Version 0.1
April 2017
702P04963
Xerox
®
VersaLink
®
C505
Multifunction Printer
User Guide
©2017 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, Phaser®,
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Driver®are trademarks of Xerox Corporation in the United States and / or other countries.
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Photoshop®, and PostScript®are trademarks or registeredtrademarksof Adobe Systems,
Inc.
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the AirPrint®, Mac®, and Mac OS®are trademarks or registered trademarks of Apple Inc.
in the U.S. and other countries.
HP-GL®, HP-UX®, and PCL®are registered trademarks of Hewlett-Packard Corporation in
the United States and/or other countries.
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in the United States and/or other countries.
Microsoft®, Windows Vista®, Windows®, and Windows Server®are registered trademarks
of Microsoft Corporation in the United States and other countries.
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trademarks or registered trademarks of Novell, Inc. in the United States and other
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through X/ Open Company Limited.
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MOPRIA™is a trademark of the MOPRIA Alliance Inc.
April 2017
Table of Contents
1 Safety....................................................................................................1-1
Notices and Safety..............................................................................................................1-1
Electrical Safety....................................................................................................................1-2
General Guidelines.................................................................................................1-2
Power Cord................................................................................................................1-2
Emergency Turn Off...............................................................................................1-3
Telephone Line Cord..............................................................................................1-3
Operational Safety..............................................................................................................1-3
Operational Guidelines.........................................................................................1-3
Ozone Release..........................................................................................................1-4
Printer Location.......................................................................................................1-4
Printer Supplies........................................................................................................1-4
Maintenance Safety...........................................................................................................1-5
Printer Symbols.....................................................................................................................1-5
Environmental, Health, and Safety Contact Information...................................1-7
2 Getting Started..................................................................................2-1
Parts of the Printer...............................................................................................................2-1
Front View.................................................................................................................2-1
Duplex Automatic Document Feeder.............................................................2-2
Document Feeder Guidelines...............................................................2-2
Document Glass Guidelines..................................................................2-2
Internal Parts............................................................................................................2-3
Rear View...................................................................................................................2-4
Options.......................................................................................................................2-4
Control Panel............................................................................................................2-4
Power Options.......................................................................................................................2-6
Powering On the Printer or Exiting Low-Power or Sleep Mode.............2-7
Restarting, Placing in Sleep Mode, or Powering Off the
Printer................................................................................................................2-7
Accessing the Printer..........................................................................................................2-8
Information Pages.................................................................................................2-8
Printing Information Pages...................................................................2-9
Configuration Report...............................................................................2-9
Logging In.................................................................................................................2-9
Logging In at the Control Panel..........................................................2-9
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Table of Contents
Introduction to Apps.......................................................................................................2-10
The Embedded Web Server...........................................................................................2-10
Installation and Setup....................................................................................................2-11
Accessing the Embedded Web Server.........................................................2-10
Finding the IP Address of Your Printer........................................................2-10
Viewing the IP Printer Address on the Control Panel...............2-10
Obtaining the Printer IP Address from the Configuration
Report................................................................................................2-11
Installation and Setup Overview...................................................................2-11
Selecting a Location for the Printer..............................................................2-11
Opening the Output Tray Extension...............................................2-12
Connecting the Printer.......................................................................................2-12
Selecting a Connection Method.......................................................2-12
Connecting to a Computer Using USB..........................................2-13
Connecting to a Wired Network.......................................................2-13
Connecting to a Wireless Network..................................................2-13
Connecting to a Telephone Line.......................................................2-23
Initial Printer Setup................................................................................2-23
Configuring AirPrint...............................................................................2-23
Configuring Google Cloud Print........................................................2-24
Installing the Software......................................................................................2-25
Operating System Requirements.....................................................2-25
Installing the Print Drivers for a Windows Network
Printer................................................................................................2-25
Installing the Print Drivers for a Windows USB Printer............2-26
Installing the Drivers and Utilities for Macintosh OS X...........2-26
Installing Drivers and Utilities for UNIX and Linux..................2-28
Installing the Printer as a Web Service on Devices...................2-28
More Information................................................................................................2-29
3 Customize and Personalize............................................................3-1
Customize and Personalize Overview...........................................................................3-1
Customizing or Personalizing the Home Screen......................................................3-2
Hiding or Showing an App on the Home Screen.......................................3-2
Rearranging Apps on the Home screen.........................................................3-2
Customizing or Personalizing the Apps.......................................................................3-2
Customizing or Personalizing the Feature List............................................3-2
Customizing or Personalizing the Entry Screen..........................................3-3
Saving Presets..........................................................................................................3-3
Deleting a Saved Preset..........................................................................3-3
Removing App Customization...........................................................................3-4
Customizing App Default Settings..................................................................3-4
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Table of Contents
4 Xerox Apps...........................................................................................4-1
Xerox App Gallery................................................................................................................4-1
Xerox App Gallery Overview...............................................................................4-1
Creating a Xerox App Gallery Account...........................................................4-2
Logging in to your Xerox App Gallery Account...........................................4-2
Installing or Updating an App from the XeroxApp Gallery...................4-3
Installing an App from the App Gallery...........................................4-3
Updating an App from the App Gallery...........................................4-3
Device.......................................................................................................................................4-4
Device Overview......................................................................................................4-4
Device Options...........................................................................................4-4
About...........................................................................................................................4-5
Information Pages....................................................................................4-5
Supply Status...........................................................................................................4-6
Checking the Supplies Status at the Control Panel.....................4-6
Customizing Supplies Alert Settings..................................................4-6
Setting Up Email Alerts...........................................................................4-6
Billing and Usage Counters................................................................................4-7
Reset to Factory Defaults....................................................................................4-7
Remote Services......................................................................................................4-8
Address Book.........................................................................................................................4-8
Address Book Overview........................................................................................4-8
Editing the Address Book....................................................................................4-8
Adding or Editing Contacts in the Address Book at the
Control Panel....................................................................................4-8
Adding or Editing Groups in the Address Book at the Control
Panel.....................................................................................................4-9
Adding or Editing Contacts in the Address Book in the
Embedded Web Server...............................................................4-10
Adding or Editing Groups in the Address Book in the
Embedded Web Server...............................................................4-11
Advanced Settings.................................................................................4-11
Managing Favorites............................................................................................4-12
Managing Favorites at the Control Panel.....................................4-12
Managing Favorites in the Embedded Web Server...................4-12
Jobs.........................................................................................................................................4-12
Jobs Overview........................................................................................................4-12
Managing Jobs.....................................................................................................4-13
Pausing the Print Job with the Option to Delete It...................4-13
Viewing, Printing, or Deleting Saved and Secure Jobs.............4-13
Printing a Job Held for Resources.....................................................4-14
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Table of Contents
Copy........................................................................................................................................4-18
ID Card Copy.......................................................................................................................4-26
Email.......................................................................................................................................4-27
Scan To..................................................................................................................................4-29
Managing Special Job Types...........................................................................4-14
Saved Job...................................................................................................4-14
Secure Print...............................................................................................4-15
Personal Print...........................................................................................4-15
Sample Set................................................................................................4-16
Managing Jobs Using the Embedded Web Server.................................4-17
Submitting Jobs for Printing Using the Embedded Web
Server................................................................................................4-18
Copy Overview......................................................................................................4-18
Making a Copy......................................................................................................4-18
Stapling a Copied Document.............................................................4-20
Copy Workflows....................................................................................................4-20
Adjusting Color Balance......................................................................4-20
Adjusting Contrast Settings...............................................................4-20
Changing the Page Layout.................................................................4-21
Book Copying...........................................................................................4-21
Shifting the Image................................................................................4-22
Creating a Booklet.................................................................................4-23
Adding a Front Cover............................................................................4-23
Erasing the Edges of Copies...............................................................4-24
Printing a Sample Copy........................................................................4-25
Adding Annotations..............................................................................4-25
ID Card Copy Overview......................................................................................4-26
Copying an ID Card............................................................................................4-27
Email Overview.....................................................................................................4-27
Sending a Scanned Image in an Email.......................................................4-27
Scan To Overview.................................................................................................4-29
Scanning to an Email Address........................................................................4-29
Scanning to a User Home Folder...................................................................4-30
Before You Begin.....................................................................................4-30
Scanning to a Home Folder................................................................4-30
Scan to Desktop...................................................................................................4-31
Scanning to a Shared Folder on a Network Computer.........................4-32
Sharing a Folder on a Windows Computer...................................4-32
Sharing a Folder in Macintosh OS X Version 10.7 and
Later...................................................................................................4-32
Adding an SMB Folder as an Address Book Entry from the
Embedded Web Server...............................................................4-33
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Adding a Folderas an Address Book Entry Using the Control
Panel..................................................................................................4-33
Scanning to a Shared Folder on a Networked
Computer.........................................................................................4-33
Scanning Images into an Application on a Connected
Computer......................................................................................................4-34
Scanning an Image into an Application.......................................4-34
Scanning from Windows Control Panel.........................................4-34
Fax...........................................................................................................................................4-35
Fax Overview..........................................................................................................4-35
Sending a Fax........................................................................................................4-35
Fax Workflows.......................................................................................................4-37
Sending a Delayed Fax.........................................................................4-37
Sending a Cover Sheet with a Fax...................................................4-37
Forwarding a Fax to an Email Address...........................................4-38
Printing a Secure Fax.............................................................................4-39
Sending a Fax Manually......................................................................4-39
Polling a Remote Fax Machine..........................................................4-40
Sending a Fax From Your Computer...............................................4-40
Printing a Fax Activity Report............................................................4-41
USB.........................................................................................................................................4-42
USB Overview........................................................................................................4-42
Scanning to a USB Flash Drive.......................................................................4-42
Printing from a USB Flash Drive.....................................................................4-43
To print from a USB Flash drive........................................................4-43
To print from a USB Flash drive that is already inserted in
the printer.......................................................................................4-43
5 Printing..................................................................................................5-1
Printing Overview.................................................................................................................5-1
Selecting Printing Options................................................................................................5-1
Print Driver Help......................................................................................................5-2
Windows Printing Options..................................................................................5-2
Selecting Printing Options for an Individual Job for
Windows.............................................................................................5-2
Setting Default Printing Options for Windows..............................5-2
Selecting Printing Defaults in Windows for a Shared Network
Printer..................................................................................................5-3
Saving a Set of Commonly Used Printing Options for
Windows.............................................................................................5-3
Macintosh Printing Options................................................................................5-4
Selecting Printing Options for Macintosh........................................5-4
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Printing from a USB Flash Drive.....................................................................................5-7
Printing Features..................................................................................................................5-8
Saving a Set of Commonly Used Printing Options for
Macintosh..........................................................................................5-4
UNIX and Linux Printing......................................................................................5-4
Xerox Printer Manager............................................................................5-4
Printing with xeroxprint..........................................................................5-6
Printing from a Linux Workstation.....................................................5-6
Mobile Printing Options.......................................................................................5-6
Printing with Wi-Fi Direct.......................................................................5-6
Printing with AirPrint................................................................................5-7
Printing from a Mopria-Enabled Mobile Device............................5-7
Printing from a USB Flash Drive Already Inserted in the
Printer................................................................................................................5-8
Managing Jobs........................................................................................................5-8
Pausing the Print Job with the Option to Delete It.....................5-9
Viewing, Printing, or Deleting Jobs.....................................................5-9
Printing Special Job Types...................................................................................5-9
Saved Job.....................................................................................................5-9
Secure Print...............................................................................................5-10
Personal Print...........................................................................................5-11
Sample Set................................................................................................5-12
Selecting Paper Options for Printing............................................................5-13
Scaling......................................................................................................................5-13
Printing on Both Sides of the Paper.............................................................5-13
Printing a 2-Sided Document............................................................5-13
2-Sided Page Layout Options............................................................5-14
Print Quality...........................................................................................................5-14
Image Options......................................................................................................5-14
Image Shift............................................................................................................5-15
Color Adjustments...............................................................................................5-15
Lightness....................................................................................................5-15
Contrast......................................................................................................5-15
Saturation..................................................................................................5-15
Color Cast..................................................................................................5-15
Printing Mirror Images......................................................................................5-16
Printing Multiple Pages to a Single Sheet..................................................5-16
Printing Booklets..................................................................................................5-16
Selecting Finisher Options................................................................................5-17
Selecting Mailbox Options...............................................................................5-17
Using Special Pages............................................................................................5-17
Printing Cover Pages..............................................................................5-17
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Printing Insert Pages.............................................................................5-18
Printing Exception Pages.....................................................................5-18
Printing Watermarks for Windows................................................................5-19
Orientation.............................................................................................................5-20
Printing Banner Pages........................................................................................5-21
Selecting Job Completion Notification for Windows............................5-21
Using Custom Paper Sizes.............................................................................................5-21
Printing on Custom Paper Sizes......................................................................5-21
Printing on Custom Paper Size from Windows...........................5-21
Printing on Custom Paper Size from Macintosh.........................5-21
Defining Custom Paper Sizes..........................................................................5-22
Creating and Saving Custom Paper Sizes in the Print
Driver.................................................................................................5-22
Defining a Custom Paper Size at the Control Panel.................5-22
6 Paper and Media...............................................................................6-1
Paper and Media Overview..............................................................................................6-1
Supported Paper...................................................................................................................6-1
Recommended Media..........................................................................................6-1
Ordering Paper.........................................................................................................6-2
General Paper Loading Guidelines..................................................................6-2
Paper That Can Damage Your Printer............................................................6-2
Paper Storage Guidelines....................................................................................6-2
Supported Paper Types and Weights..............................................................6-3
Supported Paper Types and Weights for Automatic 2-Sided
Printing.............................................................................................................6-3
Supported Standard Paper Sizes......................................................................6-4
Supported Standard Paper Sizes for Automatic 2-Sided
Printing.............................................................................................................6-4
Supported Custom Paper Sizes.........................................................................6-5
Changing Paper Settings.....................................................................................6-5
Loading Paper.......................................................................................................................6-6
Loading Paper in the Bypass Tray....................................................................6-6
Configuring Tray 1 and Trays 2–5 for the Paper Length.........................6-9
Loading Paper in Tray 1 and Trays 2–5.......................................................6-10
Loading Paper in the High Capacity Feeder (HCF).................................6-14
Setting the Tray Mode.......................................................................................6-15
Configuring the Tray Mode for Trays 1–5.....................................6-16
Printing on Special Paper...............................................................................................6-16
Envelopes................................................................................................................6-16
Guidelines for Printing Envelopes.....................................................6-16
Loading Envelopes in the Bypass Tray...........................................6-17
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Loading Envelopes in Tray 1..............................................................6-21
Labels........................................................................................................................6-22
Guidelines for Printing Labels............................................................6-22
Loading Labels in the Bypass Tray...................................................6-23
Loading Labels in Tray 1......................................................................6-25
Glossy Cardstock..................................................................................................6-26
Guidelines for Printing on Glossy Cardstock................................6-26
7 Maintenance.......................................................................................7-1
