Xerox C405n User Guide

Download

Version 1.4

October 2019 702P05813

Xerox

VersaLink

C405 Color Multifunction Printer User Guide

, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®, Xerox

, Global Print Driver®, and Mobile Express Driver®are trademarks of Xerox Corporation

in the United States and / or other countries.

Adobe PostScript

Apple Mac OS

Google Cloud Print

, Adobe PDF logo, Adobe®Reader®, Adobe®Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and

are trademarks or registered trademarks of Adobe Systems, Inc.

, Bonjour®, EtherTalk™, TrueType®, iPad®, iPhone®, iPod®, iPod touch®, AirPrint®and the AirPrint Logo®, Mac®,

, and Macintosh®are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.

™

web printing service, Gmail™webmail service, and Android™mobile technology platform are

trademarks of Google, Inc.

HP-GL

, HP-UX®, and PCL®are registered trademarks of Hewlett-Packard Corporation in the United States and/or

other countries.

IBM

and AIX®are registered trademarks of International Business Machines Corporation in the United States and/or

other countries.

McAfee

, ePolicy Orchestrator®, and McAfee ePO™are trademarks or registered trademarks of McAfee, Inc. in the

United States and other countries.

Microsoft

, Windows Vista®, Windows®, Windows Server®, and OneDrive®are registered trademarks of Microsoft

Corporation in the United States and other countries.

Mopria is a trademark of the Mopria Alliance.

Novell

, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks or registered

trademarks of Novell, Inc. in the United States and other countries.

PANTONE

SGI

and other Pantone, Inc. trademarks are the property of Pantone, Inc.

and IRIX®are registered trademarks of Silicon Graphics International Corp. or its subsidiaries in the United

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Sun, Sun Microsystems, and Solaris are trademarks or registered trademarks of Oracle and/or its affiliates in the United States and other countries.

UNIX

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Wi-Fi CERTIFIED Wi-Fi Direct

is a trademark of the Wi-Fi Alliance.

Table of Contents

1 Safety ........................................................................................................................................11

Notices and Safety.. .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .... 12

Electrical Safety .. . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .. 13

General Guidelines ... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . . 13

Power Cord ...... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... 13

Emergency Power Off. . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... 14

Telephone Line Cord.... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . ... 14

Operational Safety.. ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... ..... . .... .... 15

Operational Guidelines. .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ... 15

Ozone Release . .... . .... ..... . .... . ..... .... . .... . ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . 15

Printer Location ... .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... . 15

Printer Supplies ....... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... ... 16

Maintenance Safety..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... .... 17

Printer Symbols . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . 18

Environmental, Health and Safety Contact Information .. .... . .... . . .... ..... . .... . .... . .... . .... . ..... .... . .... 20

2 Getting Started........................................................................................................................21

Parts of the Printer..... . .... ..... . .... . ..... .... . .... . ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . 22

Front View ......... . .... . .... ..... . .... . ..... .... . .... . ..... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ... 22

Duplex Automatic Document Feeder. .... . ..... .... . ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ... 23

Internal Parts.... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... ... 25

Rear View . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . .. 26

Control Panel ... . .... . ..... .... . ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... 27

Power Options..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... ... 29

Powering On the Printer or Exiting Low-Power or Sleep Mode ... . ..... ..... .... . . .... ..... ..... . .... . ... 29

Restarting, Placing in Sleep Mode, or Powering Off the Printer . .... . .... . .... . .... . ..... ..... .... . . .... . 30

Accessing the Printer. .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... ..... . .... ..... . .... . .... . .. 31

Logging In ... ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... . .... .... 31

Smart Card .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... . 31

Introduction to Apps. .... . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ... 32

Information Pages ... . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ... 33

Printing Information Pages .......... . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . ..... .... . .... . .. 33

Configuration Report ...... . ..... .... . .... . ..... ..... ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... . .... . .... 34

The Embedded Web Server ....... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . ..... .... . 35

Accessing the Embedded Web Server ...... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... . 35

Finding the IP Address of Your Printer . . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... 35

Certificates for the Embedded Web Server . .... . .... . ..... .... . .... . . .... ..... . .... . .... . .... . .... . ..... .... . .... 36

Downloading the Configuration Report from the Embedded Web Server ..... ..... . .... . ..... .... . 36

Using the Remote Control Panel Feature ........ . .... . .... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... 37

Installation and Setup ....... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . ... 38

Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Table of Contents

Installation and Setup Overview .. . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ..... .... . . . 38

Selecting a Location for the Printer ... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... . .... ..... . .... . .... ... 38

Connecting the Printer ....... . ..... ..... ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .. 39

Selecting a Connection Method . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... 39

Connecting to a Computer Using USB ... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . ... 39

Connecting to a Wired Network . .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... 40

Connecting to a Wireless Network. ..... ..... . .... ..... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . . 40

Connecting to a Telephone Line ... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . . 47

Initial Printer Setup.. ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . . 47

Configuring AirPrint ..... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ... 48

Configuring Google Cloud Print. . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . .... ..... 49

Installing the Software ... . .... . .... . ..... ..... .... . . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . 50

Operating System Requirements ......... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... 50

Installing the Print Drivers for a Windows Network Printer ........ ..... . .... . .... . .... . .... . ..... .... . .... 50

Installing the Print Drivers for a Windows USB Printer . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ... 51

Installing the Drivers and Utilities for Macintosh OS X.... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ... 51

Installing Drivers and Utilities for UNIX and Linux ... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . 54

Installing the Printer as a Web Service on Devices ...... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . ... 54

More Information ..... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... . .... . .... . .... . . 56

3 Customize and Personalize...................................................................................................57

Customize and Personalize Overview .. . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... ..... ..... . . 58

Customizing or Personalizing the Home Screen ... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . 59

To hide or show an App on the Home screen ...... .... . .... . . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... . 59

To rearrange Apps on the Home screen. . ..... .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ... 59

Customizing or Personalizing the Apps ... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... ..... . .... .... 60

Customizing or Personalizing the Feature List ... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . . 60

Customizing or Personalizing the Entry Screen... . .... . .... . ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... . 60

Saving Presets......... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ... 61

Removing App Customization using the Control Panel.. . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . 61

Customizing App Default Settings... . .... . .... . .... . .... . . .... ..... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... 62

Removing Personalizations using the Embedded Web Server .......... .... . .... . . .... ..... ..... . .... . ... 62

Creating and Using 1-Touch Apps ....... .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . . 63

Creating a 1-Touch App . . .... . .... . .... . .... . ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . 63

Creating a Personal 1-Touch App.. . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ..... .... . . . 63

Deleting or Hiding a 1-Touch App.... . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .... 64

Using a 1-Touch App.... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .. 64

4 Xerox®Apps.............................................................................................................................67

Xerox®App Gallery .... . .... . . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . .... ..... 68

Xerox

Creating a Xerox

Logging into your Xerox

Installing or Updating an App from the Xerox

Device . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ... 71

Device Overview.. . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . . 71

App Gallery Overview ........ . .... . ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . 68

App Gallery Account. .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . ... 68

App Gallery Account. . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . .... ..... .... . . . 69

App Gallery ........ . .... . ..... .... . ..... ..... .... . . .... . 69

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Table of Contents

About ....... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... . 72

Supply Status...... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . . 72

Billing and Usage Counters ....... ..... .... . . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . 73

Reset to Factory Defaults .. .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . ... 74

Remote Services. .... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . ... 74

Address Book ....... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... . .... . .... ..... . . 75

Address Book Overview .. . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . 75

Editing the Address Book . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . .... . .... . .... . .... 75

Creating and Managing Favorites .. . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... . .... . .... 78

Jobs. . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... . 83

Jobs Overview ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... ..... ..... . . 83

Managing Jobs ..... . .... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... 83

Managing Special Job Types .. ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ... 84

Managing Jobs Using the Embedded Web Server ........ . .... . .... . . .... ..... .... . . .... . .... . .... . .... . .... . . 87

Copy..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . . 88

Copy Overview ........ . .... . ..... .... . ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .. 88

Making a Copy........ . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . ... 88

Copy Workflows ........ . ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . 90

ID Card Copy .. . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... . 97

ID Card Copy Overview ....... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... . 97

Copying an ID Card ...... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . .... ..... .... . . . 97

Email .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . . 98

Email Overview ..... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... . .... . .... 98

Sending a Scanned Image in an Email ...... ..... . .... . ..... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... 98

Previewing and Building Jobs .. ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... . 100

Scan To..... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... 102

Scan To Overview...... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ... 102

Scanning to an Email Address ....... .... . ..... ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... 102

Scanning to a USB Flash Drive ... ..... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .. 103

Scanning to a User Home Folder ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .. 104

Scan to Desktop.. . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... . .... . .... ..... 105

Scanning to an FTP or SFTP Server ..... . .... . .... . . .... ..... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . ... 105

Scanning to a Shared Folder on a Network Computer.... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .. 106

Scanning Images into an Application on a Connected Computer .. . .... . .... ..... . .... . ..... .... . .. 108

Scanning to a Desktop Computer Using a USB Cable Connection.... ..... ..... . .... ..... . .... . .... . 109

Previewing and Building Jobs .. ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... . 110

Fax . . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . 112

Fax Overview ...... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . 112

Sending a Fax.. . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .. 112

Fax Workflows... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . . 114

Server Fax . .... ..... . .... . ..... .... . .... . ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... . .... . .... . . 121

Server Fax Overview .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .. 121

Sending a Server Fax.. . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .. 121

Sending a Delayed Server Fax .. . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . ... 123

Previewing and Building Jobs .. ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... . 124

USB .. ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . .... . ... 125

USB Overview ... ..... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . . 125

Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Table of Contents

Printing from a USB Flash Drive . ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... . .... . .... . .... . .... . ..... .... . .. 125

Printing from a USB Flash Drive Already Inserted in the Printer .......... .... . .... . ..... .... . . .... . .. 126

@PrintByXerox . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . .... 127

@PrintByXerox Overview .. . . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . 127

Printing with the @PrintByXerox App..... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... ..... . 127

5 Printing................................................................................................................................... 129

Printing Overview. ..... . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... 130

Selecting Printing Options ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... . .... . .... . ..... ... 131

Print Driver Help.... . .... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .. 131

Windows Printing Options ...... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... ..... . 131

Macintosh Printing Options .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . 133

UNIX and Linux Printing .. . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . . 133

Mobile Printing Options ....... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ... 135

Printing Features.. . .... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... 137

Managing Jobs ..... . .... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .. 137

Printing Special Job Types ... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... . . ... 138

Selecting Paper Options for Printing ........ ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . 139

Scaling.... . .... . .... . ..... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . 139

Printing on Both Sides of the Paper ...... . .... . .... . .... . ..... ..... .... . . .... ..... . .... . .... . .... . .... . ..... .... . .. 139

Print Quality... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... . .... . .... ..... . .... . ..... .... . .... . .... 140

Image Options....... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . . 140

Image Shift . .... . .... . ..... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... . .... . .... . .... . .... . ..... .... . .. 141

Color Adjustments .. ..... .... . . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . 141

Printing Mirror Images ..... . .... . .... . ..... .... . .... . . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... .. 142

Printing Multiple Pages to a Single Sheet .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . 142

Printing Booklets . .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... ..... . .... ..... . .... . .... . 142

Using Special Pages .. ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . ..... .... . ..... ..... .... . . ... 143

Printing Watermarks for Windows ........ . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .. 145

Orientation ......... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . 145

Printing Banner Pages .... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . ... 146

Selecting Job Completion Notification for Windows . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... ... 146

Using Custom Paper Sizes .. .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... .. 147

Printing on Custom Paper Sizes ......... . ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... . .... . .... ..... 147

Defining Custom Paper Sizes........ ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... . 147

6 Paper and Media ................................................................................................................. 149

Supported Paper ... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . ... 150

Recommended Media ..... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ... 150

Ordering Paper.. ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... ..... . .... .. 150

General Paper Loading Guidelines ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... . 150

Paper That Can Damage Your Printer ........ ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .. 150

Paper Storage Guidelines .... . ..... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . ... 151

Supported Paper Types and Weights .. ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . .... 152

Supported Standard Paper Sizes..... ..... . .... . .... . .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... ... 152

Supported Standard Paper Sizes for Automatic 2-Sided Printing .. . .... . . .... ..... ..... . .... ..... . ... 153

Supported Paper Types and Weights for Automatic 2-Sided Printing. . .... . .... . ..... ..... .... . . ... 153

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Table of Contents

Supported Custom Paper Sizes ........ . .... . .... . .... . .... . ..... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .. 154

Cardstock....... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... . .... . .... . .... . .... . ..... .... . .... . . ... 154

Loading Paper. .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... . 155

Changing Paper Settings.... ..... ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . 155

Loading Paper in Trays 1 and 2 ..... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . .... 155

Loading Paper in the Bypass Tray.. ..... ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... . .... . .... . .... 158

Configuring Trays 1 or 2 for the Paper Length ... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... 161

Printing on Special Paper ... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... . 162

Envelopes ...... ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . 162

Labels ... . .... . ..... .... . .... . . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . .... ... 166

7 Maintenance ........................................................................................................................ 169

General Precautions ....... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . 170

Cleaning the Printer ...... . .... . ..... .... . ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . 171

Cleaning the Exterior ... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . . 171

Cleaning the Interior... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . . 173

Adjustments and Maintenance Procedures. .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . ... 184

Color Registration ........ . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... . 184

Performing a Color Calibration ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . 184

Performing the Scan Color Consistency Procedure . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .. 185

Adjusting Paper Registration .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . ... 185

Supplies ... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . . 188

Consumables .... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .. 188

Routine Maintenance Items.. ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .. 188

Ordering Supplies..... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . .... 188

Toner Cartridges .. . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . ..... ... 189

Recycling Supplies....... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .. 190

Managing the Printer.... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... . 191

Viewing the Meter Reading. ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... . .... . .... ..... . .... . ..... .... . .... . .... 191

Printing the Billing Summary Report....... . .... . .... ..... . .... . ..... .... . .... . ..... ..... ..... . .... ..... . .... . .... . 191

Moving the Printer ..... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . ... 192

8 Troubleshooting................................................................................................................... 195

General Troubleshooting... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . . 196

Printer Does Not Power On..... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . 196

Printer Resets or Powers Off Frequently ....... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . 196

Printer Does Not Print ......... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... ... 197

Printing Takes Too Long . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . 198

Document Prints from Wrong Tray ........ . ..... .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . 199

Automatic 2-Sided Printing Problems ...... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . ... 199

Printer is Making Unusual Noises ....... ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... . .... . .... . .... 200

Paper Tray Will Not Close.. . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... . 200

Condensation has Formed Inside the Printer .. .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . ..... ... 200

Paper Jams ......... .... . . .... ..... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . 201

Locating Paper Jams ...... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . .... 201

Minimizing Paper Jams ... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ... 201

Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Table of Contents

Clearing Paper Jams ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . .... ..... .... . 203

Troubleshooting Paper Jams .... . .... . .... . .... . .... . . .... ..... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . ... 213

Print-Quality Problems....... .... . ..... ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .. 216

Controlling Print Quality ... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . 216

Paper and Media. . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... . .... . .... ..... 216

Solving Print-Quality Problems ........ . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .. 217

Copy and Scan Problems ... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .. 223

Fax Problems ....... ..... . .... . .... . .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... . .... . .... ..... 224

Problems Sending Faxes........ . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .. 224

Problems Receiving Faxes.. . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... . 225

Getting Help ....... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... . 226

Viewing Warning Messages on the Control Panel ....... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . 226

Viewing Current Errors on the Control Panel .. . .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... ... 226

Using the Integrated Troubleshooting Tools..... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . 226

Online Support Assistant... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... ..... . 226

Information Pages .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . ... 226

More Information about Your Printer . . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . ... 227

A Specifications........................................................................................................................ 229

Printer Configurations and Options .. . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . ..... .... . ..... ..... .. 230

Available Configurations ... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... . 230

Standard Features.......... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . ... 230

Options and Upgrades ...... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... . 231

Physical Specifications ........ . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... ..... ..... 232

Weights and Dimensions........ .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . . 232

Total Space Requirements.... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ... 233

Clearance Requirements . ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . .... ... 234

Environmental Specifications .......... ..... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . ... 236

Temperature .. . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . ..... .... . ..... ..... .... . . ... 236

Relative Humidity . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . ..... ... 236

Elevation . . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... . 236

Electrical Specifications.... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .. 237

Power Supply Voltage and Frequency........ ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .. 237

Power Consumption .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .. 237

Recycling Supplies....... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .. 237

Performance Specifications .... . . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . 238

Print Speed ........ . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... . 238

B Regulatory Information...................................................................................................... 239

Basic Regulations. . .... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... 240

United States FCC Regulations... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .. 240

Canada... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . . 240

Certifications in Europe ... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... . .... . .. 240

European Union Lot 4 Imaging Equipment Agreement Environmental

Information.... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . ..... ... 241

Germany........ . ..... ..... ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... . .... . .... . .... . .... . ..... .... . .... . . ... 243

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Table of Contents

Turkey RoHS Regulation ......... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . . 244

Eurasian Economic Community Certification ...... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . ... 244

Regulatory Information for 2.4-GHz and 5-GHz Wireless Network Adapters ......... . .... . .... . 244

Ozone Release . .... . .... ..... . .... . ..... .... . .... . ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . ... 244

Copy Regulations ... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... . .... . .. 245

United States....... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . ... 245

Canada... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . . 246

Other Countries..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ... 247

Fax Regulations.... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . .... 248

United States....... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . ... 248

Canada... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . . 249

European Union.. . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . 250

New Zealand ... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ... 251

South Africa...... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . . 251

Safety Certification.... .... . ..... ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .... . .... 252

Material Safety Data Sheets ....... . .... . ..... .... . .... . ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... .. 253

C Recycling and Disposal ....................................................................................................... 255

All Countries . . ..... .... . . .... ..... .... . . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . 256

North America .... . ..... ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . 257

European Union. ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .. 258

Domestic/Household Environment .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... ..... . .... ..... . .... . .... . 258

Professional/Business Environment..... . . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... ..... . .... ..... . ... 258

Collection and Disposal of Equipment and Batteries....... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . . 259

Battery Symbol Note. . . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ... 259

Battery Removal ......... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . . 259

Other Countries... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . ..... .... . .... . 260

D Apps Features....................................................................................................................... 261

Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Table of Contents

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Safety

This chapter contains:

• Notices and Safety....... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ... 12

• Electrical Safety ....... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... . 13

• Operational Safety....... . .... . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ... 15

• Maintenance Safety. ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... . .... . .... ..... . . 17

• Printer Symbols ........ ..... . .... . ..... .... . .... . ..... ..... ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... . .... . .... . .... . . 18

• Environmental, Health and Safety Contact Information ....... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . ... 20

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your Xerox printer.

Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Safety

Notices and Safety

Read the following instructions carefully before operating your printer. Refer to these instructions to ensure the continued safe operation of your printer.

Your Xerox include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.

The safety and environment testing and performance of this product have been verified using Xerox materials only.

printer and supplies are designed and tested to meet strict safety requirements. These

Note: Unauthorized alterations, which can include the addition of new functions or connection

of external devices, can affect the product certification. For more information, contact your

Xerox representative.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Electrical Safety

GGeenneerraall GGuuiiddeelliinneess

WARNING:

• Do not push objects into slots or openings on the printer. Touching a voltage point or

shorting out a part could result in fire or electric shock.

• Do not remove the covers or guards that are fastened with screws unless you are installing

optional equipment and are instructed to do so. Power off the printer when performing these installations. Disconnect the power cord when removing covers and guards for installing optional equipment. Except for user-installable options, there are no parts that you can maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

Safety

• The printer emits smoke, or the surface is unusually hot.

• The printer emits unusual noise or odors.

• The printer causes a circuit breaker, fuse, or other safety device to activate.

If any of these conditions occur, do the following:

1. Power off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

PPoowweerr CCoorrdd

Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

WARNING: To avoid risk of fire or electrical shock, do not use extension cords, power

strips, or power plugs for more than 90 days. When a permanent outlet receptacle cannot be installed, use only one factory-assembled extension cord of the appropriate gauge for each printer or multifunction printer. Always adhere to national and local building, fire, and electrical codes regarding length of cord, conductor size, grounding, and protection.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal.

• Verify that the printer is plugged into an outlet that is providing the correct voltage and power. Review the electrical specification of the printer with an electrician if necessary.

• Do not place the printer in an area where people can step on the power cord.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Safety

• Do not place objects on the power cord.

• Do not plug or unplug the power cord while the power switch is in the On position.

• If the power cord becomes frayed or worn, replace it.

• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

EEmmeerrggeennccyy PPoowweerr OOffff

If any of the following conditions occur, power off the printer immediately and disconnect the power cord from the electrical outlet. Contact an authorized Xerox service representative to correct the problem if:

• The equipment emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• Any part of the printer is damaged.

TTeelleepphhoonnee LLiinnee CCoorrdd

WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Safety

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

OOppeerraattiioonnaall GGuuiiddeelliinneess

• Do not remove any trays when the printer is printing.

• Do not open the doors when the printer is printing.

• Do not move the printer when it is printing.

• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.

• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove the protective covers.

• Do not override any electrical or mechanical interlock devices.

• Do not attempt to remove paper that is jammed deeply inside the printer. Switch off the printer promptly and contact your local Xerox representative.

WARNING:

• The metallic surfaces in the fuser area are hot. Always use caution when removing paper jams from this area and avoid touching any metallic surfaces.

• To avoid a tip hazard, do not push or move the device with all the paper trays extended.

OOzzoonnee RReelleeaassee

This printer produces ozone during normal operation. The amount of ozone produced is dependent on copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone. Install the printer in a well-ventilated room.

For more information in the United States and Canada, go to www.xerox.com/environment. In other markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.

PPrriinntteerr LLooccaattiioonn

• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight. To find the weight for your printer configuration, refer to Physical Specifications.

• Do not block or cover the slots or openings on the printer. These openings are provided for ventilation and to prevent overheating of the printer.

• Place the printer in an area where there is adequate space for operation and servicing.

• Place the printer in a dust-free area.

• Do not store or operate the printer in an extremely hot, cold, or humid environment.

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Safety

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning system.

• Do not place the printer in locations susceptible to vibrations.

• For optimum performance, use the printer at the elevations specified in Elevation.

PPrriinntteerr SSuupppplliieess

• Use the supplies designed for your printer. The use of unsuitable materials can cause poor performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame.

• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase the risk of skin or eye contact.

Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service

Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your Xerox representative for details.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Safety

Maintenance Safety

• Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer.

• Clean with a dry lint-free cloth only.

• Do not burn any consumables or routine maintenance items. For information on Xerox recycling programs, go to www.xerox.com/recycling.

WARNING: Do not use aerosol cleaners. Aerosol cleaners can cause explosions or fires when

used on electromechanical equipment.

When installing the device in a hallway or similar restricted area, additional space requirements can apply. Ensure that you comply with all workspace safety regulations, building codes, and fire codes for your area.

supplies

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Safety

Printer Symbols

Symbol Description

Warning:

Indicates a serious hazard that can result in death or serious injury if not avoided.

Hot Warning:

Hot surface on or in the printer. Use caution to avoid personal injury.

Warning: Moving parts. To avoid personal injury, use caution.

Caution:

Indicates a mandatory action to take in order to avoid damage to the property.

Caution:

To avoid damage to the property, be careful not to spill toner when handling the waste cartridge.

Do not touch the part or area of the printer.

Do not expose the drum cartridges to direct sunlight.

Do not burn the toner cartridges.

Do not burn the waste cartridge.

Do not burn the drum cartridges.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Symbol Description

Do not use paper attached with staples or any form of binding clip.

Do not use folded, creased, curled, or wrinkled paper.

Do not use inkjet paper.

Do not use transparencies or overhead projector sheets.

Safety

Do not reload paper previously printed on or used.

Do not copy money, revenue stamps, or postage stamps.

For details about all the printer symbols that appear on your printer, refer to the Printer Symbols guide at www.xerox.com/office/VLC405docs.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Safety

Environmental, Health and Safety Contact Information

For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact:

• United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)

• Europe: EHS-Europe@xerox.com

For product safety information in the United States and Canada, go to www.xerox.com/environment.

For product safety information in Europe, go to www.xerox.com/environment_europe.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

This chapter contains:

• Parts of the Printer. . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . ... 22

• Power Options. . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . 29

• Accessing the Printer..... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... . 31

• Introduction to Apps..... . .... . ..... .... . .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . .... ..... . .... . .... . .... . . 32

• Information Pages ...... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... 33

• The Embedded Web Server .... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . ... 35

• Installation and Setup ... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . 38

• Connecting the Printer ... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... ..... . .... ..... . .... . .... . .... . .... . ..... .... . 39

• Installing the Software...... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... . .... ... 50

• More Information .. .... . .... . ..... .... . ..... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... 56

Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

Parts of the Printer

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1. Tray 1

2. Bypass Tray

3. Front Door

4. USB Memory Port

5. Card Reader Bay

6. Control Panel

7. Single-Pass Duplex Automatic Document Feeder

8. Output Tray

9. Right Side Door

10. Optional 550-Sheet Feeder (Tray 2)

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

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Getting Started

1. Document Feeder Cover

2. Paper Guides

3. Single-Pass Duplex Automatic Document Feeder

4. Document Output Tray

5. Document Output Tray Extension

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

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The Duplex Automatic Document Feeder accommodates the following original-sized documents:

• Width: 140–216 mm (5.5–8.5 in.)

• Length: 140–356 mm (5.5–14 in.)

• Weight: 60–125 g/m

Follow these guidelines when loading original documents into the duplex automatic document feeder:

• Load original documents face up so that the top of the document enters the feeder first.

• Place only loose sheets of undamaged paper in the duplex automatic document feeder.

• Adjust the paper guides so that they fit against the original documents.

• Insert paper in the duplex automatic document feeder only when ink on the paper is dry.

• Do not load original documents above the MAX fill line.

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The document glass accommodates original size documents up to 216 x 356 mm (8.5 x 14 in.). Use the document glass rather than the duplex automatic document feeder to copy or scan the following types of original documents:

• Paper with paper clips or staples attached

• Paper with wrinkles, curls, folds, tears, or notches

• Coated or carbonless paper or items other than paper, such as cloth or metal

• Envelopes

• Books

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

IInntteerrnnaall PPaarrttss

Getting Started

1. Front Door

2. Toner Cartridges

3. Document Glass

4. Document Cover

5. Single-Pass Duplex Automatic Document Feeder

6. Waste Cartridge Lock

7. Drum Cartridges

8. Waste Cartridge

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

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1. Duplex Unit

2. Transfer Roller

3. Fuser

4. Power Connector

5. Rear Door

6. Left Side Cover

7. Phone Line Connector

8. Fax Line Connector

9. Wireless Network Adapter Port Cover

10. USB Port, Type B

11. Ethernet Port

12. FDI Connector

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

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The control panel consists of a touch screen and buttons you press to control the functions available on the printer. The control panel:

• Displays the current operating status of the printer.

• Provides access to print, copy, and scan features.

• Provides access to reference materials.

• Provides access to Tools and Setup menus.

• Prompts you to load paper, replace supplies, and clear jams.

• Displays errors and warnings.

• Provides the Power/Wake button used for powering on or off the printer. This button also supports the power-saver modes, and blinks to indicate the power status of the printer.

Item Name

1 NFC Area Near Field Communication (NFC), is a technology that

2 Touch Screen Display The screen displays information and provides access to printer

3 Home Button This button provides access to the Home menu for access to

4 Power/Wake This button serves several power-related functions.

Description

enables devices to communicate when they are within 10 cm (4 in.) of each other. Use the NFC area to obtain a network interface or to establish a TCP/IP connection between your device and the printer.

functions.

printer features, such as copy, scan, and fax.

Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

Item Name

5 Status LED This light blinks blue or amber to indicate printer status.

Description

When the printer is powered off, this button powers on the printer.

• When the printer is powered on, pressing this button displays a menu on the control panel. From this menu, you can choose to enter Sleep mode, restart, or power off the printer.

• When the printer is powered on, but in a low-power mode or Sleep mode, pressing this button wakes the printer.

• When the printer is powered on, holding this button for 10seconds turns off the printer.

This button also blinks to indicate the power status of the printer.

• When the light blinks slowly, the printer is in low-power mode or Sleep mode.

• When the light blinks rapidly, the printer is powering down, or exiting a low-power mode.

Blue

• Blinks blue once to acknowledge a successful Authentication request.

• Blinks blue once slowly for a copy or print job initiated at the control panel.

• Blinks blue twice slowly for fax or print job received from the network.

• Blinks blue rapidly while the printer is powering up, or to signal detection of a Wi-Fi Direct connection request.

Amber

• Blinks amber to indicate an error condition or warning that requires your attention. For example, an out of toner condition, a paper jam, or out of paper for the current job.

• It also blinks amber to indicate a system error, which typically is associated with an error code.

6 Notification Banner Notifications and messages are displayed in a pop-up banner

below the apps area. To view the full notification, touch the down arrow. After you have reviewed the information, touch X to close.

7 Pause Button When a job is being scanned or processed, a Pause icon

appears in the notification banner area. To pause the current job, touch the Pause icon. The job pauses with the option to resume or delete the job.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

Power Options

The Power/Wake button is a single multifunction button on the control panel.

• The Power/Wake button powers on the printer.

