Xerox PE16i-3113 User Manual
LEGAL NOTICES
Copyright © 2002 by ScanSoft, Inc. All rights reserved. No part of this publication may be
transmitted, transcribed, reproduced, stored in any retrieval system or translated into any
language or computer language in any form or by any means, mechanical, electronic,
magnetic, optical, chemical, manual, or otherwise, without prior written consent from the
Legal Departme nt at ScanSoft, Inc., 9 Cent ennial Drive, Peabody, Massachusetts 01960,
United States of America.
The software described in this book is furnished under license and may be used or copied only
in accordance with the terms of such license.
MPORTANT NOTI CE
I
ScanSoft, Inc. provides this publication "as is" without warranty of any kind, either express or
implied, including but not limited to the implied warranties of merchantability or fitness for a
particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied
warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft
reserves the right to revise this publication and to make changes from time to time in the
content hereof without obligation of ScanSoft to notify any person of such revision or
changes.
RADEMARKS AND CREDITS
T
ScanSoft, OmniPage, OmniPage SE, OmniPage Pro, PaperPort, Pagis, True Page, Direct OCR,
AutoOCR, OCR Proof reader are registered trademarks or trademarks of ScanSoft, Inc., in the
United States and/or other countries.
All other trademarks and tradenames are hereby recognized and may be registered to their
respective holders.
ScanSoft, Inc.
9 Centennial Drive
Peabody, MA 01960,
United States of America
Part Number 58-28001-05A
C ONTENTS
WELCOME VII
Using this guide viii
Getting online help ix
Online HTML Help ix
Context-Sensitive H e lp ix
Tech Notes x
Glossary x
OmniPage SE x
1INSTALLATION AND SETUP 11
System requirements 12
Installing OmniPage SE 13
Setting up your scanner with OmniPage SE 14
How to start the program 16
Registering your software 17
New features in OmniPage Pro 11 18
OmniPage SE and OmniPage Pro 11 19
2INTRODUCTION 21
What is optical character recognition 22
OmniPage SE’s OCR capabilities 22
Documents in OmniPage SE 23
Basic processing steps 23
The OmniPage SE desktop 24
The Standard t oolbar 25
OMNIPAG E SE USER’S GUIDE iii
The Menu bar 25
The Image toolbar 26
The Formatting toolbar 26
The OmniPage Toolbox 27
Managing documents 28
Thumbnail view 28
Detail view 29
Customizing columns in Detail view 30
Deleting pages from a document 30
Printing a document 30
Closing a document 31
OmniPage Documents
Why save to OPD 32
How to save to OPD 32
Settings 33
31
3 TUTORIAL: PROCESSING DOCUMENTS 35
Quick Start Guide 36
Loading and recognizing sample image files 36
Scanning and recognizing a single page 36
Processing documents using the OCR Wizard 39
Processing documents automatically 42
Command buttons 43
Processing documents manually 44
Processing a document automatically and
finishing it manually 46
Processing from other applications 47
How to set up Direct OCR 47
How to use Direct OCR 47
iv CONTENTS
How to use OmniPage SE with your
PaperPort software 48
Processing documents with Schedule OCR 49
Defining the source of page images 50
Input from image files 5 0
Input from scanner 51
Scanning with an ADF 52
Scanning long documents without an ADF 53
Describing the layout of the document 53
Manual zoning 55
Working with zones 55
Zone properties 56
Table grids in the image 58
Using zone templates 59
4 PROOFING AND EDITING 61
Proofreading OCR results 62
Checking recognized text against original 63
User dictionaries 64
IntelliTrain 65
The editor display and views 68
Text and image editing 69
Reading text aloud 70
Page outline 72
5 SAVING AND EXPORTING 73
Preparing recognition results for export 74
Saving to file 75
Saving original images 75
Saving recognition results 76
Saving a document as you work 77
Copying a document to the Clipboard 78
Sending a document as a mail attachment 79
OMNIPAG E SE USER’S GUIDE v
6 TECHNICAL INFORMATION 81
Troubleshooting 82
Solutions to try first 82
Testing OmniPage SE 83
Low memory problems 84
Low disk space problems 84
Supported file types 85
File types for opening and saving images 85
File types for saving recognition results 86
Saving to PDF 87
OCR problems 88
Text does not get recognized properly 88
Problems with fax recognition 89
System or perform ance problems duri ng OCR 89
Uninstalling the software 90
INDEX 91
vi CONTENTS
Welcome
Welcome to OmniPage SETM, and thank you for using our software!