General Precautions............................................................................................................7-1
Cleaning the Printer............................................................................................................7-2
Cleaning the Exterior............................................................................................7-2
Cleaning the Scanner..............................................................................7-2
Cleaning the Feed Rollers on the Duplex Automatic
Document Feeder...........................................................................7-5
Cleaning the Interior.............................................................................................7-5
Cleaning the LED Lenses........................................................................7-6
Cleaning the Color-Density Sensors................................................7-10
Adjustments and Maintenance Procedures...........................................................7-11
Color Registration................................................................................................7-11
Performing a Color Registration Adjustment..............................7-11
Color Calibration..................................................................................................7-12
Scan Color Consistency......................................................................................7-12
Adjusting Paper Registration...........................................................................7-13
Verifying Paper Registration..............................................................7-13
Performing a Paper Registration Adjustment.............................7-14
Transfer Voltage Adjustment..........................................................................7-15
Adjusting the Fuser.............................................................................................7-15
Adjusting the Altitude........................................................................................7-16
Performing a Developer and Transfer Roller Cleaning
Procedure......................................................................................................7-16
Performing a Transfer Belt Cleaning Mode Procedure..........................7-16
Supplies.................................................................................................................................7-17
Consumables.........................................................................................................7-17
Routine Maintenance Items............................................................................7-17
Ordering Supplies.................................................................................................7-17
When to Order Supplies.......................................................................7-17
Supply Status...........................................................................................7-18
Supplies Usage Report.........................................................................7-19
Toner Cartridges...................................................................................................7-19
General Precautions...............................................................................7-19
Replacing a Toner Cartridge...............................................................7-19
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Recycling Supplies...............................................................................................7-19
Managing the Printer......................................................................................................7-20
Viewing the Meter Reading.............................................................................7-20
Printing the Billing Summary Report............................................................7-20
Moving the Printer............................................................................................................7-20
8 Troubleshooting.................................................................................8-1
General Troubleshooting..................................................................................................8-1
Printer Does Not Power On.................................................................................8-1
Printer Resets or Powers Off Frequently........................................................8-2
Printer Does Not Print...........................................................................................8-2
Printing Takes Too Long.......................................................................................8-4
Document Prints From Wrong Tray.................................................................8-4
Automatic 2-Sided Printing Problems............................................................8-5
Printer is Making Unusual Noises.....................................................................8-5
Paper Tray Will Not Close....................................................................................8-5
Condensation has Formed Inside the Printer..............................................8-5
Paper Jams.............................................................................................................................8-6
Locating Paper Jams.............................................................................................8-6
Minimizing Paper Jams........................................................................................8-7
Clearing Paper Jams..............................................................................................8-8
Clearing Paper Jams from the Duplex Automatic Document
Feeder..................................................................................................8-8
Clearing Paper Jams from the Bypass Tray..................................8-10
Clearing Paper Jams from the Tray 1 Area...................................8-12
Clearing Paper Jams from the Trays 2–5 Areas..........................8-14
Clearing Paper Jams from the Fuser Area....................................8-16
Troubleshooting Paper Jams...........................................................................8-17
Multiple Sheets Pulled Together.......................................................8-17
Paper Misfeeds........................................................................................8-18
Label and Envelope Misfeeds............................................................8-18
Paper Jam Message Stays On...........................................................8-19
Jams During Automatic 2-Sided Printing.....................................8-19
Print-Quality Problems.....................................................................................................8-19
Controlling Print-Quality...................................................................................8-20
Paper and Media..................................................................................................8-20
Solving Print-Quality Problems.......................................................................8-21
Copy and Scan Problems................................................................................................8-26
Fax Problems.......................................................................................................................8-27
Problems Sending Faxes....................................................................................8-27
Problems Receiving Faxes.................................................................................8-29
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Getting Help........................................................................................................................8-30
Viewing Warning Messages on the Control Panel..................................8-30
Viewing Current Errors on the Control Panel............................................8-30
Using the Integrated Troubleshooting Tools............................................8-30
Printing Information Pages................................................................8-30
Printing the Error History Report......................................................8-30
Online Support Assistant..................................................................................8-30
More Information................................................................................................8-30
A Specifications.....................................................................................A-1
Printer Configurations and Options.............................................................................A-1
Available Configurations.....................................................................................A-1
Standard Configurations with Models C505S and
C505X..................................................................................................A-1
Standard Features..................................................................................................A-1
Options and Upgrades.........................................................................................A-3
Physical Specifications.......................................................................................................A-3
Weights and Dimensions....................................................................................A-3
Standard Configuration.......................................................................................A-4
Optional 550-Sheet Feeder................................................................................A-4
Optional Cabinet with Casters..........................................................................A-4
Optional High-Capacity Feeder with Casters..............................................A-5
Height Measurements for Configurations....................................................A-5
Height Configurations for Optional Feeders..................................A-5
Height Configurations for Optional Feeders and
Casters.................................................................................................A-5
Height Configurations for Optional Feeders and Cabinet
with Casters.......................................................................................A-6
Height Configurations for Optional High-Capacity Feeder
(HCF) with Casters..........................................................................A-6
Total Space Requirements..................................................................................A-6
Clearance Requirements......................................................................................A-7
Clearance Requirements for Standard Configuration................A-7
Environmental Specifications.........................................................................................A-7
Temperature.............................................................................................................A-7
Relative Humidity...................................................................................................A-7
Elevation....................................................................................................................A-7
Electrical Specifications....................................................................................................A-7
Power Supply Voltage and Frequency............................................................A-7
Power Consumption..............................................................................................A-8
Recycling Supplies..................................................................................................A-8
Performance Specifications.............................................................................................A-8
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Print Speed................................................................................................................A-8
B Regulatory Information..................................................................B-1
Basic Regulations.................................................................................................................B-1
United States FCC Regulations.........................................................................B-1
Canada.......................................................................................................................B-2
European Union......................................................................................................B-2
Eurasian Economic Community Certification.............................................B-2
European Union Lot 4 Imaging Equipment Agreement
Environmental Information.....................................................................B-2
Environmental Information Providing Environmental
Solutions and Reducing Cost......................................................B-2
Germany....................................................................................................................B-4
Germany - Blue Angel..............................................................................B-4
Blendschutz.................................................................................................B-4
Lärmemission..............................................................................................B-5
Importeur.....................................................................................................B-5
Turkey RoHS Regulation.......................................................................................B-5
Regulatory Information for 2.4-GHz and 5-GHz Wireless Network
Adapter............................................................................................................B-5
Copy Regulations.................................................................................................................B-5
United States...........................................................................................................B-5
Canada.......................................................................................................................B-7
Other Countries.......................................................................................................B-8
Fax Regulations....................................................................................................................B-8
United States...........................................................................................................B-8
Fax Send Header Requirements..........................................................B-8
Data Coupler Information.....................................................................B-8
Canada.....................................................................................................................B-10
Canada CS-03 Issue 9..........................................................................B-10
European Union...................................................................................................B-10
Radio Equipment and Telecommunications Terminal
Equipment Directive...................................................................B-10
New Zealand..........................................................................................................B-11
South Africa...........................................................................................................B-12
Material Safety Data Sheets........................................................................................B-12
C Recycling and Disposal....................................................................C-1
All Countries...........................................................................................................................C-1
North America.......................................................................................................................C-1
European Union...................................................................................................................C-1
Domestic/Household Environment.................................................................C-1
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Professional/Business Environment................................................................C-2
Collection and Disposal of Equipment and Batteries..............................C-2
Business Users in the European Union.............................................C-2
Disposal Outside of the European Union........................................C-2
Battery Symbol Note............................................................................................C-3
Battery Removal.....................................................................................................C-3
Other Countries....................................................................................................................C-3
D Apps Features....................................................................................D-1
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1
Safety
Your printer and the recommended supplies have been designed and tested to meet
strict safety requirements. Attention to the followinginformationensures the continued
safe operation of your Xerox printer.
Notices and Safety
Read the following instructions carefully before operating your printer. Refer to these
instructions to ensure the continued safe operation of your printer.
Your Xerox®printer and supplies are designed and tested to meet strict safety
requirements.These include safetyagencyevaluation and certification, and compliance
with electromagnetic regulations and established environmental standards.
The safety and environment testing and performanceof this product have been verified
using Xerox®materials only.
Note
Unauthorized alterations, which can include the addition of new functions or connection
of external devices, can affect the product certification. For more information, contact
your Xerox representative.
User Guide
1-1Xerox®VersaLink®C505 Multifunction Printer
Safety
Electrical Safety
General Guidelines
Warning
• Do not push objects into slots or openings on the printer. Touching a voltage point
or shorting out a part could result in fire or electric shock.
• Do not remove the covers or guards that are fastened with screws unless you are
installing optional equipment and are instructed to do so. Power off the printer when
performingthese installations. Disconnect the power cord when removing coversand
guards for installing optional equipment. Except for user-installable options, there
are no parts that you can maintain or service behind these covers.
The following are hazards to your safety:
• The power cord is damaged or frayed.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• The printer emits smoke, or the surface is unusually hot.
• The printer emits unusual noise or odors.
• The printer causes a circuit breaker, fuse, or other safety device to activate.
If any of these conditions occur, do the following:
1. Power off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
Power Cord
Use the power cord supplied with your printer.
• Plug the power cord directly into a properly grounded electrical outlet. Ensure that
each end of the cord is connected securely. If you do not know if an outlet is grounded,
ask an electrician to check the outlet.
Warning
To avoid risk of fire or electrical shock, do not use extension cords, power strips, or
power plugs for more than 90 days. When a permanent outlet receptacle cannot be
installed, use only one factory-assembled extension cord of the appropriate gauge
foreach printer or multifunction printer. Always adhere to national and local building,
fire, and electrical codes regarding length of cord, conductor size, grounding, and
protection.
• Do not use a ground adapter plug to connect the printer to an electrical outlet that
does not have a ground connection terminal.
Xerox®VersaLink®C505 Multifunction Printer1-2
User Guide
Safety
• Verify that the printer is plugged into an outlet that is providing the correct voltage
and power. Review the electrical specification of the printer with an electrician if
necessary.
• Do not place the printer in an area where people can step on the power cord.
• Do not place objects on the power cord.
• Do not plug or unplug the power cord while the power switch is in the On position.
• If the power cord becomes frayed or worn, replace it.
• To avoid electrical shock and damage to the cord, grasp the plug when unplugging
the power cord.
The power cord is attached to the printer as a plug-in device on the back of the printer.
If it is necessary to disconnect all electrical power from the printer, disconnect the power
cord from the electrical outlet.
Emergency Turn Off
If any of the followingconditions occur, power off the printer immediately and disconnect
the power cord from the electrical outlet. Contact an authorized Xerox service
representative to correct the problem if:
• The equipment emits unusual odors or makes unusual noises.
• The power cable is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• Any part of the printer is damaged.
Telephone Line Cord
Warning
To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger
telecommunication line cord.
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements.
These include safety agency examination, approval, and compliance with established
environmental standards.
Your attention to the following safety guidelines helps to ensure the continued, safe
operation of your printer.
Operational Guidelines
• Do not remove any trays when the printer is printing.
• Do not open the doors when the printer is printing.
• Do not move the printer when it is printing.
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1-3Xerox®VersaLink®C505 Multifunction Printer
Safety
• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.
• Covers, which require tools for removal, protect the hazard areas within the printer.
Do not remove the protective covers.
• Do not override any electrical or mechanical interlock devices.
• Do not attempt to remove paper that is jammed deeply inside the printer. Switch off
the printer promptly and contact your local Xerox representative.
Warning
• The metallic surfaces in the fuser area are hot. Always use caution when removing
paper jams from this area and avoid touching any metallic surfaces.
• To avoid a tip hazard, do not push or move the device with all the paper trays
extended.
Ozone Release
This printer produces ozone during normal operation. The amount of ozone produced
is dependent on copy volume. Ozone is heavier than air and is not produced in amounts
large enough to harm anyone. Install the printer in a well-ventilated room.
For more information in the United States and Canada, go to
www.xerox.com/environment . In other markets, please contact your local Xerox
representative or go to www.xerox.com/environment_europe.
Printer Location
• Place the printer on a level, solid, non-vibrating surface with adequate strength to
hold its weight. To find the weight for your printer configuration, refer to Physical
Specifications.
• Do not block or cover the slots or openings on the printer. These openings are provided
for ventilation and to prevent overheating of the printer.
• Place the printer in an area where there is adequate space foroperationand servicing.
• Place the printer in a dust-free area.
• Do not store or operate the printer in an extremely hot, cold, or humid environment.
• Do not place the printer near a heat source.
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive
components.
• Do not place the printer where it is directly exposed to the cold air flow from an air
conditioning system.
• Do not place the printer in locations susceptible to vibrations.
• For optimum performance, use the printer at the elevations specified in Elevation.
Printer Supplies
• Use the supplies designed for your printer. The use of unsuitable materials can cause
poor performance and a possible safety hazard.
• Followall warnings and instructions marked on, or supplied with, the product, options,
and supplies.
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Safety
• Store all consumables in accordance with the instructions given on the package or
container.
• Keep all consumables away from the reach of children.
• Never throw toner, toner cartridges, drum cartridges, or waste cartridgesinto an open
flame.
• When handling cartridges, for example toner and such, avoidskin or eye contact. Eye
contact can cause irritation and inflammation.Do not attempt to disassemble the
cartridge, which can increase the risk of skin or eye contact.
Caution
Use of non-Xerox supplies is not recommended. The Xerox Warranty,ServiceAgreement,
and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation
of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not
specified for this printer. The Total Satisfaction Guarantee is available in the United
States and Canada. Coverage could vary outside these areas. Please contact your Xerox
representative for details.
Maintenance Safety
• Do not attempt any maintenance procedure that is not specifically described in the
documentation supplied with your printer.
• Clean with a dry lint-free cloth only.
• Do not burn any consumables or routine maintenance items. For information on
Xerox®supplies recycling programs, go to www.xerox.com/gwa .
Warning
Do not use aerosol cleaners. Aerosol cleaners can cause explosions or fires when used
on electromechanical equipment.
Printer Symbols
DescriptionSymbol
Warning:
Indicates a serious hazard that can result in death or serious injury if not
avoided.
Hot Warning:
Hot surface on or in the printer. Use caution to avoid personal injury.
User Guide
Warning:
Waitforthe printer to cool forthe specified time before touching the fuser.
1-5Xerox®VersaLink®C505 Multifunction Printer
Safety
DescriptionSymbol
Caution:
Indicates a mandatory action to take in order to avoid damage to the
property.
Caution:
To avoiddamage to the property, be careful not to spill toner when handling
the waste cartridge.
Do not touch the part or area of the printer.
Do not touch.
Do not expose the drum cartridges to direct sunlight.
Do not burn the toner cartridges.
Do not burn the waste cartridge.
Do not burn the drum cartridges.
Do not use paper attached with staples or any other form of binding clip.
Do not use folded, creased, curled, or wrinkled paper.
Do not use inkjet paper.
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DescriptionSymbol
Do not use transparencies or overhead projector sheets.
Do not reload paper previously printed on or used.
Do not copy money, revenue stamps, or postage stamps.
For details about all the printer symbols that appear on your printer, refer to the Printer
Symbols guide at www.xerox.com/office/VLC505docs.
Environmental, Health, and Safety Contact Information
For more informationon Environment, Health, and Safetyin relation to this Xerox product
and supplies, contact the following customer help lines:
1-800-ASK-XEROX (1-800-275-9376)United States and
Canada:
+44 1707 353 434Europe:
For product safety information in the United States and Canada, go to
www.xerox.com/environment.
For product safety information in Europe, go to www.xerox.com/environment_europe.
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1-7Xerox®VersaLink®C505 Multifunction Printer
Safety
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Getting Started
Parts of the Printer
Front View
2
8.1. NFC AreaTray 2, Optional 550-Sheet Feeder
2. 9.Tray 1 Touch Screen
10.3. Duplex Automatic Document FeedBypass Tray
4. 11.Front Door Output Tray
12.5. Output Tray ExtensionCard Reader Bay
6. 13.USB Memory Port Right-Side Door
7. Status LED
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Duplex Automatic Document Feeder
6.1. CVT GlassDocument Feeder Cover
2. 7.Document Guides Second-Side Scanning Access Cover
3. Document Feeder Tray
4. Document Output Tray
5. Document Output Tray Extension
Lever
8. Document Glass
9. Document Cover
Document Feeder Guidelines
The Duplex Automatic Document Feeder accommodates the following original-sized
documents:
• Width: 140–216 mm (5.5–8.5 in.)
• Length: 140–356 mm (5.5–14 in.)
• Weight: 60–125 g/m²
Follow these guidelines when loading original documents into the duplex automatic
document feeder:
• Load original documents face up so that the top of the document enters the feeder
first.
• Place only loose sheets of undamaged paper in the duplex automatic document
feeder.
• Adjust the paper guides so that they fit against the original documents.
• Insert paper in the duplex automatic document feeder only when ink on the paper
is dry.
• Do not load original documents above the MAX fill line.
Document Glass Guidelines
The document glass accommodates original size documents up to 216 x 356 mm (8.5
x 14 in.). Use the document glass rather than the duplex automatic document feeder
to copy or scan the following types of original documents:
• Paper with paper clips or staples attached
• Paper with wrinkles, curls, folds, tears, or notches
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• Coated or carbonless paper or items other than paper, such as cloth or metal
• Envelopes
• Books
Internal Parts
6.1. Transfer BeltFront Door
2. 7.Toner Cartridges Drum Cartridges
8.3. Waste CartridgeDocument Glass
4. 9.Document Cover Cleaning Rod
10.5. Right-Side DoorSingle-Pass Duplex Automatic
Document Feeder
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2-3Xerox®VersaLink®C505 Multifunction Printer
Getting Started
Rear View
7.1. USB Port, Type ATransfer Roller
2. 8.Fuser USB Port, Type B
9.3. Ethernet PortRear Door
4. 10.Wireless Network Adapter Port Cover FDI Port
Phone Connector
6. Fax Line Connector
11.5. Left-Side Panel, Access to optional
Productivity Kit
12. Power Connector
Options
MailboxFinisher
Control Panel
The control panel consists of a touch screen and buttons you press to control the functions
available on the printer. The control panel:
• Displays the current operating status of the printer.
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• Provides access to print, copy, and scan features.
• Provides access to reference materials.
• Provides access to Tools and Setup menus.
• Prompts you to load paper, replace supplies, and clear jams.
• Displays errors and warnings.
• Provides the Power/Wake button used for powering on or powering off the printer.
This button also supports the power-saver modes, and blinks to indicate the power
status of the printer.
DescriptionNameItem
Touch Screen Display1
Administrator Logon2
This area of the screen displays information and provides access
to printer functions and applications.
This is the location where the system administrator logs in using
the system administrator password.
This button serves several power-related functions.Power/Wake3
• When the printer is off, this button powers on the printer.
• When the printer is on, pressing this button displays a menu
on the control panel. Fromthis menu, you can choose to enter
Sleep mode, restart, or power off the printer.
• When the printer is on, but in a low-power or Sleep mode,
pressing this button wakes the printer.
• When the printer is powered on, holding this button for 5
seconds powers off the printer.
