Xerox EX2101 User Manual

Fiery EX2101 for Xerox 2101

PRINTING GUIDE

About the Documentation

This manual is part of a set of Fiery EX2101 for Xerox 2101™ documentation that includes the following manuals for users and system administrators:

• The

Quick Start Guide

Xerox 2101 and printing. It also describes how to access the Adobe Acrobat PDF ﬁles on the User Documentation CD.

• The

User Software Installation Guide

User Software CD to enable users to print to the Fiery EX2101 for Xerox 2101, and also describes setting up printing connections to the Fiery EX2101 for Xerox 2101.

• The

Conﬁguration Guide

the Fiery EX2101 for Xerox 2101 for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT 4.0/2000/2003, and Novell NetWare servers to provide printing services to users.

• The

Printing Guide

2101 for users who send jobs from their computers.

• The

Job Management Guide

including Command WorkStation Pro™, and how you can use them to monitor and control jobs on the Fiery EX2101 for Xerox 2101. This manual is intended for an operator or administrator, or a user with the necessary access privileges, who monitors and manages job ﬂow and troubleshoots problems that may arise.

summarizes the steps for conﬁguring the Fiery EX2101 for

describes how to install software from the

explains basic conﬁguration and administration of

describes the printing features of the Fiery EX2101 for Xerox

explains the functions of the job management utilities,

™

, Command WorkStation LE™, and DocBuilder

•

Customer Release Notes

for some of the problems you may encounter.

provide last-minute product information and workarounds

This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics for Imaging, Inc. Information in this document is subject to change without notice and does not represent a commitment on the part of Electronics for Imaging, Inc.

This publication is provided in conjunction with an EFI product (the “Product”) which contains EFI software (the “Software”). The Software is furnished under license and may only be used or copied in accordance with the terms of the Software license set forth below.

The Product may be covered by one or more of the following U.S. Patents: 4,917,488, 4,941,038, 5,109,241, 5,150,454, 5,150,454, 5,170,182, 5,212,546, 5,278,599, 5,335,040, 5,343,311, 5,424,754, 5,467,446, 5,506,946, 5,517,334, 5,537,516, 5,543,940, 5,553,200, 5,565,960, 5,615,314, 5,619,624, 5,625,712, 5,640,228, 5,666,436, 5,760,913, 5,818,645, 5,835,788, 5,866,856, 5,867,179, 5,959,867, 5,970,174, 5,995,724, 6,002,795, 6,025,922, 6,041,200, 6,046,420, 6,065,041, 6,067,080, 6,112,665, 6,116,707, 6,118,205, 6,122,407, 6,134,018, 6,141,120, 6,151,014, 6,166,821, 6,184,873, 6,185,335, 6,201,614, 6,215,562, 6,219,659, 6,222,641, 6,224,048, 6,225,974, 6,226,419, 6,239,895, 6,256,108, 6,265,676, 6,266,051, 6,269,190, 6,289,122, 6,292,177, 6,292,270, 6,300,580, 6,310,697, 6,323,893, 6,326,565, 6,327,047, 6,327,050, 6,327,052, 6,330,071, 6,331,899, 6,335,723, 6,340,975, 6,341,017, 6,341,018, 6,341,307, 6,348,978, 6,356,359, 6,369,895, 6,373,003, 6,381,036, 6,400,443, 6,414,673, 6,424,340, 6,429,949, 6,449,393, 6,456,280, 6,476,927, 6,490,696, 6,501,461, 6,501,565, 6,519,053, D341,131, D406,117, D416,550, D417,864, D419,185, D426,206, D430,206, D439,851, D444,793, RE33,973, RE36,947

Trademarks

Bestcolor, ColorWise, eBeam, EDOX, EFI, Fiery, the Fiery logo, Fiery Driven, RIP-While-Print, and Spot-On are registered trademarks of Electronics for Imaging, Inc. in the U.S. Patent and Trademark Ofﬁce and/or certain other foreign jurisdictions.

The Best logo, the eBeam logo, the Electronics for Imaging logo, the Fiery Driven logo, the Intelligent Device Management logo, the PrintMe logo, the Splash logo, the Unimobile logo, the Velocity OneFlow logo, Everywhere You Go, Changing the Way the World Prints, AutoCal, AutoGray, Best, ColorCal, Command WorkStation, Device IQ, DocBuilder, DocBuilder Pro, DocStream, FreeForm, Fiery Link, Fiery Prints, Fiery Spark, NetWise, PrintMe, PrintMe Enterprise, PrintMe Networks, RIPChips, ScanBuilder, Splash, Unimobile, Velocity, Velocity Balance, Velocity Build, Velocity Estimate, Velocity Exchange, Velocity OneFlow, Velocity Scan, VisualCal, WebInstaller, WebScan, WebSpooler, WebStatus, and WebTools are trademarks of Electronics for Imaging, Inc.

All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.

Legal Notices

APPLE COMPUTER, INC. (“APPLE”) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE APPLE SOFTWARE. APPLE DOES NOT WARRANT, GUARANTEE, OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE APPLE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS, OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE APPLE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL APPLE, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE APPLE SOFTWARE EVEN IF APPLE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU.

Apple’s liability to you for actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort [including negligence], product liability or otherwise), will be limited to $50.

PANTONE® Colors displayed in the software application or in the user documentation may not match PANTONE-identiﬁed standards. Consult current PANTONE Color Publications for accurate color. PANTONE® and other Pantone, Inc. trademarks are the property of Pantone, Inc. © Pantone, Inc., 2003.

Pantone, Inc. is the copyright owner of color data and/or software which are licensed to Electronics for Imaging, Inc., to distribute for use only in combination with the products, or software of Electronics for Imaging, Inc. PANTONE Color Data and/or Software shall not be copied onto another disk or into memory except as part of the delivery of the Electronics for Imaging, Inc., products or software.

This product includes software developed by the Apache Software Foundation (http://www.apache.org/).

Part Number: 45037003

FCC Information

WARNING: FCC Regulations state that any unauthorized changes or modiﬁcations to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Class B Declaration of Conformity

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

Consult the dealer or an experienced radio/TV technician for help.

In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modiﬁcations made to the equipment without the approval of manufacturer could void the user’s authority to operate this equipment.

Industry Canada Class B Notice

This Class B digital apparatus complies with Canadian ICES-003.

Avis de Conformation Classe B de l’Industrie Canada

Cet appareil numérique de la Classe B est conforme à la norme NMB-003 du Canada.

RFI Compliance Notice

This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user who is responsible for compliance of his particular installation.

Dieses Gerät wurde sowohl einzeln als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funkentstörbestimmungen geprüft. Es ist jedoch möglich, dass die Funkentstörbestimmungen unter ungünstigen Umständen bei anderen Gerätekombinationen nicht eingehalten werden. Für die Einhaltung der Funkentstörbestimmungen einer gesamten Anlage, in der dieses Gerät betrieben wird, ist der Betreiber verantwortlich.

Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables.

Die Einhaltung zutreffender Bestimmungen hängt davon ab, dass geschirmte Ausführungen benützt werden. Für die Beschaffung richtiger Ausführungen ist der Betreiber verantwortlich.

Software License Agreement

YOU SHOULD CAREFULLY READ THE FOLLOWING TERMS AND CONDITIONS BEFORE USING THIS SOFTWARE. IF YOU DO NOT AGREE TO THE TERMS AND CONDITIONS OF THIS AGREEMENT, DO NOT USE THE SOFTWARE. INSTALLING OR USING THE SOFTWARE INDICATES THAT YOU AGREE TO AND ACCEPT THE TERMS OF THIS AGREEMENT. IF YOU DO NOT AGREE TO ACCEPT THE TERMS OF THIS AGREEMENT YOU MAY RETURN THE UNUSED SOFTWARE FOR A FULL REFUND TO THE PLACE OF PURCHASE.

License

EFI grants you a non-exclusive license to use the Software and accompanying documentation (“Documentation”) included with the Product. The Software is licensed, not sold. You may use the Software solely for your own customary business or personal purposes. You may not rent, lease, sublicense or lend the Software or use the Software in any time sharing, service bureau, or similar arrangement.

You may not make or have made, or permit to be made, any copies of the Software or portions thereof, except one (1) copy for backup or archive purposes in support of your use of the Software as permitted hereunder. You may not copy the Documentation. You may not attempt to localize, translate, disassemble, decompile, decrypt, reverse engineer, discover the source code of, modify, create derivative works of, or in any way change any part of the Software.

The terms, conditions, and restrictions in the License Agreement apply to all bug ﬁxes, patches, releases, release notes, updates, and upgrades related to the Software.

Proprietary Rights

You acknowledge and agree that all rights, title and interest, including all intellectual property rights, in and relating to the Software, Documentation and all modiﬁcations and derivative works thereof are solely owned by and shall remain with EFI and its suppliers. Except for the express limited license granted above to use the Software, no right or license of any kind is granted. You receive no rights or license under any patents, copyrights, trade secrets, or trademarks (whether registered or unregistered). You agree not to adopt, register, or attempt to register any EFI trademark or trade name (“EFI Mark”) or any confusingly similar mark, URL, internet domain name, or symbol as your own name or the name of your afﬁliates or products, and not to take any other action which impairs or reduces the trademark rights of EFI or its suppliers.

Conﬁdentiality

The Software is conﬁdential, proprietary information of EFI and you may not distribute or disclose the Software. You may, however, permanently transfer all of your rights under this Agreement to another person or legal entity provided that: (1) such a transfer is authorized under all applicable export laws and regulations, including the U.S. Export Administration Regulations, (2) you transfer to the person or entity all of the Software and Documentation (including all copies, updates, upgrades, prior versions, component parts, the media and printed materials, and this Agreement); (3) you retain no copies of the Software and Documentation, including copies stored on a computer; and (4) the recipient agrees to the terms and conditions of this Agreement.

Remedies and Termination

Unauthorized use, copying, or disclosure of the Software, or any breach of this Agreement will result in automatic termination of this license and will make available to EFI other legal remedies. In the event of termination, you must destroy all copies of the Software, Documentation, and all component parts thereof. All provisions of this Agreement relating to disclaimers of warranties, limitation of liability, remedies, damages, governing law, jurisdiction, venue, and EFI’s proprietary rights shall survive termination.

Limited Warranty and Disclaimer

EFI warrants to the original purchaser (“Customer”) for thirty (30) days from the date of original purchase from EFI or its authorized retailer that the Software will perform in substantial conformance to the Documentation when the Product is used as authorized by EFI’s speciﬁcations. EFI warrants the media containing the Software against failure during the above warranty period. EFI makes no warranty or representation that the Software will meet your speciﬁc requirements, that the operation of the Software will be uninterrupted, secure, fault-tolerant, or error free, or that all defects in the Software will be corrected. EFI makes no warranty, implied or otherwise, regarding the performance or reliability of any third party products (software or hardware. THE INSTALLATION OF ANY THIRD PARTY PRODUCTS OTHER THAN AS AUTHORIZED BY EFI WILL VOID THIS WARRANTY. IN ADDITION, USE, MODIFICATION, AND/OR REPAIR OF THE PRODUCT OTHER THAN AS AUTHORIZED BY EFI WILL VOID THIS WARRANTY.

EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, EFI MAKES AND YOU RECEIVE NO WARRANTIES OR CONDITIONS ON THE SOFTWARE, EXPRESS, IMPLIED, STATUTORY, OR IN ANY OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH YOU, AND EFI SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR NONINFRINGEMENT OF THIRD PARTY RIGHTS.

