Xerox C505V_SM User Manual

Version 0.1 April 2017 702P04963

Xerox® VersaLink® C505

Multifunction Printer

User Guide

©2017 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, Phaser®, PhaserSMART®, PhaserMatch®, PhaserCal®, PhaserMeter™, CentreWare®, PagePack®, eClick®, PrintingScout®, Walk-Up®, WorkCentre®, FreeFlow®, SMARTsend®, Scan to PC Desktop®,MeterAssistant®,SuppliesAssistant®,XeroxSecureAccessUnifiedIDSystem®, XeroxExtensibleInterfacePlatform®,ColorQube®,GlobalPrintDriver®,andMobileExpress Driver® aretrademarksofXeroxCorporationintheUnitedStatesand/orothercountries.

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MOPRIA™ is a trademark of the MOPRIA Alliance Inc.

April 2017

Table of Contents

1 Safety....................................................................................................	1-1
Notices and Safety..............................................................................................................	1-1
Electrical Safety....................................................................................................................	1-2
General Guidelines.................................................................................................	1-2
Power Cord................................................................................................................	1-2
Emergency Turn Off...............................................................................................	1-3
Telephone Line Cord..............................................................................................	1-3
Operational Safety..............................................................................................................	1-3
Operational Guidelines.........................................................................................	1-3
Ozone Release..........................................................................................................	1-4
Printer Location.......................................................................................................	1-4
Printer Supplies........................................................................................................	1-4
Maintenance Safety...........................................................................................................	1-5
Printer Symbols.....................................................................................................................	1-5
Environmental, Health, and Safety Contact Information...................................	1-7

2 Getting Started..................................................................................	2-1
Parts of the Printer...............................................................................................................	2-1
Front View.................................................................................................................	2-1
Duplex Automatic Document Feeder.............................................................	2-2
Document Feeder Guidelines...............................................................	2-2
Document Glass Guidelines..................................................................	2-2
Internal Parts............................................................................................................	2-3
Rear View...................................................................................................................	2-4
Options.......................................................................................................................	2-4
Control Panel............................................................................................................	2-4
Power Options.......................................................................................................................	2-6
Powering On the Printer or Exiting Low-Power or Sleep Mode.............	2-7
Restarting, Placing in Sleep Mode, or Powering Off the
Printer................................................................................................................	2-7
Accessing the Printer..........................................................................................................	2-8
Information Pages.................................................................................................	2-8
Printing Information Pages...................................................................	2-9
Configuration Report...............................................................................	2-9
Logging In.................................................................................................................	2-9
Logging In at the Control Panel..........................................................	2-9

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Introduction to Apps.......................................................................................................	2-10
The Embedded Web Server...........................................................................................	2-10
Accessing the Embedded Web Server.........................................................	2-10
Finding the IP Address of Your Printer........................................................	2-10
Viewing the IP Printer Address on the Control Panel...............	2-10
Obtaining the Printer IP Address from the Configuration
Report................................................................................................	2-11
Installation and Setup....................................................................................................	2-11
Installation and Setup Overview...................................................................	2-11
Selecting a Location for the Printer..............................................................	2-11
Opening the Output Tray Extension...............................................	2-12
Connecting the Printer.......................................................................................	2-12
Selecting a Connection Method.......................................................	2-12
Connecting to a Computer Using USB..........................................	2-13
Connecting to a Wired Network.......................................................	2-13
Connecting to a Wireless Network..................................................	2-13
Connecting to a Telephone Line.......................................................	2-23
Initial Printer Setup................................................................................	2-23
Configuring AirPrint...............................................................................	2-23
Configuring Google Cloud Print........................................................	2-24
Installing the Software......................................................................................	2-25
Operating System Requirements.....................................................	2-25
Installing the Print Drivers for a Windows Network
Printer................................................................................................	2-25
Installing the Print Drivers for a Windows USB Printer............	2-26
Installing the Drivers and Utilities for Macintosh OS X...........	2-26
Installing Drivers and Utilities for UNIX and Linux..................	2-28
Installing the Printer as a Web Service on Devices...................	2-28
More Information................................................................................................	2-29

3 Customize and Personalize............................................................	3-1
Customize and Personalize Overview...........................................................................	3-1
Customizing or Personalizing the Home Screen......................................................	3-2
Hiding or Showing an App on the Home Screen.......................................	3-2
Rearranging Apps on the Home screen.........................................................	3-2
Customizing or Personalizing the Apps.......................................................................	3-2
Customizing or Personalizing the Feature List............................................	3-2
Customizing or Personalizing the Entry Screen..........................................	3-3
Saving Presets..........................................................................................................	3-3
Deleting a Saved Preset..........................................................................	3-3
Removing App Customization...........................................................................	3-4
Customizing App Default Settings..................................................................	3-4

