Xerox C405V_DN User Manual
Xerox® VersaLink® C405
Color Multifunction Printer
User Guide
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Document version 1.0: February 2017
Contents
1 Safety 11
Notices and Safety ....................................................................................................................................................... 12
Electrical Safety ............................................................................................................................................................. 13
General Guidelines ................................................................................................................................................ 13
Power Cord .............................................................................................................................................................. 14
Emergency Turn Off ............................................................................................................................................. 14
Telephone Line Cord ............................................................................................................................................ 14
Operational Safety ....................................................................................................................................................... 15
Operational Guidelines ....................................................................................................................................... 15
Ozone Release ........................................................................................................................................................ 15
Printer Location ..................................................................................................................................................... 16
Printer Supplies ...................................................................................................................................................... 16
Maintenance Safety .................................................................................................................................................... 17
Printer Symbols .............................................................................................................................................................. 18
Environmental, Health, and Safety Contact Information ............................................................................. 20
2 Getting Started 21
Parts of the Printer ....................................................................................................................................................... 22
Front View ................................................................................................................................................................ 22
Single-Pass Duplex Automatic Document Feeder .................................................................................... 23
Internal Parts .......................................................................................................................................................... 24
Rear View ................................................................................................................................................................. 25
Control Panel .......................................................................................................................................................... 26
Power Options ................................................................................................................................................................ 28
Powering On the Printer or Exiting Low-Power or Sleep Mode ............................................................ 28
Restarting, Placing in Sleep Mode, or Turning Off the Printer .............................................................
Accessing the Printer ................................................................................................................................................... 30
Logging In ................................................................................................................................................................ 30
Introduction to Apps ................................................................................................................................................... 31
Information Pages ....................................................................................................................................................... 32
Printing Information Pages ............................................................................................................................... 32
Configuration Report ................................................................................................................................................... 33
Printing the Configuration Report .................................................................................................................. 33
The Embedded Web Server ....................................................................................................................................... 34
Accessing the Embedded Web Server ........................................................................................................... 34
Finding the IP Address of Your Printer .......................................................................................................... 34
Installation and Setup ................................................................................................................................................ 35
Installation and Setup Overview ..................................................................................................................... 35
Selecting a Location for the Printer ............................................................................................................... 35
Connecting the Printer ........................................................................................................................................ 36
More Information ......................................................................................................................................................... 51
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3 Customize and Personalize 53
Customize and Personalize Overview .................................................................................................................... 54
Customizing or Personalizing the Home Screen ................................................................................................ 55
Customizing or Personalizing the Apps ................................................................................................................ 56
Customizing or Personalizing the Feature List ........................................................................................... 56
Customizing or Personalizing the Entry Screen ......................................................................................... 56
Saving Presets ........................................................................................................................................................ 57
Removing App Customization .......................................................................................................................... 57
Customizing App Default Settings ................................................................................................................. 58
4 Xerox® Apps 59
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Xerox
Device ................................................................................................................................................................................ 63
Address Book .................................................................................................................................................................. 68
Jobs .................................................................................................................................................................................... 73
Copy ................................................................................................................................................................................... 80
ID Card Copy .................................................................................................................................................................. 89
Email .................................................................................................................................................................................. 90
Scan To ............................................................................................................................................................................. 92
App Gallery ....................................................................................................................................................... 60
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Xerox
Creating a Xerox
Logging in to your Xerox
Installing or Updating an App from the Xerox
Apps Gallery Overview ......................................................................................................................... 60
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App Gallery Account ....................................................................................................... 60
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App Gallery Account ....................................................................................... 61
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App Gallery ............................................................... 62
Device Overview .................................................................................................................................................... 63
About ......................................................................................................................................................................... 65
Supply Status .......................................................................................................................................................... 66
Billing and Usage Counters ............................................................................................................................... 67
Reset to Factory Defaults .................................................................................................................................. 67
Remote Services .................................................................................................................................................... 67
Address Book Overview ....................................................................................................................................... 68
Editing the Address Book ................................................................................................................................... 68
Managing Favorites ............................................................................................................................................. 72
Jobs Overview ......................................................................................................................................................... 73
Managing Jobs ....................................................................................................................................................... 73
Managing Special Job Types ............................................................................................................................ 75
Managing Jobs using the Embedded Web Server .................................................................................... 78
Copy Overview........................................................................................................................................................ 80
