Xerox D110, D125, D95 Quick Reference Guide

Page 1

D125 Copier/Printer D110 Copier/Printer D95 Copier/Printer

Quick Reference Guide

Page 2

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Internet Explorer and Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.

NetWare is a registered trademark of Novell, Inc. in the United States and other countries.

Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.

EtherTalk, Macintosh, and Mac OS are trademarks of Apple Inc.

PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.

All product/brand names are trademarks or registered trademarks of the respective holders.

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

For information on license, refer to About License.

In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions before performing the required procedures.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

2. Parts of this manual are subject to change without prior notice.

3. We welcome any comments on ambiguities, errors, omissions, or missing pages.

4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, and CentreWare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji Xerox Co., Ltd.

DocuWorks is a trademark of Fuji Xerox Co., Ltd.

Page 3

Table of Contents

Table of Contents ........................................................................................................ 3

1 Before Using the Machine ........................................................................................ 7

Preface ........................................................................................................................ 8

Types of Manuals ........................................................................................................ 9

Using This Guide ....................................................................................................... 10

Organization of This Guide ................................................................................... 10

Conventions .......................................................................................................... 11

2 Product Overview ................................................................................................... 13

Machine Components................................................................................................ 14

Power Source ............................................................................................................ 23

Switching the Main Power On............................................................................... 23

Switching the Power On........................................................................................ 23

Switching the Power Off........................................................................................ 24

Switching the Main Power Off............................................................................... 25

Table of Contents

Ground Fault Interrupter ............................................................................................ 26

Energy Saver Mode................................................................................................... 27

Entering the Energy Saver Mode.......................................................................... 27

Exiting the Energy Saver Mode ............................................................................ 28

Control Panel............................................................................................................. 29

Entering Text ............................................................................................................. 32

3 Basic Operations ..................................................................................................... 33

Copying ..................................................................................................................... 34

Step 1 Loading Documents................................................................................... 34

Step 2 Selecting Features..................................................................................... 36

Step 3 Entering a Quantity.................................................................................... 38

Step 4 Starting the Copy Job................................................................................ 38

Step 5 Confirming the Copy Job in Job Status ..................................................... 39

Operations during Copying ................................................................................... 39

Printing ...................................................................................................................... 43

Scanning.................................................................................................................... 44

Step 1 Loading Documents................................................................................... 44

Step 2 Selecting the Features............................................................................... 46

Step 3 Starting the Scan Job ................................................................................ 49

Step 4 Confirming the Scan Job in Job Status ..................................................... 50

Step 5 Saving the Scanned Data.......................................................................... 51

Operations during Scanning ................................................................................. 51

Folder ........................................................................................................................ 54

System Settings Procedure ....................................................................................... 55

Page 4

4 Paper and Other Media ............................................................................................57

Paper Types ...............................................................................................................58

Loadable Quantity and Weight for Supported Paper.............................................58

Supported Paper Type...........................................................................................62

Loading Paper ............................................................................................................66

Loading Paper in Trays 1 and 2.............................................................................66

Loading Paper in Trays 3 and 4.............................................................................67

Loading Tab Paper in Trays 3 and 4 .....................................................................68

Loading Paper in Tray 5 (Bypass) .........................................................................69

Loading Tab Paper in Tray 5 (Bypass)..................................................................70

Loading Paper in Tray 6 (A3 High Capacity Feeder (Optional))............................71

Loading Tab Paper in Tray 6 (A3 High Capacity Feeder (Optional)).....................72

About Weight Switch Buttons for Tray 6 (A3 High Capacity Feeder

(Optional))..............................................................................................................73

Improving the Paper Feeding Performance in Tray 6 (A3 High Capacity

Feeder (Optional)) .................................................................................................74

Loading Paper in Trays 6 and 7 (A4 High Capacity Feeder (Optional)) ................75

Loading Paper in Trays 6 and 7 (High Capacity Feeder C2-DS (Optional))..........75

Loading Tab Paper in Trays 6 and 7 (High Capacity Feeder C2-DS

(Optional))..............................................................................................................76

Loading Postcards in Tray 6 or 7 (High Capacity Feeder C2-DS (Optional)) ........77

Improving the Paper Feeding Performance in Trays 6 and 7 (High

Capacity Feeder C2-DS (Optional)).......................................................................79

Loading Paper in Tray 8 (Inserter).........................................................................80

Loading Tab Paper in Tray 8 (Inserter)..................................................................80

Changing the Paper Size ...........................................................................................82

Changing the Paper Size for Trays 3 and 4...........................................................82

Changing the Paper Size for Tray 6 (A3 High Capacity Feeder (Optional))..........83

Changing the Paper Size for Trays 6 and 7 (A4 High Capacity Feeder

(Optional))..............................................................................................................84

Changing the Paper Size for Trays 6 and 7 (High Capacity Feeder C2-DS

(Optional))..............................................................................................................85

Changing the Paper Settings .....................................................................................87

5 Maintenance..............................................................................................................89

Replacing Consumables ............................................................................................90

Replacing the Toner Cartridge...............................................................................91

Replacing the Waste Toner Container...................................................................94

Replacing the Staple Cartridge..............................................................................96

Replacing the Booklet Staple Cartridge.................................................................97

Replacing the Staple Waste Container..................................................................99

Emptying the Hole Punch Waste Container ........................................................100

Emptying the Trimmer Waste Container..............................................................101

6 Problem Solving .....................................................................................................103

Fault Clearance Procedure ......................................................................................104

Page 5

Table of Contents

Image Quality Trouble ............................................................................................. 105

Paper Jams ............................................................................................................. 110

Paper Jams in Trays 1 to 4 ................................................................................. 111

Paper Jams in the Transport Unit 4 .................................................................... 111

Paper Jams in Duplex Module 3......................................................................... 112

Paper Jams in Tray 5 (Bypass)........................................................................... 113

Paper Jams in Tray 5 (Bypass) with A3 High Capacity Feeder (Optional) ......... 114

Paper Jams in Tray 5 (Bypass) with A4 High Capacity Feeder (Optional) ......... 115

Paper Jams in Tray 5 (Bypass) with High Capacity Feeder C2-DS

(Optional) ............................................................................................................ 116

Paper Jams in Tray 6 (A3 High Capacity Feeder (Optional)) ............................. 117

Paper Jams in Trays 6 and 7 (A4 High Capacity Feeder (Optional)).................. 121

Paper Jams in Trays 6 and 7 (High Capacity Feeder C2-DS (Optional)) ........... 124

Paper Jams in Tray 8 (Inserter (Optional)) ......................................................... 128

Paper Jams Inside the Lower Left Cover............................................................ 128

Paper Jams Inside the Main Unit ........................................................................ 129

Paper Jams Inside the Finisher Left Door........................................................... 131

Paper Jams Inside the Finisher Right Door ........................................................ 133

Paper Jams Inside the D4 Folder Unit (Optional) ............................................... 135

Paper Jams at the Output Area of the Finisher................................................... 139

Paper Jams in the Interface Module (Optional) .................................................. 141

Paper Jams in the High Capacity Stacker (Optional).......................................... 143

Paper Jams in the Squarefold Trimmer Module (optional) ................................. 149

Document Jams....................................................................................................... 152

Stapler Faults .......................................................................................................... 155

Staple Jams in the Staple Cartridge ................................................................... 156

Staple Jams in the Booklet Staple Cartridge ...................................................... 157

Re-inserting the Staple Cartridge into the Cartridge Unit ........................................ 159

Correcting the Curl of Outputs (when Only a Finisher is Installed).......................... 161

Correcting the Curl of Outputs (when the High Capacity Stacker (optional)

is Installed, or the High Capacity Stacker (optional) and Finisher are Installed) ..... 163

Index.............................................................................................................................. 165

Page 6

Page 7

1 Before Using the Machine

This chapter describes how to use this guide.

Preface .........................................................................................................8

Types of Manuals .........................................................................................9

Using This Guide ........................................................................................10

Page 8

1 Before Using the Machine

Preface

Before Using the Machine

Thank you for selecting the D125/D110/D95 (hereafter referred to as "the machine").

This guide is written for users who are new to the machine and provides information on copying, printing, and e-mail operations, as well as troubleshooting, daily maintenance, and precautions users should take when operating the machine.

The guide assumes that you are familiar with a personal computer and you are knowledgeable of computer networks. When you need additional information, refer to the manuals provided with the personal computer, operating system, and network products.

Please read this guide thoroughly to get the most out of the features available. After reading this guide, keep it handy for future reference when you need explanations on particular features of the machine or when you encounter difficulties with the machine during use.

Warning:

This equipment will be inoperable when mains power fails.

Page 9

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

User Guide (Document CD-ROM)

The guide describes all the necessary steps for copy, print, and scan.

Administrator Guide (Document CD-ROM)

The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine. This guide also describes daily maintenance and the System Settings procedures.

Quick Reference Guide (this guide) (Booklet)

The guide describes the basic operations of the machine, as well as daily management and maintenance.

Safety Notes

This guide provides instructions you should follow for safe operation of the machine.

Manual (HTML)

The manual describes installation and configuration procedures for print drivers and the printer environment. This manual is included in the Driver CD Kit.

Before Using the Machine

Print Driver Help

The help describes print features and operations.

CentreWare Internet Services Help

The help describes how to change various settings of the machine using a web browser, and how to import scanned data to a computer from the machine.

Important • To display the online help for CentreWare Internet Services, users need to have the

environment to connect to the internet. The communication fee shall be borne by you.

Manuals Provided with FreeFlow Print Server

The FreeFlow Print Server to be connected to the machine comes with manuals. The manuals describe the features, operations, and configuration procedures for the FreeFlow Print Server.

Guides for Optional Components

Optional components are available for this machine. Some of them come with user guides. The guides for optional components describe all the necessary steps for using the optional components and installing the software.

Page 10

1 Before Using the Machine

Using This Guide

Before Using the Machine

This guide is intended for first time users of the machine. It provides information on copying, printing, and e-mail operations, as well as troubleshooting, daily maintenance, and precautions users should take when operating the machine.

Organization of This Guide

This guide consists of the following chapters:

1 Before Using the Machine

Describes how to use this guide.

2 Product Overview

Describes the basic information of the machine, such as the names of components, how to use the touch screen, how to switch the machine on and off, and how to exit the Energy Saver mode.

3 Basic Operations

Describes the basic operations of the machine including copying, printing, and scanning.

4 Paper and Other Media

Describes the types of paper and other media that you can use on the machine and how to load media in a tray.

5 Maintenance

Describes how to replace consumables.

6 Problem Solving

Describes troubleshooting procedures to solve the problems with the machine.

Page 11

Conventions

Using This Guide

The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.

The procedures in this guide may vary depending on the driver and utility software being used due to the upgrades.

In this document, "Computer" refers to a personal computer or workstation.

The following terms are used in this guide:

Important : Important information that you should read.

Note : Additional information on operations or features.

