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-41

Using Your Machine with a Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-45

Installing Software for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-45

Setting Up the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-47

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-47

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-50

Table of Contents-2 Xerox PE220

6 Scanning

Scanning Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

7 Faxing

Setting Up the Fax System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5

Receiving a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10

Automatic Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-14

Other Ways to Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19

Additional Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-24

Table of Contents

Scanning From the Control Panel to an Application . . . . . . . . . . . . . . . . . . . . .6-2

Scanning Process with TWAIN-enabled Software . . . . . . . . . . . . . . . . . . . . . .6-3

Scanning Using the WIA Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4

Changing the Fax Setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Available Fax Setup Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Loading a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5

Adjusting the Document Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-6

Sending a Fax Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-7

Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-8

Redialing the Last Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-8

Confirming Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9

Automatic Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9

About Receiving Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10

Loading Paper for Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10

Receiving Automatically in Fax Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-11

Receiving Manually in Tel Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-11

Receiving Automatically in Ans/Fax Mode . . . . . . . . . . . . . . . . . . . . . . . . . . .7-11

Receiving Manually Using an Extension Telephone . . . . . . . . . . . . . . . . . . . .7-12

Receiving Faxes Using the DRPD Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-12

Receiving Faxes in the Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13

Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-14

Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-15

Searching for a Number in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-17

Printing a Phonebook List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-18

Sending Broadcast Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19

Sending a Delayed Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-20

Sending a Priority Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-21

Adding Documents To a Scheduled Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-22

Canceling a Scheduled Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-23

Using Secure Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-24

Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-25

Using Advanced Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-27

8 Maintenance

Clearing the Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2

Cleaning Your Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-3

Cleaning the Outside . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-3

Cleaning the Inside . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-3

Cleaning the Scan Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-5

Xerox PE220 Table of Contents-3

1 Table of Contents

Maintaining the Smart Kit ® Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-6

Smart Kit ® Print Cartridge Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-6

Expected Cartridge Life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-6

Redistributing Print Cartridge Toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-6

Replacing the Smart Kit ® Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7

Setting the Notify Toner Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7

Cleaning the Drum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8

Consumables and Replacement Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-9

Replacing the ADF Rubber Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-10

9 Troubleshooting

Clearing Document Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2

Input Misfeed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2

Exit Misfeed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-3

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4

In the Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4

In the Manual Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-5

In the Fuser Area or Around the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . .9-5

In the Paper Exit Area. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-6

Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-7

Clearing LCD Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-8

Solving Other Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12

Paper Feeding Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12

Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-13

Printing Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-16

Copying Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-20

Scanning Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-21

Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-21

Common Linux Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-23

Common Macintosh Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-26

10 Specifications

General Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-2

Scanner and Copier Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-3

Printer Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-4

Facsimile Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-5

Paper Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-6

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-6

Supported Sizes of Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-7

Guidelines for Using Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8

Paper Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-8

Paper Output Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9

Paper Storage Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-9

Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-10

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-11

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-12

Table of Contents-4 Xerox PE220

1 Welcome

1 We lcome

Thank you for choosing the Xerox PE220. This product has been designed for ease of use, but to use your machine to its fullest potential take some time to read this User Guide.

• About This Guide – page 1-2

• Getting to know your machine – page 1-3

• Special Features – page 1-7

• Customer Support – page 1-8

• Safety Notes – page 1-9

• Regulatory Information – page 1-14

Xerox PE220 1-1

1Welcome

About This Guide

This User Guide provides information you need for setting up your machine. It also provides all the detailed instructions for using your machine as a printer, scanner, copier and facsimile and information for maintaining and troubleshooting the machine.

Throughout this User Guide some terms are used interchangeably:

• Paper is synonymous with media.

• Document is synonymous with original.

• Page is synonymous with sheet.

• Xerox PE 220 is synonymous with the machine. The following table offers further information about the conventions used

within this Guide.

Convention Description Example

Italic Typeface Used to emphasise a word or

phrase. In addition, references to other publications are displayed in Italic typeface.

Bold Typeface Used to emphasise the

selection of a feature mode or button.

Notes Provides additional

information relating to the procedure.

Caution Cautions are statements that

may cause mechanical damage to the machine as a result of an action.

Warning Used to alert users to the

possibility of personal injury.

Related Information Sources

Xerox PE220.

Select the resolution required by pressing Resolution.

NOTE: For instructions on

loading paper, refer to Loading Paper on page 2-6.

CAUTION: DO NOT use

organic or strong chemical solvents or aerosol cleaners.

WARNING: This product

must be connected to a protective earthing circuit.

Information available for the products consists of:

-This User Guide

-The

Quick Set Up Guide

- The Xerox website http://www.xerox.com

1-2 Xerox PE220

Getting to know your machine

Component location

These are the main components of your machine:

Front View

Document Guides

Automatic Document Feeder

Document Input Tray

1 Welcome

Document Cover

Document Output Tray

Paper Output Extension

Paper Input Tray

Front Door

Output Tray (Face Down)

Document Glass

Control Panel

Smart Kit ® Print Cartridge

Manual Tray

Xerox PE220 1-3

1Welcome

Rear View

Rear Cover

Power Switch

AC Power Cord Connector

EXT. Jack

USB Connector

Line Jack

NOTE: If your country has a different telephone connection

system, this socket may be blocked.

Parallel Connector

1-4 Xerox PE220

Control Panel Functions

12 34 5 6 7 8

1 Welcome

910

Feature Description 1 2

Lighten/ Darken Adjusts the brightness of the image for the current co py job . Original Type Selects the document type for the current copy job. Reduce/Enlarge Makes the image on the copy smaller or larger than the

original.

Favorite Copy Allows you to use one of the special copy features, such as

Clone, Collation, Auto Fit, ID Card Copy, 2/4 Up (multiple pages on a sheet), and Poster copying after assigning it. For details see

Resolution Adjusts the resolution of the documents for the current fax

job. Copy Select to Activate the Copy Mode. Scan Allows you to access a list of your PC software programs

that an image can be scanned to. You must create the scan

list using the Xerox software (Printer Settings ControlCentre)

provided with this machine. For details see

Setting the Favorite Copy Option on page 4-

Using

ControlCentre on page 5-26

Fax Select to Activate the Fax Mode.

Xerox PE220 1-5

Displays the special features, current status and prompts

during an operation.

1Welcome

Feature Description

Phone Book Allows you to store frequently-dialed fax numbers as one or

two-digit speed dial or group dial numbers for automatic

dialing and edit the stored numbers. Also allows you to print

a Phonebook list.

Manual Dial Engages the telephone line. Broadcasting Allows you to send a fax to multiple destinations. Redial/Pause In Standby mode, redials the last number or in Edit mode,

inserts a pause into a fax number. Number Keypad Dials a number or enters alphanumeric characters for Fax

and Copy functions. Stop/Clear Stops an operation at any time.

In Standby mode, clears/cancels the copy options, such as

the brightness, the document type setting, the copy size,

and the number of copies. Start Starts a job.

Used to scroll through the available options fo r the s electe d

menu items on the display. Enter Confirms the selection on the display. Menu Enters Menu mode and scrolls through the menus available. Exit Sends you back to the upper menu level. Used to Exit menu

functions.

1-6 Xerox PE220

Special Features

Your new machine is equipped with special features that improve the print quality. You can:

Print with excellent quality and high speed

1 Welcome

• You can print up to

•Up to

20 pages per minute in A4

600 dots per inch

20 pages per minute in Letter

(dpi).

Paper tray capacity and media recommendations

•

Manual tray

custom-sized materials, postcards and heavy paper.

Standard 150-sheet tray

• standard tray supports one sheet of special materials.

• 50-sheet output tray supports convenient access.

supports one sheet of envelopes, labels, transparencies,

supports standard type and size of paper. Also,

Create professional documents

•Print

Watermarks

as “Confidential”. For details, see

Posters

enlarged and printed across the sheet of paper and taped together to form a poster. For details, see

. You can customize your documents with words, such

Chapter 5, Printing

. The text and pictures of each page of your document are

Chapter 5, Printing

Save time and money

• Allows you to use the Toner Save mode to save the toner. For details, see Chapter 5, Printing.

• You can print multiple pages on one single sheet of paper to save paper.

• You can use preprinted forms and letterhead on plain paper.

• This machine automatically reducing power consumption when not printing.

• This machine meets

Energy Star

conserves electricity

guidelines for energy efficiency.

by substantially

Print in various environments

• You can print in

• Compatible with

• Both

Xerox PE220 1-7

USB

and

Windows 98/Me/NT 4.0/2000/XP

Linux

and

Parallel

Macintosh

interface.

1Welcome

Customer Support

If you need assistance during or after product installation, please visit the Xerox website for online solutions and support:

If you require further assistance, call our experts at the Xerox Welcome Center, or contact your local representative. When telephoning please quote the machine serial number. Use the space below to make a note of the machine serial number:

# ____________________________________________

http://www.xerox.com

Serial Number

The Xerox Welcome Center or local representative telephone number is provided when the machine is installed. For convenience and future reference, please record the telephone number in the space below:

Xerox Welcome Center or local representative telephone number:

# __________________________________________________

Xerox US Welcome Center:1-800-821-2797 Xerox Canada Welcome Center:1-800-93-XEROX (1-800-939-3769)

1-8 Xerox PE220

Safety Notes

1 Welcome

Read these safety notes carefully before using this product to ensure you operate the equipment safely.

Your Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety and environment testing and performance of this product have been verified using Xerox materials only.

WARNING: Any unauthorized alternation, which may include the

addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized local d ealer for more information

Warning Markings

All warning instructions marked on or supplied with the product should be followed.

WARNING: This WARNING alerts users to areas of the

product where there is the possibility of personal injury.

WARNING: This WARNING alerts users to areas of the

product where there are heated surfaces, which should not be touched.

Electrical Supply

This product shall be operated from the type of electrical supply indicted on the product 's data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice.

WARNING: This product must be connected to a protective

earth circuit.

This product is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal.

Xerox PE220 1-9

1Welcome

Operator Accessible Areas

This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards.

Maintenance

Any operator product maintenance procedures will be described in the user documentation supplied with the product. Do not to carry out any maintenance on this product, which is not described in the customer documentation.

Cleaning Your Product

Before cleaning this product, unplug the product from the electrical outlet. Always use materials specifically designated for this product, the use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances.

WARNING - Electrical Safety Information

• Use only power cord supplied with this equipment.

• Plug the power cord directly into a grounded electrical outlet. Do not use

an extension cord. If you do not know whether or not an outlet is grounded, consult a qualified electrician.

• Improper connection of the equipment-grounding conductor can result in

electrical shock.

• Do not place this equipment where people might step on or trip on the

power cord.

• Do not place objects on the power cord.

• Do not override or disable electrical or mechanical interlocks.

• Do not obstruct the ventilation openings.

• Never push objects of any kind into slots or openings on this equipment

• If any of the following conditions occur, switch off the power to the

machine immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem.