Making a Copy ....................................................................................................................................................... 80
Copy Workflows ..................................................................................................................................................... 82
ID Card Copy Overview ....................................................................................................................................... 89
Copying an ID Card .............................................................................................................................................. 89
Email Overview ....................................................................................................................................................... 90
Sending a Scanned Image in an Email ......................................................................................................... 90
Scan To Overview .................................................................................................................................................. 92
Scanning to an Email Address .......................................................................................................................... 93
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Scanning to a USB Flash Drive ......................................................................................................................... 94
Scanning to a User Home Folder .................................................................................................................... 95
Scan to Desktop ..................................................................................................................................................... 96
Scanning to a Shared Folder on a Network Computer ........................................................................... 97
Scanning Images into an Application on a Connected Computer..................................................... 99
Fax .................................................................................................................................................................................... 101
Fax Overview ......................................................................................................................................................... 101
Sending a Fax ....................................................................................................................................................... 102
Fax Workflows ...................................................................................................................................................... 104
USB ................................................................................................................................................................................... 110
USB Overview ....................................................................................................................................................... 110
Scanning to a USB Flash Drive ....................................................................................................................... 110
Printing From a USB Flash Drive ................................................................................................................... 111
5 Printing 113
Printing Overview ........................................................................................................................................................ 114
Selecting Printing Options ....................................................................................................................................... 115
Print Driver Help .................................................................................................................................................. 115
Windows Printing Options ............................................................................................................................... 116
Macintosh Printing Options ............................................................................................................................ 117
UNIX and Linux Printing................................................................................................................................... 118
Mobile Printing Options .................................................................................................................................... 121
Printing From a USB Flash Drive ........................................................................................................................... 122
Printing Features ......................................................................................................................................................... 123
Managing Jobs ..................................................................................................................................................... 123
Printing Special Job Types ...............................................................................................................................
Selecting Paper Options for Printing............................................................................................................ 128
Scaling ..................................................................................................................................................................... 128
Printing on Both Sides of the Paper ............................................................................................................. 129
Print Quality .......................................................................................................................................................... 129
Image Options ..................................................................................................................................................... 130
Image Shift ........................................................................................................................................................... 130
Color Adjustments .............................................................................................................................................. 130
Printing Mirror Images ...................................................................................................................................... 131
Printing Multiple Pages to a Single Sheet .................................................................................................. 131
Printing Booklets ................................................................................................................................................. 132
Using Special Pages ........................................................................................................................................... 133
Printing Watermarks for Windows ............................................................................................................... 134
Orientation ............................................................................................................................................................ 135
Printing Banner Pages ....................................................................................................................................... 136
Selecting Job Completion Notification for Windows ............................................................................ 136
Using Custom Paper Sizes ....................................................................................................................................... 137
Printing on Custom Paper Sizes ..................................................................................................................... 137
Defining Custom Paper Sizes .......................................................................................................................... 138
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6 Paper and Media 139
Supported Paper .......................................................................................................................................................... 140
Recommended Media ....................................................................................................................................... 140
Ordering Paper ..................................................................................................................................................... 140
General Paper Loading Guidelines ............................................................................................................... 140
Paper That Can Damage Your Printer......................................................................................................... 141
Paper Storage Guidelines ................................................................................................................................. 141
Supported Paper Types and Weights .......................................................................................................... 142
Supported Standard Paper Sizes ................................................................................................................... 142
Supported Standard Paper Sizes for Automatic 2-Sided Printing .................................................... 142
Supported Paper Types and Weights for Automatic 2-Sided Printing ........................................... 143
Supported Custom Paper Sizes ...................................................................................................................... 143
Cardstock................................................................................................................................................................ 143
Loading Paper .............................................................................................................................................................. 144
Changing Paper Settings.................................................................................................................................. 144
Loading Paper in Trays 1 and 2 ..................................................................................................................... 144
Loading Paper in the Bypass Tray ................................................................................................................ 147
Configuring Trays 1 or 2 for the Paper Length ........................................................................................ 150
Printing on Special Paper ......................................................................................................................................... 151
Envelopes ............................................................................................................................................................... 151
Labels ....................................................................................................................................................................... 155
7 Maintenance 157
General Precautions ................................................................................................................................................... 158
Cleaning the Printer ................................................................................................................................................... 159
Cleaning the Exterior of the Printer ............................................................................................................. 159
Cleaning the Interior ......................................................................................................................................... 161
Adjustments and Maintenance Procedures ...................................................................................................... 172
Color Registration ............................................................................................................................................... 172
Performing a Color Calibration ...................................................................................................................... 172