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4 Xerox Apps...........................................................................................	4-1
Xerox App Gallery................................................................................................................	4-1
Xerox App Gallery Overview...............................................................................	4-1
Creating a Xerox App Gallery Account...........................................................	4-2
Logging in to your Xerox App Gallery Account...........................................	4-2
Installing or Updating an App from the XeroxApp Gallery...................	4-3
Installing an App from the App Gallery...........................................	4-3
Updating an App from the App Gallery...........................................	4-3
Device.......................................................................................................................................	4-4
Device Overview......................................................................................................	4-4
Device Options...........................................................................................	4-4
About...........................................................................................................................	4-5
Information Pages....................................................................................	4-5
Supply Status...........................................................................................................	4-6
Checking the Supplies Status at the Control Panel.....................	4-6
Customizing Supplies Alert Settings..................................................	4-6
Setting Up Email Alerts...........................................................................	4-6
Billing and Usage Counters................................................................................	4-7
Reset to Factory Defaults....................................................................................	4-7
Remote Services......................................................................................................	4-8
Address Book.........................................................................................................................	4-8
Address Book Overview........................................................................................	4-8
Editing the Address Book....................................................................................	4-8
Adding or Editing Contacts in the Address Book at the
Control Panel....................................................................................	4-8
AddingorEditingGroupsintheAddressBookattheControl
Panel.....................................................................................................	4-9
Adding or Editing Contacts in the Address Book in the
Embedded Web Server...............................................................	4-10
Adding or Editing Groups in the Address Book in the
Embedded Web Server...............................................................	4-11
Advanced Settings.................................................................................	4-11
Managing Favorites............................................................................................	4-12
Managing Favorites at the Control Panel.....................................	4-12
Managing Favorites in the Embedded Web Server...................	4-12
Jobs.........................................................................................................................................	4-12
Jobs Overview........................................................................................................	4-12
Managing Jobs.....................................................................................................	4-13
Pausing the Print Job with the Option to Delete It...................	4-13
Viewing, Printing, or Deleting Saved and Secure Jobs.............	4-13
Printing a Job Held for Resources.....................................................	4-14

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Managing Special Job Types...........................................................................	4-14
Saved Job...................................................................................................	4-14
Secure Print...............................................................................................	4-15
Personal Print...........................................................................................	4-15
Sample Set................................................................................................	4-16
Managing Jobs Using the Embedded Web Server.................................	4-17
Submitting Jobs for Printing Using the Embedded Web
Server................................................................................................	4-18
Copy........................................................................................................................................	4-18
Copy Overview......................................................................................................	4-18
Making a Copy......................................................................................................	4-18
Stapling a Copied Document.............................................................	4-20
Copy Workflows....................................................................................................	4-20
Adjusting Color Balance......................................................................	4-20
Adjusting Contrast Settings...............................................................	4-20
Changing the Page Layout.................................................................	4-21
Book Copying...........................................................................................	4-21
Shifting the Image................................................................................	4-22
Creating a Booklet.................................................................................	4-23
Adding a Front Cover............................................................................	4-23
Erasing the Edges of Copies...............................................................	4-24
Printing a Sample Copy........................................................................	4-25
Adding Annotations..............................................................................	4-25
ID Card Copy.......................................................................................................................	4-26
ID Card Copy Overview......................................................................................	4-26
Copying an ID Card............................................................................................	4-27
Email.......................................................................................................................................	4-27
Email Overview.....................................................................................................	4-27
Sending a Scanned Image in an Email.......................................................	4-27
Scan To..................................................................................................................................	4-29
Scan To Overview.................................................................................................	4-29
Scanning to an Email Address........................................................................	4-29
Scanning to a User Home Folder...................................................................	4-30
Before You Begin.....................................................................................	4-30
Scanning to a Home Folder................................................................	4-30
Scan to Desktop...................................................................................................	4-31
Scanning to a Shared Folder on a Network Computer.........................	4-32
Sharing a Folder on a Windows Computer...................................	4-32
Sharing a Folder in Macintosh OS X Version 10.7 and
Later...................................................................................................	4-32
Adding an SMB Folder as an Address Book Entry from the
Embedded Web Server...............................................................	4-33

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AddingaFolderasanAddressBookEntryUsingtheControl
Panel..................................................................................................	4-33
Scanning to a Shared Folder on a Networked
Computer.........................................................................................	4-33
Scanning Images into an Application on a Connected
Computer......................................................................................................	4-34
Scanning an Image into an Application.......................................	4-34
Scanning from Windows Control Panel.........................................	4-34
Fax...........................................................................................................................................	4-35
Fax Overview..........................................................................................................	4-35
Sending a Fax........................................................................................................	4-35
Fax Workflows.......................................................................................................	4-37
Sending a Delayed Fax.........................................................................	4-37
Sending a Cover Sheet with a Fax...................................................	4-37
Forwarding a Fax to an Email Address...........................................	4-38
Printing a Secure Fax.............................................................................	4-39
Sending a Fax Manually......................................................................	4-39
Polling a Remote Fax Machine..........................................................	4-40
Sending a Fax From Your Computer...............................................	4-40
Printing a Fax Activity Report............................................................	4-41
USB.........................................................................................................................................	4-42
USB Overview........................................................................................................	4-42
Scanning to a USB Flash Drive.......................................................................	4-42
Printing from a USB Flash Drive.....................................................................	4-43
To print from a USB Flash drive........................................................	4-43
To print from a USB Flash drive that is already inserted in
the printer.......................................................................................	4-43

