Xerox CopyCentre C2128, CopyCentre C2636, CopyCentre C32, CopyCentre C3545, CopyCentre C40 User Guide

...

XEROX

Electronic Auditron Administration Report Software

for

CopyCentre C32/C40

WorkCentre Pro 32/40

CopyCentre C2128/C2636/C3545

WorkCentre Pro C2128/C2636/C3545

User Manual

November 2004

This software application is used to periodically collect or modify Electronic Auditron data on the CopyCentre C32/C40, WorkCentre Pro 32/40, CopyCentre C2128/C2636/C3545, and WorkCentre Pro C2128/C2636/C3545 products.

Contact Xerox if you have any questions about using this software and a specific CopyCentre C32/C40, WorkCentre Pro 32/40, CopyCentre C2128/C2636/C3545, or WorkCentre Pro C2128/C2636/C3545 model.

System Administrators, Key Operators, Electronic Auditron Administrators or their representatives who manage Auditron data should use this tool.

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Electronic Auditron Administration Report Software

Table of Contents

Overview ...................................................................................................................... 4

Minimum System Requirements ................................................................................ 4

Electronic Auditron Administration Report Software Overview ............................. 5

Electronic Auditron Administration Report.................................................................. 5

Electronic Auditron Usage Report .............................................................................. 7

Types of Auditron Accounts Shown on the Reports ................................................... 8

Collecting Data via USB Cable................................................................................... 9

Processing Information Offline................................................................................ 14

Tips for modifying the data file ................................................................................. 15

Writing Information to the CopyCentre / WorkCentre Pro ..................................... 16

Troubleshooting for writing a file to the Machine ...................................................... 17

Clear All Counts ....................................................................................................... 18

Known problems with the Auditron Report Software ............................................ 19

If you have difficulty with this software call ............................................................... 19

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Electronic Auditron Administration Report Software

Overview

The CopyCentre C32/C40, WorkCentre Pro 32/40, CopyCentre C2128/C2636/C3545, and WorkCentre Pro C2128/C2636/C3545 have an integrated usage tracking and control system known as the Internal Auditron. The Internal Auditron provides the capability to track the number of copies made by an individual user or the number of copies charged to an account accessed by multiple users. For the WorkCentre Pro C2128/C2636/C3545, the Internal Auditron also provides the capability to track the number of prints made by an individual user or the number of prints charged to an account accessed by multiple users. The Electronic Auditron Administration Report Software allows you to collect this data from these products using a PC.

In order to establish the Internal Auditron, a person referred to as the Auditron Administrator assigns accounts to users and assigns a User Number to each User Account. This User Number, when entered at the machine, allows the user to make copies. The Auditron Administrator can also assign any of the following Access Rights to any of the User Accounts:

• Machine Administrator

• Auditron Administrator

• General Accounts

• Multiple Group Accounts (CopyCentre/WorkCentre Pro C2128/C2636/C3545 only)

Minimum System Requirements

• PC with 90 MHz Pentium Processor and USB Port

• Microsoft Windows 2000 or Windows XP

•

20 MB free on Hard Drive

•

64 MB RAM

• A standard USB cable (a PC is directly connected to the machine to collect data)

• CD-ROM drive or Floppy Drive

• Microsoft Access 97 or higher is recommended to process data collected in the .mdb

format

• Adobe Acrobat Reader 3.0 or higher to view the instructions

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Electronic Auditron Administration Report Software

Electronic Auditron Administration Report Software Overview

The Electronic Auditron Administration Report Software provides access only to the Internal Auditron information described in these instructions. It cannot provide access to any image(s) or information that has been printed, is currently being printed, or is in the queue to be printed. The software captures data and provides the following two reports:

• Electronic Auditron Administration Report

• Electronic Auditron Usage Report

Electronic Auditron Administration Report

The Electronic Auditron Administration Report shows all of the details for Active Accounts. Active Accounts are defined as:

• User Accounts that have an assigned User Number

• General Accounts with a Copy Count

• Group Accounts with a Copy Count (CopyCentre/WorkCentre Pro

C2128/C2636/C3545 only).

Information within the Electronic Auditron Administration Report includes:

• User Numbers for all active user accounts (i.e. those with User Numbers assigned)

• the maximum number of black & white and color copies available to each active User Account

• the Access Rights assigned to each active User Account

• the current black & white and color counter values for each active User Account

• the current black & white and color copy counts from all active General Accounts (i.e.

those which have been used and contain a copy count)

• the current black & white and color copy counts from all active Group Accounts (CopyCentre/WorkCentre Pro C2128/C2636/C3545 only)

• the default Group Account (CopyCentre/WorkCentre Pro C2128/C2636/C3545 only)

• the maximum black & white and color prints available (WorkCentre Pro

C2128/C2636/C3545 only)

• the current black & white and color print counts (WorkCentre Pro C2128/C2636/C3545 only)

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Electronic Auditron Administration Report Software

The Electronic Auditron Administration Report is only available to someone with Auditron Administrator rights. This software will collect data only from active accounts.

A sample Electronic Auditron Administration Report is shown below.

NOTE: The sample shown above was generated from a

WorkCentre Pro C2128/C2636/C3545. Reports generated for different products will not include all of the same row and/or column headings.

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