Xerox P12 User Manual

DocuPrint P12

User Guide

602E20580
11/97

Xerox Corporation
800 Phillips Road
Webster, New York 14580

©1997 Xerox Corporation. Xerox®, The Document Company®, the stylized X, and
the identifying product names and numbers herein are registered trademarks of
Xerox Corporation. Xerox Canada Ltd. is the licensee of all the trademarks.

Copyright protection claimed includes all forms and matters of copyrighted material
and information now allowed by statutory of judicial law or hereinafter granted,
including without limitation material generated from the software programs which are
displayed on the screen such as icons, screen display tools, ets.

Product names used in this guide may be trademarks or registered trademarks of
their respective companies and are hereby acknowledged.

All non-Xerox brands and product names are trademarks or registered trademarks
of their respective companies.

Introduction

Thank you for purchasing this laser printer.
The Xerox DocuPrint P12 is a desktop laser printer specially designed for the demanding small

office and home office users. It uses Adobe
which provides all the performance and power you need for your business, small workgroup and
personal printing.

In this manual you will find all the information essential for the operation and care of your laser
printer. So, do keep it handy should you experience any difficulties with the printer.

®

PrintGear® , a highly innovative printing technology,

Energy Star

This printer contains advanced energy conservation technology
which reduces power consumption when it is not in active use.

When the printer does not receive data for an extended period of
time, power consumption is automatically lowered.

The energy star emblem does not represent EPA endorsement of
any product or service.

Xerox Corporation

i

What This Manual Contains

This manual consists of the following safety precautions, ten chapters, and two appendices and
warranty information:

Safety Notes

Describes the precautions required to prevent personal injury and equipment damage. Read this
chapter before installing the printer.

Chapter 1 Knowing Your Printer

Gives you a general view and guidelines of this printer. Read this chapter before installing the
printer.

Chapter 2 Setting Up

Covers the setup and basic operations of the printer. Read this chapter before attempting to print.

Chapter 3 Print Media

Gives you guidelines for selecting and handling/storing media products as well as detailed
specifications for print materials. Also, this chapter instructs you on how to load print media.

Chapter 4 Control Panel

Explains how the control panel functions and different printer status associate with the LEDs.

Chapter 5 Xerox DocuPrint P12 Windows Printer Driver

Describes the dialog boxes that appear when you are setting print conditions under the Windows
environment.

Chapter 6 Xerox DocuPrint P12 Status Monitor

Describes the functions and features of the Status Monitor under the Windows environment.

Chapter 7 DOS Utilities

Describes the functions and features of the two utility programs that will help you to communicate
with your printer under the DOS environment.

Chapter 8 Printer Options

Provides an optional equipment list and a detailed explanation of each associated option. Read
this chapter before using any options.

ii

Chapter 9 Maintenance

Discusses how to handle and use the printer supplies and maintain the printer, and what to do
when relocating the printer. Read this chapter before attempting to use the supplies or performing
any maintenance.

Chapter 10 Troubleshooting

Describes procedures to help isolate and solve print quality and printer problems. Read this
chapter when a problem occurs, before calling for service.

Appendix

A Printer Specifications
B Pin Configuration

iii

Manual Conventions

The following conventions are used throughout this manual:

Provides information required to successfully complete an operation or
procedure.

Cautions you not to overlook the mentioned points.

☞☞☞☞

Indicates where to find related information.

iv

Safety Notes

The Xerox DocuPrint P12 and its supplies are designed and tested to meet strict safety
requirements. This chapter contains information to ensure the continued safe operation of your
Xerox DocuPrint P12.

Laser Safety

The Xerox DocuPrint P12 complies with safety standards, and is certified as a Class 1 Laser
product under the US Department of Health and Human Services (DHHS) Radiation Performance
Standard according to the Radiation Control for Health and Safety Act of 1968. The printer does
not emit hazardous laser radiation.

CAUTION The use of controls, adjustments, or procedures other than those specified in

the documentation might result in hazardous exposure to laser light.

Since radiation emitted inside the printer is completely confined within the protective housings and
external covers, the laser beam cannot escape from the machine during any phase of user
operation.

The Center for Devices and Radiological Health (CDRH) of the US Food and Drug Administration
implemented regulations for laser products of August 1, 1976. These regulations apply to laser
products marketed in the United States. The label on the machine indicates compliance with the
CDRH regulations and must be attached to laser products marketed in the United States.

The Xerox DocuPrint P12 contains laser danger labels. These labels are intended for use by
Xerox Service Representatives, and are placed on or near panels or shields that require special
tools for removal. Do not remove any of these panels. There are no operator serviceable areas
inside these covers.

Ozone Safety

During normal operation, the Xerox DocuPrint P12 produces ozone. The ozone produced does
not present a hazard to the operator. However, it is advisable that the machine be operated in a
well ventilated area.

If you need additional information about ozone, please request the Xerox publication Ozone (part
number 600E74140) by calling 1-800-828-6571 in the United States and Canada.

Safety Notes • v

Electrical Safety
Always follow a code of safe habits starting with the following:

1. Use only the power cord supplied with your Xerox DocuPrint P12.

2. Do not use a ground adapter plug to connect the Xerox DocuPrint P12 to a power source
receptacle that lacks a ground connection terminal.

3. Plug the power cable directly into a properly grounded electrical outlet. Do not use an
extension cord. If you are not sure whether or not an outlet is properly grounded, consult an
electrician.

WARNING You might receive a severe electrical shock if you do not connect the

grounding conductors properly.

4. Do not place the Xerox DocuPrint P12 where people might step or trip on the power cable.

5. Do not place objects on the power cable.

6. Do not override or disable electrical or mechanical interlocks.

7. Do not obstruct ventilation openings. These openings are provided to prevent overheating of
the machine.

WARNING Do not push objects into slots and openings on the Xerox DocuPrint P12.

Contacting a voltage point or shorting out a part might result in electrical
shock or fire.

8. If any of the following conditions occur, turn off the Xerox DocuPrint P12 power immediately.
Disconnect the power cable from the electrical outlet. Contact an authorized Xerox Service
Representative to correct the problem:

• The Xerox DocuPrint P12 emits unusual odors, or makes unusual noises.

• The power cable is damaged or frayed.

• Liquid is spilled into the Xerox DocuPrint P12.

• Any part of the Xerox DocuPrint P12 is damaged.

• The Xerox DocuPrint P12 is exposed to water.

Disconnect Device

The power cord is the disconnect device for the Xerox DocuPrint P12. It is attached to the back of
the machine as a plug-in device. To remove all electrical power from the Xerox DocuPrint P12,
disconnect the power cord from the power receptacle.

vi • Safety Notes

Radio Frequency Emissions

USA

Note: This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the instructions,
may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment
does cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged to try to
correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

Changes or modifications to this equipment not specifically approved by the Xerox
Corporation may void the authority granted by the FCC to operate this equipment.

Shielded cables must be used with this equipment to maintain compliance with FCC
regulations.

WARNING In order to allow this equipment to operate in proximity to Industrial,

Scientific and Medical (ISM) equipment, the external radiation from ISM
equipment may have to be limited or special mitigation measures taken.

Safety Notes • vii

Operational Safety

The Xerox DocuPrint P12 and its supplies were designed and tested to meet strict safety
requirements. These include safety agency examination, approval, and compliance with
established environmental standards.

To ensure the continued safe operation of your Xerox DocuPrint P12, follow these safety
guidelines at all times.

• Improper connection of the grounding conductor can result in electrical shock.

• Follow warnings and instructions marked on or supplied with the equipment.

• Locate the Xerox DocuPrint P12 on a solid support surface (not on plush carpet) that has

adequate strength to support the weight of the unit.

• Locate the Xerox DocuPrint P12 in an area that has adequate ventilation and room for

servicing.

• Do not locate the Xerox DocuPrint P12 near a radiator or any other heat source.

• Do not obstruct ventilation openings. They are provided to prevent overheating.

• Do not place or push objects of any kind into the ventilation openings.

• Do not attempt any maintenance function that is not specifically described in the Xerox

DocuPrint P12 documentation.

• Use materials and supplies specifically designed for your Xerox DocuPrint P12. The use of

unsuitable materials may result in poor performance and possibly a hazardous situation.

• Do not remove the covers or guards that are fastened with screws, except to add options.

• Do not operate the Xerox DocuPrint P12 if you notice unusual noises or odors. Disconnect

the power cord from the power source receptacle, and contact your Xerox Service
Representative immediately.

viii • Safety Notes

Table of Contents

Introduction ...........................................................................................................................i

What This Manual Contains.................................................................................................ii

Manual Conventions ...........................................................................................................iv

Safety Notes.........................................................................................................................v

HAPTER 1 KNOWING YOUR PRINTER ................................................................................................ 1

C

1-1 Unpacking..................................................................................................................... 2

1-2 Printer Parts.................................................................................................................. 3

1-2-1 External view.............................................................................................................3

1-2-2 Internal view.............................................................................................................. 4

1-3 Software........................................................................................................................ 5

1-4 Installation Requirements ............................................................................................. 6

1-4-1 Printer space requirements....................................................................................... 6

1-4-2 Operating environments............................................................................................ 7

1-4-3 Printer electrical requirements .................................................................................. 7

1-4-4 Interface cable...........................................................................................................8

1-4-5 Printer software requirements ................................................................................... 8

CHAPTER 2 SETTING UP................................................................................................................... 11

2-1 Assembling the Printer................................................................................................ 12

2-1-1 Installing the Laser Printer cartridge ....................................................................... 13

2-1-2 Connecting power cord ........................................................................................... 16

2-1-3 Setting up interface cable........................................................................................ 16

2-2 Installing Printer Software........................................................................................... 17

2-2-1 Installing software in Windows 3.1x (Floppy Disk).................................................. 17

2-2-2 Installing software in Windows 3.1x (CD-ROM) ...................................................... 20