Performing the Scan Color Consistency Procedure ................................................................................ 173
Adjusting Paper Registration .......................................................................................................................... 174
Supplies ........................................................................................................................................................................... 176
Consumables ........................................................................................................................................................ 176
Routine Maintenance Items ........................................................................................................................... 176
Ordering Supplies ................................................................................................................................................ 177
Toner Cartridges .................................................................................................................................................. 179
Recycling Supplies ............................................................................................................................................... 179
Managing the Printer ................................................................................................................................................ 180
Viewing the Meter Reading ............................................................................................................................ 180
Printing the Billing Summary Report ........................................................................................................... 180
Moving the Printer ...................................................................................................................................................... 181
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8 Troubleshooting 183
General Troubleshooting ......................................................................................................................................... 184
Printer Does Not Power On .............................................................................................................................. 184
Printer Resets or Powers Off Frequently ..................................................................................................... 185
Printer Does Not Print........................................................................................................................................ 185
Printing Takes Too Long ................................................................................................................................... 186
Document Prints From Wrong Tray ............................................................................................................. 187
Automatic 2-Sided Printing Problems ......................................................................................................... 187
Printer is Making Unusual Noises.................................................................................................................. 187
Paper Tray Will Not Close ................................................................................................................................ 187
Condensation has Formed Inside the Printer ........................................................................................... 188
Paper Jams .................................................................................................................................................................... 189
Locating Paper Jams .......................................................................................................................................... 189
Minimizing Paper Jams ..................................................................................................................................... 190
Clearing Paper Jams .......................................................................................................................................... 191
Troubleshooting Paper Jams .......................................................................................................................... 202
Print-Quality Problems .............................................................................................................................................. 205
Controlling Print-Quality ................................................................................................................................... 205
Paper and Media ................................................................................................................................................. 206
Solving Print-Quality Problems ....................................................................................................................... 206
Copy and Scan Problems.......................................................................................................................................... 212
Fax Problems ................................................................................................................................................................ 213
Problems Sending Faxes ................................................................................................................................... 213
Problems Receiving Faxes ................................................................................................................................ 214
Getting Help .................................................................................................................................................................. 215
Viewing Warning Messages on the Control Panel.................................................................................. 215
Viewing Current Errors on the Control Panel ............................................................................................ 215
Using the Integrated Troubleshooting Tools ........................................................................................... 215
Online Support Assistant .................................................................................................................................. 216
Information Pages.............................................................................................................................................. 216
More Information ............................................................................................................................................... 216
A Specifications 217
Printer Configurations and Options ..................................................................................................................... 218
Available Configurations .................................................................................................................................. 218
Standard Features .............................................................................................................................................. 218
Options and Upgrades ...................................................................................................................................... 219
Physical Specifications .............................................................................................................................................. 220
Weights and Dimensions ................................................................................................................................. 220
Standard Configuration.................................................................................................................................... 220
Configuration with Optional 550-Sheet Feeder ...................................................................................... 220
Total Space Requirements ............................................................................................................................... 221
Clearance Requirements .................................................................................................................................. 221
Clearance Requirements with Optional 550-Sheet Feeder ................................................................. 222
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Environmental Specifications ................................................................................................................................. 223
Temperature ......................................................................................................................................................... 223
Relative Humidity ............................................................................................................................................... 223
Elevation ................................................................................................................................................................. 223
Electrical Specifications ............................................................................................................................................ 224
Power Supply Voltage and Frequency ........................................................................................................ 224
Power Consumption ........................................................................................................................................... 224
ENERGY STAR Qualified Product ................................................................................................................... 224
Germany - Blue Angel ........................................................................................................................................ 225
Recycling Supplies ............................................................................................................................................... 225
Performance Specifications .................................................................................................................................... 226
Print Speed ............................................................................................................................................................ 226
B Regulatory Information 227
Basic Regulations ........................................................................................................................................................ 228
United States FCC Regulations ...................................................................................................................... 228
Canada .................................................................................................................................................................... 228
Certifications in Europe .................................................................................................................................... 229
European Union Lot 4 Imaging Equipment Agreement Environmental Information .............. 229
Germany ................................................................................................................................................................. 232
Turkey RoHS Regulation ................................................................................................................................... 232
Eurasian Economic Community Certification .......................................................................................... 232
Regulatory Information for 2.4 GHz Wireless Network Adapter ...................................................... 233
Ozone Release ...................................................................................................................................................... 233
Copy Regulations ........................................................................................................................................................ 234
United States ........................................................................................................................................................