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You are hereby notiﬁed that Adobe Systems Incorporated, a Delaware corporation located at 345 Park Avenue, San Jose, CA 95110-2704 (“Adobe”) is a thirdparty beneﬁciary to this agreement to the extent that this agreement contains provisions which relate to your use of any software, font programs, typefaces, and/or trademarks licensed or supplied by Adobe. Such provisions are made expressly for the beneﬁt of Adobe and are enforceable by Adobe in addition to EFI. ADOBE WILL HAVE NO LIABILITY WHATSOEVER TO YOU FOR ANY ADOBE SOFTWARE OR TECHNOLOGY LICENSED HEREUNDER.

Export Controls

EFI’s Products are subject to U.S. export laws and regulations, including the U.S. Export Administration Regulations, as well as foreign export laws and regulations. You agree that you will not use, distribute, transfer, export, or re-export any portion of the Product or the Software in any form in violation of any applicable laws or regulations of the United States or the country in which you obtained them.

U.S. Government Restricted Rights:

Use, duplication, or disclosure of the Software by the United States Government is subject to restrictions as set forth in FAR 12.212 or DFARS 227.7202-3 -

227.7202-4 and, to the extent required under U.S. federal law, the minimum restricted rights as set out in FAR 52.227-14, Restricted Rights Notice (June 1987) Alternate III(g)(3)(June 1987) or FAR 52.227-19 (June 1987). To the extent any technical data is provided pursuant to the Agreement, such data is protected per FAR 12.211 and DFARS 227.7102-2 and to the extent explicitly required by the U.S. Government, is subject to limited rights as set out in DFARS 252.227.7015 (November 1995) and DFARS 252.227-7037 (September 1999). In the event that any of the above referenced agency regulations are modiﬁed or superceded, the subsequent or equivalent regulation shall apply. The name of the Contractor is Electronics for Imaging.

General

The rights and obligations of the parties related to this Agreement will be governed in all respects by the laws of the State of California exclusively, as such laws apply to contracts between California residents performed entirely within California. The United Nations Convention on Contracts for the International Sale of Goods and any other similar convention does not apply to this Agreement. For all disputes related to this Agreement, you consent to the personal and exclusive jurisdiction and venue of the state courts in San Mateo County, California and the federal court for the Northern District of California. This Agreement is the entire agreement held between us and supersedes any other communications or advertising with respect to the Software. If any provision of this Agreement is held invalid, such provision shall be deemed modiﬁed to the extent necessary to be enforceable and the other provisions in this Agreement shall continue in full force and effect.

If you have any questions, please see EFI’s web site at www.eﬁ.com.

Electronics for Imaging 303 Velocity Way Foster City, CA 94404

Contents

About the Documentation

Introduction

About this manual

Chapter 1: Printing from Windows Computers

Printing from applications

Setting options and printing from Windows computers 1-2

Using job templates

Shortcuts

Using Shortcuts 1-13

Customizing Print Option shortcuts 1-14

Deﬁning and printing custom page sizes

Working with custom page sizes in the Windows PCL printer driver 1-16

Working with custom page sizes in the Windows 98/Me PostScript printer driver 1-19

Working with custom page sizes in the Windows NT 4.0 PostScript printer driver 1-21

Working with custom page sizes in the Windows 2000/XP/2003 PostScript printer driver 1-24

Viewing the Xerox 2101 copier status

Saving ﬁles to print at a remote location

Chapter 2: Printing from Mac OS Computers

1-1

1-8

1-13

1-16

1-28

1-29

Printing from applications with Mac OS 9 and earlier or Mac OS X (Classic mode)

Setting print options and printing 2-1

Deﬁning custom page sizes

Printing from applications with Mac OS X (Native mode)

Setting print options and printing 2-8

2-1

2-6

2-8

viii Contents

Chapter 3: Printing from UNIX Workstations

Printing to the Fiery EX2101

Chapter 4: Downloading Files and Fonts

Using Fiery Downloader or Fiery WebDownloader

Downloading ﬁles and printer fonts 4-4

Managing printer fonts 4-10

Chapter 5: Printing Variable Data Documents

About variable data printing

Printing variable data documents with FreeForm

How FreeForm works 5-2

Creating the master document 5-3

Creating the variable document 5-4

Combining the FreeForm master with the variable document 5-5

Using FreeForm 5-7

Previewing master documents in the Windows printer driver 5-11

Printing variable data documents with FreeForm 2

Printing documents from variable-data printing applications

Using the Fiery VDP Resource Manager 5-15

3-1

4-1

5-1

5-2

5-13

5-14

Chapter 6: Using EFI Hot Folders

Overview of Hot Folders

File format restrictions 6-2

Using the Hot Folder Control Panel

Creating and deleting Hot Folders 6-4

Enabling and disabling Hot Folders 6-7

Setting Hot Folder preferences 6-8

6-1

6-3

ix Contents

Assigning properties to Hot Folders

Customizing Hot Folder settings 6-10

Specifying Hot Folder print options 6-11

Specifying imposition options 6-12

Viewing Hot Folder Job Logs

Chapter 7: Tracking and Monitoring Jobs

Accessing Fiery WebTools

Checking Fiery EX2101 status with Fiery WebStatus 7-3

Accessing information with WebLink

Job Monitor

Chapter 8: Using Fiery E-mail Service

How Fiery E-mail Service works

Printing using an E-mail Client

Job Control 8-3

Appendix A: Print Options

6-9

6-14

7-1

7-4

8-1

About printer drivers and printer description ﬁles

Where to set print options

Print option override hierarchy A-3

Default settings A-3

More about print options

Appendix B: Font List

PostScript printer fonts

Adobe Type 1 fonts B-1

Tr ueType fonts B-6

PCL printer fonts

A-1

A-2

A-10

B-1

B-6

x Contents

Appendix C: Troubleshooting

Maintaining optimal system performance

Troubleshooting

General printing problems C-2

Problems with Fiery Downloader C-5

Problems with Fiery WebTools C-5

C-1

Index

xi About this manual

Introduction

The Fiery EX2101 for Xerox 2101 is used to print ﬁnal documents or proof jobs that will be printed later on an offset press. You can send a print job to the Fiery EX2101 for Xerox 2101 as you would to any other printer—select it in the Print dialog box and then print from any application on your computer.

OTE

The term “Fiery EX2101” is used in this manual to refer to the Fiery EX2101

for Xerox 2101. The name “Aero” is used in illustrations to represent the Fiery EX2101. The term “Windows” is used to refer to Windows 98, Windows Me, Windows NT 4.0, Windows 2000, Windows XP, and Windows Server 2003, wherever appropriate. The term “Setup” is used to refer to conﬁguring the Fiery EX2101 for proper performance in your network environment, including settings that affect all jobs. The term “job management tools” is used to refer to Command WorkStation, Command WorkStation LE, Fiery Spooler™, and Fiery WebSpooler™.

Although it may not be the case at all sites, it is assumed that an operator controls and manages jobs sent by users from remote workstations. For information on the features of the job management tools, see the

Job Management Guide

About this manual

This manual is intended for remote users who send jobs via the network and the Fiery EX2101. It covers the following topics:

•Printing from a Windows computer

•Printing from a Mac OS computer

•Printing from a UNIX workstation

• Downloading ﬁles and fonts using Fiery Downloader™ and WebDownloader

•Printing variable data documents

™

xii Introduction

•Using Hot Folders

•Monitoring jobs and accessing information using Fiery WebTools™ and EFI Job Monitor

™

•Printing using the Fiery E-mail Service

•Specifying and overriding job settings, generating a list of fonts installed on the Fiery EX2101, and troubleshooting information

1-1 Printing from applications

Chapter 1: Printing from Windows Computers

This chapter describes printing to the Fiery EX2101 from Windows computers. You can print from a networked Windows computer or a computer using Windows (WINS) printing. You can also print to a ﬁle so that it can be printed at a remote location (see “Saving ﬁles to print at a remote location” on page 1-29). In addition to these methods, you can download ﬁles to the Fiery EX2101 using Fiery Downloader (see Chapter 4), and print documents using Hot Folders (optional) and Fiery E-mail Services (see Chapter 6 and Chapter 8, respectively).

OTE

For information on setting up the Windows environment for printing with

Windows servers connected to the Fiery EX2101, see the information about connecting to the Fiery EX2101 over the network, installing printer drivers, and installing Fiery® utilities, see the

User Software Installation Guide

Conﬁguration Guide

. For

Printing from applications

Once the Fiery EX2101 printer driver is installed and set to the proper port, as described in the Windows applications. Set the print options for the job and choose the Print command from within your application.

User Software Installation Guide

, you can print directly from most

1-2 Printing from Windows Computers

Setting options and printing from Windows computers

To print from Windows computers, install the corresponding PostScript printer driver or PCL printer driver. The drivers are included in the Fiery EX2101 User Software CD.

Once the printer driver and a corresponding printer description ﬁle are installed, you can specify print settings for a particular job and print it to the Fiery EX2101. You can also set default print settings using the driver.

To print from Windows applications by connecting your computer to a print server via the network, a Novell NetWare, Windows NT/2000/2003, or UNIX server is required. For more information, see the

To print from Windows applications without connecting to a print server, you can use Server Message Block (SMB) printing. For more information, see the

User Software Installation Guide

Conﬁguration Guide

The following procedures explain how to use the printer driver to specify print options. For information about speciﬁc print options, see Appendix A.

OTE

The following procedures use Windows 2000 illustrations. The interface may vary slightly depending on whether you are using the PostScript or PCL driver. Major differences are noted.

SET PRINT OPTIONS FOR A SPECIFIC WINDOWS PRINT

JOB USING THE

PCL OR POSTSCRIPT PRINTER DRIVER

1. Choose Print in your application.

2. Select the Fiery EX2101 PS or PCL as your printer and click Properties.

1-3 Printing from applications

3. Click the Fiery Printing tab.

ob Templates, see page 1-8

Print option bars

Shortcuts, see page 1-13

Click to display all print options

Click to hide all print options

The Fiery Printing tab serves as the control center for all frequently used printing functions.

NOTE: Supported tabs and print options may vary between Windows 98/Me, Windows

NT 4.0, and Windows 2000/XP/2003 PostScript and PCL drivers. For a complete list of print options, see Appendix A.

4. Click the Owner Information bar.

1-4 Printing from Windows Computers

Enter a password (up to 10 alphanumeric characters) in the Secure Print ﬁeld for secure printing. When you enter a password in this ﬁeld, your print job is held at the Fiery EX2101 and printed when you enter the password at the Fiery EX2101 Control Panel. For more information, see “Secure Print” on page A-18.

NOTE: The Secure Print ﬁeld is not available in the PCL printer driver.

Enter an account name in the Group Name ﬁeld. The Group Name appears in the job management tools Job Log. The account name is deﬁned by your administrator for managing purposes. Consult the administrator for the account name.

Enter a password in the Group Password ﬁeld. The Group Password appears in the job management tools Job Log, but it is encrypted. The password is deﬁned by your administrator for managing purposes. Consult the administrator for the password.

When the account name and password you entered match those deﬁned by the administrator, your job is printed. Otherwise, an error is generated, and your job is placed in the printed queue.

The administrator or operator can edit the Group Name and Group Password from the Command WorkStation/Command WorkStation LE Job Properties dialog box and Fiery WebSpooler/Fiery Spooler Override Print Options dialog box. The Group Name appears in the job’s Notes 2 ﬁeld in the job management tools Job Log.

NOTE: Group Name and Group Password options are not available when printing to

the Direct connection.

The information you enter in the Notes ﬁeld can be viewed by the operator at the job management tools and also appears in the Job Log. It cannot be edited or erased by the operator.

For more information about the job management tools, see the Job Management Guide.