– The equipment emits unusual noise or odors. – The power cord is damaged or frayed. – A wall panel circuit breaker, fuse, or other safety device has been

tripped. – Liquid is spilled into the copier/printer. – The equipment is exposed to water. – Any part of the equipment is damaged.

1-10 Xerox PE220

Disconnect Device

The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet.

Laser Safety Information

CAUTION: Use of controls, adjustments or performance of procedure

other than those specified herein may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

Operational Safety Information

1 Welcome

To ensure the continued safe operation of your Xerox equipment, follow these safety guidelines at all times.

Do These:

• Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.

• This equipment must be connected to a protective earth circuit. This equipment is supplied with a plug that has a protective earth pin. This

plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

• Always follow all warnings and instructions that are marked on or supplied with the equipment.

• Always exercise care when moving or relocating equipment. Please contact your local Xerox Service Department, or your local support organization to arrange relocation of the product to a location outside of your building.

• Always locate the equipment in an area that has adequate ventilation, and the room for servicing. For minimum dimensions see Clearance Space on page 2-3.

• Always use materials and supplies specifically designed for your Xerox equipment. Use of unsuitable materials may result in poor performance.

• Always unplug this equipment from the electrical outlet before cleaning.

Xerox PE220 1-11

1Welcome

Do Not Do These:

• Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet.

• Never attempt any maintenance function that is not specifically described in this documentation.

• This equipment should not be placed in a built-in installation unless proper ventilation is provided, please contact your Authorized local dealer for further information.

• Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

• Never locate the equipment near a radiator or any other heat source.

• Never push objects of any kind into the ventilation openings.

• Never override or "cheat" any of the electrical or mechanical interlock devices.

• Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Xerox Service Representative or Service Provider immediately.

Maintenance Information

Do not attempt any maintenance procedure that is not specifically described in the documentation that is supplied with your copier/printer.

• Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition.

• Use supplies and cleaning materials only as directed in this manual. Keep all of these materials out of the reach of children.

• Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service.

• Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a proce dure is specifically described in the user manuals.

Ozone Safety Information

This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits.

If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider.

1-12 Xerox PE220

For Consumables

Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, print cartridges or toner containers into an open flame.

Radio Frequency Emissions

United States, Canada, Europe, Australia/New Zealand NOTE: This equipment has been tested and found to comply with the limits

for a class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructio n ma nual, may cause harmful interference to radio communications. Operation of this equipment a residential area is likely to cause harmful interference in which case the user will required to correct the interference at his own expense.

1 Welcome

Changes and modifications to this equipment not specifically approved by Xerox may void the user's authority to operate this equipment.

Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States and the Radiocommunications Act 1992 in Australia/New Zealand as applicable.

Product Safety Certification

This product is certified by the following Agency using the Safety standards listed.

Agency Standard

Underwriters Laboratories Inc. UL60950-1 1st (2003) (USA/

Intertek ETL Semko IEC60950-1 Edition 1 (2001)

This product was manufactured under a registered ISO9001 Quality system.

Canada)

Xerox PE220 1-13

1Welcome

Regulatory Information

CE Mark

The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated:

January 1, 1995: Council Directive 72/23/EEC amended by Council directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment.

January 1, 1996: Council directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility.

March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your Authorized local dealer.

WARNING: In order to allow this equipment to operate in proximity to

Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken.

WARNING: This is a Class A product. In a domestic environment the

product may cause radio frequency interference, in which case the user may be required to take adequate measures.

WARNING: Shielded interface cables must be used with this product to

maintain compliance with Council Directive 89/336/EEC.

For Fax Function

USA

FAX Send Header Requirements:

The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a Fax machine, to send any message unless such message clearly contain s in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges.)

1-14 Xerox PE220

1 Welcome

In order to program this information into your FAX machine refer to Setting the Machine ID – page 2-14 and follow the steps provided. To enter the date and time, please refer Setting the Date and Time – page 2-16.

Data Coupler Information:

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other informa tion, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details.

The Ringer Equivalence Number (or REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of

0.3). For earlier products, the REN is separately shown on the label.

If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the user guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved.

Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of

Xerox PE220 1-15

1Welcome

the warranty period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.

CANADA

NOTE: The Industry Canada label identifies certified equipment. This

certification means that the equipment meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the users satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections

themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

NOTE: The Ringer Equivalence Number (REN) assigned to each terminal

device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed

1-16 Xerox PE220

1 Welcome

Europe

Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive

This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.

The product has been designed to work with the national PSTNs and compatible PBXs of the following countries:

Austria

Belgium Greece Netherlands Switzerland Denmark Iceland Norway United Kingdom France Ireland Portugal Italy Spain Czech Republic Poland Bulgaria Romania Hungary

In the event of problems, you should contact your local Xerox representative in the first instance.

This product has been tested to and is compliant with TBR21, a technical specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area.

The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country's network.

Germany Luxembourg Sweden

Finland

NOTE: Although this product can use either loop disconnect (pulse) or

DTMF (tone) signaling it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup.

Modification, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

Xerox PE220 1-17

1Welcome

Environmental Compliance

USA

Energy Star

As an ENERGY STAR® partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.

The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multifunction machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the factory to enter a "low power" state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption in half when compared to conventional equipment.

Canada

Environmental Choice

Terra Choice Environmental Serviced, Inc. of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment.

As a participant in the Environmental Choice program, Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency.

Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products.

1-18 Xerox PE220

Illegal Copies

USA

Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Obligations or Securities of the United States Government, such as:

Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government, such as

FHA, etc

1 Welcome

Bonds. (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps. (If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

Postage Stamps, canceled or uncanceled. (For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original.)

Postal money Orders. Bills, Checks, or Draft of money drawn by or upon authorized officers of the

United States. Stamps and other representatives of value, of whatever denomination,

which have been or may be issued under any Act of Congress.

2. .Adjusted Compensation Certificates for Veterans of the World Wars.

3. Obligations or Securities of any Foreign Government, Bank, or

Corporation.

4. Copyrighted materials, unless permission of the copyright owner has

been obtained or the reproduction falls within the "fair use" or library reproduction rights provisions of the copyright law . Further information o f these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.

5. Certificates of Citizenship or Naturalization. (Foreign Naturalization

Certificates may be photographed.)

6. Passports. (Foreign Passports may be photographed.)

Xerox PE220 1-19

1Welcome

7. Immigration Papers.

8. Draft Registration Cards.

9. Selective Service Induction Papers that bear any of the following

Registrant's information: Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception: United States military discharge certificates may be

photographed.

10. Badges, Identification Cards, Passes, or Insignia carried by military

personnel, or by members of the various Federal Departments, such as FBI, Treasury, etc. (unless photograph is ordered by the head or such department or bureau.)

Reproducing the following is also prohibited in certain states: Automobile Licenses - Drivers' Licenses - Automobile Certificates of Title.

The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney.

Canada

Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Current bank notes or current paper money.

2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

4. The public seal of Canada or of a province, or the seal of a pu blic body or

authority in Canada, or of a court of law.

5. Proclamations, orders, regulations or appointments, or notices thereof

(with intent to falsely cause same to purport to have been printed by the Queen's Printer for Canada, or the equivalent printer for a province).

6. Marks, brands, seals, wrappers or designs used by or on behalf of the

Government of Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada.

7. Impressed or adhesive stamps used for the purpose of revenue by the

Government of Canada or of a province or by the government of a state other than Canada.

1-20 Xerox PE220

1 Welcome

8. Documents, registers or records kept by public officials charged with the

duty of making or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof.

9. Copyrighted material or trademarks of any manner or kind without the

consent of the copyright or trademark owner.

The above list is provided for your convenience and assistance, but it is not all-inclusive, and no liability is assumed for its completeness accuracy. In case of doubt, consult your solicitor.

Other countries

Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions.

Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

Xerox PE220 1-21

1Welcome

Product Recycling and Disposal

If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury, and other materials whose disposal may be regulated due to environmental considerations in certain countries or states. The presence of lead and mercury is fully consistent with global regulations applicable at the time that the product was placed on the market.

European Union

WEEE Directive 2002/96/EC

Some equipment may be used in both a domestic/household and a professional/ business application.

Domestic/Household Environment

Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.

Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information.

In some member states, when you purchase new equipment, your local retailer may be required to take back your old equipment free of charge. Please ask you retailer for information.

Professional/Business Environment

Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures.

Prior to disposal, please contact your local dealer or Xerox representative for end of life takeback information.

Mercury Safety

LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING LOCAL, STAT OR FEDERAL LAWS. For details see lamprecylce.org, eiae.org or call 1-800-ASK-Xerox.

1-22 Xerox PE220

2 Getting Started

Before you start to use your machine, there a re a number of tasks to pe rform. Using the instructions provided in this chapter, unpack and setup your machine.

This chapter includes:

• Unpacking the machine – page 2-2

• Selecting a Location – page 2-3

• Installing the Smart Kit ® Print Cartridge – page 2-4

• Loading Paper – page 2-6

• Making Connections – page 2-8

• Switching On the Machine – page 2-11

• Installing Printer Software – page 2-12

• Changing the Display Language and Country – page 2-14

• Setting the Machine ID – page 2-14

• Setting the Date and Time – page 2-16

• Setting the Paper Size and Type – page 2-18

• Setting Sounds – page 2-18

• Using the Save Modes – page 2-20

Xerox PE220 2-1

2 Getting Started

Unpacking the machine

1. Remove the machine and all accessories from the packing carton. Make

sure that the machine has been packed with the following items:

NOTE: The appearance of the power cord and the telephone line cord may

differ depending on your country’s specifications. The Power Cord must be plugged into a grounded power socket.

NOTE: The CD-ROMs contain the Xerox printer driver, scan drivers,

software, User Guide, and ControlCentre.

NOTE: Components may differ from country to country. You should use the

telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or larger telephone line cord.

2-2 Xerox PE220

2. Remove the packing tape from the front, back, and sides of the machine.

Selecting a Location

Select a level, stable place with adequate space for air circulation around the machine. Allow extra space for opening doors and trays.

The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of a desk or table.

2 Getting Started

Tape

Clearance Space

The diagram shows the space that should be left around the machine for access and ventilation.

Xerox PE220 2-3

2 Getting Started

Installing the Smart Kit ® Print Cartridge

1. Open the front door.

2. Remove the Smart Kit ®

Print Cartridge from it’s bag and remove the paper protecting the cartridge by pulling the packing tape.

3. Gently rock the cartridge 5 or 6 times to

distribute the toner. This will loosen the toner and make sure that you get the maximum copies from the cartridge.

NOTE: If tone r gets on your clothing, wipe it

off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

CAUTION: To prevent damage, do not expose the Smart Kit ® Print

Cartridge to light for more than a few minutes. Cover it with a piece of paper if left exposed for more than a few minutes.