2-2-3 Installing software in Windows 95 (Floppy Disk)..................................................... 22

2-2-4 Installing software in Windows 95 (CD-ROM)......................................................... 24

2-2-5 Installing software in DOS environment .................................................................. 26

2-2-6 Uninstalling the software......................................................................................... 27

2-3 Testing the Printer....................................................................................................... 28

2-3-1 Switching on the printer........................................................................................... 28

2-3-2 Test printing ............................................................................................................ 28

2-3-3 Switching off the printer........................................................................................... 29

CHAPTER 3 PRINT MEDIA ................................................................................................................. 31

3-1 Selecting Print Media.................................................................................................. 32

3-1-1 Plain paper.............................................................................................................. 32

3-1-2 Special print media.................................................................................................. 33

3-1-3 Other print media .................................................................................................... 33

3-1-4 Print media to avoid ................................................................................................ 34

3-1-5 Storing print media.................................................................................................. 35

Table of Contents • ix

3-2 Loading Print Media.................................................................................................... 36

3-2-2 Using the Envelope cassette (optional)................................................................... 43

3-2-3 Using the Multi-sheet Bypass Feeder ..................................................................... 47

3-2-4 Closing the multi-sheet bypass feeder.................................................................... 51

CONTROL PANEL ............................................................................................................................. 53

4-1 Control Panel .............................................................................................................. 54

4-2 The LEDs.................................................................................................................... 55

4-3 Control Panel Button................................................................................................... 62

C

HAPTER 5 XEROX DOCUPRINT P12 PRINTER DRIVER...................................................................... 63

5-1 The Printer Driver........................................................................................................ 64

5-2 Setup tab..................................................................................................................... 65

5-2-1 Add/Edit Text Watermark dialogs............................................................................ 67

5-2-2 Add/Edit Graphics Watermark dialogs.................................................................... 69

5-2-3 2-Sided Printing dialog............................................................................................ 71

5-2-4 Layout Options dialog ............................................................................................. 73

5-2-5 Booklet Printing dialog ............................................................................................ 75

5-3 Paper Source tab........................................................................................................ 77

5-4 Destination tab............................................................................................................ 80

5-5 Image Control tab ...................................................................................................... 81

5-6 Accessories tab .......................................................................................................... 83

5-7 Advanced tab.............................................................................................................. 84

5-7-1 Printer Administration dialog ................................................................................... 85

5-8 Precautions & Limitations .......................................................................................... 87

HAPTER 6 XEROX DOCUPRINT P12 STATUS MONITOR .................................................................... 89

C

6-1 The Status Monitor...................................................................................................... 90

6-2 Views of Status Monitor .............................................................................................. 91

6-2-1 Mini-window view..................................................................................................... 91

6-2-2 Icon view (Windows 3.1x only)................................................................................ 93

6-2-3 Taskbar view (Windows 95 only)............................................................................. 94

6-2-4 Max Window view.................................................................................................... 94

6-3 General tab ................................................................................................................. 95

6-4 Change Printer tab...................................................................................................... 97

6-5 Alerts tab.....................................................................................................................98

6-6 Preferences tab ........................................................................................................ 100

C

HAPTER 7 DOS UTILITIES............................................................................................................ 101

7-1 DOS Control Panel ................................................................................................... 102

7-1-2 Control printing menu............................................................................................ 103

7-1-3 Change printer settings......................................................................................... 104

7-1-4 Change LaserJet IIP emulation settings ............................................................... 106

7-1-5 Print sample pages menu ..................................................................................... 108

7-1-6 Change status monitor settings menu................................................................... 109

7-1-7 Change printer port ............................................................................................... 110

7-2 DOS Status Monitor.................................................................................................. 111

x • Table of Contents

7-2-1 Using the Status Monitor....................................................................................... 111

7-2-2 Unloading the Status Monitor................................................................................ 112

CHAPTER 8 PRINTER OPTIONS ....................................................................................................... 113

8-1 Options...................................................................................................................... 114

8-2 500 – Sheet Feeder .................................................................................................. 115

8-2-1 Installing the 500 – Sheet Feeder ......................................................................... 115

8-2-2 Removing the 500 – sheet feeder......................................................................... 119

8-3 Installing the Network Interface Card........................................................................ 121

8-4 Memory Kit (16MB)................................................................................................... 127

8-4-1 SIMM module configuration................................................................................... 127

8-4-2 Installing a SIMM................................................................................................... 128

8-5 Installing the face-up tray.......................................................................................... 132

HAPTER 9 MAINTENANCE ............................................................................................................. 133

C

9-1 Laser Printer Cartridge.............................................................................................. 134

9-1-1 Handling the Laser Printer cartridge ..................................................................... 134

9-1-2 Storing the Laser Printer cartridge ........................................................................ 134

9-1-3 Redistributing the toner......................................................................................... 135

9-1-4 Replacing the Laser Printer cartridge.................................................................... 137

9-2 Cleaning the Printer .................................................................................................. 141

9-2-1 Cleaning the ROS Mirror....................................................................................... 141

9-3 Relocating the Printer ............................................................................................... 142

HAPTER 10 TROUBLESHOOTING ................................................................................................... 147

C

10-1 Clearing Paper Jams .............................................................................................. 148

10-1-1 Jam before reaching Laser Printer cartridge....................................................... 149

10-1-2 Jam after leaving Laser Printer cartridge ............................................................ 150

10-1-3 Jam at the paper exit........................................................................................... 152

10-2 Print Quality Problems ............................................................................................ 154

10-3 Other Problems....................................................................................................... 158

10-4 Servicing your Printer.............................................................................................. 159

A

PPENDICES.................................................................................................................................. 161

A Specifications ............................................................................................................ 162

B Pin Configuration ......................................................................................................... 164

ARRANTY .................................................................................................................................... 165

W

Hardware Warranty and Product Support for your Xerox Docuprint P12 ....................... 166

I

NDEX ............................................................................................................................................ 169

Table of Contents • xi

Knowing Your Printer

1

1-1 Unpacking

ppy

Upon receiving your printer, unpack as follows:

Remove the printer from t he shipping carton and place it on a

1

flat and stable surface.

The printer weighs approximately 26.4 pounds without options or

consumable installed. Be careful when removing it from the shipping
carton. Ask for assistance.

Check to make sure you have received all of the it em s list ed

2

below. If any item is missing or damaged, contact your dealer.

Save this user guide for reference and all packing materials (including the
shipping carton) in case the printer needs to be repacked.

Laser Printer cartridge

Printer cable

Power cord

3 Flo

disks

CD-ROM

User Guide

Printer

Quick Reference Card

and

Warranty Registration Card

2 • Chapter 1

1-2 Printer Parts

This section introduces you to the various parts of your printer.

1-2-1 External view

4

3

2

1

1 Power cord socket

Connect the power cord to this
power socket.

2 Power switch

Turns the power on or off.

3 Ventilation fan inlet

Inlet for the ventilation fan.
Make sure this inlet is not blocked.

4 Release button

Push to open the top cover.

5 Controller board

Controls printing behavior of the printer.

6 Control panel

Controls and monitors printer operations.

10

7

5

6

12

11

7 Top cover/Face-down output tray

Open to access Laser Printer cartridge.
Holds printed sheets after they exit the
printer.

8 Front cover

Open to access the multi-sheet bypass
feeder. (Secondary paper input.)

9 250-sheet paper cassette

Primary paper input.

10 Laser Printer cartridge

Contains toner and a print drum.

11 Power cord

Supplies power to the printer.

12 Printer cable

The printer cable connects the printer to the
computer.

8

9

Knowing Your Printer • 3

1-2-2 Internal view

① Warning label

Posted on the top of the fuser. The fuser is very hot. Be careful
when handling the inside of the printer.

4 • Chapter 1

CAUTION! HIGH TEMPERATURE VORSICHT! HEITUNGSROLLEN SEHR HEISS
ATTENTION! TEMPERATURE ELEVEE ADVERTENCIA! TEMPERATURE ELEVADA
CUIDADO! ALTA TEMPERATURA

② Fuser

Bonds toner onto the paper.

③ Cleaning brush

Use this to clean the mirror.

④ Laser Printer cartridge guide channel

Use the color markers on both the left guide channel and the
cartridge to correctly guide the Laser Printer cartridge during
installation.

1-3 Software

The Xerox DocuPrint P12 printer comes complete with three diskettes
and one CD-ROM containing the software installation programs for the
printer. The following is a description of the software you shall get from
these installation programs.

■ Xerox DocuPrint P12 Windows Printer Driver
In this advanced printer driver, you shall find special features
watermark printing, booklet and poster printing, n-up printing, and
two-sided printing.

☞☞☞☞ 2-2 Installing the Printer Software &

Chapter 5 Xerox DocuPrint P12 Printer Driver

■ Xerox DocuPrint P12 Windows Status Monitor
This status monitor enables you to keep track of the present status
of your printer and the progress of your current print jobs. Instead
of going to the printer in person to pause or resume a print job, you
can now make use of the remote printer control features, such as
the pause/resume buttons or the reset printer button, found on the
maximized status monitor to issue commands to your printer.

☞☞☞☞ 2-2 Installing the Printer Software &

Chapter 6 Xerox DocuPrint P12 Status Monitor

■ DOS Utility software
The DOS utility software consists of two printing utility programs for
the DOS environment. You can install them from the Windows
environment as well as from a DOS-only environment. See the
relevant section for installation.

☞☞☞☞ 2-2-5 Installing software in DOS environment &

Chapter 7 DOS Utilities

• DOS Control Panel

Allows you to specify printer settings under the DOS
environment and to print sample pages. It has similar
functions as the Windows Printer Driver described above.

• DOS Status Monitor

This is a memory-resident (TSR) program that pops up in
DOS applications giving you feedback on the status of your
printer in real time. It also enables you to pause/resume a
print job, reset the printer, or eject a page.