The following documentation has been provided to help you get
started and give you an overview of the program.
This User’s Guide
This Guide introduces you to using OmniPage SE. It includes
installation and setup instructions, a description of the program’s
commands and working areas, task-oriented instructions, ways to
customize and control processing, and technical information. The
Guide is presented in PDF format, allowing you to use hyperlink
jumps on cross-references and other navigation tools in your PDF
viewer.
Online Help
OmniPage SE’s online Help contains information on features,
settings, and proced ures . The on line H elp is pr o vided as HTML he lp ,
and has been designed for quick and easy information retrieval.
Comprehensive context-sensitive help aims to provide just enough
assistance to let y ou keep working wi thout delay. Please see the se ction
Getting online help.
Readme File
The Readme file cont ains last -minute info rmation about the softwa re.
Please read it before using OmniPage SE. To open this HTML file,
choose Readme in the OmniPage SE Installer or afterwards in the
Help menu.
Scanning and other information
ScanSoft’s web site at www.scansoft.com provides timely information
on the program. The Scanner Guide contains up-dated information
about supported scanners and related issues. Access ScanSoft’s web site
from the OmniPage SE Installer or afterwards from the Help menu.
OMNIPAG E SE USER’S GUIDE vii
USING THIS GUIDE
This Guide is written with the assumption that you know how to
work in the Microsoft Windows environment. Please refer to your
Windows documentation if you have questions about how to use
dialog boxes, menu commands, scroll bars, drag and drop
functionality, shortcut menus, and so on.
We also assume you are familiar with your scanner and its supporting
software, and that the scanner is installed and working correctly before
it is setup with OmniPage SE. Please refer to the scanner’s own
documentation as necessary.
The following conventions are used in this Guide:
Bold Introduces new terms and presents sub-headings.
Italic Names sections in this Guide (unless otherwise stated,
the section is located in the same chapter as the
reference).
Names the main buttons used in automatic processing:
Start, Stop, Finish, Additional.
viii WELCOME
Non-serif
Note
Tip
Presents file names: sample.tif
Presents an item of additional information.
Pre sents ideas for using pro gram features to accompl ish
specific tasks.
GETTING ONLINE HELP
In addition to using this Guide, you can use OmniPage SE’s online
Help to learn about features, settings, and procedures. Online Help is
available after you install OmniPage SE.
Online HTML Help
Open OmniPage SE’s online Help at its top level by choosing
OmniPage SE Help Topics at the top of the Help menu. This allows
you to see topics arranged in a Table of Contents, search an
alphabetical list of keywords or make full-text searches through the
topics. Other items in the Help menu provide access to useful topics
or web pages.
Press F1 as you are working with the program to see an online help
topic relating to the current screen area, dialog box or warning
message.
Context-Sensitive Help
You can get concise on-the-spot information in a popup window
about a particular OmniPage SE menu item, toolbar button, screen
area or dialog box, in the following ways:
Click the Help button in the Standard toolbar to get the help icon.
Click this on any item on the deskto p outside a di alog bo x or warnin g
message.
Press Shift + F1 to get the same help icon.
Click the question mark button in the upper right corner of a dialog
box and then click an item in the dialog box to see the popup window.
Some dialog boxes or warning messages have their own Help button,
or a help text. Click the button or the text to get information on the
dialog or message box.
Click anywhere to remove a context-sensitive popup Help window.