In the Instructions area, enter instructions to the operator about the job and click OK. These instructions can be displayed in Command WorkStation/Command WorkStation LE, but do not appear in the Job Log. These instructions can be edited by the operator.

1-5 Printing from applications

5. Click the remaining print option bars to specify the appropriate settings for the print job and click OK.

To quickly ﬁnd a print option you are looking for, move the cursor slowly over the print option bars. A menu appears for each print option bar that displays the print options available under that print option bar.

These print options are speciﬁc to the Fiery EX2101 and the copier. They override settings speciﬁed in Fiery EX2101 Printer Setup, but can be overridden from the job management tools.

For information about these options and overrides, see Appendix A.

For information on conﬁguring installable options, see the User Software Installation

Guide.

For more information about job management tools, see the Job Management Guide.

If you choose Printer’s default, the job prints according to the settings speciﬁed in Setup. For more information, see Appendix A.

NOTE: If you specify incompatible print settings, the Conﬂict dialog box provides

instructions to resolve the conﬂict.

6. From your application, click OK twice to send your print job.

Make sure the Fiery EX2101 is selected as your current copier.

1-6 Printing from Windows Computers

NOTE: Some options listed in the printer driver could also be set from an application

(for example, Collation or Reverse Order). In these cases, use the driver option to perform the function, rather than setting it from the application. The application may not set up the ﬁle properly for printing on the Fiery EX2101, resulting in unexpected printing errors and longer processing time.

NOTE: With the E-mail Notiﬁcation feature enabled in the printer driver as described

in the User Software Installation Guide, you can receive an e-mail notiﬁcation after your job is printed or when a printing error occurs. The feature also requires that the Fiery Mail Port is installed and the Status messages from Fiery option is selected in the E-Mail Port Conﬁguration dialog box. For more information on installing and conﬁguring the Fiery Mail Port, see the User Software Installation Guide.

TO SET DEFAULT PRINT OPTIONS FOR WINDOWS PRINT JOBS

USING THE PCL OR POSTSCRIPT PRINTER DRIVER

1. Click Start.

2. Windows 98/Me/NT 4.0/2000: Choose Settings and then choose Printers. Windows XP: Choose Printers and Faxes. Windows Server 2003: Choose Settings and then choose Printers and Faxes.

3. Right-click the Fiery EX2101 PS or PCL icon and choose Properties (Windows 98/Me), Document defaults (Windows NT 4.0), or Printing Preferences (Windows 2000/XP/2003).

The Fiery Printing tab appears. If it does not, click the Fiery Printing tab.

1-7 Printing from applications

4. Specify the default settings for your print job, as described on page 1-2.

5. Click OK to close the dialog box.

Accessing print options without opening print option bars

In the previous procedures, you accessed the Fiery EX2101 print options by opening the print option bars. You can also access and change the print option settings by right-clicking the print option bars. When you right-click a print option bar, a list of print options within the print option bar appears, and you can change settings in the list for your print job.

TO ACCESS PRINT OPTIONS WITHOUT OPENING PRINT OPTION BARS

1. Click the Fiery Printing tab.

2. Right-click a print option bar.

A list of print options appears.

Right-click the Finishing print option bar

1-8 Printing from Windows Computers

3. Click or move and hold the cursor over an option to which you want to make a change.

4. Click a setting.

Available settings appear.

OTE: For text-ﬁeld options such as Group Name and Notes, you must click and open

the print option bars to access them.

Using job templates

You can save print option settings to your hard disk so that you can easily load speciﬁcally conﬁgured settings for a particular job as a template. You can also share templates over a network, using the Import and Export features.

NOTE: Although the user interface differs slightly, the following procedures are the

same for both PCL and PostScript printer drivers.

1-9 Using job templates

TO CREATE A JOB TEMPLATE

1. Make sure that Default Job Template appears in the Job Templates menu, and then conﬁgure options from the print option bars.

As soon as you change any settings, the Job Templates menu displays Untitled instead of Default Job Template.

Save Current Job Template button

2. Click the Save Current Job Template button.

3. Enter a Job Template name and click OK.

Job Templates button

The name appears in the Job Templates menu.

1-10 Printing from Windows Computers

TO LOAD JOB TEMPLATES

1. From the Fiery Printing tab, click the Job Templates menu.

2. Choose the settings you want to use for your template.

The options are automatically conﬁgured.

TO DELETE JOB TEMPLATES

1. From the Fiery Printing tab, click the Job Templates button.

2. Choose the templates you want to delete and click Delete.

3. Click Yes to conﬁrm the deletion and click OK.

TO MODIFY JOB TEMPLATES

1. From the Fiery Printing tab, click the Job Templates menu.

2. Choose the template you want to modify.

The options are automatically conﬁgured with the currently saved settings.

3. Conﬁgure your new settings from the print option bars and click the Save Current Job Template button.

4. Click OK to save the modiﬁed template.

1-11 Using job templates

TO EXPORT SAVED TEMPLATES

1. From the Fiery Printing tab, click the Job Templates button.

2. Choose the Job Templates you want to export and click Export.

3. Browse to the location in which to save the ﬁle, enter a ﬁle name, and then click OK.

OTE: The ﬁle name must include the .sav extension and can be up to eight

characters (not including the extension). The ﬁle name does not have to match the Job Template name.

4. Click OK.

1-12 Printing from Windows Computers

TO IMPORT SAVED TEMPLATES

1. From the Fiery Printing tab, click the Job Templates button.

2. Click Import.

3. Browse to the location of the saved template ﬁle you want to import.

4. Select the ﬁle and click OK.

5. Click OK in the Import Job Templates dialog box.

OTE: When you import job templates, they appear in the Job Templates menu under

the job template, not the ﬁle name. In the previous examples, the ﬁle present.sav (ﬁle name) was imported, but it appears in the Job Templates menu as Presentation (template name).

1-13 Shortcuts

Shortcuts

The Properties or Printing Preferences dialog box has two Shortcuts areas: the Print Option Shortcuts area and the Page Shortcuts area. This section discusses how to change print options using these Shortcuts areas and customize the Print Option Shortcuts area.

NOTE: Although the user interface differs slightly, the following procedures are the

same for both PCL and PostScript printer drivers.

Print Option shortcuts

Page shortcuts

Using Shortcuts

The Print Option Shortcuts area of the driver interface displays the current settings for some of the most commonly used print options. You can access and change these settings quickly and easily using the Shortcuts. You can also access some page layout and ﬁnishing options by right-clicking the image of the page in the Page Shortcuts area.

1-14 Printing from Windows Computers

TO SET PRINT OPTIONS USING PRINT OPTION SHORTCUTS

1. From the Fiery Printing tab, position your cursor over the print option you want to set.

The cursor changes into a hand.

2. Click the selected print option and specify the appropriate settings.

The print option bar in which the selected print option is located opens, and the print option is highlighted. You can also right-click the print option and choose the setting from the menu that appears.

3. Click Apply to make the new settings the default or OK to close the Properties dialog box.

TO SET PRINT OPTIONS USING THE PAGE SHORTCUTS

1. From the Fiery Printing tab, click the Finishing tab, position your cursor over the page image, and right-click.

2. Specify the appropriate settings for the print options.

3. Click Apply to make the new settings the default or OK to close the Properties dialog box.

Customizing Print Option shortcuts

You can customize the Print Option shortcuts area so that you have easy access to most frequently used print options.

1-15 Shortcuts

TO CUSTOMIZE THE PRINT OPTION SHORTCUTS AREA

1. Click Shortcuts in the Print Option shortcuts area.

The Modify Shortcuts dialog box appears.

2. Select an option to remove from the Current Shortcuts list and click Remove, or double-click the option in the Current Shortcuts list.

The maximum number of the print options that can be displayed is six. By default, six print options appear in the Print Option Shortcuts area. You must remove an option item to add another.

3. Select an option you want to add from the Available Shortcuts list and click Add, or double-click the option in the Current Shortcuts list.

The new option item appears at the bottom of the Current Shortcuts list.

4. To change the order of the Current Shortcuts, select an option in the Current Shortcuts list and click Move Up or Move Down.

5. Click OK to close the Modify Shortcuts dialog box.

The Print Option Shortcuts area is now customized.

1-16 Printing from Windows Computers

Deﬁning and printing custom page sizes

With custom page sizes, you deﬁne the dimensions of a printed page. When you deﬁne a custom page size, you can use it from within an application without redeﬁning it each time you print. When you create custom page sizes, specify Width dimensions to correspond with the shorter side of your job and specify Height dimensions to correspond with the longer side of your job. Set custom page sizes this way, regardless of the orientation settings in the application.

Portrait Landscape

Height

Width

NOTE: Custom page sizes are not supported with Imposition jobs.

NOTE: Custom page sizes for Windows NT 4.0 and Windows 2000/XP/2003 cannot

be set using the Fiery Printing tab. For more information, see “Working with custom

page sizes in the Windows NT 4.0 PostScript printer driver” on page 1-21 and “Working with custom page sizes in the Windows 2000/XP/2003 PostScript printer driver” on page 1-24.

Working with custom page sizes in the Windows PCL printer driver

With custom page sizes, you deﬁne the dimensions of a printed page. When you deﬁne a custom page size, you can use it from within an application without having to redeﬁne it each time you print.

Width

Height

Click Custom

1-17 Deﬁning and printing custom page sizes

TO DEFINE A CUSTOM PAGE SIZE WITH WINDOWS PCL PRINTER DRIVERS

1. Click Start.

2. Windows 98/Me/NT 4.0/2000: Choose Settings and then choose Printers. Windows XP: Choose Printers and Faxes. Windows Server 2003: Choose Settings and then choose Printers and Faxes.

3. Right-click the Fiery EX2101 PCL icon and choose Properties (Windows 98/Me), Document defaults (Windows NT), or Printing Preferences (Windows 2000/XP/2003).

4. Click the Fiery Printing tab and click the Paper Source print option bar.

5. Choose Custom from the Page Size menu, and then click Custom.

6. Specify options to deﬁne the custom page size.

Width

—Enter the width of the print job.

Length—Enter the length of the print job.

Units—Select a unit of measurement for the print job.

1-18 Printing from Windows Computers

7. Click OK to close the Enter Custom Paper Size dialog box.

8. Click OK to close the Fiery EX2101 printer driver.

TO EDIT A CUSTOM PAGE SIZE WITH WINDOWS PCL PRINTER DRIVERS

1. Click Start.

2. Windows 98/Me/NT 4.0/2000: Choose Settings and then choose Printers. Windows XP: Choose Printers and Faxes. Windows Server 2003: Choose Settings and then choose Printers and Faxes.

3. Right-click the Fiery EX2101 PCL icon and choose Properties (Windows 98/Me), Document defaults (Windows NT), or Printing Preferences (Windows 2000/XP/2003).

4. Click the Fiery Printing tab, and then click the Paper Source print option bar.

5. Choose Custom from the Page Size menu, and then click Custom.

6. Enter the new options to deﬁne the custom page size.

Width

—Enter the width of the print job.

Length—Enter the length of the print job.

Units—Select a unit of measurement for the print job.

7. Click OK to close the Enter Custom Paper Size dialog box.

8. Click OK to close the Fiery EX2101 printer driver.

TO PRINT A CUSTOM PAGE SIZE WITH ALL WINDOWS PCL PRINTER DRIVERS

1. Choose Print from your application.

2. Click the Fiery EX2101 PCL icon to select it as your printer, and then click Properties.

3. Click the Fiery Printing tab, and then click the Paper Source print option bar.

1-19 Deﬁning and printing custom page sizes

4. Choose Bypass Tray from the Paper Source menu.

5. Choose Custom from the Page Size menu.

6. Click OK, and then click OK again to print the job.

Working with custom page sizes in the Windows 98/Me PostScript printer driver

When you deﬁne or edit a custom page size, or print your job on a custom page size in the Windows 98/Me PostScript printer driver, use the following procedures.