Knowing Your Printer • 5

1-4 Installation Requirements

Observe the following space, electrical, operating and system
requirements before setting up your printer.

1-4-1 Printer space requirements

The following illustrations show the standard dimensions and
recommended clearances for the Xerox DocuPrint P12. Leave at least
the recommended minimum space between the printer and the
surrounding walls and furniture for ventilation.

Top view

12.2"

310 mm

7.1"

1"

25 mm

180 mm

6 • Chapter 1

10.6"

270 mm

Side view

25.6"

650 mm

34.5"

876 mm

The printer has a ventilation fan inlet on the right side (the same side as

the power switch). Make sure this inlet is not obstructed.

1-4-2 Operating environments

Setting Place the printer on a flat and stable surface. Make

sure the printer is shielded from the direct air flow of
heaters, air conditioners, or humidifiers. Locate the
printer away from electrical equipment, such as a
radio or television. Install the printer out of children’s
reach.

Temperature Range: 41° to 95°F (5° to 35°C)

Do not subject the printer to sudden temperature
changes as these may cause condensation inside
the printer, resulting in print quality problems and
paper jams. If there are wide temperature variations
within the printer environment, allow one hour for the

printer to stabilize before using it.
Relative humidity 15 to 85% (non-condensing)
Sunlight Do not expose the printer to direct sunlight.
Dust Do not operate the printer in an excessively dusty

environment.

1-4-3 Printer electrical requirements

The power requirements for the printer are as follows:

Nominal line voltage 102-132V
Nominal line frequency 50-60Hz
Power consumption Less than 650W

Knowing Your Printer • 7

1-4-4 Interface cable

The printer is equipped with:

• 36-pin female port (IEEE-1284)

The mating connector is an Amphenl connector, part number 57-0360,
or equivalent. The maximum length of the cable is 6 feet (2 meters)
and must be shielded to meet requirements of emission standards
requirements.

☞☞☞☞ Appendix B Pin Configuration

1-4-5 Printer software requirements

■ To use the printer software designed for use with Microsoft
Windows®, you will need:

• A 486SX 25MHz or better personal computer
(Pentium recommended)

• A 1.44 MB 3.5-inch floppy disk drive

• At least 4 MB (6 MB recommended) of RAM for use with
Windows 3.1 or 3.11

• At least 8 MB of RAM for use with Microsoft

•Microsoft

®

Windows® 3.1, 3.11, or 95

®

®

Windows®95

☞☞☞☞ 2-2 Installing Printer Software, for details on the required disk

space.

■ To use the CD-ROM, in addition to the requirements listed above,
you will need:

• A CD-ROM drive

• Additional RAM, if needed for CD

8 • Chapter 1

■ To use the software for installation in a DOS environment, you will
need:

• A 486SX 25MHz or better personal computer

• A 1.44 MB 3.5-inch floppy drive

• At least 640 K of RAM

• DOS 5.0 or later

Knowing Your Printer • 9

Setting Up

2

2-1 Assembling the Printer

To set up your printer, follow the procedures described below.

Procedure Reference

1. Install the Laser Printer
cartridge

2. Install any optional hardware Chapter 8 Printer Options

3. Connect the power cord 2-1-2 Connecting power cord

4. Set up the interface cable 2-1-3 Setting up interface

5. Install the printer Software 2-2 Installing the Printer Software

6. Test the printer 2-3 Testing the Printer

2-1-1 Installing the Laser Printer
cartridge

12 • Chapter 2

2-1-1 Installing the Laser Printer cartridge

Check that the power switch is off.

1

Push the release button to fully open the top cover.

2

Setting Up • 13

Unpack the new Laser Printer cartridge.

3

Drum shutter

Save the Laser Printer cartridge package (aluminized bag) in case you
need to store the cartridge after removing it, for example, when moving the
printer.

• Never open the drum shutter to avoid damage to the photosensitive
drum.

• Do not expose the Laser Printer cartridge to direct sunlight or strong
room light.

• Complete the installation procedure for the Laser Printer cartridge as
quickly as possible to avoid damaging the cartridge.

14 • Chapter 2

Hold the cartridge as shown below and gently rock it seven to

4

eight times to distribute the t oner evenly.

Do not touch the drum protection shutter.

With one hand, hold t he car tridge down on a flat surface. With

5

the other, grasp the end tab of the yellow sealing tape and
slowly pull it out.

End tab

• The tab may break if you pull up instead of straight out.

• Make sure the top of the cartridge is oriented as shown above to prevent
damage to the cartridge drum.

Hold the Laser Printer cartridg e as shown below and insert it

6

fully into the guide channels until it clicks into place. Use the
color markers on both the left guide channel and the cartridge
for correct alignment with the cartridge.

Close the top cover.

7

Setting Up • 15

2-1-2 Connecting power cord

If you have purchased any optional hardware, make sure you have
finished installing it before you come to this section.

Make sure the power switch is in the OFF [O] position.

1

Connect one end of the power cord to the socket at the rear of

2

the printer, then plug the ot her end of the power cord into a
grounded power outlet.

2-1-3 Setting up interface cable

☞ Appendix B Pin Configuration, &

1-4-4 Interface Cable

Switch off the power of both printer and computer.

1

Plug one end of the cable into the parallel connect or on the

2

printer, and the other into the cor r esponding connector on your
computer.

Fasten the bail clips on the connector.

3

16 • Chapter 2

2-2 Installing Printer Software

To send print jobs from your PC or workstation to your printer, you have
to install the right printer driver on your system. Look for the relevant
section below for instructions on the installation of the Printer Driver.

• For Windows 3.1x, refer to 2-2-1 Installing software in Windows

3.1x (Floppy Disk) and 2-2-2 Installing software in Windows

3.1x (CD-ROM).

• For Windows 95, refer to 2-2-3 Installing software in Windows
95 (Floppy Disk) and 2-2-4 Installing software in Windows 95
(CD-ROM).

• For DOS-only environment, refer to 2-2-5 Installing software in
DOS environment.

Finish the physical setup before proceeding with this section.

2-2-1 Installing software in Windows 3.1x (Floppy Disk)

In the Main group, double click on File Manager. Then insert

1

the Windows 3.1x Setup Disk.

Setting Up • 17

In the File Manager window, select the drive in which you have

2

inserted your diskette. Then double click on SETUP.EXE to run
the setup program.

This brings you to the setup progr am. A dialog box as shown

3

below appears.

18 • Chapter 2

Click Next.

A component selection dialog box as shown below appears.

4

Select the components to install, then click Next. Follow the
onscreen instructions to guide you in completing t he inst allation.

During installation, you may have to copy files to your hard disk. The size

specified in Required Space may be insufficient. Therefore, when you are
installing the software, it is recommended that you follow the disk space
requirements specified below.

Windows 3.1x
All Components 2,478K
Driver only 1,519K
Status Monitor only 1,210K
DOS Utilities only 368K

Setting Up • 19

2-2-2 Installing software in Windows 3.1x (CD-ROM)

Insert the CD-ROM and double click on setup.exe in the File

1

Manager window.
When the following dialog box appears, select Xerox

2

DocuPrint P12 Printer Soft ware.

20 • Chapter 2

This brings you to the setup progr am. A dialog box as shown

3

below appears.

Click Next.

A component selection dialog box as shown below appears.

4

Select the components to install, then click Next. Follow the
onscreen instructions to guide you in completing t he inst allation.

During installation, you may have to copy files to your hard disk. The size

specified in Required Space may be insufficient. Therefore, when you are
installing the software, it is recommended that you follow the disk space
requirements specified below.

Windows 3.1x
All components 2,478K
Driver only 1,519K
Status Monitor only 1,210K
DOS Utilities only 368K

Setting Up • 21

2-2-3 Installing software in Windows 95 (Floppy Disk)

In Windows 95, the Xerox DocuPrint P12 supports the following
installation paths. Choose any one of them to install the printer driver.

During installation, you may have to copy files to your hard disk. The size

specified in Required Space may be insufficient. Therefore, when you are
installing the software, it is recommended that you follow the disk space
requirements specified below.

Windows 95
Driver only 917K
Status Monitor only 1,333K
DOS Utilities only 490K

A. Activate setup program in setup disk

Insert the Windows 95 Setup Disk into the floppy disk drive.

1

Click the Start button, then trace up and click the Run
command. Type a:\setup in the Run dialog box and hit Enter.
A dialog box as shown below appears.

22 • Chapter 2

Click on Add Printer button and the Add Printer Wizard dialog

2

box in Windows 95 appears. Follow the onscreen instructions
to install the printer driver. After installation of pr inter driver is
completed, the component selection dialog box appears.

Choose Xerox DocuPrint P12 Status Monitor, DOS Utilities,
or both, to install these components.

B. Add Printer

Double click the My Computer icon.

1

Double click the Printers folder.
Double click the Add Printer icon.
The Add Printer Wizard will guide you through the installation
procedures.

After the printer driver is installed, the install component

2

selection dialog box appears. You can install other components
by using this dialog box.

Setting Up • 23

C. Plug & Play

Connect the printer locally to the host PC, t hen t urn on the

1

printer.
Start up your PC and Windows 95 will automatically detect the

2

printer via Plug & Play. A dialog box as below appears.

Select the second option - “Driver from disk provided by

3

hardware manufacturer” and the Add Printer Wizard will guide
you through your installation.

2-2-4 Installing software in Windows 95 (CD-ROM)

For CD-ROM installation in W indows 95, the scr een below will

1

appear automatically once you have inserted the CD-ROM.

24 • Chapter 2

Select Xerox DocuPrint P12 Printe r Sof tware. Then follow

2

the onscreen instructions until you reach the f ollowing dialog
box.

Setting Up • 25

Click Have Disk. When the Install From Disk dialog box is

3

displayed, click the Browse but t on. Fr om there, select CD­ROM Drive, followed by \DOCPRNT\WIN95\XCP12.INF to start

installing. (ex. d:\win95\ disk1\ xcp12.Inf)

During installation, you may have to copy files to your hard disk. When

you are installing the software, it is recommended that you follow the disk
space requirements specified below.