The following symbols are used in this guide:

Before Using the Machine

" " : • A cross-reference included in this guide.

• Names of CD-ROM, features, and touch screen messages and input text.

[ ] : • Folders, files, applications, button or menu names displayed

on the touch screen.

• Names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu names.

< > button : Hardware buttons on the control panel.

< > key : Keys on the keyboard of the computer.

> : • Path to a certain item within a procedure on the control panel.

For example: When you see the procedure "select [Tools] > [Setup] > [Create Folder]", this means that you need to select [Tools], select [Setup], and then select [Create Folder].

• Path to a certain item within a procedure on a computer. For example: When you see the procedure "to search for files and folders, click [Start] > [Search] > [All files and folders]", this means that you need to click [Start], click [Search], and then click [All files and folders] to search for files and folders.

• Cross-reference For example: "Refer to "5 Tools" > "Common Service Settings" > "Audio Tones" in the Administrator Guide." The sentence above means that you need to refer to the section "Audio Tones", which can be found under "Common Service Settings" in chapter 5 Tools of the Administrator Guide.

Page 12

1 Before Using the Machine

Before Using the Machine

Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF): Loading documents or paper in portrait orientation

when you view the machine from the front.

, ,Short Edge Feed (SEF): Loading documents or paper in landscape orientation

when you view the machine from the front.

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

Page 13

2 Product Overview

This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen.

Machine Components.................................................................................14

Power Source .............................................................................................23

Ground Fault Interrupter .............................................................................26

Energy Saver Mode ....................................................................................27

Control Panel ..............................................................................................29

Entering Text ..............................................................................................32

Page 14

2 Product Overview

Machine Components

This following describes machine components and their functions.

 Main Body and A4 High Capacity Feeder (optional)

Product Overview

17 16

This view varies depending on optional components.

No. Component Function

1 Document cover Holds the document down.

2 Control panel Consists of operation buttons, LED indicators, and a touch screen.

Refer to "Control Panel" (P.29).

3 Document glass Load documents here.

4 Power switch Switches the power of the machine on and off.

Refer to "Power Source" (P.23).

5 USB memory slot Insert a USB 2.0 memory device here.

Note • This feature is not available for some models. An optional component is

required. For more information, contact our Customer Support Center.

6 Paper clip tray Used for placing paper clips and staples.

7 Front cover Open this cover to access the insides of the machine to clear paper jams or

replace consumables.

Page 15

Machine Components

No. Component Function

8 Toner cover Open this cover to replace the toner cartridge.

9 Tray 1, 2, 3, 4 Load paper here.

10 Locking casters Used for locking the wheels of the machine. Lock these casters after moving

the machine to its installation site.

11 Bottom left cover Open this cover to access the inside of the machine to remove jammed

paper.

12 Front cover for high

capacity tray unit

13 Tray 6, 7 (optional) Load paper here.

14 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other special

15 Gigabit Ethernet Board

(optional)

16 10BASE-T / 100BASE-

TX connector

17 USB 2.0 interface

connector

18 Stylus pen Used for touching the touch screen on the control panel to configure

19 Stylus pen holder Stores the stylus pen.

Open this cover to access the bottom left cover of the machine to remove jammed paper.

media) that cannot be loaded in Trays 1 to 4, 6, 7.

Connected to a network cable.

Connected to a network cable. This connector is not available when the Gigabit Ethernet Board (optional) is installed.

Connected to a USB cable.

settings.

Note • You can directly touch the touch screen not only with the stylus pen but

also with a finger.

Product Overview

20 Ground fault interrupter Automatically turns the machine off when a current leakage is detected.

Page 16

2 Product Overview

Inside

Product Overview

101112

No. Component Function

1 Left cover Opens slightly when the top cover is opened. Open this cover widely

when removing jammed paper.

2 Top cover Open this cover to remove jammed paper.

3 Confirmation indicator This indicator lights when a document is loaded correctly.

4 Document guides Use these guides to align the edges of documents.

5 Document feeder tray Load documents here.

6 Document output tray Delivers scanned documents.

7 Document stopper Holds large document such as A3 in place. Pull this out to the right when

using.

8 Main power switch Switches the main power of the machine on and off. Always follow the

instructions of the system administrator.

Important • Always switch the power off before switching the main power off.

For details, refer to "Power Source" (P.23).

9 Waste toner container

cover

10 Waste toner container Collects used toner.

Open this cover when removing the waste toner container.

11 Fusing unit Fuses toner on paper.

Important • This is extremely hot, so do not touch it.

12 Handle Use this handle when pulling out the transfer module.

Page 17

Machine Components

No. Component Function

13 Transfer module Transfers an image on the drum to paper. Open this when removing

jammed paper.

14 Toner cartridge Contains toner (image forming powder).

Finisher D4 (optional)/Finisher D4 with Booklet (optional)

12 34

Product Overview

111415 13

No. Component Function

1 Tray 8 (Inserter) Load paper or transparencies for covers or separators. The machine

does not copy on paper or transparencies loaded in this tray.

2 De-curl button Fixes the curl of output copies.

3 Output tray Outputs are delivered here when normal copy, [Auto], [Collated],

[Uncollated], or [Uncollated with Separators] is selected.

4 Finisher tray Outputs are delivered here when [Staple], [Hole Punch], or [Z Fold Half

Sheet] is selected.

5 Ground fault interrupter Automatically shuts off electricity in the event of current leakage.

891012

Page 18

2 Product Overview

No. Component Function

6 Booklet output tray

(Only available when the Finisher D4 with Booklet (optional) is installed.)

7 Booklet output tray button

(Only available when the

Product Overview

Finisher D4 with Booklet (optional) is installed.)

8 Right cover Open this cover to clear paper jams; replace staples or clear jammed

9 Staple cartridges for booklet

(Only available when the Finisher D4 with Booklet (optional) is installed.)

10 Staple waste container Collects scraps from the stapler. Remove this cartridge to replace the

11 Staple cartridge Contains staples. Take this cartridge out when replacing the cartridge

12 Hole punch waste container Collects scraps from the puncher. Remove this when discarding

Outputs are delivered here when [Fold Only] or [Fold & Staple] is selected.

Press this button to move booklets that have been delivered to a position where they can be removed.

staples; or remove scraps from the hole punch waste container.

Two staple cartridges for booklet. Remove these cartridges when replacing them with new ones, or when clearing staple jams.

staple waste container.

with a new one, or when clearing staple jams.

scraps.

13 Tri-Fold output tray

(Only available when the D4 Folder Unit (optional) is installed.)

14 Tri-Fold output tray button

(Only available when the D4 Folder Unit (optional) is installed.)

15 Left cover Open this cover to access the inside of the machine to clear paper

Note • The Finisher D4 and Finisher D4 with Booklet are optional. In this manual, the Finisher D4

and Finisher D4 with Booklet are both referred to as the "Finisher".

Outputs are delivered here when [C Fold] or [Z Fold] is selected in [Folding].

Press this button to open the Tri-Fold output tray.

jams.

Page 19

 A3 High Capacity Feeder (optional)

Machine Components

No. Component Function

1 Ground fault interrupter Automatically shuts off electricity in the event of current leakage.

Product Overview

2 Tray 5 (Bypass) Use this when copying or printing on paper that cannot be loaded in

Trays 1 - 4, 6 such as heavyweight paper or other special media.

3 Tray 5 (Bypass) top cover Open this cover to clear paper jams.

4 Front cover for the High

Capacity Tray unit

5 Tray 6 Load paper here. If you close the tray after loading paper, the tray

This unit delivers paper fed through Tray 6 or Tray 5 (Bypass) to the main unit. Open the front cover of this unit when clearing paper jams.

automatically adjusts the its front and rear positions based on the center of the paper.

Page 20

2 Product Overview

High Capacity Feeder C2-DS (optional)

Product Overview

No. Component Function

1 Ground fault interrupter Automatically shuts off electricity in the event of current leakage.

2 Tray 5 (Bypass) Use this when copying or printing on paper that cannot be loaded in

Trays 1 - 4, 6-7, such as heavyweight paper or other special media.

3 Tray 5 (Bypass) top cover Open this cover to clear paper jams.

4 Front cover for the High

Capacity Tray unit

5 Tray 6, 7 Load paper here. If you close the tray after loading paper, the tray

This unit delivers paper fed through the Tray 6, Tray 7, or Tray 5 (Bypass) to the main unit. Open the front cover of this unit when clearing paper jams.

automatically adjusts the its front and rear positions based on the center of the paper.

Page 21

High Capacity Stacker (optional)

Machine Components

Product Overview

No. Component Function

1 De-curl button Fixes the curl of output copies if they are curled when they were

delivered.

2 Error lamp If a paper jam occurs, the lamp of the jammed location lights up.

3 Sample button Press this button to output a sample page onto the stacker output tray.

4 Paper eject button Press this button when removing copied outputs.

5 Stacker output tray Copied outputs are delivered here. A sample page or sample set of a

document is delivered in this tray.

6 Ground fault interrupter

(Interface module)

7 Ground fault interrupter

(High capacity stacker)

8 Stacker top cover Open this cover when clearing paper jams.

9 Stacker tray (Stacker cart) Copied outputs are delivered here.

10 Stacker front cover Open this cover when removing copied outputs.

11 Interface module front cover Open this cover when clearing paper jams.

Automatically shuts off electricity in the event of current leakage.

Page 22

2 Product Overview

Squarefold Trimmer Module (optional)

Product Overview

No. Component Function

1 Left cover of the Trimmer

unit

Open this cover when clearing paper jams.

2 Right cover of the Trimmer

unit

3 Ground fault interrupter Automatically shuts off electricity in the event of current leakage.

4 Booklet output tray Outputs are delivered here when [Fold Only], [Fold & Staple], or

5 Square-fold setting button Use this button to adjust the amount of pressure applied to the spine of

6 Error lamp If a paper jam occurs, the lamp of the jammed location lights up.

7 Trimmer waste container Collects scraps from the trimmer. Pull this container out when

8 Booklet output tray button Press this button to move booklets delivered on the booklet output tray

Open this cover when clearing paper jams.

[Trimming/Pressing] is selected.

booklets when the spine is flattened.

discarding the scraps.

to a position where they can be removed.

Page 23

Power Source

The machine is provided with the power switch and the main power switch.

Power Source

Main power switch

Press the main power switch to the [ ] position. The <Main Power> indicator goes out on the right side of the control panel, and the machine powers off.

Power switch

To use the machine, press the power switch to the [ | ] position to switch its power on. You can start operations after the machine warms up.

Switching the Main Power On

The following describes how to switch the main power on.

Important • Do not switch off the main power immediately after switching on the main power. This may

damage the hard disk and the memory or cause a machine malfunction.

1 Make sure that the power cord is plugged in correctly.

2 Open the front cover.

Power switch

Product Overview

Main power switch

3 Press the main power switch to the [ | ] position

to switch the main power on.

The <Main Power> indicator lights up on the control panel.