CAUTION: Do not touch the green underside of the Smart Kit ® Print

Cartridge. Use the handle on the cartridge when lifting the cartridge to avoid touching this area.

2-4 Xerox PE220

4. Unfold the Smart Kit ® Print

Cartridge handle. Hold the handle and insert the cartridge into the machine until it snaps into place.

NOTE: When inserting or

removing the Smart Kit ® Print Cartridge take care not to scratch it against the machine frame. This will damage the cartridge and may produce marks on the copies.

5. Close the front door. If the

door is not firmly closed, printing errors may occur.

2 Getting Started

NOTE: When printing text at 5%

coverage, you can expect a print cartridge life of approximately 3,000 pages. (1,000 pages for the print cartridge that is shipped with the machine.)

Xerox PE220 2-5

2 Getting Started

Loading Paper

The tray can hold a maximum of 150 sheets of 20 lb (75 g/m2) plain paper.

1. Pull the tray toward you to open.

2. Squeeze the rear guide and pull

it out to extend the tray.

3. Fan the edges of the paper stack

to separate the pages. Gent ly tap the stack on a flat surface to even up the edges.

4. Load paper into the tray to

NOTE: Do not put too much paper in

the tray. Over filling the tray may cause paper jams.

2-6 Xerox PE220

2 Getting Started

5. Squeeze the rear guide and side guide and move them so that they just

touch the edge of the paper stack.

NOTE: Do not push the guides hard

against the paper stack to cause the stack to bend. If you do not adjust the paper side guide correctly, paper jams may occur.

Xerox PE220 2-7

2 Getting Started

Making Connections

1. Plug one end of the supplied

telephone line cord into the LINE jack on the machine and the other end into the telephone wall socket.

NOTE: If you want to use your

machine to receive both faxes and voice calls, you will need to connect a telephone and/or answering machine to your machine.

2. Plug the cord of your extension

phone or answering machine into the EXT. jack.

To the wall socket

To an extension phone or answering machine

For Users in the UK:

UK users should plug the cord of the extension phone into the supplied TAM lead and plug the cord of the TAM lead into the EXT. jack on the back of the machine.

NOTE: Use the TAM lead and the

telephone line cord supplied with your machine.

In the United Kingdom, if a three-wire type (SHUNT-wire, older equipment) telephone or answering machine is

2-8 Xerox PE220

TAM lead

2 Getting Started

connected to the EXT. jack on the machine, the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology. To prevent this incompatibility, use two-wire (newer equipment) telephones or answering machines.

For Users in Germany

For Users in France

Xerox PE220 2-9

2 Getting Started

3. Connect a USB cable to the USB port on your machine. Connect to the

USB port on your computer.

4. If you want to use a parallel printer cable, purchase only an IEEE-1284

compliant parallel cable and connect it to the parallel connector on your machine.

Push the metal clips down to fit inside the notches on the cable plug and then to the parallel port on your computer.

NOTE: You only need to connect one of the cables mentioned above. Do no t

use the parallel and the USB cables at the same time. If you are using a USB cable, you must be running Windows 98/Me/2000/XP,

Macintosh 10.3 or later, or Linux.

2-10 Xerox PE220

Switching On the Machine

1. Plug one end of the supplied

power cord into the AC socket on the machine and the other end into a properly grounded AC outlet.

2. Press the power switch to turn

the machine on. “Warming Up Please Wait” appears on the display indicating that the machine is now on.

To view your display text in another language, see Changing the Display Language and Country on page 14.

2 Getting Started

To the AC outlet

WARNING: The fusing area

inside the machine is hot. Be careful not to touch hot surfaces when accessing this area.

CAUTION: Do not disassemble the machine with power on. If you do,

you may receive an electric shock.

Xerox PE220 2-11

2 Getting Started

Installing Printer Software

NOTE: You must install software using the supplied CD-ROM after yo u have

set up your machine and connected it to your computer. For details, see Chapter 5, Printing.

The CD-ROM provides you with the following software:

Programs for Windows

To use your machine as a printer and scanner in Windows, you must install the MFP driver. You can install some or all the following components:

•

Printer driver

features.

•

Scan driver

available for scanning documents on your machine.

ControlCentre- Use this program to create phonebook en tries and configure

• the destination of the scan button. You can also update the firmware of the machine.

- Use this driver to take full advantage of your printer’s

- TWAIN and Windows Image Acquisition (WIA) driver is

Macintosh Driver

You can print and scan to and from Macintosh operating systems using your machine.

Linux Driver

You can print and scan to and from Linux operating systems using your machine.

System Requirements

Your machine supports following operating system.

Windows

The following table shows Windows requirements.

Item Requirements Recommended

CPU Windows 98/Me/NT

98/Me/NT 4.0/2000/XP

4.0/2000 Windows XP Pentium III 933 MHz or

Pentium II 400 MHz or higher

higher

Pentium III 933 MHz

Pentium IV 1 GHz

RAM Windows 98/Me/NT

4.0/2000 Windows XP 128 MB or higher 256 MB

2-12 Xerox PE220

64 MB or higher 128 MB

2 Getting Started

Item Requirements Recommended

Free disk space

Internet Explorer

Windows 98/Me/NT

4.0/2000 Windows XP 1 GB or higher 5 GB

5.0 or higher 5.5

Macintosh 10.3 or later - See Chapter 5, Printing Various Linux - See Chapter 5, Printing.

Printer Driver Features

Your printer drivers support the following standard features:

• Paper source selection

• Paper size, orientation and media type

• Number of copies

The following table lists a the features supported by your printer drivers.

Feature

300 MB or higher 1 GB

Printer Driver

Win 98/Me/

NT4.0/2000/XP

Linux Macintosh

Toner Save Y Y N Print quality option Y Y Y Poster printing Y N N Multiple pages per sheet (N-up) Y Y(2,4) Y Fit to page printing Y Y N Scale printing Y Y Y Watermark Y N N Overlay Y N N Print order Y N N

NOTE: For details about installing software and using its features, see

Chapter 5, Printing.

Xerox PE220 2-13

2 Getting Started

Changing the Display Language and Country

Setting Language

To change the language that displays on the control panel, follow these steps:

1. Press Menu until “Machine Setup” appears on the top line of the display.

2. Press

the scroll button ( or ) until “Language” appears on the bottom

line of the display.

3. Press Enter. The current setting appears on the bottom line of the

display.

4. Press

the scroll button ( or ) until the language you want appears on

the display.

5. Press Enter to save the selection.

6. To return to Standby mode, press Stop/Clear.

Setting Country

1. Press Menu until “Machine Setup” appears on the top line of the display.

2. Press

3. Press Enter. The current setting appears on the bottom line of the

4. Press

5. Press Enter to save the selection.

the scroll button ( or ) until “Select Country” appears on the

bottom line of the display.

display.

the scroll button ( or ) until your country appears on the display.

6. To return to Standby mode, press Stop/Clear.

NOTE: Changing the country clears the memory.

Setting the Machine ID

In some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name (or company name), will be printed at the top of each page sent from your machine.

1. Press Menu until “Machine Setup” appears on the top line of th e display.

The first available menu item, “Machine ID”, displays on the bottom line.

2. Press Enter. The display asks you to enter the fax number.

3. If there is a number already set, the number appears.

4. Enter your fax number using the number keypad.

2-14 Xerox PE220

2 Getting Started

NOTE: If you make a mistake while entering numbers, press the button to

delete the last digit.

5. Press Enter when the number on the display is correct. The display asks

you to enter an ID.

6. Enter your name or the company name using the number keypad.

7. You can enter alphanumeric characters using the number keypad, and

include special symbols by pressing the 0 button.

8. For details on how to use the number keypad to enter alphanumeric

characters, see Entering Characters Using the Number Keypad on page 15.

9. If you want to enter the same letter or number in succession (e.g. SS,

AA, 777), enter one digit, move the cursor by pressing the enter the next digit.

button and

10. If you want to insert a space in the name, you can also use the button

to move the cursor to skip the position.

11. Press Enter when the name on the display is correct.

12. To return to Standby mode, press Stop/Clear.

Entering Characters Using the Number Keypad

As you perform various tasks, you need to enter names and numbers. For example, when you set up your machine, you enter your name (or your company’s name) and telephone number. When you store one or two digit speed dial or group dial numbers, you may also enter the corresponding names.

To enter alphanumeric characters:

1. When you are prompted to enter a letter , locate the button

labeled with the character you want. Press the button until the correct letter appears on the display.

For example, to enter the letter O, press 6, labeled with “MNO”.

Each time you press 6, the display shows a different letter, M, N, O, and finally 6.

You can enter special characters, such as space, plus sign, and etc. For details, see Keypad Letters and Numbers on page 16.

2. To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the cursor by pressing the want. The cursor will move to the right and the next letter will appear on the display.

You can enter a space by pressing 1 twice, and by using the cursor button.

button and then press the button labeled with the letter you

3. When you finish entering letters, press Enter.

Xerox PE220 2-15

2 Getting Started

Keypad Letters and Numbers

Key Assigned numbers, letters, or characters

1 1 Space 2 A B C 2 3 D E F 3 4 G H I 4 5 J K L 5 6 M N O 6 7 P Q R S 7 8 T U V 8 9 W X Y Z 9 0 + - , . ‘ / * # & 0

Changing Numbers or Names

If you make a mistake while entering a number or name, press the button to delete the last digit or character. Then enter the correct number or character.

Inserting a Pause

With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number.

To insert a pause, press Redial/Pause at the appropriate place while entering the telephone number. A “−” appears on the display at the corresponding location.

Setting the Date and Time

When you turn the machine on for the first time, the display prompts you to enter the current date and time. After entering, it will not appear again.

NOTE: When turning on the machine after it has been of f for a long time, you

need to reset date and time.

1. Press Menu until “Machine Setup” appears on the top line of th e display.

2. Press the scroll button ( or ) to display “Date & Time” on the bottom

line and press Enter.

2-16 Xerox PE220

2 Getting Started

3. Enter the correct time and date using the number keypad.

Unit Range

Month 01 - 12 Day 01 - 31 Year Required four digits Hour 01 - 12 (12 hour mode)

00 - 23 (24 hour mode)

Minute 00 - 59

NOTE: The date format may differ from country to country.

You can also use the scroll button ( or ) to move the cursor under the digit you want to correct and enter a new number.

4. To select “AM” or “PM” for 12-hour format, press the or button.

5. When the cursor is not under the AM or PM indicator, pressing the or

button immediately moves the cursor to the indicator.

6. You can change the clock mode to 24-hour format (e.g. 01:00 PM as

13:00). For details, see Changing the Clock Mode on page 17.

7. Press Enter when the time and date on the display is correct.

8. To return to Standby mode, press Stop/Clear.

Changing the Clock Mode

You can set your machine to display the current time using either a 12-hour or 24-hour format.