• If the printer is already powered on, the Power/Wake button can be used to:

– Restart the printer

– Enter or exit Sleep mode

– Enter or exit Low-Power mode

• The Power/Wake button also flashes when the printer is in low-power mode.

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To power on the printer, or to exit Low-Power mode or Sleep mode, press the Power/Wake button.

Note:

• The Power/Wake button is the only power button on the printer.

• The printer exits Low-Power mode or Sleep mode automatically when it receives data from a connected device.

• When in Low-Power mode, or Sleep mode, the touch screen is powered off and unresponsive. To wake the printer manually, press the Power/Wake button.

Caution: Do not plug or unplug the power cord while the printer is powered on.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

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At the printer control panel, press the Power/Wake button.

1. To restart the printer, place the printer in Sleep Mode, or power off the printer.

2. Select an option.

• To restart the printer, touch Restart.

• To place the printer in Sleep Mode, touch Sleep.

In Sleep Mode, the touch screen goes dark and the Power/Wake button flashes.

• To power off the printer, touch Power Off.

• If the printer does not respond to a single press of the Power/Wake button, then press and

hold the button for 5 seconds. A Please Wait message appears as the printer powers down.

After 10 seconds, the touch screen goes dark and the Power/Wake button flashes until the printer powers down.

Caution: Do not unplug the power cord while the printer powers down.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

Accessing the Printer

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Logging in is the process by which you identify yourself to the printer for authentication. If authentication is set, to access printer features, you log in with your user credentials.

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1. At the printer control panel, press the Home button.

2. Touch Log In.

3. Type the User Name using the keypad, then touch Enter.

4. If prompted, enter the password, then touch Enter.

Note: For more information on logging in as system administrator, refer to the System

Administrator Guide at www.xerox.com/office/VLC405docs.

5. Touch OK.

Note: To access each password-protected service, enter the User Name and password.

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When a Common Access Card system is installed on your Xerox device, access to the printer requires the use of a Smart Card. There are several models of card readers that are compatible with your device. To access the printer, insert the pre-programmed identification card into the reader, or place your card on the reader. If extra security credentials are required, enter the login information at the control panel.

For more information about configuring a Common Access Card system on your device, refer to the

Xerox

VLC405docs.

VersaLink®Common Access Card System Configuration Guide at www.xerox.com/office/

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

Introduction to Apps

Xerox Apps are a gateway to the features and functions of your device. Standard Apps are already installed on the device and appear on the Home screen. Some Apps are installed as standard, but hidden the first time you use the device.

When you log in, the Apps configured for your personal account appear on the control panel.

You can download more Apps for your device from the Xerox refer to Xerox

App Gallery.

App Gallery. For more information,

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

Information Pages

Your printer has a set of Information Pages that you can print. These pages include configuration and font information, demonstration pages, and more.

The following Information Pages are available:

Name

Description

Configuration Report The Configuration Report provides printer information including

installed options, network settings, port setup, tray information, and more.

Billing Summary Report The Billing Summary Report provides information about the

device and a detailed listing of the billing meters and sheet counts.

Supplies Usage Report The Supplies Usage Report provides coverage information and

part numbers for reordering supplies.

PostScript Font List The PostScript Font List provides a printout of all PostScript fonts

that are available on the printer.

PCL Font List The PCL Font List provides a printout of all PCL fonts that are

available on the printer.

Demonstration Print Demonstration Print provides a demonstration of the current

print-quality settings.

Startup Page The Startup Page provides basic printer configuration and

network information.

Job History Report The Job History Report provides retained information on

previous print jobs, including the date, time, job type, document name, output color, paper size, number of pages, and results. The status of a maximum of 20 jobs prints on the Job History Report.

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1. At the printer control panel, press the Home button.

2. Touch Device→About→Information Pages.

3. To print an information page, touch the needed page.

4. To return to the Home screen, press the Home button.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

CCoonnffiigguurraattiioonn RReeppoorrtt

The Configuration Report provides product information including installed options, network settings, port setup, tray information, and more.

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1. At the printer control panel, press the Home button.

2. Touch Device→About→Information Pages.

3. Touch Configuration Report.

4. To return to the Home screen, press the Home button.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

The Embedded Web Server

The Embedded Web Server is the administration and configuration software that is installed in the printer. It allows you to configure and administer the printer from a Web browser.

The Embedded Web Server requires:

• A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux environments.

• TCP/IP and HTTP enabled in the printer.

• A network-connected computer with a Web browser that supports JavaScript.

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At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

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To install the print driver for a network-connected printer, it is often necessary to know the IP address of your printer. Also, the IP address is used to access the settings of your printer through the Embedded Web Server. You can view the IP address of your printer on the control panel or on the Configuration Report.

Note: To view the TCP/IP address on the control panel, wait until the printer has been on for 2

minutes. If the TCP/IP address is 0.0.0.0, or begins with 169, it indicates a network connectivity issue. However, if Wi-Fi is set as the primary Ethernet connection, 0.0.0.0 is displayed as the IP address for the printer.

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To view the IP address of the printer on the control panel:

1. At the printer control panel, press the Home button.

2. Touch Device→About.

3. Record the IP address from the display.

4. To return to the Home screen, press the Home button.

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To obtain the printer IP address from the Configuration Report:

1. At the printer control panel, press the Home button.

2. Touch Device→About→Information Pages.

3. Touch Configuration Report.

The IP address appears in the Connectivity section of the Configuration Report for IPv4 or IPv6.

4. To return to the Home screen, press the Home button.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

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Your device includes a self-signed HTTPS certificate. The device generates the certificate automatically during device installation. The HTTPS certificate is used to encrypt communications between your computer and the Xerox device.

Note:

• The Embedded Web Server page for your Xerox device can display an error message that

the security certificate is not trusted. This configuration does not lessen the security of the communications between your computer and the Xerox device.

• To eliminate the connection warning in your Web browser, you can replace the self-signed

certificate with a signed certificate from a Certificate Authority. For information on obtaining a certificate from a Certificate Authority, contact your Internet Service Provider.

For information on obtaining, installing, and enabling certificates, refer to the System Administrator Guide at www.xerox.com/office/VLC405docs.

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From the Embedded Web Server, you can download and save a copy of the Configuration Report to your computer hard drive. Use Configuration Reports from multiple devices to compare software versions, configurations, and compliance information.

To download a copy of the Configuration Report from the Embedded Web Server:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return.

Note: For details about obtaining the IP address of your printer, refer to Finding the IP

Address of Your Printer.

2. To download the Configuration Report scroll to the bottom of the page, then, in the Quick Links

section, click Download Configuration Report.

Note: If this feature does not appear, log in as a system administrator.

The document is saved automatically as an XML file in the default download location on your computer hard drive. To open the Configuration Report, use an XML viewer.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

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The Remote Control Panel feature in the Embedded Web Server allows you to access the printer control panel remotely from a Web browser.

Note: To access the Remote Control Panel, first enable the feature. For details, contact your

system administrator or refer to the System Administrator Guide at www.xerox.com/office/

VLC405docs.

To access the Remote Control Panel feature:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return.

Note: For details about obtaining the IP address of your printer, refer to Finding the IP

Address of Your Printer.

2. In the Quick Links area, click Remote Control Panel.

Note: If the Remote Control Panel option is not displayed or fails to load, contact your

system administrator.

3. To restrict other users from accessing the device control panel when you are connected remotely

to the device, click the Lock Device Control Panel option.

Note: If a local user attempts to access the control panel while the device control panel is

locked, the control panel does not respond. A message appears on the control panel,

confirming that the control panel is locked and the device is being controlled remotely.

4. To enable remote access to the device control panel, click Request Session. The remote control

panel sends a request to the local control panel.

• If the local control panel is inactive, the remote control panel session is activated automatically.

• If a local user is active on the device, a Remote Session Request message appears on the local control panel. The local user chooses to accept or deny the request. If the request is accepted, the remote control panel session is activated. If the request is denied, a Request Denied message appears in the Embedded Web Server.

Note: If the system administrator requests a remote session, if the request is denied, an

option to override the local session is displayed.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

Installation and Setup

For reference:

• Installation Guide packaged with your printer

• Online Support Assistant at www.xerox.com/office/VLC405docs

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Before you print, ensure that your computer and the printer are plugged in, powered on, and connected. Configure the initial settings of the printer, then install the print driver software and utilities on your computer.

You can connect to your printer directly from your computer using USB, or connect to a network using an Ethernet cable or wireless connection. Hardware and cabling requirements vary for the different connection methods. Routers, network hubs and switches, modems, Ethernet cables, and USB cables are not included with your printer and must be purchased separately. Xerox recommends an Ethernet connection because it is typically faster than a USB connection, and it provides access to the Embedded Web Server.

For more information, refer to the System Administrator Guide at www.xerox.com/office/VLC405docs.

SSeelleeccttiinngg aa LLooccaattiioonn ffoorr tthhee PPrriinntteerr

1. Select a dust-free area with temperatures from 10–32°C (50–90°F), and relative humidity 10– 85%.

Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold

room can cause condensation inside the printer, directly interfering with image transfer.

2. Place the printer on a level, solid, non-vibrating surface with adequate strength to hold the weight of the printer. The printer must be horizontal with all four feet in solid contact with the surface. To find the weight for your printer configuration, refer to Weights and Dimensions.

3. Select a location with adequate clearance to access supplies and to provide proper ventilation. To find the clearance requirements for your printer, refer to Total Space Requirements.

4. After positioning the printer, you are ready to connect it to the power source and computer or network.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

Connecting the Printer

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You can connect the printer to your computer using a USB cable, Ethernet cable, or wireless connection. The method that you select depends on how your computer is connected to the network. A USB connection is a direct connection and is the easiest to set up. An Ethernet connection is used to connect to a network. If you are using a network connection, it is important to understand how your computer is connected to the network.

Note: Hardware and cabling requirements vary for the different connection methods. Routers,

network hubs, network switches, modems, Ethernet cables, and USB cables are not included

with your printer and must be purchased separately.

USB

If you connect the printer to one computer and do not have a network, use a USB connection. A USB connection offers fast data speeds, but typically not as fast as a network connection.

Note: To access the Embedded Web Server, a network connection is required.

Network

If your computer is connected to an office network or home network, use an Ethernet cable to connect the printer to the network. You cannot connect the printer directly to the computer via Ethernet. A connection through a router or network switch is required. An Ethernet network can be used for one or more computers and supports many printers and systems simultaneously. An Ethernet connection is typically faster than USB and allows you direct access to the settings of the printer using the Embedded Web Server.

Wireless Network

If your environment includes a wireless router or wireless access point, you can connect the printer to the network with a wireless connection. A wireless network connection provides the same access and services as a wired connection. A wireless network connection is typically faster than USB and allows direct access to the settings of the printer using the Embedded Web Server.

Telephone

To send and receive faxes, the multifunction printer must be connected to a dedicated telephone line.

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To connect using USB, you need one of these operating systems:

• Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server 2008 R2, and

Windows Server 2012.

• Macintosh OS X version 10.10 and later.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

• UNIX and Linux: Your printer supports connection to various UNIX platforms through the network

interface.

To connect the printer to the computer using a USB cable:

1. Connect the B end of a standard A/B USB 2.0 or USB 3.0 cable to the USB Port on the back of the printer.

2. Connect the A end of the USB cable to the USB port on the computer.

3. If the Windows Found New Hardware Wizard appears, press Cancel.

4. Install the print driver.

CCoonnnneeccttiinngg ttoo aa WWiirreedd NNeettwwoorrkk

1. Ensure that the printer is powered off.

2. Attach a Category 5 or better Ethernet cable from the printer to the network or router socket. Use an Ethernet switch or router, and two or more Ethernet cables. Connect the computer to the switch or router with one cable, then connect the printer to the switch or router with the second cable. Connect to any port on the switch or router except the uplink port.

3. Attach the power cord, then plug in the printer and power it on.

4. Set the network IP printer address, or set up the printer for automatic printer IP detection. For more information, refer to the System Administrator Guide at www.xerox.com/office/

VLC405support.

CCoonnnneeccttiinngg ttoo aa WWiirreelleessss NNeettwwoorrkk

A wireless local area network (WLAN) provides the means to connect 2 or more devices in a LAN without a physical connection. The printer can connect to a wireless LAN that includes a wireless router or wireless access point. Before connecting the printer to a wireless network, the wireless router must be configured with a service set identifier (SSID) and any necessary credentials.

Note: Wireless networking is available only on printers with the optional Wireless Network

Adapter installed.

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Note: Before you configure wireless network settings, install the Xerox®Wireless Network

Adapter Kit.

If you purchased and installed a Wireless Network Adapter Kit, you can connect the device to a wireless network. If the device is connected to a wired network, you can configure wireless networking at the device, or use the Embedded Web Server. For details on configuring wireless network settings, refer to the System Administrator Guide at www.xerox.com/office/VLC405docs.

Note: After the Wireless Network Adapter is installed, remove it only as necessary. For

information on removing the adapter, refer to Removing the Wireless Network Adapter.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

IInnssttaalllliinngg tthhee WWiirreelleessss NNeettwwoorrkk AAddaapptteerr

The optional wireless network adapter plugs in to the back of the control board. After the adapter is installed, and wireless networking is enabled and configured, the adapter is able to connect to a wireless network.

To install the Wireless Network Adapter:

1. Power off the printer.

2. To remove the Wireless Network Adapter Port Cover, press the latch to the left, then pull the cover away from the printer.

3. Remove the packaging from the Wireless Network Adapter.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

4. To install the Wireless Network Adapter, follow the procedure defined on the instruction sheet provided with the Wireless Network Adapter.

Caution: Pulling on the adapter can cause damage. After the adapter is installed, remove it

only as needed, and as directed in the Wireless Network Adapter removal instructions. For

details, refer to Removing the Wireless Network Adapter.

5. Power on the printer.

6. Configure the Wi-Fi Settings. For details about configuring the Wi-Fi settings, refer to the System Administrator Guide at www.xerox.com/office/VLC405docs.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

RReemmoovviinngg tthhee WWiirreelleessss NNeettwwoorrkk AAddaapptteerr

1. Power off the printer.

2. Loosen the bolt that secures the left-side cover.

Getting Started

3. To open the cover, slide it toward the rear of the printer, then away from the printer.

4. Reach into the printer and lift the release lever. Grasp the Wireless Network Adapter with your other hand and carefully pull it away from the printer.

Caution: Do not use force to pull on the Wireless Network Adapter. If the latch is released

properly, the adapter pulls out easily. Pulling on a secured adapter can damage it.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

5. To reinstall the Wireless Network Adapter Port Cover, insert the tab into the small slot. Gently press the port cover against the back of the printer until the cover latches into place.