Windows 95
Driver only 917K
Status Monitor only 1,333K
DOS Utilities only 490K

2-2-5 Installing software in DOS environment

If you are operating in a DOS-only environment, you can manually install
the DOS utility files stored in both the Windows 95 Setup Disk and
Windows 3.1x Setup Disk. Follow the procedures described below.

Start up your host PC.

1

When you see the DOS prom pt C:\>, insert either Windows 95

2

Setup Disk or Windows 3.1x Setup Disk into t he 3.5-inch drive.

26 • Chapter 2

Change to the DOS directory by typing cd c:\DOS and press

3

Enter.
Copy the DOS program files XC12SM.EXE, XC12CP.EXE and

4

XC12CP.HLP from the Setup disk in your 3.5” drive to your
hard disk drive by following the steps below.

Type copy a:\XC12SM.EXE and press Enter
Type copy a:\XC12CP.EXE and press Enter
Type copy a:\XC12CP.HLP and press Enter

2-2-6 Uninstalling the software

 In Windows 95

To uninstall the printer driver, highlight the Xerox DocuPrint P12
printer icon in the printer group and press Delete.

To uninstall the Windows Status Monitor and DOS Utilities, highlight
the Xerox DocuPrint P12 1.1 selection in the Add/Remove
Program list located in Control Panel and click Add/Remove.

 In Windows 3.1x

To uninstall the printer driver, Status Monitor and DOS Utilities,
double-click the uninstall icon in the Xerox DocuPrint P12 program
group.

 In DOS

To uninstall the printer driver, go to the DOS directory C:\DOS and,

Type del a:\XC12SM.EXE and press Enter
Type del a:\XC12CP.EXE and press Enter
Type del a:\XC12CP.HLP and press Enter

Setting Up • 27

2-3 Testing the Printer

2-3-1 Switching on the printer

Press the power switch to the [I] position to turn on the printer.
When the Online LED is on, the printer is ready to print.

If an error occurs, check that:

• the top cover is properly closed;

• the Laser Printer cartridge is properly installed;

☞ 2-1-1 Installing the Laser Printer cartridge

• there is no paper inside the printer.

2-3-2 Test printing

After installation, you may want to run a simple test on your printer by
printing out documents. Xerox DocuPrint P12 provides three ways for
you to test the printer. Before you print, remember to load paper into
the paper cassette.

☞ 3-2-1 Using the paper cassettes

 Prints settings page via the control panel

When the Online LED is on, hold down the control panel button for
10 seconds, the printer will print a settings page showing the
printer’s parameters. If the network interface card (one of the
hardware options) is installed, settings page for the Network will
also be printed.

28 • Chapter 2

A settings page will be printed onto the paper of any size that is
loaded in the 250-sheet cassette. If no paper is loaded in the 250­sheet cassette, a No Paper status will appear on the control panel
and the status monitor.

 Print settings page via the status monitor

Press the Printer Info button on the Maximized Status Monitor
Window to access the Printer Info dialog box. Then, click on the
Print Settings Page button to print a settings page.

 Print Demo Page via the status monitor.

Click on the Print Demo Page button on the Printer Info dialog
box to send the Demo Page to the printer.

2-3-3 Switching off the printer

Press the power switch to the [O] position to turn off the printer.

If you are not going to use the printer for an extended period, remove all
print media from the paper cassette and output tray and close all trays.

Make sure the printer is idle (i.e. not printing) before turning off the power.

Setting Up • 29

Print Media

3

3-1 Selecting Print Media

Always use print media that meets the guidelines for use with this laser
printer. Using a print medium that is not recommended may cause
paper jams or print quality problems.

3-1-1 Plain paper

The paper listed below provides optimum performance for your printer.
Order paper by size, name, and weight from your sales representative if
you want to purchase paper.

Paper size Paper name Weight 250-

A4

(210 x 297mm)

Letter

(8.5 x 11” / 216 x 279mm)

Legal 13”

(8.5 x 13” / 216 x 330mm)

Legal 14”

(8.5 x 14” / 216 x 356mm)

Executive

(7.25 x 10.5” / 184 x

267mm)

B5

(182 x 257mm)

* Optional

500-sheet

RX80
RX90

FX L
FX P

FX EP

Xerox 4024 DP

Nekosa

Xerox 4024 DP

Hammermill

Xerox 4024 DP

Nekosa

Xerox 4024 DP

Nekosa
Nekosa
Nekosa

FX L
FX P

80g/m²

90g/m²

64g/m²

64g/m²

64g/m²

75g/m²(20lb)
90g/m²(24lb)

105g/m²(28lb)

60g/m²(16lb)
75g/m²(20lb)
90g/m²(24lb)
75g/m²(20lb)
90g/m²(24lb)
75g/m²(20lb)
90g/m²(24lb)

64g/m²

64g/m²

sheet

cassette

Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes

Yes
Yes

cassette *

Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes

No
No

No
No

Yes means that the paper can be used with the paper cassette.

Multi­sheet

bypass

feeder

Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes

Yes
Yes

32 • Chapter 3

No means that the paper cannot be used with the paper cassette.

3-1-2 Special print media

Print Type Paper size Paper name

Transparency A4

Label A4

Heavy Media

(50lb max.)

Envelope COM-10

Postcard 4 x 6”

(210 x 297mm)

Letter

(8.5 x 11” / 216 x 279mm)

(210 x 297mm)

Letter

(8.5 x 11” / 216 x 279mm)

210 x 297mm (A4)

(4.1 x 9.5” / 216 x 279mm)

Monarch

(3.87 x 7.5” / 98.5 x 191 mm)

C5

(6.4 x 9.16” / 162 x 229mm)

DL

(4.4 x 8.8” / 110 x 220mm)

Xerox 3R96000 (EC)

Xerox JE001 (JPN)

Xerox 3R2780 (US)

3M Laser Printer

Transparencies CG3300

Xerox 3R97408 (EC)

Xerox V860 (JPN)

Xerox 3R4469 (EC)

Avery Laser Labels 5160

Monroe Brand

Monroe Brand

(River Series

#1029/Gummed)

(River Series

#1029/Gummed)

• Expect some reduction in print quality when you print on envelopes,
labels, transparencies, or postcards.

• For envelopes, use the optional envelope cassette or the multi-sheet
bypass feeder.

• Fan envelopes, transparencies, and labels before loading them into the
multi-sheet bypass feeder.

3-1-3 Other print media

Media that meet the following specifications can also be used with the
printer:

• Plain paper in the above sizes with a weight of 16 to 28lbs (60 to
105g/m

• Check samples of the media first to see if printing performance is
acceptable.

2

).

Print Media • 33

3-1-4 Print media to avoid

Use of the following media will lead to paper jams and print quality
problems. Even if they meet the paper specifications described earlier,
do not use print media that is:

• Excessively thick or thin

• Laser printed or photocopied

• Wrinkled, curled, torn, bent, or sticky

• Punched or perforated

• Moist or wet

• Heavily textured

•Pasted

• Thermal paper

• Coated

• Carbon paper

• Unable to withstand temperature at 150°C

• Stapled or clipped

• Not recommended for use in laser printer

• Label stock with exposed backing sheets:

34 • Chapter 3

OK

Avoid

• Envelopes that:

- have been fed into the printer before

- composed with glues, inks and adhesive that could
discolor, scorch, or melt when heat is applied

- have seams discontinuous and uneven glue line

- have thick or uneven edges

- have clasps, strings, snaps, cellophane windows, peel-off
adhesive strips

- are heavily textured, coated or embossed

- are cotton paper composed of more than 25% of recycled
paper.

3-1-5 Storing print media

For optimum print quality and printer performance, store print media
according to the following guidelines:

• Store print media on a flat, stable surface so that it does not curl or
bend.

• Wrap unused print media tightly.

• Do not unwrap print media until you are ready to use it.

• Do not expose print media to direct sunlight or high humidity.

Print Media • 35

3-2 Loading Print Media

The following table is a guide to the types of paper size supported by
each feeder or tray. You may want to study it before you load paper into
the various trays.

Paper

Source/Destination

Input 250-sheet Paper

cassette

Multi-sheet Bypass
Feeder (MBF)

500-sheet paper
cassette (optional)

Envelope cassette
(Optional)

Output Face-down tray Japanese Official

Face-up tray
(Optional)

Paper sizes Print Media

A4, Letter, Legal 13”,
Legal 14”, B5 Executive

Japanese Official
Postcard, C5, DL,
Monarch, Com-10, Letter,
A4, Letter, Legal 13”,
Legal 14”, B5, Executive
Letter, A4, Legal 13”,
Legal 14”

Com-10, Monarch, DL,
C5, Japanese Official
Postcard

Postcard, C5, DL,
Monarch, Com-10, Letter,
A4, Letter, Legal 13”,
Legal 14”, B5, Executive
Japanese Official
Postcard, C5, DL,
Monarch, Com-10, Letter,
A4, B5, Executive

Plain paper (max. 250 sheets, with
each weighing between 60g/m² (16lb)
and 105g/m² (28lb))

Transparencies and labels not
exceeding 50 sheets.

☞ 3-1 Selecting Print Media

Plain paper, transparency, label,
postcard, envelope

☞ 3-2-3 Using Multi-sheet Bypass

Feeder

Plain paper (max. 500 sheets, with
each weighing between 60g/m² (16lb)
and 105g/m² (28lb))
Envelope (weighing between 60g/m²
(16lb) and 190g/m² (28lb) each)

☞ 3-1-2 Special print media

Plain paper, transparency, label,
postcard

Plain paper, transparency, label,
postcard. (With total weight equivalent
to approximately 20 sheets of standard
paper)

36 • Chapter 3

3-2-1 Using the paper cassettes

This section gives you step by step instructions on how to load your print
media into the 250-sheet paper cassette and the 500-sheet paper
cassette (optional).