OMNIPAG E SE USER’S GUIDE ix
Tech Notes
ScanSoft’s web site at www.scansoft.com contains Tech Notes on
commonly reported issues using OmniPage SE. Web pages may also
offer assistance on the installation process and troubleshooting.
Glossary
This Guide does not include a glossary. The online Help has a
comprehensive gl oss ary, with its own alphabetical i ndex an d a table of
contents. Please consult it if you want to find the meaning of a term
used in this Guide or in the program.
OMNIPAGE SE
The product you have is a Special Edition of the world-renown
OmniPage ProTM software. This edition has been developed for
distribution by selected scanner manufacturers and contains a subset
of the features of the OmniPage Pro 11 product. This Guide and the
online Help de s cri be th e features of the ful l p ro duct, us ing a n SE ic on
to document the differences between the two products.
x WELCOME
If you find the additional features of the professional product would
be of benefit to you, you can use online facilities to upgrade your
Special Edition to OmniPage Pro 11.
1
Installation and setup
This chapter provides information on installing and starting OmniPage
SE. It presents the following topics:
u System requirements
u Installing OmniPage SE
u Setting up your scanner with OmniPage SE
u How to start the program
u Registering your software
u New features in OmniPage Pro 11
u OmniPage SE and OmniPage Pro 11
OMNIPAG E SE USER’S GUIDE 11
SYSTEM REQUIREMENTS
You need the following minimum system requirements to inst all and run
OmniPage SE:
u A computer with a Pentium or higher processor
u Microsoft Windows 95, Window s 98, Windows ME, Windows
2000, or Windows NT 4.0
u 32MB of memory (RAM), 64MB recommended
u 75MB of free hard di sk space for the applica tion files plus 10MB
working sp ace during installation
u 9MB for Microsoft Inst aller (MSI) if n ot present and 44M B for
Internet Explorer if not present. (These are present as part of the
operating system in Windows 98, Windows ME and Windows
2000.)
u SVGA monitor with 256 colors and 800 x 600 pixel resolution
u Windows-compatible pointing device
u CD-ROM drive for installation
u A compatible scanner if you plan to scan documents. Please see
the Scanner Guide at ScanSoft ’s web site (www.scansoft.com) for
a list of supported scanners.
12 INSTALLATION AND SETUP
Note Performance and speed will be enhanced if your computer’s
processor, memory, and available disk space exceed minimum
requirements.
INSTALLING OMNIPAGE SE
OmniPage SE’s installation program takes you through installation with
instructions on every screen.
Before installing OmniPage SE:
u Make sure your scanner is connected, turned on, and compatible
with your system.
u Close all other applications, especially anti-virus programs.
u Log into your computer with administrator privileges if you are
installing on Windows 2000 or Windows NT.
u If you have previous OmniPage software on your system, the
installer will ask for your consent to uninstall that software first.
t To install OmniPage SE:
1. Insert OmniPage SE’s CD-ROM in the CD-ROM drive. The
installation program sho uld start automatically. If it does not start,
locate your CD-ROM drive in Windows Explorer and double-click
Autorun.exe program at the top-level of the CD-ROM.
the
2. Choose a language to use during installation. This language will be
used for the Text-to-Speech system and as the program’s interface
language. The program interface language is used for displays such as
menu items, dialog boxes, warning messages and so on. You can
change the interface language later from within OmniPa ge SE, but
your choice at installation time determines which Text-to-Speech
system will be installed with the program. References to the Text-toSpeech faciliy do not apply to OmniPage SE.
3. Follow the instructions on each screen to install the software. All files
needed for scanning are copied automatically during installation.
Note Sometimes uninstalling and then reinstalling OmniPage SE will
solve a problem. See Uninstalling the software at the end of chapter 6.
INSTALLING OMNIPAGE SE 13
Note In OmniPage Pro 11, Text-to-Speech is available for English
(British and US), French, German, Italian, Portuguese or Spanish. This is
not available in OmniPage SE. See also the section Reading text aloud in
chapter 4.