6. Place the left-side cover into position, then slide it toward the front of the printer.

7. To tighten the cover, turn the bolt to the right.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

8. Connect the printer to your computer with a USB cable or through the network using an Ethernet cable.

9. Power on the printer.

Note: If the printer was installed previously in a wireless network environment, it could retain

setup and configuration information from that environment. To prevent the printer from

attempting to connect to the previous network, reset the wireless settings. For more information, refer to the System Administrator Guide at www.xerox.com/office/VLC405docs.

CCoonnnneeccttiinngg ttoo aa WWii--FFii NNeettwwoorrkk aatt tthhee CCoonnttrrooll PPaanneell

To connect to a Wi-Fi network at the control panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/

office/VLC405docs.

3. Touch Device→Connectivity→Wi-Fi.

4. To enable the Wi-Fi feature, touch the enable toggle button.

5. To connect automatically to an existing Wi-Fi network:

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VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

a. In the list of available Wi-Fi networks, touch the required network.

Note: If the required Wi-Fi network is not listed, or if the required network uses WPS,

configure the connection manually. For details, refer to step 6.

b. If needed, to log in to the network, type the password.

c. To select a Wi-Fi frequency band, touch Wi-Fi Band, then select an option.

Note: The Wi-Fi frequency band is set to AUTO by default.

d. Touch OK.

6. To connect manually to a Wi-Fi Network:

a. Touch Manual Setup.

b. In the first field, type a name for the Wi-Fi network, then touch Enter.

c. Touch Network Type, then select an option.

d. Touch Security, then select an option.

e. Touch Wi-Fi Protected Setup (WPS), then select an option.

Note: For a WPS setup with a Push Button Connection (PBC), select PBC.

f. Touch OK.

CCoonnffiigguurriinngg tthhee PPrriimmaarryy NNeettwwoorrkk aatt tthhee CCoonnttrrooll PPaanneell

You can set the primary network connection type at the device control panel.

Note:

• A Primary Network setup is required only if the optional Wi-Fi network connection kit is installed and enabled.

• By default, without a Wi-Fi network connection, the primary network is set to Ethernet. When the kit is installed and enabled, the device acquires two network connections. One network connection is primary, and the other network connection is secondary.

• The following features are available only over the primary network connection:

– IPsec

– SMTP

– SNTP

– WSD scan

– Scan to SFTP, Scan to SMB, Scan to Email

– LDAP

– UPnP discovery

– ThinPrint

– EIP Web Service

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

• If you remove the Wi-Fi network connection module, the primary network connection is set to Ethernet.

To configure the primary network at the control panel:

1. At the printer control panel, press the Home button.

2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/

office/VLC405docs.

3. Touch Device→Connectivity→Primary Network.

4. Select the appropriate network connection type for the device.

5. To apply the changes and restart the device, at the prompt, touch Restart Now.

CCoonnnneeccttiinngg ttoo WWii--FFii DDiirreecctt

You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smartphone, using Wi-Fi Direct. Wi-Fi Direct is disabled by default.

Note: Wireless networking is available only on printers with the optional Wireless Network

Adapter installed.

To connect with Wi-Fi Direct, follow the directions provided with your mobile device.

Connecting with Wi-Fi Direct from Your Mobile Device

To connect with Wi-Fi Direct, follow the directions provided with your mobile device.

CCoonnnneeccttiinngg ttoo aa TTeelleepphhoonnee LLiinnee

WARNING: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

1. Ensure that the printer is powered off.

2. Connect a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to the Line port on the back of the printer.

3. Connect the other end of the RJ11 cable to an operating telephone line.

4. Power on the printer.

5. Enable and configure the Fax functions.

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Before installing the printer software, verify that the printer is set up correctly. Setup includes enabling the optional features and assigning an IP address for the Ethernet network connection. The installation wizard starts automatically the first time the printer is powered on. The installation wizard prompts the system administrator to configure the following settings:

• Language

• Network Connection

• Proxy Server Setup

• Date and Time

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VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

• Measurements

• LDAP Settings

• Apps Setup

• Security Settings

For more information on configuring the printer settings, refer to the System Administrator Guide at

www.xerox.com/office/VLC405docs.

CCoonnffiigguurriinngg AAiirrPPrriinntt

AirPrint is a software feature that allows you to print from wired or wireless Apple iOS-based mobile devices and Mac OS-based devices without the need to install a print driver. AirPrint-enabled printers allow you to print or fax directly from a Mac, an iPhone, iPad, or iPod touch. You can use AirPrint to print from a wired device or a wireless device without using a print driver.

Note:

• Not all applications support AirPrint.

• Wireless devices must join the same wireless network as the printer.

• For AirPrint to function, both IPP and Bonjour

• The device that submits the AirPrint job must be on the same subnet as the printer. To allow devices to print from different subnets, configure your network to pass multicast DNS traffic across subnets.

• The Mac OS device must be Mac OS 10.7 or later.

• AirPrint-enabled printers work with all models of iPad, iPhone (3GS or later), and iPod touch (3rd generation or later), running the latest version of iOS.

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return.

Note: If you do not know the IP address for your printer, refer to Finding the IP Address of

Your Printer.

2. In the Embedded Web Server, click Home→Connectivity.

Note: If this feature does not appear, log in as a system administrator.

3. For Mobile Printing, click AirPrint.

4. To enable AirPrint click the Enable toggle button.

Note: AirPrint®is enabled by default when IPP and Bonjour®(mDNS) are both enabled.

(mDNS) protocols must be enabled.

• To change the printer name, in the Name field, enter a new name.

• To enter a location for the printer, in the Location field, enter the location of the printer.

• To enter a physical location or address for the printer, in the Geo-Location field, enter the geographic latitude and longitude coordinates in decimal form. For example, use coordinates such as 45.325026, -122.766831 for a location.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

5. Click OK.

6. To activate your changes, at the prompt, click Restart Now.

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Google Cloud Print allows you to print documents that are stored in the cloud without using a print driver.

Before you begin:

• Set up a Google email account.

• Configure the printer to use IPv4.

• Configure Proxy Server settings as needed.

To configure Google Cloud Print:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer,

then press Enter or Return.

Note: If you do not know the IP address for your printer, refer to Finding the IP Address of

Your Printer.

2. In the Embedded Web Server, click Home→Connectivity.

3. For Mobile Printing, click Google Cloud Print.

4. To enable Google Cloud Print, click the Enable toggle button.

5. Click OK.

6. Restart the printer, then wait 2 minutes for the printer to connect.

7. Refresh your Web browser, then for Mobile Printing, click Google Cloud Print.

8. Click Printer Registration.

9. Click Register.

A printer registration page prints.

10. To register the printer, in your Web browser, type the URL provided, or use your mobile phone to scan the barcode.

After the printer is registered, a confirmation status window appears.

11. To access the Google Cloud Print feature, in your Google account, click Manage Your Printer.

Note: The default printer name appears in this format: Model name (MAC address).

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

Installing the Software

Before installing driver software, verify that the printer is plugged in, powered on, connected correctly, and has a valid IP address. The IP address usually appears in the upper, right corner of the control panel. If you cannot find the IP address, see Finding the IP Address of Your Printer.

Note:

If the Software and Documentation disc is not available, download the latest drivers from www.

xerox.com/office/VLC405drivers.

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• Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server 2008 R2, and Windows Server 2012.

• Macintosh OS X version 10.10 and later.

• UNIX and Linux: Your printer supports connection to various UNIX platforms through the network interface.

IInnssttaalllliinngg tthhee PPrriinntt DDrriivveerrss ffoorr aa WWiinnddoowwss NNeettwwoorrkk PPrriinntteerr

1. Insert the Software and Documentation disc into the appropriate drive on your computer. If the

installer does not start automatically, navigate to the drive, and double-click the Setup.exe installer file.

Note:

If the Software and Documentation disc is not available, download the latest drivers from

www.xerox.com/office/VLC405drivers.

2. Select your printer model.

3. Click Install Drivers.

4. Select Install Print Driver, Install Scan Driver, or Install Print and Scan Drivers.

5. At the License Agreement, click I Agree.

6. From the list of discovered printers, select your printer.

Note: When installing drivers for a network printer, if your printer does not appear in the

list, click the IP Address or DNS Namebutton. In the IP Address or DNS Name field, type

the IP address of your printer, then click Search to locate and select your printer. If you do not know the IP address of the printer, refer to Finding the IP Address of Your Printer.

7. Click Next.

8. If needed, you can name your printer by typing a name in the Queue Name field.

9. If installing a print driver, make a print driver selection.

10. If installing a scan driver, make a scan driver selection.

11. Click Install.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

12. If needed, set the printer as the default printer.

Note: Before selecting Share Printer, contact your system administrator.

13. To complete the installation, click Finish, then click Close.

IInnssttaalllliinngg tthhee PPrriinntt DDrriivveerrss ffoorr aa WWiinnddoowwss UUSSBB PPrriinntteerr

1. Insert the Software and Documentation disc into the appropriate drive on your computer.

Note:

If the Software and Documentation disc is not available, download the latest drivers from

www.xerox.com/office/VLC405drivers.

If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe installer file.

2. Click Install Software.

3. At the License Agreement, select I Agree, then click Next.

4. To install the printer support software, select Software, then click Next.

5. In the Software and Documentation window, clear the check box for any unnecessary options.

6. Click Next.

7. To complete the installation, click Finish.

IInnssttaalllliinngg tthhee DDrriivveerrss aanndd UUttiilliittiieess ffoorr MMaacciinnttoosshh OOSS XX

1. Insert the Software and Documentation disc into the appropriate drive on your computer.

2. Open Xerox

3. To run Xerox

4. When prompted, click Continue.

5. To accept the license agreement, click I Agree.

6. To accept the current installation location, click Install, or select another location for the

installation files, then click Install.

7. If prompted, enter your password, then click OK.

8. From the list of discovered printers, select your printer, then click Next.

9. If your printer does not appear in the list of discovered printers:

a. Click the Network Printer Icon.

b. Type the IP address of your printer, then click Continue.

Print Drivers 3.xx.x.dmg/.pkg as needed for your printer.

Print Drivers 3.xx.x.dmg/.pkg, double-click the appropriate file name.

c. Select your printer in the list of discovered printers, then click Continue.

10. If your printer was not detected, verify that the printer is powered on and that the Ethernet or USB cable is connected properly.

11. To accept the print queue message, click OK.

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VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

12. Select or clear the Set Printer as Default and Print a Test Page check boxes.

13. Click Continue, then click Close.

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For networking, set up your printer using Bonjour®(Rendevous), or connect using the IP address of your printer for an LPD/LPR connection. For a non-network printer, create a desktop USB connection.

Online Support Assistant at: www.xerox.com/office/VLC405support

To add the printer using Bonjour

1. From the computer Applications folder or from the dock, open System Preferences.

2. Click Printers & Scanners.

The list of printers appears on the left of the window.

3. Under the list of printers, click the plus button (+).

4. At the top of the window, click the Default icon.

5. Select your printer from the list, then click Add.

Note: If your printer was not detected, verify that the printer is on and that the Ethernet cable

is connected properly.

Adding the Printer by Specifying the IP Address

To add the printer by specifying the IP address:

1. From the computer Applications folder or from the dock, open System Preferences.

2. Click Printers & Scanners.

The list of printers appears on the left of the window.

3. Under the list of printers, click the Plus icon (+).

4. Click IP.

5. From the Protocol list, select the protocol.

6. In the Address field, enter the IP address of the printer.

7. In the Name field, enter a name for the printer.

8. From the Use list, choose Select a driver to use.

9. From the printer software list, select the print driver for your printer model.

10. Click Add.

IInnssttaalllliinngg SSccaann DDrriivveerrss ffoorr MMaacciinnttoosshh

1. Insert the Software and Documentation disc into your computer.

2. To view the .dmg file for your printer, double-click the Disc icon on your desktop .

3. Open the Scan Installer.dmg file, then navigate to the appropriate installer file for your

operating system.

4. Open the Scan Installer package file.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

5. To acknowledge the warning and introductory messages, click Continue.

6. To accept the license agreement, click Continue, then click Agree.

7. To accept the current installation location, click Install, or select another location for the installation files, then click Install.

8. Enter your password, then click OK.

9. Select your printer then click Continue.

10. In the list of discovered printers, click Continue Installation.

11. To restart, click Log Out.

IInnssttaalllliinngg LLAANN FFaaxx DDrriivveerrss ffoorr MMaacciinnttoosshh

1. Insert the Software and Documentation disc into your computer.

2. To view the .dmg file for your printer, double-click the Disc icon on your desktop.

3. Open the LAN Fax Installer.dmg file, then navigate to the appropriate installer file for your operating system.

4. Open the LAN Fax Installer package file.

5. To acknowledge the warning and introductory messages, click Continue.

6. To accept the license agreement, click Continue, then click Agree.

7. To accept the current installation location, click Install, or select another location for the installation files, then click Install.

8. Enter your password, then click OK.

9. Select your printer in the list of discovered printers, then click Continue.

10. Click Continue Installation.

11. To finish, click Close.

12. To register your printer and software, complete the registration form.

AAddddiinngg aa LLAANN FFaaxx PPrriinntteerr ffoorr MMaacciinnttoosshh

After installing the LAN fax driver on a Macintosh computer, use Bonjour to set up your printer. You can also add the printer using the IP Address of the printer for an LDP/LPR connection. For nonnetwork printers, create a desktop USB connection.

To add the printer using Bonjour

1. From the computer Applications folder or from the dock, open System Preferences.

2. Click Printers & Scanners.

The list of printers appears on the left of the window.

3. Under the list of printers, click the plus button (+).

4. At the top of the window, click the Default icon.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

5. Select your printer from the list, then click Add.

Note: If the printer is not detected, ensure that the printer is on and that the cable is

connected properly.

6. In the Print Using drop-down list, choose Select Printer Software.

7. In the printer software list, select the appropriate Xerox

8. Click Add.

LAN fax driver model, then click OK.

To add the printer by specifying the IP address

1. From the computer Applications folder or from the dock, open System Preferences.

2. Click Printers & Scanners.

The list of printers appears on the left of the window.

3. Under the list of printers, click the plus button (+).

4. Click IP.

5. From the Protocol drop-down menu, select the Protocol.

6. In the Address field, enter the IP address of the printer.

7. In the Name field, enter the name of the printer.

8. In the Print Using drop-down list, choose Select Printer Software.

9. In the printer software list, select the appropriate Xerox

10. Click Add.

LAN fax driver model, then click OK.

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For more information on installing print drivers and utilities for UNIX and Linux, refer to UNIX and

Linux Printing.

IInnssttaalllliinngg tthhee PPrriinntteerr aass aa WWeebb SSeerrvviiccee oonn DDeevviicceess

Web Services on Devices (WSD) allows a client to discover and access a remote device and its associated services across a network. WSD supports device discovery, control, and use.