4 Close the front cover.

Switching the Power On

The following describes how to switch the power on.

When using D125 or D110, the machine takes approximately 5 minutes to warm up and to be ready to copy or print after switching the power on. This may take more time depending on your machine configuration.

When using D95, the machine takes approximately 6 minutes to warm up and to be ready to copy or print after switching the power on. This may take more time depending on your machine configuration.

Page 24

2 Product Overview

Product Overview

Switch the power off at the end of the day or when not using the machine for an extended period of time.

Use also the Energy Saver feature to save power consumption while the machine is not in use.

For information on the Energy Saver feature, refer to "Energy Saver Mode" (P.27).

1 Press the power switch to the [ | ] position to

switch the power on.

Note • The “Please wait...” message indicates that the

machine is warming up. The machine is not available during warming up.

• If the machine is not powered on, check the following:

• The power cord is plugged in.

• The main power is switched on.

• The ground fault interrupter is in the On ("l")

position.

Test button

Ground fault interrupter

Switching the Power Off

The following describes how to switch the power off.

1 Before switching the power off, make sure that the machine has completed all copy or

print jobs. Then, make sure that the <Data> indicator is not blinking.

Important • Do not switch the power off in the following situations. If the power is switched off, the

processing data may be erased.

• While data is being received

• While data is being sent (FTP/SMB/e-mail)

• While a job is being printed

• While a job is being copied

• While a job is being scanned

• While data is being imported from a computer

• When switching the power off, wait 5 seconds or more after outputs have been delivered.

2 Press the power switch to the [ ] position.

Important • Power off processing is performed internally on

the machine for a while after the power is switched off. Therefore, do not switch the main power off immediately after switching the power off.

Note • When powering the machine on after it has

been switched off, wait 15 seconds or more after the touch screen has gone dark.

Page 25

Switching the Main Power Off

The following describes how to switch the main power off.

Important • Do not switch the main power off while the touch screen displays a screen or the <Energy

Saver> button blinks. Switching off the main power may damage the hard disk and the memory or cause a machine malfunction.

• Switch the main power off first when unplugging the power cord. Unplugging the power cord with the main power on may damage the hard disk and the memory or cause a machine malfunction.

1 Make sure that the power is switched off.

2 Make sure that the touch screen is blank and the <Energy Saver> button is not

blinking.

3 Open the front cover.

Power Source

Product Overview

4 Press the main power switch to the [ ] position

to switch the main power off.

The <Main Power> indicator goes out on the control panel.

5 Close the front cover.

Page 26

2 Product Overview

Ground Fault Interrupter

A ground fault interrupter is embedded in this product.

If current leakage occurs, the ground fault interrupter automatically cuts off power circuit to prevent electric shock and a fire accident. The ground fault interrupter is normally ON. Check once a month if the ground fault interrupter works properly.

If the ground fault interrupter does not work properly, contact our Customer Support

Product Overview

Center.

For information on how to check if the ground fault interrupter is working, refer to Safety Notes.

Page 27

Energy Saver Mode

The machine is equipped with the Energy Saver mode that reduces the power consumption by saving the electricity to the machine when no copy or print data is received for a specified time.

The Energy Saver feature has two modes: the Low Power mode and the Sleep mode.

The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time. The machine then enters the Sleep mode if a further preset time elapses.

To enter the Energy Saver mode, press the <Energy Saver> button on the control panel.

Low Power Mode

In this mode, the power to the control panel is lowered to save power.

The touch screen goes out, and the <Energy Saver> button on the control panel lights up. To use the machine, press the <Energy Saver> button. The <Energy Saver> button goes out to indicate that the Low Power mode is exited.

Energy Saver Mode

Product Overview

Sleep Mode

In this mode, the power supply to devices such as hard disk drive is suspended and the power is lowered more than in the Low Power mode.

The Sleep mode requires more time for the machine to exit and to be ready for use than the Low Power mode.

Note • When the following device is connected to the machine and a user performs the following

operation, the Low Power mode can be deactivated without pressing the <Energy Saver> button. If the machine is in the Sleep mode, however, the Sleep mode will not be deactivated by the operation. By setting longer time to elapse until the machine enters the Sleep mode, you can make the machine exit the Energy Saver mode without pressing the <Energy Saver> button. For more information on how to change the time to elapse until the machine enters the Sleep mode, refer to "1 Before Using the Machine" > "Energy Saver Mode" > "Changing the Interval for Entering Energy Saver Mode" in the Administrator Guide.

• Touch the card to IC Card Reader (sold separately).

• When the machine enters the Low Power mode while a user is authenticated, the machine

exits the authentication mode.

Entering the Energy Saver Mode

The following describes how to enter the Energy Saver mode.

Note • To enter the Energy Saver mode by pressing the <Energy Saver> button, specify a longer

time period in [From Last Operation to Sleep Mode] than in [From Last Operation to Low Power Mode] under [Energy Saver Timers]. For information on [Energy Saver Timers], refer to "5 Tools" > "Common Service Settings" > "Machine Clock/Timers" > "Energy Saver Timers" in the Administrator Guide.

Page 28

2 Product Overview

1 Press the <Energy Saver> button.

Note • The machine will not enter the Energy

Saver mode while a job is being processed. Press the <Energy Saver> button after the job is completed.

Product Overview

Exiting the Energy Saver Mode

The following describes how to exit the Energy Saver mode.

1 Press the <Energy Saver> button.

The Energy Saver mode is exited in the following instances:

Receiving a job

Selecting [Apply] in CentreWare Internet Services

<Energy Saver> button

Page 29

Control Panel

The following describes the names and functions of components on the control panel.

Control Panel

1 2 3 4

Product Overview

5 6 7

131617 15

8 9

No. Component Function

1 Touch screen Displays messages required for operation and buttons for various

features. You can directly touch the touch screen to instruct operations and set features.

2 <Data> indicator Blinks when the machine is sending or receiving data. This indicator

lights up when data is stored in the machine’s memory.

You can check stored scan files in a Folder List. For information on the Folder List, refer to "4 Machine Status" > "Machine Information" > "Print Reports" > "Folder List" in the Administrator Guide.

You can change the blink pattern of the <Data> indicator. For more information, refer to "5 Tools" > "Common Service Settings" > "Other Settings" > "Data Indicator" in the Administrator Guide.

Page 30

2 Product Overview

No. Component Function

3 <Error> indicator Blinks if a system error occurs.

Product Overview

4 <Main Power> indicator Lights up when the main power is switched on.

5 <Custom 1> (Copy) button "Copy" is assigned to this button by default.

6 <Custom 2> button Press this button to call its associated service.

This indicator lights up when a problem other than a system error occurs with the machine, including paper jams and running out of paper or toner.

If the <Error> indicator blinks, contact our Customer Support Center.

If the <Error> indicator lights up, refer to "12 Problem Solving" > "Machine Trouble" in the Administrator Guide.

Note • If the main power is not switched on, the machine will not be

powered on even when the power is switched on.

Press this button to display the [Copy] screen.

For information on how to assign a service to the button, refer to "1 Before Using the Machine" > "Customizing the Control Panel" > "Assigning Services to the Custom Buttons" in the Administrator Guide.

To the button, you can assign [Language] or any service displayed on the [Services Home] screen.

7 <Custom 3> (Review)

button

8 <Log In/Out> button Lights up when a user is authenticated in the System Administration

9 <Clear All> button Resets to the default values. The machine returns to the same state as

10 <Energy Saver> button When the machine is not used for a while, it enters the Energy Saver

11 <Interrupt> button Press this button to suspend a copy or print job in progress to have the

"Review" is assigned to this button by default. On the [Review] screen, you can check a list of the status of Copy, and Scan services whose settings have been changed from the defaults.

mode, the Authentication mode, or the Accounting mode. Press this button to display the User ID entry screen for entering the System Administration mode, the Authentication mode, or the Accounting mode. Also press this button to exit these modes.

when it is powered on.

mode to reduce power consumption. When the Energy Saver mode is active, the <Energy Saver> button lights up. Press this button to enter or exit the Energy Saver mode.

machine process another job. During the Interrupt mode, the <Interrupt> button lights up. Pressing the <Interrupt> button again exits the Interrupt mode and resumes the suspended job.

Some types of jobs cannot be executed in the Interrupt mode. Refer to "13 Appendix" > "Notes and Restrictions" > "Notes and Restrictions on the Interrupt Mode" in the Administrator Guide.

12 <Stop> button Press this button to pause the current job or communications.

13 <Start> button Press this button to start scanning a document.

14 Numeric keypad Use the numeric buttons on the keypad to enter the number of copies,

passwords, and other numerical values.

15 <Speed Dial> button This button is not to be used.

Page 31

Control Panel

No. Component Function

16 <C (Clear)> button Press this button to cancel the numerical value you have entered with

the numeric keypad.

Important • When the machine is connected to the FreeFlow Print Server, do

not press <C (Clear)> to cancel a print job from the FreeFlow Print Server.

17 <Dial Pause> button This button is not to be used.

18 <Machine Status> button Press this button to check the machine status and meters, to check the

status of the consumables, and to print reports.

19 <Job Status> button Press this button to check or cancel the current job, to check or print

stored jobs, or to check completed jobs.

20 <Services Home> button Press this button to display the [Services Home] screen.

You can change the services displayed on the [Services Home] screen. For more information, refer to "1 Before Using the Machine" > "Customizing the Control Panel" > "Customizing the Button Layout" > "Services Home" in the Administrator Guide.

Product Overview

Page 32

2 Product Overview

Entering Text

Product Overview

During operations, a screen for entering text sometimes appears. The following describes how to enter text.

You can enter the following characters: numerals, alphabets, and symbols.

Item Description

Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the

lowercase letters, select [Shift] again.

Entering symbols Select [More Characters].

Note • Depending on the keyboard, you can select a

symbol from the pull-up options displayed on the bottom left of the screen.

Entering a space Select [Space].

Deleting characters Select [Backspace] to delete one character at a time.

Select [Delete Text] to delete all characters.

Page 33

3 Basic Operations

This chapter describes the basic operations of the machine.

Copying.......................................................................................................34

Printing........................................................................................................43

Scanning.....................................................................................................44

Folder..........................................................................................................54

System Settings Procedure ........................................................................55

Page 34

3 Basic Operations

Copying

This section describes the basic copy procedures. The following shows the reference section for each procedure.

Step 1 Loading Documents .........................................................................................................34

Step 2 Selecting Features ............................................................................................................36

Step 3 Entering a Quantity ..........................................................................................................38

Step 4 Starting the Copy Job.......................................................................................................38

Step 5 Confirming the Copy Job in Job Status ...........................................................................39

Basic Operations

Step 1 Loading Documents

The following two methods are available to load documents:

Document Feeder

Single sheet

Multiple sheets

Document Glass

Single sheet

Bound documents, such as books

Document Feeder

The document feeder supports single and multiple sheet documents with sizes from

139.7 x 139.7 mm (Standard size: A5, A5 , 5.5 x 8.5", 5.5 x 8.5" ) to 297 x 432 mm (Standard size: A3, 11 x 17").