The 250-sheet paper cassette can hold about 250 sheets of plain paper
weighing 60g/m
transparencies and labels can be loaded too, but not exceeding 50
sheets at a time.

The 500-sheet paper cassette (optional) can hold about 500 sheets of
plain paper weighing between 60g/m
other print medium is to be loaded on this tray.

2

(16lb) and 105g/m2(28lb) each. Print media such as

2

(16lb) and 105g/m2(28lb) only. No

☞☞☞☞ 3-1-1 Plain paper

Reach into the pocket on the handle of t he cassette and pull the

1

cassette straight out.

Do not remove the paper cassette while printing. This may cause paper

jams.

Print Media • 37

Press the bottom plate down until it locks int o place.

2

Pinch the side guide as illustrated below and slide it to the far

3

right.

38 • Chapter 3

4a

For the 250-sheet paper cassette, follow the instructions below:

To lengthen the cassette:

① Slide end guide A out to t he desir ed paper length.
② Then, align guide B with guide A.

Guide A

Guide B

To shorten the cassette, reverse the pr ocedur e:

① Push back guide B, as shown in ②, to the desired paper

length.

② Then align guide A, as shown in ①, with guide B.

Print Media • 39

4b

For the 500-sheet paper cassette (optional) , follow the
instructions below:

Hold the cassette steady with one hand and use the other hand
to raise and unlock the left cor ner of the end guide. Repeat the
action for the right corner of the end guide.

Slide the end guide in or out to accommodate t he paper size
you want to load. Then push it down until it locks into place.

Use the notches at the bottom of the cassette to set the paper length.

40 • Chapter 3

Insert a stack of papers along the left side of the cassette.

5

Make sure the stack goes under the metal retaining clip and the
plastic tabs on the end guides. Paper overloading may cause
paper jams.

Slide the side guide to the left so that it slightly touches the

6

edge of the paper stack.

Print Media • 41

Gently push the paper cassette into the printer until it stops.

7

(a) 250-sheet paper cassette:

(b) 500-sheet paper cassette (optional)

42 • Chapter 3

3-2-2 Using the Envelope cassette (optional)

The envelope cassette can hold envelopes with a weight between 16
and 50lb/ 60 and 190g/m

Reach into the pocket on the handle of t he cassette and pull the

1

cassette straight out.

Do not remove the paper cassette while printing. This may cause paper

jams.

Press the bottom plate down until it locks int o place.

2

.

2

Print Media • 43

Pinch the side guide and slide it to the far right.

3

While lifting the end guide slight ly, slide it to the desired

4

envelope length. Then lower the guide until it locks into place.

44 • Chapter 3

Use the notches at the bottom of the cassette to set the paper length.

Insert a stack of envelopes along t he left side of the cassette,

5

with the print side facing down. Make sure the stack is under
the roller and the plastic tabs on the end guides. Envelope
overloading may cause paper jams.

Slide the side guide to the left so that it slightly touches the

6

edge of the envelope stake.

Print Media • 45

Gently push the envelope cassette into the printer until it stops.

7

46 • Chapter 3

3-2-3 Using the Multi-sheet Bypass Feeder

Use the multi-sheet bypass feeder (MBF) to print transparencies, labels,
envelopes or postcards in addition to making quick runs of paper types
or sizes that are not currently loaded in the paper cassette.

Acceptable print media are plain paper with sizes ranging from 4x6,to
Legal 14”, the largest size acceptable, and weighing between 16lb and
50lb/ 60g/m

The following table summarizes the print media allowed as well as their
stacking height limit.

Letter (Xerox 4024DP 20lb) 80 sheets or 9mm (max)*
Envelope (Monroe brand

Com#10)
Transparency (Xerox 3R2780) 40 sheets or 9mm (max)*
Label (Xerox 3R4469) 40 sheets or 9mm (max)*

* The height is measured with the stack of sheets laid, without being touched

by hands, on a flat surface.

• Always load only the print media specified in 3-1 Selecting Print

• Do not hit the multi-sheet bypass feeder or rest your hands on it;

• Remove any curl on postcards, envelopes, and labels before loading

• Do not load paper into the multi-sheet bypass feeder during printer

2

and 190g/m2.

Paper Type Stacking Height Limit

10 envelopes or 9mm (max)*

Media to avoid paper jams and print quality problems.

otherwise the feeder may be damaged or detached from the printer.

them into the multi-sheet bypass feeder.

installation. Be sure to wait until the printer’s power is turned on and the
printer becomes ready for the first time, then load paper.

Print Media • 47

Pull the top of the fr ont cover to open it. The multi-sheet

1

bypass feeder drops down automatically.

Pull the sliding section toward you until it stops. Pull the gray

2

tab to flip out the last section.

48 • Chapter 3

Slide the side guide to the far right.

3

If the print medium is a stack of papers, transparencies or

4

labels, fan them befor e loading. Then load the print medium,
with the print side up, along the left side of the tray until it stops.
Make sure the print medium lies against t he left side of the tray
and under the plastic tab.

Print Media • 49

For Envelopes:

• Feed the envelopes with the flap-side facing down and short edge

leading first into the MBF. The long edge where the flap is should rest
against the left side of the tray. If the envelope flaps are on the short
edge, place the envelopes so that the closed flap’s folds are fed in first.

• Make sure you do not exceed the 10-envelope capacity of the MBF.

Adjust the side guide to the size of t he loaded print medium.

5

Make sure the print medium is under the plastic tab on t he side
guide.

Do not add print medium to the tray while printing. This may result in

paper jams.

50 • Chapter 3

3-2-4 Closing the multi-sheet bypass feeder

Remove all papers from the multi-sheet bypass feeder.

1

Close the extended tray, then push it in.

2

Close the front cover, tog et her with the m ulti-sheet bypass

3

feeder, until it click s into place.

Print Media • 51

Control Panel

4

4-1 Control Panel

There are five LEDs and a button on the Control Panel. The top most
LED is the power indicator. The remaining four LEDs indicate various
printer status and errors.

The control panel button is used for many purposes, for example, to
pause/resume job processing, reset printer parameters, print status
page, or show the details of fatal hardware errors.

The following diagram is a representation of the control panel.

Power

Online

Error

Paper

Manual Feed

54 • Chapter 4

Online/Offline/

Pause

The LEDs are defined and labeled as follows:

Label Color

Power Green
Online Green
Error Amber
Paper Amber
Manual Feed Amber

4-2 The LEDs

The table below describes the possible status of the printer and how the
LEDs respond to these status.

Online Error Paper Manual

Feed

Blink Blink Blink Blink Diagnostic Processing

Blink cycle Initializing

Double

blink

On Ready

Blink In use

Double

blink

On Blink Page too

On Blink Post printing paper size

On Blink Lower resolution used
On Blink Job aborted
Off Off Off Off Paused/Off-line

Blink Off Off Off Energy saving mode

Double

blink

Blink On Pre-printing paper size

On Cover open
On Blink Paper Jam

On On On Hardware malfunction

Double

blink

Blink No paper

Double

blink

Blink Manual feed

Printer Status

Non-volatile RAM reset to
factory defaults

Waiting for data

error

complex/Memory
overflow

error

The LED responses are defined as follows:

Response Explanation

Blink cycle Light will cycle through all LEDs 3 times
On Light is on
Off Light is off
Blink 0.5 second on / 0.5 second off, repeat
Double-blink 0.25 second on / 0.25 second off / 0.25

second on / 1 second off, repeat

For details on printer status, its cause and (or) solutions, refer to the
table on the next page.

Control Panel • 55

Printer Status Definition/Cause Action

Diagnostic
Processing

Initializing Indicates that the printer is first started up

Ready Indicates that the printer is ready to

In use Indicates that the printer is processing a

Waiting for data Indicates the printer has received wrong

Indicates that the Xerox DocuPrint P12
controller hardware is being tested by a
diagnostic program. When Xerox
DocuPrint P12 enters this status, all LEDs
turn on for approximately 1 second then
blink for 3 seconds. After this, the printer
will begin RAM size checking and clearing
the memory, at this time, all LEDs will
turn on.

or that the printer is resetting. If the
printer engine is not yet warmed up when
the initialization is finished, Xerox
DocuPrint P12 waits for the engine to
warm up with the In use LED response.

execute a print job from the
communication channel. In this status,
pressing the control panel button takes
the printer off-line (Pause/Off-line).

print job. Pressing the control panel
button pauses/resumes a print job. This
is also used to indicate that the printer is
warming up.

data. Or the printer is waiting for a PCL
form feed command.

Refer to the table on page 55.

Press the button. If the PCL
job is not sent, it will be
canceled.

56 • Chapter 4

Printer Status Definition/Cause Action

Manual feed Indicates the printer is either waiting for

Load print medium onto the paper to be
fed from the Multi-sheet Bypass Feeder
(MBF), or for the second pass of 2-sided
printing.

No paper There are two cases:

1. There is no paper in at least one
cassette and there is no job in the
printer.

2. The selected paper cassette is
empty, but the printer has a print job
to process.

MBF, then press the control
panel button for the printer to
start feeding paper from the
MBF.

If you pressed the button
before feeding print medium
into the MBF, the printer will
print with paper fed from a
cassette with matching paper
size.

Load paper into the paper
cassette(s) and install it into
the printer. The printer status
turns to Ready.

Load papers with size
corresponding to that of the
print job into the cassette, and
install it into the printer.
Printing re sumes.
Alternatively, load papers into
the MBF and press the control
panel button to output the print
job from MBF.

If you press the button, or if
Manual Feed Time-out expires
before loading paper the job
will printed from MBF
automatically.

If, again, there is no paper in
the MBF, press the button and
the print job will be output to a
cassette with matching size.