TToo iinnssttaallll aa WWSSDD pprriinntteerr uussiinngg tthhee AAdddd DDeevviiccee WWiizzaarrdd

1. At your computer, click Start, then select Devices and Printers.

2. To launch the Add Device Wizard, click Add a Device.

3. In the list of available devices, select the one you want to use, then click Next.

Note: If the printer you want to use does not appear in the list, click the Cancel button.

Add the WSD printer manually using the Add Printer Wizard.

4. Click Close.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Getting Started

TToo iinnssttaallll aa WWSSDD pprriinntteerr uussiinngg tthhee AAdddd PPrriinntteerr WWiizzaarrdd

1. At your computer, click Start, then select Devices and Printers.

2. To launch the Add Printer Wizard, click Add a Printer.

3. Click Add a network, wireless, or Bluetooth printer.

4. In the list of available devices, select the one you want to use, then click Next.

5. If the printer you want to use does not appear in the list, click The printer that I want is not listed.

6. Select Add a printer using a TCP/IP address or hostname, then click Next.

7. From the Device type field, select Web Services Device.

8. Enter the printer IP address in the Hostname or IP address field, then click Next.

9. Click Close.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Getting Started

More Information

You can obtain more information about your printer from these sources:

Resource Location

Installation Guide Packaged with the printer.

Other documentation for your printer www.xerox.com/office/VLC405docs

Recommended Media List United States: www.xerox.com/rmlna

European Union: www.xerox.com/rmleu

Technical support information for your printer; including online technical support, Online Support Assistant, and print driver downloads.

Information Pages Print from the control panel. For details, refer to

Order supplies for your printer www.xerox.com/supplies

Local sales and Technical Customer Support www.xerox.com/office/worldcontacts

Printer registration www.xerox.com/register

Xerox

Direct online store www.direct.xerox.com/

www.xerox.com/office/VLC405support

Information Pages.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Customize and Personalize

This chapter contains:

• Customize and Personalize Overview ...... .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . ..... ..... ... 58

• Customizing or Personalizing the Home Screen...... ..... ..... . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ... 59

• Customizing or Personalizing the Apps .. . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . ... 60

• Creating and Using 1-Touch Apps ... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... 63

Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Customize and Personalize

Customize and Personalize Overview

This chapter provides information on how to customize and personalize your device to meet the specific demands of your workflows.

You can customize your apps, hide, or show apps on the Home screen, and rearrange the order to suit your job priorities. For each app, you can hide or show individual features and configure default settings to meet the needs of your workgroup. You can save job settings for repeated use.

Customization enables users to work more productively.

When individual user accounts are configured on the device, you can personalize the device to meet specific user needs. You can configure your personal Home page to hide or show only the apps you use. You can tailor each feature list to your job requirements. You can specify default settings for each app, and save settings for regular jobs.

You can create 1-Touch Apps to save and simplify lengthy or frequent workflows. Once created, 1-Touch Apps appear on the Home screen. To start a job, touch the app. Configure 1-Touch Apps for use by all users, individual user groups, or for personal use.

Personalization options ensure that the features and functions displayed meet individual user needs, improving efficiency.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Customize and Personalize

Customizing or Personalizing the Home Screen

TToo hhiiddee oorr sshhooww aann AApppp oonn tthhee HHoommee ssccrreeeenn

1. At the printer control panel, press the Home button.

2. Touch Customize.

3. To display an installed, but hidden App:

a. Touch +.

b. Touch the App that you want to appear on the control panel.

c. Touch Done.

4. To hide an installed App:

a. For the desired App, touch X.

b. Touch Done.

5. Verify that only the desired Apps are displayed on the Home screen.

TToo rreeaarrrraannggee AAppppss oonn tthhee HHoommee ssccrreeeenn

1. At the printer control panel, press the Home button.

2. Touch Customize.

3. Touch and hold the required App.

4. Drag the App to the new location.

5. Release the App.

6. Touch Done.

7. Verify that the Apps appear in the correct location on the Home screen.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Customize and Personalize

Customizing or Personalizing the Apps

Customization enables you to modify the features available, delete a saved preset, or remove customized settings applied to an app.

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To customize the Features list for an app:

1. At the printer control panel, press the Home button.

2. Touch the app required.

3. Scroll to the bottom, then touch Customize.

4. Touch Feature List.

Note: For logged-in administrators, a window appears that asks you to confirm if the

changes are for a Guest or for you.

5. Touch the particular option.

• To hide a feature, for the required feature, touch the Eye icon. To signify that the feature is

hidden, the Eye icon appears with a line across it.

• To show a feature, for the required feature, touch the Eye icon. To signify a feature is visible,

the Eye icon appears with no line across it.

6. To reorder the menu features, touch and drag the features into the appropriate order.

7. To save the current configuration, touch Done.

CCuussttoommiizziinngg oorr PPeerrssoonnaalliizziinngg tthhee EEnnttrryy SSccrreeeenn

The Entry Screen appears when the Fax, Email, USB or Scan To Apps are selected. The Entry Screen provides options for entering recipient or destination details for a job. Use this procedure to choose the options that to appear on the Entry Screen.

To customize the Entry Screen for an App:

1. At the printer control panel, press the Home button.

2. Touch the App required.

3. Scroll to the bottom, then touch Customize.

4. Touch Entry Screen.

5. Touch the needed options.

Note: For logged-in administrators, a window appears that asks you to confirm if the

changes are for a Guest or for you.

6. To save the current configuration, touch X.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Customize and Personalize

SSaavviinngg PPrreesseettss

You can use this feature to save a particular combination of app settings for future jobs. You can save the settings with a name and retrieve them for later use.

To save the current app settings:

1. At the printer control panel, press the Home button.

2. Touch the app required.

3. Select the job settings.

4. Scroll to the bottom, then touch Save.

5. Touch Save as New Preset.

6. Touch Enter Preset Name, then to enter a preset name, use the keypad.

7. Touch Next.

8. Select an icon that best suits the preset that you are creating.

9. Touch Done.

Note: The preset is stored within the Preset feature.

DDeelleettiinngg aa SSaavveedd PPrreesseett

To delete a saved preset:

1. At the printer control panel, press the Home button.

2. Touch the app required.

3. Scroll to the bottom, then touch Customize.

4. Touch Presets.

5. Touch the Trash icon that corresponds with the preset that you want to delete.

6. At the prompt, touch Delete.

7. Touch Done.

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To remove the current app customization settings:

1. At the printer control panel, press the Home button.

2. Touch the app required.

3. Scroll to the bottom, then touch Customize.

4. Touch Remove App Customization.

5. At the prompt, touch OK.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Customize and Personalize

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To customize the default settings for an app:

1. At the control panel, press the Home button.

2. Touch the app required.

3. Configure the required default settings.

4. Touch Save.

5. Touch Save Defaults. The new settings override the previous default settings.

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Note: Personalizations include your customized Home screen, Personal 1-Touch Apps, and

Personal Favorites. This procedure removes all personalizations from your User Account.

To remove all personalizations from your User Account:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

2. In the Embedded Web Server, click Log In, then click on your user account. If required, enter your password and click Log In.

3. To access your User Profile, click on your User Account name shown in the top right corner, then click My Profile.

All personalizations you have configured for your User Account are displayed.

4. To remove all personalizations, click Reset. To confirm, click Reset.

All the personalizations configured for your User Account are removed.

5. To log out, click on your User Account name shown in the top right corner, then click Log Out.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Customize and Personalize

Creating and Using 1-Touch Apps

Use 1-Touch Apps to create individual Apps for completing frequent jobs or tasks. After you create a 1-Touch App, the App appears on the printer control panel Home screen. To run the job, load the original documents, then touch the 1-Touch App.

You can create 1-Touch Apps as Public or Personal Apps. Personal 1-Touch Apps only display on the Home screen after login.

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To create a 1-Touch App:

1. At the printer control panel, press the Home button.

2. Touch the App required.

3. Select the job settings.

4. Scroll to the bottom, then touch Save.

5. Touch Save as 1-Touch App.

6. Touch Enter App Name, then use the keypad to enter a name. Touch Next.

7. Touch a color scheme option for your 1-Touch App, then touch Next.

8. Touch an icon that best suits the 1-Touch App that you are creating, then touch Next.

9. Touch the option required.

• Review Before Start: Use this option to review the job settings in the 1-Touch App. For copy

jobs, you can change the copy quantity for each job.

• Start Immediately: Use this option to start the job without reviewing the settings.

10. Touch Next.

11. If you selected Review Before Start, select the options for displaying instructions and settings.

• Enter App Instructions: Use this option to provide instructions for using the 1-Touch App.

When the 1-Touch App is selected, the instructions appear at the top of the screen. To enter instructions, use the keypad, then touch Next.

• Show Quantity: Use this option to allow users to view and update the quantity.

• Show Settings: Use this option to display a summary of the features programmed for the 1-

Touch App.

12. Touch Done.

The 1-Touch App appears on the Home screen.

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To create a personal 1-Touch App:

1. At the printer control panel, press the Home button.

2. Touch Login, then enter a valid login name and password.

3. Touch the App required.

4. Select the job settings.

5. Scroll to the bottom, then touch Save.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Customize and Personalize

6. Touch Save as 1-Touch App.

7. Touch Enter App Name, then use the keypad to enter a name. Touch Next.

8. Touch a color scheme option for your 1-Touch App, then touch Next.

9. Touch an icon that best suits the 1-Touch App that you are creating, then touch Next.

10. Touch the option required.

• Review Before Start: Use this option to review the job settings in the 1-Touch App. For copy

jobs, you can change the copy quantity for each job.

• Start Immediately: Use this option to start the job without reviewing the settings.

11. Touch Next.

12. If you selected Review Before Start, select options for displaying instructions and settings.

• Enter App Instructions: Use this option to provide instructions for using the 1-Touch App.

When the 1-Touch App is selected, the instructions appear at the top of the screen. To enter instructions, use the keypad, then touch Next.

• Show Quantity: Use this option to allow users to view and update the quantity.

• Show Settings: Use this option to display a summary of the features programmed for the 1-

Touch App.

13. Touch Next.

14. Touch the option required.

• Personal (My Home Screen Only): Use this option to display the 1-Touch App on your Home

screen only when you are logged in to your user account.

• Public (Public Home Screen): Use this option to make the 1-Touch App accessible to all users.

15. Touch Done.

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To delete or hide a 1-Touch App from the Home screen:

1. At the printer control panel, press the Home button.

2. If deleting or hiding a Personal 1-Touch App, touch Login, then enter a valid login name and password.

3. Touch Customize.

4. For the required 1-Touch App, touch X, then touch an option.

• Delete: Use this option to delete the 1-Touch App from the printer permanently.

• Hide: Use this option to remove the 1-Touch App from the Home screen. The 1-Touch App is

still available, and you can add the App to the Home screen at any time.

5. Touch Done.

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To use a 1-Touch App:

1. At the printer control panel, press the Home button.

2. If you are using a personal 1-Touch App, touch Login, then enter a valid login name and password.

3. Load your original documents.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Customize and Personalize

4. Touch the 1-Touch App required.

5. Do one of the following.

• If the Review Before Start option was selected during 1-Touch App setup, review the settings.

If the quantity is displayed for Copy jobs, update the number of copies, as required. Touch Start.

• If the Start Immediately option was selected during 1-Touch App setup, the device starts

automatically.

6. To return to the Home screen, press the Home button.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Customize and Personalize

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Xerox

This chapter contains:

• Xerox

• Device...... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ..... .... . . . 71

• Address Book ... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .... 75

• Jobs .. . .... . ..... .... . ..... ..... ..... . .... . .... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... .... 83

• Copy. ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . ..... .... . . .... ..... .... . . .... . .... . .... . .... 88

• ID Card Copy ....... . ..... .... . .... . . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . . .... ..... 97

• Email ......... ..... . .... . ..... .... . .... . ..... .... . . .... . .... ..... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . 98

• Scan To.. .... . . .... . .... . .... . .... . ..... .... . ..... ..... .... . . .... . .... ..... . .... . .... . .... . .... . ..... .... . . .... . .... ..... . .... . .... . .... . .. 102

• Fax....... . .... . ..... .... . .... . ..... .... . ..... . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... . .... 112

• Server Fax ........ ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . .... . .... . .... . .... . .... . . .... ..... .... . . .... . .... . .... . .. 121

• USB ....... ..... . .... . ..... .... . .... . . .... ..... ..... . .... ..... . .... . .... . .... . .... . ..... ..... .... . . .... ..... . .... . .... . .... . .... . ..... ..... .. 125

• @PrintByXerox ....... . .... ..... . .... . .... . .... . .... . ..... .... . .... . . .... ..... . .... . .... ..... . .... . ..... .... . .... . . .... ..... ..... . .... .. 127

Xerox already installed and displayed on the Homescreen. There are also apps that are installed as standard but are hidden when your device is used for the first time.

Apps

App Gallery . .... . .... . .... . .... . .... . .... . . .... ..... .... . . .... . .... . .... . .... . .... . .... . ..... ..... .... . . .... ..... ..... . .... . ... 68

Apps are a gateway to the features and functions of your device. There are standard apps

For more information about customizing the Home screen and the apps features, refer to Customize

and Personalize.

A range of apps is available for download and installation from the Xerox

Xerox compatible printers.

Extensible Interface Platform (EIP) Apps. EIP Apps enable you to install secure, signed apps on

Xerox®VersaLink®C405 Color Multifunction Printer

App Gallery. These include

User Guide

Xerox

Apps

Xerox®App Gallery

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Use the Xerox®App Gallery to find apps that provide new features or capabilities for your device. The Xerox apps that can improve your productivity, simplify workflows, and enhance your user experience.

The Xerox app library without logging in. The moving banner provides an active display of apps, or you can scroll the full list of apps. To get more details on an app, touch the app name in the list.

To use the Xerox network connection.

For more information and instructions on using the Xerox Gallery User Guide available at www.xerox.com/XeroxAppGallery.

App Gallery enables you to browse and update apps easily. You can browse through the

App Gallery App, ensure that your device uses either the wireless or the wired

Note: If a local server inside a firewall hosts your device and a proxy is enabled, set a proxy

exception at the device.

App Gallery provides direct access to

App Gallery, refer to the Xerox®App

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With an App Gallery account, you have direct access to all the available Apps for your device. An App Gallery account allows you to view and acquire Apps, install Apps on your device, and manage your Apps and licenses.

You can set up an App Gallery account using the control panel or the Embedded Web Server. For information about accessing the Embedded Web Server, refer to The Embedded Web Server.

Note: If you have an existing Xerox App Gallery Account, refer to Logging into your Xerox®App

Gallery Account.