This button also blinks to indicate the power status of the printer.
• When the light blinks slowly, the printer is in Low Power or
Sleep mode.
• When the light blinks fast, the printer is powering down, or
exiting a low-power mode.
User Guide
Home Button4
This button provides access to the Home menu for access to
printer features.
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DescriptionNameItem
NFC Area5
Near Field Communication (NFC) is a technology that enables
devices to communicate when they are within 10 cm (4 in.) of
each other. Use the NFC area to obtain a network interface or
to establish a TCP/IP connection between your device and the
printer.
This light blinks blue or amber to indicate printer status.Status LED6
• Blue
- Blinks once slowy to acknowledge a successful Authentication request.
- Blinks once slowly for a Copy or Print job initiated at the
control panel.
- Blinks twice slowly for Fax or Print job received from the
network.
- Blinks fast while the printer is powering up, or to signal
detection of a Wi-Fi Direct connection request.
• Amber
- Blinks to indicate an error condition or warning that requires your attention. For example, an out-of-toner condition, a paper jam, or out of paper for the current job.
- The printer status LED also blinks to indicate a system
error, which typically is associated with an error code.
Power Options
The printer has a single multifunction button on the control panel.
• When used in conjunction with the power switch, the Power/Wake button powers on
the printer.
• If the printer is already powered on, the Power/Wake button can be used to:
- restart the printer
- enter or exit Sleep mode
- enter or exit Low-Power mode
• The Power/Wake button also flashes when the printer is in low-power mode.
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Powering On the Printer or Exiting Low-Power or Sleep Mode
To power on the printer, or to exit Low-Power mode or Sleep mode, press the Power/Wake
button.
Note
• The Power/Wake button is the only power button on the printer.
• The printer exits Low-Power mode or Sleep mode automatically when it receives data
from a connected device.
• When in Low-Power mode, or Sleep mode, the touch screen is powered off and
unresponsive. To wake the printer manually, press the Power/Wake button.
Caution
• To prevent a printer malfunction, perform the control panel shutdown first.
• Do not plug or unplug the power cord while the printer is powered on.
Restarting, Placing in Sleep Mode, or Powering Off the Printer
To restart the printer, place the printer in Sleep Mode, or power off the printer.
1. At the printer control panel, press the Power/Wake button.
2. Select an option.
• To restart the printer, touch Restart.
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2-7Xerox®VersaLink®C505 Multifunction Printer
Getting Started
• To place the printer in Sleep Mode, touch Sleep.
Note
In Sleep Mode, the touch screen goes dark and the Power/Wake button flashes.
• To power off the printer, touch Power Off.
• If the printer does not respond to a single press of the Power/Wake button, then
press and hold the button for 5 seconds. A Please Wait message appears as the
printer powers down.
After 10 seconds, the touch screen goes dark and the Power/Wake button flashes
until the printer powers down.
Caution
Do not unplug the power cord until the printer powers down.
Accessing the Printer
Information Pages
Your printer has a set of information pages that you can print. These pages include
configuration and font information, demonstration pages, and more.
The following Information Pages are available:
DescriptionName
Configuration Report
Billing Summary Report
Supplies Usage Report
PostScript Font List
The Configuration Report provides printer information
including installed options, network settings, port setup,
tray information, and more.
The Billing Summary Report provides information about
the device and a detailed listing of the billing meters and
sheet counts.
The Supplies Usage Report provides coverage information
and part numbers for reordering supplies.
The PostScript Font List provides a printout of all PostScript fonts that are available on the printer.
PCL Font List
Demonstration Print
The PCL Font List provides a printout of all PCL fonts that
are available on the printer.
Demonstration Print provides a demonstration of the
current print-quality settings.
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DescriptionName
Startup Page
Job History Report
The Startup Page provides basic printer configuration
and network information.
The printer retains information on previous print jobs,
including the date, time, job type, document name, output color, paper size, number of pages, and results. The
status of a maximum of 20 jobs prints on the Job History
Report.
Printing Information Pages
1. At the printer control panel, press the Home button.
2. Touch Device > About > Information Pages.
3. To print an information page, touch the needed page.
4. To return to the Home screen, press the Home button.
Configuration Report
The Configuration Report provides product information including installed options,
network settings, port setup, tray information, and more.
Printing the Configuration Report
1. At the printer control panel, press the Home button.
2. Touch Device > About > Information Pages.
3. Touch Configuration Report.
4. To return to the Home screen, press the Home button.
Logging In
Logging in is the process by which you identify yourself to the printer for authentication.
If authentication is set, to access printer features, you log in with your user credentials.
Logging In at the Control Panel
1. At the printer control panel, press the Home button.
2. Touch Log In.
3. Type the User Name using the keypad, then touch Enter.
4. If prompted, enter the password, then touch Enter.
Note
For more information on logging in as system administrator, refer to the System
Administrator Guide at www.xerox.com/office/VLC505docs.
5. Touch OK.
Note
To access each password-protected service, enter the User Name and password.
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2-9Xerox®VersaLink®C505 Multifunction Printer
Getting Started
Introduction to Apps
Xerox Apps are a gateway to the features and functions of your device. Standard Apps
are already installed on the device and appear on the Home screen. Some Apps are
installed as standard, but hidden the first time you use the device.
When you log in, the Apps configured for your personal account appear on the control
panel.
You can download more Apps for your device from the Xerox®App Gallery. For details,
refer to Xerox®Apps Gallery Overview.
The Embedded Web Server
The Embedded Web Server is the administration and configuration software that is
installed in the printer. It allows you to configure and administer the printer from a Web
browser.
The Embedded Web Server requires:
• A TCP/IP connection between the printer and the network in Windows, Macintosh,
UNIX, or Linux environments.
• TCP/IP and HTTP enabled in the printer.
• A network-connected computer with a Web browser that supports JavaScript.
Accessing the Embedded Web Server
At your computer, open a Web browser. In the address field, type the IP address of the
printer, then press Enter or Return.
Finding the IP Address of Your Printer
To install the print driver for a network-connected printer, you need the IP address of
your printer. You also need the IP address to access the settings of your printer through
the Embedded Web Server. You can view the IP address of your printer on the control
panel or on the Configuration Report.
Note
To view the TCP/IP address on the control panel, wait until the printer has been on for
2 minutes. If the TCP/IP address is 0.0.0.0, or begins with 169, it indicates a network
connectivity issue. However, note that if Wi-Fi is set as the primary Ethernet connection,
0.0.0.0 is shown for the printer’s IP address.
Viewing the IP Printer Address on the Control Panel
To view the IP address of the printer on the control panel:
1. At the printer control panel, press the Home button.
2. Touch Device > About.
3. Record the IP address from the display.
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4. To return to the Home screen, press the Home button.
Obtaining the Printer IP Address from the Configuration Report
To obtain the printer IP address from the Configuration Report:
1. At the printer control panel, press the Home button.
2. Touch Device > About > Information Pages.
3. Touch Configuration Report.
The IP address appears in the Connectivity section of the Configuration Report for
IPv4 or IPv6.
4. To return to the Home screen, press the Home button.
Installation and Setup
For reference:
• Installation Guide packaged with your printer
• Online Support Assistant at www.xerox.com/office/VLC505support
Installation and Setup Overview
Beforeyou print, ensure that your computer and the printer are plugged in, powered on,
and connected. Configure the initial settings of the printer, then install the print driver
software and utilities on your computer.
You can connect to your printer directly from your computer using USB, or connect to
a network using an Ethernet cable or wireless connection. Hardware and cabling
requirements vary for the different connection methods. Routers, network hubs and
switches, modems, Ethernet cables, and USB cables are not included with your printer
and must be purchased separately. Xerox recommends an Ethernet connection because
it is typically faster than a USB connection, and it provides access to the Embedded Web
Server.
For more information, refer to the System Administrator Guide at
www.xerox.com/office/VLC505docs.
Selecting a Location for the Printer
1. Select a dust-free area with temperatures from 10–32°C (50–90°F), and relative
humidity 10–85%.
Note
Sudden temperature fluctuations can affect print quality. Rapid heating of a cold
room can cause condensation inside the printer, directly interfering with image
transfer.
2. Place the printer on a level, solid, non-vibrating surface with adequate strength to
hold the weight of the printer. The printer must be horizontal with all four feet in
solid contact with the surface.
To find the weight for your printer configuration, refer to Weights and Dimensions.
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2-11Xerox®VersaLink®C505 Multifunction Printer
Getting Started
3. Select a location with adequate clearance to access supplies and to provide proper
ventilation.
To find the clearance requirements for your printer, refer to Clearance Requirements.
4. After positioning the printer, you are ready to connect it to the power source and
computer or network.
Opening the Output Tray Extension
To provide better support for your prints, open the Output Tray Extension. For printing
on longer paper, lengthen the Output Tray Extension by pulling out the extender until
it stops.
Connecting the Printer
Selecting a Connection Method
You can connect the printer to your computer using a USB cable, Ethernet cable, or
wireless connection. The method that you select depends on how your computer is
connected to the network. A USB connection is a direct connection and is the easiest to
set up. An Ethernet connection is used to connect to a network. If you are using a network
connection, it is important to understand how your computer is connected to the network.
Note
Hardware and cabling requirements vary for the different connection methods. Routers,
network hubs, network switches, modems, Ethernet cables, and USB cables are not
included with your printer and must be purchased separately.
• USB: If you connect the printer to one computer and do not have a network, use a
USB connection. A USB connection offers fast data speeds, but typically not as fast
as a network connection.
Note
To access the Embedded Web Server, a network connection is required.
• Network: If your computer is connected to an office network or home network, use
an Ethernet cable to connect the printer to the network. You cannot connect the
printer directly to the computer via Ethernet. A connection through a router or network
switch is required. An Ethernet network can be used for one or more computers and
supports many printers and systems simultaneously. An Ethernet connection is typically
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Getting Started
faster than USB and allows you direct access to the settings of the printer using the
Embedded Web Server.
• Wireless Network: If your environment includes a wireless router or wireless access
point, you can connect the printer to the network with a wireless connection. A wireless
network connection provides the same access and services as a wired connection. A
wireless network connection is typically faster than USB and allows direct access to
the settings of the printer using the Embedded Web Server.
• Telephone: To send and receive faxes, the multifunction printer must be connected
to a dedicated telephone line.
Connecting to a Computer Using USB
To connect using USB, you need one of these operating systems:
• Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server2008
R2, and Windows Server 2012.
• Macintosh OS X version 10.10 and later.
• UNIX and Linux: Your printer supports connection to various UNIX platforms through
the network interface.
For more information, refer to Installing the Software.
To connect the printer to the computer using a USB cable:
1. Connect the B end of a standard A/B USB 2.0 or USB 3.0 cable to the USB Port on
the back of the printer.
2. Connect the A end of the USB cable to the USB port on the computer.
3. If the Windows Found New Hardware Wizard appears, press Cancel.
4. Install the print driver.
Connecting to a Wired Network
1. Ensure that the printer is powered off.
2. Attach a Category 5 or better Ethernet cable fromthe printer to the network or router
socket. Use an Ethernet switch or router, and two or more Ethernet cables. Connect
the computer to the switch or router with one cable, then connect the printer to the
switch or router with the second cable. Connect to any port on the switch or router
except the uplink port.
3. Attach the power cord, then plug in the printer and power it on.
4. Set the network IP printer address, or set up the printer for automatic printer IP
detection. For more information, refer to the System Administrator Guide at
www.xerox.com/office/VLC505docs.
Connecting to a Wireless Network
A wireless local area network (WLAN) provides the means to connect 2 or more devices
in a LAN without a physical connection. The printer can connect to a wireless LAN that
includes a wireless router or wireless access point. Before connecting the printer to a
wireless network, the wireless router must be configured with a service set identifier
(SSID) and any necessary credentials.
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Note
Wireless networking is available only on printers with the optional Wireless Network
Adapter installed.
Installing the Wireless Network Adapter
The optional Wireless Network Adapter plugs in to the back of the printer. After the
adapter is installed, and wireless networking is enabled and configured, the adapter is
able to connect to a wireless network.
To install the Wireless Network Adapter:
1. Power off the printer.
2. To remove the Wireless Network Adapter Port Cover, press down on the latch, then
pull the cover away from the printer.
3. Remove the packaging from the Wireless Network Adapter.
4. To install the Wireless Network Adapter, follow the procedure defined on the
instruction sheet provided with the Wireless Network Adapter.
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Note
Pulling on the adapter can damage it. Once installed, remove it only as needed, and
as directed in the Wireless Network Adapter removal instructions. For details, refer
to Removing the Wireless Network Adapter.
5. Power on the printer.
6. Configure the Wi-Fi settings from the front panel or the embedded web server if
connected via ethernet. For more information, refer to Resetting Wireless Settings.
Removing the Wireless Network Adapter
1. Power off the printer.
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2. To unlatch the left-side cover, slide the handle away from the printer, then swing the
handle toward the rear of the printer.
3. To remove the cover, slide it toward the back, then away from the printer.
4. Reach into the printer and push the release lever toward the front of the printer. Hold
the release lever in this position and gently pull the Wireless Network Adapter away
from the printer.
Note
Do not use force to pull on the Wireless Network Adapter. If the latch is released
properly, the adapter pulls out easily. Pulling on a secured adapter can damage it.
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5. To reinstall the Wireless Network Adapter Port Cover, insert the bottom tab into the
small slot. Gently press the port cover against the back of the printer until it latches
into place.
6. Place the left-side cover into place, then slide it toward the front of the printer.
7. To latch the cover, swing the handle toward the front of the printer, then push the
handle in until it clicks into the locked position.
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8. Connect the printer to your computer with a USB cable or to a network using an
Ethernet cable.
9. Power on the printer.
Resetting Wireless Settings
If the printer was previously installed in a wireless network environment, it could retain
setup and configuration information. Topreventthe printer fromattempting to connect
to the previous network, reset the wireless settings.
To reset the wireless settings:
1. At the printer control panel, press the Home button.
2. Touch Device > Connectivity > Wi-Fi.
3. Touch the network selection that you want to reset.
4. Touch Forget This Network.
5. At the prompt, touch Forget & Reboot.
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Connecting to a Network with a Wi-Fi Protected Setup
Wi-Fi Protected Setup (WPS) is a network standard for setting up a wireless network.
The WPS protocols enable you to set up devices in a secure wireless network without
having wireless networking experience. With a WPS-certified router, you can use tools
in the router and the printer to connect the printer to the network. To use the tools,
ensure that the wireless router is configured properly and is compliant with the WPS.
• Push Button Connection (PBC) is the easiest way to connect the printer to a wireless
network. It automatically connects when you push a button on the router and on the
printer. After the router and printer exchange information, the printer accepts the
security and configuration information from the router and connects to the network.
The PBC is a moderately secure way to connect the printer to the network. You do
not need to enter any information to make the network connection.
• PIN (Personal Identification Number) automatically connects the printer to a wireless
router using a common PIN. The printer generates and prints a PIN for use in the
setup process. When you enter the PIN into the router, the router broadcasts network
informationusing the PIN. When both devices recognize the PIN, the router provides
the security and configuration information to the printer, which uses it to connect to
the network.
Connecting to a WPS Wireless Network Using the PBC Method
To connect to a Wi-Fi Protected Setup (WPS) wireless network using the Push-Button
Connection (PBC) method:
Note
Before you install the device, ensure that the wireless router is configured properly and
is connected to the network.
1. At the printer control panel, press the Home button.
2. Touch Device > Connectivity > Wi-Fi.
3. If Wi-Fi is Off, turn it on.
a) To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.
b) To activate your Wi-Fi setting changes, press the Home button.
c) At the prompt, touch Restart Now.
d) After the printer restarts, touch Device > Connectivity > Wi-Fi.
4. Touch Manual Setup.
5. Touch Wi-Fi Protected Setup (WPS).
Note
If Wi-Fi Protected Setup (WPS) is not visible, at the top of the screen, touch Manual
Setup.
6. Touch PBC.
7. Touch OK.
8. On the wireless router, press the WPS button.
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2-19Xerox®VersaLink®C505 Multifunction Printer
Getting Started
Note
If the wireless router does not have a physical PBC button, use your computer to
select the virtual button in the router control panel. For details, refer to your router
documentation.
The router broadcasts setup information for 120 seconds.
9. To activate your Wi-Fi setting changes, restart the printer.
a) Press the Home button.
b) At the prompt, touch Restart Now.
10. After the printer restarts, wait two minutes, then to get the network information that
includes the IP address, print a Configuration Report. For details, refer to Printing the
Configuration Report.
11. At the printer control panel, press the Home button.
12. If Wi-Fi is Off, turn it on.
a) Touch Device > Connectivity > Wi-Fi.
b) To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.
c) To activate your Wi-Fi setting changes, press the Home button.
d) At the prompt, touch Restart Now.
Note
The following steps can vary with different router manufacturers. For details, refer
to your router documentation.
13. At your computer, open the wireless router control panel, then select Add WPS Client.
14. Select PIN Method. The wireless router control panel opens to a dialog box ready
for the PIN number.