Control Panel • 57

Printer Status Definition/Cause Action

No paper
(continues)

Pre-printing
paper size error

Cover open Indicates the upper cover is open, or

Paper jam Indicates paper is jammed in the printer.
Page too

complex/Memory
overflow

This status occurs when the paper size in
a selected cassette is different from the
size specified in the current job, the
printer waits for loading of paper with the
correct size into the cassette selected to
print from is either the 250-sheet cassette
for the 500-sheet cassette, as these are
the only two cassette with size sensing
function.

Laser Printer cartridge is not installed
correctly.

Page too complex indicates that the
pages are too complex for the Imaging
Processor to render. This status is
indicated for as long as it takes the printer
to process the page.

If no such cassette is
detected, the job will be printed
to a cassette containing paper.

If no paper is available in any
of the available cassettes, the
LEDs will return to the initial
No Paper status.
Load the correct size of paper
into the cassette and install it
into the cassette and install it
into the printer. The printer will
resume print job automatically.

If your press the button before
loading paper, the job will print
to MBF. Load paper to the
MBF, or a No paper status will
appear.

☞ No paper status

Close the cover, or reinstall
Laser Printer cartridge and
close the cover properly.

☞ 10-1 Clearing Paper Jams

58 • Chapter 4

Memory overflow occurs when the

printer does not have enough memory to
hold the data for a page. This status is
indicated as long as it takes the printer to
process.

To avoid this problem, you
should enable the Adobe
Memory Booster before
printing.

Printer Status Definition/Cause Action

Page too
complex/Memory
overflow
(continues)

Post printing
paper size error

Lower resolution
used

If the Auto-continue is checked and the
15 seconds time-out value is expired, the
printer continues with the print job.

If the Auto-continue is off or the 15
seconds time-out value has not expired,
the printer will suspend all print jobs until
the control panel button is pressed.
This status occurs when the printer
detects a printing paper size which does
not match the size of data received by the
printer while printing. Lights are on as
soon as this state is detected and as long
as it takes the printer to process the data.

This can occur when MBF is used for a
source, or if the incorrect paper size has
been loaded into 250-sheet or 500-sheet
paper cassette.

If the Auto-continue is checked and the
15 seconds time-out value has expired,
the printer continues the print job.

If the Auto-continue is off or the
standard 15 seconds time-out value has
not expired yet, the printer will suspend all
print job.

When Adobe Memory Booster technology
is used and the resolution of the page
image appears degraded, this status will
be indicated as soon as the state is
detected and as long as it takes the
printer to process the job.

If the image still does not look
good, you may want to install
an optional RAM SIMM to your
printer.

The printer operator should set
the correct paper size into the
paper cassette and press the
control panel button.

16 MB DRAM Memory
upgrade is recommended.

If the Auto-continue is checked and the
15 seconds time-out value is expired, the
printer continues with the print job.

Control Panel • 59

Printer Status Definition/Cause Action

Lower resolution
used (continues)

Job aborted Indicates the printer has canceled the

Pause/Off-line Indicates the printing is paused, or the

Hardware
malfunction

If the Auto-continue is off or the 15
seconds time-out value has not expired,
the printer will suspend all jobs until the
control panel button is pressed.

received job in an unexpected situation,
such as, expired Wait time-out value in
non-volatile RAM or the print manager of
host PC cancels jobs in process.

If the Auto-continue is checked and the
15 seconds time-out value has expired,
the printer continues the print job.

If the Auto-continue is off or the 15
seconds time-out value has not expired,
the printer will suspend all jobs until the
control panel button is pressed.

printer is off-line.

Indicates hardware malfunction is
detected. There are two categories of
hardware malfunction:

Controller fatal errors - detected by the

diagnostic program at power­up.

Engine fatal errors - detected at power-up

or during the use of the printer.

A press of the control panel
button takes the printer on-line
again.
Turn off the printer and switch
on the power again. If the
printer still indicates Hardware
Malfunction, you should
contact your dealer or service
center.

In this status, you can know
which error has occurred by
holding down the control panel
button. (If the button is up,
Hardware Malfunction status
resumes.)

60 • Chapter 4

☞ Table next page

The following is a table indicating the types of hardware problem you
are experiencing through the LEDs’ responses when you hold down the
control panel button during the Hardware Malfunction status.

Online Error Paper Manual

Feed

Double

blink

Double

blink

Double

blink

Double

blink

Blink Controller Fatal Error

Blink Controller Fatal Error

Blink Controller Fatal Error

The LED responses are defined as follows:

Hardware Malfunction

Engine Fatal Error (Fuser
malfunction)
Engine Fatal Error (Laser
scanner malfunction)
Engine Fatal Error (Fan
malfunction)
Engine Fatal Error (Non­volatile RAM in the printer
engine)

(Controller malfunction)

(Extension RAM)

(Network card malfunction
(for Xerox DocuPrint P12
Network interface card))

Response Explanation

Blink 0.5 second on / 0.5 second off, repeat
Double-blink 0.25 second on / 0.25 second off / 0.25

second on / 1 second off, repeat

Control Panel • 61

4-3 Control Panel Button

The control panel button is used for many purposes, for example, to
pause/resume job processing, reset printer parameters, print status
page, or show the detail of fatal hardware errors.

The following table shows the effect of pressing the button under certain
conditions and for certain durations.

Condition Duration Effect

Ready Momentary

10 seconds The printer will print a settings page

In use Momentary

Power-up At power up

until all LEDs
double blink

During printing
job

Pause/Off-line Momentary Resumes printing from pause; or go to

Held down at
least 4
seconds

Takes the printer off-line (Pause/Off-
line status)

which shows printer parameters.
Takes the printer off-line (Pause/Off-
line status) and execution of any job
will be withheld until the button is
pressed again.
Causes reset of non-volatile
parameters to the factory default
values. The printer will first enter onto
the Diagnostic Processing status,
then all LEDs will start to double blink.
When this happens, release the button,
and LEDs will indicate the Initializing
status. Then, it goes to the Ready
status.
Resets the printer. All printing jobs will
be canceled. Light will cycle through all
LEDs as it does during Initializing
status until button is released. Then,
the printer goes to the Ready status.

Ready status from Off-line status.

62 • Chapter 4

Printer functions associated with the Control Panel Button are not
executed until you release the buttons.

Xerox DocuPrint P12 Printer Driver

5

5-1 The Printer Driver

Xerox DocuPrint P12 printer driver is offered for Windows 3.1x and
Windows 95. There are several ways to access the Printer Driver:

• In Windows 95, in the Printers folder, highlight the printer that you

want and select Properties from the File menu.

• In Windows 3.1x, from the Windows Control Panel, select Printer,

then Setup.

• In many Windows programs, click the Setup

the Print

• From the maximized P12 Status Monitor (described in Chapter 5),

click the Printer Setup button on the General tab.

• From the Xerox DocuPrint P12 Status Monitor in mini-window view,

double click the name of the default printer at the bottom of the
window.

• From the icon view or mini-window of the P12 Status Monitor,

select Printer Setup from the control menu.

The Driver settings window consists of 6 tabs: Setup, Paper Source,
Destination, Image Control, Accessories
any of these tab dialog boxes, click their respective tabs at the top of the
window. The following sections describe the features in each of these
tabs.

dialog box, or select Printer Setup from the File menu.

or Options button on

and Advanced. To access

64 • Chapter 5

The features explained in this chapter will be based on Windows 95.

5-2 Setup tab

◆ Copies

Sets the number of copies to be printed. The valid value ranges
from 1 to 99 and the default is 1.

◆ Resolution

Sets the resolution for your print jobs. The choices are 150 dpi
(draft), 300 dpi (faster output), or 600 dpi (best quality). Higher
resolution takes longer to print, but it produces a better quality. The
default is 600 dpi.

◆ Orientation

Sets the orientation of the printed pages. The options are Portrait
or Landscape

◆ Toner Usage

To prolong the lifespan of your toner cartridge, select Save Toner
mode. Under this mode, draft copies are printed in gray rather than
black. The default is Normal.

◆ Watermark Options button

Watermarks are text and/or bitmap printed, usually in a lighter tone,
on the output page. Click to view the Watermark

with Portrait as the default setting.

Options dialog.

DocuPrint P12 Printer Driver • 65

Select a watermark to be used in the printout, either from the Text
or Graphics
right will show you how the currently highlighted watermark look
like.

To delete or change the settings of a currently highlighted
watermark, click on the Delete

Add

to add a new watermark to the present list. Both Add and Edit

button will bring forward a corresponding dialog.

groups, or one from each. The preview area on the

or Edit button respectively. Click

☞☞☞☞ 5-2-1 Add/Edit Text Watermark dialogs
☞☞☞☞ 5-2-2 Add/Edit Graphics Watermark dialogs

Checking Print on first page only applies the selected watermark
to the first page of your document only. Otherwise, the selected
watermark will be printed on all pages of your document.

◆ 2-Sided Printing button

Click to bring up the 2-Sided Printing dialog.

☞☞☞☞ 5-2-3 2-sided Printing dialog

◆ Layout Options button

Click to bring up the Layout Options dialog.

☞☞☞☞ 5-2-4 Layout Options dialog

◆ Booklet Printing button

Click to bring up the Booklet Printing

dialog.

☞☞☞☞ 5-2-5 Booklet Printing dialog

66 • Chapter 5

5-2-1 Add/Edit Text Watermark dialogs

The Add Text Watermark dialog is displayed when you click the Add
button in the Text

The Edit Text Watermark dialog is displayed when you click the Edit
button in the Text

group.

group.

DocuPrint P12 Printer Driver • 67

◆ Text

Displays the watermark text. You can create a new watermark or
change the present text by entering text not exceeding 128
characters in these dialogs. The default for Add Text Watermark
dialog is Text.

◆ Font

Allows you to specify the font to be used for the watermark text.
You may use the pull-down list to help you in your selection.

◆ Size

Allows you to specify the font size of the watermark text.

◆ Style

Allows you to specify the font style to be used for the watermark
text. You may use the pull-down list to help you in your selection.