The document feeder automatically detects standard size documents. For nonstandard size documents, enter the size on the [Original Size] screen.

For information on document sizes that can be detected automatically and how to enter a non-standard document size, refer to "3 Copy" > "Layout Adjustment" > "Original Size (Specifying the Scan Size for the Document)" in the User Guide.

The standard document sizes that can be detected automatically depend on [Paper Size Settings] in the System Administration mode. For information on paper size settings, refer to "5 Tools" > "Common Service Settings" > "Other Settings" > "Paper Size Settings" in the Administrator Guide.

The document feeder accepts the following number of sheets.

Weight

Number of

Sheets

38 - 80 gsm 250 sheets

81 - 128 gsm 150 sheets

129 - 200 gsm 100 sheets

Important • To avoid paper jams, use the document glass for folded or wrinkled documents,

cut-and-pasted documents, curled paper, or back carbon paper.

• 2-sided scanning of lightweight paper (38 - 48 gsm) is not supported.

For information on how to copy mixed sized documents, refer to "3 Copy" > "Layout Adjustment" > "Mixed Size Originals (Scanning Different Size Documents Simultaneously)" in the User Guide.

Page 35

1 Remove any paper clips and staples before

loading a document.

2 Adjust the document guides to match the

size of the document loaded.

Note • When loading a large size document such

as A3, lift up the document feeder tray, and open the document stopper rightward.

Copying

Document stopper

3 Load the document face up (when the

document is 2-sided, load the front side up) in the center of the document feeder.

Note • The Confirmation indicator lights up when

Document Glass

The document glass supports a single sheet, a book, or other similar documents with sizes from 15 x 15 mm to 297 x 432 mm (Standard size: A3, 11 x 17").

Important • Always close the document cover after using the document glass.

The document glass automatically detects standard size documents. For non-standard size documents, enter the size on the [Original Size] screen.

The standard document sizes that can be detected automatically depend on [Paper Size Settings] in the System Administration mode. For information on the paper size settings, refer to "5 Tools" > "Common Service Settings" > "Other Settings" > "Paper Size Settings" in the Administrator Guide.

the document is loaded correctly.

• When the document is loaded in the document feeder, the document feeder tray lifts up. You can set the timing of the lift. For more information, refer to "5 Tools" > "Common Service Settings" > "Other Settings" > "Document Feeder Tray Elevation" in the Administrator Guide.

Confirmation indicator

Basic Operations

CAUTION

Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries.

1 Open the document cover.

Important • Make sure that the touch screen is active,

and then load a document. Otherwise, the machine may not properly detect the document size.

Page 36

3 Basic Operations

2 Load the document face down, and align it

against the top left corner of the document glass.

3 Close the document cover.

Basic Operations

Note • When a standard size document is loaded on the document glass, the size of the document

Step 2 Selecting Features

The following two services are available to copy documents.

is displayed in the message field. For information on the message field, refer to "2 Product Overview" > "About the [Services Home] Screen > "Message Field" in the User Guide.

Simple Copy

Allows you to only select basic features to copy documents.

Copy

Allows you to make detailed settings to copy documents.

The following procedure uses [Copy] to describe how to select features.

The following describes how to copy a document and how to store scanned documents as data in a folder on the machine.

For information on Simple Copy, refer to "3 Copy" > "Simple Copy" in the User Guide.

Note • The features displayed on the screen depend on the configuration of your machine.

• When the Authentication or Accounting feature is enabled, a user ID and passcode may be

required. Ask your system administrator for the user ID and passcode.

1 Press the <Services Home> button.

<Services Home> button

2 Select [Copy].

Page 37

3 If the previous settings still remain, press the

<Clear All> button.

Copying

<Clear All> button

4 Select one from [Copy], [Copy & Store File]

or [Store File Only].

Copy

Copies scanned documents.

Copy & Store File

Copies scanned documents and then saves them as data in a folder on the machine. You can print the data or change the settings on the [Send from Folder] screen.

Store File Only

Saves scanned documents as data in a folder on the machine. You can print the data or change the settings on the [Send from Folder] screen.

For information on [Copy & Store File] and [Store File Only], refer to "3 Copy" > "Saving Scanned Documents" in the User Guide. For more information on how to operate folders, refer to "5 Send from Folder" in the User Guide.

Note • The features displayed on the screen depend on your machine configuration.

• When the Authentication or Accounting feature is enabled, the machine may prompt you to

enter the system administrator's ID, or both the system administrator's ID and the passcode. Ask your system administrator for the ID and passcode.

Basic Operations

5 Select each tab, and configure features as

necessary.

The following shows the reference section for each tab.

"3 Copy" > "Copy" in the User Guide

"3 Copy" > "Image Quality" in the User Guide

"3 Copy" > "Layout Adjustment" in the User Guide

"3 Copy" > "Output Format" in the User Guide

"3 Copy" > "Job Assembly" in the User Guide

Page 38

3 Basic Operations

Step 3 Entering a Quantity

The following describes how to enter the number of copy sets. You can enter up to 9999 sets.

1 Enter the number of copies using the numeric

keypad. The number of copies entered appears on the upper right of the touch screen.

Basic Operations

2 If you have entered an incorrect value, press the

<C (Clear)> button and then enter the correct value.

Numeric keypad

Step 4 Starting the Copy Job

The following describes how to start a copy job.

1 Press the <Start> button.

Important • If the document has been loaded in the

document feeder, do not hold down the document while it is being conveyed.

• Copies cannot be made if a copy protection code is detected. For information on copy protection codes, refer to "3 Copy" > "Output Format" > "Secure Watermark (Managing Document Security)" in the User Guide.

If you have more documents

If you have more documents to copy, select [Next Original] on the touch screen while the current document is being scanned. This allows you to scan the documents as a single set of data.

<C (Clear)> button

<Start> button

2 Select [Next Original] while scanning is in

progress.

Note • When using the document feeder, load

the next document after the machine has finished scanning the first document.

• When [Next Original] is displayed on the screen shown on the right and no operation is performed for a certain period of time, the machine automatically assumes that there are no more documents.

• You can change the number of copies by selecting [Change Quantity] that is displayed after selecting [Delete].

Page 39

3 Load the next document.

Copying

4 Press the <Start> button.

If you have more documents, repeat steps 3 and 4.

5 When all documents have been scanned,

select [Last Original].

Step 5 Confirming the Copy Job in Job Status

If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status.

1 Press the <Job Status> button.

Basic Operations

2 Confirm the job status.

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

Operations during Copying

This section describes available operations during copying. The following shows the reference section for each operation.

Stopping the Copy Job ............................................................................................................... 40

Changing the Number of Copies................................................................................................ 41

Interrupting the Copy Job........................................................................................................... 42

<Job Status> button

Page 40

3 Basic Operations

Stopping the Copy Job

1 Press either the <Stop> button on the control

Basic Operations

To cancel a copy job in progress, use the following procedure.

panel or [Delete] on the touch screen.

<Stop> button

2 Select [Delete]

If [Delete] does not appear on the screen:

1 Press the <Job Status> button.

<Job Status> button

2 Select the job to cancel.

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

Page 41

3 Select [Delete].

4 Select [Delete].

Changing the Number of Copies

To change the number of copy sets during scanning or copying, use the following procedure.

Copying

Basic Operations

1 Press either the <Stop> button on the control

panel or [Delete] on the touch screen.

2 Select [Change Quantity].

<Stop> button

3 Specify the number of copy sets with the numeric keypad.

The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed.

4 Press the <Start> button.

Page 42

3 Basic Operations

Note • If you enter the same value as the number of copies that have already been printed, the

Interrupting the Copy Job

You can temporarily stop the copy job to have the machine process another job.

Important • Press the <Interrupt> button only after all the documents have been scanned. The machine

1 Press the <Interrupt> button.

The <Interrupt> button lights up to indicate that

Basic Operations

the machine is in the Interrupt mode.

machine will not execute a copy job even when you press the <Start> button.

does not accept another job while it is scanning the documents, or when [Next Original] has been selected.

2 Load a document and set features if necessary.

<Interrupt> button

3 Specify the number of copy sets with the numeric keypad.

4 Press the <Start> button.

5 After you have finished making the interrupt copy, press the <Interrupt> button.

The <Interrupt> button goes out to indicate that the Interrupt mode is exited.

Note • If you used the document glass to copy the document, remove the document from the

document glass.

6 Press the <Start> button.

The suspended copy job is resumed.

Page 43

Printing

1 Select [Print] from the [File] menu on the application.

Printing

The following describes how to print documents.

The printing procedure depends on the application software you use. For more information, refer to the documentation provided with the application.

For more information on print features, click [Help] on the print driver screen to view the print driver's help.

2 Confirm [Printer Name] and click [Properties] if necessary.

3 Set the properties if necessary.

Note • You can change the print feature in [Job Type].

4 Click [OK].

5 Click [OK] in the [Print] dialog box.

Note • If the document monitor is installed and set to monitor the machine, the notification screen is

displayed when printing has been completed. The document monitor is available in the CDROM of the Driver CD Kit. For information how to install the document monitor, refer to the manual included in the Driver CD Kit.

• Environment-friendliness level is indicated on the notification screen with leaves . This information is provided only when [Normal Print] or [Sample Set] is selected in the [Job Type].

Basic Operations

Page 44

3 Basic Operations

Scanning

This section describes the basic scanning procedure. The following shows the reference section for each procedure.

Step 1 Loading Documents ........................................................................................................44

Step 2 Selecting the Features...................................................................................................... 46

Step 3 Starting the Scan Job ....................................................................................................... 49

Step 4 Confirming the Scan Job in Job Status............................................................................50

Step 5 Saving the Scanned Data................................................................................................. 51

Basic Operations

Step 1 Loading Documents

The following two methods are available to load documents:

Document Feeder

Single sheet

Multiple sheets

Document Glass

Single sheet

Bound documents, such as books

Document Feeder

The document feeder supports single and multiple sheet documents with sizes from

139.7 x 139.7 mm (Standard size: A5, A5 , 5.5 x 8.5", 5.5 x 8.5" ) to 297 x 432 mm (Standard size: A3, 11 x 17").

The document feeder automatically detects standard size documents. For nonstandard size documents, enter the size on the [Original Size] screen.

For information on document sizes that can be detected automatically and how to enter a non-standard document size, refer to "4 Scan" > "Layout Adjustment" > "Original Size (Specifying a Scan Size)" in the User Guide.

The document feeder accepts the following number of sheets.

Weight

Number of

Sheets

38 - 80 gsm 250 sheets

81 - 128 gsm 150 sheets

129 - 200 gsm 100 sheets

Important • To avoid paper jams, use the document glass for folded or wrinkled documents.

• 2-sided scanning of lightweight paper (38 - 49 gsm) is not supported.