5 Printing..................................................................................................	5-1
Printing Overview.................................................................................................................	5-1
Selecting Printing Options................................................................................................	5-1
Print Driver Help......................................................................................................	5-2
Windows Printing Options..................................................................................	5-2
Selecting Printing Options for an Individual Job for
Windows.............................................................................................	5-2
Setting Default Printing Options for Windows..............................	5-2
SelectingPrintingDefaultsinWindowsforaSharedNetwork
Printer..................................................................................................	5-3
Saving a Set of Commonly Used Printing Options for
Windows.............................................................................................	5-3
Macintosh Printing Options................................................................................	5-4
Selecting Printing Options for Macintosh........................................	5-4

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Saving a Set of Commonly Used Printing Options for
Macintosh..........................................................................................	5-4
UNIX and Linux Printing......................................................................................	5-4
Xerox Printer Manager............................................................................	5-4
Printing with xeroxprint..........................................................................	5-6
Printing from a Linux Workstation.....................................................	5-6
Mobile Printing Options.......................................................................................	5-6
Printing with Wi-Fi Direct.......................................................................	5-6
Printing with AirPrint................................................................................	5-7
Printing from a Mopria-Enabled Mobile Device............................	5-7
Printing from a USB Flash Drive.....................................................................................	5-7
Printing from a USB Flash Drive Already Inserted in the
Printer................................................................................................................	5-8
Printing Features..................................................................................................................	5-8
Managing Jobs........................................................................................................	5-8
Pausing the Print Job with the Option to Delete It.....................	5-9
Viewing, Printing, or Deleting Jobs.....................................................	5-9
Printing Special Job Types...................................................................................	5-9
Saved Job.....................................................................................................	5-9
Secure Print...............................................................................................	5-10
Personal Print...........................................................................................	5-11
Sample Set................................................................................................	5-12
Selecting Paper Options for Printing............................................................	5-13
Scaling......................................................................................................................	5-13
Printing on Both Sides of the Paper.............................................................	5-13
Printing a 2-Sided Document............................................................	5-13
2-Sided Page Layout Options............................................................	5-14
Print Quality...........................................................................................................	5-14
Image Options......................................................................................................	5-14
Image Shift............................................................................................................	5-15
Color Adjustments...............................................................................................	5-15
Lightness....................................................................................................	5-15
Contrast......................................................................................................	5-15
Saturation..................................................................................................	5-15
Color Cast..................................................................................................	5-15
Printing Mirror Images......................................................................................	5-16
Printing Multiple Pages to a Single Sheet..................................................	5-16
Printing Booklets..................................................................................................	5-16
Selecting Finisher Options................................................................................	5-17
Selecting Mailbox Options...............................................................................	5-17
Using Special Pages............................................................................................	5-17
Printing Cover Pages..............................................................................	5-17

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Printing Insert Pages.............................................................................	5-18
Printing Exception Pages.....................................................................	5-18
Printing Watermarks for Windows................................................................	5-19
Orientation.............................................................................................................	5-20
Printing Banner Pages........................................................................................	5-21
Selecting Job Completion Notification for Windows............................	5-21
Using Custom Paper Sizes.............................................................................................	5-21
Printing on Custom Paper Sizes......................................................................	5-21
Printing on Custom Paper Size from Windows...........................	5-21
Printing on Custom Paper Size from Macintosh.........................	5-21
Defining Custom Paper Sizes..........................................................................	5-22
Creating and Saving Custom Paper Sizes in the Print
Driver.................................................................................................	5-22
Defining a Custom Paper Size at the Control Panel.................	5-22

6 Paper and Media...............................................................................	6-1
Paper and Media Overview..............................................................................................	6-1
Supported Paper...................................................................................................................	6-1
Recommended Media..........................................................................................	6-1
Ordering Paper.........................................................................................................	6-2
General Paper Loading Guidelines..................................................................	6-2
Paper That Can Damage Your Printer............................................................	6-2
Paper Storage Guidelines....................................................................................	6-2
Supported Paper Types and Weights..............................................................	6-3
Supported Paper Types and Weights for Automatic 2-Sided
Printing.............................................................................................................	6-3
Supported Standard Paper Sizes......................................................................	6-4
Supported Standard Paper Sizes for Automatic 2-Sided
Printing.............................................................................................................	6-4
Supported Custom Paper Sizes.........................................................................	6-5
Changing Paper Settings.....................................................................................	6-5
Loading Paper.......................................................................................................................	6-6
Loading Paper in the Bypass Tray....................................................................	6-6
Configuring Tray 1 and Trays 2–5 for the Paper Length.........................	6-9
Loading Paper in Tray 1 and Trays 2–5.......................................................	6-10
Loading Paper in the High Capacity Feeder (HCF).................................	6-14
Setting the Tray Mode.......................................................................................	6-15
Configuring the Tray Mode for Trays 1–5.....................................	6-16
Printing on Special Paper...............................................................................................	6-16
Envelopes................................................................................................................	6-16
Guidelines for Printing Envelopes.....................................................	6-16
Loading Envelopes in the Bypass Tray...........................................	6-17