SETTING UP YOUR SCANNER WITH OMNIPAGE SE
All files needed for scanner setup and support are copied automatically
during the program’s installation. Before using OmniPage SE for
scanning, your scanner should be correctly installed and tested for correct
functionality.
Scanner installa tion and setup ar e done throug h the Scan ner W izar d. You
can start this yourself, as described belo w. Otherwise, the Scanner Wizard
appears when you first attempt to perform scanning from OmniPage SE.
Please follow these steps to use the Scanner Wizard to setup your scanner
with OmniPage SE:
u Choose StartÉProgramsÉScanSoft OmniPage SEÉ Scanner
Wizard
or click the Setup button in the Scanner panel of the Options
dialog box.
or choose a scan command in the Get Page drop-down list in the
OmniPage Tool box.
14 INSTALLATION AND SETUP
u Choose Select scanning source, then click Next.
u Click once on your scanner’s TWAIN driver to select it, then
click Next.
u Choose Yes to test your scanner configuration, then click Next.
u The wizard will now test the connection from the computer to
your scanner. Click on Next.
u Insert a test page into your scanner.
u The wizard is now prepared to do a basic scan using your scanner
manufacturer’s software. Click on Next.
u Your scanner’s native user-interface will appear. Click on Scan to
begin the sample scan.
u If necessary, click on Inverse Image… or Missing Image… and
make the approp riate selections.
u Once the image appears correctly in the window, click on Next.
u Select the item that most appropriately describes your scanner,
then click on Next.
u Click on Next to proceed to page size.
u The page sizes that the Scanner Wizard believes that your
scanner supports are listed in the window. To make any changes
to the page sizes, click on Advanced, make the changes and then
click on Next.
u Insert a page with text but no pictures into your scanner. Click
on Next to begin a scan in black and white mode.
u If necessary, click on Inverse Image… or Missing Image… and
make the approp riate selections.
u Once the image appears correctly in the window, click on Next.
u If you have a color scanner, insert a color photograph or a page
with a color picture into your scanner. Click on Next to begin a
scan in color mode. If necessary, click on Inverse Image… or
Missing Image… and make the appropria te s electi ons. O nce the
image appears correctly in the window, click on Next. If your
scanner cannot scan in color, skip this step.
u Insert a photograph or a page containing a picture into your
scanner. Click on Next to begin a scan in grayscale mode. If
necessary, click on Inverse Image… or Missing Image… and
make the approp riate selections. Once the image appears
correctly in the window, click on Next.
u You have successfully configured your scanner to work with
OmniPage SE! Click on Fi nish.
SETTING UP YOUR SCANNER WITH O MNIPAGE SE 15
To change the scanner settings at a later time , or to set up a different
scanner, or to test and repair an installed scanner, please follow one of
these two methods to reopen the Scanner Wizard:
u StartÉProgramsÉScanSoft OmniPage SEÉScanner Wizard or
u StartÉProgramsÉScanSoft OmniPage SEÉOmniPage
SE
ÉTools menuÉOptionsÉScanner…ÉSetup button.
Note To test and repair an improperly functioning scanner, follow the
procedure above, selecting ‘Test and configure current scanning source’ at
the start of the process.
HOW TO START THE PROGRAM
To start OmniPage SE do one of the following:
u Click Start in the Windows taskbar and choose
Programs
u Double-click the OmniPage SE icon in the program’s installa tion
folder or on the Windows desktop if you placed it there.
ÉScanSoft OmniPage SEÉOmniPage SE.
16 INSTALLATION AND SETUP
u Double-click an OmniPage Document (OPD) icon or file name;
the clicked document is loaded into the program. See OmniPage
Documents in chapter 2.
On opening, OmniPage SE’s title screen is displayed and then its desktop .
See chapter 2 for a n introduction to OmniPage SE’s desktop.