To create an App Gallery account using the control panel:

1. At the printer control panel, press the Home button.

2. Touch Xerox App Gallery.

3. Touch Request an Account.

4. Touch the Enter your email address. Enter a valid email address using the touch screen keypad, then touch Enter.

5. Touch OK. A message is displayed stating completion instructions have been sent to the email address entered.

6. Touch Close.

7. Access your email account for the email address that you provided to Xerox

8. Open the Xerox account.

9. Review and accept the Terms of Use. To continue creating an account, click the Agree button.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

App Gallery Account Request email, then click the URL link for creating an

App Gallery.

Xerox®Apps

10. Enter the information required into the appropriate fields:

• User ID

• Password

• Confirm Password

• First and Last Name

• Company Name

• Address (Street, City, State/Province, Postal)

• Country

11. Click OK.

12. After the account is created, a confirmation message appears.

13. At the printer control panel, log in to your App Gallery Account.

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When you are logged in to the App Gallery, you can browse available apps, and install and update apps.

To log in to your App Gallery Account:

1. At the printer control panel, press the Home button.

2. Touch Xerox

App Gallery.

3. Enter your User Name using the touch screen keypad, then touch Enter.

4. Enter your Password using the touch screen keypad, then touch Enter.

5. Touch Log In. The Xerox

App Gallery appears.

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Xerox®Apps add, extend, or customize the functionality of your device. You can use the Xerox®App Gallery App to browse and install apps at your device control panel.

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1. At the printer control panel, press the Home button.

2. Touch Xerox App Gallery.

3. Enter your User Name using the touch screen keypad, then touch Enter.

4. Enter your Password using the touch screen keypad, then touch Enter.

5. Touch Log In. The Xerox

6. Touch the App required, then touch Install. The License Agreement screen appears.

Note: If the App was installed previously and a new version is available, the button is

labeled as Update.

App Gallery appears.

7. Touch Agree. The installation process begins.

If the App does not successfully install, to attempt the installation process again, touch Install.

8. To exit the Xerox

App Gallery App, touch Exit.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Xerox

Apps

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1. At the printer control panel, press the Home button.

2. Touch Xerox App Gallery.

3. Enter your User Name using the touch screen keypad, then touch Enter.

4. Enter your Password using the touch screen keypad, then touch Enter.

5. Touch Log In. The Xerox

6. Touch the App required, then touch Update. The License Agreement screen appears.

7. Touch Agree.

8. When the update is complete, the Update button is labeled as Installed.

9. To exit the Xerox

App Gallery appears.

App Gallery App, touch Exit.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Xerox®Apps

Device

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The Device App gives you access to information about your printer, including the serial number and model. You can view the status of the paper trays, billing and supplies information, and print Information Pages.

You can configure many Device options to meet your individual needs. For details about configuring all Device settings, refer to the System Administrator Guide at www.xerox.com/office/VLC405support.

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The following Device options are available:

Option Description

Language Language allows you to set the language that appears on the control

panel.

About The About option provides an overview of your device and its current

settings and status. You can access Information Pages and reports using this option.

Software Update Use this option to check for software updates and configure update

settings.

Notifications Use the Notifications option to see details of current alerts or faults on

the device. A History button displays fault codes and the date that the fault occurred on the device.

Paper Trays Use the Paper Trays option to see the paper size, type, and color set for

each paper tray and the tray-capacity status.

Supplies Use the Supplies option to monitor the status of the components you can

replace. The supply level and estimated number of impressions or days left for each unit is displayed.

Billing/Usage Use the Billing/Usage option to view the serial number and the total

number of impressions made by your device.

General Use the General option to customize settings such as the power-saver

modes, date and time, and control panel brightness. You can configure the General settings using the device control panel, or by using the Embedded Web Server.

Xerox®VersaLink®C405 Color Multifunction Printer

User Guide

Xerox

For details on configuring the printer settings, refer to the System Administrator Guide at www.xerox.

com/office/VLC405docs.

Apps

Option Description

Apps Use Apps to select settings for the apps installed on your device.

Connectivity Use the Connectivity option to configure network settings at the control

panel, or join another wireless network.

Support Use this option to access and print the Support Pages to assist with

troubleshooting errors.

Resets Use the Resets option to reset device settings and font, forms, and macros

to the factory-default settings.

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The About option provides an overview of your device and current settings and status. You can access

Information Pages and reports using this option.

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You can check the status and percentage of life remaining for your printer supplies at the control panel or from the Embedded Web Server. When printer supplies near their replacement time, warning alerts appear on the control panel. You can customize the alerts that appear on the control panel and configure email alert notifications.

To check the supplies status and set up alerts using the Embedded Web Server, refer to the System Administrator Guide at www.xerox.com/office/VLC405docs.

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1. To view status information for the printer supplies, touch Device→Supplies.

2. To view details about a specific item, including part numbers for reordering, touch the specific item.

3. To return to the Supplies screen, touch X.

4. To return to the Device screen, touch the back arrow.

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1. To customize the alerts that appear for printer supplies, touch Device→Supplies→Alerts Setup.

2. To enable supplies alerts that appear on the control panel, touch the Enable Alerts toggle button.

3. To configure the printer to display an alert when an item reaches a specific usage percentage level, touch the item, then select the percentage.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Xerox®Apps

4. To customize the alerts for each supply item, or to enable or disable an alert, touch the toggle button.

5. To return to the Supplies screen, touch X.

6. To return to the Device screen, touch the back arrow.

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To check the supplies status and set up alerts using the Embedded Web Server, refer to the System Administrator Guide at www.xerox.com/office/VLC405docs.

1. To set up alerts to send to an email address, touch Device→Supplies→Email Alerts.

2. To enter an email address, touch Add Email, then touch Enter Email Address.

3. Use the touch screen keyboard to enter an email address, or select an entry from the Address Book, then touch OK.

4. Add more email addresses if necessary.

5. To customize the alerts for each supply item, or to enable or disable an alert, touch the toggle button.

6. To exit the menu, touch OK.

7. To return to the Device screen, touch the back arrow.

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The Billing/Usage menu displays the total number of impressions that the printer generated or printed during its lifetime. You cannot reset the counters. A page is counted as one side of a sheet of paper. For example, a sheet of paper that is printed on two sides counts as two impressions.

To view the Billing and Usage Counters:

1. At the printer control panel, press the Home button.

2. Touch Device→Billing/Usage.

3. To view more details, touch Usage Counters, then select an option.

• Impression Counters: This option provides the number of impressions made by the printer.

The number of impressions cannot equal the number of sheets counted, depending on the printer setup. If your printer is set up to count large sheets as large impressions or as multiple smaller impressions, the number of impressions can differ.

• Sheet Counters: This option provides the number of impressions made by the printer.

Impressions for 2-Sided sheets are identified as a separate line from 1-Sided sheets.

• Images Sent Counters: This option provides the number of images sent using the Fax, Email,

or Scan features.

• Fax Impressions Counters: This option provides the number of images sent using the Fax

features. Each fax feature is identified on a separate line.

• All Usage Counters: This option provides all printer usage information.

4. After viewing the usage readings, to return to the Home screen, press the Home button.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Xerox

Apps

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Caution: The Reset to Factory Defaults feature erases all settings and returns the printer to the

original factory state. All jobs, presets, apps, and device settings are reset. If the printer includes

a hard disk, the disk is reinitialized.

The non-volatile memory (NVRAM) stores printer settings, even after the power is turned off. When complete, the printer restarts, then displays the Install Wizard.

To reset the printer to factory defaults:

1. At the printer control panel, press the Home button.

2. Touch Device→Resets→Reset to Factory Defaults.

3. At the prompt, touch Reset.

4. When the process is complete, the printer restarts automatically.

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You can use the Remote Services option in the Embedded Web Server to send error and usage information to the Xerox support team to help them resolve problems quickly.

For information about enabling Remote Services and uploading information to Xerox, refer to the System Administrator Guide at www.xerox.com/office/VLC405docs.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Xerox®Apps

Address Book

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Use the Device Address Book to create individual contacts or group contacts for use with the Email, Fax, and Scan To Apps. You can add contacts to the Device Address Book using the control panel or the Embedded Web Server. This feature can also be used to scan to the Address Book contacts.

The Device Address Book stores a maximum of 2000 contacts, with or without the optional Productivity Kit. If the Create New Contact button is unavailable, the address book has reached capacity. The Device Address Book can also store up to 250 Fax Groups and 250 Email Groups, and each Group can hold up to 500 members.

Before you can use this feature, the System Administrator must enable users to view and manage the Device Address Book.

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You can create and save contact information for individual contacts or groups. You can manage address book contacts at the control panel, or in the Embedded Web Server.

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Adding Contacts in the Address Book at the Control Panel

1. At the printer control panel, press the Home button.

2. Touch Address Book.

3. Touch the Plus icon (+), then select Add Contact.

4. To enter a name, touch the Enter First Name, Enter Last Name, or Enter Company field, then enter the information. To move to the next field, touch Next. When finished, touch Enter.

5. Enter the contact details:

• To add an email address to the contact, touch Add Email. Enter an email address, then touch

Enter.

• To add a fax number to the contact, touch Add Fax. Enter a fax number, then touch Enter.

• To add an SMB scan location, touch Add SMB. Browse to the location required, then touch

Enter.

• To add an FTP scan location, touch Add FTP. Browse to the FTP location or enter the FTP

address, then touch Enter.

Note: If authentication is required for scan locations, enter a valid login name and

password.

6. To mark the email address or fax number as a favorite, touch the Star icon.

7. To save the contact, touch OK.

8. To return to the Home screen, press the Home button.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Xerox

Apps

Editing or Deleting Contacts in the Address Book at the Control Panel

1. At the printer control panel, press the Home button.

2. Touch Address Book.

3. From the Address Book, touch a contact name, then touch Edit.

4. To change contact information, touch the information that you want to update, edit as needed, then touch OK.

5. To save your contact changes, touch OK.

6. To delete a contact, touch Delete Contact, then touch Delete.

7. To return to the Home screen, press the Home button.

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Adding Groups in the Address Book at the Control Panel

1. At the printer control panel, press the Home button, then touch Address Book.

2. Touch the Plus icon (+), then select Add Group.

3. Select the group type.

4. To enter a group name, touch Enter Group Name, then enter a name using the touch screen keypad. Touch Enter.

5. To add group members, touch Add Member.

6. To add a contact name, from the Favorites or Contacts menu, select a contact.

7. To add more group members, touch Add Member, then select a contact.

8. To mark the group as a favorite, touch the Star icon.

9. To save the group, touch OK.

10. To return to the Home screen, press the Home button.

Editing or Deleting Groups in the Address Book at the Control Panel

1. At the printer control panel, press the Home button.

2. Touch Address Book.

3. From the Address Book, select a group, then touch Edit.

4. To add group members, touch Add Member.

5. To add a contact, from the Favorites or Contacts menu, select a contact.

6. To add more group members, touch Add Member, then select a contact.

7. To remove group members, for each contact, touch the Trash icon. At the prompt, touch Delete.

8. To save the changes, touch OK.

9. To delete the group, touch Delete Group, then touch Delete.

10. To return to the Home screen, press the Home button.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Xerox®Apps

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Adding Contacts in the Address Book in the Embedded Web Server

To add contacts:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

2. In the Embedded Web Server, click Address Book.

3. Click Add Contact.

4. To enter a name, click the First Name, Last Name, or Company field, then enter the details.

5. Enter the contact details.

• To add an email address to the contact, click the Email Plus icon (+), then enter an email

address.

• To add a fax number to the contact, click the Fax Plus icon (+), then enter a fax number.

• To add an SMB scan location, click the (Network) SMB Plus icon (+), then enter the SMB

details. Click OK.

• To add an FTP scan location, click the FTP Plus icon (+), then enter the FTP details. Click OK.

6. To mark the email address or fax number as a favorite, touch the Star icon.

7. To save the contact, click OK.

Editing or Deleting Contacts in the Address Book in the Embedded Web Server

To edit or delete contacts:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

2. In the Embedded Web Server, click Address Book.

3. From the Address Book, select a contact.

4. To edit contact information, perform the following steps.

a. Click the contact name or contact information, then edit as needed.

b. To clear contact information, for the specific contact information, click the Trash icon.

c. To save the changes, click OK.

5. To remove the selected contact from the Address Book, click Delete. At the prompt, click Delete.

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Adding Groups in the Address Book in the Embedded Web Server

To add groups:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

2. In the Embedded Web Server, click Address Book.

Xerox

VersaLink®C405 Color Multifunction Printer

User Guide

Xerox

3. Click Add Group.

4. For Enter Group Name, enter a name for the group.

5. From the menu, select the group type.

6. To add group members, for Members, click the Plus icon (+).

7. To add contacts to the group, in the Add Members window, for each contact, select the check box.

8. To save the group, click OK.

Apps

When you are finished, click OK.

Editing or Deleting Groups in the Address Book in the Embedded Web Server

To edit or delete groups:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

2. In the Embedded Web Server, click Address Book.

3. Within the address book, select a group.

4. To add group members:

a. For Members, click the Plus icon (+).

b. In the Add Members window, select the check box for each required member.

c. To save the changes, click OK.

5. To remove group members:

a. For the required member, click the Trash icon.

b. At the prompt, click Delete.

c. Repeat the previous two steps for each member.

d. To save the changes, click OK.

6. To remove the selected group from the Address Book, click Delete. At the prompt, click Delete.

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The Advanced option provides more settings for importing and exporting contact details and managing contacts. You can use the Advanced option to set up a directory service.

For details about the Advanced options, refer to the System Administrator Guide at www.xerox.com/

office/VLC405docs.

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You can mark contacts as Favorites. A star next to a contact in the list indicates a Favorite. You can mark a favorite as a Global Favorite for all services or as a Favorite for email, fax, or scan-to destinations.

You can create Favorites as Public or Personal. Personal Favorites are created when a logged-in user adds one or more address to the destination list of a Favorite. Once Personal Favorites are created, the Address Book displays Personal Favorites instead of Public Favorites.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Note: The maximum number of Personal Favorites that can be added for each user account is

25. Logged-in users will not see any Favorites if there no Personal Favorites and the number of

Public Favorites is greater than 25.

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1. At the printer control panel, press the Home button, then touch Address Book.

2. Select a contact, then touch Edit.

3. To make the contact a Global Favorite, for the contact name, touch the Star icon.

4. To mark a contact as a Favorite for email, fax, or a scan-to destination:

a. For each desired feature, touch the Star icon.

b. To save changes, touch OK.

5. To clear a contact marked as a Favorite:

a. To remove the contact as a Global Favorite, for the contact name, touch the Star icon.

b. To remove the contact from the Favorite list for a selected feature, for the selected feature,

touch the Star icon.

c. To save changes, touch OK.