For information on how to copy mixed sized documents, refer to "4 Scan" > "Layout Adjustment" > "Mixed Size Originals (Scanning Different Size Documents Simultaneously)" in the User Guide.

Page 45

1 Remove any paper clips and staples before

loading a document.

2 Adjust document guides to match the size of

the document loaded.

Note • When loading a large size document such

as A3, lift up the document feeder tray, and open the document stopper rightward.

Scanning

Document stopper

3 Load the document face up (when the

document is 2-sided, place the front side up) in the center of the document feeder.

Note • The Confirmation indicator lights up when

When the document is loaded in the document feeder, the document feeder tray lifts up. You can set the timing of the lift. For more information, refer to "5 Tools" > "Common Service Settings" > "Other Settings" > "Document Feeder Tray Elevation" in the Administrator Guide.

Document Glass

The document glass supports a single sheet, a book, or other similar documents with sizes from 15 x 15 mm to 297 x 432 mm (Standard size: A3, 11 x 17").

Important • Always close the document cover after using the document glass.

The document glass automatically detects standard size documents. For non-standard size documents, enter the size on the [Original Size] screen.

Confirmation indicator

Basic Operations

the document is loaded correctly.

CAUTION

Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries.

1 Open the document cover.

Important • Ensure that the touch screen is active,

and then load a document. Otherwise, the machine may not properly detect the document size.

Page 46

3 Basic Operations

2 Load the document face down, and align it

against the top left corner of the document glass.

3 Close the document cover.

Basic Operations

Step 2 Selecting the Features

On the [Services Home] screen, you can select from seven Scan services: [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store to USB], [Store & Send Link], and [Store to WSD]. You can select features for each service.

Note • The features displayed on the screen depend on your machine configuration.

• When the Accounting feature is enabled, a user ID and passcode may be required. Ask your system administrator for the user ID and passcode.

• To use the Scan services, network settings are required. For information on the network settings, refer to "9 Scanner Environment Settings" in the Administrator Guide.

• WSD stands for Web Services on Devices.

E-mail

Scans a document and sends the scanned data as an e-mail attachment after converting the data to TIFF, JPEG, PDF, DocuWorks, or XPS (XML Paper Specification).

Store to Folder

Scans a document and saves the scanned data in a folder on the machine.

You need to create a folder in advance. For information on how to create a folder, refer to "5 Tools" > "Setup" > "Create Folder" in the Administrator Guide.

Network Scanning

Scans a document using a job template created on CentreWare Internet Services.

When Scan to Home is enabled and the Remote Access feature is available, the scanned data can be transferred to a different destination according to an authenticated user.

For information on how to create a job template, refer to the help of CentreWare Internet Services.

Scan to PC

Scans a document and sends the scanned data to a network computer via the FTP or SMB protocol.

Store to USB

Scans a document and saves the scanned data to a USB memory device.

Store & Send Link

Scans a document and temporarily saves the scanned data on the machine. The user is notified by e-mail of the URL to the location where the scanned data is stored. Then, the user can access the URL to retrieve the scanned data.

Page 47

Store to WSD

Note • WSD stands for Web Services on Devices.

You can scan documents set on the machine and save the scanned data from a computer. Also, you can save the scanned data to a computer on the network.

The following table shows file formats available for each Scan service.

Scanning

Scan

Service

E-mail Using the control

Scan to PC O

Store to USB

Store & Send Link

Store to Folder

File Format can

be Selected When

panel when scanning

Using CentreWare Internet Services

PDF

Using Stored File Manager 3

Using DocuWorks

Using EasyOperator

Using Adobe Acrobat

®*4

File Format

Docu-

Works

XXXOOXX

XO*3XXXXX

XXXOOXX

XXXXXX

XPS*

TIFF JPEG BMP PNG

OOOX X

Basic Operations

Job Flow Sheet

Network Scanning

Store to

WSD

Creating a job flow

Creating a job template

Using [Scan Profiles] of Windows

®*5

OOOX X

OXOOOXX

XXOOOOO

O Available

X Not available *1 XPS stands for XML Paper Specification. *2 Supported on Acrobat *3 Supported on DocuWorks Ver.4 or later *4 TWAIN compatible application *5 Microsoft *6 WSD stands for Web Services on Devices.

Note • If you do not specify a file name for the document to be saved, a file name is automatically

Windows Vista® Service Pack 2 or later

assigned to each file or folder based on a particular rule. For example, the file name "img123123456" indicates that the document was scanned at 12:34:56 on January 23. X, Y, and Z represent October, November, and December, respectively.

4.0 or later

Page 48

3 Basic Operations

The following describes how to store scanned data into a folder as an example.

1 Press the <Services Home> button.

Basic Operations

<Services Home> button

2 Select [Store to Folder].

3 If the previous settings still remain, press the

<Clear All> button.

<Clear All> button

4 Specify a folder to save the data in.

5 Select each tab, and configure features as

necessary.

The following shows the reference section for each tab.

"4 Scan" > "Store to Folder" in the User Guide

"4 Scan" > "Advanced Settings" in the User Guide

"4 Scan" > "Layout Adjustment" in the User Guide

"4 Scan" > "E-mail Options/Filing Options" in the User Guide

Page 49

When you use another Scan service, [Store to Folder] is replaced with [E-mail], [Network Scanning], [Scan to PC], [Store to USB], [Store & Send Link], or [Store to WSD].

The following shows the reference section for each service.

"4 Scan" > "E-mail" in the User Guide

"4 Scan" > "Network Scanning" in the User Guide

"4 Scan" > "Scan to PC" in the User Guide

"4 Scan" > "Store to USB" in the User Guide

"4 Scan" > "Store & Send Link" in the User Guide

"4 Scan" > "Store to WSD" in the User Guide

Note • WSD stands for Web Services on Devices.

Step 3 Starting the Scan Job

The following describes how to start a scan job.

For information on how to start a scan job on the [Store to WSD] screen, refer to "4 Scan" > "Store to WSD" in the User Guide.

Note • WSD stands for Web Services on Devices.

Scanning

Basic Operations

1 Press the <Start> button.

Important • If the document has been loaded in the

document feeder, do not hold down the document while it is being conveyed.

• If a copy protection code is detected, the machine will not scan the document.

Note • If a problem occurs, an error message appears

on the touch screen. Solve the problem according to the message.

• You can set the next job during scanning.

<Start> button

If you have more documents

If you have more documents to scan, select [Next Original] on the touch screen while the current document is being scanned. This allows you to scan the documents as a single set of data.

Up to 999 pages can be stored.

Note • If the number of pages scanned by the machine exceeds the maximum, the machine stops

scanning. Follow the message displayed on the screen, and either abort the operation or save the already-scanned data as a single set of data.

2 While documents are being scanned, select

[Next Original].

Note • When using the document feeder, load

the next document after the machine has finished scanning the first document.

• When [Next Original] is displayed on the screen shown on the right and no operation is performed for a certain period of time, the machine automatically assumes that there are no more documents.

• You can change the scan settings of the next document by selecting [Change Settings] that is displayed after selecting [Next Original].

Page 50

Basic Operations

3 Basic Operations

3 Load the next document.

4 Press the <Start> button.

If you have more documents, repeat steps 3 and

<Start> button

5 When all documents have been scanned,

select [Last Original].

Step 4 Confirming the Scan Job in Job Status

The following describes how to confirm the status of a scan job.

1 Press the <Job Status> button.

2 Confirm the job status.

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

<Job Status> button

Page 51

Step 5 Saving the Scanned Data

When you used the Store to Folder service, you can use the following methods to import the file stored in a folder of the machine to your computer:

Import using an application

Use Network Scanner Driver.

Refer to "11 Computer Operations" > "Importing Scanned Data" > "Importing to a TWAIN Compatible Application" in the User Guide.

Scanning

Import using Stored File Manager 3

Use Stored File Manager 3 (Fuji Xerox application software).

Refer to "11 Computer Operations" > "Importing Scanned Data" > "Importing Using Stored File Manager 3" in the User Guide.

Import using CentreWare Internet Services

Use CentreWare Internet Services.

Refer to "11 Computer Operations" > "Importing Scanned Data" > "Importing Using CentreWare Internet Services" in the User Guide.

Import using EasyOperator

Use EasyOperator (Fuji Xerox application software).

Refer to "11 Computer Operations" > "Importing Scanned Data" > "Importing Using EasyOperator" in the User Guide.

Operations during Scanning

The following describes the operations available during scanning. The following shows the reference section for each operation.

Stopping the Scan Job................................................................................................................. 52

Changing Scan Settings..............................................................................................................53

Basic Operations

Page 52

3 Basic Operations

Stopping the Scan Job

Basic Operations

To cancel scanning a document, use the following procedure.

1 Press either the <Stop> button on the control

panel or [Delete] on the touch screen.

<Stop> button

2 Select [Delete].

If [Delete] does not appear on the screen:

1 Press the <Job Status> button.

<Job Status> button

2 Select the job to cancel.

Page 53

3 Select [Delete].

4 Select [Delete].

Note • If you cancel the job, the scanned data

stored in the folder will also be deleted.

Changing Scan Settings

Scanning

Basic Operations

You can change scan settings while scanning the document.

Note • For [Store to WSD], you cannot change scan settings while scanning the document.

• WSD stands for Web Services on Devices.

1 Select [Next Original].

2 Select [Change Settings].

3 Set [Color Scanning], [Original Type], [Resolution], [Lighten/Darken], [Original

Orientation], [2 Sided Scanning], and [Original Size].

The following shows the reference section for each feature.

"4 Scan" > "E-mail" > "Color Scanning (Selecting an Output Color)" in the User Guide

"4 Scan" > "E-mail" > "Original Type (Selecting the Document Type)" in the User Guide

"4 Scan" > "Layout Adjustment" > "Resolution (Specifying a Scanning Resolution)" in the User Guide

"4 Scan" > "Advanced Settings" > "Image Options (Adjusting Scan Density and Image Sharpness)" in the User Guide

"4 Scan" > "Layout Adjustment" > "Original Orientation (Specifying the Orientation of the Loaded Documents)" in the User Guide

"4 Scan" > "E-mail" > "2 Sided Scanning (Scanning Both Sides of a Document)" in the User Guide

"4 Scan" > "Layout Adjustment" > "Original Size (Specifying a Scan Size)" in the User Guide

Press the <Start> button.

Page 54

3 Basic Operations

Folder

Use this feature to create folders for saving scanned documents. Scanned documents in folders can be imported to computers.

1 Select [Setup] on the [Services Home] screen.

2 Select [Create Folder].

3 Select a folder to create.

Basic Operations

Note • Select [ ] to return the previous screen

or [ ] to move the next screen.

• Entering a 3-digit folder number with the numeric keypad displays the specified folder at the top of the column.

4 When you create a folder, the [New Folder -

Passcode] screen appears. Select items, and then select [Save].