15. At the printer control panel, touch Device > Connectivity > Wi-Fi.
16. Touch Manual Setup.
17. Touch Wi-Fi Protected Setup (WPS).
Note
If Wi-Fi Protected Setup (WPS) is not visible, at the top of the screen, touch Manual
Setup.
18. Touch PIN.
19. Record the PIN from the screen, then touch OK.
Note
The printer continues to advertise for 120 seconds. If the printer does not locate the
wireless router within 120 seconds, the connection attempt stops.
The printer starts advertising using the displayed PIN Code.
20. At your computer, in the wireless router control panel Client PIN Code field, enter the
PIN code, then click Next.
The printer communicateswith the wireless router to resolve setup and configuration
information. When the printer has the correct information, it connects to the router
and restarts with the proper setup and configuration information.
If the router does not connect with the printer within 120 seconds, the connection
attempt stops.
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Getting Started
21. After the printer restarts, wait 20 seconds, then to get the network information that
includes the IP address, print a Configuration Report. For details, refer to Printing the
Configuration Report.
Connecting to a WPS Wireless Network Using the PIN Method
To connect to a Wi-Fi Protected Setup (WPS) wireless network using the PIN method:
Note
Before you install the printer, ensure that you connect and configure the wireless router
for the network.
1. At the printer control panel, press the Home button.
2. If Wi-Fi is Off, turn it on.
a) Touch Device > Connectivity > Wi-Fi.
b) To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.
c) To activate your Wi-Fi setting changes, press the Home button.
d) At the prompt, touch Restart Now.
Note
The following steps can vary with different router manufacturers. For details,
refer to your router documentation.
3. Atyourcomputer, open the wireless router control panel, then select Add WPS Client.
4. Select PIN Method. The wireless router control panel opens to a dialog box ready
for the PIN number.
5. At the printer control panel, touch Device > Connectivity > Wi-Fi.
6. Touch Manual Setup.
7. Touch Wi-Fi Protected Setup (WPS).
Note
If Wi-Fi Protected Setup (WPS) is not visible, at the top of the screen, touch Manual
Setup.
8. Touch PIN.
9. Record the PIN from the screen, then touch OK.
The printer starts advertising using the displayed PIN Code.
Note
The printer continues to advertise for 120 seconds. If the printer does not locate the
wireless router within 120 seconds, the connection attempt stops.
10. At your computer, in the wireless router control panel Client PIN Code field, enter the
PIN code, then click Next.
The printer communicateswith the wireless router to resolve setup and configuration
information. When the printer has the correct information, it connects to the router
and restarts with the proper setup and configuration information.
If the router does not connect with the printer within 120 seconds, the connection
attempt stops.
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Getting Started
11. After the printer restarts, wait 20 seconds, then to get the network information that
includes the IP address, print a Configuration Report. For details, refer to Printing the
Configuration Report.
Connecting to a Wireless Network Manually
When connecting to a wireless network that does not include a WPS-compliant router,
set up and configure the printer manually. Before starting, obtain the router setup and
configuration information, such as name and passphrase. For assistance, contact your
system administrator.
To connect to a wireless network manually:
1. At the printer control panel, press the Home button.
2. Touch Device > Connectivity > Wi-Fi.
3. If Wi-Fi is Off, turn it on.
a) To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.
b) To activate your Wi-Fi setting changes, press the Home button.
c) At the prompt, touch Restart Now.
d) After the printer restarts, touch Device > Connectivity > Wi-Fi.
4. To connect to a network:
• Touch the name of the network, enter the password forthe selected network, then
touch OK.
• If the desired network does not appear, touch Manual Setup, then configure the
wireless network settings.
- For Enter the Network Name (SSID), type the name (SSID) of your network,
then press OK.
- Touch Security, then select the security method that your wireless network
uses.
- Touch Enter Password, then enter the password for your wireless network.
- Touch OK.
5. To activate your Wi-Fi setting changes, press the Home button.
6. At the prompt, touch Restart Now.
7. After the printer restarts, wait two minutes, then to get the network informationthat
includes the IP address, print a Configuration Report. For details, refer to Printing the
Configuration Report.
Connecting to Wi-Fi Direct
You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer,
or smartphone, using Wi-Fi Direct. Wi-Fi Direct is disabled by default.
Note
Wireless networking is available only on printers with the optional Wireless Network
Adapter installed.
To connect with Wi-Fi Direct, follow the directions provided with your mobile device.
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User Guide
Getting Started
Connecting with Wi-Fi Direct from Your Mobile Device
To connect with Wi-Fi Direct, follow the directions provided with your mobile device.
Connecting to a Telephone Line
Warning
To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger
telecommunication line cord.
1. Ensure that the printer is powered off.
2. Connect a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to the
Line port on the back of the printer.
3. Connect the other end of the RJ11 cable to an operating telephone line.
4. Power on the printer.
5. Enable and configure the Fax functions.
Initial Printer Setup
Before installing the printer software, verify that the printer is set up correctly. Setup
includes enabling the optional features and assigning an IP address for the Ethernet
network connection. The installation wizard starts automatically the first time the printer
is powered on. The installation wizard prompts the system administrator to configure
the following settings:
• Language
• Network Connection
• Proxy Server Setup
• Date and Time
• Measurements
• LDAP Settings
• Apps Setup
• Security Settings
For more information on configuring the printer settings, refer to the System
Administrator Guide at www.xerox.com/office/VLC505docs.
Configuring AirPrint
AirPrint®is a software feature that allows you to print from wired or wireless Apple
iOS-based mobile devices and Mac OS-based devices without the need to install a print
driver. AirPrint®-enabled printers allow you to print or fax directly from a Mac, an iPhone,
iPad, or iPodtouch. You can use AirPrint®to print from a wired device or a wireless device
without using a print driver.
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Getting Started
Note
• Not all applications support AirPrint®.
• Wireless devices must join the same wireless network as the printer.
• For AirPrint®to function, both IPP and Bonjour®(mDNS) protocols must be enabled.
• The device that submits the AirPrint®job must be on the same subnet as the printer.
To allow devices to print from different subnets, configure your network to pass
multicast DNS traffic across subnets.
• The Mac OS device must be Mac OS 10.7 or later.
• AirPrint®-enabled printers work with all models of iPad, iPhone (3GS or later), and
iPod touch (3rd generation or later), running the latest version of iOS.
1. At your computer, open a Web browser. In the address field, type the IP address of
the printer, then press Enter or Return.
Note
If you do not know the IP address for your printer, refer to Finding the IP Address of
Your Printer.
2. In the Embedded Web Server, click Home > Connectivity.
Note
If this feature does not appear, log in as a system administrator.
3. For Mobile Printing, click AirPrint®.
4. To enable AirPrint®, click the Enable toggle button.
Note
AirPrint®is enabled by default when IPP and Bonjour®(mDNS) are both enabled.
• To change the printer name, in the Name field, enter a new name.
• To enter a location for the printer, in the Location field, enter the location of the
printer.
• To enter a physical location or address for the printer, in the Geo-Location field,
enter the geographic latitude and longitude coordinates in decimal form. For
example, use coordinates such as 45.325026, -122.766831 for a location.
5. Click OK.
6. To activate your changes, at the prompt, click Restart Now.
Configuring Google Cloud Print
Google Cloud Print allows you to print documents that are stored in the cloud without
using a print driver.
Before you begin:
• Set up a Google email account.
• Configure the printer to use IPv4.
• Configure Proxy Server settings as needed.
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Getting Started
To configure Google Cloud Print:
1. At your computer, open a Web browser. In the address field, type the IP address of
the printer, then press Enter or Return.
Note
If you do not know the IP address for your printer, refer to Finding the IP Address of
Your Printer.
2. In the Embedded Web Server, click Home > Connectivity.
3. For Mobile Printing, click Google Cloud Print.
4. To enable Google Cloud Print, click the Enable toggle button.
5. Click OK.
6. Restart the printer, then wait 2 minutes for the printer to connect.
7. Refresh your Web browser, then for Mobile Printing, click Google Cloud Print.
8. Click Printer Registration.
9. Click Register.
A printer registration page prints.
10. To register the printer, in your Web browser, type the URL provided, or use your mobile
phone to scan the barcode.
After the printer is registered, a confirmation status window appears.
11. To access the Google Cloud Print feature, in your Google account, click Manage Your
Printer.
Note
The default printer name appears in this format: Model name (MAC address).
Installing the Software
Before installing driver software, verify that the printer is plugged in, powered on,
connected correctly, and has a valid IP address. The IP address usually appears in the
upper, right corner of the control panel. If you cannot find the IP address, referto Finding
the IP Address of Your Printer.
If the Software and Documentation disc is not available, download the latest drivers
from www.xerox.com/office/VLC505drivers.
Operating System Requirements
• Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server 2008
R2, and Windows Server 2012.
• Macintosh OS X version 10.10 and later.
• UNIX and Linux: Your printer supports connection to various UNIX platforms through
the network interface.
Installing the Print Drivers for a Windows Network Printer
1. Insert the Software and Documentation disc into the appropriate drive on your
computer. If the installer does not start automatically, navigate to the drive, and
double-click the Setup.exe installer file.
2. Select your printer model.
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Getting Started
3. Click Install Drivers.
4. Select Install Print Driver, Install Scan Driver, or Install Print and Scan Drivers.
5. At the License Agreement, click I Agree.
6. From the list of discovered printers, select your printer.
Note
When installing drivers for a network printer, if your printer does not appear in the
list, click the IP Address or DNS Name button. In the IP Address or DNS Name field,
type the IP address of your printer, then click Search to locate and select your printer.
If you do not know the IP address of the printer, refer to Finding the IP Address of
Your Printer.
7. Click Next.
8. If needed, you can name your printer by typing a name in the Queue Name field.
9. If installing a print driver, make a print driver selection.
10. If installing a scan driver, make a scan driver selection.
11. Click Install.
12. If needed, set the printer as the default printer.
Note
Before selecting Share Printer, contact your system administrator.
13. To complete the installation, click Finish, then click Close.
Installing the Print Drivers for a Windows USB Printer
1. Insert the Software and Documentation disc into the appropriate drive on your
computer.
If the installer does not start automatically, navigate to the drive, and double-click
the Setup.exe installer file.
2. Click Install Software.
3. At the License Agreement, select I Agree, then click Next.
4. To install the printer support software, select Software, then click Next.
5. Inthe Software and Documentation window, clear the check box forany unnecessary
options.
6. Click Next.
7. To complete the installation, click Finish.
Installing the Drivers and Utilities for Macintosh OS X
1. Insert the Software and Documentation disc into the appropriate drive on your
computer.
2. Open Xerox®Print Drivers 3.xx.x.dmg/.pkg as needed for your printer.
3. To run Xerox®Print Drivers 3.xx.x.dmg/.pkg, double-click the appropriate file name.
4. When prompted, click Continue.
5. To accept the license agreement, click I Agree.
6. To accept the current installation location, click Install, or select another location for
the installation files, then click Install.
7. If prompted, enter your password, then click OK.
8. From the list of discovered printers, select your printer, then click Next.
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Getting Started
9. If your printer does not appear in the list of discovered printers:
a) Click the Network Printer Icon.
b) Type the IP address of your printer, then click Continue.
c) Select your printer in the list of discovered printers, then click Continue.
10. If your printer was not detected, verify that the printer is powered on and that the
Ethernet or USB cable is connected properly.
11. To accept the print queue message, click OK.
12. Select or clear the Set Printer as Default and Print a Test Page check boxes.
13. Click Continue, then click Close.
Adding the Printer
For networking, set up your printer using Bonjour®(mDNS), or connect using the IP
address of your printer for an LPD/LPR connection. For a non-network printer, create a
desktop USB connection.
Online Support Assistant at: www.xerox.com/office/VLC505support
To Add the Printer Using Bonjour
To add the printer using Bonjour®:
1. From the computer Applications folder or from the dock, open System Preferences.
2. Click Printers & Scanners.
The list of printers appears on the left of the window.
3. For the list of printers, click the Plus icon (+).
4. At the top of the window, click the Default icon.
5. Select your printer from the list, then click Add.
Note
If your printer is not detected, verify that the printer is powered on and that the
Ethernet cable is connected properly.
To Add the Printer by Specifying the IP Address
To add the printer by specifying the IP address:
1. From the computer Applications folder or from the dock, open System Preferences.
2. Click Printers & Scanners.
The list of printers appears on the left of the window.
3. Under the list of printers, click the Plus icon (+).
4. Click IP.
5. From the Protocol list, select the protocol.
6. In the Address field, enter the IP address of the printer.
7. In the Name field, enter a name for the printer.
8. From the Use list, choose Select a driver to use.
9. From the printer software list, select the print driver for your printer model.
10. Click Add.
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Getting Started
Installing Scan Drivers for Macintosh
1. Insert the Software and Documentation disc into your computer.
2. To view the .dmg file for your printer, double-click the Disc icon on your desktop .
3. Open the Scan Installer.dmg file, then navigate to the appropriate installer file for
your operating system.
4. Open the Scan Installer package file.
5. To acknowledge the warning and introductory messages, click Continue.
6. To accept the license agreement, click Continue, then click Agree.
7. To accept the current installation location, click Install, or select another location for
the installation files, then click Install.
8. Enter your password, then click OK.
9. Select your printer then click Continue.
10. In the list of discovered printers, click Continue Installation.
11. To restart, click Log Out.
Installing LAN Fax Drivers for Macintosh
1. Insert the Software and Documentation disc into your computer.
2. To view the .dmg file for your printer, double-click the Disc icon on your desktop.
3. Open the LAN Fax Installer.dmg file, then navigate to the appropriate installer file
for your operating system.
4. Open the LAN Fax Installer package file.
5. To acknowledge the warning and introductory messages, click Continue.
6. To accept the license agreement, click Continue, then click Agree.
7. To accept the current installation location, click Install, or select another location for
the installation files, then click Install.
8. Enter your password, then click OK.
9. Select your printer in the list of discovered printers, then click Continue.
10. Click Continue Installation.
11. To finish, click Close.
12. To register your printer and software, complete the registration form.
Adding a LAN Fax Printer for Macintosh
After installing the LAN fax driver on a Macintosh computer, use Bonjour to set up your
printer. You can also add the printer using the IP Address of the printer for an LDP/LPR
connection. For non-network printers, create a desktop USB connection.
Installing Drivers and Utilities for UNIX and Linux
For details on installing print drivers and utilities for UNIX and Linux, refer to UNIX and
Linux Printing.
Installing the Printer as a Web Service on Devices
Web Services on Devices (WSD) allows a client to discover and access a remote device
and its associated services across a network. WSD supports device discovery, control,
and use.
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More Information
You can obtain more information about your printer from these sources:
LocationResource
Packaged with the printer.Installation Guide
www.xerox.com/office/VLC505docsOther documentation for your printer
Getting Started
Recommended Media List
including online technical support, Online Support Assistant, and print driver downloads.
Information Pages
United States: www.xerox.com/rmlna
European Union: www.xerox.com/rmleu
www.xerox.com/office/VLC505supportTechnical support information for your printer;
Print from the control panel. For details, refer
to Information Pages.
www.xerox.com/office/VLC505suppliesOrder supplies for your printer
www.xerox.com/office/worldcontactsLocal sales and Technical Customer Support
www.xerox.com/office/registerPrinter registration
www.direct.xerox.com/Xerox®Direct online store
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2-29Xerox®VersaLink®C505 Multifunction Printer
Getting Started
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3
Customize and Personalize
Customize and Personalize Overview
This chapter provides information on how to customize and personalize your device to
meet the specific demands of your workflows.
You can Customize your Apps, hide, or show Apps on the Home screen, and
rearrange the order to suit your job priorities. For each App, you can hide or
show individual features and configure default settings to meet the needs
of your workgroup. You can save job settings for repeated use.
Customization enables users to work more productively.
When individual user accounts are configured on the device, you can Personalize the device to meet specific user needs. You can configure your personal
Home page to hide or show only the Apps you use. Each of the feature lists
can be tailored to your job requirements. Default settings for each app can
be specified, and settings for regular jobs can be saved for your use.
Personalization options ensure that the features and functions displayed
meet individual user needs, improving efficiency.
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Customize and Personalize
Customizing or Personalizing the Home Screen
Hiding or Showing an App on the Home Screen
1. At the printer control panel, press the Home button.
2. Touch Customize.
3. To display an installed App that is hidden initially:
a) Touch the Plus (+) icon.
b) Touch the App that you want to appear on the control panel.
c) Touch Done.
4. To hide an installed App:
a) For the App, touch X.
b) Touch Done.
5. Verify that only the selected Apps appear on the Home screen.
Rearranging Apps on the Home screen
1. At the printer control panel, press the Home button.
2. Touch Customize.
3. Touch and hold the required App.
4. Drag the App to the new location.
5. Release the App.
6. Touch Done.
7. Verify that the Apps appear in the correct location on the Home screen.
Customizing or Personalizing the Apps
Customization enables you to modify the features available, delete a saved preset, or
remove customized settings applied to an App.