There are several ways of running the program with a limited interface:
u Use the Schedule OCR program. Click Start in the Windows
taskbar and choose ProgramsÉScanSoft OmniPage SEÉ
Schedule OCR. See Processing documents with Schedule OCR in
chapter 3.
u Click Acquire Text from the File menu of an application
registered with the Direct OCR™ facility. See How to set up
Direct OCR in chapter 3.
u Right-click an image file icon or file name for a shortcut menu.
Select a sub-menu item from ‘Convert To...’ to define a target.
u Use OmniPage SE with ScanSoft’s PaperPort
®
or Pagis®
document management products, to add OCR services. See How
to use OmniPage SE with your PaperPort software in chapter 3.
REGISTERING YOUR SOFTWARE
ScanSoft’s registration Wizard runs at the end of installation. We provide
an easy electronic form that can be completed in less than fi ve m inutes.
When the form is filled, and you click Send the program will search an
Internet connection to immediately perform the registration online.
If you did not register the software during installation, you will be
periodically invi ted to register later. You can go to www.scansoft.com to
register online. Click on Support and from the main support screen
choose Register on the left-hand column.
For a statement on the use of your registration data, please see ScanSoft’s
Privacy Policy.
REGISTERING YOUR SOFTWARE 17
NEW FEATURES IN OMNIPAGE PRO 11
The OmniPage® product family i s augmented by OmniPage Pro 11 and
OmniPage SE. This section lists enhancements introduced in the
professional product OmniPage Pro 11. Some of these are incorporated
in OmniPage SE, as detailed in the next section.
New features in OmniPage Pro 11 compared to OmniPage Pro 10 are:
u Greater accuracy - redeveloped recognition engines make
OmniPage Pro 11 the most accurate OmniPage ever.
u Improved page layout - OmniPage Pro 11 will allow you to retain
formatting that is true to the original, even on pages with nongridded table s, headers and foote rs and dropped capitals.
u More intellige nt proofread ing - new IntelliTrain feature
automatically u ses previous corrections to generate better OCR
results.
u PDF capability - now you can import PDF files (even read-only
files) and convert them to your favorite program files (Word,
Excel, etc.). You can also create PDF files from any paper
document or image files.
18 INSTALLATION AND SETUP
u Better HTML - new WYSIWYG (What You See Is What You
Get) HTML output will handle graphics, text, and backgrounds
to keep your web output l ooking like the origi nal document.
u Language support - OmniPage Pro 11 now supports over 100
languages and extends to the Greek and Cyrillic alphabets.
u Detail view - this pro vides mor e custo mizable infor mati on about
each page, making it easier to handle pages in a document.
u Text Editor - a new fully-featured WYSIWYG editor for
recognition results, with a wide range of editing tools, color
support, and a choice of four formatting levels for display and
export.
u Better results on degraded text - a new despeckle module
significantly reduces errors on spotty, shaded and color
backgrounds.
OMNIPAGE SE AND OMNIPAGE PRO 11
This list documents features which are not incorporated in OmniPage
SE, but which can become available by upgrading to OmniPage Pro 11:
u Significant improvement in recognition accuracy.
u Access to the IntelliTrain character training facility.
u Abitity to open and read the contents of PDF files.
u Ability to save recognized documents to PDF format.
u Ability to open TIFF FX image files.
u Handling LZW TIFF and GIF image files for input and output.
u Support for WYSIWYG HTML 4.0 output.
u Language support rises from about 50 to over a hundred.
u Access to text-to-speech software, allowing recognized texts to be
read aloud.
For more information or to upgrade, please visit www.scansoft.com,
make a selection from the country/continent list if you prefer a different
language, then click on the OmniPage icon.
OMNIPAGE SE AND OMNIPAGE PRO 11 19
20 INSTALLATION AND SETUP
2
Introduction
You probably use your computer for business correspondence, preparing
reports, handling data and an ever-increasing number of other uses. The
challenge is that, in spite of the digital revolution, certain sources of
information still circulate in printed, paper form and cannot be used
immediately in a computer.
For example, if you want to incorporate information from a magazine
article in a report you are preparing, you somehow have to get the text
from the article into your computer. Painstakingly retyping the article is
not an appealing solution.