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Loading Envelopes in Tray 1..............................................................	6-21
Labels........................................................................................................................	6-22
Guidelines for Printing Labels............................................................	6-22
Loading Labels in the Bypass Tray...................................................	6-23
Loading Labels in Tray 1......................................................................	6-25
Glossy Cardstock..................................................................................................	6-26
Guidelines for Printing on Glossy Cardstock................................	6-26

7 Maintenance.......................................................................................	7-1
General Precautions............................................................................................................	7-1
Cleaning the Printer............................................................................................................	7-2
Cleaning the Exterior............................................................................................	7-2
Cleaning the Scanner..............................................................................	7-2
Cleaning the Feed Rollers on the Duplex Automatic
Document Feeder...........................................................................	7-5
Cleaning the Interior.............................................................................................	7-5
Cleaning the LED Lenses........................................................................	7-6
Cleaning the Color-Density Sensors................................................	7-10
Adjustments and Maintenance Procedures...........................................................	7-11
Color Registration................................................................................................	7-11
Performing a Color Registration Adjustment..............................	7-11
Color Calibration..................................................................................................	7-12
Scan Color Consistency......................................................................................	7-12
Adjusting Paper Registration...........................................................................	7-13
Verifying Paper Registration..............................................................	7-13
Performing a Paper Registration Adjustment.............................	7-14
Transfer Voltage Adjustment..........................................................................	7-15
Adjusting the Fuser.............................................................................................	7-15
Adjusting the Altitude........................................................................................	7-16
Performing a Developer and Transfer Roller Cleaning
Procedure......................................................................................................	7-16
Performing a Transfer Belt Cleaning Mode Procedure..........................	7-16
Supplies.................................................................................................................................	7-17
Consumables.........................................................................................................	7-17
Routine Maintenance Items............................................................................	7-17
Ordering Supplies.................................................................................................	7-17
When to Order Supplies.......................................................................	7-17
Supply Status...........................................................................................	7-18
Supplies Usage Report.........................................................................	7-19
Toner Cartridges...................................................................................................	7-19
General Precautions...............................................................................	7-19
Replacing a Toner Cartridge...............................................................	7-19

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Recycling Supplies...............................................................................................	7-19
Managing the Printer......................................................................................................	7-20
Viewing the Meter Reading.............................................................................	7-20
Printing the Billing Summary Report............................................................	7-20
Moving the Printer............................................................................................................	7-20

8 Troubleshooting.................................................................................	8-1
General Troubleshooting..................................................................................................	8-1
Printer Does Not Power On.................................................................................	8-1
Printer Resets or Powers Off Frequently........................................................	8-2
Printer Does Not Print...........................................................................................	8-2
Printing Takes Too Long.......................................................................................	8-4
Document Prints From Wrong Tray.................................................................	8-4
Automatic 2-Sided Printing Problems............................................................	8-5
Printer is Making Unusual Noises.....................................................................	8-5
Paper Tray Will Not Close....................................................................................	8-5
Condensation has Formed Inside the Printer..............................................	8-5
Paper Jams.............................................................................................................................	8-6
Locating Paper Jams.............................................................................................	8-6
Minimizing Paper Jams........................................................................................	8-7
Clearing Paper Jams..............................................................................................	8-8
ClearingPaperJamsfromtheDuplexAutomaticDocument
Feeder..................................................................................................	8-8
Clearing Paper Jams from the Bypass Tray..................................	8-10
Clearing Paper Jams from the Tray 1 Area...................................	8-12
Clearing Paper Jams from the Trays 2–5 Areas..........................	8-14
Clearing Paper Jams from the Fuser Area....................................	8-16
Troubleshooting Paper Jams...........................................................................	8-17
Multiple Sheets Pulled Together.......................................................	8-17
Paper Misfeeds........................................................................................	8-18
Label and Envelope Misfeeds............................................................	8-18
Paper Jam Message Stays On...........................................................	8-19
Jams During Automatic 2-Sided Printing.....................................	8-19
Print-Quality Problems.....................................................................................................	8-19
Controlling Print-Quality...................................................................................	8-20
Paper and Media..................................................................................................	8-20
Solving Print-Quality Problems.......................................................................	8-21
Copy and Scan Problems................................................................................................	8-26
Fax Problems.......................................................................................................................	8-27
Problems Sending Faxes....................................................................................	8-27
Problems Receiving Faxes.................................................................................	8-29