TO DEFINE A CUSTOM PAGE SIZE WITH THE WINDOWS 98/ME POSTSCRIPT PRINTER DRIVER

1. Click Start, choose Settings, and then choose Printers.

2. Right-click the Fiery EX2101 PS icon and choose Properties.

3. Click the Fiery Printing tab, and then click the Paper Source print option bar.

Click Custom

4. Click Custom.

1-20 Printing from Windows Computers

5. Specify options to deﬁne the custom page size.

The Enter Custom Paper Size dialog box appears.

Paper name

appears in the Document Size menu.

Width—Enter the width of the print job.

Length—Enter the length of the print job.

Units—Select a unit of measurement for the print job.

Transverse—Select this option to swap Width and Length dimensions to correspond

to the paper feed direction of the print job.

—Enter a name for your custom page size. The new custom paper name

6. Click OK.

7. To deﬁne the unprintable area of the custom page, click Unprintable Area, enter the desired information, and then click OK.

8. Click OK again.

TO EDIT A CUSTOM PAGE SIZE WITH THE WINDOWS 98/ME POSTSCRIPT PRINTER DRIVER

1. Click Start, choose Settings, and then choose Printers.

2. Right-click the Fiery EX2101 PS icon and choose Properties.

3. Click the Fiery Printing tab, and then click the Paper Source print option bar.

1-21 Deﬁning and printing custom page sizes

4. Choose the name of the custom page that you want to edit from the Page Size menu.

5. Click Custom.

The Enter Custom Paper Size dialog box appears.

6. Edit the settings, as described in the previous procedure, and click OK.

TO PRINT A CUSTOM PAGE SIZE WITH THE WINDOWS 98/ME POSTSCRIPT PRINTER DRIVER

1. Choose Print from your application.

2. Select the Fiery EX2101 PS icon as your printer and click Properties.

3. Click the Fiery Printing tab, and then click the Paper Source print option bar.

4. Choose Tray 5 from the Paper Source menu.

5. Choose the custom page size from the Page Size menu.

6. Click the Layout print option bar and select a setting from Orientation that reﬂects the way the custom size paper is loaded.

7. Click OK, and then click OK again to print the job.

Working with custom page sizes in the Windows NT 4.0 PostScript printer driver

With custom page sizes, you deﬁne the dimensions of a printed page. When you deﬁne a custom page size, you can use it from within an application without redeﬁning it each time you print.

TO DEFINE A CUSTOM PAGE SIZE WITH THE WINDOWS NT 4.0 POSTSCRIPT PRINTER DRIVER

1. Click Start, choose Settings, and then choose Printers.

2. Right-click the Fiery EX2101 PS icon and choose Document defaults.

1-22 Printing from Windows Computers

3. Click the Page Setup tab.

4. Choose PostScript Custom Page Size from the Paper Size menu.

The PostScript Custom Page Size Deﬁnition dialog box appears.

5. Specify options to deﬁne the custom page size.

Custom Page Size Dimensions

Unit—Select a unit of measurement for the print job.

Paper Feed Direction—Choose the paper feed direction of the print job.

—Enter the width and height of the print job.

1-23 Deﬁning and printing custom page sizes

Paper Type—Select the type of paper for the print job.

Offsets Relative to Paper Feed Direction—Enter the offsets (margins) of the

print job relative to the paper feed direction.

6. Click OK.

7. Click OK to close the Document defaults dialog box.

TO EDIT A CUSTOM PAGE SIZE WITH THE WINDOWS NT 4.0 POSTSCRIPT PRINTER DRIVER

1. Click Start, choose Settings, and then choose Printers.

2. Right-click the Fiery EX2101 PS icon and choose Document defaults.

3. Click the Advanced tab.

4. If PostScript Custom Page Size is already selected as Paper Size, click the Edit Custom Page Size button. Otherwise, select PostScript Custom Page Size from Paper Size, and then click the Edit Custom Page Size button.

The PostScript Custom Page Size Deﬁnition dialog box appears.

5. Edit the settings, as described on page 1-22, and click OK.

1-24 Printing from Windows Computers

TO PRINT A CUSTOM PAGE SIZE WITH THE WINDOWS NT 4.0 POSTSCRIPT PRINTER DRIVER

1. Choose Print from your application.

2. Select the Fiery EX2101 PS as the printer and click Properties.

3. Click the Fiery Printing tab, and then click the Paper Source print option bar.

4. Choose Tray 5 from the Paper Source menu.

5. Choose PostScript Custom Page Size from the Page Size menu.

6. Click the Layout print option bar and select a setting from Orientation that reﬂects the way the custom size paper is loaded.

7. Click OK, and then click OK again to print the job.

Working with custom page sizes in the Windows 2000/XP/2003 PostScript printer driver

With custom page sizes, you deﬁne the dimensions of a printed page. When you deﬁne a custom page size, you can use it from an application without redeﬁning it each time you print.

NOTE: Windows 2000/XP/2003 have a similar interface when setting options and

printing. The following procedures use Windows 2000 illustrations with Windows XP/2003 differences noted.

TO DEFINE A CUSTOM PAGE SIZE WITH THE WINDOWS 2000/XP/2003 POSTSCRIPT PRINTER DRIVER

1. Click Start.

2. Windows 2000: Choose Settings and then Printers. Windows XP: Choose Printers and Faxes. Windows Server 2003: Choose Settings and then Printers and Faxes.

3. Right-click the Fiery EX2101 PS icon and choose Printing Preferences.

4. Click the Paper/Quality tab.

1-25 Deﬁning and printing custom page sizes

5. Click Advanced.

6. Choose PostScript Custom Page Size from the Paper Size menu.

The PostScript Custom Page Size Deﬁnition dialog box appears.

7. Specify options to deﬁne the custom page size.

Custom Page Size Dimensions

Unit—Select a unit of measurement for the print job.

Paper Feed Direction—Choose the paper feed direction of the print job.

—Enter the width and height of the print job.

1-26 Printing from Windows Computers

Paper Type—Select the type of paper for the print job.

Offsets Relative to Paper Feed Direction—Enter the offsets (margins) of the print job

relative to the paper feed direction.

8. Click OK to close the PostScript Custom Page Size Deﬁnition dialog box.

9. Click OK to close the Advanced Options dialog box.

10. Click OK to close the Printing Preferences dialog box.

You can now specify the custom page size from an application.

NOTE: Access the Paper/Quality tab only for deﬁning or editing custom page sizes. Set

up the rest of the print options in the Fiery Printing tab.

TO EDIT A CUSTOM PAGE SIZE WITH THE WINDOWS 2000/XP/2003 POSTSCRIPT PRINTER DRIVER

1. Click Start.

2. Windows 2000: Choose Settings and then Printers. Windows XP: Choose Printers and Faxes. Windows Server 2003: Choose Settings and then Printers and Faxes.

3. Right-click the Fiery EX2101 PS icon and choose Printing Preferences.

4. Click the Paper/Quality tab.

5. Click Advanced.

6. Choose PostScript Custom Page Size from the Paper Size menu.

The PostScript Custom Page Size Deﬁnition dialog box appears. If it does not appear, click Edit Custom Page Size.

7. Edit the settings, as described on page 1-25, and click OK.

1-27 Deﬁning and printing custom page sizes

TO PRINT A CUSTOM PAGE SIZE WITH THE WINDOWS 2000/XP/2003 POSTSCRIPT PRINTER DRIVER

1. Choose Print from your application.

2. Select the Fiery EX2101 as the printer and click Properties.

3. Click the Paper/Quality tab, and then click Advanced.

4. Choose PostScript Custom Page Size from the Page Size menu.

5. Verify the custom page size settings and click OK.

6. Click OK to close the Advanced Options dialog box.

7. Click the Fiery Printing tab and the Paper Source print option bar.

8. Choose Tray 5 from the Paper Source menu.

9. Click the Layout print option bar and select a setting from Orientation that reﬂects the way the custom size paper is loaded.

10. Click OK, and then click OK again to print the job.

1-28 Printing from Windows Computers

Viewing the Xerox 2101 copier status

View the status of the copier’s consumables from the PostScript driver’s Printer Status tab.

TO VIEW THE STATUS OF THE XEROX 2101 COPIER CONSUMABLES

1. Choose Print in your application.

2. Select the Fiery EX2101 PS or PCL as your printer and click Properties.

3. Click the Printer Status tab and click Update.

The Two-Way Communication feature must be enabled. For information, see the

User Software Installation Guide.

1-29 Saving ﬁles to print at a remote location

Paper

—Displays the drawer name.

Tray

Level—Displays the amount of paper remaining in the speciﬁed drawer.

Size—Displays the size of paper in the speciﬁed drawer.

Dimensions—Displays the dimensions of the paper in the speciﬁed drawer in inches

or millimeters.

Media Type—Displays the type of media loaded in the speciﬁed drawer.

Engine Status

This area displays the current status of the Xerox 2101 copier.

Saving ﬁles to print at a remote location

If you do not have a Fiery EX2101 onsite and are preparing files to take to a service bureau or other location, print the final files to the File port (as opposed to one of the local ports). You can also print to the File port to create a ﬁle to download using Fiery Downloader. For instructions on printing to the File port, see your Windows documentation.

2-1 Printing from applications with Mac OS 9 and earlier or Mac OS X (Classic mode)

Chapter 2: Printing from Mac OS Computers

You can print to the Fiery EX2101 just as you would print to any other printer from any application. If you are using Mac OS 9 and earlier or Mac OS X (Classic mode), select the Fiery EX2101 as the current printer in the Chooser and print the ﬁle from within the application. If you are using Mac OS X (Native mode), select the printer and print the ﬁle from within the application. You can also download ﬁles to the Fiery EX2101 using Fiery Downloader (see Chapter 4) and print documents using Fiery E-mail Services (see Chapter 8).

Printing from applications with Mac OS 9 and earlier or Mac OS X (Classic mode)

Before you can print to the Fiery EX2101 from applications, you must select the Fiery EX2101 in the Chooser. Then, using the Adobe PostScript printer driver and the correct printer description ﬁle, you can control many Fiery EX2101 printing features by specifying job settings from print dialog boxes.

Setting print options and printing

In Mac OS applications, print options are set from both the Page Setup dialog box and the Print dialog box. For details on speciﬁc print options, see Appendix A.

NOTE: Some default print options are set by the administrator during Setup. For

information on the current server default settings, contact the administrator or the operator.

2-2 Printing from Mac OS Computers

TO SET PRINT OPTIONS AND PRINT WITH THE ADOBEPS PRINTER DRIVER

1. Open a ﬁle and choose Page Setup from the application’s File menu.

2. In the dialog box that appears, choose Page Attributes.

Select the Fiery EX2101 as your printer.

NOTE: Page Setup dialog boxes vary across applications.

3. Select the Page settings for your print job.

4. Click OK.

5. Choose Print from the application’s File menu.

2-3 Printing from applications with Mac OS 9 and earlier or Mac OS X (Classic mode)

6. Select the Fiery EX2101 as your printer and specify settings for the print options displayed.

OTE: Print dialog boxes vary across applications.

From the Paper Source menu, choose the paper tray for the job. For example, you can specify that the job be printed on paper using Tray 1.

The Paper Source selection is valid for the current job only.

Choose Fiery Job Notes

NOTE: If paper loaded in the selected tray is a different size, orientation, or media type

than that of the job you are sending, the Fiery EX2101 displays an error message and the job fails to print. Load the correct paper into the selected tray or cancel the job.