1. Press Menu until “Machine Setup” appears on the top line of the display.

2. Press the scroll button ( or ) until you see “Clock Mode” on the bottom

line and press Enter.

3. The clock mode currently set for the machine displays.

4. Press the scroll button ( or ) to select the other mode and then press

Enter to save the selection.

5. To return to Standby mode, press Stop/Clear.

Xerox PE220 2-17

2 Getting Started

Setting the Paper Size and Type

After loading paper in the tray, you need to set the paper size and type using the control panel buttons. These settings will apply to copy and fax modes. For PC-printing, you need to select the paper size and type in the print driver you use on your PC.

1. Press Menu. The display shows “Paper Setting” on the top line of the

display.

2. Press the scroll button ( or )

and press Enter to access the menu item.

3. Use

the scroll button ( or ) to find the paper size you are using and

press Enter to save it.

4. Press the button to scroll to “Paper Type” and press Enter to access

the menu item.

5. Use

the scroll button ( or ) to find the paper type you are using and

press Enter to save it.

6. To return to Standby mode, press Stop/Clear.

Setting Sounds

You can control the following sounds:

• Speaker: You can turn on or off the the speaker, such as the dial tone or a fax tone “Comm.” the speaker is on until the remote machine answers.

• Ringer: You can adjust the ringer volume.

• Key Sound: With this option set to “On” a key tone sounds each time a key is pressed.

to display “Paper Size” on the bottom line

sounds from the telephone line throug h

. With this option set to

• Alarm Sound: You can turn the alarm sound on or off. With this option set to “On” an alarm tone sounds when an error occurs or fax communication ends.

• You can adjust the volume level using the Manual Dial button.

Speaker, Ringer, Key Sound, and Alarm Sound

1. Press Menu until “Sound/Volume” appears on the top line of the display.

2. Press the scroll button ( or ) to scroll through the options. Press Enter

when you see the desired sound option.

3. Press the scroll button ( or ) to display the desired status or volume for

the option you have selected. You will see the selection on the bottom line of the display.

2-18 Xerox PE220

2 Getting Started

For the ringer volume, you can select “Off”, “Low”, “Med”, and “High”. Setting “Off” means that the ringer does not sound. The machine works normally even if the ringer is turned off.

4. Press Enter to save the selection. The next sound option appears.

5. If necessary, repeat steps 2 through 4.

6. To return to Standby mode, press Stop/Clear.

Speaker Volume

1. Press Manual Dial. A dial tone sounds from the speaker.

2. Press the scroll button ( or ) until you hear the volume you want. The

display shows the current volume level.

3. Press Manual Dial to save the change and return to Standby mode.

NOTE: You can adjust the speaker volume only when the telephone line is

connected.

Xerox PE220 2-19

2 Getting Started

Using the Save Modes

Toner Save Mode

Toner Save mode allows your machine to use less toner on each page. Activating this mode extends the life of the Smart Kit ® Print Cartridge beyond what one would experience in the normal mode, but it reduces print quality.

NOTE: When PC-printing, you can also turn on or off the t oner save mode in

the printer properties. For details, see Chapter 5, Printing.

Power Save Mode

Power Save mode allows your machine to reduce power consumption when it is not in use. You can turn this mode on and select a length of time for which the machine waits after a job is printed before it switches to a reduced power state.

1. Press Menu until “Machine Setup” appears on top line of the display.

2. Press the scroll button ( or )

line. Press Enter.

until “Power Save” appears on the bottom

3. Press the scroll button ( or ) to display “On” on the bottom line and

press Enter. Selecting “Off” means that the power save mode is deactivated.

4. Press the scroll button ( or ) until the time setting you want appears.

The available options are 5, 15, 30, 60 and 120 (minutes).

5. Press Enter to save the selection.

6. To return to Standby mode, press Stop/Clear.

2-20 Xerox PE220

3 Paper Handling

3Paper Handling

This chapter explains how to select print materials and load them into your machine.

This chapter includes:

• Selecting Print Materials – page 3-2

• Loading Paper – page 3-5

• Copy Output Tray – page 3-6

Xerox PE220 3-1

3 Paper Handling

Selecting Print Materials

You can print on a variety of print materials, such as plain paper, envelopes, labels, and transparencies. Always use print materials that meet the guidelines for use with this machine. See Paper Specifications on page 10-6. To get the best possible print quality, use only high-quality copier-grade paper.

When you choose print materials, consider the following:

• Size: You can use any size paper that fits easily within the paper adjusters of the tray.

• Weight: 16 ~ 24 lb (60 to 90 g/m pages, and 16 ~ 43 lb (60 to 165 g/m when feeding a single page.

• Brightness: Some papers are whiter than others and produce sharper, more vibrant images.

• Surface smoothness: The smoothness of the paper affects how crisp the printing looks on the paper.

) for the tray when feeding multiple

) for the manual tray and the tray

CAUTION: Using print materials that do not conform to the

specifications listed on page 10-6 may cause problems that may require service. This service is not covered by the warranty or service agreements.

Paper Type, Input Sources, and Capacities

Input Tray/Capacity

Paper Type

Tray Manual Tray

Plain paper 150 1 Envelopes 1 1 Labels 1 1 Transparencies 1 1 Card stock 1 1

NOTE: If you experience excessive jamming, load one sheet at a time

through the tray or manual tray.

NOTE: Maximum capacit y may differ depending on media weight, thickness,

and environmental conditions.

3-2 Xerox PE220

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special material, keep these guidelines in mind:

• Always use paper and other materials that conform with the specifications listed under Paper Specifications on page 10-6.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.

• Use only high quality copier grade paper for the best print quality.

• Avoid paper with embossed lettering, perforations, or a texture that is too smooth or too rough. Paper jams may occur.

• Store paper in its wrapper until you are ready to use it. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle or curl.

• Store unused materials at temperatures between 15 to 86

F). The relative humidity should be between 10 % and 70 %.

3 Paper Handling

C and 30 oC (59 oF

• During storage, you should use a moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper.

• Load special paper types one sheet at a time through the manual tray or the paper tray to avoid paper jams.

• Only use materials specifically recommended for use in laser printers.

• To prevent special materials, such as transparencies and label sheets from sticking together, remove them as they print out.

• For envelopes:

– Use only well-constructed envelopes with sharp and well creased folds. – Do not use envelopes with clasps and snaps. – Do not use envelopes with windows, coated lining, self-adhesive seals,

or other synthetic materials. – Do not use damaged or poorly made envelopes. – Only use envelopes recommended for laser printers. – Do not feed stamped envelopes.

• For transparencies: – Place them on a flat surface after removing them from the machine.

– Do not leave a transparency in the tray for long periods of time. Dust and

dirt may accumulate, resulting in spotty printing. – To avoid smudging caused by fingerprints, handle them carefully. – To avoid fading, do not expose printed transparencies to prolonged

sunlight. – Only use transparencies recommended for use in laser printers. – Ensure that transparencies are not wrinkled, curled, or have any torn

edges.

Xerox PE220 3-3

3 Paper Handling

• For labels: – Verify that their adhesive material can tolerate a fusing temperature of

C (392 o F) for 0.1 second.

200

– Make sure that there is no exposed adhesive material between them.

Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

– Do not load a sheet of labels through the machine more than once. The

adhesive backing is designed for one pass through the machine.

– Do not use labels that are separating from the backing sheet or are

wrinkled, bubbled or otherwise damaged.

– Only use labels recommended for laser printers.

• For Card Stock or Custom-sized materials: – Postcards, 3.5 x 5.8 in. (89 x 148 mm) cards and other custom-sized

materials can be printed with this printer. The minimum size is 3 x 5 in. (76 x 127 mm) and the maximum size is 8.5 x 14 in. (216 x 356 mm)

– Always insert the short-edge into the tray first. If you want to print in

landscape mode, make this selection through your software. Inserting paper long-edge first may cause a paper jam.

– Do not print on media smaller than 3 in. (76 mm) wide or 5 in. (127 mm)

long.

• For preprinted paper: – Letterheads must be printed with heat-resistant ink that will not melt,

vaporize, or release hazardous emissions when subjected to the printer’s fusing temperature of 200 °C (392 °F) for 0.1 second.

– Ink on letterheads must be non-flammable and should not adversely

affect any printer rollers.

– Forms and letterheads should be sealed in a moisture-proof wrapping to

prevent changes during storage.

– Before you load preprinted paper as forms and letterheads, verify that

the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper.

• Do not use

Carbonless

paper and

Tracing

paper. Use of these types of

paper could result in chemical smells and could damage your machine.

3-4 Xerox PE220

Loading Paper

Proper paper loading helps prevent paper jams and ensure trouble-free printing. Do not remove the paper in the tray while a job is printing. Doing so may cause a paper jam. See Paper Type, Input Sources, and Capacities on page 3-2 for acceptable paper size and capacity for the tray.

Using the Paper Tray

The paper tray holds 150 sheets of paper. For details about loading paper in the tray, see Loading Paper on page 2-6. To use the special material like envelope, label or card, remove the stack of

plain paper and load one sheet of special material into the tray.

Using the Manual Tray

When you print a document using your PC and want to check the print quality after each page is printed, load the paper in the manual tray and select Manual Feed for Source from the print driver.

3 Paper Handling

1. Load the print material into the

tray. If there is a print side to the paper it should be face up.

Push the print material firmly into the manual tray.

2. Adjust the paper guide against

the print material without bending the material.

3. Select Manual Feed for Source

from the software application, and then select the correct paper size and type. For details, see Chapter 5, Printing.

4. Send the job to the printer.

5. On the machine the display shows “Add Paper & Press Start”. Press

Start on the machine to start feeding. Printing is started.

6. If you have multiple pages to be printed, the display shows “Add Paper &

Press Start” again. Load the next sheet and press Start. Repeat this step for every page to be printed.

Xerox PE220 3-5

3 Paper Handling

NOTE:

• If you experience jams with card stock feeding, turn the paper over and try

again.

• Manually loading paper and pressing Start to start feeding is only

available with PC printing.

• Because the Manual Feed mode does not print jobs automatically and

continuously, incoming faxes are stored in memory instead of printing immediately.

• When you press Stop/Clear in the Manual Feed mode, the print job in

progress is canceled.

Copy Output Tray

The machine has a paper output tray that holds 50 sheets of 20lb (

75 g/m

paper. The output tray collects printed paper face down, in the order in which the sheets were printed.

NOTE: Pull the paper output

extension out so that the output does not drop out of the tray.

)

Paper

output extension

3-6 Xerox PE220

4 Copying

4Copying

This chapter gives you step-by-step instructions for copying documents. This chapter includes:

NOTE: You need to press Copy to activate Copy mode.