Customizing or Personalizing the Feature List
To customize the Features list for an App:
1. At the printer control panel, press the Home button.
2. Touch the App required.
3. Scroll to the bottom, then touch Customize.
4. Touch Feature List.
Note
For logged-in administrators, a window appears that asks you to confirm if the changes
are for a Guest or for you.
5. Touch the desired option.
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Customize and Personalize
• To hide a feature, for the required feature, touch the Eye icon. To signify that the
feature is hidden, the Eye icon appears with a line across it.
• To show a feature, for the required feature, touch the Eye icon. To signify that
the feature is hidden, the Eye icon appears with a line across it.
6. To reorder the menu features, touch and drag the features into the desired order.
7. To save the current configuration, touch Done.
Customizing or Personalizing the Entry Screen
The Entry Screen appears when the Fax, Email, USB or Scan To Apps are selected. The
Entry Screen provides options for entering recipient or destination details for a job. Use
this procedure to choose the options that to appear on the Entry Screen.
To customize the Entry Screen for an App:
1. At the printer control panel, press the Home button.
2. Touch the App required.
3. Scroll to the bottom, then touch Customize.
4. Touch Entry Screen.
5. Touch the needed options.
Note
For logged-in administrators, a window appears that asks you to confirm if the changes
are for a Guest or for you.
6. To save the current configuration, touch X.
Saving Presets
You can use this featureto save a particular combination of App settings for future jobs.
You can save the settings with a name and retrieve them for later use.
To save the current App settings:
1. At the printer control panel, press the Home button.
2. Touch the App required.
3. Select the job settings.
4. Scroll to the bottom, then touch Save.
5. Touch Save as New Preset.
6. Touch Enter Preset Name, then to enter a preset name, use the keypad.
7. Touch Next.
8. Select an icon that best suits the preset that you are creating.
9. Touch Done.
Note
The preset is stored within the Preset feature.
Deleting a Saved Preset
To delete a saved preset:
1. At the printer control panel, press the Home button.
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Customize and Personalize
2. Touch the App required.
3. Scroll to the bottom, then touch Customize.
4. Touch Presets.
5. Touch the Trash icon that corresponds with the preset that you want to delete.
6. At the prompt, touch Delete.
7. Touch Done.
Removing App Customization
To remove the current App customization settings:
1. At the printer control panel, press the Home button.
2. Touch the App required.
3. Scroll to the bottom, then touch Customize.
4. Touch Remove App Customization.
5. At the prompt, touch OK.
Customizing App Default Settings
To customize the App default settings:
1. At the control panel, press the Home button.
2. Touch the App required.
3. Configure the required default settings.
4. Touch Save.
5. Touch Save Defaults. The new settings override the previous default settings.
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4
®
Xerox
Xerox®Apps are a gateway to the features and functions of your device. There are
standard apps already installed and displayed on the Home screen. There are also apps
that are installed as standard but are hidden when your device is used for the first time.
For details about Customizing the Home screen and the apps features,referto Customize
and Personalize.
A range of apps is available for download and installation from the Xerox®App Gallery.
These include Xerox®Extensible Interface Platform (EIP) Apps. EIP Apps enable you to
install secure, signed apps on compatible printers.
Xerox®App Gallery
Apps
Xerox®App Gallery Overview
Use the Xerox®App Gallery to find Apps that provide new features or capabilities for your device. The Xerox®App Gallery provides direct access to Apps
that can improve your productivity, simplify workflows, and enhance your
user experience.
The Xerox®App Gallery enables you to browse and update apps easily. You
can browse through the App library without logging in. The moving banner
provides an active display of apps, or you can scroll the full list of apps. To
get more details on an app, touch the app name in the list.
To use the Xerox®App Gallery App, ensure that your device uses either the wireless or
the wired network connection.
Note
If a local server inside a firewall hosts your device and a proxy is enabled, set a proxy
exception at the device.
For further information and instructions on using the Xerox®App Gallery, refer to the
Xerox®App Gallery User Guide available at www.xerox.com/XeroxAppGallery.
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4-1Xerox®VersaLink®C505 Multifunction Printer
Xerox®Apps
Creating a Xerox®App Gallery Account
With an App Gallery account, you have direct access to all the available Apps for your
device. An App Gallery account allows you to view and acquire Apps, install Apps on your
device, and manage your Apps and licenses.
You can set up an App Gallery account using the control panel or the Embedded Web
Server. For information about accessing the Embedded Web Server, refer to The
Embedded Web Server. You can also create an account at
www.xerox.com/XeroxAppGallery.
Note
If you have an existing Xerox App Gallery Account, referto Logging in to your Xerox App
Gallery Account.
To create an App Gallery account using the control panel:
1. At the printer control panel, press the Home button.
2. Touch Xerox App Gallery.
3. Touch Request an Account.
4. Touch the Enter your email address. Enter a valid email address using the touch
screen keypad, then touch Enter.
5. Touch OK. A message is displayed stating completion instructions have been sent to
the email address entered.
6. Touch Close.
7. Access your email account for the email address that you provided to Xerox®App
Gallery.
8. Open the Xerox®App Gallery Account Request email, then click the URL link for
creating an account.
9. Review and accept the Termsof Use. To continue creating an account, click the Agree
button.
10. Enter the information required into the appropriate fields:
• User ID
• Password
• Confirm Password
• First and Last Name
• Company Name
• Address (Street, City, State/Province, Postal)
• Country
11. Click OK.
12. After the account is created, a confirmation message appears.
13. At the printer control panel, log in to your App Gallery Account.
Logging in to your Xerox®App Gallery Account
When you are logged in to the App Gallery, you can browse available Apps, and install
and update Apps.
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Xerox®Apps
To log in to your App Gallery Account:
1. At the printer control panel, press the Home button.
2. Touch Xerox App Gallery.
3. Enter your User Name using the touch screen keypad, then touch Enter.
4. Enter your Password using the touch screen keypad, then touch Enter.
5. Touch Log In. The Xerox®App Gallery appears.
Installing or Updating an App from the Xerox®App Gallery
Xerox®Apps add, extend, or customize the functionality of your device. You can use the
Xerox®App Gallery App to browse and install Apps at your device control panel.
Installing an App from the App Gallery
1. At the printer control panel, press the Home button.
2. Touch Xerox®App Gallery.
3. Enter your User Name using the touch screen keypad, then touch Enter.
4. Enter your Password using the touch screen keypad, then touch Enter.
5. Touch Log In. The Xerox®App Gallery appears.
6. Touch the App required, then touch Install. The License Agreement screen appears.
Note
If the App was installed previously and a new version is available, the button is labeled
as Update.
7. Touch Agree. The installation process begins.
If the App does not successfully install, to attempt the installation process again,
touch Install.
8. To exit the Xerox®App Gallery App, touch Exit.
Updating an App from the App Gallery
1. At the printer control panel, press the Home button.
2. Touch Xerox®App Gallery.
3. Enter your User Name using the touch screen keypad, then touch Enter.
4. Enter your Password using the touch screen keypad, then touch Enter.
5. Touch Log In. The Xerox®App Gallery appears.
6. Touch the App required, then touch Update. The License Agreement screen appears.
7. Touch Agree.
8. When the update is complete, the Update button is labeled as Installed.
9. To exit the Xerox®App Gallery App, touch Exit.
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Device
Device Overview
The Device App gives you access to informationabout your printer, including
the serial number and model. You can view the status of the paper trays,
billing and supplies information, and print Information Pages.
You can configure many Device options to meet your individual needs. Fordetails about
configuring all Device settings, refer to the System Administrator Guide at
www.xerox.com/office/VLC505docs.
Device Options
The following Device options are available:
DescriptionOption
Language
About
SoftwareUpdate
Notifications
Paper Trays
Supplies
Billing/Usage
Language allows you to set the language that appears on the
control panel.
The About option provides an overview of your device and its
current settings and status. You can access Information Pages
and reports using this option.
Use this option to check for software updates and configure update settings.
Use the Notifications option to see details of current alerts or
faults on the device. A History button displays fault codes and
the date that the fault occurred on the device.
Use the Paper Trays option to see the paper size, type, and color
set for each paper tray and the tray-capacity status.
Use the Supplies option to monitor the status of the components
you can replace. The supply level and estimated number of impressions or days left for each unit is displayed.
Use the Billing/Usage option to view the serial number and the
total number of impressions made by your device.
General
Use the General option to customize settings such as the powersaver modes, date and time, and control panel brightness. You
can configure the General settings using the device control panel,
or by using the Embedded Web Server.
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DescriptionOption
Use Apps to select settings for the Apps installed on your device.Apps
Connectivity
Support
Resets
Use the Connectivity option to configure network settings at the
control panel, or join another wireless network.
Use this option to access and print the Support Pages to assist
with troubleshooting errors.
Use the Resets option to reset device settings and font, forms,
and macros to the factory-default settings.
For details on configuring the printer settings, refer to the System Administrator Guide
at www.xerox.com/office/VLC505docs.
About
The About option provides an overview of your device and current settings and status.
You can access Information Pages and reports using this option.
Information Pages
Your printer has a set of information pages that you can print. These pages include
configuration and font information, demonstration pages, and more.
The following Information Pages are available:
DescriptionName
Configuration Report
Billing Summary Report
Supplies Usage Report
PostScript Font List
PCL Font List
The Configuration Report provides printer information
including installed options, network settings, port setup,
tray information, and more.
The Billing Summary Report provides information about
the device and a detailed listing of the billing meters and
sheet counts.
The Supplies Usage Report provides coverage information
and part numbers for reordering supplies.
The PostScript Font List provides a printout of all PostScript fonts that are available on the printer.
The PCL Font List provides a printout of all PCL fonts that
are available on the printer.
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DescriptionName
Demonstration Print
Startup Page
Job History Report
Demonstration Print provides a demonstration of the
current print-quality settings.
The Startup Page provides basic printer configuration
and network information.
The printer retains information on previous print jobs,
including the date, time, job type, document name, output color, paper size, number of pages, and results. The
status of a maximum of 20 jobs prints on the Job History
Report.
Supply Status
You can check the status and percentage of life remaining for your printer supplies at
the control panel or from the Embedded Web Server. When printer supplies near their
replacement time, warning alerts appear on the control panel. You can customize the
alerts that appear on the control panel and configure email alert notifications.
To check the supplies status and set up alerts using the Embedded Web Server, refer to
the System Administrator Guide at www.xerox.com/office/VLC505docs.
Checking the Supplies Status at the Control Panel
1. To view status information for the printer supplies, touch Device > Supplies.
2. To view details about a specific item, including part numbers for reordering, touch
the desired item.
3. To return to the Supplies screen, touch X.
4. To return to the Device screen, touch the back arrow.
Customizing Supplies Alert Settings
1. To customize the alerts that appear for printer supplies, touch Device > Supplies >
Alerts Setup.
2. To enable supplies alerts, touch the Enable Alerts toggle button.
3. To configure the printer to display an alert when an item reaches a specific usage
percentage level, touch the item, then select the percentage.
4. To customize the alerts for each supply item, or to enable or disable an alert, touch
the toggle button.
5. To return to the Supplies screen, touch X.
6. To return to the Device screen, touch the back arrow.
Setting Up Email Alerts
To check the supplies status and set up alerts using the Embedded Web Server, refer to
the System Administrator Guide at www.xerox.com/office/VLC505docs.
1. To set up alerts to send to an email address, touch Device > Supplies > Email Alerts.
2. To enter an email address, touch Add Email, then touch Enter Email Address.
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3. Use the touch screen keyboard to enter an email address, or select an entry from the
Address Book, then touch OK.
4. Add more email addresses if necessary.
5. To customize the alerts for each supply item, or to enable or disable an alert, touch
the toggle button.
6. To exit the menu, touch OK.
7. To return to the Device screen, touch the back arrow.
Billing and Usage Counters
The Billing/Usage menu displays the total number of impressions that the printer
generatedor printed during its lifetime. You cannot reset the counters. A page is counted
as one side of a sheet of paper. For example, a sheet of paper that is printed on two
sides counts as two impressions.
To view the Billing and Usage Counters:
1. At the printer control panel, press the Home button.
2. Touch Device > Billing/Usage.
3. To view more details, touch Usage Counters, then select an option.
• Impression Counters: This option provides the number of impressions made by
the printer. The number of impressions cannot equal the number of sheets counted,
depending on the printer setup. If your printer is set up to count large sheets as
large impressions or as multiple smaller impressions, the number of impressions
can differ.
• Sheet Counters: This option provides the number of impressions made by the
printer. Impressions for 2-Sided sheets are identified as a separate line from1-Sided
sheets.
• Images Sent Counters: This option provides the number of images sent using
the Fax, Email, or Scan features.
• FaxImpressions Counters: This option provides the number of images sent using
the Fax features. Each fax feature is identified on a separate line.
• All Usage Counters: This option provides all printer usage information.
4. After viewing the usage readings, to return to the Home screen, press the Home
button.
Reset to Factory Defaults
Caution
The Reset to Factory Defaults feature erases all settings and returns the printer to the
original factory state. All jobs, presets, Apps, and device settings are reset.
The non-volatile memory (NVRAM) stores printer settings, evenafterthe power is turned
off. When complete, the printer restarts, then displays the Install Wizard.
To reset the printer to factory defaults:
1. At the printer control panel, press the Home button.
2. Touch Device > Resets > Reset to Factory Defaults.
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3. At the prompt, touch Reset.
4. When the process is complete, the printer restarts automatically.
Remote Services
You can use the Remote Services option in the Embedded Web Server to send error and
usage information to the Xerox support team to help them resolve problems quickly.
For information about enabling Remote Services and uploading information to Xerox,
refer to the System Administrator Guide at www.xerox.com/office/VLC505docs.
Address Book
Address Book Overview
Use the Device Address Book to create individual contacts or group contacts
for use with the Email, Fax, and Scan To Apps. You can add contacts to the
Device Address Book using the control panel or the Embedded Web Server.
This feature can also be used to scan to the Address Book contacts.
The Device Address Book stores a maximum of 2000 contacts. If the Create New Contact
button is unavailable, the address book has reached capacity.
Before you can use this feature, the System Administrator must enable users to view
and manage the Device Address Book.
Editing the Address Book
You can create and save contact information for individual contacts or groups. You can
manage address book contacts at the control panel, or in the Embedded Web Server.
Adding or Editing Contacts in the Address Book at the Control Panel
To Add Contacts in the Address Book at the Control Panel
1. At the printer control panel, press the Home button.
2. Touch Address Book.
3. Touch the Plus icon (+), then select Add Contact.
4. To enter a name, touch the Enter First Name, Enter Last Name, or Enter Company
field, then enter the information.Tomove to the next field, touch Next. When finished,
touch Enter.
5. Enter the contact details:
• To add an email address to the contact, touch Add Email. Enter an email address,
then touch Enter.
• To add a fax number to the contact, touch Add Fax. Enter a fax number, then
touch Enter.
• To add an SMB scan location, touch Add SMB. Browse to the location required,
then touch Enter.
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• To add an FTP scan location, touch Add FTP. Browse to the FTP location or enter
the FTP address, then touch Enter.
Note
If authentication is required for scan locations, enter a valid login name and
password.
6. To mark the email address or fax number as a favorite, touch the Star icon.
7. To save the contact, touch OK.
8. To return to the Home screen, press the Home button.
To Edit or Delete Contacts in the Address Book at the Control Panel
1. At the printer control panel, press the Home button.
2. Touch Address Book.
3. From the Address Book, touch a contact name, then touch Edit.
4. To change contact information, touch the information that you want to update, edit
as needed, then touch OK.
5. To save your contact changes, touch OK.
6. To delete a contact, touch Delete Contact, then touch Delete.
7. To return to the Home screen, press the Home button.
Adding or Editing Groups in the Address Book at the Control Panel
To Add Groups in the Address Book at the Control Panel
1. At the printer control panel, press the Home button, then touch Address Book.
2. Touch the Plus icon (+), then select Add Group.
3. Select the group type, enter a name for the group, then touch Enter.
4. To add group members, touch Add Member.
5. To add a contact name, from the Favorites or Contacts menu, select a contact.
6. To add more group members, touch Add Member, then select a contact.
7. To mark the group as a favorite, touch the Star icon.
8. To save the group, touch OK.
9. To return to the Home screen, press the Home button.
To Edit or Delete Groups in the Address Book at the Control Panel
1. At the printer control panel, press the Home button.
2. Touch Address Book.
3. From the Address Book, select a group, then touch Edit.
4. To add group members, touch Add Member.
5. To add a contact, from the Favorites or Contacts menu, select a contact.
6. To add more group members, touch Add Member, touch Add Member, then select
a contact.
7. To remove group members, for each contact, touch the Trash icon. At the prompt,
touch Delete.
8. To save the changes, touch OK.
9. To delete the group, touch Delete Group, then touch Delete.
10. To return to the Home screen, press the Home button.
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Adding or Editing Contacts in the Address Book in the Embedded Web Server
To Add Contacts in the Address Book in the Embedded Web Server
To add contacts:
1. At your computer, open a Web browser. In the address field, type the IP address of
the printer, then press Enter or Return.
2. In the Embedded Web Server, click Address Book.
3. Click Add Contact.
4. To enter a name, click the First Name, Last Name, or Company field, then enter the
details.