Canada .................................................................................................................................................................... 236
Other Countries .................................................................................................................................................... 236
Fax Regulations ........................................................................................................................................................... 237
United States ........................................................................................................................................................ 237
Canada .................................................................................................................................................................... 239
European Union ................................................................................................................................................... 240
New Zealand ......................................................................................................................................................... 241
South Africa .......................................................................................................................................................... 241
Safety Certification .................................................................................................................................................... 242
Material Safety Data Sheets .................................................................................................................................. 243
234
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C Recycling and Disposal 245
All Countries .................................................................................................................................................................. 246
North America .............................................................................................................................................................. 247
European Union ........................................................................................................................................................... 248
Domestic/Household Environment .............................................................................................................. 248
Professional/Business Environment ............................................................................................................. 248
Collection and Disposal of Equipment and Batteries ............................................................................ 249
Battery Symbol Note ......................................................................................................................................... 249
Battery Removal .................................................................................................................................................. 249
Other Countries............................................................................................................................................................ 250
D Apps Features 251
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• Environmental, Health, and Safety Contact Information ................................................................................ 20
1
Safety
This chapter includes:
• Notices and Safety .......................................................................................................................................................... 12
• Electrical Safety ................................................................................................................................................................ 13
• Operational Safety .......................................................................................................................................................... 15
• Maintenance Safety ....................................................................................................................................................... 17
• Printer Symbols ................................................................................................................................................................. 18
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of your
Xerox printer.
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VersaLink® C405 Color Multifunction Printer 11
Safety
Notices and Safety
Read the following instructions carefully before operating your printer. Refer to these instructions to
ensure the continued safe operation of your printer.
®
Your Xerox
include safety agency evaluation and certification, and compliance with electromagnetic regulations
and established environmental standards.
The safety and environment testing and performance of this product have been verified using Xerox
materials only.
Note: Unauthorized alterations, which can include the addition of new functions or connection of
external devices, can affect the product certification. For more information, contact your Xerox
representative.
printer and supplies are designed and tested to meet strict safety requirements. These
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Safety
• Telephone Line Cord ....................................................................................................................................................... 14
Electrical Safety
This section includes:
• General Guidelines ........................................................................................................................................................... 13
• Power Cord ......................................................................................................................................................................... 14
• Emergency Turn Off ........................................................................................................................................................ 14
General Guidelines
WARNINGS:
• Do not push objects into slots or openings on the printer. Touching a voltage point or
shorting out a part could result in fire or electric shock.
• Do not remove the covers or guards that are fastened with screws unless you are installing
optional equipment and are instructed to do so. Power off the printer when performing
these installations. Disconnect the power cord when removing covers and guards for
installing optional equipment. Except for user-installable options, there are no parts that
you can maintain or service behind these covers.
The following are hazards to your safety:
• The power cord is damaged or frayed.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• The printer emits smoke, or the surface is unusually hot.
• The printer emits unusual noise or odors.
• The printer causes a circuit breaker, fuse, or other safety device to activate.
If any of these conditions occur, do the following:
1. Power off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
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Safety
Power Cord
Use the power cord supplied with your printer.
• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the
cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check
the outlet.