Note • When you select a folder already created,

the [Folder XXX - Create/Delete] screen appears.

For more information on assigning a passcode, refer to "5 Tools" > "Setup" > "Create Folder" > "Check Folder Passcode" in the Administrator Guide.

5 Select items and set the required settings.

6 When you finish required settings, select [Save].

Page 55

System Settings Procedure

This section describes the basic system settings procedure.

1 Press the <Log In/Out> button on the control

panel.

2 Enter the system administrator’s user ID with

the numeric keypad or the keyboard displayed on the screen, and select [Enter].

Note • The default user ID is "11111". If the

Authentication feature is enabled, you may be also required to enter a passcode. The default passcode is "xadmin".

System Settings Procedure

Basic Operations

<Log In/Out> button

3 Select [Tools] on the [Services Home]

screen.

4 Select a desired option.

Customize the settings by performing operations as necessary. For some options, select [Change Settings] to change the settings or to enter characters through the screen keyboard.

Page 56

3 Basic Operations

Basic Operations

Page 57

4 Paper and Other Media

This chapter describes the paper that can be used with the machine, precautions when handling paper, and how to load paper in trays.

Paper Types ...............................................................................................58

Loading Paper ............................................................................................66

Changing the Paper Size............................................................................82

Changing the Paper Settings......................................................................87

Page 58

4 Paper and Other Media

Paper Types

This section describes the paper that can be used with this machine.

Use of unrecommended paper may result in paper jams, lower print quality, malfunctions, or damage to the machine. To achieve optimum performance of the machine, we recommend that you use only paper recommended by Fuji Xerox.

If you desire to use paper other than the paper recommended by Fuji Xerox, contact our Customer Support Center.

Paper and Other Media

WARNING

Do not use conductive paper such as origami paper, carbonic paper or conductivelycoated paper. When paper jam occurs, it may cause short-circuit and eventually a fire accident.

Important • Moisture generated by water, rain, or vapor may cause the printed images to fade. For more

information, contact our Customer Support Center.

Loadable Quantity and Weight for Supported Paper

Paper Trays

Tray 1 52 to 216 gsm

Tray 2 1,600 sheets

Basis Weight/

Ream Weight

Ream Weight: 45 186 kg

Loadable Quantity

1,100 sheets Plain (64 - 105 gsm)

Recycled (64 - 105 gsm) Plain Reload Punched (64 - 105 gsm) Lightweight (52 - 63 gsm) Heavyweight (106 - 216 gsm) Pre-Printed (64 - 105 gsm) LW Pre-Printed (52 - 63 gsm) HW Pre-Printed (106 - 216 gsm) Custom Paper 1 - 5 (64 - 105 gsm)

Paper Type

(64 - 105 gsm)

Trays 3 and 4 550 sheets

Plain (64 - 105 gsm) Recycled (64 - 105 gsm) Plain Reload Punched (64 - 105 gsm) Lightweight (52 - 63 gsm) Heavyweight (106 - 216 gsm) Tab Stock (106 - 216 gsm) Pre-Printed (64 - 105 gsm) LW Pre-Printed (52 - 63 gsm) HW Pre-Printed (106 - 216 gsm) Custom Paper 1 - 5 (64 - 105 gsm)

(64 - 105 gsm)

Page 59

Paper Types

Paper Trays

Tray 5 (Bypass) 52 to 253 gsm

Trays 6 (A4 High Capacity Feeder (optional))

and

Basis Weight/

Ream Weight

Ream Weight: 45 217 kg

52 to 216 gsm Ream Weight: 45 186 kg

Loadable Quantity

250 sheets

2,000 sheets × 2

Plain (64 - 105 gsm) Recycled (64 - 105 gsm) Plain Reload Punched (64 - 105 gsm) Transparency Lightweight (52 - 63 gsm) Heavyweight (106 - 216 gsm) Extra-HW (217 - 253 gsm) Labels (106 - 216 gsm) Heavyweight Labels (217 - 253 gsm) Tab Stock (106 - 216 gsm) HW Tab Stock Pre-Printed (64 - 105 gsm) LW Pre-Printed (52 - 63 gsm) HW Pre-Printed (106 - 216 gsm) X-HW Pre-Printed (217 - 253 gsm) Custom Paper 1 - 5 (64 - 105 gsm)

Plain (64 - 105 gsm) Recycled (64 - 105 gsm) Plain Reload Punched (64 - 105 gsm) Lightweight (52 - 63 gsm) Heavyweight (106 - 216 gsm) Pre-Printed (64 - 105 gsm) LW Pre-Printed (52 - 63 gsm) HW Pre-Printed (106 - 216 gsm) Custom Paper 1 - 5 (64 - 105 gsm)

Paper Type

(64 - 105 gsm)

(217 - 253 gsm)

(64 - 105 gsm)

Paper and Other Media

Page 60

4 Paper and Other Media

Paper and Other Media

Paper Trays

Tray 6 (A3 High Capacity Feeder (optional))

Basis Weight/

Ream Weight

52 to 253 gsm Ream Weight: 45 217 kg

Loadable Quantity

2,000 sheets

Plain (64 - 105 gsm) Recycled (64 - 105 gsm) Plain Reload Punched (64 - 105 gsm) Transparency Lightweight (52 - 63 gsm) Heavyweight (106 - 216 gsm) Extra-HW (217 - 253 gsm) Gloss (64 - 105 gsm) Heavyweight Labels (106 - 216 gsm) Heavyweight Labels Tab Stock (106 - 216 gsm) HW Tab Stock Pre-Printed (64 - 105 gsm) LW Pre-Printed (52 - 63 gsm) HW Pre-Printed (106 - 216 gsm) X-HW Pre-Printed (217 - 253 gsm) Custom Paper 1 - 5 (64 - 105 gsm) Plain - Special 1 (64 - 105 gsm) Recycled - Special 1 (64 - 105 gsm) Plain Reload SP1 (64 - 105 gsm) Heavyweight SP1 (106 - 216 gsm) Extra-HW SP1 (217 - 253 gsm) Gloss A (106 - 135 gsm) Gloss B (136 - 216 gsm) Pre-Printed SP1 (64 - 105 gsm) HW Pre-Printed SP1 (106 - 216 gsm) X-HW Pre-Printed SP1 (217 - 253 gsm)

Paper Type

(64 - 105 gsm)

Gloss (217 - 253 gsm)

(217 - 253 gsm)

Page 61

Paper Types

Paper Trays

Trays 6 and 7 (High Capacity Feeder C2-DS (optional))

Basis Weight/

Ream Weight

52 to 253 gsm Ream Weight: 45 217 kg

Loadable Quantity

2,000 sheets × 2

Paper Type

(64 - 105 gsm)

Gloss (217 - 253 gsm)

(217 - 253 gsm)

Paper and Other Media

Tray 8 (Inserter) 52 to 216 gsm

Ream Weight: 45 186 kg

When using 80 gsm paper

Important • Printing on paper that differs in the paper type and size from the paper selected in the print

driver, or printing from a paper tray that does not support the loaded paper may result in a paper jam. To ensure correct printing, select the correct paper size, paper type, and paper tray.

Note • Basis weight is the weight of 1 m

• Ream weight is the weight of 1,000 sheets of duodecimo size (788 x 1,091 mm) paper.

• When copying on non-standard size paper from Tray 5 (Bypass), you must enter the paper

size. Furthermore, if you frequently copy on non-standard size paper, you can preset the size on the machine. That size then appears under [Paper Size] on the [Tray 5] screen. For more information on the settings, refer to "5 Tools" > "Common Service Settings" > "Paper Tray Settings" > "Tray 5 - Paper Size Defaults" in the Administrator Guide.

• To load postcards in Tray 6 or 7 (High Capacity Feeder C2-DS (optional)), the HCF Post Card Kit needs to be installed.

200 sheets

of a paper sheet.

(64 - 105 gsm)

Page 62

4 Paper and Other Media

Supported Paper Type

Standard Paper

Paper and Other Media

When printing or copying on commonly used paper (plain paper), use paper meeting the standards described below. To copy or print as clear as possible, we recommend the following standard paper.

• When the FreeFlow Print Server and the punched paper are used, select [Punched] under [Paper Tray Attributes]. When the FreeFlow Print Server is not used and the punched paper is used, select [Punched (64 - 105 gsm)] in [Paper Type] under [Paper Tray Attributes]. For more information, refer to "5 Tools" > "Common Service Settings" > "Paper Tray Settings" > "Paper Tray Attributes" in the Administrator Guide.

Semi Standard Paper

Basis

Paper Name

Weight

(gsm)

FX P Paper 64 Plain —

FXK-X 75 Plain —

Business 80 Plain When the A3 size is selected, up to 30

Select the paper type setting for the paper loaded on a paper tray. For more information, refer to "Changing the Paper Settings" (P.87).

Paper

Type

Notes / Countermeasure

sheets can be Z-folded.

In addition to the standard paper, the following paper also can be used.

Basic

Paper Name

Weight

(gsm)

Green Wrap

recycled

Performer 80 Plain —

80 Plain —

Paper

Type

Notes / Countermeasure

Usable Paper

FXK-H 80 Plain —

Select the paper type setting for the paper loaded on a paper tray. For more information, refer to "Changing the Paper Settings" (P.87).

In addition to the standard paper, the following paper also can be used.

Basis

Paper Name

Weight

(gsm)

Transparency Type

Business

(3R91820)

Labels (3R97408) 80 Labels —

—

80 Plain When the A3 size is selected, up to 30

Paper

Type

Transparency

Notes / Countermeasure

—

sheets can be Z-folded.

Page 63

Paper Types

Basis

Paper Name

Weight

(gsm)

Tabs — Tab Stock —

No.6N Green Stripe 80 Plain —

NO.1 (Xerox

brand)

Diplomat Black 80 Plain —

Premier/Premium 80 Plain —

Label (3R96296) — Labels —

Xerox One 80 Plain —

Xtra 75 Plain —

Digital Plus 75 Plain —

Premier 80 Plain When the A3 size is selected, up to 30

Thai Roxy 80 Plain —

80 Plain —

Paper

Type

Notes / Countermeasure

sheets can be Z-folded.

Paper and Other Media

Blue Label 80 Plain —

Red Label 80 Plain —

Green Label 70 Plain —

OHP —

White & Black

Label

Colotech-Gloss 160 Heavyweight —

Alcott 70 Plain This paper cannot be Z-folded.

Reflex 80 80 Plain This paper cannot be Z-folded.

Xerox One 80 Plain When the A3 size is selected, up to 30

Xtream Range 80 Plain When the A3 size is selected, up to 30

No.6A Pink Stripe 80 Plain —

Quality — Plain This paper cannot be Z-folded.

Xerox Standard

Paper 70

Paper-backed

transparency

80 Plain —

70 Plain —

—

Transparency

—

sheets can be Z-folded.

—

Label 16 — Labels —

Plain Transparency —

Select the paper type setting for the paper loaded on a paper tray. For more information, refer to "Changing the Paper Settings" (P.87).