This chapter introduces you to the solution: optical character recognition
(OCR). It describes how OmniPage SE uses OCR technology to
transform text from scanned pages or image files into editable text for use
in your favorite computer applications.
The chapter includes the following sections:
u What is optical character recognition
u Documents in OmniPage SE
u Basic processing steps
u The OmniPage SE desktop
u Managing documents
u OmniPage Documents
u Settings
OMNIPAG E SE USER’S GUIDE 21
WHAT IS OPTICAL CHARACTER RECOGNITION
Optical charac ter recognition is the process of extracting text from an
image. This image can result from scanning a paper document or
opening an electronic image file.
characters; they have many tiny dots (pixels) that together form character
shapes. These present a picture of the text on a page.
During OCR, OmniPage SE 11 analyzes the character shapes in an image
and defines solutions to produce editable text. After OCR, you can save
the resulting text to a variety of word-processing, desktop publishing or
spreadsheet applications.
OmniPage SE’s OCR capabilities
In addition to text recog n ition, OmniPage SE can retain the following
elements of a document through the OCR process.
Graphics
Photos, logos, and drawings are examples of graphics.
Text formatting
Font types, sizes and styles (such as bold, italic and underlines
examples of character formatti ng. Inden ts, tabs, margi ns and lin e spacin g
are examples of paragraph formatting.
Images do not have editable text
) are
22 INTRODUCTION
Page formatting
Column structure, table format s, and placement of gr aphics and h eadings
are examples of page formatting.
The graphics, text and page formatting elements that OmniPage SE
retains are deter m ined by the settin gs you select. Refer to the Settings
Guidelines in the online Help for more information about selecting
settings.
Note OmniPage SE only recognizes machine-generated characters such
as offset or laser-printed or typewritten text. However, it can retain
handwritten text, such as a signature, as a graphic.
Documents in OmniPage SE
OmniPage SE handles documents one at a time. When you acquire your
first image (from scanner or from file) a new document is started. Further
acquired images are added to the same document, until you save and
close it.
A document in OmniPage SE consists of one image for each document
page. After you perform OCR, the document will also contain recognized
text, displayed in the Text Editor, possibly along with graphics and tables.
For more information on screen areas, see the section The OmniPage SE
desktop.
Basic processing steps
There are two main ways of handling documents: with automatic
processing or manual processing. See chapter 3, Processing documents
automatically and Processing documents manually. The basic steps for both
processing methods are broadly the same:
1. Bring a set of images into OmniPage SE.
You c an scan a paper document with or without an Automatic
Document Feeder (ADF) or load one or more image files. The
resulting images appear in miniature in the Document Manager’s
Thumbnail view and the pages are summarized in its Detail view.
The image of the current page is displayed in the Original Image
area.
2. Perform OCR to generate editable text.
During OCR, OmniPage SE creates zones around elements on the
page that will be p rocessed, and then int erprets text characters or
graphics in each zone. Manual and template zoning are also possible.
After OCR, you can check and correct errors in the document using
the OCR Proofreader and edit the document in the Text Editor.
3. Export the document to the desired location.
You can save your document to a specified file name and type, place
it on the Clipboar d, or se nd it as a mai l attac hment. You can save it as
an OmniPage Document (OPD) as described later. You can save the
same document repeatedly to different destinations, different file
types, with different settings and levels of formatting. See chapter 5.
WHAT IS OPTICAL CHARACTER RECOGNITION 23
Standar d toolbar
OmniPage
Toolbox
The current page
has a pale border.
This page has
been recognized.
Thumbnail view
shows a picture of
each page in the
document.
THE OMNIPAGE SE DESKTOP
OmniPage SE’s desktop has a title bar and a menu bar along the top and
a status bar along the bottom. It has three main working areas, separated
by splitters: the Document Manager, the Original Image area and the
Text Editor . The Document M anager has two tabbed pa nels: Thumbnail
view and Detail view. The Original Image area has an Image toolbar and
the Text Editor has a Formatting toolbar.