WARNING: To avoid risk of fire or electrical shock, do not use extension cords, power strips, or
power plugs for more than 90 days. When a permanent outlet receptacle cannot be installed,
use only one factory-assembled extension cord of the appropriate gauge for each printer or
multifunction printer. Always adhere to national and local building, fire, and electrical codes
• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have
• Verify that the printer is plugged into an outlet that is providing the correct voltage and power.
• Do not place the printer in an area where people can step on the power cord.
• Do not place objects on the power cord.
• If the power cord becomes frayed or worn, replace it.
• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.
regarding length of cord, conductor size, grounding, and protection.
a ground connection terminal.
Review the electrical specification of the printer with an electrician if necessary.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary
to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
Emergency Turn Off
If any of the following conditions occur, power off the printer immediately and disconnect the power
cord from the electrical outlet. Contact an authorized Xerox service representative to correct the
problem if:
• The equipment emits unusual odors or makes unusual noises.
• The power cable is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• Any part of the printer is damaged.
Telephone Line Cord
WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger
telecommunication line cord.
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User Guide
Safety
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. These include
safety agency examination, approval, and compliance with established environmental standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation of
your printer.
Operational Guidelines
• Do not remove any trays while the printer is printing.
• Do not open the doors when the printer is printing.
• Do not move the printer while is printing.
• Keep hands, hair, neckties, and so on away from the exit and feed rollers.
• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove
the protective covers.
• Do not override any electrical or mechanical interlock devices.
• Do not attempt to remove paper that is jammed deeply inside the product. Switch off the product
promptly and contact your local Xerox representative.
WARNING: The metallic surfaces in the fuser area are hot. Always use caution when removing
paper jams from this area and avoid touching any metallic surfaces.
Ozone Release
This printer produces ozone during normal operation. The amount of ozone produced is dependent on
copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone.
Install the printer in a well-ventilated room.
For more information in the United States and Canada, go to www.xerox.com/environment. In other
markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.
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Safety
Printer Location
• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight.
To find the weight for your printer configuration, refer to Physical Specifications on page 220.
• Do not block or cover the slots or openings on the printer. These openings are provided for
ventilation and to prevent overheating of the printer.
• Place the printer in an area where there is adequate space for operation and servicing.
• Place the printer in a dust-free area.
• Do not store or operate the printer in an extremely hot, cold, or humid environment.
• Do not place the printer near a heat source.
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.
• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning
system.
• Do not place the printer in locations susceptible to vibrations.
• For optimum performance, use the printer at the elevations specified in Elevation on page 223.
Printer Supplies
• Use the supplies designed for your printer. The use of unsuitable materials can cause poor
performance and a possible safety hazard.
• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.
• Store all consumables in accordance with the instructions given on the package or container.
• Keep all consumables away from the reach of children.
• Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame.
• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can
cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase
the risk of skin or eye contact.
CAUTION: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service
Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation
of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified
for this printer. The Total Satisfaction Guarantee is available in the United States and Canada.
Coverage could vary outside these areas. Please contact your Xerox representative for details.
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User Guide
Maintenance Safety
Do not attempt any maintenance procedure that is not specifically described in the documentation
supplied with your printer.
• Clean the device with a dry lint-free cloth only.
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• Do not burn any consumables or routine maintenance items. For information on Xerox
recycling programs, go to www.xerox.com/gwa.
WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when
used on electromechanical equipment.
When installing the device in a hallway or similar restricted area, additional space requirements can
apply. Ensure that you comply with all workspace safety regulations, building codes, and fire codes
for your area.
supplies
Safety
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Safety
Do not touch the part or area of the printer.
Printer Symbols
Symbol Description
Warning:
Indicates a serious hazard that can result in death or serious injury if not avoided.
Hot Warning:
Hot surface on or in the printer. Use caution to avoid personal injury.
Warning: Moving parts. To avoid personal injury, use caution.
Caution:
Indicates a mandatory action to take in order to avoid damage to the property.
Caution:
To avoid damage to the property, be careful not to spill toner when handling the waste
cartridge.
Do not expose the drum cartridges to direct sunlight.
Do not burn the toner cartridges.
Do not burn the waste cartridge.
Do not burn the drum cartridges.
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Symbol Description
Do not use paper attached with staples or any form of binding clip.