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Getting Help........................................................................................................................	8-30
Viewing Warning Messages on the Control Panel..................................	8-30
Viewing Current Errors on the Control Panel............................................	8-30
Using the Integrated Troubleshooting Tools............................................	8-30
Printing Information Pages................................................................	8-30
Printing the Error History Report......................................................	8-30
Online Support Assistant..................................................................................	8-30
More Information................................................................................................	8-30

A Specifications.....................................................................................	A-1
Printer Configurations and Options.............................................................................	A-1
Available Configurations.....................................................................................	A-1
Standard Configurations with Models C505S and
C505X..................................................................................................	A-1
Standard Features..................................................................................................	A-1
Options and Upgrades.........................................................................................	A-3
Physical Specifications.......................................................................................................	A-3
Weights and Dimensions....................................................................................	A-3
Standard Configuration.......................................................................................	A-4
Optional 550-Sheet Feeder................................................................................	A-4
Optional Cabinet with Casters..........................................................................	A-4
Optional High-Capacity Feeder with Casters..............................................	A-5
Height Measurements for Configurations....................................................	A-5
Height Configurations for Optional Feeders..................................	A-5
Height Configurations for Optional Feeders and
Casters.................................................................................................	A-5
Height Configurations for Optional Feeders and Cabinet
with Casters.......................................................................................	A-6
Height Configurations for Optional High-Capacity Feeder
(HCF) with Casters..........................................................................	A-6
Total Space Requirements..................................................................................	A-6
Clearance Requirements......................................................................................	A-7
Clearance Requirements for Standard Configuration................	A-7
Environmental Specifications.........................................................................................	A-7
Temperature.............................................................................................................	A-7
Relative Humidity...................................................................................................	A-7
Elevation....................................................................................................................	A-7
Electrical Specifications....................................................................................................	A-7
Power Supply Voltage and Frequency............................................................	A-7
Power Consumption..............................................................................................	A-8
Recycling Supplies..................................................................................................	A-8
Performance Specifications.............................................................................................	A-8

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Print Speed	................................................................................................................A-8

B Regulatory Information..................................................................	B-1
Basic Regulations.................................................................................................................	B-1
United States FCC Regulations.........................................................................	B-1
Canada.......................................................................................................................	B-2
European Union......................................................................................................	B-2
Eurasian Economic Community Certification.............................................	B-2
European Union Lot 4 Imaging Equipment Agreement
Environmental Information.....................................................................	B-2
Environmental Information Providing Environmental
Solutions and Reducing Cost......................................................	B-2
Germany....................................................................................................................	B-4
Germany - Blue Angel..............................................................................	B-4
Blendschutz.................................................................................................	B-4
Lärmemission..............................................................................................	B-5
Importeur.....................................................................................................	B-5
Turkey RoHS Regulation.......................................................................................	B-5
Regulatory Information for 2.4-GHz and 5-GHz Wireless Network
Adapter............................................................................................................	B-5
Copy Regulations.................................................................................................................	B-5
United States...........................................................................................................	B-5
Canada.......................................................................................................................	B-7
Other Countries.......................................................................................................	B-8
Fax Regulations....................................................................................................................	B-8
United States...........................................................................................................	B-8
Fax Send Header Requirements..........................................................	B-8
Data Coupler Information.....................................................................	B-8
Canada.....................................................................................................................	B-10
Canada CS-03 Issue 9..........................................................................	B-10
European Union...................................................................................................	B-10
Radio Equipment and Telecommunications Terminal
Equipment Directive...................................................................	B-10
New Zealand..........................................................................................................	B-11
South Africa...........................................................................................................	B-12
Material Safety Data Sheets........................................................................................	B-12

C Recycling and Disposal....................................................................	C-1
All Countries...........................................................................................................................	C-1
North America.......................................................................................................................	C-1
European Union...................................................................................................................	C-1
Domestic/Household Environment.................................................................	C-1

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Professional/Business Environment................................................................	C-2
Collection and Disposal of Equipment and Batteries..............................	C-2
Business Users in the European Union.............................................	C-2
Disposal Outside of the European Union........................................	C-2
Battery Symbol Note............................................................................................	C-3
Battery Removal.....................................................................................................	C-3
Other Countries....................................................................................................................	C-3
D Apps Features....................................................................................	D-1

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1

Safety

Your printer and the recommended supplies have been designed and tested to meet strictsafetyrequirements. Attentiontothefollowinginformationensuresthecontinued safe operation of your Xerox printer.

Notices and Safety

Read the following instructions carefully before operating your printer. Refer to these instructions to ensure the continued safe operation of your printer.

Your Xerox ®printer and supplies are designed and tested to meet strict safety requirements.Theseincludesafetyagencyevaluationandcertification,andcompliance with electromagnetic regulations and established environmental standards.

Thesafetyandenvironmenttestingandperformanceofthisproducthavebeenverified using Xerox ® materials only.