5. Enter the contact details.
• To add an email address to the contact, click the Email Plus icon (+), then enter
an email address.
• To add a fax number to the contact, click the Fax Plus icon (+), then enter a fax
number.
• To add an SMB scan location, click the (Network) SMB Plus icon (+), then enter
the SMB details. Click OK.
• To add an FTP scan location, click the FTP Plus icon (+), then enter the FTP details.
Click OK.
6. To mark the email address or fax number as a favorite, touch the Star icon.
7. To save the contact, click OK.
To Edit or Delete Contacts in the Address Book in the Embedded Web Server
To edit or delete contacts:
1. At your computer, open a Web browser. In the address field, type the IP address of
the printer, then press Enter or Return.
2. In the Embedded Web Server, click Address Book.
3. From the Address Book, select a contact.
4. To edit contact information, perform the following steps.
a) Click the contact name or contact information, then edit as needed.
b) To clear contact information, for the specific contact information, click the Trash
icon.
c) To save the changes, click OK.
5. To remove the selected contact from the Address Book, click Delete. At the prompt,
click Delete.
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Adding or Editing Groups in the Address Book in the Embedded Web Server
To Add Groups in the Address Book in the Embedded Web Server
To add groups:
1. At your computer, open a Web browser. In the address field, type the IP address of
the printer, then press Enter or Return.
2. In the Embedded Web Server, click Address Book.
3. Click Add Group.
4. For Enter Group Name, enter a name for the group.
5. From the menu, select the group type.
6. To add group members, for Members, click the Plus icon (+).
7. To add contacts to the group, in the Add Members window, for each contact, select
the check box. When you are finished, click OK.
8. To save the group, click OK.
To Edit or Delete Groups in the Address Book in the Embedded Web Server
To edit or delete groups:
1. At your computer, open a Web browser. In the address field, type the IP address of
the printer, then press Enter or Return.
2. In the Embedded Web Server, click Address Book.
3. Within the address book, select a group.
4. To add group members:
a) For Members, click the Plus icon (+).
b) In the Add Members window, click the check box for each desired member.
c) To save the changes, click OK.
5. To remove group members:
a) For the desired member, click the Trash icon.
b) At the prompt, click Delete.
c) Repeat the previous two steps for each member.
d) To save the changes, click OK.
6. To remove the selected group from the Address Book, click Delete. At the prompt,
click Delete.
Advanced Settings
The Advanced option provides more settings forimporting and exporting contact details
and managing contacts. You can use the Advanced option to set up a directory service.
For details about the Advanced options, refer to the System Administrator Guide at
www.xerox.com/office/VLC505docs.
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Managing Favorites
You can mark contacts as Favorites. A star next to a contact in the list indicates a Favorite.
You can mark a favorite as a Global Favorite for all services or as a Favorite for email,
fax, or scan-to destinations.
Managing Favorites at the Control Panel
1. At the printer control panel, press the Home button, then touch Address Book.
2. Select a contact, then touch Edit.
3. To make the contact a Global Favorite, for the contact name, touch the Star icon.
4. To mark a contact as a Favorite for email, fax, or a scan-to destination:
a) For each desired feature, touch the Star icon.
b) To save changes, touch OK.
5. To clear a contact marked as a Favorite:
a) To remove the contact as a Global Favorite, for the contact name, touch the Star
icon.
b) Toremovethe contact fromthe Favorite list fora selected feature,forthe selected
feature, touch the Star icon.
c) To save changes, touch OK.
6. To return to the Home screen, press the Home button.
Managing Favorites in the Embedded Web Server
1. In the Embedded Web Server, click Address Book.
2. Select a contact.
3. To make the contact a Global Favorite, click the Global Favorite Star icon.
4. To mark a contact as a Favorite for email, fax, or a scan-to destination, for each
feature, click the Star icon.
5. To remove a contact marked as a Favorite, for Global Favorite or the selected feature,
touch the Star icon. The contact is removed from the Global Favorite list, or the
Favorite list for the selected feature.
6. To save changes, click OK.
Jobs
Jobs Overview
Use Jobs to view current jobs, print saved, personal, and secure jobs, and
view details of completed jobs. You can pause, delete, print, or view job
progress or job details for a selected job.
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Managing Jobs
From the control panel Jobs menu, you can view lists of active jobs, secure jobs, or
completed jobs. You can pause, delete, print, or view job progress or job details for a
selected job. From the Jobs window in the Embedded Web Server, you can view a list of
active and completed print jobs. For more details, refer to Managing Jobs Using the
Embedded Web Server.
A print job can be held by the printer when it is unable to complete a print job. For
example, when the printer needs attention, paper, or supplies. When the condition is
resolved, the printer automatically resumes printing. When you send a Secure Print job,
the job is held until you release it by typing a passcode at the control panel. For more
details, refer to Managing Special Job Types.
Pausing the Print Job with the Option to Delete It
1. At the printer control panel, press the Home button.
2. Touch Jobs, then touch the name of the desired print job.
3. Do one of the following:
• To pause the print job, touch Pause. To resume the print job, touch Resume.
• To delete the print job, touch Delete. At the prompt, touch Delete.
Note
If you do not make a selection within 60 seconds, the job automatically resumes.
4. To return to the Home screen, press the Home button.
Viewing, Printing, or Deleting Saved and Secure Jobs
Note
• The system administrator can restrict users from deleting jobs. If a system
administrator has restricted job deletion, you can view the jobs, but not delete them.
• Only the user that sent the job or the system administrator can delete a Secure Print
job.
1. At the printer control panel, press the Home button.
2. To view a list of active and completed jobs, touch Jobs.
3. To view a list of specific job types, touch an option.
• To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the
quantity, then touch OK. To delete the job, touch the Trash icon, then touch
Delete.
• To view Personal jobs, touch Personal & Secure Jobs. To print the jobs, touch the
folder, then touch Print All, or Delete All.
• For Secure Jobs, touch Personal & Secure Jobs. Touch the folder, enter the
passcode number, then touch OK. To print a Secure Job, touch the job. To print
or delete all the jobs in the folder, touch Print All, or Delete All.
4. To view details about a job, touch the job.
5. To return to the Home screen, press the Home button.
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Printing a Job Held for Resources
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. From the jobs list, touch the held job name. The resources required for the job appear
on the control panel.
4. Do one of the following:
• To print the job, replenish the resources required. The job resumes automatically
when the required resources are available. If the job does not print automatically,
touch Resume.
• To delete the print job, touch Delete. At the prompt, touch Delete.
5. To return to the Home screen, press the Home button.
Managing Special Job Types
Special job types allow you to send a print job from your computer, then print it from
the printer control panel. Select special job types in the print driver, Printing Options tab,
under Job Type.
Saved Job
Saved Jobs are documents sent to the printer and, unless deleted, are stored there for
future use. Any user can print or delete a Saved Job.
Printing a Saved Job
1. Inyour software application, access the print settings. Formost software applications,
press CTRL+P for Windows or CMD+P for Macintosh.
2. Select your printer, then open the print driver.
• For Windows, click Printer Properties. Depending on your application, the title of
the button can vary.
• For Macintosh, in the Print window, click Preview, then select Xerox Features.
3. For Job Type, select Saved Job.
4. Type a job name or select a name from the list, then click OK.
5. Select any other required printing options.
• For Windows, click OK, then click Print.
• For Macintosh, click Print.
Releasing a Saved Job
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. To view Saved Jobs, touch Saved Jobs.
4. To print a Saved Job, touch the job name, enter the quantity, then touch OK.
5. To delete the document after printing, for that job, touch the Trash icon, then at the
prompt, touch Delete.
6. To return to the Home screen, press the Home button.
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Secure Print
Use Secure Print to print sensitive or confidential information. After you send the job, it
is held at the printer until you enter your passcode at the printer control panel.
Printing by Using Secure Print
1. Inyour software application, access the print settings. Formost software applications,
press CTRL+P for Windows or CMD+P for Macintosh.
2. Select your printer, then open the print driver.
• For Windows, click Printer Properties. Depending on your application, the title of
the button varies.
• For Macintosh, in the Print window, click Preview, then select Xerox Features.
3. For Job Type, select Secure Print.
4. Type the passcode, confirm the passcode, then click OK.
5. Select any other required printing options.
• For Windows, click OK, then click Print.
• For Macintosh, click Print.
Releasing a Secure Print job
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. To view Secure Print jobs, touch Personal & Secure Jobs.
4. Touch your folder.
5. Enter the passcode number, then touch OK.
6. Select an option:
• To print a Secure Print job, touch the job.
• To print all the jobs in the folder, touch Print All.
• To delete a Secure Print job, touch the Trash icon, then at the prompt, touch
Delete.
• To delete all the jobs in the folder, touch Delete All.
Note
After a Secure Print job is printed, it is deleted automatically.
7. To return to the Home screen, press the Home button.
Personal Print
PersonalPrintallows you to store a document in the printer, then print it from the control
panel.
Note
The Personal Print feature is only available on a Windows computer printing to a network
printer.
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Personal Print is a type of saved job with these features:
• A Personal Print job appears in a folder named after the user ID associated with the
print job.
• A Personal Print job does not use a passcode.
• Any user can print or delete a Personal Print job.
• You can print all jobs in the list at once, delete an individual job, or delete all jobs in
the list.
• After a Personal Print job is printed, it is deleted automatically.
Using Personal Print
1. Inyour software application, access the print settings. Formost software applications,
click File > Print or for Windows, press CTRL+P.
2. Select your printer, then click Printer Properties. Depending on your application, the
title of the button varies.
3. For Job Type, select Personal Print.
4. Select any other required printing options, then click OK.
5. To send the job to the printer, click Print.
Releasing a Personal Print job
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. To view Personal Print jobs, touch Personal & Secure Jobs.
4. Touch your folder.
5. If prompted for a passcode, touch Skip.
Note
When your folder contains Secure Print jobs and Personal Print jobs, the passcode
prompt appears.
6. Select an option.
• To print a Personal Print job, touch the job.
• To print all the jobs in the folder, touch Print All.
• To delete all the jobs in the folder, touch Delete All.
7. To return to the Home screen, press the Home button.
Sample Set
The Sample Set job type prints one copy of a multiple-copy print job beforeprinting the
remaining copies. After reviewing the sample set, you can either print the remaining
copies or delete them at the printer control panel.
Sample Set is a type of saved job with these features:
• A Sample Set job appears in a folder named after the user ID associated with the
print job.
• A Sample Set job does not use a passcode.
• Any user can print or delete a Sample Set job.
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• A Sample Set prints one copy of a job to allow you to proofread the job before printing
any remaining copies.
After a Sample Set job is printed, it is deleted automatically.
Printing by Using Sample Set
1. Inyour software application, access the print settings. Formost software applications,
press CTRL+P for Windows or CMD+P for Macintosh.
2. Select your printer, then open the print driver.
• For Windows, click Printer Properties. Depending on your application, the title of
the button varies.
• For Macintosh, in the Print window, click Preview, then select Xerox Features.
3. For Job Type, select Sample Set.
4. Select any other required printing options.
• For Windows, click OK, then click Print.
• For Macintosh, click Print.
Releasing a Sample Set
1. At the printer control panel, press the Home button.
2. To view available jobs, touch Jobs.
3. Touch the Sample Set job.
Note
The Sample Set file description shows the job as Held for Future Printing, and shows
the number of remaining copies of the job.
4. Select an option.
• To print the remaining copies of the job, touch Release.
• To delete the remaining copies of the job, touch Delete.
5. To return to the Home screen, press the Home button.
Managing Jobs Using the Embedded Web Server
You can view a list of active jobs and delete print jobs from the Active Jobs list in the
Embedded Web Server. Youcanuse the Embedded Web Server to submit jobs for printing
at the device. You can print .pdf, .ps, .pcl, .prn, .xps, .jpg, .tif and .txt files directly from
the Embedded Web Server without opening another application or the print driver. The
files can be stored on a local computer hard drive, mass storage device, or network drive.
1. At your computer, open a Web browser. In the address field, type the IP address of
the printer, then press Enter or Return.
2. In the Embedded Web Server, click Jobs.
3. Click the job name.
4. Do one of the following:
• To pause the print job, click Pause. To resume the print job, click Resume.
• To delete the print job, click Delete. At the prompt, click Delete.
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5. To return to the Home screen, click Home.
Submitting Jobs for Printing Using the Embedded Web Server
1. At your computer, open a Web browser. In the address field, type the IP address of
the printer, then press Enter or Return.
2. In the Embedded Web Server, click Home.
3. In the Quick Links area, click Submit File.
4. Click the Submit field.
5. In the selection window, select a file to print, then click Open.
6. To print the document, click Submit.
Copy
Copy Overview
To make a copy, the device scans your original documents and temporarily
stores the images. The image print based on the options selected.
If Authentication or Accounting has been enabled on your device, enter your login details
to access Copy features.
You can adjust various settings for individual Copy jobs and save settings as Presets for
future jobs. The list of features can be customized, and some features could be hidden
from view when the App is installed. To view all available features and to find out more
about customizing the Copy App, refer to Customize and Personalize.
For information about all the App featuresand available settings, referto Apps Features.
Making a Copy
To make a copy:
1. At the printer control panel, press the Home button.
2. To clear previous App settings, touch Reset.
3. Load your original documents.
• Use the document glass for single pages or paper that cannot be fed using the
single-pass duplex automatic document feeder. Lift the document feeder, then
place the original document face down in the upper-left corner of the document
glass.
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• For single, multiple, or 2-sided pages, use the single-pass duplex automatic
document feeder. Remove any staples and paper clips from the pages. Insert the
original documents face up in the document feeder, with the top of the page
entering the feeder first. Adjust the paper guides so that they fit against the
original documents.
4. Touch Copy, then enter the number of copies needed.
Note
To amend the number of copies entered, touch the X button, then enter the required
quantity.
5. If scanning from 2-sided original documents, touch 2-Sided, then select an option.
6. Adjust copy settings as needed.
For details about available features, refer to Apps Features.
7. Touch Start. If you placed documents in the feeder, scanning continues until the
feeder is empty.
8. Ifyou are scanning fromthe document glass, when prompted, do one of the following:
• To complete the job and return to the Copy app, touch Done.
• To scan another page, load a new original document on the document glass, then
touch Add Page.
• To delete the scan and return to the Copy app, touch Cancel, then touch Delete.
Note
If you are scanning a document from the automatic document feeder, a prompt
does not appear.
9. To return to the home screen, press the Home button.
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Stapling a Copied Document
With the optional finisher installed on the printer, copied documents can be stapled.
1. From the Copy app, touch Staple.
2. Touch 1 Staple.
3. Touch Save.
4. Touch Start.
The stapled copy is delivered to the finisher.
Copy Workflows
Note
Some features are hidden from view when the Copy App is installed. For more
information, refer to Customize and Personalize.
Adjusting Color Balance
If you have a color original image, you can adjust the balance of the printing colors
between cyan, magenta, yellow, and black before printing your copy.
To adjust the Color Balance
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Color Balance.
4. To adjust the highlight, midtone, and shadow density levels by color, touch the color
that you want to adjust, then move the sliders to increase or decrease the density
levels.
5. Touch OK.
To adjust the Saturation
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Saturation.
4. To adjust the saturation, move the slider.
5. Touch OK.
To add Color Effects
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Color Effects.
4. Select the required option. A confirmation message appears.
5. To accept the new color settings, touch Apply.
Adjusting Contrast Settings
You can adjust the variation between light and dark areas of your copy using the Contrast
feature. You can reduce the sensitivity of the printer to variations in light background
colors using Auto Background Suppression.
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To adjust the Auto Background Suppression and Contrast:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Image Enhancement.
4. To enable Auto Background Suppression, touch the Auto Background Suppression
toggle button.
5. To enable Auto Contrast, touch the Auto Contrast toggle button.
6. To adjust the Contrast manually, ensure that the Auto Contrast toggle button is off,
then move the slider to increase or decrease the contrast.
7. Touch OK.
Changing the Page Layout
You can use Page Layout to place a defined number of pages on one or both sides of
the paper.
To change the page layout:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Page Layout.
4. Select the required number of pages per side.
5. To change the Original Orientation, touch Page Layout, then touch More. Select
Portrait or Landscape.
Note
The Original Orientation option is only available when the selected number of pages
per slide is 2, 4, or 8.
6. To change the Image Order, touch Page Layout, then touch More. Select one of the
following options.
• Right then Down: This option prints the images across the page, row by row.
• Down then Right: This option prints the images down the page, column by column.
Note
The Image Order option is only available when the selected number of pages per
slide is 4 or 8.
7. Touch OK.
Book Copying
You can use the Book Copying feature to copy books, magazines, or other bound
documents. You can use this feature to copy images for different results.
• Copy either the left or right page onto a single sheet of paper.
• Copy both the left and right pages onto two sheets of paper.
• Copy both the left and right pages as a single image onto one sheet of paper.
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Note
To make copies from books, magazines, or other bound documents, use the document
glass only. Do not place bound original documents in the document feeder.
To set up book copying:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Book Copying.