• Making Copies – page 4-2

• Selecting Copy Options – page 4-5

• Copy Setup – page 4-11

Xerox PE220 4-1

4 Copying

Making Copies

Loading Paper for Copying

The instructions for loading copy materials are the same whether you are printing, faxing, or copying. For further details, see Loading Paper on page 2-6

NOTE: For copying, you can only use Lett er , A4, Legal, Folio, Executive, B5,

A5, or A6 sized print materials.

Preparing a Document

You can use the document glass or the Automatic Document Feeder (ADF) to load an original document for copying, scanning, and sending a fax. Using the ADF, you can load up to 30 documents (20 lb, 75 g/m of course, place only one sheet at a time on the document glass.

When you use the ADF:

) for one job. You can,

NOTE:

• Do not load documents smaller than 5.6 x 5.8 inches (142 x 148 mm) or

larger than 8.5 x 14 inches (216 x 356 mm).

• Do not attempt to feed the following types of documents: – carbon-paper or carbon-backed paper

– coated paper – onion skin or thin paper – wrinkled or creased paper – curled or rolled paper – torn paper

• Remove all staples and paper clips before loading documents.

• Make sure any glue, ink, or correction fluid on the paper is completely dry

before loading documents.

• Do not load documents that include different sizes or weights of paper.

• Do not load booklets, pamphlets, transparencies, or documents having

other unusual characteristics.

If you wish to copy any of the documents listed here, use the Document Glass.

4-2 Xerox PE220

Making Copies on the Document Glass

1. Lift and open the document cover.

2. Place the document face down

on the document glass and align it at the top left corner of the glass.

NOTE: Make sure that no documents

are in the ADF (Automatic Document Feeder). If a document is detected in the ADF, the machine gives it priority over the document on the document glass.

4 Copying

3. Close the document cover.

NOTE:

• Lower the document cover gently to avoid damage to the machine or

personal injury.

• If you leave the cover open while copying you may affect copy quality and

toner consumption.

• If you are copying a page from a book or magazine, leave the cover open.

4. Press the Copy button to enter the copy mode.

5. Select the copy settings including number of copies, copy size,

brightness, and original type, by using the control panel buttons. See Selecting Copy Options on page 4-5.

To clear the settings, use the Stop/Clear button.

6. If necessary , you can use special copy features, such as Poster, Auto Fit,

Clone, and ID Card copying.

7. Press Start to begin copying. The display shows the copy processing.

NOTE:

• You can cancel the copy job during an operation. Press Stop/Clear, and

the copying will stop.

Xerox PE220 4-3

4 Copying

• Dust on the document glass may cause black spots on the printout.

Always keep it clean. See Cleaning the Scan Unit on page 8-5.

• To get the best scan quality, especially for colored or gray-scaled images,

use the document glass.

Making Copies from the Automatic Document Feeder

1. Load the document face up

into the ADF (Automatic Document Feeder). Y ou can insert up to 30 sheets at a time. Make sure that the bottom of the document stack matches the paper size marked on the document tray.

2. Adjust the document guides

to the document size.

3. Select the copy settings

including number of copies, copy size, brightness, and original type, by using the control panel buttons. See

Selecting Copy Options on page 4-5.

4. To clear the settings, use

the Stop/Clear button.

5. If necessary, you can use

special copy features, such as Collate and 2 or 4 Up copying.

6. Press Start to begin copying.

The display shows the copy processing.

NOTE: Dust on the ADF glass may cause black lines on the printout. Always

keep the ADF glass clean. See Cleaning the Scan Unit on page 8-5.

4-4 Xerox PE220

Selecting Copy Options

Basic Copy Features

The buttons on the control panel let you select all basic copy options: brightness, document type, copy size, and copy quantity. Set the following options for the current copy job before pressing Start to make copies.

NOTE: If you press Stop/Clear while setting the copy options, all of the

options you have set for the current copy job will be canceled and returned to their default status. The settings will automatically return to their default status after the machine completes the copy job in progress.

Lighten/Darken

If you have an original document containing faint markings or dark images, you can adjust the brightness to make a copy that is easier to read.

To adjust the brightness, press Lighten/Darken. You can choose from the following contrast modes:

4 Copying

• Lighten: will make the copies lighter than the original document. This

works well with dark print.

• Normal: will make the copies look the same as the original document.

This works well with standard typed or printed documents.

• Darken: will make the copies darker than the original document. This

works well with light print or faint pencil markings.

Original Type

The Original Type setting is used to improve the copy quality by selecting the document type for the current copy job.

To select the document type, press Original Type. You can choose from the following image modes:

• Text: Use for documents containing mostly text.

• Photo & Text: Use for documents with mixed text and photographs.

• Photo: Use when the originals are photographs.

NOTE: When you copy a document containing color on the background,

such as a newspaper or a catalog, the background will appear on your copy. If you want to reduce the background, change the Lighten/Darken setting to Lighten and/or the Original Type setting to Text.

Xerox PE220 4-5

4 Copying

Reduce/Enlarge

Using the Reduce/Enlarge button will reduce or enlarge the size of a copied image from 25% to 400% when you copying from the document glass or from 25% to 100% from the ADF.

To select from the predefined copy sizes:

1. Press Reduce/Enlarge.

The default setting appears on the bottom line of the display.

2. Press Reduce/Enlarge or the scroll buttons ( or ) to find the size

setting you want.

3. Press Enter to save the selection.

To fine-tune the size of copies:

1. Press Reduce/Enlarge.

2. Press Reduce/Enlarge or the scroll buttons ( or )

until “Custom:25-100%” or “Custom:25-400%” displays on the bottom line. Press Enter.

3. Press the scroll button ( or ) until the copy size you want appears on

the display. Pressing and holding the button allows you to quickly scroll to the number

you want. You can also enter the value using the number keypad.

4. Press Enter to save the selection.

NOTE: When you make a reduced copy, black lines may appear at the

bottom of your copy.

Copy Quantity

You can select the number of copies from 1 to 99.

1. Press Menu on the control panel until “Copy Setup” appears on the top

line of the display. The first menu item, “Default-Change”, appears on the bottom line.

2. Press the scroll button ( or ) to access the menu item, "Copy

Quantity". It appears on the bottom line, then press Enter.

3. Press the number you want to enter on the display:

You can press and hold the button to quickly scroll the number you want to enter.

You can also enter the value using the number keypad.

4. Press Enter to save the selection.

4-6 Xerox PE220

Special Copy Features

You can use the following copy features:

• Off: Prints in normal mode.

4 Copying

• Clone:

page. The number of images is automatically determined by the origin al image and paper size. See Clone Copying on page 4-7

• Copy Collate:

page document, one complete 3 page document will print fo llowed by the second complete document. See Collation Copying on page 4-8.

• Auto Fit: A

paper currently loaded in the machine. See Auto Fit Copying on page 4-8

• ID Card Copy:

Copying on page 4-8

•

2/4 Up

See 2 Up or 4 Up Copying on page 4-9.

• Poster: Prints an image onto 9 sheets of paper (3x3). You can paste the

printed pages together to make one poster-sized document. See Poster Copying on page 4-9.

Prints multiple image copies from the original document on a single

Sorts the copy job. For example, if you make 2 copies of a 3

utomatically reduces or enlarges the original image to fit on the

Prints 2-sided ID cards on one sheet of paper. See ID Card

: Prints 2 or 4 original images reduced to fit onto one sheet of paper.

NOTE: Some features may not be ava ilable depending on where you loaded

the document, on the document glass or in the Automatic Document Feeder.

Clone Copying

This special copy feature can be applied only when you place a document on the document glass. If a document is detected in the ADF, Clone copying feature does not work.

1. Place the document to be copied on the document glass, and close the

cover.

2. Press Menu until “Copy Feature” appears on the top line of the display.

3. Press the scroll button ( or ) until “Clone” displays on the bottom line.

4. Press Enter to make your selection.

5. If necessary, customize the copy settings, including Lighten/Darken and

original type, by using the control panel buttons. See “Selecting Copy Options” on page 4-5.

6. Press Start to begin copying.

NOTE: You cannot adjust the copy size using the Reduce/Enlarge button

while making a clone copy.

Xerox PE220 4-7

4 Copying

Collation Copying

This special copy feature is available only when you load documents in the ADF.

1. Load the documents to be copied in the ADF.

2. Press Menu until “Copy Feature” appears on the top line of the display.

3. Press the scroll button ( or ) until “Copy Collate” displays on the bottom

line.

4. Press Enter to make your selection.

5. If necessary, customize the copy settings, including Lighten/Darken and

original type, by using the control panel buttons. See “Selecting Copy Options” on page 4-5.

6. Press Start to begin copying.

Auto Fit Copying

This special copy feature can be applied only when you place a document on the document glass. If a document is detected in the ADF, Auto Fit copying does not work.

1. Place the document to be copied on the document glass, and close the

cover.

2. Press Menu until “Copy Feature” appears on the top line of the display.

3. Press the scroll button ( or ) until “Auto Fit” appears on the bottom line.

4. Press Enter to make your selection.

5. If necessary, customize the copy settings, including Lighten/Darken and

original type, by using the control panel buttons. See “Selecting Copy Options” on page 4-5.

6. Press Start to begin copying.

NOTE: You cannot adjust the copy size using the Reduce/Enlarge button

while Auto Fit copying is enabled.

ID Card Copying

You can copy both sides of the ID Card to a single side of paper. When you copy using this feature, the machine prints o ne side of the ca rd on

the upper half of the paper and the other side on the lower half without reducing the size of the original.

If the original is larger than the printable area, some portions may not be printed.

This special copy feature can be applied only when you place a document on the document glass. If a document is detected in the ADF, ID Card copying feature does not work.

4-8 Xerox PE220

4 Copying

1. Place the ID Card to be copied on the document glass and close the

cover.

2. Press Menu until “Copy Feature” appears on the top line of the display.

3. Press the scroll button ( or ) until “ID Card Copy” displays on the

bottom line.

4. Press Enter to confirm your selection.

5. If necessary, customize the copy settings, including Lighten/Darken and

original type, by using the control panel buttons. See “Selecting Copy Options” on page 4-5.

6. Press Start to begin copying.

Your machine begins scanning the front side.

7. When “Set Backside” displays on the bottom line, open the document

cover and turn the card over. Close the cover.

8. Press Start again.

NOTE: If you press the Stop/Clear button or if no buttons are pressed for

approximately 30 seconds, the machine cancels the copy job and returns to Standby mode.

1 2

2-up copying

1 2

3 4

4-up copying

2 Up or 4 Up Copying

This copy feature is available only when you load documents in the ADF.

1. Load the documents to be copied in the ADF.

2. Press Menu until “Copy Feature” appears on the top line of the display.

3. Press the scroll button ( or ) until “2 UP” or “4 UP” displays on the

bottom line.