Transparency

—

Page 64

4 Paper and Other Media

Limited Paper

You can use the following paper with limitations.

Paper and Other Media

Paper Name

Basis

Weight

(gsm)

Paper

Type

Notes / Countermeasure

Performer Plus 80 Plain Use Tray 1 to 5.

Digital Laser 80 Plain Use Tray 1 to 5.

Double A 82 Plain When the A3 size is selected, up to 60

sheets can be Z-folded.

Explorer A4 70 Plain Use Tray 1 to 5.

Explorer A3 70 Plain

Use Tray 1 to 5.

When the A3 size is selected, up to 50 sheets can be Z-folded.

Transparency Type

—

Transparency

Use Tray 5 (Bypass).

R Removable

Stripe A4

Alcot 80 Plain

Use Tray 1 to 5.

This paper cannot be Z-folded.

Attitude — Plain Use Tray 1 to 5.

8A 38/8A 48 No.8

recycled paper

KXPI Red Label A4 80 Plain

80 Plain This paper cannot be Z-folded when the

Stacker Tray is selected.

Use Tray 1 to 5.

This paper cannot be Z-folded when the Stacker Tray is selected.

KXPI Red Label A3 — Plain

Use Tray 1 to 5.

When the A3 size is selected, up to 50 sheets can be Z-folded.

This paper cannot be Z-folded when the Stacker Tray is selected.

Select the paper type setting for the paper loaded on a paper tray. For more information, refer to

Unusable Paper

Using paper not recommended by Fuji Xerox or using transparencies may cause a paper jam or machine malfunction. Use paper recommended by Fuji Xerox.

The following paper cannot be used with the machine.

Transparencies

Damp or wet paper

Paper pre-printed with other printer or copying machine

Wrinkled, creased, or ripped paper

Color paper with surface treatments

Paper with rough surface, such as pulp paper or fibrous paper

"Changing the Paper Settings" (P.87).

Page 65

Storing and Handling Paper

Please keep the following points in mind when storing paper

Store paper inside a cabinet or other dry place. Paper that has absorbed moisture can result in paper jams and lower image quality.

After opening a package of paper, wrap and store any remaining paper. We recommend that you store remaining paper in moisture prevention packets.

Store paper on a flat surface to prevent bends or warping.

Paper Types

Please adhere to the following points when loading paper in a tray

Align the stack of paper neatly before setting it in a tray.

Do not use paper that is creased or wrinkled.

Do not use warped or curled paper.

Do not load paper of mixed sizes together into a tray.

Carefully fan labels before use. Otherwise, the paper may stick together, resulting in paper jams, or multiple sheets being fed to the machine simultaneously.

Paper and Other Media

Page 66

4 Paper and Other Media

Loading Paper

Paper and Other Media

This section describes how to load paper.

Types of paper loaded in trays

The machine automatically detects the size and orientation of loaded paper in a tray, but not a paper type. Normally, each tray is set to plain paper. When loading paper other than plain paper, you must change the paper type setting. You can name paper types and can set up to five paper types as user-defined paper.

For information on changing the paper type settings, refer to "Changing the Paper Settings" (P.87).

Automatic Tray Selection

When making prints, the machine automatically selects the corresponding paper tray according to the size and orientation of the document to print by selecting [Select By Tray] from the drop down menu under [Paper] on the [Paper/Output] tab, and then selecting [Automatically Select] on the property screen of the PCL print driver. This is called [Automatic Tray Selection].

When making copies, automatic tray selection is active if [Auto Select] is selected for [Paper Supply]. If the machine detects two or more corresponding trays in the automatic tray selection, the machine gives higher priority to the tray having the highest [Paper Type Priority] set at [Paper Tray Settings]. During automatic tray selection, trays whose [Paper Type Priority] setting is set to [Auto Paper Off] are not targeted in the automatic tray selection. Also, if the [Paper Type Priority] setting is exactly the same, the tray priority is determined by [Paper Tray Priority].

Note • Tray 5 (Bypass) cannot be selected in automatic tray selection.

• When the paper runs out during copying or printing, select a tray containing the same sized

paper and orientation, and the machine continues copying or printing (Auto Tray Switching feature). The machine cannot switch to a tray containing a paper type for which [Paper Type Priority] is set to [Auto Paper Off].

For information about [Paper Type], [Paper Type Priority], and [Paper Tray Priority] settings, and the paper substitute feature, refer to "5 Tools" > "Common Service Settings" > "Paper Tray Settings" in the Administrator Guide. You can also set these settings from CentreWare Internet Services.

Adding paper

When the machine runs out of paper during copying or printing, a message appears on the touch screen. Add paper according to the message instructions. Copying or printing automatically resumes when paper is added.

Note • Carefully fan the paper before loading it in a tray. Otherwise, the paper may stick together,

resulting in paper jams, or multiple sheets being fed to the machine simultaneously.

Loading Paper in Trays 1 and 2

The following describes the procedure for loading paper in Trays 1 and 2.

Note • The paper size settings specified for Tray 1 to 2 cannot be changed.

• Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each

other and reduces paper jams.

Page 67

1 Pull out the tray towards you until it stops.

CAUTION

When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees.

Important • While the machine is processing a job, do

not pull the tray out that the job uses.

Loading Paper

2 Load and align the edge of the paper against

the left edge of the tray with the side to be copied or printed on facing down.

Important • Do not load paper exceeding the

maximum fill line. It might cause paper jams or machine malfunctions.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper jams or misloading. Remove any remaining paper from the tray, and then load the removed paper on top of the newly loaded paper.

3 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Loading Paper in Trays 3 and 4

The following describes the procedure for loading paper in Trays 3 and 4.

Note • Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each

other and reduces paper jams.

For information on changing the paper size and orientation, refer to "Changing the Paper Size for Trays 3 and 4" (P.82).

Paper and Other Media

1 Pull out the tray towards you until it stops.

CAUTION

When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees.

Important • While the machine is processing a job, do

not pull the tray out that the job uses.

Page 68

4 Paper and Other Media

2 Load and align the edge of the paper against

the left edge of the tray with the side to be copied or printed on facing down.

Important • Do not load paper exceeding the

maximum fill line. It might cause paper jams or machine malfunctions.

• Do not place any paper or objects in the empty space on the right side of Tray 3 or

4. It may cause paper jams or machine malfunctions.

• Make sure that the paper guide is adjusted to the size of the paper loaded.

Paper and Other Media

3 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Loading Tab Paper in Trays 3 and 4

The following describes the procedure for loading tab paper in Trays 3 and 4.

Important • Tab paper can be used only for [Tab Margin Shift], Covers, and Separators.

Note • Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each

other and reduces paper jams.

• When a paper jam occurs, the machine outputs unnecessary paper after you have cleared the paper jam, and resumes copying or printing. For example, you load 5-tab paper and set [Add Tab Stock] to five. If a paper jam occurs when copying the fourth page, the machine will automatically output the fifth page and the first page to the third page of the next paper set after you have cleared the paper jam, and then the machine resumes copying.

• When copying with the [Tab Margin Shift] feature is interrupted, a confirmation screen will appear on the touch screen after the interrupt mode is exited. Load the tab paper according to the message.

M A X

1 Pull out the tray towards you until it stops.

CAUTION

When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees.

Important • While the machine is processing a job, do

not pull the tray out that the job uses.

2 Push the paper guide levers, and slide them

to their new positions to accommodate the size of tab paper.

3 Make sure that the levers are positioned correctly, and release them.

Page 69

Loading Paper

4 Load and align the edge of the tab paper

against the right edge of the tray with the side to be copied or printed on facing down.

Important • Do not load paper exceeding the

maximum fill line. It might cause paper jams or machine malfunctions.

• Do not place any paper or objects in the empty space on the right side of the tray. It may cause paper jams or machine malfunctions.

Note • When copying or printing on multiple set of tab paper of a set with which tab positions differ,

load each tab paper with the side to be copied or printed on facing down to set the first paper coming on top.

M A X

5 Move the two paper guide levers while

holding their grips so that they lightly contact the edges of the paper.

Paper and Other Media

6 Push the tray in gently until it stops.

Important • When pushing the paper tray in, do it slowly. If the tray is pushed with too much force, it

might cause machine malfunctions.

Loading Paper in Tray 5 (Bypass)

When printing or copying with paper sizes or types that cannot be set in Trays 1 to 4, 6, and 7, use Tray 5 (Bypass). The following describes how to load paper into Tray 5 (Bypass). To make detailed instructions for printings, specify the instructions using the [Tray/ Output] tab in the print driver. When doing this, also specify the type of paper to load.

Note • When adding paper to Tray 5 (Bypass), remove any paper remaining in the tray, and then

load the removed paper with the new stack of paper.

• Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each other and reduces paper jams.

1 Open Tray 5 (Bypass) as necessary.

Note • If necessary, extend the extension flap.

The extension flap can be extended in two stages. When pulling out the extension flap, do it gently.

Page 70

4 Paper and Other Media

Paper and Other Media

2 Hold the center of the paper guides and slide

them to the desired paper size.

3 Load paper with the side to be copied or

printed on facing up, and insert the paper lightly along the paper guide until it stops.

Important • Do not load mixed paper types into the

tray.

• Do not load paper exceeding the maximum fill line. It might cause paper jams or machine malfunctions.

4 When loading a non-standard paper size on

Tray 5 (Bypass), move the paper guides to accommodate the paper.

Loading Tab Paper in Tray 5 (Bypass)

The following describes the procedure for loading tab paper in Tray 5 (Bypass).

Important • Tab paper can be used only for [Tab Margin Shift], Covers, and Separators.

Note • When adding paper to Tray 5 (Bypass), remove any paper remaining in the tray, and then

load the removed paper with the new stack of paper.

• Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each other and reduces paper jams.

1 Open Tray 5 (Bypass).

Note • If necessary, extend the extension flap.

The extension flap can be extended in two stages. When pulling out the extension flap, do it gently.

Page 71

2 Hold the center of the paper guides and slide

them to the desired paper size.

3 Load the paper all the way into the tray from

the bottom edge first, with the side to be copied or printed facing up and with the tab portion to the left.

Important • Do not load mixed paper types in the tray.

• Do not load paper exceeding the

maximum fill line. It may cause paper jams or machine malfunctions.

Loading Paper

Paper and Other Media

Loading Paper in Tray 6 (A3 High Capacity Feeder (Optional))

The following describes the procedure for loading paper in Tray 6 (A3 High Capacity Feeder (optional)).

Note • Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each

other and reduces paper jams.

For information about changing the paper size and orientation, refer to "Changing the Paper Size for Tray 6 (A3 High Capacity Feeder (Optional))" (P.83).

1 Pull out Tray 6 towards you until it stops.

CAUTION

When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

2 Remove any paper loaded in the tray.

3 With the side to be copied or printed on

facing up, load approximately 100 to 500 sheets of paper in the tray and align the edges of the paper in the arrow direction (1). Hold the long-side paper guide and slide it to the desired paper size (2).