7. Choose Fiery Job Notes.

2-4 Printing from Mac OS Computers

When the account name and password you entered match those deﬁned by the administrator, your job is printed. Otherwise, an error is generated, and your job is placed in the Printed queue.

The administrator or operator can edit the Group Name and Group Password from the Command WorkStation/Command WorkStation LE Job Properties dialog box and Fiery WebSpooler/Fiery Spooler Override Print Options dialog box. The Group Name appears in the Notes 2 ﬁeld in the job management tools Job Log.

NOTE: Group Name and Group Password options are not available when printing to

the Direct connection.

The information you enter in the Notes ﬁeld can be viewed by the operator using the job management tools and also appears in the Job Log. It cannot be edited or erased by the operator.

For more information on the job management tools, see the Job Management Guide.

In the Instructions area, enter instructions to the operator about the job. These instructions can be displayed in Command WorkStation, but do not appear in the Job Log. These instructions can be edited by the operator.

Choose Printer Speciﬁc Options

2-5 Printing from applications with Mac OS 9 and earlier or Mac OS X (Classic mode)

8. Choose Printer Speciﬁc Options and specify the appropriate settings for your print job.

These print options are speciﬁc to the Fiery EX2101 and the copier; you may have to scroll to see all the options. They override settings in Fiery EX2101 Printer Setup, but can be changed from the job management tools.

If you choose Printer’s default, the job prints according to the settings speciﬁed in Setup.

For more information about these options and overrides, see Appendix A.

Some print options including Soft Collate, Soft Reverse Order, and Manual Duplex that are selectable from an application or Adobe PS printing features are similar to the print options available from the Printer Speciﬁc Options menu. In these cases, specify the print option from the Printer Speciﬁc Options menu. The application or Adobe PS printer driver may not set up the ﬁle properly for printing on the Fiery EX2101, resulting in unexpected printing errors and longer processing time.

NOTE: If paper loaded in the selected tray is a different size, orientation, or media type

than that of the job you are sending, the Fiery EX2101 displays an error message and the job fails to print. Load the correct paper into the selected tray or cancel the job.

NOTE: If you specify incompatible print settings, a dialog box may appear. Follow the

on-screen instructions to resolve the conﬂict.

9. To make the new settings the default settings, click Save Settings.

10. Click Print.

2-6 Printing from Mac OS Computers

Deﬁning custom page sizes

With custom page sizes, you can deﬁne page dimensions and margins. After you deﬁne a custom page size, you can use it from within an application, without redeﬁning it each time you print.

TO DEFINE A CUSTOM PAGE SIZE

1. Choose Page Setup from the application’s File menu.

2. For Paper, choose Custom.

3. Choose Custom Page default.

4. Enter the page dimensions and margins.

Choose Custom Page default

Limits for selected dimension displayed here

Custom page names

displayed here

Enter a custom

page name

5. To view the minimum and maximum sizes, click the PPD Limits menu.

If you enter invalid sizes, an error message appears. Click Cancel and enter sizes speciﬁed within the PPD Limits.

6. To save this custom page size, enter a name and click Add.

Saved custom page sizes appear in the menu of page sizes in the upper-right corner of the dialog box. To remove a saved custom page size, choose it from the menu and click Remove.

7. Click OK.

2-7 Deﬁning custom page sizes

TO EDIT A SAVED CUSTOM PAGE SIZE

1. Choose Page Setup from the application’s File menu.

2. Choose Custom Page default.

3. Select the Custom Page Size name.

4. Edit the page dimensions and margins.

5. Click Add.

6. Replace the existing Custom Page name and click OK.

TO PRINT A CUSTOM PAGE SIZE

1. Choose Page Setup from the application’s File menu.

2. Choose Custom or the Custom Page Size name from the Paper menu.

3. Click OK.

4. Choose Print from your application’s File menu.

Specify your printing options.

5. Click Print.

You can also deﬁne a new custom page size in the Custom Page Size dialog box when you print to the Fiery EX2101. If you specify dimensions that match a particular regular page size, the Fiery EX2101 processes the job as a regular page size job.

2-8 Printing from Mac OS Computers

Printing from applications with Mac OS X (Native mode)

Once you install the Fiery EX2101 printer description ﬁles using the PPD Installer, you are able to print directly from most Mac OS X applications. For more information about installing printer description ﬁles with the PPD Installer see, the User Software

Installation Guide.

Setting print options and printing

In Mac OS X applications, print options are set from both the Page Setup dialog box and the Print dialog box. For details on speciﬁc print options, see Appendix A.

NOTE: Some default print options are set by the administrator during Setup. Contact

the administrator or the operator for information on the current server default settings.

TO SET PRINT OPTIONS AND PRINT WITH THE POSTSCRIPT PRINTER DRIVER

1. Open a ﬁle and choose Page Setup from the application’s File menu.

2. In the dialog box that appears, choose Page Attributes for Settings and the Fiery EX2101 for Format for as your printer.

3. Select the Page settings for your print job.

4. Click OK.

5. Choose Print from the application’s File menu.

Choose print categories

2-9 Printing from applications with Mac OS X (Native mode)

6. Select the Fiery EX2101 as your printer and choose an option category from the pop-up menu.

You can change the print option settings for each category.

7. Choose Fiery Job Notes.

Choose Fiery Job Notes

2-10 Printing from Mac OS Computers

When the account name and password you entered match those deﬁned by the administrator, your job is printed. Otherwise, an error is generated, and your job is placed in the printed queue.

The administrator or operator can edit the Group Name and Group Password from the Command WorkStation/Command WorkStation LE Job Properties dialog box and Fiery WebSpooler/Fiery Spooler Override Print Options dialog box. The Group Name appears in the Notes 2 ﬁeld in the job management tools Job Log.

NOTE: Group Name and Group Password options are not available when printing to

the Direct connection.

The information you enter in the Notes ﬁeld can be viewed by the operator using the job management tools and also appears in the Job Log. It cannot be edited or erased by the operator.

For more information on the job management tools, see the Job Management Guide.

In the Instructions area, enter instructions to the operator about the job. These instructions can be displayed in Command WorkStation/Command WorkStation LE, but do not appear in the Job Log. These instructions can be edited by the operator.

If you decide not to send the information in any of the ﬁelds to the Fiery EX2101, clear the check box to the left of the option. You do not have to delete the information in the ﬁeld. When the check box is cleared, the information you enter is saved but not sent to the Fiery EX2101.

Choose print categories

2-11 Printing from applications with Mac OS X (Native mode)

8. Choose Printer Features and specify the appropriate settings for your job.

Choose speciﬁc Feature Set

Chapter 4: Downloading Files and Fonts

Fiery Downloader and Fiery WebDownloader allow you to send PostScript (PS), Encapsulated PostScript (EPS), Tagged Image File Format (TIFF), Creo Variable Print Speciﬁcation (VPS), and Portable Document Format (PDF) ﬁles directly to the Fiery EX2101 without using the application in which they were created. Fiery Downloader also allows you to manage printer fonts on the Fiery EX2101.

You can use Fiery Downloader or Fiery WebDownloader from a remote workstation. Fiery Downloader and Fiery WebDownloader require a network connection. For information on installing and conﬁguring Fiery Downloader and Fiery WebDownloader on supported networking protocols, see the User Software

Installation Guide.

NOTE: The Windows and Mac OS version of Fiery Downloader and

Fiery WebDownloader are fundamentally the same; differences are noted in this section. Where both windows or dialog boxes are illustrated, the Windows version comes ﬁrst, followed by the Mac OS version.

You can also download ﬁles and fonts using the Import feature in Command WorkStation. For more information, see the Job Management Guide.

Using Fiery Downloader or Fiery WebDownloader

You can use Fiery Downloader or Fiery WebDownloader to do the following:

• Check the status of the Fiery EX2101.

NOTE: This function is not available using Fiery WebDownloader, but is available

through WebStatus.

•Print PostScript, EPS, TIFF, VPS, and PDF ﬁles to the Fiery EX2101.

NOTE: Download PPML ﬁles by importing them using Command WorkStation.

For more information on importing ﬁles using Command WorkStation, see the

Job Management Guide.

•Manage the printer fonts stored on the Fiery EX2101 hard disk (this feature requires

that the Direct connection be published on the Fiery EX2101).

4-2 Downloading Files and Fonts

NOTE: Fiery Downloader and Fiery WebDownloader are designed speciﬁcally for the

Fiery EX2101; you cannot use them with any other printer.

TO VIEW INFORMATION WITH FIERY DOWNLOADER

1. Double-click the Fiery Downloader icon or choose Fiery Downloader from the Start >Programs menu.

2. Select the Fiery EX2101 in the Chooser window and click OK (Windows) or Connect (Mac OS).

The Fiery Downloader Status window appears, displaying the Fiery Downloader toolbar, menus, and status bar.

Displays server status and user and document name of the job currently printing

Displays server status and user and document name of the job currently processing

Dynamically displays the progress of the job

Displays the amount of available disk space

4-3 Using Fiery Downloader or Fiery WebDownloader

Displays server status and user and document name of the job currently printing

Displays server status and user and document name of the job currently processing

Dynamically displays the progress of the job

Displays the amount of available disk space

Buttons for some menu functions appear in the toolbar at the top of the window.

Open Click to connect to a different Fiery EX2101.

Download Click to download a ﬁle or font to the

Fiery EX2101.

Status If you are viewing the Font List, click to display

the status window for the current Fiery EX2101.

Font List If you are viewing the status window, click to

display a list of printer fonts on the Fiery EX2101 hard disk.

About Fiery Downloader (Windows only)

Click to view version information about Fiery Downloader.

4-4 Downloading Files and Fonts

3. To view font information in the window, click the Font List button or choose Font List

4. To select a different Fiery EX2101, choose Open from the File menu or click the

5. Select the Fiery EX2101 in the dialog box that appears and click OK (Windows) or

6. To close the status window, choose Close from the File menu. To quit Fiery Downloader,

7. Click Download.

from the File menu.

Open button.

Connect (Mac OS).

choose Exit (Windows) or Quit (Mac OS) from the File menu.

Downloading ﬁles and printer fonts

You can download a variety of ﬁle types, as well as fonts, to the Fiery EX2101. You can also specify a limited number of print option settings for the ﬁles you download.

TO DOWNLOAD A FILE OR FONT WITH FIERY DOWNLOADER

1. Use your application to generate a ﬁle.

Save a PostScript or PDF ﬁle by selecting the appropriate option in the application’s Print dialog box. With some applications, you can also save EPS and TIFF ﬁles.

If you experience problems printing EPS ﬁles with Fiery Downloader, print the ﬁle directly from the application in which you created it.

2. Start Fiery Downloader.

4-5 Using Fiery Downloader or Fiery WebDownloader

3. Choose Download from the File menu or click the Download button.

4. Choose the ﬁle type to display from the Files of type (Windows) or Show (Mac OS) menu.

All Known Formats lists all ﬁles in formats supported by Fiery Downloader.

You can download ﬁles and fonts in the same batch. If the fonts are used by ﬁles in the same batch, the fonts download ﬁrst.

4-6 Downloading Files and Fonts

5. Choose the Connection Type (Windows) or Queue (Mac OS) to which you will download

6. Select the ﬁle name and click Add File(s) (Windows) or Add (Mac OS).

the ﬁles.

The options available to you in this menu depend on the setup at your site. The potential selections are Print Queue (Windows) or Print (Mac OS), Hold Queue (Windows) or Hold (Mac OS), and Direct Connection (Windows) or Direct (Mac OS). If your administrator has not enabled one or more of these connections, you cannot select it.

You cannot print PDF or TIFF ﬁles with the Direct connection. If you choose the Direct connection, the job is spooled to the Print queue and then printed. If the Print queue is not enabled, the job is spooled to the Hold queue and must be released for printing by the operator.