Formatting toolbar
Page navigation
buttons
Buttons to show,
hide or rearrange
the working
areas.
24 INTRODUCTION
Image
toolbar
Original Image area:
This displays the image of the current page,
together with any zones automatically or
manually placed on the image.
Drag this splitter to left or right
to resize the working areas.
The Text Editor view
buttons offer four
formatting levels.
Text Editor: This is
displaying the recognition
results from the current
page in True Page™ view.
Note To control which of the three views (Document Manager,
Original Image, and Text Editor) are displayed, check or uncheck each
view from the View menu or with the status bar buttons.
The OmniPage Toolbox lets you control processing. It can have three
states, depending which of the three tab buttons on the left is clicked. In
the picture, we display its appearance for Manual OCR. We show the
program wi th a thr ee-page docum ent. P ag e one is t he curre nt page, which
has been recognized and proofed. Page two has been recognized but not
proofed yet. Page three has been acquired and manually zoned, but not
recognized yet. The icons at the botto m right of the thu m bnail images
show page status.
Status bar buttons let you show, hide or rearrange the main screen areas
and move to other pages in the document. A right mouse click in any
screen area brings up a shortcut menu with the most useful commands
for that area.
The Standard toolbar
The Standard toolbar contains buttons and a drop-down list for
performing standa rd tasks. It can be floated and docked to any e dge of
the OmniPage SE desktop. All these functions can also be accessed from
menus.
New
start a new
document.
Open an
OmniPage
Document
Save the current
document under
the name and type
of its last save.
Print images or
recognition results
from all or
selected pages.
The Menu bar
For concise information on any menu item, click the context-sensitive
help button and t hen click a menu item. A popup text explains the
purpose of the menu item. Click anywhere to close the popup.
Proofread
the recognized
text.
Cut the current
selection in the
Text Editor.
Copy
the current Text
Editor selection.
Paste selection
into the Text
Editor.
Undo
the last
editing
action.
Open the
Options dialog
box.
THE O MNIPAGE SE DESKTOP 25
Zoom the active area:
Original Image or Text
Editor.
Contextsensitive Help
The Image toolbar
The Image toolbar contains buttons that allow you to zoom in or out on
the current image or to rotate it. They also allow you work with zones
and table dividers on the page. See chapter 3, Manual zoning and Table
grids in the image. Here we summarize the purpose of the buttons. The
Image toolbar can be f loated (that is, undocked and moved anywhere on
the desktop). It can be docked to any edge of the Original Image area.
Draw
rectangular
zones.
Draw
irregular
zones.
Add
to a zone or
combine
zones.
Subtract
from zone or
separate
zones.
Tip You can also resize or rotate the original image with a shortcut
menu. Right click in the Original Image area outside a zone and select a
zoom or rotation value.
The Formatting toolbar
The Formatting toolbar contains buttons that allow you to edit
recognized text in the Text Editor. See Text and image editing in chapter
4. Here we summarize the purpose of the buttons. The Formatting
toolbar always remains along the top of the Text Editor.
Reorder
zones.
Zone
properties
Move
row or column
dividers in a
table.
Insert
column
dividers in a
table.
Insert
row dividers
in a table.
Remove
row or column
dividers one by
one.
Remove/
replace all
row and column
dividers.
Rotate
images.
Zoom in
on page
image.
Zoom out
from page
image.
Paragraph
styles
26 INTRODUCTION
Font name Font size
Bold Underline
Paragraph
alignment
BulletsItalic
Show/hide non-
printing characters.
The OmniPage Toolbox
This Toolbox lets you drive the processing. By default it is located along
the top of the OmniPage SE desktop, just above the working areas. It can
be floated and also be docked along the bottom of the desktop.
It has three tabs on the le ft: AutoOCR™, Manual OCR and OCR
Wizard. Click one to see its controls in the Toolbox. The picture at the
beginning of this section showed the OmniP ag e desktop wi th the Ma nual
OCR toolbar. The AutoOCR toolbar looks like this.