Page 72

4 Paper and Other Media

4 With the side to be copied or printed on

facing up, load the remaining paper and align the edges of the paper in the arrow direction (1). Hold the short-side paper guide on the left side and slide it to the desired paper size of tab paper (2).

Important • Do not load paper exceeding the

maximum fill line. It might cause paper jams or machine malfunctions.

• If the number of sheets is 100 or less, the paper guides touch too tightly against the paper,

Paper and Other Media

causing the paper to deform and resulting in paper jams.

• Position the guides correctly to match the paper size. If the position of the guide is not correct, the paper may not be fed properly, causing paper jams.

5 Push the tray in gently until it stops.

Loading Tab Paper in Tray 6 (A3 High Capacity Feeder (Optional))

The following describes the procedure for loading tab paper in Tray 6 (A3 High Capacity Feeder (optional)).

Important • Tab paper can be used only for [Tab Margin Shift], Covers, and Separators.

Note • Before loading paper in a tray, fan the paper well. Otherwise, paper jams may occur or

multiple sheets may be fed into the machine at a time.

For information about changing the paper size and orientation, refer to "Changing the Paper Size for Tray 6 (A3 High Capacity Feeder (Optional))" (P.83).

1 Pull out Tray 6 towards you until it stops.

CAUTION

When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

2 Remove any paper loaded in the tray.

Page 73

3 With the side to be copied or printed on

Important • When you load tab paper, place the paper

with its tab side to the left.

4 With the side to be copied or printed on

facing up, load the remaining paper and align the edges of the paper in the arrow direction (1). Hold the short-side paper guide on the left side and slide it to the desired paper size (2).

Important • Do not load paper exceeding the

maximum fill line. It might cause paper jams or machine malfunctions.

• If the number of sheets is 100 or less, the paper guides touch too tightly against the paper, causing the paper to deform and resulting in paper jams.

• Position the guides correctly to match the paper size. If the position of the guide is not correct, the paper may not be fed properly, causing paper jams.

Loading Paper

Paper and Other Media

5 Push the tray in gently until it stops.

About Weight Switch Buttons for Tray 6 (A3 High Capacity Feeder (Optional))

This section describes the weight switch buttons.

Tray 6 (A3 High Capacity Feeder (optional)) has weight switch buttons designed for helping feed paper heavier than 256 gsm.

As D125/D110/D95 only support paper types weighing 52 to 253 gsm, you need to switch the weight switch buttons to [ ].

In case the weight switch buttons are moved for some reason, slide the buttons back to [ ] according to the following procedure.

Important • To avoid causing paper jams or malfunctions, make sure the buttons are in the correct

positions before using Tray 6 (A3 High Capacity Feeder (optional)).

1 Pull out Tray 6 towards you until it stops.

CAUTION

When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

Page 74

4 Paper and Other Media

2 Switch both the weight switch buttons to

[].

Weight switch buttons

Paper and Other Media

3 Push the tray in gently until it stops.

Improving the Paper Feeding Performance in Tray 6 (A3 High Capacity Feeder (Optional))

This section describes how to improve the paper feeding performance.

If images are skewed even when paper is loaded correctly, use the following procedure so that the paper might be fed more accurately.

Important • If any of the following types of paper is loaded in the tray, performing the procedure in this

section may cause the paper to be fed improperly, resulting in paper jams.

- Plain - Special 1 (64 - 105 gsm) - Pre-Printed SP1 (64 - 105 gsm)

- Recycled - Special 1 (64 - 105 gsm) - Plain Reload SP1 (64 - 105 gsm)

- Heavyweight SP1 (106 - 216 gsm) - HW Pre-Printed SP1 (106 - 216 gsm)

- Extra-HW (217 - 253 gsm) - X-HW Pre-Printed (217 - 253 gsm)

- Extra-HW SP1 (217 - 253 gsm) - X-HW Pre-Printed SP1 (217 - 253 gsm)

- HW Tab Stock (217 - 253 gsm) - Transparency

- Labels (106 - 216 gsm) - Heavyweight Labels (217 - 253 gsm)

- Gloss (64 - 105 gsm) - Gloss A (106 - 135 gsm)

- Gloss B (136 - 216 gsm) - Heavyweight Gloss (217 - 253 gsm)

1 Pull out Tray 6 towards you until it stops.

CAUTION

When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

2 Slide the switch on top of the long-side paper

guide to the right until it stops.

Note • To return the switch to its original

position, slide it to the left until it stops.

Page 75

Loading Paper

3 If the paper feeding performance is not

improved after step 2, slide the switch on the right front side towards the back of the machine until it stops.

Note • To return the switch to its original

position, slide it towards you until it stops.

4 Push the tray in gently until it stops.

Loading Paper in Trays 6 and 7 (A4 High Capacity Feeder (Optional))

The following describes the procedure for loading paper in Trays 6 and 7 (A4 High Capacity Feeder (optional)).

Note • Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each

other and reduces paper jams.

For information about changing the paper size and orientation, refer to "Changing the Paper Size for Trays 6 and 7 (A4 High Capacity Feeder (Optional))" (P.84).

Paper and Other Media

1 Pull out the tray towards you until it stops.

CAUTION

When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees.

Important • While the machine is processing a job, do

not pull out the tray that the job uses.

2 Load paper against the right edge of the tray

with the side to be copied or printed facing up.

Important • Do not load paper exceeding the

maximum fill line. It might cause paper jams or machine malfunctions.

3 Push the tray in gently until it stops.

M A X

Loading Paper in Trays 6 and 7 (High Capacity Feeder C2-DS (Optional))

The following describes the procedure for loading paper in Trays 6 and 7 (High Capacity Feeder C2-DS (optional)).

Note • Before loading paper in a tray, fan the paper well. It prevents paper from sticking to each

other and reduces paper jams.

For information about changing the paper size and orientation, refer to "Changing the Paper Size for Trays 6 and 7 (High Capacity Feeder C2-DS (Optional))" (P.85).

Page 76

4 Paper and Other Media

Paper and Other Media

1 Pull out the tray towards you until it stops.

CAUTION

When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees.

Important • While the machine is processing a job, do not pull out the tray.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or misloading.

2 Remove any paper loaded in the tray.

3 With the side to be copied or printed on

4 With the side to be copied or printed on

facing up, load the remaining paper and align the edges of the paper in the arrow direction (1). Hold the short-side paper guide on the left side and slide it to the desired paper size (2)

Important • Do not load paper exceeding the

maximum fill line. It might cause paper jams or machine malfunctions.

• If the number of sheets is 100 or less, the paper guides touch too tightly against the paper, causing the paper to deform and resulting in paper jams.

• Position the guides correctly to match the paper size. If the position of the guide is not correct, the paper may not be fed properly, causing paper jams.

5 Push the tray in gently until it stops.

Loading Tab Paper in Trays 6 and 7 (High Capacity Feeder C2-DS (Optional))

The following describes the procedure for loading tab paper in Trays 6 and 7 (High Capacity Feeder C2-DS (optional)).

Important • Tab paper can be used only for [Tab Margin Shift], Covers, and Separators.

Note • Before loading paper in a tray, fan the paper well. Otherwise, paper jams may occur or

multiple sheets may be fed into the machine at a time.

Page 77

Loading Paper

For information about changing the paper size and orientation, refer to "Changing the Paper Size for Trays 6 and 7 (High Capacity Feeder C2-DS (Optional))" (P.85).

1 Pull out the tray towards you until it stops.

CAUTION

When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees.

Important • While the machine is processing a job, do not pull out the tray that the job uses.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or misloading. Remove any remaining paper from the tray, and then load the removed paper on top of the newly loaded paper.

2 Remove any paper loaded in the tray.

3 With the side to be copied or printed on

Important • When you load tab paper, place the paper

with its tab side to the left.

Paper and Other Media

4 With the side to be copied or printed on

Important • Do not load paper exceeding the

maximum fill line. It might cause paper jams or machine malfunctions.

• If the number of sheets is 100 or less, the paper guides touch too tightly against the paper, causing the paper to deform and resulting in paper jams.

• Position the guides correctly to match the paper size. If the position of the guide is not correct, the paper may not be fed properly, causing paper jams.

5 Push the tray in gently until it stops.

Loading Postcards in Tray 6 or 7 (High Capacity Feeder C2-DS (Optional))

The following describes the procedure for loading postcards in Tray 6 or 7 (High Capacity Feeder C2-DS (optional)).

Note • Before loading paper in a tray, fan the paper well. Otherwise, paper jams may occur or

multiple sheets may be fed into the machine at a time.

For information about changing the paper size and orientation, refer to "Changing the Paper Size for Trays 6 and 7 (High Capacity Feeder C2-DS (Optional))" (P.85).

Page 78

4 Paper and Other Media

Paper and Other Media

1 Pull out the tray towards you until it stops.

CAUTION

When pulling out the paper tray, do it slowly. If pulled out with too much force, the tray can hit and injure your knees.

Important • While the machine is processing a job, do not pull out the tray that the job uses.

• Do not add a new stack of paper on top of the remaining paper in the tray to prevent paper

jams or erroneous detection of loaded paper in a tray.

• If you pull out the tray with the HCF Post Card Kit installed, be sure to remove all the postcards from the tray, and reload them.

2 Remove any paper loaded in the tray.

3 Loosen the screw of the HCF Post Card Kit

attached to the left side of the tray (1), and pull out the Post Card Kit in the arrow direction (2).

4 Insert the HCF Post Card Kit into both the

slot in the bottom right of the tray and the screw hole on the front side of the tray (1). Tighten the screw to secure the HCF Post Card Kit to the tray (2).

5 With the side to be copied or printed on

facing up, load approximately 100 to 500 postcards in the tray and align the edges of the postcards in the arrow direction (1). Hold the long-side paper guide and slide it to the desired paper size (2).

Note • The HCF Post Card Kit supports only the

postcards 100

× 148 mm and 4 × 6".

6 With the side to be copied or printed on

facing up, load the remaining postcards and align the edges of the postcards in the arrow direction (1). Hold the short-side paper guide on the left side and slide it to the desired paper size (2).

Important • Do not load paper exceeding the

maximum fill line. It might cause paper jams or machine malfunctions.

Page 79

Loading Paper

• If the number of sheets is 100 or less, the paper guides touch too tightly against the paper, causing the paper to deform and resulting in paper jams.

• Position the guides correctly to match the paper size. If the position of the guide is not correct, the paper may not be fed properly, causing paper jams.

7 Push the tray in gently until it stops.

Note • When removing the HCF Post Card Kit

from the tray, completely loosen the screw before removing the kit. Place the removed HCF Post Card Kit back to its original location (1). Then, tighten the screw (2).

Improving the Paper Feeding Performance in Trays 6 and 7 (High Capacity Feeder C2-DS (Optional))