NOTE: To download fonts, you must use the Direct connection (make sure the

Direct connection is published on the Fiery EX2101). If you do not have access to the Direct connection, you must embed any special fonts used by the ﬁle in the ﬁle when you generate it.

The File name ﬁeld (Windows) displays the name of the selected ﬁle before you click Add.

You can navigate to different drives and directories to select ﬁles to download. Click Add All (Mac OS) to add all ﬁles in a folder.

To select multiple sequential ﬁles (Windows), select the ﬁrst ﬁle and then Shift-click the last ﬁle. Control-click to select multiple non-sequential ﬁles.

If you change your mind about a ﬁle, select the ﬁle name in the Files to Download list and click Remove File(s) (Windows) or Remove (Mac OS).

Click Remove All (Mac OS) to remove all ﬁles from the Files to Download list.

4-7 Using Fiery Downloader or Fiery WebDownloader

7. To change the attributes of a ﬁle to be downloaded, select it and click Options.

PostScript Options dialog box (Windows) PDF Options dialog box (Windows)

PostScript Options dialog box (Mac OS) PDF Options dialog box (Mac OS)

8. Specify the following information in the dialog box and click OK.

The options you set apply only to the selected ﬁle. You can set different options, or leave the default settings, for each ﬁle.

Copies—Enter the number of copies.

Brightness (PostScript and EPS ﬁles only)—Change the Brightness setting if a ﬁle

appears to be too dark or too light. Choose 85% for a substantially lighter image, 115% for a substantially darker image, or one of the options in between.

NOTE: Some applications, including Adobe Photoshop, provide transfer functions that

allow you to specify density settings for an image. If the ﬁle you are printing includes transfer functions, the Fiery Downloader Brightness option has no effect. For more information on using transfer functions, see the documentation for your application.

4-8 Downloading Files and Fonts

‘showpage’ after EPS ﬁles (Windows) or ‘showpage’ (Mac OS) (PostScript and EPS

ﬁles only)—In most cases, you do not need to use this option. Select the ‘showpage’ option only if an EPS ﬁle fails to print without it. This option adds a ‘showpage’ PostScript language command at the end of the print job. Some applications omit this necessary PostScript language command when they generate EPS ﬁles. Select this option when printing EPS ﬁles generated by these applications. If you select this option unnecessarily, extra blank pages might print.

If you experience problems printing EPS ﬁles with Fiery Downloader, you can print the ﬁle directly from the application in which you created it.

Page range (PDF ﬁles only)—Specify the page range you want to print.

9. Click Download File(s) (Windows) or Download (Mac OS).

10. To cancel downloading, press Escape (Windows) or Command-. (Mac OS).

TO CREATE A FONT BACKUP

1. Start Fiery Downloader.

2. Choose Back up fonts from the File menu.

3. Browse to the location in which to save the fonts.

4-9 Using Fiery Downloader or Fiery WebDownloader

You can create a new directory by clicking Create (Windows) or New Folder (Mac).

4. Click OK.

The font backup ﬁle is saved.

TO RESTORE FONTS

1. Start Fiery Downloader.

2. Choose Restore fonts from the File menu.

3. Open the font backup ﬁle from the saved location, and click OK (Windows) or Select this folder (Mac).

This will replace all the user fonts on the Fiery EX2101.

TO DOWNLOAD FILES OR FONTS USING FIERY WEBDOWNLOADER

1. Create a PostScript, EPS, TIFF, or PDF ﬁle.

Specify the appropriate print options, and include (embed) any necessary fonts that are not resident on the Fiery EX2101. For a list of fonts resident on the Fiery EX2101, see

Appendix B.

2. Start Fiery WebTools and click Fiery WebDownloader. For more information on accessing Fiery WebTools, see page 7-1.

3. Select the print connection and the ﬁle that you want to download.

4-10 Downloading Files and Fonts

Managing printer fonts

The Fiery EX2101 includes 81 built-in PCL fonts and 136 PostScript fonts; for a complete list, see Appendix B. In addition, two Adobe Multiple Master fonts are included and used for font substitution in PDF ﬁles.

Before downloading a ﬁle that uses fonts not resident on the Fiery EX2101, you must download the fonts (unless the fonts are embedded in the ﬁle). To see what fonts are resident on the Fiery EX2101, choose Font List from the File menu or click the Font List button (see page 4-12).

You can download fonts only via the Direct connection. If you do not have access to the Direct connection, you must embed any special fonts used by the ﬁle when you generate it.

The screen fonts that correspond to the printer fonts installed on the Fiery EX2101 are not automatically installed on your Windows system.

NOTE: Fiery Downloader cannot download TrueType fonts. If you use TrueType fonts

in Windows, convert them to Adobe Type 1 before printing. To convert to Adobe Type 1 fonts for Windows 98/Me, click the Fonts tab in the Adobe PS printer driver and setup the Font Substitution Table. For Windows NT 4.0/2000/XP/2003, click the Postscript tab of the Fiery EX2101 Document defaults dialog box and selectTrueType Font Setting >Download as Softfont.

NOTE: You can change font settings in the printer driver to suit your printing needs.

For more information, see the printer driver Help menu.

Printer fonts and Mac OS screen fonts

Like all PostScript fonts, the fonts included with the Fiery EX2101 come in two forms: printer fonts and screen fonts. Install the screen fonts included with the Fiery EX2101 user software on your Mac OS computer. If you are using these fonts in documents you print on a LaserWriter, they are probably already installed. If not, you must install them. For more information, see the User Software Installation Guide.

4-11 Using Fiery Downloader or Fiery WebDownloader

Occasionally, you may want to use Adobe Type 1 (Windows) or PostScript (Mac OS) fonts that are not included with the Fiery EX2101. If so, you must install both the screen fonts and the printer fonts on your computer. To do this, follow the instructions from the font manufacturer.

Downloading printer fonts to the Fiery EX2101

In general, each time you print from within a Mac OS application, the application automatically downloads any fonts used in your document that are not already installed on the Fiery EX2101, as long as the printer fonts are installed in your System Folder. These fonts remain in the Fiery EX2101 only until your document has printed. If you print the same document again, your application must download the fonts again.

If you regularly use one or more fonts from Windows or Mac OS applications that are not already installed in the Fiery EX2101, you can save time by downloading them to the Fiery EX2101 hard disk with Fiery Downloader. Fonts you download to the Fiery EX2101 hard disk remain installed until you remove them using Fiery Downloader, no matter how many times the Fiery EX2101 is turned off and on. Consider downloading fonts you use on a regular basis to the Fiery EX2101 hard disk.

Before you download PostScript, TIFF, VPS, or EPS ﬁles with Fiery Downloader, make sure all fonts included in your ﬁle are installed on the Fiery EX2101 or embedded in your ﬁle; otherwise, the text in these fonts will not print correctly or may not print at all. For PDF ﬁles, font substitution occurs automatically for fonts not installed on the Fiery EX2101. Two multiple master fonts (a serif font and a sans serif font) stored on the Fiery EX2101 are used exclusively for substitution with PDF ﬁles.

4-12 Downloading Files and Fonts

TO VIEW FONT INFORMATION, UPDATE, PRINT, AND DELETE FONTS

• Choose Font List from the File menu, or click the Font List button.

OTE: If the Direct connection is not published, you cannot view the Font List or

perform any of the tasks described in this procedure. For information on how to publish the Direct connection, see the Conﬁguration Guide or consult your administrator.

The Font List window includes Update, Print, and Delete buttons. The printer fonts included with the Fiery EX2101 (resident fonts) are locked. Locked fonts appear with a Lock icon next to the name and cannot be deleted.

Click to print the Font List to the Print queue

Click to update the information in the Font List window

Lock icon

Select a font and click here to delete i

5-1 About variable data printing

Chapter 5: Printing Variable Data Documents

This chapter describes the variable data printing features supported by the Fiery EX2101, including:

•Background information about variable data printing

•Printing variable data documents using FreeForm™ and FreeForm 2

About variable data printing

Variable data printing is typically used for direct-mail advertising or other targeted mailings. It involves combining a set of master elements that are common across copies of a document with a set of variable elements that change from copy to copy. An example is a brochure that greets customers by name and may include other personal information about the customer obtained from a marketing database. Background elements, illustrations, and text blocks that do not change across copies of the brochure comprise the master elements. The customer’s name and other customer-speciﬁc information comprise the variable elements.

The Fiery EX2101 supports the following methods of variable data printing:

• The FreeForm feature allows you to use print options to deﬁne and store

master-element documents—called FreeForm masters—on the Fiery EX2101. You can send a variable-element job to the Fiery EX2101 with instructions to combine the job with a particular FreeForm master.

• The FreeForm 2 feature allows you to assign speciﬁc page rules of a FreeForm master

to each page of a variable job. To use FreeForm 2, you must create and print the variable job in a popular variable data printing application, such as PrintShop Mail-Fiery Version.

• PPML variable data formats.

NOTE: PrintShop Mail-Fiery Version and Pageﬂex Persona-Fiery Version are options.

NOTE: You can print VPS ﬁles only from QuarkXPress on Mac OS computers. To

print, you need to have Darwin Desktop (a Creo product) installed.

5-2 Printing Variable Data Documents

You cannot use the following print option and setting when printing variable data:

Optimize PowerPoint to On

For more information, see Appendix A.

Printing variable data documents with FreeForm

In FreeForm variable data printing, you can use print options to deﬁne master documents and assign them to variable data jobs sent to the Fiery EX2101.

How FreeForm works

The basic premise of FreeForm variable data printing is that the master-element data for the job can be sent to the Fiery EX2101 and rasterized separately from the variable-element data. The master-element data is stored on the Fiery EX2101 in rasterized form as a FreeForm master, and can be used as often as needed with multiple sets of variable-element data. Because the FreeForm master job is preRIPped and stored on the Fiery EX2101, the only RIP time required for variable data print jobs is the time needed to RIP the variable-element data. You can use FreeForm masters for any ﬁxed-element data you might combine with different data from day to day. For example, a letterhead template can be stored as a FreeForm master and used repeatedly as the background for different letter content (the variable-element data).

FreeForm allows you to create the master and variable documents using any application. You can create the two documents using different applications or computer platforms. To create the masters document, you can use a page layout or graphics application. To create the variable document, you can use a word processing application that has a mail merge feature, a page layout application that supports scripting, or a database application.

FreeForm functions are controlled with two print options: Create Master and Use Master. You can set these options in the printer driver when you send a job, or instruct the operator to set them with job overrides from the job management tools. You can also use Command WorkStation/Command WorkStation LE to monitor and manage all the FreeForm masters stored on the Fiery EX2101. For more information, see the

Job Management Guide.

Space for variable elements

Unchanging master elements

5-3 Printing variable data documents with FreeForm

Creating the master document

Before you can use FreeForm, you must create a master document and a variable document. This includes creating the layout for the combined document, as well as the elements themselves. In a page layout or graphics program, you arrange the master elements (text and graphics that do not change) on one or more pages, leaving space for the variable elements.

Master document

When you have ﬁnalized the design of the master document, print it to the Fiery EX2101 and specify that a FreeForm master be created from the job (see

page 5-9).

NOTE: Although the Fiery EX2101 can store up to 100 FreeForm masters, the printer

driver interface and Fiery WebSpooler/Fiery Spooler allow you to select numbers 1 through 15 only. To create a FreeForm master with a number greater than 15, the operator must set the Create Master and Use Master options and RIP the job from Command WorkStation/Command WorkStation LE.