Note

Unauthorizedalterations,whichcanincludetheadditionofnewfunctionsorconnection of external devices, can affect the product certification. For more information, contact your Xerox representative.

Xerox® VersaLink® C505 Multifunction Printer	1-1
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Safety

Electrical Safety

General Guidelines

Warning

•Do not push objects into slots or openings on the printer. Touching a voltage point or shorting out a part could result in fire or electric shock.

•Do not remove the covers or guards that are fastened with screws unless you are installingoptionalequipmentandareinstructedtodoso. Powerofftheprinterwhen performingtheseinstallations.Disconnectthepowercordwhenremovingcoversand guards for installing optional equipment. Except for user-installable options, there are no parts that you can maintain or service behind these covers.

The following are hazards to your safety:

•The power cord is damaged or frayed.

•Liquid is spilled into the printer.

•The printer is exposed to water.

•The printer emits smoke, or the surface is unusually hot.

•The printer emits unusual noise or odors.

•The printer causes a circuit breaker, fuse, or other safety device to activate.

If any of these conditions occur, do the following:

1.Power off the printer immediately.

2.Disconnect the power cord from the electrical outlet.

3.Call an authorized service representative.

Power Cord

Use the power cord supplied with your printer.

•Plug the power cord directly into a properly grounded electrical outlet. Ensure that eachendofthecordisconnectedsecurely.Ifyoudonotknowifanoutletisgrounded, ask an electrician to check the outlet.

Warning

To avoid risk of fire or electrical shock, do not use extension cords, power strips, or power plugs for more than 90 days. When a permanent outlet receptacle cannot be installed, use only one factory-assembled extension cord of the appropriate gauge foreachprinterormultifunctionprinter.Alwaysadheretonationalandlocalbuilding, fire, and electrical codes regarding length of cord, conductor size, grounding, and protection.

•Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal.

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•Verify that the printer is plugged into an outlet that is providing the correct voltage and power. Review the electrical specification of the printer with an electrician if necessary.

•Do not place the printer in an area where people can step on the power cord.

•Do not place objects on the power cord.

•Do not plug or unplug the power cord while the power switch is in the On position.

•If the power cord becomes frayed or worn, replace it.

•To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.

The power cord is attached to the printer as a plug-in device on the back of the printer. Ifitisnecessarytodisconnectallelectricalpowerfromtheprinter,disconnectthepower cord from the electrical outlet.

Emergency Turn Off

Ifanyofthefollowingconditionsoccur,powerofftheprinterimmediatelyanddisconnect the power cord from the electrical outlet. Contact an authorized Xerox service representative to correct the problem if:

•The equipment emits unusual odors or makes unusual noises.

•The power cable is damaged or frayed.

•A wall panel circuit breaker, fuse, or other safety device has been tripped.

•Liquid is spilled into the printer.

•The printer is exposed to water.

•Any part of the printer is damaged.

Telephone Line Cord

Warning

To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger telecommunication line cord.

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Operational Guidelines

•Do not remove any trays when the printer is printing.

•Do not open the doors when the printer is printing.

•Do not move the printer when it is printing.

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•Keep hands, hair, neckties, and so on, away from the exit and feed rollers.

•Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove the protective covers.

•Do not override any electrical or mechanical interlock devices.

•Donotattempttoremovepaperthatisjammeddeeplyinsidetheprinter. Switchoff the printer promptly and contact your local Xerox representative.

Warning

•The metallic surfaces in the fuser area are hot. Always use caution when removing paper jams from this area and avoid touching any metallic surfaces.

•To avoid a tip hazard, do not push or move the device with all the paper trays extended.

Ozone Release

This printer produces ozone during normal operation. The amount of ozone produced isdependentoncopyvolume. Ozoneisheavierthanairandisnotproducedinamounts large enough to harm anyone. Install the printer in a well-ventilated room.

For more information in the United States and Canada, go to www.xerox.com/environment . In other markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.

Printer Location

•Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight. To find the weight for your printer configuration, refer to Physical Specifications.

•Donotblockorcovertheslotsoropeningsontheprinter.Theseopeningsareprovided for ventilation and to prevent overheating of the printer.

•Placetheprinterinanareawherethereisadequatespaceforoperationandservicing.

•Place the printer in a dust-free area.

•Do not store or operate the printer in an extremely hot, cold, or humid environment.

•Do not place the printer near a heat source.

•Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

•Do not place the printer where it is directly exposed to the cold air flow from an air conditioning system.

•Do not place the printer in locations susceptible to vibrations.

•For optimum performance, use the printer at the elevations specified in Elevation.

Printer Supplies

•Usethesuppliesdesignedforyourprinter. Theuseofunsuitablematerialscancause poor performance and a possible safety hazard.

•Followallwarningsandinstructionsmarkedon,orsuppliedwith,theproduct,options, and supplies.

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•Store all consumables in accordance with the instructions given on the package or container.

•Keep all consumables away from the reach of children.