4. Touch Mode, then select one of the following options:
• Off: This option is the default setting.
• Both Pages: This option scans both pages of an open book onto two sheets of
paper.
• Left/Right Page Only: This option scans the left or right page of an open book
onto a single sheet of paper.
5. If Binding Edge Erase is required, touch Binding Edge Erase, then move the slider to
the right to erase up to 50 mm (1.97 in.).
6. Touch OK.
Shifting the Image
You can change the placement of an image on the copy page. This is useful if the image
is smaller than the page size. Forimage shift to work correctly, position original documents
as follows:
• Document Feeder: Position original documents face up, short edge entering the
feeder first.
• Document Glass: Position original documents face down, in the upper-left corner of
the document glass, short edge to the left.
To change the placement of the image:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Image Shift.
4. Select one of the following options.
• Off: This option is the default setting.
• Auto Center: This option centers the image on the page.
• Snap to Edge: This option shifts the image to the edge of the document. Select
one of the image-position options.
- Mirror Side 1: This option allows you to set the Image Shift for Side 1, and
matches the Side 2 Image Shift accordingly. To move the image to the
required edge of the page, touch the appropriate arrow.
- Independent Sides: This option allows you to position the images on Side
1 and Side 2 independently of each other. To move each image to the
required edge of the page, touch the appropriate arrow.
• Manual: This option allows you to specify the amount of Image Shift required.
Select one of the image-position options.
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- Mirror Side 1: This option allows you to set the Image Shift for Side 1, and
matches the Side 2 Image Shift accordingly. Touch the appropriate fields.
To adjust the image shift, move the slider.
- Independent Sides: This option allows you to position the images on Side
1 and Side 2 independently of each other. Touch the appropriate fields. To
adjust the image shift, move the slider.
5. To specify the orientationof the original document, touch Original Orientation, then
select an option.
6. Touch OK.
Creating a Booklet
The booklet feature reduces the original page images to fit two images on each side of
the printed page. You can print copies in booklet format.
Note
• This booklet option is available on printers with an optional Productivity Kit installed
only.
• In Booklet mode, the printer scans all of the original documents before it prints the
copies.
To create a booklet:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Booklet Creation.
Note
If Reduce/Enlarge has been adjusted, a message appears confirming that
Reduce/Enlargehas changed to Auto%. If Paper Supply has been set to Auto Select,
a message appears confirming that Paper Supply has changed to Tray 1.
4. Touch the Booklet Creation toggle button.
5. Touch Original Document, then select the option that matches your original
documents:
• 1-Sided Original: This option scans only one side of the original image and
produces 1-sided output files.
• 2-Sided Original: This option scans both sides of the original image.
• 2-Sided, RotateSide 2: This option scans both sides of the original image, rotating
the second side.
6. Ifa cover sheet is required, touch the Covertoggle button, then adjust Paper Supply
and Print On Coveras needed.
7. Touch OK.
Adding a Front Cover
You can print the first page of your copy job on different paper, such as colored or
heavyweightpaper. The printer selects the special paper froma different tray. The cover
can be blank or printed.
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Note
This function is available only on printers with an optional Productivity Kit installed only.
To add a front cover to your copy job:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Front Cover.
4. Touch the Front Cover toggle button.
Note
If Paper Supply is set to Auto Select, a notification appears confirming that the Paper
Supply has been changed to Tray 1.
5. Touch Printing Options, then select an option.
• Blank: This option inserts a blank front cover.
• Print on Side 1 Only: This option prints on the front side of the cover only.
• Print on Side 2 Only: This option prints on the back side of the cover only.
• Print on Both Sides: This option prints on both sides of the cover.
6. Touch Paper Supply, then select the required paper source.
7. Touch OK.
Erasing the Edges of Copies
You can erase content from the edges of your copies using the Edge Erase feature. You
can specify the amount to erase on the right, left, top, and bottom edges.
To erase the edges of copies:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Edge Erase.
4. Select one of the following options.
• All Edges: This option erases all four edges by the same amount. To adjust the
amount to erase, move the slider.
• Print to Edge: This option prints with no edge erase.
• Individual Edges: This option allows you to specify different amounts to erase
from the edges. Select an erase option.
- Mirror Edges: This option allows you to set the Edge Erase for Side 1, and
matches the Side 2 Edge Erase accordingly. To adjust the edge erase, move
the slider.
- Independent Edges: This option allows you to set the Edge Erase on Side 1
and Side 2 independently of each other. Touch the appropriate field. To
adjust the Edge Erase, move the slider.
5. To specify the orientationof the original document, touch Original Orientation, then
select an option.
6. Touch OK.
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Printing a Sample Copy
Sample Copy allows you to print a test copy of a job to inspect before printing multiple
copies. This featureis useful for complex or high-volume jobs. After you print and inspect
the test copy, you can choose to print or cancel the remaining copies.
To print a sample copy of your job:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Adjust the copy settings as needed.
4. Enter the number of copies needed.
5. Touch the Sample Copy toggle button.
6. Touch the Start button. The sample copy prints.
7. Inspect the sample copy, then select one of the following options.
• If the copy is unsatisfactory,touch Delete. The job is canceled and no more copies
are printed.
• If the copy is satisfactory, touch Release. The remaining copies are printed.
8. To return to the home screen, press the Home button.
Adding Annotations
You can use the Annotations feature to add a page number, comment, date, or Bates
Stamp to your copies.
Note
• This function is only available on printers with an optional Productivity Kit installed.
• If Booklet Creation is selected, you cannot add Annotations.
To add annotations:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Annotations.
4. To insert page numbers:
a) Select the required page location, then touch Page Number.
b) Enter the starting page number.
c) To adjust which pages contain the selected annotation, touch Apply To, then
select All Pages or All Pages Except First.
d) Touch OK.
5. To insert a comment:
a) Select the required page location, then touch Comment.
b) Select the required entry, then touch OK.
User Guide
Note
To create a comment, touch the edit icon for Not in Use. Enter the required text,
then touch OK.
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c) To adjust which pages contain the selected annotation, touch Apply To, then
select the required option.
d) Touch OK.
Note
To create a prefix, touch the edit icon for Not in Use. Enter the required text, then
touch OK.
6. To insert the current date:
a) Select the required page location, then touch Date Stamp.
b) Touch Format, then select the required date format.
c) To adjust which pages contain the selected annotation, touch Apply To, then
select the required option.
d) Touch OK.
7. To insert a Bates Stamp:
a) Select the required page location, then touch Bates Stamp.
b) Touch Prefix, then select the required entry. Touch OK.
Note
To create a prefix, touch the edit icon for Not in Use. Enter the required text,
then touch OK.
c) Touch Starting Number. Enter the required starting number, then touch OK.
d) Touch Number of Digits, then select the required option.
e) To adjust which pages contain the selected annotation, touch Apply To, then
select the required option.
f) Touch OK.
8. To change the text formatting, touch Format& Style. Adjust the settings as required,
then touch OK.
9. Touch OK.
10. If necessary, to remove all entered annotations, touch Delete All.
Note
Not all annotations are available in all page locations.
ID Card Copy
ID Card Copy Overview
You can use the ID Card Copy App to copy both sides of an ID card or small
document onto one side of paper. To copy the card, place each side in the
upper-left corner of the document glass. The printer stores both sides of the
document, then prints them side by side on the paper.
The ID Card Copy App is hidden from view on initial device setup. The list of features
can be customized, and some features can be hidden from view. For more information
about adding and customizing Apps, refer to Customize and Personalize.
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For information about all the App featuresand available settings, referto Apps Features.
Copying an ID Card
To copy an ID card:
1. At the printer control panel, press the Home button.
2. To clear previous App settings, touch Reset.
3. Liftthe automatic document feeder,then place the original document in the upper-left
corner of the document glass.
4. Touch ID Card Copy.
5. Adjust the settings as required.
6. Touch Scan.
7. When scanning is finished, lift the automatic document feeder. Flip the original
document, then place it in the upper-left corner of the document glass.
8. To scan the second side of the original document and print the copies, touch Scan.
9. To return to the home screen, press the Home button.
Email Overview
You can use the Email app to scan images and attach them to emails. You
can specify the file name and format of the attachment, and include a
subject heading and message for the email.
You can adjust various settings for individual Email jobs and save settings as Presets for
future jobs. The list of features can be customized, and some features could be hidden
from view when the App is installed. To view all available features and to find out more
about customizing the Email App, refer to Customize and Personalize.
For information about all the App featuresand available settings, referto Apps Features.
Sending a Scanned Image in an Email
To send a scanned image in an email:
1. At the printer control panel, press the Home button.
2. To clear previous App settings, touch Reset.
3. Load your original documents.
• Forsingle pages or paper that cannot be fedusing the single-pass duplex automatic
document feeder, use the document glass. Lift the automatic document feeder,
then place the original documents face down in the upper-left corner of the
document glass.
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• For multiple, single, or 2-sided pages, use the single-pass duplex automatic
document feeder. Remove any staples or paper clips from the pages. Insert the
original documents face up in the automatic document feeder, with the top of
the page entering the feederfirst. Adjust the paper guides so that they fit against
the document originals.
4. Touch Email.
5. Enter recipients:
• To enter the email address manually into the To field, type the address using the
touch screen keypad. Touch Enter.
• To select a contact or group from the Address Book, touch the Address Book icon.
Touch Favorites or Contacts, then select a recipient.
6. If scanning from 2-sided original documents, touch 2-Sided Scanning, then select
an option.
7. Adjust the email settings as needed:
• To save the scanned document with a specific file name, touch the attachment
file name, enter a new name using the touch screen keypad, then touch Enter.
• To save the scanned document with a specific file format, touch the attachment
file format, then select the required format.
To create a searchable file or to add password protection, from the File format,
select More.
• To change the subject line, touch Subject, enter a new subject line using the touch
screen keypad, then touch Enter.
• To change the email body message, touch Message, enter a new message, then
touch OK.
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For details about available features, refer to Apps Features.
8. To start the scan, touch Send.
9. Ifyou are scanning from the document glass, when prompted, to finish, touch Done,
or to scan another page, touch Add Page. To cancel a job, touch Cancel Job.
Note
If you are scanning a document from the automatic document feeder, a prompt
does not appear.
10. To return to the Home screen, press the Home button.
Scan To
Scan To Overview
The Scan To feature provides several methods for scanning and storing an
original document. The scanning procedure using your printer differs from
that of desktop scanners. The printer is connected typically to a network
rather than a single computer, so you select a destination for the scanned
image at the printer.
The printer supports the following scanning functions:
• Scan original documents to an email address.
• Scan original documents to a USB Flash drive. This is available using the USB app.
Refer to .
• Scan original documents to your home folder.
• Scan original documents to a shared network location using SMB and FTP transfer
protocols.
You can adjust various settings for individual Scan To jobs and save settings as Presets
forfuturejobs. The list of featurescan be customized, and some featurescould be hidden
from view when the App is installed. To view all available features and to find out more
about customizing the Scan To App, refer to Customize and Personalize.
For information about all the App featuresand available settings, referto Apps Features.
Scanning to an Email Address
Before you scan to an email address, ensure that you configure the printer with the
email server information. For details, refer to the System Administrator Guide at
www.xerox.com/office/VLC505docs.
To scan an image and send it to an email address:
1. Load the original document on the document glass or into the duplex automatic
document feeder.
2. At the control panel, touch the Home button.
3. Touch Scan To.
4. Enter recipients.
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• To enter the email address manually, touch Email, then enter an email address.
Touch Enter.
• To select a contact or group from the Address Book, touch Contacts.
5. To save the scanned document as a specific file name, touch the attachment file
name, then enter a new name using the touch screen keypad. Touch Enter.
6. To save the scanned document as a specific file format, touch the attachment file
format, then select the required format.
Note
To make scanned documents searchable, your system administrator can enable the
Searchable feature.
7. Adjust scanning options as needed.
8. To change the subject line, from Email Features, touch Subject, then enter a new
subject line using the touch screen keypad. Touch Enter.
9. To change the email body message, from Email Features, touch Message, then enter
a new message. Touch OK.
10. To begin the scan, touch Scan.
11. If you are scanning from the document glass, when prompted, to finish, touch Done,
or to scan another page, touch Add Page.
Note
If you are scanning a document from the automatic document feeder, a prompt
does not appear.
12. To return to the Home screen, press the Home button.
Scanning to a User Home Folder
Scan to Home allows you to scan documents that are saved to a home directory on an
external server. The home directory is distinct for each authenticated user. The directory
path is established through LDAP.
Before You Begin
To scan to the home folder defined in an LDAP directory, first ensure that the home
folder locations are defined for each user.
If you want to scan to a shared folder on the network, create a shared folder on your
network with read and write access privileges.
Note
For assistance, contact your system administrator.
Scanning to a Home Folder
Note
If LDAP Network Authentication is configured, the Home button appears as an option
that you can select on the Scan To screen.
1. Load the original document on the document glass or into the duplex automatic
document feeder.
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2. At the printer control panel, press the Home button.
3. To log in to the printer, touch Log In.
4. Enter your user name, then touch Next.
5. Enter your password, then touch OK.
6. To scan to a home folder, select an option:
• Touch Scan To. On the Scan To screen, touch Home.
• Touch My Folder.
7. To save the scanned document as a specific file name, touch the attachment file
name, enter a new name using the touch screen keypad, then touch Enter.
8. To save the scanned document as a specific file format, touch the attachment file
format, then select the desired format.
9. Adjust scanning options as needed.
10. To begin the scan, press Scan.
If you are scanning from the document glass, when prompted, to finish, touch Done,
or to scan another page, touch Add Page.
Note
If you are scanning a document from the automatic document feeder, a prompt
does not appear.
11. To return to the Home screen, press the Home button.
Scan to Desktop
Before you begin:
• Before scanning, ensure that your computer and the printer are plugged in, powered
on, and connected to an active network.
• On your computer, ensure that you have the correct print driver software installed.
For details, refer to Installing the Software.
• On your computer, ensure that the printer is installed using WSD. For details, refer to
Installing the Software.
• On your printer, ensure that WSD is enabled. Fordetails, referthe System Administrator
Guide at www.xerox.com/office/VLC505docs.
To Scan to Desktop:
1. Load the original document on the document glass or into the duplex automatic
document feeder.
2. At the printer control panel, press the Home button.
3. Touch Scan to Desktop.
4. To select a destination, touch the computer address.
5. To begin the scan, press Scan.
The Windows Fax and Scan application opens on your PC desktop. The image file of
your scan is saved to the Scanned Documents folder.
6. Ifyou are scanning from the document glass, when prompted, to finish, touch Done,
or to scan another page, touch Add Page.
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Note
If you are scanning a document from the automatic document feeder, a prompt
does not appear.
7. To return to the Home screen, press the Home button.
Scanning to a Shared Folder on a Network Computer
Before you can use the printer as a scanner on a network do these steps:
• Create a shared folder on your computer hard drive.
• Access the Embedded Web Server, then create an address that points the scanner to
the computer.
Sharing a Folder on a Windows Computer
1. Open Windows Explorer.
2. Right-click the folder you want to share, then select Properties.
3. Click the Sharing tab, then click Advanced Sharing.
4. Select Share this folder.
5. Click Permissions.
6. Select the Everyone group, then verify that all permissions are enabled.
7. Click OK.
Note
Remember the Share name for later use.
8. Click OK again.
9. Click Close.
Sharing a Folder in Macintosh OS X Version 10.7 and Later
1. From the Apple menu, select System Preferences.
2. From the Internet & Wireless menu, select Sharing.
3. From the Service menu, select File Sharing.
4. Under Shared Folders, click the Plus icon (+).
5. Browse to the folder that you want to share on the network, then click Add.
6. To modify access rights for your folder, select the folder. The groups activate.
7. From the Users list, click Everyone, then use the arrows to select Read & Write.
8. Click Options.
9. To share the folder, select Share files and folders using SMB.
10. To share the folder with specific users, next to the user name, select On.
11. Click Done.
12. Close the System Preferences window.
Note
When you open a shared folder, a Shared Folder banner appears in the Finder for the
folder and subfolders.
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Adding an SMB Folder as an Address Book Entry from the Embedded Web Server
1. At your computer, open a Web browser. In the address field, type the IP address of
the printer, then press Enter or Return.
Note
If you do not know the IP address for your printer, refer to Finding the IP Address of
Your Printer.
2. Click Address Book, then click Add Contact.
3. For Network (SMB), click the Plus icon (+), then enter the following information:
• Nickname: Enter the name that you want to appear in the Address Book.
• Type: Select the network connection type.
• IP Address: Port / Host Name: Port or IPv6 Address/Prefix : Port: The option
selected under Type determines which option displays in this field. Enter the IP
address of your computer, then enter the default port number.
• Share: Enter a name for the directory or folder. For example, to save scanned files
to a shared folder named scans, type scans.
• Document Path: Enter the path of the folder on the SMB server. For example, to
save the scanned files to a folder named colorscans inside the scans folder, type
colorscans.
• Login Name: Enter your computer user name.
• Password: Enter your computer login password.
• Retype Password: Enter your login password again.