4. Press Enter to make your selection.

5. If necessary, customize the copy settings, including Lighten/Darken and

original type, by using the control panel buttons. See “Selecting Copy Options” on page 4-5.

6. Press Start to begin copying.

NOTE: You cannot adjust the copy size using the Reduce/Enlarge button

for making a 2 or 4 Up copy.

Poster Copying

This special copy feature can be applied only when you place a document on the document glass. If a document is detected in the ADF, the Poster copying feature does not work.

Xerox PE220 4-9

4 Copying

1. Place the document to be copied on the document glass and close the

cover.

2. Press Menu until “Copy Feature” appears on the top line of the display.

3. Press the scroll button ( or ) until “Poster” displays on the bottom line.

4. Press Enter to make your selection.

5. If necessary, customize the copy settings, including Lighten/Darken and

original type, by using the control panel buttons. See “Selecting Copy Options” on page 4-5.

6. Press Start to begin copying.

Your original document is divided into 9 portions. Each portion is scanned and printed one by one in the following order:

NOTE: You cannot adjust the copy size using the Reduce/

Enlarge button when making a poster.

4-10 Xerox PE220

Copy Setup

Changing the Default Settings

4 Copying

The copy settings on the machine can be customised to suit your copying requirements.

The copy options, including lighten/darken, original type, copy size and copy quantity, can be set to the most frequently used modes. When you copy a document, the default settings are used unless they are changed by using the corresponding buttons on the control panel.

reate your own default settings:

To c

Press

on the control panel until “Cop y Setup” appe ars on the to p line of the

display. The first menu item, “Default-Change”, appears on the bottom line.

Press

Enter

to access the menu item. The first setup option, “Lighten/Darken”,

appears on the bottom line.

Press the scroll button ( or ) to scroll through the setup options.

When the option you want to set appears, press

Change the setting using the scroll button ( or ). Values can be entered using the number keypad.

Press

Enter

to save the selection.

Repeat steps 3 through 6, as needed.

To return to Standby mode, press

NOTE:

changed settings and restores their default status.

While you are setting copy options, pressing

Setting the Time Out Option

You can set th after a selection has been made.

Press display.

Press the scroll button ( or ) to display “Timeout” on the bottom line.

Press

e time the machine waits before it restores the default copy settings

on the control panel until “Cop y Setup” appe ars on the to p line of the

Enter

to access the menu item.

Stop/Clear

Enter

Stop/Clear

to access the option.

cancels the

Press the scroll button ( or ) until the status you want appears on the displa y. You can select from 15, 30, 60, and 180 (seconds). Selecting “Off” means that the

machine does not restore the default settings until you press copying, or

Press

To return to Standby mode, press

Xerox PE220 4-11

Stop/Clear

Enter

to make your selection.

to cancel.

Stop/Clear

Start

to begin

4 Copying

Setting the Favorite Copy Option

A copy feature can be assigned to the Favorite Copy button for quick acce ss to that feature.

1. Press Menu on the control panel until “Copy Setup” appears on the top

line of the display.

2. Press the scroll button ( or ) to display “Favorite Copy” on the bottom

line.

3. Press Enter to access the menu item.

4. Press the scroll button ( or ) until the feature you want appears on the

display. You can select from Clone, Copy Collate, Auto fit, ID Card Copy, 2 Up, 4

Up, and Poster. See Special Copy Features on page 4-7 for details about each feature.

5. Press Enter to make your selection.

To use the special copy feature quickly, press Favorite Copy then you will see the assigned special copy feature on the display.

4-12 Xerox PE220

5Printing

This chapter includes:

• Printing a Document – page 5-2

• Canceling a Print Job – page 5-2

• Installing Printer Software in Windows – page 5-3

• Advanced Printing – page 5-17

• Sharing the Printer Locally – page 5-26

• Using ControlCentre – page 5-27

5Printing

• Using Your Printer in Linux – page 5-31

• Using Your Machine with a Macintosh – page 5-45

Xerox PE220 5-1

5Printing

Printing a Document

This machine allows you to print in various Windows applications, a Macintosh computer, or a Linux system. The exact steps for printing a document may vary depending on the application you use.

Canceling a Print Job

If the print job is waiting in a print queue or print spooler, such as the Printer group in Windows, delete the job as follows:

1. Click the Windows Start button.

2. For Windows 98/NT4.0/2000/Me, select Settings and then Printers.

For Windows XP, select Printers and Faxes.

3. Double-click the printer driver for this printer.

4. From the Document menu, select Cancel Printing (Windows 98/Me) or

Cancel (Windows NT 4.0/2000/XP).

NOTE: You can also access this window by simply double-clicking the

printer icon at the bottom right corner of the Windows desktop. You can also cancel the current job by pressing the Stop/Clear button on the

control panel of your printer.

5-2 Xerox PE220

Installing Printer Software in Windows

This chapter includes:

• Installing Printer Software – page 5-3

NOTE: For Windows NT 4.0/2000/XP, the system administrator should

install the software.

Installing Printer Software

All applications should be closed on your PC before beginning installation.

Installing Xerox Drivers in Microsoft Windows XP or Windows 2000 using the USB port

1. Plug the USB cable into the PE220 and connect it to your Personal

Computer (PC). Start your PC and turn on the PE220.

5Printing

2. Insert the Xerox Drivers CD into the CD-ROM drive.

3. The "Found New Hardware Wizard" will display. Confirm that the radio

button "Install the software automatically" is chosen. Click Next.

4. The Wizard will begin to install the scan driver for the PE220.

5. When the "Completing the Found New Hardware Wizard" screen dis-

plays click Finish. The scan driver for the PE220 is now loaded.

6. The "Found New Hardware Wizard" will display. Confirm that the radio

button "Install the software automatically" is chosen. Click Next.

7. The Wizard will begin to install the Print driver for the PE220.

Xerox PE220 5-3

5Printing

8. The Hardware Wizard will search the CD-ROM drive for the print driver

and will display the following screen.

9. When the "Completing the Found New Hardware Wizard" screen dis-

plays click Finish. The print driver for the PE220 is now loaded.

Installing Xerox Drivers in Microsoft Windows XP, 2000 or Windows 98/ME using the Parallel port

1. Plug the Parallel cable into the PE220 and connect it to your Personal

Computer (PC). Start your PC and turn on the PE220.

2. Insert the Xerox Drivers CD into the CD-ROM drive. In Microsoft Win-

dows click Start and then Run. Type E: Xinstall.exe, replacing "E" with the letter of your CD-ROM drive and click OK.

3. When the language selection window appears, select the appropriate

language and then click Continue.

5-4 Xerox PE220

5Printing

4. Choose the components you want to install and then click Continue.

5. Click Continue.

6. Click Finish. The driver installation is now complete.

Installing Xerox Drivers in Microsoft Windows 98 or Windows Millennium using the USB port

1. Plug the USB cable into the PE220 and connect it to your Personal

Computer (PC). Start your PC and turn on the PE220.

2. Insert the Xerox Drivers CD into the CD-ROM drive.

3. The "Add New Hardware Wizard" will display. Click Next.

4. Confirm that the radio button "Search for the best driver for your device"

is chosen. Click Next.

i) In Windows Millennium (ME) the add Hardware Wizard will search and find the scan driver. Click Finish when this process is complete. Windows ME will then display the "Add New Hardware Wizard" for the print driver, click Next. Click Finish when this process is complete. The drivers are installed and you can skip to step 9.

Xerox PE220 5-5

5Printing

ii) In Windows 98 you must specify the location. Browse to the CD-ROM drive and the "Usb" folder on the CD and click OK. Click Next when prompted then Finish. The USB composite driver is then loaded.

5. The "Add New Hardware Wizard" will display. Click Next to install the

USB hardware driver for the PE220.

6. You must specify the location. Browse to the CD-ROM drive and the

"Usb" folder on the CD and click OK. Click Next when prompted then click Finish. The USB hardware driver for the PE220 is now loaded.

7. The "Add New Hardware Wizard" will display. Click Next to install the

Scan driver for the PE220.

8. Again, you must specify the location. Browse to the CD-ROM drive and

the "Driver" folder on the CD. Then click the scan directory and then the Win98me directory and click OK. Click Next when prompted then click

Finish. The scan driver for the PE220 is now loaded.

9. In Microsoft Windows click Start and then Settings and then Printers.

Double-click the Add Printer icon.

10. The Add Printer Wizard will begin. Click Next. Choose "Local Printer"

and click Next.

5-6 Xerox PE220

5Printing

11. At the next screen click Have Disk, and browse to your CD-ROM drive.

Open the "driver" directory, then open the "Print" directory, then open the "AddPrint" directory and then choose "Win9x" directory and click OK.

12. The next screen will display the "Xerox WorkCentre PE220 Series "

driver, click Next.

13. Click the port that the printer cable is attached to, in this case USB and

click Next.

14. You can type in a name for your new printer or accept the default then

click Next.

15. Choose "Yes" to print a test page and click Finish. The PE220 driver will

now be installed and a test page should print.

Xerox PE220 5-7

5Printing

Basic Printing

Printing a Document

NOTE: Your printer driver Properties window that appears in this User

Guide may differ depending on the printer in use. However th e composition of the printer properties window is similar.

NOTE: Check the Operating System(s) that are co mpatible with your printer.

Please refer to the OS Compatibility section of Printer Specifications in your Printer User Guide.

NOTE: If you need to know the exact name of your printer, you can check

the supplied CD-ROM. The following procedure describes the general steps required for printing from

various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to the User Guide of your software application for the exact printing procedure.

1. Open the document you want to print.

2. Select Print from the File menu. The Print window is displayed. It may

look slightly different depending on your application. The basic print settings

are selected within the Print window. These settings include the number of copies and print range.

3. Select your printer

driver from the Name

drop-down list.

Make sure that your printer is selected.

4. To take advantage of the

printer features provided by your printer driver, click Properties or Pref-

erences in the application’s Print window. For details, see Printer Set- tings on page 5-9.

If you do not have Properties or Preferences, select either Setup, Printer, or Options in your Print window. Then click Properties on the

next screen.

5. Click OK to close the printer properties window.

6. To start the print job, click OK or Print in the Print window.

5-8 Xerox PE220

Printer Settings

You can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job.

Your printer properties window may differ, depending on your operating system. This User Guide shows the Properties window for Windows XP.

Your printer driver Properties window that appears in this User Guide may differ depending on the printer in use.

If you access printer properties through the Printers folder, you can view additional Windows-based tabs (refer to your Windows User Guide) and the Printer tab (see Printer Tab on page 5-15).

NOTE: Most Windows applications will override settings you specify in the

printer driver. Change all print settings available in the software application first, and change any remaining settings using the printer driver.

NOTE: The settings yo u change remain in effect only while you are usin g the

current program. To make your changes permanent, make them in the Printers folder.