◆ Name

Displays the name of the selected watermark. You can name or
rename your watermark here. For Add Text Watermark dialog,
the name that appears here will be the text entered in the Text box.
You can change it otherwise. The name entered should not exceed
16 characters.

◆ Darkness

Determines the density at which you want the watermark to appear
on the printout. Move the slide left or right to adjust the density
level.

68 • Chapter 5

◆ Angle

Determines the angle at which the text is to be placed on the
printout. Move the slider along the scale of -90° to +90° to adjust
the angle.

◆ Position

Specify how you want the new watermark or the selected
watermark to be positioned on the page. The options are
Automatically center watermark and Position relative to center.

If you have clicked the Edit button, the preview will display both the
currently specified text and any specified bitmap. However, you can only
change the text in the Edit Text Watermark dialog and the settings of a
graphic watermark in the Edit Graphics Watermark dialog.

5-2-2 Add/Edit Graphics Watermark dialogs

Clicking the Add button under the Graphics group in the Watermark
Options dialog brings up the Add Graphic Watermark dialog and
clicking the Edit button brings up the Edit Graphic Watermark.

 Bitmap

Displays the path name of the bitmap watermark.

Preview area

For Add Graphic Watermark dialog, you have to specify the path
name of the bitmap to be included as the watermark. You may
want to use the Browse button to help you in your selection of a
bitmap.

 Name

Displays the name of the selected watermark. You can name a
new watermark or rename an existing one here. For Add Text
Watermark dialog, the name that appears here will first be the text
entered in the Text box. You can change it otherwise. The name
entered should not exceed 16 characters.

 Browse button

Brings up a common file selection dialog where you can browse for
a bitmap.

DocuPrint P12 Printer Driver • 69

 Darkness

Determines the density at which you want the watermark to appear
on the printout. Move the slide left or right to adjust the density
level.

 Scale

Specify the scale for the bitmap to be placed on the printout.

• Actual Size
This option places the bitmap on the page at 100%.

•Scale
Select this option to adjust the size of the bitmap to be placed
on the printout. Enter a scaling percentage in the Percent text
box to determine to what extent the specified bitmap is to be
enlarged or reduced. The valid percentage is 25%~400%.

 Preview area

This area shows you what the bitmap will look like on the printout.

 Position frame

Specify the position of the graphic watermark. The options are

Automatically center watermark and Position relative to upper
left corner (in centimeters).

70 • Chapter 5

• When the Regional Settings for Windows is U.S. and Canada, the

measurement will be in inch. (The same as paper source’s default.)

• If you have clicked the Edit button, the preview will display both the

currently specified bitmap and any specified text. However, you can
only change the graphic watermark settings in the Edit Graphic
Watermark dialog and the text in the Edit Text Watermark dialog.

5-2-3 2-Sided Printing dialog

Icon

 1-Sided

Prints the sent data on one side of the paper.

 2-Sided Book (binding on the long edge)

This option prints data on both sides of the paper and gives
allowance for binding on the longer edge of your printout.

 2-Sided Tablet (binding on the short edge)

This option prints data on both sides of the paper and gives
allowance for binding on the shorter edge of your printout.

• If the paper size of the job is Legal 13 or Legal 14, 2-sided printing (both

Book and Tablet) is unavailable. In this case, a warning dialog pops up
and you can cancel the job.

• 2-sided printing cannot be selected together with Enlarge for Poster

printing in the Layout Options dialog and Different paper source for
first page.

 Icon

This icon changes accordingly depending on your selection and the
current page orientation.

DocuPrint P12 Printer Driver • 71

 Options area

This area is enabled when 2-Sided Book or 2-Sided Tablet is
selected.

• Paper source for 2nd side
Select a paper source from the drop-down list choose the tray
for feeding the second side of your printed document. The
available options are Multi-purpose tray (Multi-sheet Bypass
Feeder), Manual Feed (MBF), or Same source as 1st side.
To avoid paper jam, it is best to specify Manual Feed here.

• If Automatic (by size) has been selected in Paper Source

tab, Same source as 1st side will not be available as an
option.

• If Same Source as 1st side is selected here and the paper

source in the Paper Source tab is then set to Automatic (by
size), note that the setting in this Paper source for 2nd side
will be changed to Multi-purpose tray.

• Print instruction sheet
Enable this option to print an instruction sheet as the top page
of the print job. It is recommended that you to enable this
option.

• Display help messages
Enable this option to display an instructional dialog at the
beginning of the printing process.

72 • Chapter 5

To complete 2-sided printing successfully, it is highly recommended that
you always print the instruction sheet and display the help messages.
Over time, you may want to turn off the help dialogs when you have
become confident in printing 2-sided documents.

5-2-4 Layout Options dialog

Reduce for N-up printing (4 pages up)

Preview area

Preview area

Enlarge for Poster (2 x 2 sheets)

DocuPrint P12 Printer Driver • 73

 Normal

Prints a document in its normal size. This is also the default
setting.

 Reduce for N-up printing

Prints multiple pages, in reduced size, on a single sheet of paper.
This enables you to scan multiple pages at a glance and save
paper on drafts. The options are 2 pages up/sheet, 4 pages, 6
pages, 9 pages and 16 pages. Refer to the diagram on the
previous page.

To print a page border around the reduced pages, enable the Print
page border.

 Enlarge for Poster

This option enlarges a page and prints it over several sheets of
paper. You can print a poster that is 2 x 2 sheets, 3 x 3 sheets,
4 x 4 sheets, 5 x 5 sheets, or 6 x 6 sheets in size. Refer to the
diagram in the previous page.

• When assembling your poster-sized print job, you may want to trim
the pages because of the small unprintable region (about 5mm)
around the edges of each sheet of paper.

• This option cannot be selected with 2-sided printing or a different
paper source for different pages.

74 • Chapter 5

 Preview area

This area shows the effect of the present settings.

5-2-5 Booklet Printing dialog

This dialog allows you to print a document so that it is ready to be folded
in half and printed in booklet format.

 Select a Booklet

Select the paper size to be used for Booklet printing from the list.
The three available options are None, Booklet on Letter and
Booklet on A4. Choose the paper size that matches the actual
size of paper you will be using. To display a Printing Tips dialog
during a print job, enable the Display Booklet printing tips

☞☞☞☞ 5-2-2 2-Sided Printing dialog

Preview area

box.

 Preview area

This area shows how your document will look on the printout based
on the selection you have made in the Booklet size list. The area
beneath the preview gives the dimensions of the selected paper
stock and the size when folded.

• In your document, set margins and fonts as you want them to appear in
the booklet, as each page will be one-half as large as the sheet it is
printed on.

DocuPrint P12 Printer Driver • 75

• In your Windows Program, select the Booklet paper size you want to
use. (You must complete this step in order for your document to print as
a booklet).

• Different Windows programs have different ways to select a paper size.
Frequently, the paper size is changed on a Print Setup or Page Setup
dialog box invoked from the File menu. You may need to consult your
program manual or help system to learn how to select a paper size.

• In order for you to print a booklet size, the application must allow
selection of all the paper sizes enumerated by the driver (including
Booklet on letter and Booklet on A4). Some applications do not allow
this.

76 • Chapter 5

5-3 Paper Source tab

The settings in the Paper Source tab allow you to control the paper
sizes and sources to be used for your print jobs.

 Use same paper source for all pages

This option enables the printer to print all pages of a received job
from the same source. When this is selected, the All Pages
vertical tab is displayed, as illustrated below, for you to select a
paper source.

Vertical tab

 Different paper source for first page

When this is selected, the First Page Source and Other Pages
vertical tabs are displayed as shown below.

Source
display

Vertical tabs

Source

Source

display

display

DocuPrint P12 Printer Driver • 77

Select a paper source from each tab to specify the paper source for
the front page and the subsequent pages.

Using Different paper source for first page cannot be combined
with 2-sided printing, Booklet and Poster printing.

 Paper source options

Allows you to select the default paper source for the print job. The
choices available depend on the installed accessories on your
printer. Below are the standard options that you will see.

• Main cassette

Load print medium into the standard 250-sheet paper cassette.

• Multi-purpose (MBF)

When this option is selected, you can load multiple sheets of
print medium in all sizes onto the Multi-sheet Bypass Feeder.

☞☞☞☞ 3-2-3 Using the Multi-sheet Bypass Feeder

• Manual feed (MBF)

Select this option if you are loading the print medium one sheet
at a time onto the Multisheet Bypass Feeder. This option
enables you to load paper in all sizes.

78 • Chapter 5

☞☞☞☞ 3-2-3 Using the Multi-sheet Bypass Feeder

• Envelope (MBF)

Select this option when you are using envelope size paper.

☞☞☞☞ 3-2 Loading Print Media

If the optional cassette and/or envelope cassette has been added in
Accessories tab, the following options will appear.

☞☞☞☞ 5-6 Accessories tab

• Automatic (by size)

This option enables the printer to automatically look for a paper
source with the same paper size as specified in the print job.

• Secondary cassette

Select this option to feed paper from the optional 500-sheet
paper cassette that you have installed.

• Envelope cassette

Select this option to feed paper from the optional envelope
cassette that you have installed.

In instances whereby you have not installed these optional cassettes,
but you have specified in the Accessories tab to add these options,
they will appear. Any print job sent to the Secondary or Envelope
cassette will be switched to Main cassette and Envelope (MBF)
respectively.

 Source display

This area shows a graphic illustration of the printer with the
selected paper source highlighted. When Automatic (by size) is
selected, no paper source is highlighted.

 Paper Size

Specify the paper size for the current job here. The list of paper
sizes shown here depends on the paper sizes supported by the
selected source and the Paper Sizes settings in Advanced tab.

☞☞☞☞ 3-2 Loading Print Media

You can only use one paper size for printing, regardless of whether

Use same paper source for all pages or Different paper source
for first page is selected.