4. To save your network information, click OK.
5. To save your contact, click OK.
Adding a Folder as an Address Book Entry Using the Control Panel
1. At the printer control panel, touch the Home button.
2. Touch Address Book.
3. Touch the Plus icon (+), then select Add Contact.
4. Enter the name to appear in the address book.
5. Touch Add (SMB), then navigate to the desired folder.
Note
Login credentials are required for computers on secured networks.
6. To save changes, touch OK.
Scanning to a Shared Folder on a Networked Computer
1. Load the original document on the document glass or into the duplex automatic
document feeder.
2. At the printer control panel, press the Home button.
3. Touch Scan To.
4. Touch Contacts.
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5. From the Contacts list, select the shared folder.
6. To save the scanned document as a specific file name, touch the attachment file
name, enter a new name using the touch screen keypad, then touch Enter.
7. To save the scanned document as a specific file format, touch the attachment file
format, then select the needed format.
8. Adjust scanning options as needed.
9. To begin the scan, press Scan.
10. If you are scanning from the document glass, when prompted, to finish, touch Done,
or to scan another page, touch Add Page.
Note
If you are scanning a document from the automatic document feeder, a prompt
does not appear.
11. To return to the Home screen, press the Home button.
Scanning Images into an Application on a Connected Computer
You can import images directly from the scanner into a folder on your computer. With
a Macintosh®computer and some Windows®applications, you can import the images
directly into an application.
Scanning an Image into an Application
Note
Some Windows applications, including Microsoft Office 2007 and newer, do not support
this feature.
1. Load the original document on the document glass or in the duplex automatic
document feeder.
2. At your computer, open the application into which you want to scan the image.
3. In the application, select the menu item to acquire the image.
4. From the Paper Source menu in Windows, or from the Scan From menu on a
Macintosh®computer, select one of the following:
• For the Document Glass, select Flatbed.
• For the Duplex Automatic Document Feeder, select Document Feeder.
5. Specify other scan driver settings as needed.
6. To begin the scan, click Scan.
The printer scans the document and places the image in your application.
Scanning from Windows Control Panel
1. Load the original document on the document glass or in the duplex automatic
document feeder.
2. On your computer, select Start > Devices and Printers.
3. From the Devices and Printers window, right-click the printer icon, then select Start
Scan.
4. From the menu, select the paper source for your original document .
5. Adjust scanning options as needed.
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6. To preview the document or select a portion of the document to scan, select Preview.
The printer scans a preview copy of the image.
7. To select part of the document, use the corner points to resize the frame.
8. Click Scan.
9. To import the scan, in the Import Pictures and Video window, click Import.
The scanned image is stored in the default My Pictures folder.
Fax
Fax Overview
When you send a fax from the printer control panel, the document is scanned
and transmitted to a fax machine, using a dedicated telephone line. You
can use the Fax feature to fax documents to a fax number, or individual
contact, or to a group of contacts.
You can use the Fax feature to do the following tasks:
• Delay the send of your fax job for up to 24 hours.
• Send a fax from your computer.
• Forward fax documents to an email address.
• Print a fax from a secure folder.
The fax function works best with an analog phone line. Voice-Over-Internet Protocols
(VOIPs) such as FIOS and DSL are not supported. Before you use the fax, configure the
Fax Settings to ensure that the settings are compatible with your local connection and
regulations. The Fax Settings include optional features that you can use to configure
the printer for faxing.
Note
Not all options listed are supported on all printers. Some options apply only to a specific
printer model, configuration, operating system, or print driver type.
For details, refer to the System Administrator Guide at
www.xerox.com/office/VLC505docs.
You can adjust various settings for individual Fax jobs and save settings as Presets for
future jobs. The list of features can be customized, and some features could be hidden
from view when the App is installed. To view all available features and to find out more
about customizing the Fax App, refer to Customize and Personalize.
For information about all the App featuresand available settings, referto Apps Features.
Sending a Fax
To send a fax:
1. At the printer control panel, press the Home button.
2. To clear previous App settings, touch Reset.
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3. Load your original documents.
• Use the document glass for single pages or paper that cannot be fed using the
single-pass duplex automatic document feeder. Lift the document feeder, then
place the original document face down in the upper-left corner of the document
glass.
• For single, multiple, or 2-sided pages, use the single-pass duplex automatic
document feeder. Remove any staples and paper clips from the pages. Insert the
original documents face up in the document feeder, with the top of the page
entering the feeder first. Adjust the paper guides so that they fit against the
documents.
4. Touch Fax.
5. To enter a recipient fax number, use the touch screen keypad, then touch Enter. To
add a number from the fax address book, touch the Address Book icon.
Note
To insert a pause as needed, touch the Special Characters icon, then touch Dial
Pause. To enter longer pauses, touch Dial Pause multiple times.
6. If scanning from 2-sided original documents, touch 2-Sided Scanning, then select
an option.
7. Adjust fax settings as needed.
For details about available features, refer to Apps Features.
8. Touch Send.
9. Ifyou are scanning fromthe document glass, when prompted, do one of the following:
• To complete the job and return to the Fax app, touch Done.
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• To scan another page, load a new original document on the document glass, then
touch Add Page.
• To delete the scan and return to the Fax app, touch Cancel, then touch Delete.
Note
If you are scanning a document from the automatic document feeder, a prompt
does not appear.
10. To return to the Home screen, press the Home button.
Fax Workflows
Sending a Delayed Fax
You can set a time in the future for the printer to send your fax job. You can delay the
send of your fax job for up to 24 hours.
Note
Before you use this feature, ensure that the printer is set to the current time. For details,
refer to the System Administrator Guide at www.xerox.com/office/VLC505docs.
To specify the time to send your fax:
1. At the printer control panel, press the Home button.
2. Touch Fax.
3. To add a recipient fax number, use the touch screen keypad, or, to add a contact
from the Address Book, touch the Address Book icon.
4. Load original documents into the printer, then adjust the settings as needed. For
details, refer to Sending a Fax.
5. Touch Delay Send.
6. Touch Specific Time, enter the required time, then touch OK.
7. Touch Send. The fax is scanned and saved, then sent at the time that you specified.
8. Ifyou are scanning fromthe document glass, when prompted, do one of the following:
• To complete the job and return to the Fax app, touch Done.
• To scan another page, load a new original document on the document glass, then
touch Add Page.
• To delete the scan and return to the Fax app, touch Cancel, then touch Delete.
Note
If you are scanning a document from the automatic document feeder, a prompt
does not appear.
9. To return to the Home screen, press the Home button.
Sending a Cover Sheet with a Fax
You can send a cover sheet with your fax. The cover sheet lists recipient information
from the fax address book, and sender information from the Company Name Fax Line
setting.
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To send a cover sheet with a fax:
1. At the printer control panel, press the Home button, then touch Fax.
2. Add fax recipient names and adjust fax settings, as needed. For details, refer to
Sending a Fax.
3. Touch Cover Sheet.
4. Touch Add Cover Sheet.
5. To add predefined comments in the From or To fields, touch Blank Comment, then
select from the list of predefined comments.
Note
If no predefined comments have been added, the list is unavailable. To populate the
list with predefined comments, refer to Adding Predefined Comments.
6. Touch OK.
Adding Predefined Comments
To add a predefined comment:
1. At the printer control panel, press the Home button.
2. Touch Device > Apps > Fax.
3. Touch Cover Sheet Comments.
4. Select a Not in Use comment.
5. Enter the required text, then touch OK.
6. To return to the Home screen, press the Home button.
Forwarding a Fax to an Email Address
You can configure the device to forward faxes to an email address. You can specify the
types of faxes to forward, for example, received faxes, sent faxes, or sent and received
faxes.
Note
Beforeyou can forward a faxto an email address, ensure that the Fax Forwardingfeature
is enabled and a SMTP server is configured. Fordetails, referto the SystemAdministrator
Guide at www.xerox.com/office/VLC505docs.
To forward a fax to an email address:
1. At the printer control panel, press the Home button.
2. Touch Device > Apps > Fax.
3. Touch Fax Forwarding > Fax Forwarding.
4. Select Receive Only, Send Only, or Send & Receive.
5. Touch Add Email. To enter an email address, use the touch screen keypad, or select
a contact from the Address Book.
6. To add a subject line, touch Subject, enter your subject line text, then touch OK.
7. To add a filename for attachments, touch Attachment, then enter a filename.
8. To change the file format for attachments, touch the current format extension, then
select a new format.
Note
The default file format is .pdf.
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9. To save the settings, touch OK.
10. For the new settings to take effect,press the Home button, then at the prompt, touch
Restart Now.
Printing a Secure Fax
When the Fax Secure Receive option is enabled, all faxes that the device receives are
held in the Jobs list until you enter a passcode. After you enter the passcode, the faxes
are released and printed.
Note
Before you can receive a Secure Fax, ensure that the Secure Fax Receive feature is
enabled. For details, refer to the System Administrator Guide at
www.xerox.com/office/VLC505docs.
To print a secure fax:
1. At the printer control panel, press the Home button, then touch Jobs.
2. Touch Personal & Secure Jobs.
3. Touch your assigned private folder.
4. Enter your passcode, then touch OK.
5. Select a job to print, or touch Print All.
6. To return to the Home screen, press the Home button.
Sending a Fax Manually
You can use the Manual Send feature to enable the fax modem speaker temporarily.
This feature is helpful to dial international numbers, or to use phone systems that require
you to wait for a specific audio tone.
To send a fax manually:
1. At the printer control panel, press the Home button, then touch Fax.
2. Touch Manual Send.
Note
To display the menu without entering a fax number, at the top of the screen, touch
Fax.
3. Adjust the fax settings as needed.
4. Touch Dial, then enter a fax number using the touch screen keypad.
5. To send the fax, touch Scan.
6. Ifyouare scanning fromthe document glass, when prompted, do one of the following
steps:
• To complete the job and return to the Fax app, touch Done.
• To scan another page, load a new original document on the document glass, then
touch Add Page.
• To delete the scan and return to the Fax app, touch Cancel, then touch Delete.
Note
If you are scanning a document from the automatic document feeder, a prompt
does not appear.
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7. To return to the Home screen, press the Home button.
Polling a Remote Fax Machine
Fax Polling allows the printer to retrieve a fax stored on another fax machine that
supports fax polling.
Note
This feature is hidden from view when the Fax App is installed. For more information,
refer to Customize and Personalize.
To poll a remote fax machine:
1. At the printer control panel, press the Home button, then touch Fax.
2. Touch Polling.
Note
To display the menu without entering a fax number, at the top of the screen, touch
Fax.
3. Enter the fax number of the fax machine that you want to poll.
• To enter a fax number manually, touch Enter Fax Number.
• To add a number from the fax address book, touch the Address Book icon.
4. To initiate the polling process, touch Retrieve.
5. To return to the Home screen, press the Home button.
Sending a Fax From Your Computer
You can send a fax to the printer from an application on your computer.
Sending a Fax From Windows Applications
You can use the print driver to send a fax from Windows applications.
You can use the fax window to enter recipients, create a cover page with notes, and set
options. You can send a confirmation sheet, set the send speed, resolution, send time,
and dialing options.
To send a fax from Windows applications:
1. With the desired document or image open in your application, open the Print dialog
box. For most software applications, click File > Print or press CTRL+P.
2. Selectthe required printer. To open the print driver dialog box, click Printer Properties.
3. On the Printing Options tab, from the Job Type list, select Fax.
4. In the Fax window, click the Recipients tab.
5. To add recipients manually:
a) Click the Add Recipient icon.
b) Typethe recipient name and faxnumber, then add other informationas required.
c) Click OK.
d) To add more recipients, repeat this procedure.
6. To add existing contacts from a phonebook:
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a) Click the Add From Phonebook icon.
b) Select the required phonebook from the list.
c) Select names from the list, or search for a contact using the search bar.
d) To add the selected contacts to the Fax Recipients list, click the Down Arrow.
e) Click OK.
f) To add more recipients, repeat this procedure.
7. To include a cover sheet, click the Cover Sheet tab. From the Cover Sheet Options
list, select Print a Cover Sheet. Enter the details as needed, then click OK.
8. On the Options tab, select the required options, then click OK.
9. To save your settings and return to the main print dialog page, click OK.
10. Click Print. In the Fax Confirmation window, click OK.
Sending a Fax From Macintosh Applications
You can use the fax driver to send a fax from many Macintosh applications. To install
the fax driver, refer to Installing the Software.
To send a fax from Macintosh applications:
1. With the desired document or image open in your application, open the Print dialog
box. For most software applications, click File > Print or press CMD+P.
2. Select the required printer.
3. To access the fax driver settings, click Preview, select Xerox Features, then from Job
Type list, select Fax.
4. To add a recipient, in the Fax window, click the Recipients tab, then click the Add
Recipient icon.
5. Type the recipient name and fax number, add other information as needed, then
click OK.
6. To add more recipients, repeat this procedure.
7. To include a cover sheet, click the Cover Sheet tab.
8. From the CoverSheet list, select Print a Cover Sheet, then enter the details as needed.
9. On the Options tab, select the required options. To save your settings and return to
the main print dialog window, click OK.
10. To send the fax, click Print.
Printing a Fax Activity Report
1. At the printer control panel, press the Home button.
2. Touch Device > Apps > Fax.
3. Touch Activity Report.
4. To return to the Home screen, press the Home button.
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USB
USB Overview
Use the USB feature to save jobs to a USB Flash drive, or to print jobs already
stored on a USB Flash drive. Jobs in a print-ready format, for example PDF,
TIFF or JPEG can be printed.
To create a print-ready file, select the Print to File option when you print your documents
from programs such as Microsoft®Word. Many advanced publishing programs can
provide additional methods to create print-ready files.
Scanning to a USB Flash Drive
You can scan a document and store the scanned file on a USB Flash drive. The Scan to
USB function produces scans in .jpg, .pdf, .pdf (a), .xps, and .tif file formats.
Note
• If the device is in Power Saver mode, before proceeding with the USB scan, to wake
the device, press the Power/Wake button.
• Only USB Flash drives formatted to the typical FAT32 file system are supported.
To scan to a USB Flash drive:
1. Load the original document on the document glass or in the duplex automatic
document feeder.
2. At the printer control panel, press the Home button.
3. Insert your USB Flash drive into the USB memory port on the front of the printer.
4. At the USB Drive has been detected screen, touch Scan to USB.
Note
If this feature does not appear, enable the feature or contact the system
administrator.
5. To save the scanned file to a specific folder on the USB Flash drive, navigate to the
directory where you want to save your file, then touch OK.
6. To save the scanned document as a specific file name, touch the attachment file
name, then enter a new name using the touch screen keypad. Touch Enter.
7. To save the scanned document as a specific file format, touch the attachment file
format, then select the required format.
8. Adjust scanning features as needed.
9. To begin the scan, press Scan.
The printer scans your images to the folder that you specified.
10. If you are scanning from the document glass, when prompted, to finish, touch Done,
or to scan another page, touch Add Page.
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Note
If you are scanning a document from the automatic document feeder, a prompt
does not appear.
Caution
Do not remove the USB Flash drive while the device is scanning and processing the
job. If you remove the Flash drive beforethe transferis complete, the file can become
unusable and other files on the drive can be damaged.
11. To return to the Home screen, press the Home button.
Printing from a USB Flash Drive
You can print a file stored on a USB Flash drive. The USB port is on the front of the
printer.
Note
• If the device is in Power Saver mode, before proceeding with the Print job, to wake
the device, press the Power Saver button.
• Only USB Flash drives formatted to the typical FAT32 file system are supported.
To print from a USB Flash drive
1. Insert the USB Flash drive into the USB memory port on the printer.
2. At the USB Drive has been detected screen, touch Print from USB.
Note
If this feature does not appear, enable the feature or contact the system
administrator. For details, refer to the System Administrator Guide at
www.xerox.com/office/VLC505docs.
3. Add files to the Document Source Table.
• To print a group of print-ready files, for the USB drive or folder, touch the Select
All icon. Verify that your files are selected.
• To print a specific file, browse to that file, then touch the file name or icon.
4. Touch OK.
5. Confirm that the required files are listed.
• To select more files, touch Add Document, then touch OK.
• To remove a file name from the list, touch the file name, then touch Remove.
6. Select the paper supply, quantity, output color, and 2-sided printing options.
7. Touch Print.
8. When you are finished, remove the USB Flash drive.
To print from a USB Flash drive that is already inserted in the printer
1. If the USB Flash drive is already in the USB memory port, press the Home button.
2. Touch USB.
3. Touch Print from USB.
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Note
If this feature does not appear, enable the feature or contact the system
administrator. For details, refer to the System Administrator Guide at
www.xerox.com/office/VLC505docs.
4. Add files to the Document Source Table.
• To print a group of print-ready files, for the USB drive or folder, touch the Select
All icon. Verify that your files are selected.
• To print a specific file, browse to that file, then touch the file name or icon.
5. Touch OK.
6. Confirm that the required files are listed.
• To select more files, touch Add Document, then touch OK.
• To remove a file name from the list, touch the file name, then touch Remove.
7. Select the paper supply, quantity, output color, and 2-sided printing options.
8. Touch Print.
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