•Neverthrowtoner,tonercartridges,drumcartridges,orwastecartridgesintoanopen

flame.

•Whenhandlingcartridges,forexampletonerandsuch,avoidskinoreyecontact. Eye contact can cause irritation and inflammation.Do not attempt to disassemble the cartridge, which can increase the risk of skin or eye contact.

Caution

Useofnon-Xeroxsuppliesisnotrecommended.TheXeroxWarranty,ServiceAgreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your Xerox representative for details.

Maintenance Safety

•Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

•Clean with a dry lint-free cloth only.

•Do not burn any consumables or routine maintenance items. For information on Xerox ® supplies recycling programs, go to www.xerox.com/gwa .

Warning

Do not use aerosol cleaners. Aerosol cleaners can cause explosions or fires when used on electromechanical equipment.

Printer Symbols

Symbol Description

Warning:

Indicates a serious hazard that can result in death or serious injury if not avoided.

Hot Warning:

Hot surface on or in the printer. Use caution to avoid personal injury.

Warning:

Waitfortheprintertocoolforthespecifiedtimebeforetouchingthefuser.

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Symbol Description

Caution:

Indicates a mandatory action to take in order to avoid damage to the property.

Caution:

Toavoiddamagetotheproperty,becarefulnottospilltonerwhenhandling the waste cartridge.

Do not touch the part or area of the printer.

Do not touch.

Do not expose the drum cartridges to direct sunlight.

Do not burn the toner cartridges.

Do not burn the waste cartridge.

Do not burn the drum cartridges.

Do not use paper attached with staples or any other form of binding clip.

Do not use folded, creased, curled, or wrinkled paper.

Do not use inkjet paper.

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Symbol Description

Do not use transparencies or overhead projector sheets.

Do not reload paper previously printed on or used.

Do not copy money, revenue stamps, or postage stamps.

For details about all the printer symbols that appear on your printer, refer to the Printer Symbols guide at www.xerox.com/office/VLC505docs.

Environmental, Health, and Safety

Contact Information

FormoreinformationonEnvironment,Health,andSafetyinrelationtothisXeroxproduct and supplies, contact the following customer help lines:

United States and	1-800-ASK-XEROX (1-800-275-9376)
Canada:
Europe:	[phone]

For product safety information in the United States and Canada, go to www.xerox.com/environment.

For product safety information in Europe, go to www.xerox.com/environment_europe.

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Getting Started

Parts of the Printer

Front View

1.	Tray 2, Optional 550-Sheet Feeder	8.	NFC Area
2.	Tray 1	9.	Touch Screen
3.	Bypass Tray	10.	Duplex Automatic Document Feed
4.	Front Door	11.	Output Tray
5.	Card Reader Bay	12.	Output Tray Extension
6.	USB Memory Port	13.	Right-Side Door

7.Status LED

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Duplex Automatic Document Feeder

1.	Document Feeder Cover	6.	CVT Glass
2.	Document Guides	7.	Second-Side Scanning Access Cover
3.	Document Feeder Tray		Lever
4.	Document Output Tray	8.	Document Glass
5.	Document Output Tray Extension	9.	Document Cover

Document Feeder Guidelines

The Duplex Automatic Document Feeder accommodates the following original-sized documents:

•Width: 140–216 mm (5.5–8.5 in.)

•Length: 140–356 mm (5.5–14 in.)

•Weight: 60–125 g/m²

Follow these guidelines when loading original documents into the duplex automatic document feeder:

•Load original documents face up so that the top of the document enters the feeder first.

•Place only loose sheets of undamaged paper in the duplex automatic document feeder.

•Adjust the paper guides so that they fit against the original documents.

•Insert paper in the duplex automatic document feeder only when ink on the paper is dry.

•Do not load original documents above the MAX fill line.

Document Glass Guidelines

The document glass accommodates original size documents up to 216 x 356 mm (8.5 x 14 in.). Use the document glass rather than the duplex automatic document feeder to copy or scan the following types of original documents:

•Paper with paper clips or staples attached

•Paper with wrinkles, curls, folds, tears, or notches

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•Coated or carbonless paper or items other than paper, such as cloth or metal

•Envelopes

•Books

Internal Parts

1.	Front Door	6.	Transfer Belt
2.	Toner Cartridges	7.	Drum Cartridges
3.	Document Glass	8.	Waste Cartridge
4.	Document Cover	9.	Cleaning Rod
5.	Single-Pass Duplex Automatic	10.	Right-Side Door
	Document Feeder

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Rear View

1.	Transfer Roller	7.	USB Port, Type A
2.	Fuser	8.	USB Port, Type B
3.	Rear Door	9.	Ethernet Port
4.	Wireless Network Adapter Port Cover	10.	FDI Port
5.	Phone Connector	11.	Left-Side Panel, Access to optional
6.	Fax Line Connector		Productivity Kit
		12.	Power Connector

Options

Finisher Mailbox

Control Panel

Thecontrolpanelconsistsofatouchscreenandbuttonsyoupresstocontrolthefunctions available on the printer. The control panel:

• Displays the current operating status of the printer.