Variable element

5-4 Printing Variable Data Documents

Creating the variable document

You can create the variable document with a word processing application that provides a mail merge function, a database application, or a page layout application that supports scripting. In all cases, information is taken from a list or database and merged into an existing document that is set up to accept the information. Each application has different controls for this function; for detailed instructions, see the application documentation. Before the variable elements can be added to the master document, they must be formatted to conform to the layout of the master document. To do this, you create a document with the correct formatting, and then add the variable information in the appropriate places.

For efﬁcient variable data printing, create a variable document that has signiﬁcantly more pages than its corresponding FreeForm master.

Variable document

When you have created a variable document, print it to the Fiery EX2101 and specify that it be combined with the corresponding FreeForm master (see page 5-9).

5-5 Printing variable data documents with FreeForm

Combining the FreeForm master with the variable document

When you print a variable document to the Fiery EX2101, you specify the FreeForm master created from your master document with the Use Master print option. The Fiery EX2101 combines the raster data of the variable document with the already RIPped FreeForm master, creating a new raster data ﬁle. The merged raster ﬁle can be soft-proofed (before it is printed) in the thumbnail windows of the job management tools.

For more information about soft-prooﬁng and thumbnail windows of the job management tools, see the Job Management Guide.

Combined document

5-6 Printing Variable Data Documents

A master document can include more than one page. When you print a variable document and specify a FreeForm master that contains multiple pages, the variable pages are combined with the master pages in a cyclical fashion. The following example illustrates how a variable document combines with a two-page master document. Pages 1 and 2 of the variable document are combined with Pages 1 and 2, respectively, of the master document. The cycle of master pages then starts over, and Pages 3 and 4 of the variable document are combined respectively with Pages 1 and 2, again, of the master document. This pattern continues for each subsequent set of pages in the variable document.

Multiple-page master document

Variable document

Combined document

5-7 Printing variable data documents with FreeForm

Using FreeForm

This section provides some suggestions to help you print variable data jobs correctly.

• Consult your administrator or operator on how FreeForm master numbers are

assigned at your site.

If FreeForm printing is used by a large number of users at your site, FreeForm master numbers, or ranges of numbers, can be assigned to speciﬁc users or groups. Users can select only numbers 1 through 15 as print option settings. The operator can override FreeForm master numbers and reassign them to numbers greater than 15 from Command WorkStation. You may want the operator to assign all FreeForm master numbers to avoid potential conﬂicts in the use of FreeForm master numbers.

•Use the Job Notes and Instructions ﬁelds to communicate instructions about your

job to the operator.

If you want to create or use a FreeForm master number greater than 15, these ﬁelds can be used to tell the operator to override the appropriate job setting (Create Master or Use Master) and RIP the job from Command WorkStation.

•Give your jobs unique and descriptive names.

Both you and the operator must be able to easily identify your jobs if there are many jobs in the queues, the FreeForm master numbers are reassigned, or you want to refer to another job in the Job Notes or Instructions ﬁelds.

•For restrictions on print option settings when using FreeForm, see Appendix A.

5-8 Printing Variable Data Documents

The following settings for the master document and variable document must match:

Duplex Orientation Page Size Punch Edge Punch Holes Stapler Mode

The following settings for the variable document override the corresponding settings in the master document:

Media Type Page Order Paper Source Punch Edge Punch Holes Save Fast Reprint Stapler Mode Slip Sheet

NOTE: The Top-Bottom setting of the Duplex setting has no effect when printing

using FreeForm.

NOTE: If the Duplex settings for the master-elements document and variable-elements

document do not match, the job prints using the Duplex setting for the variable-elements document.

5-9 Printing variable data documents with FreeForm

TO PRINT VARIABLE DATA DOCUMENTS

1. Create a master document.

The following example shows one page of a master document for a tri-fold brochure that was created with a page layout application.

2. Print the master document to the Fiery EX2101 with the Create Master print option set to one of the FreeForm Master numbers (1 through 15).

Or, set the Create Master option to None and instruct the operator to use overrides to create a FreeForm master from this job.

5-10 Printing Variable Data Documents

3. Create the variable document.

You can create the variable document using a different ﬁle, a different application, or a different computer platform than was used to create the master document, but some print options must be the same (for details, see page 5-7).

The following example shows one page of the variable document for the tri-fold brochure. The data in this document can be as simple as a name and address, or as complex as multiple, graphics and photographic elements.

4. Print the variable document to the Fiery EX2101 with the Use Master print option set to the appropriate FreeForm master number.

The FreeForm master number may be one you set when you sent the master document, or one that was assigned by the operator.

FreeForm master numbers can be overridden from the job management tools. Check with the operator to make sure that the FreeForm master number you specify is the correct one for the FreeForm master you want to use.

5-11 Printing variable data documents with FreeForm

If you want to check the job before it prints, instruct the operator to RIP and Hold the job so you can preview it from the job management tools.

The following example shows the FreeForm master and variable document combined. The variable data is simply overlaid on the master document.

Previewing master documents in the Windows printer driver

Once a master document is created, you can preview it from the Windows printer driver. This feature is convenient for selecting master documents when you use FreeForm printing.

TO PREVIEW MASTER DOCUMENTS IN THE WINDOWS PRINTER DRIVER

FreeForm print option bar

5-12 Printing Variable Data Documents

1. Choose Print in your application.

2. Select the Fiery EX2101 PS as your printer and click Properties.

3. Click the Fiery Printing tab.

4. Click and open the FreeForm print option bar.

5. Click Update to retrieve the list of FreeForm master names from the Fiery EX2101.

The FreeForm master numbers and names appear in the Create Master and Use Master options.

NOTE: The Two-Way Communication feature must be enabled to retrieve the list of

FreeForm master names. For information on enabling this feature, see the

User Software Installation Guide.

5-13 Printing variable data documents with FreeForm 2

6. Select the master document that you want to preview from the Use Master option, and then click Preview Master.

The FreeForm Master - Preview dialog box appears.

7. Click Close.

Printing variable data documents with FreeForm 2

FreeForm 2 extends the functionality of variable data documents using a third-party application that supports FreeForm 2, such as PrintShop Mail-Fiery Version, which allows you to create and print variable data documents.

To print a variable data job using FreeForm 2, open the variable document in the third-party application. The third-party application provides FreeForm 2 features that allow you to assign a speciﬁc page of a FreeForm master to each page of the variable document.

5-14 Printing Variable Data Documents

FreeForm 2 enables you to specify page conditions that determine rules for individual Master pages. These rules, described by if and then statements in each Master page, allow you to skip or print pages within a Master ﬁle. For more information on creating page conditions, see the documentation that came with your third-party printing application.

For instructions on creating a variable data job or printing variable data jobs using FreeForm 2 and the third-party variable data printing software, see the documentation that came with the third-party printing software.

FreeForm 2 also provides the option to delete a speciﬁed FreeForm master from the Fiery EX2101 hard disk after its corresponding variable job has been successfully RIPped and printed. You can set this feature in a third-party application that supports the clearing of FreeForm masters. For more information on deleting FreeForm masters, see the documentation that came with the third-party printing software.

Printing documents from variable-data printing applications

As an alternative to FreeForm or FreeForm 2, you can design the master and variable elements of your job using a variable-data printing application, such as Pageﬂex Persona-Fiery Version. You can then print the job to the Fiery EX2101 from the application using a compatible ﬁle format. The Fiery EX2101 is compatible with the following variable data format:

•Xerox VIPP (Variable data Intelligent PostScript PrintWare) version 4.0

5-15 Printing documents from variable-data printing applications

For more information about printing documents with variable-data formats, see the documentation that came with the third-party printing software.

When you send a job to the Fiery EX2101 using VIPP, the Fiery EX2101 automatically stores and reuses the master elements that are deﬁned in the job.

Using the Fiery VDP Resource Manager

VIPP jobs contain all the global objects for an environment created by a third-party application such as PrintShop Mail-Fiery Version. Global objects are the required images that are downloaded to the Fiery EX2101 for VIPP jobs with variable elements. These images are stored and cached as a group in an environment. The images can then be reused for future VIPP jobs.

The global objects in each environment can be managed with the Fiery VDP Resource Manager utility. You can view all the installed global objects in the Fiery EX2101 VDP cache area. For a project, all global objects are grouped under an environment name.

To install and conﬁgure the Fiery VDP Resource Manager, see the User Software

Installation Guide. To view and delete global objects, use the following the procedure.

5-16 Printing Variable Data Documents

TO VIEW AND DELETE GLOBAL OBJECTS

1. Open the Fiery VDP Resource Manager utility.

2. Click the Fiery Servers folder to expand the list of available Fiery servers.

All connected servers are displayed.

3. Double-click the folder of the Fiery EX2101 to display the list of VIPP global object environments.

4. To delete global objects, click the global object environment and choose Remove Cache and Source from the Actions menu.

To delete the cache only and not the source, choose Remove Cache from the Actions menu.

5. To update the current information, choose Refresh from the Server menu.

6-1 Overview of Hot Folders

Chapter 6: Using EFI Hot Folders

This chapter describes how to use the EFI Hot Folders application to store and reuse frequently used print options when printing PostScript and PDF ﬁles on the Fiery EX2101. The Hot Folders application is an optional feature of the Fiery Graphic Arts Package that is enabled by a dongle.

Overview of Hot Folders

A Hot Folder is a special folder to which you can assign a group of print options. To print a document, drag and drop the document ﬁle onto the Hot Folder. The Hot Folder application routes the job to a corresponding print queue using the print options associated with that Hot Folder.

NOTE: After printing original data, you may notice additional numbers at the end of

the original ﬁle name.

You can create as many Hot Folders as you want on your computer. You can also share Hot Folders with other users on the network by creating shortcuts to the folders from remote computers.

To begin working with Hot Folders, create one or more Hot Folders, assigning print options and a print queue to each (see “Creating and deleting Hot Folders” on page 6-4). You can then print jobs by dragging and dropping the document ﬁles onto the corresponding Hot Folders. You can also print a job by printing the document ﬁle from the source application, with the appropriate Hot Folder speciﬁed as the print destination. The Hot Folder Control Panel allows you to manage your Hot Folders and monitor the status of jobs sent to the folders (see “Using the Hot Folder Control

Panel” on page 6-3).

6-2 Using EFI Hot Folders

File format restrictions

The Hot Folder application supports the printing of PostScript and PDF jobs. However, if you specify print options that differ from and override the printer default options, or specify imposition options, the Fiery EX2101 may offer only restricted ﬁle format support. These restrictions vary, depending on the Fiery EX2101 associated with the Hot Folder.

File format Print option override Imposition

PostScript Fully supported Fully supported (with

PS-to-PDF conversion)

PDF Partially supported Fully supported

The Fiery EX2101 offers full support for PostScript and PDF jobs if you assign only printer default options to a Hot Folder.

For information on setting print options, see Appendix A.

NOTE: Hot Folders route PostScript jobs directly to the server, along with imposition

information. The server converts PostScript to PDF before processing the imposition information. For imposition options, see page 6-12.

6-3 Using the Hot Folder Control Panel

Using the Hot Folder Control Panel

The Hot Folder application continuously monitors the Hot Folders on your computer for new jobs. This activity occurs in the background; you do not have to start the Hot Folder application for the monitoring to occur.

To display the Hot Folder Control Panel, start the Hot Folder application. The Hot Folder Control Panel allows you to create and manage all your folders. You can also use the Control Panel to monitor the status of jobs sent to your folders.

The Hot Folder Control Panel displays the name of each Hot Folder currently deﬁned on your computer, the name of the server associated with each Hot Folder, and the directory path to the Hot Folder.