The default value depends on Windows regional setting and is not
affected by the settings in Advanced tab. If U.S. sizes is chosen
for Paper Sizes in Advanced tab, the default is Letter. For
Envelope, it is Com-10. If Intl. Sizes is selected for Paper Sizes
in Advanced tab, the default is DL for the envelope size, and A4 for
paper.

• Windows regional setting refers to the language (country) specified
in the Regional Settings menu page found in the Control Panel.

• Selecting a paper size from the list that starts with “Booklet” (such
as Booklet on Letter) activates the P12 Windows Printer Driver
Booklet printing feature. For information on this feature, see
Booklet Printing in the Setup tab section above.

• The paper size setting in some Windows applications may override
the paper size settings in the P12 Windows Printer Driver.

 SUMMARY Text

Reflects current settings for paper size, paper source, destination
and special effects.

DocuPrint P12 Printer Driver • 79

5-4 Destination tab



 Output settings



Allows you to choose to send a print job to the printer or to a file. If
Print to file is selected, a Print to File dialog will be displayed
during printing. This dialog is a standard Windows dialog.

The icon to the left of the radio buttons changes according to the
current selection.

80 • Chapter 5

 Output tray

Select the output destination tray for your print job. The options
available are Output tray (Face down) or Rear tray (Face up) with
default value set at Output tray (Face down). The graphic on the
right will illustrate your choice by highlighting the current destination
selection.

• If you have selected 2-Sided printing options in the Setup tab, set
the output tray to Rear tray (Face up). If not, the driver will force
the setting to Rear (Face up) tray.

• If Legal 13 or Legal 14 sized job is set to Face-up tray, it will be
forced to output to Face-down tray by the driver, and a warning
dialog pops up.

 SUMMARY Text

Reflects current settings for paper size, paper source, destination
and special effects.

5-5 Image Control tab

The settings here allow you to control the quality of imaging and the
manner in which the image is sent to the printer.

 Imaging Mode

Allows you to choose whether you want the imaging mode to be
selected manually or automatically. The options available are

Automatically select best imaging mode and Manually select
imaging mode. If you choose Manually select imaging mode,

you can select any of the three imaging mode below.

• Optimize for text and spreadsheets
This option ensures high print speed for documents such as
spreadsheets or tables.

• Optimize for graphics and photos
This option enhances the printing of graphic images, and
reduces the occurrence of complex pages as the amount of
data sent to the printer is reduced.

• Image entire page as graphic
Under this option, the printed output may appear to be a closer
match to the screen image than the other modes, but printing
is slower.

DocuPrint P12 Printer Driver • 81

When you are manually selecting the imaging mode, the graphics
to the right of the modes will change according to your selection.

 Halftone Features

Halftoning utilizes minute gray dots to represent a light or dark
image area. The options are as follows.

• Optimize for laser print output (Fine)
Uses 16-bit gray patterns to provide a smoother gradation of
greasy (120 gray levels). Printing in this mode will be slower,
but the print quality will be better.

• Optimize for laser print output (Standard)
Uses 8-bit gray patterns. This option provides fewer gray
levels (63 gray levels) but it provides better performance than
Fine mode.

• Optimize for photocopy reproduction
Uses an 8-bit circular halftone dot method to print your images.
This option provides 63 gray levels and aims to produce output
which photocopies well without washing out or producing moiré
patterns.

The default value is Optimize for laser print output (Fine).

82 • Chapter 5

Color smoothing speeds up printing by substituting two dithered

colors with a gray level. This may take a little more time but the
overall printing performance is better. The default value is On.

If the fine details of a graphic (especially screenshots) look smeared
when printed, uncheck Color smoothing.

 Darkness

Allows you to lighten or darken gray tone.

5-6 Accessories tab

This tab allows the user to specify which optional components have
been installed on the printer.

 Hardware

Allows you to specify the optional cassettes that are installed on the
printer. You can select either or both of the Secondary cassette
(the 500-sheet paper cassette) and the Envelope cassette. After
the optional cassettes are selected, the printer picture changes to
the one with the optional cassette.

When adding the envelope cassette, the secondary cassette will be
automatically added.

 Printer memory

Displays the amount of memory added to the printer’s base
memory. When bi-directional communication exists, the value is
displayed. When bi-directional communication does not exists, the
valid values are 1MB, 4MB and 16MB.

• Xerox only supports a 16MB SIMM for this option. You can attach
1MB and 4MB, but it is at your own risk.

• When the 16MB SIMM is attached, 2.5MB of the attached area is
used for program ROM and I/O area. So, only 13.5MB is available
for optional memory.

DocuPrint P12 Printer Driver • 83

5-7 Advanced tab

 Printer Memory

This feature ensures that all documents will be printed, even for
complex or memory-intensive pages (though at a lower resolution).
The default setting is on.

 Paper Sizes

Allows you to determine which paper sizes are displayed in the
paper size list box in both the Paper Source tab and in the
applications. The default value is Show all paper sizes. If you
select Filter the paper size list, the options Only U.S. sizes and

Only int’l sizes are available. U.S. sizes are Letter, Legal 14,
Executive, com 10 Env. and Monarch Env.. Int’l sizes are A4,
B5, Legal 13, DL Env., C5 Env. and Japanese Official Postcard.

84 • Chapter 5

 Multilanguage font support

Allows you to choose if you want the character sets supporting
international fonts to be available. This option is only available in
Windows 95.

 Printer Administration button

Clicking this button brings up the Printer Administration dialog.

☞☞☞☞ 5-7-1 Printer Administration dialog

5-7-1 Printer Administration dialog

All settings in this window cannot be resolved to defaults by clicking the

Resolve Defaults button in the Setup tab.

 Auto-continue

This option tells your printer to automatically resume printing 15
seconds after an auto-continual error occurs. In this way, it allows
you to be aware of the problem without stopping the printing
process entirely.

Auto-continual errors are Memory overflow, Page too complex,

Adobe Memory Booster used, Job aborted and Post printing
paper size error.

The default is On.

☞☞☞☞ 5-7-1 Printer Administration dialog

 Jam recovery

This option enables the printer to reserve its memory in order to
reprint a job that has jammed. The default is Off.

DocuPrint P12 Printer Driver • 85

 Wait time-out

Valid values ranges from 5 to 300 seconds or off. The default is
200 seconds.

This setting determines the length of time the printer will wait for
data. While waiting, the printer will preserve any partially-received
job, and no new job will be accepted on the other input ports.
Partial jobs can be printed by pressing the printer’s control panel
button.

 Manual Feed/Duplex time-out

Valid values ranges from 1 to 255 seconds or off. The default is
180 seconds.

This setting determines the length of time the printer will wait before
attempting to draw paper from the main tray during Manual Feed
status and manual duplex pause, or from the specified source
during a Pre-print paper size error, even if the paper size is wrong.

☞☞☞☞ 4-2 The LEDs

86 • Chapter 5

5-8 Precautions & Limitations

This section provides information on the of precautions and limitations
when using the printer driver

 When using Microsoft Excel 97

• If you have selected multiple copying and any of the following
features: watermark, 2-sided printing, or Layout options,
Already printing will be displayed only the first copy will be
printed.

To print all copies, deselect Collate.

• If you have selected Entire workbook from Print what in the
Print dialog, and have also chosen Watermark, 2-sided
printing, or Layout Options, Already Printing will be displayed.
In this case, you can only print the first workbook.

To print all copies, do not select Entire workbook, but specify
workbooks one by one.

 When using Lotus Word Pro97

• Collate is not enabled. To enable it, press Setup button from
Print dialog. Collate is enabled once the driver screen is
shown.

 When using Microsoft Word 6.0

• If you have specified N-up, 2-sided, and first page only
watermark during multiple copying, the printer will not be able
to function properly.

DocuPrint P12 Printer Driver • 87

Xerox DocuPrint P12 Status Monitor

6

6-1 The Status Monitor

In many ways, the Status Monitor acts as a remote control panel for the
printer. It provides many of the printer functions traditionally associated
with the printer’s physical control panel. Below is a description of some
of its functions.

• Gives the user real-time information on what the printer is
doing.

• Provides printer control functions (e.g. Pause, Reset).

• Provides intelligent warning of conditions which would
prevent the sent data from printing. You can control when
and how the warnings are issued.

• Provides context-sensitive help for printer problems.

• Ability to quickly switch between multiple printers and
monitor each of their status.

Different levels of status for Xerox DocuPrint P12 printer provided by the
Status Monitor.

90 • Chapter 6

• If the port is FILE, non-Novell NET port, COMx or
UNKNOWN, Status Monitor provides the connection
information only.

• If the port is a parallel port and bi-directional status is
available, Status Monitor provides PJL-based rich status,
using PJL state and job information.

• If the port is a parallel port and bi-directional status is not
available, Status Monitor provides limited status based on
parallel port state. (Ready, Off-line, Error, Paper Out or
Busy)

• If the port is a NetWare network port, Status Monitor
provides status based on SNMP and NetWare information.

6-2 Views of Status Monitor

The Status Monitor exists in four different forms, a minimized window,
an icon (Windows 3.1x only), a Taskbar button (Windows 95 only) and a
maximized window.

6-2-1 Mini-window view

Control menu

Printer menu

Maximize button

Text area

◆ Control menu button

The control menu pops up at a click of this button. The control
menu consists of the following commands.

Maximize Opens the Max Window of Status Monitor
Move You can move Mini-window using the keyboard
Close Closes Status Monitor
Change Printer Brings up the Printer menu
Printer Setup Brings up the Setup dialog for the current default

device.

Pause Pauses the printer (available only when bi-

directional connection is present.)

Resume Resumes from a pause or off-line state (only bi-

directional)

Reset Causes the printer to reset (only bi-directional)

◆ Printer icon button

The icon changes to reflect the printer and/or job status. Clicking
on the printer icon opens the Max Window of Status Monitor with
the General tab active.

The table in the next page shows the respective states of the icon.

DocuPrint P12 Status Monitor • 91