Do not use folded, creased, curled, or wrinkled paper.
Do not use inkjet paper.
Do not use transparencies or overhead projector sheets.
Do not reload paper previously printed on or used.
Safety
Do not copy money, revenue stamps, or postage stamps.
For details about all the printer symbols that appear on your printer, refer to the
www.xerox.com/office/VLC405docs.
Printer Symbols
guide at
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User Guide
Safety
Environmental, Health, and Safety Contact Information
For more information on Environment, Health, and Safety in relation to this Xerox product and supplies,
contact the following customer help lines:
United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)
Europe: +44 1707 353 434
For product safety information in the United States and Canada, go to www.xerox.com/environment.
For product safety information in Europe, go to www.xerox.com/environment_europe.
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• More Information ............................................................................................................................................................ 51
2
Getting Started
This chapter includes:
• Parts of the Printer ........................................................................................................................................................... 22
• Power Options ................................................................................................................................................................... 28
• Accessing the Printer....................................................................................................................................................... 30
• Introduction to Apps....................................................................................................................................................... 31
• Information Pages ........................................................................................................................................................... 32
• Configuration Report ...................................................................................................................................................... 33
• The Embedded Web Server .......................................................................................................................................... 34
• Installation and Setup ................................................................................................................................................... 35
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Getting Started
• Control Panel ..................................................................................................................................................................... 26
7
8
9
10
1
3
6
5
4
2
Parts of the Printer
This section includes:
• Front View ........................................................................................................................................................................... 22
• Single-Pass Duplex Automatic Document Feeder ............................................................................................... 23
• Internal Parts ..................................................................................................................................................................... 24
• Rear View ............................................................................................................................................................................ 25
Front View
1. Tray 1
2. Bypass Tray
3. Front Door
4. USB Memory Port
5. Card Reader Bay
6. Control Panel
7. Single-Pass Duplex Automatic Document Feeder
8. Output Tray
9. Right Side Door
10. Optional 550-Sheet Feeder (Tray 2)
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1
3
2
4
5
Single-Pass Duplex Automatic Document Feeder
Getting Started
1. Document Feeder Cover
2. Paper Guides
3. Single-Pass Duplex Automatic Document Feeder
4. Document Output Tray
5. Document Output Tray Extension
Document Feeder Guidelines
The Single-Pass Duplex Automatic Document Feeder accommodates the following
original-sized documents:
• Width: 140–216 mm (5.5–8.5 in.)
• Length: 140–356 mm (5.5–14 in.)
• Weight: 60–125 g/m²
Follow these guidelines when loading original documents into the duplex automatic document feeder:
• Load original documents face up so that the top of the document enters the feeder first.
• Place only loose sheets of undamaged paper in the duplex automatic document feeder.
• Adjust the paper guides so that they fit against the original documents.
• Insert paper in the duplex automatic document feeder only when ink on the paper is dry.
• Do not load original documents above the MAX fill line.
Document Glass Guidelines
The document glass accommodates original size documents up to 216 x 356 mm (8.5 x 14 in.). Use the
document glass rather than the duplex automatic document feeder to copy or scan the following types
of original documents:
• Paper with paper clips or staples attached
• Paper with wrinkles, curls, folds, tears, or notches
• Coated or carbonless paper or items other than paper, such as cloth or metal
• Envelopes
• Books
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Getting Started
Internal Parts
1. Front Door
2. Toner Cartridges
3. Document Glass
4. Document Cover
5. Single-Pass Duplex Automatic Document Feeder
6. Waste Cartridge Lock
7. Drum Cartridges
8. Waste Cartridge
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Rear View
Getting Started
1. Duplex Unit
2. Transfer Roller
3. Fuser
4. Power Connector
5. Rear Door
6. Left Side Cover
7. Phone Line Connector
8. Fax Line Connector
9. Wireless Network Adapter Port Cover
10. USB Port, Type B
11. Ethernet Port
12. FDI Connector
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Getting Started
Control Panel
The control panel consists of a touch screen and buttons you press to control the functions available on
the printer. The control panel:
• Displays the current operating status of the printer.
• Provides access to print, copy, and scan features.
• Provides access to reference materials.
• Provides access to Tools and Setup menus.