5Printing

NOTE: The following procedure is for Windows XP. For other Windows OS,

refer to the corresponding Windows User's Guide or online help.

1. Click the Windows Start button.

2. Select Printers and Faxes.

3. Select your printer driver icon.

4. Right-click on the printer driver icon and select

Printing Preferences.

5. Change the settings on each tab, click OK.

Xerox PE220 5-9

5Printing

Layout Tab

The Layout tab provides options to adjust how the document appears on the printed page. The Layout

Options includes Multiple Pages per Side and Poster.

See Printing a Document on page 5-8 for more

information on accessing printer properties.

Orientation

allows you to select the direction in which information is printed on a page.

Portrait prints across the width of the page, letter style. Landscape prints across the length of the page, spreadsheet style. Rotate allows you to rotate the page

the selected degrees.

Layout Options

Layout Options allows you to select advanced printing options. You can

Portrait

Landscape

choose Multiple Pages per Side and Poster.

For details, see

Printing Multiple Pages on One Sheet of Paper (N-Up Printing)

on page 5-17.

For details, see

Printing Posters on page 5-18.

Paper Tab

Use the following options to set the basic paper handling specifications when you access the printer properties. See Printing a Document on page 5-8 for more information on accessing printer properties.

5-10 Xerox PE220

Click the Paper tab to access various paper properties.

3 4

Copies

5Printing

Copies

allows you to choose the number of copies to be printed. You can

select 1 to 999 copies.

Size

Size allows you to set the size of paper you loaded in the tray.If the required size is not listed in the Size box, click Custom. When the Custom Page Size window appears, set the paper size and click OK. The setting appears in the list so that you can select it.

Enter the custom name you want to use.

Enter the paper size.

Source

Make sure that Source is set to the corresponding paper tray. Use the Manual Feed

source when printing to special material. You need to

load one sheet at a time into the manual tray. If the paper source is set to Auto Select, the machine automatically picks up

print material in the following order: the manual tray and the paper tray.

Xerox PE220 5-11

5Printing

Type

Make sure that Type is set to Printer Default. If you load a different type of print material, select the corresponding paper type. If you use cotton paper, set the paper type to Thick for best printing. To use recycled paper, with

weighs from 20lb to 24lb (75~90g/m

), or colored paper, select Color Paper.

Scaling

allows you to automatically or manually scale your print job on a page.

You can choose from None, Reduce/Enlarge, and Fit to Page.

•

For details, see

Printing a Reduced or Enlarged Document on page 5-19.

For details, see

•

Fitting Your Document to a Selected Paper Size on

page 5-20.

Graphics Tab

Use the following Graphic options to adjust the print quality for your specific printing needs. See Printing a Document on page 5-8 for more information on accessing printer properties.

Click the Graphics tab to display the properties shown below.

Resolution

The Resolution options you can select may vary depending on your printer model. The higher the setting, the sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document.

Toner Save Mode

Selecting this option extends the life of your print cartridge and reduces your cost per page without a significant reduction in print quality.

Printer Setting: If you select this option, this feature is determined by the setting you’ve made on the control panel of the printer.

On: Select this option to allow the printer to use less toner on each page. Off: If you don’t need to save toner when printing a document, select this

option.

5-12 Xerox PE220

5Printing

Darkness

Use this option to lighten or darken your print job.

Normal: This setting is for normal documents. Light: This setting is for bolder line widths or darker gray-scale images. Dark: This setting is for finer line width, higher definition in graphics, and

lighter gray-scale images.

Advanced Options

You can set advanced settings by clicking the Advanced Options button.

TrueType Options: This option determines what the driver tells the printer about how to image the text in your document. Select the appropriate setting according to the status of your document. This option is available only when you use Windows 9x/Me.

Download as Bit Image: When this option is selected, the driver will download the font data as bitmap images. Documents with complicated fonts, such as Korean or Chinese, or various other fonts, will print faster in this setting.

Print as Graphics:

When this option is selected, the driver will download an y

fonts as graphics. When printing documents with high graphic content and relatively few TrueType fonts, printing performance (speed) may be enhanced in this setting.

Print All Text Black: When the

Print All Text Black

option is selected, all text in your document prints solid black, regardless of the color it appears on the screen.

Darken Text: When the Darken Text option is selected, all text in your document is allowed to print darker than on a normal document.

Xerox PE220 5-13

5Printing

Other Features Tab

You can select output options for your document. See Printing a Document on page 5-8 for more information about accessing the printer properties.

Click the Other Features tab to access the following feature:

Watermark

You can create a background text image to be printed on each page of your document.

For details, see

Using Watermarks on page 5-20

Overlay

Overlays are often used to take the place of preprinted forms and letterhead paper.

For details, see

Using Overlays on page 5-23

Output Options

Print Order: You can set the sequence in which the pages print. Select the print order from the drop-down list.

Normal: Your printer prints all pages from the first page to the last page. Reverse All Pages: Your printer prints all pages from the last page to the first

page. Print Odd Pages: Your printer prints only the odd numbered pages of the

document. Print Even Pages: Your printer prints only the even numbered pages of the

document.

About Tab

Use the About tab to display the copyright notice and the version number of the driver. If you have an Internet browser, you can connect to the In ternet by clicking on the web site icon. See Printing a Document on page 5-8 for more information about accessing printer properties.

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5Printing

Printer Tab

If you access printer properties through the Printers folder, you can view the Printer tab. You can set the printer configuration.

The following procedure is for Windows XP. For other Windows Operating Systems, refer to the corresponding Windows User's Guide or online help.

1. Click the Windows Start menu.

2. Select Printers and Faxes.

3. Select your printer driver icon.

4. Right-click on the printer driver icon and select Properties.

5. Click the Printer tab and set the options.

High Altitude Correction

If your printer is going to be used at a high altitude, selecting this option will optimize the print quality for those circumstances.

Using a Favorite Setting

The Favorites option, which is visible on each properties tab, allows you to save the current properties settings for future use.

To save a Favorites item:

1. Change the settings as needed on each tab.

2. Enter a name for

the item in the Favorites input box.

3. Click Save.

When you save Favorites, all current driver settings are saved.

To use a saved setting, select the item from the Favorites drop down list. The printer is now set to print according to the Favorites setting you selected.

To delete a Favorites item, select it from the list and click Delete. You can also restore the printer driver’s default settings by selecting Printer

Default from the list.

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5Printing

Using Help

Your printer has a help screen that can be activated by clicking the Help button in the printer properties window. These help screens give detailed information about the printer features provided by the printer driver.

You can also click from the upper right corner of the window, and then click on any setting.

5-16 Xerox PE220

Advanced Printing

This section explains printing options and advanced printing tasks.

NOTE: Your printer driver Properties window that appears in this User

Guide may differ depending on the printer in use . However the composition of the printer properties window is similar.

NOTE: If you need to know the exact name of your printer, you can check

the supplied CD-ROM.

Printing Multiple Pages on One Sheet of Paper (N-Up Printing)

5Printing

1 2

3 4

You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

1. To change the print settings from your software application, access

printer properties. See Printing a Document on page 5-8

2. From the Layout tab, choose Multiple Pages per Side in the Type drop-

down list.

3. Select the number of pages you want to print per sheet

(1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down list.

4. If necessary, select the page order from the Page Order drop-down list.

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5Printing

Select Print Page Border to print a border around each page on the sheet.

5. Click the Paper tab, select the paper source, size, and type.

6. Click OK and print the document.

Printing Posters

This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one postersize document.

1. To change the print settings from your software application, access

printer properties. See Printing a Document on page 5-8.

2. Click the Layout tab, select Poster in the Type drop-down list.

3. Configure the poster option:

You can select the page layout from 2x2, 3x3, or 4x4. If you select 2x2, the output will be automatically stretched to cover 4 physical pages.

2x2

3x3

5-18 Xerox PE220

Specify an overlap in millimeters or inches to make it easier to paste the sheets together.

0.15 inches

4. Click the Paper tab, select the paper source, size, and type.

5. Click OK and print the document. You can complete the poster by p asting

the sheets together.

Printing a Reduced or Enlarged Document

You can change the size of a page’s content to appear larger or smaller on the printed page.

5Printing

0.15 inches

1. To change the print settings from your software application, access

printer properties. See Printing a Document on page 5-8.

2. From the Paper tab, select Reduce/Enlarge in the Type drop-down list.

3. Enter the scaling rate in the Percentage input box.

You can also click the or button.

4. Select the paper source, size and type in the Paper Options section.

5. Click OK and print the document.

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5Printing

Fitting Your Document to a Selected Paper Size

This printer feature allows you to scale your print job to any selected paper

size regardless of the digital document size. This can be useful when you want to check fine details on a small document.

1. To change the print settings from your software application, access

printer properties. See Printing a Document on page 5-8.

2. From the Paper tab, select Fit to Page in the Type drop-down list.

3. Select the correct size from the Target Page drop-down list.

4. Select the paper source, size, and type in Paper Options.

5. Click OK and print the document.

Using Watermarks

The Watermark option allows you to print text over an existing document. There are several predefined watermarks that come with the printer, and they

can be modified, or you can add new ones to the list. See Creating a Watermark on page 5-21.

Using an Existing Watermark

1. To change the print settings from your software application, access

printer properties. See Printing a Document on page 5-8.

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5Printing

2. Click the Other Features tab, and select the desired watermark from the

Watermark drop-down list. You will see the selected watermark in the

preview image.

Preview Image

3. Click OK and start printing. NOTE: The preview image shows how the page will look when it is printed.

Creating a Watermark

1. To change the print settings from your software application, access

printer properties. See Printing a Document on page 5-8.

2. Click the Other Features tab, and click the Edit button in the Watermark

section. The Edit Watermark window appears.

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5Printing

3. Enter a text message in the Watermark Message box. You can ente r up

to 40 characters. The message displays in the preview window. When the First Page Only box is selected, the watermark prints on the

first page only.

4. Select watermark options.

You can select the font name, style, size, or grayscale level from the Font Attributes section and set the angle of the watermark from the Message Angle section.

5. Click Add to add a new watermark to the list.

6. When you have finished editing, click OK and start printing.

To stop printing the watermark, select <No Watermark> from the Watermark drop-down list.

Editing a Watermark

1. To change the print settings from your software application, access

printer properties. See Printing a Document on page 5-8.

2. Click the Other Features tab and click the Edit button in the Watermark

section. The Edit Watermark window appears.

3. Select the watermark you want to edit from the Current Watermarks list

and change the watermark message and options.

4. Click Update to save the changes.

5. Click OK until you exit the Print window.

Deleting a Watermark

1. To change the print settings from your software application, access

printer properties. See Printing a Document on page 5-8.

2. From the Other Features tab, click the Edit button in the W atermark sec-

tion. The Edit Watermark window appears.

3. Select the watermark you want to delete from the Current Watermarks

list and click Delete.