Automatic processing is started, and can be stopped and re-started with
the buttons on the right of the toolbar. The use of these buttons is
explained in Processing documents automatically in chapter 3. The effects
of other settings are also described in chapter 3, Tutorial: Processing
documents
You can switch between automatic and manual processing any time the
program is not busy with processing. That means you can switch between
them while you are working within a docu me nt. You can automatically
process some pages, then add more pages with manual processing. After
processing a stack of pages automatically, you can inspect the results and
then go back to reprocess certain pages manually. This procedure is
described in chapter 3 in the section Processing a document automatically
and finishing it manually.
OmniPage SE must be empty when you start the OCR Wizard. See the
section Processing documents using the OCR Wizard in chapter 3. When
you have used the OCR Wizard to process and save a document, it
remains in the program and can be further processed (adding more pages,
rerecognizing pages etc.) with either manual or automatic processing.
THE O MNIPAGE SE DESKTOP 27
MANAGING DOCUMENTS
The Document Manager is situated on the left of the OmniPage SE
desktop. It has two tabbed panels: Thumbnail view and Detail view.
Click a tab to see its view. Both views summarize the pages in the
document and are synchronized: the current and selected pages remain
the same when you switch views. Our pictures show the two views with
the same four-page document. Pages 1 and 2 are selected and page 4 is
the current pag e, that is, the one shown in the Original Image area. The
Document Manager shows page status with the following icons:
Page Status
1 Acquired —
2 Zoned —
3 Recognized
4 Proofed
Thumbnail icon
Detail
icon
Thumbnail view
This presents a vertical set of numbered thumbnail images, one for each
page in the document. Scroll to see pages as necessary . The curre nt page has
a paler background and its page number text appears bold. You can select
multiple pages in the document; these have a ‘pushed-in’ appearance. A
status icon appears at the bottom right of each page as described above.
Jump to a page: Click the icon of the desired page.
Reorder a page: Click the thumbnail of the page you want to move and
drag it above the desired page number. Pages are renumbered
automatically.
Page image has been...
Acquired with no manual or template zones and has
not yet been recognized.
Acquired and manual or template zones have been
placed; not yet recognized.
Recognized, but not proofread, or proofing was
interrupted on the page.
Recognized, and proofing has reached the end of
the page.
28 INTRODUCTION
Delete a page: Select the thumbnail of the page you want to delete and
press the Delete key.
Select multiple pages: Hold down the Shift key and cli ck two
thumbnails to select all pages between and including them. Hold down
the Ctrl key as you click thumbnails to add pages to a selection one by
one. Then you can move or delete the selected pages as a group, or send
them to (re)recognition.
Detail view
This facility is new to OmniPage SE. It provides an overview of your
document with a table. Each row represents one page. Columns present
statistical or status information for each page, and (where appropriate)
document totals. The pictur e below sho ws the defaul t columns on t he left
and four columns which a user has specified.
Move the cursor
onto the page’s
status icon to see
a thumbnail of the
page.
This shows the
number of
zones of each
type on the
page.
The current page is shown with a highlight. You ca n use Deta il v iew for
page operations, as follows:
Jump to a page: Click the row of the desired page.
Reorder a page: Click the row of the page you want to mov e an d dra g it
to the desired location. An arrow indicator on the left shows where the
page will be inserted. Pages are renumbered automatically.
Delete a page: Select the row of the page you want to delete and press the
Delete key.
Select multiple pages: Hold down the Shift key and click two page rows
to select all pages be tween and including them. Hold down the Ctrl key
as you click rows to add pages to a selection one by one. Then you can
move or delete the selected pages as a group, or send them to
(re)recognition.
When multiple pages are being selected, the page set as current does not
change. All selected pages are highlighted.
Tip Get image size information by hovering the cursor over a thumbnail
or outside a zone on an original image. A popup text displays the image
size in pixels and the program’s unit of measurement. Image resolution is
also shown.
MANAGING DOCUMENTS 29
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