• Prompts you to load paper, replace supplies, and clear jams.
• Displays errors and warnings.
• Provides the Power/Wake button used for powering on or off the printer. This button also supports
the power-saver modes, and blinks to indicate the power status of the printer.
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Touch Screen Display
The screen displays information and provides access to printer functions.
ate a system error, which typically is associated
Item Name Description
Getting Started
NFC Area
1
Near Field Communication (NFC), is a technology that enables devices to
communicate when they are within 10 cm (4 in.) of each other. Use the NFC
area to obtain a network interface or to establish a TCP/IP connection
between your device and the printer.
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Home Button
This button provides access to the Home menu for access to printer features,
such as copy, scan, and fax.
Power/Wake This button serves several power-related functions.
When the printer is powered off, this button powers on the printer.
• When the printer is powered on, pressing this button displays a menu on
the control panel. From this menu, you can choose to enter Sleep mode,
restart, or power off the printer.
• When the printer is powered on, but in a low-power mode or Sleep mode,
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pressing this button wakes the printer.
• When the printer is powered on, holding this button for 10-seconds turns
off the printer.
This button also blinks to indicate the power status of the printer.
• When the light blinks slowly, the printer is in low-power mode or Sleep
mode.
• When the light blinks rapidly, the printer is powering down, or exiting a
low-power mode.
Status LED This light blinks blue or amber to indicate printer status.
Blue
• Blinks blue once to acknowledge a successful Authentication request.
• Blinks blue once slowly for a copy or print job initiated at the control panel.
• Blinks blue twice slowly for fax or print job received from the network.
• Blinks blue rapidly while the printer is powering up, or to signal detection
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of a Wi-Fi Direct connection request.
Amber
• Blinks amber to indicate an error condition or warning that requires your
attention. For example, an out of toner condition, a paper jam, or out of
paper for the current job.
It also blinks amber to indic
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with an error code.
Notification Banner
6
Notifications and messages are displayed in a pop-up banner below the apps
area. To view the full notification, touch the down arrow. After you have
reviewed the information, touch X to close.
Pause Button
7
When a job is being scanned or processed, a Pause icon appears in the
notification banner area. To pause the current job, touch the Pause icon.
The job pauses with the option to resume or delete the job.
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Getting Started
Power Options
The printer has a single multifunction button on the control panel. The Power/Wake button restarts,
powers up, or powers down the printer. This button also enters and exits low-power mode, and flashes
when the printer is in power-saver mode.
Powering On the Printer or Exiting Low-Power or Sleep Mode
To power on the printer, or to exit Low-Power mode or Sleep mode, press the Power/Wake button.
Notes:
• The Power/Wake button is the only power button on the printer.
• The printer exits Low-Power mode or Sleep mode automatically when it receives data from
a connected device.
• When in Low-Power mode, or Sleep mode, the touch screen is powered off and unresponsive.
To wake the printer manually, press the Power/Wake button.
CAUTION: Do not plug or unplug the power cord while the printer is powered on.
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Restarting, Placing in Sleep Mode, or Turning Off the Printer
To restart the printer, place the printer in Sleep Mode, or power off the printer:
1. At the printer control panel, press the Power/Wake button.
Getting Started
2. Select an option.
− To restart the printer, touch Restart.
− To place the printer in Sleep Mode, touch Sleep.
In Sleep Mode, the touch screen goes dark and the Power/Wake button flashes.
− To power off the printer, touch Power Off.
− If the printer does not respond to a single press of the Power/Wake button, then press and
hold the button for 5 seconds. A Please Wait message appears as the printer powers down.
After 10 seconds, the touch screen goes dark and the Power/Wake button flashes until the
printer powers down.
CAUTION: Do not unplug the power cord while the printer powers down.
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User Guide
Getting Started
Accessing the Printer
Logging In
Logging in is the process by which you identify yourself to the printer for authentication.
If authentication is set, to access printer features, you log in with your user credentials.
Logging In at the Control Panel
1. At the printer control panel, press the Home button.
2. Touch Log In.
3. Type the User Name using the keypad, then touch Enter.
4. If prompted, enter the password, then press Enter.
5. Touch OK.
Note: To access each service that is password-protected, repeat steps 3 and 4.
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