6-4 Using EFI Hot Folders

TO START THE HOT FOLDER APPLICATION AND DISPLAY

THE CONTROL PANEL

• Click Start, choose Programs, and then choose Hot Folder or, if you have created a shortcut to the application, double-click the shortcut on your computer desktop.

You can also display the Hot Folder Control Panel by right-clicking the Hot Folder icon in the Status area of the Windows taskbar and choosing Open Control Panel from the menu that appears, or by opening the Windows system Control Panel and double-clicking the icon for EFI Hot Folders.

Creating and deleting Hot Folders

Each Hot Folder you create resides on your hard disk and contains all the ﬁles and subfolders corresponding to information about your jobs. You can print jobs by dragging and dropping them onto this folder.

To delete a Hot Folder from your computer, you must disable and remove it from the Hot Folder Control Panel.

TO ADD AND CONFIGURE THE CONNECTION AND PRINT QUEUE

FOR A NEW HOT FOLDER

1. Click Add in the Hot Folder Control Panel.

The Add folder dialog box appears.

6-5 Using the Hot Folder Control Panel

2. Select an existing folder or navigate to the location where you want to create a new

3. Click OK.

folder and enter the folder name.

The Folder properties dialog box for the Hot Folder will appear.

NOTE: Do not use the following folder types as Hot Folders:

• The System Folder of your computer

• The Desktop Folder of your computer

•Folders located on a root directory (for example, C:\)

•Folders located on network drives, such as a common ﬁle server (unless the

Hot Folder application is installed and running locally on the ﬁle server).

4. In the Server ﬁeld, click Select.

The Select Server dialog box appears.

5. To conﬁgure the connection to the Fiery EX2101 server in a local subnet, click the AutoSearch tab.

Only servers that support Hot Folders appear in the Available Servers area.

6-6 Using EFI Hot Folders

To add a server from the local subnet, select it and click OK.

To manually conﬁgure the connection to the Fiery EX2101, click the Manual tab and enter the IP address or DNS name of the Fiery EX2101 and click OK.

6. In the Logical Printer ﬁeld, choose the print queue for the Hot Folder.

7. In the Properties dialog box, specify properties and settings for the new Hot Folder.

For more details on job and imposition settings, see “Customizing Hot Folder settings” on page 6-10.

8. Click OK.

The new Hot Folder is ready for use. The folder name appears in the list in the Hot Folder Control Panel.

6-7 Using the Hot Folder Control Panel

TO DELETE A HOT FOLDER FROM YOUR COMPUTER

1. In the Hot Folder Control Panel, select the folder you want to remove.

Make a note of the folder’s directory path.

2. If the folder is not already disabled, click Disable.

You must disable a folder before you can remove it.

3. Click Remove.

The folder is removed from the Control Panel.

4. Click OK to close the Hot Folder Control Panel.

5. Locate the Hot Folder on your computer, and make sure the folder does not contain any archived jobs you want to retain.

For information about using the subfolders to store archived jobs, see “Customizing

Hot Folder settings” on page 6-10.

6. Delete the folder by dragging it to the Recycle Bin or choosing Delete from the File menu.

Enabling and disabling Hot Folders

By default, the Hot Folder application continuously monitors all your folders for new jobs. You can choose to disable a folder to prevent it from being monitored. Any jobs you send to a disabled folder remain unrecognized by the Hot Folder application until you enable the folder again.

TO TOGGLE THE ACTIVITY STATE OF A FOLDER

• In the Hot Folder Control Panel, select the folder you want and click Enable or Disable.

• Right-click the Hot folder you want on the desktop. Choose EFI HotFolders >Disable HotFolder or EFI HotFolders>Enable HotFolder from the menu that appears.

• Right-click the Hot Folder you want and choose Properties from the menu that appears. Click the EFI Hot Folder tab and select Enable Hot Folder or Disable Hot Folder.

6-8 Using EFI Hot Folders

Enabled folders are marked with a green state in the Control Panel. Disabled folders are marked with a red state.

Setting Hot Folder preferences

You can specify several preference settings for the Hot Folder application, including the unit of measurement used for imposition settings, and the default folder location for temporary ﬁles and imposition templates.

TO SET PREFERENCES FOR THE HOT FOLDER APPLICATION

ON YOUR COMPUTER

1. Click Preferences in the Hot Folders Control Panel.

The Preferences dialog box appears.

2. To specify the default unit of measurement, choose an option from the Units menu.

The default unit of measurement is used for several imposition settings.

3. To specify a folder location for temporary ﬁles created by the Hot Folders application while processing jobs, click Browse, select the folder you want, and then click OK.

If you do not specify a location for temporary ﬁles, the Hot Folder application uses the system Temp folder by default.

4. To specify a folder location for imposition templates used by the Hot Folders application, click Browse, select the folder you want, and then click OK.

5. When you are ﬁnished setting preferences, click OK.

6-9 Assigning properties to Hot Folders

Assigning properties to Hot Folders

You can use the Folder Properties dialog box to deﬁne the settings associated with each Hot Folder. You can specify the print options, imposition settings, server destination, and queue destination each Hot Folder uses for incoming jobs.

Use any of the following methods to display the Folder properties dialog box:

•Create a new folder using the Hot Folder Control Panel (see page 6-4); the Folder

properties dialog box appears.

•In the Hot Folder Control Panel, select the folder you want to edit and

click Properties.

• Right-click the Hot Folder you want, and choose EFI HotFolders> Properties from

the menu that appears.

• Right-click the Hot Folder you want, and choose Properties from the menu that

appears. Click the EFI Hot Folder tab, and then click Conﬁgure.

6-10 Using EFI Hot Folders

Customizing Hot Folder settings

By default, each Hot Folder you create contains the following subfolders:

Fail Folder—the default location for storing all jobs that fail to process successfully.

Problems at the print device might cause a job to fail.

Move Folder—the default location for storing archive copies of all jobs that have been

successfully processed; also referred to as the Keep Original Folder in the Folder Settings dialog box.

Work Folder—a private folder used by the Hot Folder while processing a print job.

You can instruct the Hot Folder application to store archive copies of job ﬁles in the Fail and Move folders. You can also specify alternative folder locations for archive ﬁles.

TO ARCHIVE HOT FOLDER JOB FILES

1. Click Advanced in the Hot Folder Properties dialog box.

The Folder Settings dialog box appears.

2. To specify a different folder location for storing failed jobs, click Browse, select the folder you want, and then click OK.

3. To archive successfully processed jobs in the default Move folder, select Keep Original. To specify a different folder location, click Browse, select the folder you want, and click OK.

If you clear the Keep Original option, jobs dragged and dropped onto a Hot Folder are deleted from the folder as they are printed.

4. Click OK.

6-11 Assigning properties to Hot Folders

Specifying Hot Folder print options

You can assign print options to your Hot Folder as you would to any print job. When you specify print options for a Hot Folder, the print options are assigned to all jobs sent through that Hot Folder. These print options override any default options that may be associated with the destination printer group.

When setting options for a folder assigned to a print job, all options for every print device in the group appear, and some might conﬂict. For more information on print options, see Appendix A.

NOTE: The Direct connection is not supported when setting options for a folder.

TO SET PRINT OPTIONS FOR A HOT FOLDER

1. To enable print settings, select Job Settings in the Properties dialog box. If necessary, click Deﬁne to display the Job Settings dialog box.

Print options are organized into functional groups. You can expand each group by clicking the corresponding menu bar.

2. Specify print options by choosing the print option from the appropriate menu.

3. Click OK to return to the Properties dialog box.

6-12 Using EFI Hot Folders

Specifying imposition options

If you have the DocBuilder Pro installed and enabled on the Fiery EX2101, you can conﬁgure the Hot Folder application to apply prebuilt imposition templates to print jobs.

If the settings you want are not provided in the Hot Folders application, you can create a more detailed template using DocBuilder Pro, and apply the template to the Hot Folder. For more information about using DocBuilder Pro, see the

Job Management Guide.

NOTE: The Direct connection is not supported when setting imposition options

for a folder.

NOTE: DocBuilder Pro is available as an option.

TO SPECIFY IMPOSITION OPTIONS

1. In the Properties dialog box, select Imposition Settings to enable imposition options. If necessary, click Deﬁne to display the Imposition Settings dialog box.

Imposition settings are only available if you have DocBuilder Pro installed and enabled for the Fiery EX2101.

6-13 Assigning properties to Hot Folders

2. To specify the paper size for a print job, choose an option from the Sheet Size menu.

3. To use a prebuilt imposition template, select the Select Template option and choose a

4. To specify custom imposition settings, select Custom.

5. Click Sheet, Layout, or Finishing to expand the panel of corresponding settings.

template from the menu.

The Hot Folders application provides a number of default imposition templates. The destination server applies the template imposition settings to your document prior to printing.

Panel Setting Result

Sheet Creep

Adjustment

Orientation Changes layout of sheet to Portrait or Landscape format.

Duplex Speciﬁes printing on both the front and back sides

Layout Rows and

Columns

Printer’s Marks Adds marks to indicate where sheets should be cut

Horizontal Bleed and Ve rtical Bleed

Finishing Binding Speciﬁes binding method, binding edge, and number of

Gang-up Speciﬁes style to use for gang-up printing.

6. Click OK to return to the Properties dialog box.

OTE: If print settings speciﬁed for a folder do not match imposition settings speciﬁed

for a prebuilt imposition template, the imposition settings will override the print settings when printing a job from a folder using an imposition template.

Adjusts imageable area of page to compensate for the binder’s creep that results from folding multiple sheets in saddle or nested saddle bindings.

of a sheet.

Speciﬁes the number of rows and columns to use when reproducing the image on each sheet for gang-up printing.

and folded.

Speciﬁes bleed values in pixels for each page.

pages in each saddle group.

6-14 Using EFI Hot Folders

For example, a job will print on Letter when Letter is speciﬁed as Page Size for your choice of imposition template, even if A4 is speciﬁed for the folder from which the job is printing.

For detailed information on imposition settings, see the Job Management Guide.

Viewing Hot Folder Job Logs

You can view a log of all jobs that have been processed through a Hot Folder.

TO VIEW THE JOB LOG FOR A HOT FOLDER

1. In the Hot Folder Control Panel, select the folder for which you want to view the Job Log.

2. Click View Log.

The Folder Log dialog box appears.

The Folder Log dialog box displays the following information:

Time—Indicates the time the job was processed through the Hot Folder.

Source—Lists the ﬁle name of the printed job.

Server—Displays the name of the server receiving the print job.

Status—Indicates whether or not the job was printed successfully.

6-15 Viewing Hot Folder Job Logs

3. Click Refresh to update the Job Log.

4. To clear the Job Log, click Clear All.

The Job Log is not updated in real time. New jobs are logged, but not listed, while the Folder Log dialog box is displayed.

Xerox EX2101 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

About this manual

Chapter 1: Printing from Windows Computers

Printing from applications

Setting options and printing from Windows computers

Using job templates

Shortcuts

Using Shortcuts

Customizing Print Option shortcuts

Working with custom page sizes in the Windows 2000/XP/2003 PostScript printer driver

Viewing the Xerox 2101 copier status

Printing from applications with Mac OS 9 and earlier or Mac OS X (Classic mode)

Setting print options and printing

Setting print options and printing

Chapter 4: Downloading Files and Fonts

Managing printer fonts

Chapter 5: Printing Variable Data Documents

About variable data printing

Printing variable data documents with FreeForm

How FreeForm works

Creating the master document

Creating the variable document

Combining the FreeForm master with the variable document

Using FreeForm

Previewing master documents in the Windows printer driver

Printing variable data documents with FreeForm 2

Printing documents from variable-data printing applications

Using the Fiery VDP Resource Manager

Overview of Hot Folders

File format restrictions

Specifying imposition options