4. Click OK until you exit the Print window.

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Using Overlays

What is an Overlay?

An overlay is text and/or images stored in the computer hard disk drive (HDD)

Dear ABC

Regards

WORLD BEST

as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper. You can create an overlay containing the exact same information that is currently on your letterhead.

Creating a New Page Overlay

To use a page overlay, you must create a new page overlay containing your logo or image.

1. Create or open a document containing text or an image for use in a new

page overlay. Position the items exactly as you wish them to appear when printed as an overlay.

2. To save the document as an overlay, access printer properties. See Print-

ing a Document on page 5-8.

5Printing

3. Click the Other

Features tab, and

click Edit button in the Overlay section.

Preview Image

Xerox PE220 5-23

5Printing

4. In the Edit Overlay window,

click Create Overlay.

5. In the Create Overlay win-

dow, type a name of up to eight characters in the File name box. Select the destination path, if necessary. (The default is C:\Formover).

6. Click Save. The name

appears on the Overlay

List box.

7. Click OK or Yes to finish

creating. The file is not printed. Instead it is stored on your computer hard disk drive.

NOTE: The overlay document size must be the same as the document s you

print with the overlay. Do not create an overlay with a watermark.

Using a Page Overlay

After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:

1. Create or open the document you want to print.

2. To change the print settings from your software application, access

printer properties. See Printing a Document on page 5-8.

3. Click the Other Features tab.

4. Select the desired overlay from the Overlay drop-down list box.

5-24 Xerox PE220

5. If the overlay file you

want does not appear in the Over- lay list, click Edit button and Load Overlay, and select the overlay file.

If you have stored the overlay file in an external source, you can also load the file when you access the Load Overlay window.

Select the file and click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay List box.

5Printing

6. If necessary, click

Confirm Page Overlay When Printing. If

this box is selected, a message window appears each time you submit a document for printing, asking you to confirm your instruction to print an overlay on your document.

If this box is not selected and an overlay has been selected, the overlay automatically prints with your document.

7. Click OK or Yes until printing begins.

The selected overlay downloads with your print job and prints on your document.

NOTE: The resolution of the overlay document must be the same as the

document you want to print.

Deleting a Page Overlay

You can delete page overlays that you no longer use.

1. In the printer Properties window, click the Other Features tab.

2. Click the Edit button in the Overlay section.

3. Select the overlay you want to delete from the Overlay List box.

4. Click Delete Overlay.

5. When a confirming message window appears, click Yes.

6. Click OK to exit the Print window.

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5Printing

Sharing the Printer Locally

You can connect the printer directly to a selected computer, which is called “host computer,” on the network.

The following procedure is for Windows XP. For other Windows OS, refer to the corresponding Windows User's Guide or online help.

NOTE:

• Check the Operating System(s) that are compatible with your printer.

Please refer to the OS Compatibility section of Printer Specifications in your Printer User Guide.

• If you need to know the exact name of your printer, you can check the

supplied CD-ROM.

Setting Up a Host Computer

1. Start Windows.

2. From the Start menu select Printers and Faxes.

3. Double-click your printer driver icon.

4. From the Printer menu, select Sharing.

5. Check the Share this printer box.

6. Fill in the Shared Name field, and then click OK.

Setting Up a Client Computer

1. Right-click the Windows Start button and select Explorer.

2. Open your network folder in the left column.

3. Click the shared name.

4. From the Start menu select Printers and Faxes.

5. Double-click your printer driver icon.

6. From the Printer menu, select Properties.

7. From the Ports tab, click Add Port.

8. Select Local Port and click New Port.

9. Fill in the Enter a Port Name field with the shared name.

10. Click OK and click Close.

11. Click Apply and click OK.

5-26 Xerox PE220

Using ControlCentre

Using ControlCentre, you can create and edit Phonebook entries from your computer and configure the destination launches when you use the corresponding button on the control panel. You can also update the firmware of the machine.

1. To install the Xerox ControlCentre, insert the supplied Xerox Drivers CD.

2. From within Windows click Start and then Run. Type E: Xinstall.exe,

replacing "E" with the letter of your CD-ROM drive.

3. When the language selection window appears, select the appropriate

language and then click Continue.

4. Choose ControlCentre (if not already selected) and t hen click Continue.

5Printing

At the next screen accept your choice by clicking Continue and then click

Finish

Xerox PE220 5-27

. ControlCentre is now installed.

5Printing

To open ControlCentre:

1. Start your Windows.

2. Click the Start button on your desktop computer.

3. From the Programs or All Pro-

grams, select your printer driver

name and then Control Centre. The ControlCentre window opens.

The ControlCentre window provides the following tabs: Scan Settings, Phonebook (only available for the fax model), and

Firmware Update.

4. To exit, click the Exit button at the

bottom of each tab.

NOTE: Use the help feature by referring to the window which appears when

you click the Help button.

5-28 Xerox PE220

The Scan Settings Tab

Click the Scan Settings tab to configure the scan destination list. Scan the image to any of the software programs in the destination list.

You can also configure the scan settings, such as the output type and resolution.

Select the program from the

Available Scan Destinations and click

to add it to the Front Panel Destination List. To delete the selected program, click .

Restore Defaults

Click to restore the default settings.

Send

Downloads the settings made in the ControlCentre to your machine.

5Printing

The Phonebook Tab (fax available model only)

Click the tab to create and edit Phonebook entries.

Read.

Reads the Phonebook entries from the machine for use in the ControlCentre.

Write

Downloads the Phonebook entries from the ControlCentre to the machine.

Phonebook entries.

Edit

Allows you to edit a selected Phonebook entry in a separate Edit window.

Delete

Deletes a selected Phonebook entry.

Delete All

Deletes all Phonebook entries.

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5Printing

Group dial...

Allows you to set up group dial numbers. When you click Group dial, the following

window opens.

Enter a name for the group

Shows the numbers included in the group.

To remove a number, select it and click

Remove.

Shows the Phonebook entries you can

include in the group. Select a number and

click Add to move it to the Included numbers list.

Click to save the group dial number after adding or removing numbers for the group.

The Firmware Update Tab

Click the Firmware Update tab to update the firmware of your machine. This feature should be used by an authorized technician. Please consult with the purchase point.

5-30 Xerox PE220

Using Your Printer in Linux

You can use your machine in a Linux environment.

Getting Started

The supplied CD-ROM provides you with the Xerox MFP driver package for using your machine with a Linux computer.

The Xerox MFP driver package contains printer and scanner drivers, providing the ability to print documents and scan images. The package also delivers powerful applications for configuring your machine and further processing the scanned documents.

After the driver is installed on your Linux system, the driver package allows you to monitor a number of MFP devices via fast ECP parallel ports and USB simultaneously. The acquired documents can then be edited, printed on the same local MFP or network printers, sent by e-mail, u ploaded to an FTP site, or transferred to an external OCR system.

5Printing

The MFP driver package is supplied with a smart and flexible installation program. You don't need to search for additional components that might be necessary for the MFP software: all required packages will be carried onto your system and installed automatically; this is possible on a wide set of the most popular Linux clones.

Installing the MFP Driver

System Requirements

Supported OS

• Redhat 7.1 and above

• Linux Mandrake 8.0 and above

• SuSE 7.1 and above

• Caldera OpenLinux 3.1 and above

• Turbo Linux 7.0 and above

• Slackware 8.1 and above

Recommended Hardware Requirements

• Pentium IV 1 GHz or higher

• RAM 256 MB or higher

• HDD 1 GB or higher

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5Printing

NOTE:

• It is necessary to claim swap partition of 300 MB or larger when working

with large scanned images.

• The Linux scanner driver supports the optical resolution at maximum.

Please refer to the scanner and copy section of Specifications in your Printer User Guide.

• You can check your printer name in the supplied CD-ROM.

Software

• Linux Kernel 2.4 or higher

• Glibc 2.2 or higher

• CUPS

• SANE

Installing the MFP Driver

1. Make sure that you connect your machine to your computer. Turn both

the computer and the machine on.

2. When the Administrator Login window appears, type in root in the Login

field and enter the system password.

NOTE: You must log in as a super user (root) to install the printer softwa re. If

you are not a super user, ask your system administrator.

3. Insert the printer software CD-ROM. The CD-ROM will automatically run.

If the CD-ROM does not automatically run, click the icon at the bottom of the desktop. When the Terminal screen appears, type in:

[root@localhost root]#cd /mnt/cdrom/Linux [root@localhost root]#./install.sh

NOTE: The installation program runs automatically if you have an autorun

software package installed and configured.

4. Click Install.

5-32 Xerox PE220

5. When the welcome screen appears, click Next.

6. When the installation is complete, click Finish.

5Printing

The installation program has added the MFP Configurator desktop icon and Xerox MFP group to the system menu for your convenience. If you have any difficulties, consult the onscreen help that is available through your system menu or can otherwise be called from the driver package windows applications, such as MFP Configurator or Image Editor.

Uninstalling the MFP Driver

1. When the Administrator Login window appears, type in root in the Login

field and enter the system password.

NOTE: You must log in as a super user (root) to install the printer software. If

you are not a super user, ask your system administrator.

2. Insert the printer software CD-ROM. The CD-ROM will automatically run.

3. If the CD-ROM does not automatically run, click the icon at the bottom

of the desktop. When the Terminal screen appears, type in: [root@localhost root]#cd /mnt/cdrom/Linux

[root@localhost root]#./install.sh

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5Printing

NOTE: The installation program runs automatically if you have an autorun

software package installed and configured.

4. Click Uninstall.

5. Click Next.

6. Click Finish.

Using the MFP Configurator

MFP Configurator is a tool primarily intended for configuring MFP devices. Since an MFP device combines the printer and scanner, the MFP Configurator provides options logically grouped for printer and scanner functions. There is also a special MFP port option responsible for the regulation of access to an MFP printer and scanner via a single I/O channel.

After installing the MFP driver (see Installing the MFP Driver on page 5-31), the MFP Configurator icon will automatically be created on your desktop.

Opening the MFP Configurator

1. Double-click MFP Configurator on the desktop.

You can also click the Startup Menu icon and select the MFP Configurator.

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Xerox PE220 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

1 Welcome

About This Guide

Getting to know your machine

Control Panel Functions

Special Features

Customer Support

Safety Notes

Regulatory Information

2 Getting Started

Unpacking the machine

Installing the Smart Kit ® Print Cartridge

Loading Paper

Making Connections

Switching On the Machine

Installing Printer Software

3 Paper Handling

Selecting Print Materials

Loading Paper

Copy Output Tray

4 Copying

Making Copies

Selecting Copy Options

Copy Setup

5Printing

Printing a Document

Installing Printer Software in Windows

Basic Printing

Advanced Printing

Sharing the Printer Locally

Using ControlCentre

Using Your Printer in Linux