Xerox®Apps

6. To return to the Home screen, press the Home button.

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1. In the Embedded Web Server, click Address Book.

2. Select a contact.

3. To make the contact a Global Favorite, click the Global Favorite Star icon.

4. To mark a contact as a Favorite for email, fax, or a scan-to destination, for each feature, click the Star icon.

5. To remove a contact marked as a Favorite, for Global Favorite or the selected feature, touch the Star icon. The contact is removed from the Global Favorite list, or the Favorite list for the selected feature.

6. To save changes, click OK.

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Personal Favorites can be created for individual apps when you are logged in to your user account on the device. You can set up Personal Favorites in the Scan To, Email, and Fax Apps. Each app can store up to 25 Personal Favorites for each user account. You can select and create Personal Favorites from the local Address Book for the device.

By default, there are no Personal Favorites set up. Personal Favorites are created when you log in and add one or more addresses to the destination list of your Favorites. After you create your Personal Favorites, they are shown in your Favorites list each time you log in and use the device.

When a change is made to a contact in the Address Book, the information is also updated for your Personal Favorite. When you remove a contact or address from the Address Book, the entry is also removed from your Personal Favorites.

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Apps

When you use the Embedded Web Server Cloning feature, you can import and export Personal Favorites. For details, refer to the System Administrator Guide at www.xerox.com/office/

VLC405support.

Note:

• When you reach the limit of 25 Personal Favorites within an app, you are required to delete a Personal Favorite before you can add a new one.

• Only an address registered in the Address Book for a particular app, can be set up as a Personal Favorite within the app. For example, if a contact only has an email address entered, then it can only added as a Personal Favorite in the Email App.

• Before you can create Personal Favorites, the System Administrator is required to give you permission to view and manage the Device Address Book, and to Customize Features Within Apps.

Creating Personal Favorites

To create a Personal Favorite:

1. At the printer control panel, press the Home button.

2. Touch Login, then enter a valid login name and password.

3. Load the original documents.

4. Touch the app required.

5. Touch the address book icon, then touch Contacts. To add a recipient, select a recipient from the

list.

6. Select the job settings.

For details about available features, refer to Apps Features.

7. Scroll to the bottom, then touch Customize.

8. Touch Favorites, then touch Add Favorite.

A list of contacts appears.

9. Touch the contact to add to your Personal Favorites, then touch Done.

10. To complete the job, touch Send or Scan.

When you log in to your user account again, the Personal Favorite is available.

Using Personal Favorites

To use a Personal Favorite:

1. At the printer control panel, press the Home button.

2. Touch Login, then enter a valid login name and password.

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Xerox®Apps

3. Load your original documents.

• For single pages or paper that cannot be fed using the duplex automatic document feeder, use the document glass. Lift the document feeder, then place the original document face down in the upper-left corner of the document glass.

• For single, multiple, or 2-sided pages, use the duplex automatic document feeder. Remove any staples and paper clips from the pages. Insert the original documents face up in the document feeder, with the top of the page entering the feeder first. Adjust the paper guides so that they fit against the documents.

4. Touch the app required.

5. To select a Personal Favorite, touch the Address Book icon, then touch Favorites.

A list of Personal Favorites appears for the app.

6. To add the recipient or scan destination details, touch the Personal Favorite required. Repeat the procedure to add more recipients or destinations.

7. If you are scanning from 2-sided original documents, touch 2-Sided Scanning, then select an option.

8. Adjust the job settings as needed.

For details about available features, refer to Apps Features.

9. Touch Send or Scan.

10. If you are scanning from the document glass, when prompted, do one of the following:

• To complete the job and return to the app, touch Done.

• To scan another page, load a new original document on the document glass, then touch Add

Page.

• To delete the scan and return to the app, touch Cancel, then touch Delete.

Note: If you are scanning a document from the automatic document feeder, a prompt

does not appear.

11. To return to the Home screen, press the Home button.

Deleting a Personal Favorite using the Control Panel

To delete a Personal Favorite:

1. At the printer control panel, press the Home button.

2. Touch Login, then enter a valid login name and password.

3. Touch the app required.

4. Scroll to the bottom, then touch Customize.

5. Touch Favorites, then touch the Trash icon that corresponds with the Personal Favorite that you want to delete.

6. Touch Done.

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Apps

Removing Personalizations using the Embedded Web Server

Note: Personalizations include your customized Home screen, Personal 1-Touch Apps, and

Personal Favorites. This procedure removes all personalizations from your User Account.

To remove all personalizations from your User Account:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

2. In the Embedded Web Server, click Log In, then click on your user account. If required, enter your password and click Log In.

3. To access your User Profile, click on your User Account name shown in the top right corner, then click My Profile.

All personalizations you have configured for your User Account are displayed.

4. To remove all personalizations, click Reset. To confirm, click Reset.

All the personalizations configured for your User Account are removed.

5. To log out, click on your User Account name shown in the top right corner, then click Log Out.

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Xerox®Apps

Jobs

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Use Jobs to view current jobs, print saved, personal, and secure jobs, and view details of completed jobs. You can pause, delete, print, or view job progress or job details for a selected job.

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From the control panel Jobs menu, you can view lists of active jobs, secure jobs, or completed jobs. You can pause, delete, print, or view job progress or job details for a selected job. From the Jobs window in the Embedded Web Server, you can view a list of active and completed print jobs. For more information, refer to Managing Jobs Using the Embedded Web Server.

A print job can be held by the printer when it is unable to complete a print job. For example, when the printer needs attention, paper, or supplies. When the condition is resolved, the printer automatically resumes printing. When you send a Secure Print job, the job is held until you release it by typing a passcode at the control panel. For more information, refer to Printing Special Job Types.

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1. At the printer control panel, press the Home button.

2. Touch Jobs, then touch the name of the print job.

3. Do one of the following:

• To pause the print job, touch Pause. To resume the print job, touch Resume.

• To delete the print job, touch Delete. At the prompt, touch Delete.

Note: If you do not make a selection within 60 seconds, the job resumes automatically.

4. To return to the Home screen, press the Home button.

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Note:

• The system administrator can restrict users from deleting jobs. If a system administrator has restricted job deletion, you can view the jobs, but not delete them.

• Only the user that sent the job or the system administrator can delete a Secure Print job.

1. At the printer control panel, press the Home button.

2. To view a list of active and completed jobs, touch Jobs.

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3. To view a list of specific job types, touch an option.

4. To view details about a job, touch the job.

5. To return to the Home screen, press the Home button.

Apps

• To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the quantity, then touch OK. To delete the job, touch the Trash icon, then touch Delete.

• To view Personal jobs, touch Personal & Secure Jobs. To print the jobs, touch the folder, then touch Print All, or Delete All.

• For Secure Jobs, touch Personal & Secure Jobs. Touch the folder, enter the passcode number, then touch OK. To print a Secure Job, touch the job. To print or delete all the jobs in the folder, touch Print All, or Delete All.

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1. At the printer control panel, press the Home button.

2. Touch Jobs.

3. From the jobs list, touch the held job name. The resources required for the job appear on the control panel.

4. Do one of the following:

• To print the job, replenish the resources required. The job resumes automatically when the

required resources are available. If the job does not print automatically, touch Resume.

• To delete the print job, touch Delete. At the prompt, touch Delete.

5. To return to the Home screen, press the Home button.

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Special job types allow you to send a print job from your computer, then print it from the printer control panel. Select special job types in the print driver, Printing Options tab, under Job Type.

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Saved Jobs are documents sent to the printer and, unless deleted, are stored there for future use. Any user can print or delete a Saved Job.

To print a Saved Job, refer to Printing a Saved Job.

Releasing a Saved Job

1. At the printer control panel, press the Home button.

2. Touch Jobs.

3. To view Saved Jobs, touch Saved Jobs.

4. To print a Saved Job, touch the job name, enter the quantity, then touch OK.

5. To delete the document after printing, for that job, touch the Trash icon, then at the prompt, touch Delete.

6. To return to the Home screen, press the Home button.

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Xerox®Apps

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Use Secure Print to print sensitive or confidential information. After you send the job, it is held at the printer until you enter your passcode at the printer control panel.

To print a Secure Print job, refer to Printing a Secure Print Job.

Releasing a Secure Print job

1. At the printer control panel, press the Home button.

2. Touch Jobs.

3. To view Secure Print jobs, touch Personal & Secure Jobs.

4. Touch your folder.

5. Enter the passcode number, then touch OK.

6. Select an option:

• To print a Secure Print job, touch the job.

• To print all the jobs in the folder, touch Print All.

• To delete a Secure Print job, touch the Trash icon. At the prompt, touch Delete.

• To delete all the jobs in the folder, touch Delete All.

Note: After a Secure Print job is printed, it is deleted automatically.

7. To return to the Home screen, press the Home button.

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Personal Print allows you to store a document in the printer, then print it from the control panel.

Note: The Personal Print feature is only available on a Windows computer printing to a network

printer.

Personal Print is a type of saved job with these features:

• A Personal Print job appears in a folder named after the user ID associated with the print job.

• A Personal Print job does not use a passcode.

• Any user can print or delete a Personal Print job.

• You can print all jobs in the list at once, delete an individual job, or delete all jobs in the list.

• After a Personal Print job is printed, it is deleted automatically.

To print a Personal Print job, refer to Printing a Personal Print Job.

Releasing a Personal Print Job

1. At the printer control panel, press the Home button.

2. Touch Jobs.

3. To view Personal Print jobs, touch Personal & Secure Jobs.

4. Touch your folder.

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5. If prompted for a passcode, touch Skip.

6. Select an option.

7. To return to the Home screen, press the Home button.

Apps

Note: When your folder contains Secure Print jobs and Personal Print jobs, the passcode

prompt appears.

• To print a Personal Print job, touch the job.

• To print all the jobs in the folder, touch Print All.

• To delete all the jobs in the folder, touch Delete All.

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The Sample Set job type prints one copy of a multiple-copy print job before printing the remaining copies. After reviewing the sample set, you can either print the remaining copies or delete them at the printer control panel.

Sample Set is a type of saved job with these features:

• A Sample Set job appears in a folder named after the user ID associated with the print job.

• A Sample Set job does not use a passcode.

• Any user can print or delete a Sample Set job.

• A Sample Set prints one copy of a job to allow you to proofread the job before printing any

remaining copies.

After a Sample Set job is printed, it is deleted automatically.

To print a Sample Set, refer to Printing a Sample Set.

Releasing a Sample Set

1. At the printer control panel, press the Home button.

2. To view available jobs, touch Jobs.

3. Touch the Sample Set job.

Note: The Sample Set file description shows the job as Held for Future Printing, and shows

the number of remaining copies of the job.

4. Select an option.

• To print the remaining copies of the job, touch Release.

• To delete the remaining copies of the job, touch Delete.

5. To return to the Home screen, press the Home button.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Xerox®Apps

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You can view a list of active jobs and delete print jobs from the Active Jobs list in the Embedded Web Server. You can use the Embedded Web Server to submit jobs for printing at the device. You can print . pdf, .ps, .pcl, .prn, .xps, .jpg, .tif and .txt files directly from the Embedded Web Server without opening another application or the print driver. The files can be stored on a local computer hard drive, mass storage device, or network drive.

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

2. In the Embedded Web Server, click Jobs.

3. Click the job name.

4. Do one of the following:

• To pause the print job, click Pause. To resume the print job, click Resume.

• To delete the print job, click Delete. At the prompt, click Delete.

5. To return to the Home screen, click Home.

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1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press Enter or Return.

2. In the Embedded Web Server, click Home.

3. In the Quick Links area, click Submit File.

4. Click the Submit field.

5. In the selection window, select a file to print, then click Open.

6. To print the document, click Submit.

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Apps

Copy

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To make a copy, the device scans your original documents and temporarily stores the images. The image print based on the options selected.

If Authentication or Accounting has been enabled on your device, enter your login details to access Copy features.

You can adjust various settings for individual Copy jobs and save settings as Presets for future jobs. The list of features can be customized, and some features could be hidden from view when the app is installed. To view all available features and to find out more about customizing the Copy App, refer to

Customize and Personalize.

For information about all the app features and available settings, refer to Apps Features.

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To make a copy:

1. At the printer control panel, press the Home button.

2. To clear previous App settings, touch Reset.

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Xerox®Apps

3. Load your original documents.

• Use the document glass for single pages or paper that cannot be fed using the single-pass

duplex automatic document feeder. Lift the document feeder, then place the original document face down in the upper-left corner of the document glass.

• For single, multiple, or 2-sided pages, use the single-pass duplex automatic document feeder.

Remove any staples and paper clips from the pages. Insert the original documents face up in the document feeder, with the top of the page entering the feeder first. Adjust the paper guides so that they fit against the original documents.

4. Touch Copy, then enter the number of copies needed.

Note: To amend the number of copies entered, touch the Xbutton, then enter the required

quantity.

5. If scanning from 2-sided original documents, touch 2-Sided, then select an option.

6. Adjust copy settings as needed.

For details about available features, refer to Apps Features.

7. Touch Start. If you placed documents in the feeder, scanning continues until the feeder is empty.

8. If you are scanning from the document glass, when prompted, do one of the following:

• To complete the job and return to the Copy app, touch Done.

• To scan another page, load a new original document on the document glass, then touch Add

Page.

• To delete the scan and return to the Copy app, touch Cancel, then touch Delete.

Note: If you are scanning a document from the automatic document feeder, a prompt

does not appear.

9. To return to the home screen, press the Home button.

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Apps

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Note: Some features are hidden from view when the Copy App is installed. For more

information, refer to Customizing or Personalizing the Feature List.

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If you have a color original image, you can adjust the balance of the printing colors between cyan, magenta, yellow, and black before printing your copy.

Adjusting the Color Balance

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Color Balance.

4. To adjust the highlight, midtone, and shadow density levels by color, touch the color that you want to adjust, then move the sliders to increase or decrease the density levels.

5. Touch OK.

Adjusting the Saturation

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Saturation.

4. To adjust the saturation, move the slider.

5. Touch OK.

Adding Color Effects

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Color Effects.

4. Select the required option. A confirmation message appears.

5. To accept the new color settings, touch Apply.

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You can adjust the variation between light and dark areas of your copy using the Contrast feature. You can reduce the sensitivity of the printer to variations in light background colors using Auto Background Suppression.

To adjust the Auto Background Suppression and Contrast:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Image Enhancement.

4. To enable Auto Background Suppression, touch the Auto Background Suppression toggle button.

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Xerox®Apps

5. To enable Auto Contrast, touch the Auto Contrast toggle button.

6. To adjust the Contrast manually, ensure that the Auto Contrast toggle button is off, then move the slider to increase or decrease the contrast.