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•Provides access to print, copy, and scan features.

•Provides access to reference materials.

•Provides access to Tools and Setup menus.

•Prompts you to load paper, replace supplies, and clear jams.

•Displays errors and warnings.

•Provides the Power/Wake button used for powering on or powering off the printer. This button also supports the power-saver modes, and blinks to indicate the power status of the printer.

Item Name

Description

1TouchScreenDisplay Thisareaofthescreendisplaysinformationandprovidesaccess

to printer functions and applications.

2Administrator Logon Thisisthelocationwherethesystemadministratorlogsinusing

the system administrator password.

3

Power/Wake

This button serves several power-related functions.

•When the printer is off, this button powers on the printer.

•When the printer is on, pressing this button displays a menu onthecontrolpanel.Fromthismenu,youcanchoosetoenter Sleep mode, restart, or power off the printer.

•When the printer is on, but in a low-power or Sleep mode, pressing this button wakes the printer.

•When the printer is powered on, holding this button for 5 seconds powers off the printer.

Thisbuttonalsoblinkstoindicatethepowerstatusoftheprinter.

•When the light blinks slowly, the printer is in Low Power or Sleep mode.

•When the light blinks fast, the printer is powering down, or exiting a low-power mode.

4	Home Button	This button provides access to the Home menu for access to
		printer features.

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Item	Name	Description
5	NFC Area	Near Field Communication (NFC) is a technology that enables
		devices to communicate when they are within 10 cm (4 in.) of
		each other. Use the NFC area to obtain a network interface or
		to establish a TCP/IP connection between your device and the
		printer.
6	Status LED	This light blinks blue or amber to indicate printer status.
		•	Blue
			- BlinksonceslowytoacknowledgeasuccessfulAuthentic-
			ation request.
			- Blinks once slowly for a Copy or Print job initiated at the
			control panel.
			- Blinks twice slowly for Fax or Print job received from the
			network.
			- Blinks fast while the printer is powering up, or to signal
			detection of a Wi-Fi Direct connection request.
		•	Amber
			- Blinks to indicate an error condition or warning that re-
			quires your attention. For example, an out-of-toner con-
			dition, a paper jam, or out of paper for the current job.

- The printer status LED also blinks to indicate a system error, which typically is associated with an error code.

Power Options

The printer has a single multifunction button on the control panel.

•When used in conjunction with the power switch, the Power/Wake button powers on the printer.

•If the printer is already powered on, the Power/Wake button can be used to:

-restart the printer

-enter or exit Sleep mode

-enter or exit Low-Power mode

•The Power/Wake button also flashes when the printer is in low-power mode.

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Powering On the Printer or Exiting Low-Power or Sleep Mode

Topowerontheprinter,ortoexitLow-PowermodeorSleepmode,pressthePower/Wake button.

Note

•The Power/Wake button is the only power button on the printer.

•TheprinterexitsLow-PowermodeorSleepmodeautomaticallywhenitreceivesdata from a connected device.

•When in Low-Power mode, or Sleep mode, the touch screen is powered off and unresponsive. To wake the printer manually, press the Power/Wake button.

Caution

•To prevent a printer malfunction, perform the control panel shutdown first.

•Do not plug or unplug the power cord while the printer is powered on.

Restarting, Placing in Sleep Mode, or Powering Off the Printer

To restart the printer, place the printer in Sleep Mode, or power off the printer. 1. At the printer control panel, press the Power/Wake button.

2.Select an option.

• To restart the printer, touch Restart.

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•To place the printer in Sleep Mode, touch Sleep.

Note

In Sleep Mode, the touch screen goes dark and the Power/Wake button flashes.

•To power off the printer, touch Power Off.

•If the printer does not respond to a single press of the Power/Wake button, then press and hold the button for 5 seconds. A Please Wait message appears as the printer powers down.

After 10 seconds, the touch screen goes dark and the Power/Wake button flashes until the printer powers down.

Caution

Do not unplug the power cord until the printer powers down.

Accessing the Printer

Information Pages

Your printer has a set of information pages that you can print. These pages include configuration and font information, demonstration pages, and more.

The following Information Pages are available:

Name	Description
Configuration Report	The Configuration Report provides printer information
	including installed options, network settings, port setup,
	tray information, and more.

BillingSummaryReport The Billing Summary Report provides information about thedeviceandadetailedlistingofthebillingmetersand sheet counts.

Supplies Usage Report TheSuppliesUsageReportprovidescoverageinformation

and part numbers for reordering supplies.

PostScript Font List	The PostScript Font List provides a printout of all Post-
	Script fonts that are available on the printer.
PCL Font List	ThePCLFontListprovidesaprintoutofallPCLfontsthat
	are available on the printer.
Demonstration Print	Demonstration Print provides a demonstration of the
	current print-quality settings.

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