7. Touch OK.

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You can use Page Layout to place a defined number of pages on one or both sides of the paper.

To change the page layout:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Page Layout.

4. Select the required number of pages per side.

5. To change the Original Orientation, touch Page Layout, then touch More. Select Portrait or

Landscape.

Note: The Original Orientation option is only available when the selected number of pages

per slide is 2, 4, or 8.

6. To change the Image Order, touch Page Layout, then touch More. Select one of the following options.

• Right then Down: This option prints the images across the page, row by row.

• Down then Right: This option prints the images down the page, column by column.

Note: The Image Order option is only available when the selected number of pages per

slide is 4 or 8.

7. Touch OK.

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You can use the Book Copying feature to copy books, magazines, or other bound documents. You can use this feature to copy images for different results.

• Copy either the left or right page onto a single sheet of paper.

• Copy both the left and right pages onto two sheets of paper.

• Copy both the left and right pages as a single image onto one sheet of paper.

Note: To make copies from books, magazines, or other bound documents, use the document

glass only. Do not place bound original documents in the document feeder.

To set up book copying:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Book Copying.

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4. Touch Mode, then select one of the following options:

5. If Binding Edge Erase is required, touch Binding Edge Erase, then move the slider to the right to

6. Touch OK.

Apps

• Off: This option is the default setting.

• Both Pages: This option scans both pages of an open book onto two sheets of paper.

• Left/Right Page Only: This option scans the left or right page of an open book onto a single

sheet of paper.

erase up to 50 mm (1.97 in.).

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You can change the placement of an image on the copy page. This is useful if the image is smaller than the page size. For image shift to work correctly, position original documents as follows:

• Document Feeder: Position original documents face up, short edge entering the feeder first.

• Document Glass: Position original documents face down, in the upper-left corner of the document

glass, short edge to the left.

To change the placement of the image:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Image Shift.

4. Select one of the following options.

• Off: This option is the default setting.

• Auto Center: This option centers the image on the page.

• Snap to Edge: This option shifts the image to the edge of the document. Select one of the

image-position options.

• Mirror Side 1: This option allows you to set the Image Shift for Side 1, and matches the

Side 2 Image Shift accordingly. To move the image to the required edge of the page, touch the appropriate arrow.

• Independent Sides: This option allows you to position the images on Side 1 and Side 2

independently of each other. To move each image to the required edge of the page, touch the appropriate arrow.

• Manual: This option allows you to specify the amount of Image Shift required. Select one of

the image-position options.

• Mirror Side 1: This option allows you to set the Image Shift for Side 1, and matches the

Side 2 Image Shift accordingly. Touch the appropriate fields. To adjust the image shift, move the slider.

• Independent Sides: This option allows you to position the images on Side 1 and Side 2

independently of each other. Touch the appropriate fields. To adjust the image shift, move the slider.

5. To specify the orientation of the original document, touch Original Orientation, then select an option.

6. Touch OK.

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The booklet feature reduces the original page images to fit two images on each side of the printed page. You can print copies in booklet format.

Note:

• This booklet option is available on printers with an optional Productivity Kit installed only.

• In Booklet mode, the printer scans all of the original documents before it prints the copies.

To create a booklet:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Booklet Creation.

Note: If Reduce/Enlarge has been adjusted, a message appears confirming that Reduce/

Enlarge has changed to Auto%. If Paper Supply has been set to Auto Select, a message

appears confirming that Paper Supply has changed to Tray 1.

4. Touch the Booklet Creation toggle button.

5. Touch Original Document, then select the option that matches your original documents:

• 1-Sided Original: This option scans only one side of the original image and produces 1-sided

output files.

• 2-Sided Original: This option scans both sides of the original image.

• 2-Sided, Rotate Side 2: This option scans both sides of the original image, rotating the

second side.

6. If a cover sheet is required, touch the Cover toggle button, then adjust Paper Supply and Print On Coveras needed.

7. Touch OK.

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You can print the first page of your copy job on different paper, such as colored or heavyweight paper. The printer selects the special paper from a different tray. The cover can be blank or printed.

Note: This function is available only on printers with an optional Productivity Kit installed only.

To add a front cover to your copy job:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Front Cover.

4. Touch the Front Cover toggle button.

Note: If Paper Supply is set to Auto Select, a notification appears confirming that the

Paper Supply has been changed to Tray 1.

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5. Touch Printing Options, then select an option.

6. Touch Paper Supply, then select the required paper source.

7. Touch OK.

Apps

• Blank: This option inserts a blank front cover.

• Print on Side 1 Only: This option prints on the front side of the cover only.

• Print on Side 2 Only: This option prints on the back side of the cover only.

• Print on Both Sides: This option prints on both sides of the cover.

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You can erase content from the edges of your copies using the Edge Erase feature. You can specify the amount to erase on the right, left, top, and bottom edges.

To erase the edges of copies:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Edge Erase.

4. Select one of the following options.

• All Edges: This option erases all four edges by the same amount. To adjust the amount to

erase, move the slider.

• Print to Edge: This option prints with no edge erase.

• Individual Edges: This option allows you to specify different amounts to erase from the

edges. Select an erase option.

• Mirror Edges: This option allows you to set the Edge Erase for Side 1, and matches the

Side 2 Edge Erase accordingly. To adjust the edge erase, move the slider.

• Independent Edges: This option allows you to set the Edge Erase on Side 1 and Side 2

independently of each other. Touch the appropriate field. To adjust the Edge Erase, move the slider.

5. To specify the orientation of the original document, touch Original Orientation, then select an option.

6. Touch OK.

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Sample Copy allows you to print a test copy of a job to inspect before printing multiple copies. This feature is useful for complex or high-volume jobs. After you print and inspect the test copy, you can choose to print or cancel the remaining copies.

To print a sample copy of your job:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Adjust the copy settings as needed.

4. Enter the number of copies needed.

5. Touch the Sample Copy toggle button.

6. Touch the Start button. The sample copy prints.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Xerox®Apps

7. Inspect the sample copy, then select one of the following options.

• If the copy is unsatisfactory, touch Delete. The job is canceled and no more copies are

printed.

• If the copy is satisfactory, touch Release. The remaining copies are printed.

8. To return to the home screen, press the Home button.

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You can use the Annotations feature to add a page number, comment, date, or Bates Stamp to your copies.

Note:

• This function is only available on printers with an optional Productivity Kit installed.

• If Booklet Creation is selected, you cannot add Annotations.

To add annotations:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Annotations.

4. To insert page numbers:

a. Select the required page location, then touch Page Number.

b. Enter the starting page number.

c. To adjust which pages contain the selected annotation, touch Apply To, then select All Pages

or All Pages Except First.

d. Touch OK.

5. To insert a comment:

a. Select the required page location, then touch Comment.

b. Select the required entry, then touch OK.

Note: To create a comment, touch the edit icon for Not in Use. Enter the required text,

then touch OK.

c. To adjust which pages contain the selected annotation, touch Apply To, then select the

required option.

d. Touch OK.

Note: To create a prefix, touch the edit icon for Not in Use. Enter the required text, then

touch OK.

6. To insert the current date:

a. Select the required page location, then touch Date Stamp.

b. Touch Format, then select the required date format.

c. To adjust which pages contain the selected annotation, touch Apply To, then select the

required option.

d. Touch OK.

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VersaLink®C405 Color Multifunction Printer

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Apps

7. To insert a Bates Stamp:

a. Select the required page location, then touch Bates Stamp.

b. Touch Prefix, then select the required entry. Touch OK.

Note: To create a prefix, touch the edit icon for Not in Use. Enter the required text,

then touch OK.

c. Touch Starting Number. Enter the required starting number, then touch OK.

d. Touch Number of Digits, then select the required option.

e. To adjust which pages contain the selected annotation, touch Apply To, then select the

required option.

f. Touch OK.

8. To change the text formatting, touch Format & Style. Adjust the settings as required, then touch OK.

9. Touch OK.

10. If necessary, to remove all entered annotations, touch Delete All.

Note: Not all annotations are available in all page locations.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Xerox®Apps

ID Card Copy

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You can use the ID Card Copy App to copy both sides of an ID card or small document onto one side of paper. To copy the card, place each side in the upper-left corner of the document glass. The printer stores both sides of the document, then prints them side by side on the paper.

The ID Card Copy App is hidden from view on initial device setup. The list of features can be customized, and some features can be hidden from view. For more information about adding and customizing apps, refer to Customizing or Personalizing the Feature List.

For information about all the app features and available settings, refer to Apps Features.

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To copy an ID card:

1. At the printer control panel, press the Home button.

2. To clear previous app settings, touch Reset.

3. Lift the automatic document feeder, then place the original document in the upper-left corner of the document glass.

4. Touch ID Card Copy.

5. Adjust the settings as required.

6. Touch Scan.

7. When scanning is finished, lift the automatic document feeder. Flip the original document, then place it in the upper-left corner of the document glass.

8. To scan the second side of the original document and print the copies, touch Scan.

9. To return to the home screen, press the Home button.

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VersaLink®C405 Color Multifunction Printer

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Apps

Email

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You can use the Email app to scan images and attach them to emails. You can specify the file name and format of the attachment, and include a subject heading and message for the email.

Note: Before using Email, set up and configure the Email features on the

printer. For details, refer to the System Administrator Guide at www.xerox.com/

office/VLC405docs.

You can adjust various settings for individual Email jobs and save settings as Presets for future jobs. The list of features can be customized, and some features could be hidden from view when the app is installed. To view all available features and to find out more about customizing the Email App, refer to

Customizing or Personalizing the Feature List.

For information about all the app features and available settings, refer to Apps Features.

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To send a scanned image in an email:

1. At the printer control panel, press the Home button.

2. To clear previous app settings, touch Reset.

Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Xerox®Apps

3. Load your original documents.

• For single pages or paper that cannot be fed using the single-pass duplex automatic

document feeder, use the document glass. Lift the automatic document feeder, then place the original documents face down in the upper-left corner of the document glass.

• For multiple, single, or 2-sided pages, use the single-pass duplex automatic document feeder.

Remove any staples or paper clips from the pages. Insert the original documents face up in the automatic document feeder, with the top of the page entering the feeder first. Adjust the paper guides so that they fit against the document originals.

4. Touch Email.

5. Enter recipients:

• To enter the email address manually into the To field, type the address using the touch screen

keypad. Touch Enter.

• To select a contact or group from the Address Book, touch the Address Book icon. Touch

Favorites or Contacts, then select a recipient.

• If you have created Personal Favorites, to select a Personal Favorite, log in with your user

credentials. Touch the Address Book icon. Touch Favorites, then select a Personal Favorite from the list.

For details about using the Address Book and managing and creating Favorites and Personal Favorites, refer to Address Book.

6. If scanning from 2-sided original documents, touch 2-Sided Scanning, then select an option.

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VersaLink®C405 Color Multifunction Printer

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Xerox

7. Adjust the email settings as needed:

8. To start the scan, touch Send.

9. If you are scanning from the document glass, when prompted, to finish, touch Done, or to scan

10. To return to the Home screen, press the Home button.

Apps

• To save the scanned document with a specific file name, touch the attachment file name,

enter a new name using the touch screen keypad, then touch Enter.

• To save the scanned document with a specific file format, touch the attachment file format,

then select the required format.

To create a searchable file or to add password protection, from the File format, select More.

• To change the subject line, touch Subject, enter a new subject line using the touch screen

keypad, then touch Enter.

• To change the email body message, touch Message, enter a new message, then touch OK.

For details about available features, refer to Apps Features.

another page, touch Add Page. To cancel a job, touch Cancel Job.

Note: If you are scanning a document from the automatic document feeder, a prompt

does not appear.

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Use the Preview option to view and check scanned images, or to build jobs that contain more than 50 original documents.

If you are using Preview to build a job, divide your job into segments of 50 or fewer pages. After all the segments are scanned and previewed, the job is processed and sent as a single job.

Note: If the Preview option is hidden from view, refer to Customize and Personalize.

1. At the printer control panel, press the Home button.

2. To clear previous app settings, touch Reset.

3. Load your original documents.

• Use the document glass for single pages or for paper that cannot be fed using the duplex

automatic document feeder. Lift the automatic document feeder, then place the original document face down in the upper-left corner of the document glass.

• For single, multiple, or 2-sided pages, use the duplex automatic document feeder. Remove any

staples and paper clips from the pages. Insert the original documents face up in the automatic document feeder, with the top of the page entering the feeder first. Adjust the paper guides so that they fit against the documents.

• For jobs containing more than 50 original documents, divide the documents into segments of

50 or fewer pages. Load segment one into the duplex automatic document feeder.

Note: If you are scanning multiple segments, use the same input area for each segment.

Scan all segments using the document glass, or scan all segments using the automatic

document feeder.

4. Touch the app required.

5. Select the job settings.

6. Touch Preview.

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Xerox®VersaLink®C405 Color Multifunction Printer User Guide

Xerox C405n User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Safety

Notices and Safety

Electrical Safety

Operational Safety

Maintenance Safety

Printer Symbols

Environmental, Health and Safety Contact Information

Getting Started

Parts of the Printer

Power Options

Accessing the Printer

Introduction to Apps

Information Pages

3. Touch Configuration Report.

The Embedded Web Server

Installation and Setup

Connecting the Printer

Connecting with Wi-Fi Direct from Your Mobile Device

Installing the Software

To add the printer using Bonjour

Adding the Printer by Specifying the IP Address

To add the printer using Bonjour

To add the printer by specifying the IP address

More Information

Customize and Personalize

Customize and Personalize Overview

Customizing or Personalizing the Home Screen

Customizing or Personalizing the Apps

Creating and Using 1-Touch Apps

Xerox®App Gallery

Device

2. Touch Device→Resets→Reset to Factory Defaults.

Address Book

Adding Contacts in the Address Book at the Control Panel

Editing or Deleting Contacts in the Address Book at the Control Panel

Adding Groups in the Address Book at the Control Panel

Editing or Deleting Groups in the Address Book at the Control Panel

Adding Contacts in the Address Book in the Embedded Web Server

Editing or Deleting Contacts in the Address Book in the Embedded Web Server

Adding Groups in the Address Book in the Embedded Web Server

Editing or Deleting Groups in the Address Book in the Embedded Web Server

Creating Personal Favorites

Using Personal Favorites

Deleting a Personal Favorite using the Control Panel

Removing Personalizations using the Embedded Web Server

Jobs

Releasing a Saved Job

3. To view Saved Jobs, touch Saved Jobs.

Releasing a Secure Print job

Releasing a Personal Print Job

Releasing a Sample Set

Copy

Adjusting the Color Balance

Adjusting the Saturation

Adding Color Effects

3. Touch Book Copying.

ID Card Copy

Email